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CR2002-036 PH Assessment hearing and bid award KnollwoodG1TY OF NOPKINS February 28, 2002 Council Report 2002-036 Assessment Hearing and Award of Bid - Knollwood Pond Improvement Project Proposed Action. Staff recommends adoption of the following motion: Move that Council adopt Resolution 2002-20, Resolution for Adoption of Assessment Roll, Knollwood Pond Improvements, Project 00-14 and Resolution 2002-21 L Resolution for Award of Bid. This action continues an assessable project for pond improvements. Overview. At its February 5, 2002 meeting, City Council accepted bids and considered the proposed assessment amounts for this project. A public hearing was set for March 6. This hearing sets in motion levying of assessments against benefiting properties. A public hearing notice has been published and mailed, along with an assessment statement, to the affected property owners. No written objection contesting the proposed special assessment has been submitted. Written objections to City Council must be submitted no later than the hearing date. Primary Issues to Consider. Assessment Appeal Process Project costs and assessments Project Schedule Supporting information. Notice of Assessment Hearing Affidavit of mailing Notice of Assessment Hearing Assessment Roll Resolutions 2002-20 and 2002-21 ~~~ '. Steven J. Stadler, Public Works Director Financial Impact: $ 108,000.55 Budgeted: Y/N Y Source: Storm Sewer util, SA Related Documents (CIP, ERP, etc.): Notes: PIR: $ 0; Utility Funds: $61,160.11; Special assessment: $.46,840.44 ,,, i~~~irc,4~r~,I~~c~:wea~A`ew'6`BC~Y:4`.y&&'t:~.. _`e~+.~ar«e~~w:~.~w;~,s< - _ _; _ - _, - .«ain~1 ., _ _ tcz-`~.. n~...e ~ Az., ,..,. -.,, _:- >_ _ ~ d~ - ___ _ _ -z....-~w.~ Y_._.~ .R:..»_ x . sinr~up~aK.Gwuiira .:afi Council Report 2002-036 Page 2 Analysis of Issues Appeal Process Property owners are given the opportunity to approach City Council with their appeals during the public hearing. Standard appeal forms have been available at City Hall and need to be submitted no later than the hearing date. Staff will make recommendations on all appeals and City Council will act on each individually. Project costs and assessments Based on the low bid, engineering costs, admin/legal fee and a 15% construction contingency, the total estimated project cost is $108,000.55. The assessable amount is $46,840.44. Accordingly, the property assessment for the 10 properties facing the pond is ($46,840.44 x .275)/10 = $1,288.11. The assessment for the remaining properties is ($46,840.44 x .725)/43 = $789.75. The preliminary assessment amount for properties facing the pond was $1,771 and $1.085.81 for the other properties in the neighborhood. Project schedule Bid Opening ..................................................January 31 Order Assessment Hearing ..............................February 5 Assessment Hearing and award contract............ March 6 Construction ..................................................March -June, 2002 w:h~J4m5b8$ Say.aN~.ofd.W=+YAtY'~cs'C..~%,'~`G~e6Cd42~ ~3KSY~~iw-mil- Y - ..-w v ' ~ ... ~ - ~ -~ ~ _- - _ ~ ,. _.:JM~>= r~ ~ .~ .~ ....r..i AFFIDAVIT OF MAILING ASSESSMENT HEARING NOTICE STATE OF MINNESOTA ) SS. COUNCIL OF HOPKINS ) Terry Obermaier, being first duly sworn, deposed and ,says: I am a United States citizen, over 21 years of age, and the City Clerk of the City of Hopkins, Minnesota. On February 13, 2002, acting on behalf of the said city, I caused to be deposited in~the United States Post Office at the City of Hopkins, Minnesota, copies of the attached notice of hearing on proposed assessments, Knollwood Neighborhood Pond Improvements, City Project 00-14, enclosed in sealed envelopes, with postage thereon fully prepaid, addressed to the following persons at the addresses appearing on the attached copy of the mailing list. There is delivery service by United States mail between the place of mailing and the places so addressed. ._-.- Signature Subscribed and sworn to before me this 13th day of February, 2002. Notary Public ,,, .s ~ KATHERINE K. SWENS~N NOTARY pU6UC•MINNESpTA °•y~M»~~a' My Commission Expires Jan. 31.2005 ,~,~~„~k~~ ~~.,~„~~~-~~ r,z.~~.t~~w~.F~..r.~ ,- - . - - ~ ~-~ .~. ~_ _ ~ ~~r ,...~. _ _ _~. - - - --~- CITY OF HOPHINS ,.sw... Hennepin County, Minnesota NOTICE OF HEARING ON PROPOSED ASSESSMENT KNOLLWOOD NEIGHBORHOOD POND IMPROVEMENTS CITY PROJECT NO.00-14 cPID» «ROW 1» KROW2» «Row3» «Row4» RE: PID #«PID», «Property_Address» TO WHOM IT MAY CONCERN Notice is hereby given that the City Council of the City of Hopkins, Minnesota will meet in the City Council Chambers, Hopkins City Hall, 1010 1St Street South, at 7:30 p.m., Wednesday, March 6, 2002 to pass upon the proposed assessment for the improvement of the erosion control along the Knollwood pond and island perimeter. This improvement project would include new sod, pond edge plantings, and all necessary appurtenances pursuant to Minnesota Statutes, Section 429.011 to 429.111 (Laws 1953, Chapter 398, as amended). The following is the area to be assessed: Plat Name Knollwood Knollwood Lohman's Amhurst 5th Addition Sec Twu Rllg ~/Q Suffix 13 117 22 44 0001-0027 13 117 22 44 0031-0041 13 117 22 44 0045-0048 24 117 22 11 0042-0050 19 117 21 22 0035-0036 The proposed assessment is On file for public inspection at the office Of the City Clerk. Written or oral objections will be considered at the hearing. The total project amount of the proposed assessment is $46,840.35. Following the hearing, the Council will decide whether any adjustments in the roll are necessary and will, by resolution, adopt the roll. The first installment will appear on the 2003 tax statement and shall include interest at the rate of 7% per year from the date of the resolution adopting the assessment roll until December 31, 2003. Assessments shall be payable in annual installments over a period of 10 years. If a property owner pays the full assessment on his or her property prior to November 30, 2002, interest due on that payment would be calculated to the date of payment. If such payment is made after November 30, 2002, interest will be charged to Decerriber 31, 2003. If a property owner pays his or her assessment in full from March 6, 2002 to April 5, 2002, no interest will be charged. Such payment should be made to the Assessment Clerk at Hopkins City Hall, 1010 1St Street S, Hopkins, Minnesota 55343. 3~. -~ _ ~~, ~..~ ;,~-s~;~~,,~~~,~,w Page Two Partial prepayment of the assessment in excess of 25 percent of the total assessment has been authorized by ordinance. A partial prepayment can only be made prior to November 30, 2002 with interest accrued to the payment date, except that no interest shall be charged on the partial payment if such partial payment is made by April 5, 2002. You may appeal any assessment to the District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or the City Clerk within 30 days after the adoption of the assessment roll and filing such notice with the Clerk of District Court within ten (10) days after service upon the Mayor or City Clerk. No such appeal as to the amount of an assessment as to a specific parcel of land maybe made unless the owner has either filed a signed written objection to that assessment with the City Clerk prior to the hearing or has presented the written objection to the presiding officer at the hearing. Under provisions of Minnesota Statutes Section 435.193 to 435.195 the City may, at its discretion, defer the payment of assessments for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. The procedures to apply for such deferment are available from the Assessment Clerk. Deferment applications should be submitted to the Assessment Clerk by March 6, 2002. THIS IS THE ONLY NOTICE YOU WILL RECEIVE FOR THIS ASSESSMENT. YOU WILL NOT BE BILLED OR NOTIFIED ANY FURTHER. FOR INFORMATION ABOUT THE CITY COUNCIL'S DECISION ON THIS ASSESSMENT, CALL 952-939-1346. BY ORDER OF THE CITY COUNCIL ~~~/ Terry Obermaier, City Clerk City of Hopkins, Minnesota Publish: Hopkins Sun Sailor February 13, 2002 YOUR TOTAL ASSESSMENT IS: «Total Assmt» (NOTE: When requesting information or corresponding about this statement, please refer to PID #«PID». Questions can be directed to the Special Assessment Clerk at 952-939-1346.) DATED: February 13, 2002 Lml _ _ ~.~,~-,m's.'..~~.»uw2szo-.~s h.,.-~~.~sz.,,..,,xr, ~.eib.:«.y 2e~nr~~ ~M 1 _ _ ..., x ,. _ ~ _ _ _ _ _ ., .~. >o.. _ _ .~. - ... -.._ ,iae ~,'.rfsi....r_,. .,»sx .. <.w,~.~ea..~ Ln Ln In to ~- r ~- In L!') 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CITY OF HOPKINS HENNEPIN COUNTY MINNESOTA RESOLUTION NO, 2002-20 ADOPTION OF THE ASSESSMENT ROLL PROJECT 2000-14 WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and heard and passed upon all objections to the proposed assessments for Knollwood Pond improvements as described in the files of the City Clerk as Project 2000-14. NOW, THEREFORE BE IT RESOLVED, BY THE CITY COUNCIL OF HOPKINS, MINNESOTA: 1. Such proposed assessments, as may be amended and a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessments against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessments shall be payable in equal annual installments extending over a period often years, the first of the installments to be payable on or after the first Monday in January, 2003, and shall bear interest at the rate of 7 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from March 6, 2002 until December 31, 2002. To each subsequent installment when due shall be added interest from one year on all unpaid installments. 3. It is hereby declared to be the intention of the Council to reimburse itself in the future for the portion of the cost of this improvement paid for from municipal funds by levying additional assessments, on notice and hearing as provided for the assessments herein made, upon any properties abutting on the improvement but not herein assessed for the improvement, when changed conditions relating to such properties make such assessment feasible. 4. To the extent that this improvement benefits nonabutting properties which may be served by the improvement when one or more later extensions or improvements are made, but which are not herein assessed, therefore, it is hereby declared to be the intention of the Council, as authorized by Minnesota Statutes Section 4~20.OS 1, to reimburse the City by adding any portion of the cost so paid to the assessments levied for any such later extension or improvements. 5. The clerk shall forthwith transmit a certified duplicate of the assessment to the County Auditor to be extended on the property tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the City Council of Hopkins, Minnesota, this 6th day of March 2002. BY Eugene J. Maxwell, Mayor ATTEST: Terry Obermaier, City Clerk aviG~.s`TIIh&.€Bnl'nd`dS!R.e;inh_'.A,-u3aFae~~.m`~~SY:,;s3u~4...,_s:,s}vm"mss -...,_~,,.~..oa_ - -. _... .._.e~._ ~_ .~_~~~ \ ~e ~ ~ww.!' - ~ ...,..~..,e ----- -- - - - - - - __ - -~r.~~ CITY OF HOPKINS HENNEPIN COUNTY MINNESOTA RESOLUTION NO. 2002-21 RESOLUTION FOR AWARD OF BID CITY PROJECT NO. 00-14 BE IT RESOLVED BY THE CITY COUNCIL OF HOPKINS, MINNESOTA, that the lowest bid of Sunram Construction, Inc. in the amount of $74,582.65 is the lowest responsible bid for Knollwood Pond Improvements, City Project 00-14 and the Mayor and City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. Adopted by the City Council of Hopkins, Minnesota, this 6th day of March, 2002. By -- -_ Eugene J. Maxwell, Mayor ATTEST: Terry Obermaier, City Clerk ~; ~,~ . vwtu%'v~Syier ~,wJtii„i+Waa.~dnnV .ecs2w..xr~ ...wzx!:~..°.~xxss a.is=~~. 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