Memo - Yard WastePublic Worl{s Department
Memorandum.
To: Honorable Mayar and Members of the City Council
Copy: Steven C. Mielke, City Manager
From: Steven ,~. Stadler, Public Works Director '
Penny Cleve, Recycling Coordinator C~°~-'
Date: April 25, 2002
Subject: Yard Waste and Brush Services Review
The Public Works Department provides a variety ofi brush collection and yard waste services,
including seasonal curbside pickup of yard waste and brush, drop-off services without user fees
and curbside services with user fees: $1/bag yard waste sticker and avolume-based brush fee.
With this variety of services there is often confusion and unsatisfied customers. Last fall issues
once again arose concerning our policies not matching customer expectations ar custamers
being uncertain of city services.
We have evaluated our current programs with the following goals in mind: simplify our
programs, bring our basic services more in-line with other communities, continue the drop-off
program, continue the fall s#reet pickup service in certain neighborhoods and increase
revenues. As a part of that review, we foaked at services and casts availablE in neighboring
communities and investigated contracting our yard waste and brush programs to a private
company such as Waste Management. As a result of These efforts we would like to discuss
with City Council the foliowing proposed changes.
Goals:
• Continue to provide efficient dependable service
• Simplify current program
Increase revenueldecrease costs to help offset actual cost of program (see attached
2002 budget)
• Keep the residents' cost below industry standards
Summary of proposed brush and yard waste program change:
• Residents desiring full curb-side yard waste and brush pickup service would pay
$50lyear on their utility bill.
• Neighborhood associations desiring continued Fall street pickup of leaves would be
required to pay the city an annual amount equal to $20 for each neighborhood resident.
• Residents not subscribing to yearly yard waste and brush pickup would still have the
option of calling-in for curbside pickup at a set fee/pickup.
• Yard waste stickers are eliminated,
• Subscribers would not be required to call-in for weekly service.
• Revenues for curbside service and fall street pickup programs would increase
dramatically.
• City "free" services would be limited to the semi-annual bulk drop-off program and the
yard wastelbrush drop-off program.
DETAILS OF PROPOSED YARD WASTEIBRUSH PICK UP PROGRAM
Proposed Voluntary Subscription Program:
All refuse customers desiring full curbside pickup service of yard waste and brush would pay
$50/year. Provide pick up of all bagged yard waste and brush from third week in April through
second week in November {weather permitting). Christmas tree pick up will be done the first
two weeks in January.
2. Hobby Acres, Belgrove, Interlachen & Park Ridge - $501year •
Plan A. Provide pick up of all bagged yard waste from the third week in April through the
second week in Oatober. Street pick up of yard waste to take place first week in
November on assigned day. Curbside leaf bag pick up ends second week in
October. There will be no curbside leaf bag pick up after street pick up. Curbside
brush pick up will be provided from the third week in April through the second
week in November (weather permitting). Christmas tree pick up wilt be done the
first two weeks in January.
Plan B. If a resident of any association chooses not to subscribe, they would be assessed
a fee of $20.00 far the street pick up of yard waste in the first week in November
on an assigned day. The fees would be collected from the association.
For street pick up to continue in these neighborhoods it is necessary that there be 1~0°1°
participation by residents (must choose either Plan A or B).
Estimated cost of 4 day stree# pick up program in above associations
Based on personnel and equipment costs for 4 days: X15,000
•
• Changes from Existing Program:
Pick up of bagged yard waste will continue to be on the same day as trash pick up. Brush pick
up will continue to be on Fridays. However, this wiN only be done for residents who have full
subscriptions.
Free spring and fall yard waste and brush pick up will na longer exist for residents not
subscribing, with the exception of the street pick up areas who have Option 2. Christmas tree
pick up will be done only for those residents subscribing.
There will no longer be a need to tail in to have brush and Christmas trees picked up. Those
subscribing to full service will be picked up automatically.
Yard waste stickers will no longer be necessary.
Any resident not subscribing will be responsible for disposal ofi their yard waste and brush.
Yard WastelBrush Drop Off Site:
This service will continue as before. Na charge, available to all Hopkins residents, with
residents dumping their awn bags and unloading their brush. Site would be open from third
week in Apri{ through second week in November (weather permitting}, Wednesdays from 2:00
to 7:00 pm and Saturdays 9:OOam to 3:00 pm.
Coil-in pickup service for non-subscribers
Offer a fee based call in service for yard waste bags, brush pick up and Christmas tree pick up
far those who do not wish to subscribe.
A. Fee of $3,00 a bag, This is the current industry price.
B. Continue to pick up brush at a fee based upon quantity. $10/up to 5cy, $20/5cy up to
17cy and $40/each 18 cy (one pick up truck load)
C. Continue to pick up Christmas trees the first two weeks in January for a fee of $5.00
Free spring and fall pick up would not be available to those residents not subscribing to full
service.
Residents would be required to call to schedule a yard waste pick up the day before their
regular pick up day, and call before 2:00 p.m. on Thursday to schedule a brush pick up.
2001 REVENUES (See attached 2002 Budget}
i Brush Service (Call in}: $2,300
Brush Participation:
Spring Free Pick Up: 445 Residences
Falk Free Pick Up: 241 Residences
Summer Fee Based Call In: 440 Residences
Yard WastelLeaf Collection (Based on yard waste sticker sales)
Yard Waste Participation: 209 Residences
ESTIMATED REVENUE FROM FULL SUBSCRIPTION
Current refuse customers: 2,943
Number of Association residents:
Hobby Acres (+ Campbell Drive) - 180
Bellgrove _ 91
Interlachen - 287
Park Ridge - 79
Total 637
Current refuse customers minus association residents: 2,306
22%* of non association residents: 507
1 DO%** of association residents: 637
Estimated Participation: 1,144
$2,300
Revenue based upon full subscriptions for 1,144 residents: $50 X 1,144 = $57,200
* Percentage of residents subscribing to Waste Management's full service program in
Minnetonka.
*"~ This figure would change based upon actual number of full subscriptions and number
participating in only the fall street pick up.
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