CR2002-176-final payment 2002 mill and overlay
CITY OF
~
. November 1, 2002 HOPKINS Council Report 2002-176
Authorize Final Payment
2000 Bituminous Mill and Overlay, City Project 99-13
Proposed Action
Staff recommends adoption of the following motion: Move that Council adopt
Resolution 2002-10 L Resolution Accepting Work and Ordering Final Payment, 2000
Bituminous Mill and Overlay, City Proiect 99-13.
Overview
The contractor has completed the construction ofthe 2000 Bituminous Mill and Overlay
Project and has completed all punch list items to the City's satisfaction. During
construction, some additional length of mill and overlay was deemed necessary due to
deteriorated pavement conditions discovered in the field. This additional mill and overlay work
makes up the majority of the compensating change order no. 2 in the amount of $4,730.11.
Change order no. 1 in the amount of$3,409.25 was needed to improve the City's electrical light
wiring that was discovered to be deteriorated once construction began. In addition to approval of
the final payment, staff is now requesting formal Council approval of these change orders.
Primary Issues to Consider
. . Accepting Work and Final Payment
The contractor has met all contract obligations. The work is done
satisfactorily and all the necessary documents and final payment submittals
have been received. Staff recommends approval for final payment.
. Project Budget and Change Orders
The final contract project cost is $92,838.60, which is above the bid award
amount of $84,699.24 that was approved for the project. Two change orders
totaling $8,139.36 were necessary on this project, which remain under the] 0%
contingency that is usually figured for projects of this nature.
. Resolution 2002-101
Adoption of this resolution formally acknowledges completion of the work,
approves the change orders, orders final payment, and initiates a onc- year
warranty on the contract work.
Supporting Information
. Resolution 2002-101
. Application for Final Payment (including change orders)
1-t;1~ 15tK-
. Steven G. Bot, Assistant City Engineer
Financial Impact: $ 92,838.60 Budgeted: YIN .L Source: PIR )
Related Documents (eIP, ERP. etc.): CIP Notes:
.
CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2002-101
RESOLUTION ACCEPTING WORK AND ORDERING FINAL PAYMENT
BITUMINOUS MILL AND OVERLAY
CITY PROJECT 99-13
WHEREAS, pursuant to a written contract signed with the City on April 4, 2000, Ideal Paving
Company, has satisfactorily completed construction of the Bituminous Mill and Overlay,
commonly known as City Project 99-13, in accordance with such contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF HOPKINS,
MINNESOTA:
1. The work completed under said contract is hereby declared accepted and
. approved.
2. Change Order Nos. 1 and 2 inclusive are approved.
3. Order for final payment on such contract is hereby ordered, taking the
contractor's receipt in full.
4. A one-year warranty on contract work shall commence as of the date of this
resolution.
Adopted by the City Council of Hopkins, Minnesota, this 5th day of November 2002.
Eugene J. Maxwell, Mayor
ATTEST:
. Terry Obermaicr, City Clerk
CITY OF HOPKINS
. PUBLIC WORKS
1010 FIRST STREET SOUTH, HOPKINS, MN 55343
ESTIMATE FOR FINAL PAnG::NT
Est. No. 3 Period Ending 10/21/2002 Sheet. 1 of 4
Project: 99-~3 Bitum~nous Mill and Overlay
Ideal Paving of Henderson, Inc.
P.O. B.ox 714
Henderson, MN 56044-0714
Original
Contract Amount
$ 84,699.24
Total Contract Work Completed to Date $ 89,429.35
(See Change Order 2 Schedule A Compensating)
.otal Approved Credits. c:: 0.00
.,..
otal Approved Extra $ 3,409.25
Work Completed (See Change Order l}
Approved Extra Orders AmoUnt Completed $ 3,409.25
Total Amount Earned This Estimate $ 92,838.60
Less Approved Credits c 0.00
y
Less 5 Percent Retained $ 0.00
Less Previous Payments .$ 78,794.23
Total Deductions $ 78,794.23
Amount Due This Estimate. $ 14,044,37
Contractor. J;~.~ Date /O/~" If) 2-
Engineering Supervisor 1L-r;~ ~ Date 1u/z.IJo-z-
4ItUblic Works Director Date
rrojo0l99-1 J fuulpoy 3 .
CITY OF HOPKINS
. PUBLIC WOUS
1010 FIRST STREET SOUTH, HOPKINS, MN 55343
:E;STlMATE FOR FINAL PAYMENT
Est. No. 3 . Period Ending 1W21nOO2 Sheet 2 of 4
Project: 99-13 Bituminous Mill and Overlay
Original
Ideal Pav~ng of Henderson, Inc. Contract Amount
$84,699.24
PROJECT NO. 99-13
SCHEDULE ABllUMINOUS MU. AND OVERlAY
'l~errrNo~ Item Approx. Actual Unit Unit .Annunt.
.. PriCe
Ouanity Ouanity
1 rvbtIlization 1 1 LUMP SUM $ 2,500.00 $ 2,500.00
2 Rennve concrete curb'Yalley 588 574 LF. $ 2.00 $ 1,148.00
3 Relrove concrete wafl<ldri~ ~ 34 56 SY $ 3.00 $ 168.00
4 Rerrvve concrete allB;" apronlpaverrent 7 14 S.Y. $ 20.00 s 280.00
. 5 Rerrove catch basin 2 2 EACH $ 500.00 $ 1,000.00
6 Rermvevalve box 1 1 EACl-I $ 500.00 $ 500.00
7 SeNv cut ooncrete OJIbf.M:llklpavementfdrive 115 187 LF. $ 2.00 $ 314.00
8 SaN cut bituninous pavemant 1 0 LF. $ 1.00 $ 0.00
9 Salvage casting 2 2 EACH $ 250.00 $ 500.00
10 F & I Class V aggregate base 490 138 TOl\! $ 8.95 $ 1,2.35.10
11 Topsoil bormN (LV) 19 8 CY. $ 7.50 $ 60.00
12 fv1iU biturrinoos surface 5,949 7,138 S.Y. $ 0.80 $ 5,710.40
13 F& I Type41A ~ course rrixture . 5,949 7,292 S.Y. $ 4.75 $ 34,637.00
14 Rout and seal joints 1,200 1.296 LF. $ 1.50 $ 1,944.00
15 Full depth cractrepair 600 647 LF. $ 2.00 $ 1,294.00
. 16 F&l biturrinous rraterial for tack coat 590 590 GAL $ 1.00 $ 590.00
17 Repair 3' section 8" VC.P. sanitary
SEMer main 6' depth 1 1 LUMP SUM $ 5,000.00 $ 5,000.00
18 .Adjust fra!1l;l and ring casting 3 2 EACH $ 175.00 $ 350.00
19 .Arljust water gate valve !::ex 9 9 EACH $ 125.00 $ 1,125.00
20 Install valve box to be furnished by OM1er 1 1 ~ $ 500.00 $ 500.00
. 21 Rebuildstorrn rrenhole 3 3 EACH $ 500.00 $ 1,500.00
22 Rebuild sanitary manhole . 1 1 EACH $ 500.00 $ 500.00
23 Reconstruct catch basin 2 2 EACH $ 500.00 $ 1,000.00
24 Rebuild catd1 b:rsin 4 5 EACH $ 500.00 $ 2,500.00
CITY OF.aOPKINS
. PUBLIC WORKS
1010 FIRST STREET SOUTH, . HOPKINS, MN 55343
ESTIMATE FOR FINAL PAYMENT
Est. No. 3 Period Ending 10/21/2002 Sheet 3 of 4
Project: 99-13 BitUttrinous Mill and Overlay
Original
Ideal Paving of Henderson, Inc. Contract Amount
$84,699.24
PROJECT NO. 99-13
SCHEDULE A BITUMINOUS MILL AND OVERLAY
Jtemf~Q. Item Approx. Actual Unit Unit Amrn;mt
Quanity Quai'!;ty Price
25 COnstruct catch basin. precast 2 2 EAa1 $ 1,000.00 S 2,000.00
26 Casting assemblYNEENAH R-3246-A.wro inleuype 2 2 EACH $ 325.00 $ 650,00
27 Connect to existing storm sewer 3 2 EACH $ 250.00 S 500.00
28 Install 8618 CO[lcrete curb and gutter 584 550 LF. 5 16.45 $ 9.047.50
. 29 Install 4" concrete Walk pavement 117 133 S.F. S 5.00 S 665.00
Install 6" concrete ped ramp/drive pavement 40. SY. S 50.00 S 7,050.00
30 41
31 Install 6" concrete alley pa\lM1ent 7 14 S.Y. $ 65.00 S 910.00
32 Inlet protection 4 2 EACH $ 75.00 $ 150.00
33 Sodding lawn type 60 80 S.Y. $ 10.00 $ BOO. 00
34 Disconnect and salvage 6" gate valve 1 1 EACH $ 750.00 S 750.00
35 F& I - 6" resilient wedge gale valve 1 1 EA01 S 1,000.00 $ 1,000.00
36 F & 1- 6"C.LP. coupling, small 2 1 EACH $ 75.00 $ 75.00
37 F & ,- 6" C.I.P. coupling, large 1 0 EACH S 75.00 $ 0.00
38 F& I - Mega Lug connectors 6 4 EACH S 75.00 $ 300.00
39 RecOnnect 6" C.I.P. waterma\n 1 1 LUMP SUM $ 1,000.00 $ 1,000.00
40 ~& I. 53' af21/2- PVC Schedule 80 electrlc conduit 53 55 L.F. $ 29.29 S 1,610.95
41 F& I - 3-IC #4 ooP!'er 3 strand underground rated 66 70 LF. $ 8.82 $ 617.40
42 F & I electrical handhole, Cover and lid to be 2 2 EACH $ 770.00 S 1,540.00
NEENAH R-6679-B1 H.D.
43 Install electrical splice connection at handhole 2 2 EACH $ 125.00 $ 250.00
44- Crosswalk marking, Vv'hite latex with glass beading . 468 468 S.F. $ 1.50 $ 702.00
45 4"broken yellow line. latex 440 440 L.F. $ 0.90 $. 396.00
.
Total this Estimate (Schedule A) $ 89,429.35
:.,
I..,.. ~
CITY OF HOPKINS
PUBLIC WORKS
. ~O~OFIRST STREET SOUTH, HOPKINS, MN 55343
CHANGE ORDER
Project Name: Bituminous Mill and Overlay
proj ect No. : 99-13
Contractor: Ide I;t. 1 Paving of Henderson, Inc_
Change Order No. : :2 Date: 10/21/2002 Sheet 1 of 2
THE FOLLOWING CHANGES SHALL BE MADE IN THE CONTRACT DOCUMENTS:
SCHEDULE A (Compensating)
, It~fiTI':~~, Itl;! JT1 Unit Unit Amio~ullt
Quantity Prlee'
N\C 1 MobilIzation 0,00 l.UMP SUM S 2,500.00 S 0.00
-Del 2 Remove concrete curb/valley -14.00 L.F. $ 2.00 $ -28,00
edd 3 Remove concrete walkfdrlvewaypavsment 22.00 S.Y. $ 3.00 $: 66.00
dd 4 Remove c.oncrete alley apron/pavement 7,00 Sy S 20,00 $ 140,00
N\C 5 Remove catctl basin 000 EACH $ " 500.00 $ " 0,00
N\C €I Remove valve box 0.00 EACH S 500.00 S 0.00
Add 7 Saw cut concrete curbfwalk/pavement'drive 72.00 L,F. $ 2,,00 $ 144.00
-Del 8 Saw cut bitumino"us pavement -1.00 L.F, S 1.00 $ ~1.00
N\C 9 Salvage casting 0.00 EACH $ 250.00 $ 0,00
-Del 10 F & I class V agg regate base -352,00 TON S 8.95 S ~3,150.40
-Del 11 Topsoil borrow (LV) -11.00 C.y, S 7.50 S -82.50
Add 12 Mill bituminous surface 1,189.00 S.Y. ~ O.eo $ 9512Q
Add 13 F& I Type 41A wear course mixture 1,343.00 S.y. S 4.75 $ 6,:379.25
Add 14 Rout and seal joints 96.00 L.F. $ 1.50 S 144.00
Add 15 Full depth crack repair 47.00 L.F. t 2.00 $ 94.00
N\C 16 F&I bitumin.ous material for tack coat 0.00 GAL S 1.00 $ 0.00
N\C 17 RepaIr 3' section 8" V.C.P. sanitary
sewer main 6' depth 0.00 LUMP SUM S 5,000.00 S 0,00
-Del 18 Adjust frame and ring casting -1.00 EACH $ 175.00 $ -175.00
N\C 19 Adjust water gate valve box 0,00 EACH $ 125.00 $ 0.00
N\C 20 .Install valve box to bel furnisheq by owner 0.00 EACH $ 500.00 $ 0,00
N\C 21 Rebuild storm manhole 0.00 EACH $ 500.00 $ 0.00
N\C 22 Rebuild sanitary manhole 0,00 EACH $ 500,00 f 0.00 "
N\C 23 Reconstruct catch basin 0.00 EACH S 500.00 S 0.00
Add 24 Rebuild catch basin 1.00 EACH S 50.0.00 S 500.00
N\C 25 Construct catch basin, precast 0.00 EACH $ 1,000.00 $ 0.00
N\C 26 Casting assembly NEENAH R.3246.A curb Inlg~ type 0.00 EACH S 325.00 $ 0.00
-Del 27 Connect to exIsting storm sewer -1.00 EACH S 250.00 $ -250.00
-Del 28 Install 8618" concrete curb and gutter -14,00 LF. S 16.45 S -230.3.0
.dd 29 Install 4" concrete walk pavement" 16.00 SF S 5.00 $ 80.00
dd JQ Install p" concrete ped [:imp/drive p;;lvement 1,00 S.y, $ 50.00 $ 50.00
Add 31 Jnsta1l6" concrete alley pavement 7.00 S.Y. $ 65.00 S 455.00
-Del 32 Inlet protection -2.00 EACH S 75.00 S -150.00
N\C 33 Sodding lawl) type 0.00 s.y. $ 10.00 $ 0.00
N\C 34 Disconnect and salvage 6" gate valva 0.00 EACH $ 750.00 $ 0.00
Project 99~13 change 2
-
.....-- ~
CITY OF HOPKINS
. PUBLIC WORKS
1010 FIRST STREET SOUTH, HOPKINS, MN 55343
CHANGE ORDER
Proj ect Name.: Bituminous Mill and Overlay
Proj ect No, :, 99-13
Contractor: Ideal ,Paving of Henderson, Inc.
Change Order No. : 2 Date: 10/21/2002 Sheet 2 of 2
THE FOLLOWING CHANGES SHALL BE MADE IN THE CONTRACT DOCUMENTS:
N\C 35 F & I - 6" resilient wedge gate valve 0.00 EACH $ 1,000.00 $ 0,00
-Del 36 F & I w 6" C.I.P. coupling, small -1.00 EACH S 75.00 S -75.00
-DEli 37 F & 1- 6" C.I,P. coupling, large -1.00 EACH $ 75.00 $ -75.00
-Del 38 F & I - Mega Lug connectors -2.00 EACH $ 75.00 $ -150.00
N\C 39 Reconnect 6" C.I.P, watermain 0.00 LUMP SUM $ 1,000.00 $ 0.00
Add 40 F& I - 53~ of 2 1/2" PVC Schedule 80 electrkconduit 2.00 L.F. $ 29.29 $ 58.58
.dd 41 F& 1- 3-IC #4 copper 3 strand underground rated 4.00 L.F. $ 8.82 S 35.28
\C 42 F & lelectricar h~mdhole, Cover and lid to be
NEENAH R-6679-B 11-9.0. 0.00 EACH $ 770.00 $ 0.00
N\C 43 Install electrical. splice connection at.handhole 0.00 EACH $ 125.00 $ 0.00
N\C 44 Crosswalk marking, while latex with glass beading 0.00 S.F. S 1.50 S 0.00
N\C 45 4"broken yellow line, latex 0.00 L.F. $ 0.90 S 0.00
Total of Schedule A $ 4,730.11
Net Change Order $ 4,730.11
Contract Status
Original Contract S 84,699.24
Additions Approved to Date (No. ~ $ 3.409.25
Deductions Approved to Date (No.~) $ 0.00
Change This Order(Schedule A) S 4,730.11
Revised Contract Amount S 92,838.60
Approved by Contractor ~~ Date )O-~Co -O~
~pprdved by City ~-~ Date IDf l-l (&>~
Project 99-13 change 2