CR2002-020 Engineering services fee change order
CITY OF
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. I-iOPK1NS
January 30, 2002 Council Report 2002-020
Approve Engineering Services Fee Change Order -
Parking Lots 500 & 600 and 10th and 11th Avenue North Improvements
Proposed Action.
Staff recommends adoption of the following motion: Move that Council approve
enqineerinq services chanqe order in the amount of $19,000 additional for enqineerinq
services related to this 2001 street and parkinq lot improvement project.
Overview.
A longer than anticipated construction time resulted in many additional hours of
construction inspection by the city's consulting engineer, RLK-Kuusisto, Ltd. The
original construction services budget of $49,438.00 was based on a 9-week
construction project. The actual construction time period was 16 weeks. City staff has
negotiated with the consultant and agreed to an additional fee of $19,000
. Primary Issues to Consider.
. Project budget summary
Supporting information.
. Project budget summary sheet
. October 24, 2001 LK-Kuusisto, Ltd letter
Steven J. Stadler, Public Works Director
Financial Impact: $ 19,000 Budgeted: Y/N _N_ Source: Utilities, PIR,
Related Documents (CIP, ERP, etc.):
Notes: PIR:
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. Parkina Lot 500/600 & 10th/11th Avenue Improvement Proiect
PROJECT BUDGET SUMMARY
Original construction contract amount:........................... ..$472,597.00
Engineeri n g Fees:........................ I III I ... III III I . .. .. .. . .. . . .. . .. .. .. .. .... .. .. .. .. .. .. .. .. . . . . . . ... .. . ... ....$113, 194.40
Feasibility Report & surveying: $29,100
Design: $25,400
Construction services: $49,438
Additional expenses: $9,256.40
Change Order No.1: (approved August 7).........................$36,519.16
This engineering services fee change order......................... $19.000
. Project cost su b-total............... io... .. .. .. .. .. .. ............................................................... $641,31 0.56
Pending construction change order #2.............................. ..$65,000.00
Estimated Total Project cost........................................ ..$706,310.56
(Estimated Total construction costs = $574,116.16)
ORIGINAL TOTAL PROJECT COST:...........................$639,824.40
(construction contract amount x 1.35 to cover engrg + contingencies)
Total storm sewer utility additional construction costs:........ .$38,385.01
Proposed total engineering fees = $132,194.40 or 23.00/0 of construction cost
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RLK Engineering. Planning. Surveying. Landscape Architecture
. ( KUUSISTO LTD )
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October 24,2001
Mr. Steve Stadler
Public Works Director
City of Hopkins
10 I 0 I ~l Street South
Hopkins, MN 55343-9475
Re: Engineering Invoices for Construction Observation/Administration
Lot 500 and Lot 600 /10tl1 and 11th Avenues
RLK-Kuusisto, Ltd. Project No. 2000-411-M
. Dear Steve:
The proposed construction schedule for the above-referenced project was originally anticipated at 9-
weeks, RLK-Kuusisto, Ltd. is now in our 16th week of construction services, not including the week lost
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due to the Raspberry Festival.
RLK's original budget for this phase of the project was $49,438.00 and was based on the 9-week
schedule; this original figure included $13,000.00 for staking and $2,890 for record drawings. Based on
these computations. $33,548.00 of our total budget or $3,727.50/week for 9-weeks, was for our on-site
inspector, construction administration and weekly updates to the affected property owners and City' staff.
i~:...s 1.\,.[ di.sCHSS~j last \'/eel(, .:-c'!rnnlunic:ltions ';~"e!1t very ;ve!] 0n the projert (',on~lciering boV\r lnany
businesses were impacted. There were some businesses frustrated toward the end of the project as the
contractor placed the final lift, but for the most part the property owners were very satisfied with the
quality and progress made by the contractor.
Field changes required early in the project as we uncovered telephone vaults that ended up too close to the
proposed storm sewer system contributed to project delays. These particular changes could not have been
anticipated until the street was removed. discovery ofthe vaults delayed the project approximately 3-
weeks. Additionally, the scheduling of phases, such as splitting the parking lot into two phases to
maintain as much parking as possible during construction further delayed progress more than any of us
anticipated. The contractor deserves much credit for keeping the project moving, as tight scheduling of
their subcontractors (such as curb and gutter installers, sidewalk installers, electricians, water and stonn
. sewer installers, landscaping crews and brick paver installers) demanded the project stay on track.
Offices: Hibbing . Minnetonka . St. Paul . Twin Ports
(952) 933-0972 . 6110 Blue Circle Drive. Suite 100 . Minnetonka, MN 55343 . FAX (952) 933-1153
Equal Opportunity Employer
Lt T/" /i,.l 7' ~
;;< \.:' ~' '.......-' .. ' ,;...---.
, Engineering Invoicesfor Cunstruction Observation/Administration October 24, 2nO}
Lot JOG and Lot 600/ } (l' and I th Avenues Page 2 of2
. A.lthough we have reached our 16lh week of construction, the project still necessitated an inspector to
coordinate construction activities with the wishes and desires of the property owners. This additional
time and effOlt involved to observe the contractor and to keep the property owners informed required and
additional 7-weeks of engineering/observation time or $26,092.85. However, RLK recognizes that the
City of Hopkins has limited funds for a project such as this; RLK would like to propose a reduced
amendment to our contract in the amount of $22,000.00. As discussed in the past, RLK's actual hourly
cost was considerably higher than this amount; however, we would like to propose this as a compromise
to our actual cost.
RLK is proud of the final product. In addition to complying with generally accepted engineering
standards, RLK considers this project a creditable demonstration of how a plan can provide all the
necessary and desirable features a well-maintained downtown area requires. The project provides
motorists with a well-lit, easy to drive through downtown and a safe place to park and access the parking
areas.
P lease contact me to discuss processing the proposed contract amendment.
Sincerely,
RLK-Kuusisto, Ltd.
. ~~~
Gary E~rown, P.E.
Senior Professional Engineer
. H:\ADMIN-DOCS\My Document,\2000-41 ] -M\Ur Stadler invoices 10-24-0] .doc
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. RLK Engineering. Planning. Surveying. Landscape Architecture
( KUUSISTO LTD )
\~ INVOICE
Please make checks payable to:
RLK-Kuusisto, Ltd.
Dp.cembe, 31. 2001 Federal Tax !D#: 41 1688706
Mr. Steve Stadler
Public Works Director
City of Hopkins
1010 1st Street South
Hopkins, rvlN 55343-9475
Prolect Name: Hopkins Lots 500 & 600
Project No_: 2000-411 M
jll'.I~) cPo [\lr~ , 11
I nvo,ce ?",riod: August - November 2001
For protessiollal engineering services provided in connection with the above mentioned project.
>_.-- - - - - - - c()lltract .'- . 1-11l1QUfl . Current- -
-:Contract -P~:rcent . Amount ElIlJed: : :Ari:roiiri~ . : . : Prev,ousiy- I rtVOlce -
. - . Hem :- :... -' . - :-. Amourlt . .CmpJ:t .: _ ToDate. :. Re:rri~l.Inirig . - invoiced. .- _ Amount
Goal 1 - Design of Reconstruction of Lots 500 & 600
Phase I - Preliminarv
initial Meeting with City Staff $350.00 100% 350.00 0.00 350_00 0.00
Drovlde Topography $4,500.00 100% 4,500.00 0.00 4,500_00 0.00
_lOP Concept Drawings of Parking Lots $5.000_00 100% 5,000.00 0.00 5,000_00 0_00 I
tings ,~ith BUSiness Owners $1.000_00 100% 1,000.00 0_00 1,000_00 0.00
-
~~r': f~c_s_l.b!l~ty Study $3,250.00 100% },250.00 0.00 3,250.00 9:0_Q_
..
Pres':nt io GI~V CounCil $500.00 100% 500.00 0_00 500.00 0.00
~-_. Subtotal $14,600.00 $14,600.00 $0.00 $14,600.00 I $000
Phase II -Final (includes 10th & 11th) -
Prepare Final Plans & Speclficatior.s $12,400.00 100% 12,400.00 0.00 12.400.00 0.00
Biading Proce:-;s $500.00 100% 500.00 0.00 500.00 0.00
Subtotal $12,900.00 $12,900.00 $0.00 $12,900.00 $0.00
pesign Change #1 - Final Design of 10th & 11th Avenue
Bids - $12,500.00 100% 12,500.00 0.00 12,500.00 $0.00
Subtotal $12,500.00 $12,500.00 $0.00 $12,500.00 $0.00
ConstrlJc.tion Engineering Hourlv 0.00 0.00 0.00
~ Subtotal $0.00 $0.00 $0.00 $0.00
Goal 2 - Improve Traffic & Pedestrian Flow and Circulation Around Parking Lots ..-
.Phase i - Preliminary
Traffic Counts $2,200.00 100% 2,200.00 0.00 2,200.00 0.00
~~e .Data $3.300.00 100% 3,300.00 0.00 3,300.00 0.00
Parking Survey $1,500.00 100% 1,500.00 0.00 1,500.00 0.00
~e'Je!o::: Concept Plans $3,000.00 100% 3,000.00 0.00 3,000.00 0.00
Meetl,'g ",ith ~us:ness Owners $500.00 100% 500.00 0.00 500.00 0.00
Drepare 429 ~ea,ibilitv Study $2,000.00 100% 2,000.00 0.00 2,000.00 0.00
M-eetl ng with elt" Staff $500.00 100% 500.00 0.00 500.00 0.00
Prepare Recommendabons $1,000.00 100,?,u 1,000.00 0.00 1,00000 0.00
City Council Meeting $500.00 100% 500.00 0.00 500.00 0.00
Subtotal $14,500.00 $14,500.00 $0.00 $14,500.00 $0.00
.
Offices: Hibbing . Minnetonka . Ham Lake . Twin Ports
(952) 933-0972 . 6IlO Blue Circle Drive. Suite 100 . Minnetonka, MN 55343 FAX (952) 933-1153
Equal OporWnity Employer
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Hopkins Lots 500 & 600
Page 2
Phase II -Final
Prepa re Final Plans*see attached $3,000.00 100% 3,000.00 0.00 3,000.00 0.00
Bidding (additions) $100.00 100% 100.00 0.00 100.00 0.00
Construction Engineering Hourly 0.00 0.00 0.00
Subtotal $3,100.00 $3,100.00 $0.00 $3,100.00 $0.00
Design Change #2 - Additional Costs Associated with Assessment Roll
Redesign of Storm Sewer $2,157.50 2,157.50 $2,157.50 $0.00
rian & .3pecltic5tions 'JT Lignting I :t> 1,21 ::J.OO 1,215.00 . $1,215 au $0.00
..
Assessment Roll $25.78 2,578.75 $2,578.75 $0.00
Subtotal $3,398.28 $5,951.25 $0.00 $5,951.25 $0.00
Design Change #3 - Construction
Construction Admin Istratlon and Staking $18,580.00 66% 12.204.06 6,375.94 $12,204.06 $0.00
Construction Observation $25,380.00 104% 26.367.40 (9el? 40, $26,367.40 $0.00
Record Drawings $2,890.00 62% 1,800.00 1.090.00 $0.00 $1.800.00
Weekly Update to Property Owners $2,588.00 92% 2,382.55 205.45 $2,382.55 $0.00
Subtotal $49,438.00 $42,754.01 $6,683.99 $40,954.01 $1,800.00
Design Change #4
Redesign of Storm Sewer 712.50 I $712.50 I $0.00
Subtotal $0.00 I $712.50 I $712.50 I $0.00
.n Change #5
nsion of Construction Observation Services $22.000.00 100% I . 22.000.00 I I $0.00 I $22,000.00
Subtotal I $22.000.00 I $22,000.00 I I $O,OO! $22,000.00
Reimburseables
Deliveries 84.35 $84.35 $0.00
Reproduction! Printing 620.64 $620.64 $0.00
Advertisements fo Bids 150.15 $150.15 $0.00
Subtotal $855.14 $855.14 $0.00
GRAND TOTAL $132,436.28 $129,872.90 $106,072.90 $23,800.00
TOTAL AMOUNT DUE THIS INVOICE $23,800.00
Approved by:
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, t..-,. t.. /~.-{rJ-<--......----____
....Gary E. ~rown/Sr. Professional Engineer
Invoices are due and payable upon receipt. Invoices not paid within 30 days of the date rendered will be
assessed a finance charge of 1.0% per month for each month beyond 30 days past due.
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RLK Engineering. Planning - Surveying - Landscape .A.rchitecture
. ( KUUSISTO LTD )
~ Design Change Notice - # 5
DATE: December 28"\ 2001
PROJECT #: 2000-4l1-M_
PRO.f. NAME : Hopkins Lots 500 &600
TO: Steve Stadler
COMPANY: City of Hopkins
ADDRESS: 10 10 1 st Street South
CITY, STATE: Hopkins Mn 55343-9475
RLK-Kuusisto will perform additional work oulside Ihe scope afolll" agreement as follows:
Descriution ofChao2.e Notice: Increase construction management budget due to length of time
taken by contractor to complete work (included several changes to scope of work involving
stonn sewer, new natural gas main installation, and the severe phasing of the work).
The revisions
include:
. (1.) Increase of Construction management from anticipated 9 weeks to 16 weeks
E"'Cclusions - DesiJ:m Chanfle notice does not include the followin!!:
(1.) .---
(2.L -- _.~.~ ~- ~.~-
(3.) .-- ---
Estimated Design Fee $22.000
RLK-Kuusisto has completed the additional work and awaits approval by the city council. Thank you.
Signature l~ ~ Title: ~ ~~
Name Printed: to . E.
Authorization: the undersigned hereby authorizes RLK-Kuusisto, LTD. to proceed with additional
work and agrees a~' agentJownE..'1' to pay for the services per the terms described above.
Signature Title:
Date Signed:
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OffiCl'.s' Hibblng . Minnetonka . St Paul. Twin Ports
f9521933-097 L . f)]]O RIll!' Circlp Drive - Suite 100 - Minneronka, MN 55343 . FAX (952) 933-1153