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1995 City of Hopkins, MN Budget ‘4-in/4410E --Dn2Ec7o/z 1995 - BUDGET CITY OF HOPKINS - 1010 FIRST STREET SOUTH HOPKINS, MINNESOTA 55343 • 11111 OMS VIM smilt MEI - NEM a • • Jig CITY OF HOPKINS ANNUAL CITY BUDGET FISCAL YEAR BEGINNING JANUARY 1, 1995 CITY COUNCIL Mayor Charles D. Redepenning Councilmember Robert G. Anderson Councilmember Charles Kritzler Councilmember Frances Hesch Councilmember Eugene Maxwell ADMINISTRATIVE STAFF Steven C. Mielke City Manager John E. Schedler Finance Director 1010 First Street South Hopkins, Minnesota 55343 Phone: 612-935-8474 Fax: 612-935-1834 An Equal Opportunity Employer — TABLE OF CONTENTS Letter of Transmittal(City Manager's Budget Message) I Exhibits X Financial Summaries 1 General Fund Activity Detail: General Fund Revenues 8 — City Council 11 Health&Welfare 14 City Manager 17 Elections 20 — City Clerk 23 Finance 26 Legal 29 Municipal Building 32 — Activity Center-Maintenance 36 Activity Center- Operating 39 Police 42 Fire 68 — Emergency Preparedness 72 Community Development- Administration 75 Community Development-Planning&Economic Development 78 Community Development-Assessing 81 — Community Development- Inspections 84 Public Works 87 Recreation 135 — Insurance 138 Unallocated 139 Transfers Out/Use of Fund Balance 140 — Special Revenue Funds: Equipment Replacement Fund 141 Economic Development Fund 145 Real Estate Purchases &Sales Fund 150 — Hennepin County CDBG Fund 151 Tax Increment 1.1 154 Para-Transit Fund 161 Housing Rehab Fund 164 — Parking Fund 169 Cable TV Fund 173 Tax Increment 2.1-2.6 176 Enterprise Funds Activity Detail: Water Utility 184 Sewer Utility 194 Refuse Utility 204 — Storm Sewer Utility 216 Pavilion/Ice Arena 224 General Debt Service Funds 235 — Index 250 1995 MUNICIPAL BUDGET MESSAGE It is my pleasure to present the 1995 Municipal Budget. The Municipal Budget is one of four financial documents prepared annually by the City of Hopkins. The other documents include the Annual Financial Report, the Five Year Capital Improvements Plan, and the Equipment Replacement Program. The budget is intended to reflect the goals, objectives, and prioritizations established by the City Council with input from the citizens of Hopkins, and fairly represents the reve- nues and expenditures necessary to provide services and programs desired by the tax payers of Hopkins. I. ALL FUNDS The Municipal Budget document is the result of months of work and planning and includes proposed revenues and expenditures for 17 separate funds. These funds are grouped into four major categories. They are the: • general fund, • special revenue funds, • enterprise funds, and • general debt service funds. The total expenditures for all funds are budgeted at $13,518,200. This amount is $3,263,200 or 19.4% less than the 1994 budgeted amount. The total budget represents planned or anticipated expenses for all funds. The amount of the annual total budget fluctuates up or down from year to year, de- pending on special projects and expenditures which may occur during the planned budget period. The special revenue funds include categories of economic development funds which can fluctuate significantly from year to year, depending on economic devel- opment activities. The tax increment funds represent a major shift in anticipated projects from 1994 to 1995's budget. Since special revenue funds are not gener- ally associated with property taxation, the amount can shift dramatically without major impacts on property taxes. I II. GENERAL FUND The general fund, which accounts for the majority of the City's operating ex- penses, has a balanced budget of $6,400,000. This represents an increase of $119,200 or 1.9% over the 1994 budget. For 1995, the budget was specifically — prepared with the intention of not adding new programs or services which would increase the cost of government services. Additionally, a special emphasis was placed on holding the line on the cost of current government services, while rec- ognizing the increased cost of providing services. Revenues for the general fund are derived from three major sources: • property taxes, • state grants and aids, and • other revenues such as licenses, permits, fines, and interest earnings. Property tax revenues, to the general fund, are proposed to decrease 2.7%. Property taxes account for 51.9% of the general fund budget. This compares with 52.8% in 1994 and 52.7% in 1993. _ State grants and aids which are primarily local government aid, and homestead and agricultural credit aid (HACA), account for the next highest percentage of — revenues to the general fund. In 1995, this intergovernmental revenue is antici- pated at $1,831,300, an increase of $23,700 or 1.3%. Local government aid is derived from sales tax revenues and is allocated by the state legislature. This — amount can fluctuate with the economy and the state budget. Should the state derive less revenues through the sales tax than anticipated in the state budget, allocations to the local government aid account can decrease, and likewise, the — City would share in that shortfall of revenues. Since state agencies are allowed to remove operating fees from the local government aid account and allocations from the state were negligible this year, the local government aid account is actu- ally anticipating a slight decrease in funds from the state to the City of Hopkins. The homestead and agricultural credit aid is derived through income tax receipts at the state level and is disseminated to local government units through a funding formula. A small increase in HACA revenues is anticipated due to legislative ac- tions to assist in lowering property tax burdens. Expenditures within the general fund allow for a continuation of the programs and — services provided in 1994. There are no new programs planned in the general fund budget. However, the budget also does not provide for the reduction or elimination of any programs. zz Personnel expenses account for 69% of the general fund. This compares with 70% for 1994. Wage increases are budgeted to allow for a cost of living adjust- ment for 1995. When wage increases are combined with other step increases and fringe benefits, the total cost of personnel services will rise 1.6%. This com- pares with an increase of 2.5% in 1994. During each of the past two budget years, increases for personnel services have increased less than the cost of liv- ing. Services and charges account for 23% of the City budget. Supplies are an- ticipated to decrease a little over 1% and capital outlays will decrease 18.6% from the 1994 budget. Of special note to the general fund are expenses from the fund balance of the general fund. Several projects are proposed for expenditure under the use of fund balance. They include: • compliance with the Americans With Disabilities Act($10,000), • improvements to Shady Oak Beach ($50,000), • replacement of several tennis courts ($31,500), and • maintenance of several outdoor hockey rinks ($22,500). A total of$114,000 is proposed to be used from the fund balance of the general fund. These amounts are in keeping with the City's Capital Improvement Plan. The effect of the proposed uses of the fund balance, along with the proposed bal- anced budget for the general fund, would reduce the projected fund balance to $3,064,282. This amount is adequate to cover the City's cash flow needs and in- cludes reserves for the construction of a salt/sand storage facility at the public works grounds, adequate funds to cover inventory needs, and an unreserved bal- ance of $280,000 which will be used on future capital improvements. This budget also proposes a third year reserve contribution towards the salt/sand storage facility at the public works facility. This structure, which is estimated to cost slightly more than $100,000 is being reserved over a three year period in or- der to anticipate proposed state regulations requiring salt and sand used for snow removal and ice prevention, to be stored indoors to prevent salt runoff into the storm sewer system. This helps reduce surface water pollution from this nec- essary material. The budget also includes a continued allocation of $175,000 toward the ex- penses the City has incurred at the Seventh Street landfill. This facility has cost the City well over $1 million to monitor and remediate problems associated with the landfill. The City has, for the past several years, been repaying the general fund for those expenses by increasing the general fund budget and transferring the funds to the capital improvement revolving fund of the City. iii III. SPECIAL REVENUE FUNDS The City budgets for special types of programs and services through the special revenue funds. These funds have specific purposes and have dedicated revenue sources which are generally outside the operating budgets of the City. These funds include: • Equipment Replacement Fund The Equipment Replacement Fund is a special fund established to plan and coordinate the replacement of City equipment through various reve- nue sources. By maintaining the Equipment Replacement Fund, the City is able to avoid peaks and valleys in the dedicated revenue sources for the replacement of equipment. For 1995, the Equipment Replacement Fund will receive a direct levy of $400,000. This is the same amount as in 1993 and 1994. In previous years, the levy was slightly higher. • Economic Development Fund This fund was established to provide for the long term economic develop- ment funding needs of the community. No large expense items are cur- rently anticipated within this budget for 1995. Projects could develop during 1995 which would stimulate the need for major expenditures from the Economic Development Fund. • Hennepin County-Community Development Block Grant Fund The City of Hopkins participates in a county wide program with the Metro Housing and Redevelopment Authority for the distribution and expenditure of community development block grant funds as authorized by the federal government. The 1995 budget anticipates the same level of revenues from the CDBG program as was anticipated in 1994. The 1995 budget proposes to use the funds in the areas of loans, grants, and social service agency funding. • Tax Increment Fund 1.1 The Tax Increment 1.1 District does anticipate major project expenditures during 1995. This district covers the majority of the downtown Hopkins area. This fund is supported by tax increments generated within the dis- trict and funds are expended on a project by project basis. IV • Tax Increment Fund 2.1-2.6 These tax increment districts cover several industrial and residential dis- tricts throughout the City which have or anticipate redevelopment activi- ties. Redevelopment expenditures from these districts are expected to be minor in 1995, however, several projects could come to fruition which would dramatically change the funding requirements from this fund. • Paratransit Fund The Paratransit Fund is, in essence, the Hop-A-Ride program adminis- tered by the City. The Hop-A-Ride program is a coordinated taxi program allowing for subsidized taxi rides. Special restrictions apply to the use of this service and funds are derived from fees, transfers from the general fund, and subsidies from the Metropolitan Council's Transit Authority. It is anticipated that the cost of providing this service will remain essentially the same in 1995, after experiencing substantially higher costs in 1994. • Housing Rehab The Housing Rehab Fund is utilized for the provision of the housing main- tenance program within the City of Hopkins. Residents are eligible, based upon income, to apply for grants and loans which may be used for im- provement to their residential single family homes. Roughly two dozen loans are processed each year under this fund. Hundreds of loans have been processed since the program's inception. Funds for the housing re- hab program are primarily from the Community Development Block Grant Fund, and also from recycled loans as people pay back their loans to the City. • Parking Fund The Parking Fund is used to administer the parking system in downtown Hopkins. The Parking Fund receives revenues from fines and permits which are part of the parking program. Expenses to the Parking Fund are primarily related to the cost of administering and policing the parking sys- tem, along with some costs associated with maintenance of the parking structures and lots in downtown Hopkins. V • Cable TV Fund The Cable TV Fund derives revenues from a franchise fee which is paid by Paragon Cable to the City of Hopkins. The Cable Fund is utilized for production of City cable TV shows and other communication efforts. The — Cable TV Fund also funds the administrative assistant for community rela- tions position, which is primarily a communications position. IV. ENTERPRISE FUNDS _ The Enterprise Funds consist of the various utility funds operated by the City. They include _ • water, • sanitary sewer, • refuse, • storm sewer, and • pavilion/ice arena. — I am please to report that the staff is not recommending utility rate increase for the 1995 budget. The enterprise funds are intended to be self sufficient funds — which derive revenues from specific funding sources associated with the pro- grams and activities of the fund. • Water Utility Fund The Water Utility Fund derives from the sale of water. A rate increase was last instituted in 1993. The current revenues are sufficient to fund operat- ing and capital expenses which are planned for 1995. — • Sanitary Sewer Fund The Sanitary Sewer Fund also derives its revenues from charges on the utility bills and is based upon water consumption by the consumer. Based _ upon information received from the Metropolitan Waste Control Commis- sion, the staff does not anticipate a need to increase sanitary sewer rates for 1995. _ VI • Refuse Utility The Refuse Utility derives its revenues from a fee for refuse collection at single and duplex housing units in the City. This fund continues to enjoy stability. Several programming changes will be occurring in 1995 which will cause a change in rates. The City will be implementing its volume based refuse services in 1995 and a variable rate system will be provided which will allow for various volumes and associated rates which will hope- - fully cause customers to increase their recycling activities, thus reducing the need to pay for additional refuse. Hennepin County is also proposing changes to its tipping fees and its assistance to cities to provide recycling programs. While this will increase costs for the City of Hopkins, it is not anticipated that the City will need to increase rates in 1995 as a result of this action. • Storm Sewer Utility The Storm Sewer Utility was created in 1989 in response to a need to up- grade the storm sewer system within Hopkins. Three major projects were done in 1989 in order to respond to flooding caused by poor drainage in various parts of the City. Since then, a number of other projects have been identified and completed. The 1994-1998 Capital Improvements Plan calls for additional projects over the next five years. The current rate of $9 per month is sufficient to pay for existing debt, current operations, and projects identified in the Capital Improvements Plan. Staff is confident that the cur- - rent negative balance in the Storm Sewer Utility will slowly diminish, and in fact, become a surplus if the Capital Improvements Plan can be main- tained at its current level of expenditure. • Pavilion Ice Arena Fund The final Enterprise Fund is the Hopkins pavilion/ice arena. The ice arena rates were adjusted in 1993 and are not budgeted to increase for the 94/95 skating season. Rates are proposed to increase, however, for the 95/96 season. The fund currently provides for the depreciation of equip- ment but does not allow for major capital investment into the facility. Should projects be anticipated, such as additional acoustical treatments or improvements to the mezzanine area, a funding source would need to be established. VII V. DEBT SERVICE FUNDS The 1995 budget calls for a levy for debt in the amount of $410,100, an increase of 23.9% over 1994. No new debt is proposed for 1994, thus there is no addition- al levy required for new debt. — VI. TAX LEVY — The property tax levy for 1995, which includes the General Fund, Debt Service Funds, and the Equipment Replacement Fund, is proposed to remain at the 1994 — level of $4,935,600. Taxes to support the General Fund decrease 1.9%, Debt Service levies increase 23.9%, and taxes to support the Equipment Replacement _ Fund remain constant. The tax levy, after credits for HACA and fiscal disparities, results in a 1.6% net increase in the tax levy. However, this increase, when combined with the increase in the City's tax capacity, will result in a lowered tax — rate for the City. VII. ACKNOWLEDGMENTS As the budget is presented, I would like to recognize those people who spent — many hours in its preparation. Department Managers and their staff prepared budget requests and labored hard in response to the Council's request for in- formation and restraint in spending. John Schedler, Finance Director, and Deb — Dahlheimer, Senior Accounting Clerk, prepared the budget document, assisted in the preparation of tables, and kept track of revisions. I would also like to thank Bish Johnson, who reviewed and typed this message. — I would also like to thank the City Council for their diligence and efforts in review- ing this document and setting the financial course for 1995. Respectfully submitted, Steven C. Mielke, City Manager Prepared October 28, 1994 VIII XI adMAS '8 EIA1`dM dSfldaH/OlddVE11/13DHIS F VNdH V DOI/NOn IAvd Abi1SdHOd '8 SNHVd ONI1119 Ainun ONIHAANION31— llOH1kVd SdGIA HS 1NdWd1fl0A AONVN31NIVW ONlalifl8 ONI1Nf1000V S>IHOM OImond 1ONVNIJ ONINNtfld F S41.1OOdld— SNOI1OddSNI NOI1VINHOJNI SNOIIVHdd0 N31N30 ONISSdSSV F SNOIIO313 A11A11OV NOI1Va1SINIWGV 1NdWdO1dAdO NHi31O A1IO/ NOI1t�1:1OJti AJINf1WWO0 A01-10d AblIA 'HOW A110 1SSV VNNO13NNIW d0 A11O 1ldOVNWW A11O AINH011V kilo -lIONfOO A1I0 SNOISSIWWOO '8 SGHHVO8 SN3ZI113 CITYOF HOPKINS, MINNESOTA EXHIBITS OM% 41 •1 .11% •••••• OMNI /Ma aim•• =MI =Mb • •• ••••Il MN. /NM. Tax Capacity $16,000,000 — — si.*.atil miO4; . $12,000,000 •:.}.:::: ............• }}}>:•}'{.:;.}.:: is tion\''tiC4>%iii CFM1* {£{ :ffL.{{ v{'vr • 4:i{{v:10..i3r{ti{ {..} •fj.f•. C cK YG:•}:{'{. } �}ti.,}.f. .{;•..}}}4..f•.{ra k}x}.. '::'t.::,friTx•'•:f•: ty{::c:.;o.} C;..32:+: f3 :< •°pp.��.tk . :$:$::':::54:f::::::•:::::::: C. .'+{A',{•{}i',: $8,000,000 — } . 'vv W ', vY:• ,:ox. •tititi{•: �.{{,,�4}•v ti:•£•:'•..rv},,, {•.r•••. .�.,.{i .}.Ci{hv} i{#-+��`i�.+} '}4•' {+nttU•ati v :4rti> `FG• {{..:' vyviti{ % $4,000,000 — _ ',. : ;} r 4,44<4 •:• ' --- za :WN^�.{(. ..}^i• 'f.(r:�k{:=:: ti•'i{y.433}. .x.:•:•:•>:•:•:•:::?,::::::::: .• :::: ii;:i}{}3y`k•' y<{.k,+.} ti W:}i •: e: F..y •.'C.,••:{ 2? •.S}; w•':'-:•}:`.•{ r'a'!:: ;.•{\{:{2•:. e.,'X;:j•:::::•:::::*,{;%.+: :i}r• kk:$::•,••i}ii i • k.ti•::k 3£,•'`iti::{:C•:t,: ?+?ti'k�tit{ $Ci r:•},•} { •••••v••••••••••••••••••••••••• r»i :.:::::::§::P:;•:::::::::::. 6+.,{{; •.ti?:n.::j+ti, i.<:•— `•r6}{: •v?ii isi ii:},E}{,i{}}v: x :•'jti3 i: : '.{}: •', ii:3:.•.:>:}23i{: $O :: i{j{}»i 1 ::vi::;.{i}}}:'F.}: I ....:::•i}:F.•<}i}: I .i}}p}}}r;:}} I ........}r}$ii:•i: 1991 1992 1993 1994 1995 Net Tax Levy (after credits) $4,000,000 ::::: j / 11 r.:e�� / kkkkkkkkkkkkkkkkkkk e =kkkk iii>:;;;»>:>;;r>:> :>}:{{ {{{{{}:{{{: :>: }>: »; k<kkkk::kkkk::kkkkkkk _ $2,500,000 — i-mg <:: ::_ $2,000,000 =f,,_kr�.SifffffEfk ging' 1iiiEEE ; {.._..{{.EigEggiffiE `k{{.lifM -d 1 lin, - €i a} $1,500,000 I ,<##;{x3 #<2 �t: -' € s €f` ;# pow 0 1 ._kk kk 110011 MiliIWPT III- ii'a'a'x $1,000,000 :: .::. : Migtkili'VI' :::i}.- ---i_k,'- 1*to # ,'3,,, ''; g }31:4I#z} {;—_}.t *, # `t#{#}£i} _ $500,000 ltit _=s € '# €€}$ i .' f3 r~=F{$`}k`#}#k: !`}3#tf#{k` $0 i stir# _ I } f - kilo ,�_si`s;I,,,}s F} .: kk... 1991 1992 1993 1994 1995 General Tax Levy % Equipment Replacement & Debt x GENERAL FUND EXPENDITURES BY OBJECTIVE 1994 Supplies (6.1%) Other Services (22.3%) 10 Capital Outlays (1.9%) ��IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII — Personal Services (69.4%) 1995 Supplies (5.9%) Other Services (23.2%) IMO Capital Outlays (1.5%) "uu1u0111IOIIIIIIIIIIIIIIIIIIIIIIIIIIII Personal Services (69.3%) XI GENERAL FUND EXPENDITURES BY DIVISION 1992 1993 Community Dev.(10.5%) Community Dev.(10.2%) General Gov't(18.7%) Public Safety(41.5%) General Gov't(19.2%) = Public Safety(40.7%) Recreation(1.8%) Recreation 2.3%►--- \ Public Works(27.1%) Insurance(0.3%) Public Works(26.9%) ----Insurance(0.6%) 1994 1995 Community Dev.(10.3%) Community Dev.(10.0%) General Gov't(18.6%) .401IPRii, Public Safety(41.1%) General Gov't(19.0%) \___-public Safety(42.0%) Recreation(2.5%) Recreation(2.5%) Public Works(27.2%) Insurance(0.3%) Public Works(25.9%) Insurance(0.5%) XII d1=•1 11•••• 1•••• aMis 1=1•6 dml•• ••••• ••=lb EOM •••• 111= •••=6 - GENERAL FUND REVENUES - BY SOURCE 1992 1993 Fees,interest(19.9%) Fees,interest(21.1%) 41111lllllllllll IIII d IIIIIIIIIIIIl—=._ Taxes( 44.6%) Taxes(44.3%) o:. HACA(11.6%) E.:. HACA(12.2%)— \ .... rr LGA(14.2%) LGA(12.6%) Other Aid(3.4%)—I —Fisc.Disp.(6.5%) Other Aid(3.3%)J Fisc.Disp.(6.2%) 1994 1995 Fees,interest(18.3%) Fees,interest(19.3%) 4111 — HACA(12.6%) ---, . Taxes(47.4%) Taxes(45.8%) c HACA(12.8%) jeer ,�tF � �j{Iii: LGA(12.4%)— �" i.... .T LGA(12.4%) Other Aid(3.3%)- Other Aid(3.4%) Fisc.Disp.(6.3%) Fisc.Disp.(6.0%)— XIII 41=th ••••• AMID 1•=• . 11h dmn .111 •••• 11111 ••••• ••••• moms MEM. ~No CITY OF HOPKINS, MINNESOTA FINANCIAL SCHEDULES REVENUES - ALL FUNDS -' COMPARATIVE ANALYSIS BY FUND 1995 BUDGET . 1993 1994 MANAGERS FUND ACTUAL BUDGET PROPOSED ADOPTED - General $ 6,239,228 $ 6,397,800 $ 6,400,000 $ Equipment Replacement 424,580 433,000 440,000 Economic Development 549,217 102,000 189,000 - Real Estate Sales 3,700 Hennepin County CDBG 94,329 121,200 121,200 Tax Increment 1.1 1,182,461 1,100,000 1,200,000 - Tax Increment 2.1-2.6 210,663 177,000 210,000 Para-Transit 45,428 86,800 70,500 Housing Rehab 57,807 48,000 85,000 - Parking 67,032 72,100 66,000 Cable TV 72,604 71,600 74,000 Water 840,813 800,000 804,000 Sewer 1,609,768 1,538,000 1,573,000 Refuse 746,782 713,000 653,700 Storm Sewer 568,146 545,000 530,000 _ Pavilion/Ice Arena 171,609 178,600 194,800 Debt Service 1,440,050 1,229,900 1,273,400 GROSS TOTAL $ 14,320,517 $ 13,614,000 $ 13,888,300 $ LESS: Inter-Fund Transfers 875,003 790,300 715,100 TOTAL $ 13,445,514 $ 12,823,700 $ 13,173,200 $ 1 - REVENUES - ALL FUNDS COMPARATIVE ANALYSIS BY SOURCE 1995 BUDGET 1993 1994 MANAGERS SOURCE ACTUAL BUDGET PROPOSED ADOPTED Current Revenues Current Property Tax $ 5,212,575 $ 5,284,316 $ 5,385,900 $ Intergovernmental Revenue 2,161,352 2,197,684 2,206,200 License, Permits, &Fines 355,209 380,200 400,700 Use of Money&Property 855,289 584,500 703,800 Charges for Current Services 3,948,504 3,821,500 3,815,600 Other Revenue 382,500 383,500 440,500 Non Revenue Receipts 402,332 42,000 62,000 TOTAL CURRENT REVENUES $ 13,317,761 $ 12,693,700 $ 13,014,700 $ Other Financing Sources 1,002,756 920,300 873,600 GROSS TOTAL $ 14,320,517 $ 13,614,000 $ 13,888,300 $ _ LESS: Inter-Fund Transfers 875,003 790,300 715,100 TOTAL $ 13,445,514 $ 12,823,700 $ 13,173,200 $ 2 EXPENDITURES - ALL FUNDS COMPARATIVE ANALYSIS BY FUND 1995 BUDGET 1993 1994 MANAGERS FUND ACTUAL BUDGET PROPOSED ADOPTED - General $ 5,714,729 $ 6,280,800 $ 6,400,000 $ Equipment Replacement 317,677 173,600 483,200 Economic Development 96,685 209,400 225,000 - Real Estate Sales 3,284 Hennepin County CDBG 85,388 135,200 121,200 Tax Increment 1.1 998,012 5,672,000 1,849,600 _. Tax Increment 2.1-2.6 789,549 78,800 74,100 Para-Transit 45,428 86,800 70,500 Housing Rehab 71,315 74,900 141,900 _ Parking 110,557 108,200 110,700 Cable TV 53,356 88,600 99,900 Water 714,335 694,300 702,400 Sewer 1,185,620 1,343,500 1,420,400 Refuse 653,149 726,000 651,700 Storm Sewer 348,164 349,700 329,600 _ Pavilion/Ice Arena 169,053 176,300 189,700 Debt Service 1,234,475 1,373,600 1,363,400 GROSS TOTAL $ 12,590,776 $ 17,571,700 $ 14,233,300 $ LESS: Inter-Fund Transfers 875,003 790,300 715,100 TOTAL $ 11,715,773 $ 16,781,400 $ 13,518,200 $ 3 - EXPENDITURES - ALL FUNDS COMPARATIVE ANALYSIS BY OBJECTIVE 1995 BUDGET 1993 1994 MANAGERS OBJECTIVE ACTUAL BUDGET PROPOSED ADOPTED Current Expenses Personal Services $ 4,996,489 $ 5,264,800 $ 5,387,400 $ Other Services and Charges 3,391,173 6,138,900 5,108,700 Supplies 642,004 505,400 505,400 Capital Outlays 936,238 2,939,400 638,700 Depreciation 345,212 394,200 386,200 Debt Repayment 1,404,657 1,538,700 1,491,800 TOTAL CURRENT EXPENSES $ 11,715,773 $ 16,781,400 $ 13,518,200 $ Other Financing Uses 875,003 790,300 715,100 GROSS TOTAL $ 12,590,776 $ 17,571,700 $ 14,233,300 $ LESS: Inter-Fund Transfers 875,003 790,300 715,100 TOTAL $ 11,715,773 $ 16,781,400 $ 13,518,200 $ II 4 GENERAL FUND — 1995 BUDGET OVERVIEW Fund Balance 1-1-94 $ 3,202,282 — 1994 1994 BUDGET PROJECTED Expenditures $ 6,309,800 $ 6,030,000 Revenues $ 6,397,800 $ 6,401,000 — Transfer to P.I.R. Fund $ - $ - Use of Fund Balance-Projects $ 253,500 $ 395,000 Net Change $ (165,500)5 (24,000) $ (24,000) Projected Fund Balance 12-31-94* $ X87282 *Reserved: Ra i a(90G1I5L9 Inventories $ 80,282 Salt/Sand Storage 70,000 . •- Cash Flow 2,600,000 Unreserved 280 00 /5-c-, F 6 7 PROPOSED ADOPTED — 1995 BUDGET 1995 BUDGET Expenditures $ 6,400,000 $ Revenues $ 6,400,000 $ Use of Fund Balance- Projects $ (114,000)$ $ (114,000) _ Fund Balance 12-31-95** $ 3,064,282 **Reserved: ca.t— 19.2 1V Inventories $ 79,282 '— Salt/Sand Storage 105,000 Cash Flow 2,600,000 Unreserved 280,000 Equipment Replacement & General Fund Debt Total City Levy/ Tax Tax Payable Total Levy Tax Tax Levy Capacity Tax Levy Tax Levy Capacity Years Before Credits Capacity After Credits Rate* After Credits After Credits Rate* 1994/95 4,953,600 12,981,406 2,936,433 22.62 573,947 3,510,380 27.04 1993/94 4,953,600 12,556,761 2,972,900 23.68 480,386 3,453,286 27.50 — 1992/93 4,867,800 13,100,726 2,847,505 21.74 605,151 3,452,656 26.35 1991/92 4,659,492 14,147,548 2,724,272 19.26 620,034 3,344,306 23.64 1990/91 4,509,000 15,098,819 2,607,031 17.27 824,176 3,431,207 22.72 *Tax Capacity Rate Computation: Tax capacity reduced by Fiscal Disparities contribution and Tax Increment FinancingDistricts. Levy reduced by Fiscal Disparities distribution and HACA(Homestead&Ag Credit). 5 REVENUES - GENERAL FUND COMPARATIVE ANALYSIS BY SOURCE 1995 BUDGET 1993 1994 MANAGERS SOURCE ACTUAL BUDGET PROPOSED ADOPTED Current Revenues Current Property Tax $ 3,167,618 $ 3,417,700 $ 3,322,200 $ Intergovernmental Revenue 1,755,695 1,807,600 1,831.300 License, Permits, & Fines 326,738 350,200 375,700 Use of Money &Property 461,064 386,000 427,500 Charges for Current Services 113,896 51,300 52,000 Other Revenue 319,800 343,000 359,300 Non Revenue Receipts 94,417 42,000 32,000 TOTAL CURRENT REVENUES $ 6,239,228 $ 6,397,800 $ 6,400,000 $ EXPENDITURES - GENERAL FUND COMPARATIVE ANALYSIS BY OBJECTIVE 1995 BUDGET 1993 1994 MANAGERS OBJECTIVE ACTUAL BUDGET PROPOSED ADOPTED Current Expenses Personal Services $ 4,184,896 $ 4,358,900 $ 4,432,800 $ Other Services and Charges 987,198 1,399,500 1,482,600 Supplies 435,958 380,000 375,700 Capital Outlays 104,292 121,100 98,600 TOTAL CURRENT EXPENSES $ 5,712,344 $ 6,259,500 $ 6,389,700 $ Other Financing Uses 2,385 21,300 10,300 TOTAL $ 5,714,729 $ 6,280,800 $ 6,400,000 $ 6 i 1995 DEPARTMENTAL BUDGET SUMMARY EXPENDITURES - 1995 BUDGET 1993 1994 MANAGERS ACTUAL BUDGET PROPOSED ADOPTED City Council $ 60,128 $ 64,900 $ 65,500 $ Health&Welfare 47,223 53,400 54,700 City Manager 195,464 200,000 191,500 Elections 15,047 32,800 20,300 City Clerk 90,690 86,700 91,100 Finance 198,300 206,000 213,200 - Legal 88,715 87,000 100,000 Municipal Building 201,852 201,400 251,200 Activity Center 196,046 173,000 169,300 - GENERAL GOVERNMENT 1,093,465 1,105,200 1,156,800 Police 1,991,435 2,078,300 2,156,800 Fire 327,482 359,500 393,500 1 Emergency Preparedness 5,654 9,200 6,600 PUBLIC SAFETY 2,324,571 2,447,000 2,556,900 C. Dev.-Administration 100,694 105,000 105,200 C. Dev.-Plan&Econ. Dev. 87,205 84,100 87,200 C. Dev.-Assessing 151,308 155,500 162,200 C. Dev.-Inspections 244,439 269,400 256,600 COMMUNITY DEVELOPMENT 583,646 614,000 611,200 -- PUBLIC WORKS 1,535,957 1,620,700 1,572,900 RECREATION 131,868 146,300 153,000 - INSURANCE 36,239 16300 28,900 UNALLOCATED 6,598 s',f y;,k / 275,000 275,000-` - SPECIAL PROJECTS 35,000 '\ 35,000--h' TOTAL OPERATING 5,712,344 6,259,500 6,389,700 5,.", - OTHER FINANCING USES J3 ' '''''' 2,385 -21,300 10,300 TOTAL EXPENDITURES $ 5,714,729 $ 6,280,800 $ 6,400,000 $ _. 4' 33 6 3°n �wt4 y,1 SA USE OF FUND BALANCE: (,�3� /S �oS,®sl y��T Maetzold Field ' 9 90-k $O, $ 133,751 $ `x30,006 $ - $ Fire Station- Remodel %"' II SQ l5 38,0Q� ir-- ADA Compliance ' l,,F/i?.,.,. fu-t.�/,• 4 , 10,000 Shady Oak Beach Improvements 4( -2 09®`e''"")-4" 50,000 - City Hall Parking Lot a.�d 3 5.. G.1- Cewf Ssz°. Si.tWe.28 f2 35-000 44Slob' , Transfer Landfill Levies to P.I.R. 721,000 /7,5;6" p't'`-' ,c Tennis Court Replacement 31,500'' Outdoor Hockey Rinks 22,500 TOTAL $ 83 5- 54 51 $ 2506 $ 114,0004$ --r (0923S(�ttt�';�C _, r•g, ... J_,� � 4�� FUND 101 GENERAL FUND - REVENUES Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 TAXES Current ad Valorem $ 2,447,143 $ 2,580,456 $ 2,778,129 $ 3,031,700 $ 2,922,200 Delinquent ad Valorem (25,745) (695) (2,695) 1,000 7,000 Penalties and Interest 1,179 2,192 4,250 1,000 2,800 - Fiscal Disparities 297,818 378,239 389,490 386,000 400,000 TOTAL $ 2,720,395 $ 2,960,192 $ 3,169,174 $ 3,419,700 $ 3,332,000 - LICENSES AND PERMITS - Business Licenses $ 89,595 $ 109,798 $ 110,966 $ 112,000 $ 121,500 Non-Business 94,792 116,170 115,267 117,000 152,700 TOTAL $ 184,387 $ 225,968 $ 226,233 $ 229,000 $ 274,200 - FINES AND FORFEITS - Court Fines $ 103,474 $ 103,287 $ 98,886 $ 119,500 $ 100,000 Other 1,697 1,492 1,619 1,700 1,500 - TOTAL $ 105,171 $ 104,779 $ 100,505 $ 121,200 $ 101,500 INTERGOVERNMENTAL REVENUE Local Government Aid $ 785,462 827,177 $ 785,175 $ 794,300 $ 793,200 Prop. Tax Relief(Homestead/HACA) 533,296 676,725 761,925 805,000 821,300 State Aid -Highway Maint. 14,010 14,010 14,010 14,000 14,000 - Insurance Premium Tax- Police 110,001 113,800 120,757 130,000 130,000 Insurance Premium Tax-Fire 40,899 40,158 37,483 39,000 39,000 - State- Other 15,071 12,093 20,742 18,000 21,300 - Civil Defense P. & A. Reimbursement 4,000 4,288 4,932 4,500 4,500 Hennepin County 4,044 16,400 10,671 2,800 8,000 TOTAL $ 1,506,783 $ 1,704,651 $ 1,755,695 $ 1,807,600 $ 1,831,300 - 8 FUND 101 GENERAL FUND REVENUES Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 _ REVENUE FROM USE OF MONEY AND PROPERTY Interest Earned $ 630,595 $ 445,938 $ 454,910 $ 380,000 $ 414,200 General Government Rents 300 1,620 1,000 500 Other 2,424 3,343 2,979 3,000 3,000 TOTAL $ 633,319 $ 449,281 $ 459,509 $ 384,000 $ 417,700 CHARGES FOR CURRENT SERVICES General Government $ 5,782 $ 17,713 $ 6,678 $ 4,900 $ 5,600 Inspections 28,473 43,013 82,585 20,000 23,400 Public Safety 48,481 24,030 23,221 24,400 21,000 Public Works 1,015 4,315 1,412 2,000 2,000 TOTAL $ 83,751 $ 89,071 $ 113,896 $ 51,300 $ 52,000 OTHER REVENUE Contributions $ 6,240 $ 10,101 $ 10,998 $ 8,000 $ 8,000 Miscellaneous 18,560 1,263 11,125 2,000 5,000 TOTAL $ 24,800 $ 11,364 $ 22,123 $ 10,000 $ 13,000 ADMINISTRATIVE FEE Water $ 99,600 $ 102,000 $ 108,000 $ 112,000 $ 115,200 Sewer 99,600 102,000 108,000 112,000 115,200 Refuse 21,600 22,800 49,200 52,000 55,000 Storm Sewer 21,600 22,800 24,000 25,000 26,400 Pavilion/Ice Arena 6,000 6,000 6,000 6,300 Equipment Replacement 3,000 3,300 7,200 7,400 7,800 Economic Development 3,000 3,300 3,600 Parking 6,000 6,600 7,200 7,600 8,400 Housing Rehab 300 600 Cable TV 3,600 3,900 7,200 7,400 7,800 TOTAL $ 255,000 $ 269,400 $ 319,800 $ 333,000 $ 346,300 N. 9 WM* FUND 101 GENERAL FUND REVENUES Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER NON REVENUE Sale of Fixed Assets $ 11,910 $ 1,320 $ 552 $ 2,000 $ 2,000 Other 25,740 7,730 71,741 40,000 3Q000 TOTAL $ 37,650 $ 9,050 $ 72,293 $ 42,000 $ 32,000 TOTAL REVENUES $ 5,551,256 $ 5,823,756 $ 6,239,228 $ 6,397,800 $ 6,400,000 TOTAL EXPENDITURES 5,905,804 5,371,966 5,714,729 6,309,800 6,400,000 Excess (Deficiency) of Revenues $ (354,548) $ 451,790 $ 524,499 $ 88,000 $ - Transfer Landfill Levies to P.I.R. - - 721,000 - - Use of Fund Balance for Non-Operating Projects - - 133,751 253,500 114,000 Increase(Decrease) to Fund Balance $ (354,548) $ 451,790 $ (330,252) $ (165,500) $ (114,000) FUND BALANCE 12-31 $ 3,080,744 $ 3,532,534 $ 3,202,282 $ 3,036,782 $ 2,922,782 10 •=11% fil•M MEM /MI /NM •••• AMME. • 11 • •••• MINO mimml• ••••• • .1 •• CITY OF HOPKINS, MINNESOTA GENERAL FUND The Home Rule Charter of the City of Hopkins provides in Section 7.11 "There shall be maintained in the City Treasury a general fund for the payment of such expenses as the Council may deem proper. Into this fund shall be paid all moneys levied for this fund and all moneys not required to be placed in some other fund." The General Fund is established to account for the revenue and expenditures to carry out basic governmental activities of the city such as general government, public safety, public works, community health services and parks and recreation. Revenue is recorded by source; i.e., taxes, licenses and General Fund expenditures are made primarily for current day-to-day operations and operating equipment and are recorded by major functional classifications and by operating departments. DEPT 40410 CITY COUNCIL FUND 101 ACTIVITY: Set City Policy, Approve Budget, Monitor Activities of the City Manager and City Attorney, — Appoint Members to Commissions and Boards ACTIVITY MANAGER: CITY COUNCIL MEMBERS — GENERAL ACTIVITY DESCRIPTION The City Council establishes city policies, goals, and objectives. The Council also appoints and evaluates the performance of the City Manager and City Attorney. They also appoint members of various boards and commissions. PROCESS USED The City Council holds regular Council meetings and worksessions, receives input from staff, citizens and other — interested parties. The Council controls policy through changes in the City Code and Legislative Policies. They control spending through their review and approval of the City budget and various contracts. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 Meetings: Regular Council meetings 24 24 24 24 24 Work sessions 12 12 12 12 12 — HRA meetings 12 12 12 15 15 Special 6 6 6 6 6 Resolutions considered 156 113 138 150 140 — Resolutions passed 135 98 124 120 125 Ordinances passed 20 14 15 18 16 Legislative Polices Created or Revised 4 3 4 2 3 — 11 — DEPT 40410 CITY COUNCIL FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 22,808 $ 22,579 $ 22,579 $ 22,500 $ 23,100 SUPPLIES 3,669 2,577 5,165 3,300 3,400 OTHER SERVICES AND CHARGES 35,096 35,132 32,384 39,100 39,000 TOTAL $ 61,573 $ 60,288 $ 60,128 $ 64,900 $ 65,500 REVENUE TOTAL $ $ $ $ $ NET COST(RETURN) $ 61,573 $ 60,288 $ 60,128 $ 64,900 $ 65,500 PERMANENT STAFFING No staff assigned SIGNIFICANT EXPENDITURES 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 12 MM. il••• IMO AIM MEM imi•• ••••• Md. IMO MI= e•••• =MI MM, DEPT 40410 CITY COUNCIL FUND 101 EXPENDITURE DETAIL _ Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 22,015 $ 21,199 $ 21,199 $ 21,200 $ 21,200 191 P.E.R.A. Contribution 500 192 F.I.C.A. Contribution 730 1,316 1,316 1,300 1300 193 Hospitalization - Life Insurance 63 64 64 100 TOTAL $ 22,808 $ 22,579 $ 22,579 $ 22,500 $ 23,100 SUPPLIES 200 Office Supplies $ 2,812 $ 2,151 $ 3,628 $ 2,400 $ 2,400 202 General Supplies 198 (10) 919 300 300 203 Postage 603 341 565 500 600 245 Historical Society 56 95 53 100 100 - TOTAL $ 3,669 $ 2,577 $ 5,165 $ 3,300 $ 3,400 OTHER SERVICES AND CHARGES - 300 Audit $ 3,400 $ 900 $ 1,700 $ 2,500 $ 2,000 301 Advertising, Publication, Printing 2,013 823 203 200 1,000 ` 302 Travel, Conferences, Schools 8,061 11,370 8,640 12,600 12,000 303 Expert &Professional Service qOD " ' 800 2,300 1,915 1,700 1,700 307 Communications-Telephones/Alarms 35 390 Other Contractual Services 4.-31/1-`1/G" ,1 9 1,000 1,000 2,900 2,500 401 Subscription - Membership 17,193 17,381 17,387 17,700 18,000 418 N.L.C. Liability Insurance 1,490 1,358 1,504 1,500 1,800 TOTAL $ 35,096 $ 35,132 $ 32,384 $ 39,100 $ 39,000 DEPARTMENT TOTAL $ 61,573 $ 60,288 $ 60,128 $ 64,900 $ 65,500 13 DEPT 40415 HEALTH &WELFARE FUND 101 ACTIVITY: Health Inspections and Funding of Social Organizations ACTIVITY MANAGER: BUILDING OFFICIAL — GENERAL ACTIVITY DESCRIPTION The City contracts with a health inspector to make regular inspections of restaurants and food establishments and respond to a variety of health problems. PROCESS USED Inspector prepares reports on compliance with state law and City ordinances. The City has appointed a Chemical — Health Commission to study concerns arising from time to time. The City provides funding to eight social organizations operating within the City. — Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Social funding dollars 26,990 28,300 32,500 37,300 43,800 2. Number of social organizations 4 5 7 7 7 3. Food facilities: _ Inspections 70 92 98 100 100 Follow-up 14 45 85 100 100 4. Plan reviews 13 26 6 15 15 5. Number of conferences 447 339 302 400 350 6. Nuisances: Complaints 71 27 23 50 30 _ Inspections 132 170 68 170 100 Follow-up 98 106 90 100 100 7. Hours worked 557 540 551 550 550 14 DEPT 40415 HEALTH&WELFARE FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES -' PERSONAL SERVICES $ 13,110 $ 13,480 $ 13,955 $ 14,100 $ 14,400 OTHER SERVICES AND CHARGES 27,697 28,333 33,268 39,300 40,300 TOTAL $ 40,807 $ 41,813 $ 47,223 $ 53,400 $ 54,700 REVENUE Licenses $ 13,893 $ 17,052 $ 15,736 $ 16,200 $ 16,300 County Health 2,800 1,400 2,800 2,800 2,800 ?,1 ;/ Chemical Health Commission 760 300 TOTAL $ 17,453 $ 18,752 $ 18,536 $ 19,000 $ 19,100 NET COST(RETURN) $ 23,354 $ 23,061 $ 28,687 $ 34,400 $ 35,600 PERMANENT STAFFING Building Official and Finance Director each coordinate various functions within this department. SIGNIFICANT EXPENDITURES 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 15 •M• 0•1111 =MB • MM. •••• •••• 1•••• =NM MEM iMb mom. Am. DEPT 40415 HEALTH & WELFARE FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 120 Part-Time Employees $ 13,110 $ 13,480 $ 13,955 $ 14,100 $ 14,400 OTHER SERVICES & CHARGES 390 Other Contractual Services $ 26,990 $ 28,300 $ 32,500 $ 37,300 $ 38,300 465 Chemical Health Commission 707 33 768 1,000 1,000 467 Human Rights Commission 1,000 1,000 TOTAL $ 27,697 $ 28,333 $ 33,268 $ 39,300 $ 40,300 DEPARTMENT TOTAL $ 40,807 $ 41,813 $ 47,223 $ 53,400 $ 54,700 16 DEPT 40420 CITY MANAGER FUND 101 ACTIVITY: Administration of the City, Personnel, Microcomputer Support — ACTIVITY MANAGER: CITY MANAGER GENERAL ACTIVITY DESCRIPTION As provided by the City Charter, the City Manager serves as Chief Administrative Officer of the City. The Manager — controls and directs the administration of the City's affairs, sees that the Charter, laws, policies, and resolutions passed by City Council are enforced. The Manager recommends to the Council for adoption of such measures as deemed necessary for the welfare of the people and the efficient administration of the City's affairs; and keeps — the Council fully advised as to the financial condition and needs of the City. Respond to citizen concerns. Attend and participate in affiliated organizations. PROCESS USED The City Manager directs and supervises all city operations. The Manager is responsible for hiring the rest of — the City's employees. Other duties include agenda preparation and City Council updates. This department is also responsible for all aspects of Personnel including labor negotiations. The City Manager also makes recommendations to the Council in the annual budget, and other major policy documents. — Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 — 1. Number of agendas prepared 24 24 24 24 24 2. Number of updates prepared 52 52 52 52 52 — 4. Number of employees hired 20 25 56 55 55 5. Union contracts negotiated 5 5 5 5 5 6. Number of personal computers supported 30 30 — 7. Admin. policies created or revised 2 0 2 10 4 17 DEPT 40420 CITY MANAGER FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 166,950 $ 163,385 $ 171,849 $ 176,700 $ 168,200 SUPPLIES 10,455 3,449 3,891 6,500 6,400 OTHER SERVICES AND CHARGES 17,446 19,181 19,724 16,800 16,900 CAPITAL OUTLAYS 850 3,186 TOTAL $ 195,701 $ 189,201 $ 195,464 $ 200,000 $ 191,500 REVENUE Administrative Fees $ 12,750 $ 13,470 $ 15,990 $ 16,700 $ 17,300 TOTAL $ 12,750 $ 13,470 $ 15,990 $ 16,700 $ 17,300 NET COST(RETURN) $ 182,951 $ 175,731 $ 179,474 $ 183,300 $ 174,200 PERMANENT STAFFING City Manager 1.00 1.00 1.00 1.00 1.00 Assistant City Manager 0.70 0.70 0.70 0.70 0.70 Administrative Secretary 1.00 1.00 0.95 1.00 0.95 TOTAL 2.70 2.70 2.65 2.70 2.65 SIGNIFICANT EXPENDITURES 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 18 IIM•11 t / ma. M.1 IMINO AM. ata ••••• OhMI OEM 1111. DEPT 40420 CITY MANAGER FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 138,251 $ 134,015 $ 140,499 $ 144,900 $ 136,400 120 Part Time Employees 244 - 169 SL Converted/LTD 701 714 740 800 1,000 191 P.E.R.A. Contribution 3,076 2,937 2,894 6,600 6,100 - 192 F.I.C.A. Contribution 9,505 9,386 10,043 10,100 9,500 193 Hospitalization-Life Insurance 10,695 11,505 12,440 12,200 13,600 195 Workers' Compensation Insurance 427 420 449 500 500 197 Deferred Compensation 4,295 4,408 4,540 1,600 1,100 TOTAL $ 166,950 $ 163,385 $ 171,849 $ 176,700 $ 168,200 SUPPLIES 200 Office Supplies $ 2,050 $ 1,236 $ 2,043 $ 1,800 $ 1,800 202 General Supplies 90 127 261 200 200 203 Postage 6,860 328 250 500 400 - 246 Customer Service 601 640 79 2,000 2,000 247 Wellness Program 854 1118 1258 2,000 2,000 TOTAL $ 10,455 $ 3,449 $ 3,891 $ 6,500 $ 6,400 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 3,275 $ 102 $ 55 $ 400 $ 300 302 Travel, Conferences, Schools 9,630 12,305 15,272 11,000 11,600 303 Expert&Professional Services 205 2,650 30 500 400 304 Contractual Maint. &Repair- 259 44 500 400 Equipment&Vehicles 307 Communications-Telephone/Alarms 161 519 552 600 600 311 Legal Services 286 500 500 390 Other Contractual Services 75 75 100 100 401 Subscription- Membership 3,421 2,944 3,271 2,700 2,500 416 Employee Bonds 50 - 418 N.L.C. Liability Insurance 420 300 450 500 500 TOTAL $ 17,446 $ 19,181 $ 19,724 $ 16,800 $ 16,900 CAPITAL OUTLAY 570 Office Equipment&Furnishings $ 850 $ 3,186 $ - $ - $ - DEPARTMENT TOTAL $ 195,701 $ 189,201 $ 195,464 $ 200,000 $ 191,500 19 DEPT 40440 ELECTIONS FUND 101 — ACTIVITY: Manage all Elections — ACTIVITY MANAGER: CITY CLERK GENERAL ACTIVITY DESCRIPTION Supervision of elections, register voters, certify election results. — PROCESS USED All state and federal legislation is reviewed,judges are trained, equipment and polling places are prepared. After elections ballots are counted and the results certified to the County and State of Minnesota. Throughout the year citizens are registered to vote. _ Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 _ 1. Registered voters 9,842 10,361 10,491 10,000 10,000 2. Registrations on Election Day 6 2,551 58 1,300 60 3. Elections judges trained 42 90 40 75 40 4. Number of ballots cast 596 9,059 1,923 1,500 2,000 20 DEPT 40440 ELECTIONS FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 8,322 $ 24,433 $ 10,123 $ 26,700 $ 14,300 SUPPLIES 602 1,569 735 1,300 1,200 OTHER SERVICES AND CHARGES 1,088 3,925 4,189 4,800 4,800 TOTAL $ 10,012 $ 29,927 $ 15,047 $ 32,800 $ 20,300 REVENUE TOTAL $ $ $ $ $ NET COST(RETURN) $ 10,012 $ 29,927 $ 15,047 $ 32,800 $ 20,300 PERMANENT STAFFING Deputy City Clerk 0.20 0.20 0.20 0.20 0.20 SIGNIFICANT EXPENDITURES 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 21 MM. •••• ••=•1 I•1.1•5 WPM 118 •=I•11 111=• MOM =Ms MEM DEPT 40440 ELECTIONS FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 3,133 $ 4,485 $ 3,727 $ 8,600 $ 7,000 110 Overtime-Regular Employees 1,070 2,880 1,292 2,500 1,400 120 Part-Time Employees 3,477 13,544 4,213 12,900 4,200 191 P.E.R.A. Contribution 198 476 229 400 300 192 F.I.C.A. Contribution 316 1,827 482 1,700 900 193 Hospitalization-Life Insurance 128 1,221 180 600 500 TOTAL $ 8,322 $ 24,433 $ 10,123 $ 26,700 $ 14,300 -- SUPPLIES 200 Office Supplies $ 586 $ 1,217 $ 454 $ 800 $ 800 - 203 Postage 16 352 281 500 400 TOTAL $ 602 $ 1,569 $ 735 $ 1,300 $ 1,200 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 61 $ 30 $ 57 $ 200 $ 200 302 Travel, Conferences, Schools 451 513 417 1,000 1,000 304 Contractual Maint. &Repair- 2,915 2,915 3,000 3,000 Equipment&Vehicles 390 Other Contractual Services 486 372 605 500 500 401 Subscription- Membership 90 95 195 100 100 - TOTAL $ 1,088 $ 3,925 $ 4,189 $ 4,800 $ 4,800 DEPARTMENT TOTAL $ 10,012 $ 29,927 $ 15,047 $ 32,800 $ 20,300 22 DEPT 40510 CITY CLERK FUND 101 — ACTIVITY: Ordinance Revision, Records Management, Issuance of Licenses and Permits, and Receptionists — ACTIVITY MANAGER: CITY CLERK GENERAL ACTIVITY DESCRIPTION The City Clerk is responsible for updating the City Code, issuing most licenses and permits, taking minutes at — City Council meetings, and records management. The city's receptionist is part of this department. PROCESS USED _ The City Clerk updates the City Code as new ordinances are passed. The Deputy City Clerk takes minutes at the City Council meetings and transcribes them using a computer. The Deputy Clerk reviews all applications for — licenses and permits and prepares the licenses for signature. The Clerk is responsible for reviewing City records to ensure that necessary documents are retained and outdated documents are disposed. The receptionist greets customers and answers the main city phone number. — Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 — 1. Telephone calls answered(per day) 184 196 200 195 195 2. Customers served (per day) 48 47 65 40 50 — 3. Licenses issued 378 350 286 300 290 4. Dog licenses 150 185 170 200 5. Resolutions issued 135 98 138 120 125 — 6. Ordinances passed 20 14 15 18 16 23 DEPT 40510 CITY CLERK FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 78,838 $ 79,334 $ 86,898 $ 82,800 $ 87,200 SUPPLIES 1,779 1,569 2,198 1,500 1,500 OTHER SERVICES AND CHARGES 1,753 2,273 1,594 2,400 2,400 CAPITAL OUTLAYS 3445 TOTAL $ 82,370 $ 86,621 $ 90,690 $ 86,700 $ 91,100 - REVENUE License $ 8,822 $ 10,459 $ 11,353 $ 9,600 $ 11,700 Current Charges 992 661 • 1,343 900 1,000 Administrative Fees 12,750 13,470 15,990 16,700 17,300 TOTAL $ 22,564 $ 24,590 $ 28,686 $ 27,200 $ 30,000 NET COST(RETURN) $ 59,806 $ 62,031 $ 62,004 $ 59,500 $ 61,100 -- PERMANENT STAFFING Assistant City Manager/City Clerk 0.30 0.30 0.20 0.20 0.20 Deputy City Clerk 0.80 0.80 0.80 0.80 0.80 Receptionist 1.00 1.00 1.00 1.00 1.00 TOTAL 2.10 2.10 2.00 2.00 2.00 SIGNIFICANT EXPENDITURES 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None - --- 24 ••••• 1=6 OM. ••••• MOM. IMMO 4•••• 1 •• .•Mit • •=111 AM. Am. DEPT 40510 CITY CLERK FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES - 100 Regular Employees $ 63,343 $ 64,405 $ 70,525 $ 66,700 $ 70,300 110 Overtime-Regular Employees 2,377 1,565 1,392 1,200 1,300 169 SL/Converted LTD 833 869 935 900 1,100 191 P.E.R.A. Contribution 2,945 2,917 3,170 3,100 3,300 192 F.I.C.A. Contribution 5,019 4,963 5,518 5,300 5,600 193 Hospitalization-Life Insurance 2,768 2,956 3,753 3,700 3,800 - 195 Workers' Compensation Insurance 199 210 245 300 300 197 Deferred Compensation 1,354 1,449 1,360 1,600 1,500 TOTAL $ 78,838 $ 79,334 $ 86,898 $ 82,800 $ 87,200 SUPPLIES 200 Office Supplies $ 1,512 $ 1,226 $ 1,877 $ 1,100 $ 1,100 203 Postage 267 343 321 400 400 - TOTAL $ 1,779 $ 1,569 $ 2,198 $ 1,500 $ 1,500 OTHER SERVICES AND CHARGES - 301 Advertising, Publication, Printing $ 913 $ 1,258 $ 269 $ 900 $ 900 302 Travel, Conferences, Schools 587 556 726 800 800 - 303 Expert&Professional Services 44 255 113 100 100 304 Contractual Maint. &Repair- 66 66 86 100 100 Equipment&Vehicles 307 Communications-Telephone/Alarms 3 8 3 401 Subscription- Membership 30 167 200 200 416 Employee Bonds 80 100 100 418 N.L.C. Liability Insurance 140 100 150 200 200 - TOTAL $ 1,753 $ 2,273 $ 1,594 $ 2,400 $ 2,400 CAPITAL OUTLAY 570 Office Equipment& Furnishings $ - $ 3,445 $ - $ - $ - - DEPARTMENT TOTAL $ 82,370 $ 86,621 $ 90,690 $ 86,700 $ 91,100 - 25 DEPT 40520 FINANCE FUND 101 — ACTIVITY: Accounting, Payroll, Utility Billing, Investments, Insurance, Budgets and Reports — ACTIVITY MANAGER: FINANCE DIRECTOR GENERAL ACTIVITY DESCRIPTION The proper handling of all fiscal matters within the City by initiating fiscal plans, implementation, and control of — those plans, and follow-up accounting to record those transactions. PROCESS USED — The preparation and control of budgetary expenditures. The issuance of financial statements on a periodic basis. Advice is provided to the City Manager, Council, and operating departments regarding fiscal matters and bonds. — The treasury and maximizing of investment income is managed. The preparation of all fiscal reports to other governmental agencies. Supervision of all accounts payable and accounts receivable. The documentation of all transactions in accordance with generally accepted governmental accounting procedures. — MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 — 1. Install new Finance computer system and convert data from old system. 2, Monthly reports for activity managers prepared by 4th of succeeding month. — 3. Prepare enterprise fund statements and summary report of funds for distribution to City Council and managers by 6th of following month. — 4. Quarterly issue construction project reports. 5. Review annually the need for rate changes in the enterprise funds. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. No. of monthly& quarterly statements 16 16 16 16 16 _ 2. Annual reports -Financial and Budget 2 2 2 2 2 3. Number of vendor checks issued 4,271 4,135 4,104 4,200 4,200 4. Number of payroll checks issued 3,621 3,695 3,676 3,600 3,650 — 5. Number of utility bills issued 16,644 16,660 16,650 16,700 16,700 6. Investments (in millions) Average amount 12.1 11.5 11.6 8.0 9.0 — Interest earnings 1.0 0.7 0.7 0.5 0.6 7. Bonds Number issues outstanding 8 9 13 10 14 _ Issues sold 1 1 4 1 8. Reports to outside agencies 18 18 18 18 19 26 — t, DEPT 40520 FINANCE FUND 101 FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 167,528 $ 170,412 $ 178,543 $ 184,600 $ 191,800 SUPPLIES 5,449 4,773 6,414 6,000 6,400 OTHER SERVICES AND CHARGES 11,921 11,548 13,343 15,400 15,000 TOTAL $ 184,898 $ 186,733 $ 198,300 $ 206,000 $ 213,200 REVENUE Licenses $ 8,823 $ 10,459 $ 11,353 $ 9,700 $ 11,800 Earned Interest 630,596 445,938 454,910 380,000 414,200 Rents 1,194 1,620 1,000 500 -' Current Charges 4,140 2,150 1,500 3,000 Administrative Fees 140,250 148,170 175,890 183,100 190,500 Construction Administration 10,810 2,105 20,195 13,500 12,600 TOTAL $ 791,673 $ 610,812 $ 666,118 $ 588,800 $ 632,600 NET COST(RETURN) $ (606,775) $ (424,079) $ (467,818) $ (382,800) $ (419,400) PERMANENT STAFFING Finance Director 1.0 1.0 1.0 1.0 1.01 Accounting Clerks 3.0 3.0 3.0 3.0 3.0 - TOTAL 4.0 4.0 4.0 4.0 4.0 - SIGNIFICANT EXPENDITURES 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted - Item Requested Proposed Proposed Budget None 27 IMMO ••=II •11=11 1•1•14 NOM 11=MB aNIMM mom MN* •MM11 •••••• MOM am•mi • Area DEPT 40520 FINANCE FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES - 100 Regular Employees $ 133,904 $ 137,281 $ 143,155 $ 147,200 $ 152,700 110 Overtime-Regular Employees 63 169 SL Converted/LTD 1,422 1,441 1,554 1,600 1,900 191 P.E.R.A. Contribution 5,999 6,092 6,384 6,700 6,800 - 192 F.I.C.A. Contribution 9,898 10,107 10,669 11,400 11,800 193 Hospitalization-Life Insurance 14,847 14,107 15,354 16,100 17,000 - 195 Workers' Compensation Insurance 411 433 459 500 500 197 Deferred Compensation 1,047 951 905 1,100 1,100 TOTAL $ 167,528 $ 170,412 $ 178,543 $ 184,600 $ 191,800 SUPPLIES 200 Office Supplies $ 4,181 $ 3,474 $ 5,057 $ 4,500 $ 4,900 203 Postage 1,268 1,299 1,357 1,500 1,500 TOTAL $ 5,449 $ 4,773 $ 6,414 $ 6,000 $ 6,400 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 350 $ 647 $ 386 $ 1,300 $ 900 302 Travel, Conferences, Schools 2,539 1,444 3,465 1,800 3,000 303 Expert&Professional Services 2,480 2,759 2,955 3,900 3,700 - 304 Contractual Maint. &Repair- 4,824 4,757 4,450 5,900 4,800 Equipment&Vehicles 307 Communications-Telephone/Alarms 78 45 47 200 200 336 Equipment Rental 490 543 600 600 700 401 Subscription- Membership 880 1,153 1,000 1,200 1,200 416 Employee Bonds 140 200 200 418 N.L.C. Liability Insurance 280 200 300 300 300 - TOTAL $ 11,921 $ 11,548 $ 13,343 $ 15,400 $ 15,000 - DEPARTMENT TOTAL $ 184,898 $ 186,733 $ 198,300 $ 206,000 $ 213,200 28 DEPT 40600 LEGAL SERVICES FUND 101 ACTIVITY: Legal Counsel to City in Civil and Criminal Cases — ACTIVITY MANAGER: CITY COUNCIL GENERAL ACTIVITY DESCRIPTION Counsel represents City in court, at City Council meetings and direct contact with staff and the general public. — PROCESS USED The firm of Vesely, Miller and Steiner is retained on a fee per hour basis. They respond to legal summons and/or initiate action on behalf of City. Written and oral inquiries are made by staff, council, citizens and other interested parties. Engage other law firms when necessary. — MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Protect the rights of the City. 2. Prosecute violators of the law. _ Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 — 1. Prosecution hours: Attorney 858 720 737 900 908 _ Legal Assistant 261 300 412 2. Civil action hours 523 580 546 500 550 29 DEPT 40600 LEGAL FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES SUPPLIES $ 266 $ 138 $ 74 $ 100 $ 100 OTHER SERVICES AND CHARGES 81,534 71,549 88,641 86,900 99,900 TOTAL $ 81,800 $ 71,687 $ 88,715 $ 87,000 $ 100,000 REVENUE Court Fines $ 103,474 $ 103,287 $ 98,886 $ 108,300 $ 100,000 TOTAL $ 103,474 $ 103,287 $ 98,886 $ 108,300 $ 100,000 NET COST (RETURN) $ (21,674) $ (31,600) $ (10,171) $ (21,300) $ - PERMANENT STAFFING SIGNIFICANT EXPENDITURES 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None a 30 DEPT 40600 LEGAL FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 SUPPLIES 200 Office Supplies $ 266 $ 138 $ 74 $ 100 $ 100 OTHER SERVICES AND CHARGES 310 Legal Prosecuting $ 56,519 $ 48,775 $ 60,887 $ 58,500 $ 75,500 311 Legal Services 25,015 22,429 27,754 28,000 24,000 401 Subscription - Membership 345 400 400 TOTAL $ 81,534 $ 71,549 $ 88,641 $ 86,900 $ 99,900 DEPARTMENT TOTAL $ 81,800 $ 71,687 $ 88,715 $ 87,000 $ 100,000 31 DEPT 40940 MUNICIPAL BUILDING FUND 101 — ACTIVITY: City Hall, Activity Center and Public Works Building Maintenance — ACTIVITY MANAGER: BUILDING AND EQUIPMENT SERVICES SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION The provision of proper public facility maintenance services to ensure that a neat and orderly environment may be provided for the transaction of public business. The physical maintenance of public facilities includes proper and preventative maintenance scheduling to maximize the expected life of public investments. PROCESS USED Public facilities are painted and repaired through a rotating maintenance scheduling system or when emergency — conditions prevail. In addition, public facilities receive daily janitorial services and the servicing of mechanial equipment. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Provide cleaning and maintenance service for City Hall, Activity Center, Public Works, Admin. buildings and — provide maintenance for CBD redevelopment, P.W. storage buildings and landfill building. 2. Have City's personnel perform 95 percent of building repairs and preventable maintenance. 3. Continue scheduled inspections of buildings and equipment to reduce down time and long term cost. 4. Complete A.D.A. modifications of all city buildings. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Square footage of buildings maintained 72,343 72,343 72,343 72,343 72,343 — 2. Square footage of buildings maintained- office type 25,847 25,847 25,847 25,847 25,847 3. Square footage of buildings maintained- — storage/shop type 46,496 46,496 46,496 46,496 46,496 4. Man-hours spent on building repair and preventative maintenance 7,072 7,072 7,072 7,072 7,072 32 — DEPT 40940 MUNICIPAL BUILDING FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 86,984 $ 88,751 $ 94,388 $ 94,200 $ 97,400 SUPPLIES 9,282 9,960 10,223 10,300 10,300 OTHER SERVICES AND CHARGES 93,580 84,558 97,241 95,500 143,500 CAPITAL OUTLAYS 1,400 TOTAL $ 189,846 $ 183,269 $ 201,852 $ 201,400 $ 251,200 REVENUE TOTAL $ $ $ $ $ NET COST(RETURN) $ 189,846 $ 183,269 $ 201,852 $ 201,400 $ 251,200 PERMANENT STAFFING Bldg. &Equip. Services Superintendent 0.20 0.20 0.20 0.20 0.20 Bldg. Services Foreman 0.80 0.80 0.80 0.80 0.80 Maintenance 1.00 1.00 1.00 1.00 1.00 Administrative Support 0.05 0.05 0.05 0.05 0.05 TOTAL 2.05 2.05 2.05 2.05 2.05 SIGNIFICANT EXPENDITURES 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 33 DEPT 40940 MUNICIPAL BUILDING FUND 101 - EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 59,096 $ 60,879 $ 68,165 $ 67,200 $ 69,100 110 Overtime-Regular Employees 4,824 4,487 2,127 1,400 2,400 120 Part-Time Employees 72 169 SL Converted/LTD 778 811 864 900 1100 191 P.E.R.A. Contribution 2,807 2,835 2,978 3,100 3,200 192 F.I.C.A. Contribution 4,981 5,038 5,241 5,300 5,600 193 Hospitalization -Life Insurance 6,774 7,604 7,961 8,600 8,200 195 Workers' Compensation Insurance 5,015 4,127 4,333 4,500 4,800 197 Deferred Compensation 2,709 2,898 2,719 3,200 3,000 - TOTAL $ 86,984 $ 88,751 $ 94,388 $ 94,200 $ 97,400 SUPPLIES - 201 Uniforms/Clothing $ 105 $ 508 $ 1 $ 600 $ 600 202 General Supplies 5,189 6,219 7,876 6,000 6,000 - 204 Maint. -Equip. &Vehicle Parts 412 319 216 400 400 205 Maint. - Structures 3,202 2,663 1,842 3,000 3,000 - 210 Motor Fuels and Lubricants 374 251 288 300 300 TOTAL $ 9,282 $ 9,960 $ 10,223 $ 10,300 $ 10,300 34 - DEPT 40940 MUNICIPAL BUILDING FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 302 Travel, Conferences, Schools $ 175 $ 248 $ 136 $ 1,000 $ 300 _ 303 Expert&Professional Services 1,149 1,042 200 200 304 Contractual Maint. &Repair- 6,283 5,775 3,053 5,500 5,500 Equipment&Vehicles 305 Contractual Maint. &Repair- 11,075 2,861 4,013 17,200 54,000 Structures 306 Contractual Maint. &Repair- 2,629 2,713 2,500 3,000 Other Improvements 307 Communications-Telephone/Alarms 35,115 32,109 39,849 30,000 35,000 - 309 Radio Contract 100 _ 315 Heating Fuel - Gas 11,607 11,248 14,405 13,000 15,000 320 Electricity 24,662 26,325 27,601 22,000 25,600 - 336 Equipment Rental 100 380 Garage- Labor&Burden 702 378 837 400 400 - 409 Taxes &Licenses 50 93 50 100 100 411 Fleet Liability 375 400 400 -- 412 General Liability 498 498 498 500 1000 413 Property Insurance 1,889 2,394 3,044 2,500 3,000 TOTAL $ 93,580 $ 84,558 $ 97,241 $ 95,500 $ 143,500 - CAPITAL OUTLAY 580 Other Equipment $ - $ - $ - $ 1,400 $ - - DEPARTMENT TOTAL $ 189,846 $ 183,269 $ 201,852 $ 201,400 $ 251,200 35 DEPT 40950 ACTIVITY CENTER- MAINTENANCE FUND 101 — ACTIVITY: City Hall, Activity Center and Public Works Building Maintenance — ACTIVITY MANAGER: BUILDING AND EQUIPMENT SERVICES SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION The provision of proper public facility maintenance services to ensure that a neat and orderly environment may be provided for the transaction of public business. The physical maintenance of public facilities includes proper and preventative maintenance scheduling to maximize the expected life of public investments. PROCESS USED . Public facilities are painted and repaired through a rotating maintenance scheduling system or when emergency —. conditions prevail. In addition, public facilities receive daily janitorial services and the servicing of mechanial equipment. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Provide cleaning and maintenance service for City Hall, Activity Center, Public Works Admin. buildings and — provide maintenance for CBD redevelopment, P.W. storage buildings and landfill building. 2. Have City personnel perform 95 percent of building repairs and preventable maintenance. — 3. Continue scheduled inspections of buildings and equipment to reduce down time and long term cost. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Square footage of buildings maintained 72,343 72,343 72,343 72,343 72,343 2. Square footage of buildings maintained- office type 25,847 25,847 25,847 25,847 25,847 — 3. Square footage of buildings maintained- storage/shop type 46,496 46,496 46,496 46,496 46,496 4. Man-hours spent on building repair and preventative maintenance 7,072 7,072 7,072 7,072 7,072 5. Number of repair and remodeling requests completed 25 25 25 25 25 36 DEPT 40950 ACTIVITY CENTER- MAINTENANCE FUND 101 FINANCIAL SUMMARY _ Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 27,989 $ 24,359 $ 30,077 $ 31,700 $ 32,500 SUPPLIES 4,081 3,461 5,137 4,500 4,500 OTHER SERVICES AND CHARGES 23,183 21,431 51,460 21,100 23,600 TOTAL $ 55,253 $ 49,251 $ 86,674 $ 57,300 $ 60,600 REVENUE TOTAL $ $ $ $ $ — NET COST(RETURN) $ 55,253 $ 49,251 $ 86,674 $ 57,300 $ 60,600 — PERMANENT STAFFING Bldg. &Equip. Services Superintendent 0.15 0.15 0.15 0.15 0.15 Bldg. Services Foreman 0.10 0.10 0.10 0.10 0.10 Maintenance 0.70 0.70 0.70 0.70 0.70 Administrative Support 0.05 0.05 0.05 0.05 0.05 — TOTAL 1.00 1.00 1.00 1.00 1.00 — SIGNIFICANT EXPENDITURES — 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted — Item Requested Proposed Proposed Budget None 37 i DEPT 40950 ACTIVITY CENTER- MAINTENANCE FUND 101 EXPENDITURE DETAIL _ Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 19,162 $ 17,936 $ 22,584 $ 23,300 $ 24,600 110 Overtime-Regular Employees 2,584 1,154 1,005 1,500 800 191 P.E.R.A. Contribution 931 844 1,003 1,100 1,100 192 F.I.C.A. Contribution 1,731 1,531 1,861 1,900 1,900 193 Hospitalization-Life Insurance 1,883 1,674 2,132 2,400 2,600 195 Workers' Compensation Insurance 1,698 1,220 1,492 1,500 1,500 TOTAL $ 27,989 $ 24,359 $ 30,077 $ 31,700 $ 32,500 - SUPPLIES 202 General Supplies $ 2,788 $ 2,298 $ 3,922 $ 3,000 $ 3,000 - 205 Maint. - Structures 1,293 1,163 1,215 1,500 1,500 TOTAL $ 4,081 $ 3,461 $ 5,137 $ 4,500 $ 4,500 OTHER SERVICES AND CHARGES 304 Contractual Maint. &Repair- $ 671 $ 505 $ 1,941 $ 400 $ 700 Equipment&Vehicles 305 Contractual Maint. &Repair- 7,225 4,085 30,904 5,200 5,200 Structures 307 Communications-Telephone/Alarms 1,028 1,307 1,155 1,000 1,000 315 Heating Fuel - Gas 5,550 6,252 7,761 6,300 7,300 320 Electricity 7,770 8,186 8,393 7,000 8,000 409 Taxes &Licenses 20 20 20 100 100 412 Boiler Insurance 302 302 302 300 300 413 Property Insurance 617 774 984 800 1,000 TOTAL $ 23,183 $ 21,431 $ 51,460 $ 21,100 $ 23,600 DEPARTMENT TOTAL $ 55,253 $ 49,251 $ 86,674 $ 57,300 $ 60,600 38 DEPT 40960 ACTIVITY CENTER- OPERATING FUND 101 - ACTIVITY: Coordinate all users of the Activity Center ACTIVITY MANAGER: ACTIVITY CENTER COORDINATOR GENERAL ACTIVITY DESCRIPTION The Center functions as a community facility to be used by residents for active or passive, large or small activities. - It has been designated by the Metropolitan Council Program on Aging as a Community Focal Point for older adults. Therefore it is a gathering place for older adults for organized and unorganized activities. Services provided on site include: information and referral, health screenings, social, recreational and social programs, case manage- ment, leadership activities, volunteer opportunities,nutrition program, chore service, assistance with tax, insur- ance, housing, and energy forms, outreach, legal consultations. The Center staff also plans and implements a Friday Teen Program throughout the school year for area teenagers. _ PROCESS USED The Activity Center is budgeted to be open twelve months a year, Monday-Friday, 8:00 a.m. - 10:00 p.m. It provides older adult programs as designated by the Community Focal Point concept, as well as coordinates all other users of the facility. - MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Continue to restore items deleted from the 1990 renovation project. 2. Continue to upgrade computer use and its capabilities. _ 3. Continue to implement a Hopkins Activity Center Endowment Fund. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Total attendance 41,170 43,797 44,407 42,000 45,000 2. Childrens program attendance 1,056 1,293 190 500 500 3. Teen program attendance 920 1,092 1,255 1,000 1,200 4. Adult senior program attendance 22,396 25,561 24,634 22,000 23,000 - 5. Strictly older adult program 16,798 15,851 18,328 16,000 17,000 attendance 6. Number of volunteers 111 98 102 100 105 7. Number of volunteer hours 5,076 4,679 4,491 5,000 5,000 8. Number of participation hours 11,209 11,925 12,143 11,000 11,000 39 DEPT 40960 ACTIVITY CENTER-OPERATING FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 83,068 $ 83,334 $ 88,775 $ 92,700 $ 95,200 SUPPLIES 7,921 6,555 7,714 7,700 7,700 OTHER SERVICES AND CHARGES 3,379 14,922 3,963 5,500 5,800 CAPITAL OUTLAYS 5,407 8,920 9,800 TOTAL $ 99,775 $ 104,811 $ 109,372 $ 115,700 $ 108,700 - REVENUE Rentals & Fees $ 2,405 $ 3,361 $ 3,290 $ 2,000 $ 2,500 TOTAL $ 2,405 $ 3,361 $ 3,290 $ 2,000 $ 2,500 NET COST(RETURN) $ 97,370 $ 101,450 $ 106,082 $ 113,700 $ 106,200 PERMANENT STAFFING Coordinator 0.85 0.85 0.85 0.85 0.85 (FT-34+hrs/wk) Assistant Coordinator 0.75 0.75 0.75 0.75 0.75 (PT-26 hrs/wk) Secretary 0.50 0.50 0.50 0.50 0.50 (PT-20 hrs/wk) Evening Coordinators 0.45 0.45 0.45 0.35 0.35 (PT- 10 hrs/wk) ... Teen Leaders 0.10 0.10 0.10 0.20 0.28 (PT-2.25 hrs/wk each) TOTAL 2.65 2.65 2.65 2.65 2.73 SIGNIFICANT EXPENDITURES 1995 CAPITAL OUTLAY DETAIL - Dept. Manager Adopted Item Requested Proposed Proposed Budget None 40 AIM% m=lik MIN• • • MEM ••••• monl 41111=11 11.•11 MOM milnk MM. •••• 4•1•11 DEPT 40960 ACTIVITY CENTER- OPERATING FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 60,757 $ 63,011 $ 68,299 $ 67,700 $ 69,900 120 Part-Time Employees 7,213 5,139 4,346 7,100 7,300 -' 169 SL Converted/LTD 622 690 743 800 900 191 P.E.R.A. Contribution 2,716 2,723 2,950 3,100 3,100 - 192 F.I.C.A. Contribution 4,615 4,639 4,961 5,900 5,500 193 Hospitalization- Life Insurance 3,410 3,874 4,094 4,200 4,800 - 195 Workers' Compensation Insurance 923 534 580 700 700 197 Deferred Compensation 2,812 2,724 2,802 3,200 3,000 TOTAL $ 83,068 $ 83,334 $ 88,775 $ 92,700 $ 95,200 SUPPLIES 200 Office Supplies $ 2,385 $ 1,906 $ 2,366 $ 2,300 $ 2,300 202 General Supplies 4,658 3,889 4,501 4,600 4,600 203 Postage 878 760 847 800 800 - TOTAL $ 7,921 $ 6,555 $ 7,714 $ 7,700 $ 7,700 OTHER SERVICES AND CHARGES - 301 Advertising, Publication, Printing $ 416 $ 569 $ 586 $ 800 $ 800 302 Travel, Conferences, Schools 591 679 671 800 800 - 303 Expert&Professional Services 1,031 3,580 670 1,600 1,600 304 Contractual Maint. &Repair- 351 388 1,011 800 800 Equipment&Vehicles 305 Contractual Maint. &Repair- 3,375 - Other Improvements 307 Communications-Telephone/Alarms 460 334 349 500 500 311 Legal Services 5,259 351 Retired Sr. Volunteer Program 317 203 241 500 500 401 Subscription- Membership 213 349 435 500 800 419 Insurance Deductible 186 TOTAL $ 3,379 $ 14,922 $ 3,963 $ 5,500 $ 5,800 - CAPITAL OUTLAY 580 Other Equipment $ 5,407 $ - $ 8,920 $ 9,800 $ - DEPARTMENT TOTAL $ 99,775 $ 104,811 $ 109,372 $ 115,700 $ 108,700 41 DEPT POLICE FUND 101 - EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 1,234,520 $ 1,287,644 $ 1,337,001 $ 1,391,800 $ 1,434,700 110 Overtime-Regular Employees 37,763 30,729 41,421 34,500 36,200 - 120 Part-Time Employees 27,820 3,333 3,771 125 Court Service 7,423 4,801 6,053 7,500 7,500 - I 127 Special Enforcement 273 73 169 SL Converted/LTD 12,204 12,770 13,349 13,700 16,300 - 191 P.E.R.A. Contribution 138,139 135,509 141,763 139,400 143,000 192 F.I.C.A. Contribution 21,862 25,169 28,538 28,700 30,700 193 Hospitalization- Life Insurance 84,847 96,719 103,580 111,800 120,100 195 Workers' Compensation Insurance 35,387 36,540 43,229 40,600 46,300 196 Unemployment Compensation 1,325 4,238 197 Deferred Compensation 26,769 29,675 32,277 35,100 31,900 TOTAL $ 1,628,332 $ 1,667,200 $ 1,750,982 $ 1,803,100 $11,866,700 - SUPPLIES 200 Office Supplies $ 12,482 $ 9,564 $ 8,367 $ 9,500 $ 12,100 201 Uniforms/Clothing 8,462 8,427 7,804 10,600 10,800 202 General Supplies 7,439 9,208 7,244 9,900 9,300 203 Postage 1,278 857 810 1,400 1,200 204 Maint. -Equip. &Vehicle Parts 11,575 12,612 9,099 8,500 8,200 - 210 Motor Fuels &Lubricants 20,519 18,196 18,004 20,400 19,500 213 First Aid Supplies 403 467 914 500 500 - 217 Training 3,705 3,897 5,651 6,300 6,300 218 Crime Prevention 1,433 1,952 3,987 4,000 4,000 - TOTAL $ 67,296 $ 65,180 $ 61,880 $ 71,100 $ 71,9001 42 - DEPT POLICE FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 6,091 $ 385 $ 1,010 $ 3,500 $ 2,700 302 Travel, Conferences, Schools 14,219 8,180 14,582 16,600 16,700 303 Expert&Professional Services 29,042 2,960 2,037 2,000 5,000 304 Contractual Maint. &Repair- 24,363 27,567 24,727 29,000 29,400 Equipment&Vehicles - 307 Communications-Telephone/Alarms 14,201 15,503 15,138 16,500 12,900 309 Radio Contract 6,882 6,904 8,000 8,000 - 311 Legal Services 2,335 813 5,000 4,000 336 Equipment Rental 14,919 17,888 17,295 19,900 32,600 _ 380 Garage-Labor&Burden 16,888 15,728 10,666 17,600 17,400 390 Other Contractual Services 1,553 1,867 2,201 2,000 2,500 391 Boarding&Care of Prisoners 34,252 16,285 36,038 29,000 29,000 401 Subscription-Membership 1,142 2,398 5,055 3,400 3,500 402 Police Reserve 2,579 3,301 3,985 5,000 5,000 403 School Patrol 724 243 1,200 1,200 404 Canine Services 2,301 2,617 2,050 2,700 2,600 409 Taxes &Licenses 72 169 238 200 300 411 Fleet Liability 3,926 4,055 5,702 4,900 5,800 418 N.L.C. Liability Insurance 560 400 600 900 1,000 419 Insurance Deductible 898 2,742 (384) 1,000 1,000 475 Metro Drug Task Force 5,233 3,399 8,309 3,100 476 Entry Team 4,100 4,100 - 477 Employee Awards Program 3,000 3,000 TOTAL $ 172,239 $ 135,385 $ 157,209 $ 178,600 $ 187,700 - CAPITAL OUTLAY 570 Office Equipment&Furnishings $ 19,454 $ 6,196 $ 21,364 $ 13,500 $ 10,100 - 580 Other Equipment 6,710 2,429 12,000 20,400 TOTAL $ 26,164 $ 8,625 $ 21,364 $ 25,500 $ 30,500 DEPARTMENT TOTAL $ 1,894,031 $ 1,876,390 $ 1,991,435 $ 2,078,300 $ 2,156,800 43 DEPT 41100 POLICE - ADMINISTRATION FUND 101 — ACTIVITY: Provide for the policing and public safety for the City of Hopkins — ACTIVITY MANAGER: CHIEF OF POLICE GENERAL ACTIVITY DESCRIPTION To provide a professional police agency with highly trained personnel that respond on a proactive basis to — order maintenance, the control of crime, and traffic supervision. PROCESS USED _ Provide 24-hour staffing for around the clock delivery of police emergency services. In addition, to target crime prevention as a major objective by assigning department personnel to work in the community and schools, — educating and providing assistance to our citizens. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 — 1. Develop a strategic plan for Community Policing. 2. Develop and implement a wellness/fitness program. 3. Restructure in-service training program for the department. _ 4. Study and evaluate effectiveness of employee evaluation instrument. 5. Study and evaluate Problem Oriented Policing Program for department. Actual Actual Actual Budget Budget _ SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Number of yearly presentations 12 12 19 12 15 _ by the Chief 2. Conduct staff meetings for police 12 12 12 12 12 supervisory personnel 3. Conduct meetings of the OAC 12 12 12 4. Conduct department training sessions 10 10 10 10 10 and meetings 44 DEPT 41100 POLICE- ADMINISTRATION FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 _ EXPENDITURES PERSONAL SERVICES $ 188,391 $ 191,114 $ 203,043 $ 208,600 $ 214,500 SUPPLIES 9,111 6,729 4,991 5,600 5,400 OTHER SERVICES AND CHARGES 45,976 18,224 22,103 30,100 31,000 CAPITAL OUTLAYS 9,028 1,600 7,000 TOTAL $ 252,506 $ 216,067 $ 230,137 $ 245,900 $ 257,900 REVENUE State Aid $ 9,900 $ 10,242 $ 17,389 $ 11,700 $ 18,700 _ State Grants 1,235 959 2,023 600 1,500 TOTAL $ 11,135 $ 11,201 $ 19,412 $ 12,300 $ 20,200 NET COST(RETURN) $ 241,371 $ 204,866 $ 210,725 $ 233,600 $ 237,700 PERMANENT STAFFING Chief of Police 1.00 1.00 1.00 1.00 1.00 Captain 1.00 1.00 1.00 1.00 1.00 Admninistrative Services Manager 1.00 1.00 1.00 1.00 1.00 TOTAL 3.00 3.00 3.00 3.00 3.00 a SIGNIFICANT EXPENDITURES Audio/video monitoring system-$5,000 a 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted a Item Requested Proposed Proposed Budget 486 Computer $ 2,000 $ 2,000 $ Video Monitoring Cameras (3) 5,000 5,000 SI`{S9 7/3- $ 7,000 $ 7000 $ WA C.CMI A-4._ cf m- Le a,-1 , lis w '" g ) 45 DEPT 41 100 POLICE - ADMINISTRATION FUND 101 - EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 - PERSONAL SERVICES 100 Regular Employees $ 152,880 $ 151,969 $ 162,506 $ 165,000 $ 169,300 169 SL Converted/LTD 1,621 1,648 1,765 1,800 2,100 191 P.E.R.A. Contribution 15,299 15,271 15,872 15,700 15,900 192 F.I.C.A. Contribution 3,229 3,188 3,324 3,500 3,600 193 Hospitalization- Life Insurance 11,010 15,732 16,155 19,200 20,000 195 Workers' Compensation Insurance 2,498 2,510 2,817 2,800 3,000 197 Deferred Compensation _ 1,854 796 604 600 600 TOTAL $ 188,391 $ 191,114 $ 203,043 $ 208,600 $ 214,500 - SUPPLIES - 200 Office Supplies $ 3,463 $ 1,655 $ - $ - $ - 201 Uniforms/Clothing 1,121 341 752 700 700 - 202 General Supplies 669 543 853 700 700 203 Postage 1,278 857 810 1,400 1,200 - 204 Maint. - Equip. &Vehicle Parts 238 468 353 300 300 210 Motor Fuels &Lubricants 1,774 2,234 2,100 2,200 2,200 - 217 Training 568 208 123 300 300 218 Crime Prevention 423 - TOTAL $ 9,111 $ 6,729 $ 4,991 $ 5,600 $ 5,400 46 DEPT 41100 POLICE- ADMINISTRATION FUND 101 EXPENDITURE DETAIL _ Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 565 $ 112 $ 206 $ 1,500 $ 1,500 302 Travel, Conferences, Schools 5,575 2,543 5,099 5,700 5,700 303 Expert&Professional Services 26,108 2,010 1,882 2,000 2,000 304 Contractual Maint. &Repair- 1,453 265 175 1,000 500 - Equipment&Vehicles 307 Communications-Telephone/Alarms 9,198 7,929 8,529 7,600 9,700 311 Legal Services 2,181 813 5,000 4,000 336 Equipment Rental 448 556 900 900 900 380 Garage-Labor&Burden 878 1,094 1,499 1,000 1,000 390 Other Contractual Services 38 401 Subscription-Membership 796 579 995 800 800 403 School Patrol 200 404 Canine Services 420 409 Taxes &Licenses 17 25 40 100 100 - 411 Fleet Liability 290 530 745 600 800 418 N.L.C. Liability Insurance 560 400 600 900 1,000 - 419 Insurance Deductible 50 477 Employee Awards Program 3,000 3,000 TOTAL $ 45,976 $ 18,224 $ 22,103 $ 30,100 $ 31,000 CAPITAL OUTLAY 570 Office Equipment&Furnishings $ 9,028 $ - $ - $ 1,600 $ 2,000 580 Other Equipment 5,000 TOTAL $ 9,028 $ - $ - $ 1,600 $ 7,000 - DEPARTMENT TOTAL $ 252,506 $ 216,067 $ 230,137 $ 245,900 $ 257,900 1 47 DEPT 41 110 POLICE - PATROL FUND 101 ACTIVITY: Patrol, Traffic Enforcement, Accident Investigation, Criminal Investigation, Crime Prevention/Deterrence — Public Service ACTIVITY MANAGER: POLICE CAPTAIN — GENERAL ACTIVITY DESCRIPTION Patrol the streets and residential/business districts to prevent and deter crime. Respond to criminal activity which has occurred and arrest persons responsible for the crimes. Proactively enforce traffic laws to promote safety and prevent accidents and to arrest intoxicated drivers. Respond to non-criminal requests for assistance. — PROCESS USED Use of marked police vehicles to maintain a highly visible police presence. Enforce traffic laws through active use of police radar and present a high visibility in areas of high traffic accident occurrence, issuing citations for violations of traffic laws. — MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Increase traffic citations/warnings by 5%. 2. Increase officer contacts with citizens by increasing foot patrols in apartment complexes and parks. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 — 1. Number of P.D. accidents 471 363 392 375 380 2. Number of P.I. accidents 116 88 116 100 100 — 3. Number of burglaries 121 135 123 140 125 4. Number of vandalisms 299 165 243 200 200 5. Number of DUI arrests 254 162 221 200 200 6. Total calls for service 12,091 12,090 12,060 12,000 12,100 48 DEPT 41110 POLICE- PATROL FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 938,485 $ 923,400 $ 950,749 $ 975,800 $ 1,001,800 SUPPLIES 40,044 43,611 37,668 43,400 43,500 OTHER SERVICES AND CHARGES 61,050 53,926 50,312 62,200 61,400 CAPITAL OUTLAY 12,522 2,429 4,815 12,000 15,400 TOTAL $ 1,052,101 $ 1,023,366 $ 1,043,544 $ 1,093,400 $ 1,122,100 - REVENUE State Aid $ 78,100 $ 80,798 $ 81,632 $ 92,300 $ 87,600 State Grants 9,739 7,562 9,495 5,200 7,000 Current Service 32,149 5,770 7,498 7,000 5,400 TOTAL $ 119,988 $ 94,130 $ 98,625 $ 104,500 $ 100,000 NET COST(RETURN) $ 932,113 $ 929,236 $ 944,919 $ 988,900 $ 1,022,100 PERMANENT STAFFING Sergeants 3.50 3.50 3.50 4.50 4.50 Patrol Officers 12.00 12.00 12.00 11.00 11.00 _ Narcotics Officer 1.00 1.00 1.00 1.00 1.00 TOTAL 16.50 16.50 16.50 16.50 16.50 SIGNIFICANT EXPENDITURES - Expert&Professional Services -fees for use of"Language Line" interpreter service for dealing with non- English speaking people- $3,000. 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget 4//7.2 - #' r Radar Units (2) $ 7,200 $ 7,200 , $ s$e,m �, p , en-r4± 7844j - Squad Mounted Video Camera 4,600 4,600 I)Pu�.�.-€il 6'?- / otl-f )-''G'"' Shotguns (2) 3,600 3,600 $ 15,400 $ 15,400 $ - 1/ 1zlV4- ii 6, $/� cfp r-en G i 49 DEPT 41110 POLICE - PATROL FUND 101 - EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES - 100 Regular Employees $ 689,708 $ 710,902 $ 713,081 $ 744,700 $ 755,400 110 Overtime-Regular Employees 28,342 22,223 29,226 25,600 26,900 120 Part-Time Employees 27,820 2,009 3,467 - 125 Court Service 7,252 4,655 6,053 7,500 7,500 127 Special Enforcement 273 73 169 SL Converted/LTD 7,078 7,284 7,742 7,700 9,400 191 P.E.R.A. Contribution 90,358 85,496 90,047 87,300 89,100 - 192 F.I.C.A. Contribution 2,435 2,089 2,408 2,300 2,400 193 Hospitalization- Life Insurance 43,385 47,017 50,103 55,200 59,200 195 Workers' Compensation Insurance 25,284 26,170 31,878 29,000 34,000 197 Deferred Compensation 16,550 15,482 16,744 16,500 17,900 TOTAL $ 938,485 $ 923,400 $ 950,749 $ 975,800 $ 1,001,800 - SUPPLIES - 200 Office Supplies $ 1,577 $ 2,437 $ - $ - $ - 201 Uniforms/Clothing 5,158 4,824 4,991 6,400 7,000 - 202 General Supplies 4,269 7,552 3,867 7,000 7,000 204 Maint. - Equip. &Vehicle Parts 9,183 10,028 7,436 7,000 7,000 - 210 Motor Fuels and Lubricants 16,622 14,614 14,932 16,500 16,000 213 First Aid Supplies 253 467 914 500 500 - 217 Training 2,982 3,689 5,528 6,000 6,000 TOTAL $ 40,044 $ 43,611 $ 37,668 $ 43,400 $ 43,500 1 50 - DEPT 41110 POLICE - PATROL FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 2,102 $ 201 $ 58 $ 1,000 $ 1,000 302 Travel, Conferences, Schools 6,971 4,037 7,851 8,000 8,000 303 Expert&Professional Services 2,506 810 143 3,000 304 Contractual Maint. &Repair- 4,344 3,246 1,410 4,000 4,000 - Equipment&Vehicles 307 Communications-Telephone/Alarms 1,018 1,730 1,407 1,000 336 Equipment Rental 12,429 15,432 14,295 16,300 16,300 380 Garage- Labor&Burden 13,135 10,935 7,911 13,000 13,000 390 Other Contractual Service 1,081 673 131 391 Boarding&Care of Prisoners 4,158 2,901 209 401 Subscription- Membership 147 274 502 500 500 402 Police Reserves 2,579 3,301 3,985 5,000 5,000 404 Canine Services 2,301 2,617 1,630 2,700 2,600 409 Taxes &Licenses 12 70 113 100 _ 411 Fleet Liability 2,186 1,950 2,742 2,500 2,800 419 Insurance Deductible 848 2,350 (384) 1,000 1,000 - 475 Metro Drug Task Force 5,233 3,399 8,309 3,100 476 Entry Team 4,100 4,100 TOTAL $ 61,050 $ 53,926 $ 50,312 $ 62,200 $ 61,400 - CAPITAL OUTLAY - 570 Office Equipment& Furnishings $ 5,812 $ - $ 4,815 $ - $ - 580 Other Equipment 6,710 2,429 12,000 15,400 _ TOTAL $ 12,522 $ 2,429 $ 4,815 $ 12,000 $ 15,400 DEPARTMENT TOTAL $ 1,052,101 $ 1,023,366 $ 1,043,544 $ 1,093,400 $ 1,122,100 - 51 DEPT 41111 POLICE - INVESTIGATIONS FUND 101 ACTIVITY: Conduct follow-up investigations on reported criminal cases ACTIVITY MANAGER: POLICE CAPTAIN GENERAL ACTIVITY DESCRIPTION Conduct follow-up investigations on criminal activity which has occurred in Hopkins. — PROCESS USED Interview and take statements from victims, suspects and witnesses. Prepare and execute search warrants relative to investigations. Present completed investigations to the County and City Attorneys for charging and prosecution. _ MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Increase basic follow up investigations given back to patrol division. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Total Part I crimes 755 841 856 800 825 — 2. Total Part II crimes 1,157 1,114 1,224 1,150 1,200 3. Clearance rate- Part I 27% 25.3% 28.7% 25% 25% 4. Clearance rate-Part II 74% 67.3% 70.8% 70% 70% — 5. Overall clearance rate 55% 49.2% 53.5% 53% 55% 52 — DEPT 411 1 1 POLICE - INVESTIGATIONS FUND 101 FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 _ EXPENDITURES PERSONAL SERVICES $ 190,027 $ 187,986 $ 193,762 $ 199,600 $ 210,000 SUPPLIES 5,371 4,249 3,226 3,500 3,100 _ OTHER SERVICES AND CHARGES 37,599 21,159 44,052 39,600 39,000 CAPITAL OUTLAYS 1,997 258 8,000 2,000 TOTAL $ 232,997 $ 215,391 $ 241,298 $ 250,700 $ 254,100 REVENUE Licenses, Liquor $ 55,238 $ 67,157 $ 60,350 $ 70,600 $ 59,700 _ State Aid 17,600 18,208 16,664 20,800 18,300 State Grants 2,195 1,704 1,938 1,200 1,500 Current Service 500 2,500 1,000 1,500 1,500 TOTAL $ 75,533 $ 89,569 $ 79,952 $ 94,100 $ 81,000 NET COST(RETURN) $ 157,464 $ 125,822 $ 161,346 $ 156,600 $ 173,100 PERMANENT STAFFING - Sergeant 0.50 0.50 0.50 0.50 0.50 Investigators 3.00 3.00 3.00 3.00 3.00 TOTAL 3.50 3.50 3.50 3.50 3.50 SIGNIFICANT EXPENDITURES Boarding& Care of Prisoners -$29,000 1995 CAPITAL OUTLAY DETAIL - Dept. Manager Adopted Item Requested Proposed Proposed Budget - 486 Computer $ 2,000 $ 2,000 1 I 53 DEPT 41111 POLICE- INVESTIGATIONS FUND 101 - EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES - 100 Regular Employees $ 145,958 $ 141,058 $ 144,129 $ 153,900 $ 162,200 110 Overtime-Regular Employees 5,616 5,172 8,335 5,000 5,200 - 120 Part-Time Employees 304 125 Court Service 171 146 - 169 SL Converted/LTD 1,362 1,147 895 1,000 1,100 191 P.E.R.A. Contribution 18,218 18,696 18,229 18,100 19,000 192 F.I.C.A. Contribution • 924 1,310 1,300 1,400 - 193 Hospitalization- Life Insurance 12,297 11,078 10,585 9,100 12,700 195 Workers' Compensation Insurance 5,408 5,489 5,872 6,000 6,200 197 Deferred Compensation 997 4,276 4,103 5,200 2,200 TOTAL $ 190,027 $ 187,986 $ 193,762 $ 199,600 $ 210,000 SUPPLIES 200 Office Supplies $ 282 $ 103 $ - $ - $ 201 Uniforms/Clothing 1,400 1,400 1,200 1,200 1,200 202 General Supplies 786 532 1,155 700 700 204 Maint. - Equip. &Vehicle Parts 1,263 1,496 408 700 500 210 Motor Fuels &Lubricants 1,485 718 463 900 700 _ 217 Training 155 TOTAL $ 5,371 $ 4,249 $ 3,226 $ 3,500 $ 3,100 54 - DEPT 41111 POLICE- INVESTIGATIONS FUND 101 EXPENDITURE DETAIL _ Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 302 Travel, Conferences, Schools $ 792 $ 748 $ 110 $ 1,000 $ 1,000 303 Expert&Professional Services 107 154 12 304 Contractual Maint. &Repair- 774 126 1,500 1,500 Equipment&Vehicles 307 Communications-Telephone/Alarms 1,594 1,166 1,003 1,100 336 Equipment Rental 1,380 1,397 1,600 1,600 1,600 380 Garage- Labor&Burden 1,890 1,634 594 2,500 2,500 391 Boarding&Care of Prisoners 30,094 13,384 35,829 29,000 29,000 401 Subscriptions-Memberships 55 1,400 3,413 1,800 1,900 409 Taxes &Licenses 43 50 85 100 100 411 Fleet Liability 870 1,000 1,406 1,000 1,400 419 Insurance Deductible 100 TOTAL $ 37,599 $ 21,159 $ 44,052 $ 39,600 $ 39,000 CAPITAL OUTLAY - 570 Office Equipment& Furnishings $ - $ 1,997 $ 258 $ 8,000 $ 2,000 DEPARTMENT TOTAL $ 232,997 $ 215,391 $ 241,298 $ 250,700 $ 254,100 55 DEPT 41112 POLICE - CRIME PREVENTION FUND 101 ACTIVITY: Crime Prevention: Operation I.D.; Neighborhood Watch; Cop's 'N Kids. McGruff Safe House. — ACTIVITY MANAGER: CHIEF OF POLICE GENERAL ACTIVITY DESCRIPTION Coordination and operation of the Crime Prevention Program. — PROCESS USED The Crime Prevention Officer makes presentations to neighborhood and business groups encouraging participation in crime prevention programs. These programs include Operation Identification,Neighborhood Watch, business premise surveys. The officer is provided with a"Crime Prevention Van", which he drives to the presentations he makes. The Crime Prevention Officer also conducts numerous presentations for children in the local grade schools and coordinates the School Patrol appreciation activities. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Presentations to neighborhood 40 56 60 50 70 — and business groups 2. Participation in community events 8 8 14 8 14 3. Formal Neighborhood Watch groups 6 11 12 18 14 — in operation 56 — DEPT 41112 POLICE - CRIME PREVENTION FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 54,359 $ 54,485 $ 59,424 $ 58,900 $ 60,600 SUPPLIES 1,795 1,997 5,041 5,000 4,900 OTHER SERVICES AND CHARGES 1,211 1,753 1,771 4,200 3,600 TOTAL $ 57,365 $ 58,235 $ 66,236 $ 68,100 $ 69,100 REVENUE State Aid $ 4,400 $ 4,552 $ 5,072 $ 5,200 $ 5,400 State Grants 548 426 590 300 400 Contributions 200 TOTAL $ 4,948 $ 5,178 $ 5,662 $ 5,500 $ 5,800 NET COST(RETURN) $ 52,417 $ 53,057 $ 60,574 $ 62,600 $ 63,300 PERMANENT STAFFING Crime Prevention Officer 1.00 1.00 1.00 1.00 1.00 SIGNIFICANT EXPENDITURES 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None a 57 1111 • AIM i i DEPT 41 112 POLICE - CRIME PREVENTION FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 42,923 $ 41,089 $ 46,620 $ 45,500 $ 46,500 110 Overtime-Regular Employees 877 1,370 1,365 1,700 1,800 120 Part Time Employees 1,068 169 SL Converted/LTD 467 465 480 600 600 - 191 P.E.R.A. Contribution 5,256 5,309 5,450 5,400 5,500 193 Hospitalization- Life Insurance 2,984 3,295 3,420 3,700 3,900 - 195 Workers' Compensation Insurance 1,565 1,589 1,789 1,700 2,000 197 Deferred Compensation 287 300 300 300 300 TOTAL $ 54,359 $ 54,485 $ 59,424 $ 58,900 $ 60,600 SUPPLIES _ 201 Uniforms/Clothing $ 94 $ 100 $ 126 $ 400 $ 400 202 General Supplies 47 24 100 100 204 Maint. - Equip. &Vehicle Parts 9 155 734 200 200 210 Motor Fuels & Lubricants 212 189 194 300 200 218 Crime Prevention 1,433 1,529 3,987 4,000 4,000 TOTAL $ 1,795 $ 1,997 $ 5,041 $ 5,000 $ 4,900 OTHER SERVICES AND CHARGES 302 Travel, Conferences, Schools $ 109 $ 15 $ 60 $ 500 $ 500 304 Contractual Maint. & Repair- 65 1,200 800 400 - Equipment& Vehicles 336 Equipment Rental 506 188 600 600 380 Garage - Labor& Burden 216 526 81 600 400 401 Subscription - Membership 25 25 100 100 403 School Patrol 724 43 1,200 1,200 - 411 Fleet Liability 290 275 387 400 400 TOTAL $ 1,211 $ 1,753 $ 1,771 $ 4,200 $ 3,600 DEPARTMENT TOTAL $ 57,365 $ 58,235 $ 66,236 $ 68,100 $ 69,100 58 DEPT 41120 POLICE - COMMUNICATIONS CENTER FUND 101 ACTIVITY: Dispatching, Call Taking, Computer Entry ACTIVITY MANAGER: ADMINISTRATIVE SERVICES DIVISION MANAGER GENERAL ACTIVITY DESCRIPTION Receive requests, by phone and in person, for emergency and non-emergency calls for service. Provide — dispatching services for the police and fire departments. Enter preliminary computer data. PROCESS USED Communications personnel receive emergency and non-emergency calls for service via 9-1-1 and non-emergency phone lines, walk in traffic, and radio. Communications personnel do an initial assessment of each call, asking — questions to get necessary information, and dispatch appropriate police and/or fire units to the calls. Communications personnel also make the initial call entires on the Department's computer and do computer information checks for the officer on the street. — MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Develop a training plan for dispatch personnel. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Total ICR's received 12,091 12,090 12,060 15,000 12,100 — 2. Total calls dispatched 11,560 14,000 11,600 59 -4 DEPT 41120 POLICE- COMMUNICATIONS CENTER FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES — PERSONAL SERVICES $ 172,397 $ 172,782 $ 181,165 $ 173,800 $ 180,700 SUPPLIES 2,494 1,417 1,301 800 800 OTHER SERVICES AND CHARGES 3,447 14,403 18,435 20,700 30,000 CAPITAL OUTLAYS 1,315 274 600 800 TOTAL $ 178,338 $ 189,917 $ 201,175 $ 195,900 $ 212,300 — REVENUE 911 Service Fee $ $ $ $ $ 5,500 TOTAL $ $ $ $ $ 5,500 NET COST(RETURN) $ 178,338 $ 189,917 $ 201,175 $ 195,900 $ 206,800 PERMANENT STAFFING Dispatchers 1.00 1.00 1.00 1.00 1.00 Public Service Officers 3.20 3.20 3.20 3.20 3.20 TOTAL 4.20 4.20 4.20 4.20 4.20 SIGNIFICANT EXPENDITURES 911 equipment maintenance/installation-$5,400(Original equipment outdated and no longer supported by vendor. This amount is a non-recurring charge for installation of new leased equipment.) 911 equipment lease-$11,000(Maintenance and lease of new 911 equipment. May be offset somewhat by revenue of approximately$4,800 for 911 fees paid to cities in 1995.) i 1995 CAPITAL OUTLAY DETAIL — Dept. Manager Adopted Item Requested Proposed Proposed Budget / Heavyweight Ergonomic Chair $ 800 $ 800 �;t 5 3l 1 60 i DEPT 41120 POLICE- COMMUNICATIONS CENTER FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES - 100 Regular Employees $ 135,101 $ 134,019 $ 142,105 $ 135,900 $ 140,700 110 Overtime-Regular Employees 1,984 1,766 2,390 1,700 1,800 - 169 SL Converted/LTD 1,122 1,367 1,441 1,500 1,800 191 P.E.R.A. Contribution 6,050 6,027 6,435 6,300 6,400 - 192 F.I.C.A. Contribution 11,051 10,828 11,498 10,400 11,000 193 Hospitalization-Life Insurance 8,491 7,377 11,038 11,200 12,200 - 195 Workers' Compensation Insurance 418 429 463 600 600 196 Unemployment Compensation 1,325 4,238 _ 197 Deferred Compensation 6,855 6,731 5,795 6,200 6,200 TOTAL $ 172,397 $ 172,782 $ 181,165 $ 173,800 $ 180,700 _ SUPPLIES 200 Office Supplies $ 341 $ 674 $ - $ - $ - 201 Uniforms/Clothing 72 191 200 300 300 202 General Supplies 1,533 472 1,050 500 500 204 Maint. - Equip. &Vehicle Parts 548 80 51 TOTAL $ 2,494 $ 1,417 $ 1,301 $ 800 $ 800 OTHER SERVICES AND CHARGES 302 Travel, Conference, Schools $ 67 $ 214 $ 124 $ 400 $ 500 303 Expert& Professional Services 434 - 304 Contractual Maint. &Repair- 535 3,181 7,091 5,300 7,100 Equipment&Vehicles 307 Communications-Telephone/Alarms 2,292 4,028 4,271 6,800 3,200 309 Radio Contract 6,860 6,904 8,000 8,000 336 Equipment Rental 11,000 401 Subscription - Membership 119 120 45 200 200 TOTAL $ 3,447 $ 14,403 $ 18,435 $ 20,700 $ 30,000 CAPITAL OUTLAYS 570 Office Equipment&Furnishings $ - $ 1,315 $ 274 $ 600 $ 800 DEPARTMENT TOTAL $ 178,338 $ 189,917 $ 201,175 $ 195,900 $ 212,300 61 DEPT 41121 POLICE- PUBLIC SERVICE FUND 101 — ACTIVITY: Animal Control, Property Room Control, Dispatching,Non-criminal Calls for Service and Assists, — Miscellaneous Assigned Duties ACTIVITY MANAGER: ADMINISTRATIVE SERVICES MANAGER — GENERAL ACTIVITY DESCRIPTION Assist the public with non-criminal calls for service. Handle a wide variety of duties as assigned by supervisor. PROCESS USED — The Public Service Officers are assigned to various duties and tasks on an as needed basis. They serve as couriers, delivering and picking up equipment and materials,transport police vehicles for calibrations and repairs. PSO's also function as relief and fill-in dispatchers when assigned. One PSO is assigned as the property room custodian and is responsible for logging evidence in and out of the property room. Public Service Officers handle many non-criminal calls for service such as lockouts, funeral escorts, picking up stray animals, etc. This allows police officers more time to respond to and handle more serious calls. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 — 1. Provide effective services not requiring the authority of a sworn police officer. 2. Maintain property and evidence facility- improve timeliness of property dispositions. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Animal calls _ a. disturbance, etc. 238 298 328 364 350 b. impounds 23 16 17 20 20 c. dog bites 20 14 18 20 20 2. Lockouts 789 760 709 805 750 3. Funeral escorts 20 24 15 20 20 62 — DEPT 41121 POLICE-PUBLIC SERVICE FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 7,810 $ 27,941 $ 31,707 $ 47,100 $ 49,100 SUPPLIES 1,697 2,384 976 2,100 1,700 OTHER SERVICES AND CHARGES 2,698 4,261 4,901 4,300 4,800 CAPITAL OUTLAY 932 TOTAL $ 12,205 $ 34,586 $ 38,516 $ 53,500 $ 55,600 REVENUE Animal Control $ 2,691 $ 2,649 $ 1,274 $ 2,700 $ 1,200 Current Service 3,469 1,846 705 2,100 1,100 TOTAL $ 6,160 $ 4,495 $ 1,979 $ 4,800 $ 2,300 NET COST (RETURN) $ 6,045 $ 30,091 $ 36,537 $ 48,700 $ 53,300 PERMANENT STAFFING Public Service Officers 1.80 1.80 1.80 1.80 1.80 SIGNIFICANT EXPENDITURES Animal Control - $2,500 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 63 MM. ••••• smIt 4•1111110 M=11, ,111 MOM IMMO ••=• ammom .1•1•Ift 01••• DEPT 41121 POLICE- PUBLIC SERVICE FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 6,143 $ 22,597 $ 25,330 $ 37,300 $ 39,000 110 Overtime-Regular Employees 388 133 30 200 200 - 191 P.E.R.A. Contribution 293 1,003 1,154 1,700 1,700 192 F.I.C.A. Contribution 526 1,797 2,003 2,800 3,000 _ 193 Hospitalization-Life Insurance 440 1,417 2,228 3,200 3,400 195 Workers' Compensation Insurance 20 72 82 200 100 197 Deferred Compensation 922 880 1,700 1,700 - TOTAL $ 7,810 $ 27,941 $ 31,707 $ 47,100 $ 49,100 SUPPLIES _ 200 Office Supplies $ 105 $ 619 $ - $ - $ - 201 Uniforms/Clothing 515 854 225 1,000 800 202 General Supplies 167 85 319 300 300 204 Maint. - Equip. &Vehicle Parts 334 385 117 300 200 210 Motor Fuels &Lubricants 426 441 315 500 400 - 213 First Aid 150 TOTAL $ 1,697 $ 2,384 $ 976 $ 2,100 $ 1,700 _ OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 939 $ - $ - $ - $ - 302 Travel, Conference, Schools 302 265 853 500 500 303 Expert&Professional Services 140 304 Contractual Maint. &Repair- 295 400 400 Equipment&Vehicles - 307 Communications-Telephones/Alarms 99 170 80 336 Equipment Rental 337 500 500 500 380 Garage - Labor&Burden 769 1,539 581 500 500 390 Other Contractual Services 299 1,194 2,070 2,000 2,500 (Animal Control) 401 Subscription-Membership 100 409 Taxes &Licenses 24 411 Fleet Liability 290 300 422 400 400 - 419 Insurance Deductible 292 TOTAL $ 2,698 $ 4,261 $ 4,901 $ 4,300 $ 4,800 CAPITAL OUTLAY 570 Office Furniture &Equipment $ - $ - $ 932 $ - $ - - DEPARTMENT TOTAL $ 12,205 $ 34,586 $ 38,516 $ 53,500 $ 55,600 64 DEPT 41122 POLICE - RECORDS/RECEPTION FUND 101 ACTIVITY: Record Checks, Data Entry, Reports, Public Contacts — ACTIVITY MANAGER: ADMINISTRATIVE SERVICES MANAGER GENERAL ACTIVITY DESCRIPTION Maintain all department case files and records. Answer non-emergency phone calls and greet walk-in traffic. — Type all reports, memorandums and other correspondence for the administrative staff as well as reports generated by the patrol, investigative and crime prevention divisions. PROCESS USED Records clerks use "ENFORS" computer to enter and update all case files ensuring they are coded to the proper — category. Clerks provide case and record information to news agencies, attorneys, other governmental agencies and the general public. All hard copies of reports are filed by hand. Receptionist answers incoming non-emergency phone calls. Dictation equipment and word processing systems are used to transcribe taped reports and other correspondence. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Maintain 3-day turnaround time for report processing. — 2. Develop training plan for office personnel. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Number of record checks 353 348 275 450 350 2. Special info requests processed 349 474 310 500 400 3. Handgun permits processed 137 97 93 250 200 4. Pawn shop checks 3,000 3,000 6,000 6,000 65 DEPT 41122 POLICE - RECORDS/RECEPTION FUND 101 FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 _ EXPENDITURES PERSONAL SERVICES $ 76,863 $ 109,492 $ 131,132 $ 139,300 $ 150,000 SUPPLIES 6,784 4,793 8,677 10,700 12,500 _ OTHER SERVICES AND CHARGES 20,258 21,659 15,635 17,500 17,900 CAPITAL OUTLAY 4,614 2,884 15,085 3,300 5,300 TOTAL $ 108,519 $ 138,828 $ 170,529 $ 170,800 $ 185,700 REVENUE Licenses, Pawn Shop $ - $ - $ 11,375 $ 10,500 $ 21,000 Current Service 4,320 $ 4,399 3,640 3,400 4,300 TOTAL $ 4,320 $ 4,399 $ 15,015 $ 13,900 $ 25,300 NET COST(RETURN) $ 104,199 $ 134,429 $ 155,514 $ 156,900 $ 160,400 PERMANENT STAFFING Records Clerks 2.00 2.00 2.00 2.00 2.00 Receptionists 1.80 2.00 2.00 2.00 2.00 - Pawn Shop Technician 0.50 TOTAL 3.80 4.00 4.00 4.00 4.50 SIGNIFICANT EXPENDITURES - Maintenance- Records computer system- $13,000 Dictation equipment lease- $1,700 Office Supplies - $11,500 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget I Fax Machine $ 2,500 $ 2,500 $ 2400 '1y1 486 Computer 2,000 2,000 - Shredder 800 800 4y I 3/i $ 5,300 $ 5,300 $ 66 dolE11. /Oft MOM MN% Mal dMilk =Ms 01•10 /NM AMR MIN DEPT 41122 POLICE - RECORDS/RECEPTION FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 61,807 $ 86,266 $ 103,230 $ 109,500 $ 121,600 110 Overtime-Regular Employees 556 65 75 300 300 169 SL Converted/LTD 554 859 1,026 1,100 1,300 191 P.E.R.A. Contribution 2,665 3,707 4,576 4,900 5,400 - 192 F.I.C.A. Contribution 4,621 6,343 7,995 8,400 9,300 193 Hospitalization-Life Insurance 6,240 10,803 10,051 10,200 8,700 - 195 Workers' Compensation Insurance 194 281 328 300 400 197 Deferred Compensation 226 1,168 3,851 4,600 3,000 TOTAL $ 76,863 $ 109,492 $ 131,132 $ 139,300 $ 150,000 - SUPPLIES - 200 Office Supplies $ 6,682 $ 4,076 $ 8,367 $ 10,100 $ 12,100 201 Uniforms/Clothing 102 717 310 600 400 TOTAL $ 6,784 $ 4,793 $ 8,677 $ 10,700 $ 12,500 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 2,485 $ 72 $ 746 $ 1,000 $ 200 302 Travel, Conferences, Schools 403 358 485 500 500 304 Contractual Maint. &Repair- 17,192 20,749 14,556 16,000 15,500 Equipment&Vehicles 307 Communications-Telephone/Alarms 480 (152) 336 Equipment Rental 178 1,700 TOTAL $ 20,258 $ 21,659 $ 15,635 $ 17,500 $ 17,900 CAPITAL OUTLAY 570 Office Equipment&Furnishings $ 4,614 $ 2,884 $ 15,085 $ 3,300 $ 5,300 DEPARTMENT TOTAL $ 108,519 $ 138,828 $ 170,529 $ 170,800 $ 185,700 67 DEPT 41200 FIRE FUND 101 — ACTIVITY: Fire Suppression, Fire Prevention, Public Fire Education, Emergency Medical Services, —' Hazardous Materials Response, Specialized Rescue Operations ACTIVITY MANAGER: FIRE CHIEF — GENERAL ACTIVITY DESCRIPTION The timely response to all fire, medical and hazardous conditions affecting life and property in the City of Hopkins. Inspection of property for compliance to the Uniform Fire Code. Education of the public in fire prevention measures and personal safety. Training and education of all fire department personnel. Reporting to the State Fire Marshalls office of all run activity in the City of Hopkins. PROCESS USED The fire suppression division responds to all emergency calls for fire, medical, hazardous materials emergencies and specialized rescue situations. The fire prevention division enforces the uniform fire code through.regular _ property inspections, provides for public fire education and files reports to the State Fire Marshall on department fire suppression activity, property loss and injury or death due to fire emergencies. The training division provides for member education and regularly scheduled training drills. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Reduce our average response time by one minute. 2. Provide managerial training for all officers. 3. Implement new hiring and advancement policies. 4. Fine tune our medical response policy to eliminate duplication of service. •••••• Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Fire runs 387 327 315 400 400 2. Emergency medical runs 430 323 313 400 200 3. Hazardous materials response 34 41 31 45 45 4. Code inspections (manhours) 600 480 400 650 400 5. Public education(manhours) 1,500 1,400 1,500 1,500 1,000 — 6. Training, in house(manhours) 2,800 2,800 2,800 2,800 2,800 7. Training, outside agencies (manhours) 3,500 3,600 3,600 3,800 3,800 8. Equipment and vehicle maintenance 300 300 300 300 300 — (manhours) 68 DEPT 41200 FIRE FUND 101 FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 253,815 $ 243,608 $ 234,044 $ 263,900 $ 268,900 SUPPLIES 33,709 48,007 36,294 38,800 38,700 OTHER SERVICES AND CHARGES 44,213 48,684 50,644 56,800 57,700 CAPITAL OUTLAY 10,335 6,500 28,200 TOTAL $ 342,072 $ 340,299 $ 327,482 $ 359,500 $ 393,500 REVENUE Licenses,Fire $ 1,815 $ 1,487 $ 900 $ 1,400 $ 800 - State Aid 40,899 40,158 37,483 42,000 39,000 Current Service 8,040 9,515 10,377 10,400 8,700 TOTAL $ 50,754 $ 51,160 $ 48,760 $ 53,800 $ 48,500 NET COST(RETURN) $ 291,318 $ 289,139 $ 278,722 $ 305,700 $ 345,000 PERMANENT STAFFING 1.00 1.00 1.00 1.00 1.00 - SIGNIFICANT EXPENDITURES Training- $18,000 1995 CAPITAL OUTLAY DETAIL 71,} - Dept. Manager � Adopted Item Requested Proposed Proposed Budget S, 572- 5-2.1, Classroom Furniture $ 15,500 $ 15,500 $ 2-\ L�3 I Dispatch Software 6,200 6,200 'Ill 5fi i zsy Electronic Locking System 6,500 6,500 512 8,84' �� 9s - Hopkins Fire Station Sign 6200 Thermal Imaging Camera 15000 Surface Fire Station Floors 19,000 ,(C4 t F9�i r c✓`^ a+-"' $ 68,400 $ 28,200 $ �5, /zr(0'2-� 5/a. g 3�./2- Vii; Les' 17.7; 5� " - 106 69 DEPT 41200 FIRE FUND 101 - EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 - PERSONAL SERVICES 100 Regular Employees $ 45,212 $ 43,884 $ 44,399 $ 46,000 $ 48,000 120 Part Time Employees 600 - 140 Fire Volunteers 28,900 32,400 32,400 32,400 31,700 141 Emergency Calls 51,104 40,840 38,852 50,000 69,000 - 142 Fire& Squad Drills 8,327 8,712 9,401 12,300 21,100 143 First Aid 29,086 25,874 21,081 29,000 - 144 Standby Crews 1,430 2,060 1,110 2,400 8,200 169 SL Converted/LTD 409 407 438 500 500 - 189 Relief Association State Aid 40,899 40,158 37,483 39,000 39,000 190 Relief Association Contribution 23,100 23,800 24,500 25,100 25,100 191 P.E.R.A. Contribution 4,304 4,167 4,341 4,300 4,500 192 F.I.C.A. Contribution 1,171 1,003 1,016 1,000 1,100 193 Hospitalization- Life Insurance 5,036 5,426 5,550 6,400 6,700 195 Workers' Compensation Insurance 14,837 14,277 13,473 15,500 14,000 TOTAL $ 253,815 $ 243,608 $ 234,044 $ 263,900 $ 268,900 - SUPPLIES 200 Office Supplies $ 2,777 $ 2,651 $ 3,326 $ 2,000 $ 2,000 201 Uniforms/Clothing 7,378 16,208 8,169 7,500 8,000 202 General Supplies 5,683 12,969 5,956 7,000 7,000 203 Postage 435 521 622 600 700 204 Maint. -Equip. &Vehicle Parts 6,048 6,036 6,268 7,000 6,500 205 Maint. - Structures 916 1,135 1,310 1,500 1,500 210 Motor Fuels and Lubricants 3,032 2,531 2,477 3,000 2,800 213 First Aid Supplies 523 712 492 800 800 214 Fire Prevention 2,803 3,023 2,974 4,000 4,000 - 215 Hose Replacement 588 579 1,000 1,000 1 216 Breathing Air&Medical Oxygen 219 157 162 400 400 - 217 Training 2,707 1,651 3,009 3,000 3,000 230 Chemicals 600 413 950 1,000 1,000 TOTAL $ 33,709 $ 48,007 $ 36,294 $ 38,800 $ 38,700 70 DEPT 41200 FIRE FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 862 $ 784 $ 495 $ 800 $ 800 302 Travel, Conferences, Schools 12,915 16,283 17,747 17,500 18,000 303 Expert&Professional Services 8,247 5,475 3,664 8,000 8,000 304 Contractual Maint. &Repair- 4,033 4,966 5,383 5,000 5,000 Equipment&Vehicles 307 Communications-Telephone/Alarms 3,384 3,578 3,710 5,000 6,000 309 Radio Contract 2,045 4,029 5,250 5,500 4,000 380 Garage- Labor&Burden 4,509 5,414 4,037 5,500 5,500 390 Other Contractual Services 1,210 1,287 1,386 1,400 1,400 - 401 Subscription- Membership 1,709 1,622 1,687 1,800 1,700 409 Taxes &Licenses 144 182 200 200 411 Fleet Liability 4,750 4,420 6,215 5,000 6,300 412 General Liability 400 414 Volunteer Firemen's Accident 125 376 588 400 500 - 418 N.L.C. Liability Insurance 280 200 300 300 300 419 Insurance Deductible 250 TOTAL $ 44,213 $ 48,684 $ 50,644 $ 56,800 $ 57,700 CAPITAL OUTLAY - 570 Office Equipment&Furnishings $ - $ - $ 6,500 $ - $ 15,500 580 Other Equipment 10,335 12,700 - TOTAL $ 10,335 $ - $ 6,500 $ - $ 28,200 - DEPARTMENT TOTAL $ 342,072 $ 340,299 $ 327,482 $ 359,500 $ 393,500 I 71 DEPT 41300 EMERGENCY PREPAREDNESS FUND 101 ACTIVITY: Active planning for both natural and man-made disasters — ACTIVITY MANAGER: DIRECTOR OF EMERGENCY PREPAREDNESS GENERAL ACTIVITY DESCRIPTION Provide a program of public safety that includes an effective siren warning system that is audible at all locations within the City of Hopkins. PROCESS USED — The training and coordination of emergency response personnel to include police, fire, ambulance and public works. This is accomplished through mock drills and simulated emergency situations, along with specialized — training through the office of civil defense. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 — 1. Annual update of City's "Emergency Plan". 2. Conduct exercise training for City staff. 3. Conduct tornado awareness exercises for all city nursing homes in spring of 1995. — Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Prepare quarterly reports and financial statements for Hennepin _ County Office of Civil Defense 24 15 16 12 15 2. Complete required training courses for certification 36 36 40 48 40 3. Conduct monthly tests of emergency warning system 24 15 12 12 12 4. Meetings and staff training seminars 40 48 24 48 36 — 5. Update and revisions of City Emergency Plan 60 24 24 60 36 6. Upgrade Emergency Operations Center 24 24 — 72 DEPT 41300 EMERGENCY PREPAREDNESS FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 4,941 $ 2,700 $ 3,669 $ 3,700 $ 3,600 SUPPLIES 900 900 OTHER SERVICES AND CHARGES 812 1,299 1,985 4,600 2,100 TOTAL $ 5,753 $ 3,999 $ 5,654 $ 9,200 $ 6,600 REVENUE Civil Defense Reimbursement $ 4,000 $ 4,288 $ 4,932 $ 4,500 $ 4,500 TOTAL $ 4,000 $ 4,288 $ 4,932 $ 4,500 $ 4,500 NET COST (RETURN) $ 1,753 $ (289) $ 722 $ 4,700 $ 2,100 PERMANENT STAFFING Emergency Manager 0.20 0.20 0.20 0.20 0.20 Emergency Coordinator 0.20 0.20 0.10 0.10 0.10 TOTAL 0.40 0.40 0.30 0.30 0.30 SIGNIFICANT EXPENDITURES 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 73 DEPT 41300 EMERGENCY PREPAREDNESS FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 4,598 $ - $ 61 $ - $ - 120 Part-Time Employees 2,700 3,600 3,600 3,600 191 P.E.R.A. Contribution 132 3 100 192 F.I.C.A. Contribution 184 5 193 Hospitalization-Life Insurance 27 TOTAL $ 4,941 $ 2,700 $ 3,669 $ 3,700 $ 3,600 SUPPLIES 202 General Supplies $ - $ 275 $ - $ 900 $ 900 OTHER SERVICES AND CHARGES 302 Travel, Conferences, Schools $ - $ 36 $ 606 $ 800 $ 800 304 Contractual Maint. &Repair- 585 993 1,128 3,500 1,000 Equipment&Vehicles 320 Electricity 182 205 226 200 200 401 Subscription-Membership 45 65 25 100 100 TOTAL $ 812 $ 1,299 $ 1,985 $ 4,600 $ 2,100 DEPARTMENT TOTAL $ 5,753 $ 4,274 $ 5,654 $ 9,200 $ 6,600 74 DEPT 41400 COMMUNITY DEVELOPMENT- ADMINISTRATION FUND 101 ACTIVITY: Administration of Community Development Department and related divisions of Planning& — Economic Development, Inspections and Assessing. ACTIVITY MANAGER: COMMUNITY DEVELOPMENT DIRECTOR — GENERAL ACTIVITY DESCRIPTION Involves the administration and supervision of community development activities including the activities and programs of the three divisions contained within the Community Development Department- Planning& Economic Development, Inspections, and Assessing. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Continue to take necessary steps to complete County Road 3 improvement project. 2. Facilitate economic development initiatives e.g. entertainment project,grocery store project, Bursch property, etc. — 3. Continue to progress on Westbrooke special service district project. 4. Continue implementation of updated Strategic Plan. 5. Facilitate potential purchase and/or development of Hennepin County Public Works property. — 6. Establish and implement training program for Community Development employees. 7. Oversee various community development initiatives. Actual Actual Actual Budget Budget _ SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Reports to the City Council 40 41 45 45 50 2. Attendance at City Council meetings/workshops 33 34 35 36 35 3. Attendance at NBCA meetings 36 30 30 30 30 4. Attendance at staff meetings 60 62 60 60 60 5. Development contacts/meetings 33 30 30 30 35 6. Preparation of performance — evaluations 4 4 4 4 7. Updates to the City Council 54 52 52 52 52 8. Overall Community Development — staff meetings 4 8 10 10 12 9. General correspondence 165 180 200 170 200 75 DEPT 41400 C. DEV. - ADMINISTRATION FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 106,658 $ 97,994 $ 93,785 $ 97,300 $ 98,300 SUPPLIES 3,350 1,831 2,278 2,300 2,300 OTHER SERVICES AND CHARGES 4,109 1,862 2,742 4,600 4,600 CAPITAL OUTLAYS 2,598 1,889 800 TOTAL $ 114,117 $ 104,285 $ 100,694 $ 105,000 $ 105,200 REVENUE TOTAL $ $ $ $ $ NET COST(RETURN) $ 114,117 $ 104,285 $ 100,694 $ 105,000 $ 105,200 PERMANENT STAFFING Community Development Director 1.00 1.00 1.00 1.00 1.00 Secretary 0.65 0.65 0.65 0.65 0.65 TOTAL 1.65 1.65 1.65 1.65 1.65 SIGNIFICANT EXPENDITURES Advertising, Publication, Printing(CIP & other misc.) - $900 Travel, Conferences & Schools - $1,800 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 76 DEPT 41400 C. DEV. - ADMINISTRATION FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 84,346 $ 76,961 $ 72,356 $ 74,100 $ 76,800 120 Part-Time Employees 2,830 44 588 1,200 1,200 169 SL Converted/LTD 818 821 884 900 1,000 191 P.E.R.A. Contribution 4,574 3,409 3,238 3,300 3,500 192 F.I.C.A. Contribution 5,170 5,906 5,623 5,700 6,000 193 Hospitalization-Life Insurance 7,318 9,654 9,956 10,200 6,900 - 195 Workers' Compensation Insurance 270 243 235 300 300 197 Deferred Compensation 1,332 956 905 1,600 2,600 TOTAL $ 106,658 $ 97,994 $ 93,785 $ 97,300 $ 98,300 SUPPLIES 200 Office Supplies $ 1,510 $ 853 $ 1,228 $ 800 $ 800 202 General Supplies 86 75 300 300 203 Postage 1,564 795 949 900 900 204 Maint. -Equip. &Vehicle Parts 57 93 200 200 210 Motor Fuels and Lubricants 133 90 26 100 100 _ TOTAL $ 3,350 $ 1,831 $ 2,278 $ 2,300 $ 2,300 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Print $ 863 $ 535 $ 194 $ 900 $ 900 302 Travel, Conferences, Schools 1,336 481 1,209 1,800 1,800 303 Expert&Professional Services 286 100 100 304 Contractual Maint. &Repair- 66 168 276 300 300 Equipment&Vehicles 307 Communications-Telephone/Alarms 32 34 36 700 700 365 Relocation Costs 977 380 Garage- Labor and Burden 202 401 Subscription- Membership 217 444 441 500 500 411 Fleet Liability 136 418 N.L.C. Liability Insurance 280 200 300 300 300 TOTAL $ 4,109 $ 1,862 $ 2,742 $ 4,600 $ 4,600 CAPITAL OUTLAY 570 Office Equipment&Furnishings $ - $ 2,598 $ 1,889 $ 800 $ - DEPARTMENT TOTAL $ 114,117 $ 104,285 $ 100,694 $ 105,000 $ 105,200 77 DEPT 41500 C. DEV. - PLANNING& ECONOMIC DEVELOPMENT FUND 101 — ACTIVITY: Zoning Administration, Short and Long Range Planning, Economic Development Administration, CDBG Administration — ACTIVITY MANAGER: DIRECTOR OF PLANNING&ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION — Administration and enforcement of locally approved Zoning Ordinance and Comprehensive Plan. Preparation of various planning documents and reports necessary to ensure orderly development/redevelopment of City. Administration of overall economic development process. Preparation and administration of annual CDBG — Program with Hennepin County. PROCESS USED — Review of development/redevelopment thru Conditional Use Process. Preparation of monthly agenda and staff reports for the City Council. Periodic preparation of studies and reports as determined appropriate by the Zoning and Planning Commission, City Council or staff. Coordinate studies/reports with consultant firms. — Economic Development Administration involves the following: - Program implemention of approved tax increment districts. - Coordination of acquisition, demolition and relocation activities. - - Maintain communication network with industrial and commercial/retail businesses. - Assist in site identification and selection process. - Maintain inventory of available buildings &sites. - Undertake various economic development oriented promotional activities for the city. - - Preparation of annual CDBG Program m February, oversee and monitor program implementation, and request disbursements from Hennepin County as required. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 — 1. Complete hearings for zoning/comp plan change for multi-family sites. 2. Research and preparation of an ordinance requiring the screening of dumpsters for multi-family housing. — 3. Update zoning ordinance and comp plan as required. 4. Explore implementation of process to facilitate future compliance follow-up inspection for CUP requirements. — 5. Implementation of various economic development programs. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Sign &fence permits 68 98 81 80 80 2. Zoning action items 32 31 27 30 30 3. Zoning related questions answered 767 783 700 800 800 4. Building permits reviewed 75 100 100 100 100 — 5. Number of Tax Increment/ Redevelopment Districts created 0 2 1 1 0 6. Prepare annual budget 1 1 7. Complete performance reviews 3 3 — 8. Issuance of bonds 2 I 78 — DEPT 41500 C. DEV. - PLANNING&ECONOMIC DEVELOPMENT FUND 101 FINANCIAL SUMMARY • Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 73,571 $ 73,390 $ 76,762 $ 76,700 $ 79,800 SUPPLIES 3,008 2,225 3,303 2,700 2,800 _ OTHER SERVICES AND CHARGES 4,433 3,568 4,597 4,700 4,600 CAPITAL OUTLAY 2,543 TOTAL $ 81,012 $ 79,183 $ 87,205 $ 84,100 $ 87,200 REVENUE Variances $ 2,130 $ 11,952 $ 2,825 $ 2,000 $ 2,800 TOTAL $. 2,130 $ 11,952 $ 2,825 $ 2,000 $ 2,800 NET COST (RETURN) $ 78,882 $ 67,231 $ 84,380 $ 82,100 $ 84,400 PERMANENT STAFFING Director Planning & Economic Development 0.60 0.55 0.55 0.55 0.55 Planner 0.85 0.85 0.85 0.85 0.85 TOTAL 1.45 1.40 1.40 1.40 1.40 SIGNIFICANT EXPENDITURES Office Supplies-$1,900 Travel, Conferences, Schools -$2,100 - Staff and Zoning&Planning Advertising,Publication, Printing-$1,300 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget -' None 79 amid% 11••111 /Mb ••••• ON% mg. •••• man min m21111 IMMO •••• ONO. •Ml• DEPT 41500 C. DEV. - PLANNING&ECONOMIC DEVELOPMENT FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 58,294 $ 59,039 $ 61,776 $ 61,600 $ 62,900 110 Overtime-Regular Employees 1,000 169 SL Converted/LTD 886 887 955 1,000 1,200 191 P.E.R.A. Contribution 2,644 2,524 2,678 2,800 2,900 192 F.I.C.A. Contribution 4,681 4,457 4,619 4,600 4,900 193 Hospitalization- Life Insurance 2,980 3,234 3,481 3,600 3,800 195 Worker's Compensation Insurance 1,263 804 806 900 900 _ 197 Deferred Compensation 2,823 2,445 2,447 2,200 2,200 TOTAL $ 73,571 $ 73,390 $ 76,762 $ 76,700 $ 79,800 SUPPLIES 200 Office Supplies $ 2,504 $ 1,923 $ 2,623 $ 1,900 $ 2,000 202 General Supplies 69 203 Postage 504 302 611 800 800 TOTAL $ 3,008 $ 2,225 $ 3,303 $ 2,700 $ 2,800 - OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 692 $ 798 $ 869 $ 1,100 $ 500 302 Travel, Conferences, Schools 2,261 2,019 1,765 2,100 2,100 303 Expert&Professional Services 681 195 540 600 1,200 304 Contractual Maint. &Repair- 176 90 43 300 100 Equipment&Vehicles 307 Communications-Telephone/Alarms 59 9 2 100 100 311 Legal Services 767 401 Subscription- Membership 284 257 311 200 300 418 N.L.C. Liability Insurance 280 200 300 300 300 TOTAL $ 4,433 $ 3,568 $ 4,597 $ 4,700 $ 4,600 CAPITAL OUTLAY 570 Office Equipment&Furnishings $ - $ - $ 2,543 $ - $ - DEPARTMENT TOTAL $ 81,012 $ 79,183 $ 87,205 $ 84,100 $ 87,200 80 DEPT 41600 C. DEV. - ASSESSING FUND 101 ACTIVITY: Special Assessments, Property Appraisals, Assessment Administration — ACTIVITY MANAGER: CITY ASSESSOR GENERAL ACTIVITY DESCRIPTION All taxable real property must be identified and placed on the tax rolls according to its market value. Appraisals of new construction, reappraisals of existing buildings, land value calculation, homestead administration, classification,gathering of sales information, and keeping property files current are all tasks performed within the activity. — PROCESS USED All new real property is added to the tax rolls each year as of January 2. All existing taxable property, by statute, is to be physically inspected at least once every four years. One quarter of the properties that are inspected each year are to be revalued to market value the year following inspection by using current sales information and — construction cost schedules. The remaining property is to be updated annually based on statistical studies of actual real estate market results. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Reinspect 25 percent of the taxable parcels by January 15th. — 2. Reassess 100 percent of the taxable parcels by January 15th. 3. Inspect 100 percent of the new construction by January 15th. 4. Obtain an equalized assessment(a 93-95%sales ratio and a coefficient of dispersion that meets the County _ average) on all classes of property. The coefficient of dispersion is the percentage by which various individual assessment sales ratios differ on the average from the median(or middle) ratio. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Parcels reviewed 966 998 1,182 1,200 1,200 2. Building permits inspected 131 155 126 150 150 3. Assessment searches conducted 153 110 18 50 20 — 4. Assessment prepayments 66 59 237 75 50 5. Tax Court petitions filed 40 49 63 65 37 6. Property divisions/combinations made 5 9 7 5 5 — 7. New homestead applications approved 232 348 225 300 300 8. Abatements processed 41 19 26 20 20 9. Change authorizations 90 82 126 100 120 — 81 DEPT 41600 C. DEV. - ASSESSING FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 133,197 $ 127,872 $ 135,681 $ 143,600 $ 149,900 SUPPLIES 2,788 2,848 3,576 2,500 2,500 OTHER SERVICES AND CHARGES 7,425 8,168 9,043 9,400 9,800 CAPITAL OUTLAY 8,992 3,008 TOTAL $ 152,402 $ 138,888 $ 151,308 $ 155,500 $ 162,200 REVENUE Search Fees $ 2,010 $ 2,200 $ 360 $ 500 $ 300 TOTAL $ 2,010 $ 2,200 $ 360 $ 500 $ 300 NET COST(RETURN) $ 150,392 $ 136,688 $ 150,948 $ 155,000 $ 161,900 PERMANENT STAFFING City Assessor 1.00 1.00 1.00 1.00 1.00 Residential Appraiser 1.00 0.60 0.60 0.60 1.00 Residential Appraiser 0.40 0.40 0.40 Special Assessment Clerk 1.00 1.00 1.00 1.00 1.00 TOTAL 3.00 3.00 3.00 3.00 3.00 SIGNIFICANT EXPENDITURES Travel, Conferences, Schools -$3,800; Communications - $2,800; Subscriptions and Memberships -$2,000; Film and developing- $630; General Supplies -$1,570. 1995 CAPITAL OUTLAY DETAIL - Dept. Manager Adopted Item Requested Proposed Proposed Budget None 82 fil=ft AM/I• MM. •••••• AMR d1=No 1=•• aml• ~A ••••I dM111 DEPT 41600 C. DEV. - ASSESSING FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 106,738 $ 74,489 $ 79,054 $ 79,200 $ 118,600 120 Part-Time Employees 30,148 31,970 37,800 169 SL Converted/LTD 1,142 743 809 800 1,000 191 P.E.R.A. Contribution 4,782 4,597 4,921 5,300 5,300 192 F.I.C.A. Contribution 7,761 7,944 8,295 9,000 9,200 193 Hospitalization-Life Insurance 8,380 7,886 8,043 8,600 12,900 195 Workers' Compensation Insurance 2,013 1,114 1,198 1,300 1,400 197 Deferred Compensation 2,381 951 1,391 1,600 1,500 TOTAL $ 133,197 $ 127,872 $ 135,681 $ 143,600 $ 149,900 SUPPLIES 200 Office Supplies $ 2,531 $ 2,620 $ 2,553 $ 2,200 $ 2,200 203 Postage 257 228 1,023 300 300 TOTAL $ 2,788 $ 2,848 $ 3,576 $ 2,500 $ 2,500 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 795 $ 54 $ 63 $ 200 $ 200 302 Travel, Conferences, Schools 3,273 3,370 4,041 3,800 3,800 303 Expert&Professional Services 500 304 Contractual Maint. &Repair- 66 66 121 200 200 Equipment&Vehicles 307 Communications-Telephone/Alarms 1,443 2,695 2,508 2,800 2,800 401 Subscription-Membership 1,568 1,783 2,010 2,100 2,000 418 N.L.C. Liability Insurance 280 200 300 300 300 TOTAL $ 7,425 $ 8,168 $ 9,043 $ 9,400 $ 9,800 CAPITAL OUTLAY 570 Office Equipment&Furnishings $ 8,992 $ - $ 3,008 $ - $ - DEPARTMENT TOTAL $ 152,402 $ 138,888 $ 151,308 $ 155,500 $ 162,200 83 DEPT 41800 C. DEV. - INSPECTION FUND 101 ACTIVITY: Building Code, Housing Code, Plumbing Code, Mechanical Code, Fire Code, Health Nuisances, — Certificate of Occupancy, and Truth in Housing Code Enforcement Programs. ACTIVITY MANAGER: BUILDING OFFICIAL — GENERAL ACTIVITY DESCRIPTION All new or remodeled buildings must be inspected to insure they meet the minimum requirements of the state building code. The plans must be reviewed, and the structure inspected thru all phases of construction by — inspectors qualified m plumbing, mechanical and general construction codes. All existing buildings in the city must be inspected from time to time to insure they are maintained safe in accordance with the minimum safety standards provided in the state fire code and city housing code. Multiple family buildings within the city must be inspected for compliance with the city certificate of occupancy code prior to sale, to identify hazards to the occupants. General nuisance complaints from Hopkins citizens must be answered. Homes being sold in the community must be evaluated, a listing of certified evaluators for the Truth in Housing program must be maint- tained. Home sales must be monitored to insure compliance with the program. — PROCESS USED The building code process begins with a plan review, then permit issuance, inspection of construction phases, and — finally issuance of a certificate of occupancy. All new and remodeled structures are also given plumbing and mechanical inspections. A program of housing compliance inspections is in place. A percentage of rental properties are inspected yearly to insure safe, well maintained buildings, and to improve the city's housing stock. A list of rental properties is maintained through the rental registration program. A percentage of commercial — and large multiple residential buildings are inspected yearly for fire code violations to insure these structures are maintained safe for their occupants. The department focuses on the more hazardous occupancies. All multiple residential buildings are inspected prior to sale to insure a safe structure and to identify code violations to prospective owners in accordance with the certificate of occupancy program. Home sales are monitored to — insure truth in housing evaluations have been completed, and hazardous items corrected. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Implement the new housing maintenance/rental registration program. 2. Revise the City Health Code to bring it into conformance with state guidelines. 3. Revise the Truth in Housing program incorporating changes to correct problems encountered through enforcement over the last two years. 4. Continue to computerize the housing inspection records. — 5. Continue working to improve the department's community relations. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 _ 1992 1993 1994 1995 1. Number of permits issued 664 793 688 750 750 — 2. New construction value(millions) 6.8 8.1 9.9 11.0 11.0 3. Number of plans reviewed 113 133 116 130 130 4. Number of phone calls handled 8,700 9,100 12,000 12,000 13,000 5. Number of new construction — inspections made 1,630 1,700 1,495 1,700 1,700 6. Number of rental units inspected i (bldg/unit) 300 300 12/333 300 25/1200 7. Number of housing code — complaints handled (units) 108 110 120 130 80 8. Number of public pools inspections 60 60 60 60 9. Number of nuisance complaints handled 138 140 170 180 224 — 10. Number of truth in housing requests handled 30 199 210 250 84 DEPT 41800 C. DEV. -INSPECTION FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 209,159 $ 217,552 $ 218,776 $ 243,700 $ 230,600 SUPPLIES 4,033 4,191 5,583 5,500 5,500 OTHER SERVICES AND CHARGES 12,584 16,149 15,179 18,900 19,000 _ CAPITAL OUTLAYS 16,083 4,901 1,300 1,500 TOTAL $ 241,859 $ 237,892 $ 244,439 $ 269,400 $ 256,600 REVENUE Licenses $ 2,585 $ 5,150 $ 1,960 $ 6,400 $ 2,100 Permits 92,218 113,048 111,932 114,100 149,600 Current Service 28,473 43,012 82,585 20,000 23,400 Miscellaneous 149 166 196 200 TOTAL $ 123,425 $ 161,376 $ 196,673 $ 140,500 $ 175,300 NET COST (RETURN) $ 118,434 $ 76,516 $ 47,766 $ 128,900 $ 81,300 PERMANENT STAFFING Fire Marshal 0.20 0.20 0.20 0.20 0.20 Building Official 1.00 1.00 1.00 1.00 1.00 Secretary 0.50 0.50 0.50 0.50 0.50 Inspectors 3.00 3.00 3.00 3.00 3.00 TOTAL 4.70 4.70 4.70 4.70 4.70 a SIGNIFICANT EXPENDITURES - Personal services are a major part of this activity. Another large part is travel, conferences, and schools. It takes a large share partially due to state continuing education requirements for the inspectors and a substantial amount paid in mileage to inspectors using their own cars. 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Prosed Proposed Budget Computer Software $ 1,500 $ 1,500 85 di=.• Amma Mint MEN. AIM 41=Ik tt MOO 4mM. 1, 111 =NO 111 6VOIA eimm• 11=11. DEPT 41800 C. DEV. - INSPECTION FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 166,922 $ 174,026 $ 167,910 $ 188,700 $ 182,200 110 Overtime-Regular Employees 76 89 120 Part-Time Employees 8,221 6,000 169 SL Converted/LTD 1,586 1,615 1,596 2,000 1,800 - 191 P.E.R.A. Contribution 8,095 8,224 8,146 9,300 8,700 192 F.I.C.A. Contribution 12,434 12,565 12,934 14,300 13,500 - 193 Hospitalization- Life Insurance 12,315 14,067 13,910 17,100 17,800 195 Workers' Compensation Insurance 3,312 2,044 2,119 2,500 2,500 197 Deferred Compensation 4,495 4,935 3,851 3,800 4,100 TOTAL $ 209,159 $ 217,552 $ 218,776 $ 243,700 $ 230,600 SUPPLIES 200 Office Supplies $ 2,921 $ 2,407 $ 3,868 $ 3,200 $ 3,200 202 General Supplies 484 1,067 935 1,600 1,600 203 Postage 628 717 780 700 700 TOTAL $ 4,033 $ 4,191 $ 5,583 $ 5,500 $ 5,500 - OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 198 $ 787 $ 35 $ 500 $ 500 302 Travel, Conferences, Schools 10,249 10,123 11,865 12,500 12,500 303 Expert&Professional Services 265 3,558 1,190 3,200 3,200 304 Contractual Maint. &Repair- 86 228 247 900 900 Equipment&Vehicles 307 Communications-Telephone/Alarms 121 90 92 300 300 401 Subscription- Membership 545 463 550 600 600 418 N.L.C. Liability Insurance 1,120 900 1,200 900 1,000 TOTAL $ 12,584 $ 16,149 $ 15,179 $ 18,900 $ 19,000 - CAPITAL OUTLAY 570 Office Equipment&Furnishings $ 16,083 $ - $ 4,901 $ 1,300 $ 1,500 DEPARTMENT TOTAL $ 241,859 $ 237,892 $ 244,439 $ 269,400 $ 256,600 86 DEPT PUBLIC WORKS FUND 101 - EXPENDITURE DETAIL Actual Actual Actual Budget Budget -' CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 782,542 $ 731,438 $ 767,164 $ 770,900 $ 783,500 110 Overtime-Regular Employees 30,997 13,613 12,579 21,300 24,000 120 Part-Time Employees 16,091 17,417 24,936 22,600 17,800 - 161 Mechanics Labor&Burden Cr. (107,406) (96,154) (99,387) (103,300) (108,500) 169 SL Converted/LTD 7,655 8,137 8,335 8,600 9,800 - 191 P.E.R.A. Contribution 36,464 32,924 34,513 35,500 36,600 192 F.I.C.A. Contribution 64,567 58,406 61,264 62,700 63,000 193 Hospitalization-Life Insurance 63,617 65,519 71,311 75,300 75,300 - 195 Workers'Compensation Insurance 38,591 24,373 25,943 29,300 27,700 196 Unemployment Compensation 322 - 197 Deferred Compensation 22,230 19,542 17,230 20,900 21,700 TOTAL $ 955,348 $ 875,215 $ 924,210 $ 943,800 $ 950,900 SUPPLIES -- 200 Office Supplies $ 3,691 $ 3,026 $ 2,535 $ 2,900 $ 2,900 201 Uniforms/Clothing 3,483 5,030 4,270 4,400 4,400 - 202 General Supplies 20,038 13,473 16,799 18,100 17,400 203 Postage 551 845 559 1,100 1,000 204 Maint. -Equip. &Vehicle Parts 55,438 35,484 38,323 40,200 39,600 - 205 Maint. - Structures 6,825 5,725 4,969 6,300 7,500 206 Maint. -Other Improvements 10,654 14,343 9,104 14,400 17,000 - 210 Motor Fuels &Lubricants 32,241 21,589 23,427 28,500 28,600 220 Street Maint. Material 36,406 35,528 27,955 35,000 35,000 - 221 Sand/Gravel 10,020 21,915 22,538 30,200 25,200 223 Sign Supplies 5,267 5,595 6,254 6,800 6,800 224 Mall Maintenance 478 564 953 2,000 2,000 - 225 Street Lighting Supplies 4,374 3,998 1,080 5,000 5,000 226 Signal Supplies 480 814 419 1,000 1,000 - 230 Chemicals 8,206 7,063 7,902 7,300 7,300 235 Personal Safety Equipment 160 200 200 236 Tool Replacement 600 500 171 600 600 242 Shady Oak Beach 1,766 12,483 4,000 2,000 244 Tree Stock 12,384 7,500 1,836 7,500 7,500 - TOTAL $ 211,296 $ 184,758 $ 181,577 $ 215,500 $ 211,000 87 DEPT PUBLIC WORKS FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget _ CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 3,022 $ 1,791 $ 1,024 $ 1,800 $ 1,300 302 Travel, Conference, Schools 10,527 8,852 8,575 13,800 13,300 303 Expert&Professional Services 13,519 7,862 1,559 9,000 9,000 - 304 Contractual Maint. &Repair- 18,254 15,753 13,667 21,800 18,800 Equipment&Vehicles 305 Contractual Mamt. &Repair- 5,772 16,322 6,847 8,500 7,300 Structures 306 Contractual Maint. &Repair- 15,727 13,956 14,159 21,700 18,700 - Other Improvements 307 Communications-Telephone/Alarms 1,981 1,216 2,290 1,500 1,500 309 Radio Contract 29 1,592 259 1,500 1,200 - 311 Legal Services 33 300 313 Towing 85 - 315 Heating Fuel - Gas 7,937 7,375 9,917 8,400 11,400 320 Electricity 111,392 122,064 140,700 122,000 126,000 321 Seal Coating 51,486 42,257 49,293 50,500 42,500 322 Striping 10,986 10,157 9,032 12,500 13,000 336 Equipment Rental 6,538 3,606 1,313 8,700 6,000 - 341 Disposal Charges 10,107 11,705 8,290 13,500 15,000 361 Construction Costs 49,488 40,863 45,000 45,000 _ 380 Garage -Labor&Burden 64,691 53,980 52,225 54,300 56,800 390 Other Contractual Services 7,203 1,728 920 5,000 5,500 401 Subscription-Membership 750 916 547 1,100 1,000 409 Taxes &Licenses 33 730 378 900 1,000 411 Fleet Insurance 5,610 5,375 7,557 6,800 8,000 - 412 General Liability Insurance 400 413 Property Insurance 2,464 3,122 3,970 3,600 3,800 _ 418 N.L.C. Liability Insurance 1,400 1,000 1,500 1,500 1,500 419 Insurance Deductible 7,657 1,127 455 Refunds &Reimbursements 100 - TOTAL $ 357,185 $ 381,974 $ 375,003 $ 414,100 $ 407,600 CAPITAL OUTLAY 520 Buildings & Structures $ 3,395 $ 1,209 $ - $ 37,700 $ - 540 Improvements - Other than Bldgs. 4,089 570 Office Equipment&Furnishings 4,140 527 3,000 - 580 Other Equipment 6,753 2,820 54,640 6,600 3,400 TOTAL $ 10,148 $ 12,258 $ 55,167 $ 47,300 $ 3,400 - PUBLIC WORKS TOTAL $ 1,533,977 $ 1,454,205 $ 1,535,957 $ 1,620,700 $ 1,572,900 I 88 DEPT 42100 - P.W. BUILDINGS FUND 101 — ACTIVITY: City Hall, Activity Center and Public Works Building Maintenance — ACTIVITY MANAGER: BUILDING AND EQUIPMENT SERVICES SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION The provision of proper public facility maintenance services to ensure that a neat and orderly environment may be provided for the transaction of public business. The physical maintenance of public facilities includes proper and preventative maintenance scheduling to maximize the expected life of public investments. PROCESS USED Public facilities are painted and repaired through a rotating maintenance scheduling system or when emergency -- conditions prevail. In addition, public facilities receive daily janitorial services and the servicing of mechanial equipment. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Provide cleaning and maintenance services for City Hall, Activity Center, Public Works Admin. buildings and — provide maintenance for CBD redevelopment, P.W. storage buildings and landfill building. 2. Have City personnel perform 95 percent of building repairs and preventable maintenance. — 3. Continue scheduled inspections of buildings and equipment to reduce down time and long term cost. 4. Complete A.D.A. modifications of all city buildings. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Square footage of buildings maintained 72,343 72,343 72,343 72,343 72,343 2. Square footage of buildings maintained- office type 25,847 25,847 25,847 25,847 25,847 3. Square footage of buildings maintained- storage/shop type 46,496 46,496 46,496 46,496 46,496 4. Man-hours spent on building repair and preventative maintenance 7,072 7,072 7,072 7,072 7,072 — 89 DEPT 42100 P.W. -BUILDINGS FUND 101 FINANCIAL SUMMARY — Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 16,789 $ 14,890 $ 13,468 $ 21,900 $ 22,300 SUPPLIES 5,213 2,920 3,717 3,800 4,000 _ OTHER SERVICES AND CHARGES 18,487 18,659 21,581 22,300 21,600 CAPITAL OUTLAY 1,209 TOTAL $ 40,489 $ 37,678 $ 38,766 $ 48,000 $ 47,900 REVENUE TOTAL $ $ $ $ $ NET COST(RETURN) $ 40,489 $ 37,678 $ 38,766 $ 48,000 $ 47,900 PERMANENT STAFFING Bldg. &Equip. Services Superintendent 0.05 0.05 0.05 0.05 0.05 Bldg. Maintenance Superintendent Bldg. Services Foreman 0.10 0.10 0.10 0.10 0.10 _ Maintenance 0.30 0.30 0.30 0.30 0.30 Administrative Support 0.05 0.05 0.05 0.05 0.05 TOTAL 0.50 0.50 0.50 0.50 0.50 SIGNIFICANT EXPENDITURES 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 90 /Mk no/ MOO OMB /Me /Eh ••••• MI/ mmlo Man MOM 4/0 /Oa AIM OM. /Oh DEPT 42100 P.W. - BUILDINGS FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 13,247 $ 12,084 $ 10,803 $ 17,300 $ 17,900 110 Overtime-Regular Employees 514 111 129 500 200 191 P.E.R.A. Contribution 617 546 490 800 800 192 F.I.C.A. Contribution 1,098 980 870 1,400 1,400 193 Hospitalization-Life Insurance 1,313 1,169 1,176 1,900 2,000 TOTAL $ 16,789 $ 14,890 $ 13,468 $ 21,900 $ 22,300 - SUPPLIES 200 Office Supplies $ - $ - $ 127 $ - $ - 201 Uniforms 358 479 202 General Supplies 3,113 1,313 2,188 2,500 2,500 204 Maint. -Equip. &Vehicle Parts 205 121 176 205 Maint. - Structures 1,537 1,486 747 1,300 1,500 TOTAL $ 5,213 $ 2,920 $ 3,717 $ 3,800 $ 4,000 OTHER SERVICES AND CHARGES 302 Travel, Conferences, Schools $ - $ - $ 32 $ - $ - 304 Contractual Maint. &Repair- 97 128 1,192 Equipment&Vehicles 305 Contractual Maint. &Repair- 2,047 2,258 2,016 6,000 3,300 Structures 307 Communications-Telephone/Alarms 1,388 720 1,001 1,000 1,000 315 Heating Fuel - Gas 5,279 5,071 6,693 5,400 7,400 320 Electricity 8,413 8,878 8,607 8,000 8,000 412 General Liability 200 413 Property Insurance 1,263 1,604 2,040 1,700 1,900 - TOTAL $ 18,487 $ 18,659 $ 21,581 $ 22,300 $ 21,600 CAPITAL OUTLAY 520 Buildings & Structures $ - $ 1,209 $ - $ - $ - I - DEPARTMENT TOTAL $ 40,489 $ 37,678 $ 38,766 $ 48,000 $ 47,900 91 DEPT 42110 P.W. - EQUIPMENT SERVICES FUND 101 ACTIVITY: Vehicle and Equipment Maintenance ACTIVITY MANAGER: BUILDING AND EQUIPMENT SERVICES SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION The maintenance and repair of all City vehicles and equipment for as safe and efficient operation as possible is the objective. Activity begins with normal maintenance and inspection and then work is scheduled, including tires, brakes, electrical, and whatever else is needed. All work except automatic transmissions and major overhaul is done at the City Garage. Change over all emergency equipment on police units when new cars are purchased. — PROCESS USED The City-owned equipment is scheduled for normal service by miles driven or hours of service. Repair work is done as priority indicates. 1. Fire 6. Parks 2. Police 7. Trees 3. Refuse 8. Engineering — 4. Streets 9. Buildings 5. Utilities 10. Administrative pool MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Provide preventative maintenance and repairs to all city equipment in order to maximize the lowest cost per mile per unit. 2. Coordinate with other departments in order to assure that equipment is available when needed. 3. Write specifications and purchase equipment as defined on Equipment Replacement Schedule. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Number of vehicles serviced 223 211 201 220 236 2. Number of repair requests 71 50 36 50 35 3. Number of emergency vehicle repairs 35 19 21 30 20 4. Number of vehicles converted or changed over 4 4 3 4 5 5. Number of pieces of equipment _ purchased 6 7 4 5 5 92 — DEPT 42110 P.W. -EQUIPMENT SERVICES FUND 101 FINANCIAL SUMMARY — Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 8,161 $ 22,937 $ 24,463 $ 19,400 $ 17,700 SUPPLIES 9,880 (1,829) 4,696 4,700 4,800 — OTHER SERVICES AND CHARGES 3,447 2,129 3,504 3,700 3,700 CAPITAL OUTLAYS 2,500 1,500 11,226 TOTAL $ 23,988 $ 24,737 $ 43,889 $ 27,800 $ 26,200 REVENUE TOTAL $ $ $ $ $ NET COST(RETURN) $ 23,988 $ 24,737 $ 43,889 $ 27,800 $ 26,200 PERMANENT STAFFING Equipment Services Superintendent 0.60 0.60 0.60 0.60 0.60 Maintenance 2.00 1.20 2.00 2.00 2.00 Administrative Support 0.15 0.05 _ 0.05 0.05 0.05 TOTAL 2.75 1.85 2.65 2.65 2.65 SIGNIFICANT EXPENDITURES 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted — Item Requested Proposed Proposed Budget None 93 DEPT 42110 P.W. - EQUIPMENT SERVICES FUND 101 - EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 89,993 $ 93,185 $ 95,816 $ 94,000 $ 96,400 110 Overtime-Regular Employees 1,335 158 396 1,000 1,000 120 Part-Time Employees 17 15 161 Mechanics Labor&Burden Credit (107,406) (96,154) (99,387) (103,300) (108,500) 169 SL Converted/LTD 1,084 1,115 1,154 1,200 1,400 191 P.E.R.A. Contribution 4,091 4,098 4,334 4,400 4,500 192 F.I.C.A. Contribution 7,261 7,337 7,708 7,300 7,400 193 Hospitalization- Life Insurance 6,271 7,253 8,391 8,300 9,000 195 Workers' Compensation Insurance 2,800 3,119 3,314 3,500 3,500 197 Deferred Compensation 2,732 2,809 2,722 3,000 3,000 TOTAL $ 8,161 $ 22,937 $ 24,463 $ 19,400 $ 17,700 SUPPLIES 200 Office Supplies $ 98 $ 2 $ 35 $ 100 $ 100 _ 201 Uniforms/Clothing 398 742 677 700 700 202 General Supplies 4,187 2,692 3,039 2,500 2,500 _ 203 Postage 10 100 100 204 Maint. -Equip. &Vehicle Parts 4,175 (6,340) 403 400 400 210 Motor Fuels and Lubricants 422 565 371 300 400 236 Tool Replacement 600 500 171 600 600 - TOTAL $ 9,880 $ (1,829) $ 4,696 $ 4,700 $ 4,800 94 - DEPT 42110 P.W. - EQUIPMENT SERVICES FUND 101 EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 _ OTHER SERVICES AND CHARGES 302 Travel, Conferences, Schools $ 1,445 $ 71 $ 789 $ 1,000 $ 1,000 303 Expert&Professional Services 197 100 200 200 304 Contractual Maint. &Repair- 50 17 100 100 Equipment&Vehicles 380 Garage- Labor&Burden 175 364 581 200 300 401 Subscription-Membership 28 12 18 100 100 409 Taxes and Licenses 12 245 241 300 200 411 Fleet Insurance 1,260 1,120 1,575 1,300 1,500 — 418 N.L.C. Liability Insurance 280 200 300 500 300 TOTAL $ 3,447 $ 2,129 $ 3,504 $ 3,700 $ 3,700 — CAPITAL OUTLAY 580 Other Equipment $ 2,500 $ 1,500 $ 11,226 $ - $ - DEPARTMENT TOTAL $ 23,988 $ 24,737 $ 43,889 $ 27,800 $ 26,200 95 DEPT 42120 P.W. - ADMINISTRATION FUND 101 — ACTIVITY: Public Works Administration — ACTIVITY MANAGER: PUBLIC WORKS DIRECTOR GENERAL ACTIVITY DESCRIPTION This activity provides administrative control and support for the following Public Works Department divisions: — Engineering Services; Building Services; Equipment Services; Parks and Forestry; Street and Traffic Services; Water and Sewer Utilities; Refuse Collection and Recycling. PROCESS USED The provision of administrative direction and control by the Public Works Director, reception and clerical support — for all divisions. Administration and control of monthly reports, equipment maintenance computerized reporting, service requests, Gopher State One-Call and budget preparation. Processing of all memos, letters and reports for Public Works. — MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Continue update of Public Works information management systems. 2. Implement confined space entry, lockout/tagout and other safety related training. Further develop computerization — tracking of training records of all P.W. employees. 3. Develop centralized computer system for pavement management program, water and sewer monitoring and alarm — system, traffic sign inventory, and other related P.W. functions. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Number of monthly finance reports 36 36 36 36 36 2. Hours of administrative coordination 300 180 180 180 180 3. Hours of clerical/data entry support 780 500 500 500 500 4. Hours of reception support 2,800 2,800 2,800 2,800 2,800 — 5. Number of council reports 39 38 42 40 40 6. Hours of budget assembly/coordination 140 140 140 140 140 7. Gopher State One-Calls 829 1,131 1,341 1,176 1,236 8. Council/Park Board/Z&P meetings 86 86 86 86 86 9. Purchase orders issued 154 133 92 130 110 96 — DEPT 42120 P.W. - ADMINISTRATION FUND 101 FINANCIAL SUMMARY _ Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 93,823 $ 102,771 $ 109,562 $ 107,200 $ 103,900 SUPPLIES 3,131 3,334 1,302 3,000 2,600 OTHER SERVICES AND CHARGES 14,524 11,471 8,724 11,900 11,400 CAPITAL OUTLAYS 700 2,000 TOTAL $ 111,478 $ 118,276 $ 119,588 $ 124,100 $ 117,900 REVENUE Administrative Fees $ 89,250 $ 94,290 $ 111,930 $ 116,500 $ 121,200 TOTAL $ 89,250 $ 94,290 $ 111,930 $ 116,500 $ 121,200 NET COST(RETURN) $ 22,228 $ 23,986 $ 7,658 $ 7,600 $ (3,300) PERMANENT STAFFING Public Works Director 1.00 1.00 1.00 1.00 1.00 Administrative Support 0.20 0.20 0.20 0.20 0.20 TOTAL 1.20 1.20 1.20 1.20 1.20 SIGNIFICANT EXPENDITURES Travel, Conferences, Schools - $5,500 Expert&Professional Services - $2,800 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 97 H DEPT 42120 P.W. - ADMINISTRATION FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 73,960 $ 80,719 $ 86,067 $ 82,700 $ 81,800 110 Overtime-Regular Employees 234 75 - 169 SL Converted/LTD 760 940 1,009 1,000 1,200 191 P.E.R.A. Contribution 3,324 3,463 3,620 3,800 3,800 _ 192 F.I.C.A. Contribution 5,721 5,939 6,178 6,100 6,100 193 Hospitalization-Life Insurance 5,104 8,171 9,138 9,700 6,100 195 Workers'Compensation Insurance 2,751 2,015 2,190 2,300 2,300 - 197 Deferred Compensation 1,969 1,449 1,360 1,600 2,600 TOTAL $ 93,823 $ 102,771 $ 109,562 $ 107,200 $ 103,900 SUPPLIES - 200 Office Supplies $ 2,125 $ 1,736 $ 1,271 $ 1,600 $ 1,600 201 Uniforms/Clothing (278) 839 (486) 202 General Supplies 752 489 283 1,000 700 203 Postage 216 270 234 400 300 - 204 Maint. - Equip. &Vehicle Parts 316 TOTAL $ 3,131 $ 3,334 $ 1,302 $ 3,000 $ 2,600 _ OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 1,552 $ 693 $ 494 $ 1,000 $ 500 302 Travel, Conferences, Schools 4,472 4,831 3,635 5,000 5,500 - 303 Expert&Professional Services 7,169 2,239 1,491 2,800 2,800 304 Contractual Maint. & Repair- 178 503 986 700 700 Equipment&Vehicles - 306 Contractual Mamt. &Repair- 84 Other Improvements 307 Communications-Telephone/Alarms 593 496 1,274 500 500 _ 309 Radio Contract 1,338 225 1,000 700 311 Legal Services 33 401 Subscription- Membership 279 481 286 500 400 - 409 Taxes &Licenses 1 23 100 418 N.L.C. Liability Insurance 280 200 300 300 300 - 419 Insurance Deductible 583 TOTAL $ 14,524 $ 11,471 $ 8,724 $ 11,900 $ 11,400 CAPITAL OUTLAY 570 Office Equipment& Furnishings $ - $ 700 $ - $ 2,000 $ - - DEPARTMENT TOTAL $ 111,478 $ 118,276 $ 119,588 $ 124,100 $ 117,900 98 DEPT 42125 P.W. -ENGINEERING FUND 101 ACTIVITY: Engineering Services — ACTIVITY MANAGER: ENGINEERING SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION This activity provides engineering services for all activities of the City. — PROCESS USED The provision of drafting, surveying, layout, design, and other engineering services to other City activities is included, as well as maintenance and updating of base maps, as-builts, and other miscellaneous map updating projects. This activity also provides primary liason to consultants involved with construction projects. — MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Update records retrieval system. 2. Coordinate Pavement Management Program with Engineering Department. — 3. Develop standardized engineering report forms. 4. Develop standardized plates and drawings. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Number of engineering reports 76 61 72 70 70 — 2. Number of traffic counts for State-aid streets 90 31 64 25 80 3. GIS mapping requests (manhours) — 4. Dollar amount of construction supported/coordinated (millions) 5.8 2.9 2.8 4.6 1.5 5. Site development and storm — drainage reviewals 10 18 13 20 15 6. Traffic studies 8 6 5 10 10 7. Utility permits (NSP, US West, Minnegasco) 490 239 113 300 150 8. Sidewalk snow removal inspections (feet) 27,000 27,000 27,000 27,000 27,000 9. Permit requests (driveway, sidewalk, grading) 7 20 14 30 30 10. Sidewalk repair inspections per zone(feet) 36,000 36,000 36,000 36,000 99 DEPT 42125 P.W. - ENGINEERING FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 - EXPENDITURES PERSONAL SERVICES $ 94,839 $ 89,677 $ 92,437 $ 99,000 $ 102,600 SUPPLIES 2,845 2,818 2,486 3,500 3,500 OTHER SERVICES AND CHARGES 16,954 10,994 4,597 14,000 14,000 CAPITAL OUTLAYS 4,140 527 1,000 TOTAL $ 114,638 $ 107,629 $ 100,047 $ 117,500 $ 120,100 - REVENUE County Grant $ - $ 15,000 $ 4,388 $ 5,200 $ 5200 Construction Administration 9,524 1,855 17,790 12,000 11,100 - TOTAL $ 9,524 $ 16,855 $ 22,178 $ 17,200 $ 16,300 NET COST(RETURN) $ 105,114 $ 90,774 $ 77,869 $ 100,300 $ 103,800 PERMANENT STAFFING Engineering Superintendent 0.50 0.70 0.50 0.50 0.50 Technicians 0.90 1.10 0.90 0.90 0.90 - Part-Time 0.25 0.25 0.25 0.25 Administrative Support 0.25 0.40 0.25 0.25 0.25 TOTAL 1.65 2.45 1.90 1.90 1.90 SIGNIFICANT EXPENDITURES Travel, Conferences, Schools -$2,700 Professional Services -$6,000 - Contractual Maint. &Repair- $3,000 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted - Item Requested Proposed Proposed Budget None 1 100 dl=la MIN MEM MIR 0=111 =Mt 4=.IM SEND MN. MM. DEPT 42125 P.W. - ENGINEERING FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 74,026 $ 69,815 $ 72,866 $ 77,500 $ 80,000 110 Overtime-Regular Employees 199 1,336 607 2,000 2,000 169 SL Converted/LTD 1,154 1,166 1,265 1,300 1,500 191 P.E.R.A. Contribution 3,422 3,112 3,325 3,400 3,500 192 F.I.C.A. Contribution 5,992 5,438 5,811 6,000 6,200 193 Hospitalization-Life Insurance 5,397 4,948 4,670 4,900 5,200 195 Workers' Compensation Insurance 1,893 965 1,144 1,100 1,200 - 197 Deferred Compensation 2,756 2,897 2,749 2,800 3,000 TOTAL $ 94,839 $ 89,677 $ 92,437 $ 99,000 $ 102,600 SUPPLIES 200 Office Supplies $ 1,408 $ 1,259 $ 1,045 $ 1,100 $ 1,100 201 Uniforms/Clothing 245 300 300 - 202 General Supplies 586 586 420 900 900 203 Postage 259 252 128 200 200 204 Maint. -Equip. &Vehicle Parts 210 327 216 500 500 210 Motor Fuels and Lubricants 382 394 432 500 500 TOTAL $ 2,845 $ 2,818 $ 2,486 $ 3,500 $ 3,500 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 878 $ 685 $ 444 $ 500 $ 500 302 Travel, Conferences, Schools 2,635 2,118 2,063 2,700 2,700 303 Expert&Professional Services 5,937 5,523 83 6,000 6,000 304 Contractual Maint. &Repair- 5,639 806 959 3,000 3,000 Equipment&Vehicles 29 142 200 200 - 309 Radio Contract 380 Garage- Labor&Burden 297 648 189 600 500 _ 390 Other Contractual Services 810 401 Subscription- Membership 65 170 70 200 200 409 Taxes & Licenses 27 32 100 100 411 Fleet Insurance 384 325 457 400 500 418 N.L.C. Liability Insurance 280 200 300 300 300 - 419 Insurance Deductible 350 TOTAL $ 16,954 $ 10,994 $ 4,597 $ 14,000 $ 14,000 CAPITAL OUTLAY 570 Office Equipment&Furnishings $ - $ 4,140 $ 527 $ 1,000 $ - DEPARTMENT TOTAL $ 114,638 $ 107,629 $ 100,047 $ 117,500 $ 120,100 101 DEPT 42130 P.W. - STREETS & ALLEYS FUND 101 ACTIVITY: Street, Alley and Parking Lot Maintenance ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Maintenance of 55 miles of streets, 30 miles of alleys and 9 parking lots (including parking ramp) within the City for convenient day-to-day use, and to prevent deterioration. Maintenance includes activities such as patching, seal coating and curb repair. PROCESS USED City streets, alleys and parking lots are maintained on a systematic basis each year. Major maintenance is — scheduled on a 6 year, maintenance district rotation basis. Routine patching is accomplished throughout the city during the summer season. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Maintain streets (55 miles), alleys (30 miles) and parking lots (10) in a safe condition. _ 2. Preparation of seal coat areas, including parking lots and approximately 10 miles of streets. 3. Defective concrete repair in seal coat areas and throughout the city as determined by need or the Pavement Management Program. 4. Overlay street, roadways and alleys outside of seal coat area as determined by needs or Pavement Management Program. 5. Storm sewer drainage related maintenance. 6. Civic event assistance. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 — 1. Miles of streets prepared for seal coat 10 10 10 10 10 2. Tons of patching material 450 450 475 475 475 — 3. Civic event support(manhours) 130 130 130 130 130 102 DEPT 42130 P.W. - STREETS &ALLEYS FUND 101 FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 180,524 $ 125,933 $ 149,391 $ 157,300 $ 142,800 SUPPLIES 98,950 52,236 54,032 55,800 55,800 OTHER SERVICES AND CHARGES 118,592 47,581 42,043 58,000 55,600 - CAPITAL OUTLAYS 2,100 620 2,000 TOTAL $ 400,166 $ 226,370 $ 245,466 $ 273,100 $ 254,200 REVENUE State Aid $ 14,010 $ 14,010 $ 14,010 $ 14,000 $ 14,000 Equipment Use 1,970 1,666 1,300 1,600 Current Service 2,421 4,315 1,017 2,000 2,000 - TOTAL $ 16,431 $ 20,295 $ 16,693 $ 17,300 $ 17,600 NET COST(RETURN) $ 383,735 $ 206,075 $ 228,773 $ 255,800 $ 236,600 PERMANENT STAFFING - Street& Sanitation Superintendent 0.25 0.25 0.25 0.25 0.25 Street Maintenance 2.00 2.00 2.00 2.00 2.00 Part-Time Maintenance 0.20 0.20 0.20 0.20 0.20 Administrative Support 0.05 0.05 0.05 0.05 0.05 TOTAL 2.50 2.50 2.50 2.50 2.50 - SIGNIFICANT EXPENDITURES Personal Services- $142,800 Maint. Equipment Vehicle Parts -$23,000 Motor Fuels &Lubricants - $17,000 Street Maint. Materials -$10,000 Contractual Maint. &Repair Vehicles - $10,000 - Garage Labor&Burden- $31,000 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 103 DEPT 42130 P.W. - STREETS & ALLEYS FUND 101 - EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES - 100 Regular Employees $ 131,806 $ 92,727 $ 110,090 $ 115,200 $ 104,900 110 Overtime-Regular Employees 1,317 465 1,138 120 Part-Time Employees 1,887 839 2,404 1,300 169 SL Converted/LTD 1,999 1,978 1,829 2,000 2,000 191 P.E.R.A. Contribution 5,955 4,160 4,910 5,500 5,000 192 F.I.C.A. Contribution 10,370 7,214 8,612 9,300 7,900 193 Hospitalization-Life Insurance 11,329 8,715 11,104 11,700 10,300 195 Workers' Compensation Insurance 8,817 4,331 4,915 4,700 5,200 196 Unemployment Compensation 322 197 Deferred Compensation 7,044 5,504 4,067 7,600 7,500 TOTAL $ 180,524 $ 125,933 $ 149,391 $ 157,300 $ 142,800 SUPPLIES 201 Uniforms $ 1,830 $ 1,702 $ 1,395 $ 1,700 $ 1,700 - 202 General Supplies 3,510 2,514 2,936 2,900 2,900 204 Maint. - Equip. &Vehicle Parts 34,844 25,204 27,086 23,000 23,000 - 210 Motor Fuels and Lubricants 22,200 11,494 13,253 17,000 17,000 220 Street Maint. Material 36,406 10,499 8,824 10,000 10,000 - 221 Sand/Gravel 823 538 1,000 1,000 235 Personal Safety Equipment 160 200 200 - TOTAL $ 98,950 $ 52,236 $ 54,032 $ 55,800 $ 55,800 104 DEPT 42130 P.W. - STREETS & ALLEYS FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 302 Travel, Conferences, Schools $ 425 $ 662 $ 757 $ 2,000 $ 2,000 303 Expert&Professional Services 303 304 Contractual Maint. &Repair- 8,593 8,372 4,302 13,000 10,000 Equipment&Vehicles - 306 Contractual Maint. &Repair- 9,486 1,825 595 3,000 3,000 Other Improvements 309 Radio Contract 112 34 300 300 - 321 Seal Coating 49,990 336 Equipment Rental 1,683 278 1,600 1,600 - 341 Disposal Charges 58 1,169 3,000 3,000 380 Garage-Labor and Burden 40,500 32,960 30,409 31,000 31,000 - 401 Subscription-Membership 105 120 100 100 409 Taxes &Licenses 202 200 300 - 411 Fleet Insurance 2,708 2,200 3,093 2,500 3,000 413 Property Insurance 690 870 1,106 1,000 1,000 - 418 N.L.C. Liability Insurance 280 200 300 300 300 419 Insurance Deductible 3,729 455 Refunds &Reimbursements 100 TOTAL $ 118,592 $ 47,581 $ 42,043 $ 58,000 $ 55,600 CAPITAL OUTLAY 580 Other Equipment $ 2,100 $ 620 $ - $ 2,000 $ - DEPARTMENT TOTAL $ 400,166 $ 226,370 $ 245,466 $ 273,100 $ 254,200 105 DEPT 42140 P.W. - SNOW&ICE REMOVAL FUND 101 — ACTIVITY: Snow and Ice Control — ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Maintenance of 55 miles of streets, 30 miles of alleys and 9 parking lots (including parking ramp) within the City for convenient day-to-day use, and to prevent deterioration. Maintenance is specifically oriented to the removal of snow and ice. PROCESS USED City streets, alleys and parking lots (including parking ramp) are cleared of snow on a systematic basis as soon as it is practical after a snow event(minimum of 2" snowfall). MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 — 1. Complete plowing/sanding of all City streets (55 Miles), alleys(30 miles)and parking lots (10), within 12 hours. 2. Removal of snow throughout designated downtown areas, parking lots and parking ramp in an expedient manner. 3. Minimize complaints by removals and sanding as needed for safety. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Number of snowfalls • 28 25 25 25 25 — 2. Number of times crews deployed 15 13 18 20 20 3. Number of inches of snowfall 70 62 52 54 54 4. Number of manhours spent plowing/ — sanding 5,200 5,100 5,500 5,500 5,500 5. Number of tons abrasives applied 800 1,100 1,200 1,500 1,500 106 DEPT 42140 P.W. - SNOW & ICE REMOVAL FUND 101 FINANCIAL SUMMARY _ Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 91,001 $ 27,738 $ 49,167 $ 35,500 $ 55,100 SUPPLIES 10,840 10,864 12,089 11,000 11,000 OTHER SERVICES AND CHARGES 10,887 4,081 5,700 4,500 TOTAL $ 112,728 $ 42,683 $ 61,256 $ 52,200 $ 70,600 REVENUE TOTAL $ $ $ $ $ — NET COST(RETURN) $ 112,728 $ 42,683 $ 61,256 $ 52,200 $ 70,600 — PERMANENT STAFFING Street&Sanitation Superintendent 0.10 0.10 0.10 0.10 0.10 Maintenance 2.00 2.00 2.00 2.00 2.00 Administrative Support 0.05 0.05 0.05 0.05 0.05 TOTAL 2.15 2.15 2.15 2.15 2.15 SIGNIFICANT EXPENDITURES Equipment Rental - $1,000 Chemicals - $6,800 — Sand-$4,200 Contractual Maint. &Repair- $3,500 Personal Services -$55,100 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 107 MM• .1111 IMMO AMES 411MMA. 1MMI MN. MIMS mima, ••••• •••• ••••• IMMO. DEPT 42140 P.W. - SNOW&ICE REMOVAL FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 53,553 $ 18,560 $ 34,650 $ 24,200 $ 36,000 110 Overtime-Regular Employees 18,793 3,640 4,455 4,000 8,000 120 Part Time Employees 240 5 191 P.E.R.A. Contribution 3,241 991 1,752 1,200 1,900 192 F.I.C.A. Contribution 5,597 1,704 2,956 2,200 3,400 - 193 Hospitalization-Life Insurance 5,491 1,850 3,623 2,400 4,000 195 Workers' Compensation Insurance 4,086 988 1,731 1,500 1,800 TOTAL $ 91,001 $ 27,738 $ 49,167 $ 35,500 $ 55,100 SUPPLIES - 221 Sand/Gravel $ 3,621 $ 3,867 $ 4,187 $ 4,200 $ 4,200 230 Chemicals 7,219 6,997 7,902 6,800 6,800 TOTAL $ 10,840 $ 10,864 $ 12,089 $ 11,000 $ 11,000 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 214 $ - $ - $ - $ - 336 Equipment Rental 3,083 3,500 2,700 1,000 390 Other Contractual Services 5,740 581 3,000 3,500 419 Insurance Deductible 1,850 - TOTAL $ 10,887 $ 4,081 $ - $ 5,700 $ 4,500 - DEPARTMENT TOTAL $ 112,728 $ 42,683 $ 61,256 $ 52,200 $ 70,600 108 DEPT 42150 P.W. - SEAL COAT ZONE FUND 101 — ACTIVITY: Seal Coating Maintenance ACTIVITY MANAGER: STREET AND SANITATION SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Yearly maintenance of approximately 10 miles of streets and parking lots. This maintenance provides for — longevity of streets. PROCESS USED — City streets, alleys and parking lots are patched and overlayed to remove void areas prior to seal coating. The seal coating process involves the application of oil and seal coat rock. — MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Preparation of designated seal coat areas as determined by need and Pavement Management Program. 2. Upgrading and replacement of asphalt and concrete curbing, including storm water drainage in seal coat areas. — Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 — 1. Miles of street seal coated 10 10 10 10 2. Patching/paving materials (tons) 1,500 1,500 1,500 1,500 3. Curb/gutter repairs/replacement(feet) 1,200 1,100 900 900 109 DEPT 42150 P.W. - SEAL COAT ZONE FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ $ 21,378 $ 12,403 $ 25,200 $ 24,300 SUPPLIES 35,927 29,748 45,500 40,400 OTHER SERVICES AND CHARGES 46,489 45,914 58,600 47,600 TOTAL $ $ 103,794 $ 88,065 $ 129,300 $ 112,300 REVENUE TOTAL $ $ $ $ $ NET COST(RETURN) $ $ 103,794 $ 88,065 $ 129,300 $ 112,300 PERMANENT STAFFING Engineering Superintendent 0.05 0.05 0.05 0.05 Engineering Tech. 0.05 0.05 0.05 0.05 Street&Sanitation Superintendent 0.05 0.05 0.05 0.05 Maintenance 1.50 1.50 1.50 1.50 Admin. Support 0.05 0.05 0.05 0.05 Part-Time 0.20 0.20 0.20 0.20 TOTAL 1.90 1.90 1.90 1.90 SIGNIFICANT EXPENDITURES Personal Services - $24,300 Street Maint. Materials -$25,000 Sand/Gravel - $15,000 Contractual Maint. &Repair- $6,000 Seal Coating- $40,000 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 110 ira. sm. AWN% MEM. AMIN MINN ••••1 1=M11 •MIlb •••11 •••• MEM dm. MEM. M.0 DEPT 42150 P.W. - SEAL COAT ZONE FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ $ 15,732 $ 8,652 $ 16,400 $ 16,400 110 Overtime-Regular Employees 45 12 300 300 120 Part-Time Employees 1,598 1,465 3,000 3,000 191 P.E.R.A. Contribution 707 388 700 700 192 F.I.C.A. Contribution 1,330 776 1,500 1,500 193 Hospitalization-Life Insurance 1,396 588 1,700 1,800 195 Workers' Compensation Insurance 570 522 1,600 _600 TOTAL $ $ 21,378 $ 12,403 $ 25,200 $ 24,300 SUPPLIES - 202 General Supplies $ $ 349 $ 436 $ 500 $ 400 220 Street Maint. Material 25,029 18,541 25,000 25,000 - 221 Sand/Gravel 10,549 10,771 20,000 15,000 TOTAL $ $ 35,927 $ 29,748 $ 45,500 $ 40,400 OTHER SERVICES AND CHARGES 306 Contractual Maint. &Repair- $ $ 6,305 $ 5,204 $ 9,000 $ 6,000 - Other Improvements 313 Towing 85 321 Seal Coating 40,184 39,643 48,000 40,000 336 Equipment Rental 982 1,600 1,600 TOTAL $ $ 46,489 $ 45,914 $ 58,600 $ 47,600 DEPARTMENT TOTAL $ $ 103,794 $ 88,065 $ 129,300 $ 112,300 111 DEPT 42155 P.W. - SIDEWALK REPAIR FUND 101 ACTIVITY: Sidewalk/Trail Maintenance/Inspection ACTIVITY MANAGER: STREET AND SANITATION SUPERINTENDENT ENGINEERING SUPERINTENDENT — GENERAL ACTIVITY DESCRIPTION Yearly maintenance of approximately 7 miles of sidewalks and 3/4 mile of trails. This maintenance provides for pedestrian safety. PROCESS USED City sidewalks and trails are inspected and documented for replacement or repair. Repairs consist of concrete panel — replacement, caulking and/or bituminous patching. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 — 1. Inspect and repair all defective sidewalks and trails in Maintenance District 4. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Miles of sidewalks inspected 7 7 7 7 2. Patching(sq. ft.) 50 3. Caulking materials (lin. ft.) 50 50 4. Concrete panel repair/replacement(sq. ft.) 13,500 12,000 12,000 13,500 5. Miles of bituminous trails inspected 1 1 1 1 6. Bituminous patching materials (tons) 50 50 150 50 — 112 DEPT 42155 P.W. - SIDEWALK REPAIR FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ $ 2,964 $ 7,393 $ 7,600 $ 7,400 SUPPLIES 1,053 749 600 300 _ OTHER SERVICES AND CHARGES 49,709 41,598 45,900 45,600 TOTAL $ $ 53,726 $ 49,740 $ 54,100 $ 53,300 REVENUE TOTAL $ $ $ $ $ NET COST(RETURN) $ $ 53,726 $ 49,740 $ 54,100 $ 53,300 PERMANENT STAFFING Engineering Superintendent 0.05 0.05 0.05 0.05 +" Engineering Tech. 0.10 0.10 0.10 0.10 Street&Sanitation Superintendent 0.05 0.05 0.05 0.05 Maintenance 0.10 0.10 0.10 0.10 Admin. Support 0.05 0.05 0.05 0.05 TOTAL 0.35 0.35 0.35 0.35 SIGNIFICANT EXPENDITURES City Project Contracts - $45,000 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 113 • ••••11 • ••••11 .1 •1 ai•MI .1.1•111. OM% 411••11 . 111 DEPT 42155 P.W. - SIDEWALK REPAIR FUND 101 EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ $ 2,568 $ 5,601 $ 5,800 $ 5,900 110 Overtime-Regular Employees 55 120 Part-Time Employees 323 191 P.E.R.A. Contribution 115 254 300 300 192 F.I.C.A. Contribution 197 454 400 400 193 Hospitalization -Life Insurance 414 600 500 195 Workers' Compensation Insurance 84 292 500 300 TOTAL $ $ 2,964 $ 7,393 $ 7,600 $ 7,400 SUPPLIES — 202 General Supplies $ $ 867 $ 137 $ 500 $ 200 203 Postage 186 22 100 100 — 220 Street Maintenance Material 590 TOTAL $ $ 1,053 $ 749 $ 600 $ 300 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ $ 221 $ 72 $ 100 $ 100 306 Contractual Maint. &Repair- 663 Other Improvements 311 Legal Services 300 336 Equipment Rental 500 500 361 Construction Costs 49,488 40,863 45,000 45,000 — TOTAL $ $ 49,709 $ 41,598 $ 45,900 $ 45,600 — DEPARTMENT TOTAL $ $ 53,726 $ 49,740 $ 54,100 $ 53,300 114 DEPT 42160 P.W. -TRAFFIC SIGNS & SIGNALS FUND 101 ACTIVITY: Traffic Signal and Sign Maintenance — ACTIVITY MANAGER: STREET AND SANITATION SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Traffic signals, signs and street markings are maintained within this activity. — PROCESS USED Traffic Signals -Existing traffic signals are maintained by the City, by Hennepin County or by the Minnesota Department of Transportation. — MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Prepare work orders and follow up completion on work load for maintenance of existing system. — 2. Maintain the high standards for signing and traffic controls. 3. Coordination and completion of both construction and domestic projects. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Number of traffic signals for — which energy is provided 22 22 22 22 22 2. Number of traffic signals maintained by City 10 10 10 10 10 — 3. Number of City owned street signs 5,000 5,200 5,200 5,250 5,300 4. Number of City owned signs, repaired/replaced 340 350 350 350 350 — 5. Civic event support(manhours) 320 350 350 350 350 6. Number of Gopher State One-Call utility locates 121 105 78 125 150 — 115 DEPT 42160 P.W. -TRAFFIC SIGNS &SIGNALS FUND 101 FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 _ EXPENDITURES PERSONAL SERVICES $ 48,249 $ 58,752 $ 52,179 $ 60,500 $ 60,700 SUPPLIES 11,741 10,641 12,481 16,300 16,300 OTHER SERVICES AND CHARGES 32,405 39,025 41,529 42,300 42,800 CAPITAL OUTLAYS 1,159 4,590 2,600 2,000 TOTAL $ 93,554 $ 108,418 $ 110,779 $ 121,700 $ 121,800 REVENUE TOTAL $ $ $ $ $ NET COST (RETURN) $ 93,554 $ 108,418 $ 110,779 $ 121,700 $ 121,800 PERMANENT STAFFING - Street&Sanitation Superintendent 0.05 0.05 0.05 0.05 0.05 Part-Time 0.05 0.10 0.10 0.10 0.10 Maintenance 1.00 1.00 1.00 1.00 1.00 - Administrative Support 0.05 0.05 0.05 0.05 0.05 TOTAL 1.15 1.20 1.20 1.20 1.20 SIGNIFICANT EXPENDITURES - Personal Services-$60,700 General Supplies -$4,000 Sign Supplies-$6,800 - Electricity- $25,000 Striping-$12,500 1995 CAPITAL OUTLAY DETAIL - Dept. Manager Adopted Item Requested Proposed Proposed Budget - Trailer for Striper/Layouts/Paint $ 2,000 $ 2,000 116 DEPT 42160 P.W. -TRAFFIC SIGNS &SIGNALS FUND 101 - EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 34,872 $ 41,880 $ 37,247 $ 43,500 $ 43,500 110 Overtime-Regular Employees 1,479 2,821 940 4,000 4,000 120 Part-Time Employees 524 1,323 2,527 - 169 SL Converted/LTD 338 340 350 400 400 191 P.E.R.A. Contribution 1,629 1,985 1,683 2,100 2,100 192 F.I.C.A. Contribution 2,900 3,547 3,108 3,700 3,700 193 Hospitalization - Life Insurance 2,708 3,392 3,091 4,500 4,900 - 195 Workers' Compensation Insurance 2,421 2,061 1,867 2,300 2,100 197 Deferred Compensation 1,378 1,403 1,366 - TOTAL $ 48,249 $ 58,752 $ 52,179 $ 60,500 $ 60,700 SUPPLIES - 201 Uniforms/Clothing $ 51 $ 188 $ 149 $ 200 $ 200 202 General Supplies 3,650 1,703 3,433 4,000 4,000 - 204 Maint. - Equip. &Vehicle Parts 737 980 436 1,300 1,300 210 Motor Fuels and Lubricants 910 797 837 1,000 1,000 - 223 Sign Supplies 5,435 5,595 6,254 6,800 6,800 224 Mall Maintenance 478 564 953 2,000 2,000 - 226 Signal Supplies 480 814 419 1,000 1,000 TOTAL_ $ 11,741 $ 10,641 $ 12,481 $ 16,300 $ 16,300 - 117 DEPT 42160 P.W. -TRAFFIC SIGNS & SIGNALS FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 302 Travel, Conferences, Schools $ 405 $ 228 $ 499 $ 600 $ 600 _ 304 Contractual Maint. &Repair- 1,320 377 30 1,500 1,500 Equipment&Vehicles 306 Contractual Maint. &Repair- 159 200 200 Other Improvements 320 Electricity 17,460 26,624 29,657 25,000 25,000 322 Striping 10,879 10,057 9,032 12,000 12,500 - 336 Equipment Rental (40) 100 100 341 Disposal Charges 114 - 380 Garage- Labor&Burden 2,093 1,539 877 1,500 1,500 390 Other Contractual Services 920 1,000 1,000 - 401 Subscription-Membership 45 411 Fleet Insurance 203 200 281 400 400 TOTAL $ 32,405 $ 39,025 $ 41,529 $ 42,300 $ 42,800 CAPITAL OUTLAY 580 Other Equipment $ 1,159 $ - $ 4,590 $ 2,600 $ 2,000 - DEPARTMENT TOTAL $ 93,554 $ 108,418 $ 110,779 $ 121,700 $ 121,800 118 DEPT 42170 P.W. - STREET LIGHTING FUND 101 ACTIVITY: Streetlights — ACTIVITY MANAGER: STREET AND SANITATION SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Streetlights are provided for the safety of pedestrians and vehicular traffic at intersections and other locations — throughout the City. PROCESS USED — Streetlights -Existing streetlights are maintained by either the power company or the City depending upon owner- ship. The City currently performs most maintenance on City-owned lights. Streetlight complaints or repair requests are taken and referred to the proper agency for action. New streetlights may be requested for existing streets. Such requests are evaluated by Engineering and installed and maintained, when warranted. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 — 1. Process and repair requests for NSP and City owned streetlights. 2. Process new streetlight installations as per Council directive. 3. Relamping/cleaning of signal lights and streetlights. — 4. Overall maintenance of City owned electrical lighting system. 5. Maintenance of City owned light standards on scheduled basis. Actual Actual Actual Budget Budget -.. SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Number of City maintained streetlights 727 727 775 775 775 _ 2. Number of repair requests received and referred 110 100 100 100 100 3. Number of specially requested streetlights 2 2 2 2 4. Number of streetlights for which energy is provided 1,084 1,084 1,132 1,150 1,150 — 5. Number of underground locate requests/marked 750/225 700/200 750/200 750/250 800/250 6. Number of repairs by order by outside contractor 1 3 2 2 2 119 DEPT 42170 P.W. - STREET LIGHTING FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 _ EXPENDITURES PERSONAL SERVICES $ 8,591 $ 6,748 $ 7,969 $ 9,200 $ 9,400 SUPPLIES 4,206 3,998 1,080 5,000 5,000 _ OTHER SERVICES AND CHARGES 82,663 83,103 98,447 89,500 91,500 TOTAL $ 95,460 $ 93,849 $ 107,496 $ 103,700 $ 105,900 REVENUE TOTAL $ $ $ $ $ NET COST(RETURN) $ 95,460 $ 93,849 $ 107,496 $ 103,700 $ 105,900 PERMANENT STAFFING Street Superintendent 0.05 0.05 0.05 0.05 0.05 Maintenance 0.50 0.50 0.50 0.50 0.50 Part-Time 0.05 0.05 0.05 0.05 0.05 TOTAL 0.60 0.60 0.60 0.60 0.60 SIGNIFICANT EXPENDITURES Personal Services -$9,400 Street Lighting Supplies - $5,000 Contractual Maint. &Repair- Other Improvements -$9,500 Electricity- $82,000 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 120 •••• sm. ••••• 011•6 •1•11 imma =No AMMII 4111•• NM/ DEPT 42170 P.W. - STREET LIGHTING FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 6,555 $ 5,426 $ 6,430 $ 5,500 $ 5,500 110 Overtime-Regular Employees 273 16 112 120 Part-Time Employees 39 60 2,000 2,000 191 P.E.R.A. Contribution 306 244 293 200 200 192 F.I.C.A. Contribution 545 421 515 600 600 193 Hospitalization-Life Insurance 430 415 268 500 700 195 Workers' Compensation Insurance 443 226 291 400 400 TOTAL $ 8,591 $ 6,748 $ 7,969 $ 9,200 $ 9,400 SUPPLIES 223 Sign Supplies $ (168) $ - $ - $ - $ - 225 Street Lighting Supplies 4,374 3,998 1,080 5,000 5,000 TOTAL $ 4,206 $ 3,998 $ 1,080 $ 5,000 $ 5,000 OTHER SERVICES AND CHARGES 306 Contractual Maint. &Repair- $ 6,241 $ 5,794 $ 7,538 $ 9,500 $ 9,500 Other Improvements 320 Electricity 76,422 77,309 90,909 80,000 82,000 TOTAL $ 82,663 $ 83,103 $ 98,447 $ 89,500 $ 91,500 DEPARTMENT TOTAL $ 95,460 $ 93,849 $ 107,496 $ 103,700 $ 105,900 121 DEPT 42240 P.W. - STREET CLEANING FUND 101 — ACTIVITY: Street Cleaning — ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Streets, alleys and parking lots are swept to keep dirt and debris from entering the storm sewer system. — PROCESS USED City streets, alleys and parking lots are swept on a systematic basis each year. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 — 1. Sweep streets (55 miles), alleys (30 miles) and parking lots (9). 2. Sweep up excess rock in seal coat area. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Sweeper miles (curb miles) 450 450 455 475 475 — 122 DEPT 42240 P.W. - STREET CLEANING FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 42,242 $ 32,591 $ 29,081 $ 34,800 $ 34,700 SUPPLIES 22 880 4,000 4,000 OTHER SERVICES AND CHARGES 4,000 4,000 TOTAL $ 42,242 $ 32,613 $ 29,961 $ 42,800 $ 42,700 REVENUE TOTAL $ $ $ $ $ — NET COST(RETURN) $ 42,242 $ 32,613 $ 29,961 $ 42,800 $ 42,700 PERMANENT STAFFING Street Superintendent 0.05 0.05 0.05 0.05 0.05 Sweeping Maintenance 0.50 0.50 0.50 0.50 0.50 Part-Time 0.10 0.10 0.10 0.10 0.10 TOTAL 0.65 0.65 0.65 0.65 0.65 SIGNIFICANT EXPENDITURES 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 123 Mon DEPT 42240 P.W. - STREET CLEANING FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 33,409 $ 26,255 $ 22,640 $ 26,800 $ 26,800 110 Overtime-Regular Employees 199 423 198 500 500 120 Part-Time Employees 476 36 278 191 P.E.R.A. Contribution 1,505 1,195 1,023 1,200 1,200 192 F.I.C.A. Contribution 2,671 2,080 1,810 2,100 2,100 _ 193 Hospitalization-Life Insurance 1,873 1,415 2,084 2,800 3,000 195 Workers' Compensation Insurance 2,109 1,187 1,048 1,400 1,100 TOTAL $ 42,242 $ 32,591 $ 29,081 $ 34,800 $ 34,700 SUPPLIES - 204 Maint. -Equip. &Vehicle Parts $ - $ 22 $ 594 $ 3,000 $ 3,000 210 Motor Fuel &Lubricants 286 1,000 1,000 TOTAL $ - $ 22 $ 880 $ 4,000 $ 4,000 OTHER SERVICES AND CHARGES 1'w'"" tC� G 380 Garage Labor&Burden $ 4 ,4,-1,d_ $ - $ 4,000 $ 4,000 - DEPARTMENT TOTAL $ 42,242 $ 32,613 $ 29,961 $ 42,800 $ 42,700 124 DEPT 42250 P.W. - PARKS FUND 101 — ACTIVITY: Parks Maintenance and Improvements ACTIVITY MANAGER: PARKS &FORESTRY SUPERINTENDENT — GENERAL ACTIVITY DESCRIPTION The maintenance of developed parks and grounds adjacent to public buildings and right-of-ways, including seeding, — fertilizing and mowing of grass, maintenance of all athletic fields and general playgrounds and maintenance of Shady Oak Beach. Maintenance of picnic facilities and trails, trash and rubbish removal from parks is also included. Park improvements such as new park signs, bleachers, scoreboards new roofs and other C.I.P. improvements are included. Open skating and hockey areas are included. Open skating and hockey areas are provided from — December through February for outdoor recreational purposes. PROCESS USED City crews maintain all city parks and other right-of-ways as a safe and attractive amenity.to the public user groups. — Monthly safety checklists are performed to help eliminate emergency responses. Advice is provided to the Public Works Director regarding C.I.P. requests budgets, staffing levels and work performed. Turf maintenance and rink maintenance will follow general accepted guidelines used in the metro area to develop these key functions to the fullest potential. Department works closely with the Park Board when longer range goals and objectives are to be — developed. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Continue grounds maintenance at the following parks: Buffer, Burners Central, Cottageville, Downtown, '— Elmo Harley Hopkins, Hilltop, Interlachen, Maetzold, Oakes, Park Valley playground,Valley and Shady Oak peach. Also City Hall, 4 well houses, Public Works garage and all other City owned right-of-way. 2. Provide open skating and hockey at the following parks: Valley,Harley Hopkins, Interlachen, Oakes, Burnes, — Central and open skating only at Hilltop. 3. Provide for major capital improvements including A.D.A., Shady Oak Beach, Maetzold Field, and misc. park improvements. — 4. Prepare and monitor budgets, staffing levels and employee training. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 — 1. Number of irrigated acres mowed on a 20-week growing season 780 780 780 780 794 2. Number of non-irrigated acres mowed — on a 20-week growingseason 1,890 1,890 1,890 1,890 1,890 3. Number of acres fertilized/year 200 180 180 180 180 4. Number of acres sprayed for broad leaf weed control 240 240 240 240 240 5. Number of acres overseeded and aerated 110 120 120 120 130 — 6. Number of times temporary rinks are installed/removed 4 4 4 4 4 7. Number of times ice rinks are resurfaced/cleared of snow 672 672 672 672 672 — 8. Number of times primary ball fields are prepared for play 20 100 100 100 480 9. Number of times secondary ball fields are prepared for play 14 20 60 60 240 — 10. Number of times soccer/football fields are prepared for play 5 10 10 10 56 11. Number of times_playground equipment is checked for safety/repair 12 12 12 12 12 — 12. Number of times tennis courts are checked and nets repaired / 10 10 10 10 10 13. Number of times swimming area maintained, including set up and winterization 14 14 14 14 14 — 14. Number of times park garbage is picked up (all parks - 1 time) 30 30 40 40 40 15. Number of times sidewalks cleared of snow/ice 16 16 16 16 16 16. Number of times trails are maintained 4 4 4 4 5 — 17. Number of times park buildings are cleaned/repaired 18 18 18 18 18 18. Number of weed notices issued 40 28 40 40 40 125 DEPT 42250 P.W. -PARKS FUND 101 FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 284,040 $ 265,817 $ 275,074 $ 278,700 $ 277,200 SUPPLIES 46,210 44,531 38,825 48,900 49,900 OTHER SERVICES AND CHARGES 42,647 51,825 52,741 42,600 50,200 CAPITAL OUTLAYS 4,389 4,089 37,442 39,300 1,400 TOTAL $ 377,286 $ 366,262 $ 404,082 $ 409,500 $ 378,700 REVENUE Vending Machines $ (346) $ 11 $ 213 $ 500 $ 300 Garden Lots 1,120 1,384 1,100 1,200 1,100 TOTAL $ 774 $ 1,395 $ 1,313 $ 1,700 $ 1,400 _ NET COST(RETURN) $ 376,512 $ 364,867 $ 402,769 $ 407,800 $ 377,300 PERMANENT STAFFING Parks &Forestry Superintendent 0.80 0.80 0.80 0.80 0.80 _ Maintenance 5.40 5.40 5.40 5.40 5.40 Part-time Maintenance 1.00 1.00 1.00 1.00 1.00 Administrative Support 0.10 0.10 0.05 0.05 0.05 TOTAL 7.30 7.30 7.25 7.25 7.25 SIGNIFICANT EXPENDITURES Supplies: Maint. Other Improvements - $17,000, Motor Fuels - $7,500 _ Other Services &Charges: Repair&Maintenance of Equipment-$15,000, Rental of satellites - $2,500, Electricity-$11,000 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget / Ballfield Striping $ 1,400 $ 1,400 7/,, 1`/7 ` _!' / - c '/e", ,c f2v)iltir44- _ . ,- c ',.'-- 126 DEPT 42250 P.W. - PARKS FUND 101 - EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 207,183 $ 196,177 $ 203,038 $ 199,000 $ 201,000 110 Overtime-Regular Employees 4,499 3,248 3,510 6,000 5,000 120 Part-Time Employees 10,246 9,208 10,332 13,500 9,800 169 SL Converted/LTD 2,320 2,598 2,728 2,700 3,300 - 191 P.E.R.A. Contribution 9,410 8,832 9,113 8,800 9,400 192 F.I.C.A. Contribution 17,155 15,974 16,522 16,800 16,600 - 193 Hospitalization-Life Insurance 18,078 19,123 19,468 20,000 20,800 195 Workers' Compensation Insurance 8,798 5,177 5,397 6,000 5,700 - 197 Deferred Compensation 6,351 5,480 4,966 5,900 5,600 TOTAL $ 284,040 $ 265,817 $ 275,074 $ 278,700 $ 277,200 SUPPLIES 200 Office Supplies $ 45 $ 29 $ 57 $ 100 $ 100 _ 201 Uniforms/Clothing 1,055 1,206 1,329 1,100 1,100 202 General Supplies 3,737 1,506 2,844 2,500 2,500 _ 203 Postage 67 95 175 200 200 204 Maint. -Equip. &Vehicle Parts 12,517 8,859 6,456 9,600 9,000 205 Maint. - Structures 5,288 4,239 4,222 5,000 6,000 206 Maint. - Other Improvements 10,654 14,320 9,104 14,400 17,000 210 Motor Fuels &Lubricants 6,854 6,416 6,559 7,500 7,500 221 Sand/Gravel 5,006 6,029 6,243 4,000 4,000 230 Chemicals 987 66 500 500 242 Shady Oak Beach 1,766 1,836 4,000 2,000 TOTAL $ 46,210 $ 44,531 $ 38,825 $ 48,900 $ 49,900 _ 127 DEPT 42250 P.W. - PARKS FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 204 $ 60 $ 14 $ 200 $ 200 302 Travel, Conference, Schools 712 471 618 1,000 1,000 303 Expert&Professional Services 87 304 Contractual Maint. &Repair- 2,057 4,975 2,498 3,000 3,000 Equipment&Vehicles 305 Contractual Maint. &Repair- 3,715 14,047 4,831 2,500 4,000 Structures 315 Heating Fuel -Gas 2,658 2,304 3,224 3,000 4,000 - 320 Electricity 9,097 9,253 11,527 9,000 11,000 321 Seal Coating 1,496 2,021 9,650 2,500 2,500 - 322 Striping 107 100 500 500 336 Equipment Rental 47 106 93 200 200 _ 341 Disposal Charges 1,806 2,026 2,238 3,500 5,000 380 Garage- Labor&Burden 16,969 13,622 14,648 14,000 15,000 401 Subscription- Membership 90 35 20 100 100 409 Taxes &Licenses 20 233 105 200 400 411 Fleet Insurance 1,055 1,530 2,151 1,700 2,100 413 Property Insurance 511 648 824 900 900 418 N.L.C. Liability Insurance 280 200 300 300 300 419 Insurance Deductible 1,736 194 TOTAL $ 42,647 $ 51,825 $ 52,741 $ 42,600 $ 50,200 CAPITAL OUTLAY 520 Building& Structures $ 3,395 $ - $ - $ 37,700 $ - 540 Improvements - Other than Bldgs. 4,089 580 Other Equipment 994 37,442 1,600 1,400 - TOTAL $ 4,389 $ 4,089 $ 37,442 $ 39,300 $ 1,400 DEPARTMENT TOTAL $ 377,286 $ 366,262 $ 404,082 $ 409,500 $ 378,700 128 DEPT 42260 P.W. -TREE SERVICE FUND 101 ACTIVITY: Tree Maintenance and Forestry ACTIVITY MANAGER: PARKS &FORESTRY SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Through the utilization of aboriculture practices, all trees on public property will be maintained in an acceptable condition or removed as necessary to allow for a healthy environment for the Urban Forest along with providing safe passage for pedestrian and vehicular traffic. Through utilization of tree inspectors residents will be consulted on tree related problems and advised to the solutions. Reforestation of the Urban Forest is also an activity of this division. PROCESS USED City crews shall respond to all emergency requests for hazardous trees and abate the problem by rendering it safe. They will also maintain all public owned trees to reduce the need for emergency response. The removal and proper disposal of disease infected trees, when preventative aboriculture techniques are not effective, is another function of this department. Trees in the street right-of-way and other City property will be the responsibility of the city tree crew. Diseased trees on private property are the responsibility of the owner, who is notified by the City Forester to remove the trees in compliance with the Code. Property owners may place diseased trees at curbside for hauling by city crews to proper disposal sites. Trees shall be replanted to replace those lost, and to fill implanted sites. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Trim 15 percent of trees on city boulevards. _ 2. Remove 100 percent of diseased trees on public property. 3. Pick up private diseased trees within 5 days of notification by owner. _ 4. Replace trees on city property which were lost in 1994. 5. Notify private property owners with diseased trees of control procedures. 6. Inspect all elms and oaks in the city twice per year. 7. Inspect for elm firewood in city by April 15th. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Number of diseased trees removed on private property 80 102 85 85 75 2. Number of diseased trees removed _ on public property 60 77 75 75 75 3. Number of trees planted 129 85 75 75 75 4. Scheduled number of trees trimmed 200 200 200 200 200 _ 5. Number of boulevard pickups D.E.D./brush 2,500 3,495 3,000 3,000 2,000 129 DEPT 42260 P.W. -TREE SERVICE FUND 101 FINANCIAL SUMMARY — Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 _ EXPENDITURES PERSONAL SERVICES $ 87,089 $ 103,019 $ 89,885 $ 87,500 $ 92,800 SUPPLIES 18,280 18,243 18,954 13,400 13,400 _ OTHER SERVICES AND CHARGES 16,579 16,908 14,325 15,600 15,100 CAPITAL OUTLAY 1,382 400 TOTAL $ 121,948 $ 138,170 $ 124,546 $ 116,900 $ 121,300 REVENUE Tree Removal $ - $ - $ 395 $ s-U $ - 4,,,;„, TOTAL $ - $ - $ 395 $ - $ - NET COST (RETURN) $ 121,948 $ 138,170 $ 124,151 $ 116,900 $ 121,300 PERMANENT STAFFING "' Parks &Forestry Superintendent 0.10 0.10 0.10 0.10 0.10 Tree Maintenance 2.00 2.00 2.00 2.00 2.00 Part-time Maintenance 0.25 0.25 0.25 0.25 0.25 Administrative Support 0.10 0.10 0.10 0.05 0.05 TOTAL 2.45 2.45 2.45 2.40 2.40 SIGNIFICANT EXPENDITURES Supplies: Motor Fuels - $1,200; Maintenance Vehicle Parts - $2,400;Tree Planting- $7,500 Services &Charges: Tree Disposal- $7,000; Equipment Maint. - $4,500 1995 CAPITAL OUTLAY DETAIL — Dept. Manager Adopted Item Requested Proposed Proposed Budget — None — 130 i i DEPT 42260 P.W. -TREE SERVICE FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES - 100 Regular Employees $ 63,999 $ 76,310 $ 66,405 $ 63,000 $ 67,400 110 Overtime-Regular Employees 2,155 1,275 1,004 3,000 3,000 _ 120 Part-Time Employees 2,618 4,391 4,176 2,800 3,000 191 P.E.R.A. Contribution 2,964 3,476 3,020 3,100 3,200 192 F.I.C.A. Contribution 5,257 6,245 5,414 5,300 5,700 193 Hospitalization-Life Insurance 5,623 7,672 6,634 6,300 7,000 195 Workers'Compensation Insurance 4,473 3,650 3,232 4,000 3,500 TOTAL $ 87,089 $ 103,019 $ 89,885 $ 87,500 $ 92,800 SUPPLIES - 201 Uniforms $ 69 $ 353 $ 482 $ 400 $ 400 202 General Supplies 518 1,454 1,083 800 800 203 Postage 9 32 100 100 204 Maint. -Equip. &Vehicle Parts 2,434 6,334 2,611 2,400 2,400 210 Motor Fuels and Lubricants 1,473 1,923 1,496 1,200 1,200 - 221 Black Dirt 1,393 647 799 1,000 1,000 244 Tree Stock 12,384 7,500 12,483 7,500 7,500 TOTAL $ 18,280 $ 18,243 $ 18,954 $ 13,400 $ 13,400 OTHER SERVICES AND CHARGES 301 Advertising, Printing, Publications $ - $ 132 $ - $ - $ - - 302 Travel, Conferences, Schools 433 471 182 1,500 500 304 Contractual Maint. &Repair- 330 592 3,700 500 500 Equipment&Vehicles _ 336 Equipment Rental 1,725 2,000 1,000 341 Disposal Charges 8,301 9,621 4,769 7,000 7,000 380 Garage Labor&Burden 4,657 4,847 5,521 3,000 4,500 390 Other Contractual Services 653 1,147 1,000 1,000 401 Subscription-Membership 138 98 153 100 100 _ 411 Fleet Liability 500 500 419 Insurance Deductible 342 TOTAL $ 16,579 $ 16,908 $ 14,325 $ 15,600 $ 15,100 CAPITAL OUTLAY 580 Other Equipment $ - $ - $ 1,382 $ 400 $ - DEPARTMENT TOTAL $ 121,948 $ 138,170 $ 124,546 $ 116,900 $ 121,300 131 DEPT 42265 P.W. - BRUSH SERVICE FUND 101 ACTIVITY: Weekly Brush Collection and Disposal ACTIVITY MANAGER: PARKS &FORESTRY SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Brush generated on both residential and commercial properties is collected curbside and disposed of through this program. PROCESS USED — Brush is collected every Friday on a call-in basis excluding Friday holidays. Brush is picked up from the boulevard side of the property only and is limited to a maximum size of 6" diameter and 20 feet long. No brush from land — clearing operations is accepted. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Number of boulevard brush pick-ups. 3,495 3,404 — 2. Number of man hours spent on brush collection. 646 1,525 3. Amount of brush chipped (cu. yd.) 304 365 — 4. Amount of loose brush collected 2,939 2,759 (cu. yd.) 132 — DEPT 42265 BRUSH SERVICE FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ $ $ 11,738 $ $ SUPPLIES 538 TOTAL $ $ $ 12,276 $ $ REVENUE TOTAL $ $ $ $ $ NET COST (RETURN) $ $ $ 12,276 $ $ PERMANENT STAFFING Parks&Forestry Superintendent 0.10 Maintenance 0.75 Part Time Maintenance 0.10 Admin. Support 0.05 TOTAL 1.00 SIGNIFICANT EXPENDITURES 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget 133 •=1•11 11 .11 MEI% 4=111115 01••• MOO Ina MEM •11.1. •••111 1•10a OMNI DEPT 42265 BRUSH SERVICE FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ $ $ 6,859 $ $ 110 Overtime-Regular Employees 23 120 Part-Time Employees 3,356 191 P.E.R.A. Contribution 308 192 F.I.C.A. Contribution 530 193 Hospitalization- Life Insurance 662 TOTAL $ $ $ 11,738 $ $ SUPPLIES 204 Maint. - Equip. &Vehicle Parts $ $ $ 345 $ $ 210 Motor Fuels and Lubricants 193 TOTAL $ $ $ 538 $ $ DEPARTMENT TOTAL $ $ $ 12,276 $ $ 134 DEPT 43510 RECREATION FUND 101 — ACTIVITY: To develop, promote and provide quality opportunities and experiences in anticipation of and in — response to the leisure time needs and interest of the Hopkins/Minnetonka community. ACTIVITY MANAGER: RECREATION DIRECTOR GENERAL ACTIVITY DESCRIPTION The City of Hopkins is formally joined with the City of Minnetonka in planning and providing a community recreation program for their residents. The year-round activities of the Hopkins/Minnetonka Recreation — Department are conducted on city parks and playgrounds and in facilities provided by the School Districts of Hopkins and Minnetonka. The number of sites annually exceed 40. PROCESS USED The comprehensive recreation program available to residents (and in most cases businesses) includes league play for adult, girls' and boys' basketball; men's, women's and co-rec volleyball; men's, women's and co-rec — broomball; men's, women's, and co-rec softball; adult football;youth and adult soccer; and youth baseball. Classes are offered for children and adults in year round swimming; adult exercise programs; children's and adult tennis and golf;youth and adult ice skating; and cross country skiing. General activities include pool splash — time; summer playground activities for elementary aged children; day camp experiences; a municipal swimming beach; ice skating rinks and warminghouses; senior citizens clubs, outing and day center; wintertime open gymnasium for youth and adults; adult and youth adaptive recreation programs; family gardens and Breakfast with Santa. Other services of the department include group picnics, soccer, baseball and softball fields and hockey rinks. Adult recreation programs and most classes offered are financed by the participants in the program. Recreation activities are not provided for the sake of the activities only. They are provided to satisfy the needs and — desires of the community's public,young, elderly, male and female. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 — I 1. Ballfield facility reservations 7 14 14 14 14 fields available _ 2. Family gardens - sites available 1 1 1 1 1 3. Open gym - sites 1 1 1 4. Park reservations - sites available 4 5 5 5 5 5. Park Guest Service Attendants - 127 129 123 128 128 — minimal days open each site 6. Park Guest Services Attendants - 2 3 3 3 3 number of sites 7. Picnic reservations - sites available 2 3 3 3 3 — 8. Playground(summer) - sites available 4 5 5 5 5 9. Senior citizens - number of clubs 3 3 3 2 2 10. Shady Oak Beach- number of days open 94 94 94 94 94 — 11. Adult softball league seasons 2 2 2 2 2 12. Adult softball league teams 319 345 332 360 365 13. Adult volleyball league seasons 3 3 3 3 3 14. Warminghouses -number of sites 6 6 6 6 6 — 15. Warminghouses - number of days open 59 60 61 61 62 135 DEPT 43510 RECREATION FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 46,892 $ 47,451 $ 49,800 $ 57,100 $ 57,500 SUPPLIES 265 1,248 564 1,000 1,100 OTHER SERVICES &CHARGES 96,689 50,000 81,504 88,200 94,400 TOTAL $ 143,846 $ 98,699 $ 131,868 $ 146,300 $ 153,000 REVENUE $ $ $ $ $ NET COST(RETURN) $ 143,846 $ 98,699 $ 131,868 $ 146,300 $ 153,000 PERMANENT STAFFING Office/Administration 5.00 6.00 6.00 6.00 6.00 SIGNIFICANT EXPENDITURES 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 136 ••••• =ft MEI MM. AM% OM. am. 410., 1•M• 11•1•ft MI% DEPT 43510 RECREATION FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 131 Salaries - Open Gym $ 1,150 825 $ 806 $ - $ - 132 Salaries - Ice Rinks 13,946 11,715 10,115 14,400 14,700 133 Salaries - Playgrounds 13,696 16,443 12,905 13,700 14,000 134 Salaries - Guest Attendants 12,038 13,659 21,220 23,500 23,500 192 F.I.C.A. Contribution 1,539 3,523 3,446 4,000 4,000 195 Workers' Compensation Insurance 2,098 1,251 1,288 1,500 1,300 197 Unemployment Compensation 2,425 35 20 TOTAL $ 46,892 47,451 $ 49,800 $ 57,100 $ 57,500 SUPPLIES - 206 Maint. - Other Improvements $ 265 1,248 $ 564 $ 1,000 $ 1,100 OTHER SERVICES & CHARGES 405 Reimburse Minnetonka $ 85,390 38,200 $ 69,204 $ 76,400 $ 81,600 407 Mtka. - Senior Groups 5,949 6,200 6,500 4,500 3,900 408 Mtka. - Senior Script N.L. 5,350 5,600 _ 5,800 7,300 8,900 TOTAL $ 96,689 50,000 $ 81,504 $ 88,200 $ 94,400 DEPARTMENT TOTAL $ 143,846 98,699 $ 131,868 $ 146,300 $ 153,000 137 DEPT 43930 INSURANCE FUND 101 EXPENDITURE DETAIL ... Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 412 General Liab., Fire, Ex & $ 11,221 $ 16,671 $ 20,924 $ 15,900 $ 28,500 Vandalism 416 Employees Bonds 315 315 315 400 400 — 419 Insurance Deductible 15,000 DEPARTMENT TOTAL $ 11,536 $ 16,986 $ 36,239 $ 16,300 $ 28,900 138 DEPT 43931 UNALLOCATED FUND 101 EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 451 Contingency $ 374,926 $ 7,591 $ 150 $ 100,000 $ 100,000 Landfill 175,000 175,000 490 Fuel Spill - City Hall 1,707 1,384 6,448 DEPARTMENT TOTAL $ 376,633 $ 8,975 $ 6,598 $ 275,000 $ 275,000 139 a DEPT 43932 TRANSFERS OUT FUND 101 EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 723 Transfer to Para-Transit Fund $ 6,531 $ 8,289 $ 2,385 $ 21,300 $ 10,300 SPECIAL PROJECTS Salt/Sand Storage Building 35,000 35,000 OPERATING TOTAL $ 5,905,804 $ 5,371,966 $ 5,714,729 $ 6,309,800 $ 6,400,000 USE OF FUND BALANCE —' Maetzold Field $ - $ - $ 133,751 $ 130,000 $ - Fire Station Remodel(Phase#1) 38,500 ADA Compliance 25,000 10,000 _ Shady Oak Beach Improvements 25,000 50,000 City Hall Parking Lot 35,000 Tennis Courts 31,500 Hockey Rinks 22,500 Transfer Landfill Levies to P.I.R. 721,000 -- TOTAL $ - $ - $ 854,751 $ 253,500 $ 114,000 GENERAL FUND TOTAL $ 5,905,804 $ 5,371,966 $ 6,569,480 $ 6,563,300 $ 6,514,000 140 OM% Waft IMMI• A=•ft • 411M. /Ma •MO M=1 •=b •••• MEN CITY OF HOPKINS, MINNESOTA SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for revenues derived from specific taxes or other earmarked revenue sources. Expenditures are restricted by law or administrative regulation for specified purposes. Equipment Replacement Fund-This fund was established for the purpose of funding replacement of equipment items that are expected to exceed $5000 in cost. Economic Development Fund-This fund was established to fund develop- ment opportunities. Sources of funds are derived from the administration of loans and rental property acquired with tax Increment receipts, bonds and grants. Real Estate Purchases and Sales Fund-This fund records the acquisition .- and disposition of various properties with the proceeds used to improve city buildings. Urban Rehab Fund - This fund accounts for receipt for Community Development Block Grant funds and the issuance of loans and grants for housing rehabilitation. Tax Increment Funds - These funds were established to record the use of tax increment receipts and bond proceeds as applied in various Tax Increment Districts. Paratransit Fund-This fund was established by agreement with the Regional Transit Board to account for the receipt of grants and rider fees and ex- penditures for transit service. Housing Rehab Fund - This fund was established to account for funds re- ceived under the Community Development Block Grant funds and Section 8. Parking Fund-This fund acquired land,improved and maintains parking lots and a parking ramp and collects monthly maintenance fees from users. Cable TV Fund-This fund records the City's share of a five city joint venture cable TV franchise administered under the Southwest Suburban Cable Commission. DEPT 40202 EQUIPMENT REPLACEMENT FUND 202 — ACTIVITY: Funding Replacement of Large Equipment/Vehicle Items ACTIVITY MANAGER: FINANCE DIRECTOR GENERAL ACTIVITY DESCRIPTION — Account for funds received through the tax levy and sale of obsolete equipment to purchase larger capital outlays for use by the General fund. — PROCESS USED Initial transfers from the General Fund were made early at the inception of this fund in 1987. A 20 year replacement schedule was developed and is revised annually for items in all funds. Objective of Fund 202 is to stabilize the required taxes as purchases of items fluctuate drastically between years. A separate document entitled "Equipment — Replacement Plan" is prepared for the ensuing five years which provides greater detail and justification for the items to be purchased in the first quarter of the twenty year schedule. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Control revenue flow to meet anticipated capital needs. — Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 — 1. Number of vehicles purchased 7 4 5 4 9 2. Number of fire trucks 1 1 — 3. Pieces of equipment purchased 13 9 3 3 4 141 DEPT 40202 EQUIPMENT REPLACEMENT FUND 202 FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES OTHER SERVICES AND CHARGES $ 3,281 $ 3,300 $ 7,200 $ 7,700 $ 8,100 CAPITAL OUTLAYS 421,182 315,706 310,477 165,900 475,100 _ DEBT SERVICE 444,555 819,660 TOTAL $ 869,018 $ 1,138,666 $ 317,677 $ 173,600 $ 483,200 REVENUES - Current Taxes $ 335,503 $ 352,004 $ 311,474 $ 322,400 $ 321,800 Homestead Credit 68,878 79,878 75,800 77,600 78,200 Interest Earned 16,000 10,900 25,956 13,000 15,000 - Contributions 1,080 Auction Proceeds 39//o 11,552 43,222 11,350 20,000 25,000 Sale of Bonds 400,000 -- TOTAL $ 833,013 $ 486,004 $ 424,580 $ 433,000 $ 440,000 Increase(Decrease)to Fund Balance $ (36,005) $ (652,662) $ 106,903 $ 259,400 $ (43,200) FUND BALANCE 12-31 $ 986,138 $ 333,476 $ 440,379 $ 699,779 $ 656,579 Cash Balance 12-31 $ 986,549 $ 331,525 $ 406,427 $ 679,779 $ 636,579 PERMANENT STAFFING Finance Director serves as the coordinator of this fund with the Equipment Replacement Plan. Monitors the purchases and revenues. JA 1 og 04-,r-e16-14- 4---1) ( /50,4,2_ 119 d,i 1995 CAPITAL OUTLAY DETAIL Vii? Pu Aa d Dept. Manager Adopted o! Item Requested Proposed Proposed l Budget , / ,2 09q Vi Squads (3) $ 54,200 $ 54,200 C. 3,• y s s-. Fire Vehicles (2) 55,200 55,200 , Police Admin. Car 15,700 15,700 8�3 �3�' Fire Copy Machine 45,000 5,000 4, - P.W. 1/2 Ton Boom Truck Truck! -7O0 S' 1436,400 36, 400 300 14300 i '3 1 2/7 x/23 a l�l r��3��RioVil P.W. Water Truck 85,600 85,600 � '� 3 g' G Engineering Vehicles Rehab 3,900 3,900 City Hall Copy Machine 14,800 14,800 - - -' - Micro Network 30,000 30,006 ,,,./-9.)/,tee Finance Computer 160,000 160000 $ 475,100 $ 475,100 $ P`` (31 4 ;011K(t To 1.uvi_ it/3,P17 3// - - ,J- - r. II 142 CAPITAL EQUIPMENT REPLACEMENT PLAN FIVE YEAR EXPENDITURE SUMMARY PROGRAM FUNDING CATEGORY PROJECT TITLE SOURCE 1.995 1996 1997 1998 1999 C-1 Four Wheel Drive Pickup Truck - FD E.R. 21,600 C-2 Haz-Mat Van E.R. 37,900 C-3 Fire Chief's Vehicle E.R. 2,200 2,500 C-4 Fire Marshall Vehicle E.R. 2,000 2,300 C-5 Ambulance Van E.R. 31,600 C-6 Copy Machine E.R. 5,000 C-7 Marked Patrol Vehicles (13) E.R. 54,200 55,500 58,100 79,600 40,600 C-8 Administration Vehicles (5) E.R. 15,700 16,200 16,700 17,200 17,700 C-9 4x4 Vehicle E.R. 17,400 C-10 Parking Enforcement Vehicle E.R. 14,000 C-11 Police Computer E.R. 250,000 C-12 Police Copy Machine E.R. 12,200 C-13 Police Logging Recorder E.R. 25,000 C-14 Compact Pickups (3) E.R. 14,300 14,800 15,000 C-14 Compact Pickups - Water W.F. 15,200 C-15 Traffic Boom Truck E.R. 36,400 C-16 One Ton Dump Truck E.R. 25,500 C-17 Single Axle Dump E.R. 78,200 C-18 Tandem Dump Trucks (3) E.R. 66,100 75,200 C-19 Water Truck E.R. 85,600 C-20 3/4 Ton Pickup E.R. 15,000 C-21 Grader E.R. 139,400 C-22 Crack Filler E.R. 4,900 C-23 Asphalt Paver E.R. 27,000 C-24 Snow Blower E.R. 46,800 C-25 Skid Loader E.R. 32,500 C-26 Litter Hog E.R. 16,200 C-27 Cement Mixer E.R. 2,900 C-28 1/2 Ton Truck - Public Housing HRA 18,000 C-29 Jet Vactor S.F. 164,600 C-30 Portable Generator S.F. 11,900 C-31 3/4 Ton Pickups E.R. 17,300 C-31 3/4 Ton Pickups W.F. 16,300 C-31 3/4 Ton Pickups S.F. 17,700 C-32 Public Works Copy Machine W.F. 7,900 C-33 Engineering Van E.R. 2,500 12,000 C-34 Engineering Car E.R. 1,400 C-35 Truckters (3) E.R. 12,300 12,700 C-36 Stump Chipper E.R. 8,100 C-37 1 Ton 4x4 Pickup with Plow (2) E.R. 38,400 C-38 Riding Mowers (2) E.R. 10,900 11,800 C-39 Gang Mower E.R. 37,400 C-40 Turf Sweeper E.R. 10,900 C-41 Turf Vac E.R. 11,200 C-42 Tractor - Parks E.R. 28,200 29,900 C-43 Refuse Trucks (2) R.F. 56,300 127,700 C-44 City Hall Main Copy Machine E.R. 14,800 16,200 C-45 City Hall Micro Network E.R. 30,000 C-46 Optical Scanner E.R. 6,700 C-47 Finance Computer E.R. 160,000 C-48 Inspections Computer E.R. 19,400 C-49 Election Equipment E.R. 68,000 TOTAL CAPITAL EQUIPMENT REPLACEMENT PROGRAM 501,000 474,800 256,600 878,500 375,800 FUNDING: EQUIPMENT REPLACEMENT FUND (LEVY) 475,100 390,300 223,700 713,900 248,100 ENTERPRISE FUND 7,900 84,500 32,900 164,600 127,700 HRA 18,000 143 DEPT 40202 EQUIPMENT REPLACEMENT FUND 202 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 300 Audit $ - $ - $ - $ 300 $ 300 303 Expert&Professional Services 281 389 Administrative Fee 3,000 3,300 7,200 7,400 7,800 TOTAL $ 3,281 $ 3,300 $ 7,200 $ 7,700 $ 8,100 CAPITAL OUTLAY - 463 Communications System $ 4,638 $ - $ - $ - $ - 560 Motor Vehicles 331,195 113,972 286,418 106,900 265,300 - 570 Office Equipment&Furnishings 24,908 120,978 2,154 47,000 209,800 580 Other Equipment 60,441 80,756 21,905 12,000 TOTAL $ 421,182 $ 315,706 $ 310,477 $ 165,900 $ 475,100 BOND PAYMENTS 600 Principal $ 410,000 $ 780,000 $ - $ - $ - 610 Bond Interest 34,105 39,210 620 Fiscal Agent Charges 450 450 TOTAL $ 444,555 $ 819,660 $ - $ - $ - • DEPARTMENT TOTAL $ 869,018 $ 1,138,666 $ 317,677 $ 173,600 $ 483,200 144 DEPT 47010 ADMINISTRATION FUND 204 — 47020 RENTAL PROPERTY MANAGEMENT 47025 SIGN REHAB _ 47030 COMMERCIAL REHAB LOANS _ 47035 FACADE GRANTS ACTIVITY: Administration, miscellaneous economic development activities for the City, including the following — activities: -Rental Property Management - Sign Grant Program - Commercial Rehabilitation Loan Program - - Administration of Economic Development Fund ACTIVITY MANAGER: DIRECTOR OF PLANNING&ECONOMIC DEVELOPMENT _ GENERAL ACTIVITY DESCRIPTION Undertake miscellaneous development activities not directly funded by specific project district budgets including — administration of Economic Development Fund. Process applications for assistance under Sign and Commercial Rehab Loan Program. Oversee all activities relating to management of property owned by City/HRA. PROCESS USED Meet with developers, property owners, and business tenants to review possible redevelopment/development activities. Explore alternative methods of financing. Review Commercial Rehab Loan& Sign Grant application in — accordance with program requirements which have been approved by the City/HRA. Rental property management requires collection of monthly rent,filling of vacancies, processing repairs and improvements with Public Works Dept. and private contractors. — MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Market Commercial Rehab Loan Program- complete at least 2 loans. 2. Market Facade Grant Program- complete a minimum of 3-5 grants. 3. Examine Sign Grant guidelines for potential modification. 4. Process minimum 5-7 sign grant applications. 5. Implementation of Landscape Loan/Grant Program. 6. Coordinate demolition of garage at 15 8th Ave. N. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 Rental Property Management 1. Process rental property repair requests 10 - 9 10 10 _ 2. Calls/questions answered 30 24 30 24 30 3. Rent deposits made 15 16 14 12 12 4. Monthy bills paid 85 83 85 85 Rehab Program — 1. Process sign grant applications 4 5 6 5 5 2. Process facade grant applications 3 3. Process commercial rehab loan 2 2 program applications 145 ECONOMIC DEVELOPMENT FUND FUND 204 FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 28,174 $ 26,981 $ 34,379 $ 40,400 $ 36,500 SUPPLIES 1,407 2,521 1,234 1,400 1,500 OTHER SERVICES AND CHARGES 140,598 58,797 58,842 167,600 187,000 CAPITAL OUTLAY 288,204 2,230 TOTAL $ 170,179 $ 376,503 $ 96,685 $ 209,400 $ 225,000 REVENUE Interest Earned $ 139,393 $ 166,931 $ 186,354 $ 50,000 $ 120,000 Interest on Loans 25,317 34,499 33,818 31,000 28,000 Rents 15,880 17,480 21,130 21,000 21,000 Sale of Land 283,915 Other 2,524 10,200 24,000 20,000 Transfer from Housing Rehab 20,700 TOTAL $ 203,814 $ 229,110 $ 549,217 $ 102,000 $ 189,000 Increase(Decrease)to Fund Balance $ 33,635 $ (147,393) $ 452,532 $ (107,400) $ (36,000) FUND BALANCE 12-31 $ 2,697,557 $ 2,550,164 $ 3,002,696 $ 2,895,296 $ 2,859,296 PERMANENT STAFFING The fund does not have full-time permanent staff. Program activities are administered by the following on an as needed basis. (Percentage figure is amount of administrative time charged to the department.) -Director of Planning&Economic Development(15%) - Community Development Specialist - Building Maintenance Superintendent -Community Development Secretary - Community Development Director -Housing Coordinator(40%) - Intern(50%) SIGNIFICANT EXPENDITURES Travel, School, Conferences- $5,000;HBCA Payment- $5,000; Property Taxes - $15,000; Commercial Rehab Loans - $100,000; Facade Grants - $25,000 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 146 DEPT 47010 ADMINISTRATION FUND 204 - EXPENDITURE DETAIL _ Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES _ 100 Regular Employees $ 19,386 $ 19,390 $ 24,614 $ 29,800 $ 30,500 110 Overtime-Regular Employees 300 191 P.E.R.A. Contribution 795 868 952 1,300 1,100 192 F.I.C.A. Contribution 1,391 1,553 1,956 2,300 2,400 193 Hospitalization-Life Insurance 1,156 966 1,258 1,500 1,700 TOTAL $ 22,728 $ 22,777 $ 28,780 $ 34,900 $ 36,000 SUPPLIES 200 Office Supplies $ 689 $ 403 $ 272 $ 200 $ 400 202 General Supplies 592 1,333 916 800 800 203 Postage 54 385 46 300 200 206 Maint. -Other Improvements 400 TOTAL $ 1,335 $ 2,521 $ 1,234 $ 1,300 $ 1,400 OTHER SERVICES &CHARGES - 300 Audit $ - $ 400 $ 300 $ 700 $ 700 301 Advertising, Publication, Printing 5,341 2,384 1,266 2,000 2,000 - 302 Travel, Conferences, Schools 3,948 4,751 4,525 5,000 5,000 303 Expert&Professional Services 21,960 19,592 4,636 5,000 5,000 _ 305 Contractual Maint. &Repair- 3,166 Structures 307 Communications-Telephone/Alarms 46 49 _ 311 Legal Services 5,183 4,712 5,000 6,000 389 Administrative Fee 3,200 3,300 3,600 390 Other Contractual Services-HBCA 10,300 10,030 15,000 10,000 5,000 401 Subscription-Membership 382 874 1,600 1,000 1,200 - 410 Insurance Expense 293 TOTAL $ 42,224 $ 46,426 $ 35,288 $ 32,000 $ 28,500 CAPITAL OUTLAY _. 570 Office Equipment&Furnishings $ - $ 4,291 $ 2,230 $ - $ - DEPARTMENT TOTAL $ 66,287 $ 76,015 $ 67,532 $ 68,200 $ 65,900 147 DEPT 47020 RENTAL PROPERTY MANAGEMENT FUND 204 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 605 $ 323 $ 2,664 $ 4,300 $ - 110 Overtime-Regular Employees 4,011 3,182 2,086 500 500 191 P.E.R.A. Contribution 144 134 152 200 192 F.I.C.A. Contribution 346 261 352 400 193 Hospitalization- Life Insurance 340 304 345 100 TOTAL $ 5,446 $ 4,204 $ 5,599 $ 5,500 $ 500 SUPPLIES 203 Postage $ 72 $ - $ - $ 100 $ 100 OTHER SERVICES AND CHARGES - 301 Advertising, Publication, Printing $ - $ - $ - $ 100 $ 100 305 Contractual Maint. &Repair- 2,528 38,477 1,645 5,000 5,000 Structures _ 311 Legal Services 254 (339) 315 Heating Fuel 2,073 2,464 2,969 2,500 2,500 _ 316 Water/Sewer 244 337 151 400 200 320 Electricity 980 1,302 1,392 1,300 1,400 341 Disposal Charges 1,198 1,343 1,289 1,300 1,300 409 Taxes &Licenses 19,711 27,157 8,826 15,000 15,000 410 Insurance Expense 31 412 General Liab., Fire Ins. 2,000 TOTAL $ 26,765 $ 71,334 $ 15,933 $ 27,600 $ 25,500 DEPARTMENT TOTAL $ 32,283 $ 75,538 $ 21,532 $ 33,200 $ 26,100 148 man sm. •••• .11=11 MINN MIM 41•El. •••• II=M1 ••••• 11•1•I DEPT 47025 SIGN REHAB FUND 204 EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 360 City Project Contracts $ 1,209 $ 6,200 $ 6,409 $ 4,000 $ 4,000 DEPT 47030 COMMERCIAL REHAB LOANS FUND 204 EXPENDITURE DETAIL Actual Actual Actual Budget Budget — CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES — 303 Expert&Professional Services $ 2,879 $ 1,261 $ 1,190 $ 2,000 $ 2,000 305 Contractual Maint&Repair- 67,521 81,904 100,000 100,000 Structures — 311 Legal Services 722 22 2,000 2,000 DEPARTMENT TOTAL $ 70,400 $ 83,887 $ 1,212 $ 104,000 $ 104,000 DEPT 47035 FACADE GRANTS FUND 204 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 360 Facade Grants $ - $ - $ - $ - $ 25,000 DEPT 47067 SITE IMPROVEMENTS FUND 204 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 CAPITAL OUTLAY 510 Land $ - $ 283,913 $ - $ - $ - FUND TOTAL $ 170,179 $ 376,503 $ 96,685 $ 209,400 $ 225,000 149 4•11.M1 NMI AIMS fn.* 0.1Mb OMNI 41•1•• Mal volm. MEM lk 111=.11 MINN • 1111 •=•1 =NM ••••I. 205 REAL ESTATE PURCHASES & SALES FUND REVENUES — Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 REVENUES $ - $ - $ - $ - $ 3,700 EXPENDITURES $ 2,617 $ - $ 3,284 $ - $ - Increase(Decrease)to Fund Balance $ (2,617) $ - $ (3,284) $ - $ 3,700 FUND BALANCE 12-31 $ 6,487 $ 6,487 $ 3,203 $ 3,203 $ 6,903 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 — CAPITAL OUTLAY 361 Construction Costs $ 575 $ - $ - $ - $ - 409 Taxes &Licenses 3,284 474 City Hall Furniture 2,042 TOTAL $ 2,617 $ - $ 3,284 $ - $ - 150 DEPT 47021 REHAB ADMINISTRATION FUND 207 47022 HOUSING LOANS 47023 HOUSING GRANTS ACTIVITY: Administration of the annual CDBG Program through Hennepin County ACTIVITY MANAGER: DIRECTOR OF PLANNING&ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION — Grant dollars allocated to the City by Hennepin County on an annual basis. PROCESS USED CDBG Program — Prepare annual application and schedule public hearing. Implementation and coordination of approved program activities. Process requests for payment with Hennepin County. Monitor contracts compliance with Federal contracts. Funds received from this program have been used for the following activities: — 1. Housing Rehabilitation Loans &Grants 2. Renovation of City Community Center 3. Subsidy for Greater Minneapolis Day Care Program — MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Expenditure of all 1994 CDBG funds by December 31, 1995. 2. Expenditure of all 1995 CDBG funds within 18 months of award. — 3. Satisfactory monitoring of CDBG expenditures by Hennepin County. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Housing Rehabilitation a)telephone calls -new inquiries 100 100 100 100 100 b)telephone calls - current project 100 100 150 150 200 — c) applications processed 8 12 21 14 20 d) projects completed 7 10 8 10 e)status reports 6 6 60 12 6 — 2. Requests for payments processed 20 30 20 30 3. CDBG application prepared 1 1 1 1 1 151 207 HENNEPIN COUNTY CDBG FUND FUND 207 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 - EXPENDITURES OTHER SERVICES AND CHARGES $ 134,195 $ 71,106 $ 85,388 $ 120,000 $ 121,200 - REVENUE CDBG Grant Allocation $ - $ - $ - $ 140,000 $ 140,000 Less: Direct for Social Service Agencies 20,000 20,000 Hennepin County Grant - 55,663 93,017 120,000 120,000 Interest on Loans 1,669 1,269 1,312 1,200 1,200 TOTAL $ 1,669 $ 56,932 $ 94,329 $ 121,200 $ 121,200 Increase(Decrease)to Fund Balance $ (132,526) $ (14,174) $ 8,941 $ 1,200 $ - FUND BALANCE 12-31 $ 65,758 $ 51,584 $ 60,525 $ 61,725 $ 61,725 PERMANENT STAFFING No administrative salaries are charged to this account. Administration is undertaken by the Director of Planning&Economic Development and the Housing Coordinator. The expense for these administrative costs are spread to other funds. SIGNIFICANT EXPENDITURES _ 5 Rehab Loans- $60,600 5 Rehab Grants - $60,600 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 152 DEPT 47XXX FUND 207 EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 DEPARTMENTS 47021 Rehab Administration $ 220 $ 200 $ 200 $ - $ - 47022 Loan 643 5,540 11,926 60,000 60,600 47023 Grant 65,366 73,262 60,000 60,600 — 47096 Activity Center: 720 -Remodel(Fund 301) 133,332 FUND TOTAL $ 134,195 $ 71,106 $ 85,388 $ 120,000 $ 121,200 153 DEPT 47010 ADMINISTRATION FUND 208 47067 PROPERTY ACQUIRED 47068 MAINSTREET IMPROVEMENTS 47070 SUBURBAN CHEVROLET — 47073 SITE IMPROVEMENTS 47074 PUBLIC IMPROVEMENTS 47082 MISC. IMPROVEMENTS — 47093 GROCERY STORE 49113 MAINSTREET ALLEYSCAPE ACTIVITY: Administration- Coordination of TIF District 1-1 (CBD). ACTIVITY MANAGER: DIRECTOR OF PLANNING&ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION — Implementation of Tax Increment Plan for Tax Increment District 1-1 which is located in the Central Business District(CBD). — PROCESS USED Coordinate and review redevelopment activities with developers, City and HRA for projects proposed to be under- taken within the CBD Tax Increment District. Administer expenditures of tax increments received on annual basis. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Prepare annual disclosure statement-TIF District 1.1. — 2. Assist in coordination of activities in conjunction with the potential construction of a fine arts facility. 3. Coordinate redevelopment activities - Suburban Chev property. 4. Miscellaneous other redevelopment activities. — 5. Coordinate grocery store project. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Preparation of annual disclosure statement 1 1 1 1 1 2. Coordination/implementation of — development/redevelopment projects 2 1 2 1 3. Execution of redevelopment agreements 1 1 2 4. Meeting with developers, consultants, etc 24 12 20 24 24 — 5. Prepare annual budget 1 1 1 1 6. Coordination/implementation of public improvement projects 1 2 — 154 TAX INCREMENT 1.1 FUND 208 FINANCIAL SUMMARY — Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 41,801 $ 42,660 $ 49,440 $ 48,100 $ 50,300 SUPPLIES 514 616 578 400 400 _ OTHER SERVICES AND CHARGES 494,172 68,712 127,376 2,268,500 1,152,100 CAPITAL OUTLAY 21,986 600 12,000 2,650,000 TRANSFERS OUT 1,834,700 638,000 808,618 705,000 646,800 TOTAL $ 2,393,173 $ 750,588 $ 998,012 $ 5,672,000 $ 1,849,600 REVENUE _ Tax Increment $ 1,244,708 $ 1,257,496 $ 1,182,461 $ 1,100,000 $ 1,200,000 Miscellaneous 30 TOTAL $ 1,244,738 $ 1,257,496 $ 1,182,461 $ 1,100,000 $ 1,200,000 Increase(Decrease)to Fund Balance $(1,148,435) $ 506,908 $ 184,449 $ (4,572,000) $ (649,600) FUND BALANCE 12-31 $ 3,792,387 $ 4,299,295 $ 4,483,744 $ (88,256) $ (737,856) PERMANENT STAFFING Dir. Planning&Economic Development 0.20 0.20 0.20 0.20 0.20 Economic Development Specialist 0.60 0.60 0.60 0.60 0.60 TOTAL 0.80 0.80 0.80 0.80 0.80 An intern is also assigned to this fund on a part-time basis. SIGNIFICANT EXPENDITURES 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 155 DEPT 47010 ADMINISTRATION FUND 208 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 35,085 $ 34,822 $ 40,451 $ 39,500 $ 40,700 110 Overtime-Regular Employees 600 - 169 SL Converted/LTD 289 356 386 500 500 191 P.E.R.A. Contribution 1,318 1,497 1,748 1,200 1,500 - 192 F.I.C.A. Contribution 2,573 2,673 3,109 3,100 3,100 193 Hospitalization-Life Insurance 1,409 1,756 2,236 2,000 2,200 - 195 Workers' Compensation Insurance 106 107 150 200 200 197 Deferred Compensation 1,021 1,449 1,360 1,600 1,500 - TOTAL $ 41,801 $ 42,660 $ 49,440 $ 48,100 $ 50,300 SUPPLIES 200 Office Supplies $ 434 $ 266 $ 314 $ 300 $ 300 203 Postage 80 116 100 100 TOTAL $ 514 $ 382 $ 314 $ 400 $ 400 - OTHER SERVICES AND CHARGES 300 Audit $ 700 $ 1,200 $ 1,000 $ 700 $ 700 - 301 Advertising, Publication, Printing 14 45 200 200 302 Travel, Conferences, Schools 11 30 65 500 600 303 Expert&Professional Services 20,102 13,181 13,819 6,000 5,500 307 Communications-Telephone/Alarms 24 5 100 100 - 311 Legal Services 50 3,960 6,370 9,000 8,000 390 Other Contractual Services 2,681 2,218 2,270 2,000 2,000 - 401 Subscription- Membership 120 TOTAL $ 23,702 $ 20,594 $ 23,569 $ 18,500 $ 17,100 TRANSFERS OUT - 720 Transfer to Economic Develop. $ 20,700 $ - $ - $ - $ - 724 Transfer to Debt Service 814,000 638,000 808,618 705,000 646,800 - TOTAL $ 834,700 638,000 808,618 705,000 646,800 DEPARTMENT TOTAL $ 900,717 $ 701,636 $ 881,941 $ 772,000 $ 714,600 - 156 DEPT 47067 PROPERTY ACQUIRED FUND 208 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES — 303 Expert&Professional Service $ 260 $ - $ - $ - $ - 311 Legal Services 871 — TOTAL $ 260 $ 871 $ - $ - $ - CAPITAL OUTLAY – 510 Land $ 21,986 $ 600 $ 2,500 $ - $ - DEPARTMENT TOTAL $ 22,246 $ 1,471 $ 2,500 $ - $ - DEPT 47068 MAINSTREET IMPROVEMENTS FUND 208 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 361 Construction Costs $ $ $ $ $ 200,000 " DEPT 47070 SUBURBAN CHEVROLET FUND 208 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 303 Expert&Professional Services $ - $ - $ 37,108 $ 20,000 $ 5,000 311 Legal Services 5,159 20,000 10,000 361 Construction Costs 1,600,000 745,000 TOTAL $ - $ - $ 42,267 $ 1,640,000 $ 760,000 — CAPITAL OUTLAY 510 Land $ - $ - $ - $ 950,000 $ - 520 Buildings & Structures 9,500 TOTAL - - 9,500 $ 950,000 $ - DEPARTMENT TOTAL $ - $ - $ 51,767 $ 2,590,000 $ 760,000 157 DEPT 47073 SITE IMPROVEMENTS FUND 208 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 303 Expert&Professional Services $ 8,306 $ 149 $ - $ - $ - 361 Construction Costs 47,005 DEPARTMENT TOTAL $ 55,311 $ 149 $ - $ - $ - DEPT 47074 PUBLIC IMPROVEMENTS FUND 208 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 SUPPLIES 203 Postage $ - $ - $ 219 $ - $ - OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ - $ - $ 115 $ - $ - _ 302 Travel, Conferences, Schools 85 303 Expert&Professional Services 55,315 120,000 361 Construction Costs 60,000 TOTAL $ - $ - $ 55,515 $ 180,000 $ - TRANSFERS OUT 721 Transfer to P.I.R. Fund $ 1,000,000 $ - $ - $ - $ - DEPARTMENT TOTAL $ 1,000,000 $ - $ 55,734 $ 180,000 $ - 158 DEPT 47082 MISC. IMPROVEMENTS FUND 208 EXPENDITURE DETAIL .., Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 303 Expert&Professional Services $ 18,200 $ 132 $ 128 $ - ' $ - 311 Legal Services 1,134 361 Construction Costs 374,450 3,865 DEPARTMENT TOTAL $ 392,650 $ 5,131 $ 128 $ - $ - DEPT 47093 GROCERY STORE FUND 208 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 SUPPLIES 203 Postage $ - $ - $ 45 $ - $ - OTHER SERVICES AND CHARGES 303 Expert&Professional Services $ 13,588 $ 302 $ 3,363 $ 5,000 $ - 311 Legal Services 5,739 1,068 5,000 361 Construction Costs 100,000 175,000 365 Relocation Costs 200,000 TOTAL $ 13,588 $ 6,041 $ 4,431 $ 310,000 $ 175,000 CAPITAL OUTLAY 510 Land $ - $ - $ - $ 1,500,000 $ - 540 Improvements Other Than Bldg. 200,000 TOTAL $ - $ - $ - $ 1,700,000 $ - DEPARTMENT TOTAL $ 13,588 $ 6,041 $ 4,476 $ 2,010,000 $ 175,000 159 •=•• 41=6 •Mia 1=ft ••• "Mb 01•11 aloft MM. /Mb 4M•11 d=lb AIM DEPT 49113 MAINSTREET ALLEYSCAPE FUND 208 EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 303 Expert&Professional Services $ 8,661 $ 36,065 $ 1,466 $ - $ - 311 Legal Services 95 10,000 361 Construction Costs 110,000 DEPARTMENT TOTAL $ 8,661 $ 36,160 $ 1,466 $ 120,000 $ - — FUND TOTAL $ 2,393,173 $ 750,588 $ 998,012 $ 5,672,000 $ 1,849,600 I I I 160 DEPT 40212 HOP-A-RIDE FUND 212 ACTIVITY: Paratransit Service ACTIVITY MANAGER: DIRECTOR OF PLANNING&ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION Provide paratransit service for residents of Hopkins. PROCESS USED The purpose of the Hopkins Hop-A-Ride paratransit system is to provide an advance-reservation, shared-ride taxi service to all who need such transportation within the limits of the City of Hopkins. The City contracts on a yearly basis from bids submitted with a local taxi company to provide the service. — MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Maintain ticket prices. 2. Maintain ridership at existing levels. — 3. Solicite bids from cab companies for providing program service in 1996. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Number of monthly statements 12 12 12 12 12 2. Number of passengers 24,556 27,409 21,486 28,000 22,250 Regular 14% 14% 14% 13% 13% — Low Income 86% 86% 86% 87% 87% 3. Fares Regular $1.00 $1.00 $1.10 $1.60 $2.75 — Low Income $0.45 $0.45 $0.55 $0.75 $0.90 4. Number of questions answered 250 300 300 300 300 161 DEPT 40212 HOP-A-RIDE FUND 212 FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 - EXPENDITURES PERSONAL SERVICES $ 4,995 $ 6,106 $ 6,512 $ 7,300 $ 7,400 SUPPLIES 33 76 137 100 100 - OTHER SERVICES AND CHARGES 44,601 52,031 38,779 79,400 63,000 TOTAL $ 49,629 $ 58,213 $ 45,428 $ 86,800 $ 70,500 _ REVENUE State Grant $ 29,589 $ 34,952 $ 27,259 $ 34,800 $ 34,800 Para-Transit Fares 13,875 14,972 . 15,784 30,700 25,400 _ Transfer from General Fund 6,165 8,289 2,385 21,300 10,300 TOTAL $ 49,629 $ 58,213 $ 45,428 $ 86,800 $ 70,500 Increase(Decrease)to Fund Balance $ - $ - $ - $ - $ - FUND BALANCE 12-31 $ - $ - $ - $ - $ - PERMANENT STAFFING Planner serves as the coordinator of the program, approximately 15% of the planner time. SIGNIFICANT EXPENDITURES Contractual Services - $61,000 Advertising, Publication, Printing- $1,200 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted - Item Requested Proposed Proposed Budget None 162 1MI• •=• 4•IM IMO Ann MIN 1• 1 MOM am. MEM DEPT 40212 HOP-A-RIDE FUND 212 EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 4,233 $ 5,108 $ 5,470 $ 6,100 $ 6,200 191 P.E.R.A. Contribution 190 229 215 300 300 192 F.I.C.A. Contribution 336 405 462 500 500 193 Hospitalization- Life Insurance 236 364 365 400 400 TOTAL $ 4,995 $ 6,106 $ 6,512 $ 7,300 $ 7,400 SUPPLIES 203 Postage $ 33 $ 76 $ 137 $ 100 $ 100 OTHER SERVICES AND CHARGES 300 Audit $ 300 $ 400 $ 300 $ 400 $ 400 301 Advertising, Publication, Printing 1,523 1,169 1,199 2,000 1,200 302 Travel, Conferences, Schools 51 3 100 100 311 Legal Services 26 102 200 200 390 Other Contractual Services 42,727 50,433 37,178 76,600 61,000 401 Subscription- Membership 100 100 TOTAL $ 44,601 $ 52,031 $ 38,779 $ 79,400 $ 63,000 DEPARTMENT TOTAL $ 49,629 $ 58,213 $ 45,428 $ 86,800 $ 70,500 163 DEPT 47021 REHAB ADMINISTRATION FUND 213 — 47022 REHAB LOANS 47023 REHAB GRANTS 47024 HOUSING ACQUISITION PROGRAM 47028 SECTION 8 — ACTIVITY: Administration of Revolving Housing Rehabilitation Loan/Grant Program and Section 8 Existing Housing Rental Program — ACTIVITY MANAGER: DIRECTOR OF PLANNING&ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION — Administration, promotion and development of Housing Rehab Program for City homeowners. Administration of HUD Section 8 Rental Assistance Program in conjunction with contract between the City and Metropolitan Council. — PROCESS USED Housing Rehabilitation — Screening of applicants'homes and rehabilitation needs to determine eligibility for program. Monitoring bids, awarding contracts, inspection of workmanship. Issuing payment for completed work. Filing mortgages on property. Monitoring opportunities for new funding sources. — Section 8 Process applications and veri income as detailed. Complete yearly reexaminations. Perform housing inspections in accordance with Section 8 quality standards. Process administrative payment requests with Metropolitan Council. — MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 Housing Rehabilitation — 1. Organize Home Remodeling Show. 2. Implement Westbrooke Residential Service District Legislation. 3. Promote available housing programs/explore options for new housing programs. Section 8 1. Undertake rent reasonable comparison study. — 2. Maintain current Sec. 8 program levels. Other — 1. Develop Acquisition/Demolition Program with the goal of one project in 1995. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 Housing Rehabilitation — 1. Telephone calls -new inquiries 100 150 100 150 100 2. Telephone calls - current projects 200 200 150 200 200 3. Applications processed 17 12 21 15 20 4. Projects completed 8 7 10 10 10 5. Status reports prepared 6 6 6 12 6 Section 8 1. Respond to general housing questions 100 150 150 150 150 2. Phone calls -Hopkins clients 875 1,000 1,300 1,100 1,500 — 3. Vouchers/certificates placed 112 130 140 130 140 4. New unit inspections 60 60 75 60 75 5. Reexam inspections 100 130 140 130 140 6. Reexam verifications completed 95 130 140 130 140 — 7. Interim income changes 48 60 50 60 60 164 HOUSING REHAB FUND FUND 213 FINANCIAL SUMMARY _ Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 - EXPENDITURES PERSONAL SERVICES $ 46,194 $ 48,182 $ 48,629 $ 50,900 $ 57,500 SUPPLIES 2,544 1,500 2,519 2,400 2,800 _ OTHER SERVICES AND CHARGES 40,805 13,449 17,781 36,800 16,600 CAPITAL OUTLAY 2,386 65,000 TOTAL $ 89,543 $ 63,131 $ 71,315 $ 90,100 $ 141,900 REVENUE Section 8 $ 16,313 $ 24,558 $ 22,084 $ 25,000 $ 32,700 Interest Earned 21,000 16,400 13,400 5,000 6,300 - Rehab Loan Interest 19,835 16,288 15,794 16,000 16,000 Rents 3,550 Loan/Grant Repayment 2,332 2,979 2,000 - CDBG Grant Allocation 15,000 Sale of Land 30,000 TOTAL $ 59,480 $ 57,246 $ 57,807 $ 63,000 $ 85,000 Increase(Decrease)to Fund Balance $ (30,063) $ (5,885) $ (13,508) $ (27,100) $ (56,900) FUND BALANCE 12-31 $ 1,090,754 $ 1,084,869 $ 1,071,361 $ 1,044,261 $ 987,361 _ PERMANENT STAFFING Housing Coordinator 0.40 0.60 0.60 0.60 0.60 _ Section 8 Program Technician 1.00 0.25 0.25 0.25 0.25 Public Housing Manager 0.25 0.25 0.40 0.50 Contract inspection services are utilized in this program. SIGNIFICANT EXPENDITURES 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget Site Acquisition $ 65,000 $ 65,000 165 DEPT 47021 REHAB ADMINISTRATION FUND 213 - EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 20,147 $ 20,015 $ 22,787 $ 23,300 $ 23,900 110 Overtime-Regular Employees 700 - 120 Part-Time Employees 2,144 34 169 SL Converted/LTD 362 368 388 400 500 - 191 P.E.R.A. Contribution 869 899 968 1,000 1,100 192 F.I.C.A. Contribution 1,503 1,615 1,733 1,800 1,800 - 193 Hospitalization-Life Insurance 1,417 1,089 1,183 1,400 1,500 195 Workers' Compensation Insurance 66 65 86 200 200 _ 196 Unemployment Compensation 2,279 4,579 197 Deferred Compensation 575 1,448 1,375 1,400 1,400 _ TOTAL $ 29,362 $ 30,112 $ 28,520 $ 29,500 $ 31,100 SUPPLIES - 200 Office Supplies $ 740 $ 20 $ 456 $ 400 $ 500 203 Postage 711 206 519 600 600 TOTAL $ 1,451 $ 226 $ 975 $ 1,000 $ 1,100 - OTHER SERVICES AND CHARGES - 300 Audit $ - $ 300 $ - $ 600 $ 600 301 Advertising, Publication, Printing 362 205 267 700 700 _ 302 Travel, Conferences, Schools 916 796 728 1,500 1,000 303 Expert&Professional Services 3,367 2,947 6,304 3,000 3,000 - 311 Legal Services 319 353 500 500 389 Administrative Fee 300 600 390 Other Contractual Services 5,554 TOTAL $ 4,645 $ 4,567 $ 13,206 $ 6,600 $ 6,400 CAPITAL OUTLAY 570 Office Equipment $ - $ - $ 2,386 $ - $ - DEPARTMENT TOTAL $ 35,458 $ 34,905 $ 45,087 $ 37,100 $ 38,600 166 DEPT 47022 REHAB LOANS FUND 213 EXPENDITURE DETAIL Actual Actual Actual Budget Budget _ CODE 1991 1992 1993 _ 1994 1995 OTHER SERVICES AND CHARGES — 303 Expert&Professional Services $ 5,192 $ 5,379 $ 4,575 $ - $ - 305 Contractual Maint. &Repair- 25,036 656 15,000 Structures — 361 Construction Costs 14,875 459 Set Up Loans (34,893) (12,542) (15,000) DEPARTMENT TOTAL $ 10,210 $ (6,507) $ 4,575 $ - $ - DEPT 47023 REHAB GRANTS FUND 213 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 305 Contractual Maint. &Repair- $ 17,258 $ 15,341 $ - $ 15,000 $ - Structures — 361 Construction Costs 8,692 DEPARTMENT TOTAL $ 25,950 $ 15,341 $ - $ 15,000 $ - DEPT 47024 HOUSING ACQUISITION PROGRAM FUND 213 EXPENDITURE DETAIL Actual Actual Actual Budget Budget _ CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 361 Demolition $ $ $ $ $ 10,000 CAPITAL OUTLAY 510 Site Acquisition $ $ $ $ $ 65,000 — DEPARTMENT TOTAL $ $ $ $ $ 75,000 167 i DEPT 47028 SECTION 8 FUND 213 EXPENDITURE DETAIL Actual Actual Actual Budget Budget - CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 15,218 $ 16,141 $ 18,019 $ 18,400 $ 22,800 191 P.E.R.A. Contribution 136 153 54 100 192 F.I.C.A. Contribution 1,040 850 814 1,000 1,800 193 Hospitalization-Life Insurance 438 926 1,222 1,400 1,800 - 197 Deferred Compensation 500 TOTAL $ 16,832 $ 18,070 $ 20,109 $ 21,400 $ 26,400 - SUPPLIES 200 Office Supplies $ 229 $ 347 $ 552 $ 500 $ 500 - 203 Postage 864 927 992 900 1,200 TOTAL $ 1,093 $ 1,274 $ 1,544 $ 1,400 $ 1,700 - OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ - $ 48 $ - $ 100 $ 100 302 Travel, Conferences, Schools 100 100 TOTAL $ - $ 48 $ - $ 200 $ 200 DEPARTMENT TOTAL $ 17,925 $ 19,392 $ 21,653 $ 23,000 $ 28,300 DEPT 47075 DOW TOWERS MODERNIZATION FUND 213 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 466 Modernization $ $ $ $ 15,000 $ - FUND TOTAL $ 89,543 $ 63,131 $ 71,315 $ 90,100 $ 141,900 168 DEPT 40214 LEASED PARKING FUND 214 40224 RAMP PARKING ACTIVITY: Parking ACTIVITY MANAGER: DIRECTOR OF PLANNING&ECONOMIC DEVELOPMENT — GENERAL ACTIVITY DESCRIPTION The proper handling of all matters related to the operation and administration of the leased parking program. Implement items recommended by the City Council and Parking Committee and follow-up on any questions by the general public. — PROCESS USED Provide advice to the Parking Committee and the City Council on items of operation. Purpose of system is to manage the parking so as to provide the most convenient parking spaces for the customers. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Increase permit fees 4.5%. 2. Facilitate completion of maintenance on City parking ramp. 3. Work with Parking Committee regarding Grocery Store Project and the addition of 20-25 additional parking spaces in lot 500. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Permits sold 385 375 375 400 400 2. Complaints addressed 30 25 20 15 15 3. Parking Committee meetings 7 5 5 5 5 4. Staff reports/studies 15 2 2 5 5 169 PARKING FUND FUND 214 FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 42,545 $ 47,611 $ 48,526 $ 53,700 $ 56,200 SUPPLIES 5,305 4,816 9,304 8,600 8,600 OTHER SERVICES AND CHARGES 25,778 25,803 52,727 45,900 45,900 - TOTAL $ 73,628 $ 78,230 $ 110,557 $ 108,200 $ 110,700 REVENUE - Court Fines $ 32,189 $ 49,011 $ 28,471 $ 30,000 $ 25,000 Interest Earned 14,000 10,900 7,900 4,000 5,000 Leased Parking 18,285 18,250 15,346 22,000 21,000 - Public Works Services 13,890 14,586 15,315 16,100 15,000 TOTAL $ 78,364 $ 92,747 $ 67,032 $ 72,100 $ 66,000 - Increase (Decrease)to Fund Balance $ 4,736 $ 14,517 $ (43,525) $ (36,100) $ (44,700) FUND BALANCE 12-31 $ 621,685 $ 636,202 $ 592,677 $ 556,577 $ 511,877 PERMANENT STAFFING Enforcement Officer 1.00 1.00 1.00 1.00 1.00 Economic Development Specialist 0.28 0.28 0.28 0.28 0.28 - TOTAL 1.28 1.28 1.28 1.28 1.28 SIGNIFICANT EXPENDITURES Parking Ramp Maintenance, Supplies - $3,000 Parking Ramp Maintenance, Contractual Services - $12,400 Parking Ramp, Electricity-$6,000 Parking Ramp, Insurance- $7,600 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 170 DEPT 40214 LEASED PARKING FUND 214 - EXPENDITURE DETAIL __ Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 23,837 $ 27,534 $ 28,397 $ 32,000 $ 27,500 110 Overtime-Regular Employees 200 - 169 SL Converted/LTD 214 225 259 300 300 191 P.E.R.A. Contribution 1,065 1,155 1,290 1,500 1,300 - 192 F.I.C.A. Contribution 1,958 2,119 2,333 2,400 2,200 193 Hospitalization-Life Insurance 1,793 2,014 2,180 2,600 2,300 - 195 Workers' Compensation Insurance 543 82 93 200 200 197 Deferred Compensation 1,091 1,448 1,375 1,400 1,500 __ TOTAL $ 30,501 $ 34,577 $ 35,927 $ 40,400 $ 35,500 SUPPLIES 201 Uniforms $ - $ 300 $ 56 $ 300 $ 300 202 General Supplies 435 939 500 500 203 Postage 42 118 141 200 200 204 Maint. - Equip. &Vehicle Parts 148 288 57 500 500 206 Maint. - Other Improvements 2,286 6,816 4,000 2,000 - 210 Motor Fuels &Lubricants 77 131 81 200 200 220 Street Maintenance Material 75 - TOTAL $ 2,988 $ 1,851 $ 7,151 $ 5,700 $ 3,700 OTHER SERVICES AND CHARGES - 300 Audit $ 200 $ 200 $ 200 $ 300 $ 300 301 Advertising, Publication, Printing 48 514 424 1,000 1,000 302 Travel, Conferences, School 99 10 100 100 303 Expert&Professional Services 931 65 2,000 1,600 380 Garage- Labor&Burden 54 27 300 300 389 Administrative Fee 3,000 3,300 3,600 3,800 4,200 401 Subscription-Membership 100 133 100 100 - TOTAL $ 4,332 $ 4,179 $ 4,394 $ 7,600 $ 7,600 DEPARTMENT TOTAL $ 37,821 $ 40,607 $ 47,472 $ 53,700 $ 46,800 171 DEPT 40224 RAMP PARKING FUND 214 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES - 100 Regular Employees $ 8,827 $ 10,310 $ 9,972 $ 10,700 $ 16,300 110 Overtime-Regular Employees 848 66 23 500 400 120 Part-time Employees 582 451 510 500 191 P.E.R.A. Contribution 433 465 448 500 700 192 F.I.C.A. Contribution 809 850 816 800 1,300 193 Hospitalization-Life Insurance 545 892 830 800 1,500 TOTAL $ 12,044 $ 13,034 $ 12,599 $ 13,300 $ 20,700 SUPPLIES - 202 General Supplies $ 945 $ 666 $ 453 $ 500 $ 500 204 Maint. - Equip. &Vehicle Parts 148 287 57 200 200 205 Maint. - Structures 1003 1598 1411 1,000 3,000 206 Maint. - Other Improvements 144 198 47 500 500 210 Motor Fuels &Lubricants 77 167 81 200 200 223 Sign Supplies 49 104 500 500 TOTAL $ 2,317 $ 2,965 $ 2,153 $ 2,900 $ 4,900 OTHER SERVICES AND CHARGES - 300 Audit $ 200 $ 200 $ 200 $ 300 $ 300 301 Advertising, Publication, Printing 406 200 200 302 Travel, Conferences, School 110 21 110 100 100 303 Expert&Professional Services 162 1,700 3,765 3,500 3,500 304 C ntractual t &Repair- 11 500 500 305 4tIracituai batr' C ua�tLehkl s p amt. a air- 5,414 3,368 24,174 14,000 12,400 ucture 306 Maint. &t Repair- 1,218 953 2,000 2,000 307 Coomunmi�ations elephone/Alarms 398 345 399 400 400 - 320 Electricity 5,399 6,304 7,114 6,500 6,500 336 Equipment Rental 105 216 300 300 341 Disposal Charges 64 380 Garage- Labor&Burden 54 27 300 300 389 Administrative Fee 3,000 3,300 3,600 3,800 4,200 390 Other Contractual Services 290 412 General Liability, Fire, Etc. 3,000 4,335 5,633 4,600 5,600 413 Property Insurance 1,285 1,634 2,078 1,800 2,000 419 Insurance Deductible 811 TOTAL $ 21,156 $ 21,914 $ 48,333 $ 38,300 $ 38,300 - DEPARTMENT TOTAL $ 35,517 $ 37,913 $ 63,085 $ 54,500 $ 63,900 FUND TOTAL $ 73,628 $ 78,230 $ 110,557 $ 108,200 $ 110,700 172 DEPT 40217 CABLE TV FUND 217 ACTIVITY: Cable Television — ACTIVITY MANAGER: ASSISTANT CITY MANAGER GENERAL ACTIVITY DESCRIPTION Produce cable programs for the City, support public access, administer cable contract. — PROCESS USED City Council and Zoning and Planning meetings are cablecast. A portion of the franchise fee supports public access cable. The Assistant City Manager represents the City on the Southwest Suburban Cable Commission and the Operating Committee. These organizations oversee the actions of the cable company. — Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 — 1. Number of meetings cablecast 36 38 38 37 38 2. Video productions 1 2 3 6 4 — 3. City Newsletters 5 6 6 6 6 4. Cable Meetings 9 6 12 12 12 173 217 CABLE TV FUND FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 3,177 $ 4,664 $ 10,570 $ 46,700 $ 50,600 SUPPLIES 1,646 7,758 5,779 7,700 7,900 OTHER SERVICES &CHARGES 51,093 35,713 29,990 31,800 41,400 CAPITAL OUTLAY 7,887 7,017 2,400 TOTAL $ 55,916 $ 56,022 $ 53,356 $ 88,600 $ 99,900 REVENUE Interest Earned $ 8,000 $ 3,000 $ 3,000 $ 2,600 $ 3,000 Franchise Fees 64,768 71,699 69,604 69,000 71,000 TOTAL $ 72,768 $ 74,699 $ 72,604 $ 71,600 $ 74,000 Increase(Decrease)to Fund Balance $ 16,852 $ 18,677 $ 19,248 $ (17,000) $ (25,900) FUND BALANCE 12-31 $ 167,008 $ 185,685 $ 204,933 $ 187,933 $ 162,033 PERMANENT STAFFING Assistant City Manager 0.05 0.10 0.10 0.10 Administrative Secretary 0.05 0.07 0.05 Camera Operator 0.05 0.05 0.05 0.05 Communications Coordinator 1.00 1.00 0.10 0.20 1.22 1.20 SIGNIFICANT EXPENDITURES 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 174 i DEPT 40217 CABLE TV FUND 217 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES ` 100 Regular Employees $ 2,863 $ 3,970 $ 8,936 $ 37,800 $ 41,000 110 Overtime-Regular Employees 56 120 Part-Time Employees 1,300 191 P.E.R.A. Contribution 52 111 255 1,700 1,700 192 F.I.C.A. Contribution 129 287 686 3,000 3,100 193 Hospitalization-Life Insurance 133 296 637 2,900 3,300 - 197 Deferred Compensation 1,500 TOTAL $ 3,177 $ 4,664 $ 10,570 $ 46,700 $ 50,600 SUPPLIES - 200 Office Supplies $ - $ 74 $ 70 $ 200 $ 300 202 General Supplies 1,646 1,629 779 1,200 1,200 - 203 Postage 6,055 4,930 6,300 6,400 TOTAL $ 1,646 $ 7,758 $ 5,779 $ 7,700 $ 7,900 OTHER SERVICES AND CHARGES 300 Audit $ - $ 200 $ - $ 300 $ 300 301 Advertising, Publication, Printing 233 4,495 4,584 6,300 6,300 302 Travel, Conferences, Schools 170 548 1,000 303 Expert&Professional Services 21,601 3,682 4,625 6,000 14,000 304 Contractual Maint. &Repair- 1,028 123 495 1,000 1,000 Other Improvements 389 Administrative Fee 16,554 18,021 7,200 7,400 7,800 401 Subscription- Membership 11,677 9,022 12,538 10,800 11,000 TOTAL $ 51,093 $ 35,713 $ 29,990 $ 31,800 $ 41,400 CAPITAL OUTLAY 570 Other Equipment&Furnishings $ - $ 7,887 $ 7,017 $ 2,400 $ - DEPARTMENT TOTAL $ 55,916 $ 56,022 $ 53,356 $ 88,600 $ 99,900 175 DEPT 47010/47090/47093/47097/49206 TAX INCREMENT DISTRICT 2.1 FUND 221 47010 TAX INCREMENT DISTRICT 2.3 FUND 223 47010 TAX INCREMENT DISTRICT 2.4 FUND 224 47010/47095 TAX INCREMENT DISTRICT 2.5 FUND 225 47010/47096 TAX INCREMENT DISTRICT 2.6 FUND 226 ACTIVITY: Tax Increment District Administration and HRA Housing and Economic Development ACTIVITY MANAGER: DIRECTOR OF PLANNING&ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION Administration and coordination of financing and program activities for Tax Increment Districts 2.1, 2.2, 2.3, 2.4, 2.5, 2.6. PROCESS USED Coordinate and review redevelopment activities with developers, City and HRA for projects proposed to be under- _ taken within the CBD Tax Increment District. Administer expenditures of tax increments received on annual basis. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Preparation of annual disclosure statement-TIF District 2.1-2.7. 2. Facilitate Thermotech expansion project. 3. Work with developers regarding R.L. Johnson property. 4. Assist in coordination of revelopment or upgrade of Pines per agreement with City and H&H Pines. Actual Actual Actual Budget Budget -" SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Preparation annual disclosure statements 1 1 1 5 1 2. Coordination/implementation of development/redevelopment projects 2 1 0 2 1 3. Developer/staff meetings 8 20 10 10 10 4. Execution of redevelopment agreements 1 0 2 1 5. Preparation of annual budget 1 1 6. Coordination/implementation of 2 public improvement project 176 TAX INCREMENT 2.1 - 2.6 FUND FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES PERSONAL SERVICES $ 9,602 $ 10,239 $ 10,143 $ 10,300 $ 10,600 SUPPLIES 322 OTHER SERVICES AND CHARGES 11,227 27,020 220,532 4,500 5,500 CAPITAL OUTLAYS 494,552 TRANSFERS OUT 60,400 67,400 64,000 62,000 58,000 TOTAL $ 81,229 $ 104,659 $ 789,549 $ 76,800 $ 74,100 REVENUE _ Tax Increment $ 165,691 $ 143,025 $ 197,163 $ 177,000 $ 210,000 Development Fee 13,500 Sale of Bonds 411,000 TOTAL $ 576,691 $ 143,025 $ 210,663 $ 177,000 $ 210,000 Increase(Decrease)to Fund Balance $ 495,462 $ 38,366 $ (578,886) $ 100,200 $ 135,900 FUND BALANCE 12-31 $ 498,544 $ 536,910 $ (41,976) $ 58,224 $ 194,124 PERMANENT STAFFING Dir. Planning&Economic Development 0.13 0.10 0.10 0.10 0.10 Economic Development Specialist 0.10 0.10 0.10 0.10 0.10 TOTAL 0.23 0.20 0.20 0.20 0.20 All other staffing for this fund is provided by the City on an as needed basis. SIGNIFICANT EXPENDITURES 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 177 DEPT 47010 TIF DISTRICT 2.1 FUND 221 — EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES — 100 Regular Employees $ 8,339 $ 8,668 $ 8,533 $ - $ 9,000 191 P.E.R.A. Contribution 334 391 384 400 — 192 F.I.C.A. Contribution 607 695 683 700 193 Hospitalization- Life Insurance 322 432 491 500 -- 197 Deferred Compensation 53 52 TOTAL $ 9,602 $ 10,239 $ 10,143 $ - $ 10,600 _ SUPPLIES 202 General Supplies $ - $ - $ 138 $ - $ - _ OTHER SERVICES AND CHARGES 300 Audit $ 200 $ 200 $ 200 $ 200 $ 200 — 301 Advertising, Publication, Printing 38 303 Expert&Professional Services 10,776 2,042 2,060 — 311 Legal Services 1,837 1,000 455 Refunds &Reimbursements 16,374 — TOTAL $ 10,976 $ 4,117 $ 18,634 $ 200 $ 1,200 TRANSFERS OUT 6`-' - 724 Transfer to Debt Service $ 60,400 $ 67,400 $ 64,000 $ f,000 $ 58,000 DEPARTMENT TOTAL $ 80,978 $ 81,756 $ 92,915 $ 6 $ 69,800 /z ,1;75 178 DEPT 47090 RL JOHNSON PROPERTY DEVELOPMENT FUND 221 EXPENDITURE DETAIL Actual Actual Actual Budget Budget — CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES — 100 Regular Employees $ - $ - $ - $ 8,700 $ - 191 P.E.R.A. Contribution 400 -` 192 F.I.C.A. Contribution 700 193 Hospitalization-Life Insurance 500 TOTAL $ - $ - $ - $ 10,300 $ - OTHER SERVICES AND CHARGES 303 Expert&Professional Services $ - $ - $ - $ 2,000 $ 2,000 311 Legal Services 277 2,000 2,000 TOTAL $ - $ - $ 277 $ 4,000 $ 4,000 DEPARTMENT TOTAL $ - $ - $ 277 $ 14,300 $ 4,000 — DEPT 47092 LANDFILL-VENTURIAN FUND 221 EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES — 311 Legal Services $ - $ - $ 112,479 $ - $ - — DEPARTMENT TOTAL $ - $ - $ 112,479 $ - $ - DEPT 47093 GROCERY STORE PROJECT FUND 221 — EXPENDITURE DETAIL Actual Actual Actual Budget Budget — CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES -- 303 Expert&Professional Services $ - $ 503 $ - $ - $ - 311 Legal Services 1,372 DEPARTMENT TOTAL $ - $ 1,875 $ - $ - $ - 179 DEPT 47097 PROJECT AREA 2 FUND 221 — EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 SUPPLIES _. 200 Office Supplies $ - $ - $ 18 $ - $ - 203 Postage 41 — TOTAL $ - $ - $ 59 $ - $ - OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ - $ - $ 92 $ - $ - 303 Expert&Professional Services 251 1,496 4,777 — 306 Contractual Maint. &Repair- 500 Other Improvements 311 Legal Services 400 636 — TOTAL $ 251 $ 1,896 $ 6,005 $ - $ - DEPARTMENT TOTAL $ 251 $ 1,896 $ 6,064 $ - $ - — DEPT 49206 COUNTY ROAD 3 FUND 221 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 — SUPPLIES 203 Postage $ - $ - $ 114 $ - $ - — OTHER SERVICES AND CHARGES 303 Expert&Professional Services $ - $ 4,884 $ - $ - $ - DEPARTMENT TOTAL $ - $ 4,884 $ 114 $ - $ - — FUND 221 TOTAL $ 81,229 $ 90,411 211,849 $ 76,500 $ 73,800 — 180 DEPT 47010 TIF DISTRICT 2.4 FUND 224 — EXPENDITURE DETAIL Actual Actual Actual Budget Budget — CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES — 303 Expert&Professional Services $ - $ 385 $ - $ - $ - 409 Taxes &Licenses 416 DEPARTMENT TOTAL $ - $ 385 $ 416 $ - $ - FUND 224 TOTAL $ - $ 385 $ 416 $ - $ - — 181 DEPT 47095 FUND 225 — EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 303 Expert&Professional Services $ - $ 391 $ - $ - $ - DEPARTMENT TOTAL $ - $ 391 $ - $ - $ - FUND 225 TOTAL $ - $ 391 $ - $ - $ - 182 a DEPT 47010 TIF DISTRICT 2.6 G--e3Q4tr-(:<---ri FUND 226 EXPENDITURE DETAIL Actual Actual Actual Budget Budget — CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 300 Audit $ - $ - $ - $ 300 $ 300 303 Expert&Professional Services 1,609 4,134 — 311 Legal Services 24 222 TOTAL $ - $ 1,633 $ 4,356 $ 300 $ 300 DEPARTMENT TOTAL $ - $ 1,633 $ 4,356 $ 300 $ 300 DEPT 47096 TIF DISTRICT 2.6 41--c-f/1*1---P-4 f FUND 226 — EXPENDITURE DETAIL _ Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 SUPPLIES i 202 General Supplies $ - $ - $ 11 $ - $ - OTHER SERVICES AND CHARGES 301 Advertising, Publication,Printing $ - $ 360 $ - $ - $ - 303 Expert&Professional Services 6,466 17,848 — 311 Legal Services 3,818 1,038 361 Construction Costs 33,151 365 Relocation Costs 1,195 26,328 TOTAL $ - $ 11,839 $ 78,365 $ - $ - CAPITAL OUTLAY 520 Buildings & Structures - $ - $ 494,552 $ - $ - DEPARTMENT TOTAL $ - $ 11,839 $ 572,928 $ - $ - FUND 226 TOTAL $ - $ 13,472 $ 577,284 $ 300 $ 300 183 •=111, amin, ANN. .1111•11 a•MIN MINA MM.!, 411MMI Mat 4111•11 MM. .1=111• 11•11.0 - CITY OF HOPKI NS, MINNESOTA ENTERPRISE FUNDS Enterprise funds are established to account for the financing of self- supporting activities of governmental units which render services to the — general public on a user charge basis. Records are maintained on the accrual basis of accounting. The Authority for these types of funds is derived from Section 11.01 of the City Charter which allows for utility or other public service enterprise funds. The city has six Enterprise Funds: Water Uitility Fund Sewer Utility Fund Refuse Utility Fund Storm Sewer Utility Fund Pavilion/Ice Arena Fund Housing Authority Fund DEPT 48220 PUMPS &WELLS FUND 703 — 48240 DISTRIBUTION 48250 ADMINISTRATION ACTIVITY: Water System Operation and Maintenance ACTIVITY MANAGER: WATER& SEWER SUPERINTENDENT _ GENERAL ACTIVITY DESCRIPTION Provides maintenance to the City's water system so that a continued supply of potable water is furnished to water — customers at the most reasonable cost. Water supply must be maintained at proper pressure levels, as well as bacterial free. Metering devices are also maintained. — PROCESS USED Maintain water pressure necessary for good service and fire protection. The maintenance of 4 wells including necessary equipment for iron filtration, fluoridation, and chlorination of water,to take and record water samples — on a monthly basis, to keep water meters in proper working condition. The division answers service calls 24 hours per day, works with contractors locating lines and turning valves off or on. All wells and pump houses are checked. Mains and hydrants are flushed in Spring before heavy water usage has started. At this time any — hydrants that need attention are repaired. Meter readings and turn-ons and turn-offs are scheduled each day. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Produce water supply sufficient to meet the needs of 16,000 people. 2. Flush and check all hydrants annually. — 3. Check all wells each day. 4. Test samples each month to ensure safe water supply. — 5. Respond to all requests for repair in a reasonable time. 6. Repair and replace stopped meters, install outside readers when necessary. — 7. Complete all treatment plant revisions. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Number of connections 5,070 5,080 5,085 5,095 5,100 — 2. Millions of gallons of water pumped 907 924 834 900 900 3. Number of water tests taken 200 261 300 700 700 _ 4. Number of well house inspections made 1,825 1,825 1,825 1,825 1,825 5. Number of hydrants flushed 600 600 600 600 600 6. Number of service orders — completed 260 293 293 300 300 7. Meters read 18,000 18,000 18,000 18,000 18,000 8. Repair stopped meters 200 300 293 300 300 — 9. Repair broken water mains 8 5 7 5 5 184 — 703 WATER UTILITY FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES - PERSONAL SERVICES $ 198,680 $ 210,778 $ 203,768 $ 188,900 $ 193,400 SUPPLIES 20,845 28,963 27,509 28,800 26,300 OTHER SERVICES AND CHARGES 266,190 303,554 330,199 311,600 332,700 - NON-OPERATING 144,147 145,023 152,859 165,000 150,000 TRANSFERS OUT 102,181 TOTAL $ 732,043 $ 688,318 $ 714,335 $ 694,300 $ 702,400 - REVENUE Water Service Charge $ 634,357 $ 631,228 $ 752,399 $ 755,000 $ 754,000 Penalties 17,312 22,486 31,271 30,000 33,000 Connection Permits 775 5,454 1,425 1,000 1,000 - Interest Earned 57,000 39,091 35,300 13,000 15,000 Gain on Sale of Fixed Asset 9305 Other Misc. Revenue 598 3,103 11,113 1,000 1,000 TOTAL $ 710,042 $ 701,362 $ 840,813 $ 800,000 $ 804,000 - Increase(Decrease)to Fund Balance $ (22,001) $ 13,044 $ 126,478 $ 105,700 $ 101,600 - RETAINED EARNINGS 12-31 $ 3,580,261 $ 3,593,305 $ 3,719,783 $ 3,825,483 $ 3,927,083 Cash Balance 12-31 $ 1,152,408 $ 1,281,192 $ 929,761 $ 708,561 $ 327,361 Capital Outlay $ 11,350 $ 14,783 $ 101,904 $ 45,200 $ 26,800 Construction $ 266,098 $ 14,500 $ 529,240 $ 446,700 $ 606,000 Rate per 1000 gallons $ 0.85 $ 0.85 $ 1.05 $ 1.05 $ 1.05 - PERMANENT STAFFING Water& Sewer Superintendent 0.45 0.45 0.45 0.45 0.45 Maintenance 2.40 2.40 2.40 2.40 2.40 - Engineering Support 0.40 0.40 0.40 0.40 0.40 Administrative Support 0.25 0.25 0.25 0.25 0.25 Part-time 0.60 0.60 0.60 0.60 0.60 Engineering Superintendent 0.10 0.10 0.10 0.10 0.10 TOTAL 4.20 4.20 4.20 4.20 4.20 SIGNFICIANT EXPENDITURES Contractual Maint. &Repair-Equip. &Vehicles -$12,700; Expert&Professional Services - $35,000; Electricity- $90,000 1995 CAPITAL OUTLAY DETAIL - Dept. Manager Adopted/o/17 r5,8�S�a 6� ( ' Item Requested Proposed Proposed fl' Budget Srg1 y /�`)1s� I 5 , Water Meters (250) $ 15,800 $ 15,800 $ 3,2G/&6 ) 1 - ;oCopier 11,000 11,000 g7g 7 $ 26,800 $ 26,800 $ / 185 WATER FUND FUND 703 - EXPENDITURE DETAIL _ Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 - PERSONAL SERVICES 100 Regular Employees $ 152,695 $ 155,486 $ 145,792 $ 128,400 $ 131,100 110 Overtime-Regular Employees 4,417 5,047 7,223 5,500 6,000 120 Part-Time Employees 2,121 8,758 9,688 16,400 16,400 169 SL Converted/LTD 1,609 1,489 1,520 1,600 1,800 191 P.E.R.A. Contribution 7,933 7,335 6,793 6,400 6,400 192 F.I.C.A. Contribution 10,002 11,620 11,689 11,600 12,000 193 Hospitalization-Life Insurance 14,158 15,244 15,494 12,400 13,200 195 Workers' Compensation Insurance 3,432 4,394 4,213 5,000 5,000 197 Deferred Compensation 2,313 1,405 1,356 1,600 1,500 _ TOTAL $ 198,680 $ 210,778 $ 203,768 $ 188,900 $ 193,400 SUPPLIES 200 Office Supplies $ 674 $ 300 $ 647 $ 1,000 $ 1,000 201 Uniforms/Clothing 483 746 587 700 800 202 General Supplies 625 1,282 770 800 800 203 Postage 1,338 1,523 1,895 1,600 2,000 204 Maint. -Equip. &Vehicle Parts 8,918 18,492 16,104 12,700 12,700 205 Maint. - Structures 220 1,500 210 Motor Fuels &Lubricants 2,069 1,591 1,696 2,000 2,000 230 Chemicals 6,518 5,029 5,810 8,500 7,000 _ TOTAL $ 20,845 $ 28,963 $ 27,509 $ 28,800 $ 26,300 186 WATER FUND FUND 703 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 300 Audit $ 4,100 $ 4,700 $ 4,500 $ 4,600 $ 4,600 301 Advertising, Publication, Printing 155 2,215 175 600 600 302 Travel, Conferences, Schools 492 627 1,890 2,000 2,000 - 303 Expert&Professional Services 7,465 2,922 18,508 26,000 41,000 304 Contractual Maint. &Repair- 12,495 5,337 13,674 14,600 14,800 Equipment&Vehicles - 305 Contractual Maint. &Repair- 17,036 42,431 43,405 5,000 5,000 Structures 306 Contractual Maint. &Repair- 5,233 25,805 8,895 19,000 19,000 Other Improvements - 307 Communications-Telephone/Alarms 1,808 1,746 1,707 2,200 2,200 309 Radio Contract 331 511 167 900 900 - 315 Heating Fuel - Gas 7,276 7,270 8,329 9,000 9,000 320 Electricity 88,060 89,239 91,864 90,000 90,000 - 380 Garage-Labor&Burden 2,929 3,415 5,035 3,000 3,000 389 Administrative Fee 99,600 102,000 108,000 112,000 115,200 -- 401 Subscription -Membership 280 66 262 300 400 409 Taxes &Licenses 8,372 546 4,822 6,000 5,800 - 411 Fleet Liability Insurance 340 500 703 600 800 412 General Liability, Fire, Etc. 7,500 10,888 14,151 12,000 14,000 413 Property Insurance 2,458 3,116 3,962 3,400 4,000 418 N.L.C. Liability Insurance 140 100 150 200 200 423 Well#6 Easement 120 120 200 200 TOTAL $ 266,190 $ 303,554 $ 330,199 $ 311,600 $ 332,700 - NON-OPERATING 460 Depreciation $ 144,147 $ 145,023 $ 152,859 $ 165,000 $ 150,000 710 Transfers Out 102,181 TOTAL $ 246,328 $ 145,023 $ 152,859 $ 165,000 $ 150,000 WATER FUND TOTAL $ 732,043 $ 688,318 $ 714,335 $ 694,300 $ 702,400 187 DEPT 48220 PUMPS &WELLS FUND 703 - EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 37,946 $ 31,247 $ 32,520 $ 21,000 $ 21,000 110 Overtime-Regular Employees 2,187 1,315 1,529 1,500 1,500 120 Part Time Employees 93 234 183 1,500 1,500 191 P.E.R.A. Contribution 1,798 1,459 1,525 1,100 1,000 192 F.I.C.A. Contribution 2,954 2,371 2,446 1,800 1,800 193 Hospitalization- Life Insurance 3,399 3,030 3,496 2,100 2,200 195 Workers' Compensation Insurance 1,044 932 972 1,100 1,100 - TOTAL $ 49,421 $ 40,588 $ 42,671 $ 30,100 $ 30,100 SUPPLIES 204 Maint. -Equip &Vehicle Parts $ 2,758 $ 9,820 $ 5,171 $ 4,000 $ 4,000 230 Chemicals 6,518 5,029 5,810 8,500 7,000 TOTAL $ 9,276 $ 14,849 $ 10,981 $ 12,500 $ 11,000 - OTHER SERVICES AND CHARGES 303 Expert&Professional Services $ 3,306 $ 2,647 $ 3,582 $ 6,000 $ 6,000 - 304 Contractual Maint. &Repair- 9,614 3,738 6,371 12,000 12,000 Equipment&Vehicles 305 Contractual Maint. &Repair- 17,036 42,431 43,405 5,000 5,000 - Structures 306 Contractual Maint. &Repair- 16 Other Improvements - 315 Heating Fuel - Gas 7,276 7,270 8,329 9,000 9,000 320 Electricity 88,060 89,239 91,864 90,000 90,000 423 Well#6 Easement 120 120 200 200 TOTAL $ 125,428 $ 145,445 $ 153,551 $ 122,200 $ 122,2001 DEPARTMENT TOTAL $ 184,125 $ 200,882 $ 207,203 $ 164,800 $ 163,300 188 DEPT 48240 DISTRIBUTION FUND 703 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 62,864 $ 71,249 $ 54,945 $ 50,400 $ 51,400 _ 110 Overtime-Regular Employees 2,230 3,524 5,694 4,000 4,000 120 Part-Time Employees 954 7,129 5,385 8,000 8,000 169 SL Converted/LTD 198 69 191 P.E.R.A. Contribution 4,091 3,543 2,699 2,800 2,500 192 F.I.C.A. Contribution 3,492 5,260 4,834 4,800 4,900 193 Hospitalization-Life Insurance 6,816 7,030 6,892 5,000 5,300 - 195 Workers' Compensation Insurance 1,248 1,968 1,593 2,200 2,200 TOTAL $ 81,893 $ 99,772 $ 82,042 $ 77,200 $ 78,300 SUPPLIES 202 General Supplies $ - $ 527 $ - $ - $ - 204 Maint. -Equip &Vehicle Parts 4,319 7,046 5,328 6,500 6,500 TOTAL $ 4,319 $ 7,573 $ 5,328 $ 6,500 $ 6,500 OTHER SERVICES AND CHARGES 303 Expert&Professional Services $ - $ - $ 113 $ - $ - 304 Contractual Maint. &Repair- 1,086 5,189 - Equipment&Vehicle 306 Contractual Maint. &Repair- 7 5,217 25,805 8,895 19,000 19,000 Other Improvements TOTAL $ 6,303 $ 25,805 $ 14,197 $ 19,000 $ 19,000 DEPARTMENT TOTAL $ 92,515 $ 133,150 $ 101,567 $ 102,700 $ 103,800 189 DEPT 48250 ADMINISTRATION FUND 703 - EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 51,885 $ 52,990 $ 58,327 $ 57,000 $ 58,700 - 110 Overtime-Regular Employees 208 500 120 Part-Time Employees 1,074 1,395 4,120 6,900 6,900 169 SL Converted/LTD 1,411 1,420 1,520 1,600 1,800 191 P.E.R.A. Contribution 2,044 2,333 2,569 2,500 2,900 192 F.I.C.A. Contribution 3,556 3,989 4,409 5,000 5,300 193 Hospitalization- Life Insurance 3,943 5,184 5,106 5,300 5,700 _ 195 Workers' Compensation Insurance 1,140 1,494 1,648 1,700 1,700 197 Deferred Compensation 2,313 1,405 1,356 1,600 1,500 _ TOTAL $ 67,366 $ 70,418 $ 79,055 $ 81,600 $ 85,000 SUPPLIES 200 Office Supplies $ 674 $ 300 $ 647 $ 1,000 $ 1,000 201 Uniforms/Clothing 483 746 587 700 800 202 General Supplies 625 755 770 800 800 203 Postage 1,338 1,523 1,895 1,600 2,000 - 204 Maint. -Equip. &Vehicle Parts 1,841 1,626 5,605 2,200 2,200 205 Maint. - Structures 220 1,500 210 Motor Fuels and Lubricants 2,069 1,591 1,696 2,000 2,000 TOTAL $ 7,250 $ 6,541 $ 11,200 $ 9,800 $ 8,800 190 DEPT 48250 ADMINISTRATION FUND 703 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 300 Audit $ 4,100 $ 4,700 $ 4,500 $ 4,600 $ 4,600 301 Advertising, Publication, Printing 155 2,215 175 600 600 302 Travel, Conferences, Schools 492 627 1,890 2,000 2,000 303 Expert&Professional Services 4,159 275 14,813 20,000 35,000 304 Contractual Maint. &Repair- 1,795 1,599 2,114 2,600 2,800 Equipment&Vehicles 307 Communications-Telephone/Alarms 1,808 1,746 1,707 2,200 2,200 309 Radio Contract 331 511 167 900 900 - 380 Garage-Labor&Burden 2,929 3,415 5,035 3,000 3,000 389 Administrative Fee 99,600 102,000 108,000 112,000 115,200 - 401 Subscription-Membership 280 66 262 300 400 409 Taxes &Licenses 8,372 546 4,822 6,000 5,800 - 411 Fleet Liability Insurance 340 500 703 600 800 412 General Liability, Fire, Etc. 7,500 10,888 14,151 12,000 14,000 - 413 Property Insurance 2,458 3,116 3,962 3,400 4,000 418 N.L.C. Liability Insurance 140 100 150 200 200 TOTAL $ 134,459 $ 132,304 $ 162,451 $ 170,400 $ 191,500 DEPARTMENT TOTAL $ 209,075 $ 209,263 $ 252,706 $ 261,800 $ 285,300 191 DEPT 48260 NON-OPERATING FUND 703 — EXPENDITURE DETAIL Actual Actual . Actual Budget Budget CODE 1991 1992 1993 1994 1995 460 Depreciation $ 144,147 $ 145,023 $ 152,859 $ 165,000 $ 150,000 — 710 Transfers Out 102,181 TOTAL $ 246,328 $ 145,023 $ 152,859 $ 165,000 $ 150,000 — WATER FUND TOTAL $ 732,043 $ 688,318 $ 714,335 $ 694,300 $ 702,400 192 DEPT 48270 CAPITAL OUTLAY - MEMO FUND 703 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 _ CAPITAL OUTLAY -MEMO 520 Building& Structures $ - $ - $ - $ 24,000 $ - 570 Office Equipment 11,000 580 Other Equipment 11,350 14,783 101,904 21,200 15,800 TOTAL $ 11,350 $ 14,783 $ 101,904 $ 45,200 $ 26,800 CONSTRUCTION -MEMO Street Reconstruction- Cambridge $ 97,703 $ - $ - $ - $ - Street Reconstruction- Campbell 26,214 Street Reconstruction-Knollwood 176,940 Public Works Building Rehab 102,181 — Utility Reconstruction-Hopkins 75,000 House Area Telemetering Controls 14,500 25,000 Moline Treatment Plant 581,000 Elmo Park Treatment Plant 352,300 346,700 Water System Controls 25,000 TOTAL $ 226,098 $ 14,500 $ 529,240 $ 446,700 $ 606,000 193 DEPT 48410 LIFT STATIONS FUND 707 — 48420 COLLECTION/DISPOSAL 48430 ADMINISTRATION ACTIVITY: Sanitary Sewer Operation and Maintenance ACTIVITY MANAGER: WATER& SEWER SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION — All sanitary sewers must be inspected and cleaned to prevent stoppage. Should there be a stoppage or breakdown that cannot be prevented, it would then be necessary to clean and possibly repair the problem. Maintaining — sanitary sewage system which is comprised of sewers, manholes, and lift stations so that sewage may be trans- ported to the Metro Sewer System for disposal. PROCESS USED All sanitary sewers are inspected each year. A program of cleaning with a jet machine is utilized whereby all — lines are jetted every two years. Seven sewage lift stations must be maintained daily; lift stations must be free from trash to prevent backups. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Jet and clean approximately 25 miles of sanitary sewer lines, representing half of all sewer lines in the City. _ 2. Clean and check all manholes annually. 3. Check and maintain all lift stations each day. 4. Spot check trouble areas monthly. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Number of connections 5,080 5,085 5,090 5,095 5,100 2. Miles of sewer lines jetted 17 17 25 30 30 — 3. Number of manholes checked/ cleaned 700 700 700 800 800 4. Lift station maint. checks 3,100 3,100 3,100 3,100 3,100 — 5. Rod sanitary sewer lines 15 15 15 15 15 (miles of sewer lines) 6. Raise& repair manholes 10 15 20 10 10 194 — 707 SEWER UTILITY FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES - PERSONAL SERVICES $ 132,332 $ 127,249 $ 144,998 $ 174,100 $ 177,800 SUPPLIES 11,022 11,948 13,095 15,200 15,600 OTHER SERVICES AND CHARGES 1,002,651 901,552 943,736 1,059,200 1,135,000 NON-OPERATING 83,370 91,377 83,791 95,000 92,000 - TRANSFERS OUT 102,181 TOTAL $ 1,331,556 $ 1,132,126 $ 1,185,620 $ 1,343,500 $ 1,420,400 REVENUES - Sewer Service Charges $ 1,190,250 $ 1,477,298 $ 1,582,767 $ 1,520,000 $ 1,550,000 SAC Refund and 1%Retention 19 154 111 Hook-ups and Permits 1,205 4,719 2,400 1,400 2,200 Other Service Charges 290 246 190 - Interest Earned 13,000 13,400 10,000 15,000 Interest Certified on Spl Assmt. 3,503 Interest-Current Value Credit 8,909 8,166 7,394 6,600 5,800 Interest on Reserve Capacity 46 46 _ State Grants 3,460 TOTAL $ 1,213,673 $ 1,494,132 $ 1,609,768 $ 1,538,000 $ 1,573,000 Increase(Decrease)to Fund Balance $ (117,883) $ 362,006 $ 424,148 $ 194,500 $ 152,600 RETAINED EARNINGS 12-31 $ 1,849,670 $ 2,211,676 $ 2,635,824 $ 2,830,324 $ 2,982,924 Cash Balance 12-31 $ 204,103 $ 442,341 $ 741,801 $ 895,201 $ 1,135,001 Capital Outlay $ - $ 28,221 $ - $ 11,100 $ 4,800 - Construction $ 214,284 $ 153,382 $ 302,785 $ 125,000 $ - Rate per 1000 gallons $ 2.00 $ 2.50 $ 2.50 $ 2.50 $ 2.50 - PERMANENT STAFFING Water& Sewer Superintendent 0.45 0.45 0.45 0.45 0.45 Maintenance 2.40 2.40 2.40 2.40 2.40 Engineering Superintendent 0.10 0.10 0.10 0.10 0.10 En eering.Tech. 0.40 0.40 0.40 0.40 0.40 Administrative Support 0.15 0.15 0.15 0.15 0.15 TOTAL 3.50 3.50 3.50 3.50 3.50 SIGNIFICANT EXPENDITURES - MWCC Sewer Charges - $927,000 Depreciation - $92,000 - 1994 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget P.W. Computer& Software $ 4,800 $ 4,800 $ /i-f li C 195 SEWER FUND FUND 707 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 102,077 $ 99,328 $ 109,521 $ 126,200 $ 128,300 110 Overtime-Regular Employees 1,938 728 1,591 3,000 3,000 -- 120 120 Part-Time Employees 3,069 2,230 4,893 9,400 9,400 169 SL Converted/LTD 313 319 330 400 400 - 191 P.E.R.A. Contribution 4,403 4,363 4,915 5,900 6,000 192 F.I.C.A. Contribution 7,528 7,377 8,301 10,600 10,800 - 193 Hospitalization- Life Insurance 8,200 9,059 10,559 13,700 14,400 195 Workers' Compensation Insurance 4,804 3,845 4,888 4,900 5,500 - TOTAL $ 132,332 $ 127,249 $ 144,998 $ 174,100 $ 177,800 SUPPLIES 200 Office Supplies $ 531 $ 280 $ 209 $ 600 $ 600 201 Uniforms/Clothing 341 378 294 400 400 202 General Supplies 238 343 162 500 400 203 Postage 1,338 1,523 1,894 1,600 2,000 204 Maint. -Equip. &Vehicle Parts 6,178 6,328 7,949 7,800 7,900 - 205 Maint. - Structures 497 5 1,000 1,000 210 Motor Fuels &Lubricants 2,396 2,599 2,582 3,300 3,300 - TOTAL $ 11,022 $ 11,948 $ 13,095 $ 15,200 $ 15,600 196 - SEWER FUND FUND 707 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 _ OTHER SERVICES AND CHARGES 300 Audit $ 4,100 $ 4,700 $ 4,500 $ 4,600 $ 4,600 301 Advertising, Publication, Printing 30 1,238 189 200 200 302 Travel, Conferences, Schools 120 210 240 800 400 303 Expert& Professional Services 8,892 2,762 440 5,000 3,000 304 Contractual Maint. &Repair- 18,753 16,641 11,362 22,600 22,600 Equipment&Vehicles 305 Contractual Maint. &Repair- 1,993 500 500 Structures 306 Contractual Maint. &Repair- 12,876 12,248 4,151 15,000 15,000 Other Improvements 307 Communications-Telephone/Alarms 29 663 833 700 1,000 - 309 Radio Contract 65 61 112 800 300 315 Heating Fuel - Gas 422 513 572 1,300 1,300 - 320 Electricity 12,548 13,996 15,180 14,000 14,000 340 MWCC Charges 820,996 728,536 762,964 854,000 927,000 380 Garage- Labor&Burden 3,064 1,282 2,457 3,500 3,500 389 Administrative Fee 99,600 102,000 108,000 112,000 115,200 _ 390 Other Contractual Services 10,193 272 16,877 10,000 10,000 401 Subscription -Membership 80 15 200 200 409 Taxes &Licenses 30 40 45 200 200 411 Fleet Liability Insurance 715 500 703 600 800 412 General Liability, Fire, Etc. 7,500 10,888 14,151 12,000 14,000 413 Property Insurance 505 637 810 1,000 1,000 418 N.L.C. Liability Insurance 140 100 150 200 200 419 Insurance Deductible 4,250 TOTAL $ 1,002,651 $ 901,552 $ 943,736 $ 1,059,200 $ 1,135,000 - NON-OPERATING 460 Depreciation $ 83,370 $ 91,377 $ 83,791 $ 95,000 $ 92,000 710 Transfers Out 102,181 TOTAL $ 185,551 $ 91,377 $ 83,791 $ 95,000 $ 92,000 - SEWER FUND TOTAL $ 1,331,556 $ 1,132,126 $ 1,185,620 $ 1,343,500 $ 1,420,400 197 DEPT 48410 LIFT STATIONS FUND 707 - EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 34,175 $ 28,943 $ 29,140 $ 30,000 $ 30,500 110 Overtime-Regular Employees 1,034 278 672 1,000 1,000 120 Part-Time Employees 189 234 176 500 500 191 P.E.R.A. Contribution 1,430 1,309 1,336 1,400 1,400 192 F.I.C.A. Contribution 2,359 2,128 2,152 2,400 2,500 193 Hospitalization-Life Insurance 2,813 2,807 3,083 3,400 3,600 195 Workers' Compensation Insurance 1,550 1,163 1,293 1,500 1,500 - TOTAL $ 43,550 $ 36,862 $ 37,852 $ 40,200 $ 41,000 SUPPLIES - 204 Maint. - Equip. &Vehicle Parts $ 473 $ 369 $ 2,089 $ 2,000 $ 2,000 205 Maint. - Structures 497 5 1,000 1,000 210 Motor Fuels &Lubricants 110 500 500 TOTAL $ 473 $ 976 $ 2,094 $ 3,500 $ 3,500 OTHER SERVICES AND CHARGES - 304 Contractual Maint. &Repair- $ 13,661 $ 11,251 $ 9,152 $ 15,000 $ 15,000 Equipment&Vehicles - 305 Contractual Maint. &Repair- 1,993 500 500 Structures 307 Communications-Telephones/Alarms 530 648 700 800 - 315 Heating Fuel - Gas 422 513 572 1,300 1,300 320 Electricity 12,548 13,996 15,180 14,000 14,000 TOTAL $ 28,624 $ 26,290 $ 25,552 $ 31,500 $ 31,600 - DEPARTMENT TOTAL $ 72,647 $ 64,128 $ 65,498 $ 75,200 $ 76,100 198 DEPT 48420 COLLECTION/DISPOSAL FUND 707 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 22,298 $ 16,810 $ 17,669 $ 18,000 $ 18,000 _ 110 Overtime-Regular Employees 894 450 919 2,000 2,000 120 Part-Time Employees 1,806 864 1,599 2,500 2,500 191 P.E.R.A. Contribution 1,039 773 833 900 900 192 F.I.C.A. Contribution 1,801 1,374 1,491 1,700 1,700 193 Hospitalization - Life Insurance 1,607 1,575 1,861 2,000 2,100 195 Workers' Compensation Insurance 1,235 721 927 1,200 1,200 TOTAL $ 30,680 $ 22,567 $ 25,299 $ 28,300 $ 28,400 SUPPLIES 204 Maint. - Equip. &Vehicle Parts $ 3,240 $ 1,658 $ 2,916 $ 1,800 $ 1,900 OTHER SERVICES AND CHARGES 304 Contractual Maint. &Repair- $ 3,600 $ - $ 157 $ 5,000 $ 5,000 -' Equipment&Vehicles 306 Contractual Maint. &Repair- 12,876 11,560 4,151 15,000 15,000 Other Improvements 7/ ' 340 MWCC Charges 820,996 728,536 762,964 854,000 927,000 390 Other Contractual Services 10,193 272 2,791 10,000 10,000 TOTAL $ 847,665 $ 740,368 $ 770,063 $ 884,000 $ 957,000 DEPARTMENT TOTAL $ 881,585 $ 764,593 $ 798,278 $ 914,100 $ 987,300 199 DEPT 48430 ADMINISTRATION FUND 707 - EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 45,604 $ 53,575 $ 62,712 $ 78,200 $ 79,800 110 Overtime-Regular Employees 10 120 Part-Time Employees 1,074 1,132 3,118 6,400 6,400 - 169 SL Converted/LTD 313 319 330 400 400 191 P.E.R.A. Contribution 1,934 2,281 2,746 3,600 3,700 192 F.I.C.A. Contribution 3,368 3,875 4,658 6,500 6,600 193 Hospitalization-Life Insurance 3,780 4,677 5,615 8,300 8,700 _ 195 Workers' Compensation Insurance 2,019 1,961 2,668 2,200 2,800 TOTAL $ 58,102 $ 67,820 $ 81,847 $ 105,600 $ 108,400 SUPPLIES 200 Office Supplies $ 531 $ 280 $ 209 $ 600 $ 600 201 Uniforms/Clothing 341 378 294 400 400 202 General Supplies 164 343 162 500 400 203 Postage 1,338 1,523 1,894 1,600 2,000 204 Maint. -Equip. &Vehicle Parts 2,539 4,301 2,944 4,000 4,000 210 Motor Fuels and Lubricants 2,396 2,489 2,582 2,800 2,800 TOTAL $ 7,309 $ 9,314 $ 8,085 $ 9,900 $ 10,200 200 DEPT 48430 ADMINISTRATION FUND 707 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 300 Audit $ 4,100 $ 4,700 $ 4,500 $ 4,600 $ 4,600 301 Advertising, Publication, Printing 30 1,238 189 200 200 302 Travel, Conferences, Schools 120 210 240 800 400 303 Expert&Professional Services 8,892 2,762 440 5,000 3,000 304 Contractual Maint. &Repair- 1,492 5,390 2,053 2,600 2,600 Equipment&Vehicles 306 Contractual Maint. &Repair- 688 Other Improvements 307 Communications-Telephone/Alarms 29 133 185 200 309 Radio Contract 65 61 112 800 300 380 Garage- Labor& Burden 3,064 1,282 2,457 3,500 3,500 389 Administrative Fee 99,600 102,000 108,000 112,000 115,200 390 Other Contractual Services 14,086 - 401 Subscription - Membership 80 15 200 200 409 Taxes &Licenses 30 40 45 200 200 - 411 Fleet Liability Insurance 715 500 703 600 800 412 General Liability, Fire, Etc. 7,500 10,888 14,151 12,000 14,000 - 413 Property Insurance 505 637 810 1,000 1,000 418 N.L.C. Liability Insurance 140 100 150 200 200 - 419 Insurance Deductible 4,250 TOTAL $ 126,362 $ 134,894 $ 148,121 $ 143,700 $ 146,400 DEPARTMENT TOTAL $ 191,773 $ 212,028 $ 238,053 $ 259,200 $ 265,000 201 DEPT 48440 NON-OPERATING FUND 707 — EXPENDITURE DETAIL 6.. Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 460 Depreciation $ 83,370 $ 91,377 $ 83,791 $ 95,000 $ 92,000 710 Transfers Out 102,181 TOTAL $ 185,551 $ 91,377 $ 83,791 $ 95,000 $ 92,000 SEWER FUND TOTAL $ 1,331,556 $ 1,132,126 $ 1,185,620 $ 1,343,500 $ 1,420,400 202 DEPT 48450 CAPITAL OUTLAY - MEMO FUND 707 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 CAPITAL OUTLAY - MEMO 540 Improvements - Other Than Bldgs. $ - $ - $ - $ - $ - y 570 Office Equipment C45"vriAA:121 4,800 580 Other Equipment 28,221 11,100 TOTAL $ - $ 28,221 $ - $ 11,100 $ 4,800 CONSTRUCTION- MEMO Street Reconstruction- Campbell $ 98,080 $ 124,806 $ - $ - $ - Street Reconstruction- Knollwood 188,285 Valley Lift#7 14,023 Public Works Building Rehab 102,181 Ramsgate(Lake Street Interceptor) 28,576 114,500 Utility Reconstruction-Hopkins 75,000 House Area Mainstreet- 5th Ave. to Washington 50,000 TOTAL $ 214,284 $ 153,382 $ 302,785 $ 125,000 $ - 203 DEPT 48910 BULK COLLECTION FUND 717 - 48915 YARD WASTE/LEAF COLLECT 48920 RECYCLE 48925 BRUSH SERVICE 48930 ADMINISTRATION/DISPOSAL ACTIVITY: Automated Refuse Collection,Yard Waste Collection, Bulk Item Pickup, Brush Service and Recycling Collection and Administration ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT, RECYCLING COORDINATOR GENERAL ACTIVITY DESCRIPTION Automated refuse collection, bulk pick-up,yard waste from all single family, duplex and triplex residences (2,780 units) and recycling coordination for contract collection(3,309 units) in City Service Area and administration in remaining areas of the City. Brush generated on both residential and commercial properties is collected curbside and disposed of through this program. PROCESS USED - Refuse is collected in 90 gallon roll-out containers with fully automated trucks from 4 routes. Recycling materials are collected at the curb from 3-bag containers by a contracted hauler. Yard waste is collected with a rear load refuse truck on regular route days. Bulk item pick-up for larger items is scheduled on a call-in basis on Thursdays throughout the year. Brush is collected every Friday on a call-in basis excluding Friday holidays. Brush is picked up from the boulevard side of the property only and is limited to a maximum size of 6" diameter and 20 feet long. No brush from land clearing operations is accepted. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Review all collection policies and procedures for cost effectiveness and efficiency. 2. Minimize service complaints. - 3. Complete implementation of volume based refuse service. 4. Monitor and comply with new and existing legislative mandates. - Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 - 1. Number of customers -Recycle 3,306 3,309 3,309 3,309 3,311 2. Number of customers -Refuse 2,780 2,780 2,780 2,780 2,780 - 3. Tons regular refuse 2,680 2,783 2,673 2,800 2,900 4. Number of tons of yard waste 536 690 1,217 700 1,200 5. Extra bulk pick-ups 5 209 272 260 260 - 6. Tons bulk pick-up 145 120 180 150 200 7. Tons recycle material 671 1,437 1,530 1,500 1,550 (residential) 8. Number of boulevard brush pick-ups. 3,495 3,404 3,500 2,800 - 9. Number of man hours spent on brush 646 1,525 700 1,000 collection. 10. Amount of brush chipped (cu. yd.). 304 365 400 400 - 11. Amount of loose brush collected (cu. yd.). 2,939 2,759 3,000 3,000 204 717 REFUSE UTILITY FINANCIAL SUMMARY - Actual Actual Actual Budget Budget 1991 1992 1993 1994 1995 EXPENDITURES - PERSONAL SERVICES $ 82,970 $ 142,338 $ 130,467 $ 137,600 $ 157,100 SUPPLIES 15,019 33,337 46,588 33,400 39,100 OTHER SERVICES AND CHARGES 400,075 427,826 461,733 510,000 410,500 NON-OPERATING 24,932 14,213 14,361 45,000 45,000 - TOTAL $ 522,996 $ 617,714 $ 653,149 $ 4267000 $ 651,700 .5-76,593 REVENiF4G z Refuse Service Charge $ 594,228 $ 590,391 $ 589,626 $- '5.1;000 $ S`505,000 - Bulk Item Charge 8,891 10,838 7,210 6 Sia -8;600 7,500 Recycle Flee 1 (44,z4 w 28,725 30,293 30,395 '79424.30200 80,000 Recycle Material 69 53 742 200 2,200 Yard Waste Brush3,000 _ Recycle County Grant 87,760 89,086 69,489 t•4;y F'o69,-000 31 000 Yard Waste Rebate 32;188 32;188 32,188 6 Interest Earned 9,000 13,193 16,400 .,'oo 1000 25,000 Miscellaneous '4454"1.'1 diyufr 9r`) 732 7 3&a- TOTAL $ 760,861 $ 766,042 $ 746,782 $ 713,000 $ 653,700 G61 SP1 Increase(Decrease)to Fund Balance $ 237,865 $ 148,328 $ 93,633 $ 413,000)-$ 2,000 v 64'6 RETAINED EARNINGS 12-31 $ 657,489 $ 805,817 $ 899,450 $ -164-59 $ 888,450 q90, Iti63 Cash Balance 12-31 $ 413,311 $ 600,944 $ 724,775 $ 49644-5-, $ 539,975 ./4fG 534/ - Capital Outlay $ - $ 2,792 $ 1,500 $ - $ 4,800 Construction $ - $ - $ - $ 2£0;009 $ - .3?6,S i - Refuse Rate Per Month 1-1 $ 17.25 $ 17.25 $ 17.25 $ - 14.45 $ 11 14:45"' Recycle Rate Per Month 1-1 $ .75 $ .75 $ .75 $ 2.25 $ 2.25 PERMANENT STAFFING Street& Sanitation Superintendent 0.30 0.30 0.30 0.30 0.40 Street Maintenance 3.20 2.00 2.00 2.00 2.75 Administrative Support 0.70 0.50 0.50 0.50 0.60 Part-time 1.00 1.00 1.00 1.05 4.20 3.80 3.80 3.80 4.80 SIGNIFICANT EXPENDITURES Disposal Charges - $231,300 Recycling Contract- $95,000 - c4,0D s, 157 )rt n�k 1995 CAPITAL OUTLAY DETAIL 61)"(v Dept. Manager Adopted Item Requested Proposed Proposed Budget - Computer& Software $ 4,800 $ 4,800 $ -/ S /9 3 ' K12"'41t47 _ 183 k /,. SO -61-14 205 REFUSE FUND FUND 717 - EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES - 100 Regular Employees $ 57,899 $ 102,386 $ 89,278 92,000 $ 103,000 110 Overtime-Regular Employees 1,816 1,930 3,775 4,000 7,000 - 120 Part-Time Employees 4,919 6,381 7,734 10,200 12,700 169 SL Converted/LTD 459 243 323 500 400 191 P.E.R.A. Contribution 2,724 4,606 4,382 4,400 4,900 192 F.I.C.A. Contribution 4,979 8,397 7,913 8,200 9,600 - 193 Hospitalization-Life Insurance 5,425 9,445 8,510 9,300 11,800 195 Workers' Compensation Insurance 4,749 8,366 6,868 9,000 7,700 196 Unemployment Compensation 1,220 - 197 Deferred Compensation 584 464 TOTAL $ 82,970 $ 142,338 $ 130,467 $ 137,600 $ 157,100 - SUPPLIES 200 Office Supplies $ 639 $ 446 $ 217 $ 500 $ 500 - 201 Uniforms/Clothing 287 700 18 500 500 202 General Supplies 713 1,713 2,856 4,300 6,800 - 203 Postage 1,135 1,175 1,342 1,400 4,100 204 Maint. - Equip. &Vehicle Parts 9,074 21,377 34,041 17,600 18,600 - 205 Maint. - Structures 284 210 Motor Fuels and Lubricants 4,175 5,696 5,566 6,500 6,000 - 212 Container Parts (1,004) 2,230 2,264 2,500 2500 235 Personal Safety Equipment 100 100 TOTAL $ 15,019 $ 33,337 $ 46,588 $ 33,400 $ 39,100 - 206 - REFUSE FUND FUND 717 EXPENDITURE DETAIL Actual Actual Actual Budget Budget - CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES _ 300 Audit $ 1,200 $ 1,100 $ 2,000 $ 1,700 $ 1,700 301 Advertising, Publication, Printing 3,094 4,132 2,244 3,000 4,400 302 Travel, Conferences, School 924 1,025 2,242 2,500 3,100 303 Expert&Professional Services 281 416 7,000 3,000 1,000 304 Contractual Maint. &Repair- 3,148 7,195 7,402 8,500 10,500 - Equipment&Vehicles 311 Legal Services 2,590 315 Heating Fuel -Gas 1,319 318 56 1,000 336 Equipment Rental 58 1,660 4,000 1,000 341 Disposal Charges 266,684 267,106 268,972 311,300 206,300 380 Garage- Labor&Burden 13,338 15,187 20,487 18,500 21,000 389 Administrative Fee 21,600 22,800 49,200 52,000 55,000 390 Other Contractual Services 82,373 98,939 88,681 95,000 95,000 401 Subscriptions -Memberships 239 147 426 400 400 - 409 Taxes &Licenses 37 70 30 100 200 411 Fleet Liability 1,158 1,229 1,728 2,000 2,400 - 412 General Liability 4,500 6,502 8,450 7,000 8,500 419 Insurance Deductible 122 225 TOTAL $ 400,075 $ 427,826 $ 461,733 $ 510,000 $ 410,500 NON-OPERATING - 460 Depreciation $ 24,932 $ 14,213 $ 14,361 $ 45,000 $ 45,000 REFUSE FUND TOTAL $ 522,996 $ 617,714 $ 653,149 $ 726,000 $ 651,700 207 DEPT 48910 BULK COLLECTION FUND 717 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 2,592 $ 3,678 $ 6,163 $ 4,000 $ 4,000 110 Overtime-Regular Employees 1,130 1,422 2,502 1,500 1,500 120 Part-Time Employees 272 313 563 500 500 191 P.E.RA. Contribution 167 228 388 200 200 192 F.I.C.A. Contribution 308 415 697 500 500 193 Hospitalization-Life Insurance 181 263 354 400 600 195 Workers' Compensation Insurance 254 219 426 300 500 TOTAL $ 4,904 $ 6,538 $ 11,093 $ 7,400 $ 7,800 OTHER SERVICES AND CHARGES 301 Advertising, Publication,Printing $ - $ - $ 1,006 $ - $ 400 341 Disposal Charges 21,252 17,948 21,089 24,000 24,000 419 Insurance Deductible 225 TOTAL $ 21,252 $ 17,948 $ 22,320 $ 24,000 $ 24,400 DEPARTMENT TOTAL $ 26,156 $ 24,486 $ 33,413 $ 31,400 $ 32,200 208 DEPT 48915 YARD WASTE/LEAF COLLECT FUND 717 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ $ $ 12,918 $ 14,500 $ 15,500 120 Part-Time Employees 6,000 6,000 191 P.E.R.A. Contribution 579 600 600 _ 192 F.I.C.A. Contribution 1,224 1,600 1,700 193 Hospitalization- Life Insurance 997 1,500 2,100 TOTAL $ $ $ 15,718 $ 24,200 $ 25,900 SUPPLIES - 202 General Supplies $ $ $ 22 $ 600 $ 2,000 203 Postage 1,800 - 204 Maint. - Equip. &Vehicle Parts 450 2,000 3,000 210 Motor Fuels &Lubricants 578 2,000 1,500 TOTAL $ $ $ 1,050 $ 4,600 $ 8,300 - OTHER SERVICES AND CHARGES - 301 Advertising, Pub., Printing $ $ $ - $ - $ 500 304 Contractual Maint. &Repair- 1,000 2,000 Equipment&Vehicles 336 Equipment Rental 4,000 1,000 341 Disposal Charges 10,000 380 Garage-Labor&Burden 230 2,500 5,000 TOTAL $ $ $ 230 $ 17,500 $ 8,500 DEPARTMENT TOTAL $ $ $ 16,998 $ 46,300 $ 42,700 209 DEPT 48920 RECYCLE FUND 717 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 - PERSONAL SERVICES 100 Regular Employees $ 10,440 $ 11,782 $ 12,430 $ 13,500 $ 8,500 110 Overtime-Regular Employees 64 42 500 500 191 P.E.R.A. Contribution 470 530 557 600 400 192 F.I.C.A. Contribution 848 956 1,000 1,100 700 193 Hospitalization-Life Insurance 550 643 749 800 600 w 195 Workers'Compensation Insurance 239 161 170 200 TOTAL $ 12,611 $ 14,114 $ 14,906 $ 16,700 $ 10,700 SUPPLIES 200 Office Supplies $ 84 $ 166 $ 86 $ 100 $ 100 202 General Supplies 370 553 433 2,300 2,500 203 Postage 158 88 216 500 500 - TOTAL $ 612 $ 807 $ 735 $ 2,900 $ 3,100 OTHER SERVICES AND CHARGES - 301 Advertising, Publication, Printing $ 3,094 $ 2,609 $ 320 $ 2,500 $ 2,500 302 Travel, Conferences, Schools 645 700 888 1,500 2,100 - 341 Disposal Charges 1,055 1,350 5,553 6,300 6,300 - 390 Other Contractual Services 82,373 98,939 88,681 95,000 95,000 401 Subscription-Membership 197 147 226 300 300 TOTAL $ 87,364 $ 103,745 $ 95,668 $ 105,600 $ 106,200 DEPARTMENT TOTAL $ 100,587 $ 118,666 $ 111,309 $ 125,200 $ 120,000 I 210 - DEPT 48925 BRUSH SERVICE FUND 717 EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ $ $ $ 17,000 $ 20,000 110 Overtime-Regular Employees 2,000 120 Part-Time Employees 700 2,700 191 P.E.R.A. Contribution 800 1,000 192 F.I.C.A. Contribution 1,300 1,900 193 Hospitalization- Life Insurance 1,700 2,200 195 Workers' Compensation Insurance 200 TOTAL $ $ $ $ 21,500 $ 30,000 SUPPLIES — 202 General Supplies $ $ $ $ 800 $ 800 204 Maint. -Equip. &Vehicle Parts 1,600 1,600 — 210 Motor Fuels and Lubricants 500 500 235 Personal Safety Equipment 100 100 TOTAL $ $ $ $ 3,000 $ 3,000 OTHER SERVICES AND CHARGES 304 Contractual Maint. &Repair- $ $ $ $ 500 $ 500 Equipment&Vehicles 341 Disposal Charges 1,000 1,000 380 Garage-Labor&Burden 3,000 3,000 TOTAL $ $ $ $ 4,500 $ 4,500 DEPARTMENT TOTAL $ $ $ $ 29,000 $ 37,500 211 DEPT 48930 ADMINISTRATION/DISPOSAL FUND 717 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 44,867 $ 86,926 $ 57,767 $ 43,000 $ 55,000 110 Overtime-Regular Employees 622 466 1,273 2,000 3,000 120 Part-Time Employees 4,647 6,068 7,171 3,000 3,500 169 SL Converted/LTD 459 243 323 500 400 191 P.E.R.A. Contribution 2,087 3,848 2,858 2,200 2,700 192 F.I.C.A. Contribution 3,823 7,026 4,992 3,700 4,800 193 Hospitalization- Life Insurance 4,694 8,539 6,410 4,900 6,300 195 Workers' Compensation Insurance 4,256 7,986 6,272 8,500 7,000 196 Unemployment Compensation 1,220 197 Deferred Compensation 584 464 TOTAL $ 65,455 $ 121,686 $ 88,750 $ 67,800 $ 82,700 SUPPLIES 200 Office Supplies $ 555 $ 280 $ 131 $ 400 $ 400 201 Uniforms 287 700 18 500 500 202 General Supplies 343 1,160 2,401 600 1,500 203 Postage 977 1,087 1,126 900 1,800 204 Maint. -Equip. &Vehicle Parts 9,074 21,377 33,591 14,000 14,000 - 205 Maint. - Structures 284 210 Motor Fuels &Lubricants 4,175 5,696 4,988 4,000 4,000 - 212 Container Parts (1,004) 2,230 2,264 2,500 2,500 TOTAL $ 14,407 $ 32,530 $ 44,803 $ 22,900 $ 24,700 212 - DEPT 48930 ADMINISTRATION/DISPOSAL FUND 717 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 300 Audit $ 1,200 $ 1,100 $ 2,000 $ 1,700 $ 1,700 301 Advertising, Publication, Printing 1,523 918 500 1,000 302 Travel, Conferences, School 279 325 1,354 1,000 1,000 303 Expert&Professional Services 281 416 7,000 3,000 1,000 304 Contractual Maint. &Repair- 3,148 7,195 7,402 7,000 8,000 Equipment&Vehicles 311 Legal Services 2,590 315 Heating Fuel - Gas 1,319 318 56 1,000 _ 336 Equipment Rental 58 1,660 341 Disposal Charges 244,377 247,808 242,330 270,000 175,000 - 380 Garage- Labor&Burden 13,338 15,187 20,257 13,000 13,000 389 Administrative Fee 21,600 22,800 49,200 52,000 55,000 - 401 Subscriptions -Memberships 42 200 100 100 409 Taxes &Licenses 37 70 30 100 200 - 411 Fleet Liability 1,158 1,229 1,728 2,000 2,400 412 General Liability 4,500 6,502 8,450 7,000 8,500 - 419 Insurance Deductible 122 TOTAL $ 291,459 $ 306,133 $ 343,515 $ 358,400 $ 266,900 DEPARTMENT TOTAL $ 371,321 $ 460,349 $ 477,068 $ 449,100 $ 374,300 213 DEPT 48940 NON-OPERATING FUND 71.7 — EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 460 Depreciation $ 24,932 $ 14,213 $ 14,361 $ 45,000 $ 45,000 — REFUSE FUND TOTAL $ 522,996 $ 617,714 $ 653,149 $ 697,000 $ 651,700 1 214 — DEPT 48950 CAPITAL OUTLAY - MEMO FUND 717 EXPENDITURE DETAIL _ Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 CAPITAL OUTLAY -MEMO 560 Motor Vehicles $ - $ - $ - $ - $ 570 Office Equipment&Furnishings 2,792 4,800 580 Other Equipment `-�° 1,500 TOTAL $ - $ 2,792 $ 1,500 $ - $ 4,800 _ CONSTRUCTION - MEMO Public Works Building Expansion $ - $ - $ - $ 260,000 $ - 215 DEPT 48610 SEWER MAINTENANCE FUND 740 —' 48620 CONCRETE ALLEYS 48630 ADMINISTRATION 48650 CONSTRUCTION — ACTIVITY: Storm Sewer System Maintenance — ACTIVITY MANAGER: WATER& SEWER SUPERINTENDENT STREET& SANITATION SUPERINTENDENT — ENGINEERING SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION — All storm sewer lines and storm inlets must be maintained to assure adequate run-ofif. Creeks and ditches must be monitored to assure proper run-off and weed and pollution control. This work is done with men and equipment from the Water& Sewer and Street& Sanitation divisions. PROCESS USED Storm sewer lines and catch basins are cleaned on a rotating basis. Storm inlet grates are cleaned in the spring and fall and when conditions require it. Streets, alleys and parking lots are swept at least 3 times annually. — Ditches are cleaned with a backhoe when necessary. Inlet grates and structures are repaired as needed after inspection. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Continue upgrading existing storm sewer utility system. — 2. Inspection and maintenance of 20 percent of storm sewer pipe annually. 3. Inspection/upgrade storm sewer grates. 4. Maintain open drainage system throughout the city. 5. Maintenance and alley improvements. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Number of catch basins inspected 325 340 325 350 350 — 2. Number of catch basins rebuilt 20 25 23 25 25 3. Number of feet of storm sewer pipe cleaned 2,000 2,500 2,000 2,000 2,000 4. Number of feet of ditches restored and cleaned 500 1,500 1,800 2,000 2,000 — 5. Jet out iced catch basins/pipes 20 20 18 25 25 216 — 740 STORM SEWER UTILITY FUND FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 _ EXPENDITURES PERSONAL SERVICES $ 23,618 $ 23,708 $ 23,078 $ 39,400 $ 38,700 SUPPLIES 4,625 2,408 2,841 8,500 8,500 OTHER SERVICES AND CHARGES 35,497 96,084 61,974 51,700 59,000 NON-OPERATING 255,447 251,223 260,271 ' 250,100 223,400 TOTAL $ 319,187 $ 373,423 $ 348,164 $ 349,700 $ 329,600 REVENUE Storm Sewer Charges $ 340,952 $ 433,475 $ 560,295 $ 545,000 $ 530,000 Proceeds From Sale of Bonds 7,851 TOTAL $ 340,952 $ 433,475 $ 568,146 $ 545,000 $ 530,000 Increase(Decrease)to Fund Balance $ 21,765 $ 60,052 $ 219,982 $ 195,300 $ 200,400 RETAINED EARNINGS 12-31 $ 386,370 $ 446,422 $ 666,404 $ 861,704 $ 1,062,104 Cash Balance 12-31 $ (332,125) $ (337,088) $ (514,262) $ (558,962) $ (673,562) Bond Principal Payment $ 70,000 $ 75,000 $ 80,000 $ 85,000 $ 110,000 Construction Projects $ 142,395 $ 151,363 $ 338,400 $ 240,000 $ 300,000 Rate per REF $ 6.00 $ 7.50 $ 9.00 $ 9.00 $ 9.00 PERMANENT STAFFING - Engineering Superintendent 0.20 0.20 0.20 0.20 0.20 Engineering Tech. 0.15 0.15 0.15 0.15 0.15 Street& Sanitation Superintendent 0.10 0.10 0.10 0.10 0.10 Water& Sewer Superintendent 0.10 0.10 0.10 0.10 0.10 Maintenance 0.60 0.60 0.60 0.60 0.60 TOTAL 0.95 0.95 0.95 0.95 0.95 SIGNIFICANT EXPENDITURES 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None _ 217 STORM SEWER FUND FUND 740 - EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 17,892 $ 19,508 $ 18,095 $ 31,500 $ 31,100 110 Overtime-Regular Employees 167 53 175 120 Part-Time Employees 1,937 221 940 900 900 191 P.E.R.A. Contribution 809 876 819 1,500 1,500 192 F.I.C.A. Contribution 1,536 1,516 1,471 2,600 2,600 193 Hospitalization-Life Insurance 1,277 1,534 1,578 2,900 2,600 TOTAL $ 23,618 $ 23,708 $ 23,078 $ 39,400 $ 38,700 SUPPLIES 202 General Supplies $ 43 $ 11 $ 401 $ - $ - 206 Maint. - Other Improvements 3524 518 2234 5,000 5,000 220 Street Maint. Material 1,058 681 155 2,000 2,000 _ 221 Sand/Gravel 1,198 51 1,500 1,500 TOTAL $ 4,625 $ 2,408 $ 2,841 $ 8,500 $ 8,500 i - 218 - STORM SEWER FUND FUND 740 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 300 Audit $ 400 $ 1,100 $ 1,300 $ 1,200 $ 1,200 301 Advertising, Publication, Printing 270 13 303 Expert&Professional Services 6,032 9,076 23,052 6,000 6,800 304 Contractual Maint. &Repair- 638 660 870 800 800 Equipment&Vehicles 306 Contractual Maint. &Repair- 5,827 14,800 10,159 5,000 10,000 Other Improvements 311 Legal Services 705 341 Disposal Charges 58 360 City Project Contracts 45,875 12,000 12,000 389 Administrative Fee 21,600 22,800 24,000 25,000 26,400 412 General Liability 1,000 1,445 1,875 1,700 1,800 TOTAL $ 35,497 $ 96,084 $ 61,974 $ 51,700 $ 59,000 - NON-OPERATING 460 Depreciation $ 76,732 $ 76,732 $ 90,089 $ 85,000 $ 95,000 610 Bond Interest 178,415 174,191 169,638 164,800 127,825 620 Fiscal Agent's Fee 300 300 544 300 575 _ TOTAL $ 255,447 $ 251,223 $ 260,271 $ 250,100 $ 223,400 -- STORM SEWER FUND TOTAL $ 319,187 $ 373,423 $ 348,164 $ 349,700 $ 329,600 219 DEPT 48610 STORM SEWER MAINTENANCE FUND 740 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES - 100 Regular Employees $ 17,892 $ 19,508 $ 18,095 $ 20,700 $ 20,000 110 Overtime-Regular Employees 167 53 175 - 120 Part-Time Employees 1,937 221 808 200 200 191 P.E.R.A. Contribution 809 876 819 900 900 - 192 F.I.C.A. Contribution 1,536 1,516 1,461 1,600 1,600 193 Hospitalization-Life Insurance 1,277 1,534 1,578 2,100 1,800 _ TOTAL $ 23,618 $ 23,708 $ 22,936 $ 25,500 $ 24,500 SUPPLIES 202 General Supplies $ 43 $ 11 $ 401 $ - $ - 206 Maint. -Other Improvements 3,524 518 2,234 5,000 5,000 220 Street Maint. Material 1,058 681 155 2,000 2,000 221 Sand/Gravel 1,198 51 1,500 1,500 TOTAL $ 4,625 $ 2,408 $ 2,841 $ 8,500 $ 8,500 ... OTHER SERVICES AND CHARGES 303 Expert&Professional Services $ - $ 1,139 $ 163 $ - $ - 306 Contractual Maint. &Repair- 5,827 14,800 10,159 5,000 10,000 Other Improvements 360 City Project Contracts 45,875 TOTAL $ 5,827 $ 61,814 $ 10,322 $ 5,000 $ 10,000 DEPARTMENT TOTAL $ 34,070 $ 87,930 $ 36,099 $ 39,000 $ 43,000 .. DEPT 48620 CONCRETE ALLEYS FUND 740 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 360 City Project Contracts $ - $ 58 $ - $ 12,000 $ 12,000 DEPARTMENT TOTAL $ - $ 58 $ - $ 12,000 $ 12,000 . 220 DEPT 48630 ADMINISTRATION FUND 740 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ - $ - $ - $ 10,800 $ 11,100 120 Part-Time Employees 132 700 700 191 P.E.R.A. Contribution 600 600 192 F.I.C.A. Contribution 10 1,000 1,000 193 Hospitalization- Life Insurance 800 800 TOTAL $ - $ - $ 142 $ 13,900 $ 14,200 OTHER SERVICES AND CHARGES 300 Audit $ 400 $ 1,100 $ 1,300 $ 1,200 $ 1,200 301 Advertising, Publication, Printing 270 13 303 Expert&Professional Services 6,032 7,937 22,889 6,000 6,800 304 Contractual Maint. &Repair- 638 660 870 800 800 Equipment&Vehicles 311 Legal Fees 705 389 Administrative Fees 21,600 22,800 24,000 25,000 26,400 412 General Liability 1,000 1,445 1,875 1,700 1,800 - TOTAL $ 29,670 $ 34,212 $ 51,652 $ 34,700 $ 37,000 - DEPARTMENT TOTAL $ 29,670 $ 34,212 $ 51,794 $ 48,600 $ 51,200 221 DEPT 48640 NON-OPERATING FUND 740 — EXPENDITURE DETAIL _ Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 460 Depreciation $ 76,732 $ 76,732 $ 90,089 $ 85,000 $ 95,000 610 Bond Interest $ 178,415 $ 174,191 $ 169,638 $ 164,800 $ 127,825 620 Fiscal Fee 300 300 544 300 575 TOTAL $ 255,447 $ 251,223 $ 260,271 $ 250,100 $ 223,400 STORM SEWER FUND TOTAL $ 319,187 $ 373,423 $ 348,164 $ 349,700 $ 328,800 222 DEPT 48650 CONSTRUCTION-MEMO FUND 740 EXPENDITURE DETAIL Ad'"'"' Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 Storm Sewers 6th&7th Ave. N. $ 1,737,433 $ - $ - $ - $ - Hobby Acres 170,881 Jackson Ave. S. 378,285 Pavilion/Ice Arena 200,000 13th Ave. at Cty. Rd. 3 640,312 108,683 112,000 Thermotech Ponds 42,680 145,600 Maetzold 80,800 s lydh' `" =�544 o 337000 H Nine Mile Creek Improvements I /1)"4057e€00 300,000 DEPARTMENT TOTAL $ 3,126,911 $ 151,363 $ 338,400 $ 240,000 $ 300,000 ,lir\SL-')-Q 5 - o y°,y JZA"*P6-1‘tPA cr-(2 5,5n 3� 0,51 223 DEPT 48730 ADMINISTRATION FUND 747 48735 ICE RENTAL 48740 SOCCER-LEAGUE/RENTAL 48745 DRY FLOOR — ACTIVITY: Ice Arena and Pavilion — ACTIVITY MANAGER: ICE ARENA/PAVILION MANAGER GENERAL ACTIVITY DESCRIPTION Manage and schedule public user groups and maintenance for the ice arena/pavilion which will utilize the facility to its maximum potential, and generate adequate revenue to offset the cost of operations. PROCESS USED — Schedule and control a wide variety of user groups. Utilize all prime ice hours, scheduling non-prime hours as permitted. Use developed policies to manage the facility and determine rental rates for pavilion user groups. — Supervision of accounts payable and accounts received. Train and supervise a part-time staff in order to maintain an efficient, safe and clean facility. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1995 1. Rent all prime time ice January 1 to March 12, and September 15 to December 31. — 2. Rent up to 16 hours a week of non-prime ice. 3. Increase daytime youth in-line hockey programs through promotion and assistance to program organizers. 4. Increase number of dry floor leases to diversify summer time usage. — 5. Operate a budget to maximize building revenues. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1991 1992 1993 1994 1995 1. Rented prime hours ice 1,068 1,076 1,090 1,060 1,130 2. Rented non-prime hours ice 159 190 178 200 200 3. Pavilion leases for summer use 20 9 7 6 6 — 4. Hours ice resurfacer is in use 262 322 294 330 330 5. Hours of part-time employment 3,510 1,925 2,790 2,350 2,500 6. Open skate hours 270 269 247 250 250 7. Teams for indoor soccer 7 24 46 50 50 8. Rented roller hockey hours 130 175 275 275 224 747 PAVILION/ICE ARENA FUND FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1991 1992 1993 1994 1995 EXPENDITURES - PERSONAL SERVICES $ 83,573 $ 94,784 $ 101,083 $ 108,500 $ 118,500 SUPPLIES 15,694 9,836 17,786 17,400 18,900 OTHER SERVICES AND CHARGES 36,277 40,350 46,072 46,200 48,100 NON-OPERATING 4,112 4,112 4,112 a 47200' 4,200 - TOTAL $ 139,656 $ 149,082 $ 169,053 $ 176,300 $ 189,700 REVENUE Ice Rental $ 102,572 $ 114,503 $ 118,673 $ 119,000 $ 130,000 - Pavilion Rental 8,050 11,218 12,010 15,000 15,000 Open Skating Fees 2,304 5,153 4,657 4,500 5,000 Soccer League Fees 4,327 12,421 24,900 27,000 30,700 Soccer Rental 768 1,396 1,898 2,000 2,800 _ Concessions 670 2,278 2,932 3,500 3,300 Vending Machines 2,357 2,528 6,539 7,600 8,000 TOTAL $ 121,048 $ 149,497 $ 171,609 $ 178,600 $ 194,800 - Increase(Decrease)to Fund Balance (18,608) 415 $ 2,556 $ 2,300 $ 5,100 RETAINED EARNINGS 12-31 $ 20,595 $ 21,010 $ 23,566 $ 25,866 $ 30,966 - Cash Balance 12-31 $ (25,390) $ (17,858) $ (11,321) $ (13,221) $ (5,421) Capital Outlay $ - $ - $ - $ - $ 1,500 PERMANENT STAFFING Full-Time Maintenance 0.60 0.60 0.60 0.60 0.60 Parks &Forestry Superintendent 0.10 0.10 0.10 0.10 0.10 Pavilion/Ice Arena Manager 1.00 1.00 1.00 1.00 1.00 Part-time Maintenance 1.00 1.00 1.00 1.00 1.00 Part-time Administrative Support 0.70 0.70 0.70 0.70 0.70 TOTAL 3.40 3.40 3.40 3.40 3.40 SIGNIFICANT EXPENDITURES Supplies - Soccer uniforms &supplies -$3 600 (offset by team fee revenues). Services &Charges -Heating Fuel - $11,000, Electricity- $18,200 - 1995 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget Paint Cabinet $ 700 $ 700 $ Floor Scrubbing Machine Pc Pn."1 800 800 $ 1,500 $ 1,500 $ 225 PAVILION/ICE ARENA FUND FUND 747 - EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 - PERSONAL SERVICES 100 Regular Employees $ 36,026 $ 47,674 $ 51,635 $ 52,000 $ 57,200 110 Overtime-Regular Employees 698 1,675 244 1,000 500 120 Part-Time Employees 30,132 25,734 27,445 31,800 35,300 - 169 SL Converted/LTD 345 520 618 700 800 191 P.E.R.A. Contribution 2,270 2,608 2,712 2,900 3,200 192 F.I.C.A. Contribution 4,378 5,600 6,088 6,500 7,100 193 Hospitalization-Life Insurance 6,276 8,027 8,855 9,600 10,200 - 195 Workers' Compensation Insurance 2,131 1,531 1,833 2,000 2,200 197 Deferred Compensation 1,317 1,415 1,653 2,000 2,000 - TOTAL $ 83,573 $ 94,784 $ 101,083 $ 108,500 $ 118,500 SUPPLIES - 200 Office Supplies $ 627 $ 719 $ 617 $ 400 $ 400 201 Uniforms/Clothing 149 1,837 3,051 3,400 4,000 - 202 General Supplies 6,088 4,187 4,059 4,000 5,100 203 Postage 467 436 481 600 500 - 204 Maint. - Equip. &Vehicle Parts 919 1,484 1,964 1,500 1,500 205 Maint. - Structures 1,553 1,384 2,090 2,100 2,100 - 206 Maint. - Other Improvements 4,594 489 875 800 800 209 Filters, Antifreeze, Solvents 64 147 510 400 200 - 210 Motor Fuels&Lubricants 862 912 914 800 800 223 Sign Supplies 371 87 100 100 - 241 Concession Supplies 406 392 400 400 243 Vending Machine Supplies 2,746 2,900 3,000 TOTAL $ 15,694 $ 12,001 $ 17,786 $ 17,400 $ 18,900 1 226 - PAVILION/ICE ARENA FUND FUND 747 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 300 Audit $ - $ 400 $ 400 $ 400 $ 400 301 Advertising, Publication, Printing 503 542 273 1,000 1,000 302 Travel, Conferences, Schools 59 554 274 700 900 303 Expert&Professional Services 1,190 417 501 400 300 304 Contractual Maint. &Repair- 93 670 928 700 1,800 Equipment&Vehicles 305 Contractual Maint. &Repair- 495 509 893 4,300 500 Structures 306 Contractual Maint. &Repair- 52 437 38 500 400 Other Improvements 307 Communications-Telephone/Alarms 2,318 1,970 2,170 2,200 2,200 315 Heating Fuel - Gas 9,249 8,690 10,975 11,000 11,000 - 320 Electricity 19,419 16,214 18,263 14,200 18,200 380 Garage Labor&Burden 202 81 378 400 400 - 389 Administrative Fee 6,000 6,000 6,000 6,300 401 Subscription - Membership 75 75 100 100 - 412 General Liability, Fire, Etc. 1,000 1,445 1,875 1,600 1,800 413 Property Insurance 1,697 2,146 2,729 2,400 2,500 - 418 N.L.C. Liability Insurance 200 300 300 300 TOTAL $ 36,277 $ 40,350 $ 46,072 $ 46,200 $ 48,100 NON-OPERATING 460 Depreciation $ 4,112 $ 4,112 $ 4,112 $ 4,200 $ 4,200 PAVILION/ICE ARENA FUND TOTAL $ 139,656 $ 151,247 $ 169,053 $ 176,300 $ 189,700 227 DEPT 48730 ADMINISTRATION FUND 747 - EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 - PERSONAL SERVICES 100 Regular Employees $ 29,885 $ 32,429 $ 37,416 $ 36,800 $ 39,800 - 110 Overtime-Regular Employees 273 53 120 Part-Time Employees 20,176 8,396 8,981 6,300 3,000 169 SL Converted/LTD 345 520 618 700 800 191 P.E.R.A. Contribution 1,647 1,676 2,067 2,200 2,000 192 F.I.C.A. Contribution 3,037 2,916 3,517 2,900 3,400 193 Hospitalization- Life Insurance 4,895 5,463 7,296 7,400 7,300 - 195 Workers' Compensation Insurance 1,641 681 970 900 900 197 Deferred Compensation 1,317 1,415 1,653 2,000 2,000 - TOTAL $ 63,216 $ 53,496 $ 62,571 $ 59,200 $ 59,200 SUPPLIES - 200 Office Supplies $ 627 $ 719 $ 617 $ 400 $ 400 201 Uniforms/Clothing 149 153 305 400 400 - 202 General Supplies 5,435 117 1,000 203 Postage 416 189 216 600 500 - 204 Maint. - Equip. &Vehicle Parts 306 205 Maint. - Structures 848 - 206 Maint. - Other Improvements 1,401 210 Motor Fuels &Lubricants 466 - 223 Sign Supplies 371 87 100 100 241 Concession Supplies 406 392 400 400 - 243 Vending Machine Supplies 2,746 2,900 3,000 TOTAL $ 10,019 $ 1,584 $ 4,363 $ 4,800 $ 5,800 - 228 DEPT 48730 ADMINISTRATION FUND 747 1 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 OTHER SERVICES AND CHARGES 300 Audit $ - $ 400 $ 400 $ 400 $ 400 301 Advertising, Publication, Printing 371 28 302 Travel, Conference, Schools 59 4 274 200 400 303 Expert&Professional Services 830 304 Contractual Maint. &Repair- 93 400 Equipment&Vehicles 305 Contractual Maint. &Repair- 495 509 893 800 500 Structures 306 Contractual Maint. &Repair- 52 437 38 500 400 Other Improvements 307 Communications-Telephone/Alarms 2,318 1,970 2,170 2,200 2,200 315 Heating Fuel - Gas 6,148 _ 320 Electricity 9,051 380 Garage- Labor&Burden 202 389 Administrative Fee 6,000 6,000 6,000 6,300 401 Subscription- Membership 75 75 100 100 - 412 General Liability 1,000 1,445 1,875 1,600 1,800 413 Property Insurance 1,697 2,146 2,729 2,400 2,500 - 418 N.L.C. Liability Insurance 200 300 300 300 TOTAL $ 22,316 $ 13,214 $ 14,754 $ 14,500 $ 15,300 DEPARTMENT TOTAL $ 95,551 $ 68,294 $ 81,688 $ 78,500 $ 80,300 229 DEPT 48735 ICE RENTAL FUND 747 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 5,009 $ 10,009 $ 11,068 $ 12,000 $ 15,000 110 Overtime-Regular Employees 425 1,553 146 1,000 500 120 Part-Time Employees 9,385 11,700 8,323 9,000 14,000 191 P.E.R.A. Contribution 570 697 501 600 900 192 F.I.C.A. Contribution 1,210 1,830 1,538 1,800 2,200 193 Hospitalization-Life Insurance 1,259 1,818 1,152 1,500 2,000 195 Workers'Compensation Insurance 440 552 480 700 700 _ TOTAL $ 18,298 $ 28,159 $ 23,208 $ 26,600 $ 35,300 SUPPLIES 202 General Supplies $ 522 $ 2,512 $ 2,271 $ 2,200 $ 2,500 203 Postage 51 204 Maint. - Equip. &Vehicle Parts 295 1,458 1,785 1,400 1,400 205 Maint. - Structures 1,231 1,541 1,400 1,400 - 206 Maint. - Other Improvements 3,193 489 875 800 800 209 Filters, Antifreeze, Solvents 64 147 510 400 200 210 Motor Fuels &Lubricants 396 912 914 800 800 TOTAL $ 4,521 $ 6,749 $ 7,896 $ 7,000 $ 7,100 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 132 $ 439 $ 167 $ 100 $ 200 302 Travel, Conferences, Schools 550 500 500 303 Expert&Professional Services 360 417 501 400 300 304 Contractual Maint. &Repair- 670 928 700 1,400 Equipment&Vehicles 315 Heating Fuel-Gas 3,091 8,155 9,890 10,000 10,000 320 Electricity 8,905 12,842 14,006 11,000 15,000 380 Garage Labor& Burden 81 378 400 400 TOTAL $ 12,488 $ 23,154 $ 25,870 $ 23,100 $ 27,800 DEPARTMENT TOTAL $ 35,307 $ 58,062 $ 56,974 $ 56,700 $ 70,200 - 230 DEPT 48740 SOCCER-LEAGUE/RENTAL FUND 747 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ $ 2,594 $ 1,331 $ 2,200 $ 1,800 120 Part-Time Employees 2,559 6,727 9,000 14,000 191 P.E.R.A. Contribution 116 60 100 300 192 F.I.C.A. Contribution 400 622 1,000 1,200 193 Hospitalization-Life Insurance 358 208 400 800 195 Workers'Compensation Insurance 139 232 200 400 TOTAL $ $ 6,166 $ 9,180 $ 12,900 $ 18,500 SUPPLIES 201 Uniforms $ $ 1,684 $ 2,746 $ 3,000 $ 3,600 202 General Supplies 510 950 1,000 800 203 Postage 247 265 204 Maint. - Equip. &Vehicle Parts 74 205 Maint. - Structures 100 100 TOTAL $ $ 2,441 $ 4,035 $ 4,100 $ 4,500 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ $ 75 $ 106 $ 600 $ 500 305 Contractual Maint. &Repair- 2,000 Structures 315 Heating Fuel-Gas 501 963 900 900 320 Electricity 911 1,439 1,400 1,400 TOTAL $ $ 1,487 $ 2,508 $ 4,900 $ 2,800 DEPARTMENT TOTAL S $ 10,094 $ 15,723 $ 21,900 $ 25,800 231 •MIN •••• =.. =.. Oft SMS MIR Mna MINN NM OM MED O M IM. OM i 01M. Am MEN DEPT 48745 DRY FLOOR FUND 747 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 PERSONAL SERVICES 100 Regular Employees $ 1,132 $ 2,642 $ 1,820 $ 1,000 $ 600 110 Overtime-Regular Employees 122 45 120 Part-Time Employees 571 3,079 3,414 7,500 4,300 191 P.E.R.A. Contribution 53 119 84 192 F.I.C.A. Contribution 131 454 411 800 300 193 Hospitalization- Life Insurance 122 388 199 300 100 195 Workers' Compensation Insurance 50 159 151 200 200 TOTAL $ 2,059 $ 6,963 $ 6,124 $ 9,800 $ 5,500 SUPPLIES 202 General Supplies $ 131 $ 1,048 $ 838 $ 800 $ 800 204 Maint. - Equip. &Vehicle Parts 318 26 105 100 100 205 Maint. - Structures 705 153 549 600 600 TOTAL $ 1,154 $ 1,227 $ 1,492 $ 1,500 $ 1,500 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ - $ - $ - $ 300 $ 300 305 Contractual Maint. & Repair- 1,500 Structures 315 Heating Fuel-Gas 10 34 122 100 100 320 Electricity 1,463 2,461 2,818 1,800 1,800 TOTAL $ 1,473 $ 2,495 $ 2,940 $ 3,700 $ 2,200 DEPARTMENT TOTAL $ 4,686 $ 10,685 $ 10,556 $ 15,000 $ 9,200 232 DEPT 48770 NON-OPERATING FUND 747 EXPENDITURE DETAIL ... Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 460 Depreciation $ 4,112 $ 4,112 $ 4,112 $ 4,200 $ 4,200 PAVILION/ICE ARENA FUND TOTAL $ 139,656 $ 151,247 $ 169,053 $ 176,300 $ 189,700 233 DEPT 48775 CAPITAL OUTLAY-MEMO FUND 747 EXPENDITURE DETAIL ^ Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 CAPITAL OUTLAY - MEMO 580 Other Equipment $ - $ - $ - $ - $ 1,500 TOTAL $ - $ - $ - $ - $ 1,500 234 •••• MM. 1101111 101•111 ah IMO mina MEM CITY OF HOPKINS, MINNESOTA GENERAL LONG-TERM DEBT ACCOUNT GROUP General obligation bonds and other forms of long-term debt supported by general revenues are obligations of a governmental unit as a whole and not its individual constituent funds. Moreover, the proceeds of such debt may be spent on facilities which are utilized in the operations of several funds. For these reasons, the amount of unmatured, long-term indebtedness which is backed by the full faith and credit of the government should be recorded and accounted for in a separate self-balancing group of accounts titled the "General Long-Term Debt Account Group." This debt group will include, in addition to conventional general obligation bonds, time warrants and notes which have a maturity of more than one year from date of issuance. This account group does not include general obligation water and sewer bonds, which are reflected in their respective funds. FUND: 401 SPECIAL ASSESSMENT BONDS - 1972 — Function: General Obligation Bonds -46010 • Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 REVENUES 39721 Transfer from P.I.R. Fund $ 58,478 $ $ $ $ EXPENDITURES BOND PAYMENTS 600 Principal $ 55,000 $ 610 Interest 2,860 620 Fiscal Agent Charges 665 TOTAL $ 58,525 $ $ $ $ FUND BALANCE $ - $ $ $ $ Issue Matured in 1991 235 FUND: 402 IMPROVEMENT REVOLVING BONDS - 1990 Function: General Obligation Bonds -46020 Actual Actual Actual Budget Budget - CODE 1991 1992 1993 1994 1995 REVENUES 30110 Current ad Valorem $ 86,132 $ 63,749 $ 60,771 $ 60,616 $ 45,400 33410 Property Tax Relief 17,682 14,440 14,868 14,384 9,700 TOTAL $ 103,814 $ 78,189 $ 75,639 $ 75,000 $ 55,100 EXPENDITURES BOND PAYMENTS 600 Principal $ - $ 50,000 $ 50,000 $ 50,000 $ 50,000 610 Interest 30,485 29,010 26,035 23,010 19,935 620 Fiscal Agent Charges 300 300 300 290 265 TOTAL $ 30,785 $ 79,310 $ 76,335 $ 73,300 $ 70,200 FUND BALANCE $ 77,596 $ 76,475 $ 75,779 $ 77,479 $ 62,379 Issues Matures in 2001 236 FUND: 408 REDEVELOPMENT BONDS - 1990 Function: General Obligation Bonds(Taxable) -46901 Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 REVENUES — 39724 Transfer from Tax Increment $ 360,000 $ - $ $ $ EXPENDITURES BOND PAYMENTS 600 Principal $ 90,000 $ - $ $ $ 610 Interest 260,805 620 Fiscal Agent Charges 300 TOTAL $ 351,105 $ - $ $ $ FUND BALANCE $ 232,683 $ - $ $ $ Issue Refunded in 1992 237 FUND: 408 REDEVELOPMENT REFUNDING BONDS - 1992 Function: General Obligation Bonds(Taxable) -46901 Actual Actual Actual Budget Budget — CODE 1991 1992 1993 1994 1995 REVENUES — 39724 Transfer from Tax Increment $ $ 260,000 $ 350,000 $ 335,000 $ 351,000 EXPENDITURES BOND PAYMENTS 600 Principal $ $ 145,000 $ 155,000 $ 225,000 $ 240,000 610 Interest 200,235 136,502 130,075 116,550 620 Fiscal Agent Charges 600 890 325 650 TOTAL $ $ 345,835 $ 292,392 $ 355,400 $ 357,200 FUND BALANCE $ 232,683 $ 146,848 $ 204,456 $ 184,056 $ 177,856 Issue Matures in 2006 238 4 FUND: 483 REDEVELOPMENT REFUNDING 1984 AND 1989 BONDS - 1993 — Function: General Obligation Bonds-46840 Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 REVENUES 39300 Proceeds from Issuance $ $ $ 14,205 $ - $ - 39724 Transfer from Tax Increment 138,000 120,000 120,000 — TOTAL $ $ $ 152,205 $ 120,000 $ 120,000 EXPENDITURES BOND PAYMENTS _ 600 Principal $ $ $ - $ 30,000 $ 20,000 610 Interest 111,500 139,420 620 Fiscal Agent Charges 308 300 280 TOTAL $ $ $ 308 $ 141,800 $ 159,700 . FUND BALANCE $ $ $ 151,897 $ 130,097 $ 90,397 Issue Matures in 2009 1 239 FUND: 484 REDEVELOPMENT REFUNDING BONDS - 1990 Function: General Obligation Bonds -46840 Actual Actual Actual Budget Budget — CODE 1991 1992 1993 1994 1995 REVENUES — 39724 Transfer from Tax Increment $ 60,000 $ 70,000 $ 20,277 $ $ EXPENDITURES BOND PAYMENTS 610 Interest $ 93,100 $ 93,100 $ 93,100 $ $ 620 Fiscal Agent Charges 300 300 300 TOTAL $ 93,400 $ 93,400 $ 93,400 $ $ FUND BALANCE $ 96,523 $ 73,123 $ - $ $ — Issue Matures in 2009 Call 1998 -Defeased in 1993 240 FUND: 487 REDEVELOPMENT REFUNDING 1988 BONDS - 1993 Function: General Obligation Bonds-46880 Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 REVENUES 39300 Proceeds from Issuance $ $ $ 7,071 $ - $ - 39724 Transfer from Tax Increment 72,000 56,000 56,000 `- TOTAL $ $ $ 79,071 $ 56,000 $ 56,000 EXPENDITURES BOND PAYMENTS 600 Principal $ $ $ - $ 30,000 $ 15,000 610 Interest 45,540 39,752 620 Fiscal Agent Charges 113 260 348 TOTAL $ $ $ 113 $ 75,800 $ 55,100 — FUND BALANCE $ $ $ 78,958 $ 59,158 $ 60,058 Issue Matures in 2003 241 FUND: 488 REDEVELOPMENT BONDS - 1988 — Function: General Obligation Bonds -46880 Actual Actual Actual Budget Budget — CODE 1991 1992 1993 1994 1995 REVENUES — 39724 Transfer from Tax Increment $ 300,000 $ 220,000 $ 182,000 $ 154,000 $ 119,800 EXPENDITURES BOND PAYMENTS 600 Principal $ 140,000 $ 140,000 $ 140,000 $ 140,000 $ 145,000 610 Interest 113,218 105,797 63,878 21,678 13,268 620 Fiscal Agent Charges 300 300 300 322 332 TOTAL $ 253,518 $ 246,097 $ 204,178 $ 162,000 $ 158,600 — FUND BALANCE $ 244,753 $ 218,656 $ 196,478 $ 188,478 $ 149,678 — Issue Matures in 2003 Defeased in 1993 - Call June, 1996 242 FUND: 489 REDEVELOPMENT BONDS - 1989 Function: General Obligation Bonds-46890 Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 REVENUES 39724 Transfer from Tax Increment $ 94,000 $ 88,000 $ 46,341 $ $ EXPENDITURES BOND PAYMENTS 610 Interest $ 93,352 $ 93,353 $ 93,352 $ $ 620 Fiscal Agent Charges 300 300 300 TOTAL $ 93,652 $ 93,653 $ 93,652 $ $ FUND BALANCE $ 52,964 $ 47,311 $ - $ $ _ Issue Matures in 2009 Call 1997 -Defeased in 1993 243 — FUND: 490 PARK AND RECREATIONAL BONDS - 1990 - Function: General Obligation Bonds - 46900 Actual Actual Actual Budget Budget - CODE 1991 1992 1993 1994 1995 REVENUES - 30110 Current ad Valorem $ 398,667 $ 261,990 $ 165,299 $ 133,200 $ 140,700 33410 Property Tax Relief 81,846 59,294 30,708 24,900 34,400 TOTAL $ 480,513 $ 321,284 $ 196,007 $ 158,100 $ 175,100 - EXPENDITURES BOND PAYMENTS 600 Principal $ - $ 145,000 $ 140,000 $ 140,000 $ 140,000 610 Interest 185,585 181,307 172,830 39,480 30,870 620 Fiscal Agent Charges 300 300 300 320 330 TOTAL $ 185,885 $ 326,607 $ 313,130 $ 179,800 $ 171,200 FUND BALANCE $ 314,120 $ 308,797 $ 191,674 $ 169,974 $ 173,874 Issue Matures in 2011 Defeased in 1993 - Call February, 1998 244 FUND: 491 REDEVELOPMENT BONDS - 1991 Function: HRA Revenue Bonds (Taxable)-46910 Actual Actual Actual Budget Budget CODE 1991 1992 1993 1994 1995 REVENUES _ 39724 Transfer from Tax Increment $ 60,400 $ 67,400 $ 64,000 $ 64,000 $ 58,000 EXPENDITURES BOND PAYMENTS 600 Principal $ - $ 41,100 $ 41,100 $ 41,100 $ 41,100 610 Interest 4,795 27,331 24,455 21,578 18,700 620 Fiscal Agent Charges 300 300 322 300 TOTAL $ 4,795 $ 68,731 $ 65,855 $ 63,000 $ 60,100 FUND BALANCE $ 55,605 $ 54,274 $ 52,419 $ 53,419 $ 51,319 Issue Matures in 2001 _ • 245 FUND: 492 IMPROVEMENT REVOLVING BONDS - 1992 Function: General Obligation Bonds-46920 Actual Actual Actual Budget Budget — CODE 1991 1992 1993 1994 1995 REVENUES — 30110 Current ad Valorem $ $ - $ 41,246 $ 33,000 $ 46,700 33410 Property Tax Relief 9,536 7,800 9,900 — 39300 Proceeds from Issuance 194,993 39721 Transfer from P.I.R. Fund 100,000 130,000 158,500 TOTAL $ $ 194,993 $ 150,782 $ 170,800 $ 215,100 — EXPENDITURES BOND PAYMENTS — 303 Expert&Professional Services $ $ 22,982 $ - $ - $ - 600 Principal 130,000 130,000 610 Interest 94,605 92,395 87,780 620 Fiscal Agent Charges 200 300 305 320 TOTAL $ $ 23,182 $ 94,905 $ 222,700 $ 218,100 FUND BALANCE $ $ 171,811 $ 227,688 $ 175,788 $ 172,788 Issue Matures in 2008 — 1 I 246 MN. d=l• MI6 MM. min MM. =MN 1M• .=•1 FUND: 493 REFUNDING 1990 PARK AND RECREATIONAL BONDS - 1993 Function: General Obligation Bonds -46900 Actual Actual Actual Budget Budget — CODE 1991 1992 1993 1994 1995 REVENUES — 30110 Current ad Valorem $ $ $ 86,543 $ 40,400 $ 99,100 33410 Property Tax Relief 30,708 16,600 24,200 — 39300 Proceeds from Issuance 6,477 TOTAL $ $ $ 123,728 $ 57,000 $ 123,300 EXPENDITURES BOND PAYMENTS 600 Principal $ $ $ - $ 25,000 $ 20,000 610 Interest 74,461 92,880 620 Fiscal Agent Charges 207 339 320 TOTAL $ $ $ 207 $ 99,800 $ 113,200 FUND BALANCE $ $ $ 123,521 $ 80,721 $ 90,821 Issue Matures in 2011 TOTAL GENERAL DEBT SERVICE — TOTAL REVENUES $ 1,517,205 $ 1,299,866 $ 1,358,650 $ 1,229,900 $ 1,273,400 TOTAL EXPENDITURES $ 1,071,665 $ 1,276,815 $ 1,234,475 $ 1,373,600 $ 1,363,400 247 • BONDED INDEBTEDNESS AS OF DECEMBER 31, 1994 AND 1995 AND STATEMENT OF PRINCIPAL&INTEREST REQUIREMENTS FOR 1995 AMOUNT OUTSTANDING . ORIGINAL 12-31-94 DATE OF AMOUNT OF ISSUE FUND ISSUE ISSUE Principal Interest ,_ GENERAL OBLIGATION Redevelopment Refund 484 &4$9 483 10-15-93 $ 3,075,000 $ 3,045,000 $ 1,693,030 a-,-S,, Redevelopment 488 5-1-88 2,145,000 290,000 * 17,728 Redevelopment Refund 488 487 10-15-93 1,135,000 1,105,000 220,546 Redevelopment-Taxable 408 2-1-92 2,888,543 2,463,543 1,446,755 _. (3-1-90) Refunded Park Bonds 490 3-1-90 2,805,000 560,000 * 70,875 Park Bonds - Refunded 493 10-15-93 2,065,000 2,040,000 923,932 — TOTAL 14,113,543 9,503,543 4,372,866 SPECIAL ASSESSMENTS Improvement Revolving 402 3-1-90 485,000 335,000 74,408 - Improvement Revolving 492 8-1-92 _ 2,000,000 1,870,000 678,870 TOTAL 2,485,000 2,205,000 753,278 REVENUE Storm Sewer 740 12-1-89 2,790,000 285,000 * 26,768 Storm Sewer-Refunded 740 10-15-93 2,445,000 2,420,000 1,099,770 '" Tax Increment-Taxable 491 5-22-91 411,000 287,700 70,486 TOTAL 5,646,000 2,992,700 1,197,024 GRAND TOTAL $ 22,244,543 $ 14,701,243 $ 6,323,168 2 S vao (t,b R ecad r 7( rli 248 AMOUNT DUE IN 1995 AMOUNT OUTSTANDING 12-31-95 - Principal Interest Principal Interest TOTAL $ 20,000 $ 139,420 $ 3,025,000 $ 1,553,610 $ 4,578,610 145,000 13,269 145,000 4,459 149,459 15,000 39,752 1,090,000 180,794 1,270,794 240,000 116,550 2,223,543 1,330,205 3,553,748 140,000 30,870 420,000 40,005 460,005 20,000 92,880 2,020,000 831,052 2,851,052 - 580,000 432,741 8,923,543 3,940,125 12,863,668 50,000 19,937 285,000 54,471 339,471 130,000 87,780 1,740,000 591,090 2,331,090 180,000 107,717 2,025,000 645,561 2,670,561 . 90,000 14,645 195,000 12,123 207,123 20,000 110,180 2,400,000 989,590 3,389,590 41,100 18,700 246,600 51,786 298,386 151,100 143,525 2,841,600 1,053,499 3,895,099 $ 911,100 $ 683,983 $ 13,790,143 $ 5,639,185 $ 19,429,328 a 249 r- One INDEX _ Activity Center- Maintenance 36 Activity Center- Operating 39 Cable TV 173 _ City Clerk 23 City Council 11 City Manager 17 _ Community Development-Administration 75 Community Development- Assessing 81 Community Development-Inspections 84 Community Development-Planning&Economic Development 78 Debt 235 Economic Development Fund 145 Elections 20 Emergency Preparedness 72 Equipment Replacement Fund 141 Finance 26 Financial Summaries 1 Fire 68 Health&Welfare 14 Hennepin County CDBG Fund 151 Housing Rehab Fund 164 Insurance 138 Legal Services 29 Municipal Building 32 Para-Transit Fund 161 Parking Fund 169 Pavilion/Ice Arena Fund 224 Police 42 Public Works 87 Real Estate Purchases & Sales Fund 150 Recreation 135 Refuse Utility Fund 204 Sewer Utility Fund 194 Storm Sewer Utility Fund 216 Tax Increment 1.1 Fund 154 Tax Increment 2.1-2.6 Fund 176 Transfers Out 140 Unallocated 139 Water Utility Fund 184 250 IMMO ••=15 AIM .M•111. AM. AMID MEER 0111•11. MN. /N. e/M*