2019 Budget, Equipment Replacement Plan and Capital Improvement Plan; Bishop CITY OF HOPKINS
Memorandum
To: Honorable Mayor and Council Members
Mike Mornson, City Manager
From: Nick Bishop, Finance Director
Date: August 13, 2018
Subject: 2019 Budget, Equipment Replacement Plan and Capital Improvement
Plan
_____________________________________________________________________
PURPOSE
To provide input and guidance for the 2019 Budget, Equipment Replacement Plan and
Capital Improvement Plan.
INFORMATION
2019 General Fund Budget
Staff has been working to put together a 2018 budget based on the needs of the
community and the services they have come to expect. The 2018 General Fund
Budget being presented includes all department requests. It does not fit within the
parameters of the Financial Management Plan (FMP) most recently reviewed on May
8th, 2018 as part of our Franchise Fee discussion. The FMP showed a general fund tax
levy of $11,483,090 or $1,620 per home and an increase of $174 from 2018. The May
8th FMP included the following assumptions for expenditure increases from the 2018
Budget:
•$403,000 – 3% Inflation Increase
•$190,000 – Additional Salary Step and Benefit Increases, net 4.8% Increase
•$43,750 – 9% Equipment Charge Increase
The Budget being presented today includes the following changes that increase the
general fund tax levy to $11,736,624 or $1,649 per home and an increase of $203 from
2018.
•$57,250 – New Parks and Forestry Worker
o Estimated cost of $71,250 and reduction in part time salary of $14,000
Finance Department
1
• $43,000 – Adjusted estimate for worker’s compensation increase
o Increased based on most recent worker’s compensation audit and actual
expenditures
• $37,500 – Fire Tables and Chairs
o One time increase
• $25,000 – Comprehensive Plan Implementation
o One time increase
• $25,000 – Legal Services
o Increased based on actual expenditures
• Contingency – $25,000
o Conservative Budgeting
• $23,250 – Police and Fire PERA rate increase
o Mandated Employer contributions increase from 16.2% to $16.95% on
1/1/2019
• $20,500 – On-call pay
o Required, based on negotiated union contracts
• $18,000 – Other Public Works supplies and services
• $5,000 – Four hours per week part time worker at Activity Center
• $5,000 – Additional transfer to Depot
2019 – 2023 Equipment Replacement Plan
The 2019 purchases funded through the equipment replacement fund increased by
$82,990 from the 2018 – 2022 Plan. The IT department added approximately $90,000
of initial software costs for VPN, E-Mail and Patching Automation. The Fire Department
delayed the purchase of an extrication tool from 2019 to 2020.
The Police Department has done extensive work to decrease the total expenditures in
the ERP for squad car cameras, body worn cameras and the related data servers. The
2019 plan does increase the cost of squad car/body worn cameras by $20,000.
However, an integrated system will be utilized which eliminates the $115,000 video data
server planned in 2018 and $160,000 for body worn cameras in 2022.
The previously proposed tax levy of $250,000 in 2019 is adequate for this level of
expenditures. A detailed listing of changes for all plan years is attached.
2019 – 2023 Capital Improvement Plan
The 2019 capital improvement purchases increased by $3,408,100 from the 2018 –
2022 Plan. The largest difference is the addition of the City Hall project, a net increase
of $4,042,000. The Pavilion Fund and Public Works Building and Equipment Services
Division increased by $47,000 and $30,000 respectively. The Activity Center, Arts
Center, Parks Fund and Transportation Division all saw decreases in 2019. The tax
levies previously proposed for the Capital Projects Fund, Arts Center and Pavilion are
adequate for this level of expenditures. A detailed listing of changes for all plan years is
attached.
2
Financial Management Plan
The Financial Management Plan was updated with these changes. City Taxes for a
home in Hopkins would increase from $1,446 to $1,646 or $200 annually.
FUTURE ACTION
A preliminary levy must be adopted by September 30th of each year. A continuation of
this budget discussion is scheduled for the September 11th Work Session. The
preliminary levy is planned to be approved at the September 18th City Council Meeting.
The preliminary levy will be the maximum allowable amount for 2019 and can only be
reduced.
A final levy must be adopted by December 31st of each year at or below the preliminary
levy amount. A Truth and Taxation hearing meeting will occur during the December 4th
City Council Meeting and approval of the final levy is planned.
3
City of Hopkins
General Fund Revenue Budget
For the Year Ending December 31, 2019
Proposed
August 13, 2018
Department 2018 Budget 2019 Budget
% Increase
(Decrease)
Property Taxes 10,832,657 11,821,624 9.13%
Intergovernmental Revenue
PERA Aid 20,510 20,510
Local Government Aid 549,023 556,619
Intergovernmental Revenue - Other 604,400 590,000
Total Intergovernmental Revenue 1,173,933 1,167,129 -0.58%
Licenses, Permits & Fines
Court Fines & Penalties 176,500 176,500
Building Permits & Inspections 463,900 440,700
Inspection Fines & Citations 8,000 8,000
City Clerk - Business Licenses 7,050 7,000
PD - Liquor, Animal Licenses & Penalties 95,600 89,100
Fire - Licenses & Permits 3,800 1,100
Public Works - Licenses & Permits 27,115 19,415
Planning & Zoning - Licenses & Permits 3,500 3,500
Total Licenses, Permits & Fines 785,465 745,315 -5.11%
Charges for Service
Finance Department 9,750 9,750
Assessing 3,000 3,000
Inspections 87,850 104,360
Police 33,000 25,000
Fire 15,000 10,500
Public Works 2,750 4,150
Activity Center 71,500 94,000
Total Charges for Service 222,850 250,760 12.52%
Miscellaneous Revenue
Franchise Fees 290,000 290,000
Miscellaneous 15,250 15,250
Finance Department 5,100 5,100
Police 2,000 2,000
Fire 3,500 3,500
Public Works 4,600 5,300
Activity Center 10,000 14,500
Community Development 90,000 90,000
Total Miscellaneous 420,450 425,650 1.24%
Total Revenues 13,435,355 14,410,478 7.26%
4
City of Hopkins
General Fund Revenue Budget
For the Year Ending December 31, 2019
Proposed
August 13, 2018
Department 2018 Budget 2019 Budget
% Increase
(Decrease)
City Council 103,558 96,131 -7.17%
Administrative Services 667,261 756,693 13.40%
Finance 314,023 351,173 11.83%
Legal 150,000 175,000 16.67%
Municipal Building 389,106 392,396 0.85%
Receptionist 38,107 40,887 7.30%
Assessing 218,681 226,682 3.66%
City Clerk 168,280 183,243 8.89%
Inspections 741,631 818,588 10.38%
Police 5,290,143 5,609,105 6.03%
Fire 1,238,250 1,399,178 13.00%
Public Works 3,057,879 3,221,137 5.34%
Recreation 262,609 269,279 2.54%
Activity Center 430,140 463,416 7.74%
Planning & Zoning 204,672 217,372 6.21%
Community Development 102,810 101,498 -1.28%
Tuition Reimbursement 18,200 18,700 2.75%
Contingency 25,000 50,000 100.00%
Transfer to Other Funds 15,000 20,000 33.33%
Total Expenditures 13,435,350 14,410,478 7.26%
5
City of Hopkins
2019 Operating Budget Request
\\lisa\share\FINANCE\BUDGET 2019\8-13-2018 Work Session\Copy of Copy of 2019 Budget Request Parks Position.xlsx
Budget Request Title:
Department:
Division:
Contact Person:
Duration:
Type:
Item Description:
Item Justification:
Estimated Cost:
Estimated Revenue (if any):
Impact on Stakeholders:
(Individuals involved in our
work, businesses, residents,
visitors or other departments)
Impact on Personnel:
(Please describe any
personnel changes associated
with this request)
Impact on IT:
(Please describe any
implementation requirements,
necessary software or ongoing
support)
How does the item relate to
the City' s Mission and Vision?
How does the item relate to
the City' s Goals?
Other Information or
Comments:
Add one full time Maintenance Worker to the Parks & Forestry Division
Additional amenities to service - new buildings at Cottageville Park,
Burnes Park; added irrigation systems and watering at Cottageville,
The Artery, Shady Oak Road, Blake Rd; upgraded buildings to
maintain at Valley, Oakes, Interlachen; new facilities to maintain -
splash pad, pickleball courts added sidewalk and trails; new plantings
to support in parks, CBD, The Artery, Shady Oak Road and Blake Rd;
new programs to support - Volleyball leagues, Hopkins Fast Pitch,
Wiffleball leagues in hockey rinks; Forestry support as EAB closes in.
With a more walkable and transit and bike oriented community snow
and ice removal resident and visitor service level expectations on
sidewalks and trails are rising.
Businesses, residents, visitors will see our new corridors & facilities -
Shady Oak Rd, The Artery, Blake Rd, Burnes Park, Cottageville, etc. -
serviced appropriately and a continued high level of service for a
growing number of events and arts related installations and activities.
Adding one Parks and Forestry position will bring sidewalk and trail
snow removal time more in line with resident expectations during snow
events. This is an area where employees struggle at current staffing
levels. The full time position will be doing work that PW was trying to
accomplish with Seasonal Workers. Replacing some of the Seasonal
Worker hours with a FT employee is a more efficient, skilled and safer
way to accomplish our goals.
no additional support required.
The Parks and Forestry Division supports the programs and
infrastucture that create vibrant spaces, support exceptional
neighborhoods and parks and improve opprotunities to be out and
involved in the community.
A lot has been done over the past few years in Urban Design, to
Preserve the Home Town Feel of Hopkins and to Take It To Them.
This additional support for the Parks a& Forestry Division is necessary
to help maintain the physical assets that support these goals as well
as support of the arts, events, and engagement of our residents.
$71,250
Would reduce Part-Time expenditures by $14,000
Additional Support for Existing Service or Program
Additional Position Parks & Forestry
Public Works
Parks & Forestry
Jay Strachota
One-Time On-Going
6
CAPITAL IMPROVEMENT PLAN
City of Hopkins, MN - CIP Contact Fire Chief
2019 2023thru Department Fire
Description
Replacement for 30 classroom chairs
Project #16-CIP-FD001
Priority n/a
Justification
The chairs are the original from opening the fire station in 2005 and are starting to show wear and tear. The room is used by the community so we
want them to look the best they can.
Budget Impact/Other
Variance from 20 year plan - New item
Useful Life 15 yearsProject Name Fire - Classroom Chairs Category Equipment
Type Operating Budget Item
Future
Total Project Cost:$40,300
Total20192020202120222023Expenditures
40,30040,300Operating Expense
40,300 40,300Total
Total20192020202120222023Funding Sources
40,30040,300OP - Operating Budget
40,300 40,300Total
Thursday, August 9, 2018
7
CAPITAL IMPROVEMENT PLAN
City of Hopkins, MN - CIP Contact Fire Chief
2019 2023thru Department Fire
Description
Replacement of 26 tables for classroom
Project #16-CIP-FD002
Priority n/a
Justification
The tables are the original from opening of the station and are starting to show wear and tear. The room is used by the community so we want them
to look presentable.
Budget Impact/Other
Variance from 20 year plan - New item
Useful Life 15 yearsProject Name Fire - Classroom Tables Category Equipment
Type Operating Budget Item
Future
Total Project Cost:$7,800
Total20192020202120222023Expenditures
7,8007,800Operating Expense
7,800 7,800Total
Total20192020202120222023Funding Sources
7,8007,800OP - Operating Budget
7,800 7,800Total
Thursday, August 9, 2018
8
City of Hopkins
2019 Operating Budget Request
\\lisa\share\FINANCE\BUDGET 2019\8-13-2018 Work Session\planning of 2019 Budget Request.xlsx
Budget Request Title:
Department:
Division:
Contact Person:
Duration:
Type:
Item Description:
Item Justification:
Estimated Cost:
Estimated Revenue (if any):
Impact on Stakeholders:
(Individuals involved in our
work, businesses, residents,
visitors or other departments)
Impact on Personnel:
(Please describe any
personnel changes associated
with this request)
Impact on IT:
(Please describe any
implementation requirements,
necessary software or ongoing
support)
How does the item relate to
the City' s Mission and Vision?
How does the item relate to
the City' s Goals?
Other Information or
Comments:
New Service or Program
Zoning Code
Planning
Kersten Elverum
The Zoning Code is a key document that communicates the vision for
the development of the City to the public.
It is directly related to Urban Design: Do it Right.
$35,000
$0
The City of Hopkins is in the process of completing the 2040
Comprehensive Plan. It has guidance for land use changes and
design standards. The Zoning Code will need to be amended to
reflect the recommended guidance.
The Zoning Code has seen many minor, and not so minor,
modifications over the past several years. New requirements have
been added, others changed, but there has not been a complete
codification of the code for decades. Staff feels that is it time to take a
wholistic view of the code and the needed modifications. The City
Pl d t h th ti t d thi k i h i th
The Zoning Code will be easier to understand and result in better
outcomes associated to development.
The City Planner will be the lead and will work in partnership with a
consultant.
No impact on IT
One-Time On-Going
9
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP
PROJECTS BY DEPARTMENT
2019 2023thru
Total2019 2020 2021 2022 2023Department Project # Priority
Comm Svcs - Activity Center
01-ERP-0037 20,00020,000Activity Center Security System Upgrade 1
01-ERP-0038 29,00017,000 12,000Activity Center Kitchen Storage 5
01-ERP-0039 16,00016,000Activity Center Dishwasher 5
01-ERP-0041 62,62462,624Activity Center A/V Replacement & Upgrade 1
127,62416,000 82,624 17,000 12,000Comm Svcs - Activity Center Total
Comm Svcs - Arts Center
01-ERP-1105 13,50013,500Art Center Jaycee Studio Audio Visual n/a
13,50013,500Comm Svcs - Arts Center Total
Comm Svcs - IT
01-ERP-0003 117,25022,000 22,000 22,000 25,000 26,250CH - Network Server n/a
01-ERP-0004 89,60089,600Telephone System n/a
01-ERP-0006 165,76930,000 31,500 33,075 34,729 36,465Computers n/a
01-ERP-0009 23,40023,400Network Infrastructure Upgrade n/a
01-ERP-0014 50,00050,000Distribution Network Switches n/a
01-ERP-0015 66,00066,000Backup Server n/a
01-ERP-0017 154,00011,000 22,000 33,000 44,000 44,000IT - Office 365 n/a
01-ERP-0018 19,00019,000IT - RSA/Netmotion VPN n/a
01-ERP-0019 19,39019,390IT - Email Threat Protection n/a
01-ERP-0020 90,00050,000 10,000 10,000 10,000 10,000IT - Patching Automation Software 1
01-ERP-0211 117,25022,000 22,000 22,000 25,000 26,250PD - Network Server n/a
911,659173,390 223,500 120,075 162,129 232,565Comm Svcs - IT Total
Community Services
01-ERP-0008 11,30011,300Document Management Scanner (2) n/a
01-ERP-0051 40,00040,000City Hall Exterior Security Camera System 1
51,30051,300Community Services Total
Fire
01-ERP-0105 314,500314,500Quick Attack Pumper/Rescue (Rescue 8) n/a
01-ERP-0109 91,00029,000 30,000 32,000Extrication Tool (2) n/a
01-ERP-0112 15,40015,400Thermal Imaging Camera (2) n/a
01-ERP-0125 368,000368,000Fire Radios - Portable and Mobile Devices n/a
01-ERP-0126 16,00016,000Fire - Fire Helmets n/a
01-ERP-0127 18,00018,000Fire - Lucus Device n/a
822,90029,000 344,500 449,400Fire Total
HRA
01-ERP-0400 41,10041,1004x4 3/4 Ton Truck n/a
01-ERP-0401 16,50016,500HRA Copier n/a
Monday, August 6, 201810
Total2019 2020 2021 2022 2023Department Project # Priority
57,60016,500 41,100HRA Total
Police
01-ERP-0200 591,30098,000 107,400 161,100 107,400 117,400Marked Patrol Vehicles (7) n/a
01-ERP-0201 57,00057,000Sergeant's Vehicle n/a
01-ERP-0202 53,70053,700PSO / Parking Enforcement Vehicle n/a
01-ERP-0203 72,10072,100PSO - Utility 4x4 n/a
01-ERP-0212 85,00085,000Squad Car Camera Systems n/a
01-ERP-0214 76,51276,512Tactical Ballistic Vests / Helmets - SWAT 3
01-ERP-0215 290,000290,000Police - Portable Radios n/a
01-ERP-0217 76,00076,000Taser Replacement n/a
01-ERP-0218 37,00020,000 17,000Building Video Server n/a
01-ERP-0219 20,00010,000 10,000PD - Video Data Server n/a
01-ERP-0220 65,00065,000Mobile Data Computers n/a
01-ERP-0221 150,000150,000Records Management System n/a
1,573,612258,000 137,400 271,800 329,500 576,912Police Total
Public Works: Parks/Forestry
01-ERP-0800 35,40035,4001/2 Ton Pickup Truck n/a
01-ERP-0801 85,20085,2004x4 3/4Ton Trucks (2)n/a
01-ERP-0804 163,600163,600Log Truck n/a
01-ERP-0808 13,90013,900Riding Mowers (2)n/a
01-ERP-0810 92,70092,700Large Turf Mower n/a
390,800177,900 163,600 49,300Public Works: Parks/Forestry Total
Public Works: Streets/Traffic
01-ERP-0300 28,90028,9004x4 1/2 Ton Pickup with Plow n/a
01-ERP-0303 53,40053,4001 Ton Dump Truck (2)n/a
01-ERP-0305 225,000225,000Single Axle Dump Truck (2)n/a
01-ERP-0308 268,600268,600Front End Loaders (2)n/a
01-ERP-0309 50,00050,000Skid Loader (2)n/a
01-ERP-0311 230,000230,000Sweepern/a
855,900230,000 225,000 103,400 297,500Public Works: Streets/Traffic Total
Refuse
01-ERP-0900 270,300270,300Refuse Truck (RAP-R) (2) n/a
270,300270,300Refuse Total
Sewer
01-ERP-0555 43,00043,000Generator (2)n/a
43,00043,000Sewer Total
Water
01-ERP-0503 35,00035,000Air Compressor 2
35,00035,000Water Total
GRAND TOTAL 5,153,195712,390 701,724 887,175 1,193,129 1,658,777
Monday, August 6, 201811
Equipment Replacement Plan
Changes from 2018-2022 to 2019-2023 Plan
August 13th, 2018
Activity Center
1. Project Additions
a. Dishwasher - $16,000 – 2019
i. Project has been delayed for several years
b. Security System Upgrade - $20,000 – 2020
c. A/V Replacement & Upgrade - $62,624 - 2020
d. Kitchen Storage - $29,000 – 2022/2023
IT Department
1. Project Additions
a. Network Server - $26,250 - 2023
b. Telephone System - $89,600 - 2023
c. RSA/Netmotion VPN - $19,000 - 2019
d. Email Threat Protection - $19,390 - 2019
e. Patching Automation Software - $50,000 - 2019
2. Project Changes
a. Increase & additional cost of computers in 2020-2023. Total increase is $45,769
Fire
1. Project Additions
a. Extrication Tool - $32,000 - 2023
b. Thermal Imaging Cameras (2) - $15,400 - 2023
c. Fire Radios – Portable & Mobile Devices - $370,000 - 2023
d. Fire Helmets - $16,000 - 2023
e. Lucus Device - $18,000 - 2023
2. Project Changes
a. Extrication Tool (delay to2020) Increase $2,600
HRA
1. Project Additions
a. 4x4 ¾ Ton Truck - $41,100 - 2023
12
Police
1. Project Additions
a. Squad Car Camera – add $20,000 - 2019
b. Marked Police Vehicles - $117,400 - 2023
c. Sergeants Vehicle - $57,000 - 2023
d. Tactical Ballistic Vests/Helmets SWAT - $40,000 - 2023
e. Portable Radios - $290,000 - 2023
f. Building Video Server - $17,000 - 2023
g. Video Data Server - $10,000 – 2023
2. Project Deletion
a. Body Worn Cameras - $160,000 - 2022
Public Works
1. Project Additions
a. ½ Ton Pickup Truck - $35,400
b. Riding Mowers (2) - $13,900
c. 4x4 ¾ Ton Pickup w/ Plow - $28,900
d. Front End Loaders (2) - $268,600
Water
1. Project Additions
a. Air Compressor - $35,000
13
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact IT Director
2019 2023
thru Department Comm Svcs - IT
Description
RSA dual factor authentication and Netmotion VPN software, yearly maintenance, and replacement of RSA tokens every 3 years.
Project #01-ERP-0018
Priority n/a
Justification
This software would replace our current VPN solution with a more stable, always on connection for city owned devices. This enables our remote
devices to channel all of their communication through the city's connection, taking advantage of all of the protection mechanisms we have installed
for our users. Remote devices will also be connected to any patching and backup mechanisms we have in place as well. Occasional VPN users
will also benefit from the increased reliability of the new VPN software. Our current solution can drop users unexpetedly when they are working
on tasks remotely. Hennepin County uses this solution very effectively with their large amount of remote workers. We would like to replicate that
on a much smaller scale.
Budget Impact/Other
Does require yearly maintenance to be added in 2020 to operating budget. Currently $2,300 per year.
Useful Life 5 years
Project Name IT - RSA/Netmotion VPN Category Equipment
Type Equipment
Future
Total Project Cost:$19,000
Total2019 2020 2021 2022 2023Expenditures
19,00019,000Equipment
19,000 19,000Total
Total2019 2020 2021 2022 2023Funding Sources
19,00019,000Equipment Replacement Fund
19,000 19,000Total
Monday, August 6, 2018
14
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact IT Director
2019 2023
thru Department Comm Svcs - IT
Description
FireEye Email threat protection. Advanced antivirus specificly for email. Price is for a 5 year contract.
Project #01-ERP-0019
Priority n/a
Justification
Our current antispam solution does a great job of reducing spam, but a terrible job of removing malicious items from email. This would add an
additional layer of protection to our email. We would send our email through the spam filtering to remove spam, then filter out additional threats
with this solution before email arrives at the user. Email has become the number one vector in which enterprises get hacked because you are
relying on non technical users to spot extremely tricky deceptions. The threat is threefold. We are seeing items that are launched at the Internet at
large, we are seeing items that are specifically targeted at us, and we are seeing items that come from vendors and other people he have established
relationships with when they get hacked. Adding this service will help cut down on the amount of dangerous items that arrive in our inboxes.
Budget Impact/Other
Useful Life 5 years
Project Name IT - Email Threat Protection Category Equipment
Type Equipment
Future
Total Project Cost:$19,390
Total2019 2020 2021 2022 2023Expenditures
19,39019,390Equipment
19,390 19,390Total
Total2019 2020 2021 2022 2023Funding Sources
19,39019,390Equipment Replacement Fund
19,390 19,390Total
Monday, August 6, 2018
15
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact IT Director
2019 2023
thru Department Comm Svcs - IT
Description
Software to automate the delivery of critical and maintenance patches to our enterprise endpoints and yearly maintenance of the software going
forward.
Project #01-ERP-0020
Priority 1 Urgent
Justification
Microsoft software has to be patched the second Tuesday of every month. Adobe software has to be patched every time a critical vulnerability is
discovered, which can be twice in a week in a bad week. Other applications have to be patched as new releases are produced from vendors.
Currently our staff must touch every endpoint for the majority of the software installs. We are using up an inordinate amount of staff time to patch
all of our endpoints only to have to restart the cycle 3 weeks later. Automation of this process would free up staff time to work on other projects
and problems for the city. Approx. two full weeks of 1FTE per month or 960 hours per year saved.
Budget Impact/Other
Useful Life 5 years
Project Name IT - Patching Automation Software Category Equipment
Type Equipment
Future
Total Project Cost:$90,000
Total2019 2020 2021 2022 2023Expenditures
90,00050,000 10,000 10,000 10,000 10,000Equipment
50,000 10,000 10,000 10,000 10,000 90,000Total
Total2019 2020 2021 2022 2023Funding Sources
90,00050,000 10,000 10,000 10,000 10,000Equipment Replacement Fund
50,000 10,000 10,000 10,000 10,000 90,000Total
Monday, August 6, 2018
16
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Police Chief
2019 2023
thru Department Police
Description
Squad car camera systems are used to document events inside and outside of the patrol vehicles. The cameras utilize a forward facing camera and a
prisoner transport area camaera.
Body cameras capture interactions between the officers and the public for transparency. Body cameras also capture evidence used in future court
proceedings.
Project #01-ERP-0212
Priority n/a
Justification
The police vehicle cameras are a necessary component of the patrol vehicles. Evidentiary information is collected from the cameras and often used
in court. Cameras also provide a snapshot of an officers interaction with the public so we are able to maintain transparency and public trust with
our operations.
Budget Impact/Other
Integrated camera system - 12 Squad car cameras and 20 body cameras
Squad cameras 6,000/each. Body cameras 1,200/each.
Useful Life 5 years
Project Name Squad Car Camera Systems Category Equipment
Type Equipment
Future
Total Project Cost:$577,500
Total2019 2020 2021 2022 2023Expenditures
85,00085,000Equipment
85,000 85,000Total
Total2019 2020 2021 2022 2023Funding Sources
85,00085,000Equipment Replacement Fund
85,000 85,000Total
Monday, August 6, 2018
17
CAPITAL IMPROVEMENT PLAN
City of Hopkins, MN - CIP
PROJECTS BY DEPARTMENT
2019 2023thru
Total20192020202120222023DepartmentProject #Priority
City Hall Administration
09-CIP-CH030 4,395,0004,395,000City Hall Lobby Upgrade 1
19-CIP-CH037 22,00022,000City Hall - Roof to Roof Transition Stairs (2)1
4,417,0004,417,000City Hall Administration Total
Comm Svcs - Activity Center
08-CIP-AC018 105,000105,000Activity Center - Replace Gymnasium Roof n/a
08-CIP-AC024 80,00080,000Activity Center - Raspberry Room Roof Replacement n/a
09-CIP-AC031 80,00080,000Activity Center - Lower Roof Replacement n/a
17-CIP-AC039 20,00020,000Activity Center - Bathroom Improvements n/a
18-CIP-AC043 22,00022,000Activity Center - Outdoor Signage n/a
19-CIP-AC045 185,00010,000 175,000Activity Center - Facility Improvements n/a
19-CIP-AC048 15,00015,000Activity Center - Gym Acoustical Panels n/a
507,00030,000 197,000 105,000 15,000 160,000Comm Svcs - Activity Center Total
Comm Svcs - Arts Center
17-CIP-AR004 80,00080,000Arts Center - Theater Curtains 3
18-CIP-AR008 30,00030,000Arts Center - Building Automation System 1
19-CIP-AR001 74,00030,000 22,000 22,000Arts Center - Carpeting 2
19-CIP-AR002 10,00010,000Arts Center - Outdoor Signage/lighting 2
19-CIP-AR003 15,00015,000Arts Center - Tile Flooring n/a
19-CIP-AR004 11,10011,100Arts Center - Water Fountain Replacement 5
19-CIP-AR005 78,00018,000 20,000 20,000 20,000Arts Center - Key Card Exterior & Interior Access 2
19-CIP-AR006 30,00030,000Arts Center - Fire Panel 2
19-CIP-AR007 150,000150,000Arts Center - Roof Replacement 2
478,10099,100 152,000 57,000 20,000 150,000Comm Svcs - Arts Center Total
Fire
08-CIP-FD123 45,00045,000Fire Station - Replace Boilers n/a
19-CIP-FD001 24,00024,000Fire - Garage Door Openers 2
69,00024,000 45,000Fire Total
Pavilion
13-CIP-PV321 45,00045,000Pavilion Mezzanine Rooftop Unit Replacement 1
13-CIP-PV322 15,00015,000Pavilion HHS Team Room Rooftop Unit Repl 1
19-CIP-PV330 90,00090,000Pavilion - Indoor Turf System Replacement 2
19-CIP-PV331 10,00010,000Pavilion - Arena Lighting Replacement 2
19-CIP-PV332 28,00028,000Pavilion - Pav/Cent Park Sound System 2
188,00088,000 100,000Pavilion Total
Police
08-CIP-PD016 73,25073,250Replace Carpet - Police Station n/a
Thursday, August 9, 201818
Total20192020202120222023DepartmentProject #Priority
73,25073,250Police Total
Public Works: Bldg/Equip Serv
08-CIP-B021 50,00050,000Public Works - Replace Wash Bay Roof n/a
08-CIP-B023 90,00090,000Public Works - Replace Overhead Doors n/a
09-CIP-B034 50,00050,000Public Works Garage Roof Replacement n/a
18-CIP-B007 25,00025,000PW Exterior Painting n/a
19-CIP-B008 20,00020,000Public Works - Fuel Dispenser Replacement n/a
235,000145,000 90,000Public Works: Bldg/Equip Serv Total
Public Works: Parks
05-CIP-P202 10,00010,000Central Park Tennis Courts n/a
13-CIP-P044 130,000130,000Oakes Park - Tennis Courts n/a
13-CIP-P063 100,000100,000Maetzold Field - Pavilion n/a
13-CIP-P066 150,000150,000Shady Oak Beach - Picnic Shelter 3
13-CIP-P068 150,000150,000Valley Park - Picnic Shelter 3
16-CIP-P002 450,000450,000Cottageville Park - Phase III Improvements n/a
17-CIP-P004 100,000100,000Downtown Park Rehab 3
17-CIP-P005 25,00025,000Oakes Park Cricket Pitch n/a
19-CIP-P001 1,300,0001,300,000Central Park Improvements n/a
19-CIP-P002 250,000250,000Park Lighting Upgrade n/a
2,665,000285,000 850,000 1,300,000 100,000 130,000Public Works: Parks Total
Public Works: Streets/Traffic
01-CIP-S101 32,403,0005,575,000 8,570,000 9,390,000 2,375,000 6,493,000Residential Street Improvements and Utilities n/a
01-CIP-S104 2,300,0002,300,000County Road 3 n/a
13-CIP-S040 200,00025,000 100,000 25,000 25,000 25,000Pedestrian & Bicycle Access Improvements n/a
15-CIP-S001 7,449,9007,449,900Blake Road Corridor Improvements n/a
16-CIP-S041 1,875,000325,000 350,000 375,000 400,000 425,000Street Overlay Improvements n/a
16-CIP-S042 100,00020,000 20,000 20,000 20,000 20,000Street Sign Management n/a
44,327,90013,394,900 9,040,000 9,810,000 2,820,000 9,263,000Public Works: Streets/Traffic Total
Public Works: Transportation
01-CIP-S502 1,420,000620,000 800,000Light Rail Transit Stations (3)n/a
1,420,000620,000 800,000Public Works: Transportation Total
Public Works: Utilities
01-CIP-U002 120,00022,000 23,000 24,000 25,000 26,000Storm Drainage System Maintenance - Alley Repairs n/a
08-CIP-U001 160,000160,000Lift Station # 4 n/a
18-CIP-U016 257,50050,000 50,000 50,000 52,500 55,000Sewer Lining 2
19-CIP-U017 3,955,0003,955,000Trunk Water Main Rehabilitation 2
4,492,500232,000 73,000 74,000 4,032,500 81,000Public Works: Utilities Total
Recreation
16-CIP-R003 110,00035,000 50,000 25,000Shady Oak Beach Improvements 3
110,00035,000 50,000 25,000Recreation Total
GRAND TOTAL 58,982,75019,346,000 11,449,250 11,391,000 7,012,500 9,784,000
Thursday, August 9, 201819
Capital Improvement Plan
2019-2023 Plan Summary
August 13th, 2018
City Hall Administration
1.Project Additions
a.City Hall Upgrade Project – Increase $4,042,000 – 2019
b.Roof to Roof Transition Stairs - $22,000 - 2019
Activity Center
2. Project Additions
a.Facility Improvements
i.Bathroom Renovation $20,000 - 2019
ii.Facility Study $10,000 - 2019
iii.Facility Improvements $175,000 – 2020
b.Gym Acoustical Panels - $15,000 - 2022
3. Project Changes
a.Gymnasium Roof Replacement $105,000 - 2021
b.Raspberry Room Roof Replacement $80,000 - 2023
c.Lower Roof Replacement $80,000 - 2023
Notes: Outdoor Electronic Signage cancelled not allowed in residential neighborhood.
Arts Center
1. Project Additions
a. Carpeting
i.Community/Conference/ Green Rooms $30,000 – 2019
ii.Various $22,000 -2020
iii.Office Carpet (stages) - $22,000 – 2021
b.Outdoor Signage/Lighting - $10,000 - 2019
c. HVAC Building Automation System $30,000 - 2019
d.Water Fountain Replacement – $11,100 - 2019
e.Key Card Exterior & Interior Access
i.Exterior Keycard Installation $18,000 – 2019
ii.Interior Keycard Installation $20,000 – 2020
iii.Interior Keycard Installation (cont.) $20,000 – 2021
iv.Interior Keycard Installation (cont.) $20,000 – 2022
f.Re-Seal Tile Flooring (Kitchen & Restroom) - $15,000 -2020
g.Fire Panel $30,000 – 2020
h.Roof Replacement $150,000 - 2023
i.Main Theatre Curtain $80,000 – 2020
Notes: Stage Floor project moved to operating budget
20
Fire
1. Project Additions
a. Garage Door Openers - $24,000 – 2020
2. Replace Boilers $45,000 - 2021
Pavilion
1. Project Additions
a. Indoor Turf Replacement – total $90,000 - 2020
b. Arena Lighting Replacement – total $10,000 - 2020
c. Pav/Cent Park Sound System – total $28,000 - 2019
2. Project Changes
a. Mezzanine Rooftop Unit Replacement (Increase $15,000) $45,000 - 2019
b. HHS Team Room Rooftop Unit Replacement (Increase $4,000) $15,000 - 2020
Notes: Main Level Rooftop Unit Replacement – Project Deleted
Police
1. Project Changes
a. Replace Carpet $73,250) (Increase $48,250) - 2020
Public Works Building
1. Project Additions
a. Paint Exterior of Building $25,000 - 2019
2. Project Changes
a. Replace Wash Bay Roof $50,000 (moved forward one year) - 2019
b. Replace Overhead Doors $90,000 (delayed 1 year) - 2020
c. Garage Roof Replacement $50,000 - 2020
3. Fuel Dispenser Replacement $20,000 - 2019
Parks
1. Project Additions
a. Central Park Improvements – $1,300,000 - 2021
2. Project Changes
a. Central Park Tennis Courts $10,000 (clean instead of replace) - 2019
b. Oakes Park Tennis Courts Addition $130,000 (reduced estimate) – 2023
c. Maetzold Field $100,000 (increase $20,000 and delayed 2 years) – 2022
d. Downtown Park Rehab $100,000 (delayed 1 year) - 2020
e. Cottageville Park Phase III Improvements $450,000 (delay 1 year) - 2020
f. Oakes Park Cricket Pitch $25,000 (decrease by $15,000) - 2019
g. Park Lighting Upgrade $250,000 (combined into one project) – 2019
3. Valley Park Picnic Shelter Rehab $150,000 – 2020
21
4. Shady Oak Beach Replace/Rehab of picnic shelter $150,000 – 2020
Notes: deleted park valley picnic shelter, hilltop picnic shelter, Harley Hopkins Warming House,
Central Park Picnic Shelter.
Streets/Traffic
1. Project Changes
a. Residential Street Improvements & Utilities
i. $5,575,000 (Increase $2,790,000) -2019
ii. $8,570,000 (Increase $1,985,000) - 2020
iii. $9,390,000 (Increase $430,000) - 2021
iv. $2,375,000 (Increase $375,000) – 2022
v. $6,493,000 – 2023
b. County Road 3 $2,300,000 (delayed 2 years) – 2023
2. Pedestrian & Bicycle Access Improvements
a. $25,000 – 2019
b. $120,000 – 2020
c. $25,000 – 2021
d. $25,000 – 2022
e. $25,000 – 2023
3. Blake Road Corridor Improvements $7,449,900 – 2019
4. Street Overlay Improvements
a. $325,000 – 2019
b. $350,000 – 2020
c. $375,000 – 2021
d. $400,000 – 2022
e. $425,000 – 2023
5. Street Sign Management
a. $20,000 – 2019
b. $20,000 – 2020
c. $20,000 – 2021
d. $20,000 – 2022
e. $20,000 – 2023
Transportation
1. Project Changes
a. Light Rail Transit Stations (3) $620,000 (delayed 1 year) - 2019
b. Light Rail Transit Stations (3) $800,000 (delayed 1 year) - 2020
Utilities
1. Storm Drainage System Maintenance – Alley Repairs
a. $22,000 – 2019
b. $23,000 – 2020
c. $24,000 – 2021
22
d. $25,000 – 2022
e. $26,000 – 2023
2. Rehabilitate LS No. 4
a. $160,000 – 2019
3. Sewer Lining
a. $50,000 – 2019
b. $50,000 - 2020
c. $50,000 – 2021
d. $52,500 – 2022
e. $55,000 – 2023
4. Trunk Water Main Rehabilitation $3,955,000 – 2022
23
CAPITAL IMPROVEMENT PLAN
City of Hopkins, MN - CIP Contact Public Works Director
2019 2023
thru Department Public Works: Bldg/Equip Ser
Description
Painting of all the exterior walls on the Excelsior side and of the office area on the west side of the building
Project #18-CIP-B007
Priority n/a
Justification
This area has not been painted in 20+ years, this is all of the original building. The Excelsior side is very faded, chipped and peeling.
Budget Impact/Other
Useful LifeProject Name PW Exterior Painting Category Buildings: Public Works
Type Unassigned
Future
Total Project Cost:$25,000
Total2019 2020 2021 2022 2023Expenditures
25,00025,000Construction/Maintenance
25,000 25,000Total
Total2019 2020 2021 2022 2023Funding Sources
25,00025,000CI - Capital Improvement Fund
25,000 25,000Total
Thursday, July 12, 2018
24
CAPITAL IMPROVEMENT PLAN
City of Hopkins, MN - CIP Contact Pavilion Manager
2019 2023
thru Department Pavilion
Description
Upgrade current sound system components and add to the system to allow for music and annoucments to be heard in the outdoor skating areas and
park.
Project #19-CIP-PV332
Priority 2 Very Important
Justification
The current system has not beeen upgraded since 2002 and does not currently allow for areas to operate independately.
This upgrade would allow for inside arena announcing, lobby music, and outside rink music simultaneously.
Budget Impact/Other
Useful Life 15 years
Project Name Pavilion - Pav/Cent Park Sound System Category Bldgs: Pavillion
Type Improvement
Future
Total Project Cost:$28,000
Total2019 2020 2021 2022 2023Expenditures
28,00028,000Construction/Maintenance
28,000 28,000Total
Total2019 2020 2021 2022 2023Funding Sources
28,00028,000PA - Pavilion Fund
28,000 28,000Total
Thursday, July 12, 2018
25
City of Hopkins
Financial Management Plan Update
Executive Summary
August 13th, 2018
2019 Proposed Budget
\\lisa\share\FINANCE\FMP\2019 FMP\Hopkins FMP 2019 V1.xls
2018 2019
Tax Levy Budget Proposed
General Fund 10,747,657 11,483,090
Capital Improvements 75,000 100,000
Arts Center 250,000 257,500
Pavilion - 40,383
Debt Service 3,149,223 3,658,429
Equipment Fund - 250,000
Total City Levy 14,221,880 15,789,402
% Increase 9.86%11.02%
Additional Changes and Requests
On-Going - 181,034
One-Time - 72,500
- -
Levy Required - 253,534.00
Total City Levy w/ Additions 14,221,880 16,042,936
% Increase 9.86%12.80%
2018 2019
Budget Proposed
General Fund 1,093 1,178
Capital Improvements 8 10
Arts Center 25 26
Pavilion - 4
Debt Service 320 375
Equipment Fund - 26
Total City Levy per Home 1,446 1,620
$ Increase 150 174
Additional Iniatives to Consider
On-Going - 21
One-Time - 8
- -
Additional Levy per Home - 30
Total Tax Levy per Home 1,446 1,649
$ Increase 150 203
Taxes for Median Value Home
26