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1996 City of Hopkins, MN Budget
1996 - BUDGET CITY OF HOPKINS _ 1010 FIRST STREET SOUTH HOPKINS, MINNESOTA 55343 i i i i i i i i i l.1.. sepias CITYo poi OF HOPKINS ANNUAL CITY BUDGET FISCAL YEAR BEGINNING JANUARY 1, 1996 CITY COUNCIL Mayor Charles D. Redepenning Councilmember Eugene Maxwell Councilmember Diane Johnson Councilmember Frances Hesch Councilmember Karen Jensen ADMINISTRATIVE STAFF Steven C. Mielke City Manager John E. Schedler Finance Director 1010 First Street South Hopkins, Minnesota 55343 Phone: 612-935-8474 Fax: 612-935-1834 An Equal Opportunity Employer TABLE OF CONTENTS Letter of Transmittal (City Manager's Budget Message) I Financial Summaries 1 — General Fund Activity Detail: General Fund Revenues 8 City Council 11 — Health &Welfare 14 City Manager 17 Elections 20 City Clerk 23 — Finance 26 Legal 29 Municipal Building 32 Activity Center - Maintenance 36 — Activity Center- Operating 39 Police 42 Fire 68 Emergency Preparedness 72 Community Development- Administration 75 Community Development- Planning &Economic Development 78 Community Development- Assessing 81 — Community Development- Inspections 84 Public Works 87 Recreation 135 Insurance 138 _, Unallocated 139 Transfers Out/Use of Fund Balance 140 Special Revenue Funds: — Equipment Replacement Fund 141 Economic Development Fund 145 Real Estate Purchases & Sales Fund 151 Hennepin County CDBG Fund 152 — Tax Increment 1.1 155 Tax Increment 1.2 162 Para-Transit Fund 165 Housing Rehab Fund 168 — Parking Fund 174 Cable TV Fund 178 Tax Increment 2.1-2.6 181 — Enterprise Funds Activity Detail: Water Utility 189 Sewer Utility 199 — Refuse Utility 209 Storm Sewer Utility 221 Pavilion/Ice Arena 229 — General Debt Service Funds 240 Index 254 - 1996 MUNICIPAL BUDGET MESSAGE _ It is my pleasure to present the proposed 1996 Municipal Budget. The Municipal Bud- get is one of four financial documents prepared annually by the City of Hopkins. The other documents include the Comprehensive Annual Financial Report, the Five Year _ Capital Improvements Plan, and the Equipment Replacement Plan. The Municipal Budget is intended to reflect the goals, objectives, and prioritizations es- _ tablished by the City Council with input from the residents and taxpayers of Hopkins, and fairly represents the revenues and expenditures necessary to provide the services and programs desired by the community. I. ALL FUNDS The municipal budget document is the re3ult of months of work and planning and includes proposed revenues and expenditures for 18 separate funds. These — funds are grouped into four major categories. They are: o General Fund, o Special Revenue Funds, o Enterprise Funds, and o General Debt Service Funds. The total expenditures for all funds are proposed at $17,622,100 (see Table 1). _ This amount is $4,103,900 or 30.4 percent more than the 1995 amount. TABLE 1 ALL FUNDS Expenditures Source 1995 1996 General Fund $6,400,000 $6,592,000 $192,000 3.0% Special Revenue Funds 3,176,100 7,161 ,900 3.985,800 125.0% Enterprise Funds 3,293,800 3,370,700 76,900 2.3% Debt Services Funds 1,363,400 1,393,500 30,100 2.2% SUBTOTAL $14,233,300 $18,518,100 $4,284,800 30.0% Less Interfund Transfers 715,100 896,000 180,900 23.2% TOTAL $13,518,200 $17,622,100 $4,103,900 30.4% _ I 1996 Budget Message Page 2 _ The total budget represents planned or anticipated expenses for all funds. The amount of the annual total budget fluctuates up or down from year to year, de- pending on special projects and expenditures which may occur during the plan budget period As shown in Table 1, the special revenue funds are proposed to increase signifi- cantly for 1996. The special revenue fund categories which increase are primari- ly those of the economic development funds. These funds will fluctuate — significantly from year to year, depending on economic development project acti- vities. The 1996 budget proposes significant expenditures for several economic development projects such as the redevelopment of the Suburban Chevrolet site — and the proposed arts facility. Since special revenue funds are not generally as- sociated with property taxation, the expenditure amounts can shift dramatically without major impacts on property taxes. II. GENERAL FUND _ The general fund, which accounts for the majority of the City's operating ex- penses, has a balanced budget of $6,592,000. This represents an increase of _ $192,000, or 3.0 percent over the 1995 budget. TABLE 2 GENERAL FUND — Expenditures Source 1995 1996 Public Safety $2,556,900 $2,650,800 $93,900 3.8% Public Works 1,572,900 1,662,300 89,400 5.7% -" General Government 1,156,800 1,214,100 57,300 5.0% Community Development 611,200 628,700 17,500 2.9% — Recreation 153,000 130,300 (22,700) -14.8% Unallocated 349,200 305,800 (43,400) -12.4% TOTAL $6,400,000 $6,592,000 $192,000 3.0% For 1996, the budget was specifically prepared with the intention of not adding new programs or services which would increase the cost of government services. Additionally, a special emphasis was placed on holding the line on the cost of current government services, while recognizing the increased cost of providing those services. Additionally, the budget does not provide for the reduction or elimination of any programs. — II 1996 Budget Message Page 3 TABLE 3 EXPENDITURES BY TYPE Expenditures Source 1995 1996 Personnel Services $4,432,800 $4,608,100 $175,300 3.9% Services and Charges 1,482,600 1,412,200 (70,400) -4.8% Suppliers 375,700 394,000 18,300 4.8% Capital Outlays 98,600 155,100 56,500 57.3% Other 10,300 22,600 12,300 1.19% TOTAL $6,400,000 $6,592,000 $192,000 3.0% Personnel expenses account for 70% of the general fund. Wage increases are budgeted to allow for a cost of living adjustment in keeping with contractual obligations. When wage increases are combined with other fringe benefits, the _ total cost of personnel services will rise 3.9 percent. This compares with an in- crease of 1.6 percent in 1995. During each of the past two budget years, in- creases for personnel services have increased less than the cost of living. Services and charges account for 23% of the City budget. Supplies are antici- pated to increase just under 5 percent, and capital outlays will increase 57 per- cent from the 1995 budget. Revenues for the general fund are derived from three major sources: o Property taxes, o State grants and aids, and o Other revenues, such as licenses, permits, fines, and interest earnings. TABLE 4 GENERAL FUND Revenues Source 1995 1996 Property Tax $3,322,200 $3,522,700 $200,500 6.0% State Grants and Aids 1,831,300 1,952,700 121,400 6.6% Other Revenues 1,246,500 1,116,600 (129,900) -10.4% TOTAL $6,400,000 $6,592,000 $192,000 3.0% III 1996 Budget Message Page 4 — Property tax revenues to the general fund are proposed to increase 6.0 percent. — Property taxes account for 53.4 percent of the general fund budget. This com- pares with 51.9 percent in 1995, and 52.2 percent in 1994. State grants and aids, which are primarily Local Government Aid and Homestead and Agricultural Credit Aid (HACA), account for the next highest percentage of revenues to the general fund. In 1996, this intergovernmental revenue is antici- pated to be $1,952,700, an increase of $121,400 or6.6 percent. Local govern- ment aid is derived from sales tax revenues and is allocated by the state legislature. Each year the State reviews its ability to make payments of Local — Government Aid and HACA, and the amount can decrease based upon State Legislative action. The Homestead and Agricultural Credit Aid is derived through income tax re- ceipts at the State level, and is disseminated to local government units through a _ funding formula. A small decrease in HACA revenues is anticipated. The general fund is expected to have a beginning fund balance of $2,777,149. — The fund balance is used to fund projects as well as reserve moneys for specific uses. TABLE 5 GENERAL FUND — Fund Balance Fund Balance 1/1/96 $2,777,149 Use of fund balance: None Fund Balance 12/31/96* 2,777,149 *Reserved: Inventories $74,149 — Salt/Sand Storage $105,000 Pavilion Carpet (Year 1 of 3) $17,000 Cash Flow $2,581,000 — In 1996 a $17,000 reserve is proposed as the first year of a three year program to reserve funds for the replacement of the carpet at the pavilion. — Iv 1996 Budget Message Page 5 The proposed balanced budget will not change the projected fund balance of $2,777,149. This amount, when reduced for inventories and other uses, places the City's target cash flow amount below the City's target of $2,600,000. There also would be no unreserved cash in the general fund. This is consistent with 1995's budget. _ The budget also includes an allocation of $100,000 towac d the expenses the City has incurred at the Seventh Street landfill. This facility has cost the City well over $1 million to monitor and remediate problems associated with the landfill. The City has, for the past several years, been repaying the general fund for those expenses by increasing the general fund budget and transferring the funds to the capital improvement revolving fund of the City. III. SPECIAL REVENUE FUNDS The City budgets for special types of programs and services through the special revenue funds. These funds have specific purposes and have dedicated revenue sources which are generally outside the operating budgets of the City. These funds include: o Equipment Replacement Fund — The equipment replacement fund is a special fund established to plan and coordinate the replacement of City equipment through various revenue _ sources. By maintaining the equipment replacement fund, the City is able to avoid peaks and valleys in the dedicated revenue sources for the replacement of equipment. For 1996, the equipment replacement fund will receive a direct levy of $450,000. This is an increase of $50,000 over last year's levy. The levy for the equipment replacement fund has not increased in the last three years. o Economic Development Fund This fund was established to provide for the long term economic development — funding needs of the community. No large expense items are currently antici- pated within this budget for 1996. Projects could develop during 1996 which would stimulate the need for major expenditures from the economic develop- - ment fund. o Hennepin County--Community Development Block Grant Fund The City of Hopkins participates in a countywide program with the Metro Housing and Redevelopment Authority for the distribution and expenditure of _ Community Development Block Grant funds as authorized by the Federal gov- ernment. Beginning in 1996 the County will administer the entire grant amount allocated to the City. 1996 Budget Message Page 6 — o Tax Increment Fund 1.1 The Tax Increment 1.1 District anticipates one major project, addition to the — parking ramp, during 1996. This project is contingent upon further Council actions to authorize the project, based upon a determination of need. If con- structed, the project is anticipated to cost $1.1 million. This district covers the majority of the downtown Hopkins area. This fund is supported by tax incre- ments generated within the district, and funds are expended on a project by project basis. o Tax Increment Fund 1.2 — This district anticipates two major projects, the theater/restaurant project val- ued at $2.2 million and the arts facility valued at $1.5 million. o Tax Increment Fund 2.1-2.6 These tax increment districts cover several industrial and residential districts throughout the City, which have or anticipate redevelopment activities. Rede- velopment expenditures from these districts are expected to be minor in 1996, however, several projects could come to fruition and may dramatically change the funding requirements from this fund. Po'ential projects in this area would — include the redevelopment of the R.L. Johnson property. o Paratransit Fund The Paratransit Fund is, in essence, the Hop-A-Ride program administered by the City. The Hop-A-Ride program is a coordinated taxi program allowing for subsidized taxi rides. Special restrictions apply to the use of this service, and funds are derived from fees, transfers from the general fund, and subsidies from the Metropolitan Council's Transit Authority. It is anticipated that the — cost of providing this service will remain essentially the same in 1996. o Housing Rehab The Housing Rehab fund is utilized for the provision of housing maintenance programs within the City of Hopkins. Residents are eligible, based upon in- . come, to apply for grants and/or loans which may be used for improvements to their residential single family homes. Roughly two dozen loans are pro- cessed each year under this fund. Hundreds of loans have been processed since the program's inception. Funds for the housing rehab program are pri- marily from community development block grant funds, and also from recycled loans as people pay back their loans to the City. o Parking Fund The parking fund is used to administer the parking system in downtown Hop- kins. The parking fund receives revenues from fines and permits which are part of the parking program. Expenses to the parking fund are primarily re- lated to the cost of administering and policing the parking system, along with — some costs associated with the maintenance of parking structures and lots in VI 1996 Budget Message Page 7 downtown Hopkins. o Cable TV Fund The cable TV fund derives revenues from a franchise fee which is paid by _ Paragon Cable to the City of Hopkins. The cable fund is utilized for the pro- duction of City cable TV shows and other communications efforts. The cable TV fund also funds the Community Relations Coordinator position. IV. ENTERPRISE FUNDS The enterprise funds consist of the various utility funds operated by the City. They include: o Water, o Sanitary Sewer, o Refuse, o Storm Sewer, and o Pavilion/Ice Arena I am pleased to report that the staff is not recommending utility rate increases for the 1996 budget. The enterprise funds are intended to be self-sufficient funds that derive revenues from specific funding sources associated with the programs and activities of the fund. _ o Water Utility Fund The water utility fund derives revenue from the sale of water. A rate increase was last instituted in 1993. The current revenues are sufficient to fund oper- ating and capital expenses which are planned for 1996. o Sanitary Sewer Fund The sanitary sewer fund also derives its revenues from charges on the utility bills and is based upon water consumption by the consumer. Based upon in- formation received from the Metropolitar Waste Control Commission, staff does not anticipate a need to increase sanitary sewer rates for 1996. o Refuse Utility The refuse utility derives its revenues from a fee for refuse collection at single and duplex housing units in the City. This fund continues to enjoy stability. Several programming changes will be occurring in 1995 which will cause a change in rates. The City implemented its volume based refuse services in 1995, and a variable rate system was provided which allowed for various vol- umes and associated rates that we feel will cause customers to increase their recycling activities, thus reducing the need to pay for additional refuse. Hen- nepin County is also proposing changes to its tipping fees and its assistance to cities to provide recycling programs. These changes are not anticipated to VII 1996 Budget Message Page 8 — raise revenue needs for the City's program, but we will need to address rates to assure that the rates are compatible with the County's proposed programs. — o Storm Sewer Utility The storm sewer utility was created in 1989 in response to a need to upgrade the storm sewer system within Hopkins. Three major projects were done in 1989 to respond to flooding caused by poor drainage in various parts of the City. Since then, a number of other projects have been identified and corn- pleted. The 1996-2000 Capital Improvements Plan calls for additional proj- ects over the next five years. The current rate of $9 per month is sufficient to — pay for existing debt, current operations, and projects identified in the Capital Improvements Plan. Staff is confident that the current negative balance in the storm sewer utility will slowly diminish under the current rate structure, and in fact, become a surplus if the Capital Improvements Plan can be maintained at its current level of expenditure. o Pavilion/Ice Arena Fund The final enterprise fund is the Hopkins pavilion/ice arena, whose rates were last adjusted in 1993. Rates are proposed to increase for the 1995/1996 sea- son. The fund currently provides for the depreciation of equipment, but does not allow for major capital investment into the facility. Should projects be ar- ticipated, such as additional acoustical treatments or Improvements to the — mezzanine area, a funding source would need to be established. The general fund identifies a three year program of raising funds to replace the carpet used during summer months for the soccer program. IV. DEBT SERVICE FUNDS _ The 1996 budget calls for a levy for debt in the amount of $354,000, a decrease of 13.7 percent from 1995. It is anticipated that the City will sell G.O. bonds for — approximately $1.6 million in 1996 to pay for the Cour'y Road 3 improvements. However, no additional levy will be required in 1995 to pay for this debt. It is pro- posed that repayment of this new debt will be through special revenue accounts. — VI. l AX LEVY The proposed tax levy for 1996, which ;,-icludes the ganeral fund, debt service funds, and equipment replacement fund, is proposed to increase $163,400 over — the 1995 level of $4,953,600. VIII 1996 Budget Message Page 9 TABLE SIX TAX LEVY BEFORE CREDITS Source 1994/5 1995/6 General Fund $4,143,500 $4,313,000 $169,500 4.1% Debt Service Funds 410,100 354,000 (56,100) -13.7% Equipment Replacement Fund 400,000 450,000 50,000 12.5% TOTAL $4,953,600 $5,117,00 $163,400 3.3% Taxes to support the general fund increase 4.1 percent, while debt service levies decrease 13.7 percent and taxes to support the equipment replacement fund in- crease 12.5 percent. The tax levy would increase 3.3 percent under the pro- posed municipal budget. VII. ACKNOWLEDGMENTS As the budget is presented, I would like to recognize those people who spent many hours in its preparation. Department managers and their staff prepared budget requests and labored hard in response to the Council's request for in- formation and restraint in spending. John Schedler, Finance Director, and Deb Dahlheimer, Senior Accounting Clerk, prepared the budget document and as- - sisted in the preparation of tables and keeping track of revisions. I would also like to thank Bish Johnson who reviewed and typed this message. Finally, I want to thank the City Council for their diligence and efforts in reviewing this document and setting the financial course for 1996. Respectfully submitted, — Steven C. Mielke City Manager Prepared October 25, 1995 1996budg IX OEM •• 16 • .•=•• a di•M• .1••• •••=6 ••=•• AM. 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Equipment Replacement 409,873 440,000 480,000 480,000 Economic Development 206,673 189,000 103,000 103,000 Real Estate Sales 108,934 3,700 3,700 3,700 Hennepin County CDBG 120,810 121,200 1,500 1,500 Tax Increment 1.1 1,146,341 1,200,000 1,200,000 1,200,000 Tax Increment 2.1-2.6 196,710 210,000 243,000 243,000 Para-Transit 61,085 70,500 63,300 78,300 Housing Rehab 69,331 85,000 181,000 181,000 Parking 58,444 66,000 66,000 66,000 Cable TV 73,666 74,000 78,400 78,400 Water 848,473 804,000 797,000 797,000 Sewer 1,650,673 1,573,000 1,568,000 1,568,000 .- Refuse Refuse 667,589 653,700 626,000 626,000 Storm Sewer 769,975 530,000 517,000 517,000 - Pavilion/Ice Arena 191,600 194,800 219,900 219,900 1 Debt Service 1,090,960 1,273,400 1,410,600 1,410,600 GROSS TOTAL $ 13,997,894 $ 13,888,300 $ 14,150,400 $ 14,165,400 .. LESS: Inter-Fund Transfers 654,286 715,100 881,000 896,0001 TOTAL $ 13,343,608 $ 13,173,200 $ 13,269,400 $ 13,269,400 r I i 1 ..r REVENUES - ALL FUNDS COMPARATIVE ANALYSIS BY SOURCE 1996 BUDGET 1994 1995 MANAGERS SOURCE ACTUAL BUDGET PROPOSED ADOPTED Current Revenues Current Property Tax $ 5,228,154 $ 5,385,900 $ 5,621,400 $ 5,621,400 Intergovernmental Revenue 2,176,039 2,206,200 2,199,100 2,199,100 ! License, Permits, &Fines 377,454 400,700 410,100 410,100 Use of Money& Property 367,262 703,800 422,600 422,600 Charges for Current Services 3,900,302 3,815,600 3,824,900 3,824,900 Other Revenue 564,347 440,500 450,100 450,100 — Non Revenue Receipts 253,571 62,000 158,000 158,000 TOTAL CURRENT REVENUES $ 12,867,129 $ 13,014,700 $ 13,086,200 $ 13,086,200 1 Other Financing Sources 1,130,765 873,600 1,064,200 1,079,200 GROSS TOTAL $ 13,997,894 $ 13,888,300 $ 14,150,400 $ 14,165,4001 .� LESS: Inter-Fund Transfers 654,286 715,100 881,000 896,000 TOTAL $ 13,343,608 $ 13,173,200 $ 13,269,400 $ 13,269,400 1 • 2 EXPENDITURES - ALL FUNDS - COMPARATIVE ANALYSIS BY FUND -1996 BUDGET 1994 1995 MANAGERS FUND ACTUAL BUDGET PROPOSED ADOPTED General $ 6,622,890 $ 6,400,000 $ 6,592,000 $ 6,592,000 - Equipment Replacement 338,471 483,200 381,000 381,000 Economic Development 533,166 225,000 241,600 241,600 ' Real Estate Sales 94,134 r Hennepin County CDBG 126,172 121,200 Tax Increment 1.1 2,761,557 1,849,600 1,954,100 1,954,100 Tax Increment 1.2 3,672,000 3,672,000 Tax Increment 2.1-2.6 103,884 74,100 361,500 361,500 Para-Transit 61,085 70,500 63,300 78,300 Housing Rehab 105,622 141,900 249,200 249,200 Parking 83,929 110,700 116,800 116,800 Cable TV 57,670 99,900 107,400 107,400, - Water 683,726 702,400 737,100 737,100 .. Sewer 1,315,664 1,420,4,10 1,427,800 1,427,800 Refuse 576,893 651,700 591,000 591,000 - 1 Storm Sewer 278,004 329,600 404,000 404,000 v Pavilion/Ice Arena 189,179 189,700 210,800 210,800 Debt Service 1,374,289 1,363,400 1,393,500 1,393,500 GROSS TOTAL $ 15,306,335 $ 14,233,300 $ 18,503,100 $ 18,518,1001 I LESS: Inter-Fund Transfers 654,286 715,100 881,000 896,0001 _ TOTAL $ 14,652,049 $ 13,518,200 $ 17,622,100 $ 17,622,100; i 1 3 EXPENDITURES - ALL FUNDS COMPARATIVE ANALYSIS BY OBJECTIVE -• 1996 BUDGET 1994 1995 MANAGERS OBJECTIVE ACTUAL BUDGET PROPOSED ADOPTED Current Expenses Personal Services $ 5,205,758 $ 5,387,400 $ 5,597,400 $ 5,597,400 Other Services and Charges 4,177,618 5,108,700 7,836,200 7,836,200 Supplies 546,344 505,400 549,900 549,900 — Capital Outlays 1,806,232 638,700 1,712,800 1,712,800 Depreciation 347,508 386,200 413,400 413,400 Debt Repayment 1,482,372 1,491,800 1,512,400 1,512,400 TOTAL CURRENT EXPENSES $ 13,566,332 $ 13,518,200 $ 17,622,100 $ 17,622,1001 Other Financing Uses 1,740,003 715,100 881,000 896,0001 GROSS TOTAL $ 15,306,335 $ 14,233,300 $ 18,503,100 $ 18,518,100 LESS: Inter-Fund Transfers 654,286 715,100 881,000 896,000 TOTAL $ 14,652,049 $ 13,518,200 $ 17,622,100 $ 17,622,100 I 4 GENERAL FUND — 1996 BUDGET OVERVIEW Fund Balance 1-1-95 $ 2,906,149 1995 1995 BUDGET PROJECTED j — Expenditures $ 6,400,000 $ 6,150,000 Revenues $ 6,400,000 $ 6,300,000 _, Transfer to P.I.R. Fund $ - $ 175,000 Use of Fund Balance- Projects $ 114,000 $ 104,000 Net Change $ (114,000)$ (129,000) $ (129,000) Projected Fund Balance 12-31-95* $ 2,777,149 — *Reserved: Inventories $ 75,149 Salt/Sand Storage 105,000 — Cash Flow 2,597,000 PROPOSED ADOPTED 1996 BUDGET 1996 BUDGET - — Expenditures $ 6,592,000 $ Revenues $ 6,592,000 $ Fund Balance 12-31-95** $ 2,777,149 **Reserved: Inventories $ 74,149 Salt/Sand Storage 105,000 Pavilion Carpet 17,000 — Cash Flow 2,581,000 Equipment Replacement & General Fund Debt Total City Levy/ Tax Tax — Payable Total Levy Tax Tax Levy Capacity Tax Levy Tax Levy Capacity Years Before Credits Capacity After Credits Rate* After Credits After Credits Rate* 1995/96 5,117,000 12,950,000 3,125,100 24.13 586,400 3,711,500 28.66 "' 1994/95 4,953,600 12,981,406 2,936,433 22.62 573,947 3,510,380 27.19 1993/94 4,953,600 12,556,761 2,972,900 23.68 480,386 3,453,286 27.50 I 1992/93 4,867,800 13,100,726 2,847,505 21.74 605,151 3,452,656 26.35 1991/92 4,659,492 14,147,548 2,724,272 19.26 620,034 3,344,306 23.64 l'–' *Tax Capacity Rate Computation: Tax capacity reduced by Fiscal Disparities contribution and Tax Increment FinancingDistricts. !— Levy reduced by Fiscal Disparities distribution and HACA(Homestead & Ag Credi. 5 REVENUES - GENERAL FUND COMPARATIVE ANALYSIS BY SOURCE 1996 BUDGET 1994 1995 MANAGERS SOURCE ACTUAL BUDGET PROPOSED ADOPTED • Current Revenues Current Property Tax $ 3,304,832 $ 3,322,200 $ 3,522.700 $ 3,522,7001 Intergovernmental Revenue 1,827,758 1,831,300 1,952,700 1,952,700 License, Permits, & Fines 356,805 375,700 385,100 385,100 - Use of Money & Property 192,417 427,500 264,000 264,000 Charges for Current Services 55,774 52,000 52,000 52,000 Other Revenue 335,600 359,300 392,500 392,500 Non Revenue Receipts 253,571 32,060 23,000 23,000 TOTAL CURRENT REVENUES $ 6,326,757 $ 6,400,000 $ 6,592,000 $ 6,592,000 EXPENDITURES - GENERAL FUND COMPARATIVE ANALYSIS BY OBJECTIVE 1996 BUDGET 1994 1995 MANAGERS - ' OBJECTIVE ACTUAL BUDGET PROPOSED ADOPTED Current Expenses Personal Services $ 4,355,471 $ 4,432,800 $ 4,608,100 $ 4,608,100 Other Services and Charges 1,155,768 1,482,600 1,427,200 1,412,200; Supplies 428,305 375,700 394,000 294,000 Capital Outlays 56,689 98,600 155,100 155,100 TOTAL CURRENT EXPENSES $ 5,996,233 $ 6,389,700 $ 6,584,400 $ 6,569,400 j Other Financing Uses 626,657 10,300 7,600 22,600 TOTAL $ 6,622,890 $ 6,400,000 $ 6,592,000 $ 6,592,0001 6 •=•11 d • AM& Mm••• MEM dal••• NEM Ma I. mama mm.•• immo• ANI • AM• 1996 DEPARTMENTAL BUDGET SUMMARY EXPENDITURES 1996 BUDGE T__ 1994 1995 MANAGERS ACTUAL BUDGET PROPOSED ADOPTED City Council $ 65,926 $ 65,500 $ 78,700 $ 78,700 Health&Welfare 51,544 54,700 57,000 57,000 _. City Manager 195,280 191,500 205,800 205,8001 Elections 28,148 20,300 33,600 33,600 City Clerk 94,951 91,100 93,000 93,000 Finance 203,850 213,200 222,500 222,500 Legal 103,415 100,000 114,000 114,000 Municipal Building 219,598 251,200 233,500 231,0001 Activity Center 177,187 169,300 1 i 8,500 178,5001 - GENERAL GOVERNMENT 1,139,899 1,156,800 1,216,600 1,214,1001 Police 2,141,107 2,156,800 2,243,000 2,245,500 Fire 333,916 393,500 398,600 398,6001 a Emergency Preparedness 6,377 6,600 6,700 6,700 PUBLIC SAFETY 2,481,400 2,556,900 2,648,300 2,650,8001 ! ... C. Dev.-Administration 102,429 105,200 95,600 95,600 C. Dev.-Plan& Econ. Dev. 88,387 87,200 96,600 96,600 C. Dev.-Assessing 162,696 162,200 169,800 169,800 C. Dev.-Inspections 242,715 256,600 266,700 266,700 COMMUNITY DEVELOPMENT 596,227 611,200 628,700 628,700 PUBLIC WORKS 1,573,756 1,572,900 1,662,300 1,662,300 RECREATION 112,477 153,000 130,300 130,300 INSURANCE 17,956 28,900 28,200 28,200 UNALLOCATED 74,518 275,000 200,000 200,000 1 ... SPECIAL PROJECTS 35,000 70,000 55,000' TOTAL OPERATING 5,996,233 6,389,700 6,584,400 6,569,4001 OTHER FINANCING USES 5,286 10,300 7,600 22,600 TOTAL EXPENDITURES $ 6,00',519 $ 6,400,000 $ 6,592,000 $ 6,592,000 - USE OF FUND BALANCE: Maetzold Field $ 205,044 $ - $ - $ - .. Fire Station- Remodel 194,925 1 ADA Compliance 10,000 Shady Oak Beach Improvements 50,000 City Hall Parking Lot 46,402 Transfer Landfill Levies to P.I.R. 175,000 Pavilion Carpet 17,000 17,000', Tennis Court Replacement 31,500 .. Outdoor Hockey Rinks 22,500 TOTAL $ 621,371 $ 114,000 $ 17,000 $ 17,000 ! 1 7 FUND 101 GENERAL FUND REVENUES Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 - TAXES Current ad Valorem $ 2,580,456 $ 2,778,129 $ 2,881,271 $ 2,922,200 $ 3,092,700 Delinquent ad Valorem (695) (2,695) (39,217) 7,000 7,300 Penalties and Interest 2,192 4,250 798 2,800 3,000 - Fiscal Disparities 378,239 389,490 423,561 400,000 430,000 TOTAL $ 2,960,192 $ 3,169,174 $ 3,266,413 $ 3,332,000 $ 3,533,000 LICENSES AND PERMITS Business Licenses $ 109,798 $ 110,966 $ 120,843 $ 121,500 $ 115,600 Non-Business 116,170 115,267 142,892 152,700 168,000 TOTAL $ 225,968 $ 226,233 $ 263,735 $ 274,200 $ 283,600 FINES AND FORFEITS Court Fines $ 103,287 $ 98,886 $ 92,009 $ 100,000 $ 100,000 Other 1,492 1,619 1,061 1,500 1,500 TOTAL $ 104,779 $ 100,505 $ 93,070 $ 101,500 $ 101,500 INTERGOVERNMENTAL REVENUE Local Government Aid $ 827,177 785,175 $ 794,284 $ 793,200 $ 804,900 Prop. Tax Relief(Homestead/HACA) 676,725 761,925 823,842 821,300 790,300 State Aid-Highway Maint. 14,010 14,010 13,920 14,000 14,000 Insurance Premium Tax-Police 113,800 120,757 125,413 130,000 225,000 Insurance Premium Tax- Fire 40,158 37,483 39,050 39,000 60,000 State - Other 12,093 20,742 18,858 21,300 21,700 Federal Grant - (COPS) 25,0001 Civil Defense P. & A. Reimbursement 4,288 4,932 4,500 4,500 4,500 Hennepin County 16,400 10,671 7,890 8,000 7,3001 TOTAL $ 1,704,651 $ 1,755,695 $ 1,827,757 $ 1,831,300 $ 1,952,7001 _ I I 1 1 8 FUND 101 GENERAL FUND REVENUES 1 Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 REVENUE FROM USE OF MONEY AND PROPERTY Interest Earned $ 445,938 $ 454,910 $ 227,461 $ 414,200 $ 250,200; General Government Rents 1,620 540 500 500 I Other 3,343 2,979 2,834 3,000 3,0001 TOTAL $ 449,281 $ 459,509 $ 230,835 $ 417,700 $ 253,7001 CHARGES FOR CURRENT SERVICES General Government $ 17,713 $ 6,678 $ 9,687 $ 5,600 $ 7,100 Inspections 43,013 82,585 27,695 23,400 23,400 Public Safety 24,030 23,221 17,277 21,000 19,500 Public Works 4,315 1,412 1,115 2,000 2,0001 TOTAL $ 89,071 $ 113,896 $ 55,774 $ 52,000 $ 52,000 OTHER REVENUE Contributions $ 10,101 $ 10,998 $ 4,923 $ 8,000 $ 6,5001 Miscellaneous 1,263 11,125 11,611 5,000 5,000 TOTAL $ 11,364 $ 22,123 $ 16,534 $ 13,000 $ 11,5001 ADMINISTRATIVE FEE Water $ 102,000 $ 108,000 $ 112,000 $ 115,200 $ 127,2001 Sewer 102,000 108,000 112,000 115,200 127,200 Refuse 22,800 49,200 52,000 55,000 61,2001 Storm Sewer 22,800 24,000 25,000 26,400 27,6001 Pavilion/Ice Arena 6,000 6,000 6,000 6,300 6,6001 i Equipment Replacement 3,300 7,200 7,400 7,800 8,7001 1 Economic Development 3,000 3,400 3,600 3,900! Parking 6,600 7,200 7,600 8,400 9,000 - ' Housing Rehab 300 600 900 Raspberry Festival 2,500 .-' Cable TV _ 3,900 7,200 7,400 7,800 8,700 TOTAL $ 269,400 $ 319,800 $ 335,600 $ 346,300 $ 381,000 9 /Mob anima MINN •=•• OM. MM. ••••• =Mb 111=11 OM* •1•11•11. •=1111 Awns FUND 101 GENERAL FUND REVENUES Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 — OTHER NON REVENUE Sale of Fixed Assets $ 1,320 $ 552 $ - $ 2,000 $ 1,000 Other 7,730 71,741 237,039 30,000 22,000 TOTAL $ 9,050 $ 72,293 $ 237,039 $ 32,000 $ 23,000 TOTAL REVENUES $ 5,823,756 $ 6,239,228 $ 6,326,757 $ 6,400,000 $ 6,592,000 TOTAL EXPENDITURES 5,371,966 5,714,729 6,001,519 6,400,000 6,592,000 Excess (Deficiency) of Revenues $ 451,790 $ 524,499 $ 325,238 $ - $ - I ._ Transfer Landfill Levies to P.I.R. - 721,000 175,000 - - Use of Fund Balance for Non-Operating Projects - 133,751 446,371 114,000 _ 17,000 Increase (Decrease) to Fund Balance $ 451,790 $ (330,252) $ (296,133) $ (114,000) $ (17,0001 FUND BALANCE 12-31 $ 3,532,534 $ 3,202,282 $ 2,906,149 $ 2,792,149 $ 2,775,149 10 MOM 4=m, ig•w• m=11 ••••• mmmb silM• dMIM• mma CITY OF HOPKINS , MINNESOTA GENERAL FUND The Home Rule Charter of the City of Hopkins provides in Section 7.11 "There shall be maintained in the City Treasury a general fund for the payment of such expenses as the Council may deem proper. Into this fund — shall be paid all moneys levied for this fund and all moneys not required to be placed in some other fund." The General Fund is established to account for the revenue and expenditures to carry out basic governmental activities of the city such as general government, public safety, public works, community health services and parks and recreation. Revenue is recorded by source; i.e., — taxes, licenses and General Fund expenditures are made primarily for current day-to-day operations and operating equipment and are recorded by major functional classifications and by operating departments. DEPT 40410 CITY COUNCIL FUND 101 ACTIVITY: Set City Policy, Approve Budget; Monitor Activities of the City Manager and City Attorney, Appoint Members to Commissions and Boards ACTIVITY MANAGER: CITY COUNCIL MEMBERS GENERAL ACTIVITY DESCRIPTION — The City Council establishes city policies, goals, and objectives. The Council also appoints and evaluates the performance of the City Manager and City Attorney. They also appoint members of various boards and commissions. PROCESS USED The City Council holds regular Council meetings and worksessions, receives input from staff, citizens and other interested parties. The Council controls policy through changes in the City Code and Legislative Policies. They control spending through their review and approval of the City budget and various contracts. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 Meetings: Regular Council meetings 24 24 24 24 24 Work sessions 12 12 13 12 13 � — HRA meetings 12 12 13 15 15 Special 6 6 9 6 6 Resolutions considered 113 138 114 140 122 ... Resolutions passed 98 124 103 125 108 Ordinances passed 14 15 16 16 20 Legislative Polices Created or Revised 3 4 1 3 3 Coffee with the Council 10 12 12 V r i I 1 11 DEPT 40410 CITY COUNCIL FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 — EXPENDITURES PERSONAL SERVICES $ 22,579 $ 22,579 $ 23,291 $ 23,100 $ 23,100 SUPPLIES 2,577 5,165 5,158 3,400 3,400 OTHER SERVICES AND CHARGES 35,132 32,384 37,477 39,000 52,200 TOTAL $ 60,288 $ 60,128 $ 65,926 $ 65,500 $ 78,700 "I REVENUE TOTAL $ $ $ $ $ NET COST (RETURN) $ 60,288 $ 60,128 $ 65,926 $ 65,500 $ 78,700 PERMANENT STAFFING No staff assigned SIGNIFICANT EXPENDITURES Publication of the annual report-$2,100 Survey of city residents - $8,000 ... 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None n 12 MO= MM. /Mk .11M1 IMMO MIMEO N=IN 411MM 1=M IMm• DEPT 40410 CITY COUNCIL FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 21,199 $ 21,199 $ 21,199 $ 21,200 $ 21,200 191 P.E.R.A. Contribution 885 500 500 192 F.I.C.A. Contribution 1,316 1,316 1,143 1,300 1,300 - 193 Hospitalization- Life Insurance 64 64 64 100 100 TOTAL $ 22,579 $ 22,579 $ 23,291 $ 23,100 $ 23,100 i SUPPLIES 200 Office Supplies $ 2,151 $ 3,628 $ 2,437 $ 2,400 $ 2,4001 202 General Supplies (10) 919 2,086 300 300 203 Postage 341 565 589 600 6001 245 Historical Society 95 53 46 100 1001 TOTAL $ 2,577 $ 5,165 $ 5,158 $ 3,400 $ 3,4001 I OTHER SERVICES AND CHARGES 300 Audit $ 900 $ 1,700 $ 1,800 $ 2,000 $ 1,6001 301 Advertising, Publication, Printing 823 203 861 1,000 2,900 302 Travel, Conferences, Schools 11,370 8,640 11,371 12,000 14,100 303 Expert&Professional Service 2,300 1,915 800 1,700 9,700 307 Communications-Telephones/Alarms 35 309 390 Other Contractual Services 1,000 1,000 2,659 2,5003,700 401 Subscription -Membership 17,381 17,387 17,621 18,000 18,400 418 N.L.C. Liability Insurance 1,358 1,504 2,056 1,800 1,800 TOTAL $ 35,132 $ 32,384 $ 37,477 $ 39,000 $ 52,200 1 .. DEPARTMENT TOTAL $ 60,288 $ 60,128 $ 65,926 $ 65,500 $ 78,700 1 i 1 1 13 1 DEPT 40415 HEALTH&WELFARE FUND 101 — ACTIVITY: Health Inspections and Funding of Social Organizations ACTIVITY MANAGER: BUILDING OFFICIAL '~ GENERAL ACTIVITY DESCRIPTION The City contracts with a health inspector to make regular inspections of restaurants and food establishments and respond to a variety of health problems. PROCESS USED Inspector prepares reports on compliance with state law and City ordinances. The City has appointed a Chemical I ._ Health Commission to study concerns arising from time to time. The City provides funding to eight social organizations operating within the City. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Social funding dollars 28,300 32,500 37,300 38,300 42,200 1 2. Number of social organizations 5 7 7 7 7 3. Food facilities: Inspections 92 98 86 100 100 Follow-up 45 85 80 100 801 4. Plan reviews 26 6 17 15 20 5. Number of conferences 339 302 230 350 300 6. Nuisances: Complaints 27 23 13 30 0 .,. Inspections 170 68 12 100 0 Follow-up 106 90 3 100 0 7. Hours worked 540 551 529 550 520 ' I .� i " .— 14 DEPT 40415 HEALTH&WELFARE FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 EXPENDITURES PERSONAL SERVICES $ 13,480 $ 13,955 $ 13,489 $ 14,400 $ 14,800 OTHER SERVICES AND CHARGES 28,333 33,268 38,055 40,300 42,200 TOTAL $ 41,813 $ 47,223 $ 51,544 $ 54,700 $ 57,000 REVENUE Licenses $ 17,052 $ 15,736 $ 14,855 $ 16,300 $ 16,500 County Health 1,400 2,800 4,200 2,800 2,800 Chemical Health Commission 300 TOTAL $ 18,752 $ 18,536 $ 19,055 $ 19,100 $ 19,300 NET COST (RETURN) $ 23,061 $ 28,687 $ 32,489 $ 35,600 $ 37,700 PERMANENT STAFFING Building Official and Finance Director each coordinate various functions within this department. SIGNIFICANT EXPENDITURES 0.1 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None ••1 15 ••=b a• OEM am•• IMMI1 MOM ••••1 MONO • a =NM ••=1. 1=••• AM/. oMMO DEPT 40415 HEALTH&WELFARE FUND 101 I .. i EXPENDITURE DETAIL Actual Actual Actual Budget Budget ' CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 120 Part-Time Employees $ 13,480 $ 13,955 $ 13,49 $ 14,400 $ 14,800 OTHER SERVICES & CHARGES •, 390 Other Contractual Services $ 28,300 $ 32,500 $ 37,300 $ 38,300 $ 40,200 465 Chemical Health Commission 33 768 654 1,000 1,000 467 Human Rights Commission _ 101 1,000 1,000 TOTAL $ 28,333 $ 33,268 $ 38,055 $ 40,300 $ 42,200 DEPARTMENT TOTAL $ 41,813 $ 47,223 $ 51,544 $ 54,700 $ 57,000 .. i 1 . 16 DEPT 40420 CITY MANAGER FUND 101 ACTIVITY: Administration of the City, Personnel, Microcomputer Support — ACTIVITY MANAGER: CITY MANAGER GENERAL ACTIVITY DESCRIPTION As provided by the City Charter, the City Manager serves as Chief Administrative Officer of the City. The Manager — controls and directs the administration of the City's affairs, sees that the Charter, laws, policies, and resolutions passed by City Council are enforced. The Manager recommends to the Council for adoption of such measures as deemed necessary for the welfare of the people and the efficient administration of the City's affairs; and keeps the Council fully advised as to the financial condition and needs of the City. Respond to citizen concerns. Attend and participate in affiliated organizations. PROCESS USED The City Manager directs and supervises all city operations. The Manager is responsible for hiring the rest of -- the City's employees. Other duties include agenda preparation and City Council updates. This department is also responsible for all aspects of Personnel including labor negotiations. The City Manager also makes recommendations to the Council in the annual budget, and other major policy documents. — MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. City Council - Staff retreat. 2. Staff retreat. 3. Establish community goals and objectives with the City Council. 4. Implementation of the Strategic Plan for Economic Development. 5 Revise and update the Legislative Policy Manual. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 — 1. Number of agendas prepared 24 24 24 24 24 !. 2. Number of updates prepared 52 52 52 52 52 4. Number of employees hired 25 56 61 55 60 5. Union contracts negotiated 5 5 5 5 5 6. Number of personal computers supported 15 30 30 ', — 7. Admin. policies created or revised 0 2 9 4 8. Attend SCIP meetings 12 12 12 12 121 9. Attend joint city - school meetings 10 10 10 — 10. Number of employees directly supervise 7 7 7 8.5 8.5 17 DEPT 40420 CITY MANAGER FUND 101 11 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 i EXPENDITURES PERSONAL SERVICES $ 163,385 $ 171,849 $ 172,454 $ 168,200 $ 177,1001 SUPPLIES 3,449 3,891 6,373 6,400 10,1001 . OTHER SERVICES AND CHARGES 19,181 19,724 14,457 16,900 16,600 CAPITAL OUTLAYS 3,186 1,996 2,000 TOTAL $ 189,201 $ 195,464 $ 195,280 $ 191,500 $ 205,8001 REVENUE Administrative Fees $ 13,470 $ 15,990 $ 16,780 $ 17,300 $ 19,000 TOTAL $ 13,470 $ 15,990 $ 16,780 $ 17,300 $ 19,000 i NET COST(RETURN) $ 175,731 $ 179,474 $ 178,500 $ 174,200 $ 186,8001 i _. i PERMANENT STAFFING 1 City Manager 1.00 1.00 1.00 1.00 1.00 I Assistant City Manager 0.70 0.70 0.70 0.700.70 _ Administrative Secretary 1.00 1.00 1.00 1.00 1.00 TOTAL 2.70 2.70 2.70 2.70 2.70 SIGNIFICANT EXPENDITURES 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget Personal Computer $ 2,000 $ 2,000 2,000 i '1 I 18 1 alma a•Im .11111k .11•=. MINIM ,1111 IMMO. 011•11. MEM, ..•••• DEPT 40420 CITY MANAGER FUND 101 EXPENDITURE DETAIL ' Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 ,� PERSONAL SERVICES 100 Regular Employees $ 134,015 $ 140,499 $ 141,157 $ 136,400 $ 143,700 120 Part Time Employees 244 169 SL Converted/LTD 714 740 810 1,000 1,100 191 P.E.R.A. Contribution 2,937 2,894 2,790 6,100 2,900! 192 F.I.C.A. Contribution 9,386 10,043 10,034 9,500 9,900 193 Hospitalization - Life Insurance 11,505 12,440 12,956 13,600 14,200 195 Workers' Compensation Insurance 420 449 414 500 500! 197 Deferred Compensation 4,408 4,540 4,293 1,100 4,800 TOTAL $ 163,385 $ 171,849 $ 172,454 $ 168,200 $ 177,100 ' SUPPLIES - 200 Office Supplies $ 1,236 $ 2,043 $ 2,598 $ 1,800 $ 2,000 i 202 General Supplies 127 261 228 200 5,200 203 Postage 328 250 300 400 400! 246 Customer Service 640 79 2392 2,000 1,000 247 Wellness Program 1,118 1,258 855 2,000 1,500) TOTAL $ 3,449 $ 3,891 $ 6,373 $ 6,400 $ 10,100 OTHER SERVICES AND CHARGES • 301 Advertising, Publication, Printing $ 102 $ 55 $ (11) $ 300 $ 400 302 Travel, Conferences, Schools 12,305 15,272 9,883 11,600 11,300 303 Expert&Professional Services 2,650 30 36 400 400 304 Contractual Maint. &Repair- 44 39 400 400 Equipment&Vehicles .., 307 Communications-Telephone/Alarms 519 552 580 600 600 311 Legal Services 286 500 400• 390 Other Contractual Services 75 105 100 100' 401 Subscription - Membership 2,944 3,271 3,415 2,500 2,500 416 Employee Bonds 50 50 418 N.L.C. Liability Insurance 300 450 360 500 500 TOTAL $ 19,181 $ 19,724 $ 14,457 $ 16,900 $ 16,600 CAPITAL OUTLAY i 570 Office Equipment& Furnishings $ 3,186 $ - $ 1,996 $ - $ 2,000 I DEPARTMENT TOTAL $ 189,201 $ 195,464 $ 195,280 $ 191,500 $ 205,800 i 19 ,� I DEPT 40440 ELECTIONS FUND 101 ACTIVITY: Manage all Elections ACTIVITY MANAGER: CITY CLERK GENERAL ACTIVITY DESCRIPTION Supervision of elections, register voters, certify election results. PROCESS USED All state and federal legislation is reviewed,judges are trained, equipment and polling places are prepared. After elections ballots are counted and the results certified to the County and State of Minnesota. Throughout the year citizens are registered to vote. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Registered voters 10,361 10,491 9,891 10,000 10,000 2. Registrations on Election Day 2,551 58 846 60 2,000 3. Elections judges trained 90 40 56 40 90 4. Number of ballots cast 9,059 1,923 5,777 2,000 9,000 � y - 20 DEPT 40440 ELECTIONS FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 _ 1995 1996 —11 ^ EXPENDITURES PERSONAL SERVICES $ 24,433 $ 10,123 $ 23,621 $ 14,300 $ 27,500 SUPPLIES 1,569 735 644 1,200 1,500 OTHER SERVICES AND CHARGES 3,925 4,189 3,883 4,800 4,600 TOTAL $ 29,927 $ 15,047 $ 28,148 $ 20,300 $ 33,600 ^ REVENUE TOTAL $ $ $ $ $ NET COST(RETURN) $ 29,927 $ 15,047 $ 28,148 $ 20,300 $ 33,600 PERMANENT STAFFING Deputy City Clerk 0.20 0.20 0.30 0.30 0.30 SIGNIFICANT EXPENDITURES 1996 is a presidential election year. There will be significant expenditures for election judges and supplies. 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None .. I '1 21 •MI• •MmEk ••••• MM. AIM mime amk ••=1. 0•=• al•.• i•M• A•mik •••• 4a DEPT 40440 ELECTIONS FUND 101 EXPENDITURE DETAIL "" Actual Actual Actual Budget Budget CODE 1992 _ 1993 1994 1995 _ 1996 _ _ PERSONAL SERVICES 1 100 Regular Employees $ 4,485 $ 3,727 $ 5,217 $ 7,000 $ 9,500 .. 110 Overtime-Regular Employees 2,880 1,292 3,101 1,400 1,900 1 120 Part-Time Employees 13,544 4,213 12,244 4,200 13,000 191 P.E.R.A. Contribution 476 229 383 300 400; 192 F.I.C.A. Contribution 1,827 482 1,578 900 1,900 193 Hospitalization-Life Insurance 1,221 180 1,098 500 800 TOTAL $ 24,433 $ 10,123 $ 23,621 $ 14,300 $ 27,500 1 1 SUPPLIES 1 200 Office Supplies $ 1,217 $ 454 $ 499 $ 800 $ 1,1001 203 Postage 352 281 145 400 4001 TOTAL $ 1,569 $ 735 $ 644 $ 1,200 $ 1,500 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 30 $ 57 $ 20 $ 200 $ 200 302 Travel, Conferences, Schools 513 417 618 1,000 900 304 Contractual Maint. &Repair-' 2,915 2,915 2,915 3,000 3,000 .44 Equipment&Vehicles 390 Other Contractual Services 372 605 205 500 400 401 Subscription- Membership 95 195 125 100 100 TOTAL $ 3,925 $ 4,189 $ 3,883 $ 4,800 $ 4,600' ; DEPARTMENT TOTAL $ 29.927 $ 15,047 $ 28,148 $ 20,300 $ 33,600 4-4 1 1 22 DEPT 40510 CITY CLERK FUND 101 ACTIVITY: Ordinance Revision, Records Management, Issuance of Licenses and Permits, and Receptionists ACTIVITY MANAGER: CITY CLERK GENERAL ACTIVITY DESCRIPTION The City Clerk is responsible for updating the City Code, issuing most licenses and permits, taking minutes at City Council meetings, and records management. The city's receptionist is part of this department. PROCESS USED The City Clerk updates the City Code as new ordinances are passed. The Deputy City Clerk takes minutes at the City Council meetings and transcribes them using a computer. The Deputy Clerk reviews all applications for licenses and permits and prepares the licenses for signature. The Clerk is responsible for reviewing City records to ensure that necessary documents are retained and outdated documents are disposed. The receptionist greets customers and answers the main city phone number. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Microfilm City Council minutes and Council Reports. 2. Develop new license database. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Telephone calls answered(per day) 196 200 189 195 200 2. Customers served (per day) 47 65 62 50 60 3. Licenses issued 350 286 295 290 290 4. Dog licenses, 150 185 217 200 225 5. Resolutions issued 98 138 103 125 110 6. Ordinances passed 14 15 16 16 16 I � I _ 23 r.. DEPT 40510 CITY CLERKFUND 101 i FINANCIAL SUMMARY • . Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 H EXPENDITURES PERSONAL SERVICES $ 79,334 $ 86,898 $ 91,473 $ 87,200 $ 89,20011 SUPPLIES 1,569 2,198 1,899 1,500 1,400 OTHER SERVICES AND CHARGES 2,273 1,594 1,579 2,400 2,400 CAPITAL OUTLAYS 3,445 TOTAL $ 86,621 $ 90,690 $ 94,951 $ 91,100 $ 93,000 REVENUE License $ 10,459 $ 11,353 $ 11,304 $ 11,400 $ 11,600 Current Service 661 1,343 1,132 1,000 1,000 Administrative Fees 13,470 15,990 16,780 17,300 19,000 TOTAL $ 24,590 $ 28,686 $ 29,216 $ 29,700 $ 31,600 NET COST(RETURN) $ 62,031 $ 62,004 $ 65,735 $ 61,400 $ 61,400 PERMANENT STAFFING Assistant City Manager/City Clerk 0.30 0.30 0.30 0.30 0.30' Deputy City Clerk 0.80 0.80 0.80 0.80 0.801 Receptionist 1.00 1.00 1.00 1.00 1.00 - TOTAL 2.10 2.10 2.10 2.10 2.10 - SIGNIFICANT EXPENDITURES - 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None I _J 24 OEImMok doom • ••• •••• ANNA al.••• OM% •••••• am..1 .1•Ml• MOM 41•11M ammk a MEM.. elMa DEPT 40510 CITY CLERK FUND 101 EXPENDITURE DETAIL •. Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 1 PERSONAL SERVICES 100 Regular Employees $ 64,405 $ 70,525 $ 74,620 $ 70,300 $ 71,900 1 110 Overtime - Regular Employees 1,565 1,392 1,645 1,300 1,200; 169 SL/Converted LTD 869 935 979 1,100 1,3001 191 P.E.R.A. Contribution 2,917 3,170 3,309 3,300 3,400; i 192 F.I.C.A. Contribution 4,963 5,518 5,773 5,600 5,600; - 193 Hospitalization- Life Insurance 2,956 3,753 3,532 3,800 4,200 1 195 Workers' Compensation Insurance 210 245 248 300 300 .-. 197 Deferred Compensation 1,449 1,360 1,367 1,500 1,300 TOTAL $ 79,334 $ 86,898 $ 91,473 $ 87,200 $ 89,200 SUPPLIES 200 Office Supplies $ 1,226 $ 1,877 $ 1,645 $ 1,100 $ 1,100 - 203 Postage 343 321 254 400 300! TOTAL $ 1,569 $ 2,198 $ 1,899 $ 1,500 $ 1,400 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 1,258 $ 269 $ 744 $ 900 $ 900 302 Travel, Conferences, Schools 556 726 398 800 800 303 Expert& Professional Services 255 113 116 100 100 304 Contractual Maint. &Repair- 66 86 78 100 100 Equipment&Vehicles 307 Communications-Telephone/Alarms 8 3 3 401 Subscription - Membership 30 167 40 200 200 - 416 Employee Bonds 80 80 100 1001 418 N.L.C. Liability Insurance 100 150 120 200 200 TOTAL $ 2,273 $ 1,594 $ 1,579 $ 2,400 $ 2,400 CAPITAL OUTLAY 570 Office Equipment&Furnishings $ 3,445 $ - $ - $ - $ - DEPARTMENT TOTAL $ 86,621 $ 90,690 $ 94,951 $ 91,100 $ 93,0001 i 1 25 DEPT 40520 FINANCE FUND 101 -- i ACTIVITY: Accounting, Payroll, Utility Billing, Investments, insurance, Budgets and Reports ACTIVITY MANAGER: FINANCE DIRECTOR GENERAL ACTIVITY DESCRIPTION The proper handling of all fiscal matters within the City by initiating fiscal plans, implementation, and control of — those plans, and follow-up accounting to record those transactions. PROCESS USED The preparation and control of budgetary expenditures. The issuance of financial statements on a periodic basis. Advice is provided to the City Manager, Council, and operating departments regarding fiscal matters and bonds. The treasury and maximizing of investment income is managed. The preparation of all fiscal reports to other governmental agencies. Supervision of all accounts payable and accounts receivable. The documentation of all transactions in accordance with generally accepted governmental accounting procedures. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Finalize installation of new computer system. 2. Implement the Novell network. 3. Review internal and external reports in light of new computer capabilities. 4. Annual review of enterprise funds rate structure. Actual Actual Actual Budget Budget _, SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. No. of monthly& quarterly statements 16 16 16 16 16 2. Annual reports - Financial and Budget 2 2 2 2 2 3. Number of vendor checks issued 4,135 4,104 4,305 4,200 4,200 4. Number of payroll checks issued 3,695 3,676 3,721 3,650 3,700 _ 5. Number of utility bills issued 16,660 16,650 16,641 16,700 16,700 6. Investments (in millions) Average amount 11.5 11.6 10.4 9.0 8.0 1 Interest earnings 0.7 0.7 0.3 0.6 0.3 7. Bonds Number issues outstanding 9 13 11 14 14 I _ Issues sold 1 4 1 1 8. Reports to outside agencies 18 18 19 19 19 I "" 26 DEPT 40520 FINANCE FUND 101 FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 EXPENDITURES PERSONAL SERVICES $ 170,412 $ 178,543 $ 186,286 $ 191,800 $ 199,900 SUPPLIES 4,773 6,414 5,871 6,400 6,700 ,4 OTHER SERVICES AND CHARGES 11,548 13,343 11,693 15,000 15,900 TOTAL $ 186,733 $ 198,300 $ 203,850 $ 213,200 $ 222,500 REVENUE Licenses $ 10,459 $ 11,353 $ 11,304 $ 11,500 $ 11,700 Earned Interest 445,938 454,910 227,461 414,200 250,2001 - Rents 1,620 540 500 500 Current Service 4,140 2,150 4,110 3,000 3,000 Administrative Fees 148,170 175,890 184,580 190,500 209,6001 - Construction Administration 2,105 20,195 75,707 12,600 8,400 TOTAL $ 610,812 $ 666,118 $ 503,702 $ 632,300 $ 483,400 NET COST (RETURN) $ (424,079) $ (467,818) $ (299,852) $ (419,100) $ (260,900 PERMANENT STAFFING Finance Director 1.0 1.0 1.0 1.0 1.0 Accounting Clerks 3.0 3.0 3.0 3.0 3.0 TOTAL 4.0 4.0 4.0 4.0 4.01 SIGNIFICANT EXPENDITURES 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted "' Item Requested Proposed Proposed Budget None 1 27 a • .011••••. 1.• /OM AMIN, .01.••• .11k ••••• ..•••• 01••• ••••Il I DEPT 40520 FINANCE FUND 101 1 EXPENDITURE DETAIL Actual Actual Actual Budget Budget ' CODE 1992 1993 1994 1995 1996 7PERSONAL SERVICES 100 Regular Employees $ 137,281 $ 143,155 $ 149,052 $ 152,700 $ 159,300 110 Overtime-Regular Employees 63 169 SL Converted/LTD 1,441 1,554 1,637 1,900 2,000 191 P.E.R.A. Contribution 6,092 6,384 6,582 6,800 7,000 192 F.I.C.A. Contribution 10,107 10,669 10,988 11,800 12,300 193 Hospitalization-Life Insurance 14,107 15,354 16,516 17,000 17,500 .. 195 Workers' Compensation Insurance 433 459 425 500 500 197 Deferred Compensation 951 905 1,086 1,100 1,300 TOTAL $ 170,412 $ 178,543 $ 186,286 $ 191,800 $ 199,900 SUPPLIES 1 200 Office Supplies $ 3,474 $ 5,057 $ 4,507 $ 4,900 $ 5,1001 203 Postage 1,299 1,357 1,364 1,500 1,600 TOTAL $ 4,773 $ 6,414 $ 5,871 $ 6,400 $ 6,7001 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 647 $ 386 $ 338 $ 900 $ 1,000 302 Travel, Conferences, Schools 1,444 3,465 1,870 3,000 3,6001 303 Expert &Professional Services 2,759 2,955 2,920 3,700 3,700 304 Contractual Maint. &Repair- 4,757 4,450 4,222 4,800 4,800 Equipment&Vehicles 307 Communications-Telephone/Alarms 45 47 37 200 300 336 Equipment Rental 543 600 • 655 700 900 401 Subscription- Membership 1,153 1,000 1,271 1,200 1,100 416 Employee Bonds 140 140 200 200 418 N.L.C. Liability Insurance 200 300 240 300 300 TOTAL $ 11,548 $ 13,343 $ 11,693 $ 15,000 $ 15,9001 DEPARTMENT TOTAL $ 186,733 $ 198,300 $ 203,850 $ 213,200 $ 222,500 1 28 DEPT 40600 LEGAL SERVICES FUND 101 ACTIVITY: Legal Counsel to City in Civil and Criminal Cases ACTIVITY MANAGER: CITY COUNCIL GENERAL ACTIVITY DESCRIPTION Counsel represents City in court, at City Council meetings and direct contact with staff and the general public. PROCESS USED The firm of Vesely, Miller and Steiner is retained on a fee per hour basis. They respond to legal summons and/or initiate action on behalf of City. Written and oral inquiries are made by staff, council, citizens and other interested parties. Engage other law firms when necessary. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Protect the rights of the City. 2. Prosecute violators of the law. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Prosecution hours: Attorney 720 737 842 908 775 Legal Assistant 261 402 412 400 2. Civil action hours 580 546 372 550 500 I -- i I ' 29 DEPT 40600 LEGAL FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 EXPENDITURES • SUPPLIES $ 138 $ 74 $ 109 $ 100 $ 1001 OTHER SERVICES AND CHARGES 71,549 88,641 103,306 99,900 113,900 TOTAL $ 71,687 $ 88,715 $ 103,415 $ 100,000 $ 114,000 REVENUE Court Fines $ 103,287 $ 98,886 $ 92,009 $ 100,000 $ 100,000 TOTAL $ 103,287 $ 98,886 $ 92,009 $ 100,000 $ 100,000 — NET COST (RETURN) $ (31,600) $ (10,171) $ 11,406 $ - $ 14,000 PERMANENT STAFFING SIGNIFICANT EXPENDITURES 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget • None 04 30 a • /M. /WM mwm, elMft AIM am. amma amml DEPT 40600 LEGAL FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 SUPPLIES 200 Office Supplies $ 138 $ 74 $ 109 $ 100 $ 100 OTHER SERVICES AND CHARGES 310 Legal Prosecuting $ 48,775 $ 60,887 $ 74,897 $ 75,500 $ 75,000 311 Legal Services 22,429 27,754 28,409 24,000 38,500 401 Subscription-Membership 345 400 400 TOTAL $ 71,549 $ 88,641 $ 103,306 $ 99,900 $ 113,9001 1 DEPARTMENT TOTAL $ 71,687 $ 88,715 $ 103,415 $ 100,000 $ 114,000 31 DEPT 40940 MUNICIPAL BUILDING FUND 101 ACTIVITY: City Hall, Activity Center and Public Works Building Maintenance — i ACTIVITY MANAGER: BUILDING AND EQUIPMENT SERVICES SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION The provision of proper public facility maintenance services to ensure that a neat and orderly environment may be provided for the transaction of public business. The physical maintenance of public facilities includes proper and preventative maintenance scheduling to maximize the expected life of public investments. PROCESS USED Public facilities are painted and repaired through a rotating maintenance scheduling system or when emergency conditions prevail. In addition, public facilities receive daily janitorial services and the servicing of mechanial equipment. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Provide cleaning and maintenance service for City Hall, Activity Center, Public Works, Admin. buildings and provide maintenance for CBD redevelopment, P.W. storage buildings and landfill building. 2. Have City's personnel perform 95 percent of building repairs and preventable maintenance. 3. Continue scheduled inspections of buildings and equipment to reduce down time and long term cost. 4. Improve humidity levels in buildings. I , Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Square footage of buildings maintained 72,343 72,343 72,343 72,343 69,943 2. Square footage of buildings maintained- office type 25,847 25,847 25,847 25,847 25,847 3. Square footage of buildings maintained- storage/shop type 46,496 46,496 46,496 46,496 44,096 4. Man-hours spent on building repair and preventative maintenance 7,072 7,072 7,072 7,072 7,072 .. 32 DEPT 40940 MUNICIPAL BUILDING FUND 101 FINANCIAL SUMMARY — Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 - EXPENDITURES PERSONAL SERVICES $ 88,751 $ 94,388 $ 103,298 $ 97,400 $ 101,100 SUPPLIES 9,960 10,223 12,198 10,300 10,300 — OTHER SERVICES AND CHARGES 84,558 97,241 102,956 143,500 112,100 CAPITAL OUTLAYS 1,146 7,500 TOTAL $ 183,269 $ 201,852 $ 219,598 $ 251,200 $ 231,000 REVENUE — TOTAL $ $ $ $ $ NET COST (RETURN) $ 183,269 $ 201,852 $ 219,598 $ 251,200 $ 231,000 PERMANENT STAFFING Bldg. &Equip. Services Superintendent 0.20 0.20 0.20 0.20 0.20 Bldg. Services Foreman 0.80 0.80 0.80 0.80 0.80 Maintenance 1.00 1.00 1.00 1.00 1.00 1 Administrative Support 0.05 0.05 0.05 0.05 0.05 TOTAL 2.05 2.05 2.05 2.05 2.05 SIGNIFICANT EXPENDITURES 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget Chairs (100) Raspberry Room $ 10,000 $ 10,000 7,500 — 33 DEPT 40940 MUNICIPAL BUILDING FUND 101 .. EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 60,879 $ 68,165 $ 74,819 $ 69,100 $ 72,400 110 Overtime-Regular Employees 4,487 2,127 2,461 2,400 3,400 120 Part-Time Employees 72 169 SL Converted/LTD 811 864 939 1,100 1,200 191 P.E.R.A. Contribution 2,835 2,978 3,305 3,200 3,400 192 F.I.C.A. Contribution 5,038 5,241 5,810 5,600 5,800 193 Hospitalization - Life Insurance 7,604 7,961 8,852 8,200 7,000 195 Workers' Compensation Insurance 4,127 4,333 4,377 4,800 4,700 197 Deferred Compensation 2,898 2,719 2,735 3,000 3,200 TOTAL $ 88,751 $ 94,388 $ 103,298 $ 97,400 $ 101,100 SUPPLIES 201 Uniforms/Clothing $ 508 $ 1 $ 684 $ 600 $ 600 202 General Supplies 6,219 7,876 6,869 6,000 6,000 j -- 204 204 Maint. - Equip. &Vehicle Parts 319 216 228 400 400 205 Maint. - Structures 2,663 1,842 4,131 3,000 3,000 210 Motor Fuels and Lubricants 251 288 286 300 300 TOTAL $ 9,960 $ 10,223 $ 12,198 $ 10,300 $ 10,300 _ r .r 1 34 DEPT 40940 MUNICIPAL BUILDING FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 _ 1996 OTHER SERVICES AND CHARGES 302 Travel, Conferences, Schools $ 248 $ 136 $ 192 $ 300 $ 300 303 Expert& Professional Services 1,042 200 304 Contractual Maint. &Repair- 5,775 3,053 3,013 5,500 9,000 Equipment&Vehicles 305 Contractual Maint. &Repair- 2,861 4,013 15,996 54,000 7,300 Structures 306 Contractual Maint. &Repair- 2,629 2,713 2,814 3,000 1,500 Other Improvements .. 307 Communications-Telephone/Alarms 32,109 39,849 35,381 35,000 47,500 315 Heating Fuel - Gas 11,248 14,405 13,615 15,000 16,000 .. 320 Electricity 26,325 27,601 28,356 25,600 25,600 380 Garage - Labor& Burden 378 837 216 400 400 . 409 Taxes &Licenses 93 50 50 100 100 411 Fleet Liability 400 400 412 General Liability 498 498 668 1,000 1,000 413 Property Insurance 2,394 3,044 2,655 3,000 3,0001 TOTAL $ 84,558 $ 97,241 $ 102,956 $ 143,500 $ 112,1001 CAPITAL OUTLAY 570 Office Equipment &Furnishings $ - $ - $ - $ - $ 7,500 580 Other Equipment 1,146 - TOTAL $ - $ - 1,146 $ - $ 7,500 DEPARTMENT TOTAL $ 183,269 $ 201,852 $ 219,598 $ 251,200 $ 231,000 .. 35 DEPT 40950 ACTIVITY CENTER- MAINTENANCE FUND 101 ACTIVITY: City Hall, Activity Center and Public Works Building Maintenance ACTIVITY MANAGER: BUILDING AND EQUIPMENT SERVICES SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION The provision of proper public facility maintenance services to ensure that a neat and orderly environment may be provided for the transaction of public business. The physical maintenance of public facilities includes proper and preventative maintenance scheduling to maximize the expected life of public investments. PROCESS USED • Public facilities are painted and repaired through a rotating maintenance scheduling system or when emergency conditions prevail. In addition, public facilities receive daily janitorial services and the servicing of mechanial equipment. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Provide cleaning and maintenance service for City Hall, Activity Center, Public Works Admin. buildings and -� provide maintenance for CBD redevelopment, P.W. storage buildings and landfill building. 2. Have City personnel perform 95 percent of building repairs and preventable maintenance. 3. Continue scheduled inspections of buildings and equipment to reduce down time and long term cost. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Square footage of buildings maintained 72,343 72,343 72,343 72,343 69,943 2. Square footage of buildings maintained- office type 25,847 25,847 25,847 25,847 25,847 .- 3. Square footage of buildings maintained- storage/shop type 46,496 46,496 46,496 46,496 44,096 4. Man-hours spent on building repair and preventative maintenance 7,072 7,072 7,072 7,072 7,072 5. Number of repair and remodeling requests completed 25 25 25 25 20 — 36 DEPT 40950 ACTIVITY CENTER-MAINTENANCE FUND 101 I FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 1 — EXPENDITURES PERSONAL SERVICES $ 24,359 $ 30,077 $ 30,763 $ 32,500 $ 37,800 SUPPLIES 3,461 5,137 4,591 4,500 4,500' — OTHER SERVICES AND CHARGES 21,431 51,460 24,341 23,60024,200 i CAPITAL OUTLAY 497 TOTAL $ 49,251 $ 86,674 $ 60,192 $ 60,600 $ 66,5001 REVENUE — TOTAL $ $ $ $ $ NET COST (RETURN) $ 49,251 $ 86,674 $ 60,192 $ 60,600 $ 66,500 PERMANENT STAFFING Bldg. &Equip. Services Superintendent 0.15 0.15 0.15 0.15 0.15 Bldg. Services Foreman 0.10 0.10 0.10 0.10 0.10 I ... Maintenance 0.70 0.70 0.70 0.70 0.70 Administrative Support 0.05 0.05 0.05 0.05 0.05 TOTAL 1.0Q 1.00 1.00 1.00 1.00 SIGNIFICANT EXPENDITURES 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None ._ 3 7 Am. DEPT 40950 ACTIVITY CENTER-MAINTENANCE FUND 101 EXPENDITURE DETAIL "' Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 17,936 $ 22,584 $ 23,333 $ 24,600 $ 29,200 ; .. 110 Overtime-Regular Employees 1,154 1,005 839 800 191 P.E.R.A. Contribution 844 1,003 1,035 1,100 1,300 192 F.I.C.A. Contribution 1,531 1,861 1,904 1,900 2,300 1 193 Hospitalization - Life Insurance 1,674 2,132 2,269 2,600 3,500 •, 195 Workers' Compensation Insurance 1,220 1,492 1,383 1,500 1,5001 TOTAL $ 24,359 $ 30,077 $ 30,763 $ 32,500 $ 37,8001 1 ..' SUPPLIES 202 General Supplies $ 2,298 $ 3,922 $ 3,659 $ 3,000 $ 3,000 ., 205 Maint. - Structures 1,163 1,215 932 1,500 1,500 TOTAL $ 3,461 $ 5,137 $ 4,591 $ 4,500 $ 4,5001; 1 OTHER SERVICES AND CHARGES 1 ! 304 Contractual Maint. &Repair- $ 505 $ 1,941 $ 1,154 $ 700 $ 1,000 -4 Equipment&Vehicles 1 305 Contractual Maint. &Repair- 4,085 30,904 5,280 5,200 4,5001 Structures 307 Communications-Telephone/Alarms 1,307 1,155 1,068 1,000 1,0001 315 Heating Fuel - Gas 6,252 7,761 7,126 7,300 7,8001 I 320 Electricity 8,186 8,393 8,589 8,000 8,500 409 Taxes &Licenses 20 20 20 100 100 412 Boiler Insurance 302 .302 167 300 300 - 413 Property Insurance 774 984 937 1,000 1,000 TOTAL $ 21,431 $ 51,460 $ 24,341 $ 23,600 $ 24,200 CAPITAL OUTLAY 580 Other Equipment $ - $ - $ 497 $ - $ - 1 H - DEPARTMENT TOTAL $ 49,251 $ 86,674 $ 60,192 $ 60,600 $ 66,500 1 38 DEPT 40960 ACTIVITY CENTER- OPERATING FUND 101 ACTIVITY: Coordinate all users of the Activity Center ACTIVITY MANAGER: ACTIVITY CENTER COORDINATOR GENERAL ACTIVITY DESCRIPTION The Center functions as a community facility to be used by residents for active or passive, large or small activities. It has been designated by the Metropolitan Council Program on Aging as a Community Focal Point for older adults. Therefore it is a gathering place for older adults for organized and unorganized activities. Services provided on site include: information and referral, health screenings, social, recreational and social programs, case manage- ment, leadership activities, volunteer opportunities, nutrition program, chore service, assistance with tax, insur- ance, housing, and energy forms, outreach, legal consultations. The Center staff also plans and implements a Friday Teen Program throughout the school year for area teenagers. PROCESS USED The Activity Center is budgeted to be open twelve months a year, Monday- Friday, 8:00 a.m. - 10:00 p.m. It provides older adult programs as designated by the Community Focal Point concept, as well as coordinates all other users of the facility. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Continue to implement a Hopkins Activity Center "Gifts to Share" program. 2. Market the Hopkins Activity Center to residents. 3. Investigate additional funding resources. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Total attendance 43,797 44,407 47,291 45,000 42,000 2. Childrens program attendance 1,293 190 841 500 800 3. Teen program attendance 1,092 1,255 1,542 1,200 1,100 6• 4. Adult senior program attendance 25,561 24,634 23,894 23,000 23,000 5. Strictly older adult program 15,851 18,328 21,014 17,000 18,000 attendance 6. Number of volunteers 98 102 106 105 100 7. Number of volunteer hours 4,679 4,491 4,657 5,000 4,300 8. Number of participation hours 11,925 12,143 12,014 11,000 11,000 ... 39 .. DEPT 40960 ACTIVITY CENTER- OPERATING FUND 101 FINANCIAL SUMMARY OR Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 EXPENDITURES PERSONAL SERVICES $ 83,334 $ 88,775 $ 94,637 $ 95,200 $ 98,500 SUPPLIES 6,555 7,714 8,567 7,700 7,700 OTHER SERVICES AND CHARGES 14,922 3,963 3,990 5,800 5,800 CAPITAL OUTLAY 8,920 9,801 TOTAL $ 104,811 $ 109,372 $ 116,995 $ 108,700 $ 112,000 REVENUE Rentals &Fees $ 3,361 $ 3,290 $ 4,162 $ 2,500 $ 2,500 - TOTAL $ 3,361 $ 3,290 $ 4,162 $ 2,500 $ 2,5001 NET COST (RETURN) $ 101,450 $ 106,082 $ 112,833 $ 106,200 $ 109,500 PERMANENT STAFFING Coordinator 0.85 0.85 0.85 0.85 0.85 (FT- 34+hrs/wk) Assistant Coordinator 0.75 0.75 0.75 0.75 0.75 ... (PT- 26 hrs/wk) Secretary 0.50 0.50 0.50 0.50 0.50 (PT- 20 hrs/wk) Evening Coordinators 0.45 0.45 0.35 0.35 0.35 (PT- 10 hrs/wk) Teen Leaders 0.10 0.10 0.28 0.28 0.28 (PT- 2.25 hrs/wk each) TOTAL 2.65 2.65 2.73 2.73 2.73 - SIGNIFICANT EXPENDITURES 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget _ None J 40 MOM /MO MON ... .. DEPT 40960 ACTIVITY CENTER- OPERATING FUND 101_ .. 1 EXPENDITURE DETAIL II Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 1 PERSONAL SERVICES " 100 Regular Employees $ 63,011 $ 68,299 $ 72,257 $ 69,900 $ 72,600 1 120 Part-Time Employees 5,139 4,346 5,206 7,300 6,900 169 SL Converted/LTD 690 743 791 900 1,000 191 P.E.R.A. Contribution 2,723 2,950 3,147 3,100 3,200 192 F.I.C.A. Contribution 4,639 4,961 5,447 5,500 6,200 193 Hospitalization-Life Insurance 3,874 4,094 4,471 4,800 4,900 ' 195 Workers' Compensation Insurance 534 580 548 700 600 197 Deferred Compensation 2,724 2,802 2,770 3,000 3,100 TOTAL $ 83,334 $ 88,775 $ 94,637 $ 95,200 $ 98,500 SUPPLIES 200 Office Supplies $ 1,906 $ 2,366 $ 2,769 $ 2,300 $ 2,300 202 General Supplies 3,889 4,501 5,092 4,600 4,600 1 203 Postage 760 847 706 800 800 "" TOTAL $ 6,555 $ 7,714 $ 8,567 $ 7,700 $ 7,700' I OTHER SERVICES AND CHARGES " 301 Advertising, Publication, Printing $ 569 $ 586 $ 532 $ 800 $ 800 i 302 Travel, Conferences, Schools 679 671 818 800 800 303 Expert&Professional Services 3,580 670 645 1,600 1,600 304 Contractual Maint. &Repair- 388 1,011 666 800 8001 Equipment&Vehicles I 305 Contractual Maint. &Repair- 3,375 l Other Improvements 307 Communications-Telephone/Alarms 334 349 390 500 500 311 Legal Services 5,259 351 Retired Sr. Volunteer Program 203 241 506 500 500 401 Subscription- Membership 349 435 433 800 800 419 Insurance Deductible 186 TOTAL $ 14,922 $ 3,963 $ 3,990 $ 5,800 $ 5,800 CAPITAL OUTLAY 570 Office Equipment&Furnishings $ - $ - $ 3,675 $ - $ - '� 580 Other Equipment 8,920 6,126 TOTAL $ - $ 8,920 $ 9,801 $ - $ - .. DEPARTMENT TOTAL $ 104,811 $ 109,372 $ 116,995 $ 108,700 $ 112,00001 41 DEPT POLICE FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget - CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 1,287,644 $ 1,337,001 $ 1,415,699 $ 1,434,700 $ 1,487,300 110 Overtime-Regular Employees 30,729 41,421 47,252 36,200 37,500 120 Part-Time Employees 3,333 3,771 2,249 125 Court Service 4,874 6,053 8,711 7,500 7,700 169 SL Converted/LTD 12,770 13,349 14,191 16,300 16,800 191 P.E.R.A. Contribution 135,509 141,763 142,409 143,000 148,100 192 F.I.C.A. Contribution 25,169 28,538 29,167 30,700 34,000 193 Hospitalization- Life Insurance 96,719 103,580 112,355 120,100 141,900 195 Workers' Compensation Insurance 36,540 43,229 40,579 46,300 45,100 196 Unemployment Compensation 4,238 _ 197 Deferred Compensation 29,675 32,277 32,337 31,900 33,600 TOTAL $ 1,667,200 $ 1,750,982 $ 1,844,949 $ 1,866,700 $ 1,952,000 SUPPLIES 200 Office Supplies $ 9,564 $ 8,367 $ 9,276 $ 12,100 $ 13,000 201 Uniforms/Clothing 8,427 7,804 8,309 10,800 13,700 , 202 General Supplies 9,208 7,244 10,190 9,300 9,300 203 Postage 857 810 914 1,200 1,200 204 Maint. - Equip. &Vehicle Parts 12,612 9,099 14,037 8,200 8,400 210 Motor Fuels & Lubricants 18,196 18,004 15,605 19,500 18,400 213 First Aid Supplies 467 914 979 500 500 217 Training 3,897 5,651 6,108 6,300 7,300 218 Crime Prevention 1,952 3,987 4,059 4,000 4,200 TOTAL $ 65,180 $ 61,880 $ 69,477 $ 71,900 . $ 76,000 1 4 2 .. DEPT POLICE FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 385 $ 1,010 $ 2,498 $ 2,700 $ 2,7001 302 Travel, Conferences, Schools 8,180 14,582 17,583 16,700 18,600 303 Expert&Professional Services 2,960 2,037 33,993 5,000 5,0001 304 Contractual Maint. &Repair- 27,567 24,727 21,847 29,400 24,200 Equipment&Vehicles 307 Communications-Telephone/Alarms 15,503 15,138 17,815 12,900 13,0001 309 Radio Contract 6,882 6,904 6,905 8,000 7,000 311 Legal Services 2,335 813 4,655 4,000 4,000 336 Equipment Rental 17,888 17,295 16,704 32,600 34,100 380 Garage- Labor&Burden 15,728 10,666 11,677 17,400 16,800 390 Other Contractual Services 1,867 2,201 961 2,500 2,700 -, 391 Boarding& Care of Prisoners 16,285 36,038 35,423 29,000 29,900 i 401 Subscription - Membership 2,398 5,055 1,827 3,500 3,600 402 Police Reserve 3,301 3,985 5,159 5,000 7,200! 403 School Patrol 724 243 1,052 1,200 1,200 404 Canine Services 2,617 2,050 2,577 2,600 2,600 409 Taxes &Licenses 169 238 145 300 1001 411 Fleet Liability 4,055 5,702 5,400 5,800 6,000 418 N.L.r. Liability Insurance 400 600 480 1,000 1,0001 419 Insurance Deductible 2,742 (384) 313 1,000 475 Metro Drug Task Force 3,399 8,309 8,405 476 Entry Team 3,987 4,100 3,900 - 477 Employee Awards Program 2,391 3,000 3,000 TOTAL $ 135,385 $ 157,209 $ 201,797 $ 187,700 $ 186,6001 CAPITAL OUTLAY 1 570 Office Equipment& Furnishings $ 6,196 $ 21,364 $ 11,797 $ 10,100 $ 16,000 11 580 Other Equipment 2,429 13,087 20,400 14,900 TOTAL $ 8,625 $ 21,364 $ 24,884 $ 30,500 $ 30,900 DEPARTMENT TOTAL $ 1,876,390 $ 1,991,435 $ 2,141,107 $ 2,156,800 $ 2,245,500 -' I 1 �. 43 DEPT 41100 POLICE- ADMINISTRATION FUND 101 ACTIVITY: Provide for the policing and public safety for the City of Hopkins ACTIVITY MANAGER: CHIEF OF POLICE GENERAL ACTIVITY DESCRIPTION To provide a professional police agency with highly trained personnel that respond on a proactive basis to order maintenance, the control of crime, and traffic supervision. PROCESS USED Provide 24-hour staffmg for around the clock delivery of police emergency services. In addition, to target crime prevention as a major objective by assigning department personnel to work in the community and schools, educating and providing assistance to our citizens. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Establish four additional neighborhood officer programs. 2. Conduct training and certify 85%of all apartment managers as crime free multi housing units. 3. Implement a new employee evaluation system that accurately reflects change in job duties. �- 4. Develop citizen volunteer program(Citizens in Action) C.I.A. to assist Police Department. 5. Produce two public safety programs for cable TV. 6. Expand duties/responsibilites of Police Reserve unit to free up regular officers for community orientated policing activities. Increase membership to 25 members. 7. Develop a wellness program that targets reduction in back injuries and an exercise program designed to strengthen the lower back. Actual Act 11 Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Number of yearly presentations 12 19 16 15 20 j r• by the Chief 2. Conduct staff meetings for police 12 12 9 12 12 supervisory personnel 3. Conduct meetings of the OAC 12 11 12 12 I -• 44 DEPT 41100 POLICE- ADMINISTRATION FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1995 J EXPENDITURES PERSONAL SERVICES $ 191,114 $ 203,043 $ 214,646 $ 214,500 $ 221,0001 SUPPLIES 6,729 4,991 4,897 5,400 5,100 OTHER SERVICES AND CHARGES 18,224 22,103 61,791 31,000 32,300 CAPITAL OUTLAYS 318 7,000 3,000 TOTAL $ 216,067 $ 230,137 $ 281,652 $ 257,900 $ 261,4001 REVENUE 1 State Aid $ 10,242 $ 17,389 $ 17,558 $ 18,700 $ 31,5001 State Grants 959 2,023 1,758 1,500 1,500 I TOTAL $ 11,201 $ 19,412 $ 19,316 $ 20,200 $ 33,000 NET COST (RETURN) $ 204,866 $ 210,725 $ 262,336 $ 237,700 $ 228,400 PERMANENT STAFFING �- 1 Chief of Police 1.00 1.00 1.00 1.00 1.001 Captain 1.00 1.00 1.00 1.00 1.00 Admninistrative Services Manager 1.00 1.00 1.00 1.00 1.00 TOTAL 3.00 3.00 3.00 3.00 3.00 SIGNIFICANT EXPENDITURES 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted � Item Requested Pr posed Pro�oced Budget Computer $ 2,500 $ 2,500 $ 2,500 Laser Printer 500 500 500 Color Scanner 1,000 $ 4,000 $ 3,000 $ 3,000 • 45 DEPT 41100 POLICE - ADMINISTRATION FUND 101 -- EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 151,969 $ 162,506 $ 171,505 $ 169,300 $ 174,400 169 SL Converted/LTD 1,648 1,765 1,845 2,100 2,200 191 P.E.R.A. Contribution 15,271 15,872 15,748 15,900 16,400 192 F.I.C.A. Contribution 3,188 3,324 3,125 3,600 3,700 193 Hospitalization- Life Insurance 15,732 16,155 19,160 20,000 20,700 195 Workers' Compensation Insurance 2,510 2,817 2,631 3,000 3,000 197 Deferred Compensation 796 604 632 600 600 TOTAL $ 191,114 $ 203,043 $ 214,646 $ 214,500 $ 221,000 SUPPLIES .. 200 Office Supplies $ 1,655 $ - $ - $ - $ - i 201 Uniforms/Clothing 341 752 533 700 700 .. 202 General Supplies 543 853 572 700 700 203 Postage 857 810 914 1,200 1,200 1 204 Maint. - Equip. &Vehicle Parts 468 353 943 300 300 210 Motor Fuels & Lubricants 2,234 2,100 1,844 2,200 1,900 i .. 217 Training 208 123 91 300 300 218 Crime Prevention 423 `' TOTAL $ 6,729 $ 4,991 $ 4,897 $ 5,400 $ 5,100 I ,-, 1 I 46 DEPT 41100 POLICE- ADMINISTRATION FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget I; 1 CODE 1992 1993 1994 1995 1996 --1 ..4 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 112 $ 206 $ 2,155 $ 1,500 $ 1,5001 302 Travel, Conferences, Schools 2,543 5,099 4,659 5,700 6,500 303 Expert& Professional Services 2,010 1,882 33,809 2,000 2,000 •. 304 Contractual Maint. &Repair- 265 175 270 500 500 Equipment&Vehicles 307 Communications-Telephone/Alarms 7,929 8,529 8,913 9,700 10,0001 -� 311 Legal Services 2,181 813 4,655 4,000 4,000 336 Equipment Rental 556 900 974 900 1,000 "" 380 Garage- Labor& Burden 1,094 1,499 1,417 1,000 1,100 401 Subscription- Membership 579 995 1,553 800 900 I "" 403 School Patrol 200 j I 404 Canine Services 420 409 Taxes &Licenses 25 40 25 100 411 Fleet Liability 530 745 490 800 800 .. 418 N.L.C. Liability Insurance 400 600 480 1,000 1,000; i 477 Employee Awards Program 2,391 3,000 3,000 .. TOTAL $ 18,224 $ 22,103 $ 61,791 $ 31,000 $ 32,300 CAPITAL OUTLAY I i 570 Office Equipment& Furnishings $ - $ - $ 318 $ 2,000 $ 3,000 580 Other Equipment 5,000 TOTAL $ - $ - $ 318 $ 7,000 $ 3,0001 DEPARTMENT TOTAL $ 216,067 $ 230,137 $ 281,652 $ 257,900 $ 261,400 i i 47 DEPT 41110 POLICE- PATROL FUND 101 ACTIVITY: Patrol, Traffic Enforcement, Accident Investigation, Criminal Investigation, Crime Prevention/Deterrence '- Public Service ACTIVITY MANAGER: POLICE CAPTAIN GENERAL ACTIVITY DESCRIPTION Patrol the streets and residential/business districts to prevent and deter crime. Respond to criminal activity which has occurred and arrest persons responsible for the crimes. Proactively enforce traffic laws to promote safety and prevent accidents and to arrest intoxicated drivers. Respond to non-criminal requests for assistance. PROCESS USED Use of marked police vehicles to maintain a highly visible police pr'Bence. Enforce traffic laws through active use of police radar and present a high visibility in areas of high traffic accident occurrence, issuing citations for violations of traffic laws. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Review and analyze officers work schedules and adjust, if appropriate, to improve department efficiency. 2. Increase Police Reserve to full authorized strength and increase utilization of the reserve particularly during the day time. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Number of P.D. accidents 363 392 430 380 400 2. Number of P.I. accidents 88 116 92 100 90 3. Number of burglaries 135 123 100 125 100 4. Number of vandalisms 165 243 329 200 250 5. Number of DUI arrests 162 221 194 200 200 6. Total calls for service 12,090 12,060 12,589 12,100 12,800 I — J 48 DEPT 41110 POLICE - PATROL FUND 101 ' FINANCIAL SUMMARY . Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 _1 EXPENDITURES PERSONAL SERVICES $ 923,400 $ 950,749 $ 1,002,975 $ 1,001,800 $ 1,055,1001 SUPPLIES 43,611 37,668 43,384 43,500 45,700 - OTHER SERVICES AND CHARGES 53,926 50,312 59,197 61,400 64,9001 CAPITAL OUTLAY 2,429 4,815 13,614 15,400 14,900 ! TOTAL $ 1,023,366 $ 1,043,544 $ 1,119,170 $ 1,122,100 $ 1,180,600 i REVENUE Federal Grant $ - $ - $ - $ - $ 25,000 11 - State Aid 80,798 81,632 85,280 87,600 153,000 State Grants 7,562 9,495 13,330 11,000 11,100 Current Service 5,770 7,498 5,896 5,400 6,500 - TOTAL $ 94,130 $ 98,625 $ 104,506 $ 104,000 $ 195,600 NET COST(RETURN) $ 929,236 $ 944,919 $ 1,014,664 $ 1,018,100 $ 985,000 PERMANENT STAFFING . Sergeants 3.50 3.50 3.50 4.50 4.50 Patrol Officers 12.00 12.00 12.00 11.00 12.001 Narcotics Officer 1.00 1.00 1.00 1.00 1.00 - TOTAL 16.50 16.50 16.50 16.50 17.50 1 SIGNIFICANT EXPENDITURES Motor Fuel - $15,000 .. Equipment Rental (radios) -$17,900 - Garage Labor- $13,300 Training/Schools - $15,500 1 i 1 1996 CAPITAL OUTLAY DETAIL 1 Dept. Manager Adopted ! Item Requested Proposed Proposed Budget Mobile Phones $ - $ - $ 2,500 -‘ Computer 2,500 Radar Unit 3,600 3,600 3,600 Mobile Video Camera 4,900 4,900 4,900 Night Vision Scope 4,900 1 Body Bunker 1,000 1,000 1,000 ASP Training Set 700 700 700 REDMAN Suit(2) 1,600 1,600 1,600 CCTV Camera 1,000 Sound Monitoring Equipment 600 600 600 $ 20,800 $ 12,400 $ 14,900 ,. 49 DEPT 41110 POLICE - PATROL FUND 101 `r EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 710,902 $ 713,081 $ 756,199 $ 755,400 $ 787,600 .. 110 Overtime-Regular Employees 22,223 29,226 34,290 26,900 28,000 120 Part-Time Employees 2,009 3,467 2,249 125 Court Service 4,728 6,053 8,617 7,500 7,700 169 SL Converted/LTD 7,284 7,742 8,259 9,400 9,800 191 P.E.R.A. Contribution 85,496 90,047 89,934 89,100 93,200 192 F.I.C.A. Contribution 2,089 2,408 2,570 2,400 3,900 r 193 Hospitalization - Life Insurance 47,017 50,103 52,656 59,200 74,900 195 Workers' Compensation Insurance 26,170 31,878 29,823 34,000 33,000 197 Deferred Compensation 15,482 16,744 18,378 17,900 17,000 TOTAL $ 923,400 $ 950,749 $ 1,002,975 $ 1,001,800 $ 1,055,100 SUPPLIES 200 Office Supplies $ 2,437 $ - $ - $ - $ - 201 Uniforms/Clothing 4,824 4,991 5,554 7,000 9,000 202 General Supplies 7,552 3,867 6,755 7,000 7,000 .. 204 Maint. - Equip. &Vehicle Parts 10,028 7,436 11,634 7,000 7,200 210 Motor Fuels and Lubricants 14,614 14,932 12,445 16,000 15,000 213 First Aid Supplies 467 914 979 500 500 217 Training 3,689 5,528 6,017 6,000 7,000 TOTAL $ 43,611 $ 37,668 $ 43,384 $ 43,500 $ 45,700 I 1 50 DEPT 41110 POLICE-PATROL FUND 101 11 1 EXPENDITURE DETAIL 1 Actual Actual Actual Budget Budget CODE 1992 1993 1994 _1995 1996 1 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 201 $ 58 $ - $ 1,000 $ 1,0001 302 Travel, Conferences, Schools 4,037 7,851 9,002 8,000 8,500 303 Expert&Professional Services 810 143 3,000 3,000 304 Contractual Maint. &Repair- 3,246 1,410 904 4,000 4,0001 Equipment&Vehicles 307 Communications-Telephone/Alarms 1,730 1,407 2,766 I .. 336 Equipment Rental 15,432 14,295 14,455 16,300 17,900 380 Garage-Labor&Burden 10,935 7,911 8,141 13,000 13,300 .. 390 Other Contractual Service 673 131 391 Boarding& Care of Prisoners 2,901 209 41 401 Subscription- Membership 274 502 244 500 5001 402 Police Reserves 3,301 3,985 5,159 5,000 7,200 1 . 404 Canine Services 2,617 1,630 2,577 2,600 2,600' 409 Taxes &Licenses 70 113 56 100 411 Fleet Liability 1,950 2,742 3,410 2,800 3,000 419 Insurance Deductible 2,350 (384) 50 1,000 I 475 Metro Drug Task Force 3,399 8,309 8,405 1 476 Entry Team 3,987 4,100 3,9001 TOTAL $ 53,926 $ 50,312 $ 59,197 $ 61,400 $ 64,900 CAPITAL OUTLAY 1 570 Office Equipment&Furnishings $ - $ 4,815 $ 527 $ - $ - ' 580 Other Equipment 2,429 13,087 15,400 14,9001 - TOTAL $ 2,429 $ 4,815 $ 13,614 $ 15,400 $ 14,9001 1 ..- DEPARTMENT TOTAL $ 1,023,366 $ 1,043,544 $ 1,119,170 $ 1,122,100 $ 1,180,600 ! I 51 DEPT 41111 POLICE -INVESTIGATIONS FUND 101 ACTIVITY: Conduct follow-up investigations on reported criminal cases ACTIVITY MANAGER: POLICE CAPTAIN GENERAL ACTIVITY DESCRIPTION Conduct follow-up investigations on criminal activity which has occurred in Hopkins. PROCESS USED Interview and take statements from victims, suspects and witnesses. Prepare and execute search warrants relative to investigations. Present completed investigations to the County and City Attorneys for charging and prosecution. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Increase utilization of investigators during evening hours. Actual Actual Actual Budget Budget " SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Total Part I crimes 841 856 794 825 775 2. Total Part II crimes 1,114 1,224 1,312 1,200 1,200 3. Clearance rate- Part I 25.3% 28.7% 23.8% 25% 25% 4. Clearance rate- Part II 67.3% 70.8% 68.0% 70% 70%I 5. Overall clearance rate 49.2% 53.5% 51.1% 55% 55% I i i 52 DEPT 41111 POLICE - INVESTIGATIONS FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 EXPENDITURES PERSONAL SERVICES $ 187,986 $ 193,762 $ 209,057 $ 210,000 $ 217,000 SUPPLIES 4,249 3,226 3,931 3,100 3,300 OTHER SERVICES AND CHARGES 21,159 44,052 40,697 39,000 38,300 CAPITAL OUTLAYS 1,997 258 8,054 2,000 2,500 TOTAL $ 215,391 $ 241,298 $ 261,739 $ 254,100 $ 261,100 REVENUE Licenses, Liquor $ 67,157 $ 60,350 $ 60,325 $ 59,700 $ 59,700 -- State Aid 18,208 16,664 17,558 18,300 31,500 State Grants 1,704 1,938 1,757 1,500 1,500 Current Service 2,500 1,000 1,500 1,500 1,500 -. TOTAL $ 89,569 $ 79,952 $ 81,140 $ 81,000 $ 94,200 NET COST(RETURN) $ 125,822 $ 161,346 $ 180,599 $ 173,100 $ 166,900 .. j PERMANENT STAFFING Sergeant 0.50 0.50 0.50 0.50 0.50 Investigators 3.00 3.00 3.00 3.00 3.00 TOTAL 3.50 3.50 3.50 3.50 3.50 SIGNIFICANT EXPENDITURES Care & Boarding of Prisoners - $29,900 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget .. Acoustical Wall Panels $ 1,800 $ 1,800 $ 1,800 Furniture 700 700 700 $ 2,500 $ 2,500 $ 2,500 a 53 . DEPT 41111 POLICE- INVESTIGATIONS FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 141,058 $ 144,129 $ 158,448 $ 162,200 $ 167,900 110 Overtime-Regular Employees 5,172 8,335 8,043 5,200 5,400 120 Part-Time Employees 304 125 Court Service 146 94 169 SL Converted/LTD 1,147 895 982 1,100 1,200 191 P.E.R.A. Contribution 18,696 18,229 18,591 19,000 19,700 192 F.I.C.A. Contribution 924 1,310 1,314 1,400 1,500 .. 193 Hospitalization -Life Insurance 11,078 10,585 13,737 12,700 12,900 195 Workers' Compensation Insurance 5,489 5,872 5,659 6,200 6,000 .• 197 Deferred Compensation 4,276 4,103 2,189 2,200 2,400 TOTAL $ 187,986 $ 193,762 $ 209,057 $ 210,000 $ 217,000 ' SUPPLIES 200 Office Supplies $ 103 $ - $ - $ - $ - 201 Uniforms/Clothing 1,400 1,200 1,200 1,200 1,3001 `� 202 General Supplies 532 1,155 941 700 7001 204 Maint. - Equip. &Vehicle Parts 1,496 408 964 500 5001 • 210 Motor Fuels & Lubricants 718 463 826 700 8001 TOTAL $ 4,249 $ 3,226 $ 3,931 $ 3,100 $ 3,3001 _ I I 54 .4 DEPT 41111 POLICE -INVESTIGATIONS FUND 101 • EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 „. OTHER SERVICES AND CHARGES 302 Travel, Conferences, Schools $ 748 $ 110 $ 801 $ 1,000 $ 1,000 .... 303 Expert&Professional Services 154 12 51 304 Contractual Maint. &Repair- 126 171 1,500 900 Equipment&Vehicles ... 307 Communications-Telephone/Alarms 1,166 1,003 1,473 336 Equipment Rental 1,397 1,600 765 1,600 1,600 380 Garage-Labor&Burden 1,634 594 1,107 2,500 1,5001 391 Boarding& Care of Prisoners 13,384 35,829 35,382 29,000 29,900 -- 401 Subscriptions - Memberships 1,400 3,413 30 1,900 1,900 409 Taxes &Licenses 50 85 17 100 100; 1 - 411 Fleet Liability 1,000 1,406 900 1,400 1,4001 419 Insurance Deductible 100 TOTAL $ 21,159 $ 44,052 $ 40,697 $ 39,000 $ 38,3001 CAPITAL OUTLAY .. 570 Office Equipment&Furnishings $ 1,997 $ 258 $ 8,054 $ 2,000 $ 2,500 DEPARTMENT TOTAL $ 215,391 $ 241,298 $ 261,739 $ 254,100 $ 261,100 ... 55 DEPT 41112 POLICE- CRIME PREVENTION FUND 101 ACTIVITY: Crime Prevention: Operation I.D.; Neighborhood Watch; Cop's 'N Kids. McGruff Safe House. ACTIVITY MANAGER: CHIEF OF POLICE GENERAL ACTIVITY DESCRIPTION Coordination and operation of the Crime Prevention Program. PROCESS USED The Crime Prevention Officer makes presentations to neighborhood and business groups encouraging participation in crime prevention programs. These programs include Operation Identification,Neighborhood Watch, business premise surveys. The officer is provided with a"Crime Prevention Van", which he drives to the presentations he makes. The Crime Prevention Officer also conducts numerous presentations for children in the local grade schools and coordinates the School Patrol appreciation activities. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Presentations to neighborhood 56 60 64 70 70 and business groups 2. Participation in community events 8 14 14 14 14 3. Formal Neighborhood Watch groups 11 12 12 14 14 *- in operation 56 DEPT 41112 POLICE - CRIME PREVENTION FUND 101 ': FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 • - EXPENDITURES PERSONAL SERVICES $ 54,485 $ 59,424 $ 59,688 $ 60,600 $ 53,300 SUPPLIES 1,997 5,041 4,765 4,900 5,200 OTHER SERVICES AND CHARGES 1,753 1,771 1,976 3,600 3,600 TOTAL $ 58,235 $ 66,236 $ 66,429 $ 69,100 $ 62,1001 - REVENUE State Aid $ 4,552 $ 5,072 $ 5,017 $ 5,400 $ 9,000 I State Grants 426 590 502 400 400 Contributions 200 TOTAL $ 5,178 $ 5,562 $ 5,519 $ 5,800 $ 9,400 - NET COST (RETURN) $ 53,057 $ 60,574 $ 60,910 $ 63,300 $ 52,700 PERMANENT STAFFING Crime Prevention Officer 1.00 1.00 1.00 1.00 1.00 SIGNIFICANT EXPENDITURES 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget - i None a 57 j DEPT 41112 POLICE- CRIME PREVENTION FUND 101 EXPENDITURE DETAIL j .. Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 1 ., PERSONAL SERVICES 100 Regular Employees $ 41,089 $ 46,620 $ 45,294 $ 46,500 $ 37,800 110 Overtime-Regular Employees 1,370 1,365 2,777 1,800 1,800; 120 Part Time Employees 1,068 169 SL Converted/LTD 465 480 508 600 6001 191 P.E.R.A. Contribution 5,309 5,450 5,533 5,500 4,3001 193 Hospitalization- Life Insurance 3,295 3,420 3,636 3,900 6,5001 195 Workers' Compensation Insurance 1,589 1,789 1,642 2,000 2,000 197 Deferred Compensation 300 300 298 300 300 j - TOTAL $ 54,485 $ 59,424 $ 59,688 $ 60,600 $ 53,300 i 1 SUPPLIES 201 Uniforms/Clothing $ 100 $ 126 $ - $ 400 $ 400 202 General Supplies 24 80 100 1001 204 Maint. - Equip. &Vehicle Parts 155 734 454 200 200 i 210 Motor Fuels &Lubricants 189 194 172 200 3001 218 Crime Prevention 1,529 3,987 4,059 4,000 4,200' TOTAL $ 1,997 $ 5,041 $ 4,765 $ 4,900 $ 5,200 1 iml OTHER SERVICES AND CHARGES 302 Travel, Conferences, Schools $ 15 $ 60 $ 207 $ 500 $ 5001 ^ 304 Contractual Maint. &Repair- 1,200 400 400 Equipment&Vehicles I 336 Equipment Rental 188 255 600 600 380 Garage- Labor&Burden 526 81 162 400 4001 401 Subscription- Membership 25 100 100 i .. 403 School Patrol 724 43 1,052 1,200 1,2001 411 Fleet Liability 275 387 300 400 400 TOTAL $ 1,753 $ 1,771 $ 1,976 $ 3,600 $ 3,6001 DEPARTMENT TOTAL $ 58,235 $ 66,236 $ 66,429 $ 69,100 $ 62,1001 !, ., i .. 58 DEPT 41120 POLICE- COMMUNICATIONS CENTER FUND 101 ACTIVITY: Dispatching, Call Taking, Computer Entry ACTIVITY MANAGER: ADMINISTRATIVE SERVICES DIVISION MANAGER GENERAL ACTIVITY DESCRIPTION Receive requests, by phone and in person, for emergency and non-emergency calls for service. Provide dispatching services for the police and fire departments. Enter preliminary computer data. PROCESS USED .. Communications personnel receive emergency and non-emergency calls for service via 9-1-1 and non-emergency phone lines, walk in traffic, and radio. Communications personnel do an initial assessment of each call, asking questions to get necessary information, and dispatch appropriate police and/or fire units to the calls. Communications personnel also make the initial call entires on the Department's computer and do computer information checks for the officer on the street. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Improve effectiveness of service delivery through increased use of new public safety communications technology. Explore Emergency Medical Dispatching-automate ICR's. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Total ICR's received 12,090 12,060 12,600 12,100 13,000 2. Total calls dispatched 11,560 11,600 i r.r 59 DEPT 41120 POLICE - COMMUNICATIONS CENTER FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 ^ EXXPENDITURES PERSONAL SERVICES $ 172,782 $ 181,165 $ 188,830 $ 180,700 $ 190,000 SUPPLIES 1,417 1,301 448 800 800 OTHER SERVICES AND CHARGES 14,403 18,435 17,384 30,000 23,500 CAPITAL OUTLAYS 1,315 274 888 800 1,200 TOTAL $ 189,917 $ 201,175 $ 207,550 $ 212,300 $ 215,500 REVENUE 911 Service Fee $ $ $ - $ 5,500 $ 5,800 TOTAL $ $ _ $ - $ 5,500 $ 5,800 -- i NET COST (RETURN) $ 189,917 $ 201,175 $ 207,550 $ 206,800 $ 209,700 PERMANENT STAFFING Dispatchers 1.00 1.00 1.00 1.00 1.50 Public Service Officers 3.20 3.20 3.20 3.20 3.20 TOTAL 4.20 4.20 4.20 4.20 4.70 SIGNIFICANT EXPENDITURES Radio Service Contract- $8,000 911 Equipment Lease- $5,100 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget VCR(2) $ 600 $ - $ - Time Generator for CCTV 800 800 800 Disk Drive Upgrade 400 400 400 $ 1,800 $ 1,200 $ 1,200 i .. 60 Anis .•••••• amia .•••• *Mb /Mat Ana AWN. .11•Ma /N. .01=•• ann. , i DEPT 41120 POLICE- COMMUNICATIONS CENTER FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 134,019 $ 142,105 $ 148,451 $ 140,700 $ 149,200 ,_ 110 Overtime-Regular Employees 1,766 2,390 2,064 1,800 1,800 169 SL Converted/LTD 1,367 1,441 1,564 1,800 1,7001 191 P.E.R.A. Contribution 6,027 6,435 6,643 6,400 6,800 - 192 F.I.C.A. Contribution 10,828 11,498 11,903 11,000 11,800 193 Hospitalization-Life Insurance 7,377 11,038 11,476 12,200 11,600 j 195 Workers' Compensation Insurance 429 463 425 600 600 196 Unemployment Compensation 4,238 197 Deferred Compensation 6,731 5,795 6,304 6,200 6,500 TOTAL $ 172,782 $ 181,165 $ 188,830 $ 180,700 $ 190,000 I SUPPLIES 1 200 Office Supplies $ 674 $ - $ - $ - $ - i ', 201 Uniforms/Clothing 191 200 300 3001 202 General Supplies 472 1,050 448 500 500 - 204 Maint. - Equip. &Vehicle Parts 80 51 TOTAL $ 1,417 $ 1,301 $ 448 $ 800 $ 800 1 OTHER SERVICES AND CHARGES 302 Travel, Conference, Schools $ 214 $ 124 $ 286 $ 500 $ 5001i 304 Contractual Maint. &Repair- 3,181 7,091 6,296 7,100 2,000 Equipment&Vehicles 307 Communications-Telephone/Alarms 4,028 4,271 3,897 3,200 3,000 -- 309 Radio Contract 6,860 6,904 6,905 8,000 7,000 336 Equipment Rental 11,000 10,800 - 401 Subscription- Membership 120 45 200 _ 200 TOTAL $ 14,403 $ 18,435 $ 17,384 $ 30,000 $ 23,500 - CAPITAL OUTLAYS 570 Office Equipment& Furnishings $ 1,315 $ 274 $ 888 $ 800 $ 1,200 - DEPARTMENT TOTAL $ 189,917 $ 201,175 $ 207,550 $ 212,300 $ 215,500 61 DEPT 41121 POLICE-PUBLIC SERVICE FUND 101 ACTIVITY: Animal Control, Property Room Control, Dispatching, Non-criminal Calls for Service and Assists, Miscellaneous Assigned Duties ACTIVITY MANAGER: ADMINISTRATIVE SERVICES MANAGER GENERAL ACTIVITY DESCRIPTION Assist the public with non-criminal calls for service. Handle a wide variety of duties as assigned by supervisor. PROCESS USED The Public Service Officers are assigned to various duties and tasks on an as needed basis. They serve as couriers, delivering and picking up equipment and materials, transport police vehicles for calibrations and repairs. `r PSO's also function as relief and fill-in dispatchers when assigned. One PSO is assigned as the property room custodian and is responsible for logging evidence in and out of the property room. Public Service Officers handle many non-criminal calls for service such as lockouts, funt,a1 escorts, picking up stray animals, etc. This allows police officers more time to respond to and handle more serious calls. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 I `" 1. Provide animal control training to field PSO's. 2. Increase scope of PSO position to a more paraprofessional role in the delivery of service. Actual Actual Actual Budget Budget j SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Animal calls a. disturbance, etc. 298 328 338 350 350 b. impounds 16 17 18 20 20 c. dog bites 14 18 8 20 10 2. Lockouts 760 709 680 750 700 3. Funeral escorts 24 15 17 20 20 62 DEPT 41121 POLICE-PUBLIC SERVICE FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 - EXPENDITURES PERSONAL SERVICES $ 27,941 $ 31,707 $ 37,631 $ 49,100 $ 52,300 SUPPLIES 2,384 976 1,095 1,700 2,4001 OTHER SERVICES AND CHARGES 4,261 4,901 3,504 4,800 5,300 CAPITAL OUTLAY 932 3,000 TOTAL $ 34,586 $ 38,516 $ 42,230 $ 55,600 $ 63,000 REVENUE j Animal Control - License & Fines $ 2,649 $ 1,274 $ 2,690 $ 2,700 $ 3,000 1 Current Service 1,846 705 2,043 1,100 1,000 TOTAL $ 4,495 $ 1,979 $ 4,733 $ 3,800 $ 4,0001 - NET COST (RETURN) $ 30,091 $ 36,537 $ 37,497 $ 51,800 $ 59,000 PERMANENT STAFFING Public Service Officers 1.80 1.80 1.80 1.80 1.80 SIGNIFICANT EXPENDITURES 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget Office Furniture $ 3,000 $ 3,000 $ 3,000 ^ i 63 4111• SEM mos moo moo ow. MHO 11 .1=1. • dmm• IMPM. .Mna DEPT 41121 POLICE - PUBLIC SERVICE FUND 101 "1 EXPENDITURE DETAIL 1 Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 ,, PERSONAL SERVICES 100 Regular Employees $ 22,597 $ 25,330 $ 30,226 $ 39,000 $ 40,800 - 110 Overtime-Regular Employees 133 30 21 200 200 191 P.E.R.A. Contribution 1,003 1,154 1,305 1,700 1,900 192 F.I.C.A. Contribution 1,797 2,003 2,319 3,000 3,200 ! '" 193 Hospitalization- Life Insurance 1,417 2,228 2,586 3,400 4,000 195 Workers' Compensation Insurance 72 82 88 100 1001 197 Deferred Compensation 922 880 1,086 1,700 2,100 TOTAL $ 27,941 $ 31,707 $ 37,631 $ 49,100 $ 52,300 SUPPLIES 200 Office Supplies $ 619 $ - $ - $ - $ - !' 201 Uniforms/Clothing 854 225 519 800 1,500 -, 202 General Supplies 85 319 216 300 . 300 204 Maint. - Equip. &Vehicle Parts 385 117 42 200 200 210 Motor Fuels &Lubricants 441 315 318 400 400 I TOTAL $ 2,384 $ 976 $ 1,095 $ 1,700 $ 2,400 OTHER SERVICES AND CHARGES 302 Travel, Conference, Schools $ 265 $ 853 $ 972 $ 500 $ 800 303 Expert&Professional Services 140 � ,..1 304 Contractual Maint. it Repair- 295 103 400 400 Equipment&Vehicles 307 Communications-Telephones/Alarms 170 80 16 336 Equipment Rental 337 500 255 500500 j 380 Garage - Labor&Burden 1,539 581 850 500 500 390 O er Contractuaj Services 1,194 2,070 961 2,500 2,700 (Animal Contro ) 401 Subscnption-Membership 100 ! 409 Taxes & Licenses 24 47 1 .-1411 Fleet Liability 300 422 300 400 400 419 Insurance Deductible 292 TOTAL $ 4,261 $ 4,901 $ 3,504 $ 4,800 $ 5,3001 CAPITAL OUTLAY i 570 Office Furniture &Equipment $ - $ 932 $ - $ - $ 3,000 71 DEPARTMENT TOTAL $ 34,586 $ 38,516 $ 42,230 $ 55,600 $ 63,000 ii 1 64 DEPT 41122 POLICE -RECORDS/RECEPTION FUND 101 ACTIVITY: Record Checks, Data Entry, Reports, Public Contacts ACTIVITY MANAGER: ADMINISTRATIVE SERVICES MANAGER GENERAL ACTIVITY DESCRIPTION Maintain all department case files and records. Answer non-emergency phone calls and greet walk-in traffic. I "' Type all reports, memorandums and other correspondence for the administrative staff as well as reports generated by the patrol, investigative and crime prevention divisions. PROCESS USED 1, Records clerks use "ENFORS" computer to enter and update all case files ensuring they are coded to the proper _. category. Clerks provide case and record information to news agencies, attorneys, other governmental agencies and the general public. All hard copies of reports are filed by hand. Receptionist answers incoming non-emergency phone calls. Dictation equipment and word processing systems are used to transcribe taped reports and other correspondence. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Implement microfilming project for records storage. 2. Automate cover sheets for police reports and other forms. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Number of record checks 348 275 370 350 400 2. Special info requests processed 474 310 224 400 400 3. Handgun permits processed 97 93 107 200 200 4. Pawn shop checks 3,000 3,000 14,844 6,000 20,000 � I two li 65 DEPT 41122 POLICE - RECORDS/RECEPTION FUND 101 FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY _ 1992 1993 1994 1995 1996 i EXPENDITURES PERSONAL SERVICES $ 109,492 $ 131,132 $ 132,122 $ 150,000 $ 163,3001 SUPPLIES 4,793 8,677 10,957 12,500 13,500 OTHER SERVICES AND CHARGES 21,659 15,635 17,248 17,900 18,7001 CAPITAL OUTLAY 2,884 15,085 2,010 5,300 6,300 TOTAL $ 138,828 $ 170,529 $ 162,337 $ 185,700 $ 201,8001 REVENUE Licenses, Pawn Shop $ - $ 11,375 $ 21,000 $ 21,000 $ 14,0001 - Current Service 4,399 $ 3,640 3,236 4,300 4,0001 TOTAL S 4,399 $ 15,015 $ 24,236 $ 25,300 $ 18,000 - NET COST (RETURN) $ 134,429 $ 155,514 $ 138.101 $ 160,400 $ 183,8001 1 1 _ PERMANENT STAFFING Records Clerks 2.00 2.00 2.00 2.00 2.00'; Receptionists 2.00 2.00 2.00 2.00 2.00 Pawn Shop Technician 0.50 0.50 I TOTAL 4.00 4.00 4.00 4.50 4.501 SIGNIFICANT EXPENDITURES Office Supplies - $13,000 Service Contracts - $16,000 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget Computer $ 2,500 $ 2,500 $ 2,500 Laser Printer(2) 2,000 1,000 1,000 _ Computer Memory Upgrade (2) 1,800 1,800 1,800 Software Upgrade 1,000 1,000 1,000 ' $ 7,300 $ 6,300 $ 6,300 1 .. 66 MEM ••••• OM* ••••• MM. ••••• MINN IMME, =Mr NINE/ /=/0 AWNS .•••11, ••••• amln i 1 DEPT 41122 POLICE - RECORDS/RECEPTION FUND 101 1 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE _ 1992 1993 1994 _ 1995 1996 i PERSONAL SERVICES 100 Regular Employees $ 86,266 $ 103,230 $ 105,576 $ 121,600 $ 129,6001 110 Overtime-Regular Employees 65 75 57 300 300 _ 169 SL Converted/LTD 859 1,026 1,033 1,300 1,300 191 P.E.R.A. Contribution 3,707 4,576 4,655 5,400 5,800 .. 192 F.I.C.A. Contribution 6,343 7,995 7,936 9,300 9,900 193 Hospitalization- Life Insurance 10,803 10,051 9,104 8,700 11,300 195 Workers' Compensation Insurance 281 328 311 400 400 197 Deferred Compensation 1,168 3,851 3,450 3,000 4,7001 TOTAL $ 109,492 $ 131,132 $ 132,122 $ 150,000 $ 163,300; SUPPLIES 200 Office Supplies $ 4,076 $ 8,367 P 9,276 $ 12,100 $ 13,0001 201 Uniforms/Clothing 717 310 503 400 500 202 General Supplies 1,178 TOTAL $ 4,793 $ 8,677 $ 10,957 $ 12,500 $ 13,500 1 . OTHER SERVICES AND CHARGES I 301 Advertising, Publication, Printing $ 72 $ 746 $ 184 $ 200 $ 200 - 302 Travel, Conferences, Schools 358 485 1,712 500 800 303 Expert&Professional Services 133 1 304 Contractual Maint. & Repair- 20,749 14,556 14,206 15,500 16,000 Equipment&Vehicles 307 Communications-Telephone/Alarms 480 (152) 750 336 Equipment Rental 1,700 1,700 i 419 Insurance Deductible 263 TOTAL $ 21,659 $ 15,635 $ 17,248 $ 17,900 $ 18,7001 CAPITAL OUTLAY .. 570 Office Equipment& Furnishings $ 2,884 $ 15,085 $ 2.010 $ 5,300 $ 6,300 1 DEPARTMENT TOTAL $ 138,828 $ 170,529 $ 162,337 $ 185,700 $ 201,800 i 67 DEPT 41200 FIRE FUND 101 ACTIVITY: Fire Suppression, Fire Prevention, Public Fire Education, Emergency Medical Services, Hazardous Materials Response, Specialized Rescue Operations ACTIVITY MANAGER: FIRE CHIEF GENERAL ACTIVITY DESCRIPTION The timely response to all fire, medical and hazardous conditions affecting life and property in the City of Hopkins. Inspection of property for compliance to the Uniform Fire Code. Education of the public in fire prevention measures and personal safety. Training and education of all fire department personnel. Reporting to the State Fire Marshalls office of all run activity in the City of Hopkins. PROCESS USED I �' The fire suppression division responds to all emergency calls for fire, medical, hazardous materials emergencies and specialized rescue situations. The fire prevention divi„ion enforces the uniform fire code through regular property inspections, provides for public fire education and files reports to the State Fire Marshall on department fire suppression activity, property loss and injury or death due to fire emergencies. The training division provides for member education and regularly scheduled training drills. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Implement an employee evaluation system for all members. 2. Continue management training for officers. 3. Establish HFDs role as a chemical assessment team for the State of MN. H 4. Orientate HFD.personnel on City of Hopkins policies. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Fire runs 327 315 269 400 400 2. Emergency medical runs 323 313 276 200 180 3. Hazardous materials response 41 31 43 45 40 4. Code inspections (manhours) 480 400 400 400 400 5. Public education(manhours) 1,400 1,500 1,500 1,000 1,000 6. Training, in house(manhours) 2,80G 2,800 2,800 2,800 2,500 7. Training, outside agencies (manhours) 3,600 3,600 3,600 3,800 4,000 8. Equipment and vehicle maintenance 300 300 300 300 300 (manhours) 68 DEPT 41200 FIRE FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 - EXPENDITURES PERSONAL SERVICES $ 243,608 $ 234,044 $ 233,020 $ 268,900 $ 286,900 SUPPLIES 48,007 36,294 45,587 38,700 43,500 - OTHER SERVICES AND CHARGES 48,684 50,644 51,600 57,700 56,000 CAPITAL OUTLAY 6,500 3,709 28,200 12,200 TOTAL $ 340,299 $ 327,482 $ 333,916 $ 393,500 $ 398,600 REVENUE Licenses, Fire $ 1,487 $ 900 $ 1,390 $ 1,400 $ 1,4001 - State Aid 40,158 37,483 39,050 39,000 60,000 Current Service 9,515 10,377 4,603 8,700 6,500 i TOTAL $ 51,160 $ 48,760 $ 45,043 $ 49,100 $ 67,9001 NET COST (RETURN) $ 289,139 $ 278,722 $ 288,873 $ 344,400 $ 330,7001 PERMANENT STAFFING - 1.00 1.00 1.00 1.00 1.00 SIGNIFICANT EXPENDITURES -' I a 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget a Wheel Chair Lift $ 26,000 $ - $ - Truck Exhaust System 32,000 - Signage-Fire Station 5,000 6,200 6,200 Prcjection TV System 6,000 6,000 6,000 Thermal Imaging Camera 18,000 - $ 87,000 $ 12,200 $ 12,200 - a • 69 DEPT 41200 FIRE FUND 101 1 ,_ I EXPENDITURE DETAIL .. Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 43,884 $ 44,399 $ 45,734 $ 48,000 $ 49,900 110 Overtime-Regular Employees 166 120 Part Time Employees 600 140 Fire Volunteers 32,400 32,400 32,400 31,700 37,400 141 Emergency Calls 40,840 38,852 42,724 69,000 67,000 142 Fire& Squad Drills 8,712 9,401 8,749 21,100 15,900 `' 143 First Aid 25,874 21,081 16,197 144 Standby Crews 2,060 1,110 1,130 8,200 4,000 169 SL Converted/LTD 407 438 454 500 600 189 Relief Association State Aid 40,158 37,483 39,050 39,000 60,000 190 Relief Association Contribution 23,800 24,500 25,100 25,100 25,9001 191 P.E.R.A. Contribution 4,167 4,341 4,330 4,500 4,600 ,., 192 F.I.C.A. Contribution 1,003 1,016 1,038 1,100 1,200 193 Hospitalization- Life Insurance 5,426 5,550 6,019 6,700 6,400 1 195 Workers' Compensation Insurance 14,277 13,473 9,929 14,000 14,000' TOTAL $ 243,608 $ 234,044 $ 233,020 $ 268,900 $ 286,900 SUPPLIES 200 Office Supplies $ 2,651 $ 3,326 $ 3,599 $ 2,000 $ 2,100 201 Uniforms/Clothing 16,208 8,169 7,782 8,000 11,500 202 General Supplies 12,969 5,956 15,867 7,000 7,600 203 Postage 521 622 604 700 700 204 Maint. -Equip. &Vehicle Parts 6,036 6,268 4,270 6,500 7,000 205 Maint. - Structures 1,135 1,310 5,513 1,500 1,500 .. 210 Motor Fuels and Lubricants 2,531 2,477 1,964 2,800 2,700 213 First Aid Supplies 712 492 278 800 800 214 Fire Prevention 3,023 2,974 905 4,000 4,200 215 Hose Replacement 579 1,194 1,000 1,000 216 Breathing Air& Medical Oxygen 157 162 410 400 400 217 Training 1,651 3,009 2,855 3,000 3,000 230 Chemicals 413 950 346 1,000 1,0001 .� TOTAL $ 48,007 $ 36,294 $ 45,587 $ 38,700 $ 43,500 70 a � DEPT 41200 FIRE FUND 101 a EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 ., OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 784 $ 495 $ 461 $ 800 $ 800 . 302 Travel, Conferences, Schools 16,283 17,747 14,827 18,000 17,500 303 Expert&Professional Services 5,475 3,664 6,023 8,000 8,100 304 Contractual Maint. &Repair- 4,966 5,383 5,204 5,000 6,800 Equipment&Vehicles 307 Communications-Telephone/Alarms 3,578 3,710 9,927 6,000 6,400 309 Radio Contract 4,029 5,250 4,250 4,000 2,000 a 380 Garage- Labor&Burden 5,414 4,037 2,092 5,500 5,500 390 Other Contractual Services 1,287 1,386 402 1,400 .. 401 Subscription- Membership 1,622 1,687 1,649 1,700 1,800 409 Taxes &Licenses 182 200 411 Fleet Liability 4,420 6,215 6,150 6,300 6,300 414 Volunteer Firemen's Accident 376 588 375 500 500 418 N.L.C. Liability Insurance 200 300 240 300 300 419 Insurance Deductible 250 TOTAL $ 48,684 $ 50,644 $ 51,600 $ 57,700 $ 56,0001 a CAPITAL OUTLAY 540 Improvements - Other than Bldgs. $ - $ - $ - $ - $ 12,200 570 Office Equipment&Furnishings 6,500 3,709 15,500 a 580 Other Equipment 12,700 TOTAL $ - $ 6,500 $ 3,709 $ 28,200 $ 12,200 a DEPARTMENT TOTAL $ 340,299 $ 327,482 $ 333,916 $ 393,500 $ 398,600 a a a 71 DEPT 41300 EMERGENCY PREPAREDNESS FUND 101 ACTIVITY: Active planning for both natural and man-made disasters ACTIVITY MANAGER: DIRECTOR OF EMERGENCY PREPAREDNESS GENERAL ACTIVITY DESCRIPTION Provide a program of public safety that includes an effective siren warning system that is audible at all locations within the City of Hopkins. PROCESS USED The training and coordination of emergency response personnel to include police, fire, ambulance and public works. This is accomplished through mock drills and simulated emergency situations, along with specialized training through the office of civil defense. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 19J6 1. Conduct annual training with staff, involve EOC activation in simulated natural disaster. 2. Conduct meetings with facilities in the City carrying 302 facility requirements (hazardous materials). 3. Upgrade City EOC facilities. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Prepare quarterly reports and financial statements for Hennepin County Office of Civil Defense 15 16 20 15 20 2. Complete required training courses for certification 36 40 36 40 36 i "- 3. Conduct monthly tests of emergency warning system 15 12 12 12 12 4. Meetings and staff training seminars 48 24 15 36 36 5. Update and revisions of City Emergency Plan 24 24 36 36 40 6. Upgrade Emergency Operations Center 24 24 72 w DEPT 41300 EMERGENCY PREPAREDNESS FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 _ 1993 1994 1995 1996 ., EXPENDITURES PERSONAL SERVICES $ 2,700 $ 3,669 $ 3,600 $ 3,600 $ 3,600 SUPPLIES 901 900 1000' OTHER SERVICES AND CHARGES 1,299 1,985 1,876 2,100 2,100 TOTAL $ 3,999 $ 5,654 $ 6,377 $ 6,600 $ 6,7001 REVENUE Civil Defense Reimbursement $ 4,288 $ 4,932 $ 4,500 $ 4,500 $ 4,500 TOTAL $ 4,288 $ 4,932 $ 4,500 $ 4,500 $ 4,5001 NET COST (RETURN) $ (289) $ 722 $ 1,877 $ 2,100 $ 2,200 j i PERMANENT STAFFING Emergency Manager 0.20 0.20 0.20 0.20 0.201 Emergency Coordinator 0.20 0.10 0.10 0.10 0.101 TOTAL 0.40 0.30 0.30 0.30 0.30 SIGNIFICANT EXPENDITURES • 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget •, None . 73 •••••• am1116 MIMS /MEIN. 11 .1 loom OMNI •••• 4•1•1111. oM1111 MM. amielb me, •••••• •••=1, DEPT 41300 EMERGENCY PREPAREDNESS FUND 101 — EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996, PERSONAL SERVICES 120 Part-Time Employees $ 2,700 $ 3,669 $ 3,600 $ 3,600 $ 3,600 SUPPLIES 202 General Supplies $ 275 $ - $ 901 $ 900 $ 1,000 OTHER SERVICES AND CHARGES 302 Travel, Conferences, Schools $ 36 $ 606 $ 648 $ 800 $ 800 304 Contractual Maint. & Repair- 993 1,128 936 1,000 1,000 Equipment&Vehicles 320 Electncity 205 226 227 200 200 401 Subscription-Membership 65 25 _ 65 100 100 TOTAL $ 1,299 '$ 1,985 $ 1,876 $ 2,100 $ 2,100 DEPARTMENT TOTAL $ 4,274 $ 5,654 $ 6,377 $ 6,600 $ 6,700 a a 74 _ DEPT 41400 COMMUNITY DEVELOPMENT- ADMINISTRATION FUND 101 ACTIVITY: Administration of Community Development Department and related divisions of Planning & Economic Development, Inspections and Assessing. I .. ACTIVITY MANAGER: COMMUNITY DEVELOPMENT DIRECTOR GENERAL ACTIVITY DESCRIPTION Involves the administration and supervision of community development activities including the activities and programs of the three divisions contained within the Community Development Department- Planning & Economic Development, Inspections, and Assessing. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Reports to the City Council 41 45 50 .. 2. Attendance at City Council meetings/workshops 34 35 35 3. Attendance at HBCA meetings 30 30 30 4. Attendance at staff meetings 62 60 60 5. Development contacts/meetings 30 30 35 6. Preparation of performance evaluations 4 4 7. Updates to the City Council 52 52 52 8. Overall Community Development staff meetings 8 10 12 9. General correspondence 180 200 200 I 1.r it I - 75 DEPT 41400 C. DEV. - ADMINISTRATION FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 — EXPENDITURES PERSONAL SERVICES $ 97,994 $ 93,785 $ 95,237 $ 98,300 $ 89,100 SUPPLIES 1,831 2,278 2,800 2,300 2,000 OTHER SERVICES AND CHARGES 1,862 2,742 4,392 4,600 4,500 CAPITAL OUTLAYS 2,598 1,889 TOTAL $ 104,285 $ 100,694 $ 102,429 $ 105,200 $ 95,600 REVENUE TOTAL NET COST (RETURN) $ 104,285 $ 100,694 $ 102,429 $ 105,200 $ 95,600 PERMANENT STAFFING Community Development Director 1.00 1.00 1.00 1.00 1.00 Secretary 0.65 0.65 0.65 0.65 0.55 TOTAL 1.65 1.65 1.65 1.65 1.55 SIGNIFICANT EXPENDITURES 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 76 • • MN* ANSI Ana, • OMNI, DEPT 41400 C. DEV. - ADMINISTRATION FUND 101 EXPENDITURE DETAIL -.. Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 76,961 $ 72,356 $ 67,850 $ 76,800 $ 67,200 120 Part-Time Employees 44 588 6,890 1,200 169 SL Converted/LTD 821 884 935 1,000 1,200 191 P.E.R.A. Contribution 3,409 3,238 3,044 3,500 3,100 192 F.I.C.A. Contribution 5,906 5,623 5,345 6,000 5,200 193 Hospitalization- Life Insurance 9,654 9,956 9,340 6,900 10,500 195 Workers' Compensation Insurance 243 235 212 300 300 197 Deferred Compensation 956 905 1,621 2,600 1,6001 TOTAL $ 97,994 $ 93,785 $ 95,237 $ 98,300 $ 89,1001 SUPPLIES 200 Office Supplies $ 853 $ 1,228 $ 1,281 $ 800 $ 800 202 General Supplies 75 706 300 300 203 Postage 795 949 661 900 700 204 Maint. - Equip. &Vehicle Parts 93 95 200 100 210 Motor Fuels and Lubricants 90 26 57 100 100 - TOTAL $ 1,831 $ 2,278 $ 2,800 $ 2,300 $ 2,000 OTHER SERVICES AND CHARGES .- 301 Advertising, Publication, Print $ 535 $ 194 $ 488 $ 900 $ 500 302 Travel, Conferences, Schools 481 1,209 2,234 1,800 1,900 303 Expert&Professional Services 286 476 100 300 304 Contractual Maint. &Repair- 168 276 39 300 300 Equipment&Vehicles 307 Communications-Telephone/Alarms 34 36 560 700 700 .. 401 Subscription- Membership 444 441 325 500 500 409 Taxes & Licenses 30 418 N.L.C. Liability Insurance 200 300 240 300 300 TOTAL $ 1,862 $ 2,742 $ 4,392 $ 4,600 $ 4,500 - CAPITAL OUTLAY 570 Office Equipment&Furnishings $ 2,598 $ 1,889 $ - $ - $ - i DEPARTMENT TOTAL $ 104,285 $ 100,694 $ 102,429 $ 105,200 $ 95,6001 1 1 77 DEPT 41500 C. DEV. -PLANNING & ECONOMIC DEVELOPMENT FUND 101 — ACTIVITY: Zor,ing Administration, Short and Long Range Planning, Economic Development Administration, CDBG Administration ACTIVITY MANAGER: DIRECTOR OF PLANNING& ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION Administration and enforcement of locally approved Zoning Ordinance and Comprehensive Plan. Preparation of various planning documents and reports necessary to ensure orderly development/redevelopment of City. Administration of overall economic development process. Preparation and administration of annual CDBG Program with Hennepin County. PROCESS USED Review of development/redevelopment thru Conditional Use Process. Preparation of monthly agenda and staff reports for the City Council. Periodic preparation of studies and reports as determined appropriate by the Zoning and Planning Commission, City Council or staff. Coordinate studies/reports with consultant firms. Economic Development Administration involves the following: - Program implemention of approved tax increment districts. - Coordination of acquisition, demolition and relocation activities. - Maintain communication network with industrial and commercial/retail businesses. - Assist in site identification and selection process. - Maintain inventory of available buildings & sites. - Undertake various economic development oriented promotional activities for the city. - Preparation of annual CDBG Program in February, oversee and monitor program implementation, and request disbursements from Hennepin County as required. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Finish Comprehensive Plan and zoning amendments regarding residential areas. 2. Develop a business park zoning. — 3. Review buffer requirements between commercial and residential properties and revise as appropriate. 4. Ensure Comprehensive Plan and Zoning Ordinance are consistent with Strategic Plan. — 5. Prepare inventory of environmentally contaminated sites. SEM 6. Ensure Zoning and Planning Commission receives necessary training. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 — 1. Sign & fence permits 98 81 83 80 85 2. Zoning action items 31 27 22 30 30 _ 3. Zoning related questions answered 783 700 900 800 900 4. Building permits reviewed 100 100 100 100 100 5. Prepare annual budget 1 1 1 1 6. Complete performance reviews 3 3 3 3 ! — 7. Issuance of revenue bonds 2 3 1 1 78 DEPT 41500 C. DEV. - PLANNING&ECONOMIC DEVELOPMENT FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 ... 1i EXPENDITURES PERSONAL SERVICES $ 73,390 $ 76,762 $ 80,129 $ 79,800 $ 88,900 SUPPLIES 2,225 3,303 2,653 2,800 2,700 OTHER SERVICES AND CHARGES 3,568 4,597 5,605 4,600 5,000 CAPITAL OUTLAY 2,543 TOTAL $ 79,183 $ 87,205 $ 88,387 $ 87,200 $ 96,600 REVENUE Variances $ 11,952 $ 2,825 $ 2,781 $ 2,800 $ 2,800 TOTAL $ 11,952 $ 2,825 $ 2,781 $ 2,800 $ 2,800 NET COST(RETURN) $ 67,231 $ 84,380 $ 85,606 $ 84,400 $ 93,800 PERMANENT STAFFING Director Planning&Economic Development 0.55 0.55 0.55 0.55 0.55 Planner 0.85 0.85 0.85 0.85 0.85 TOTAL 1.40 1.40 1.40 1.40 1.40 SIGNIFICANT EXPENDITURES Office Supplies - $2,000 Travel, Conferences, Schools - $1,900 Expert&Professional Services - $1,200 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None _, 79 0• • • d•••• MIM MOM OMM• •••11 ••••• MIMS ••••• mma .•=in DEPT 41500 C. DEV. - PLANNING&ECONOMIC DEVELOPMENT FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 _1995 1996 1 PERSONAL SERVICES 1 .. 100 Regular Employees $ 59,039 $ 61,776 $ 64,042 $ 62,900 $ 70,100 1 1 ,,,, 110 Overtime-Regular Employees 1,000 1,200 169 SL Converted/LTD 887 955 1,002 1,200 1,300 1 - 191 P.E.R.A. Contribution 2,524 2,678 2,741 2,900 3,2001 192 F.I.C.A. Contribution 4,457 4,619 4,842 4,900 5,500 - 193 Hospitalization - Life Insurance 3,234 3,481 3,603 3,800 4,100 195 Worker's Compensation Insurance 804 806 752 900 900 197 Deferred Compensation 2,445 2,447 3,147 2,200 2,600 TOTAL $ 73,390 $ 76,762 $ 80,129 $ 79,800 $ 88,900, SUPPLIES 200 Office Supplies $ 1,923 $ 2,623 $ 1,944 $ 2,000 $ 2,0001 202 General Supplies 69 20 203 Postage 302 611 689 800 700 TOTAL $ 2,225 $ 3,303 $ 2,653 $ 2,800 $ 2,700 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 798 $ 869 $ 1,318 $ 500 $ 1,000 302 Travel, Conferences, Schools 2,019 1,765 1,819 2,100 1,900 303 Expert&Professional Services 195 540 1,938 1,200 1,200 304 Contractual Maint. &Repair- 90 43 39 100 200 Equipment&Vehicles 307 Communications -Telephone/Alarms 9 2 100 100 311 Legal Services 767 401 Subscription - Membership 257 311 251 300 300 418 N.L.C. Liability Insurance 200 300 240 300 300 TOTAL $ 3,568 $ 4,597 $ 5,605 $ 4,600 $ 5,000 CAPITAL OUTLAY 570 Office Equipment& Furnishings $ - $ 2,543 $ - $ - $ - - DEPARTMENT TOTAL $ 79,183 $ 87,205 $ 88,387 $ 87,200 $ 96,600 a . 80 DEPT 41600 C. DEV. - ASSESSING FUND 101 ACTIVITY: Special Assessments, Property Appraisals, Assessment Administration ACTIVITY MANAGER: CITY ASSESSOR GENERAL ACTIVITY DESCRIPTION All taxable real property must be identified and placed on the tax rolls according to its market value. Appraisals of new construction, reappraisals of existing buildings, land value calculation, homestead administration, classification,gathering of sales information, and keeping property files current are all tasks performed within the activity. •- PROCESS USED All new real property is added to the tax rolls each year as of January 2. All existing taxable property, by statute, is to be physically inspected at least once every four years. One quarter of the properties that are inspected each year are to be revalued to market value the year following inspection by using current sales information and -- construction cost schedules. The remaining property is to be updated annually based on statistical studies of actual real estate market results. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Reinspect 25 percent of the taxable parcels by January 15. 2. Reassess 100 percent of the taxable parcels by January 15. 3. Inspect 100 percent of the new construction by January 15. 4. Obtain an equalized assessment(a 93-95%sales ratio and coefficient of dispersion that meets the County average) on all classes of property. The coefficient of dispersion is the percentage by which various individual assessment sales ratios differ on the average from the median (or middle) ratio. �- Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Parcels reviewed 998 1,182 1,080 1,200 1,200 2. Building permits inspected 155 126 134 150 150 3. Assessment searches conducted 110 18 10 20 15 4. Assessment prepayments 59 237 90 50 50 5. Tax Court petitions filed 49 63 37 37 34 6. Property divisions/combinations made 9 7 8 5 8 7. New homestead applications approved 348 225 283 300 300 8. Abatements processed 19 26 19 20 20 9. Change authorizations 82 126 123 120 120 -„ 81 DEPT 41600 C. DEV. - ASSESSING FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 j EXPENDITURES PERSONAL SERVICES $ 127,872 $ 135,681 $ 151,268 $ 149,900 $ 156,500 SUPPLIES 2,848 3,576 2,280 2,500 2,500 OTHER SERVICES AND CHARGES 8,168 9,043 9,148 9,800 10,800 CAPITAL OUTLAY 3,008 TOTAL $ 138,888 $ 151,308 $ 162,696 $ 162,200 $ 169,800 a REVENUE Search Fees $ 2,200 $ 360 $ 240 $ 300 $ 300 TOTAL $ 2,200 $ 360 $ 240 $ 300 $ 300 NET COST (RETURN) $ 136,688 $ 150,948 $ 162,456 $ 161,900 $ 169,500 a PERMANENT STAFFING .. City Assessor 1.00 1.00 1.00 1.00 1.00 Residential Appraiser 0.60 0.60 0.60 1.00 1.00 a Residential Appraiser 0.40 0.40 0.40 Special Assessment Clerk 1.00 1.00 1.00 1.00 1.00 TOTAL 3.00 3.00 3.00 3.00 3.00 SIGNIFICANT EXPENDITURES Travel, Conferences, Schools - $3,800 Communications - $2,800 Subscriptions and Memberships - $2,500 Film and Developing- $700 General Supplies - $1,300 a 1996 CAPITAL OUTLAY DETAIL a Dept. Manager Adopted Item Requested Proposed Proposed Budget a None .. . a 82 .ort, ••••• OM& ••••• /Mb • =MD 111=115 AIM IMMO MEI lk 4•1•1% a DEPT 41600 C. DEV. - ASSESSING FUND 101 1 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 i PERSONAL SERVICES 100 Regular Employees $ 74,489 $ 79,054 $ 102,145 $ 118,600 $ 123,800 120 Part-Time Employees 30,148 31,970 21,157 169 SL Converted/LTD 743 809 1,031 1,000 1,600 191 P.E.R.A. Contribution 4,597 4,921 5,316 5,300 5,600 1 192 F.I.C.A. Contribution 7,944 8,295 9,422 9,200 9,500! --? 193 Hospitalization- Life Insurance 7,886 8,043 9,567 12,900 13,000 1 195 Workers' Compensation Insurance 1,114 1,198 1,262 1,400 1,400 ., 1,368 1,500 1,600 1 197 Deferred Compensation 951 1,391i TOTAL $ 127,872 $ 135,681 $ 151,268 $ 149,900 $ 156,5001 - SUPPLIES 1 i 200 Office Supplies $ 2,620 $ 2,553 $ 1,791 $ 2,200 $ 2,000 11 1 - 203 Postage 228 1,023 489 300 500j TOTAL $ 2,848 $ 3,576 $ 2,280 $ 2,500 $ 2,5001 1 OTHER SERVICES AND CHARGES 1 I 301 Advertising, Publication, Printing $ 54 $ 63 $ 64 $ 200 $ 2001 302 Travel, Conferences, Schools 3,370 4,041 3,894 3,800 3,8001 - 303 Expert&Professional Services 500 500 304 Contractual Maint. &Repair- 66 121 78 200 7001 Equipment&Vehicles 307 Communications-Telephone/Alarms 2,695 2,508 2,739 2,800 2,8001 i a 401 Subscription- Membership 1,783 2,010 2,133 2,000 2,5001 418 N.L.C. Liability Insurance 200 300 .240. 300 300 I TOTAL $ 8,168 $ 9,043 $ 9,148 $ 9,800 $ 10,8001 CAPITAL OUTLAY 1 570 Office Equipment&Furnishings $ - $ 3,008 $ - $ - $ - i DEPARTMENT TOTAL $ 138,888 $ 151,308 $ 162,696 $ 162,200 $ 169,800 I 1 I 83 • II DEPT 41800 C. DEV_=INSPECTION FUND 101 — ACTIVITY: Building Code, Housing Code, Plumbing Code, Mechanical Code, Fire Code, Health Nuisance, Certificate of Occupancy, and Truth in Housing Code Enforcement Programs. ACTIVITY MANAGER: BUILDING OFFICIAL GENERAL ACTIVITY DESCRIPTION All new or remodeled buildings must be inspected to insure they meet the minimum requirements of the state building code. The plans must be reviewed, and the structure inspected thru all phases of construction by –' inspectors qualified in plumbing, mechanical and general construction codes. All existing buildings it the city must be inspected from time to time to insure they are maintained safe in accordance with the minimum safety standards provided in the state fire code and city housing code. Multiple family buildings within the city must be — inspected for compliance with the city certificate of occupancy code prior to sale, to idea tify hazards to the occupants. General nuisance complaints from Hopkins citizens must be answered. Homes being sold in the community must be evaluated, a listing of certified evaluators for the Truth in Housing program must be maint- tained. Home sales must be monitored to insure compliance with the program. — PROCESS USED The building code process begins with a plan review, then permit issuance, inspection of construction phases, and j — finally issuance of a certificate of occupancy. All new and remodeled structures are also given plumbing and mechanical inspections. A program of housing compliance inspections is in place. A percentage of rental properties are inspected yearly to insure safe, well maintained buildings, and to improve the city's housing stock. A list of rental properties is maintained through the rental registration program. A percentage of commercial — and large multiple residential buildings are inspected yearly for fire code violations to insure these structures are maintained safe for their occupants. The department focuses on the more hazardous occupancies. All multiple residential buildings are inspected prior to sale to insure a safe structure and to identify code violations to prospective owners in accordance with the certificate of occupancy program. Home sales are monitored to — insure truth in housing evaluations have been completed, and hazardous items corrected. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Continue to implement the new housing maintenance/rental registration program. 2. Revise the City Health Code to bring it into conformance with state guidelines. — 3. Revise and update the housing moving ordinance. 4. Develop three additional brochures in the Permits Made Easy series to assist homeowners with construction — projprojects. 5. Continue working to improve the department's community relations. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Number of permits issued 793 688 945 750 900 — 2. New construction value (millions) 8.1 9.9 12.6 11.0 14.0 3. Number of plans reviewed 133 116 129 130 130 4. Number of phone calls handled 9,100 12,000 13,500 13,000 13,000 5. Number of new construction — inspections made 1,700 1,495 1,512 1,700 1,600 i 6. Number of rental units inspected I (bldg/unit) 300 12/333 31/1199 25/1200 25/1200 — 7. Number of housing code complaints handled (units) 110 120 71 80 801 8. Number of public pools inspections 60 60 60 60 60 9. Number of nuisance complaints handled 140 170 141 224 180 , — 10. Number of truth in housing requests handled 30 199 211 250 225 84 DEPT 41800 C. DEV. - INSPECTION FUND 101 - FINANCIAL SUMMARY i Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 EXPENDITURES PERSONAL SERVICES $ 217,552 $ 218,776 $ 221,952 $ 230,600 $ 238,800 SUPPLIES 4,191 5,583 5,y50 5,500 5,800 OTHER SERVICES AND CHARGES 16,149 15,179 13,886 19,000 19,600 CAPITAL OUTLAYS 4,901 1,327 1,500 2,500 TOTAL $ 237,892 $ 244,439 $ 242,715 $ 256,600 $ 266,700 i REVENUE Licenses $ 5,150 $ 1,960 $ 2,785 $ 2,100 $ 2,600 - Permits 113,048 111,932 139,143 149,600 164,600 Current Service 43,012 82,585 29,119 23,400 23,400 Miscellaneous 166 196 246 200 200 TOTAL $ 161,376 $ 196,673 $ 171,293 $ 175,300 $ 190,800 1 NET COST(RETURN) 1 $ 76,516 $ 47,766 $ 71,422 $ 81,300 $ 75,900 PERMANENT STAFFING .. Fire Marshal 0.20 0.20 0.20 0.20 0.20! Building Official 1.00 1.00 1.00 1.00 1.00 Secretary 0.50 0.50 0.50 0.50 0.50 Inspectors 3.00 3.00 3.00 3.00 3.00 TOTAL 4.70 4.70 4.70 4.70 4.70 SIGNIFICANT EXPENDITURES Personal Services are a major part of this activity. Another large part is travel, conferences and schools. It takes a large share partially due to state continuing education requirer rents for the inspectors, and a substantial amount paid in mileage to inspectors using their own cars. 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget .. Computer $ 2,500 $ 2,500 $ 2,500 Video Editing Suite 1,000 . $ 3,500 $ 2,500 $ 2,500 85 dmma a • •m/a on. alma. 1=1•1 ••••\ •••• OM. IMMO =Mb smNa .1mb maw. DEPT 41800 C. DEV. - INSPECTION FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 174,026 $ 167,910 $ 172,047 5 182,200 $ 188,700 110 Overtime-Regular Employees 76 89 46 120 Part-Time Employees 8,221 8,390 169 SL Converted/LTD 1,615 1,596 1,593 1,800 2,100 191 P.E.R.A. Contribution 8,224 8,146 8,091 8,700 9,000 192 F.I.C.A. Contribution 12,565 12,934 12,171 13,500 13,800- 193 Hospitalization- Life Insurance 14,067 13,910 14,263 17,800 18,400 195 Workers' Compensation Insurance 2,044 2,119 1,792 2,500 2,300 197 Deferred Compensation 4,935 3,851 3,559 4,100 4,500 TOTAL $ 217,552 $ 218,776 $ 221,952 $ 230,600 $ 238,800 _ SUPPLIES 200 Office Supplies $ 2,407 $ 3,868 $ 3,914 $ 3,200 $ 3,300 202 General Supplies 1,067 935 912 1,600 1,700 203 Postage 717 780 724 700 800 TOTAL $ 4,191 $ 5,583 $ 5,550 $ 5,500 $ 5,800 OTHER SERVICES AND CHARGES 301 Advertising, Publication,Printing $ 787 $ 35 $ 1,090 $ 500 $ 500 "' 302 Travel, Conferences, Schools 10,123 11,865 9,240 12,500 11,1001 303 Expert& Professional Services 3,558 1,190 956 3,200 4,200 304 Contractual Maint. &Repair- 228 247 537 900 1,800 Equipment&Vehicles 307 Communications-Telephone/Alarms 90 92 312 300 300 401 Subscription -Membership 463 550 791 600 700 418 N.L.C. Liability Insurance 900 1,200 960 1,000 1,000 TOTAL $ 16,149 $ 15,179 $ 13,886 $ 19,000 $ 19,6001 i CAPITAL OUTLAY 570 Office Equipment&Furnishings $ - $ 4,901 $ 1,327 $ 1,500 $ 2,500 DEPARTMENT TOTAL $ 237,892 $ 244,439 $ 242,715 $ 256,600 $ 266,700 86 DEPT PUBLIC WORKS FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 731,438 $ 767,164 $ 782,756 $ 783,500 $ 781,800 110 Overtime-Regular Employees 13,613 12,579 18,713 24,000 25,300 120 Part-Time Employees 17,417 24,936 22,331 17,800 28,900 161 Mechanics Labor&Burden Cr. (96,154) (99,387) (98,142) (108,500) (108,000) .. 169 SL Converted/LTD 8,137 8,335 8,557 9,800 10,300 191 P.E.R.A. Contribution 32,924 34,513 35,020 36,600 36,500 192 F.I.C.A. Contribution 58,406 61,264 62,193 63,000 64,800 193 Hospitalization - Life Insurance 65,519 71,311 68,683 75,300 84,500 195 Workers' Compensation Insurance 24,373 25,943 23,233 27,700 28,000 196 Unemployment Compensation 322 48 197 Deferred Compensation 19,542 17,230 18,718 21,700 21,200 .. TOTAL $ 875,215 $ 924,210 $ 942,110 $ 950,900 $ 973,300 SUPPLIES 200 Office Supplies $ 3,026 $ 2,535 $ 3,668 $ 2,900 $ 2,900 201 Uniforms/Clothing 5,030 4,270 4,673 4,400 4,400 202 General Supplies 13,473 16,799 15,258 17,400 18,600 203 Postage 845 559 472 1,000 900 204 Maint. -Equip. &Vehicle Parts 35,484 38,323 40,489 39,600 41,200 - 205 Maint. - Structures 5,725 4,969 8,190 7,500 7,500 206 Maint. - Other Improvements 14,343 9,104 18,082 17,000 15,000 210 Motor Fuels &Lubricants 21,589 23,427 21,644 28,600 28,400 220 Street Maint. Material 35,528 27,955 30,243 35,000 35,600 221 Sand/Gravel 21,915 22,538 20,490 25,200 22,800 223 Sign Supplies 5,595 6,254 6,894 6,800 6,800 224 Mall Maintenance 564 953 1,819 2,000 7,000 225 Street Lighting Supplies 3,998 1,080 6,136 5,000 3,000 226 Signal Supplies 814 419 1,623 1,000 1,200 230 Chemicals 7,063 7,902 9,244 7,300 7,400 *- 235 Personal Safety Equipment 200 236 Tool Replacement 500 171 603 600 600 " 242 Shady Oak Beach 1,766 12,483 1,140 2,000 3,000 244 Tree Stock 7,500 1,836 12,547 7,500 7,500 TOTAL $ 184,758 $ 181,577 $ 203,215 $ 211,000 $ 213,800 - I 87 DEPT PUBLIC WORKS FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 OTHER SERVICES AND CHARGES .. 301 Advertising, Publication, Printing $ 1,791 $ 1,024 $ 1,018 $ 1,300 $ 1,500 302 Travel, Conference, Schools 8,852 8,575 14,149 13,300 13,3001 303 Expert&Professional Services 7,862 1,592 17,975 9,000 14,200 304 Contractual Maint. &Repair- 15,753 13,667 20,377 18,800 14,9001 Equipment&Vehicles 305 Contractual Maint. &Repair- 16,322 6,847 12,370 7,300 37,2001 Structures 306 C nn,tractual Mamt. &Repair- 13,956 14,159 18,017 18,700 18,700 Other Improvements 307 Communications-Telephone/Alarms 1,216 2,290 2,918 1,500 2,000 309 Radio Contract 1,592 259 9 1,200 1,200 313 Towing 85 37 315 Heating Fuel - Gas 7,375 9,917 10,372 11,400 11,500 320 Electricity 122,064 140,700 138,139 126,000 132,0001 321 Seal Coating 42,257 49,293 30,247 42,500 40,0001 322 Striping 10,157 9,032 9,080 13,000 10,000', 336 Equipment Rental 3,606 1,313 3,871 6,000 5,100 341 Disposal Charges 11,705 8,290 8,903 15,000 13,200 361 Construction Costs 49,488 40,863 52,870 45,000 35,0001 .. 380 Garage - Labor& Burden 53,980 52,225 59,504 56,800 55,300 390 Other Contractual Services 1,728 920 1,559 5,500 5,500 401 Subscription - Membership 916 547 982 1,000 1,000 409 Taxes & Licenses 730 378 935 1,000 800 411 Fleet Insurance 5,375 7,557 6,029 8,000 7,500 413 Property Insurance 3,122 3,970 3,592 3,800 3,800 , 418 N.L.C. Liability Insurance 1,000 1,500 1,200 1,500 1,5001 .. 419 Insurance Deductible 1,127 949 TOTAL $ 381,974 $ 375,003 $ 415,102 $ 407,600 $ 425,200 CAPITAL OUTLAY 1 520 Buildings & Structures $ 1,209 $ - $ 4,262 $ - $ 6,8001 540 Improvements - Other than Bldgs. 4,089 l - 570 Office Equipment&Furnishings 4,140 527 3,157 5,800 580 Other Equipment 2,820 54,640 5,910 3,400 37,4001 TOTAL $ 12,258 $ 55,167 $ 13,329 $ 3,400 $ 50,0001 PUBLIC WORKS TOTAL $ 1,454,205 $ 1,535,957 $ 1,573,756 $ 1,572,900 $ 1,662,300. 1 i 1 88 DEPT 42100 - P.W. BUILDINGS FUND 101 ACTIVITY: City Hall, Activity Center and Public Works Building Maintenance ACTIVITY MANAGER: BUILDING AND EQUIPMENT SERVICES SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION The provision of proper public facility maintenance services to ensure that a neat and orderly environment may be provided for the transaction of public business. The physical maintenance of public facilities includes proper and preventative maintenance scheduling to maximize the expected life of public investments. PROCESS USED Public facilities are painted and repaired through a rotating maintenance scheduling system or when emergency conditions prevail. In addition, public facilities receive daily janitorial services and the servicing of mechanial equipment. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Prepare and paint exterior of buildings 2, 3, and 4 at the Public Works facility. 2. Repair support columns on building number 2. 3. Tile common areas of the Public Works office building. Actual Actual Actual Budget Budget w SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Square footage of buildings maintained 72,343 72,343 72,343 72,343 69,943 — 2. Square footage of buildings maintained- office type . 25,847 25,847 25,847 25,847 25,847 3. Square footage of buildings maintained- storage/shop type 46,496 46,496 46,496 46,496 44,096 4. Man-hours spent on building repair and preventative maintenance 7,072 7,072 7,072 7,072 7,072 i w � w I j 89 DEPT 42100 P.W. - BUILDINGS FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 _ 1995 1996 EXPENDITURES PERSONAL SERVICES $ 14,890 $ 13,468 $ 12,708 $ 22,300 $ 16,800 SUPPLIES 2,920 3,717 2,238 4,000 4,000 OTHER SERVICES AND CHARGES 18,659 21,581 24,213 21,600 32,100 CAPITAL OUTLAY 1,209 _ TOTAL $ 37,678 $ 38,766 $ 39,159 $ 47,900 $ 52,900 REVENUE TOTAL NET COST (RETURN) $ 37,678 $ 38,766 $ 39,159 $ 47,900 $ 52,900 PERMANENT STAFFING Bldg. &Equip. Services Superintendent 0.05 0.05 0.05 0.05 0.05 Bldg. Services Foreman 0.10 0.10 0.10 0.10 0.10 Maintenance 0.30 0.30 0.30 0.30 0.301 Administrative Support 0.05 0.05 0.05 0.05 0.05 TOTAL 0.50 0.50 0.50 0.50 0.50 SIGNIFICANT EXPENDITURES 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None I i 90 .r .r DEPT 42100 P.W. - BUILDINGS FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 .. PERSONAL SERVICES 100 Regular Employees $ 12,084 $ 10,803 $ 10,259 $ 17,900 $ 13,900 110 Overtime-Regular Employees 111 129 .80 200 191 P.E.R.A. Contribution 546 490 463 800 600 - 192 F.I.C.A. Contribution 980 870 817 1,400 1,100 193 Hospitalization - Life Insurance 1,169 1,176 1,089 2,000 1,200 TOTAL $ 14,890 $ 13,468 $ 12,708 $ 22,300 $ 16,800 - SUPPLIES ., 200 Office Supplies $ - $ 127 $ - $ - $ - 201 Uniforms 479 _- 202 General Supplies 1,313 2,188 2,052 2,500 2,500' 204 Maint. -Equip. & Vehicle Parts 121 176 205 Maint. - Structures 1,486 747 186 1,500 1,5001 TOTAL $ 2,920 $ 3,717 $ 2,238 $ 4,000 $ 4,0001 .. OTHER SERVICES AND CHARGES 304 Contractual Maint. &Repair- $ 128 $ 1,224 $ 178 $ - $ - � Equipment&Vehicles i 305 Contractual Maint. &Repair- 2,258 2,016 5,646 3,300 13,700 i "' Structures 307 Communications-Telephone/Alarms 720 1,001 1,549 1,000 1,000 ,,,, 315 Heating Fuel - Gas 5,071 6,693 6,810 7,400 7,000 320 Electricity 8,878 8,607 8,156 8,000 8,5001 413 Property Insurance 1,604 2,040 1,874 1,900 1,900 TOTAL $ 18,659 $ 21,581 $ 24,213 $ 21,600 $ 32,100 CAPITAL OUTLAY ' .. I 520 Buildings & Structures $ 1,209 $ - $ - $ - $ - DEPARTMENT TOTAL $ 37,678 $ 38,766 $ 39,159 $ 47,900 $ 52,900 91 DEPT 42110 P.W. -EQUIPMENT SERVICES FUND 101 ACTIVITY: Vehicle and Equipment Maintenance ACTIVITY MANAGER: BUILDING AND EQUIPMENT SERVICES SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION The maintenance and repair of all City vehicles and equipment for as safe and efficient operation as possible is the objective. Activity begins with normal maintenance and inspection and then work is scheduled, including tires, brakes, electrical, and whatever else is needed. All work except automatic transmissions and major overhaul is done at the City Garage. Change over all emergency equipment on police units when new cars are purchased. I '" PROCESS USED The City-owned equipment is scheduled for normal service by miles driven or hours of service. Repair work is done as priority indicates. 1. Fire 6. Parks 2. Police 7. Trees 3. Refuse 8. Engineering 4. Streets 9. Buildings 5. Utilities 10. Administrative pool MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Purchase and set up a computerized maintenance system to allow the maintenance department to better track parts and equipment maintenance scheduling. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Number of vehicles serviced 211 201 194 236 246 2. Number of repair requests 50 36 31 35 41 3. Number of emergency vehicle repairs 19 21 17 20 12 4. Number of vehicles converted or changed over 4 3 5 5 6 5. Number of pikes of equipment purchased 7 4 6 5 3 r.n II i y 92 DEPT 42110 P.W. -EQUIPMENT SERVICES FUND 101 _ FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 - EXPENDITURES PERSONAL SERVICES $ 22,937 $ 24,463 $ 30,192 $ 17,700 $ 22,000 SUPPLIES (1,829) 4,696 5,160 4,800 4,800 - OTHER SERVICES AND CHARGES 2,129 3,504 3,159 3,700 3,700 CAPITAL OUTLAYS 1,500 11,226 4,900 TOTAL $ 24,737 $ 43,889 $ 38,511 $ 26,200 $ 35,400 REVENUE -- TOTAL $ $ $ $ NET COST (RETURN) $ 24,737 $ 43,889 $ 38,511 $ 26,200 $ 35,400 PERMANENT STAFFING Equipment Services Superintendent 0.60 0.60 0.60 0.60 0.60 Maintenance 1.20 2.00 2.00 2.00 2.00 i Administrative Support _ 0.05 0.05 0.05 0.05 0.05i TOTAL 1.85 2.65 2.65 2.65 2.651 - SIGNIFICANT EXPENDITURES 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget - Computer&Printer $ 1,800 $ 1,800 $ 1,800 Software-Vehicle Program 1,000 1,000 1,000 Vehicle Scan Tool 2,100 2,100 2,100 - $ 4,900 $ 4,900 $ 4,900 ... 93 DEPT 42110 P.W. - EQUIPMENT SERVICES FUND 101 -- I EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 -PERSONAL SERVICES 100 Regular Employees $ 93,185 $ 95,816 $ 99,629 $ 96,400 $ 99,600 110 Overtime-Regular Employees 158 396 915 1,000 1,000 120 Part-Time Employees 17 15 161 Mechanics Labor&Burden Credit (96,154) (99,387) (98,142) (108,500) (108,000) 169 SL Converted/LTD 1,115 1,154 1,235 1,400 1,500 in. 191 P.E.R.A. Contribution 4,098 4,334 4,427 4,500 4,6001 192 F.I.C.A. Contribution 7,337 7,708 7,857 7,400 7,700 I 193 Hospitalization-Life Insurance 7,253 8,391 8,455 9,000 9,000 195 Workers' Compensation Insurance 3,119 3,314 3,051 3,500 3,500 197 Deferred Compensation 2,809 2,722 2,765 3,000 3,100 TOTAL $ 22,937 $ 24,463 $ 30,192 $ 17,700 $ 22,000 SUPPLIES 200 Office Supplies $ 2 $ 35 $ 42 $ 100 $ 100 201 Uniforms/Clothing 742 677 777 700 700 202 General Supplies 2,702 3,039 2,814 2,600 2,600 1- 204 Maint. - Equip. &Vehicle Parts (6,340) 403 476 400 400 210 Motor Fuels and Lubricants 565 371 448 400 400 236 Tool Replacement 500 171 603 600 600 TOTAL $ (1,829) $ 4,696 $ 5,160 $ 4,800 $ 4,800 -. i -„ I 94 DEPT 42110 P.W. -EQUIPMENT SERVICES FUND 101 EXPENDITURE DETAIL • ^ Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 OTHER SERVICES AND CHARGES "1 302 Travel, Conferences, Schools $ 71 $ 789 $ 1,524 $ 1,000 $ 1,000; ,., 303 Expert&Professional Services 100 200 200 304 Contractual Maint. &Repair- 17 183 100 100 Equipment&Vehicles 380 Garage- Labor&Burden 364 581 378 300 300 401 Subscription-Membership 12 18 90 100 100 -� 409 Taxes and Licenses 245 241 194 200 200 I 411 Fleet Insurance 1,120 1,575 550 1,500 1,500 7 418 N.L.C. Liability Insurance 200 300 240 300 300 TOTAL $ 2,129 $ 3,504 $ 3,159 $ 3,700 $ 3,700 7 CAPITAL OUTLAY 580 Other Equipment $ 1,500 $ 11,226 $ - $ - $ 4,900 DEPARTMENT TOTAL $ 24,737 $ 43,889 $ 38,511 $ 26,200 $ 35,4001 ^ I i i I 1 95 DEPT 42120 P.W. - ADMINISTRATION FUND 101 — ACTIVITY: Public Works Administration ACTIVITY MANAGER: PUBLIC WORKS DIRECTOR — GENERAL ACTIVITY DESCRIPTION This activity provides administrative control and support for the following Public Works Department divisions: — Engineering Services; Building Services; Equipment Services; Parks and Forestry; Street and Traffic Services; Water and Sewer Utilities; Refuse Collection and Recycling. — PROCESS USED The provision of administrative direction and control by the Public Works Director, reception and clerical support — for all divisions. Administration and control of monthly reports, equipment maintenance computerized reporting, service requests, Gopher State One-Call and budget preparation. Processing of all memos, letters and reports for Public Works. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Implement safety, customer service and other recognition programs. 2. Implement pavement management program to include: — o acceptable budget levels for maintenance, overlays and reconstruction o street maintenance program including cracksealing, patching, and seal coating o 5-year reconstruction and 3-year overlay schedule — I Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 — 1. Number of monthly finance reports 36 36 36 36 50 2. Hours of administrative coordination 180 180 180 180 180 — 3. Hours of clerical/data entry support 500 500 500 500 500 4. Hours of reception support 2,800 2,800 2,800 2,800 2,800 5. Number of council reports 38 42 58 40 501 — 6. Hours of budget assembly/coordination 140 140 140 140 1401 7. Gopher State One-Calls 1,131 1,341 1,361 1,236 1,375 8. Council/Park Board/Z&P meetings 86 86 86 86 86 — 9. Purchase orders issued 133 92 94 110 100 II Ili 96 DEPT 42120 P.W. - ADMINISTRATION FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 EXPENDITURES PERSONAL SERVICES $ 102,771 $ 109,562 $ 101,195 $ 103,900 $ 103,600 _ SUPPLIES 3,334 1,302 2,697 2,600 2,600 OTHER SERVICES AND CHARGES 11,471 8,724 14,698 11,400 16,400 CAPITAL OUTLAYS 700 2,152 TOTAL $ 118,276 $ 119,588 $ 120,742 $ 117,900 $ 122,600 REVENUE Administrative Fees $ 94,290 $ 111,930 $ 117,460 $ 121,200 $ 133,400 TOTAL $ 94,290 $ 111,930 $ 117,460 $ 121,200 $ 133,400 NET COST (RETURN) $ 23,986 $ 7,658 $ 3,282 $ (3,300) $ (10,800) ^ i PERMANENT STAFFING Public Works Director 1.00 1.00 1.00 1.00 1.001 Administrative Support 0.20 0.20 0.20 0.20 0.20 TOTAL 1.20 1.20 1.20 1.20 1.20 SIGNIFICANT EXPENDITURES Travel, Conferences & Schools - $5,500 Expert&Professional Services - $8,000 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 97 ,M1M1 AMR, 11=111 MEM MEM Waft AMIE MM. 11•1••• .•111•1 4•1••1 DEPT 42120 P.W. - ADMINISTRATION FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 80,719 $ 86,067 $ 80,888 $ 81,800 $ 74,900 110 Overtime-Regular Employees 75 .. 120 Part-Time Employees 60 3,800 169 SL Converted/LTD 940 1,009 1,056 1,200 1,000 191 P.E.R.A. Contribution 3,463 3,620 3,742 3,800 3,600 192 F.I.C.A. Contribution 5,939 6,178 6,364 6,100 6,000 193 Hospitalization-Life Insurance 8,171 9,138 4,539 6,100 10,400 195 Workers' Compensation Insurance 2,015 2,190 2,020 2,300 2,300 "' 197 Deferred Compensation 1,449 1,360 2,526 2,600 1,600 1 TOTAL $ 102,771 $ 109,562 $ 101,195 $ 103,900 $ 103,600 SUPPLIES 200 Office Supplies $ 1,736 $ 1,271 $ 2,171 $ 1,600 $ 1,600 201 Uniforms/Clothing 839 (486) 32 _ 202 General Supplies 489 283 288 700 700 203 Postage 270 234 206 300 300; TOTAL $ 3,334 $ 1,302 $ 2,697 $ 2,600 $ 2,600 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 693 $ 494 $ 22 $ 500 $ 500 302 Travel, Conferences, Schools 4,831 3,635 5,472 5,500 5,500 303 Expert&Professional Services 2,239 1,524 6,317 2,800 8,000 304 Contractual Maint. &Repair- 587 986 874 700 3001 Equipment&Vehicles - 307 Communications-Telephone/Alarms 496 1,274 1,369 500 700 309 Radio Contract 1,338 225 700 700 401 Subscription - Membership 481 286 369 400 400 409 Taxes &Licenses 23 35 418 N.L.C. Liability Insurance 200 300 240 300 300 419 Insurance Deductible 583 TOTAL $ 11,471 $ 8,724 $ 14,698 $ 11,400 $ 16,400 CAPITAL OUTLAY 570 Office Equipment&Furnishings $ 700 $ - $ 2,152 $ - $ - DEPARTMENT TOTAL $ 118,276 $ 119,588 $ 120,742 $ 117,900 $ 122,600 98 DEPT 42125 P.W. -ENGINEERING FUND 101 ACTIVITY: Engineering Services ACTIVITY MANAGER: ENGINEERING SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION This activity provides engineering services for all activities of the City. PROCESS USED The provision of drafting, surveying, layout, design, and other engineering services to other City activities is included, as well as maintenance and updating of base maps, as-builts, and other miscellaneous map updating projects. This activity also provides primary liason to consultants involved with construction projects. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Develop standardized engineering report forms. 2. Incorporate record plan retrieval into Pavement Management Program. 3. Develop utility maps from video-logging data. 4. Microstation training and design 1996 alley reconstruction plans. Actual Actual Actual Budget Budget "' SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Number of engineering reports 61 72 70 70 70 2. Number of traffic counts for State-aid streets 31 64 25 80 30 3. Traffic control requests 4 4 9 0 10 4. Dollar amount of construction supported/coordinated(millions) 2.9 2.8 4.1 1.5 6.2 5. Site development and storm drainage reviewals 18 13 20 15 15 6. Traffic studies 6 5 10 10 5 7. Utility permits (NSP, US West, Minnegasco) 239 113 300 150 100 8. Sidewalk snow removal inspections (feet) 27,000 27,000 27,000 27,000 27,000 9. Permit requests (driveway, sidewalk, grading) 20 14 30 30 301 10. Sidewalk repair inspections per zone (feet) 36,000 36,000 36,000 36,0001 ,.• 1 ., 99 DEPT 42125 P.W. - ENGINEERING FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 EXPENDITURES PERSONAL SERVICES $ 89,677 $ 92,437 $ 104,045 $ 102,600 $ 108,700 SUPPLIES 2,818 2,486 3,681 3,500 3,500 OTHER SERVICES AND CHARGES 10,994 4,597 18,374 14,000 14,000 CAPITAL OUTLAYS 4,140 527 1,005 5,800 TOTAL $ 107,629 $ 100,047 $ 127,105 $ 120,100 $ 132,000 REVENUE County Grant $ 15,000 $ 4,388 $ - $ 5,200 $ 1,000 Construction Administration 1,855 17,790 66,694 11,100 7,400 TOTAL $ 16,855 $ 22,178 $ 66,694 $ 16,300 $ 8,400 NET COST(RETURN) $ 90,774 $ 77,869 $ 60,411 $ 103,800 $ 123,600 PERMANENT STAFFING Engineering Superintendent 0.70 0.50 0.50 0.50 0.50 Technicians 1.10 0.90 0.90 0.90 0.90 Part-Time 0.25 0.25 0.25 0.25 0.25 Administrative Support 0.40 0.25 0.25 0.25 0.25 TOTAL 2.45 1.90 1.90 1.90 1.90 SIGNIFICANT EXPENDITURES Travel, Conferences, Schools - $2,700 _ Expert&Professional Services -$6,000 Contractual Maint. &Repair- $3,000 Color Inkjet Plotter- $5,800 Computer- $5,000 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget Color Inkjet Plotter $ 5,800 $ 5,800 $ 5,800 Computer 5,000 $ 10,800 $ 5,800 $ 5,800 100 OM% DEPT 42125 P.W. -ENGINEERING FUND 101 a EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 69,815 $ 72,866 $ 81,900 $ 80,000 $ 84,400 110 Overtime-Regular Employees 1,336 607 1,309 2,000 2,000 120 Part-Time Employees 1,590 169 SL Converted/LTD 1,166 1,265 1,335 1,500 1,700 i 191 P.E.R.A. Contribution 3,112 3,325 3,415 3,500 3,9001 - 192 F.I.C.A. Contribution 5,438 5,811 5,963 6,200 6,800 1 193 Hospitalization-Life Insurance 4,948 4,670 4,785 5,200 5,900 - 195 Workers' Compensation Insurance 965 1,144 953 1,200 1,200 197 Deferred Compensation 2,897 2,749 2,795 3,000 2,800 TOTAL $ 89,677 $ 92,437 $ 104,045 $ 102,600 $ 108,700 .. SUPPLIES 200 Office Supplies $ 1,259 $ 1,045 $ 1,417 $ 1,100 $ 1,100 .. 201 Uniforms/Clothing 245 299 300 300 202 General Supplies 586 420 875 900 900 203 Postage 252 128 137 200 2001 204 Maint. -Equip. &Vehicle Parts 327 216 650 500 500 210 Motor Fuels and Lubricants 394 432 303 500 500 TOTAL $ 2,818 $ 2,486 $ 3,681 $ 3,500 $ 3,500 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 685 $ 444 $ 582 $ 500 $ 500 302 Travel, Conferences, Schools 2,118 2,063 1,643 2,700 2,700 303 Expert&Professional Services 5,523 83 11,658 6,000 6,000 - 304 Contractual Maint a Repair- 806 959 1,546 3,000 3,000 Equipment&Vehicles 309 Radio Contract 142 9 200 200 380 Garage - Labor&Burden 648 189 2,079 500 500 - 401 Subscription- Membership 170 70 199 200 200 409 Taxes &Licenses 27 32 43 100 100 "' 411 Fleet Insurance 325 457 375 500 5001 418 N.L.C. Liability Insurance 200 300 240 300 3001 - 419 Insurance Deductible 350 � TOTAL $ 10,994 $ 4,597 $ 18,374 $ 14,000 $ 14,000 CAPITAL OUTLAY - 570 Office Equipment&Furnishings $ 4,140 $ 527 $ 1,005 $ - $ 5,8001 DEPARTMENT TOTAL $ 107,629 $ 100,047 $ 127,105 $ 120,100 $ 132,000 11 101 DEPT 42130 P.W. - STREETS & ALLEYS FUND 101 ACTIVITY: Street, Alley and Parking Lot Maintenance ACTIVITY MANAGER: STREET & SANITATION SUPERINTENDENT � GENERAL ACTIVITY DESCRIPTION Maintenance of 55 miles of streets, 30 miles of alleys and 9 parking lots (including parking ramp) within the City for convenient day-to-day use, and to prevent deterioration. Maintenance includes activities such as patching, seal coating and curb repair. PROCESS USED City streets, alleys and parking lots are maintained on a systematic basis each year. Major maintenance is — scheduled on a 6 year, maintenance district rotation basis. Routine patching is accomplished throughout the city during the summer season. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Design work district areas to be compatible with the Pavement Management Program. — 2. Prep seal coat areas/crack seal areas as per Pavement Management Program. 3. Continued maintenance paving/patching throughout street/alley and parking lot systems. 4. Continued concrete repairs through Pavement Management work zones and alternate areas as needed. j — i 5. Storm sewer drainage related maintenance and upgrades. 6. Civic event assistance. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Miles of streets prepared for seal coat I0 10 10 10 10 — 2. Tons of patching material 450 475 475 475 475 3. Civic event support (manhours) 130 130 130 130 130 102 a DEPT 42130 P.W. - STREETS &ALLEYS FUND 101 FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 - EXPENDITURES PERSONAL SERVICES $ 125,933 $ 149,391 $ 172,067 $ 142,800 $ 149,400 SUPPLIES 52,236 54,032 46,305 55,800 56,100 - OTHER SERVICES AND CHARGES 47,581 42,043 57,445 55,600 51,700 CAPITAL OUTLAYS 620 3,494 TOTAL $ 226,370 $ 245,466 $ 279 311 $ 254,200 $ 257,200 a REVENUE State Aid $ 14,010 $ 14,010 $ 13,920 $ 14,000 $ 14,000 - Equipment Use 1,970 1,666 2,130 1,600 1,600 Current Service 4,315 1,017 1,115 2,000 2,000 TOTAL $ 20,295 $ 16,693 $ 17,165 $ 17,600 $ 17,600 a NET COST (RETURN) $ 206,075 $ 228,773 $ 262,146 $ 236,600 $ 239,600 PERMANENT STAFFING - Street& Sanitation Superintendent 0.25 0.25 0.25 0.25 0.25 Street Maintenance 2.00 2.00 2.00 2.00 2.00 Part-Time Maintenance 0.20 0.20 0.20 0.20 0.20 aAdministrative Support 0.05 0.05 0.05 0.05 0.05 TOTAL 2.50 2.50 2.50 2.50 2.50 a SIGNIFICANT EXPENDITURES ^' 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted •, Item Requested Proposed Proposed Budget None i 1 1 103 DEPT 42130 P.W. - STREETS &ALLEYS FUND 101 -- EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 92,727 $ 110,090 $ 128,308 $ 104,900 $ 101,600 110 Overtime-Regular Employees 465 1,138 (79) 120 Part-Time Employees 839 2,404 2,621 169 SL Converted/LTD 1,978 1,829 1,657 2,000 2,000 191 P.E.R.A. Contribution 4,160 4,910 5,468 5,000 4,300 192 F.I.C.A. Contribution 7,214 8,612 9,880 7,900 8,000 193 Hospitalization- Life Insurance 8,715 11,104 14,342 10,300 20,500 195 Workers° Compensation Insurance 4,331 4,915 5,137 5,200 5,400 196 Unemployment Compensation 322 48 197 Deferred Compensation 5,504 4,067 4,685 7,500 7,600 TOTAL $ 125,933 $ 149,391 $ 172,067 $ 142,800 $ 149,400. SUPPLIES 201 Uniforms $ 1,702 $ 1,395 $ 1,531 $ 1,700 $ 1,700 202 General Supplies 2,514 2,936 2,964 2,900 2,900 204 Maint. - Equip. &Vehicle Parts 25,204 27,086 23,356 23,000 23,000 210 Motor Fuels and Lubricants 11,494 13,253 12,727 17,000 17,000 220 Street Maint. Material 10,499 8,824 5,441 10,000 10,000 221 Sand/Gravel 823 538 286 1,000 1,500 235 Personal Safety Equipment 200 TOTAL $ 52,236 $ 54,032 $ 46,305 $ 55,800 $ 56,100 104 DEPT 42130 P.W. - STREETS &ALLEYS FUND 101 -4 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 _ OTHER SERVICES AND CHARGES 302 Travel, Conferences, Schools $ 662 $ 757 $ 1519 $ 2,000 $ 1,800 304 Contractual Maint. &Repair- 8,372 4,302 11,779 10,000 7,000 Equipment&Vehicles 306 Contractual Maint. &Repair- 1,825 595 1,753 3,000 3,000 Other Improvements 307 Communications-Telephone/Alarms 300 309 Radio Contract 112 34 300 300 - 336 Equipment Rental 278 1,600 1,600 341 Disposal Charges 58 1,169 1,240 3,000 2,000 - 380 Garage-Labor and Burden 32,960 30,409 36,811 31,000 31,000 401 Subscription - Membership 120 84 100 100 -- 409 Taxes & Licenses 202 304 300 300 411 Fleet Insurance 2,200 3,093 2,778 3,000 3,000 - 413 Property Insurance 870 1,106 937 1,000 1,000 418 N.L.C. Liability Insurance 200 300 240 300 300 TOTAL $ 47,581 $ 42,043 $ 57,445 $ 55,600 $ 51,700 CAPITAL OUTLAY 580 Other Equipment $ 620 $ - $ 3,494 $ - $ - I - DEPARTMENT TOTAL $ 226,370 $ 245,466 $ 279,311 $ 254,200 $ 257,200 1 105 DEPT 42140 P.W. - SNOW&ICE REMOVAL FUND 101 ACTIVITY: Snow and Ice Control ACTIVITY MANAGER: STREET&SANITATION SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Maintenance of 55 miles of streets, 30 miles of alleys and 9 parking lots (including parking ramp) within the City for convenient day-to-day use, and to prevent deterioration. Maintenance is specifically oriented to the removal of snow and ice. PROCESS USED City streets, alleys and parking lots (including parking ramp) are cleared of snow on a systematic basis as soon as it is practical after a snow event(minimum of 2" snowfall). MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 — 1. Complete plowing/sanding of all City streets, alleys, parking lots and parking ramp, within 12 hours. 2. Removal of snow throughout designated downtown areas, parking lots and parking ramp in an expedient manner. 3. Continue efforts to secure permanent snow dump site within city limits. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Number of snowfalls 25 25 27 25 25 2. Number of times crews deployed 13 18 22 20 20 3. Number of inches of snowfall 62 52 49 54 50 4. Number of manhours spent plowing/ •. sanding 5,100 5,500 5,300 5,500 5,500 5. Number of tons abrasives applied 1,100 1,200 1,500 1,500 1,500 hmt - y 106 DEPT 42140 P.W. - SNOW &ICE REMOVAL FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 - EXPENDITURES PERSONAL SERVICES $ 27,738 $ 49,167 $ 61,673 $ 55,100 $ 56,400 SUPPLIES 10,864 12,089 13,458 11,000 11,500 OTHER SERVICES AND CHARGES 4,081 2,844 4,500 4,700 CAPITAL OUTLAY 1,000 TOTAL $ 42,683 $ 61,256 $ 77,975 $ 70,600 $ 73,600 REVENUE TOTAL $ $ $ $ $ NET COST (RETURN) $ 42,683 $ 61,256 $ 77,975 $ 70,600 $ 73,600 PERMANENT STAFFING Street& Sanitation Superintendent 0.10 0.10 0.10 0.10 0.10 Maintenance 2.00 2.00 2.00 2.00 2.00 Administrative Support 0.05 0.05 0.05 0.05 0.05 TOTAL 2.15 2.15 2.15 2.15 2.15 SIGNIFICANT EXPENDITURES Chemicals- $7,000 Sand/gravel- $4,500 Equipment Rental - $1,000 .. Contractual Maint. &Repair- $3,500 Personal Services - $56,400 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget 1/2 Sander (1-Ton) $ 1,000 $ 1,000 $ 1,000 - I � I I 107 01/11I• MINIM AM. MINIM NMI !No I=MIN DEPT 42140 P.W. - SNOW&ICE REMOVAL FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES - 100 Regular Employees $ 18,560 $ 34,650 $ 40,557 $ 36,000 $ 37,000 110 Overtime-Regular Employees 3,640 4,455 9,070 8,000 8,500 120 Part Time Employees 5 323 1,000 - 191 P.E.R.A. Contribution 991 1,752 2,223 1,900 2,100 192 F.I.C.A. Contribution 1,704 2,956 3,791 3,400 3,600 - 193 Hospitalization -Life Insurance 1,850 3,623 3,763 4,000 2,400 195 Workers' Compensation Insurance 988 1,731 1,946 1,800 1,800 TOTAL $ 27,738 $ 49,167 $ 61,673 $ 55,100 $ 56,400 SUPPLIES 221 Sand/Gravel $ 3,867 $ 4,187 $ 4,424 $ 4,200 $ 4,500 230 Chemicals 6,997 7,902 9,034 6,800 7,000 TOTAL $ 10,864 $ 12,089 $ 13,458 $ 11,000 $ 11,500 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ - $ - $ 194 $ - $ 200 336 Equipment Rental 3,500 2,410 1,000 1,000 390 Other Contractual Services 581 240 3,500 3,500 TOTAL $ 4,081 $ - $ 2,844 $ 4,500 $ 4,700 CAPITAL OUTLAY .. 580 Other Equipment $ - $ - $ - $ - $ 1,000 DEPARTMENT TOTAL $ 42,683 $ 61,256 $ 77,975 $ 70,600 $ 73,600 - 108 DEPT 42150 P.W. - SEAL COAT ZONE FUND 101 ACTIVITY: Seal Coating Maintenance ACTIVITY MANAGER: STREET AND SANITATION SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Yearly maintenance of approximately 10 miles of streets and parking lots. This maintenance provides for longevity of streets. PROCESS USED City streets, alleys and parking lots are patched and overlayed to remove void areas prior to seal coating. The seal coating process involves the application of oil and seal coat rock. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Completion of prep work as per Pavement Management requirements on roadways and parking lots. 2. Start implementing more use of granite chip seal rock in heavier traveled residential streets and also parking lots. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Miles of street seal coated 10 10 10 10 10 2. Patching/paving materials (tons) 1,500 1,500 1,500 1,500 1,500 3. Curb/gutter repairs/replacement(feet) 1,200 1,100 800 900 1,000 ONO ImP 109 ., DEPT 42150 P.W. - SEAL COAT ZONE FUND 101 j FINANCIAL SUMMARY . Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 .. EXPENDITURES PERSONAL SERVICES $ 21,378 $ 12,403 $ 12,510 $ 24,300 $ 24,500 SUPPLIES 35,927 29,748 31,950 40,400 38,500 -. OTHER SERVICES AND CHARGES 46,489 45,914 35,015 47,600 47,600 TOTAL $ 103,794 $ 88,065 $ 79,475 $ 112,300 $ 110,600 - REVENUE TOTAL $ $ $ $ $ NET COST (RETURN) $ 103,794 $ 88,065 $ 79,475 $ 112,300 $ 110,600 PERMANENT STAFFING Engineering Superintendent 0.05 0.05 0.05 0.05 0.05 Engineering Tech. 0.05 0.05 0.05 0.05 0.05 Street& Sanitation Superintendent 0.05 0.05 0.05 0.05 0.05 Maintenance 1.50 1.50 1.50 1.50 1.50 Admin. Support 0.05 0.05 0.05 0.05 0.05 Part-Time 0.20 0.20 0.20 0.20 0.20 TOTAL 1.90 1.90 1.90 1.90 1.90 SIGNIFICANT EXPENDITURES Personal Services - $24,500 Street Maint. Materials - $25,000 Sand/gravel - $15,000 Seal Coating-$40,000 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 110 ammo. ammm. ..1MOM IMMM, AOIMM am. mama. /Mb . 11v Mmn, OMEMb 4MOo. MEM. DEPT 42150 P.W. - SEAL COAT ZONE FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES - 100 Regular Employees $ 15,732 $ 8,652 $ 9,754 $ 16,400 $ 17,000 110 Overtime-Regular Employees 45 12 112 300 300 - 120 Part-Time Employees 1,598 1,465 1,110 3,000 3,000 - 191 P.E.RA. Contribution 707 388 442 700 800 192 F.I.C.A. Contribution 1,330 776 846 1,500 1,600 -. 193 Hospitalization- Life Insurance 1,396 588 246 1,800 1,200 195 Workers' Compensation Insurance 570 522 600 600 TOTAL $ 21,378 $ 12,403 $ 12,510 $ 24,300 $ 24,500 SUPPLIES 202 General Supplies $ 349 $ 436 $ 5 $ 400 $ 1,500 220 Street Maint. Material 25,029 18,541 24,802 25,000 25,000 221 Sand/Gravel 10,549 10,771 7,143 15,000 12,000 TOTAL $ 35,927 $ 29,748 $ 31,950 $ 40,400 $ 38,500 OTHER SERVICES AND CHARGES 306 Contractual Maint. &Repair- $ 6,305 $ 5,204 $ 4,141 $ 6,000 $ 6,000 j Other Improvements 313 Towing 85 37 i 321 Seal Coating 40,184 39,643 29,452 40,000 40,0001 336 Equipment Rental 982 1,385 1,600 1,600' TOTAL $ 46,489 $ 45,114 $ 35,015 $ 47,600 $ 47,6001 DEPARTMENT TOTAL $ 103,794 $ 88,065 $ 79,475 $ 112,300 $ 110,600 111 DEPT 42155 P.W. - SIDEWALK REPAIR FUND 101 ACTIVITY: Sidewalk/Trail Maintenance/Inspection i .. ACTIVITY MANAGER: STREET AND SANITATION SUPERINTENDENT ENGINEERING SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Yearly maintenance of approximately 7 miles of sidewalks and 3/4 mile of trails. This maintenance provides for pedestrian safety. PROCESS USED City sidewalks and trails are inspected and documented for replacement or repair. Repairs consist of concrete panel replacement, caulking and/or bituminous patching. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Inspect and repair all defective sidewalks and trails in Maintenance District 1. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Miles of sidewalks inspected 7 7 7 7 7 2. Concrete panel repair/replacement(sq. ft. 13,50() 12,000 13,000 13,500 12,000 3. Miles of bituminous trails inspected 1 1 1 1 1 4. Bituminous patching materials (tons) 50 50 40 50 30 r.. 112 101 DEPT 42155 P.W. - SIDEWALK REPAIR FUND FINANCIAL SUMMARY — Actual Actual Actual Budget Budget CATEGORY 1992 1993 _ 1994 1995 1996 — EXPENDITURES PERSONAL SERVICES $ 2,964 $ 7,393 $ 4,953 $ 7,400 $ 7,500{ SUPPLIES 1,053 749 359 300 900 — OTHER SERVICES AND CHARGES 49,709 41,598 53,057 45,600 35,200 TOTAL $ 53,726 $ 49,740 $ 58,369 $ 53,300 $ 43,600 — REVENUE TOTAL $ $ $ $ $ NET COST (RETURN) $ 53,726 $ 49,740 $ 58,369 $ 53,300 $ 43,600 _ PERMANENT STAFFING .. Engineering Superintendent 0.05 0.05 0.05 0.05 0.05 Engineering Tech. 0.10 0.10 0.10 0.10 0.10 Street&Sanitation Superintendent 0.05 0.05 0.05 0.05 0.05 .. Maintenance 0.10 0.10 0.10 0.10 0.101 Admin. Support 0.05 0.05 0.05 0.05 0.05 TOTAL 0.35 0.35 0.35 0.35 0.35 "` SIGNIFICANT EXPENDITURES — City Project Contracts - $35,000 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 113 MIMS /r MINN ... DEPT 42155 P.W. - SIDEWALK REPAIR FUND 101 EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 2,568 $ 5,601 $ 4,094 $ 5,900 $ 6,000 110 Overtime-Regular Employees 55 — 120 Part-Time Employees 323 46 191 P.E.R.A. Contribution 115 254 183 300 300 192 F.I.C.A. Contribution 197 454 316 400 400 —, 193 Hospitalization- Life Insurance 414 314 500 500 195 Workers' Compensation Insurance 84 292 300 300 TOTAL $ 2,964 $ 7,393 $ 4,953 $ 7,400 $ 7,500 SUPPLIES 202 General Supplies $ 867 $ 137 $ 341 $ 200 $ 200 203 Postage 186 22 18 100 100 220 Street Maintenance Material 590 600 TOTAL $ 1,053 $ 749 $ 359 $ 300 $ 900 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 221 $ 72 $ 187 $ 100 $ 200 306 Contractual Maint. &Repair- 663 Other Improvements 336 Equipment Rental 500 361 Construction Costs 49,488 40,863 52,870 45,000 35,000 TOTAL $ 49,709 $ 41,`98 $ 53,057 $ 45,600 $ 35,200 DEPARTMENT TOTAL $ 53,726 $ 49,740 $ 58,369 $ 53,300 $ 43,600 114 DEPT 42160 P.W. -TRAFFIC SIGNS & SIGNALS FUND 101 — ACTIVITY: Traffic Signal and Sign Maintenance ACTIVITY MANAGER: STREET AND SANITATION SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Traffic signals, signs and street markings are maintained within this activity. PROCESS USED Traffic Signals -Existing traffic signals are maintained by the City, by Hennepin County or by the Minnesota Department of Transportation. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Upgrade signal at 5th&Minnetonka Mills Road with compatible controller as Mainstreet. 2. Start collecting data for computerized sign inventory. 3. Complete changeover of crosswalk markings to entire square pattern. 4. Scheduled maintenance of signs, signals and striping. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Number of traffic signals for which energy is provided 22 22 22 22 22 — 2. Number of traffic signals maintained by City 10 10 10 10 10 3. Number of City owned street signs 5,200 5,200 5,250 5,300 5,300 4. Number of City owned signs, repaired/replaced 350 350 350 350 350 5. Civic event support(manhours) 350 350 350 350 350 6. Number of Gopher State One-Call utility locates 105 78 75 150 150 II 'I — 115 i DEPT 42160 P.W. -TRAFFIC SIGNS & SIGNALS FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 EXPENDITURES PERSONAL SERVICES $ 58,752 $ 52,179 $ 49,149 $ 60,700 $ 61,700 SUPPLIES 10,641 12,481 14,762 16,300 21,500 OTHER SERVICES AND CHARGES 39,025 41,529 42,839 42,800 40,500 CAPITAL OUTLAYS 4,590 786 2,000 4,500 TOTAL $ 108,418 $ 110,779 $ 107,536 $ 121,800 $ 128,200 REVENUE - TOTAL $ $ $ $ $ NET COST (RETURN) $ 108,418 $ 110,779 $ 107,536 $ 121,800 $ 128,200 PERMANENT STAFFING Street& Sanitation Superintendent 0.05 0.05 0.05 0.05 0.05 Part-Time 0.10 0.10 0.10 0.10 0.10 -. Maintenance 1.00 1.00 1.00 1.00 1.00 Administrative Support 0.05 0.05 0.05 0.05 0.05 I TOTAL 1.20 1.20 1.20 1.20 1.201 SIGNIFICANT EXPENDITURES Personal Services -$71,700 General Supplies - $4,000 Sign Supplies - $6,800 Mall Maintenance- $7,000 Electricity- $25,000 Striping- $10,000 - 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget Traffic Controller/Cabinet $ 4,500 $ 4,500 $ 4,500 . 116 DEPT 42160 P.W. -TRAFFIC SIGNS & SIGNALS FUND 101 - EXPENDITURE DETAIL _ Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 41,880 $ 37,247 $ 35,421 $ 43,500 $ 45,000 110 Overtime-Regular Employees 2,821 940 2,442 4,000 4,000 120 Part-Time Employees 1,323 2,527 1,228 500 169 SL Converted/LTD 340 350 370 400 500 191 P.E.R.A. Contribution 1,985 1,683 1,590 2,100 2,200 v 192 F.I.C.A. Contribution 3,547 3,108 2,813 3,700 3,800 193 Hospitalization- Life Insurance 3,392 3,091 2,799 4,900 3,600 . 195 Workers' Compensation Insurance 2,061 1,867 1,727 2,100 2,100 197 Deferred Compensation 1,403 1,366 759 .. TOTAL $ 58,752 $ 52,179 $ 49,149 $ 60,700 $ 61,700 SUPPLIES 201 Uniforms/Clothing $ 188 $ 149 $ 173 $ 200 $ 200 202 General Supplies 1,703 3,433 3,178 4,000 4,000 ' 204 Maint. - Equip. &Vehicle Parts 980 436 420 1,300 1,300 210 Motor Fuels and Lubricants 797 837 655 1,000 1,000 223 Sign Supplies 5,595 6,254 6,894 6,800 6,800 224 Mall Maintenance 564 953 1,819 2,000 7,000 226 Signal Supplies 814 419 1,623 1,000 1,200 TOTAL $ 10,641 $ 12,481 $ 14,762 $ 16,300 $ 21,500 ... - 117 - j DEPT 42160 P.W. -TRAFFIC SIGNS & SIGNALS FUND 101 ' EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 - OTHER SERVICES AND CHARGES 302 Travel, Conferences, Schools $ 228 $ 499 $ 876 $ 600 $ 800 304 Contractual Maint. &Repair- 377 30 379 1,500 1,500 Equipment&Vehicles 306 Contractual Maint. &Repair- 159 200 200 Other Improvements 320 Electricity 26,624 29,657 29,340 25,000 25,000 322 Striping 10,057 9,032 9,080 12,500 10,000 336 Equipment Rental (40) 100 100 341 Disposal Charges 114 380 Garage-Labor&Burden 1,539 877 1,728 1,500 1,500 390 Other Contractual Services 920 914 1,000 1,000 401 Subscription- Membership 50 411 Fleet Insurance 200 281 472 400 400! TOTAL $ 39,025 $ 41,529 $ 42,839 $ 42,800 $ 40,500 CAPITAL OUTLAY 580 Other Equipment $ - $ 4,590 $ 786 $ 2,000 $ 4,500 DEPARTMENT TOTAL $ 108,418 $ 110,779 $ 107,536 $ 121,800 $ 128,200 a - - 118 DEPT 42170 P.W. - STREET LIGHTING FUND 101 ACTIVITY: Streetlights ACTIVITY MANAGER: STREET AND SANITATION SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Streetlights are provided for the safety of pedestrians and vehicular traffic at intersections and other locations throughout the City. PROCESS USED Streetlights -Existing streetlights are maintained by either the power company or the City depending upon owner- ship. The City currently performs most maintenance on City-owned lights. Streetlight complaints or repair requests are taken and referred to the proper agency for action. New streetlights may be requested for existing streets. Such requests are evaluated by Engineering and installed and maintained, when warranted. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Review ownership/maintenance of streetlights for Co Rd 3 improvement phase between Blake Rd and St. Louis St. 2. Process all repair requests for NSP and city owned streetlighting, including new installation as per Council directive. 3. Maintenance/relamping as required by all city owned streetlights. 4. Maintenance/repair of eletrical streetlighting systems. 5. Scheduled maintenance of streetlight poles throughout entire city owned system. •. 6. Update mapping and numbering system for city owned streetlights and electrical feed points. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Number of City maintained streetlights 727 775 775 775 785 2. Number of repair requests received and referred 100 100 100 100 100 3. Number of specially requested streetlights 2 2 1 4. Number of streetlights for which -- energy is provided 1,084 1,132 1,132 1,150 1,160 5. Number of underground locate requests/marked 700/200 750/200 800/250 800/250 800/2501, 6. Number of repairs by order by outside contractor 3 2 4 2 2 119 DEPT 42170 P.W. - STREET LIGHTING FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 EXPENDITURES PERSONAL SERVICES $ 6,748 $ 7,969 $ 7,812 $ 9,400 $ 9,200 I SUPPLIES 3,998 1,080 6,136 5,000 3,0001 OTHER SERVICES AND CHARGES 83,103 98,447 103,503 91,500 96,500 I TOTAL $ 93,849 $ 107,496 $ 117,451 $ 105,900 $ 108,700 REVENUE TOTAL $ $ $ $ $ NET COST(RETURN) $ 93,849 $ 107,496 $ 117,451 $ 105,900 $ 108,700 PERMANENT STAFFING Street Superintendent 0.05 0.05 0.05 0.05 0.05 Maintenance 0.50 0.50 0.50 0.50 0.50 Part-Time 0.05 0.05 0.05 0.05 0.05 .. TOTAL 0.60 0.60 0.60 0.60 0.60 ... SIGNIFICANT EXPENDITURES Personal Services - $9,200 Streetlighting Supplies - $3,000 Contractual Maint./Repair- Other Improvements - $9,500 Electricity- $87,000 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 120 ••=1% ••••• MM. AMIN& MM. alma ,m111. •••1111 /Ma ••••11 AM. 0M111, oNIMI1 MOO DEPT 42170 P.W. - STREET LIGHTING FUND 101 EXPENDITURE DETAIL "" Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 5,426 $ 6,430 $ 5,949 $ 5,500 $ 5,800 - 110 Overtime- Regular Employees 16 112 247 120 Part-Time Employees 60 7 2,000 2,100 _ 191 P.E.R.A. Contribution 244 293 277 200 300 192 F.I.C.A. Contribution 421 515 479 600 600 193 Hospitalization - Life Insurance 415 268 584 700 195 Workers' Compensation Insurance 226 291 269 400 400 TOTAL $ 6,748 $ 7,969 $ 7,812 $ 9,400 $ 9,200 SUPPLIES 225 Street Lighting Supplies $ 3,998 $ 1,080 $ 6,136 $ 5,000 $ 3,000 - OTHER SERVICES AND CHARGES 306 Contractual Maint. &Repair- $ 5,794 $ 7,538 $ 12,123 $ 9,500 $ 9,500 Other Improvements - 320 Electricity 77,309 90,909 91,380 82,000 87,000 TOTAL $ 83,103 $ 98,447 $ 103,503 $ 91,500 $ 96,500 - DEPARTMENT TOTAL $ 93,849 $ 107,496 $ 117,451 $ 105,900 $ 108,700 a a a a a a a 121 DEPT 42240 P.W. - STREET CLEANING FUND 101 .. ACTIVITY: Street Cleaning ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Streets, alleys and parking lots are swept to keep dirt and debris from entering the storm sewer system. PROCESS USED City streets, alleys and parking lots are swept on a systematic basis each year. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Implement double shift sweep crews for early spring sweeping. 2. Sweep up excess rock in seal coat areas as determined by Pavement Management criteria maintenance. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Sweeper miles (curb miles) 450 455 455 475 475 Y./ 122 DEPT 42240 P.W. - STREET CLEANING FUND 101 FINANCIAL SUMMARY — Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 EXPENDITURES PERSONAL SERVICES $ 32,591 $ 29,081 $ 26,394 $ 34,700 $ 34,100 SUPPLIES 22 880 3,069 4,000 5,000 — OTHER SERVICES AND CHARGES 4,000 TOTAL $ 32,613 $ 29,961 $ 29,463 $ 42,700 $ 39,100 -. REVENUE TOTAL $ $ $ $ $ NET COST (RETURN) $ 32,613 $ 29,961 $ 29,463 $ 42,700 $ 39,100 PERMANENT STAFFING — Street Superintendent 0.05 0.05 0.05 0.05 0.051 Sweeping Maintenance 0.50 0.50 0.50 0.50 0.50 Part-Time 0.10 0.10 0.10 0.10 0.10! _ TOTAL 0.65 0.65 0.65 0.65 0.65 1 SIGNIFICANT EXPENDITURES — Personal Services -$34,100 Equipment Maint. - $4,000 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget — None 123 NMI '"' - - - DEPT 42240 P.W. - STREET CLEANING FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES - 100 Regular Employees $ 26,255 $ 22,640 $ 21,196 $ 26,800 $ 27,800 110 Overtime-Regular Employees 423 198 500 500 - 120 Part-Time Employees 36 278 - 191 P.E.R.A. Contribution 1,195 1,023 950 1,200 1,300 192 F.I.C.A. Contribution 2,080 1,810 1,651 2,100 2,200 193 Hospitalization-Life Insurance 1,415 2,084 1,807 3,000 1,200 195 Workers' Compensation Insurance 1,187 1,048 790 1,100 1,100 TOTAL $ 32,591 $ 29,081 $ 26,394 $ 34,700 $ 34,100 SUPPLIES 204 Maint. - Equip. &Vehicle Parts $ 22 $ 594 $ 2,716 $ 3,000 $ 4,000 210 Motor Fuel &Lubricants 286 353 1,000 1,000 _ TOTAL $ 22 $ 880 $ 3,069 $ 4,000 $ 5,000 OTHER SERVICES AND CHARGES 380 Garage Labor&Burden $ - $ - $ - $ 4,000 $ - DEPARTMENT TOTAL $ 32,613 $ 29,961 $ 29,463 $ 42,700 $ 39,100 - I 124 DEPT 42250 P.W. - PARKS FUND 101 L.. , ACTIVITY: Parks Maintenance and Improvements I ACTIVITY MANAGER: PARKS &FORESTRY SUPERINTENDENT — GENERAL ACTIVITY DESCRIPTION • The maintenance of developed parks and grounds adjacent to public buildings and right-of-ways, including seeding, — fertilizing and mowing of grass, maintenance of all athletic fields and general playgrounds and maintenance of Shady Oak Beach. Maintenance of picnic facilities and trails, trash and rubbish removal from parks is also included. Park improvements such as new park signs, bleachers, scoreboards new roofs and other C.I.$. improvements are included. Open skating and hockey areas are included. Open skating and hockey areas are provided from December through February for outdoor recreational purposes. PROCESS USED City crews maintain all city parks and other right-of-ways as a safe and attractive amenity.to the public user groups. Monthly safety checklists are performed to help eliminate emergency responses. Advice is provided to the Fublic Works Director regarding C.I.P. requests budgets, staffing levels and work performed. Turf maintenance and rink maintenance will follow general accepted guidelines used m the metro area to develop these key functions to the fullest potential. Department works closely with the Park Board when longer range goals and objectives are to be — developed. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Continue grounds maintenance at the following parks: Buffer, Burners Central, Cottageville, Downtown, — Elmo Harley Hopkins, Hilltop, Interlachen, Maetzold, Oakes, Park Valley playground, Valley and Shady Oak$each. Also City Hall, 4 well houses Public Works garage and all other City owned right-of-way. 2. Provide open skating and hockey at the following parks: Valley, Harley Hopkins, Interlachen, Oakes, Burnes, Central and open skating only of Hilltop. 3. Provide for capital improvements including play equipment at Burnes and Oakes, basketball resurface at Valley and continued A.D.A. improvements. 4. Prepare and monitor budgets, staffing levels and employee training. 5. Improve turf quality and maintenance at City Hall and public works in order to enhance the appearance of these facilities to our customers. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 199-6 .. 1. Number of irrigated acres mowed on a 20-week growing season 780 780 780 794 794 2. Number of non-irrigated acres mowed on a 20-week growmg season 1,890 1,890 1,890 1,890 1,890 "' 3. Number of acres fertilized/year 180 180 180 180 180 4. Number of acres sprayed for broad leaf weed control 240 240 240 240 240 5. Number of acres overseeded and aerated 120 120 120 130 130 i- 6. Number of times temporary rinks are installed/removed 4 4 4 4 4 7. Number of times 13 ice rinks are resurfaced/cleared of snow 78 78 78 78 78 .. 8. Number of times 7 primary ball fields are prepared for play 100 100 100 100 100 9. Number of times secondary ball fields are prepared for play 20 60 60 60 60 10. Number of times soccer/football fields are prepared for play 10 10 10 56 56 11. Number of times_playground equipment is checked for safety/repair 12 12 12 12 12 12. Number of times tennis courts are checked and nets repaired 10 10 10 10 10 13. Number of times swimming area maintained, including set up and winterization 14 14 14 14 14 14. Number of times park garbage is picked " up (all parks - 1 time) 30 40 40 40 40 15. Number of times sidewalks cleared of snow/ice 16 16 16 16 16 16. Number of times trails are maintained 4 4 4 5 5 .. 17. Number of times park buildings are cleaned/repaired 18 18 18 18 18 18. Number of weed notices issued 28 33 23 40 40 I 125 DEPT 42250 P.W. - PARKS FUND 101 FINANCIAL SUMMARY . Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 - EXPENDITURES PERSONAL SERVICES $ 265,817 $ 275,074 $ 291,171 $ 277,200 $ 283,7001 SUPPLIES 44,531 38,825 54,552 49,900 48,3001 - OTHER SERVICES AND CHARGES 51,825 52,741 49,074 50,200 68,0001 CAPITAL OUTLAYS 4,089 37,442 5,892 1,400 33,800 TOTAL $ 366,262 $ 404,082 $ 400,689 $ 378,700 $ 433,800 REVENUE Vending Machines $ 11 $ 213 $ (175) $ 300 $ 300 - Garden Lots 1,384 1,100 880 1,100 1,100 I TOTAL $ 1,395 $ 1,313 $ 705 $ 1,400 $ 1,4001 - NET COST(RETURN) $ 364,867 $ 402,769 $ 399,984 $ 377,300 $ 432,4001 I PERMANENT STAFFING 1 Parks&Forestry Superintendent 0.80 0.80 0.80 0.80 0.901 - Maintenance 5.40 5.40 5.40 5.40 5.00 1 Part-time Maintenance 1.00 1.00 1.00 1.00 1.001 Administrative Support 0.10 0.05 0.05 0.05 0.05 - TOTAL 7.30 7.25 7.25 7.25 6.95 SIGNIFICANT EXPENDITURES Supplies: Maint. of Equipment, Vehicles & Structures - $15,000 Fertilizer and grass seed - $8,500 Fuel costs - $7,000 Services: Heating and Electrical - $16,000 Portable toilets - $4,250 - 1996 CAPITAL OUTLAY DETAIL II Dept. Manager Adopted Item Requested Proposed Proposed Budget Bleachers (4)Maetzold $ 6,800 $ 6,800 $ 6,800 Burnes Park Playground Equipment 12,000 12,000 .. Oakes Park Playground Equipment 15,000 15,000 $ 6,800 $ 33,800 $ 33,800 126 DEPT 42250 P.W. - PARKS FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 196,177 $ 203,038 $ 213,031 $ 201,000 $ 199,400 110 Overtime-Regular Employees 3,248 3,510 4,337 5,000 6,000 120 Part-Time Employees 9,208 10,332 13,111 9,800 14,500 169 SL Converted/LTD 2,598 2,728 2,904 3,300 3,600 191 P.E.R.A. Contribution 8,832 9,113 9,508 9,400 9,300 192 F.I.C.A. Contribution 15,974 16,522 17,331 16,600 17,100 193 Hospitalization- Life Insurance 19,123 19,468 20,564 20,800 21,900 195 Workers' Compensation Insurance 5,177 5,397 5,197 5,700 5,800 1... 197 Deferred Compensation 5,480 4,966 5,188 5,600 6,100 TOTAL $ 265,817 $ 275,074 $ 291,171 $ 277,200 $ 283,700 SUPPLIES 200 Office Supplies $ 29 $ 57 $ 38 $ 100 $ 100 201 Uniforms/Clothing 1,206 1,329 1,552 1,100 1,100 202 General Supplies 1,506 2,844 2,152 2,500 2,500 L 203 Postage 95 175 96 200 200 204 Maint. - Equip. &Vehicle Parts 8,859 6,456 10,392 9,000 9,000, ` 205 Maint. - Structures 4,239 4,222 8,004 6,000 6,000 206 Maint. - Other Improvements 14,320 9,104 18,082 17,000 15,000 210 Motor Fuels &Lubricants 6,416 6,559 5,943 7,500 7,000 221 Sand/Gravel 6,029 6,243 6,943 4,000 4,000 230 Chemicals 66 210 500 400 242 Shady Oak Beach 1,766 1,836 1,140 2,000 3,000 TOTAL $ 44,531 $ 38,825 $ 54,552 $ 49,900 $ 48,300 I 1 1 I i _ 1 127 --DEPT 42250 P.W. -PARKS FUND 101 -, EXPENDITURE DETAIL ... Actual Actual Actual Budget Budget CODE 1992 1993 1994 - 1995 1996 OTHER SERVICES AND CHARGES i .. 301 Advertising, Publication, Printing $ 60 $ 14 $ 33 $ 200 $ 100 302 Travel, Conference, Schools 471 618 1,533 1,000 1,000 304 Contractual Maint. &Repair- 4,975 2,498 3,894 3,000 2,5001 Equipment&Vehicles 305 Contractual Maint. &Repair- 14,047 4,831 6,724 4,000 23,500 .,, Structures 315 Heating Fuel - Gas 2,304 3,224 3,562 4,000 4,500' 320 Electricity 9,253 11,527 9,263 11,000 11,5001 2 021 321 Seal Coating 9,650 795 2,500 322 Striping 100 500 336 Equipment Rental 106 93 76 200 3001 341 Disposal Charges 2,026 2,238 4,384 5,000 5,0001 ... 380 Garage - Labor&Burden 13,622 14,648 14,607 15,000 16,0001 401 Subscription -Membership 35 20 20 100 1001 409 Taxes &Licenses 233 105 359 400 200 411 Fleet Insurance 1,530 2,151 1,854 2,100 2,100 413 Property Insurance 648 824 781 900 9001 418 N.L.C. Liability Insurance 200 300 240 300 300 419 Insurance Deductible 194 949 TOTAL $ 51,825 $ 52,741 $ 49,074 $ 50,200 $ 68,0001 1 CAPITAL OUTLAY j 520 Building& Structures $ - $ - $ 4,262 $ - $ 6,800 i 540 Improvements - Other than Bldgs. 4,089 .. 580 Other Equipment 37,442 1,630 1,400 27,000 TOTAL $ 4,089 $ 37,442 $ 5,892 $ 1,400 $ 33,8001 -. 1 DEPARTMENT TOTAL $ 366,261 $ 404,082 $ 400,689 $ 378,700 $ 433,8001 1 I 128 o DEPT 42260 P.W. - TREE SERVICE FUND 101 — ACTIVITY: Tree Maintenance and Forestry ACTIVITY MANAGER: PARKS & FORESTRY SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Through the utilization of aboriculture practices, all trees on public property will be maintained in an acceptable — condition or removed as necessary to allow for a healthy environment for the Urban Forest along with providing safe passage for pedestrian and vehicular traffic. Through utilization of tree inspectors residents will be consulted on tree related problems and advised to the solutions. Reforestation of the Urban Forest is also an activity of this — division. PROCESS USED I — City crews shall respond to all emergency requests for hazardous trees and abate the problem by rendering it safe. They will also ;naintain all public owned trees to reduce the need for emergency response. The removal and — proper disposal of disease infected trees, when preventative aboriculture techniques are not effective, is another fimction of this department. Trees in the street right-of-way and other City property will be the responsibility of the city tree crew. Diseased trees on private property are the responsibility of the owner, who is notified by the City — Forester to remove the trees in compliance with the Code. Property owners may place diseased trees at curbside for hauling by city crews to proper disposal sites. Trees shall be replanted to replace those lost, and to fill unplanted sites. — MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Trim 10 percent of trees on City boulevards. 2. Replace trees on City property which were lost in 1996. I 3. Remove all diseased, dead, dying trees on public property. 4. Increase enforcement of alley brush removal. 5. Respond promptly in response to emergency tree removal required after ice and wind storms. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Number of diseased trees removed on private property 102 59 50 65 65 2. Number of diseased trees removed on public property 77 40 42 65 65 3. Number of trees planted 85 107 95 75 75 — 4. Number of trees trimmed 200 200 200 200 200 129 — DEPT 42260 P.W. -TREE SERVICE FUND 101 FINANCIAL SUMMARY .. Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 — EXPENDITURES PERSONAL SERVICES $ 103,019 $ 89,885 $ 68,241 $ 92,800 $ 95,700 SUPPLIES 18,243 18,954 18,848 13,400 14,100 — OTHER SERVICES AND CHARGES 16,908 14,325 10,881 15,100 14,800 CAPITAL OUTLAY 1,382 TOTAL $ 138,170 $ 124,546 $ 97,970 $ 121,300 $ 124,600 REVENUE Tree Removal $ - $ 395 $ - $ - $ - TOTAL $ - $ 395 $ - $ $ NET COST (RETURN) $ 138,170 $ 124,151 $ 97,970 $ 121,300 $ 124,600 PERMANENT STAFFING Parks &Forestry Superintendent 0.10 0.10 0.10 0.10 0.10 Tree Maintenance 2.00 2.00 2.00 • 2.00 2.00 _ Part-time Maintenance 0.25 0.25 0.25 0.25 0.25 Administrative Support 0.10 0.10 0.05 0.05 0.05 ; TOTAL 2.45 2.45 2.40 2.40 2.40 SIGNIFICANT EXPENDITURES Supplies: Equipment&Vehicle Parts - $3,000 Boulevard tree planting- $7,500 Tree waste disposal - $6,200 .. Garage Labor&Burden- $6,000 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted . Item Requested Proposed Proposed Budget None . 130 MIN ••••• MM. rot 411•••11 aMml. OM. 41=1•• A•I=11 /Mal 4•1011k .11111. dm. DEPT 42260 P.W. -TREE SERVICE FUND 101 EXPENDITURE DETAIL .. Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES .. 100 Regular Employees $ 76,310 $ 66,405 $ 51,770 $ 67,400 $ 69,400 110 Overtime-Regular Employees 1,275 1,004 280 3,000 3,000 r. 120 Part-Time Employees 4,391 4,176 2,235 3,000 4,000 191 P.E.R.A. Contribution 3,476 3,020 2,332 3,200 3,200 - 192 F.I.C.A. Contribution 6,245 5,414 4,085 5,700 5,900 193 Hospitalization- Life Insurance 7,672 6,634 5,396 7,000 6,700 195 Workers' Compensation Insurance 3,650 3,232 2,143 3,500 3,500' TOTAL $ 103,019 $ 89,885 $ 68,241 $ 92,800 $ 95,7001 1 _ SUPPLIES 1 201 Uniforms $ 353 $ 482 $ 309 $ 400 $ 400; 202 General Supplies 1,454 1,083 589 800 800 203 Postage 32 15 100 1001 204 Maint. -Equip. &Vehicle Parts 6,334 2,611 2,479 2,400 3,000 210 Motor Fuels and Lubricants 1,923 1,496 1,215 1,200 1,5001 221 Black Dirt 647 799 1,694 1,000 800 244 Tree Stock 7,500 12,483 12,547 7,500 7,500 TOTAL $ 18,243 $ 18,954 $ 18,848 $ 13,400 $ 14,100 1 OTHER SERVICES AND CHARGES 302 Travel, Conferences, Schools $ 471 $ 182 $ 1,582 $ 500 $ 500 304 Contractual Maint. &Repair- 724 3,700 1,544 500 500 Equipment&Vehicles 336 Equipment Rental 1,000 5001 341 Disposal Charges 9,621 4,769 3,279 7,000 6,200 380 Garage Labor&Burden 4,847 5,521 3,901 4,500 6,000 390 Other Contractual Services 1,147 405 1,000 1,000 .. 401 Subscription-Membership 98 153 170 100 1001 411 Fleet Liability 500 TOTAL $ 16.908 $ 14,325 $ 10,881 $ 15,100 $ 14,800 CAPITAL OUTLAY -- 580 Other Equipment $ - $ 1,382 $ - $ - $ - DEPARTMENT TOTAL $ 138,170 $ 124,546 $ 97,970 $ 121,300 $ 124,600 1 1 131 DEPT 42265 P.W. - BRUSH SERVICE FUND 101 ACTIVITY: Weekly Brush Collection and Disposal ACTIVITY MANAGER: PARKS &FORESTRY SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Brush generated on both residential and commercial properties is collected curbside and disposed of through —' this program. PROCESS USED Brush is collected every Friday on a call-in basis excluding Friday holidays. Brush is picked up from the boulevard side of the property only and is limited to a maximum size of 6" diameter and 20 feet long. No brush from land clearing operations is accepted. I � Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Number of boulevard brush pick-ups. 3,495 3,404 2. Number of man hours spent on brush collection. 646 1,525 3. Amount of brush chipped(cu. yd.) 304 365 4. Amount of loose brush collected 2,939 2,759 (cu. yd.) I. � I j I 132 _ I DEPT 42265 BRUSH SERVICE FUND 101 FINANCIAL SUMMARY _ Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 _ EXPENDITURES PERSONAL SERVICES $ $ 11,738 $ SUPPLIES 538 TOTAL $ $ 12,276 $ $ $ REVENUE TOTAL $ $ $ $ $ NET COST (RETURN) $ $ 12,276 $ $ $ PERMANENT STAFFING Parks &Forestry Superintendent 0.10 Maintenance 0.75 Part Time Maintenance 0.10 Admin. Support 0.05 TOTAL 1.00 SIGNIFICANT EXPENDITURES 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget 133 AMR lk r OMEN MOM MEER MIND DEPT 42265 BRUSH SERVICE FUND 101 — I EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ $ 6,859 $ $ $ 110 Overtime-Regular Employees 23 120 Part-Time Employees 3,356 191 P.E.R.A. Contribution 308 192 F.I.C.A. Contribution 530 193 Hospitalization- Life Insurance 662 TOTAL $ $ 11,738 $ $ $ SUPPLIES 204 Maint. -Equip. &Vehicle Parts $ $ 345 $ $ $ 210 Motor Fuels and Lubricants 193 TOTAL $ $ 538 $ $ $ DEPARTMENT TOTAL $ $ 12,276 $ $ $ 1 — I 134 DEPT 43510 RECREATION FUND 101 imr ACTIVITY: To develop, promote and provide quality opportunities and facilities in anticipation of and in response to the leisure time needs and interest of the Hopkins/Minnetonka community. ACTIVITY MANAGER: RECREATION DIRECTOR GENERAL ACTIVITY DESCRIPTION The City of Hopkins is formally joined with the City of Minnetonka in planning and providing a community recreation program for their residents. The year-round activities of the Hopkins/Minnetonka Recreation Department are conducted on city parks and playgrounds and in facilities provided by the School Districts of Hopkins and Minnetonka. The number of sites annually exceed 40. PROCESS USED The comprehensive recreation program available to residents(and in most cases businesses) includes league play for adult, girls' and boys' basketball; men's, women's and co-rec volleyball; men's, women's and co-rec broomball; `" men's, women's, and co-rec softball; adult football;youth and adult soccer; and youth baseball. Classes are offered for children and adults in year round swimming; adult exercise programs; children's and adult tennis and golf;youth and adult ice skating; arts and crafts; and cross country skiir.g. General activities ir.:lude pool splash time; summer playground activities for elementary aged children; day camp experiences; a municipal swimming beach; ice skating rinks and warminghouses; senior citizens clubs, outing and day center; wintertime open gymnasium for youth and adults; adult and youth adaptive recreation programs; family gardens and Breakfast with OEM Santa. Other services of the department include group picnics, soccer, baseball and softball fields and hockey rinks. Adult recreation programs and most classes offered are financed by the participants in the program. Recreation activities are not provided for the sake of the activities only. They are provided to satisfy the needs and ... desires of the community's public,young, elderly, male and female. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 " 1. Ballfield facility reservations 14 14 14 14 18 fields available _ 2. Family gardens - sites available 1 1 1 1 1 3. Open gym- sites I 1 4. Park reservations - sites available 5 5 5 5 5 5. Park Guest Service Attendants - 129 123 126 128 125 — minimal days open each site 6. Park Guest Services Attendants - 3 3 3 3 3 number of sites _ 7. Picnic reservations - sites available 3 3 3 3 3 8. Playground (summer) - sites available 6 6 6 6 6 9. Senior citizens - number of clubs 3 3 3 2 2 10. Shady Oak Beach- number of days open 94 94 94 94 94 — 11. Adult softball league seasons 2 2 2 2 2 12. Adult softball league teams 345 332 353 365 350 13. Adult volleyball league seasons 3 3 3 3 3 _ 14. Warminghouses -number of sites 6 6 6 6 6 15. Warminghouses -number of days open 60 61 62 62 62 1 ... I .. 135 • DEPT 43510 RECREATION FUND 101 • FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 EXPENDITURES PERSONAL SERVICES $ 47,451 $ 49,800 $ 43,894 $ 57,500 $ 50,000 SUPPLIES 1,248 564 432 1,100 1,000 OTHER SERVICES & CHARGES 50,000 81,504 68,151 94,400 79,300 TOTAL $ 98,699 $ 131,868 $ 112,477 $ 153,000 $ 130,300 .. REVENUE $ $ $ $ $ NET COST (RETURN) $ 98,699 $ 131,868 $ 112,477 $ 153,000 $ 130,3001 PERMANENT STAFFING Office/Administration 6.00 6.00 6.00 6.00 6.00 SIGNIFICANT EXPENDITURES 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 136 OM. ••=6, MOM WPM AM lb OM% .111111 •••• MIMI% am/•., 11111•11• AM% .1 •11 MEM DEPT 43510 RECREATION FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 i PERSONAL SERVICES 131 Salaries - Open Gym $ 825 806 $ 69 $ - $ - 132 Salaries - Ice Rinks 11,715 10,115 11,054 14,700 13,000 I 133 Salaries - Playgrounds 16,443 12,905 18,221 14,000 14,200 - 134 Salaries- Guest Attendants 13,659 21,220 9,773 23,500 18,000 191 P.E.R.A. Contribution 13 - 192 F.I.C.A. Contribution 3,523 3,446 3,519 4,000 3,500 i 195 Workers' Compensation Insurance 1,251 1,288 1,245 1,300 1,3001 - 197 Unemployment Compensation 35 20 TOTAL $ 47,451 49,800 $ 43,894 $ 57,500 $ 50,000 i SUPPLIES 206 Maint. - Other Improvements $ 1,248 564 $ 432 $ 1,100 $ 1,000 OTHER SERVICES &CHARGES - 405 Reimburse Minnetonka $ 38,200 69,204 $ 55,972 $ 81,600 $ 65,0001 407 Mtka. - Senior Groups 6,200 6,500 3,706 3,900 6,200 - 408 Mtka. - Senior Script N.L. 5,600 5,800 8,473 8,900 8,1001 TOTAL $ 50,000 81,504 $ 68,151 $ 94,400 $ 79,300 ., DEPARTMENT TOTAL $ 98,699 131,868 $ 112,477 $ 153,000 $ 130,300 - - - 137 DEPT 43930 INSURANCE FUND 101 .,. EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 412 General Liab., Fire, Ex & $ 16,671 $ 20,924 $ 17,625 $ 28,500 $ 27,100 Vandalism 416 Employees Bonds 315 315 331 400 1,100 .... 419 Insurance Deductible 15,000 DEPARTMENT TOTAL $ 16,986 $ 36,239 $ 1;,956 $ 28,900 $ 28,200 138 DEPT 43931 UNALLOCATED FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 451 Contingency $ 7,591 $ 150 $ 19,974 $ 100,000 $ 100,000 Landfill 175,000 100,000 490 Fuel Spill - City Hall 1,384 6,448 4,544 SUBTOTAL $ 8,975 $ 6,598 $ 24,518 $ 275,000 $ 200,000 721 Raspberry Festival $ - $ - $ 50,000 $ - $ - DEPARTMENT TOTAL $ 8,975 $ 6,598 $ 74,518 $ 275,000 $ 200,000 a a Y I a 139 Am •••• mm.lb MIMS MM. NM% •••• MIN% mmo &Nab AO% .1111 AMMO amnia sMIS ••11111• DEPT 43932 TRANSFERS OUT FUND 101 _ I EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 723 Transfer to Para-Transit Fund $ 8,289 $ 2,385 $ 5,286 $ 10,300 $ 7,600 SPECIAL PROJECTS Salt/Sand Storage Building 35,000 Shady Oak Beach 50,000 Other 20,000 OPERATING TOTAL $ 5,371,966 $ 5,714,729 $ 6,001,519 $ 6,400,000 $ 6,592,000 USE OF FUND BALANCE Maetzold Field $ - $ 133,751 $ 205,044 $ - $ - Fire Station Remodel (Phase#1) 194,925 ADA Compliance 10,000 Shady Oak Beach Improvements 50,000 Pavilion Carpet 17,000 City Hall Parking Lot 46,402 Tennis Courts 31,500 Hockey Rinks 22,500 Transfer Landfill Levies to P.I.R. 721,000 175,000 _ TOTAL $ - $ 854,751 $ 621,371 $ 114,000 $ 17,000 GENERAL FUND TOTAL $ 5,371,966 $ 6,569,480 $ 6,622,890 $ 6,514,000 $ 6,609,000 140 i CITY OF HOPKINS, MINNESOTA SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for revenues derived from specific taxes or other earmarked revenue sources. Expenditures are restricted by law or administrative regulation for specified purposes. -- Equipment Replacement Fund-This fund was established for the purpose of funding replacement of equipment items that are expected to exceed $5000 in cost. Economic Development Fund-This fund was established to fund develop- ment opportunities. Sources of funds are derived from the administration of loans and rental property acquired with tax Increment receipts, bonds and grants. Real Estate Purchases and Sales Fund-This fund records the acquisition and disposition of various properties with the proceeds used to improve city buildings. Urban Rehab Fund - This fund accounts for receipt for Community Development Block Grant funds and the issuance of loans and grants for housing rehabilitation. Tax Increment Funds - These funds were established to record the use of tax increment receipts and bond proceeds as applied in various Tax Increment Districts. Paratransit Fund-This fund was established by agreement with the Regional Transit Board to account for the receipt of grants and rider fees and ex- penditures for transit service. Housing Rehab Fund - This fund was established to account for funds re- ceived under the Community Development Block Grant funds and Section 8. Parking Fund-This fund acquired land, improved and maintains parking lots and a parking ramp and collects monthly maintenance fees from users. Cable TV Fund-This fund records the City's share of a five city joint venture cable TV franchise administered under the Southwest Suburban Cable Commission. DEPT 40202 EQUIPMENT REPLACEMENT FUND 202 ACTIVITY: Funding Replacement of Large EquipmentNehicle Items y ACTIVITY MANAGER: FINANCE DIRECTOR GENERAL ACTIVITY DESCRIPTION Account for funds received through the tax levy and sale of obsolete equipment to purchase larger capital outlays for use by the General fund. PROCESS USED Initial transfers from the General Fund were made early at the inception of this fund in 1987. A 20 year replacement schedule was developed and is revised annually for items in all funds. Objective of Fund 202 is to stabilize the required taxes as purchases of items fluctuate drastically between years. A separate document entitled "Equipment Replacement Plan" is prepared for the ensuing five years which provides greater detail and justification for the items to be purchased in the first quarter of the twenty year schedule. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Control revenue flow to meet anticipated capital needs. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Number of vehicles purchased 4 5 5 9 8 2. Number of fire trucks 1 3. Pieces of equipment purchased 9 3 2 4 8 � rr � rf 1 I- 14 1 - 141 EQUIPMENT REPLACEMENT FUND FUND 202 FINANCIAL SUMMARY ' Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 _ EXPENDITURES OTHER SERVICES AND CHARGES $ 3,300 $ 7,200 $ 7,400 $ 8,100 $ 9,000 CAPITAL OUTLAYS 315,706 310,477 331,071 475,100 372,000 DEBT SERVICE 819,660 1 _ TOTAL $ 1,138,666 $ 317,677 $ 338,471 $ 483,200 $ 381,0001 REVENUES - Current Taxes $ 352,004 $ 311,474 $ 317,865 $ 321,800 $ 367,4001 Homestead Credit 79,878 75,800 77,988 78,200 82,600 Interest Earned 10,900 25,956 9,000 15,000 10,000 Auction Proceeds 43,222 11,350 5,020 25,000 20,000 TOTAL $ 486,004 $ 424,580 $ 409,873 $ 440,000 $ 480,0001 .. Increase(Decrease)to Fund Balance $ (652,662) $ 106,903 $ 71,402 $ (43,200) $ 99,000! i FUND BALANCE 12-31 $ 333,476 $ 440,379 $ 511,781 $ 468,581 $ 567,581 1 - Cash Balance 12-31 $ 331,525 $ 406,427 $ 511,781 $ 468,581 $ 567,581 PERMANENT STAFFING Finance Director serves as the coordinator of this fund with the Equipment Replacement Plan. Monitors the purchases and revenues. - 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted ' Item Requested Proposed Proposed Budget - Squads(3) $ 64,500 $ 64,500 $ 64,500 Pickup 4x4 26,000 26,000 26,000 Police Admin. Car 17,000 17,000 17,000 Police Copy Machine 12,200 12,200 12,200 - I Fire Air Compressor 10,000 10,000 10,000 Tandem Dump 66,100 66,100 66,100 P.W. 3/4 Ton 4x4 (2) 42,000 42,000 42,000 Asphalt Paver 27,000 27,000 27,000 Snow Blower 62,000 62,000 62,000 Ti uckster 12,300 12,300 12,300 ' Riding Mower 10,900 10,900 10,900 Gang Mower 10,000 10,000 10,000 Stimp Chipper 12,000 12,000 12,000 $ 372,000 $ 372,000 $ 372,000 _ 1 J 142 CAPITAL EQUIPMENT REPLACEMENT PLAN FIVE YEAR EXPENDITURE SUMMARY - PROGRAM FUNDING _. CATEGORY PROJECT TITLE SOURCE 1996 1997 1998 1999 2000 C-1 Haz-Mat Van E.R. 37,900 C-2 Breathing Air Compressor E.R. 10,000 C-3 Marked Patrol Vehicles (13) E.R. 64,500 67,800 94,800 49,800 78,300 C-4 4x4 Vehicle E.R. 26,000 C-5 Parking Enforcement Vehicle E.R. 14,000 C-6 Administration Vehicles (5) E.R. 17,000 17,500 18,000 18,600 19,100 - C-7 Body Armor E.R. 5,800 C-8 Police Computer E.R. 250,000 C-9 Police Copy Machine E.R. 12,200 - C-10 Police Logging Recorder E.R. 25,000 C-11 3/4 Ton Pickup E.R. 15,000 C-12 4X4 One Ton Truck E.R. 22,000 C-13 One Ton Dump Truck (2) E.R. 25,500 30,500 - C-14 Single Axle Dump E.R. 78,200 C-15 Tandem Dump Trucks (3) E.R. 66,100 75,200 C-16 Skid Loader E.R. 32,500 C-17 Grader E.R. 139,400 - C-18 Litter Hog E.R. 16,200 C-19 Crack Filler E.R. 4,900 C-20 Cement Mixer E.R. 2,900 - C-21 Asphalt Paver E.R. 27,000 C-22 Snow Blower E.R. 62,000 C-23 Engineering Van E.R. 12,000 C-24 1/2 Ton Pickups (3) E.R. 14,800 15,000 - C-25 3/4 Ton Pickup with Plow (2) E.R. 42,000 C-26 3/4 Ton Utility Truck E.R. 17,300 C-27 Tractor - Parks E.R. 28,200 29,900 _ C-28 Truckster (3) E.R. 12,300 12,700 C-29 Riding Mowers (2) E.R. 10,900 11,800 C-30 Gang Mower E.R. 10,000 C-31 Turf Sweeper E.R. 10,900 _, C-32 Stump Chipper E.R. 12,000 C-33 Turf Vac E.R. 11,200 C-34 City Hall Main Copy Machine (2) E.R. 18,000 35,000 C-35 City Hall Micro Network Upgrade E.R. 10,000 10,000 - C-36 Optical Scanner E.R. 6,700 C-37 Election Equipment E.R. 68,000 C-38 Skid Loader HRA 20,900 C-39 1/2 Ton Pickup W.F. 15,200 - C-39 1/2 Ton Pickup S.F. 16,100 C-40 4X4 3/4 Ton Dump Truck W.F. 21,900 C-41 3/4 Ton Utility Truck W.F. 16,300 - C-41 3/4 Ton Utility Truck S.F. 17,700 C-42 Water Meter Computer W.F. 34,900 C-43 Public Works Copy Machine W.F. 9,100 C-44 Jet Vactor S.F. 164,600 - C-45 Portable Generator S.F. 11,900 C-46 Refuse Trucks (2) R.F. 56,300 127,700 TOTAL CAPITAL EQUIPMENT REPLACEMENT PROGRAM 444,600 283,500 919,900 393,400 293,600 - FUNDING: EQUIPMENT REPLACEMENT FUND (LEVY) 372,000 238,700 755,300 265,700 190,700 ENTERPRISE FUND 72,600 44,800 164,600 127,700 82,000 - HRA 20,900 143 - 1 DEPT 40202 EQUIPMENT REPLACEMENT FUND 202 j i EXPENDITURE DETAIL 1 Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 1 OTHER SERVICES AND CHARGES - 300 Audit $ - $ - $ - $ 300 $ 3001 i - 389 Administrative Fee 3,300 7,200 7,400 7,800 8,7001 TOTAL $ 3,300 $ 7,200 $ 7,400 $ 8,100 $ 9,000 1 CAPITAL OUTLAY 1 560 Motor Vehicles $ 113,972 $ 286,418 $ 314,902 $ 265,300 $ 215,600 - 570 Office Equipment&Furnishings 120,978 2,154 10,282 209,80012,200 571 Finance Computer Acquisition 5,887 1 580 Other Equipment 80,756 21,905 144,200 TOTAL $ 315,706 $ 310,477 $ 331.071 $ 475,100 $ 372,0001 i 1 BOND PAYMENTS 1 600 Principal $ 780,000 $ - $ - $ - $ 610 Bond Interest 39,210 1 i 620 Fiscal Agent Charges 450 - TOTAL $ 819,660 $ - $ - $ - $ - DEPARTMENT TOTAL $ 1,138,666 $ 317,677 $ 338,471 $ 483,200 $ 381,000 144 DEPT 47010 ADMINISTRATION FUND 204 '- 47020 RENTAL PROPERTY MANAGEMENT 47025 SIGN REHAB i 47030 COMMERCIAL REHAB LOANS _ 47035 FACADE GRANTS ACTIVITY: Administration, miscellaneous economic development activities for the City, including the following activities: -Rental Property Management - Sign Grant Program _ - Commercial Rehabilitation Loan Program - Administration of Economic Development Fund ACTIVITY MANAGER: DIRECTOR OF PLANNING&ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION Undertake miscellaneous development activities not directly funded by specific project district budgets including administration of Economic Development Fund. Process applications for assistance under Sign and Commercial Rehab Loan Program. Oversee all activities relating to management of property owned by City/HRA. PROCESS USED Meet with developers, property owners, and business tenants to review possible redevelopment/development activities. Explore alternative methods of financing. Review Commercial Rehab Loan & Sign Grant application in accordance with program requirements which have been approved by the City/HRA. Rental property management requires collection of monthly rent, filling of vacancies, processing repairs and improvements with Public Works Dept. and private contractors. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Continue to maximize City's investment in Commercial Rehab by requiring strict enforcement of Commercial Rehab Loan policy. 2. Market the Sign Grant Program and require higher standards for approval of such grants. — 3. Continue to fund the Facade Grant Program- monitor its effectiveness and encourage private investment over and above the required matching amount. 4. Assist with the coordination of the parking lot improvement. 5. Coordinate the improvement of parking lot adjacent to 717 Mainstreet. .. 6. Demolition of 15 Eighth Avenue North. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 Rental Property Management _ 1. Process rental property repair requests - 9 8 10 10 2. Calls/questions answered 24 30 26 30 301 3. Rent deposits made 16 14 14 12 12 ' 4. Monthy bills paid 85 83 93 85 65 Rehab Program 1. Process sign grant applications 5 6 9 5 5IMO 2. Process facade grant applications 3 3 3 3. Process commercial rehab loan program applications 2 2 2J 145 ECONOMIC DEVELOPMENT FUND FUND 204 - FINANCIAL SUMMARY - Actual Actual Actual Budget Budget , CATEGORY 1992 1993 1994 1995 1996 - EXPENDITURES PERSONAL SERVICES $ 26,981 $ 34,379 $ 35,549 $ 36,500 $ 40,3001 SUPPLIES 2,521 1,234 3,862 1,500 5,5001 - OTHER SERVICES AND CHARGES 58,797 58,842 268,755 187,000 195,800 CAPITAL OUTLAY 288,204 2,230 225,000 TOTAL $ 376,503 $ 96,685 $ 533,166 $ 225,000 $ 241,600 REVENUE Interest Earned $ 166,931 $ 186,354 $ 71,578 $ 120,000 $ 60,0001 - Interest on Loans 34,499 33,818 19,904 28,000 19,000 Rents 17,480 21,130 22,266 21,000 23,0001 Sale of Land 283,915 32,400 1 Other 10,200 24,000 60,525 20,000 1,000 TOTAL $ 229,110 $ 549,217 $ 206,673 $ 189,000 $ 103,0001 Increase (Decrease) to Fund Balance $ (147,393) $ 452,532 $ (226,493) $ (36,000) $ (138,600)1 FUND BALANCE 12-31 $ 2,550,164 $ 3,002,696 $ 2,676,203 $ 2,640,203 $ 2,501,6031 PERMANENT STAFFING - The fund does not have full-time permanent staff. Program activities are administered by the following on an as needed basis. (Percentage figure is amount of administrative time charged to the department.) - Director of Planning&Economic Development(15%) - Community Development Specialist - Building Maintenance Superintendent - Community Development Secretary - Community Development Director -, -Housing Coordinator(40%) - Intern(50%) - SIGNIFICANT EXPENDITURES Expert&Professional Services -$10,000 - Commercial Rehab Loans - $100,000 Facade Grants - $25,000 1996 CAPITAL OUTLAY DETAIL 1 Dept. Manager Adopted Item Requested Proposed Proposed Budget None 1 1 1 146 DEPT 47010 ADMINISTRATION FUND 204 EXPENDITURE DETAILi. Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 19,390 $ 24,614 $ 24,349 $ 30,500 $ 33,200 6- 110 Overtime-Regular Employees 300 400 120 Part-Time Employees 1,060 191 P.E.R.A. Contribution 868 952 955 1,100 1,300 192 F.I.C.A. Contribution 1,553 1,956 1,932 2,400 2,600 193 Hospitalization- Life Insurance 966 1,258 1,205 1,700 2,300 TOTAL $ 22,777 $ 28,780 $ 29,501 $ 36,000 $ 39,800 SUPPLIES 200 Office Supplies $ 403 $ 272 $ 2581 $ 400 $ 2,000 202 General Supplies 1,333 916 1,146 800 2,000 ;_, 203 Postage 385 46 135 200 1,500 206 Maint. - Other Improvements 400 TOTAL $ 2,521 $ 1,234 $ 3,862 $ 1,400 $ 5,500 ` OTHER SERVICES & CHARGES 300 Audit $ 400 $ 300 $ 200 $ 700 $ 600 ` 301 Advertising, Publication, Printing 2,384 1,266 1,256 2,000 2,000 302 Travel, Conferences, Schools 4,751 4,525 5,851 5,000 5,000 ft.- 303 Expert&Professional Services 19,592 4,636 2,458 5,000 10,000 305 Contractual Maint. &Repair- 3,166 _. Structures 307 Communications-Telephone/Alarms 46 49 523 300 311 Legal Services 5,183 4,712 9,000 6,000 6,000 361 Construction Costs 661 389 Administrative Fee 3,200 3,300 3,600 3,900 _ 390 Other Contractual Services-HBCA 10,030 15,000 14,000 5,000 5,000 401 Subscription - Membership 874 1,600 1,838 1,200 1,000 TOTAL $ 46,426 $ 35,288 $ 39,087 $ 28,500 $ 33,800 CAPITAL OUTLAY 570 Office Equipment & Furnishings $ 4,291 $ 2,230 $ - $ - $ - `' DEPARTMENT TOTAL $ 76,015 $ 67,532 $ 72,450 $ 65,900 $ 79,100 1 1 -- 147 DEPT 47020 RENTAL PROPERTY MANAGEMENT FUND 204 i EXPENDITURE DETAIL .. Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 323 $ 2,664 $ 2,654 $ - $ - I 110 Overtime-Regular Employees 3,182 2,086 2,439 500 500 1 191 P.E.R.A. Contribution 134 152 168 192 F.I.C.A. Contribution 261 352 376 j 193 Hospitalization- Life Insurance 304 345 411 TOTAL $ 4,204 $ 5,599 $ 6,048 $ 500 $ 500 I OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ - $ - $ - $ 200 $ - j 305 Contractual Maint. &Repair- 38,477 1,645 1,234 5,000 5,000 Structures j "' 306 Contractual Maint. &Repair- 267 Other Improvements 311 Legal Services 254 (339) -4 315 Heating Fuel 2,464 2,969 2,594 2,500 1,500 I 316 Water/Sewer 337 151 147 200 1001 - 320 Electricity 1,302 1,392 1,339 1,400 400 341 Disposal Charges 1,343 1,289 1,229 1,300 1,000 I 409 Taxes &Licenses 27,157 8,826 91,531 15,000 20,500 TOTAL $ 71,334 $ 15,933 $ 98,341 $ 25,600 $ 28,500 DEPARTMENT TOTAL $ 75,538 $ 21,532 $ 104,389 $ 26,100 $ 29,0001 .. i 148 DEPT 47025 SIGN REHAB FUND 204 0..- I EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 OTHER SERVICES AND CHARGES 360 City Project Contracts $ 6,200 $ 6,409 $ 3,402 $ 4,000 $ 4,000 DEPT 47030 COMMERCIAL REHAB LOANS FUND 204 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 OTHER SERVICES AND CHARGES 303 Expert&Professional Services $ 1,261 $ 1,190 $ 1,518 $ 2,000 $ 2,000 305 Contractual Maint&Repair- 81,904 110,470 100,000 100,000 Structures 311 Legal Services 722 22 1,885 2,000 2,500 DEPARTMENT TOTAL $ 83,887 $ 1,212 $ 113,873 $ 104,000 $ 104,500 DEPT 47035 FACADE GRANTS FUND 204 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 OTHER SERVICES AND CHARGES 360 Facade Grants $ - $ - $ 13,640 $ 25,000 $ 25,000 mow 149 r_ -- DEPT 47067 PROPERTY ACQUIRED FUND 204 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 CAPITAL OUTLAY 510 Land $ 283,913 $ - $ 225,000 $ - $ - DEPT 47070 SITE IMPROVEMENTS FUND 204 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 J OTHER SERVICES AND CHARGES 303 Expert&Professional Services $ - $ - $ 120 $ - $ 311 Legal Services 292 DEPARTMENT TOTAL $ - $ - $ 412 $ - - FUND TOTAL $ 376,503 $ 96,685 $ 533,166 $ 225,000 $ 241,600 ^ 150 205 REAL ESTATE PURCHASES & SALES FUND FUND 205 REVENUES Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 REVENUES $ - $ - $ 108,934 $ 3,700 $ 3,700 EXPENDITURES $ - $ 3,284 $ 94,134 $ - $ - Increase(Decrease)to Fund Balance $ - $ (3,284) $ 14,800 $ 3,700 $ 3,700 FUND BALANCE 12-31 $ 6,487 $ 3,203 $ 18,003 $ 21,703 $ 25,403 •, EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 CAPITAL OUTLAY 361 Construction Costs $ - $ - $ - $ - $ - 409 Taxes &Licenses 3,284 474 City Hall Furniture TOTAL $ - $ 3,284 $ - $ - $ - TRANSFERS OUT 721 Transfer to P.I.R. $ - $ - $ 94,134 $ - $ DEPARTMENT TOTAL $ - $ 3,284 $ 94,134 $ - $ - Ili 151 DEPT 47021 REHAB ADMINISTRATION FUND 207 ! 6- 47022 HOUSING LOANS 47023 HOUSING GRANTS ACTIVITY: Administration of the annual CDBG Program through Hennepin County ACTIVITY MANAGER: DIRECTOR OF PLANNING& ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION �. Grant dollars allocated to the City by Hennepin County on an annual basis. 1 PROCESS USED CDBG Program •. Prepare annual application and schedule public hearing. Implementation and coordination of approved program activities. Process requests for payment with Hennepin County. Monitor contracts compliance with Federal contracts. Funds received from this program have been used for the following activities: 1. Housing Rehabilitation Loans &Grants 2. Renovation of City Community Center 3. Subsidy for Greater Minneapolis Day Care Program MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Continue financial support for Greater Minneapolis Day Care Association. 2. Monitor the administrtion of the Housing Rehab Program by Hennepin County. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 I .. 1. Housing Rehabilitation a)telephone calls -new inquiries 100 100 100 100 100 b)telephone calls - current project 100 150 150 200 50 c) applications processed 12 21 16 20 20 d)projects completed 7 10 10 10 10 _ e) status reports 6 60 12 6 12 2. Requests for payments processed 20 30 35 30 3. CDBG application prepared 1 1 1 1 1 152 HENNEPIN COUNTY CDBG FUND FUND 207 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 - 1995 1996 -- I EXPENDITURES OTHER SERVICES AND CHARGES $ 71,106 $ 85,388 $ 126,172 $ 121,200 $ - -- REVENUE CDBG Grant Allocation $ - $ - $ 119,237 $ 140,000 $ - Less: Direct for Social Service Agencies 20,000 Hennepin County Grant 55,663 93,017 119,237 120,000 - Interest on Loans 1,269 1,312 1,573 1,200 1,500 TOTAL $ 56,932 $ 94,329 $ 120,810 $ 121,200 $ 1,500 Increase(Decrease)to Fund Balance $ (14,174) $ 8,941 $ (5,362) $ - $ 1,500 — FUND BALANCE 12-31 $ 51,584 $ 60,525 $ 55,163 $ 55,163 $ 56,663 PERMANENT STAFFING No administrative salaries are charged to this account. Administration is undertaken by the Director of Planning&Economic Development and the Housing Coordinator. The expense for these administrative costs are spread to other funds. SIGNIFICANT EXPENDITURES Hennepin County will make all CDBG loans and grants directly from Federal funds beginning in 1996. 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None .tea I 153 MOM i MEM ISOM .11•1•6 i DEPT 47XXX FUND 207 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 DEPARTMENTS 47021 Rehab Administration $ 200 $ 200 $ - $ - $ - - 47022 Loan 5,540 11,926 30,563 60,600 47023 Grant 65,366 73,262 95,609 60,600 FUND TOTAL $ 71,106 $ 85,388 $ 126,172 $ 121,200 $ - i i _ __J 154 DEPT 47010 ADMINISTRATION FUND 208 — 47067 PROPERTY ACQUIRED 47068 MAINSTREET IMPROVEMENTS 47070 SUBURBAN CHEVROLET — 47073 SITE IMPROVEMENTS 47074 PUBLIC IMPROVEMENTS 47082 MISC. IMPROVEMENTS — 47093 GROCERY STORE 49113 MAINSTREET ALLEYSCAPE ACTIVITY: Administration - Coordination of TIF District 1-1 (CBD). ACTIVITY MANAGER: DIRECTOR OF PLANNING & ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION — I Implementation of Tax Increment Plan for Tax Increment District 1-1 which is located in the Central Business District(CBD). — PROCESS USED Coordinate and review redevelopment activities with developers, City and HRA for projects proposed to be under- taken within the CBD Tax Increment District. Administer expenditures of tax increments received on annual basis. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Implementation of priority items in Strategic Plan. 2. Prepare annual disclosure statement. 3. Completion of Bursch's/Grocery Store projects. 4. Miscellaneous redevelopment activities. -- 5. Upgrading of Lot 800. 6. Implementation of special legislation - extension of TIF District 1-1. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1992 1993 1994 19"5 1996 1. Preparation of annual disclosure — statement 1 1 1 1 1 2. Coordination/implementation of development/redevelopment projects 1 1 1 3. Execution of redevelopment agreements 1 4. Meeting with developers, consultants, etc 12 20 24 24 12 5. Prepare annual budget 1 1 1 1 1 6. Coordination/implementation of public improvement projects 1 1 2 1 — - 155 • TAX INCREMENT 1.1 FUND FUND 208 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 EXPENDITURES PERSONAL SERVICES $ 42,660 $ 49,440 $ 54,105 $ 50,300 $ 58,8001 SUPPLIES 616 578 1,724 400 5001 OTHER SERVICES AND CHARGES 68,712 127,376 565,108 1,152,100 10,800 CAPITAL OUTLAY 600 12,000 1,185,799 1,110,000 TRANSFERS OUT 638,000 808,618 954,821 646,800 774,000 TOTAL $ 750,588 $ 998,012 $ 2,761,557 $ 1,849,600 $ 1,954,1001 REVENUE Tax Increment $ 1,257,496 $ 1,182,461 $ 1,146,341 $ 1,200,000 $ 1,200,000 TOTAL $ 1,257,496 $ 1,182,461 $ 1,146,341 $ 1,200,000 $ 1,200,000 Increase(Decrease) to Fund Balance $ 506,908 $ 184,449 $ (1,615,216) $ (649,600) $ (754,10A FUND BALANCE 12-31 $ 4,299,295 $ 4,483,744 $ 2,868,528 $ 2,218,928 $ 1,464,828 ' PERMANENT STAFFING Dir. Planning&Economic Development 0.20 0.20 0.20 0.20 0.25 Economic Development Specialist 0.60 0.60 0.60 0.60 0.60 TOTAL 0.80 0.80 0.80 0.80 0.85 An intern is also assigned to this fund on a part-time basis. SIGNIFICANT EXPENDITURES Legal Services -$5,000 Contractual Services - $3,000 Construction Costs, Addition to Parking Ramp -$1,100,000 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget Addition to Parking Ramp $ 1,110,000 $ 1,110,000 $ 1,110,000 156 1 DEPT 47010 ADMINISTRATION FUND 208 ' EXPENDITURE DETAIL ,.. Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 - PERSONAL SERVICES 100 Regular Employees $ 34,822 $ 40,451 $ 43,552 $ 40,700 $ 46,500 110 Overtime-Regular Employees 600 900 120 Part-Time Employees 1,060 169 SL Converted/LTD 356 386 411 500 600 191 P.E.R.A. Contribution 1,497 1,748 1,820 1,500 1,900 192 F.I.C.A. Contribution 2,673 3,109 3,469 3,100 3,700 193 Hospitalization-Life Insurance 1,756 2,236 2,300 2,200 3,400 195 Workers' Compensation Insurance 107 150 126 200 200 - 197 Deferred Compensation 1,449 1,360 1,367 1,500 1,600 TOTAL $ 42,660 $ 49,440 $ 54,105 $ 50,300 $ 58,800 SUPPLIES 200 Office Supplies $ 266 $ 314 $ 377 $ 300 $ 400 203 Postage 116 _ 100 100 TOTAL $ 382 $ 314 $ 377 $ 400 $ 500 OTHER SERVICES AND CHARGES 300 Audit $ 1,200 $ 1,000 $ 500 $ 700 $ 800 301 Advertising, Publication, Printing 45 131 200 300 302 Travel, Conferences, Schools 30 65 600 600 6001 303 Expert&Professional Services 13,181 13,819 6,841 5,500 1,0001 .. 307 Communications-Telephone/Alarms 5 11 100 1001 311 Legal Services 3,960 6,370 2,382 8,000 5,000 390 Other Contractual Services 2,218 2,270 2,377 2,000 3,000 TOTAL $ 20,594 $ 23,569 $ 12,842 $ 17,100 $ 10,800 TRANSFERS OUT 724 Transfer to Debt Service $ 638,000 $ 808,618 $ 585,000 $ 646,800 $ 774,000 - DEPARTMENT TOTAL $ 701,636 $ 881,941 $ 652,324 $ 714,600 $ 844,100 I ... . 157 DEPT 47030 COMMERCIAL LOANS FUND 208 EXPENDITURE DETAIL Actual Actual Actual Budget Budget .. CODE 1992 1993 1994 1995 1996 OTHER SERVICES AND CHARGES 305 Contractual Maint. & Repair- $ $ $ 39,300 $ - $ - Structures I DEPT 47067 PROPERTY ACQUIRED FUND 208 EXPENDITURE DETAIL 1 1 Actual Actual Actual Budget Budget I CODE 199.^ 1993 1994 1995 1996 OTHER SERVICES AND CHARGES 311 Legal ServiceF $ 871 $ - $ - $ - $ - 1 CAPITAL OUTLAY 510 Land $ 600 $ 2,500 $ - $ - $ - 1 i DEPARTMENT TOTAL $ 1,471 $ 2,500 $ - $ - $ - DEPT 47068 MAINSTREET IMPROVEMENTS FUND 208 EXPENDITURE DETAIL Actual Actual Actual Budget Budget — CODE 1992 1993 1994 1995 1996 I OTHER SERVICES AND CHARGES 361 Construction Costs $ $ $ - $ 200,000 $ - DEPT 47069 BURSCH PROPERTY REDEVELOPMENT FUND 208 1 EXPENDITURE DETAIL 1 a Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 OTHER SERVICES AND CHARGES 303 Expert&Professional Services $ $ $ 2,000 $ - $ - 158 DEPT 47070 SUBURBAN CHEVROLET FUND 208 6. EXPENDITURE DETAIL _ Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 SUPPLIES 202 General Supplies $ - $ - $ 459 $ - $ - 203 Postage 151 `— TOTAL $ - $ - $ 610 $ - $ - OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ - $ - $ 273 $ - $ - 303 Expert& Professional Services 37,108 105,635 5,000 ` 1 311 Legal Services 5,159 7,022 10,000 361 Construction Costs 98,336 745,000 TOTAL $ - $ 42,267 $ 211,266 $ 760,000 $ - CAPITAL OUTLAY 510 Land $ - $ - $ 10,000 $ - $ - I 520 Buildings & Structures 9,500 869,899 I TOTAL - 9,500 879,899 $ - $ - DEPARTMENT TOTAL $ - $ 51,767 $ 1,091,775 $ 760,000 $ - DEPT 47073 SITE IMPROVEMENTS FUND 208 — EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 CAPITAL OUTLAY 361 Construction Costs $ 149 $ - $ - $ - $ 1,110,000 I I 159 DEPT 47074 PUBLIC IMPROVEMENTS FUND 208 1 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 SUPPLIES ... 203 Postage $ - $ 219 $ 363 $ - $ - OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ - $ 115 $ 88 $ - $ - 302 Travel, Conferences, Schools 85 216 303 Expert&Professional Services 55,315 TOTAL $ - $ 55,515 $ 304 $ - $ TRANSFERS OUT 721 Transfer to P.I.R. Fund $ - $ - $ 369,821 $ - $ - { DEPARTMENT TOTAL $ - $ 55,734 $ 370,488 $ - $ - 1 DEPT 47082 MISC. IMPROVEMENTS FUND 208 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 _ OTHER SERVICES AND CHARGES 303 Expert&Professional Services $ 132 $ 128 $ - $ - $ - 311 Legal Services 1,134 361 Construction Costs 3,865 _ DEPARTMENT TOTAL $ 5,131 $ 128 $ - $ - $ - ----I 160 iMME11, •1••• 01.• dom. MEM% =Mb ••••• 111•1•1, /MN AMMO OM II% 4=1. MIMS diMMA ANN= dMIO -1 DEPT 47093 GROCERY STORE FUND 208 EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 SUPPLIES 203 Postage $ - $ 45 $ - $ - $ - OTHER SERVICES AND CHARGES 303 Expert&Professional Services $ 302 $ 3,363 $ 24,741 $ - $ - 311 Legal Services 5,739 1,068 3,079 361 Construction Costs 100,000 175,000 410 Insurance Expense 123 TOTAL $ 6,041 $ 4,431 $ 127,943 $ 175,000 $ - CAPITAL OUTLAY 510 Land $ - $ - $ 305,900 $ - $ - DEPARTMENT TOTAL $ 6,041 $ 4,476 $ 433,843 $ 175,000 $ - - DEPT 49113 MAINSTREET ALLEYSCAPE FUND 208 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 SUPPLIES 202 General Supplies $ - $ - $ 374 $ - $ - — OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ - $ - $ 132 $ - $ - 303 Expert& Professional Services 36,065 1,466 1,317 311 Legal Services 95 361 Construction Costs 170,004 -- I TOTAL $ 36,160 $ 1,466 $ 171,453 $ - - DEPARTMENT TOTAL $ 36,160 $ 1,466 $ 171,827 $ - $ - — FUND TOTAL $ 750,588 $ 998,012 $ 2,761,557 $ 1,849,600 $ 1,954,100! • 161 DEPT 47010 ADMINISTRATION FUND 211 L 47070 SUBURBAN CHEVROLET-THEATER/RESTAURANT 47071 SUBURBAN CHEVROLET- ARTS FACILITY I L� ACTIVITY: Redevelopment of former Suburban Chevrolet property. ACTIVITY MANAGER: DIRECTOR OF PLANNING&ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION — Implementation of Tax Increment Plan for Tax Increment District 1-2 which is located in the Central Business District(CBD). PROCESS USED Coordinate and review redevelopment activities with developers, City and HRA for projects proposed to be undertaken on former Suburban Chevrolet property. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Coordinate City involvement in completion of theater/restaurant project. — i 2. Complete parking study of project area impacts. 3. Solicit bids for preparation of constructin plans for arts facility. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Preparation of annual disclosure statement 1 2. Coordination/implementation of development/redevelopment projects 2 3. Prepare annual budget il — 1 162 TAX INCREMENT 1.2 FUND FUND 211 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 — EXPENDITURES OTHER SERVICES &CHARGES $ $ $ $ $ 3,672,000 TOTAL $ $ $ $ $ 3,672,0001 REVENUE Tax Increment $ $ $ $ $ - ,.. TOTAL $ $ $ $ $ - Increase (Decrease)to Fund Balance $ $ $ $ $ (3,672,000) FUND BALANCE 12-31 $ $ $ $ $ (3,672,000) PERMANENT STAFFING SIGNIFICANT EXPENDITURES 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 163 AMIN. mom ••••11 •=.11 IMMO ONE= MIND ima =M. ••••• ONE. d=m11 DEPT 47010 ADMINISTRATION FUND 211 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 OTHER SERVICES AND CHARGES .. 303 Expert&Professional Services $ $ $ $ $ 1,000 311 Legal Services 1,000 DEPARTMENT TOTAL $ $ $ $ $ 2,000 DEPT 47070 SUBURBAN CHEVROLET-THEATER/RESTAURANT FUND 211 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 OTHER SERVICES AND CHARGES 303 Expert&Professional Services $ $ $ $ $ 5,000 311 Legal Services 5,000 361 Construction Costs 2,150,000 DEPARTMENT TOTAL $ $ $ $ $ 2,160,000 .. DEPT 47071 SUBURBAN CHEVROLET- ARTS FACILITY FUND 211 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 OTHER SERVICES AND CHARGES 303 Expert& Professional Services $ $ $ $ $ 5,000 311 Legal Services 5,000 361 Construction Costs 1,500,000 DEPARTMENT TOTAL $ $ $ $ $ 1,510,0001 I I — I FUND TOTAL $ $ $ $ $ 3,672,000 1 164 DEPT 40212 HOP-A-RIDE FUND 212 ACTIVITY: Paratransit Service ACTIVITY MANAGER: DIRECTOR OF PLANNING&ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION Provide paratransit service for residents of Hopkins. PROCESS USED L The purpose of the Hopkins Hop-A-Ride paratransit system is to provide an advance-reservation, shared-ride taxi service to all who need such transportation within the limits of the City of Hopkins. The City contracts on a L yearly basis from bids submitted with a local taxi company to provide the service. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Through competitive bidding provide the most reasonable paratransit service. 2. Obtain funding for Hop-A-Ride through the Metropolitan Council. 3. Consider possible revision to programs to improve effectiveness, customer service, etc. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 tmo 1. Number of monthly statements 12 12 12 12 12 2. Number of passengers 27,409 21,486 19,619 22,250 20,000 I Regular 14% 14% 11% 13% 7% Low Income 86% 86% 89% 87% 93% 3. Fares Regular $1.00 $1.10 $2.75 $2.75 $3.00 Low Income $0.45 $0.55 $0.85 $0.90 $0.90 4. Number of questions answered 300 300 300 300 300 �-. L ! i L 165 HOP-A-RIDE FUND FUND 212 - FINANCIAL SUMMARY -, Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 - EXPENDITURES PERSONAL SERVICES $ 6,106 $ 6,512 $ 5,797 $ 7,400 $ 5,300 SUPPLIES 76 137 84 100 100 - OTHER SERVICES AND CHARGES 52,031 38,779 55,204 63,000 72,900 TOTAL $ 58,213 $ 45,428 $ 61,085 $ 70,500 $ 78,300 - REVENUE State Grant $ 34,952 $ 27,259 $ 35,823 $ 34,800 $ 34,800 Para-Transit Fares 14,972 15,784 19,976 25,400 20,900 - Transfer from General Fund 8,289 2,385 5,286 10,300 22,600 TOTAL $ 58,213 $ 45,428 $ 61,085 $ 70,500 $ 78,300 Increase(Decrease)to Fund Balance $ - $ - $ - $ - $ - FUND BALANCE 12-31 $ - $ - $ - $ - $ - PERMANENT STAFFING Planner serves as the coordinator of the program, approximately 15%of the planner time. SIGNIFICANT EXPENDITURES - 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted - Item Requested Proposed Proposed Budget None - 1 166 11 .1 11111 O M. O MR dI=.• .111M .111 dm. .1=a DEPT 40212 HOP-A-RIDE FUND 212 EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 5,108 $ 5,470 $ 4,900 $ 6,200 $ 4,5001 1 191 P.E.R.A. Contribution 229 215 219 300 2001 — 192 F.I.C.A. Contribution 405 462 388 500 400 — 193 Hospitalization- Life Insurance 364 365 290 400 200 TOTAL $ 6,106 $ 6,512 $ 5,797 $ 7,400 $ 5,300 SUPPLIES 203 Postage $ 76 $ 137 $ 84 $ 100 $ 100 OTHER SERVICES AND CHARGES 300 Audit $ 400 $ 300 $ 300 $ 400 $ 300 301 Advertising, Publication, Printing 1,169 1,199 815 1,200 1,300 302 Travel, Conferences, Schools 3 100 311 Legal Services 26 102 38 200 100 390 Other Contractual Services 50,433 37,178 54,051 61,000 71,100 401 Subscription -Membership 100 100 TOTAL $ 52,031 $ 38,779 $ 55,204 $ 63,000 $ 72,900 DEPARTMENT TOTAL $ 58,213 $ 45,428 $ 61,085 $ 70,500 $ 78,300 167 DEPT 47021 REHAB ADMINISTRATION FUND 213 — 47022 REHAB LOANS 47023 REHAB GRANTS 47024 HOUSING ACQUISITION PROGRAM 47026 MEADOW CREEK IMPROVEMENTS — 47028 SECTION 8 47075 DOW TOWER MODERNIZATION ACTIVITY: Administration of Revolving Housing Rehabilitation Loan/Grant Program and Section 8 Existing Housing Rental Program ACTIVITY MANAGER: DIRECTOR OF PLANNING& ECONOMIC DEVELOPMENT — GENERAL ACTIVITY DESCRIPTION Administration, promotion and development of Housing Rehab Program for City homeowners. Administration "" of HUD Section 8 Rental Assistance Program in conjunction with contract between the City and Metropolitan Council. PROCESS USED Housing Rehabilitation Screening of applicants' homes and rehabilitation needs to determine eligibility for program. Monitoring bids, awarding contracts, inspection of workmanship. Issuing payment for completed work. Filing mortgages on property. Monitoring opportunities for new funding sources. Section 8 Process applications and verify income as detailed. Complete yearly reexaminations. Perform housing — inspections in accordance with Section 8 quality standards. Process administrative plyment requests with Metropolitan Council. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 — Housing Rehabilitation 1. Work with Westbrooke Patio Homes to implement housing improvement area financing. 2. Coordinate Home Remodeling Fair with St. Louis Park and Golden Valley. 3. Secure funding through MHFA for First-time Home Buyer Program. — Section 8 1. Computer linkage with Met Council. 2. Execute contract with Met Council to perform additional services at local level (actual implementation in 1997). 1 Other 1. Develop and implement Acquisition/Demolition Program. — Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 Housing Rehabilitation 1. Telephone calls- new inquiries 150 100 100 100 100 2. Telephone calls - current projects 200 150 150 200 100 3. Applications processed 12 21 16 20 20 4. Projects completed 7 10 10 10 10 5. Status reports prepared 6 6 12 6 12 Section 8 — 1. Respond to general housing questions 150 150 200 150 250 2. Phone calls -Hopkins clients 1,000 1,300 1,100 1,500 1,100 3. Vouchers/certificates placed 130 140 128 140 130 ' 4. New unit inspections 60 75 60 75 601 — 5. Reexam inspections 130 140 128 140 130 6. Reexam verifications completed 130 140 128 140 1301 7. Interim income changes 60 50 72 60 75 168 HOUSING REHAB FUND FUND 213 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 EXPENDITURES PERSONAL SERVICES $ 48,182 $ 48,629 $ 50,834 $ 57,500 $ 60,1001 SUPPLIES 1,500 2,519 2,043 2,800 3,3001 - OTHER SERVICES AND CHARGES 13,449 17,781 52,745 16,600 75,800 CAPITAL OUTLAY 2,386 65,000 65,000 TRANSFERS OUT 45,000 ,,,, TOTAL $ 63,131 $ 71,315 $ 105,622 $ 141,900 $ 249,200 REVENUE Section 8 $ 24,558 $ 22,084 $ 35,794 $ 32,700 $ 32,000 - Interest Earned 16,400 13,400 6,000 6,300 6,000 Rehab Loan Interest 16,288 15,;94 12,652 16,000 8,000 Rents 3,550 Meadow Creek Fees 135,000 Loan/Grant Repayment 2,979 Hennepin County Grant 14,885 - Sale of Land 30,000 TOTAL $ 57,246 $ 57,807 $ 69,331 $ 85,000 $ 181,000 Increase(Decrease)to Fund Balance $ (5,885) $ (13,508) $ (36,291) $ (56,900) $ (68,200)1 FUND BALANCE 12-31 $ 1,084,869 $ 1,071,361 $ 1,035,070 $ 978,170 $ 909,970 PERMANENT STAFFING Housing Coordinator 0.60 0.60 0.60 0.60 0.60 Section 8 Program Technician 0.25 0.25 0.25 0.25 0.25 Public Housing Manager 0.25 0.25 0.50 0.50 0.50 Contract inspection services are utilized in this program. SIGNIFICANT EXPENDITURES Rehabilitation Loans - $7,500 Rehabilitation Grants - $7,500 Site Acquisition(Housing Acquisition Program) - $65,000 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget Site Acquisition $ 65,000 $ 65,000 $ 65,000 169 I 1 DEPT 47021 REHAB ADMINISTRATION FUND 213 i .. ! EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 ! PERSONAL SERVICES 100 Regular Employees $ 20,015 $ 22,787 $ 23,330 $ 23,900 $ 26,000 110 Overtime-Regular Employees 700 600 120 Part-Time Employees 34 I 169 SL Converted/LTD 368 388 429 500 600 191 P.E.R.A. Contribution 899 968 1,034 1,100 1,200 192 F.I.C.A. Contribution 1,615 1,733 1,843 1,800 2,000 hi" 193 Hospitalization -Life Insurance 1,089 1,183 1,300 1,500 2,400 195 Workers' Compensation Insurance 65 86 115 200 200 196 Unemployment Compensation 4,579 197 Deferred Compensation 1,448 1,375 1,282 1,400 TOTAL $ 30,112 $ 28,520 $ 29,333 $ 31,100 $ 33,000 I , SUPPLIES 200 Office Supplies $ 20 $ 456 $ 185 $ 500 $ 500 203 Postage 206 519 728 600 1,000 TOTAL $ 226 $ 975 $ 913 $ 1,100 $ 1,500 OTHER SERVICES AND CHARGES 300 Audit $ 300 $ - $ 400 $ 600 $ 500 301 Advertising, Publication, Printing 205 267 351 700 700 1- 302 Travel, Conferences, Schools 796 728 1,483 1,000 2,200 303 Expert&Professional Services 2,947 6,304 8,188 3,000 3,000 �. 311 Legal Services 319 353 1,736 500 800 314 Legislative Relations 420 .,,. 389 Administrative Fee 440 600 900 390 Other Contractual Services 5,554 TOTAL $ 4,567 $ 13,206 $ 13,018 $ 6,400 $ 8,100 CAPITAL OUTLAY 570 Office Equipment $ - $ 2,386 $ - $ - $ - DEPARTMENT TOTAL $ 34,905 $ 45,087 $ 43,264 $ 38,600 $ 42,600 lw I 170 DEPT 47022 REHAB LOANS FUND 213 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 OTHER SERVICES AND CHARGES 303 Expert&Professional Services $ 5,379 $ 4,575 $ 3,933 $ - $ - _ 305 Contractual Maint. &Repair- 656 21,624 7,500 Structures 459 Set Up Loans (12,542) (965) DEPARTMENT TOTAL $ (6,507) $ 4,575 $ 24,592 $ - $ 7,500 DEPT 47023 REHAB GRANTS FUND 213 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 OTHER SERVICES AND CHARGES 305 Contractual Maint. &Repair- $ 15,341 $ - $ 250 $ - $ 7,500 Structures 171 DEPT 47024 HOUSING ACQUISITION PROGRAM FUND 213 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 OTHER SERVICES AND CHARGES 361 Demolition $ $ $ - $ 10.000 $ 10,000 CAPITAL OUTLAY 510 Site Acquisition $ $ $ - $ 65,000 $ 65,000 DEPARTMENT TOTAL $ $ $ - $ 75,000 $ 75,000 DEPT 47026 MEADOW CREEK IMPROVEMENTS FUND 213 — EXPENDITURE DETAIL I .. Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 TRANSFERS OUT 724 Transfer to Debt Service $ $ $ $ $ 45,000 I I .. • i 1 •172 DEPT 47028 SECTION 8 FUND 213 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 16,141 $ 18,019 $ 18,620 $ 22,800 $ 23,300 191 P.E.R.A. Contribution 153 54 .. 192 F.I.C.A. Contribution 850 814 1,270 1,800 1,8001 193 Hospitalization- Life Insurance 926 1,222 1,611 1,800 2,0001 - TOTAL $ 18,070 $ 20,109 $ 21,501 $ 26,400 $ 27,1001 SUPPLIES - 200 Office Supplies $ 347 $ 552 $ 197 $ 500 $ 700 i 2()3 Postage 927 992 933 1,200 1,100 - TOTAL $ 1,274 $ 1,544 $ 1,130 $ 1,700 $ 1,800 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 48 $ - $ - $ 100 $ 100 302 Travel, Conferences, Schools 100 100 ,.,. TOTAL $ 48 $ - $ - $ 200 $ 2001 DEPARTMENT TOTAL $ 19,392 $ 21,653 $ 22,631 $ 28,300 $ 29,10(31 DEPT 47075 DOW TOWERS MODERNIZATION FUND 213 "" EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 OTHER SERVICES AND CHARGES 466 Modernization $ $ $ 14,885 $ - $ 42,500 FUND TOTAL $ 63,131 $ 71,315 $ 105,622 $ 141,900 $ 249,200 i I 173 DEPT 40214 LEASED PARKING FUND 214 40224 RAMP PARKING ACTIVITY: Parking ACTIVITY MANAGER: DIRECTOR OF PLANNING & ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION The proper handling of all matters related to the operation and administration of the leased parking program. Implement items recommended by the City Council and Parking Committee and follow-up on any questions by the general public. — PROCESS USED Provide advice to the Parking Committee and the City Council on items of operation. Purpose of system is to manage the parking so as to provide the most convenient parking spaces for the customers. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Complete a review of the duties and responsibilities of the Parking Committee - determine necessity of the j — Committee and how it should continue to function. 2. Monitor the addition of Lot 475 (dome lot) to the system. Make changes to system as appropriate. — 3. Monitor the effect of the following development projects to the overall system: - movie theater/restaurant - Tait's rehab. - arts facility - Bursch redevelopment 4. Increase permit fees by 4.5 percent. — Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 — 1. Permits sold 375 375 505 400 500 2. Complaints addressed 25 20 10 15 15 — 3. Parking Committee meetings 5 2 5 3 4. Staff reports/studies 2 2 2 5 4 — I J 174 1 PARKING FUND FUND 214 j FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 1 EXPENDITURES PERSONAL SERVICES $ 47,611 $ 48,526 $ 47,316 $ 56,200 $ 57,700 SUPPLIES 4,816 9,304 1,914 8,600 10,100 _ OTHER SERVICES AND CHARGES 25,803 52,727 34,699 45,900 49,000 TOTAL $ 78,230 $ 110,557 $ 83,929 $ 110,700 $ 116,800 1 REVENUE i "' Court Fines $ 49,011 $ 28,471 $ 20,649 $ 25,000 $ 25,0001 Interest Earned 10,900 7,900 5,200 5,000 5,000 Leased Parking 18,250 15,346 16,514 21,000 21,000 Public Works Services 14,586 15,315 16,081 15,000 15,0001 TOTAL $ 92,747 $ 67,032 $ 58,444 $ 66,000 $ 66,0001 Increase (Decrease) to Fund Balance $ 14,517 $ (43,525) $ (25,485) $ (44,700) $ (50,800) 1 FUND BALANCE 12-31 $ 636,202 $ 592,677 $ 567,192 $ 522,492 $ 471,692 I i PERMANENT STAFFING Enforcement Officer 1.00 1.00 1.00 1.00 1.00 Economic Development Specialist 0.28 0.28 0.28 0.28 0.28 - TOTAL 1.28 1.28 1.28 1.28 1.28 SIGNIFICANT EXPENDITURES Leased Parking Maintenance - Other Imp. - $2,000 - Leased Parking Expert&Prof. Services -$2,000 Parking Ramp Maintenance - Structures -$3,000 Parking Ramp Sign Supplies -$2,000 - Parking Ramp Contractual Maintenance &Repair-$13,000 Parking Ramp Electricity- $8,000 - 1996 CAPITAL OUTLAY DETAIL - Dept. Manager Adopted Item Requested Proposed Proposed Budget • .- None 1 175 DEPT 40214 LEASED PARKING FUND 214 EXPENDITURE DETAIL _, Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 27,534 $ 28,397 $ 30,770 $ 27,500 $ 28,700 110 Overtime-Regular Employees 200 200 169 SL Converted/LTD 225 259 291 300 400 191 P.E.R.A. Contribution 1,155 1,290 1,377 1,300 1,200 192 F.I.C.A. Contribution 2,119 2,333 2,496 2,200 2,200 193 Hospitalization-Life Insurance 2,014 2,180 2,415 2,300 2,000 195 Workers' Compensation Insurance 82 93 453 200 200 197 Deferred Compensation 1,448 1,375 1,397 1,500 1,500 `- TOTAL $ 34,577 $ 35,927 $ 39,199 $ 35,500 $ 36,400' SUPPLIES 201 Uniforms $ 300 $ 56 $ 47 $ 300 $ 300 202 General Supplies 939 500 500 203 Postage 118 141 10 200 200 204 Maint. - Equip. &Vehicle Parts 288 57 34 500 500 206 Maint. - Other Improvements 6,816 995 2,000 2,000 210 Motor Fuels &Lubricants 131 81 45 200 200 220 Street Maintenance Material 75 " TOTAL $ 1,851 $ 7,151 $ 1,131 $ 3,700 $ 3,700 OTHER SERVICES AND CHARGES _ 300 Audit $ 200 $ 200 $ 400 $ 300 $ 300 301 Advertising, Publication, Printing 514 424 1,000 1,000 _ 302 Travel, Conferences, School 10 100 100 303 Expert&Professional Services 65 385 1,600 2,000 _ 380 Garage- Labor& Burden 27 54 300 300'1 389 Administrative Fee 3,300 3,600 3,800 4,200 4,500 401 Subscription - Membership 100 133 25 100 100 TOTAL $ 4,179 $ 4,394 $ 4,664 $ 7,600 $ 8,300 DEPARTMENT TOTAL $ 40,607 $ 47,472 $ 44,994 $ 46,800 $ 48,4001 1 '- 176 DEPT 40224 RAMP PARKING FUND 214 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES - 100 Regular Employees $ 10,310 $ 9,972 $ 6,591 $ 16,300 $ 17,2001 110 Overtime-Regular Employees 66 23 400 400 - 120 Part-time Employees 451 510 214 500 1,0001 191 P.E.R.A. Contribution 465 448 295 700 8001 192 F.I.C.A. Contribution 850 816 537 1,300 1,400 193 Hospitalization-Life Insurance 892 830 480 1,500 500 TOTAL $ 13,034 $ 12,599 $ 8,117 $ 20,700 $ 21,300 SUPPLIES 202 General Supplies $ 666 $ 453 $ 9 $ 500 $ 5001 204 Maint. - Equip. &Vehicle Parts 287 57 33 200 200 - 205 Maint. - Structures 1598 1411 345 3,000 3,000 206 Maint. - Other Improvements 198 47 500 500' - 210 Motor Fuels &Lubricants 167 81 45 200 200 223 Sign Supplies 49 104 351 500 2,0001 - TOTAL $ 2,965 $ 2,153 $ 783 $ 4,900 $ 6,400 OTHER SERVICES AND CHARGES 300 Audit $ 200 $ 200 $ 400 $ 300 $ 300 ^' 301 Advertising, Publication, Printing 406 200 200 302 Travel, Conferences, School 21 110 100 100 - 303 Expert&Professional Services 1,700 3,765 3,500 3,500 304 Contractual Maint $t Repair- 11 500 500' Equipment&Vehicles 305 Contractual Maint. & Repair- 3,368 24,174 10,391 12,400 13,0001 - Structures 306 Contractual Maint. &Repair- 953 144 2,000 2,0001 Other Improvements 307 Communications-Telephone/Alarms 345 399 410 400 400 '^ 320 Electricity 6,304 7,114 7,675 6,500 8,000 336 Equipment Rental 216 300 300; 380 Garage- Labor& Burden 27 54 300 3001 389 Administrative Fee 3,300 3,600 3,800 4,200 4,500 390 Other Contractual Services 290 64 - 412 General Liability, Fire, Etc. 4,335 5,633 5,287 5,600 5,6001 413 Property Insurance 1,634 2,078 1,874 2,000 2,000 - TOTAL $ 21,914 $ 48,333 $ 30,035 $ 38,300 $ 40,700' DEPARTMENT TOTAL $ 37,913 $ 63,085 $ 38,935 $ 63,900 $ 68,400'1 - FUND TOTAL $ 78,230 $ 110,557 $ 83,929 $ 110,700 $ 116,800 177 DEPT 40217 CABLE TV FUND 217 ACTIVITY: Communications r. ACTIVITY MANAGER: COMMUNICATIONS COORDINATOR GENERAL ACTIVITY DESCRIPTION Provide two way communication between the City and its residents, employees, and businesses; its civic, service, and fraternal organizations; and other communities and government agencies. PROCESS USED Written, verbal and visual communication vehicles. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Develop a communications plan. 2. Redesign Hopkins Highlights. 3. Assist in the development of a more user friendly New Residents Packet. 4. Assist with Marketplace '96, the 1996 Home Show, and the State of the City. 5. Develop a City style book. 6. Research and, if possible, implement a Hopkins Home Page on the Internet. 7. Work to implement the community relations elements of the Strategic Plan for Economic Development, particularly a community survey. Actual Actual Actual Budget Budget . SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Newsletters: Hopkins Highlights 6 ' r,,. Nibbles (Boards & Commissions) 12 Tidbits (City employees) 12 Twin West articles 12 HBCA articles 12 2. Press Releases - City Briefs 95 3. Cable Television: Meeting cablecasts 36 4m Video productions 3 Bulleuin board updates 160 4. Razzle Message Line: hoe Phone messages received 275 Updates to the information 60 5. Special Publications: Annual Report 1 6. Liaison: Raspberry Festival meetings 71 1,. HBCA meetings 23 I Other commission and board meetings 15 L 178 CABLE TV FUND FUND 2.1.7 FINANCIAL SUMMARY -- Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 I - EXPENDITURES 1 PERSONAL SERVICES $ 4,664 $ 10,570 $ 11,601 $ 50,600 $ 49,900 SUPPLIES 7,758 5,779 9,342 7,900 9,6001 - OTHER SERVICES &CHARGES 35,713 29,990 29,054 41,400 37,200 I CAPITAL OUTLAY 7,887 7,017 7,673 10,700 TOTAL $ 56,022 $ 53,356 $ 57,670 $ 99,900 $ 107,400 REVENUE I Interest Earned $ 3,000 $ 3,000 $ 1,800 $ 3,000 $ 2,400 - Franchise Fees 71,699 69,604 71,866 71,000 76,000 TOTAL $ 74,699 $ 72,604 $ 73,666 $ 74,000 $ 78,400 - Increase (Decrease) to Fund Balance $ 18,677 $ 19,248 $ 15,996 $ (25,900) $ (29,000 I I FUND BALANCE 12-31 $ 185,685 $ 204,933 $ 220,929 $ 195,029 $ 166,0291 PERMANENT STAFFING j Assistant City Manager 0.05 0.10 0.05 0.10 - Administrative Secretary 0.05 0.05 0.05 - Camera Operator 0.05 0.05 0.05 0.05 0.05 I Communications Coordinator 1.00 1.00 1.00 I 0.10 0.20 1.15 1.20 1.05 I SIGNIFICANT EXPENDITURES 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget _ Computer(32MB RAM) $ 4,000 $ 4,000 $ 4,000 35 mm Camera with Flash &Case 500 500 500 Waveform/Vectorscope 2,200 2,200 2,200 Video Editing Equipment 4,000 4,000 _ 4,000 $ 10,700 $ 10,700 $ 10,700 I I 179 .1m.111 MM. • ••••• MEM ••••• 111 OMNI MEM MEM =MN 111 dm. gm. DEPT 40217 CABLE TV FUND 217 1 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 -_ 1995 1996 1 .. PERSONAL SERVICES 100 Regular Employees $ 3,970 $ 8,936 $ 9.722 $ 41,000 $ 37,800 i .. 110 Overtime-Regular Employees 56 169 SL Converted/LTD 26 400 191 P.E.R.A. Contribution 111 255 364 1,700 1,500 1 192 F.I.C.A. Contribution 287 686 742 3,100 2,9001 - 193 Hospitalization-Life Insurance 296 637 747 3,300 7,3001 1 197 Deferred Compensation 1,500 TOTAL $ 4,664 $ 10,570 $ 11,601 $ 50,600 $ 49,900 SUPPLIES 200 Office Supplies $ 74 $ 70 $ 383 $ 300 $ 400 202 General Supplies 1,629 779 1,828 1,200 1,4001 203 Postage 6,055 4,930 7,131 6,400 7,800' TOTAL $ 7,758 $ 5,779 $ 9,342 $ 7,900 $ 9,6001 OTHER SERVICES AND CHARGES j ! 300 Audit $ 200 $ - $ 200 $ 300 $ 400' _ 301 Advertising, Publication, Printing 4,495 4,584 8,367 6,300 8,800 302 Travel, Conferences, Schools 170 548 114 1,000 800 303 Expert& Professional Services 3,682 4,625 1,063 14,000 6,0001 304 Contractual Maint. &Repair- 123 495 259 1,000 1,0001 Other Improvements _ 307 Communications-Telephone/Alarms 1,538 389 Administrative Fee 18,021 7,200 7,400 7,800 8,700 - 401 Subscription- Membership 9,022 12,538 10,113 11,000 11,5001 TOTAL $ 35,713 $ 29,990 $ 29,054 $ 41,400 $ 37,200 CAPITAL OUTLAY 570 Other Equipment&Furnishings $ 7.887 $ 7,017 $ 7,673 $ - $ 4,000 580 Other Equipment 6,700 TOTAL $ 7,887 $ 7,017 $ 7,673 $ - $ 10,700 - DEPARTMENT TOTAL $ 56,022 $ 53,356 $ 57,670 $ 99,900 $ 107,400 - 180 DEPT 47010/47090/47092/47093/47077/49206 TAX INCREMENT DISTRICT 2.1 FUND 221 47010 TAX INCREMENT DISTRICT 2.4 FUND 224 47095 TAX INCREMENT DISTRICT 2.5 FUND 225 47010/47096 TAX INCREMENT DISTRICT 2.6 FUND 226 ACTIVITY: Tax Increment District Administration and HRA Housing and Economic Development ACTIVITY MANAGER: DIRECTOR OF PLANNING& ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION Administration and coordination of financing and program activities for Tax Increment Districts 2.1, 2.2, 2.3, 2.4, 2.5, 2.6. PROCESS USED I _ Coordinate and review redevelopment activities with developers, City and HRA for projects proposed to be under- taken within the CBD Tax Increment District. Administer expenditures of tax increments received on annual basis. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Prepare annual disclosure statements TIF District 2.1-2.6. 2. Coordinate financing activities of County Road 3 upgrading with 2.1 TIF dollars. 3. Work with R.L. Johnson to help facilitate proposed development projects for 13-acre site. 4. Implementation of Economic Development Strategic Plan activities for TIF District 2.1-2.6. 5. Facilitate possible redevelopment project - Pines Mobile Home Park. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 J _ 1. Preparation annual disclosure statements 1 1 5 1 6 _ 2. Coordination/implementation of development/redevelopment projects 1 0 1 1 1 3. Developer/staff meetings 20 10 10 10 10 _ 4. Execution of redevelopment agreements 1 0 1 1 1 5. Preparation of annual budget 1 5 1 6 6. Coordination/implementation of public improvement project 2 1 181 • TAX INCREMENT 2.1 - 2.6 FUND FUND FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 .. EXPENDITURES PERSONAL SERVICES $ 10,239 $ 10,143 $ 10,527 $ 10,600 $ 11,100 SUPPLIES 173 136 - OTHER SERVICES AND CHARGES 27,020 220,681 28,830 5,500 296,000 CAPITAL OUTLAYS 494,552 TRANSFERS OUT 67,400 64,000 64,391 58,000 54,400 TOTAL $ 104,659 $ 789,549 $ 103,884 $ 74,100 $ 361,5001 REVENUE Tax Increment $ 143,025 $ 197,163 $ 197,101 $ 210,000 $ 243,0001 Development Fee 13,500 TOTAL $ 143,025 $ 210,663 $ 197,101 $ 210,000 $ 243,000 Increase(Decrease) to Fund Balance $ 38,366 $ (578,886) $ 93,217 $ 135,900 $ (118,500) FUND BALANCE 12-31 $ 536,910 $ (41,976) $ 51,241 $ 187,141 $ 68,641 PERMANENT STAFFING Dir. Planning&Economic Development 0.10 0.10 0.10 0.10 0.10 Economic Development Specialist 0.10 0.10 0.10 0.10 0.10 TOTAL 0.20 0.20 0.20 0.20 0.20 All other staffing for this fund is provided by the City on an as needed basis. SIGNIFICANT EXPENDITURFS Construction Costs, County Road 3 - $280,000 Expert&Professional Services/Legal Services, Pines - $5,000 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 182 DEPT 47010 TIF DISTRICT 2.1 FUND 221 ... EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 8,668 $ 8,533 $ 8,814 $ 9,000 $ 9,500 110 Overtime-Regular Employees 200 191 P.E.R.A. Contribution 391 384 400 400 400 192 F.I.C.A. Contribution 695 683 710 700 700 193 Hospitalization- Life Insurance 432 491 492 500 300 197 Deferred Compensation 53 52 111 - TOTAL $ 10,239 $ 10,143 $ 10,527 $ 10,600 $ 11,100 OTHER SERVICES AND CHARGES 300 Audit $ 200 $ 200 $ 200 $ 200 $ 2001 301 Advertising, Publication, Printing 38 138 303 Expert&Professional Services 2,042 2,060 1,000 311 Legal Services 1,837 95 1,000 800 455 Refunds &Reimbursements 16,374 7,722 TOTAL $ 4,117 $ 18,772 $ 8,017 $ 1,200 $ 2,000 I.- TRANSFERS OUT 710 Residual Equity Transfers $ - $ - $ 391 $ - $ - 724 Transfer to Debt Service 67,400 64,000 64,000 58,000 54,400 TOTAL $ 67,400 $ 64,000 $ 64,391 $ 58,000 $ 54,400 DEPARTMENT TOTAL $ 81,756 $ 92,915 $ 82,935 $ 69,800 $ 67,500 L. 6. 6. I I i ' L. 183 L. DEPT 47090 RL JOHNSON PROPERTY DEVELOPMENT FUND 221 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 OTHER SERVICES AND CHARGES "' 303 Expert&Professional Services $ - $ - $ - $ 2,000 $ 2,000 311 Legal Services 277 2,000 2,000 DEPARTMENT TOTAL $ - $ 277 $ - $ 4,000 $ 4,000 DEPT 47092 LANDFILL - VENTURIAN FUND 221 EXPENDITURE DETAIL Actual Actual Actual Budget Budget .. CODE 1992 1993 1994 1995 1996 OTHER SERVICES AND CHARGES 303 Expert&Professional Services $ - $ - $ 200 $ - $ - 311 Legal Services 112,479 7,714 DEPARTMENT TOTAL $ - $ 112,479 $ 7,914 $ - $ - _ DEPT 47093 GROCERY STORE PROJECT FUND 221 EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 OTHER SERVICES AND CHARGES 303 Expert& Professional Services $ 503 $ - $ - $ - $ - ,_ 311 Legal Services 1,372 DEPARTMENT TOTAL $ 1,875 $ - $ - $ - $ - 184 i DEPT 47097 PROJECT AREA 2 FUND 221 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 SUPPLIES 200 Office Supplies $ - $ 18 $ - $ - $ - 203 Postage 41 136 .. TOTAL $ - $ 59 $ 136 $ - $ - OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ - $ 92 $ - $ - $ - 303 Expert&Professional Services 1,496 4,777 6. 306 Contractual Maint. &Repair- 500 Other Improvements 311 Legal Services 400 636 ,,, TOTAL $ 1,896 $ 6,005 $ - $ - $ - DEPARTMENT TOTAL $ 1,896 $ 6,064 $ 136 $ - $ - DEPT 49206 COUNTY ROAD 3 FUND 221 EXPENDITURE DETAIL i..' Actual Actual Actual Budget Budget CODE _ 1992 1993 1994 1995 1996 _, SUPPLIES 203 Postage $ - $ 114 $ - $ - $ - j 6— OTHER SERVICES AND CHARGES 303 Expert&Professional Services $ 4,884 $ - $ - $ - $ - 361 Construction Costs 11,480 280,000 TOTAL $ 4,884 $ - $ 11,480 $ - $ 280,000 DEPARTMENT TOTAL $ 4,884 $ 114 $ 11,480 $ - $ 280,000 1 L 1 FUND 221 TOTAL $ 90,411 $ 211,849 102,465 $ 73,800 $ 351,500 iI I . 185 DEPT 47010 TIF DISTRICT 2.4 FUND 224 EXPENDITURE DETAIL Actual Actual Actual Budget Budget — CODE 1992 1993 1994 1995 1996 OTHER SERVICES AND CHARGES 303 Expert&Professional Services $ 385 $ - $ - $ - $ 5,000 311 Legal Services 5,000 409 Taxes &Licenses 416 DEPARTMENT TOTAL $ 385 $ 416 $ - $ - $ 10,000 �- FUND 224 TOTAL $ 385 $ 416 $ - $ - $ 10,000 186 DEPT 47095 FUND 225 ; i EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 OTHER SERVICES AND CHARGES 303 Expert&Professional Services $ 391 $ - $ - $ - $ - DEPARTMENT TOTAL $ 391 $ - $ - $ - $ - FUND 225 TOTAL $ 391 $ - $ - $ - $ - 1 1 w 1 18 / DEPT 47010 TIF DISTRICT 2.6 FUND 226 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 OTHER SERVICES AND CHARGES 303 Expert& Professional Services $ 1,609 $ 4,134 $ 72 $ 300 $ - 311 Legal Services 24 222 DEPARTMENT TOTAL $ 1,633 $ 4,356 $ 72 $ 300 $ - i DEPT 47096 TIF DISTRICT 2.6 FUND 226 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1994 1996 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 360 $ 11 $ - $ - $ - 303 Expert&Professional Services 6,466 17,848 730 311 Legal Services 3,818 1,038 270 361 Construction Costs 33,151 365 Relocation Costs 1,195 26,328 401 Taxes &Licenses 347 TOTAL $ 11,839 $ 78,376 $ 1,347 $ - $ - I CAPITAL OUTLAY 520 Buildings & Structures - $ 494,552 $ - $ - $ - i DEPARTMENT TOTAL $ 11,839 $ 572,928 $ 1,347 $ - $ - I FUND 226 TOTAL $ 13,472 $ 577,284 $ 1,419 $ 300 $ - 188 Minh Mal - CITY OFHOPKINS, MINNESOTA ENTERPRISE FUNDS Enterprise funds are established to account for the financing of self- supporting activities of governmental units which render services to the — general public on a user charge basis. Records are maintained on the accrual basis of accounting. — The Authority for these types of funds is derived from Section 11.01 of the City Charter which allows for utility or other public service enterprise funds. — The city has six Enterprise Funds: Water Uitility Fund — Sewer Utility Fund Refuse Utility Fund _ Storm Sewer Utility Fund Pavilion/Ice Arena Fund Housing Authority Fund DEPT 48220 PUMPS &WELLS FUND 703 L. 48240 DISTRIBUTION 48250 ADMINISTRATION 6. ACTIVITY: Water System Operation and Maintenance ACTIVITY MANAGER: WATER& SEWER SUPERINTENDENT L GENERAL ACTIVITY DESCRIPTION i 6.. Provides maintenance to the City's water system so that a continued supply of potable water is furnished to water customers at the most reasonable cost. Water supply must be maintained at proper pressure levels, as well as bacterial free. Metering devices are also maintained. PROCESS USED Maintain water pressure necessary for good service and fire protection. The maintenance of 4 wells including L. necessary equipment for iron filtration, fluoridation, and chlorination of water, to take and record water samples on a monthly basis, to keep water meters in proper working condition. The division answers service calls 24 hours per day, works with contractors locating lines and turning valves off or on. All wells and pump houses are i checked. Mains and hydrants are flushed in Spring before heavy water usage has started. At this time any �•• hydrants that need attention are repaired. Meter readings and turn-ons and tum-offs are scheduled each day. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Produce water supply sufficient to meet the needs of 16,000 people. 2. Flush and check all hydrants annually. 3. Check all wells each day. - los 4. Test samples each month to ensure safe water supply. 5. Have a fully operational supervisory control and data acquisition system(SCADA). 6. Ensure all affected customers are given adequate notice of all scheduled water shutoffs, both by the City and contractors. 7. Reduce copper levels at taps to comply with Safe Drinking Water Act. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 6. 1. Number of connections 5,080 5,085 5,090 5,100 5,115 2. Millions of gallons of water _ pumped 924 834 915 900 930 `' 3. Number of water tests taken 261 300 300 700 500 4. Number of well house ; inspections made 1,825 1,825 1,825 1,825 1,825 I �. 5. Number of hydrants flushed 600 600 500 600 400 6. Number of service orders completed 293 293 313 300 300 L 7. Meters read 18,000 18,000 18,000 18,000 18,000 I 8. Repair stopped meters 300 293 327 300 300 , 9. Repair broken water mains 5 7 6 5 5 189 L 703 WATER UTILITY FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 EXPENDITURES '-' PERSONAL SERVICES $ 210,778 $ 203,768 $ 216,527 $ 193,400 $ 199,300 SUPPLIES 28,963 27,509 32,265 26,300 34,900 OTHER SERVICES AND CHARGES 303,554 330,199 314,709 332,700 334,900 NON-OPERATING 145,023 152,859 120,225 150,000 168,000 TOTAL $ 688,318 $ 714,335 $ 683,726 $ 702,400 $ 737,100 REVENUE - Water Service Charge $ 631,228 $ 752,399 $ 783,730 $ 754,000 $ 760,0001 Penalties 22,486 31,271 28,243 33,000 32,000 i Connection Permits 5,454 1,425 695 1,000 2,000 j Interest Earned 39,091 35,300 6,000 15,000 2,000 - Gain on Sale of Fixed Asset 9,305 Other Misc. Revenue 3,103 11,113 8,245 1,000 1000 Acquisition of Assets 21,560 TOTAL $ 701,362 $ 840,813 $ 848,473 $ 804,000 $ 797,000 1 Increase (Decrease) to Fund Balance $ 13,044 $ 126,478 $ 164,747 $ 101,600 $ 59,900 - RETAINED EARNINGS 12-31 $ 3,593,305 $ 3,719,783 $ 3,884,530 $ 3,986,130 $ 4,046,030 Cash Balance 12-31 $ 1,281,192 $ 929,761 $ 661,149 $ 279,949 $ 110,549 Capital Outlay $ 14,783 $ 101,904 $ - $ 26,800 $ 19,800 Construction $ 14,500 $ 529,240 $ 405,434 $ 606,000 $ 377,500 Rate per 1000 gallons $ 0.85 $ 1.05 $ 1.05 $ 1.05 $ 1.05 PERMANENT STAFFING Water& Sewer Superintendent 0.45 0.45 0.45 0.45 0.45 Maintenance 2.40 2.40 2.40 2.40 2.40 Engineering Support 0.40 0.40 0.40 0.40 0.40 Administrative Support 0.25 0.25 0.25 0.25 0.25 Part-time 0.60 0.60 0.60 0.60 0.60 Engineering Superintendent 0.10 0.10 0.10 0.10 0.101 TOTAL 4.20 4.20 4.20 4.20 4.20 SIGNFICIANT EXPENDITURES Maint. Equip. Veh. Parts - $12,700 Expert&Professional Services - $35,000 - Electricity- $95,000 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget 1 - 1 Water Meters (300) $ 19,800 $ 19,800 $ 19,800 1 190 WATER FUND FUND 703 hi- i EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 - PERSONAL SERVICES 100 Regular Employees $ 155,486 $ 145,792 $ 156,507 $ 131,100 $ 135,800 110 Overtime-Regular Employees 5,047 7,223 8,192 6,000 6,500 120 Part-Time Employees 8,758 9,688 7,304 16,400 16,400 169 SL Converted/LTD 1,489 1,520 1,602 1,800 1,900 191 P.E.R.A. Contribution 7,335 6,793 7,513 6,400 6,600 h. 192 F.I.C.A. Contribution 11,620 I1,689 12,585 12,000 12,300 193 Hospitalization- Life Insurance 15,244 15,494 17,394 13,200 13,200 195 Workers' Compensation Insurance 4,394 4,213 4,063 5,000 5,000 197 Deferred Compensation 1,405 1,356 1,367 1,500 1,600 L TOTAL $ 210,778 $ 203,768 $ 216,527 $ 193,400 $ 199,300 SUPPLIES 200 Office Supplies $ 300 $ 647 $ 1.797 $ 1,000 $ 1,200 201 Uniforms/Clothing 746 587 772 800 800 h. 202 General Supplies 1,282 770 831 800 1,000 203 Postage 1,523 1,895 1,973 2,000 2,200 L 204 Maint. -Equip. &Vehicle Parts 18,492 16,104 17,809 12,700 12,700 205 Maint. - Structures 358 L 210 Motor Fuels &Lubricants 1,591 1,696 1,565 2,000 2,000 230 Chemicals 5,029 .` 810 7,160 7,000 15,000 L TOTAL $ 28,963 $ 2"i 509 $ 32,265 $ 26,300 $ 34,900 I L h. i _ `' L 1 1 � 191 6. WATER FUND FUND 703 1 I EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 OTHER SERVICES AND CHARGES 300 Audit $ 4,700 $ 4,500 $ 4,500 $ 4,600 $ 4,600 ,_ 301 Advertising, Publication, Printing 2,215 175 59 600 600 302 Travel, Conferences, Schools 627 1,890 1,542 2,000 2,000 _ 303 Expert&Professional Services 2,922 18,508 4,985 41,000 26,000 304 Contractual Maint. &Repair- 5,337 13,674 19,392 14,800 14,800 Equipment&Vehicles 305 Contractual Maint. &Repair- 42,431 43,405 6,797 5,000 5,000 Structures 306 Contractual Maint. &Repair- 25,805 8,895 31,809 19,000 19,000 Other Improvements - 307 Communications-Telephone/Alarms 1,746 1,707 1,706 2,200 2,400 309 Radio Contract 511 167 139 900 900 315 Heating Fuel -Gas 7,270 8,329 8,143 9,000 9,000 I 320 Electricity 89,239 91,864 99,017 90,000 95,000 380 Garage- Labor & Burden 3,415 5,035 3,011 3,000 3,000 389 Administrative Fee 102,000 108,000 112,000 115,200 127,200 401 Subscription-Membership 66 262 263 400 400 409 Taxes & Licenses 546 4,822 4,197 5,800 5,800 411 Fleet Liability Insurance 500 703 600 800 800 412 General Liability, Fire, Etc. 10,888 14,151 12,337 14,000 14,000 413 Property Insurance 3,116 3,962 3,592 4,000 4,000 418 N.L.C. Liability Insurance 100 150 120 200 200 423 Well #6 Easement 120 500 200 200J TOTAL $ 303,554 $ 330,199 $ 314,709 $ 332,700 $ 334,900; - NON-OPERATING 460 Depreciation $ 145,023 $ 152,859 $ 120,225 $ 150,000 $ 168,000 WATER FUND TOTAL $ 688,318 $ 714,335 $ 683,726 $ 702,400 $ 737,100 192 DEPT 48220 PUMPS &WELLS FUND 703L. EXPENDITURE DETAIL ;� Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 31,247 $ 32,520 $ 37,097 $ 21,000 $ 21,700 110 Overtime-Regular Employees 1,315 1,529 2,358 1,500 2,000 120 Part Time Employees 234 183 930 1,500 1,500 191 P.E.R.A. Contribution 1,459 1,525 1.768 1,000 1,100 192 F.I.C.A. Contribution 2,371 2,446 2,841 1,800 1,900 193 Hospitalization - Life Insurance 3,030 3,496 4,095 2,200 2,300 195 Workers'Compensation Insurance 932 972 1,033 1,100 1,100 �. TOTAL $ 40,588 $ 42,671 $ 50,122 $ 30,100 $ 31,600 SUPPLIES 204 Maint. - Equip &Vehicle Parts $ 9,820 $ 5,171 $ 1,408 $ 4,000 $ 4,000 230 Chemicals 5,029 5,810 7,160 7,000 15,000 TOTAL $ 14,849 $ 10,981 $ 8,568 $ 11,000 $ 19,000 OTHER SERVICES AND CHARGES L 303 Expert&Professional Services $ 2,647 $ 3,582 $ 4,359 $ 6,000 $ 6,000 304 Contractual Maint. &Repair- 3,738 6,371 15,094 12,000 12,000 , Equipment&Vehicles s. 305 Contractual Maint. &Repair- 42,431 43,405 6,797 5,000 5,000 Structures 306 Contractual Maint. & Repair- 9,170 Other Improvements .. 315 Heating Fuel - Gas 7,270 8,329 F 143 9,000 9,000 320 Electricity 89,239 91,864 99,017 90,000 95,000 1 .. 423 Well #6 Easement 120 200 200 TOTAL $ 145,445 $ 153,551 $ 142,580 $ 122,200 $ 127,200 i L DEPARTMENT TOTAL $ 200,882 $ 207,203 $ 201,270 $ 163,300 $ 177,800 L i 193 DEPT 48240 DISTRIBUTION FUND 703 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES i 100 Regular Employees $ 71,249 $ 54,945 $ 64,199 $ 51,400 $ 52,600 1 110 Overtime-Regular Employees 3,524 5,694 5,834 4,000 4,500 1 120 Part-Time Employees 7,129 5,385 1,410 8,000 8,000, 169 SL Converted/LTD 69 191 P.E.R.A. Contribution 3,543 2,699 3,136 2,500 2,600 - 192 F.I.C.A. Contribution 5,260 4,834 5,253 4,900 5,000 193 Hospitalization- Life Insurance 7,030 6,892 8,078 5,300 5,5001 195 Workers' Compensation Insurance 1,968 1,593 1,524 2,200 2,200 TOTAL $ 99,772 $ 82,042 $ 89,434 $ 78,300 $ 80,400 SUPPLIES _ 202 General Supplies $ 527 $ - $ (14) $ - $ - 204 Main!. - Equip & Vehicle Parts 7,046 5,328 14,688 6,500 6,500': TOTAL $ 7,573 $ 5,328 $ 14,674 $ 6,500 $ 6,500 OTHER SERVICES AND CHARGES 304 Contractual Maint. &Repair- - $ 5189 $ 41 $ - $ - Equipment&Vehicle 306 Contractual Maint. &Repair- 25,805 9,008 22,639 19,000 19,000 Other Improvements TOTAL $ 25,805 $ 14,197 $ 22,680 $ 19,000 $ 19,000 .1 DEPARTMENT TOTAL $ 133,150 $ 101,567 $ 126,788 $ 103,800 $ 105,9001 i 194 DEPT 48250 ADMINISTRATIONFUND 703 EXPENDITURE DETAIL L Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 52,990 $ 58,327 $ 55,211 $ 58,700 $ 61,500 L• 110 Overtime-Regular Employees 208 500 120 Part-Time Employees 1,395 4,120 4,964 6,900 6,900 L 169 SL Converted/LTD 1,420 1,520 1,602 1,800 1,900 191 P.E.R.A. Contribution 2,333 2,569 2,609 2,900 2,900 L. 192 F.I.C.A. Contribution 3,989 4,409 4,491 5,300 5,400 193 Hospitalization- Life Insurance 5,184 5,106 5,221 5,700 5,400 L 195 Workers' Compensation Insurance 1,494 1,648 1,506 1,700 1,700 197 Deferred Compensation 1,405 1,356 1,367 1,500 1,600 ' TOTAL $ 70,418 $ 79,055 $ 16,971 $ 85,000 $ 87,300 ` SUPPLIES 200 Office Supplies $ 300 $ 647 $ 1,797 $ 1,000 $ 1,200 201 Uniforms/Clothing 746 587 772 800 800 202 General Supplies 755 770 845 800 1,000 203 Postage 1,523 1,895 1,973 2,000 2,200 204 Maint. - Equip. &Vehicle Parts 1,626 5,605 1,713 2,200 2,200 205 Maint. - Structures 358 210 Motor Fuels and Lubricants 1,591 1,696 1,565 2,000 2,000 _ TOTAL $ 6,541 $ 11,200 $ 9,023 $ 8,800 $ 9,400 r 1k i 195 DEPT 48250 ADMINISTRATION FUND 703 EXPENDITURE DETAIL .. Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 ,.. OTHER SERVICES AND CHARGES 300 Audit $ 4,700 $ 4,500 $ 4,500 $ 4,600 $ 4,600 _ 301 Advertising, Publication, Printing 2,215 175 59 600 600 302 Travel, Conferences, Schools 627 1,890 1,542 2,000 2,000 303 Expert&Professional Services 275 14,813 626 35,000 20,000 304 Contractual Maint. &Repair- 1,599 2,114 4,257 2,800 2,800 Equipment&Vehicles ' - 307 Communications-Telephone/Alarms 1,746 1,707 1,706 2,200 2,4001 309 Radio Contract 511 167 139 900 900 380 Garage- Labor&Burden 3,415 5,035 3,011 3,000 3,000 389 Administrative Fee 102,000 108,000 112,000 115,200 127,200 401 Subscription- Membership 66 262 263 400 400 409 Taxes & Licenses 546 4,822 4,197 5,800 5,800 411 Fleet Liability Insurance 500 703 600 800 800 412 General Liability, Fire, Etc. 10,888 14,151 12,337 14,000 14,000 1 413 Property Insurance 3,116 3,962 3,592 4,000 4,000' 418 N.L.C. Liability Insurance 100 150 120 200 200 419 Insurance Deductible 500 TOTAL $ 132,304 $ 162,451 $ 149,449 $ 191,500 $ 188,700 DEPARTMENT TOTAL $ 209,263 $ 2.52,706 $ 235,443 $ 285,300 $ 285,400 I I - I 196 --- ------------- I DEPT 48260 NON-OPERATING FIND 703 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 460 Depreciation $ 145,023 $ 152,859 $ 120,225 $ 150,000 $ 168,000 I � WATER FUND TOTAL $ 688,318 $ 714,335 $ 683,726 $ 702,400 $ 737,100 L. I .- I , L ( ear 197 DEPT 48270 CAPITAL OUTLAY - MEMO FUND 703 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 199.2 1993 1994 1995 1996 H CAPITAL OUTLAY -MEMO 570 Office Equipment $ - $ - $ - $ 11,000 $ - 580 Other Equipment 14,783 101,904 15,800 19,800 TOTAL $ 14,783 $ 101,904 $ - $ 26,800 $ 19,800 CONSTRUCTION -MEMO Street Reconstruction $ - $ 176,940 $ $ - $ 25,000 Elmo Park Treatment Plant 352,300 Mainstreet- 5th-20th 368,834 Oakridge South 36,600 Moline Treatment Plant 581,000 95,500 Well Rehab 54,000 Water System Controls 14,500 25,000 56,500 Blake Tower 96,500 County Road#3 50,000 TOTAL $ 14,500 $ 529,240 $ 405,434 $ 606,000 $ 377,500 198 _ � l DEPT 48410 LIFT STATIONS FUND 707 j r. 48420 COLLECTION/DISPOSAL 48430 ADMINISTRATION L ACTIVITY: Sanitary Sewer Operation and Maintenance rr ACTIVITY MANAGER: WATER& SEWER SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION All sanitary sewers must be inspected and cleaned to prevent stoppage. Should there be a stoppage or breakdown that cannot be prevented, it would then be necessary to clean and possibly repair the problem. Maintaining sanitary sewage system which is comprised of sewers, manholes, and lift stations so that sewage may be trans- ported to the Metro Sewer System for disposal. PROCESS USED All sanitary sewers are inspected each year. A program of cleaning with a jet machine is utilized whereby all lines are jetted every two years. Seven sewage lift stations must be maintained daily; lift stations must be free from trash to prevent backups. i — MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Mechanically clean 50%of sanitary sewer lines in the City. 2. Check daily the operation of sanitary sewer lift stations and repair as needed. 3. Inform neighborhoods prior to scheduled sanitary sewer line maintenance. 4. Install the Supervisory Control and Data Acquisition(SCADA) on all lift stations. 5. Verify accuracy and implement new utility mapping system. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Number of connections 5,085 5,090 5,095 5,100 5,110 2. Miles of sewer lines jetted 17 25 27 30 25 I L 3. Number of manholes checked/ I cleaned 700 700 700 800 7001 4. Lift station maint. checks 3,100 3,100 3,100 3,100 3,100 5. Rod sanitary sewer lines 15 15 17.5 15 15 rr. (miles of sewer lines) 6. Raise& repair manholes 15 20 10 10 10 I 1 i tam I 1 199 707 SEWER UTILITY . FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 I EXPENDITURES 1 PERSONAL SERVICES $ 127,249 $ 144,998 $ 136,914 $ 177,800 $ 183,800 SUPPLIES 11,948 13,095 9,493 15,600 17,100 I OTHER SERVICES AND CHARGES 901,552 936,296 1,079,947 1,135,000 1,132,100 I NON-OPERATING 91,377 83,791 89,310 92,000 94,800 - TOTAL $ 1,132,126 $ 1,178,180 $ 1,315,664 $ 1,420,400 $ 1,427,800 REVENUES Sewer Service Chargges $ 1,477.298 $ 1,582,767 $ 1,552,845 $ 1,550,000 $ 1,550,000 - SAC Refund and 1%Retention 154 111 248 Hook-ups and Permits 4,719 2,400 4,650 2,200 5,000 Other Service Charges 246 190 461 Interest Earned 13,400 5,200 15,000 8,100 Interest Certified on Spl Assmt. 3,503 Interest-Current Value Credit 5,800 4,900 State Grants 3,460 Acquisition of Assets 87,269 TOTAL $ 1,485,920 $ 1,602,328 $ 1,650,673 $ 1,573,000 $ 1,568,000 Increase(Decrease)to Fund Balance $ 353,794 $ 424,148 $ 335,009 $ 152,600 $ 140,200 ^ RETAINED EARNINGS 12-31 $ 2,211,676 $ 2,635,824 $ 2,970,833 $ 3,123,433 $ 3,263,633 Cash Balance 12-31 $ 442,341 $ 741,801 $ 799,911 $ 1,039,711 $ 1,116,711 Capital Outlay $ 28,221 $ - $ - $ 4,800 $ - Construction $ 153,382 $ 302,785 $ 371,136 $ - $ 158,000 Rate per 1000 gallons $ 2.50 $ 2.50 $ 2.50 $ 2.50 $ 2.50 ' ^ PERMANENT STAFFING 1 Water& Sewer Superintendent 0.45 0.45 0.45 0.45 0.45 Maintenance 2.40 2.40 2.40 2.40 2.40 Engineering Superintendent 0.10 0.10 0.10 0.10 0.10 Engmeerm _Tech. 0.40 0.40 0.40 0.40 0.40 Administrative Support 0.15 0.15 0.15 0.15 0.15 TOTAL 3.50 3.50 3.50 3.50 3.50 SIGNIFICANT EXPENDITURES Maint. Equip. Veh. Parts - $12,700 -' Expert&Professional Services-$35,000 Electricity- $90,000 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget .. None I i ^ 200 ^ 1 SEWER FUND FUND 707 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 99,328 $ 109,521 $ 101,269 $ 128,300 $ 133,000 110 Overtime-Regular Employees 728 1,591 1,870 3,000 3,000 I '..• 120 Part-Time Employees 2,230 4,893 6,378 9,400 9,400 169 SL Converted/LTD 319 330 348 400 500 L 191 P.E.R.A. Contribution 4,363 4,915 4,704 6,000 6,300 192 F.I.C.A. Contribution 7,377 8,301 8,009 10,800 11,200 193 Hospitalization- Life Insurance 9,059 10,559 9,855 14,400 14,900 195 Workers' Compensation Insurance 3,845 4,888 4,481 5,500 5,500 TOTAL $ 127,249 $ 144,998 $ 136,914 $ 177,800 $ 183,800 SUPPLIES 1 200 Office Supplies $ 280 $ 209 $ 965 $ 600 $ 900 .. 201 Uniforms/Clothing 378 294 269 400 500 , 202 General Supplies 343 162 51 400 500 203 Postage 1,523 1,894 1,973 2,000 3,000 204 Maint. - Equip. &Vehicle Parts 6,328 7,949 4,004 7,900 7,900 •- 205 Maint. - Structures 497 5 1,000 1,000 210 Motor Fuels &Lubricants 2,599 2,582 2,231 3,300 3,300 :. TOTAL $ 11,948 $ 13,095 $ 9,493 $ 15,600 $ 17,100 jL Ha 1 i � 201 L SEWER FUND FUND 707 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 _ 1994 1995 1996 OTHER SERVICES AND CHARGES 300 Audit $ 4.700 $ 4,500 $ 4,500 $ 4,600 $ 4,6001 301 Advertising, Publication, Printing 1,238 189 200 200 302 Travel, Conferences, Schools 210 240 275 400 800 303 Expert&Professional Services 2,762 440 611 3,000 3,000 304 Contractual Maint. &Repair- 16,641 11,362 27,554 22,600 23,6001 Equipment&Vehicles 500 500 305 Contractual Maint. &Repair- Structures - 306 Contractual Maint. &Repair- 12,248 4,151 10,680 15,000 25,000 Other Improvements 307 Communications-Telephone/Alarms 663 833 707 1,000 1,700 309 Radio Contract 61 112 300 300; 315 Heating Fuel - Gas 513 572 592 1,300 1,300 ,. 320 Electricity 13,996 15,180 15,684 14,000 14,000 340 MWCC Charges 728,536 762,964 899,043 927,000 900,000' 380 Garage- Labor&Burden 1,282 2,457 837 3,500 3,500 389 Administrative Fee 102,000 108,000 112,000 115,200 127,2001 390 Other Contractual Services 272 16,877 10,000 10,000 401 Subscription- Membership 15 200 200 409 Taxes &Licenses 40 45 8 200200 411 Fleet Liability Insurance 500 703 700 800 800 i 412 General Liability, Fire, Etc. 10,888 14,151 12,337 14,000 14,000 - 10001 413 Property Insurance 637 810 937 1,000 1,000 418 N.L.C. Liability Insurance 100 150 120 200200 419 Insurance Deductible 4,250 J TOTAL $ 901,552 $ 943,736 $ 1,086,585 $ 1,135,000 $ 1,132,1001 - NON-OPERATING 460 Depreciation $ 91,377 $ 83,791 $ 89,310 $ 92,000 $ 94,8001 i I SEWER FUND TOTAL $ 1,132,126 $ 1,185,620 $ 1,322,302 $ 1,420,400 $ 1,427,800 I 202 DEPT 48410 LIFT STATIONS FUND 707 I r.. EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 kr PERSONAL SERVICES 100 Regular Employees $ 28,943 $ 29,140 $ 28,844 $ 30,500 $ 33,200 110 Overtime-Regular Employees 278 672 1,067 1,000 1,000 120 Part-Time Employees 234 176 450 500 500 191 P.E.R.A. Contribution 1,309 1,336 1,339 1,400 1,500 192 F.I.C.A. Contribution 2,128 2,152 2,149 2,500 2,700 193 Hospitalization- Life Insurance 2,807 3,083 2,952 3,600 4,000 195 Workers' Compensation Insurance 1,163 1,293 1,304 1,500 1,500 TOTAL $ 36,862 $ 37,852 $ 38,105 $ 41,000 $ 44,400 SUPPLIES 204 Maint. - Equip. &Vehicle Parts $ 369 $ 2,089 $ 797 $ 2,000 $ 2,000 205 Maint. - Structures 497 5 1,000 1,000 210 Motor Fuels & Lubricants 110 500 500 TOTAL $ 976 $ 2,094 $ 797 $ 3,500 $ 3,500 OTHER SERVICES AND CHARGES `- 304 Contractual Maint. &Repair- $ 11,251 $ 9,152 $ 25,458 $ 15,000 $ 16,000 Equipment&Vehicles ' 305 Contractual Maint. &Repair- 500 500 ' Structures 307 Communications-Telephones/Alarms 530 648 660 800 1,200 i 315 Heating Fuel - Gas 513 572 592 1,300 1,300 `' 320 Electricity 13,996 15,180 15,684 14,000 14,000 i TOTAL $ 26,290 $ 25,552 $ 42,394 $ 31,600 $ 33,000 .. DEPARTMENT TOTAL $ 64,128 $ 65,498 $ 81,296 $ 76,100 $ 80,900 L r , 1 i � i ,... 1 J 203 DEPT 48420 COLLECTION/DISPOSAL FUND 707 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 16,810 $ 17,669 $ 15,504 $ 18,000 $ 18,600 110 Overtime-Regular Employees 450 919 803 2,000 2,000 120 Part-Time Employees 864 1,599 1,812 2,500 2,500 - 191 P.E.R.A. Contribution 773 833 730 900 900 192 F.I.C.A. Contribution 1,374 1,491 1,359 1,700 1,800 - 193 Hospitalization- Life Insurance 1,575 1,861 1,548 2,100 1,800 195 Workers' Compensation Insurance 721 927 799 1,200 1,200 TOTAL $ 22,567 $ 25,299 $ 22,555 $ 28,400 $ 28,800 SUPPLIES 204 Maint. - Equip. &Vehicle Parts $ 1,658 $ 2,916 $ 2,001 $ 1,900 $ 1,900; OTHER SERVICES AND CHARGES 304 Contractual Maint. &Repair- $ - $ 157 $ 225 $ 5,000 $ 5,000 Equipment&Vehicles 306 Contractual Maint. &Repair- 11,560 4,151 10,680 15,000 15,0001 Other Improvements 340 MWCC Charges 728,536 755,524 892,405 927,000 900,000 390 Other Contractual Services 272 2,791 10,000 10,000 TOTAL $ 740,368 $ 762,623 $ 903,310 $ 957,000 $ 930,000, .. DEPARTMENT TOTAL $ 764,593 $ 790,838 $ 927,866 $ 987,300 $ 960,700 a .. ;I a 204 DEPT 48430 ADMINISTRATION FUND 707 i EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 53,575 $ 62,712 $ 56,921 $ 79,800 $ 81,200 120 Part-Time Employees 1,132 3,118 4,116 6,400 6,400 169 SL Converted/LTD 319 330 348 400 500 191 P.E.R.A. Contribution 2,281 2,746 . 2,635 3,700 3,900 192 F.I.C.A. Contribution 3,875 4,658 4,501 6,600 6,700 ` i 193 Hospitalization-Life Insurance 4,677 5,615 5,355 8,700 9,100 195 Workers' Compensation Insurance 1,961 2,668 2,378 2,800 2,800 I TOTAL $ 67,820 $ 81,847 $ 76,254 $ 108,400 $ 110,600 SUPPLIES 200 Office Supplies $ 280 $ 209 $ 965 $ 600 $ 900 201 Uniforms/Clothing 378 294 269 400 500 r 202 General Supplies 343 162 51 400 500 203 Postage 1,523 1,894 1,973 2,000 3,000 L 204 Maint. - Equip. &Vehicle Parts 4,301 2,944 1,206 4,000 4.000 210 Motor Fuels and Lubricants 2,489 2,582 2,231 2,800 2,800 1 TOTAL $ 9,314 $ 8,085 $ 6,695 $ 10,200 $ 11,700 i 1 i iI gin. 205 DEPT 48430 ADMINISTRATION FUND 707 i I EXPENDITURE DETAIL Actual Actual Actual Budget Budget j CODE 1992 1993 1994 1995 1996 OTHER SERVICES AND CHARGES ., 300 Audit $ 4,700 $ 4,500 $ 4,500 $ 4,600 $ 4,600 d 301 Advertising, Publication, Printing 1,238 189 200 200 302 Travel, Conferences, Schools 210 240 275 400 8001 _ 303 Expert&Professional Services 2,762 440 611 3,000 3,000 304 Contractual Maint. &Repair- 5,390 2,053 1,871 2,600 2,6001 Equipment&Vehicles- 10,000 306 Contractual Maint. &Repair- 688 1 Other Improvements 307 Communications-Telephone/Alarms 133 185 47 200 5001 -- 309 Radio Contract 61 112 300 300 I 380 Garage- Labor&Burden 1,282 2,457 837 3,500 3,500 1 ^ 389 Administrative Fee 102,000 108,000 112,000 115,200 127,200 390 Other Contractual Services 14,086 ^ 401 Subscription - Membership 15 200 200 I 1 409 Taxes & Licenses 40 45 8 200 200 411 Fleet Liability Insurance 500 703 700 800 8001 412 General Liability, Fire, Etc. 10,888 14,151 12,337 14,000 14,0001 413 Property Insurance 637 810 937 1,000 1,000 418 N.L.C. Liability Insurance 100 150 120 200 200 a 419 Insurance Deductible 4,250 TOTAL $ 134,894 $ 148,121 $ 134,243 $ 146,400 $ 169,100 .. DEPARTMENT TOTAL $ 212,028 $ 238,053 $ 217,192 $ 265,000 $ 291,400 - I I Ia I a 206 DEPT 48440 NON-OPERATING FUND 707 L EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 460 Depreciation $ 91,377 $ 83,791 $ 89,310 $ 92,000 $ 94,800 .. SEWER FUND TOTAL $ 1,132,126 $ 1,178,180 $ 1,315,664 $ 1,420,400 $ 1,427,800 � 1 Lr 207 r DEPT 48450 CAPITAL OUTLAY -- MEMO FUND 707 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 CAPITAL OUTLAY -MEMO 570 Office Equipment $ - $ - $ - $ 4,800 $ - 580 Other Equipment 28,221 — --_-- "' TOTAL $ 28,221 $ - $ - $ 4,800 $ - i CONSTRUCTION - MEMO Street Reconstruction- Campbell $ 124,806 $ - $ $ - $ Street Reconstruction-Knollwood 188,285 Ramsgate(Lake Street Interceptor) 28,576 114,500 Oakridge South 79,000 Mainstreet- 5th-20th 292,136 Lift Station Reconstruction 30,000 SCADA Controls 60,000 I' County Road #3 50,000 Residential Utility Improvements 18,000 TOTAL $ 153,382 $ 302,785 $ 371,136 $ - $ 158,000; 208 DEPT 48910 BULK COLLECTION FUND 717 ; .. 48915 YARD WASTE/LEAF COLLECT 48920 RECYCLE 48925 BRUSH SERVICE i -- 48930 ADMINISTRATION/DISPOSAL ACTIVITY: Automated Refuse Collection, Yard Waste Collection, Bulk Item Pickup, Brush Service and Recycling I Collection and Administration ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT, RECYCLING COORDINATOR GENERAL ACTIVITY DESCRIPTION Automated refuse collection, bulk pick-up,yard waste from all single family, duplex and triplex residences (2,780 units) and recycling coordination for contract collection(3,309 units) in City Service Area and administration in remaining areas of the City. Brush generated on both residential and commercial properties is collected curbside and disposed of through this program. PROCESS USED Refuse is collected in 90 gallon roll-out containers with fully automated trucks from 4 routes. Recycling materials are collected at the curb from 3-bag containers by a contracted hauler. Yard waste is collected with a rear load refuse truck on regular route days. Bulk item pick-up for larger items is scheduled on a call-in basis on Thursdays throughout the year. Brush is collected every Friday on a call-in basis excluding Friday holidays. Brush is picked up from the boulevard side of the property only and is limited to a maximum size of 6" diameter and 20 feet long. No brush from land clearing operations is accepted. "' MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 ' 1. Revise the free brush pick up policy to an all pick up charge system, promote drop off site, plan operational/ disposal changes for 1997 due to loss of bum permit. 2. Evaluate yard waste service and promote drop off site. 3. Continue to monitor all compliance regulations related to the entire solid waste system. Imo Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Number of customers - Recycle 3,309 3,309 3,311 3,311 3,311 2. Number of customers -Refuse 2,780 2,780 2,780 2,780 2,780 3. Tons regular refuse 2,783 2,673 2,627 2,900 2,900 4. Number of tons of yard waste 690 1,217 829 1,200 1,000 5. Extra bulk pick-ups 209 272 232 260 300 6. Tons bulk pick-up 120 180 197 200 200 .. 7. Tons recycle material 1,437 1,530 1,665 1,550 1,750 I (residential) 8. Number of boulevard brush pick-ups. 3,495 3,404 2,334 2,800 2,500 I 9. Number of man hours spent on brush 646 1,525 983 1,000 1,100 collection. 10. Amount of brush chipped (cu. yd.). 304 365 200 400 200 � 11. Amount of loose brush collected (cu. yd.) 2,939 2,759 3,015 3,000 3,000 209 717 REFUSE UTILITY FINANCIAL SUMMARY - Actual Actual Actual Budget Budget Ii 1992 1993 _ 1994 1995. 1996 EXPENDITURES - PERSONAL SERVICES $ 142,338 $ 130,467 $ 147,260 $ 157,100 $ 155,4001 SUPPLIES 33,337 46,588 32,965 39,100 39,4001 OTHER SERVICES AND CHARGES 427,826 461,733 365,221 410,500 355,400 NON-OPERATING 14,213 14,361 31,447 45,000 40,8001 - TOTAL $ 617,714 $ 653,149 $ 576,893 $ 651,700 $ 591,000 REVENUE Refuse Service Charge $ 590,391 $ 589,626 $ 501,886 $ 505,000 $ 500,000 -- Bulk Item Charge 10,838 7,210 6,310 7,500 4,700 Recycle Fee 30,293 30,395 76,647 80,000 80,000 Recycle Material 53 742 1 595 2,200 1,500 I Yard Waste Brush 3275 3,000 3,500 - Recycle County Grant 89,086 69,489 69,489 31,000 31,300 Yard Waste Rebate 32,188 32,188 Interest Earned 13,193 16,400 2,600 25,000 5,000 I Miscellaneous Gain on Sale of Fixed Assets 5,787 TOTAL $ 766,042 S 746,782 $ 667,589 $ 653,700 $ 626,000 Increase(Decrease)to Fund Balance $ 148,328 $ 93,633 $ 90,696 $ 2,000 $ 35,0001 .. RETAINED EARNINGS 12-31 $ 805,817 $ 899,450 $ 990,146 $ 992,146 $ 1,027,146, Cash Balance 12-31 $ 600,944 $ 724,775 $ 441,534 $ 483,734 $ 554,334 _. Capital Outlay $ 2,792 $ 1,500 $ 120,335 $ 4,800 $ 5,200 1 Construction $ - $ - $ 295,731 $ - $ - Refuse Rate Per Month 1-1 $ 17.25 $ 17.25 $ 14.45 $ 14.45 $ 11-14.45 Recycle Rate Per Month 1-1 $ .75 $ .75 $ 2.25 $ 2.25 $ 2.25 I . PERMANENT STAFFING Street& Sanitation Superintendent 0.30 0.30 0.30 0.40 0.40 .. Street Maintenance 2.00 2.00 2.00 2.75 2.75 Administrative Support 0.50 0.50 0.50 0.60 0.60 I Part-time 1.00 1.00 1.00 1.05 1.05 3.80 3.80 3.80 4.80 4.80 SIGNIFICANT EXPENDITURES Disposal Charges - $208,300 Recycling Contract - $95,000 i 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget Containers (130) $ 5,200 $ 5,200 $ 5,200 210 1 REFUSE FUND FUND 717 .. EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 _ 1996 PERSONAL SERVICES 100 Regular Employees $ 102,386 $ 89,278 $ 95,069 103,000 $ 103,500 110 Overtime-Regular Employees 1,930 3,775 6,189 7,000 6,500 120 Part-Time Employees 6,381 7,734 17,887 12,700 13,800 I .. 169 SL Converted/LTD 243 323 342 400 500 191 P.E.R.A. Contribution 4,606 4,382 4,676 4,900 5,100 192 F.I.C.A. Contribution 8,397 7,913 8,377 9,600 9,500 193 Hospitalization- Life Insurance 9,445 8,510 8,716 11,800 8,600 ` 195 Workers' Compensation Insurance 8,366 6,868 4,878 7,700 7,900 196 Unemployment Compensation 1,220 1,126 197 Deferred Compensation 584 464 TOTAL $ 142,338 $ 130,467 $ 147,260 $ 157,100 $ 155,400 4. SUPPLIES , 200 Office Supplies $ 446 $ 217 $ 2,099 $ 500 $ 1,400 201 Uniforms/Clothing 700 18 233 500 500 202 General Supplies 1,713 2,856 5,932 6,800 6,800 `. 203 Postage 1,175 1,342 3,500 4,100 2,600 204 Maint. -Equip. &Vehicle Parts 21,377 34,041 13,048 18,600 18,800 j L, 205 Maint. - Structures 284 45 210 Motor Fuels and Lubricants 5,696 5,566 6,445 6,000 6,700 212 Container Parts 2,230 2,264 1,663 2500 2500 235 Personal Safety Equipment 100 100 TOTAL $ 33,337 $ 46,588 $ 32,965 $ 39,100 $ 39,400 1 1 211 `. REFUSE FUND FUND 717 EXPENDITURE DETAIL Actual Actual Actual Budget Budget ^ CODE 1992 1993 1994 1995 1996 OTHER SERVICES AND CHARGES ... 300 Audit $ 1,100 $ 2,000 $ 2,000 $ 1,700 $ 1,700 ', 301 Advertising, Publication, Printing 4,132 2,244 2,133 4,400 3,400 302 Travel, Conferences, School 1,025 2,242 1,434 3,100 1,500� 303 Expert&Professional Services 416 7,000 200 1,000 304 Contractual Maint. &Repair- 7,195 7,402 10,763 10,500 10,300 Equipment&Vehicles 1,500 306 Contractual Maint. &Repair- i Other Improvements 2 590 311 Legal Services , .. 315 Heating Fuel - Gas 318 56 336 Equipment Rental 1,660 1,000 i .. 341 Disposal Charges 267,106 268,972 182,550 206,300 164,300 I 380 Garage- Labor& Burden 15,187 20,487 18,670 21,000 21,000 -" 389 Administrative Fee 22,800 49,200 52,000 55,000 61,200 390 Other Contractual Services 98,939 88,681 87,525 95,000 80,000 401 Subscriptions - Memberships 147 426 309 400 400 409 Taxes &Licenses 70 30 100 200 200 411 Fleet Liability 1,229 1,728 900 2,400 2,400 412 General Liability 6,502 8,450 7,637 8,500 7,500 419 Insurance Deductible 225 TOTAL $ 427,826 $ 461,733 $ 366,221 $ 410,500 $ 355,400 NON-OPERATING 460 Depreciation $ 14,213 $ 14,361 $ 31,447 $ 45,000 $ 40,800 REFUSE FUND TOTAL $ 617,714 $ 653,149 $ 577,893 $ 651,700 $ 591,000 -1 212 DEPT 48910 BULK COLLECTION FUND 717 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 _ 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 3,678 $ 6,163 $ 2,498 $ 4,000 $ 4,100 110 Overtime-Regular Employees 1,422 2,502 1,897 1,500 2,000 120 Part-Time Employees 313 563 465 500 600 191 P.E.R.A. Contribution 228 388 197 200 300 192 F.I.C.A. Contribution 415 697 370 500 500 193 Hospitalization-Life Insurance 263 354 195 600 195 Workers' Compensation Insurance 219 426 169 500 500 TOTAL $ 6,538 $ 11,093 $ 5,791 $ 7,800 $ 8,000 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ - $ 1,006 $ 382 $ 400 $ 400 341 Disposal Charges 17,948 21,089 20,292 24,000 24,000 419 Insurance Deductible 225 TOTAL $ 17,948 $ 22,320 $ 20,674 $ 24,400 $ 24,400 DEPARTMENT TOTAL $ 24,486 $ 33,413 $ 26,465 $ 32,200 $ 32,400 , Ino Imo i y I 213 DEPT 48915 YARD WASTE/LEAF COLLECT FUND 717 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ $ 12,918 $ 17,271 $ 15,500 $ 15,000 110 Overtime-Regular Employees 149 120 Part-Time Employees 9,164 6,000 6,100 191 P.E.R.A. Contribution 579 780 600 7001 .. 192 F.I.C.A. Contribution 1,224 1,586 1,700 1,600 - 193 Hospitalization -Life Insurance 997 1,179 2,100 1,200 TOTAL $ $ 15,718 $ 30,129 $ 25,900 $ 24,600 I SUPPLIES I 200 Office Supplies $ $ - $ 42 $ - $ 100 202 General Supplies 22 2,385 2,000 2,000 203 Postage 1,597 1,800 200 204 Maint. - Equip. &Vehicle Parts 450 4,880 3,000 3,200 210 Motor Fuels & Lubricants 578 895 1,500 1,5001 TOTAL $ $ 1,050 $ 9,799 $ 8,300 $ 7,0001 OTHER SERVICES AND CHARGES 301 Advertising, Pub., Printing $ $ - $ 451 $ 500 $ 5001 303 Expert&Professional Services 200 I . i . 304 Contractual Maint. &Repair- 2,261 2,000 8001 Equipment&Vehicles 336 Equipment Rental 1,000 380 Garage- Labor&Burden 230 6,763 5,000 5,000 TOTAL $ $ 230 $ 9,675 $ 8,500 $ 6,300 DEPARTMENT TOTAL $ $ 16,998 $ 49,603 $ 42,700 $ 37,900 I i I i 214 DEPT 48920 RECYCLE FUND 717 L EXPENDITURE DETAIL j L Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 L PERSONAL SERVICES 100 Regular Employees $ 11,782 $ 12,430 $ 13,646 $ 8,500 $ 8,500 110 Overtime-Regular Employees 42 500 500 191 P.E.R.A. Contribution 530 557 611 400 400 192 F.I.C.A. Contribution 956 1,000 1,098 700 700 193 Hospitalization- Life Insurance 643 749 856 600 600 195 Workers' Compensation Insurance 161 170 170 200 TOTAL $ 14,114 $ 14,906 $ 16,381 $ 10,700 $ 10,900 SUPPLIES 200 Office Supplies $ 166 $ 8( $ 86 $ 100 $ 100 6., 202 General Supplies 553 433 2,159 2,500 2,500 203 Postage 88 216 162 500 500 TOTAL $ 807 $ 735 $ 2,407 $ 3,100 $ 3,100 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 2,609 $ 320 $ 71 $ 2,500 $ 1,500 302 Travel, Conferences, Schools 700 888 1,419 2,100 1,000 341 Disposal Charges 1,350 5,553 5,707 6,300 6,300 390 Other Contractual Services 98,939 88,681 87,58 95,000 80,000 ` 401 Subscription- Membership 147 226 309 300 300 TOTAL $ 103,745 $ 95,668 $ 94,864 $ 106,200 $ 89,100 L. DEPARTMENT TOTAL $ 118,666 $ 111,309 $ 113,652 $ 120,000 $ 103,100 i 1 1- i 215 DEPT 48925 BRUSH SERVICE FUND 717 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 1 - 100 Regular Employees $ $ $ 14,783 $ 20,000 $ 17,0001 110 Overtime-Regular Employees 1,232 2,000 1,0001 - 120 Part-Time Employees 3,320 2,700 2,100 191 P.E.R.A. Contribution 717 1,000 80011 192 F.I.C.A. Contribution 1,287 1,900 1,500 1 193 Hospitalization-Life Insurance 1,676 2,200 1,000 1 195 Workers' Compensation Insurance 200 200 TOTAL $ $ $ 23,015 $ 30,000 $ 23,600 SUPPLIES - 202 General Supplies $ $ $ - $ 800 $ 800 204 Maint. -Equip. &Vehicle Parts 951 1,600 1,600 j 210 Motor Fuels and Lubricants 840 500 9001 235 Personal Safety Equipment 100 100 - TOTAL $ $ $ 1,791 $ 3,000 $ 3,400 OTHER SERVICES AND CHARGES 304 Contractual Maint. & Repair- $ $ $ - $ 500 $ 500 Equipment&Vehicles 306 Contractual Maint. &Repair- 1,500 - Other Improvements 1,000 341 Disposal Charges 380 Garage - Labor&Burden 3,000 3,000 - TOTAL $ $ $ - $ 4,500 $ 5,000 - DEPARTMENT TOTAL $ $ $ 24,806 $ 37,500 $ 32,000 1 216 DEPT 48930 ADMINISTRATION/DISPOSAL FUND 717 L. , EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE _ 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 86,926 $ 57,767 $ 46,871 $ 55,000 $ 58,900 110 Overtime-Regular Employees 466 1,273 2,911 3,000 3,000 120 Part-Time Employees 6,068 7,171 4,938 3,500 5,000 169 SL Converted/LTD 243 323 342 400 500 191 P.E.R.A. Contribution 3,848 2,858 2,371 2,700 2,900 w 192 F.I.C.A. Contribution 7,026 4,992 4,036 4,800 5,200 193 Hospitalization- Life Insurance 8,539 6,410 4,810 6,300 5,800 6. 195 Workers' Compensation Insurance 7,986 6,272 4,539 7,000 7,000 1 196 Unemployment Compensation 1,220 1,126 ` 197 Deferred Compensation 584 464 TOTAL $ 121,686 $ 88,750 $ 71,944 $ 82,700 $ 88,300 SUPPLIES 200 Office Supplies $ 280 $ 131 $ 1,971 $ 400 $ 1,200 L 201 Uniforms 700 18 233 500 500 ` 202 General Supplies 1,160 2,401 1,388 1,500 1,500 L. 203 Postage 1,087 1,126 1,741 1,800 1,9001 204 Maint. -Equip. &Vehicle Parts 21,377 33,591 7,217 14,000 14,000 I '- 205 Maint. - Structures 284 45 1 210 Motor Fuels &Lubricants 5,696 4,988 4,710 4,000 4,300 `' 212 Container Parts 2,230 2,264 1,663 2,500 2,500 TOTAL $ 32,530 $ 44,803 $ 18,968 $ 24,700 $ 25,900 i.,,, L L I ' 217 DEPT 48930 ADMINISTRATION/DISPOSAL FUND 717 1I EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 OTHER SERVICES AND CHARGES - 300 Audit $ 1,100 $ 2,000 $ 2,000 $ 1.700 $ 1,7001 301 Advertising, Publication, Printing 1,523 918 1,229 1,000 1,000' 302 Travel, Conferences, School 325 1,354 15 1,000 500 - 303 Expert& Professional Services 416 7,000 1,000 1 1 304 Contractual Maint. &Repair- 7,195 7,402 7,502 8,000 9,000 Equipment&Vehicles 2,590 - 311 Legal Services 315 Heating Fuel - Gas 318 56 1 - 336 Equipment Rental 1,660 i 341 Disposal Charges 247,808 242,330 156,551 175,000 134,000 - 380 Garage- Labor&Burden 15,187 20,257 11,907 13,000 13,000 1 389 Administrative Fee 22,800 49,200 52,000 55,000 61,200 1 390 Other Contractual Services 167 401 Subscriptions - Memberships 200 100 1001 1 - 409 Taxes &Licenses 70 30 100 200 2001 411 Fleet Liability 1,229 1,728 900 2,400 2,4001 412 General Liability 6,502 8,450 7,637 8,500 7,500 TOTAL $ 306,133 $ 343,515 $ 240,008 $ 266,900 $ 230,600 I 1 DEPARTMENT TOTAL $ 460,349 $ 477,068 $ 330,920 $ 374,300 $ 344,800 I I I, i 218 • DEPT 48940 NON-OPERATING FUND 717 L EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 460 Depreciation $ 14,213 $ 14,361 $ 31,447 $ 45,000 $ 40,800 L REFUSE FUND TOTAL $ 617,714 $ 653,149 $ 576,893 $ 651,700 $ 591,000 Imt twig IL 219 DEPT 48950 CAPITAL OUTLAY • MEMO FUND 717 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 CAPITAL OUTLAY -MEMO 570 Office Equipment&Furnishings $ 2,792 $ - $ - $ 4,800 $ - 580 Other Equipment 1,500 5,200 TOTAL $ 2,792 $ 1,500 $ - $ 4,800 $ 5,2001 1 220 DEPT 48610 SEWER MAINTENANCE FUND 740 " 48620 CONCRETE ALLEYS 48630 ADMINISTRATION 48650 CONSTRUCTION i ACTIVITY: Storm Sewer System Maintenance ACTIVITY MANAGER: WATER& SEWER SUPERINTENDENT STREET& SANITATION SUPERINTENDENT ENGINEERING SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION All storm sewer lines and storm inlets must be maintained to assure adequate run-off. Creeks and ditches must be monitored to assure proper run-off and weed and pollution control. This work is done with men and equipment a- from the Water& Sewer and Street& Sanitation divisions. PROCESS USED L Storm sewer lines and catch basins are cleaned on a rotating basis. Storm inlet grates are cleaned in the spring and fall and when conditions require it. Streets, alleys and parking lots are swept at least 3 times annually. Ditches are cleaned with a backhoe when necessary. Inlet grates and structures are repaired as needed after inspection. L MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Continue upgrading existing storm sewer utility system. L 2. Inspection and maintenance of 15 percent of storm sewer pipe annually. 3. Maintain open area drainage systems throughout the City. 4. Inspection/upgrade a minimum of 10 storm sewer grates/10 catch basin structures. .. 5. Repair of alley between 7th and 8th Avenue North(100 block). Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 1. Number of catch basins inspected 340 325 300 350 350 I 2. Number of catch basins rebuilt 25 23 15 25 10 3. Number of feet of storm sewer pipe cleaned 2,500 2,000 2,000 2,000 2,000 4. Number of feet of ditches restored and cleaned 1,500 1,800 1,800 2,000 2,0001 ,,, 5. Jet out iced catch basins/pipes 20 18 25 25 25 " 221 740 STORM SEWER UTILITY FUND FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 - EXPENDITURES PERSONAL SERVICES $ 23,708 $ 23,078 $ 18,932 $ 38,700 $ 39,800 SUPPLIES 2,408 2,841 5,485 8,500 12,5001 .. OTHER SERVICES AND CHARGES 96,084 61,974 42,590 59,000 127,200 NON-OPERATING 251,223 260,271 210,997 223,400 224,500 TOTAL $ 373,423 $ 348,164 $ 278,004 $ 329,600 $ 404,000 REVENUE Storm Sewer Charges $ 433,475 $ 560,295 $ 517,325 $ 530,000 $ 517,000 Proceeds From Sale of Bonds 7,851 Acquisition of Assets 252,650 TOTAL $ 433,475 $ 568,146 $ 769,975 $ 530,000 $ 517,000 .. Increase(Decrease)to Fund Balance $ 60,052 $ 219,982 $ 491,971 $ 200,400 $ 113,000 RETAINED EARNINGS 12-31 $ 446,422 $ 666,404 $ 1,158,375 $ 1,358,775 $ 1,471,775 Cash Balance 12-31 $ (337,088) $ (514,262) $ 33 $ (114,567) $ (15,967) Bond Principal Payment $ 75,000 $ 80,000 $ 110,000 $ 110,000 $ 120,000 Construction Projects $ 151,363 $ 338,400 $ 320,907 $ 300,000 $ - - Rate per REF $ 7.50 $ 9.00 $ 9.00 $ 9.00 $ 9.00 PERMANENT STAFFING Engineering Superintendent 0.20 0.20 0.20 0.20 0.20 Engineering Tech. 0.15 0.15 0.15 0.15 0.15 Street& Sanitation Superintendent 0.10 0.10 0.10 0.10 0.10 Water& Sewer Supenntendent 0.10 0.10 0.10 0.10 0.10 Maintenance 0.60 0.60 0.60 0.60 0.60 TOTAL 0.95 0.95 0.95 0.95 0.95 SIGNIFICANT EXPENDITURES 1996 CAPITAL OUTLAY DETAIL - Dept. Manager Adopted Item Requested Proposed Proposed Budget None 222 STORM SEWER FUND FUND 740 6. EXPENDITURE DETAIL I L Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 L PERSONAL SERVICES 100 Regular Employees $ 19,508 $ 18,095 $ 14,977 $ 31,100 $ 32,800 I 110 Overtime-Regular Employees 53 175 412 L 120 Part-Time Employees 221 940 555 900 900 191 P.E.R.A. Contribution 876 819 690 1,500 1,500 192 F.I.C.A. Contribution 1,516 1,471 1,214 2,600 2,600 193 Hospitalization- Life Insurance 1,534 1,578 1,084 2,600 2,000 TOTAL $ 23,708 $ 23,078 $ 18,932 $ 38,700 $ 39,800 . L SUPPLIES 200 Office Supplies $ - $ - $ 543 $ - $ - .. 202 General Supplies 11 401 51 3,500 206 Maint. - Other Improvements 518 2234 3054 5,000 5,000 L.., 220 Street Maint. Material 681 155 342 2,000 2,000 221 Sand/Gravel 1,198 51 1,495 1,500 2,0001 L TOTAL $ 2,408 $ 2,841 $ 5,485 $ 8,500 $ 12,5001 I L L. L i.. .. L. 1 1 I 223 r. STORM SEWER FUND FUND 740 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 OTHER SERVICES AND CHARGES 300 Audit $ 1,100 $ 1,300 $ 1, 00 $ 1,200 $ 1,000 301 Advertising, Publication, Printing 270 13 303 Expert& Professional Services 9,076 23,052 607 6,800 8,500 304 Contractual Maint. &Repair- 660 870 920 800 800 Equipment&Vehicles 306 Contractual Maint. &Repair- 14,800 10,159 13,000 10,000 25,000 Other Improvements - 311 Legal Services 705 500 341 Disposal Charges 58 360 City Project Contracts 45,875 12,000 62,000 389 Administrative Fee 22,800 24,000 25,000 26,400 27,600 412 General Liability 1,445 1,875 1,763 1,800 1,800 TOTAL $ 96,084 $ 61,974 $ 42,590 $ 59,000 $ 127,200 NON-OPERATING 460 Depreciation $ 76,732 $ 90,089 $ 102,414 $ 95,000 $ 105,600 610 Bond Interest 174,191 169,638 108,058 127,825 118,300 620 Fiscal Agent's Fee 300 544 525 575 600 - TOTAL $ 251,223 $ 260,271 $ 210,997 $ 223,400 $ 224,500 STORM SEWER FUND TOTAL $ 373,423 $ 348,164 $ 278,004 $ 329,600 $ 404,000 224 DEPT 48610 STORM SEWER MAINTENANCE FUND 740 u• EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 19,508 $ 18,095 $ 14,977 $ 20,000 $ 21,000 110 Overtime-Regular Employees 53 175 412 120 Part-Time Employees 221 808 555 200 200 191 P.E.R.A. Contribution 876 819 690 900 900 192 F.I.C.A. Contribution 1,516 1,461 1,214 1,600 1,600 193 Hospitalization- Life Insurance 1,534 1,578 1,084 1,800 1,200 - TOTAL $ 23,708 $ 22,936 $ 18,932 $ 24,500 $ 24,900 SUPPLIES •L 202 General Supplies $ 11 $ 401 $ 51 $ - $ 3,500 206 Maint. - Other Improvements 518 2,234 3,054 5,000 5,000 220 Street Maint. Material 681 155 342 2,000 2,000 221 Sand/Gravel 1,198 51 1,495 1,500 2,000_ TOTAL $ 2,408 $ 2,841 $ 4,942 $ 8,500 $ 12,500 L OTHER SERVICES AND CHARGES 303 Expert&Professional Services $ 1,139 $ 163 $ - $ - $ 1,500 `. 306 Contractual Maint. &Repair- 14,800 10,159 13,000 10,000 10,000 Other Improvements 360 City Project Contracts 45,875 50,000 L TOTAL $ 61,814 $ 10,322 $ 13,000 $ 10,000 $ 61,500 DEPARTMENT TOTAL $ 87,930 $ 36,099 $ 36,874 $ 43,000 $ 98,900 ... L. DEPT 48620 CONCRETE ALLEYS FUND 740 1 L EXPENDITURE DETAIL I , Actual Actual Actual Budget Budget 1 .. CODE 1992 1993 1994 1995 1996 1 OTHER SERVICES AND CHARGES i. 306 Contractual Maint. &Repair- $ - $ - $ - $ - $ 15,000 j Other Improvements 360 City Project Contracts 58 12,000 12,000 DEPARTMENT TOTAL $ 58 $ - $ - $ 12,000 $ 27,000 _ 225 DEPT 48630 ADMINISTRATION FUND 740 I EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 1 PERSONAL SERVICES 1 100 Regular Employees $ - $ - $ - $ 11,100 $ 11,800 - 120 Part-Time Employees 132 700 700 191 P.E.R.A. Contribution 600 600 - 192 F.I.C.A. Contribution 10 1,000 1,000 193 Hospitalization-Life Insurance 800 8001 TOTAL $ - $ 142 $ - $ 14,200 $ 14,9001 - SUPPLIES 200 Office Supplies $ - $ - $ 543 $ - $ - OTHER SERVICES AND CHARGES 300 Audit $ 1,100 $ 1,300 $ 1,300 $ 1,200 $ 1,000 301 Advertising, Publication, Printing 270 13 303 Expert&Professional Services 7,937 22,889 607 6,800 7,000 304 Contractual Maint. &Repair- 660 870 920 800 800 Equipment&Vehicles 311 Legal Fees 705 5001 1 389 Administrative Fees 22,800 24,000 25,000 26,400 27,600 412 General Liability 1,445 1,875 1,763 1,800 1,8001 TOTAL $ 34,212 $ 51,652 $ 29,590 $ 37,000 $ 38,700 DEPARTMENT TOTAL $ 34,212 $ 51,794 $ 30,133 $ 51,200 $ 53,6001 226 DEPT 48640 NON-OPERATING FUND 740 EXPENDITURE DETAIL �. Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 460 Depreciation $ 76,732 $ 90,089 $ 102,414 $ 95,000 $ 105,600 610 Bond Interest 174,191 169,638 108,058 127,825 118,300 620 Fiscal Fee 300 544 525 575 600 TOTAL $ 251,223 $ 260,271 $ 210,997 $ 223,400 $ 224,500 STORM SEWER FUND TOTAL $ 373,423 $ 348,164 $ 278,004 $ 329,600 $ 404,000 I I Ina ono taw Yr r Imoaro I ` I 1 low 2 z DEPT 48650 CONSTRUCTION -MEMO FUND 7401 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 Storm Sewers 13th Ave. at Cty. Rd. 3 $ 108,683 $ 112,000 $ - $ - $ - Thermotech Ponds 42,680 145,600 Maetzold 80,800 Utility Reconstruction- 203,024 Street Rehab/Maint. Nine Mile Creek Improvements 117,883 300,000 DEPARTMENT TOTAL $ 151,363 $ 338,400 $ 320,907 $ 300,000 $ - I • 228 DEPT 48730 ADMINISTRATION FUND 747 48735 ICE RENTAL 48740 SOCCER-LEAGUE/RENTAL 48745 DRY FLOOR ACTIVITY: Ice Arena and Pavilion ACTIVITY MANAGER: ICE ARENA/PAVILION MANAGER GENERAL ACTIVITY DESCRIPTION Manage and schedule public user groups and maintenance for the ice arena/pavilion which will utilize the facility to its maximum potential, and generate adequate revenue to offset the cost of operations. PROCESS USED •- Schedule and control a wide variety of user groups. Utilize all prime ice hours, scheduling non-prime hours as permitted. Use developed policies to manage the facility and determine rental rates for pavilion user groups. Supervision of accounts payable and accounts received. Train and supervise a part-time staff in order to maintain an efficient, safe and clean facility. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1996 1. Rent all prime time ice January 1 to March 10, and September 15 to December 31. .. 2. Rent up to 16 hours a week of non-prime ice. 3. Restructure and improve soccer program to better meet the needs of the different age level of participants and to simplify administration of the program(March 15 -May 15). 4. Establish a day time youth in-line hockey program to increase dry floor revenues. 5. Operate a budget to maximize building revenues. 6. Develop a comprehensive building maintenance and safety program to standardize levels of maintenance and safety for the different seasons of operation. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1992 1993 1994 1995 1996 .. 1. Rented prune hours ice 1,076 1,090 1,152 1,130 1,180 2. Rented non-prime hours ice 190 178 218 200 220 3. Pavilion leases for summer use 9 7 6 6 6 4. Hours ice resurfacer is in use 322 294 320 330 350 5. Hours of part-time employment 1,925 2,790 2,438 2,500 2,7001 r,,, 6. Open skate hours 269 247 245 250 2501 7. Teams for indoor soccer 24 46 56 50 64 8. Rented roller hockey hours 130 175 250 275 275 9. Hours compressors in use 3,070 2,967 3,669 3,700 3,800 i 229 747 PAVILION/ICE ARENA FUND FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1992 1993 1994 1995 1996 EXPENDITURES PERSONAL SERVICES $ 94,784 $ 101,083 $ 114,925 $ 118,500 $ 127,800 SUPPLIES 9,836 17,786 18,726 18,900 22,900 OTHER SERVICES AND CHARGES 40,350 46,072 51,416 48,100 55,900 NON-OPERATING 4,112 4,112 4,112 4,200 4,200 - TOTAL $ 149,082 $ 169,053 $ 189,179 $ 189,700 $ 210,800 REVENUE Ice Rental $ 114,503 $ 118,673 $ 128,961 $ 130,000 $ 145,000 - Pavilion Rental 11,218 12,010 13,067 15,000 15,000 Open Skating Fees 5,153 4,657 5,034 5,000 5,100 Soccer League Fees 12,421 24,900 30,659 30,700 36,000 Soccer Rental 1,396 1,898 2,807 2,800 3,500 - HHS Hockey Gate 3,200 Advertising Rental 1,000 Concessions 2,278 2,912 3,569 3,300 2,700 Vending Machines 2,528 6,539 7,503 8,000 8,400 TOTAL $ 149,497 $ 171,609 $ 191,600 $ 194,800 $ 219,900 Increase(Decrease)to Fund Balance 415 2,556 $ 2,421 $ 5,100 $ 9,100 _ RETAINED EARNINGS 12-31 $ 21,010 $ 23,566 $ 25,987 $ 31,087 $ 40,187 Cash Balance 12-31 $ (17,858) $ (11,321) $ 894 $ 10,194 $ 23,494 - Capital Outlay $ - $ - $ - $ 1,500 $ - PERMANENT STAFFING - Full-Time Assistant Manager 0.60 0.60 0.60 0.60 1.00 Parks &Forestry Superintendent 0.10 0.10 0.10 0.10 0.10 Pavilion/Ice Arena Manager 1.00 1.00 1.00 1.00 1.00 Part-time Maintenance 1.00 1.00 1.00 1.00 1.00 - Part-time Administrative Support 0.70 0.70 0.70 0.70 0.70 TOTAL 3.40 3.40 3.40 3.40 3.80 SIGNIFICANT EXPENDITURES Supplies - Soccer uniforms and supplies - $5,000 (offset by team fee revenues) Soccer officials - $7,800 Services & Char es: Heating fuel - $11,500; Electricity- $23,400 Administration Fees &Depreciation-$10,800 1996 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget - None 230 PAVILION/ICE ARENA FUND FUND 747 j EXPENDITURE DETAIL .• Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 6. PERSONAL SERVICES 100 Regular Employees $ 47,674 $ 51,635 $ 58,134 $ 57,200 $ 67,200 .. 110 Overtime-Regular Employees 1,675 244 8 500 1,000 120 Part-Time Employees 25,734 27,445 33,184 35,300 31,900 `, 169 SL Converted/LTD 520 618 674 800 900 1 191 P.E.R.A. Contribution 2,608 2,712 2,975 3,200 3,600 L,, 192 F.I.C.A. Contribution 5,600 6,088 6,956 7,100 7,600 193 Hospitalization- Life Insurance 8,027 8,855 9,276 10,200 12,500 6. 195 Workers' Compensation Insurance 1,531 1,833 1,736 2,200 2,200 196 Unemployment Compensation 80 .. 197 Deferred Compensation 1,415 1,653 1,902 2,000 900 TOTAL $ 94,784 $ 101,083 $ 114,925 $ 118,500 $ 127,800 SUPPLIES 200 Office Supplies $ 719 $ 617 $ 428 $ 400 $ 600 1 6" 201 Uniforms/Clothing 1,837 3,051 3,723 4,000 5,400 r. 202 General Supplies 4,187 4,059 4,647 5,100 6,100 203 Postage 436 481 492 500 1,000 6. 204 Maint. - Equip. & Vehicle Parts 1,484 1,964 2,157 1,500 1,500 205 Maint. - Structures 1,384 2,090 1,867 2,100 2,200 L 206 Maint. - Other Improvements 489 875 488 800 800 209 Filters, Antifreeze, Solvents 147 510 200 400 L 210 Motor Fuels &Lubricants 912 914 1,034 800 1,000 223 Sign Supplies 87 80 100 100 241 Concession Supplies 406 392 244 400 500 243 Vending Machine Supplies 2,746 3,566 3,000 3,300 TOTAL $ 12,001 $ 17,786 $ 18,726 $ 18,900 $ 22,900 `r 6. 231 PAVILION/ICE ARENA FUND FUND 747 i EXPENDITURE DETAIL -► Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 1 OTHER SERVICES AND CHARGES 300 Audit $ 400 $ 400 $ 400 $ 400 $ 400 301 Advertising, Publication, Printing 542 273 972 1,000 1,5001 302 Travel, Conferences, Schools 554 274 899 900 1,0001 303 Expert&Professional Services 417 501 282 300 600 I 304 Contractual Maint. &Repair- 670 928 2,298 1,800 2,200 Equipment&Vehicles _ 305 Contractual Maint. &Repair- 509 893 2,553 500 5001i Structures 306 Contractual Maint. &Repair- 437 38 344 400 400 Other Improvements - 307 Communications-Telephone/Alarms 1,970 2,170 2,068 2,200 2,600 315 Heating Fuel - Gas 8,690 10,975 11,174 11,000 11,500 - 320 Electricity 16,214 18,263 19,578 18,200 23,400 380 Garage Labor&Burden 81 378 540 400 5001 - 389 Administrative Fee 6,000 6,000 6,000 6,300 6,6001 401 Subscription - Membership 75 75 275 100 100 I - 412 General Liability, Fire, Etc. 1,445 1,875 1,763 1,800 1,800 413 Property Insurance 2,146 2,729 2,030 2,500 2,500 -' 418 N.L.C. Liability Insurance 200 300 240 300 300 TOTAL $ 40,350 $ 46,072 $ 51,416 $ 48,100 $ 55,900 NON-OPERATING 460 Depreciation $ 4,112 $ 4,112 $ 4,112 $ 4,200 $ 4,200 _ PAVILION/ICE ARENA FUND TOTAL $ 151,247 $ 169,053 $ 189,179 $ 189,700 $ 210,800 I I ., i 232 DEPT 48730 ADMINISTRATION FUND 747 .. EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE _ 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 32,429 $ 37,416 $ 43,094 $ 39,800 $ 47,800 110 Overtime-Regular Employees 53 120 Part-Time Employees 8,396 8,981 3,003 3,000 2,300 169 SL Converted/LTD 520 618 674 800 900 191 P.E.R.A. Contribution 1,676 2,067 1,970 2,000 2,400 192 F.I.C.A. Contribution 2,916 3,517 3,417 3,400 3,800 193 Hospitalization- Life Insurance 5,463 7,296 6,621 7,300 9,400 195 Workers' Compensation Insurance 681 970 764 900 900 196 Unemployment Compensation 80 197 Deferred Compensation 1,415 1,653 1,902 2,000 900 TOTAL $ 53,496 $ 62,571 $ 61,525 $ 59,200 $ 68,400 SUPPLIES 200 Office Supplies $ 719 $ 617 $ 428 $ 400 $ 600 �. 201 Uniforms/Clothing 153 305 143 400 400 i 202 General Supplies 117 106 1,000 1,000 L. 203 Postage 189 216 492 500 500 223 Sign Supplies 87 80 100 100 `- 241 Concession Supplies 406 392 244 400 500 243 Vending Machine Supplies 2,746 3,566 3,000 3,300 TOTAL $ 1,584 $ 4,363 $ 5,059 $ 5,800 $ 6,400 ` i 1 I . 1 I 233 .. r DEPT 48730 ADMINISTRATION FUND 747 — EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 OTHER SERVICES AND CHARGES 300 Audit $ 400 $ 400 $ 400 $ 400 $ 400 301 Advertising, Publication, Printing 28 302 Travel, Conference, Schools 4 274 899 400 500 304 Contractual Maint. &Repair- 400 600 — Equipment&Vehicles 305 Contractual Maint. &Repair- 509 893 736 500 500 I Structures 306 Contractual Maint. &Repair- 437 38 344 400 400 Other Improvements 307 Communications-Telephone/Alarms 1,970 2,170 2,068 2,200 2,600 389 Administrative Fee 6,000 6,000 6,000 6,300 6,600 401 Subscription- Membership 75 75 275 100 100 i — 412 General Liability 1,445 1,875 1,763 1,800 1,800; 413 Property Insurance 2,146 2,729 2,030 2,500 2,5001 — 418 N.L.C. Liability Insurance 200 300 240 300 3001 TOTAL $ 13,214 $ 14,754 $ 14,755 $ 15,300 $ 16,3001 — DEPARTMENT TOTAL $ 68,294 $ 81,688 $ 81,339 $ 80,300 $ 91,100 a a a a a 234 I DEPT 48735 ICE RENTAL FUND 747 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 10,009 $ 11,068 $ 12,563 $ 15,000 $ 11,200 110 Overtime-Regular Employees 1,553 146 500 1,000 120 Part-Time Employees 11,700 8,323 12,566 14,000 15,000 191 P.E.R.A. Contribution 697 501 706 900 700 192 F.I.C.A. Contribution 1,830 1,538 1,982 2,200 2,100 193 Hospitalization- Life Insurance 1,818 1,152 1,862 2,000 1,800 195 Workers' Compensation Insurance 552 480 399 700 700 .. TOTAL $ 28,159 $ 23,208 $ 30,078 $ 35,300 $ 32,500 SUPPLIES 202 General Supplies $ 2,512 $ 2,271 $ 3,100 $ 2,500 $ 3,200 204 Maint. - Equip. &Vehicle Parts 1,458 1,785 2,074 1,400 1,400 205 Maint. - Structures 1,231 1,541 1,744 1,400 1,500 206 Maint. -Other Improvements 489 875 488 800 800 + 209 Filters, Antifreeze, Solvents 147 510 200 400 210 Motor Fuels &Lubricants 912 914 1,034 800 1,000 TOTAL $ 6,749 $ 7,896 $ 8,440 $ 7,100 $ 8,300 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 439 $ 167 $ 12 $ 200 $ 600 302 Travel, Conferences, Schools 550 500 500 303 Expert&Professional Services 417 501 282 300 600 304 Contractual Maint. &Repair- 670 928 2,298 1,400 1,600 Equipment&Vehicles 315 Heating Fuel-Gas 8,155 9,890 10,205 10,000 10,500 320 Electricity 12,842 14,006 16,036 15,000 19,000 380 Garage Labor& Burden 81 378 540 400 500 TOTAL $ 23,154 $ 25,870 $ 29,373 $ 27,800 $ 33,300 4 . DEPARTMENT TOTAL $ 58,062 $ 56,974 $ 67,891 $ 70,200 $ 74,100 235 DEPT 48740 SOCCER-LEAGUE/RENTAL FUND 747 E - EXPENDITURE DETAIL -• Actual Actual Actual Budget Budget CODE 1992 1993 1994 _ 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 2,594 $ 1,331 $ 1,520 $ 1,800 $ 3,000 120 Part-Time Employees 2,559 6,727 12,556 14,000 13,300 - 191 P.E.R.A. Contribution 116 60 256 300 300 192 F.I.C.A. Contribution 400 622 1,096 1,200 1,200 193 Hospitalization-Life Insurance 358 208 714 800 500 ... 195 Workers' Compensation Insurance 139 232 402 400 400 TOTAL $ 6,166 $ 9,180 $ 16,544 $ 18,500 $ 18,700 SUPPLIES - 201 Uniforms $ 1,684 $ 2,746 $ 3,580 $ 3,600 $ 5,0001 202 General Supplies 510 950 529 800 9001 203 Postage 247 265 5001 204 Maint. - Equip. &Vehicle Parts 74 205 Maint. - Structures 100 100 TOTAL $ 2,441 $ 4,035 $ 4,109 $ 4,500 $ 6,500 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ 75 $ 106 $ 535 $ 500 $ 600 305 Contractual Maint. & Repair- 287 Structures 315 Heating Fuel-Gas 501 963 825 900 900 320 Electricity 911 1,439 1,304 1,400 1,700 TOTAL $ 1,487 $ 2,508 $ 2,951 $ 2,800 $ 3,200 DEPARTMENT TOTAL $ 10,094 $ 15,723 $ 23,604 $ 25,800 $ 28,400 i 236 mows MEM Min ... daft OM% AMR i DEPT 48745 DRY FLOOR FUND 747 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 PERSONAL SERVICES 100 Regular Employees $ 2,642 $ 1,820 $ 957 $ 600 $ 5,200 110 Overtime-Regular Employees 122 45 8 120 Part-Time Employees 3,079 3,414 5,059 4,300 1,300 191 P.E.R.A. Contribution 119 84 43 200 192 F.LC.A. Contribution 454 411 461 300 500 - 193 Hospitalization-Life Insurance 388 199 79 100 800 195 Workers' Compensation Insurance 159 151 171 200 200 TOTAL $ 6,963 $ 6,124 $ 6,778 $ 5,500 $ 8,200 SUPPLIES 202 General Supplies $ 1,048 $ 838 $ 912 $ 800 $ 1,000 i!! 204 Maint. - Equip. &Vehicle Parts 26 105 83 100 100 "" 205 Maint. - Structures 153 549 123 600 600 TOTAL $ 1,227 $ 1,492 $ 1,118 $ 1,500 $ 1,700, OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ - $ - $ 425 $ 300 $ 300 305 Contractual Maint. &Repair- 1,530 Structures 315 Heating Fuel-Gas 34 122 144 100 100 -, 320 Electricity 2,461 2,818 2,238 1,800 2,700 TOTAL $ 2,495 $ 2,940 $ 4,337 $ 2,200 $ 3,100 DEPARTMENT TOTAL $ 10,685 $ 10,556 $ 12,233 $ 9,200 $ 13,000 I 237 _DEPT 48770 NON-OPERATING FUND 747 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 460 Depreciation $ 4,112 $ 4,112 $ 4,112 $ 4,200 $ 4,200 PAVILION/ICE ARENA FUND TOTAL $ 151,247 $ 169,053 $ 189,179 $ 189,700 $ 210,800 rr 1 238 DEPT 48775 CAPITAL OUTLAY - MEMO FUND 747 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 CAPITAL OUTLAY - MEMO 580 Other Equipment $ - $ - $ - $ 1,500 $ - TOTAL $ - $ - $ - $ 1,500 $ - 239 AIM Alm MIEN i CITY OF HOPKINS, MINNESOTA GENERAL LONG-TERM DEBT ACCOUNT GROUP General obligation bonds and other forms of long-term debt supported by _ general revenues are obligations of a governmental unit as a whole and not its individual constituent funds. Moreover, the proceeds of such debt may be spent on facilities which are utilized in the operations of several funds. For these reasons, the amount of unmatured, long-term indebtedness which is backed by the full faith and credit of the government should be recorded and accounted for in a separate self-balancing group of accounts titled the "General Long-Term Debt Account Group." This debt group will include, in addition to conventional general obligation bonds, time warrants and notes which have a maturity of more than one year from date of issuance. This account group does not include general obligation water and sewer bonds, which are reflected in their respective funds. FUND: 402 IMPROVEMENT REVOLVING BONDS - 1990 _ Function: General Obligation Bonds -46020 Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 REVENUES 30110 Current ad Valorem $ 63,749 $ 60,771 $ 59,589 $ 45,400 $ 51,600 - 33410 Property Tax Relief 14,440 14,868 14,654 9,700 11,800 TOTAL $ 78,189 $ 75,639 $ 74,243 $ 55,100 $ 63,400 EXPENDITURES BOND PAYMENTS 600 Principal $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 610 Interest 29,010 26,035 23,010 19,935 16,821 620 Fiscal Agent Charges 300 300 300 265 279 TOTAL $ 79,310 $ 76,335 $ 73,310 $ 70,200 $ 67,100 FUND BALANCE $ 76,475 $ 75,779 $ 76,712 $ 61,612 $ 57,912 Issues Matures in 2001 IL I y 240 FUND: 408 REDEVELOPMENT REFUNDING BONDS - 1992 — Function: General Obligation Bonds (Taxable) - 46901 Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 REVENUES — 39724 Transfer from Tax Increment $ 260,000 $ 350,000 $ 335,000 $ 351,000 $ 360,000 EXPENDITURES BOND PAYMENTS 600 Principal $ 145,000 $ 155,000 $ 225,000 $ 240,000 $ 255,000 610 Interest 200,235 136,502 130,075 116,550 101,082 620 Fiscal Agent Charges 600 890 600 650 618 TOTAL $ 345, ;35 $ 292,392 $ 355,675 $ 357,200 $ 356,700 FUND BALANCE $ 146,848 $ 204,456 $ 183,781 $ 177,581 $ 180,881 Issue Matures in 2006 • 241 FUND: 483 REDEVELOPMENT REFUNDING 1984 AND 1989 BONDS - 1993 Function: General Obligation Bonds - 46840 Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 REVENUES L 39300 Proceeds from Issuance $ $ 14,205 $ - $ - $ - 39724 Transfer from Tax Increment 138,000 90,000 120,000 190,000 6-- TOTAL $ $ 152,205 $ 90,000 $ 120,000 $ 190,000 EXPENDITURES BOND PAYMENTS 600 Principal $ $ - $ 30,000 $ 20,000 $ 20,000 610 Interest 111,499 139,420 138,540 620 Fiscal Agent Charges 308 825 280 260 TOTAL $ $ 308 $ 142,324 $ 159,700 $ 158,800 FUND BALANCE $ $ 151,897 $ 99,573 $ 59,873 $ 91,073 L Issue Matures in 2009 �. L I L J L. 242 L FUND: 484 REDEVELOPMENT REFUNDING BONDS - 1990 Function: General Obligation Bonds - 46840 Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 REVENUES 39724 Transfer from Tax Increment $ 70,000 $ 20,277 $ $ $ EXPENDITURES BOND PAYMENTS 610 Interest $ 93,100 $ 93,100 $ $ $ 620 Fiscal Agent Charges 300 300 TOTAL $ 93,400 $ 93,400 $ $ $ FUND BALANCE $ (23,400) $ - $ $ $ Issue Matures in 2009 Call 1998 -Defeased in 1993 24 3 FUND: 487 REDEVELOPMENT REFUNDING 1988 BONDS - 1993 _ Function: General Obligation Bonds - 46880 i.. Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 , REVENUES L 39300 Proceeds from Issuance $ $ 7,071 $ - $ - $ - 39724 Transfer from Tax Increment _ 72,000 46,000 56,000 184,000 TOTAL $ $ 79,071 $ 46,000 $ 56,000 $ 184,000 EXPENDITURES BOND PAYMENTS 600 Principal $ $ - $ 30,000 $ 15,000 $ 15,000 610 Interest 45,540 39,752 39,318 620 Fiscal Agent Charges 113 325 348 282 TOTAL $ $ 113 $ 75,865 $ 55,100 $ 54,600 FUND BALANCE $ $ 78,958 $ 49,093 $ 49,993 $ 179,393 Issue Matures in 2003 L L i •. - Y�r 244 L FUND: 488 REDEVELOPMENT BONDS - 1988 Function: General Obligation Bonds - 46880 Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 REVENUES '— 39724 Transfer from Tax Increment $ 220,000 $ 182,000 $ 114,000 $ 119,800 $ 40,000 EXPENDITURES BOND PAYMENTS 600 Principal $ 140,000 $ 140,000 $ 140,000 $ 145,000 $ 145,0001 610 Interest 105,797 63,878 21,677 13,268 4,4591 620 Fiscal Agent Charges 300 300 _ 300 332 2411 TOTAL $ 246, `97 $ 204,178 $ 161,977 $ 158,600 $ 149,700 FUND D BALANCE $ 218,656 $ 196,478 $ 148,501 $ 109,701 $ 1 • Issue Matures in 2003 Defeased in 1993 - Call June, 1996 245 FUND: 489 REDEVELOPMENT BONDS - 1989 Function: General Obligation Bonds - 46890 Yaw Actual Actual Actual Budget Budget CODE 1992 1993 1994 1994 1995 REVENUES 39724 Transfer from Tax Increment $ 88,000 $ 46,341 $ $ $ EXPENDITURES rr BOND PAYMENTS 610 Interest $ 93,353 $ 93,352 $ $ $ 620 Fiscal Agent Charges 300 300 TOTAL $ 93,653 $ 93,652 $ $ $ FUND BALANCE $ (5,653) $ - Issue Matures in 2009 Call 1997 - Defeased in 1993 L. Yr 246 FUND: 490 PARK AND RECREATIONAL BONDS - 1990 Function: General Obligation Bonds -46900 Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 REVENUES - 30110 Current ad Valorem $ 261,990 $ 165,299 $ 125,068 $ 140,700 $ 122,200 33410 Property Tax Relief 59,294 30,708 30,85E 34,400 27,800 TOTAL $ 321,284 $ 196,007 $ 155,924 $ 175,100 $ 150,000 EXPENDITURES BOND PAYMENTS 600 Principal $ 145,000 $ 140,000 $ 140,000 $ 140,000 $ 140,000 610 Interest 181,307 172,830 39,480 30,870 22,155 620 Fiscal Agent Charges 300 300 300 330 345 TOTAL $ 326,607 $ 313,130 $ 179,780 $ 171,200 $ 162,500 FUND BALANCE $ 308,797 $ 191,674 $ 167,818 $ 171,718 $ 159,218 Issue Matures in 2011 Defeased in 1993 - Call Februar , 1998 247 FUND: 491 REDEVELOPMENT BONDS - 1991 Function: HRA Revenue Bonds (Taxable) -46910 Actual Actual Actual Budget Budget .. CODE 1992 1993 1994 1995 1996 REVENUES �. 39724 Transfer from Tax Increment $ 67,400 $ 64,000 $ 64,000 $ 58,000 $ 54,400 L EXPENDITURES BOND PAYMENTS 600 Principal $ 41,100 $ 41,100 $ 41,100 $ 41,100 $ 41,100 610 Interest 27,331 24,455 21,577 18,700 15,823 620 Fiscal Agent Charges 300 300 300 300 377 .. TOTAL $ 68,731 $ 65,855 $ 62,977 $ 60,100 $ 57,300 FUND BALANCE $ 54,274 $ 52,419 $ 53,442 $ 51,342 $ 48,442 Issue Matures in 2001 — II 248 FUND: 492 IMPROVEMENT REVOLVING BONDS - 1992 - Function: General Obligation Bonds -46920 Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 REVENUES 30110 Current ad Valorem $ - $ 41,246 $ 32,716 $ 46,700 $ 34,700 33410 Property Tax Relief 9,536 7,940 9,900 7,900 39300 Proceeds from Issuance 194,993 39721 Transfer from P.I.R. Fund 100,000 115,000 158,500 183,200 TOTAL $ 194,993 $ 150,782 $ 155,656 $ 215,100 $ 225,800 EXPENDITURES BOND PAYMENTS 303 Expert&Professional Services $ 22,982 $ - $ - $ - $ - 600 Principal 130,000 130,000 130,000 610 Interest 94,605 92,395 87,780 82,840 620 Fiscal Agent Charges 200 300 300 320 360 TOTAL $ 23,182 $ 94,905 $ 222,695 $ 218,100 $ 213,200 FUND BALANCE $ 171,811 $ 227,688 $ 160,649 $ 157,649 $ 170,249 - Issue Matures in 2008 24 9 FUND: 493 REFUNDING 1990 PARK AND RECREATIONAL BONDS - 1993 Function: General Obligation Bonds-46900 Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 REVENUES 3011() Current ad Valorem $ $ 86,543 $ 45,033 $ 99,100 $ 79,800 33410 Property Tax Relief 30,708 11,104 24,200 18,200 '- 39300 Proceeds from Issuance 6,477 TOTAL $ $ 123,728 $ 56,137 $ 123,300 $ 98,000 L. i L EXPENDITURES BOND PAYMENTS L. 600 Principal $ $ - $ 25,000 $ 20,000 $ 25,000 610 Interest 74,461 92,880 91,890 L 620 Fiscal Agent Charges _ 207 225 320 310 TOTAL $ $ 207 $ 99,686 $ 113,200 $ 117,200 rr FUND BALANCE $ $ 123,521 $ 79.972 $ 90,072 $ 70,872 I ` Issue Matures in 2011 L Imo 2.50 L FUND: 495 HOUSING BONDS — Function: General Obligation Bonds (Taxable) - 46950 Actual Actual Actual Budget Budget CODE 1992 1993 1994 1995 1996 REVENUES 39724 Transfer from Housing Rehab $ $ $ $ - $ 45,000 39300 Proceeds from Issuance 63,675 .. TOTAL $ $ $ $ 63,675 $ 45,000 EXPENDITURES BOND PAYMENTS 303 Issuance Expense $ $ $ $ 21,203 $ - 610 Interest 56,217 620 Fiscal Agent Charges 183 TOTAL $ $ $ $ 21,203 $ 56,400 FUND BALANCE $ $ $ $ 42,472 $ 31,072 Issue Matures in 2012 TOTAL GENERAL DEBT SERVICE TOTAL REVENUES $ 1,299,866 $ 1,358,650 $ 1,090,960 $ 1,273,400 $ 1,410,600 .. TOTAL EXPENDITURES $ 1,276,815 $ 1,234,475 $ 1,374,289 $ 1,363,400 $ 1,393,500 "1 251 i BONDED INDEBTEDNESS AS OF DECEMBER 31, 1995 AND 1996 AND STATEMENT OF PRINCIPAL &INTEREST REQUIREMENTS FOR 1996 _ 1 AMOUNT OUTSTANDING 6' ORIGINAL 12-31-95 DATE OF AMOUNT OF ISSUE FUND ISSUE ISSUE Principal Interest ... GENERAL OBLIGATION Redevelopment Refund 484 &489 483 10-15-93 $ 3,075,000 $ 3,025,000 $ 1,553,610 Redevelopment 488 5-1-88 2,145,000 145,000 * 4,459 Redevelopment Refund 488 487 10-15-93 1,135,000 1,090,000 180,794 Redevelopment-Taxable 408 2-1-92 2,888,543 2,223,543 1,330,205 — (3-1-90) Refunded Park Bonds 490 3-1-90 2,805,000 420,000 * 40,005 Park Bonds - Refunded 493 10-15-93 2,065,000 2,020,000 831,052 Housing Bonds 495 9-1-95 815,000 815,000 689,911 TOTAL 14,928,543 9,738,543 4,630,036 SPECIAL ASSESSMENTS .. Improvement Revolving 402 3-1-90 485,000 285,000 54,471 Improvement Revolving 492 8-1-92 2,000,000 1,740,000 591,090 TOTAL 2,485,000 2,025,000 645,561 REVENUE Storm Sewer 740 12-1-89 2,790,000 195,000 * 12,123 Storm Sewer- Refunded 740 10-15-93 2,445,000 2,400,000 989,590 %. Tax Increment-Taxable 491 5-22-91 411,000 246,600 51,786 TOTAL 5,646,000 2,841,600 1,053,499 I N GRAND TOTAL $ 23,059,543 $ 14,605,143 $ 6,329,096 L I i ice. Ism 252 AMOUNT DUE IN 1996 AMOUNT OUTSTANDING 12-31-96 Principal Interest Principal Interest TOTAL $ 20,000 $ 138,540 $ 3,005,000 $ 1,415,070 $ 4,420,070 - 145,000 4,459 15,000 39,318 1,075,000 141,476 1,216,476 255,000 101,082 1,968,543 1,229,123 3,197,666 140,000 22,155 280,000 17,850 297,850 25,000 91,890 1,995,000 739,162 2,734,162 - 56,217 815,000 633,694 1,448,694 "' 600,000 453,661 9,138,543 4,176,375 13,314,918 - 50,000 16,821 235,000 37,650 272,650 130,000 82,840 1,610,000 508,250 2,118,250 180,000 99,661 1,845,000 545,900 2,390,900 95,000 9,048 100,000 3,075 103,075 25,000 109,190 2,375,000 880,400 3,255,400 41,100 15,823 205,500 35,963 241,463 161,100 134,061 2,680,500 919,438 3,599,938 $ 941,100 $ 687,383 $ 13,664,043 $ 5,641,713 $ 19,305,756 i 253 - 111.11 MESS OEMS MEM •••••• MINA so.s. /MVO MN. ••••• — INDEX — Activity Center- Maintenance 36 Activity Center- Operating 39 Cable TV 178 — City Clerk 23 City Council 11 City Manager 17 — Community Development- Administration 75 Community Development- Assessing 81 Community Development- Inspections 84 — Community Development- Planning& Economic Development 78 Debt 240 Economic Development Fund 145 _ Elections 20 Emergency Preparedness 72 Equipment Replacement Fund 141 _ Finance 26 Financial Summaries 1 Fire 68 Health &Welfare 14 — Hennepin County CDBG Fund 152 Housing Rehab Fund. 168 _ Insurance 138 Legal Services 29 Municipal Building 32 — Para-Transit Fund 165 Parking Fund 174 Pavilion/Ice Arena Fund 229 Police 42 — Public Works 87 Real Estate Purchases & Sales Fund 151 _ Recreation 135 Refuse Utility Fund 209 Sewer Utility Fund 199 _ Storm Sewer Utility Fund 221 Tax Increment 1.1 Fund 155 Tax Increment 1.2 Fund 162 — Tax Increment 2.1-2.6 Fund 181 Transfers Out 140 Unallocated 139 Water Utility Fund 189 — 254 AM. /Eft MM. MOM .•••• OMNI ••••/• •••••• am. AM. oll•••