Memo - Hopkins Rail Transit Station Study
,
ADMINISTRATIVE SERVICES
DEPARTMENT
. MEMORANDUM
To: Honorable Mayor and members of the City Council
FROM: Steve Stahmer, Assistant to the City Manager
CC: Steve Mielke, City Manager
DATE: November 12, 2002
SUBJECT: Hopkins Rail Transit Station Study
City staff has been working with Hennepin County to develop a draft Request for Proposals
(RFP) concerning a possible study to identify potential rail transit station locations in Hopkins
and to analyze the various transportation, land use and economic development issues
associated with such stations. An important aspect of the study would be to determine how to
best take advantage of the benefits rail transit stations in Hopkins (from an economic
development and/or transportation standpoint, etc.) while accommodating the expected
increases in traffic and parking requirements as well as other potential concerns.
The study, if undertaken, would be conducted in cooperation with Hennepin County and a
qualified consultant, yet to be chosen. Hennepin County has dedicated $100,000 in funds to be
used for the study. No local matching funds would be required. The final RFP will outline the
components of the study and the deliverables to be developed by the consultant if the study is
. initiated. It is anticipated that the study would take between nine and twelve months to
complete.
The attached document represents the current draft of the RFP as written by Hennepin County
staff with direction from City staff. Recommendations made by the Council at the August 6,
2002 work session have also been incorporated into the document, and the RFP is nearly
finished. At the November 19, 2002 City Council meeting, Staff will be presenting a resolution
of support for this study and for the terms of the RFP. The City will not be required to enter into
a contract as Hennepin County would be the sole contracting agency.
Any input from the Council before the final draft is presented on November 19 will also be
incorporated into the RFP. If you have any questions or recommendations concerning this
project or the issues to be studied, please feel free to contact me.
.
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REQUEST FOR PROPOSALS
Station Area Development Plan
Hopkins, MN
Issued by Hennepin County in Partnership
with the City of Hopkins
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I
Hennepin County
Depmiment of Housing, Community Works & Transit
417 N011h 5th Street
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. 1. PURPOSE
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. This Request for Proposals (RFP) is being issued by Hennepin County in partnership
with the City of Hopkins to solicit proposals for the development of a Station Area
Development Plan for the Southwest Conidor transit station to be located in the City of
Hopkins.
The study area is generally defined as the area bounded by 17u1 A venue to the west, the
Hennepin County Regional Autholity light-of-way (SW LRT Trail) and the CP Rail Line
on the south (including properties immediately adjacent and to the south of the HCRRA
right-of-way and the CP rail line), Blake Road to the east and 15! Street North to the nOl1h
(See Attachment A for a more detailed account of the study area).
An amount not to exceed $100,000 has been budgeted for this Development Plan. The
study must be completed within nine months of the contract award date.
2. BACKGROUND
Hemlepin County has undertaken a study to determine the feasibility of developing rail
transit from downtown Minneapolis to the southwest suburbs and to plan for such a
system. A major component of the Southwest Corridor Rail Transit Study is identifying
potential station locations and transit oriented development opportunities. This location
analysis has identified three areas in the City of Hopkins as likely station sites. These
locations include an area near Blake Road at the intersection with the SW LR T trail
. corridor, the area near U.S. Highway 169 and Excelsior Boulevard, and the area west of
U.S. Highway 169 between 17th and 10th Avenues near the SW LRT trail conidor in the
City of Hopkins.
The Southwest Rail Transit Study provides an impetus and an opportunity to complete a
comprehensive study ofthe area which is to be accomplished by this Station Area
Development Plan, In addition to developing a study area inventory and identifying
alternative station locations, this Station Area Development Plan will analyze issues such
as the station's cOlll1ectivity to downtown Hopkins, parking and traffic impacts, space and
infi:astructure requirements for a park and ride station, and market and financial feasibility
of development complementary to downtown Hopkins. An important aspect of the
Station Area Study will be the various cost-benefit analyses related to these issues.
The City of Hopkins (population 17,145) is home to a thriving, walkable
downtown/Mainstreet located within the study area. The downtown area contains
numerous retail, restaurant, and office establishments as well as a busy movie theater and
a city-owned mis facility. A new mixed-use development, Marketplace Lofts, is
scheduled for construction in the fall of 2002. The new development will be located on
Main Street and will include restaurant and retail space on the street level with forty-nine
owner-occupied housing units located above.
3. SCOPE OF SERVICES
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. The following list of tasks summarizes the work to be completed as part of this study.
The consultant may suggest in their proposal additional tasks that could enhance the
study process and product. The consultant is directed to include a description of their
proposed methodology, associated deliverables, and the estimated staff hours by
employee classification for each task listed below.
Task #1: Study Area InventOlY
The consultant will develop an inventory and maps documenting cun-ent land uses,
propel1y owners, land values, streets and infrastructure within the study Area.
Deliverable: GIS maps and associated databases documenting the land use patterns, land
and building values, owner and tenant addresses within and the study area.
Task #2: Station Location Alternatives Analysis
The consultant will conduct an analysis to determine the optimum location(s) of the
I Southwest Corridor transit station. Altemative scenarios will be developed and evaluated
to take into consideration whether the station will be an en-route stop versus the westem
most tenninus of the Southwest Conidor. The alternatives analysis will also take into
consideration the alignment alternatives being studied by the Southwest Conidor Rail
Transit Study, focusing on the most likely alignments and station needs. Analysis will
. include costfbenefit to the City (costlbenefit analysis), station space requirements,
involved constraints, tax etlect, land ownership, difficulty/cost of acquisition, ease of
access, etc. Both the positive and negative aspects of each alternative should be
examined.
Deliverable: Summary oflocation analysis, pros and cons of each site, constraints, etc.
Cost-benefit analysis (effect on tax base, benefit due to development, increased customer
traffic for downtown businesses, costs to the City, etc.) of potential locations/approaches.
Concept design plan for the proposed transit station(s).
Task #3: Connectivity to Downtown Hopkins/CBD
The consultant will undertake an analysis of the connectivity of the transit station to
downtown Hopkins. This will include detenl1ining a pedestIian fiiendly route fi"om the
transit station to Mainstreet (feasibility ofa pedestIian bridge, etc.) and a study of
workforce mobility to get workers downtown and give residents more transportation
choices. Consider the use of a trolley-type circulator bus to downtown. Also included
will be an analysis of pedestrian and vehicle traffic and an examination of regional trail
connections.
Deliverable: Technical memorandum documenting the methodology and results of the
connectivity analysis. A concept design circulation plan, access, parking, transitions and
. cOilllections to adjacent areas.
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. Task #4: Parking Impacts and Requirements for Park and Ride
The consultant will examine projected ridership and park and ride numbers for the transit
station. This infonnation will be used to detennine the size of the required parking lot or
ramp required to serve the station. Access to and from the parking facility from the
station and highway will also be examined. A large parking lot, "sea of pavement"
situation is not desirable. Ramp/structured parking should be considered where parking
requirements are projected to be in excess of 1 00 vehicles. Discuss the benetits of City-
ownership of the lot. A key question concerns the ownership of the lot and whether there
would be any benefits to the City in owning the lot.
Deliverable: Technical memorandum documenting projected ridership and parking
requirements based on the altemative scenm10S,
Task #5: Local Trafflc Impacts
The consultant will conduct a traffic study to include street crossings, projected traffic
impacts, required upgrades/construction, access points, and feeder bus routing.
Deliverable: Technical memorandum documenting the methodology and results ofthe
traffic and feeder bus analysis.
. Task #6: Market and Financial Feasibility
The consultant will undertake an analysis of the financial and market feasibility of
development adjacent to the proposed station sites and in downtown Hopkins, including
the integration of future development which complements the existing downtown.
Deliverable: Technical memorandum that creates sources and uses for future
development. Development opportunities, options and constraints should be detailed.
Task #7: Future Land Use Impacts / Development Opportunities
The consultant will evaluate the projected changes to area land uses and businesses
stemming from rail transit and the transit station. This evaluation is to include the
positive and negative impacts of these changes. The consultant will also examine the
potential for transit Oliented development and development complementary to downtown
Hopkins.
Deliverable: Technical memorandum including GIS maps that document the
methodology and conclusions of the development oppOliunities evaluation.
Task #8: Environmental Issues
. The consultant will conduct an analysis ofthe potential impact on air quality and increase
in sound levels as a result of the transit station.
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. Deliverable: Teclmical memorandum including sound contours maps that document the
methodology and conclusions of the environmental analysis.
Task #9: Funding Issues
The consultant will determine all potential costs for each station alternative and the
projected cost of associated upgrades including infrastructure upgrades that may be
required as a result of the transit station and associated development.
Deliverable: Cost breakdown for all station alternatives.
Task #10: Public Involvement Activities
The consultant will outline a public involvement process that will effectively involve key
stakeholders, clearly identify issues and opp011unities, and develop goals, objectives, and
strategies for the study area. The consultant should desclibe the tasks and provide an
hourly budget for the proposed public involvement process. Techniques to be considered
include public informational meetings/open houses, infonnational1iterature such as
brochures or newsletters (to be mailed or otherwise distributed) resident/stakeholder
surveys, and presentations to the City Council and Planning Commission. Newsletters
regarding public meetings and open houses will be published within one week of the
. event. City staff will also provide the consultant with the key stakeholder groups for this
study.
Task #11: Study RepOli
The Consultant will compile a draft study rep0l1 describing the infonnation and analysis
developed in the above listed tasks. The Consultant will produce 10 copies of a draft
study repmt and 30 copies (20 hardcopies and 10 CD ROMs) of the final study report.
The draft study report will be prepared with adequate time for review and conunent by
the Technical AdvisOlY Committee (T AC). The final study report will be produced in a
web ready fonnat (e.g. PDF).
Deliwrable: 10 copies of the draft study repOli and 30 copies (20 hardcopies and 10 CD
ROMs) of the final study repmi. The final study report will be produced in a web ready
fa nn at.
4. PROJECT REQUIREMENTS
The consultant's work will include regular interaction with a Teclmical Advisory
Committee (T AC). The T AC's relationship to the consultant's work is advisory; final
. authority related to contract administration and perfonnance rests with the contract
manager, Hennepin County. Consultants will be expected to attend T AC meetings to
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. provide updates, obtain clarification or present proposals. The T AC is expected to meet
monthly throughout the duration of the study.
Schedule Requirements
Consultants are expected to submit proposed timelines related to project activities as part
of their proposal.
Reportinq Requirements
As noted above, consultants are expected to fulfill communication/interface requirements.
This includes one fonnal meeting per month and weekly contact with the study manager
Andrew Gillett. Consultant will also provide detailed written monthly status rep011s that
document all completed work to date with ClilTent expenses and charges broken down by
task.
Proposal Format
Applicants are instmcted to use the following format in prepming their proposals. The
Proposal Fonnat section of the proposals should be complete, but RESPONSES MAY
NOT EXCEED twenty (20) single-sided pages in length and should be prepared using a
standard 12-point font. Nanative pages may be single-spaced. This twenty-page
restIiction includes a budget and supporting nanative, but does not include the Proposal
Synopsis page. The Attachments and Appendices should also be limited to twenty pages
in length and contain resumes, projects previously completed, and letters of support I
. recommendation. Pages in excess of these 20-page maximums will be removed from the
application prior to distribution to Selection Committee members.
Cover Letter
Provide a cover letter that identifies the consultant and all subconsultants. If a
subconsultant will be involved in the study process, the applicant must identify the
sub consultant and describe the specific services that will be provided by the
subconsultant.
Proposal Synopsis
All applicants must provide a synopsis of their proposal, maximum length two (2) pages.
Include in this synopsis: applicant I pmtner name, address, contact person, phone number;
demonstrated project list, description of key project activities and other relevant
intonnation. Blief1y describe the team's understanding of the project, in approximately
250 words, and include this in the proposal synopsis.
Disclosures
Proposers must identify past or present involvement in the project area and all current
projects within Hemlepin County that are public in nature.
Team Composition and Areas of Expertise
. Provide a descliption of your organization and areas of expertise. Applicants should be
specific about team members' responsibilities when describing projects previously
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. completed. This description should identify key persoIlile1 assigned to the project, as well
as an identified project manager. The proposal will include a description of repOliing
relationships among team members, illustrating accountability, responsibility, and
decision-making authority.
Methodology and Scope
Desclibe the work approach and fonnat your fim1 will utilize to complete the project.
Consultants are to submit time1ines related to project activities and an allocation of staff
resources as well as overall distribution of time and effmi by project phase in their
proposals.
Budgets
The respondent should include a malIix outlining by task the estimated statfhours by
staff classification.
PLEASE NOTE: Due to the use of federal funds for this study the respondent must use
a separate envelop to submit a budget categorizing expenses by task, dollars, and hours
relevant to the scope of work. The Consultant should provide an estimated fee and billing
rate schedule, which will include the following elements:
An estimated fee for the project based on their understanding of the project and services
included herein. Itemize the estimate according to project phases and types of services.
. Based on past experiences, estimate the reimbursable expenses and include in overall
project budget. An hourly rate schedule for all personnel that will be assigned to the
project.
Timetable
November 16, 7002 Questions & Intent to Propose due
December 7, ~001 Proposal due
January 7 1 J, 200? Consultant Interviews, if deemed necessary
January 11, 2002 Selection of Consultant with interviews
December 21, 2001 Selection of Consultant without interviews
Proposals must be submitted no later than Friday, December 7, 2001 at 4:00 p.m.
Proposals received after that time will be returned unreviewed to the applicant.
The Proposer shall agree that it is responsible for all tenns, conditions, promises, data,
representations, and all infonnation included in its proposal. Proposer shall clearly
identify any subcontractors it intends to use in its effort and shall agree that all
subcontractors shall adhere to the requirements of this RFP and the Agreement signed to
allow payment of costs.
The Proposer shall acknowledge that all paperwork, models, notes, concepts, and ideas
created by its employees or derived from the same pursuant to this contract are the
. exclusive and perpetual property of Hem1epin County.
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. Inquiries and Questions
Prospective consultants may address questions related to this RFP in writing to the
following name and address. Questions must be received by 1:30 PM on Friday,
November 16, 2001.
Hennepin County
Attn: Andrew Gillett
417 North Fifth Street
Minneapolis, MN 55401-1362
Andrew. Gill ett@co.hennepin.mn.us
Hennepin County will answer all written requests received prior to Friday, November 16,
2001, at 1 :30 PM, and copies of the questions and answers will be transmitted to all
prospective consultants who have notified the county of their intent to propose.
It is requested that all applicants provide their e-mail address to Hennepin County in
order to expedite this process. No other technical assistance will be offered by Hennepin
County in regard to this Request for Proposals.
Limitations
The issuance of this RFP constitutes only an invitation to submit proposals to Hennepin
County. Any proposal submitted, as provided herein, constitutes a recognition of the fact
that the proposal is not a bid and is not being submitted as a part of the bid process and of
the fact that Hennepin County, in its sole discretion, may require the negotiation of the
. cost and any of the tenus of the contract between Hennepin County and any proposer(s).
This RFP does not commit Hennepin County to award a contract, to pay any costs
incurred in the preparation of a proposal for this request, to procure or contract tor
services or to award to the lowest-priced proposal. Hermepin County reserves the right to
accept or reject any or all proposals received as a result of this RFP, to negotiate with all
qualified sources, or to cancel in part or in its entirety this RFP, if it is in the best interest
of Hennepin County to do so. Hennepin County may require the entities selected to
participate in negotiations to submit any fiscal, technical, or other revisions of their
proposals that may result from negotiations.
The Hem1epin County reserves the light to use any or all proposer ideas and / or
approaches presented. Selection or rejection of the proposal does not affect this right.
Contract Award
Hennepin County may award a contract based on offers received, without discussion of
such offers with the applicants. Each offer should, therefore, be submitted in the most
favorable tenns horn a cost, programmatic and technical standpoint.
Evaluation of proposals will be based on the following criteria:
Displayed understanding of the project, e.g., transit related conununity development,
Previous experience with relevant plarming and engineering projects,
. Cost estimate for consultant services,
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. Qualifications ofpersolUlel assigned to the project, as related to requirements ofthe
project,
A vailabiIity of key personnel,
Ability to meet Hennepin County contract requirements, and
Ability to complete work on schedule.
ContractinQ Procedure
Hennepin County will enter into a Cost Reimbursement Contract with the successful
consultant. Payment to the contractor will be based on costs incurred, consistent with the
budget, performance, and the work statement. See Appendix A for contract provisions
that will be contained in the contract Hennepin County enters into with the selected firm.
Proposals should indicate the fiml's willingness to agree to such contract provisions.
Issuance
This RFP is issued and administered by the Hennepin County Transit & Community
Works.
Solicitation
All applicants must submit the Oliginal proposal plus ten (l0) copies to:
Hennepin County Department of Housing,
Community Works & Transit
Attn: Andrew Gillett
. 417 North Fifth Street
Minneapolis, MN 55401-1362
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. HENNEPIN COUNTY CONTRACT PROVISIONS
The following are sample contract provisions. Proposer must indicate in the proposal
their willingness and ability to agree to these, or similar tenns, if a contract is awarded.
Compensation and Expense Reimbursement
Contractor shall submit itemized invoices to the County for services rendered and
reimbursable expenses reasonable in amounts and incurred in and directly related to the
perfonnance of this agreement, and the total sum to be paid Contractor hereunder shall
not exceed $ (the agreed to contract amount will be inserted here)
Payment shall be made within 45 days of the date of completion of services or the date of
receipt of the invoice, whichever is later, provided that invoices shall not be submitted
more often than monthly. Reimbursable expenses shall include only: (agreed to
reimbursable expenses will be inserted here). Reimbursement for travel expenses shall be
govemed solely by the expense reimbursement provisions of the travel policy contained
in Section CAll of the Helmepin County Administrative Manual. Payment shall be
made in the manner prescribed by law governing the County's payment of claims and/or
invoices and shall be made without any deductions whatsoever.
Indemnification
The Contractor agrees to defend, indemnify, and hold hannless the County, its elected
. officials, officers, agents, volunteers and employees from any liability, claims, causes of
action, judgements, damages, losses, costs, or expenses, including reasonable attomey's
fees, resulting directly or indirectly from any act or omission of the Contractor, its
subcontractors, anyone directly or indirectly employed by them and/or anyone for whose
acts and/or omissions they may be liable in the perfonnance of the services required by
this contract, and against all loss by reason of the failure the Contractor to perfonn fully,
in any respect, al1 obligations under this contract.
Insurance
In order to protect the Contractor and those listed above under the indemnification
provisions, the Contractor agrees at all times during the term of this Agreement and
beyond such tem1 when so required, to have and keep in force insurance as follows:
Commercial General Liability Amount
including contractual liability coverages
with the following limits
Contractual Liability must be included:
General Aggregate $1,000,000
Products-completed Operations Aggregate $1,000,000
. Personal and Adveliising Injury Ag~f[egate $1,000,000
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. Each OccutTence-Combined Bodily Injury
and Propetiy Damage $] ,000,000
Automobile Liability
Combined single limit each occurrence
for bodily injury and property damage coveling $1,000,000
owned, non-owned, and hire automobiles.
Workers Compensation and Employers Liability:
(a) Workers Compensation Statutory
(b) Accident Employer's Liability. Bodily injury by:
Accident - Each accident $] 00,000
(c) Professional Liability - Errors and Omissions:
Per claim $] ,000,000
Aggregate $] ,000,000
An umbrella or excess policy over primary liability coverages are an acceptable method
to provide the required insurance amounts. The above establishes minimum insurance
requirements. It is the sole responsibility of the Contractor to detemline the need for and
to procure additional insurance which may be needed in connection with this Agreement.
. All insurance policies shall be open to inspection by the County, and copies of policies
shall be submitted to the County upon written request.
The Contractor shall not commence work until it has obtained required insurance and
filed an acceptable Certificate of Insurance with the County. The certificate sha11:
Name Hennepin County as celiificate holder and as an additional insured with respect to
operations covered under the contract for all liability coverages except Workers
Compensation and Employers Liability, and Professional Liability, if appl1cable.
Be amended to show that Hennepin County will receive 30 days written notice in the
event of cancellation, non-renewal, or material change in any desclibed policies.
Affirmative Action Policies
Non-discrimination
In accordance with Hennepin County's policies against disclimination, no person shall be
excluded from full employment rights or patiicipation in or the benefits of any program
service or activity on the grounds ofrace. color, creed, religion, age, sex, disability.
marital status, atfectional/sexual preference, public assistance status, ex-offender status.
or national origin; and no person who is protected by applicable federal or state laws,
rules and regulations against discrimination shall be otherwise subjected to
discrimination.
. Contract Compliance
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. FUliher, if this Agreement is for a sum of over $50,000 or is one of several contracts with
said Contractor within a 12-month period totaling more than $50,000 or is amended to
exceed $50,000 and a written exemption was not granted or was withdrawn by the
County's Targeted Contract Services Division Director, Contractor and County agree that
(1) Hennepin County's Appendix X, Y, or Z as appropriate fomls and is a part of this
Agreement as though fully set forth herein, (2) Contractor will furnish all infonnation
and reports required by the Hennepin County Affimlative Action Policy, and (3)
Contractor shall adopt and comply with the Hennepin County Board's Equal
Employment Opportunity! Affinnative Action Policies with regard to employment and
contracting. If at any time during the contract peliod the basis of an approved exemption
should change, Contractor shall infonn the Director in writing within 10 calendar days
from the date of such change.
Recvcling Program
The County encourages the Contractor to develop and implement an office paper and
newsplint recycling program.
Assiqnment
Contractor shall not assign, sublet, transfer or pledge this contract and/or the services to
be perfonned hereunder, whether in whole or in part, without prior written consent of the
County.
. Independent Contractor
It is agreed that nothing herein contained is intended or should be construed in any
manner as creating or establishing the relationship of co-partners between the parties
hereto or as constituting the Contractor as the agent, representative or employee of the
County for any purpose or in any manner whatsoever. Contractor is to be and shall
remain an independent contractor with respect to all services perfol1ned under this
contract. Contractor represents that it has, or will secure at its own expense, all personnel
required in perfom1ing services under this contract. Any and all personnel of Contractor
or other persons, while engaged in the performance of any work or services required by
Contractor under this contract, shall have a contractual relationship with the County and
shall not be considered employees of the County, and any and all claims that mayor
might mise under the Workers Compensation Act of the State of Minnesota on behalf of
said personnel or other persons while so engaged, and any and all claims whatsoever on
behalf of any such person or persormel mising out of employment or alleged employment
including, without limitation, claims of disclimination against the Contractor, its offIcers,
agents, contractors or employees shall in no way be the responsibility of the County; and
Contractor shall defend, indemnify and hold the County, its cOImnissioners, ofticers,
agents and employees hannless from any and all such claims regardless of any
detennination of any peliinent tIibunal, agency, board, commission, or court. Such
personnel or other persons shall not require nor be entitled to any compensation, rights or
benefits of any kind whatsoever from the County, including without limitation, tenure
lights, medical and hospital care, sick and vacation leave, Workers' Compensation, Re-
. employment Compensation, disability severance pay and PERA
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. County's Right to Audit Books and Records
Contractor agrees that the County, the State Auditor or any of their duly authorized
representatives, at any time during nonnal business hours and as often as they may
reasonably deem necessary, shall have access to and the right to examine, audit, excerpt
and transclibe any books, documents, papers, records, etc., which are pertinent and
involve transactions relating to this agreement. Such matelial must be retained for six
years by the Contractor after contract tennination or cancellation. Contractor's
accounting practices and procedures relevant to this contract shall also be subject to
examination by any or all of the aforesaid persons as often as and dUling such times as
aforesaid.
Default
If Contractor shall fail to fulfill its obligations under this contract properly and timely, or
if Contractor shall violate any of the covenants, agreements, or stipulations of this
contract, thereupon the County shall have the right to te11l1inate this contract if Contractor
has not cured the default after receiving seven days written notice. This contract may
then by tenninated by the County by giving at least three days written notice to contractor
I of such tennination and specifying the effective date thereof. County shall not be
obligakd to pay for services provided in an unsatisfactory manner.
Notwithstanding the above, Contractor shall not be relieved of liability to the County for
damages sustained by the County by viliue of any breach of this contract by Contractor,
. and the County may withhold any payments to the Contractor for the purpose of set-off
until such time as the exact amount of damages due the County is detennined.
It is agreed that any right or remedy provided for herein shall not be considered as the
exclusive light or remedy of the County for any default in any respect by the Contractor,
but such light or remedy shall be considered to he in addition to any other right or remedy
hereunder or allowed by law, equity, or statute.
The County's failure to insist upon strict perfonnance of any covenant, agreement, or
stipulation ofthe contract or to exercise any light herein contained shall not be a waiver
or relinquishment of such covenant, agreement, stipulation, or right, unless the County
consents thereto in writing. Any such written consent shall not constitute a waiver or
relinquishment in the future of such covenant, agreement, stipulation or right.
.
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