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AgendaHOPKINS CITY COUNCIL FINAL AGENDA Tuesday, March 20, 2007 7:30 nm THIS FINAL AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF THE CITY COUNCIL MEETING Schedule: 7:15 pm - HRA Meeting 7:30 pm -City Council Meeting Work session after close of regular City Council meeting I_ CALL TO ORDER II. OPEN AGENDA -PUBLIC COMMENTS/CONCERNS (Public must fill out a Speaker Request Form. Three minute limit for each person) III. CONSENT AGENDA 1. Minutes of March 6, 2007 City Council Meeting 2. Minutes of March 6, 2007 Work Session after regular Council meeting 3. Minutes of March 13, 2007 Work Session 4. Approve Cooperative Agreement with 9 Mile Creek Watershed and Engineering Services Agreement with WSB City Project No. 2006-05; (CR2007-032) -Bradford 5. Second Reading of Ordinance 2007-984 Electric Franchise Ordinance; (Memo) - Bradford Vote: Youakim Thompson Rowan Halverson Maxwell IV. NEW BUSINESS 1. Approve the Preliminary Plat for the Marketplace & Main Development; (CR2007-029) -Anderson Vote: Youakim Thompson Rowan Halverson Maxwell 2. Moratorium Ordinance; (CR2007-030) - Genellie Vote: Youakim Thompson Rowan Halverson Maxwell 3. Deny the Application for a License to Sell Tobacco, Back Door Tobacco, 1023 Mainstreet; (CR2007-031) - Obermeier Vote: Youakim V. ADJOURNMENT Thompson Rowan Halverson Maxwell QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939-1421 (The Razzle Line is the City of Hopkins voice message system) M • A regular meeting of the Hopkins City Council was held on March 6, 2007, in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell and Council Members Youakim, Thompson, Rowan, and Halverson. Also, present were staff inembers Getschow, Genellie, Stadler, Anderson, Bradford, and City Attorney Jerry Steiner. I. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:39 p.m. II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS There were none. III. OATH OF OFFICE 1. Police Reserve Captain — Reid Elwood Peterson Police Chief Craig Reid explained the role of the police reserves. Reid Peterson was promoted to Captain. As Captain, Peterson will be the head of the Hopkins Reserves. . The previous promotion to Captain took place in 1995. The City Clerk administered the oath of office. Captain Peterson's son, Officer Chris Peterson, pinned Captain Peterson's badge. Captain Peterson stated that he was honored to work with the Hopkins Police Department. � IV. PRESENTATION 1. Empty Bowls Bacb Westmoreland presented the 9t'' annual Empty Bowls. The proceeds of the fundraiser go to the ICA food shelf and the Hopkins Minnetonka Family Resource Center. Ms. Westmoreland gave �a brief history of the event and outlined the highlights of the event to be held on March 20"' from 1 1:00 a.m. to 7:00 p.m. This year, they have about 1,000 bowls. Mayor Maxwell thanked Ms. Westmoreland for her contribution in starting and continuing the event. V. REPORTS - COMMITTEES/COMMISSIONS 1. Zoning and Planning Commission Bob Hatlestad reported that the Zoning and Planning Commission discussed language for • changes to the zoning ordinance regarding junk vehicles in business districts. The Commission also discussed language for changes to allowed CUPs in industrial districts. March 6, 2007 City Council Meeting Minutes Page 1 Y I � • � � I I '��iili ' VI. CONSENT AGENDA 1. Minutes of February 20, 2007 City Council Meeting 2. Minutes of February 20, 2007 City Council Work Session 3. Minutes of February 27, 2007 City Council Work Session 4. Ratify, Previous Month's Disbursements 5. Approval of State Contract Authorizing the Hopkins Fire Department to Continue as a State of Minnesota Hazardous Materials Chemical Assessment Team (CR2007-024) 6. Approve Driveway Easement -265 Holly Rd (CR2007-027) 7. Approve Train Switching Resolution (CR2007-027) In response to the Mayor's question, Mr. Stadler stated that when Holly Rd was extended south beyond the public right-of-way into an "Outlot" property. The residential properties that were developed at the very south end of Holly Rd abut this city property and do not abut a public-right-of way. The perpetual easement is needed to allow a clear title regarding access to the property at 265 Holly Rd. Fire Chief Dale Specken came forward and explained that the current State contract for . � the Chemical Assessment Team will expire on June 30 of this year. The new contract � will be a five-year contract. The contract has been a benefit to the Hopkins Fire ,;,; ! Department. The State pays for training. Because of the contract Hopkins fire fighters ; are trained to a higher skill level than they would be without the contract. , ; I Council Member Youakim moved and Council Member Rowan seconded a motion to i approve the Consent Agenda. A poll of the vote was as follows: Council Member Youakim, aye; Council Member Thompson, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. V11. NEW BUSINESS 1. Amended and Restated PUD/Development Agreement — Marketplace & Main (CR2007-023) In June of 2004 the City of Hopkins rezoned the former Hopkins Honda Body Shop and used car sales lot to a Planned Unit Development (PUD) overlay zoning to facilitate the redevelopment of the site into a mixed use (residential/commercial) development. At that ! time, a PUD agreement was executed with Luther Companies. The agreement was � ' revised in the summer of 2006 to reflect the Cornerstone Group as owners. The PUD agreement with the Cornerstone Group was approved by the City Council, but never executed. Now, the Cornerstone Group is selling the site to Marketplace Holdings, Inc., (The Beard Group) and the agreement needs to be amended. Changes in the agreement w;; � March 6, 2007 City Council Meeting Minutes Page 2 - i .:.:. � - � i __�_ -- . - _ � • put the start date at no later than August 31, 2008 for phase one and no later than April 30, 2009 for phase two. Council Member Rowan moved and Council Member Halverson seconded a motion to approve the amended and restated PUD/Development Agreement between the City of Hopkins and Marketplace Holdings, Inc. A poll of the vote was as follows: Council Member Youakim, aye; Council Member Thompson, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. 2. Approve Xcel Energy Franchise Agreement (CR2007-028 In 1987, the City Council adopted a franchise ordinance for electric utility. That expires on March 31, 2007. The proposed ordinance is also for a 20=year term and does not have any significant changes from the previous ordinance. Pat Cline and Michele Swanson, Xcel Community Relations Department, came forward to answer questions. Mr. Cline stated that steps are being taken to resolve issues of frequent outages in pocket areas of Hopkins. Mr. Stadler stated that he is not comfortable with section 3.1 that states that Xcel will remove abandoned materials that are "interfering with a City improvement project". He would like all abandoned materials removed at the time of reconstruction regardless of whether or not they interfere with a • project. It was decided that language could be changed before the second reading. Council Member Halverson moved and Council Member Rowan seconded a motion to adopt Ordinance 2007-984, Electric Franchise Ordinance, for first reading. A poll of the vote was as follows: Council Member Youakim, aye; Council Member Thompson, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. 3. Reject Bids, HVAC Upgrade Project (CR2007-026) City staff has advertised for bids for replacement of existing oversized, 43-year old heating and cooling equipment with a goal of reducing the energy consumption needed to cool and heat City Hall. The Engineer's estimate for this project was $90,000 with a project payback of 4 to 5 years. TFie lowest bid received was $159,000. It was determined that costs could be reduced by clarifying several construction items and changing equipment specifications to better match our existing HVAC control system, with the result of reducing the construction costs to no more than $120,000. With the increased cost, the estimated payback due to energy cost savings is 7 to 9 years. Staff recommended re-advertising the project for bids. Council Member Thompson moved and Council Member Halverson sec.onded a motion to • reject all bids submitted for City project 2006-18, City Hall HVAC Upgrade. A poll of the vote was as follows: Council Member Youakim, aye; Council Member Thompson, aye; March 6, 2007 City Council Meeting Minutes Page 3 i i Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The ,�,,,� motion carried unanimously. VIII. ADJOURNMENT Mayor Maxwell reminded the public that the St. Patrick's Day parade will take place on Saturday, March 17 and Empty Bowls will be on March 2pt There being no further business, Council Member Youakim moved and Council Member Thompson seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 8:15 p.m. � Respectfully Submitted, Terry Obermaier, City Clerk COUNCIL MEMBERS � i . � � �' ATTEST: � Eugene J. Maxwell, Mayor � _ � i � � ,T . �1 March 6, 2007 City Council Meeting Minutes Page 4 ! - _ _ --- --- - - --- _ _ ___ i - �- _ • ° i i . , March 6, 2007 Page l � MINUTES OF THE CITY COUNCIL WORK SESSION AT CONCLUSION OF THE REGULAR CITY COUNCIL MEETING Tuesday, March 6, 2007 Mayor Maxwell called the meeting to order at 8:20 pm. Present were Mayor Maxwell and Council members Thompson, Halverson, Rowan and Youakim. City personnel present were City Manager Rick Getschow and Public Works Director, Steve Stadler. Snow Public Works Director Stadler discussed the recent snow events that had occurred during the past week. Consensus was to place an article in the next newsletter regarding the snow event. Shady Oak Road City Manager Getschow stated that he had received an email from Minnetonka stating that at their Council Meeting on Monday, the City did not take any separate or addit'ional actions on North Service Drive. Not taking action then means that the original plan for North Service Drive connecting to Hopkins Crossroad as originally envisioned remains. Tobacco Licenses Council discussed two recent tobacco licenses that were issued on Shady Oak Road. Council also discussed the current zoning designation that tobacco licenses are in accessory use in the B-3 District while they can be a primary use in the B-2 District. � Other Demographics of Race Meeting; Manager Getschow reported on the meeting that had occurred the prior evening hosted by the west metro suburban school districts on the impacts of demographics and race in the metro area. Council consensus was to move the Tuesday July 3 Council meeting to Monday July 2na Council member Youakim provided City Manger Getschow with information regarding the Children First initiative. ' There being no further business, a motion was made by Youakim, seconded by Halvorson to adjourn to adjourn the meeting. The motion passed unanimously. The meeting was adjourned at 9:15 pm. Rick Getschow, Secretary CITY COUNCIL � i ' March 6, 2007 Page 2 ATTEST: �:--� �a� � Eugene J. Maxwell, Mayor � � ', I � ; �+�' - � � - -- _ _ - - . I - -� - � -- -: ,�,�.-,. • March 13, 2007 Page 1 • � NQNUTES CITY COUNCIL WORK SESSION — March 13, 2007 A work session of the Hopkins Ciry Council was called to order by Mayor Pro Tem Bruce Rowan at 6:40 p.m. on March 13, 2007, at the Hopkins City Hall. Council members Kristi Halverson, Jay Thompson and Cheryl Youakim were present. City personnel present were City Manager Rick Getschow and Public Works Director Steve Stadler. City Hall Improvements Public Works Director Stadler said that several City Hall improvements are scheduled far 2007: HVAC (heating, ventilating, and air conditioning) upgrade; City Hall finish upgrade, replacement of carpeting, and systems furniture reconfiguration. The total CIP budget amount for these is $202,000, but present cost projections are $241,000. The HVAC upgrade is being re-advertised; it is expected it will come in around $110,000. Since the Police Department, Fire Department and Public Works buildings are new or recently upgraded, staff felt it was time to refurbish the entrance area of City Hall. Work would include redoing the lobby ceiling, upgrading the entryway, redoing the message and reception area. The etched raspberry panels would be re-used as accents. Planned costs were $60,000. Only one bid was received for $97,600; because it was a single bid, staff is not sure it is a true market price indicator He did not feel the necessity • to work after 4:00 p.m. and end before 7:00 a.m. was an issue. Because of this price . difference, staff is planning to postpone this work, see if there are ways to cut costs, and decide if this work can be done after the other pro�ects are completed. Staff plans to move ahead with the carpeting and furniture reconfiguration, which will open up the staff working area. Maintenance staff has been repainting the area. The carpeting will be done in phases. Work will start April 23 and run 1 1 /z to 2 weeks for each phase. Staff was very involved in the process of planning the reconfiguration. Mr. Getschow added the reconfiguration should improve the work flow. � Answering Mr. Thompson, Mr. Stadler said the carpet and HVAC projects are maintenance, while the lobby changes would be improvements. Some people have complained the present security screen is unwieldy. Answering Ms. Youakim, he said the marlite for the lobby would be maintenance free, as opposed to paint. Staff is looking far cheaper types. Hopkins LRT 5tation Area Study On February 13 the HCRRA accepted the Southwest PAC recommendation to initiate the Southwest Transitway Draft Envirorimental Impact Statement (DEIS) for the three LRT alternatives with the understanding LRT lA would be looked at only if LRT 3A and LRT 3C are determined to be infeasible. This will be a 2-year process and the results figure largely in the ability to get government grants. Hennepin County will coordinate with the state and federal governments on funding for this. HF 1216 and SF 1448 (which request $1 million in state bonding for the DEIS and preliminary engineering) and HF 1597 (which directs the Met Council to prioritize the Southwest • March 13, 2007 . Page 2 Transitway in any changes to the Transportation Policy Plan) are already introduced in � the state legislature. � I Hennepin County has approached the City about continuing the Hopkins Area ( Station Study through the next study phase. They also plan to include a detailed study of �� the 3A alignment south from Shady Oak station, which would be in Minnetonka. '� Mr. Stadler handed out various concept drawings and plans far the area around 8'� Avenue, showing different possibilities for 8�' Avenue to Mainstreet. No decision has been .made about how this route will be handled, although a trolley and a circulator bus have been suggested. No cost estimates have been made. Parking for the downtown station will be limited term parking. Answering Mr. Rowan, he said redevelopment is not needed to go ahead with 8�' Avenue; Mr. Getschow added it will definitely follow those improvements. Mr. Stadler added the ciry would be the main party to push this project and find the funding. While Shady Oak and Blake stations are at Hopkins, it is this station that will change the downtown area. Answering Mr. Thompson, he said he has already told the the planners that Hopkins does not want long-term parking at this station. There has been no date set for the last stakeholder meeting and open house; he thinks it will be set for April. Mr. Rowan says he sees Shady Oak and Blake stations as places where riders mostly board the transit, while 8`� Ave. station would be a destination j stop. ; Mr. Stadler said that it appears an elevated bridge will not be needed at 11�` I Avenue. He has asked the planners to re-look at the impact of delays, etc. He has personally checked it out and noted that 16 cars make traffic back up noticeably. ' Answering Mr. Rowan, he said he did not know where the transit track would return to gradc, but hc fclt it would not bc as far back as Van Eurcn. He agrccd with Mr. Rowan '�'' � speculated it would likely be between Van Buren and Jackson. Mr. Stadler noted the ��� Technical Advisory Committee would meet to go over the scoping document for the i DEIS in the future. Other Ms. Youakim asked if anyone was planning to attend the "State of the County" presentation. Mr. Getschow passed out copies of the 1988 city-wide survey. A new survey of 150-160 questibns will be done in April-May, and he pointed out some of the issues covered in the old survey. Possible new topics he suggested were recyclables and yard waste, housing options, economic development, Mainstreet/Art Center, the "Think Hopkins" campaign. Mr. Rowan asked why this was being done. Mr. Getschow said it gives the City a feel for what people think and can guide city policy-making or the undertaking of new initiatives to some degree. It also enables the City to compare itself to its earlier survey and with other suburbs. Council can talk to the actual surveyors Apri1 10. � Mr. Getschow noted that next week the issue of the tobacco license moratorium would need to be addressed. A license applicant�has come forward since he was told a � moratorium could go into effect. The moratorium process could move more quickly than past moratoriums that lasted up to a year. Ms. Youakim noted related issues, such as ' paraphernalia, have come up the past couple years. She had not realized a tobacco-only �� ; . � '� , - ., :.,. . , � : , - : - _ , -� __ - : • March 13, 2007 Page 3 • store could be only in a B2 zone and asked why. Mr. Rowan said he was told earlier it made it easier for the police to keep an eye out for "cover businesses." Mr. Getschow had several economic development updates. The last Dodge proposal went away, but others are showing strong interest. Atlas is still under discussion for redevelopment. Block 64 may be coming to a head. The development agreement will expire in May. Ms. Youakim asked if there had been any complaints about group home density in Hopkins. No one could recall any. Mr. Rowan asked the status of IRV (instant run-off voting). Mr. Getschow said he witl check with the Charter Commission. Ms. Youakim commented that might be a good question for the survey. On motion by Mr. Thompson and second by Ms. Halverson, the meeting adjourned at 8:15 p.m. on a vote of 4-0. Kasey Kester, Secretary COLTNCIL MEMBERS: • ATTEST: Eugene J. M�well, Mayor . . '