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CR2002-037 Right of way acquisition Excelsior blvd+,~ ~. G~TY OF NOPKINS March 1, 2002 Council Report 2002-037 Authorize Right-of-Way and Easement Acquisition - Excelsior Boulevard Reconstruction, Phase II Proposed Action. Staff recommends adoption of the following motion: Move that Council authorize Staff to acquire necessary right-of-way and easements using the services of Evergreen Land Services Company at a cost not to exceed $2,500 per parcel. Overview. Final design plans for Phase II of Excelsior Boulevard reconstruction have been completed. Land acquisition must now begin in order to allow a construction start later this year. Staff requests to use the expertise provided by Evergreen Land Services Co. staff to complete the required acquisitions. The affected parcels are those shown on the attached drawings. These acquisitions are those required due to construction of the new Excelsior Blvd/Milwaukee St/Jackson Avenue intersection. Hennepin County Real Estate Office will complete all other necessary acquisitions. Primary Issues to Consider. Cost of Acquisition Services The estimated cost is $2,500 per parcel, but will be based on the actual hours spent on each parcel. Scope of Services The scope is listed on the attached letter proposal. Supporting information. Evergreen L nd Services Co. letter proposal • Right-of-way rawings Steven J. Stadler, Public Works Director Financial Impact: $ 25,000 Budgeted: Y/N Y Source: TIF District 2-11 Related Documents (CIP, ERP, etc.): Notes: f ~ . EVERGREEN LAND SERVICES CO. 6110 BLUE CIRCLE DRIVE, SUITE 140 M I N N ETO N KA, M N 55343 (952) 930-3100 • Fax (952) 935-0862 (888) 411-1134 City of Hopkins Mr. Steven Stadler, P.E. Public Works Director & City Engineer 11100 Excelsior Blvd. Hopkins, MN 55343 RE: Excelsior Blvd. Reconstruction Phase Two Dear Mr. Stadler: Thank you for the opportunity to assist the City of Hopkins on the referenced project. Evergreen Land Services (ELS) is pleased to propose the following estimate for the services listed below: • Title Search/Ownership Status. • Minimum Damage Appraisal's (MDA' S) on all temporary easement parcels. • Coordinate appraisals on all permanent easement parcels. • Prepare Offer Letters on all parcels. • Draft easement documents for all parcels. • Meet with the landowners and negotiate execution of the easement document for all parcels. • Maintain reporting system on all parcels for the City of Hopkins. • Record all permanent easement documents. I believe from the information provided by the county, there will be approximately 10 parcels. The estimate to accomplish the tasks listed above will not exceed the amount of $2,500.00 per parcel. This estimate will include all expenses such as mileage, copies, parking, recording fees, etc. Permanent appraisal costs are not included in this estimate. ELS invoices twice a month based upon the Rate Schedule attached. Please let me know if you have any questions or comments concerning this estimate. Thank you. Sincerely, ,~,/ Matthew S. Storm SR/WA Vice President Successfully serving ou cr ~ nei' is 972 since 1 i Evergreen Land Services Company 2002 RATE SCHEDULE Management Manager/Consultant $70.00 per hour Relocation Services Relocation Manager $70.00 per hour Relocation Specialist $60.00 per hour Acquisition Services 0 er houx $70.0 p Acquisition Manager Acquisition Agent $60.OU per hour Typist, Clerical $25.00 per hour Expenses Vehicle mileage allowance $0.45 per mile Per diem (Motel &. Meals) Actual costs For miscellaneous costs: Long distance phone charges, maps, copies of documents, expendable material, recoi°ding fees, subcontractor or other costs required to complete , projects. 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