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City of Hopkins - CounciL Staff Retreat ",. ; ~ ," ~ ,I , r",' i i :1 11 2004CduncilJ Staff Retreat . I .' '~.. 'I' . . .... Tues&y, April 13, 2004 ,I ' ,. ,5:3q pm -10:00 pm , \ I , " i! ' Raspberry ~ooms..Hopkins Ci,ty Hall i i ." ,i,' ,.;1.. ", ,',', ..' . All established set ofGoalsj iObjectives and Strategies for the organization. , I, ." . "Discussion of Mission StatetTIentandmutual expectations. . . , . :'1 -' " . ' Discuss the 2005 BudgetPi6cessand initial goals and/or desired Qutcomes. " . ' ,i .. ';, , " A2:enda ' i' I, " '. "". Ii .' 5:30 - 6:00, Arrive - S~pper :! . ~ ' " '. , - . ~. \ 6:00 . , Review of Agenda and Meeting Objectives, Mielke Meeting Obj~ctives ',.. ',' " , , .To cdP'1plete discussions on Goalsand Objectives ....' . To dd.te~i~especific Strategi. es for the.. priOritizedGoals.', . and qbJ ectlVes , " " . Todi~cuss issues of roles, and responsibi1itie~ of Staff arid Cotmpil'aswell as accountability to each other. . . ' . , I', 6:10 'Review of Initial Gbals/ Themes ' . Review prio~ work for Clarification and. understanding , 'Consider chapges / Restate Initial Goals and/or Objectives Definitions: f ' . ,,", ,,". .'." . Goal~ are generalized statements of where an organization I, ., wants to be at some future time. ' . Obje~tives are specific, measurabl~ targets set for each goati, . . Stratkgies are the step-by-:step actionsbywhtch an orga:hization reaches its objectives. . , I' '. Example:i ' Goali']; Identify means of increasing revenue without ',' raisi;1g taxes. Objective] a. Apply for state grants in the areas ofradid com~unications and roadway maintenance', . Strar~gy ]. Identify grants through published , ., .' announcements. . ..' ,', Stratr. gy'2. Hire agrant write~a. nd identify internal staff" '. from ::each department asa przmary contact person '. , Stratrgy 3. Write grant proposals and submit " 'I: ; ~ I ,I ., 'I ',: ,'. i\ , f ,:; !i ,I , ~ Ii ,I' ,I " Ii I .. . 6:3,0 Discuss Strategies (or those Objectives Determined Highest Priority Discussdesi~ed outcomes ' '" "", " " , Determine options .., , , Agree on pre:ferred strategyand,a,~sigll responsibility 7:45 Break ' , i Ii ' , , ' " ',,' '" ,; ~, ' , " , "" ','.. .. 7:55 "Discussion' of Mis sibil Statement and Mutual Expectations ' IS this Missi6n Statement stillah effective statement? Do, the pledgbstatements adequately out1ine~xpectations of each " other? ' I ,,' ' ,',' , , How do we Hold each other accountable to these statements? Are there ant specific things that can he done to increase trust,and accountabilit~ throughout the organization? ' ' ;f , .. ;1! 8:55 ' Break ; 'Ii ii , ,t 9:00 ' Discussion of 2005 Budget Revie'Y of 2904 Budget Process , ." What' went well? ' .' ,J ._ . Wha~didn'tgo well? ' " . ,'How :can the process he improved? ' . Discuss 2005 Process " ", , ~' " , , , " . "What' can be,done to assure a smooth process? ' ", " . Aret~ereanyspecific steps/actions that heedtobe , , accomplished? ' , ,Discuss initi~l 2005 Budget Goals, ' . Review of Budget / Tax Outlook 1 '. ,,' . " 0; LegIslative ActIOns" 91, Local Conditions and Budget/Tax Issues . Desi~ed Budget Gmlls' , ' : ~ 9:45 Next steps! " , , I Where do We go from here? . ,I' "I, "I, 10:00 Conclude 'I' 'I i: 'I' ' : , , 'I ! I ' I' " 1 , ~ ,f, , ~ :'. i'i q , , ; ~ J ~ i :;: " I, I I i: ~I ,'.1 d ~ ' ' >I, I: . I' ' ': ::l d " " ; ii '1 I, ,I !: : . ' Councill/ Staff Goals Session ,March 9,2004' Il1itialjGoals I Themes Objective : ~ Goal ,"1: ,.., Council . Staff TOTAL l' -I' i " , A. Marketing/External Communications " 'Poll/survey residents' ; [ 2 5 7 Better marketing , 'i 4 ,; 2 6 Citizen education ' ~ 4 4,' " 'Ce,lebrale .accomplishments '1 :1 3, 3 I Resident communications ;1 2 2 I' Communicate value of services to, t$xpayers 1, ' 1 2 Marketing of business developmenti'oppbrtunities 1 1 Tax structure "value" ii, 1 1 !, I, ", B; Internal Communications :: " , . - .' .1, Build trust with staff & residents ; l ' 5 5 10 Employee/staff/Council' relationship! . 4 2 6 , Staff/Councilcommunication/relati6hships 2 4 6 Recruitment/retention of employee$i . 1 2 3 Improve empl()y~esatisfaction 'i: ,1 2 3 Seek employee Ideas ; i, 1 1 2 . Better communication between depts 0, ! C. Budgetlssues , : ~ Budget planning, 1 4 7 11 'dReview inlpacts of previous budget!decisions 2 4 6 , , "'I Build tax base ..," ,'.,,' j 1 '3 4 Explore new funding sources . ;' 1 2 3 '_ ,,', ' , I Recruitment/retention 6femployees 1 2 3 , " I Staff edUcation (employee academy) 3 3 Health care costs ' i: 1 1 " I Staff tr~ining on safety/violence pre~ention 1 1 Tax structure"Value" " 1 1 ! , D, Quality of Life Issues ,J Housing rehab support! senior hou~sing 1 1 Partnership with the faith communitY 1 1 Ban sino king indoors d 1 ' 1 Traffic congestion/safety , . i 1 1 Reducing rental housing - encoura~ing conversion to owner occupied 1 1 Identify cultural groups - bring i,nto;thecommunity 0 Review number of liquor & otherbysinessesintown 0 Resident trainin on ma'or event ,!! 0 . i . 1 'I : ~ '1 1 1 ;, ~ i t~ " ' .: . Goal Objective Council Staff TOTAL E. Employee Growth / Development ,I Build trustwithstaff &residents ,j 5 510 RecruitmEmtlretention of employses1 1 ' 2 3 Improve employee satisfaction. 'r, 1" 2 3 Staff leadership development! 1 2 3 Staft'education (employee academy) '. 3. 3 Seek employee ideas ~ 11 ,2 Staff training on safety/violence pr~~ention .,.1 1 Bette(communicationbetween depts ,0 Staff trainin onma"or event 'I 0 ,:i F.Citizen Growth I Development ,Ii , \ Build trust with staff & residents i55 " 10 Involving diverse communities ,! 3 4' 7 '. Poll/survey residents 'i 2 ,5" 7 Citizen education .. d 4 4 Residenfcol11ffiunications 'l' ,,' 2 , ' 2 Communicate value of services to taxpayers ,,1 ' 1 2 Citizen Ieadershipdevelopmen{ ,I . 2 2 Parthershipwith the faith community ." , . 1 1 Identif cultural rou s.-brinintotne communit 0 . G. Reaching Out .; Build tax base, ." ,. ' 1 , 3 4 .' Partnership with the faith communii~ 1 ' , 1 Examination of partnerships . ;! ,.,1 1 Identify cultural groups - bring intot~ecommunity , 0 Legislator iiwolvenient in Hopkins I,' 0 School board/council relationship, ) '0 Workin with count & surroundin6ities on transpOrtation plannin ' 0 , TrOst and Accountability , ;1, An over-archin to ic for further discussion II d I, I, I, ii 'I I ,I it ,tr '1 iJ', , '1 '. \ , ' '.l-: " I j '. " :, ~ :1: " ,I I , ; I ."-' .( t:, ,," ~ , 'c . i.. " ' 'I' , ' , , , ~opkins d ' :\ "! , -, rarmeringwith , ' ,", ", " , " ,I' Citizens to ' ," '.' , ", ( ',' Educate ' .~Erthance the : Involve "., ,~uaJityof Life , I ' " "I : ~ " i' , ,.1 , 1. I' I, 'Cdmmunicate ii " 'j .'.' Tog~ther; all of dtygovernment plekges to:. , " ','" " ,'. , ", ; I ", " " f" , Ii ' .,f " · Continually enhance partner~hips with citizens. " .. Inspire citizen leadership. ': ,. 'Educate and involve residents. , · CommlUlicate openly and effectively. . , , ' , I ' .' 'Be responsive. , :...', i .' · Be fiscally responsible, I ~ I:' , ASacitycouncilwe pledge to: ~. .. r , d" - ' · Continually enhance partnet~ihips with staff. · Lead in the creation of a com:munity-wide vision. " , '! .',,'. Set policy. ' ' : I ' I' 'I' ' As astal1(f, we pledge to: : I . , ~, I ,I · Continually enhahcepartners~ips with the city council. .. Develop and implement long!.term plans. !, ' '. , · Provide quality customer seryice that is: . ,.",'." ',,'. , " 0 . Respon~ive to the ne~~s ofthe community, o . Intiovatlve. i i o Accessible." . i~ .', 'II i I' ~ ii , ~ 1 ;vI ' .;1:,