Memo - PW and FD and PD Facilities
.
. Administrative Services Department
Office of the City Manager
Memorandum
To: Honorable Mayor and Members of the City Council
From: Steven C. Mielke, City Manager
Date: March 22, 2002
Subject: Public Works, Fire, Police Facilities Discussion
The staff has been working toward gathering more information and preparing for Council
decisions on the proposed facility improvements.
Attached is a copy of the current concept plan (No.1 0), as well as a proposed schedule leading
towards a construction project beginning in 2003.
In addition to this information we are continuing to gather information about the proposed cost
. and financing mechanisms for the facility.
At the work session we hope to discuss the schedule and determine if the Council is
comfortable with proceeding into the public arena with information.
As to the schedule, the proposed schedule suggests that 2003 would be the earliest we start,
giving us time to prepare both the public, as well as the sites, for development. If we were to
attempt to get in the ground this year, we would need to fast-track the development process and
make assumptions that the Council would authorize significant professional and technical
services prior to having the public process. If the Council wishes to pursue a more rigorous
construction schedule we would need to begin that work immediately.
The schedule also assumes that the HRA lease and utility revenue bond will be the financing
mechanisms for the facility, as compared to a voter approved referendum process. Should the
Council choose to utilize a referendum process, the schedule would also need to be adjusted.
Public Input
The schedule suggests that public input begin with a mailing to all residents, with detailed
information regarding the facility needs of the departments, along with the financial and physical
implications of the improvements. Along with this would be a presentation to the School Board
since they would work with us on the project, and then a series of open houses and information
meetings with employee groups. Staff is interested in the Council's reaction to these processes
and whether or not the timeframes associated with them are appropriate.
Hopefully, by Tuesday night we will have additional information to share, regarding the costs
. and revenue sources for these facilities. That information will likely still need to be adjusted as
we move forward. Staff members from each department will be on hand for questions as well.
Mayorccfacilitesdiscus
. Draft Schedule:
. Assumptions:
1. Construction of Fire and Public Works Site Improvements in '03
2. Construction of Police Improvements in '03 - '04
3. HRA Lease Revenue and Utility Revenue Bonds
March 26: Worksession
. Consensus on Schedule - Assuming construction beginning in spring of '02
. Consensus on radio planning / improvements and possible short-term space issues
Week of April 1-6:
. Department informational meetings to discuss proposed projects
Week of April 7 - 13
. General employee meeting in Chambers with all staff invited to here details of
proposals form all 3 departments.
April 16
. PD Interim space and/or radio plan approval.
. April 17:
. Special mailing to all residents with detailed discussion of both needs and
solutions
April 25:
. School Board presentation
Week of May 6:
. Open House opportunity
Week of May 13:
. Open House opportunity
June 4:
. Approve construction and financing plans.
July 2:
. Approve professional services agreement(s)
.
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