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CR2002-023 Muni Recycling Grant app . .I CITY OF ~ . February 5, 2002 HOPKINS Council Report 2002~ 23 ADOPTION OF RESOLUTION 2002-09 AUTHORIZING THE SUBMITTAL OF THE 2002 HENNEPIN COUNTY MUNICIP AL RECYCLING GRANT APPLICATION Proposed Action. Staff recommends adoption of the foHowing motion: "Move to Adopt Resolution No. 2002-09 authorizing the submittal of the 2002 Hennepin County Recycling Grant Application. " Overview. . The City of Hopkins began a source-separated curbside-recycling program on February 1, 1989 in response to County and Metropolitan Council mandates. In order to aid cities in funding their recycling programs, Hennepin County developed a Funding Assistance Policy for Residential Recycling. Each year as part of this grant process the County requires that participating municipalities approve a resolution each year authorizing submittal of the application. This resolution must be included with our grant application in order for our grant application to be processed and funding to be dispersed. . Primary Issues to Consider . Is adoption of this Resolution in the best interest of the City of Hopkins? Council has already approved prior resolutions which authorized submittal of a grant application for years 1995-2001. Adoption of the new resolution will complete our 2002 grant application process and allow us to continue to receive funding from Hennepin County for our recycling program. Funding for 2002 will be detennined by taking the SCORE funds and dividing them by the total household count in Hennepin County. This amounts to approximately $25,116 ($.70 per household per month x 2,990 households x 12). SCORE Funds are collected through taxes on refuse bills. Supporting Information . Copy of 2002 grant application . Resolution 2002-09 ( . Financial Impact: $25,116 R Budgeted: Y Source: Refuse Utility Related Documents (CIP, ERP, etc.): None ~ 2001 MUNICIPAL RECYCLING FINAL REPORT 2002 MUNICIPAL RECYCLING GRANT APPLICATION Hennepin County Residential Recycling Program January 1 - December 31, 2001 . HOPKINS Municipality . , , '.' .." '.' ., Par::tI.,200 1, EXPENDlTU RES "' ..,,,:. ,. . " ",--- A. Program Administration $ 20,208 B. Promotional Activities $ 3,407 C. Collection Curbside $ 85.222 Drop-Off $ 8,064 D. Curbside Collection Containers $ 0 Total Expenditures $116,901 Revenues from Sale of Recyclables $ N/A Partli'.' 2001 TONNAGES' . ". .... . .'.'. . , . ,.,." \.'.',' ",',"'':.::', .." ,n:':',:,:;':.,:,""', . ":'".,.-,tc,.... ' ." ,.,,' ' .",-... .,:. ".. ,.;',.;,:",, ' ,," ,', ',' ',", ", A. Residential Source-Separated Collections Curbside Drop-Off Multi-Housing Total Tons Paper Newspaper 487.60 57.42 545.02 Corrugated Cardboard 37.47 68.26 105.73 Office Paper Mixed Paper I Junk Mail 182.22 49.96 232.18 Magazines Phone Books other Paper Metal AlUm. Cans & Foil 29.80 1.64 31. 44 . Steel & Tin Cans 29.93 3.84 33.77 Commingled Cans Scrap Metal Glass Food & Beverage 167.04 18.87 185.91 " Other Glass Plastic PET HOPE . Commingled Bottles 41.76 3.30 45.06 Polystyrene Other Plastics Other Vehicle Batteries Recyclables Textiles Carpet Household Goods Appliances 17.3 42.3* 59.6 Totally Commingled (One Sort) Other Electronics 14. 5 >~ 14.5 Other 36.047' 36.04 Total Tons 993.12 74.16/121. 98 1,289.26 B. Number (#) of Households (HH) with Curbside Recycling Service Available as of January 1, 2002: Single family (1-4 units) 3,318 Multi-family (5 units and above) + 0 Total households with curbside recycling service available 3,318 C. Methods Used to Determine Number of Households with Service Available (check all that apply): Property Tax Records I Utility Bill Records X I Building Permits I Other (specify) D. Average Pounds ot Recyclables per Household (HH): Avg. lbs./HH = (Total Tons I Total # of HH)*2000 780 PARTICIPATION IN OCTOBER 2-001 .. ,. Part Ill. 4- Weel( Number Of HH With Curbside I Number Of HH Setting Out Participation Rate Recycling Service Available Recyclables 10/01-10106 3,318 10/8-10/13 3,318 I 10/15-10/20 I 3,318 10/22-10/27 3,318 Totals 13,272 I S, 001. 76'><* 61% Part iv. DESGRIPTION OF RECXCUNGPRO~RAM :(200tActual1.2002 Planned) Please attach a brief description of your city's recycling program. Include information on promotional activities done in 2001 and lanned in 2002, Note an ma'or ro ram chan es from previous ears. .Part V. . RECYCliNc;PRC.lGAAMlNFQRMA:TibN2oo1 ' , .... - . . , .. A. Method City Uses to Fund its Portion of the Recycling Expenses: General Fund: Yes No X I Utility Bill: Yes X No Monthly charge on resident's bill only: $ 2. 2S B. Curbside Collection Contractors: Organized Open Does Contractor Commingle"? 1. Waste Management - Elaine X Yes No 2. Yes I No 3. Yes I No 4. Yes No 5. Yes N . Commmgling is collecting different materials in one bag (e.g, collecting metal cans, glass and plastic in one container and all papers in the other), C. Contract Dates I Term: 8/30/99 - 6/30/2004 D. Contractor's Recycling Collection Cost IHH/Month: $ 2. . 24 E. Collection Frequency: Week.ly --X. Bi-weekly _ Twice Monthly _ F. Refuse and Recycling Collected Same Day: Yes --.K No - G. Contractors that Collect MSW at Municipal Owned Facilities: 1. Self Baul 2. H. MSW Disposal Faciiities that are Being Used by Contractors Listed in Item G; 1. Brooklyn Park Transfer Station 2. r. Municipal Ordinance Requiring Recycling by; Ord. Ii 605.02, 605.03 Single Family Residents: Yes ---K No _ I MuliHamily Residents: Yes .lL No _ I Businesses: Yes X No - Part VI. SIGNATURES Mayor or City Manager f Administrator / Clerk Date ~~ Recycling Coordinator :'_, / I ! ' --::C Penny A. Cleve Date 2/1/02 L--L/':: , -1 FINAL REPORT AND GRANT APPLICATION DUE FEBRUARY 15, 2002 - -. - - . CITY OF HOPKINS 2001 MUNICIPAL RECYCLING FINAL REPORT ADDENDUM The City has determined that 60% of our residents live in multi-family housing units that are not serviced by our curbside collection. When multi-family tonnage is excluded in our total waste generation figure, our recycling percentage equals 40% - YEAR END FIGURES I Hopkins Waste Generation::: 7394 60% multi-family waste generation = 4436 40% curbside residential waste generation:::: 2958 Curbside Curbside Multi-family Multi-family Pick-up Drop-off Pick-up Drop-off 993.12 tons 1 74. 16 tons Unknown 121.98 tons . Curbside: 1167.28 divided by 2958 = 40% * The Appliance, Electronic and Concrete/Brick tonnage listed under the drop-off on the recycling report was added entirely to residential collection because they were collected at our twice yearly bulk drop off which is offered only to residential refuse customers. Otherwise the drop off tonnage was split 60% multi-family and 40% curbside. ** Weekly figures for number of households setting out recyclables are no longer available. Our contractor provides only monthly figures. . CJfopkins Public Works Department 11100 Excelsior cnlvd. · %pkins, r:5MN 55343-3435 . Phone: 612-939-1382 . :Fax: 612-939-1381 2001 PROGRAM DESCRIPTION Two Bulk Clean up events were held this year on Apri/19-21 and October 18-20. Appliances, scrap metal, and electronics were recycled at both events. Electronic items collected were handled through the Hennepin County electronic recycling program in cooperation with PPL. Two Reduce/Reuse/Recycle presentations were made at local elementary schools in April. The Recycled Products Kit, assembled by the Recycling Association of Minnesota, was used by Minnetonka and Eden Prairie in addition to Hopkins for presentations in elementary schools and at city functions. Yard Waste was collected at the curb free from mid-April through mid-May. Yard waste during the rest of the season continued to be collected at the curb but a per bag ($1.00) fee was charged. Residents also have the option of using our free brush and yard waste drop off from mid-May through the end of November. Material collected from this program is composted and offered to anyone free of charge provided they load and haul it themselves. The "Recyclopedia", a recycling guide published jointly by Golden Valley, Plymouth, Hopkins, Minnetonka and the West Hennepin Recycling Commission, was revised and updated. The revised Recyclopedia was distributed to approximately 9,500 Hopkins households. In cooperation with the cities of Bloomington, Brooklyn Park, Eden Prairie, Hennepin Recycling Group, Minnetonka, Plymouth and Wayzata, Hopkins began development of a Waste Reduction and Recycling . Education Tool KiUTrunk to be used by local schools to supplement their Environmental Education programs. In September a Recycling presentation was given to participants in the second annual Hopkins Citizens' Academy, a curriculum developed to educate citizens in how their city government works. An "America Recycles Day" kick off event was held at the Hopkins Fire Department Open House in October. 2002 PROGRAM DESCRIPTION We will hold two Bulk Clean up events again this year on April 19, 20 and 21 and October 18, 19 and 20. Appliances, scrap metal, and electronics will be recycled at both events. Electronic items collected are handled through the Hennepin County electronic recycHng program in cooperation with PPL. Reduce/Reuse/Recycle presentations will be made at local schools as requested. The development of the Waste Reduction and Recycling Education Took KiUTrunk will be completed in cooperation with the cities of Bloomington, Brooklyn Park, Eden Prairie, Hennepin Recycling Group, Minnetonka, Plymouth and Wayzata. The kiUtrunk will be available to schools September 2002. Yard Waste will be collected at the curb free from mid-April through mid-May. Yard waste during the rest of the season is collected at the curb for a per bag ($1.00) fee. Residents also have the option of using our free brush and yard waste drop off. This facility is open from mid-May until the end of November, weather permitting. Material collected from this program is com posted and offered to anyone free of charge provided they load and haul it themselves. . Discussions with Waste Management will continue in regard to setting up a single stream, automated pick up recycling pilot program in two residential areas of Hopkins. Expansion of the box board recycling program to include dry food packaging, beverage cartons, boxes of; detergent, tissue, gifts, shoes or office products, and tubes from paper towels or gift wrap will be explored with Waste Management. c../ln cqual Opportunity cmployer ,0,- . FOURTH AMEND}..ffiNT TO AGREEMENT FOR RECYCLING COLLECTION _his Amendment is made on tbe 1st day of August 1999, to the Agreement for Recycling Collection; dated November 7; 1989, and superceding the Third Amendment dated October 17, 1995 between the City of Hopkins and Waste Management, a division of Waste Management ofJ\1innesota, Inc. The agreement is hereby amended as follows: LItem 2: Page 1 of the Agreement Compensation for Services. Effective August I, 1999 through June 30, 2004 the rate of payment for eacb household will be based on the following rate structure: $2.20 per CDU/mo beginning 8/111999 through 12/31/2000 1.5 yr . $2.24 per CDU/mo beginning 1/112001 through 12/31/2001 I yr $2.28 per CDU/mo beginning 1/112002 through 12/31/2002 1yr $2.32 per CDU/mo beginning 1/1/2003 through 12/3112003 1 yr $2.36 per CDU/mo beginning 1/1/2004 through 6/30/2004 .5 yr for weekly recycling collection services based on the number of CDD's certified by the City and less any discount available as outlined in Exhibit B, Hopkins Pricing Matrix. which is made part of this agreement. 2. Item 5. Page 2 oftbe Agreement as of August 1, 1999: Term. The term of the Agreement shall be extended through June 30, 2004. Item 6. Page 2 of the Agreement as of May 1, 1993; was amended to read as follows: Termination. The City upon the Contractor's failure to perform its responsibilities under the Agreement may terminate this Agreement. In addition to the existing conditions. governing termination, the City may terminate the Agreement upon 90 days advance written notice to the Contractor if Hennepin County significantly reduces or alters its Funding Policy for reimbursing City . recycling program cost of if the City of Hopkins ceases it's municipally operated, residential refuse collection program. "Significantly reduced or alters". means a reduction or alteration resulting in the reimbursement ofless than 50% of the City's recycling program costs, or additional requirements set forth by Hennepin County in which the City and Waste Management are unable to mutually negotiate a rate of payment adjustment. 3. Item 18. Page 4 Performance Bond. The contractor shall execute and deliver to the City a performance bond with a corporate surety in the sum of $25,000. This contract shall not become effective until such a bond in a form acceptable to the city, has been delivered to the city and approved by the city attorney. This agreement shall be subject to termination by the city at any time if said bond shall be cancelled or the surety thereon relieved form liability for.any reason. The term of such performance bond shall be for the life of this agreement. Extension or renewals shall require the execution and delivery of a performance bond in the above amount to cover the period of extension or renewal. 4. In Exhibit A, II DefInitions item 1. Of the Agreement as of May 1; 1993 was amended to read and provide for the collection of the following: Recyclable Materials: means all items of refuse designated by the Hennepin County Department of Environment to be part of and authorized recycling program and which are intended for transportation, processing, and re-manufacturing or reuse and include the following: . Newspaper: includes all supplements and ads delivered with a newspaper and includes kraft paper bags. . Corrugated cardboard: all corrugated cardboard boxes except for boxes that are waxed or plastic . coated or home delivered pizza boxes 0 Glass containers: all clear; green and brown glass food and beverage containers. . Metal containers: aluminum, steel, bimeta~ and "tin" food and beverage containers. . CITY OF HOPKINS RESOLUTION NO. 2002-09 AUTHORIZING THE SUBMITTAL OF TIIE 2002 HENNEPIN COUNTY MUNICIPAL RECYCLING GRANT APPLICATION WHEREAS, Pursuant to Minnesota Statue lISA.55!, by December 31, 1996, each county in the metropolitan area will have as a goal to recycle a minimum of 45 percent (45%) by weight of total solid waste generation, and each county must develop and implement or require political subdivisions within the county to develop and implement programs, practices, or methods designed to meet its recycling goal; and WHEREAS, Pursuant to Minnesota Statue 115A.552, counties shall ensure that residents have an opportunity to recycle and through Hennepin County Ordinance 13 requires each city to implement a recycling program to enable the County to meet its recycling goals; and WHEREAS, the County has adopted a Hennepin County Residential Recycling Funding Policy to distribute funds to cities for the continued development and implementation of waste . reduction and recycling programs through 2002; and WHEREAS, to be eligible to receive these County funds, cities must meet the conditions set forth in the llfunding policy II ; and WHEREAS, the City of Hopkins desires to receive these County funds; THEREFORE, BE IT RESOLVED, that the City of Hopkins, City Council authorizes the submittal of the Hennepin County Residential Recycling Program; 2002 Municipal Recycling Grant Application and further authorizes the City Manager or his designee to execute such grant agreement with the County. Adopted by the City Council of the City of Hopkins this 5th day of February, 2002. BY Eugene 1. Maxwell, Mayor ATTEST: Terry Obermaier, City Clerk .