CR 02-015 Gambling for Elks
,
. January 18, 2002 Council Report 2002-15
CHARITABLE GAMBLING PREMISES PERMIT APPLICATION FOR
THE HOPKINS ELKS lODGE 2221, 30 - 8th Ave S
Staff recommends approval of the following motion: Move that the Hopkins City Council
adopt Resolutions 2002-05, approving the charitable gambling premises permit for the
Hopkins Elks Lodge 2221, located at 30 - 8th Ave S.
Adoption of this resolution will allow the Hopkins Elks to continue to run the existing
charitable gambling activities at the Elks Club.
Overview
The Hopkins Elks Lodge has requested a renewal of their gambling license and premises
permit. This is being brought before the Council at a work session because of time
constraints. The month of January's second meeting was held much earlier than usual and
the last meeting was missed. The applicant thought there would be another regular meeting
this month. The application and resolution have to be returned to the State Gambling office
by Februa ry 1 st.
. The Elks Lodge conducts charitable gambling at the Elks Club location only.
Primary Issues to Consider
. Does this organization meet the criteria of the City's gambling policy?
Yes
. Has the organization conducted its past gambling operations in accordance with
state and local laws?
Yes
Supporting Documents
. Resolutions 2002-05
. Legislative Policy 4-A, Lawful Gambling
. Financial Statement and Independent Auditor's Report, Years ending March 31 t
2000 and 1999
. List of donations made by the EI ks
. Gambling Li.Qense Application available in the City Clerk's office
. J
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CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 2002-05
RESOLUTION APPROVING A GAMBLING PREMISES
LICENSE RENEWAL FOR THE HOPKINS ELKS LODGE, AT
30 _8TH AVENUE SOUTH
WHEREAS, the Hopkins Elks Lodge 2221 has been an integral part of
the Hopkins Community, and
WHEREAS, the Hopkins Elks Lodge 2221 has applied for a gambling
license to conduct lawful gambling in 2002 and 2003, and
WHEREAS, the Hopkins Elks Lodge 2221 has conducted gambling
activities in accordance with state law and Hopkins City Policy,
NOW, THEREFORE, be it hereby resolved that the City Council of the
. City of Hopkins, Minnesota, approves the Hopkins Elks Lodge 2221 Premises
Permit Renewal application for The Hopkins American Legion Hall at 30 _ 8th
Avenue South.
Adopted by the City Council of the City of Hopkins, Minnesota, this 22nd
day of January, 2002.
Eugene J. Maxwell, Mayor
ATTEST:
Terry Obermaier, City Clerk
.
-- --
. POLICY 4-A
LA WFUL GAMBLING
1. PURPOSE
1.01 The purpose of this policy is to establish rules and procedures for lawful gambl1ng
in the City of Hopkins.
2. REGULATIONS
2.01 Except as otherwise enumerated herein, the provisions of Minnesota Statute
Chapter 349 relating to the definition of terms, licensing and restrictions of
gambling are adopted and made a part of the statement of policy promulgated by
the City of Hopkins as if set out in full
2.02 An applicant for a license shall be a registered Milll1esota nonprofit corporation or
an organization which is designated as exempt from the payment of income taxes
by the Internal Revenue Code and whose principal location or office is within the
City of Hopkins.
2.03 The organization defined in Section 2.02 must be engaged in its activities for the
benefit of the community within the City of Hopkins for at least five years on a
. perpetual, continuous, uninterrupted basis and have at least 30 active voting
members.
2.04 Gambling allowed by the city shall be carried on only within premises owned,
occupied or leased by the organization except such activities permissible under
M.S. 349.166.
2.05 No application for a premises permit will be approved for any organization to
conduct gambling on any premises other than the premises of an on-sale liquor
licensee or the premises of a fraternal, veterans or other non-profit organization.
In order for a fraternal, veterans, or other non-profit organization to conduct
gambling on their premises, such premises must have been continuously owned
and occupied for a period of at least five years. No application for premises
permit shall be approved for any organization for a site established for the
primary purpose of conducting gambling. This section shall not apply to any
organization which is exempt from the requirement for a gambling license
according to M.S. 349.166.
2.06 A Class A license will only be approved for an organization that is licensed
pursuant to Minnesota Statute, section 349.16, and that conducts gambling on
premises that it owns and operates.
2.07 More than one organization, as defined in Section 2.02, may conduct gambling
within a single owned, occupied or leased premise. More than one organization
may jointly conduct a lawful gambling game at one location. However, two or
. more organizations shall not separately conduct the same game at the same time
at one location.
. 2.08 The operation of gambling devices and the conduct of bingo and raffles licensed
or approved pursuant to the authority granted to the City of Hopkins shall be
carried on under the supervision of a gambling manager designated by the
organization. The gambling manager shall be responsible for the operation of the
gambling activity and the receipts and profits generated from the operation.
2.09 The gambling manager shall be an active member of the organization issued the
license and shall qualify under state law.
2.10 Organizations seeking approval for a premises permit, that are not currently
conducting gambling in the City, must provide the City, in addition to the
application forms, a copy of the minutes of a general membership meeting, where
a quorum was present, wherein the organization approved a motion authorizing
the gambling activities.
2.11 Participants in raffles, paddlewheels, pull tabs and tip boards shall be restricted to
individuals who have attained the legal drinking age. This restriction only applies
to premises where liquor, wine, beer or 3.2 beer is served. Where intoxicating
beverages are not served the age shall be eighteen.
2.12 Organizations wishing to renew a gambling license must provide the City with a
financial audit of its lawful gambling activities and funds for the previous two
years. The audit(s) must be performed by an independent accountant licensed by
the state of Milll1esota.
2.13 In addition, such organizations must provide the City with information on all
. expenditures of lawful gambling funds during the previous two years. Such
information must include at a minimum the name of the recipient, the amount of
the expenditure or contribution, and a brief description of how the expenditure or
contribution meets the definition of "lawful purposes" as defined in M.S. 349.12.
The City reserves the right to require additional documentation from licensed
organizations, or organizations seeking licenses, as it deems necessary.
2.14 A fee of $100.00 shall be charged to all organizations submitting a Premises
Permit Application or Applications for approval by the City.
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CITY OF HOPKINS
HENNEPIN COUNTY. MINNESOTA
RESOLUTION 2002-05
RESOLUTION APPROVING A GAMBLING PREMISES
LICENSE RENEWAL FOR THE HOPKINS ELKS LODGE. AT
30 _8TH A VENUE SOUTH
WHEREAS. the Hopkins Elks Lodge 2221 has been an integral part of
the Hopkins Community. and
WHEREAS. the Hopkins Elks Lodge 2221 has applied for a gambling
license to conduct lawful gambling in 2002 and 2003, and
WHEREAS. the Hopkins Elks Lodge 2221 has conducted gambling
activities in accordance with state law and Hopkins City Policy,
NOW. THEREFORE, be it hereby resolved that the City Council of the
. City of Hopkins, Minnesota, approves the Hopkins Elks Lodge 2221 Premises
Permit Renewal application for The Hopkins American Legion Hall at 30 _ 8th
Avenue South.
Adopted by the City Council of the City of Hopkins, Minnesota, this 22nd
day of January, 2002.
Eugene J. Maxwell, Mayor
ATTEST:
Terry Obermaier, City Clerk
.
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LAWFUL GAMBLING FUND OF
HOPKINS ELKS LODGE NO. 2221
(License B-00365)
. Statements of Revenues, Expenses and Changes in Profit Carryover
REGULA TORY BASIS
For the Years Ended March 31, 2001 and 2000
Year Ended 3/31/01 Year Ended 3/31/00
Amount % Amount %
REVENUES
Pull-Tab Receipts 701,005.00 98.59% 550,627.50 98.60%
Bingo Receipts 3,459.75 0.49% 3,635.05 0.65%
Raffle Receipts 801.00 0.11% 0.00 0.00%
Tipboard Receipts 5,730.00 0.81% 4,170.00 0.75%
Interest Income O.OQ 0.00% 0.00 0.00%
Revenues Collected "710,995.75) ]00.00% ~) 100.00%
'--.--/
COST OF REVENUES
Pull-Tab Prizes 591,411.00 83.18% 467,044.00 83.63%
Bingo Prizes 1,706.75 0.24% 1,827.65 0.33%
Raffle Prizes 151.20 0.02% 0.00 0.00%
Tipboard Prizes 2,865.00 0.40% 2,085.00 0.37%
Cost of Revenues 596,133.95 83.84% 470,956.65 84.34%
GROSS PROFIT 114,861.80 16.16% 87,475.90 15.66%
ALLOW ABLE EXPENSES 53,941.09 7.59% 52,742.13 9.44%
. REVENUES IN EXCESS OF /-~ @
;' ,
ALLOW ABLE EXPENSES \ 60,920.71 8.57% 6.22%
APPROVED ADJUSTMENT 0.00 0.00% -904.06 -0.16%
LA~PURPOSEEXPENDnrrrnES
Gambling Taxes:
State Combined Receipts Ta..'( , 171 'if> 0.33% 1,403.61 0.25%
-",- . -.--
State Ideal Gambling Tax 13,862.92 1.95% 12,290.92 2.20%
State Ideal Gambling Tax Refund -2,287.53 ~1,775.26
Other State Taxes 206.01 0.03% 162.67 0.03%
Total Gambling Taxes 14,152.96 1.99% 12,081.96 2.16%
Audit Fees 968.73 0.14% 966.60 0.17%
Program Expenditures 29,894.08 4.20% _].8,515.4) 5.11%
Total Lawfu.l Purpose Expenditures ~ 6.33% ~) 7.44%
REVENUES IN EXCESS OF EXPENSES
BEFORE INCOME TAXES 15,904.94 2.24% -7,734.28 -1.38%
INCOME TAXES 0.00 0.00% 0.00 0.00%
Revenues in Excess ofExpclliies 15,904.94 2.24% 0.00 0.00%
Expenses in Excess of Revenues 0.00 0.00% -7,734.28 -1.3&%
. Profit Carry-over - Beginning of year 16,751.99 ~.27
Profit Carry-over - End of Year ..- 32,656.93) ( 16,751.~
~
....-...____.....__-.r---- ----~ ~
(See accompanying Notes to Financial Statements)
4
LAWFUL GAMBLING FUND OF
. HOPKINS ELKS LODGE NO. 2221
License No. B-00365
Lawful Purpose Expenditures
For the Year Ended March 31, 2001
Elks Veterans Memorial Bldg Fund 2,137.89
Disability and Poverty 0.00
Compulsive Gambling Treatment 250.00
Educational Contribution 0.00
Scholarship Fund 2,138.58
Military Contribution 300.00
. Youth Organizations 13,308.99
Property Taxes 11,758.62
Government 0.00
Annual Audit - (1/2) 968. 73
Unsold Tax refun.a - Form G~7430 -2,287.53
Total L3\vful Purpose Expenditures 28,575.28
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5
LAWFUL GAMBLING FUND OF
HOPKINS ELKS LODGE NO. 2221
. (License #B-D0365)
(Minnesota ID No. 9099.423)
RECONCILlA TJON OF GAlVIES USED
REGULA TORY BASIS
FOR THE YEAR ENDED MARCH 31, 2001 and 2000
3/31/01 3/31/00
NUJ\lBER NUMBER
AMOUNT OF GAMES Al\1O UNT OF GArrIES
PULL-TABS
Cost of Games Used
Beginning Inventories 1,336.40 34 1,1.:18.95 31
Purchases 12,562.91 294 10.618.30 261
Returns 0.00 0 0.00 0
Subtotal 13,899.31 328 11,767.25 2n
Less: Ending Inventories 78+.06 22 1.336.40 34
Total Cost of Games Used 13,115.25 306 10,430.85 258
Reconciliation of Games Used
Games Used Per Books Above 306 258
Games Used and Reponed Per Gross
. Revenues by Month 306 258
Difference or Possible Unreported G:lInes 0 0
I\'UMBER NUMBER
TIPBOARDS AMOUNT OF GAMES AIHOUNT OF GAMES
Cost of Games Used
Beginning Inventories 156.00 52 105.00 35
Purchases 453.69 142 498.42 156
Subtotal 609.69 194 603.42 191
Less: Ending Inventories 9.00 3 156.00 52
Total Cost of Games Used 600.69 191 447.42 139
Reconciliation of Games Used
Games Used Per Books Above 191 139
Games Used and Reponed Per Gross
Revenues by Month 191 139
Difference or Possible Unreported Games 0 0
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9
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. LAWFUL GAMBLING FUND OF
HOPKINS ELKS LODGE NO. 2221
(License #B-00365)
ANALYSIS OF MAXIMUM ALLOW ABLE EXPENSES
AS A PERCENT AGE OF GROSS PROFIT
REGULA TORY BASIS
FOR THE YEARS ENDED MARCH 31, 2001 AND 2000
3/31/01 3/31/00
Gross Profit 114,861.80 87,475.90
Allowable Ex-penses
Cost of Games Used 13,715.91 10,878.30
Compensation and Payroll Taxes 30,944.]9 30,193.47
Accounting and Legal Services 2,23 5.31 1,879.10
Advertising 465.67 1,446.99
Bank Charges & Supplies 2,794.06 3,994.01
Gambling Equipment and Repairs ],280.00 3,157.76
. Investigative Fee 0.00 0.00
License Renewals 100.00 800.00
Penalty & Interest 0.00 0.00
Rent 1,296.95 0.00
Utilities 0,00 0.00
Reimbursement of Excessive Cash Shortages 0.00 0.00
Cash Shortages 1,109.00 392.50
Tout ~l1:Lllo\_vable Expenses 53,941.09 52,742.13
Ma.:ximurn Allowable Expenses by h-1innesota
State Statutes 63,173.99 48,111.75
Excess of Maxi rn um Allowable Expenses in Excess
of Allowable Expenses - Current Year 9,232.90 -4,630.39
Beginning Cumulative Maximum Expenses in
Excess of Allowable Ex-pmses 67,404.42 72.034.80
Ending Cumulative Ma.ximum Allowable Expenses
in Excess of Allowable Expenses 76,637.32 67,404.42
.
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11
LAWFUL GAMBLING FUND OF
HOPKINS ELKS LODGE NO. 2221
. (License #B-00365)
RECONCILIATION OF PROFIT CARRYOVER
REGULATORY BASIS
FOR THE YEARS ENDED MARCH 31~ 2001 AND 2000
2001 2000
ADDITIONS:
Cash in gambling bank accounts 26,147.04 9,615.05
Cash in starting banks 4,100.00 4,100.00
Ending inventory 793.06 1,492.40
Cash receipts not deposited from games
closed and reported on schedules B 0.00 0.00
Required reimbursement for excess cash short 0.00 0.00
Raffle Balance Owed 42.00
7430 Refund 2,287.53 1,775.26
. TOTAL ADDITIONS 33,327.63 17,024.71
SUBTRACTIONS:
Tax to be paid to department of revenue 609.98 0.00
Net cash receipts from games in play and
lli~ueported at monL~ end 0.00 200.00
Net loans included in bank statement
balance above 0.00 0.00
Unpaid invoices included in ending inventory 0.00 0.00
Unpaid invoices included in cost of goods sold 0.00 0.00
Other 0.00 0.00
TOTAL SUBTRACTIONS 609.98 200.00
Profit Carryover from Financial Statements 32,717.65 16,824.71
. Profit Carryover from Tax Report 32,656.93 16,751.99
60.72 72.72
12
G-l Schedule F Gambling Fund Reconciliation
Organization Name License Number Month and year reported
opkins Elks Lodge No. 2221 B-00365 3/31/01
our gambling checking account
1) End-oF-month bank balance
From bank statements 1 27,077.53
'2)" T;;i~i'ch~'ck(ng'~~~;;-uiit'''''''''''''''''''.'''''''''''''''''''''''''''''' ........,................................ ..................................................................... .......,.... .................................
........~:.r??~i.~~.!~..!.~.~:~..............nn.................................................h................... ...................... ........ ................. ...... h........... .........................................................? 1,593.00
3) Add LInes 1 and 2 3 28,670.53
'4j" .Toi~j"o{ch~cks...................................... ................... .................................. ...................................................................................... ......................... ..................
outstanding 4 2.523.49
.5)..Sub.t,:~ci.ij~.~.4.j~;;;;;.ii;;e..:i..This.ls..........................................................................................................h..............................................................................
.. ......~~.7..~~~.~.~.~~~:.~.~.~.~~.~~!~.~.~.:.:.........................m..................................................... .......................................................................... ....... ...............................~ 26,147.04
Additions: other gambling funds not included in your checking account
6) Start banks per books 6a 4,100.00
Unreimbursed losses 6b 0.00
...... ..~.~~~.?~~.'!:?~~~..<::~~~..~~~~~~~.!!:l..:':!~~i.~.~~.~~~.~9~.g~~7.:J~.~.:..~.?~...................... ....................... ............................................. ........~ 4,100.00
7) Dollar amount of your
ending inventory 7 793.06
'sf cas.h.~ec.~.jve.d.b~..noi"'............................................................................................ .........,... .................................. .......... ..........................
deposited during the month, a 0.00
'g)"" Toi;;j'of 'amou',:jis.iii'i!',i';s:a'viiigs .............. ............"' .............................................. .......... .......... ..... ........... ............... ................... .......... ........
and investment accounts 9 0.00
..1.0).Am.~uni"~.i .~~.q.~i~~d..,:ei;;.;b.i~r...............h.................................................... ....... ............................................................................. ..........
.........:~~:.7.7..~~~~..~~~~. .~!!~~.~.9.~.~ .L.............................. ....m...............................................................n..................................................~.? 0 .00
11) Fund Losses 11 a 0.00
. Unsold ticket refunds 11 b 2,287.53
Merchandise prizes awarded 11 c 0.00
Merchandise prizes paid for, not awarded 11 d 0.00
other additions (attach explanation) 11 e 0.00
...., ...!.?~~~.......... ........ .............. ...... .......... ............... ............... ................................... ........... .............. ................ ................................................~.~. 2,287.53
12) Add lines 6 through 11 12 7,180.59
"1"3) 'Ad d"line'5 'and'ii;;;';' '1'Z:"Thls.is" ............ .......... ...................... ............................. ................. ........................ ...............' ....... ........... ..................... ..... ................
.. ......y.~~:.. ~~.r:':.~~i.I2\l.!.~.I2~ ..~.~.I..~!.~.:~.~:..................... ........... .................... .................. ...... ................ ...... ....... .......................... ..m..................... ..... ........... ............. ~.~ 33,327.63
Subtractions: unpaid obligations and receipts from games not dosed
14) Total oftax listed on line 13 of all
........ .!.?~~.~. .~:.~.~~~!.~:.~~!~.~..~~p..~!.~................................................. ................................. ........................... ............ ....................................~.~ 609.98
15) Total receipts deposited From
... ...... ~~.~~~.~~!!.!~.p.~~Y..~!.:~.~.~~..~?:............................ .......................... ........................................................................................... ........ .~.~ 0.00
16) Total loans payable from any
source at end of month. 16 0.00
......n.n.._....... n. .._... .........n~. un.....nn......... n. ................. ......... .....~. ....... .................._...n.. .......... ........, .............. .n...........n ................. ........u.. ..........,.
17) Total COGS unpaid including
sales tax at end of the month. 17 0.00
........... ..u........ ........0..... .u....... ....un...H.p........ ..... ..u...... .............. .......n.... .o.. .... ... ..... ..... ............. ............... .... ........... ...~.. .u.., ....n..............._.o O. ." u'u,
} .~!.!.~!~! .~.~.?~~:~.~~!?~~~~~!.?~.::... ........ .... ........ ............................... .................................... ......... ............. ............. ............ .......... ......... ........~. ~ 0.00
..~.~), ~~9..1.j.~~~..~.~.~~~.~~~~. .~.~................................ ......... ................................ ............................................... ........................................m....................................~.~ 609.98
Reconciliation
20) Subtract line 19 from line 13
........T.~!?!:.~~.~.~~!:.l.~I.i.~~.!.~.~~.~.~.~?~?.:................. ....................................................... ......................m.......................................................... ....... ....................?9 32,717.65
.1) Amount of your profit carryover
(From line 44 of this month's G-1) 21 32,656.93
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SchF30 1.xls 1016101
13
Daniel A. Nelson
Licensed Public Accountant
REPORT ON REGULA TORY CHECKLIST OUESTIONAIRE
To the Board of Directors
Hopkins Elks Lodge No. 2221
Hopkins, Minnesota
We have audited the financial statements of the Lawful Gambling Fund of Hopkins Elks
Lodge No. 2221 as of and for the year ended March 31, 2001, and have issued our report
thereon dated October 10, 2001.
We conducted our audit in accordance with generally accepted auditing standards. Those
standards require that we plan and perfonn the audit to obtain reasonable assurance about
whether the financial statements are free of material misstatement.
Compliance with laws and regulations applicable to the Gambling Fund is the
responsibility of Hopkins Elks Lodge No. 2221 management. As part of obtaining
reasonable assurance about whether the financial statements are free of material
misstatement, we completed the Regulatol)' Checklist Questionnaire, which is attached to
this report. However, the objective of our audit of the financial statements was not to
provide an opinion on overall compliance with such provisions. Accordingly, we do not
express such an opinion.
This report is intended solely for the information and uses of the Board of Directors,
members and management of Hopkins Elks Lodge No. 2221 and the Department of
Revenue of the State of Minnesota and is not intended to be and should not be used by
anyone other than these specified parties.
Q~O.~
Daniel A. Nelson,
Licensed Public Accountant
Bloomington, Minnesota
October 10, 2001
1100 East 80'h Street · Minneapolis, l\Iinnesota 55420 · (612) 884.0337
14
I
I
4 ,
2000 Charitable And Lodge Contributions From Gaming
.
Real Estate Taxes $10,759.00
· MN Elks Youth Camp $8,933.00
· Raspberry Weekend Events $1,892.00
· Hopkins Community Christmas Tree $1,321.00
and Chapel View Tree
Allied Charities Membership & Conv. $1,287.00
· Teenager of Month Scholarships $1,541.00
· Hopkins Schools - (Various) $675.00
Elks Nat'l Fund Scholarship $549.00
· Hopkins Family Resource Center $718.00
Boy Scouts $500.00
MN Special Olympics $400.00
. · Santa Breakfast $186.00
· Hopkins Fire Dept. Open House $150.00
· Hopkins City Needy Family Fund $100.00
Twin Cities Girls Basketball $175.00
Crime Stoppers $150.00
· Suburban Law Enforcement School Patrol $250.00
MN Council Compulsive Gambling $250.00
· Hopkins Swim Club $100.00
· Babe Ruth Baseball $250.00
MN Zoo $100.00
· Hoop Shoot $1197.00
$31,483.00
· Direct Benefits To Hopkins Community $17,213.00
.
Note: We will be donating $6000.00 to ENF Scholarships in 2001.
( , ,
2001 CHARITABLE AND LODGE CONTRIBUTIONS FRON GAMING
REAL ESTATE TAXES $ 11,414.00
.
*MN ELKS YOUTH CAMP 7,065.00
*SCHOLARSHIPS 6,640.00
*RASPBERRY WEEKEND EVENTS 2,903.00
*TEENAGER OF THE MONTH 1,857.00
ALLIED CHARITIES MEMBERSHIP & CONV. 1,181. 00
*HOPKINS COMMUNITY CHRISTMAS TREE 910.00
*HOPKINS SCHOOLS VARIOUS DONATIONS 800.00
ELKS SEPTEMBER 11TH FUND 700.00
MN SPECIAL OLYMPICS 950.00
ELKS NATIONAL FOUNDATION 370.00
*BOY SCOUTS 500.00
*ST. PATRICKS PARADE, HOPKINS 350.00
. *BABE RUTH BASEBALL 350.00
JERRY LEWIS TELETHON 350.00
POLICE OFFICER BLOOD FUND 300.00
SUBURBAN LAW ENFORCEMENT 250.00
*HOPKINS FAMILY RESOURCE CENTER 200.00
MINNETONKA CRIME PREVENTION 200.00
*HOPKINS FIRE DEPT. OPEN HOUSE 150.00
CRIME STOPPERS 150.00
>'<SANTA BREAKFAST 136.00
CHILDRENS CELEBRATION FUND, FT. SNELLING MIL. MUSEUM,LITTLE
LEAGUE BASEBALL, HELPING PAWS OF MN, ST. LOUIS PARK SCHOOLS,
CHAPEL VIEW CHRISTMAS TREE 535.00
$ 38,261. 00
* DIRECT BENEFIT TO HOPKINS COMMUNITY $21,521.00
.
. Administrative Services -
Office of the City Manager
Memorandum
To: Honorable Mayor and Members of the City Council
From: Steven C. Mielke, Hopkins City Manage~
Date: January 18, 2002
Subject Railroad Switch Agreement
The purpose of this memorandum is to provide background information on TC&W
switching and blocking operations, to update the Council on the status of the
discussions between the cities of Hopkins, Minnetonka, and St. Louis Park (Cities) with
TC&W and other entities, and to ask the Council for direction as discussions continue.
. Background:
In December of 1999, the Cities entered into an agreement with TC&W to place a new
rail switch in Hopkins (see attached report 99-202). The agreement was intended to
provide a means to allow some relief to noise problems in Minnetonka and St. Louis
Park due to rail activity. The agreement anticipated that a "long-term" solution would be
found to finding a more suitable place for switching and blocking of trains outside of the
3-city area.
Current status:
Since the agreement, the cities and TC&W have met with a variety of entities, both
governmental and non-governmental in an attempt to place a new yard near the City of
Glencoe. The cities have been successful in receiving support for the yard from most
entities and have been pursuing funding of the improvements. It is estimated that the
cost could be as much as 1.8 - 2.0 million dollars. The cities have also submitted a
State-bonding request for one-half of the cost, with the remainder made up in other
sources. It is now very unlikely that the proposed yard will ever be built. This is
primarily due to unwillingness on the part of the railroad to pay more the cost of the
land purchase. The city managers from the cities have also disclosed that it is un-likely
. that the cities would participate financially to any great degree.
. The City of Hopkins entered into the agreement to assist with the noise problems
occurring in the other cities. Since the switch has been in place, noise complaints in S1.
Louis Park have reduced significantly. In Minnetonka the problem has been spread to a
second neighborhood, but have also been reduced. To staffs knowledge Hopkins has
not suffered noise complaints since the switch was installed.
A second goal of the study included a desire to eliminate one of the two lines going
through the cities. The railroad has indicated that some of the tracks could possibly be
removed if a yard were constructed, but there would still be a need to maintain some
area(s) of additional trackage for pass-by traffic. The railroads have indicated that they
would not guarantee that they never do blocking operations again in the three cities.
As such, it appears that there are few options left for pursuing the original ideas of the
long-term solution. The discussions today are centered on whether to maintain the
switch in Hopkins, whether to pursue other options for meeting the goals, and whether
the Council wishes to pursue a different set of goals.
Additional Information:
. There a few things that have come up since the study began:
. TC&W rents the rail from CP Rail. CP Rail has indicated that they wish to sell
the line.
. . TC&W have taken on an additional line to the southwest that will likely increase
the number of trains coming through town, perhaps significantly.
. The Federal Railroad Administration has not yet passed the regulations on
whistle-free intersections.
. Both Minnetonka and S1. Louis Park are inclined to leave the switch, while
TC&W have hinted that they may pull the switch.
Attachments:
1. Council Report 99-173, Railroad study, Blocking operations
2. Council Report 99-202, Operations Agreement - Railroad switch
agreement in Hopkins
3. Contract Amendment, January, 2001
e