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1997 City of Hopkins, MN Budget _ 1997 - BUDGET CITY OF HOPKINS - 1010 FIRST STREET SOUTH HOPKINS, MINNESOTA 55343 _ City of Hopkins 1010 First Street South • 7fopkins, 90155343-7573 • Phone: 612-935-8474 • Faz 612-935-1834 ANNUAL CITY BUDGET FISCAL YEAR BEGINNING JANUARY 1, 1997 CITY COUNCIL Mayor Charles D. Redepenning Councilmember Eugene Maxwell Councilmember Diane Johnson Councilmember Frances Hesch Councilmember Karen Jensen ADMINISTRATIVE STAFF Steven C. Mielke City Manager John E. Schedler Finance Director '7n Equal Opportunity Employer TABLE OF CONTENTS — Letter of Transmittal(City Manager's Budget Message) I Financial Summaries 1 General Fund Activity Detail: General Fund Revenues 8 — City Council 11 Health& Welfare 14 City Manager 17 — Finance 20 Legal Services 23 Municipal Building 26 Activity Center- Maintenance 30 — Activity Center-Operating 33 Police 36 Fire 62 Fire- State Chemical Assessment Team 66 — Emergency Preparedness 69 Community Development-Administration 72 Community Development- Planning& Economic Dev. 75 - Community Services-Administration 78 Community Services-Assessing 81 Community Services-City Clerk 84 Community Services-Elections 87 — Community Services-Inspection 90 Public Works 93 Insurance 144 Unallocated 145 Transfers Out/Use of Fund Balance 146 Special Revenue Funds Activity Detail: — Equipment Replacement 147 Economic Development 151 Real Estate Purchases& Sales 157 Hennepin County CDBG 158 — Tax Increment 1.1 161 Tax Increment 1.2 168 Paratransit 171 _ Housing Rehab 174 Parking 180 Cable TV 184 Tax Increment 2.1-2.9 187 — Enterprise Funds Activity Detail: Water Utility 196 Sewer Utility 205 Refuse Utility 214 Storm Sewer Utility 225 Pavilion/Ice Arena 232 — General Debt Service Funds 242 Index 259 — 1997 Budget Message 1997 MUNICIPAL BUDGET MESSAGE It is my pleasure to present the 1997 Municipal Budget. The Municipal Budget is one of four financial documents prepared annually by the City of Hopkins. The other documents include the Comprehensive Annual Financial Report, the Five Year Capital Improvements Plan, and the Equipment Replacement Plan. The Municipal Budget is intended to reflect the goals, objectives, and prioritizations established by the City Council with input from the residents and taxpayers of Hopkins, and fairly represents the revenues and expenditures necessary to provide the services and programs desired by the community. I. ALL FUNDS The municipal budget document is the result of months of work and planning and includes proposed revenues and expenditures for 18 separate funds. These funds are grouped into four major categories. They are: o General Fund, o Special Revenue Funds, o Enterprise Funds, and o General Debt Service Funds. The total expenditures adopted for ali funds are $15,835,300 (see Table 1). This amount is $1,786,800 or 10.1 percent less than the 1996 amount. TABLE 1 ALL FUNDS Expenditures Source 1996 1997 $ General Fund $6,592,000 $6,791,100 $199,100 3.0 Special Revenue Funds 7,161,900 6,965,500 (196,400) -2.7 Enterprise Funds 3,370,700 3,398,000 27,300 .8 Debt Services Funds 1,393,500 1,380,600 (12,900) -.9 SUBTOTAL 18,518,100 18,535,200 17,100 .1 Less Interfund Transfers 896,000 2,699,900 1,803,900 201.6 TOTAL $17,622,100 $15,835,300 $(1,786,800) -10.1 The total budget represents planned or anticipated expenses for all funds. The amount of the annual total budget fluctuates up or down from year to year. I 1997 Budget Message - depending on special projects and expenditures which may occur during the plan budget period As shown in Table 1, the special revenue funds are anticipated to be less active in 1997 with a 3 percent decrease in expenses. The special revenue fund categories which are decreasing are primarily in the tax increment accounts, wherein several projects were accomplished in 1996. Table 1 also indicates a significant increase in interfund transfers. This increase is due to the anticipated arts facility project. Since special revenue funds are not generally associated with property taxation, the expenditure amounts can shift dramatically without major impacts on property taxes. II. GENERAL FUND The general fund, which accounts for the majority of the City's operating - expenses, has a balanced budget of$6,791,100. This represents an increase of $199,100, or 3.0 percent over the 1996 budget. TABLE 2 GENERAL FUND Expenditures Source 1996 1997 $ Public Safety $2,650,800 $2,847,900 $197,100 7.4 Public Works 1,662,300 1,711,300 49,000 2.9 General Government 1,214,100 1,110,400 (103,700) -8.5 Planning & Economic Devel N/A 124,700 124,700 N/A Community Development 628,700 N/A (628,700) N/A Community Services N/A 615,300 615,300 N/A - Recreation 130,300 150,300 20,000 15.4 Unallocated 305,800 231,200 (74,600) -24.4 TOTAL $6,592,000 $6,791,100 $199,100 3.0 For 1997, the budget was specifically prepared with the intention of not adding new programs or services which would increase the cost of government services. Additionally, an emphasis was placed on holding the line on the cost of current - government services, while recognizing the increased cost of providing those services. Two new positions were added, one in public works and another in the Police Department, for the purposes of adding an additional police officer and a - street department employee. The budget does not provide for the reduction or elimination of any programs. II 1997 Budget Message TABLE 3 EXPENDITURES BY TYPE Expenditures Source 1996 1997 $ Personnel Services $4,608,100 $4,808,100 $200,000 4.3 Services and Charges 1,412,200 1,454,600 42,400 3.0 Supplies 394,000 432,400 38,400 9.7 Capital Outlays 155,100 84,800 (70,300) -45.3 _ Other 22,600 11,200 (11,400) -50.4 TOTAL $6,592,000 $6,791,100 $199,100 3.0 Personnel expenses account for 70 percent of the general fund. Wage increases are budgeted to allow for a cost of living adjustment in keeping with anticipated contractual obligations. When wage increases are combined with other fringe benefits, the total cost of personnel services will rise 4.3 percent. This compares with an increase of 3.9 percent in 1996. Services and charges account for 21 percent of the City budget. Supplies are anticipated to increase just under 10 percent, and capital outlays will decrease 45.3 percent from the 1996 budget. Revenues for the general fund are derived from three major sources: o Property taxes, o State grants and aids, and o Other revenues, such as licenses, permits, fines, and interest earnings. TABLE 4 GENERAL FUND Revenues Source 1996 1997 $ Property Tax $3,374,400 $3,362,600 $(11,800) -.3 State Grants and Aids 2,101,000 2,161,300 60,300 2.9 Other Revenues 1,116,600 1,267,200 150,600 13.5 TOTAL $6,592,000 $6,791,100 $99,100 3.2 Property tax revenues to the general fund will decrease .3 percent. Property III 1997 Budget Message taxes account for 49.5 percent of the general fund budget. This compares with 51.2 percent in 1996, and 51.4 percent in 1995. State grants and aids, which are primarily Local Government Aid and Homestead and Agricultural Credit Aid (HACA), account for the next highest percentage of revenues to the general fund. In 1996, this intergovernmental revenue is anticipated to b e $2,161,300, an increase of$60,300 or 2.9 percent. Local _ government aid is derived from sales tax revenues and is allocated by the state legislature. Each year the State reviews its ability to make payments of Local Government Aid and HACA, and the amount can decrease based upon State Legislative action. The Homestead and Agricultural Credit Aid is derived through income tax _ receipts at the State level, and is disseminated to local government units through a funding formula. An increase of 2.4 percent in HACA revenues is anticipated in the general fund. A change in accounting procedure is being made for 1996 in — that all of HACA is now assigned to the General Fund and will not be split to each fund receiving levy revenue. The general fund is expected to have a beginning fund balance of$2,933,206. The fund balance is used to fund projects as well as reserve moneys for specific uses. TABLE 5 GENERAL FUND Fund Balance Fund Balance 1/1/97 $2,933,206 Proposed additional reserve of fund balance: $50,200 Downtown park stage $31,200 Pavilion carpet--year 2 $19,000 Fund Balance 12/31/97* $2,933,206 IV 1997 Budget Message *Reserved: Shady Oak Beach $150,000 Inventories $85,006 _ Salt/sand storage $105,000 Pavilion carpet (year 2 of 3) $36,000 Downtown park stage $31,200 _ Cash Flow $2,526,000 In 1997 a $36,000 reserve is proposed as the second year of a three year program to reserve funds for the replacement of the carpet at the pavilion. The proposed balanced budget will not change the projected fund balance of - $2,933,206. This amount, when reduced for inventories and other uses, places the City's target cash flow amount below the City's target of $2,600,000. There also would be no unreserved cash in the general fund. This is consistent with - 1996's budget. The budget does not include an allocation toward the expenses the City has incurred at the Seventh Street landfill. This facility has cost the City well over $1 million to monitor and remediate problems associated with the landfill. The City _ has, for the past several years, been repaying the general fund for those expenses by increasing the general fund budget and transferring the funds to the capital improvement revolving fund of the City. Any further costs are to be assumed by the Minnesota PCA Superfund. III. SPECIAL REVENUE FUNDS The City budgets for special types of programs and services through the special revenue funds. These funds have specific purposes and have dedicated revenue sources which are generally outside the operating budgets of the City. These funds include: - o Equipment Replacement Fund The equipment replacement fund is a special fund established to plan and coordinate the replacement of City equipment through various revenue sources. By maintaining the equipment replacement fund, the City is able to avoid peaks and valleys in the dedicated revenue sources for the replacement of equipment. For 1997, the equipment replacement fund will receive a direct levy of $465,000. This is an increase of $15,000 over last year's levy. _ o Economic Development Fund This fund was established to provide for the long term economic development funding needs of the community. No large expense items are currently budgeted for 1997. Projects could develop during 1997 which would stimulate the need for major expenditures from the economic development fund. v 1997 Budget Message o Hennepin County--Community Development Block Grant Fund The City of Hopkins participates in a countywide program with the Metro Housing and Redevelopment Authority for the distribution and expenditure of Community Development Block Grant funds as authorized by the Federal government. Beginning in 1996 the County began administering the entire grant amount allocated to the City. o Tax Increment Fund 1.1 The Tax Increment 1.1 District covers the majority of the downtown Hopkins area. This fund is supported by tax increments generated within the district, and funds are expended on a project by project basis. o Tax Increment Fund 1.2 This district covers the former Suburban Chevrolet property. The district anticipates one major project, the arts facility at a cost to the fund of $1.856 - million. o Tax Increment Fund 2.1-2.6 These tax increment districts cover several industrial and residential districts throughout the City, which have or anticipate redevelopment activities. Redevelopment expenditures from these districts are expected to be minor in 1997. Potential projects in this area would include the redevelopment of the County Road 3 corridor. - o Paratransit Fund The Paratransit Fund is, in essence, the Hop-A-Ride program administered by the City. The Hop-A-Ride program is a coordinated taxi program allowing for subsidized taxi rides. Special restrictions apply to the use of this service, and funds are derived from fees, transfers from the general fund, and subsidies from the Metropolitan Council's Transit Authority. It is anticipated that the cost of providing this service will remain essentially the same in 1997. o Housing Rehab The Housing Rehab fund is utilized for the provision of housing maintenance programs within the City of Hopkins. Residents are eligible, based upon income, to apply for grants and/or loans which may be used for improvements to their residential single family homes. Roughly two dozen loans are processed each year under this fund. Hundreds of loans have been processed since the program's inception. Funds for the housing rehab program are primarily from community development block grant funds, and also from recycled loans as people pay back their loans to the City. o Parking Fund The parking fund is used to administer the parking system in downtown Hopkins. The parking fund receives revenues from fines and permits which VI 1997 Budget Message are part of the parking program. Expenses to the parking fund are primarily _ related to the cost of administering and policing the parking system, along with some costs associated with the maintenance of parking structures and lots in downtown Hopkins. o Cable TV Fund The cable TV fund derives revenues from a franchise fee which is paid by Paragon Cable to the City of Hopkins. The cable fund is utilized for the production of City cable TV shows and other communications efforts. The cable TV fund also funds the Community Relations Coordinator position. IV. ENTERPRISE FUNDS The enterprise funds consist of the various utility funds operated by the City. They include: o Water, o Sanitary Sewer, o Refuse, o Storm Sewer, and o Pavilion/Ice Arena The enterprise funds are intended to be self-sufficient funds that derive revenues from specific funding sources or fees associated with the programs and activities of the fund. o Water Utility Fund The water utility fund derives revenue from the sale of water. A rate increase was last instituted in 1993. A rate increase of$.05 per 1,000 gallons is proposed for 1997. The current revenues without a rate increase are not sufficient to fund operating and capital expenses which are planned for 1997- 2001. o Sanitary Sewer Fund The sanitary sewer fund also derives its revenues from charges on the utility bills and is based upon water consumption by the consumer. Based upon information received from the Metropolitan Waste Control Commission, staff does not anticipate a need to increase sanitary sewer rates for 1997. o Refuse Utility The refuse utility derives its revenues from a fee for refuse collection at single _ and duplex housing units in the City. This fund continues to enjoy stability. The City implemented its volume based refuse services in 1995, and a variable rate system was provided which allowed for various volumes and associated rates that we feel will cause customers to increase their recycling activities, thus reducing the need to pay for additional refuse. Hennepin VII 1997 Budget Message County is also proposing changes to its tipping fees and its assistance to cities to provide recycling programs. These changes are not anticipated to raise revenue needs for the City's program. o Storm Sewer Utility The storm sewer utility was created in 1989 in response to a need to upgrade the storm sewer system within Hopkins. Three major projects were done in 1989 to respond to flooding caused by poor drainage in various parts of the City. Since then, a number of other projects have been identified and completed. The 1997-2001 Capital Improvements Plan calls for additional projects over the next five years. The current rate of $9 per residential equivalency factor (REF) per month is sufficient to pay for existing debt, current operations, and projects identified in the Capital Improvements Plan. The current negative balance in the storm sewer utility will slowly diminish under the current rate structure, and in fact, become a surplus if the Capital Improvements Plan can be maintained at its current level of expenditure. o Pavilion/Ice Arena Fund The final enterprise fund is the Hopkins pavilion/ice arena, whose rates were last adjusted in 1995. Rates are proposed to increase for the 1996/1997 season. The fund currently provides for the depreciation of equipment, but does not allow for major capital investment into the facility. Should projects be anticipated, such as additional acoustical treatments or improvements to the mezzanine area, a funding source would need to be established. The general fund identifies a three year program of raising funds to replace the carpet used during summer months for the soccer program. IV. DEBT SERVICE FUNDS The 1997 budget calls for a levy for debt in the amount of $390,000, an increase of 10.2 percent from 1996. It is anticipated that the City will sell G.O. bonds for approximately $2.2 million in 1997 to pay for the County Road 3 improvements. However, no additional levy will be required in 1996 to pay for this debt. It is proposed that repayment of this new debt will be through special revenue accounts. VI. TAX LEVY The tax levy for 1997, which includes the general fund, debt service funds, and equipment replacement fund, will increase $61,800 over the 1996 level of $5,117,000. VIII 1997 Budget Message TABLE SIX TAX LEVY BEFORE CREDITS Source 1995/6 1996/7 $ General Fund $4,313,000 $4,323,800 $10,800 .3 Debt Service Funds 354,000 390,000 36,000 10.2 Equipment Replacement Fund 450,000 465,000 15,000 3.3 TOTAL $5,117,000 $5,178,800 $61,800 1.2 Taxes to support the general fund increase .3 percent, while debt service levies increase 10.2 percent and taxes to support the equipment replacement fund increase 3.3 percent. The total tax levy increases 1.2 percent under the adopted municipal budget. VII. ACKNOWLEDGMENTS As the budget is presented, I would like to recognize those people who spent many hours in its preparation. Department managers and their staff prepared budget re quests and labored hard in response to the Council's request for information and restraint in spending. John Schedler, Finance Director, and Deb Dahlheimer, Senior Accounting Clerk prepared the budget document and assisted in the preparation of tables and keeping track of revisions. I would also like to thank Bish Johnson who reviewed and typed this message. Finally, I want to thank the City Council for their diligence and efforts in reviewing this document and setting the financial course for 1997. Respectfully submitted, Steven C. Mielke City Manager Prepared December 19, 1996 1997budg IX CITIZENS Boards & CITY Commissions COUNCIL City Attorney City of Communications City Manager Minnetonka Community Finance Fire Police Recreation Services Assessing Accounting Emergency Patrol/ Activity Center Preparedness Investigation —� City Clerk/ Payroll Public Service/ Elections Communications Inspections Utility Billing Prevention Planning & Economic Public Works Development Building Maint. & Economic Equipment Development Services Housing — Engineering Planning & Parks & Forestry Zoning Pavilion/Ice Arena Street/Traffic/ Refuse Water& Sewer X CITY OF HOPKINS, MINNESOTA FINANCIAL SCHEDULES REVENUES-ALL FUNDS ., COMPARATIVE ANALYSIS BY FUND 1997 BUDGET 1995 1996 MANAGERS FUND ACTUAL BUDGET PROPOSED ADOPTED „„ GENERAL $ 6,368,331 $ 6,592,000 $ 6,915,500 $ 6,791,100 EQUIPMENT REPLACEMENT 424,877 480,000 498,200 498,200 - ECONOMIC DEVELOPMENT 182,836 103,000 120,000 120,000 REAL ESTATE SALES 3,700 3,700 3,700 3,700 HENNEPIN COUNTY CDBG 111,659 1,500 2,500 2,500 TAX INCREMENT 1.1 1,198,297 1,200,000 1,300,000 1,300,000 TAX INCREMENT 1.2 1,850,000 1,850,000 TAX INCREMENT 2.1-2.9 243,849 243,000 300,000 300,000 PARTRANSIT 60,449 78,300 90,500 70,500 - HOUSING REHAB 396,337 181,000 143,000 143,000 PARKING 61,034 66,000 66,000 66,000 CABLE TV 98,938 78,400 84,400 84,400 WATER 839,722 797,000 862,000 862,000 SEWER 1,576,959 1,568,000 1,570,000 1,570,000 REFUSE 592,407 626,000 590,000 590,000 STORM SEWER 517,029 517,000 517,000 517,000 - PAVILION/ICE ARENA 219,593 219,900 243,900 243,900 DEBT SERVICE 1,286,258 1,410,600 1,450,700 1,396,700 GROSS TOTAL $ 14,182,275 $ 14,165,400 $ 16,607,400 $ 16,409,000 LESS: Inter-Fund Transfers 709,935 896,000 2,773,900 2,699,900 TOTAL REVENUES $ 13,472,340 $ 13,269,400 $ 13,833,500 $ 13,709,100 REVENUES- ALL FUNDS COMPARATIVE ANALYSIS BY SOURCE 1997 BUDGET 1995 1996 MANAGERS SOURCE ACTUAL BUDGET PROPOSED ADOPTED Current Revenues CURRENT PROPERTY TAX $ 5,327,443 $ 5,621,400 $ 5,953,000 $ 5,817,600 INTERGOVERNMENTAL REVENUE 2,153,396 2,199,100 2,257,100 2,257,100 LICENSE, PERMITS & FINES 422,787 410,100 381,300 381,300 USE OF MONEY& PROPERTY 590,654 422,600 539,000 550,000 CHARGES FOR CURRENT SERVICES 4,176,215 3,824,900 3,878,400 3,878,400 OTHER REVENUES 531,631 450,100 515,800 515,800 NON REVENUE RECEIPTS 73,039 158,000 140,900 140,900 TOTAL CURRENT REVENUES $ 13,275,165 $ 13,086,200 $ 13,665,500 $ 13,541,100 Other Financing Sources 907,110 1,079,200 2,941,900 2,867,900 GROSS TOTAL $ 14,182,275 $ 14,165,400 $ 16,607,400 $ 16,409,000 LESS: Inter-Fund Transfers 709,935 896,000 2,773,900 2,699,900 TOTAL REVENUES $ 13,472,340 $ 13,269,400 $ 13,833,500 $ 13,709,100 2 EXPENDITURES/EXPENSES-ALL FUNDS -' COMPARATIVE ANALYSIS BY FUND 1997 BUDGET 1995 1996 MANAGERS FUND ACTUAL BUDGET PROPOSED ADOPTED GENERAL $ 6,404,274 $ 6,592,000 $ 6,915,500 $ 6,791,100 EQUIPMENT REPLACEMENT 340,769 381,000 110,900 110,900 - ECONOMIC DEVELOPMENT 197,729 241,600 1,795,100 1,795,100 HENNEPIN COUNTY CDBG 48,930 2,500 2,500 TAX INCREMENT 1.1 1,672,279 1,954,100 842,300 842,300 - TAX INCREMENT 1.2 3,672,000 1,850,000 1,850,000 TAX INCREMENT 2.1-2.9 90,385 361,500 1,789,600 1,735,600 - PARTRANSIT 60,449 78,300 90,500 70,500 HOUSING REHAB 1,069,455 249,200 336,500 336,500 _ PARKING 83,290 116,800 123,000 123,000 CABLE TV 96,529 107,400 99,100 99,100 WATER 671,299 737,100 741,600 741,600 SEWER 1,292,780 1,427,800 1,431,300 1,431,300 REFUSE 573,763 591,000 631,400 631,400 STORM SEWER 300,478 404,000 360,000 360,000 PAVILION/ICE ARENA 206,998 210,800 233,700 233,700 _ DEBT SERVICE 1,385,061 1,393,500 1,371,500 1,380,600 GROSS TOTAL $ 14,494,468 $ 18,518,100 $ 18,724,500 $ 18,535,200 LESS: Inter-Fund Transfers 709,935 896,000 2,773,900 2,699,900 TOTAL $ 13,784,533 $ 17,622,100 $ 15,950,600 $ 15,835,300 3 EXPENDITURES/EXPENSES-ALL FUNDS COMPARATIVE ANALYSIS BY OBJECTIVE 1997 BUDGET 1995 1996 MANAGERS OBJECTIVE ACTUAL BUDGET PROPOSED ADOPTED Current Expenditures/Expenses PERSONAL SERVICES $ 5,296,839 $ 5,597,400 $ 5,836,500 $ 5,834,500 OTHER SERVICES AND CHARGES 5,077,174 7,836,200 7,456,800 7,354,900 SUPPLIES 485,045 549,900 597,900 595,800 CAPITAL OUTLAY 777,448 1,712,800 205,800 187,400 DEPRECIATION 334,981 413,400 370,300 370,300 DEBT REPAYMENT 1,510,486 1,512,400 1,483,600 1,492,400 _ TOTAL $ 13,481,973 $ 17,622,100 $ 15,950,900 $ 15,835,300 Other Financing Uses 1,012,495 896,000 2,773,900 2,699,900 GROSS TOTAL $ 14,494,468 $ 18,518,100 $ 18,724,800 $ 18,535,200 LESS: Inter-Fund Transfers 709,935 896,000 2,773,900 2,699,900 TOTAL $ 13,784,533 $ 17,622,100 $ 15,950,900 $ 15,835,300 _, 4 GENERAL FUND FUND 101 1997 BUDGET OVERVIEW FUND BALANCE 1-1-96 $ 2,870,206 1996 1996 — BUDGET PROJECTED EXPENDITURES $ 6,592,000 $ 6,480,000 REVENUES $ 6,592,000 $ 6,560,000 NET CHANGE $ $ 63,000 $ 63,000 PROJECTED FUND BALANCE 12-31-96* $ 2,933,206 *Reserved: Inventories $ 84,206 — Salt/Sand Storage 105,000 Pavilion Carpet 17,000 Shady Oak Beach 50,000 Cash Flow 2,677,000 PROPOSED ADOPTED 1997 BUDGET 1997 BUDGET EXPENDITURES $ 6,915,500 $ 6,791,100 REVENUES $ 6,915,500 $ 6,791,100 FUND BALANCE 12-31-97** $ 2,933,206 **Reserved: Inventories $ 85,006 Salt/Sand Storage 105,000 Pavilion Carpet 36,000 Shady Oak Beach 150,000 Downtown Park Stage 31,200 — Open House 3,000 Cash Flow 2,523,000 Equipment Replacement — General Fund & Debt Total City Levy/ Tax Tax Payable Total Levy Tax Tax Levy Capacity Tax Levy Tax Levy Capacity Years Before Credits Capacity After Credits Rate* After Credits After Credits Rate* 1996/97 5,178,800 13,231,290 2,922,600 22.09 855,000 3,777,600 28.55 1995/96 5,117,000 12,902,081 3,103,702 24.06 578,574 3,682,276 28.54 — 1994/95 4,953,600 12,981,406 2,936,433 22.62 573,947 3,510,380 27.19 1993/94 4,953,600 12,556,761 2,972,900 23.68 480,386 3,453,286 27.50 1992/93 4,867,800 13,100,726 2,847,505 21.74 605,151 3,452,656 26.35 *Tax Capacity Rate Computation: — Tax capacity reduced by Fiscal Disparities contribution and Tax Increment Financing Districts. Levy reduced by Fiscal Disparities distribution and HACA (Homestead & Ag Credit). 5 GENERAL FUND FUND 101 REVENUES COMPARATIVE ANALYSIS BY SOURCE 1997 BUDGET _ 1995 1996 MANAGERS SOURCE ACTUAL BUDGET PROPOSED ADOPTED Current Revenues CURRENT PROPERTY TAX $ 3,273,302 $ 3,374,400 $ 3,498,000 $ 3,362,600 INTERGOVERMENTAL REVENUE 1,833,272 2,101,000 2,161,300 2,161,300 LICENSE, PERMITS & FINES 400,341 385,100 356,300 356,300 USE OF MONEY& PROPERTY 364,981 264,000 375,100 386,100 CHARGES FOR CURRENT SERVICES 76,446 52,000 55,700 55,700 OTHER REVENUES 346,950 392,500 427,000 427,000 NON REVENUE RECEIPTS 73,039 23,000 42,100 42,100 TOTAL REVENUES $ 6,368,331 $ 6,592,000 $ 6,915,500 $ 6,791,100 EXPENDITURES COMPARATIVE ANALYSIS BY OBJECTIVE 1997 BUDGET 1995 1996 MANAGERS OBJECTIVE ACTUAL BUDGET PROPOSED ADOPTED Current Expenses PERSONAL SERVICES $ 4,366,114 $ 4,608,100 $ 4,808,100 $ 4,808,100 OTHER SERVICES AND CHARGES 1,276,137 1,412,200 1,538,500 1,454,600 SUPPLIES 359,434 394,000 434,500 432,400 CAPITAL OUTLAY 94,894 155,100 103,200 84,800 TOTAL $ 6,096,579 $ 6,569,400 $ 6,884,300 $ 6,779,900 Other Financing Uses 307,695 22,600 31,200 11,200 TOTAL EXPENDITURES $ 6,404,274 $ 6,592,000 $ 6,915,500 $ 6,791,100 6 GENERAL FUND FUND 101 1997 DEPARTMENTAL BUDGET SUMMARY EXPENDITURES 1997 BUDGET - 1995 1996 MANAGERS ACTUAL BUDGET PROPOSED ADOPTED City Council $ 85,074 $ 78,700 $ 91,800 $ 70,700 Health&Welfare 39,791 42,200 41,500 36,600 City Manager 206,345 205,800 260,300 258,300 Finance 213,579 222,500 233,100 233,100 Legal 105,756 114,000 105,000 105,000 Municipal Building 303,252 231,000 229,000 229,000 Activity Center 166,710 178,500 181,300 177,700 GENERAL GOVERNMENT 1,120,507 1,072,700 1,142,000 1,110,400 - Police 2,172,553 2,245,500 2,380,400 2,371,100 Fire 393,319 398,600 470,000 470,000 Emergency Preparedness 5,920 6,700 6,800 6,800 PUBLIC SAFETY 2,571,792 2,650,800 2,857,200 2,847,900 C. Dev. - Plan&Econ Dev. 143,773 192,200 124,700 124,700 C. Serv. -Administration - - 72,800 72,800 C. Serv. -Assessing 163,313 169,800 179,600 179,600 C. Serv. - City Clerk 96,763 93,000 46,300 46,300 C. Serv. -Elections 14,736 33,600 21,800 21,800 - C. Serv. -Inspectons 264,852 281,500 294,800 294,800 COMMUNITY SERVICES 539,664 577,900 615,300 615,300 PUBLIC WORKS 1,558,903 1,662,300 1,724,800 1,711,300 RECREATION 127,059 130,300 150,300 150,300 INSURANCE 17,223 28,200 20,000 20,000 - UNALLOCATED 17,658 100,000 100,000 100,000 SPECIAL PROJECTS 55,000 100,000 100,000 TOTAL OPERATING 6,096,579 6,469,400 6,834,300 6,779,900 OTHER FINANCING USES 307,695 122,600 81,200 11,200 TOTAL EXPENDITURES $ 6,404,274 $ 6,592,000 $ 6,915,500 $ 6,791,100 a USE OF FUND BALANCE: Maetzold Field $ 96,578 $ - $ - $ - - Shady Oak Beach Improvements Pavilion Carpet 17,000 19,000 19,000 Tennis Court Replacement 30,982 Downtown Park Stage 31,200 31,200 - $ 127,560 $ 17,000 $ 50,200 $ 50,200 - 7 GENERAL FUND FUND 101 - REVENUES - Actual Actual Actual Budget Budget 1993 1994 1995 1996 1997 TAXES Current ad Valorem $ 2,778,129 $ 2,881,271 $ 2,893,470 $ 2,944,400 $ 2,922,600 Fiscal Disparities 389,490 423,561 379,832 430,000 440,000 TOTAL $ 3,167,619 $ 3,304,832 $ 3,273,302 $ 3,374,400 $ 3,362,600 LICENSES AND PERMITS Business Licenses $ 110,966 $ 120,843 $ 118,686 $ 115,600 $ 119,100 - Non-Business 115,267 142,892 202,149 168,000 165,700 TOTAL $ 226,233 $ 263,735 $ 320,835 $ 283,600 $ 284,800 - FINES AND FORFEITS Court Fines $ 98,886 $ 92,009 $ 77,556 $ 100,000 $ 70,000 Other 1,619 1,061 1,950 1,500 1,500 - TOTAL $ 100,505 $ 93,070 $ 79,506 $ 101,500 $ 71,500 INTERGOVERNMENTAL REVENUE Local Government Aid $ 785,175 $ 794,284 $ 793,183 $ 804,900 $ 851,800 Prop. Tax Relief(Homestead/HACA) 761,925 823,842 821,306 938,600 961,200 - State Aid- Highway Maint. 14,010 13,920 14,010 14,000 14,000 Insurance Premium Tax- Police 120,757 125,413 131,237 225,000 165,000 - Insurance Premium Tax- Fire 37,483 39,050 41,069 60,000 60,000 State- Chemical Assessment Team 57,000 - State- Other 20,742 18,859 21,542 21,700 19,300 Federal Grant- (COPS) 25,000 25,000 - Civil Defense P. &A. Reimbursement 4,932 4,500 4,287 4,500 4,500 Hennepin County 10,671 7,890 6,638 7,300 3,500 TOTAL $ 1,755,695 $ 1,827,758 $ 1,833,272 $ 2,101,000 $ 2,161,300 -8 GENERAL FUND FUND 101 - REVENUES Actual Actual Actual Budget Budget 1993 1994 1995 1996 1997 - REVENUE FROM USE OF MONEY AND PROPERTY Interest Earned $ 454,910 $ 227,461 $ 388,389 $ 250,200 $ 360,000 - General Government Rents 1,620 540 540 500 11,500 Delinquent ad Valorem (2,695) (39,217) (40,454) 7,300 10,000 Penalties and Interest 4,250 798 14,544 3,000 3,000 Other 2,979 2,835 1,962 3,000 1,600 TOTAL $ 461,064 $ 192,417 $ 364,981 $ 264,000 $ 386,100 CHARGES FOR CURRENT SERVICES General Government $ 6,678 $ 9,687 $ 12,330 $ 7,100 $ 9,100 Inspections 82,585 27,695 40,846 23,400 30,000 Public Safety 23,221 17,277 21,321 19,500 15,600 Public Works 1,412 1,115 1,949 2,000 1,000 TOTAL $ 113,896 $ 55,774 $ 76,446 $ 52,000 $ 55,700 OTHER REVENUE Contributions $ 10,998 $ 4,922 $ 4,209 $ 6,500 $ 6,000 Miscellaneous 11,125 11,611 24,972 5,000 20,200 TOTAL $ 22,123 $ 16,533 $ 29,181 $ 11,500 $ 26,200 ADMINISTRATIVE FEE Water $ 108,000 $ 112,000 $ 115,200 $ 127,200 $ 132,000 Sewer 108,000 112,000 115,200 127,200 132,000 Refuse 49,200 52,000 55,000 61,200 64,800 - Storm Sewer 24,000 25,000 26,400 27,600 30,000 Pavilion/Ice Arena 6,000 6,000 6,300 6,600 7,200 - Parking 7,200 7,600 8,400 9,000 11,600 Equipment Replacement 7,200 7,400 7,800 8,700 9,000 _ Economic Development 3,000 3,400 3,600 3,900 4,200 Housing Rehab 300 600 900 1,800 Cable TV 7,200 7,400 7,800 8,700 7,000 HRA 1,200 Raspberry Festival 2,500 650 TOTAL $ 319,800 $ 335,600 $ 346,950 $ 381,000 $ 400,800 - 9 GENERAL FUND FUND 101 REVENUES Actual Actual Actual Budget Budget 1993 1994 1995 1996 1997 — OTHER NON REVENUE Sale of Fixed Assets $ 552 $ - $ 204 $ 1,000 $ 200 Other 71,741 237,038 43,654 22,000 41,900 $ 72,293 $ 237,038 $ 43,858 $ 23,000 $ 42,100 — TOTAL REVENUES $ 6,239,228 $ 6,326,757 $ 6,368,331 $ 6,592,000 $ 6,791,100 TOTAL EXPENDITURES 5,712,344 5,996,233 6,096,579 6,469,400 6,779,900 Excess of Revenues $ 526,884 $ 330,524 $ 271,752 $ 122,600 $ 11,200 OTHER FINANCING USES Transfer Landfill Levies to P.I.R. 721,000 175,000 175,000 100,000 - TransfertoParatransit 2,385 5,286 5,135 22,600 11,200 Use of Fund Balance for Non-Operating Projects 133,751 446,371 127,560 Increase(Decrease)to Fund Balance $ (330,252) $ (296,133) $ (35,943) $ - $ - FUND BALANCE 12-31 $ 3,202,282 $ 2,906,149 $ 2,870,206 $ 2,933,206 $ 2,933,206 10 CITY OF HOPKINS , MINNESOTA GENERAL FUND The Home Rule Charter of the City of Hopkins provides in Section 7.11 "There shall be maintained in the City Treasury a general fund for the _ payment of such expenses as the Council may deem proper. Into this fund shall be paid all moneys levied for this fund and all moneys not required to be placed in some other fund." The General Fund is established to account for the revenue and expenditures to carry out basic governmental activities of the city such as general government, public safety, public works, community health — services and parks and recreation. Revenue is recorded by source; i.e., taxes, licenses and General Fund expenditures are made primarily for current day-to-day operations and operating equipment and are recorded _ by major functional classifications and by operating departments. DEPT 40410 CITY COUNCIL FUND 101 — ACTIVITY: Set City Policy, Approve Budget, Monitor Activities of the City Manager and City Attorney. Appoint members to Commissions and Boards ACTIVITY MANAGER: CITY COUNCIL MEMBERS GENERAL ACTIVITY DESCRIPTION The City Council establishes city policies, goals, and objectives. The Council also appoints and evaluates the — performance of the City Manager and City Attorney. They also appoint members of various boards and commissions. PROCESS USED — The City Council holds regular meetings and work sessions, receives input from staff, citizens and other interested parties. The Council controls policy through changes in the City Code and Legislative Policies. They control — spending through their review and approval of the City budget and various contracts. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 Meetings: — Regular Council meetings 24 24 24 24 24 Work sessions 12 13 12 13 12 HRA meetings 12 13 17 15 20 — Special 6 9 3 6 6 Resolutions considered 138 114 120 122 120 Resolutions passed 124 103 117 108 115 Ordinances passed 15 16 25 20 22 Legislative Policies created or revised 4 1 4 3 4 Coffee with the Council 10 12 — 11 DEPT 40410 CITY COUNCIL FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 — EXPENDITURES PERSONAL SERVICES $ 22,579 $ 23,291 $ 23,230 $ 23,100 $ 23,200 SUPPLIES 5,165 5,158 8,684 3,400 4,700 OTHER SERVICES &CHARGES 32,384 37,477 53,160 52,200 42,800 TOTAL $ 60,128 $ 65,926 $ 85,074 $ 78,700 $ 70,700 REVENUE $ $ $ $ $ NET COST(RETURN) $ 60,128 $ 65,926 $ 85,074 $ 78,700 $ 70,700 PERMANENT STAFFING No staff assigned ._ SIGNIFICANT EXPENDITURES Postage-Mail Annual Report to every household- $1,200 Printing- Annual Report- $4,400 Expert&Prof. Services- Establish Web Page- $7,500 .. 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget None a a a a 12 DEPT 40410 CITY COUNCIL FUND 101 EXPENDITURE DETAIL + Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 PERSONAL SERVICES 100 Regular Employees $ 21,199 $ 21,199 $ 21,199 $ 21,200 $ 21,200 191 P.E.R.A. Contribution 885 465 500 300 192 F.I.C.A. Contribution 1,316 1,143 1,061 # 1,300 1,600 193 Hospitalization - Life Insurance 64 64 100 100 197 Deferred Compensation 505 TOTAL $ 22,579 $ 23,291 $ 23,230 $ 23,100 $ 23,200 - SUPPLIES 200 Office Supplies $ 3,628 $ 2,437 $ 2,358 $ 2,400 $ 2,000 _ 202 General Supplies 919 2,086 5,458 300 700 203 Postage 565 589 828 600 1,900 _ 245 Historical Society 53 46 40 100 100 TOTAL $ 5,165 $ 5,158 $ 8,684 $ 3,400 $ 4,700 OTHER SERVICES & CHARGES - 300 Audit $ 1,700 $ 1,800 $ 2,000 $ 1,600 $ 1,600 301 Advertising, Publication, Printing 203 861 3,575 2,900 5,200 - 302 Travel, Conferences, Schools 8,640 11,371 14,244 14,100 12,200 303 Expert& Professional Services 1,915 800 2,440 9,700 -. 307 Communications-Telephone/Alarms 35 309 390 Other Contractual Services 1,000 2,659 2,528 3,700 2,500 401 Subscription-Memberships 17,387 17,621 18,704 18,400 18,600 415 City Open House 7,970 418 N.L.C. Liability Insurance 1,504 2,056 1,699 1,800 2,700 - TOTAL $ 32,384 $ 37,477 $ 53,160 $ 52,200 $ 42,800 - DEPARTMENT TOTAL $ 60,128 $ 65,926 $ 85,074 $ 78,700 $ 70,700 13 DEPT 40415 HEALTH & WELFARE FUND 101 ACTIVITY: Funding of Social Organizations ACTIVITY MANAGER: FINANCE DIRECTOR GENERAL ACTIVITY DESCRIPTION _ Social activities funded by the City. PROCESS USED The City has appointed a Chemical Health commission to study concerns arising from time to time. The City — provides funding to eight social organizations operating within the City. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Social funding dollars 32,500 37,300 38,300 42,200 36,600 — 2. Number of social organizations 7 7 7 7 6 14 DEPT 40415 HEALTH & WELFARE FUND 101 FINANCIAL SUMMARY — Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 — EXPENDITURES OTHER SERVICES & CHARGES $ 33,268 $ 38,055 $ 39,791 $ 42,200 $ 36,600 REVENUE $ $ $ 200 $ $ NET COST (RETURN) $ 33,268 $ 38,055 $ 39,591 $ 42,200 $ 36,600 PERMANENT STAFFING Finance Director coordinates functions within this department. SIGNIFICANT EXPENDITURES 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget None 15 DEPT 40415 HEALTH& WELFARE FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 OTHER SERVICES & CHARGES 390 Other Contractual Services $ 32,500 $ 37,300 $ 38,300 $ 40,200 $ 34,600 465 Chemical Health Commission 768 654 787 1,000 1,000 467 Human Rights Commission 101 704 1,000 1,000 DEPARTMENT TOTAL $ 33,268 $ 38,055 $ 39,791 $ 42,200 $ 36,600 16 DEPT 40420 CITY MANAGER FUND 101 ACTIVITY: Administration of the City, Personnel, Microcomputer Support ACTIVITY MANAGER: CITY MANAGER GENERAL ACTIVITY DESCRIPTION As provided by the City Charter, the City Manager serves as Chief Administrative Officer of the City. The Manager _ controls and directs the administration of the City's affairs, sees that the Charter, laws, policies, and resolutions passed by City Council are enforced. The Manager recommends to the Council for adoption of such measures as deemed necessary for the welfare of the people and the efficient administration of the City's affairs; and keeps the _ Council fully advised as to the financial condition and needs of the City. Respond to citizen concerns. Attend and participate in affiliated organizations. PROCESS USED The City Manager directs and supervises all City operations. The Manager is responsible for hiring the rest of the City's employees. Other duties include agenda preparation and City Council updates. This department is also responsible for all aspects of Personnel including labor negotiations. The City Manager also makes recommendations to the Council in the annual budget, and other major policy documents. — MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Coordinate efforts to build arts facility. — 2. Perform cost of services analysis. 3. Implementation of the Strategic Plan for Economic Development. 4. City Council/Staff goal setting. — 5. Establish city wide safety program. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Number of agendas prepared 24 24 24 24 24 2. Number of updates prepared 52 52 52 52 52 3. Number of regular employees hired 12 8 7 -- 4. Number of seasonal or temporary employees hired 84 85 85 5. Union contracts negotiated 5 5 5 5 5 — 6. Admin. policies created or revised 2 9 2 4 4 7. Attend SCIP meetings 12 12 12 12 12 8. Attend joint City- school meetings 10 10 10 10 — 9. Number of employees directly supervised 7 7 8.5 8.5 8.5 17 DEPT 40420 CITY MANAGER FUND 101 - FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 - EXPENDITURES PERSONAL SERVICES $ 171,849 $ 172,454 $ 178,387 $ 177,100 $ 226,700 SUPPLIES 3,891 6,373 4,845 10,100 6,800 OTHER SERVICES & CHARGES 19,724 14,457 23,113 16,600 16,700 CAPITAL OUTLAY 1,996 2,000 8,100 TOTAL $ 195,464 $ 195,280 $ 206,345 $ 205,800 $ 258,300 - REVENUE ADMINISTRATIVE FEES $ 15,990 $ 16,780 $ 17,348 $ 19,000 $ 20,000 - NET COST (RETURN) $ 179,474 $ 178,500 $ 188,997 $ 186,800 $ 238,300 PERMANENT STAFFING City Manager 1.00 1.00 1.00 1.00 1.00 Assistant City Manager 0.70 0.70 0.70 0.70 0.50 - Assistant to City Manager 1.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 TOTAL 2.70 2.70 2.70 2.70 3.50 SIGNIFICANT EXPENDITURES 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget Laptop Computer $ 2,100 $ 2,100 $ 2,100 - Color Printer 6,000 6,000 6,000 $ 8,100 $ 8,100 $ 8,100 _ 18 DEPT 40420 CITY MANAGER FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 PERSONAL SERVICES - 100 Regular Employees $ 140,499 $ 141,157 $ 145,358 $ 143,700 $ 183,600 _ 120 Part-Time Employees 244 169 SL Converted/LTD 740 810 838 1,100 1,200 191 P.E.R.A. Contribution 2,894 2,790 3,030 2,900 4,600 192 F.I.C.A. Contribution 10,043 10,034 10,306 9,900 12,900 193 Hospitalization - Life Insurance 12,440 12,956 13,525 14,200 18,200 195 Workers' Compensation Insurance 449 414 653 500 700 197 Deferred Compensation 4,540 4,293 4,677 4,800 5,500 - TOTAL $ 171,849 $ 172,454 $ 178,387 $ 177,100 $ 226,700 SUPPLIES 200 Office Supplies $ 2,043 $ 2,598 $ 2,629 $ 2,000 $ 1,900 202 General Supplies 261 228 1,064 5,200 3,000 - 203 Postage 250 300 224 400 400 246 Customer Service 79 2,392 73 1,000 247 Wellness Program 1,258 855 855 1,500 1,500 - TOTAL $ 3,891 $ 6,373 $ 4,845 $ 10,100 $ 6,800 OTHER SERVICES & CHARGES - 301 Advertising, Publication, Printing $ 55 $ (11) $ 454 $ 400 $ 400 302 Travel, Conferences, Schools 15,272 9,883 18,312 11,300 11,800 - 303 Expert& Professional Services 30 36 42 400 400 304 Contractual Maint. & Repair- 44 39 327 400 400 Equipment& Vehicles 307 Communications-Telephone/Alarms 552 580 589 600 700 311 Legal Services 400 500 - 390 Other Contractual Services 105 85 100 100 401 Subscription-Memberships 3,271 3,415 3,029 2,500 2,400 416 Employee Bonds 50 50 418 N.L.C. Liability Insurance 450 360 275 500 TOTAL $ 19,724 $ 14,457 $ 23,113 $ 16,600 $ 16,700 - CAPITAL OUTLAY 570 Office Equipment& Furnishings $ - $ 1,996 $ - $ 2,000 $ 8,100 DEPARTMENT TOTAL $ 195,464 $ 195,280 $ 206,345 $ 205,800 $ 258,300 - 19 DEPT 40520 FINANCE FUND 101 ACTIVITY: Accounting, Payroll,Utility Billing, Investments, Insurance, Budgets and Reports ACTIVITY MANAGER: FINANCE DIRECTOR GENERAL ACTIVITY DESCRIPTION The proper handling of all fiscal matters within the City by initiating fiscal plans, implementation, and control of those plans,and follow-up accounting to record those transactions. — PROCESS USED The preparation and control of budgetary expenditures. The issuance of financial statements on a periodic basis. Advice is provided to the City Manager, Council, and operating departments regarding fiscal matters and bonds. The treasury and maximizing of investment income is managed. The preparation of all fiscal reports to other governmental agencies. Supervision of all accounts payable and accounts receivable. The documentation of all transactions in accordance with generally accepted governmental accounting procedures. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Finalize installation of new computer system. 2. Monitor the Novell network. 3. Review internal and external reports in light of new computer capabilities. 4. Annual review of enterprise funds rate structure. ... Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. No. of monthly& quarterly statements 16 16 16 16 16 2. Annual reports- Financial and Budget 2 2 2 2 2 3. Number of vendor checks issued 4,104 4,305 4,256 4,200 4,300 4. Number of payroll checks issued 3,676 3,721 3,548 3,700 3,700 5. Number of utility bills issued 16,650 16,641 16,648 16,700 16,700 ,r 6. Investments(in millions) Average amount 11.5 10.4 9.4 8.0 8.5 Interest earnings 0.7 0.3 0.5 0.3 0.4 7. Bonds Number issues outstanding 13 11 12 14 12 Issues sold 4 1 1 1 8. Reports to outside agencies 18 19 20 19 21 "10 DEPT 40520 FINANCE FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENDITURES PERSONAL SERVICES $ 178,543 $ 186,286 $ 196,405 $ 199,900 $ 205,100 SUPPLIES 6,414 5,871 6,817 6,700 7,000 - OTHER SERVICES&CHARGES 13,343 11,693 10,357 15,900 21,000 TOTAL $ 198,300 $ 203,850 $ 213,579 $ 222,500 $ 233,100 aREVENUES LICENSES $ 11,353 $ 11,304 $ 11,600 $ 11,700 $ 11,700 EARNED INTEREST 454,910 227,461 388,389 250,200 360,000 RENTS 1,620 540 540 500 500 - CURRENT SERVICE 2,150 4,110 17,008 3,000 4,000 ADMINISTRATIVE FEES 175,890 184,580 190,822 209,600 220,500 CONSTRUCTION ADMIN. 20,195 75,707 15,434 8,400 16,800 - TOTAL $ 666,118 $ 503,702 $ 623,793 $ 483,400 $ 613,500 NET COST (RETURN) $ (467,818) $ (299,852) $ (410,214) $ (260,900) $ (380,400) PERMANENT STAFFING .... Finance Director 1.00 1.00 1.00 1.00 1.00 Accounting Clerks 3.00 3.00 3.00 3.00 3.00 TOTAL 4.00 4.00 4.00 4.00 4.00 SIGNIFICANT EXPENDITURES a 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget None - 21 DEPT 40520 FINANCE FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 PERSONAL SERVICES 100 Regular Employees $ 143,155 $ 149,052 $ 157,332 $ 159,300 $ 164,100 110 Overtime-Regular Employees 63 169 SL/Converted-LTD 1,554 1,637 1,709 2,000 1,900 _ 191 P.E.R.A. Contribution 6,384 6,582 6,898 7,000 7,200 192 F.LC.A. Contribution 10,669 10,988 11,540 12,300 12,000 193 Hospitalization - Life Insurance 15,354 16,516 16,953 17,500 17,700 - 195 Workers' Compensation Insurance 459 425 699 500 800 197 Deferred Compensation 905 1,086 1,274 1,300 1,400 - TOTAL $ 178,543 $ 186,286 $ 196,405 $ 199,900 $ 205,100 SUPPLIES - 200 Office Supplies $ 5,057 $ 4,507 $ 5,259 $ 5,100 $ 5,300 203 Postage 1,357 1,364 1,558 1,600 1,700 TOTAL $ 6,414 $ 5,871 $ 6,817 $ 6,700 $ 7,000 OTHER SERVICES & CHARGES 301 Advertising, Publication, Printing $ 386 $ 338 $ 377 $ 1,000 $ 900 - 302 Travel, Conferences, Schools 3,465 1,870 2,221 3,600 3,600 303 Expert& Professional Services 2,955 2,920 2,808 3,700 3,400 - 304 Contractual Maint. & Repair- 4,450 4,222 4,056 4,800 12,100 Equipment& Vehicles 307 Communications-Telephone/Alarm 47 37 117 300 300 -- 336 Equipment Rental 600 655 900 401 Subscription-Memberships 1,000 1,271 595 1,100 700 _ 416 Employee Bonds 140 140 200 418 N.L.C. Liability Insurance 300 240 183 300 TOTAL $ 13,343 $ 11,693 $ 10,357 $ 15,900 $ 21,000 DEPARTMENT TOTAL $ 198,300 $ 203,850 $ 213,579 $ 222,500 $ 233,100 22 DEPT 40600 LEGAL FUND 101 ACTIVITY: Legal Counsel to City in Civil and Criminal Cases ACTIVITY MANAGER: CITY COUNCIL GENERAL ACTIVITY DESCRIPTION Counsel represents City in court, at City Council meetings and direct contact with staff and the general public. PROCESS USED The firm of Vesely, Miller and Steiner is retained on a fee per hour basis. They respond to legal summons and/or — initiate action on behalf of City. Written and oral inquiries are made by staff, council, citizens and other interested parties. Engage other law firms when necessary. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Prosecute the rights of the City. — 2. Prosecute violators of the law. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Prosecution hours/rates: Attorney 737 842 730 775 720 Rate per hour 65.00 65.00 65.00 70.00 75.00 — Legal Assistant 261 402 357 400 320 Rate per hour 40.00 40.00 40.00 40.00 40.00 2. Civil action hours 546 372 408 500 450 Rate per hour 75.00 75.00 75.00 82.50 85.00 23 DEPT 40600 LEGAL FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENDITURES SUPPLIES $ 74 $ 109 $ - $ 100 $ - OTHER SERVICES &CHARGES 88,641 103,306 105,756 113,900 105,000 TOTAL $ 88,715 $ 103,415 $ 105,756 $ 114,000 $ 105,000 REVENUE COURT FINES $ 98,886 $ 92,009 $ 77,556 $ 100,000 $ 70,000 NET COST(RETURN) $ (10,171) $ 11,406 $ 28,200 $ 14,000 $ 35,000 PERMANENT STAFFING SIGNIFICANT EXPENDITURES 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget None 24 DEPT 40600 LEGAL FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 SUPPLIES 200 Office Supplies $ 74 $ 109 $ - $ 100 $ - _ OTHER SERVICES & CHARGES 310 Legal Prosecuting $ 60,887 $ 74,897 $ 64,035 $ 75,000 $ 67,000 _ 311 Legal Services 27,754 28,409 41,341 38,500 37,600 401 Subscription-Memberships 380 400 400 TOTAL $ 88,641 $ 103,306 $ 105,756 $ 113,900 $ 105,000 DEPARTMENT TOTAL $ 88,715 $ 103,415 $ 105,756 $ 114,000 $ 105,000 25 DEPT 40940 MUNICIPAL BUILDING FUND 101 ACTIVITY: City Hall, Activity Center and Public Works Building Maintenance ACTIVITY MANAGER: BUILDING AND EQUIPMENT SERVICES SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION The provision of proper public facility maintenance services to ensure that a neat and orderly environment may be provided for the transaction of public business. The physical maintenance of public facilities includes proper and preventative maintenance scheduling to maximize the expected life of public investments. PROCESS USED —' City buildings are maintained using a combination of in-house maintenance personnel for the maintenance of all mechanical equipment along with a combination of in-house and contracted daily custodial services. — MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Overhaul air conditioning compressor. 2. Maintain current level of City Hall custodial services and all building systems maintenance despite 33% decrease in Building Maintenance personnel. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Square footage of buildings maintained 72,343 72,343 72,343 69,943 72,343 2. Square footage of buildings maintained- office type 25,847 25,847 25,847 25,847 25,847 3. Square footage of buildings maintained- storage/shop type 46,496 46,496 46,496 44,496 44,096 4. Man-hours spent on building repair and preventative maintenance 7,072 7,072 7,072 7,072 4,992 — 26 DEPT 40940 MUNICIPAL BUILDING FUND 101 ... FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 — EXPENDITURES PERSONAL SERVICES $ 94,388 $ 103,298 $ 96,729 $ 101,100 $ 98,800 SUPPLIES 10,223 12,198 11,935 10,300 11,600 _ OTHER SERVICES &CHARGES 97,241 102,956 191,115 112,100 118,600 CAPITAL OUTLAY $ 1,146 $ 3,473 $ 7,500 TOTAL $ 201,852 $ 219,598 $ 303,252 $ 231,000 $ 229,000 REVENUE $ $ $ $ $ — NET COST (RETURN) $ 201,852 $ 219,598 $ 303,252 $ 231,000 $ 229,000 PERMANENT STAFFING _ Bldg. & Equip. Services Superintendent 0.20 0.20 0.20 0.20 0.20 Bldg. Services Foreman 0.80 0.80 0.80 0.80 0.80 — Maintenance 1.00 1.00 1.00 1.00 1.00 Administrative Support 0.05 0.05 0.05 0.05 0.05 TOTAL 2.05 2.05 2.05 2.05 2.05 a SIGNIFICANT EXPENDITURES 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget None — 27 DEPT 40940 MUNICIPAL BUILDING FUND 101 - EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 PERSONAL SERVICES 100 Regular Employees $ 68,165 $ 74,819 $ 69,266 $ 72,400 $ 70,100 110 Overtime-Regular Employees 2,127 2,461 3,361 3,400 2,600 120 Part-Time Employees 2,000 169 SL/Converted-LTD 864 939 970 1,200 1,300 191 P.E.R.A. Contribution 2,978 3,305 3,095 3,400 3,500 192 F.I.C.A. Contribution 5,241 5,810 5,452 5,800 5,900 - 193 Hospitalization - Life Insurance 7,961 8,852 7,209 7,000 7,200 195 Workers' Compensation Insurance 4,333 4,377 4,230 4,700 4,400 - 197 Deferred Compensation 2,719 2,735 3,146 3,200 1,800 TOTAL $ 94,388 $ 103,298 $ 96,729 $ 101,100 $ 98,800 SUPPLIES 201 Uniforms/Clothing $ 1 $ 684 $ 243 $ 600 $ 400 202 General Supplies 7,876 6,869 6,879 6,000 7,000 204 Maint. - Equip. & Vehicle Parts 216 228 87 400 400 205 Maint. - Structures 1,842 4,131 4,493 3,000 3,500 210 Motor Fuels and Lubricants 288 286 233 300 300 TOTAL $ 10,223 $ 12,198 $ 11,935 $ 10,300 $ 11,600 - 28 DEPT 40940 MUNICIPAL BUILDING FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 _ OTHER SERVICES & CHARGES 302 Travel, Conferences, Schools $ 136 $ 192 $ 319 $ 300 $ 500 303 Expert& Professional Services 1,042 4,191 304 Contractual Maint. & Repair- 3,053 3,013 7,089 9,000 8,000 Equipment& Vehicles 305 Contractual Maint. & Repair- 4,013 15,996 74,498 7,300 8,300 - Structures 306 Contractual Maint. & Repair- 2,713 2,814 1,889 1,500 7,700 Other Improvements 307 Communications-Telephone/Alarm 39,849 35,381 57,795 47,500 47,500 315 Heating Fuel - Gas 14,405 13,615 11,655 16,000 16,000 320 Electricity 27,601 28,356 25,709 25,600 25,600 - 380 Garage- Labor& Burden 837 216 243 400 500 409 Taxes & Licenses 50 50 70 100 100 - 411 Fleet Liability 400 400 412 General Liability 498 668 132 1,000 1,000 - 413 Property Insurance 3,044 2,655 2,525 3,000 3,000 419 Insurance Deductible 5,000 TOTAL $ 97,241 $ 102,956 $ 191,115 $ 112,100 $ 118,600 CAPITAL OUTLAY 570 Office Equipment& Furnishings $ - $ - $ 3,473 $ 7,500 $ - - 580 Other Equipment 1,146 TOTAL $ - $ 1,146 $ 3,473 $ 7,500 $ - DEPARTMENT TOTAL $ 201,852 $ 219,598 $ 303,252 $ 231,000 $ 229,000 29 DEPT 40950 ACTIVITY CENTER- MAINTENANCE FUND 101 ACTIVITY: City Hall, Activity Center and Public Works Building Maintenance ACTIVITY MANAGER: BUILDING AND EQUIPMENT SERVICES SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION — The provision of proper public facility maintenance services to ensure that a neat and orderly environment may be _ provided for the transaction of public business. The physical maintenance of public facilities includes proper and preventative maintenance scheduling and daily custodial services to maximize the expected life of public investments. PROCESS USED — City buildings are maintained using a combination of in-house maintenance personnel for the maintenance of all _ mechanical equipment along with a combination of in-house and contracted daily custodial services. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Implement and monitor contract custodial services. 2. Refinish gymnasium floor. — Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Square footage of buildings maintained 72,343 72,343 72,343 69,943 72,343 2. Square footage of buildings maintained- — office type 25,847 25,847 25,847 25,847 25,847 3. Square footage of buildings maintained- storage/shop type 46,496 46,496 46,496 44,096 46,496 — 4. Man-hours spent on building repair and preventative maintenance 7,072 7,072 7,072 7,072 4,992 30 DEPT 40950 ACTIVITY CENTER-MAINTENANCE FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENDITURES PERSONAL SERVICES $ 30,077 $ 30,763 $ 32,671 $ 37,800 $ 13,900 SUPPLIES 5,137 4,591 4,133 4,500 3,500 OTHER SERVICES&CHARGES 51,460 24,341 19,075 24,200 37,800 CAPITAL OUTLAY 497 TOTAL $ 86,674 $ 60,192 $ 55,879 $ 66,500 $ 55,200 REVENUE $ 3,290 $ 4,162 $ - $ 2,500 $ - - NET COST (RETURN) $ 83,384 56,030 $ 55,879 $ 64,000 $ 55,200 PERMANENT STAFFING Bldg. &Equip Services Superintendent 0.15 0.15 0.15 0.15 0.15 Bldg. Services Foreman 0.10 0.10 0.10 0.10 0.10 Maintenance 0.70 0.70 0.70 0.70 Administrative Support 0.05 0.05 0.05 0.05 0.05 TOTAL 1.00 1.00 1.00 1.00 0.30 SIGNIFICANT EXPENDITURES Contract for custodial services- $13,100 Heating- $7,800 Electricity- $8,500 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget Carpet shampooer $ 2,600 $ 2,600 $ - 31 DEPT 40950 ACTIVITY CENTER-MAINTENANCE FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 22,584 $ 23,333 $ 24,099 $ 29,200 $ 9,300 110 Overtime-Regular Employees 1,005 839 1,550 500 191 P.E.R.A. Contribution 1,003 1,035 1,091 1,300 400 192 F.I.C.A. Contribution 1,861 1,904 2,036 2,300 700 193 Hospitalization - Life Insurance 2,132 2,269 2,352 3,500 1,500 195 Workers' Compensation Insurance 1,492 1,383 1,543 1,500 1,500 - TOTAL $ 30,077 $ 30,763 $ 32,671 $ 37,800 $ 13,900 SUPPLIES - 202 General Supplies $ 3,922 $ 3,659 $ 2,429 $ 3,000 $ 2,000 205 Maint. - Structures 1,215 932 1,704 1,500 1,500 TOTAL $ 5,137 $ 4,591 $ 4,133 $ 4,500 $ 3,500 OTHER SERVICES & CHARGES 304 Contractual Maint. & Repair- $ 1,941 $ 1,154 $ 503 $ 1,000 $ 1,000 - Equipment& Vehicles 305 Contractual Maint. & Repair- 30,904 5,280 1,725 4,500 4,500 Structures 307 Communications-Telephone/Alarms 1,155 1,068 1,291 1,000 1,500 - 315 Heating Fuel - Gas 7,761 7,126 6,282 7,800 7,800 320 Electricity 8,393 8,589 8,230 8,500 8,500 - 390 Other Contractual Services 13,100 409 Taxes& Licenses 20 20 20 100 100 - 412 Boiler Insurance 302 167 132 300 300 413 Property Insurance 984 937 892 1,000 1,000 TOTAL $ 51,460 $ 24,341 $ 19,075 $ 24,200 $ 37,800 CAPITAL OUTLAY 580 Other Equipment $ - $ 497 $ - $ - $ - DEPARTMENT TOTAL $ 86,674 $ 60,192 $ 55,879 $ 66,500 $ 55,200 - 32 DEPT 40960 ACTIVITY CENTER-OPERATING FUND 101 ACTIVITY: Coordinate all users of the Activity Center ACTIVITY MANAGER: ACTIVITY CENTER COORDINATOR GENERAL ACTIVITY DESCRIPTION The Center functions as a community facility to be used by residents for active or passive, large or small activities. It has been designated by the Metropolitan Council Program on Aging as a Community Focal Point for older adults. — Therefore it is a gathering place for older adults for organized and unorganized activities. Services provided on site include: information and referral, health screenings, social, recreational and social programs, case management, leadership activities, volunteer opportunities, nutrition program, chore service, assistance with tax, insurance, — housing, and energy forms, outreach, legal consultations. The Center staff also plans and implements a Friday Teen Program throughout the school year for area teenagers. PROCESS USED The Activity Center is budgeted to be open twelve months a year, Monday - Friday. It provides older adult programs — as designated by the Community Focal Point concept, as well as coordinates all other users of the facility. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Continue to implement a Hopkins Activity Center"Gifts to Share" program. 2. Market the Hopkins Activity Center to residents. 3. Investigate additional funding resources. — 4. Implement an after school Teen Program once a week. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Total attendance 44,407 47,291 41,475 42,000 42,000 2. Childrens program attendance 190 841 843 800 800 3. Teen program attendance 1,255 1,542 1,185 1,100 1,100 4. Adult senior program attendance 24,634 23,894 22,649 23,000 23,000 5. Strictly older adult program attendance 18,328 21,014 16,799 18,000 18,000 6. Number of volunteers 102 106 98 100 100 -- 7. Number of volunteer hours 4,491 4,657 7,416 4,300 4,500 8. Number of participation hours 12,143 12,014 13,300 11,000 12,000 33 — DEPT 40960 ACTIVITY CENTER-OPERATING FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 ^ EXPENDITURES PERSONAL SERVICES $ 88,775 $ 94,637 $ 96,715 $ 98,500 $ 103,800 SUPPLIES 7,714 8,567 7,984 7,700 8,800 ^ OTHER SERVICES & CHARGES 3,963 3,990 6,132 5,800 5,800 CAPITAL OUTLAY 8,920 9,801 4,100 TOTAL $ 109,372 $ 116,995 $ 110,831 $ 112,000 $ 122,500 - REVENUE RENTALS& FEES $ 3,290 $ 4,162 $ 3,009 $ 2,500 $ 3,000 - NET COST(RETURN) $ 106,082 112,833 $ 107,822 $ 109,500 $ 119,500 PERMANENT STAFFING Coordinator 0.85 0.85 0.85 0.85 0.85 (FT- 34+hrs/wk) Assistant Coordinator 0.75 0.75 0.75 0.75 0.75 (PT-26 hrs/wk) Secretary 0.50 0.50 0.50 0.50 0.50 (PT- 20 hrs/wk) Evening Coordinators 0.45 0.35 0.35 0.35 0.35 (PT- 10 hrs/wk) Teen Leaders 0.10 0.28 0.28 0.28 0.35 (PT- 2.25 hrs/wk each) TOTAL 2.65 2.73 2.73 2.73 2.80 - SIGNIFICANT EXPENDITURES 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget Computer $ 3,500 $ 3,500 $ 2,500 Cabinets 1,600 1,600 1,600 - $ 5,100 $ 5,100 $ 4,100 - 34 DEPT 40960 ACTIVITY CENTER-OPERATING FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 68,299 $ 72,257 $ 73,182 $ 72,600 $ 76,600 - 120 Part-Time Employees 4,346 5,206 5,725 6,900 7,000 169 SL Converted/LTD 743 791 814 1,000 1,100 191 P.E.R.A. Contribution 2,950 3,147 3,137 3,200 3,500 192 F.I.C.A. Contribution 4,961 5,447 5,611 6,200 6,500 193 Hospitalization - Life Insurance 4,094 4,471 4,460 4,900 4,900 195 Workers' Compensation Insurance 580 548 640 600 600 197 Deferred Compensation 2,802 2,770 3,146 3,100 3,600 - TOTAL $ 88,775 $ 94,637 $ 96,715 $ 98,500 $ 103,800 SUPPLIES - 200 Office Supplies $ 2,366 $ 2,769 $ 2,423 $ 2,300 $ 2,400 202 General Supplies 4,501 5,092 4,681 4,600 5,600 - 203 Postage 847 706 880 800 800 TOTAL $ 7,714 $ 8,567 $ 7,984 $ 7,700 $ 8,800 OTHER SERVICES & CHARGES 301 Advertising, Publication, Printing $ 586 $ 532 $ 1,817 $ 800 $ 800 302 Travel, Conferences, Schools 671 818 1,205 800 800 303 Expert& Professional Services 670 645 1,230 1,600 1,600 304 Contractual Maint. & Repair- 1,011 666 450 800 800 Equipment& Vehicles - 307 Communications-Telephone/Alarms 349 390 396 500 500 351 Retired Sr. Volunteer Program 241 506 432 500 500 - 401 Subscription-Memberships 435 433 602 800 800 TOTAL $ 3,963 $ 3,990 $ 6,132 $ 5,800 $ 5,800 CAPITAL OUTLAY 570 Office Equipment& Furnishings $ - $ 3,675 $ - $ - $ 2,500 580 Other Equipment 8,920 6,126 1,600 - TOTAL $ 8,920 $ 9,801 $ - $ - $ 4,100 DEPARTMENT TOTAL $ 109,372 $ 116,995 $ 110,831 $ 112,000 $ 122,500 35 POLICE FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 1,337,001 $ 1,415,699 $ 1,415,542 $ 1,487,300 $ 1,582,900 - 110 Overtime-Regular Employees 41,421 47,252 78,798 37,500 45,800 120 Part-Time Employees 3,771 2,249 2,074 2,200 125 Court Service 6,053 8,711 6,352 7,700 7,700 169 SL Converted/LTD 13,349 14,191 14,611 16,800 16,800 191 P.E.R.A. Contribution 141,763 142,409 144,316 148,100 156,900 192 F.I.C.A. Contribution 28,538 29,167 30,726 34,000 38,500 - 193 Hospitalization - Life Insurance 103,580 112,355 113,183 141,900 135,900 195 Workers'Compensation Insurance 43,229 40,579 40,006 45,100 42,100 197 Deferred Compensation 32,277 32,337 31,361 33,600 39,300 - TOTAL $ 1,750,982 $ 1,844,949 $ 1,876,969 $ 1,952,000 $ 2,068,100 SUPPLIES - 200 Office Supplies $ 8,367 $ 9,276 $ 12,462 $ 13,000 $ 14,000 201 Uniforms/Clothing 7,804 8,309 13,294 13,700 10,500 - 202 General Supplies 7,244 10,190 4,777 9,300 9,600 203 Postage 810 914 1,764 1,200 1,300 204 Maint. - Equip. & Vehicle Parts 9,099 14,037 10,944 8,400 10,400 210 Motor Fuels & Lubricants 18,004 15,605 14,774 18,400 18,900 213 First Aid Supplies 914 979 1,460 500 1,000 217 Training 5,651 6,108 4,510 7,300 7,500 218 Crime Prevention 3,987 4,059 3,863 4,200 4,700 - TOTAL $ 61,880 $ 69,477 $ 67,848 $ 76,000 $ 77,900 36 POLICE FUND 101 - EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - OTHER SERVICES & CHARGES 301 Advertising, Publication, Printing $ 1,010 $ 2,498 $ 4,242 $ 2,700 $ 2,700 - 302 Travel, Conferences, Schools 14,582 17,583 24,581 18,600 21,200 303 Expert& Professional Services 2,037 33,993 9,795 5,000 5,000 304 Contractual Maint. & Repair- 24,727 21,847 24,154 24,200 25,200 Equipment&Vehicles 307 Communications-Telephone/Alarms 15,138 17,815 19,031 13,000 13,400 309 Radio Contract 6,904 6,905 6,905 7,000 7,000 311 Legal Services 813 4,655 105 4,000 4,000 336 Equipment Rental 17,295 16,704 24,778 34,100 34,100 380 Garage - Labor& Burden 10,666 11,677 14,512 16,800 17,800 390 Other Contractual Servies 2,201 961 2,642 2,700 2,700 - 391 Boarding& Care of Prisoners 36,038 35,423 32,044 29,900 29,900 401 Subscription - Memberhips 5,055 1,827 3,848 3,600 4,000 - 402 Police Reserve 3,985 5,159 4,736 7,200 7,200 403 School Patrol 243 1,052 1,194 1,200 1,200 - 404 Canine Services 2,050 2,577 1,728 2,600 2,700 409 Taxes& Licenses 238 145 176 100 100 411 Fleet Liability 5,702 5,400 3,792 6,000 6,400 418 N.L.C. Liability Insurance 600 480 366 1,000 419 Insurance Deductible (384) 313 4,765 475 Metro Drug Task Force 8,309 8,405 7,510 476 Entry Team 3,987 4,090 3,900 5,000 477 Employee Awards Program 2,391 2,782 3,000 2,000 TOTAL $ 157,209 $ 201,797 $ 197,776 $ 186,600 $ 191,600 - CAPITAL OUTLAY 570 Office Equipment& Furnishings $ 21,364 $ 11,797 $ 10,140 $ 16,000 $ 21,100 - 580 Other Equipment 13,087 19,820 14,900 12,400 TOTAL $ 21,364 $ 24,884 $ 29,960 $ 30,900 $ 33,500 POLICE TOTAL $ 1,991,435 $ 2,141,107 $ 2,172,553 $ 2,245,500 $ 2,371,100 - 37 DEPT 41100 POLICE -ADMINISTRATION FUND 101 ACTIVITY: Provide for the policing and public safet;:for the City of Hopkins _ ACTIVITY MANAGER: CHIEF OF POLICE GENERAL ACTIVITY DESCRIPTION To provide a professional police agency with highly trained personnel that respond on a proactive basis to order maintenance, the control of crime, and traffic supervision. PROCESS USED Provide 24-hour staffing for around the clock delivery of police emergency services. In addition, to target crime prevention as a major objective by assigning department personnel to work in the community and schools, educating _ and providing assistance to our citizens. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 _ 1. Establish three additional Neighborhood Officer Programs. 2. Expand the use of citizen volunteers through the C.I.A. Citizen In Action Program. 3. Implement a new employee evaluation program that accurately reflects changes in job duties. 4. Revise the Civil Service rules and regulations. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Number of yearly presentations by the Chief 19 16 21 20 20 2. Conduct staff meetings for police supervisory personnel 12 9 12 10 3. Conduct meetings of the OAC 12 11 12 12 38 r DEPT 41100 POLICE-ADMINISTRATION FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENDITURES PERSONAL SERVICES $ 203,043 $ 214,646 $ 222,147 $ 221,000 $ 230,000 SUPPLIES 4,991 4,897 5,656 5,100 5,700 - OTHER SERVICES&CHARGES 22,103 61,791 40,065 32,300 31,800 CAPITAL OUTLAY 318 8,021 3,000 3,600 TOTAL $ 230,137 $ 281,652 $ 275,889 $ 261,400 $ 271,100 REVENUE STATE AID $ 17,389 $ 17,558 $ 19,200 $ 31,500 $ 23,000 STATE GRANTS 2,023 1,758 1,112 1,500 1,000 TOTAL $ 19,412 $ 19,316 $ 20,312 $ 33,000 $ 24,000 NET COST(RETURN) $ 210,725 $ 262,336 $ 255,577 $ 228,400 $ 247,100 a PERMANENT STAFFING Chief of Police 1.00 1.00 1.00 1.00 1.00 Captain 1.00 1.00 1.00 1.00 1.00 Admin. Services Manager 1.00 1.00 1.00 1.00 1.00 TOTAL 3.00 3.00 3.00 3.00 3.00 SIGNIFICANT EXPENDITURES Communications- Telephone- $10,400 Conferences/Schools- $7,200 a 1997 CAPITAL OUTLAY DETAIL a Dept. Manger Adopted Item Requested Proposed Proposed Budget Computer $ 2,500 $ 2,500 $ 2,500 Video Surveillance Camera-Jail 1,100 1,100 1,100 $ 3,600 $ 3,600 $ 3,600 a a a 39 DEPT 41100 POLICE-ADMINISTRATION FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 162,506 $ 171,505 $ 177,978 $ 174,400 $ 182,900 _ 169 SL/Converted-LTD 1,765 1,845 1,892 2,200 2,300 191 P.E.R.A. Contribution 15,872 15,748 16,231 16,400 16,900 - 192 F.I.C.A. Contribution 3,324 3,125 3,632 3,700 4,000 193 Hospitalization - Life Insurance 16,155 19,160 19,036 20,700 20,300 195 Workers' Compensation Insurance 2,817 2,631 2,742 3,000 3,000 197 Deferred Compensation 604 632 636 600 600 TOTAL $ 203,043 $ 214,646 $ 222,147 $ 221,000 $ 230,000 - SUPPLIES 201 Uniforms/Clothing $ 752 $ 533 $ 1,043 $ 700 $ 700 - 202 General Supplies 853 572 888 700 1,000 203 Postage 810 914 1,764 1,200 1,300 204 Maint. - Equip. & Vehicle Parts 353 943 554 300 500 210 Motor Fuels& Lubricants 2,100 1,844 1,380 1,900 1,900 217 Training 123 91 27 300 300 TOTAL $ 4,991 $ 4,897 $ 5,656 $ 5,100 $ 5,700 40 DEPT 41100 POLICE -ADMINISTRATION FUND 101 - EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - OTHER SERVICES & CHARGES 301 Advertising, Publication, Printing $ 206 $ 2,155 $ 2,810 $ 1,500 $ 1,500 302 Travel, Conferences, Schools 5,099 4,659 10,770 6,500 7,200 303 Expert& Professional Services 1,882 33,809 4,414 2,000 2,000 304 Contractual Maint. & Repair- 175 270 500 500 - Equipment& Vehicles 307 Communications-Telephone/Alarm 8,529 8,913 15,251 10,000 10,400 311 Legal Services 813 4,655 105 4,000 4,000 336 Equipment Rental 900 974 900 1,000 1,000 380 Garage - Labor& Burden 1,499 1,417 918 1,100 1,100 - 401 Subscription-Memberships 995 1,553 1,291 900 1,300 403 School Patrol 200 - 404 Canine Services 420 409 Taxes& Licenses 40 25 8 - 411 Fleet Liability 745 490 450 800 800 418 N.L.C. Liability Insurance 600 480 366 1,000 - 477 Employee Awards Program 2,391 2,782 3,000 2,000 TOTAL $ 22,103 $ 61,791 $ 40,065 $ 32,300 $ 31,800 CAPITAL OUTLAY 570 Office Equipment& Furnishings $ - $ 318 $ 2,022 $ 3,000 $ 2,500 580 Other Equipment 5,999 1,100 - TOTAL $ - $ 318 $ 8,021 $ 3,000 $ 3,600 DEPARTMENT TOTAL $ 230,137 $ 281,652 $ 275,889 $ 261,400 $ 271,100 41 DEPT 41110 POLICE -PATROL FUND 101 ACTIVITY: Patrol, Traffic Enforcement, Accident InN,stigation, Criminal Investigation, Crime Prevention/ Deterrence Public Service ACTIVITY MANAGER: POLICE CAPTAIN _ GENERAL ACTIVITY DESCRIPTION Patrol the streets and residential/business districts to prevent and deter crime. Respond to criminal activity which has occurred and arrest persons responsible for the crimes. Proactively enforce traffic laws to promote safety and prevent accidents and to arrest intoxicated drivers. Respond to non-criminal requests for assistance. _ PROCESS USED Use of marked police vehicles to maintain a highly visible police presence. Enforce traffic laws through active use of police radar and present a high visibility in areas of high traffic accident occurrence, issuing citations for violations of traffic laws. _ MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Rotate sergeants special job responsibilities(traffic, training, reserves). 2. Add one additional patrol officer by transferring Crime Prevention Officer back to patrol and replacing sworn Crime Prevention position with a civilian coordinator. 3. Assign at least one officer to attend each Crime Prevention presentation along with the Crime Prevention Coordinator. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Number of P.D. accidents 392 430 409 400 400 2. Number of P.I. accidents 116 92 114 90 100 3. Number of burglaries 123 100 117 100 100 4. Number of vandalisms 243 329 354 250 300 5. Number of DUI arrests 221 194 100 200 200 6. Total calls for service 12,060 12,589 12,796 12,800 13,100 7. Medical responses 950 8. Motorist assists 1,100 • 42 DEPT 41110 POLICE - PATROL FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 - EXPENDITURES PERSONAL SERVICES $ 950,749 $ 1,002,975 $ 1,010,815 $ 1,055,100 $ 1,143,200 SUPPLIES 37,668 43,384 38,330 45,700 45,000 OTHER SERVICES & CHARGES 50,312 59,197 67,490 64,900 69,700 CAPITAL OUTLAY 4,815 13,614 12,753 14,900 12,900 TOTAL $ 1,043,544 $ 1,119,170 $ 1,129,388 $ 1,180,600 $ 1,270,800 REVENUE FEDERAL GRANT $ - $ - $ - $ 25,000 $ 25,000 STATE AID 81,632 85,280 87,937 153,000 114,600 STATE GRANTS 9,495 13,330 12,622 11,100 9,900 CURRENT SERVICE 7,498 5,896 4,682 6,500 6,500 TOTAL $ 98,625 $ 104,506 $ 105,241 $ 195,600 $ 156,000 - NET COST(RETURN) $ 944,919 $ 1,014,664 $ 1,024,147 $ 985,000 $ 1,114,800 - PERMANENT STAFFING Sergeants 3.50 3.50 3.50 4.50 4.50 Patrol Officers 12.00 12.00 12.00 12.00 13.00 - Narcotics Officer 1.00 1.00 1.00 1.00 1.00 TOTAL 16.50 16.50 16.50 17.50 18.50 SIGNIFICANT EXPENDITURES Motor Fuel - $15,000 Equipment Rental (Radios/MDTs) - $17,900 Labor for Squad Car Maintenance - $14,300 Training/Schools- $9,700 1997 CAPITAL OUTLAY DETAIL - Dept. Manger Adopted Item Requested Proposed Proposed Budget Opticon Emitters(8) $ 10,400 $ 10,400 $ 10,400 Squad Car Video Camera 4,900 4,900 Computer 2,500 2,500 2,500 $ 17,800 $ 17,800 $ 12,900 - 43 DEPT 41110 POLICE -PATROL FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 713,081 $ 756,199 $ 741,266 $ 787,600 $ 862,600 110 Overtime-Regular Employees 29,226 34,290 59,316 28,000 35,500 120 Part-Time Employees 3,467 2,249 2,074 125 Court Service 6,053 8,617 6,352 7,700 7,700 169 SL/Converted-LTD 7,742 8,259 8,497 9,800 9,800 191 P.E.R.A. Contribution 90,047 89,934 90,370 93,200 102,000 - 192 F.I.C.A. Contribution 2,408 2,570 2,908 3,900 5,700 193 Hospitalization - Life Insurance 50,103 52,656 55,175 74,900 71,200 - 195 Workers' Compensation Insurance 31,878 29,823 28,693 33,000 30,000 197 Deferred Compensation 16,744 18,378 16,164 17,000 18,700 - TOTAL $ 950,749 $ 1,002,975 $ 1,010,815 $ 1,055,100 $ 1,143,200 SUPPLIES 201 Uniforms/Clothing $ 4,991 $ 5,554 $ 8,976 $ 9,000 $ 5,800 202 General Supplies 3,867 6,755 2,482 7,000 7,000 204 Maint. - Equip. &Vehicle Parts 7,436 11,634 8,987 7,200 9,000 210 Motor Fuels& Lubricants 14,932 12,445 11,942 15,000 15,000 213 First Aid Supplies 914 979 1,460 500 1,000 - 217 Training 5,528 6,017 4,483 7,000 7,200 TOTAL $ 37,668 $ 43,384 $ 38,330 $ 45,700 $ 45,000 - 44 DEPT 41110 POLICE-PATROL FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - OTHER SERVICES & CHARGES 301 Advertising, Publication, Printing $ 58 $ - $ 948 $ 1,000 $ 1,000 - 302 Travel, Conferences, Schools 7,851 9,002 10,521 8,500 9,700 303 Expert& Professional Services 143 4,673 3,000 3,000 304 Contractual Maint. & Repair- 1,410 904 4,928 4,000 5,000 Equipment& Vehicles 307 Communications-Telephone/Alarm 1,407 2,766 721 336 Equipment Rental 14,295 14,455 9,363 17,900 17,900 380 Garage- Labor& Burden 7,911 8,141 10,867 13,300 14,300 390 Other Contractual Services 340 41 55 - 401 Subscription-Memberships 502 244 278 500 500 402 Police Reserves 3,985 5,159 4,736 7,200 7,200 - 404 Canine Services 1,630 2,577 1,728 2,600 2,700 409 Taxes & Licenses 113 56 97 - 411 Fleet Liability 2,742 3,410 2,210 3,000 3,400 419 Insurance Deductible (384) 50 4,765 - 475 Metro Drug Task Force 8,309 8,405 7,510 476 Entry Team 3,987 4,090 3,900 5,000 TOTAL $ 50,312 $ 59,197 $ 67,490 $ 64,900 $ 69,700 CAPITAL OUTLAY 570 Office Equipment& Furnishings $ 4,815 $ 527 $ - $ - $ 2,500 580 Other Equipment 13,087 12,753 14,900 10,400 TOTAL $ 4,815 $ 13,614 $ 12,753 $ 14,900 $ 12,900 DEPARTMENT TOTAL $ 1,043,544 $ 1,1 19,170 $ 1,129,388 $ 1,180,600 $ 1,270,800 45 DEPT 41111 POLICE-INVESTIGATIONS FUND 101 ACTIVITY: Conduct follow-up investigations on reported criminal cases ACTIVITY MANAGER: POLICE CAPTAIN GENERAL ACTIVITY DESCRIPTION Conduct follow-up investigations on criminal activity which has occurred in Hopkins. PROCESS USED Interview and take statements from victims, suspects and witnesses. Prepare and execute search warrants relative to investigations. Present completed investigations to the County and City Attorneys for charging and prosecution. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Rotate two investigators positions. 2. Rotate another sergeant into the position of investigative supervisor. 3. Increase utilization of reserve officers to assist investigators with minor case follow-up investigations. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Total Part I crimes 856 794 855 775 825 2. Total Part II crimes 1,224 1,312 1,228 1,200 1,300 .. 3. Clearance rate- Part I 28.7% 23.8% 25% 25% 4. Clearance rate- Part II 70.8% 68.0% 70% 70% 5. Overall clearance rate 53.5% 51.1% 55% 55% 46 DEPT 41111 POLICE-INVESTIGATIONS FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENDITURES PERSONAL SERVICES $ 193,762 $ 209,057 $ 210,926 $ 217,000 $ 228,200 SUPPLIES 3,226 3,931 3,905 3,300 3,700 - OTHER SERVICES&CHARGES 44,052 40,697 39,516 38,300 38,300 CAPITAL OUTLAY 258 8,054 2,023 2,500 900 TOTAL $ 241,298 $ 261,739 $ 256,370 $ 261,100 $ 271,100 REVENUE LICENSES, LIQUOR $ 60,350 $ 60,325 $ 62,759 $ 59,700 $ 64,300 STATE AID 16,664 17,558 18,300 31,500 22,800 STATE GRANTS 1,938 1,757 1,060 1,500 900 CURRENT SERVICE 1,000 1,500 1,500 1,500 1,000 TOTAL $ 79,952 $ 81,140 $ 83,619 $ 94,200 $ 89,000 NET COST(RETURN) $ 161,346 $ 180,599 $ 172,751 $ 166,900 $ 182,100 PERMANENT STAFFING Sergeant 0.50 0.50 0.50 0.50 0.50 .. Investigators 3.00 3.00 3.00 3.00 3.00 TOTAL 3.50 3.50 3.50 3.50 3.50 - SIGNIFICANT EXPENDITURES Boarding&Care of Prisoners- $29,900 1997 CAPITAL OUTLAY DETAIL "" Dept. Manger Adopted Item Requested Proposed Proposed Budget .. Remote Dictation Station $ 900 $ 900 $ 900 - 47 DEPT 41111 POLICE -INVESTIGATIONS FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 PERSONAL SERVICES 100 Regular Employees $ 144,129 $ 158,448 $ 160,448 $ 167,900 $ 175,100 _ 110 Overtime-Regular Employees 8,335 8,043 7,172 5,400 7,500 120 Part-Time Employees 304 94 169 SL/Converted-LTD 895 982 1,015 1,200 1,300 191 P.E.R.A. Contribution 18,229 18,591 19,008 19,700 21,600 192 F.I.C.A. Contribution 1,310 1,314 1,373 1,500 900 193 Hospitalization - Life Insurance 10,585 13,737 14,057 12,900 9,600 195 Workers' Compensation Insurance 5,872 5,659 5,488 6,000 6,000 - 197 Deferred Compensation 4,103 2,189 2,365 2,400 6,200 TOTAL $ 193,762 $ 209,057 $ 210,926 $ 217,000 $ 228,200 _ SUPPLIES 201 Uniforms/Clothing $ 1,200 $ 1,200 $ 1,200 $ 1,300 $ 1,300 202 General Supplies 1,155 941 743 700 700 204 Maint. - Equip. & Vehicle Parts 408 964 867 500 500 210 Motor Fuels & Lubricants 463 826 1,095 800 1,200 TOTAL $ 3,226 $ 3,931 $ 3,905 $ 3,300 $ 3,700 48 -DEPT 41111 POLICE - INVESTIGATIONS FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 OTHER SERVICES & CHARGES 302 Travel, Conferences, Schools $ 110 $ 801 $ 1,869 $ 1,000 $ 1,000 - 303 Expert& Professional Services 12 51 304 Contractual Maint. & Repair- 171 900 900 Equipment& Vehicles - 307 Communications-Telephone/Alarm 1,003 1,473 59 336 Equipment Rental 1,600 765 1,600 1,600 1,600 380 Garage- Labor& Burden 594 1,107 1,215 1,500 1,500 391 Boarding& Care of Prisoners 35,829 35,382 32,044 29,900 29,900 401 Subscription-Memberships 3,413 30 1,978 1,900 1,900 - 409 Taxes & Licenses 85 17 71 100 100 411 Fleet Liability 1,406 900 680 1,400 1,400 - TOTAL $ 44,052 $ 40,697 $ 39,516 $ 38,300 $ 38,300 CAPITAL OUTLAY - 570 Office Equipment& Furnishings $ 258 $ 8,054 $ 2,023 $ 2,500 $ - 580 Other Equipment 900 TOTAL $ 258 $ 8,054 $ 2,023 $ 2,500 $ 900 DEPARTMENT TOTAL $ 241,298 $ 261,739 $ 256,370 $ 261,100 $ 271,100 - 49 DEPT 41112 POLICE - CRIME PREVENTION FUND 101 ACTIVITY: Crime Prevention: Operation I.D.;Neighborhood Watch; Cops 'N Kids; McGruff Safe House ACTIVITY MANAGER: CHIEF OF POLICE GENERAL ACTIVITY DESCRIPTION Coordination and operation of the Crime Prevention Program. PROCESS USED The Crime Prevention Officer makes presentations to neighborhood and business groups encouraging participation in crime prevention programs. These programs include Operation Identification, Neighborhood Watch, business premise surveys, The officer is provided with a "Crime Prevention Van", which he drives to the presentation he makes. The Crime Prevention Officer also conducts numerous presentations for children in the local grade schools and coordinates the School Patrol appreciation activities. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Replace the current Crime Prevention officer, currently a licensed police officer, with a civilian Crime Prevention specialist who would coordinate all Crime Prevention programs. Patrol officers would play a major part in participating in the programs. 2. Restructure Crime Prevention position to make the Crime Prevention specialist the coordinator of the Crime Prevention programs, working with the patrol officers in the implementation of the programs. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Presentations to neighborhood and business groups 60 64 70 80 2. Participation in community events 14 14 14 14 3. Formal Neighborhood Watch groups in operation 12 12 14 16 4. Apartment complexes involved in the Crime Free Multi Housing program. 12 50 DEPT 41112 POLICE - CRIME PREVENTION FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 - EXPENDITURES PERSONAL SERVICES $ 59,424 $ 59,688 $ 68,012 $ 53,300 $ 46,700 SUPPLIES 5,041 4,765 4,748 5,200 5,700 OTHER SERVICES & CHARGES 1,771 1,976 2,759 3,600 3,600 CAPITAL OUTLAY 3,200 TOTAL $ 66,236 $ 66,429 $ 75,519 $ 62,100 $ 59,200 REVENUES STATE AID $ 5,072 $ 5,017 $ 5,800 $ 9,000 $ 4,600 STATE GRANTS 590 502 335 400 200 TOTAL $ 5,662 $ 5,519 $ 6,135 $ 9,400 $ 4,800 NET COST(RETURN) $ 60,574 $ 60,910 $ 69,384 $ 52,700 $ 54,400 PERMANENT STAFFING Crime Prevention Officer 1.00 1.00 1.00 1.00 1.00 SIGNIFICANT EXPENDITURES Crime Prevention Supplies - $4,700 1997 CAPITAL OUTLAY DETAIL _ Dept. Manger Adopted Item Requested Proposed Proposed Budget Computer $ 2,500 $ 2,500 $ 2,500 Laser Printer 700 700 700 $ 3,200 $ 3,200 $ 3,200 51 ma. /Ma M.111. MM. MMII. MIM /ma 61110 1111 AM. AN. giMa. .1 ., •MIll . .. .imia. /Ma ,11. mm% DEPT 41112 POLICE- CRIME PREVENTION FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 46,620 $ 45,294 $ 49,935 $ 37,800 $ 32,000 - 110 Overtime-Regular Employees 1,365 2,777 5,181 1,800 2,000 169 SL/Converted-LTD 480 508 523 600 191 P.E.R.A. Contribution 5,450 5,533 6,126 4,300 1,500 192 F.I.C.A. Contribution 24 2,600 193 Hospitalization - Life Insurance 3,420 3,636 4,127 6,500 6,600 195 Workers' Compensation Insurance 1,789 1,642 1,774 2,000 2,000 197 Deferred Compensation 300 298 322 300 - TOTAL $ 59,424 $ 59,688 $ 68,012 $ 53,300 $ 46,700 SUPPLIES - 201 Uniforms/Clothing $ 126 $ - $ 441 $ 400 $ 400 202 General Supplies 80 27 100 100 - 204 Maint. - Equip. & Vehicle Parts 734 454 191 200 200 210 Motor Fuels& Lubricants 194 172 226 300 300 218 Crime Prevention 3,987 4,059 3,863 4,200 4,700 TOTAL $ 5,041 $ 4,765 $ 4,748 $ 5,200 $ 5,700 OTHER SERVICES & CHARGES - 302 Travel, Conferences, Schools $ 60 $ 207 $ 145 $ 500 $ 500 304 Contractual Maint. & Repair- 1,200 400 400 Equipment& Vehicles - 336 Equipment Rental 255 600 600 600 380 Garage - Labor& Burden 81 162 594 400 400 - 401 Subscription-Memberships 100 100 403 School Patrol 43 1,052 1,194 1,200 1,200 - 411 Fleet Liability 387 300 226 400 400 TOTAL $ 1,771 $ 1,976 $ 2,759 $ 3,600 $ 3,600 CAPITAL OUTLAY 570 Office Equipment& Furnishings $ - $ - $ - $ - $ 3,200 - DEPARTMENT TOTAL $ 66,236 $ 66,429 $ 75,519 $ 62,100 $ 59,200 - 52 DEPT 41120 POLICE- COMMUNICATIONS CENTER FUND 101 ACTIVITY: Dispatching, Call Taking, Computer Entry _ ACTIVITY MANAGER: ADMINISTRATIVE SERVICES DIVISION MANAGER GENERAL ACTIVITY DESCRIPTION Receive requests, by phone and in person, for emergency and non-emergency calls for service. Provide dispatching _ services for the police and fire departments. Enter preliminary computer data. PROCESS USED Communications personnel receive emergency and non-emergency calls for service 9-1-1 and non-emergency phone lines, walk in traffic, and radio. Communications personnel do an initial assessment of each call, asking questions to _ get necessary information, and dispatch appropriate police and/or fire units to the calls. Communications personnel also make the initial call entries on the department's computer and do computer information checks for the officer on the street. — MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Begin planning process for radio replacement project. 2. Maintain full staffing levels. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Total ICR's received 12,060 12,600 12,796 13,000 13,000 2. Total calls dispatched 11,560 12,384 12,000 53 DEPT 41120 POLICE-COMMUNICATIONS CENTER FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENDITURES PERSONAL SERVICES $ 181,165 $ 188,830 $ 198,594 $ 190,000 $ 177,500 SUPPLIES 1,301 448 536 800 800 OTHER SERVICES&CHARGES 18,435 17,384 26,560 23,500 23,500 CAPITAL OUTLAY 274 888 1,953 1,200 TOTAL $ 201,175 $ 207,550 $ 227,643 $ 215,500 $ 201,800 REVENUE 911 SERVICE FEE $ $ $ 4,902 $ 5,800 $ 5,900 — NET COST(RETURN) $ 201,175 $ 207,550 $ 222,741 $ 209,700 $ 195,900 PERMANENT STAFFING Dispatchers 1.00 1.00 1.00 1.50 4.50 Public Service Officers 3.20 3.20 3.20 3.20 TOTAL 4.20 4.20 4.20 4.70 4.50 SIGNIFICANT EXPENDITURES Equipment Rental- $10,800 Radio Contract- $7,000 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget Furniture $ 3,400 $ 3,400 $ - 54 .1 •1 411 IN=M1 IMO 11111 d=lb ••••• amior ••••• DEPT 41120 POLICE - COMMUNICATIONS CENTER FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 142,105 $ 148,451 $ 152,595 $ 149,200 $ 138,500 - 110 Overtime-Regular Employees 2,390 2,064 6,609 1,800 500 120 Part-Time Employees 2,200 169 SL/Converted-LTD 1,441 1,564 1,541 1,700 1,800 191 P.E.R.A. Contribution 6,435 6,643 6,802 6,800 6,400 192 F.I.C.A. Contribution 11,498 11,903 12,423 11,800 10,700 193 Hospitalization - Life Insurance 11,038 11,476 10,043 11,600 9,900 195 Workers' Compensation Insurance 463 425 707 600 600 197 Deferred Compensation 5,795 6,304 7,874 6,500 6,900 TOTAL $ 181,165 $ 188,830 $ 198,594 $ 190,000 $ 177,500 - SUPPLIES 201 Uniforms/Clothing $ 200 $ - $ 13 $ 300 $ 300 - 202 General Supplies 1,050 448 523 500 500 204 Maint. - Equip. & Vehicle Parts 51 TOTAL $ 1,301 $ 448 $ 536 $ 800 $ 800 OTHER SERVICES & CHARGES 302 Travel, Conferences, Schools $ 124 $ 286 $ 18 $ 500 $ 500 - 303 Expert& Professional Services 572 304 Contractual Maint. & Repair- 7,091 6,296 4,369 2,000 2,000 Equipment& Vehicles - 307 Communications-Telephone/Alarm 4,271 3,897 3,000 3,000 3,000 309 Radio Contract 6,904 6,905 6,905 7,000 7,000 -- 336 Equipment Rental 11,395 10,800 10,800 401 Subscription-Memberships 45 301 200 200 TOTAL $ 18,435 $ 17,384 $ 26,560 $ 23,500 $ 23,500 CAPITAL OUTLAY 570 Office Equipment& Furnishings $ 274 $ 888 $ 885 $ 1,200 $ - 580 Other Equipment 1,068 TOTAL $ 274 $ 888 $ 1,953 $ 1,200 $ - DEPARTMENT TOTAL $ 201,175 $ 207,550 $ 227,643 $ 215,500 $ 201,800 55 DEPT 41121 POLICE-PUBLIC SERVICE FUND 101 ACTIVITY: Animal Control, Property Room Control, Dispatching, Non-criminal Calls for Service and Assists, Miscellaneous Assigned Duties ACTIVITY MANAGER: ADMINISTRATIVE SERVICES MANAGER GENERAL ACTIVITY DESCRIPTION Assist the public with non-criminal calls for service. Handle a wide variety of duties as assigned by supervisor. — PROCESS USED The Public Service Officers are assigned to various duties and tasks on an as needed basis. They serve as couriers, delivering and picking up equipment and materials, transport police vehicles for calibrations and repairs. PSO's also function as relief and fill-in dispatchers when assigned. One PSO is assigned as the property room custodian and is responsible for logging evidence in and out of the property room. Public Service Officers handle many non-criminal calls for service such as lockouts, funeral escorts, picking up stray animals, etc. This allows police officers more time to respond to and handle more serious calls. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Improve efficiency of property and evidence function. 2. Increase PSO response to calls for service. - Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 — 1. Animal calls a. disturbance, etc. 328 338 334 350 350 — b. impounds 17 18 42 20 40 c. dog bites 18 8 6 10 10 2. Lockouts 709 680 718 700 700 — 3. Funeral escorts 15 17 13 20 20 56 DEPT 41121 POLICE-PUBLIC SERVICE FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENDITURES PERSONAL SERVICES $ 31,707 $ 37,631 $ 26,998 $ 52,300 $ 74,000 SUPPLIES 976 1,095 2,147 2,400 2,500 - OTHER SERVICES &CHARGES 4,901 3,504 4,446 5,300 5,300 CAPITAL OUTLAY 932 3,000 TOTAL $ 38,516 $ 42,230 $ 33,591 $ 63,000 $ 81,800 REVENUE ANIMAL CONTROL $ 1,274 $ 2,690 $ 4,076 $ 3,000 $ 3,500 CURRENT SERVICE 705 2,043 387 1,000 300 TOTAL $ 1,979 $ 4,733 $ 4,463 $ 4,000 $ 3,800 NET COST(RETURN) $ 36,537 $ 37,497 $ 29,128 $ 59,000 $ 78,000 PERMANENT STAFFING Dispatchers 1.00 1.00 1.50 Public Service Officers 3.20 3.20 3.20 TOTAL 4.20 4.20 4.70 SIGNIFICANT EXPENDITURES 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget None - 57 DEPT 41121 POLICE -PUBLIC SERVICE FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 25,330 $ 30,226 $ 22,316 $ 40,800 $ 58,100 - 110 Overtime-Regular Employees 30 21 449 200 200 169 SL Converted/LTD 200 - 191 P.E.R.A. Contribution 1,154 1,305 893 1,900 2,600 192 F.I.C.A. Contribution 2,003 2,319 1,840 3,200 4,400 193 Hospitalization - Life Insurance 2,228 2,586 1,390 4,000 6,900 195 Workers' Compensation Insurance 82 88 106 100 100 197 Deferred Compensation 880 1,086 4 2,100 1,500 TOTAL $ 31,707 $ 37,631 $ 26,998 $ 52,300 $ 74,000 SUPPLIES - 201 Uniforms/Clothing $ 225 $ 519 $ 1,557 $ 1,500 $ 1,500 202 General Supplies 319 216 114 300 300 - 204 Maint. - Equip. & Vehicle Parts 117 42 345 200 200 210 Motor Fuels & Lubricants 315 318 131 400 500 TOTAL $ 976 $ 1,095 $ 2,147 $ 2,400 $ 2,500 OTHER SERVICES & CHARGES 302 Travel, Conferences, Schools $ 853 $ 972 $ 79 $ 800 $ 800 303 Expert& Professional Services 136 304 Contractual Maint. & Repair- 295 103 400 400 Equipment& Vehicles - 307 Communications-Telephone/Alarm 80 16 336 Equipment Rental 500 255 500 500 500 - 380 Garage - Labor& Burden 581 850 918 500 500 390 Other Contractual Services 2,070 961 2,587 2,700 2,700 (Animal Control) - 401 Subscription-Memberships 100 409 Taxes & Licenses 47 411 Fleet Liability 422 300 226 400 400 TOTAL $ 4,901 $ 3,504 $ 4,446 $ 5,300 $ 5,300 CAPITAL OUTLAY 570 Office Equipment& Furnishings $ 932 $ - $ - $ 3,000 $ - - DEPARTMENT TOTAL $ 38,516 $ 42,230 $ 33,591 $ 63,000 $ 81,800 - 58 DEPT 41122 POLICE RECORDS/RECEPTION FUND 101 ACTIVITY: Record Checks, Data Entry, Reports. Public Contacts ACTIVITY MANAGER: ADMINISTRATIVE SERVICES MANAGER GENERAL ACTIVITY DESCRIPTION Maintain all department case files and records. Answer non-emergency phone calls and greet walk-in traffic. Type all reports, memorandums and other correspondence for the administrative staff as well as reports generated by the patrol, investigative and crime prevention divisions. PROCESS USED — Records clerks use "ENFORS" computer to enter and update all case files ensuring they are coded to the proper category. Clerks provide case and record information to news agencies, attorneys, other governmental agencies and — the general public. All hard copies of reports are filed by hand. Receptionist answers incoming non-emergency phone calls. Dictation equipment and work processing systems are — used to transcribe taped reports and other correspondence. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 — 1. Network department computers. 2. Upgrade and standardize hardware and software for Records Department. 3. Automate all report forms. — Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 — 1. Number of record checks 275 370 245 400 400 2. Special info requests processed 310 224 256 400 400 — 3. Handgun permits processed 93 107 102 200 200 4. Pawn shop checks 3,000 14,844 11,074* 20,000 20,000 *Data not available for 8/95-12/95 59 .. DEPT 41122 POLICE-RECORDS/RECEPTION FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 - EXPENDITURES PERSONAL SERVICES $ 131,132 $ 132,122 $ 139,477 $ 163,300 $ 168,500 SUPPLIES 8,677 10,957 12,526 13,500 14,500 OTHER SERVICES&CHARGES 15,635 17,248 16,940 18,700 19,400 CAPITAL OUTLAY 15,085 2,010 5,210 6,300 12,900 TOTAL $ 170,529 $ 162,337 $ 174,153 $ 201,800 $ 215,300 REVENUES LICENSES, PAWN SHOP $ 11,375 $ 21,000 $ 14,000 $ 14,000 $ 14,000 CURRENT SERVICE 3,640 3,236 4,643 4,000 3,800 - TOTAL $ 15,015 $ 24,236 $ 18,643 $ 18,000 $ 17,800 NET COST (RETURN) $ 155,514 $ 138,101 $ 155,510 $ 183,800 $ 197,500 PERMANENT STAFFING .. Records Clerks 2.00 2.00 2.00 2.00 3.00 Receptionists 2.00 2.00 2.00 2.00 1.00 Pawn Shop Technician 0.50 0.50 0.50 TOTAL 4.00 4.00 4.50 4.50 4.50 SIGNIFICANT EXPENDITURES Office Supplies- $14,000 Service Contracts- $16,000 1997 CAPITAL OUTLAY DETAIL "" Dept. Manger Adopted Item Requested Proposed Proposed Budget - Personal Computers(3) $ 7,500 $ 7,500 $ 7,500 Laser Printer - Workgroup 1,700 1,700 1,700 Lateral Files 3,000 3,000 3,000 Personal Printer 700 700 700 .. $ 12,900 $ 12,900 $ 12,900 60 OMNI. AMID IONA 1•••• ANN& ..MM• •••• IMMO, •••••11. .11••• ANEW DEPT 41122 POLICE -RECORDS/RECEPTION FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 103,230 $ 105,576 $ 111,004 $ 129,600 $ 133,700 ... 110 Overtime-Regular Employees 75 57 71 300 100 169 SL/Converted-LTD 1,026 1,033 1,143 1,300 1,400 191 P.E.R.A. Contribution 4,576 4,655 4,886 5,800 5,900 192 F.I.C.A. Contribution 7,995 7,936 8,526 9,900 10,200 193 Hospitalization- Life Insurance 10,051 9,104 9,355 11,300 11,400 195 Workers' Compensation Insurance 328 311 496 400 400 197 Deferred Compensation 3,851 3,450 3,996 4,700 5,400 TOTAL $ 131,132 $ 132,122 $ 139,477 $ 163,300 $ 168,500 SUPPLIES - 200 Office Supplies $ 8,367 $ 9,276 $ 12,462 $ 13,000 $ 14,000 201 Uniforms/Clothing 310 503 64 500 500 _, 202 General Supplies 1,178 TOTAL $ 8,677 $ 10,957 $ 12,526 $ 13,500 $ 14,500 OTHER SERVICES & CHARGES 301 Advertising,Publication, Printing $ 746 $ 184 $ 484 $ 200 $ 200 302 Travel, Conferences, Schools 485 1,712 1,179 800 1,500 - 303 Expert& Professional Services 133 304 Contractual Maint. &Repair- 14,556 14,206 14,857 16,000 16,000 Equipment&Vehicles - 307 Communications-Telephone/Alarm (152) 750 336 Equipment Rental 420 1,700 1,700 - 419 Insurance Deductible 263 TOTAL $ 15,635 $ 17,248 $ 16,940 $ 18,700 $ 19,400 CAPITAL OUTLAY 570 Office Equipment&Furnishings $ 15,085 $ 2,010 $ 5,210 $ 6,300 $ 12,900 - DEPARTMENT TOTAL $ 170,529 $ 162,337 $ 174,153 $ 201,800 $ 215,300 - 61 DEPT 41200 FIRE FUND 101 ACTIVITY: Fire Suppressions, Fire Prevention, Public Fire Education, Emergency Medical Services, Hazardous Materials Response, Specialized Rescue Operations ACTIVITY MANAGER: FIRE CHIEF GENERAL ACTIVITY DESCRIPTION The timely response to all fire, medical and hazardous conditions affecting life and property in the City of Hopkins. Inspection of property for compliance to the Uniform Fire Code. Education of the public in fire prevention measures and personal safety. Training and education of all fire department personnel. Reporting to the State Fire Marshalls _ office of all run activity in the City of Hopkins. PROCESS USED The fire suppression division responds to all emergency calls for fire, medical, hazardous materials emergencies and specialized rescue situations. The fire prevention division enforces the uniform fire code through regular property inspections, provides for public fire education and files reports to the State Fire Marshall on department fire suppression activity, property loss and injury or death due to fire emergencies. The training division provides for member education and regularly scheduled training drills. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Continue management training for Fire Department officers. 2. Design and implement an on the job management training environment for junior officers, preparing them for future leadership rolls in the department. — 3. Continue development and implementation of programs to retain personnel. 4. Review and update Fire Department Standard Operating Guidelines. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Fire runs 264 269 304 400 300 — 2. Emergency medical runs 311 276 113 180 130 3. Hazardous materials response 34 43 42 40 50 4. Code inspections (manhours) 400 400 400 400 400 — 5. Public education (manhours) 1,500 1,500 1,500 1,000 1,000 6. Training, in house (manhours) 2,800 2,800 2,700 2,500 2,500 7. Training, outside agencies (manhours) 3,600 3,600 3,600 4,000 4,000 — 8. Equipment and vehicle maintenance 300 300 400 300 400 (manhours) 62 DEPT 41200 FIRE FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENDITURES PERSONAL SERVICES $ 234,044 $ 233,020 $ 252,347 $ 286,900 $ 295,200 SUPPLIES 36,294 45,587 49,464 43,500 50,400 OTHER SERVICES&CHARGES 50,644 51,600 54,685 56,000 55,700 CAPITAL OUTLAY 6,500 3,709 36,823 12,200 11,700 TOTAL $ 327,482 $ 333,916 $ 393,319 $ 398,600 $ 413,000 REVENUE LICENSES, FIRE $ 900 $ 1,390 $ 2,045 $ 1,400 $ 1,300 STATE AID 37,483 39,050 41,069 60,000 60,000 a CURRENT SERVICE 10,377 4,603 10,109 6,500 4,000 TOTAL $ 48,760 $ 45,043 $ 53,223 $ 67,900 $ 65,300 NET COST(RETURN) $ 278,722 $ 288,873 $ 340,096 $ 330,700 $ 347,700 PERMANENT STAFFING 1.00 1.00 1.00 SIGNIFICANT EXPENDITURES 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget Opticom- Emitters $ 11,700 $ 11,700 $ 11,700 a a a .. 63 DEPT 41200 FIRE FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 44,399 $ 45,734 $ 49,454 $ 49,900 $ 51,600 - 110 Overtime-Regular Employees 166 46 140 Fire Volunteers 32,400 32,400 31,700 37,400 47,000 141 Fire Calls 38,852 42,724 62,598 67,000 52,000 142 Fire Drills 9,401 8,749 13,040 15,900 14,000 143 First Aid 21,081 16,197 14,000 144 Standby Crews 1,110 1,130 4,740 4,000 145 School Compensation 4,000 169 SL/Converted-LTD 438 454 465 600 200 189 Relief Association State Aid 37,483 39,050 41,069 60,000 60,000 - 1 90 Relief Association Contribution 24,500 25,100 25,100 25,900 26,700 191 P.E.R.A. Contribution 4,341 4,330 4,383 4,600 4,800 - 192 F.I.C.A. Contribution 1,016 1,038 1,219 1,200 1,200 193 Hospitalization - Life Insurance 5,550 6,019 6,056 6,400 6,700 _ 195 Workers' Compensation Insurance 13,473 9,929 12,477 14,000 13,000 TOTAL $ 234,044 $ 233,020 $ 252,347 $ 286,900 $ 295,200 SUPPLIES 200 Office Supplies $ 3,326 $ 3,599 $ 4,741 $ 2,100 $ 2,300 201 Uniforms/Clothing 8,169 7,782 5,849 11,500 16,800 202 General Supplies 5,956 15,867 12,109 7,600 11,300 203 Postage 622 604 486 700 600 - 204 Maint. - Equip. &Vehicle Parts 6,268 4,270 10,192 7,000 7,200 205 Maint. - Structures 1,310 5,513 4,191 1,500 1,800 - 210 Motor Fuels& Lubricants 2,477 1,964 1,964 2,700 2,400 213 First Aid Supplies 492 278 898 800 800 - 214 Fire Prevention 2,974 905 4,588 4,200 3,000 215 Hose Replacement 579 1,194 502 1,000 800 - 216 Breathing Air& Medical Oxygen 162 410 498 400 400 217 Training 3,009 2,855 2,635 3,000 2,000 - 230 Chemicals 950 346 811 1,000 1,000 TOTAL $ 36,294 $ 45,587 $ 49,464 $ 43,500 $ 50,400 64 DEPT 41200 FIRE FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - OTHER SERVICES & CHARGES 301 Advertising, Publication, Printing $ 495 $ 461 $ 450 $ 800 $ 500 _ 302 Travel, Conferences, Schools 17,747 14,827 15,567 17,500 18,000 303 Expert& Professional Services 3,664 6,023 5,812 8,100 4,500 304 Contractual Maint. & Repair- 5,383 5,204 10,047 6,800 10,200 Equipment& Vehicles 307 Communications-Telephone/Alarm 3,710 9,927 6,684 6,400 6,200 309 Radio Contract 5,250 4,250 2,565 2,000 2,000 380 Garage - Labor& Burden 4,037 2,092 3,280 5,500 5,000 390 Other Contractual Services 1,386 402 261 - 401 Subscription-Memberships 1,687 1,649 1,883 1,800 1,800 409 Taxes & Licenses 182 - 411 Fleet Liability 6,215 6,150 6,874 6,300 7,100 414 Volunteer Firemen's Accident 588 375 375 500 400 - 418 N.L.C. Liability Insurance 300 240 183 300 419 Insurance Deductible 704 TOTAL $ 50,644 $ 51,600 $ 54,685 $ 56,000 $ 55,700 - CAPITAL OUTLAY 540 Improvements- Other than Bldgs. $ - $ - $ - $ 12,200 $ 11,700 570 Office Equipment& Furnishings 6,500 3,709 19,094 580 Other Equipment 17,729 - TOTAL $ 6,500 $ 3,709 $ 36,823 $ 12,200 $ 11,700 DEPARTMENT TOTAL $ 327,482 $ 333,916 $ 393,319 $ 398,600 $ 413,000 - 65 — DEPT 41250 FIRE- STATE CHEMICAL ASSESSMENT TEAM FUND 101 ACTIVITY: Emergency response for assessment of chemical hazards for the State of Minnesota. _ ACTIVITY MANAGER: FIRE CHIEF GENERAL ACTIVITY DESCRIPTION Maintenance of state owned equipment for emergency response. Maintenance of training of personnel for emergency response. Responding as requested by the State Duty Officer to the counties of Hennepin, Scott, Carver, McLeod and Renville. PROCESS USED The State of Minnesota will reimburse the City for up to $40,000 per year for the training of personnel, maintenance of equipment, and purchase of supplies and equipment. Cost of actual response is separate and billable to the State of Minnesota. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Respond to emergency calls 75 --' 2. Training of personnel(no. people) 15 3. Maintenance of equipment(hours) 150 4. Administrative duties(hours) 150 — 66 DEPT 41250 FIRE-STATE CHEMICAL ASSESSMENT TEAM FUND 101 FINANCIAL SUMMARY a Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENDITURES PERSONAL SERVICES $ $ $ $ $ 17,000 SUPPLIES 19,000 OTHER SERVICES&CHARGES 21,000 TOTAL $ $ $ $ $ 57,000 REVENUE STATE CHEMICAL ASSMT TEAM $ $ $ $ $ 57,000 NET COST(RETURN) $ $ $ $ $ - PERMANENT STAFFING SIGNIFICANT EXPENDITURES a 1997 CAPITAL OUTLAY DETAIL _ Dept. Manger Adopted Item Requested Proposed Proposed Budget None 67 .••••• ••••• Ams. anal. alma OMNI •••••• •••••• •••••• •mma ••••• am. — DEPT 41250 FIRE - STATE CHEMICAL ASSESSMENT TEAM FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 PERSONAL SERVICES 146 Chemical Assessment Calls $ $ $ $ $ 17,000 SUPPLIES 202 General Supplies $ $ $ $ $ 3,000 214 Fire Prevention 16,000 TOTAL $ $ $ $ $ 19,000 OTHER SERVICES& CHARGES 302 Travel,Conferences, Schools $ $ $ $ $ 10,800 303 Expert& Professional Services 1,200 304 Contractual Maint. &Repair- 6,000 Equipment&Vehicles 389 Administrative Fee 3,000 .. TOTAL $ $ $ $ $ 21,000 DEPARTMENT TOTAL $ $ $ $ $ 57,000 68 DEPT 41300 EMERGENCY PREPAREDNESS FUND 101 ACTIVITY: Active planning for both natural an'' mars-made disasters ACTIVITY MANAGER: DIRECTOR OF EMERGENCY PREPAREDNESS GENERAL ACTIVITY DESCRIPTION Provide a program of public safety that includes an effective siren warning system that is audible at all locations " within the City of Hopkins. PROCESS USED The training and coordination of emergency response personnel to include police, fire, ambulance and public works. This is accomplished through mock drills and simulated emergency situations, along with specialized training through the office of civil defense. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Conduct FEMA funded"full scale exercise" in 1997 (FEMA grant). 2. Emergency Management receives National Certification(1997). 3. Conduct City staff table top exercise. 4. Maintain and upgrade City of Hopkins Emergency Operations Plan. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Prepare quarterly reports and financial statements for Hennepin County Office 16 20 30 20 30 2. Complete required training courses for certification 40 36 36 36 48 3. Conduct monthly tests of emergency warning system 12 12 12 12 12 4. Meetings and staff training seminars 24 15 10 36 36 5. Update and revisions of City Emergency Plan 24 36 30 40 40 6. Upgrade Emergency Operations Center 24 24 69 DEPT 41300 EMERGENCY PREPAREDNESS FUND 101 FNIANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENDITURES PERSONAL SERVICES $ 3,669 $ 3,600 $ 3,600 $ 3,600 $ 3,600 SUPPLIES 901 1,000 500 OTHER SERVICES&CHARGES 1,985 1,876 2,320 2,100 2,700 TOTAL $ 5,654 $ 6,377 $ 5,920 $ 6,700 $ 6,800 REVENUE CIVIL DEFENSE REIMBURSE. $ 4,932 $ 4,500 $ 4,287 $ 4,500 $ 4,500 NET COST(RETURN) $ 722 $ 1,877 $ 1,633 $ 2,200 $ 2,300 PERMANENT STAFFING Emergency Manager 0.20 0.20 0.20 0.20 0.20 Emergency Coordinator 0.10 0.10 0.10 0.10 0.10 TOTAL 0.30 0.30 0.30 0.30 0.30 — SIGNIFICANT EXPENDITURES 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget None 70 DEPT 41300 EMERGENCY PREPAREDNESS FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 PERSONAL SERVICES 120 Part-Time Employees $ 3,669 $ 3,600 $ 3,600 $ 3,600 $ 3,600 SUPPLIES 202 General Supplies $ - $ 901 $ - $ 1,000 $ 500 OTHER SERVICES& CHARGES 302 Travel, Conferences, Schools $ 606 $ 648 $ 740 $ 800 $ 1,200 304 Contractual Maint. & Repair- 1,128 936 1,224 1,000 1,200 Equipment&Vehicles 320 Electricity 226 227 226 200 200 401 Subscription-Memberships 25 65 130 100 100 TOTAL $ 1,985 $ 1,876 $ 2,320 $ 2,100 $ 2,700 DEPARTMENT TOTAL $ 5,654 $ 6,377 $ 5,920 $ 6,700 $ 6,800 71 DEPT 41400 COMMUNITY DEV.-ADMINISTRATION FUND 101 ACTIVITY: Administration of Community Development Department and related divisions of Planning& Economic Development, Inspections and Assessing ACTIVITY MANAGER: COMMUNITY DEVELOPMENT DIRECTOR GENERAL ACTIVITY DESCRIPTION Involves the administration and supervision of community development activities including the activities and programs of the three divisions contained within the Community Development Department - Planning & Economic Development, Inspections and Assessing. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Reports to the City Council 45 2. Attendance at City Council meetings/ _ workshops 35 3. Attendance at HBCA meetings 30 4. Attendance at staff meetings 60 5. Development contacts/meetings 30 6. Preparation of performance evaluations 4 7. Updates to the City Council 52 8. Overall Community Development `.. staff meetings 10 9. General correspondence 200 r . 72 DEPT 41400 C.DEV.-ADMINISTRATION FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 — EXPENDITURES PERSONAL SERVICES $ 93,785 $ 95,237 $ 46,256 $ 89,100 $ SUPPLIES 2,278 2,800 1,889 2,000 OTHER SERVICES& CHARGES 2,742 4,392 2,523 4,500 CAPITAL OUTLAY 1,889 1,923 TOTAL $ 100,694 $ 102,429 $ 52,591 $ 95,600 $ — REVENUE $ $ $ $ $ — NET COST(RETURN) $ 100,694 $ 102,429 $ 52,591 $ 95,600 $ PERMANENT STAFFING Community Development Director 1.00 1.00 1.00 Secretary 0.65 0.65 0.55 -• TOTAL 1.65 1.65 1.55 SIGNIFICANT EXPENDITURES 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget 73 DEPT 41400 C. DEV.-ADMINISTRATION FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 72,356 $ 67,850 $ 34,462 $ 67,200 $ _ 120 Part-Time Employees 588 6,890 169 SL/Converted-LTD 884 935 816 1,200 191 P.E.R.A. Contribution 3,238 3,044 1,532 3,100 192 F.I.C.A. Contribution 5,623 5,345 2,588 5,200 193 Hospitalization- Life Insurance 9,956 9,340 6,367 10,500 195 Workers' Compensation Insurance 235 212 162 300 197 Deferred Compensation 905 1,621 329 1,600 - TOTAL $ 93,785 $ 95,237 $ 46,256 $ 89,100 $ SUPPLIES - 200 Office Supplies $ 1,228 $ 1,281 $ 1,185 $ 800 $ 202 General Supplies 75 706 54 300 _ 203 Postage 949 661 488 700 204 Maint. -Equip. &Vehicle Parts 95 70 100 _ 210 Motor Fuels&Lubricants 26 57 92 100 TOTAL $ 2,278 $ 2,800 $ 1,889 $ 2,000 $ OTHER SERVICES& CHARGES - 301 Advertising,Publication, Printing $ 194 $ 488 $ 313 $ 500 $ 302 Travel, Conferences, Schools 1,209 2,234 357 1,900 - 303 Expert&Professional Services 286 476 379 300 304 Contractual Maint. & Repair- 276 39 477 300 Equipment&Vehicles - 307 Communications-Telephone/Alarm 36 560 814 700 401 Subscription-Memberships 441 325 500 409 Taxes&Licenses 30 418 N.L.C. Liability Insurance 300 240 183 300 TOTAL $ 2,742 $ 4,392 $ 2,523 $ 4,500 $ CAPITAL OUTLAY 570 Office Equipment& Furnishings $ 1,889 $ - $ 1,923 $ - $ DEPARTMENT TOTAL $ 100,694 $ 102,429 $ 52,591 $ 95,600 $ 74 DEPT 41500 COMMUNITY DEV.-PLANNING & ECONOMIC DEVELOPMENT FUND 101 ACTIVITY: Zoning Administration, Short and Ling Range Planning, Economic Development Administration, CDBG Administration ACTIVITY MANAGER: DIRECTOR OF PLANNING & ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION Administration and enforcement of locally approved Zoning Ordinance and Comprehensive Plan. Preparation of various planning documents and reports necessary to ensure orderly development/redevelopment of City. Administration of overall economic development process. Preparation and administration of annual CDBG Program with Hennepin County. PROCESS USED Planning activities involve the following: • Review of development/redevelopment through Condition Use Process. • Preparation of monthly agenda and staff reports for the City Council. • Periodic preparation of studies and reports as determined appropriate by the Zoning and Planning Commission, City Council or staff. • Coordinate studies/reports with consultant firms. Economic Development Administration involves the following: • Program implementation of approved tax increment districts. • Coordination of acquisition, demolition and relocation activities. • Maintain communication network with industrial and commercial/retail businesses. • Assist in site identification and selection process. • Maintain inventory of available buildings and sites. • Undertake various economic development oriented promotional activities for the City. • Preparation of annual CDBG Program in February, oversee and monitor program implementation, and request disbursements from Hennepin County as required. — • Coordination of activities with HBCA, Twin West Chamber, etc. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 — 1. Implementation of business park zoning. 2. Begin process of updating Comprehensive Plan. 3. Represent City at HBCA/Twin West Chamber meetings. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Sign & fence permits 81 83 84 85 85 2. Zoning action items 27 22 36 30 30 3. Zoning related questions answered 700 900 900 900 900 4. Building permits reviewed 100 100 100 100 100 5. Prepare annual budget 1 1 1 1 1 6. Complete division performance reviews 3 3 3 3 4 7. Process of revenue bond applications 2 3 1 1 2 8. Represent City at HBCA/Twin West meetings 36 36 9. Process CDBG application 1 1 10. Conduct staff meetings 12 12 75 DEPT 41500 C.DEV.-PLANNING & ECONOMIC DEVELOPMENT FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 - EXPENDITURES PERSONAL SERVICES $ 76,762 $ 80,129 $ 83,299 $ 88,900 $ 117,100 SUPPLIES 3,303 2,653 2,821 2,700 2,900 OTHER SERVICES &CHARGES 4,597 5,605 5,062 5,000 4,700 CAPITAL OUTLAY 2,543 TOTAL $ 87,205 $ 88,387 $ 91,182 $ 96,600 $ 124,700 REVENUE VARIANCES $ 2,825 $ 2,781 $ 2,202 $ 2,800 $ 2,500 - NET COST (RETURN) $ 84,380 $ 85,606 $ 88,980 $ 93,800 $ 122,200 ._ PERMANENT STAFFING Plan. & Econ. Dev. Director 0.55 0.55 0.55 0.55 0.55 Planner 0.85 0.85 0.85 0.85 0.85 '- TOTAL 1.40 1.40 1.40 1.40 1.40 SIGNIFICANT EXPENDITURES Office Supplies- $2,100 Travel, Schools. Conferences- $1,900 Expert&Professional Services- $1,200 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget None 76 DEPT 41500 C.DEV.-PLANNING & ECONOMIC DEVELOPMENT FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 61,776 $ 64,042 $ 66,171 $ 70,100 $ 90,200 - 110 Overtime-Regular Employees 497 1,200 1,200 169 SL/Converted-LTD 955 1,002 1,029 1,300 1,500 - 191 P.E.R.A. Contribution 2,678 2,741 2,881 3,200 4,200 192 F.I.C.A. Contribution 4,619 4,842 5,106 5,500 7,000 193 Hospitalization- Life Insurance 3,481 3,603 3,571 4,100 9,100 195 Workers' Compensation Insurance 806 752 884 900 900 197 Deferred Compensation 2,447 3,147 3,160 2,600 3,000 - TOTAL $ 76,762 $ 80,129 $ 83,299 $ 88,900 $ 117,100 SUPPLIES - 200 Office Supplies $ 2,623 $ 1,944 $ 2,461 $ 2,000 $ 2,100 202 General Supplies 69 20 79 - 203 Postage 611 689 281 700 800 TOTAL $ 3,303 $ 2,653 $ 2,821 $ 2,700 $ 2,900 OTHER SERVICES & CHARGES 301 Advertising, Publication, Printing $ 869 $ 1,318 $ 1,306 $ 1,000 $ 1,000 302 Travel, Conferences, Schools 1,765 1,819 1,953 1,900 1,900 303 Expert& Professional Services 540 1,938 704 1,200 1,200 304 Contractual Maint. & Repair- 43 39 59 200 200 Equipment& Vehicles - 307 Communications-Telephone/Alarm 2 100 100 311 Legal Services 767 292 - 401 Subscription-Memberships 311 251 565 300 300 418 N.L.C. Liability Insurance 300 240 183 300 TOTAL $ 4,597 $ 5,605 $ 5,062 $ 5,000 $ 4,700 CAPITAL OUTLAY 570 Office Equipment& Furnishings $ 2,543 $ - $ - $ - $ - DEPARTMENT TOTAL $ 87,205 $ 88,387 $ 91,182 $ 96,600 $ 124,700 - 77 DEPT 41550 COMMUNITY SERVICES-ADMINISTRATION FUND 101 ACTIVITY: Administration of Assessing, City Clerk, Elections and Inspections Divisions. — ACTIVITY MANAGER: ASSISTANT CITY MANAGER GENERAL ACTIVITY DESCRIPTION Administration and supervision of Community Services activities including the activities and programs of the four _ divisions within the Department-Assessing, City Clerk, Elections, and Inspections. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 _ 1. Improve measurement of work indicators. 2. Improve monthly reports. 3. Implement Customer Service tracking system. _ Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 _ 1. Council Reports prepared 29 23 36 25 25 2. Telephone calls answered (per day) 200 189 191 200 200 3. Customers service(per day) 65 62 63 60 60 4. 78 DEPT 41550 COMMUNITY SERVICES-ADMINISTRATION FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENDITURES PERSONAL SERVICES $ $ $ $ $ 71,700 SUPPLIES 500 OTHER SERVICES& CHARGES 600 TOTAL $ $ $ $ $ 72,800 _ REVENUE $ $ $ $ $ NET COST (RETURN) $ $ $ $ 72,800 PERMANENT STAFFING Assistant City Manager 0.50 City Clerk 0.20 Receiptionist 1.00 TOTAL 1.70 SIGNIFICANT EXPENDITURES 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget None 79 DEPT 41550 COMMUNITY SERVICES- ADMINISTRATION FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 PERSONAL SERVICES 100 Regular Employees $ $ $ $ $ 59,500 169 SL Converted/LTD 1,500 191 P.E.R.A. Contribution 2,700 192 F.I.C.A. Contribution 4,600 193 Hospitalization - Life Insurance 3,400 TOTAL $ $ $ $ $ 71,700 SUPPLIES 200 Office Supplies $ $ $ $ $ 200 — 202 General Supplies 300 TOTAL $ $ $ $ $ 500 OTHER SERVICES & CHARGES 301 Advertising, Publication, Printing $ $ $ $ $ 200 302 Travel, Conferences, Schools 200 401 Subscription - Memberships 200 TOTAL $ $ $ $ $ 600 DEPARTMENT TOTAL $ $ $ $ $ 72,800 80 DEPT 41600 COMMUNITY SERVICES-ASSESSING FUND 101 ACTIVITY: Special Assessments, Property App'-aisals. Assessment Administration ACTIVITY MANAGER: CITY ASSESSOR GENERAL ACTIVITY DESCRIPTION All taxable real property must be identified and placed on the tax rolls according to its market value. Appraisals of new construction, reappraisals of existing buildings, land value calculation, homestead administration, classification, gathering of sales information, and keeping property files current are all tasks performed within the activity. PROCESS USED All new real property is added to the tax rolls each year as of January 2. All existing taxable property, by statute, is to be physically inspected at least once every four years. One quarter of the properties that are inspected each year are to be revalued to market value the year following inspection by using current sales information and construction cost schedules. The remaining property is to be updated annually based on statistical studies of actual real estate market _ results. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Reinspect 25 percent of the taxable parcels by January 15. 2. Reassess 100 percent of the taxable parcels by January 15. 3. Inspect 100 percent of the new construction by January 15. 4. Obtain an equalized assessment(a 93-95% sales ratio and coefficient of dispersion that meets the County average) on all classes of property. The coefficient of dispersion is the percentage by which various individual assessment sales ratios differ on the average from the median (or middle)ratio. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 — 1. Parcels reviewed 1,182 1,080 1,131 1,200 1,200 2. Building permits inspected 126 134 118 150 150 3. Assessment searches conducted 18 10 21 15 16 4. Assessment prepayments 237 90 61 50 60 5. Tax Court petitions filed 63 37 34 34 25 — 6. Property divisions/combinations made 7 8 78 8 8 7. New homestead applications approved 225 283 267 300 260 8. Abatements processed 26 19 42 20 20 9. Change authorizations 126 123 162 120 120 81 DEPT 41600 COMMUNITY SERVICES-ASSESSING FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENDITURES PERSONAL SERVICES $ 135,681 $ 151,268 $ 150,794 $ 156,500 $ 164,500 SUPPLIES 3,576 2,280 2,107 2,500 2,500 OTHER SERVICES &CHARGES 9,043 9,148 10,412 10,800 11,100 CAPITAL OUTLAY 3,008 1,500 TOTAL $ 151,308 $ 162,696 $ 163,313 $ 169,800 $ 179,600 REVENUE SEARCH FEES $ 360 $ 240 $ 440 $ 300 $ 300 - NET COST(RETURN) $ 150,948 $ 162,456 $ 162,873 $ 169,500 $ 179,300 PERMANENT STAFFING City Assessor 1.00 1.00 1.00 1.00 1.00 Residential Appraiser 0.60 0.60 1.00 1.00 1.00 Residential Appraiser 0.40 0.40 Special Assessment Clerk 1.00 1.00 1.00 1.00 1.00 TOTAL 3.00 3.00 3.00 3.00 3.00 SIGNIFICANT EXPENDITURES Trave, Conferences, Schools - $3,800 Communications- $3,200 Subscriptions& Memberships- $2,500 Film and Developing- $700 General Supplies - $1,300 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted _ Item Requested Proposed Proposed Budget Pentium 100 Mhz PC $ 1,500 $ 1,500 $ 1,500 82 DEPT 41600 COMMUNITY SERVICES-ASSESSING FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 79,054 $ 102,145 $ 120,104 $ 123,800 $ 130,500 120 Part-Time Employees 31,970 21,157 169 SL/Converted-LTD 809 1,031 1,308 1,600 1,700 191 P.E.R.A. Contribution 4,921 5,316 5,382 5,600 5,900 192 F.I.C.A. Contribution 8,295 9,422 9,027 9,500 10,000 193 Hospitalization- Life Insurance 8,043 9,567 12,132 13,000 13,200 195 Workers' Compensation Insurance 1,198 1,262 1,268 1,400 1,400 197 Deferred Compensation 1,391 1,368 1,573 1,600 1,800 TOTAL $ 135,681 $ 151,268 $ 150,794 $ 156,500 $ 164,500 SUPPLIES _. 200 Office Supplies $ 2,553 $ 1,791 $ 1,537 $ 2,000 $ 2,000 203 Postage 1,023 489 570 500 500 TOTAL $ 3,576 $ 2,280 $ 2,107 $ 2,500 $ 2,500 OTHER SERVICES& CHARGES 301 Advertising,Publication, Printing $ 63 $ 64 $ 65 $ 200 $ 200 302 Travel,Conferences, Schools 4,041 3,894 4,135 3,800 3,800 303 Expert&Professional Services 463 500 700 304 Contractual Maint. & Repair- 121 78 506 700 700 Equipment&Vehicles 307 Communications-Telephone/Alarm 2,508 2,739 2,769 2,800 3,200 - 401 Subscription-Memberships 2,010 2,133 2,291 2,500 2,500 418 N.L.C. Liability Insurance 300 240 183 300 TOTAL $ 9,043 $ 9,148 $ 10,412 $ 10,800 $ 1 1,100 _ CAPITAL OUTLAY 570 Office Equipment&Furnishings $ 3,008 $ - $ - $ - $ 1,500 DEPARTMENT TOTAL $ 151,308 $ 162,696 $ 163,313 $ 169,800 $ 179,600 - 83 DEPT 41700 COMMUNITY SERVICES-CITY CLERK FUND 101 ACTIVITY: Ordinance Revision, Records Management, and Issuance of Licenses and Permits _ ACTIVITY MANAGER: CITY CLERK GENERAL ACTIVITY DESCRIPTION The City Clerk is responsible for updating the City Code, issuing most licenses and permits, taking minutes at City Council meetings, and records management. PROCESS USED The City Clerk updates the City Code as new ordinances are passed, takes minutes at the City Council meetings and transcribes them using a computer. The Clerk reviews all applications for licenses and permits and signs them. The Clerk is responsible for reviewing City records to ensure that necessary documents are retained and outdated documents are disposed. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Update the Liquor License Ordinance. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Licenses issued 286 295 290 290 165 2. Dog licenses- One Year 185 217 200 128 130 Dog licenses-Two Year 94 94 3. Resolutions issued 138 103 125 110 110 4. Ordinances passed 1.5 16 16 16 16 84 DEPT 41700 COMMUNITY SERVICES-CITY CLERK FUND 101 FINANCIAL SUMMARY .... . Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENDITURES PERSONAL SERVICES $ 86,898 $ 91,473 $ 92,160 $ 89,200 $ 38,900 SUPPLIES 2,198 1,899 2,427 1,400 1,300 - OTHER SERVICES&CHARGES 1,594 1,579 2,176 2,400 2,600 CAPITAL OUTLAY 3,500 TOTAL $ 90,690 $ 94,951 $ 96,763 $ 93,000 $ 46,300 REVENUES LICENSES $ 11,353 $ 11,304 $ 11,662 $ 11,600 $ 11,600 CURRENT SERVICE 1,343 1,132 5,338 1,000 2,300 ADMINISTRATIVE FEES 15,990 16,780 17,348 19,000 20,000 TOTAL $ 28,686 $ 29,216 $ 34,348 $ 31,600 $ 33,900 .. NET COST(RETURN) $ 62,004 $ 65,735 $ 62,415 $ 61,400 $ 12,400 PERMANENT STAFFING - City Clerk 0.80 0.80 0.80 0.80 0.80 SIGNIFICANT EXPENDITURES 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget Computer $ 3,500 $ 3,500 $ 3,500 - 85 DEPT 41700 COMMUNITY SERVICES- CITY CLERK FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 70,525 $ 74,620 $ 74,798 $ 71,900 $ 29,100 -- 110 Overtime-Regular Employees 1,392 1,645 1,058 1,200 120 Part-Time Employees 334 - 169 SL/Converted-LTD 935 979 1,049 1,300 1,400 191 P.E.R.A. Contribution 3,170 3,309 3,393 3,400 1,300 _ 192 F.I.C.A. Contribution 5,518 5,773 6,032 5,600 2,200 193 Hospitalization- Life Insurance 3,753 3,532 4,305 4,200 4,200 195 Workers' Compensation Insurance 245 248 404 300 700 197 Deferred Compensation 1,360 1,367 787 1,300 TOTAL $ 86,898 $ 91,473 $ 92,160 $ 89,200 $ 38,900 - SUPPLIES 200 Office Supplies $ 1,877 $ 1,645 $ 2,029 $ 1,100 $ 1,000 - 203 Postage 321 254 398 300 300 TOTAL $ 2,198 $ 1,899 $ 2,427 $ 1,400 $ 1,300 OTHER SERVICES & CHARGES 301 Advertising, Publication, Printing $ 269 $ 744 $ 1,147 $ 900 $ 900 302 Travel, Conferences, Schools 726 398 336 800 1,100 303 Expert& Professional Services 113 116 446 100 200 304 Contractual Maint. & Repair- 86 78 59 100 100 Equipment& Vehicles - 307 Communications-Telephone/Alarm 3 3 2 401 Subscription-Memberships 167 40 95 200 200 - 416 Employee Bonds 80 80 100 100 418 N.L.C. Liability Insurance 150 120 91 200 TOTAL $ 1,594 $ 1,579 $ 2,176 $ 2,400 $ 2,600 CAPITAL OUTLAY 570 Office Equipment& Furnishings $ - $ - $ - $ - $ 3,500 DEPARTMENT TOTAL $ 90,690 $ 94,951 $ 96,763 $ 93,000 $ 46,300 - 86 DEPT 41750 COMMUNITY SERVICES-ELECTIONS FUND 101 ACTIVITY: Manage all Elections _ ACTIVITY MANAGER: CITY CLERK GENERAL ACTIVITY DESCRIPTION Supervision of elections, register voters, certify election results. _ PROCESS USED All state and federal legislation is reviewed, judges are trained, equipment and polling places are prepared. After elections ballots are counted and the results certified to the County and State of Minnesota. Throughout the year citizens are registered to vote. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Registered voters 10,491 9,891 9,360 10,000 10,000 2. Registrations on Election Day 58 846 150 2,000 60 3. Election judges trained 40 56 36 90 36 4. Number of ballots cast 1,923 5,777 2,424 9,000 2,000 87 DEPT 41750 COMMUNITY SERVICES-ELECTIONS FUND 101 FINANLIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 ^ EXPENDITURES PERSONAL SERVICES $ 10,123 $ 23,621 $ 10,978 $ 27,500 $ 15,400 SUPPLIES 735 644 458 1,500 1,800 OTHER SERVICES&CHARGES 4,189 3,883 3,300 4,600 4,600 TOTAL $ 15,047 $ 28,148 $ 14,736 $ 33,600 $ 21,800 REVENUE HOPKINS SCHOOL DISTRICT $ $ $ $ $ 2,600 NET COST(RETURN) $ 15,047 $ 28,148 $ 14,736 $ 33,600 $ 19,200 PERMANENT STAFFING City Clerk 0.20 0.20 0.20 0.20 0.20 SIGNIFICANT EXPENDITURES 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget None 88 DEPT 41750 COMMUNITY SERVICES- ELECTIONS FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 3,727 $ 5,217 $ 3,882 $ 9,500 $ 7,800 - 110 Overtime-Regular Employees 1,292 3,101 1,270 1,900 1,800 120 Part-Time Employees 4,213 12,244 4,597 13,000 4,500 191 P.E.R.A. Contribution 229 383 231 400 400 192 F.I.C.A. Contribution 482 1,578 389 1,900 900 193 Hospitalization - Life Insurance 180 1,098 609 800 TOTAL $ 10,123 $ 23,621 $ 10,978 $ 27,500 $ 15,400 SUPPLIES - 200 Office Supplies $ 454 $ 499 $ 306 $ 1,100 $ 1,400 203 Postage 281 145 152 400 400 TOTAL $ 735 $ 644 $ 458 $ 1,500 $ 1,800 OTHER SERVICES & CHARGES 301 Advertising, Publication, Printing $ 57 $ 20 $ 73 $ 200 $ 200 302 Travel, Conferences, Schools 417 618 40 900 900 304 Contractual Maint. & Repair- 2,915 2,915 2,915 3,000 3,000 Equip & Ves 390 Other Contractual ehiclServices 605 205 272 400 400 401 Subscription-Memberships 195 125 100 100 TOTAL $ 4,189 $ 3,883 $ 3,300 $ 4,600 $ 4,600 DEPARTMENT TOTAL $ 15,047 $ 28,148 $ 14,736 $ 33,600 $ 21,800 - 89 DEPT 41800 COMMUNITY SERVICES- INSPECTION FUND 101 ACTIVITY: Building Code, Housing Code, Plumhing Code, Mechanical Code, Fire Code, Health Nuisances, _ Certificate of Occupancy, and Truth in Housing Code Enforcement Programs ACTIVITY MANAGER: BUILDING OFFICIAL GENERAL ACTIVITY DESCRIPTION All new or remodeled buildings must be inspected to insure they meet the minimum requirements of the state building code. — The plans must be reviewed, and the structure inspected through all phases of construction by inspectors qualified in plumbing, mechanical and general construction codes. All existing buildings in the city must be inspected from time to time to insure they are maintained safe in accordance with the minimum safety standards provided in the state fire code and city — housing code. Rental properties within the city must be inspected for compliance with the city housing code every five years, to identify hazards to the occupants. General nuisance complaints from Hopkins citizens must be answered. Homes being sold in the community must be evaluated, a listing of certified evaluators for the Truth in Housing program must be — maintained. Home sales must be monitored to insure compliance with the program. The City contracts with a health inspector to make regular inspections of restaurants and food establishments. PROCESS USED The building code process begins with a plan review, then permit issuance, inspection of construction phases, and finally _ issuance of a certificate of occupancy. All new and remodeled structures are also given plumbing and mechanical inspections. A program of housing compliance inspections is in place. A percentage of rental properties are inspected yearly to insure safe, well maintained buildings, and to improve the city's housing stock. A list of rental properties is maintained through the rental registration program. A percentage of commercial and large multiple residential buildings are inspected yearly for fire code violations to insure these structures are maintained safe for their occupants. The department focuses on the more hazardous occupancies. Home sales are monitored to insure truth in housing evaluations have been completed, and hazardous items corrected. — MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Micro film all archive building plans. 2. Revise the City Health Code to bring it into conformance with state guidelines. 3. Revise and update the house moving ordinance. — 4. Continue working to improve the department's community relations. Actual Actual Actual Budget Budget _ SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Number of permits issued 688 945 1,016 900 1,000 2. New construction value(millions) 9.9 12.6 16.8 14.0 17.0 _ 3. Number of plans reviewed 116 129 124 130 130 4. Number of phone calls handled 12,000 13,500 13,800 13,000 13,500 5. Number of new constr. inspections made 1,495 1,512 1,860 1,600 1,900 6. Number of rental units inspected(bldg/unit) 12/333 31/1199 32/746 25/1200 85/926 7. Number of housing code complaints — handled(units) 120 71 117 80 100 8. Number of public pools inspections 60 60 60 60 60 9. Number of nuisance complaints handled 170 141 231 224 180 10.Number of truth in housing requests handled 30 199 248 250 250 — 11. Food Facilities- Inspections 98 86 88 100 100 - Follow-up 85 80 61 80 80 12. Plan reviews 6 17 15 20 15 13.Number of conferences 302 230 279 300 280 14.Nuisances-Complaints 23 13 10 - - Inspections 68 12 6 -Follow-up 90 3 15. Hours worked 551 529 514 520 520 90 DEPT 41800 COMMUNITY SERVICES-INSPECTION FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENDITURES PERSONAL SERVICES $ 232,731 $ 235,441 $ 246,693 $ 253,600 $ 264,700 SUPPLIES 5,583 5,550 6,893 5,800 6,000 - OTHER SERVICES&CHARGES 15,179 13,886 11,266 19,600 19,100 CAPITAL OUTLAY 4,901 1,327 2,500 5,000 TOTAL $ 258,394 $ 256,204 $ 264,852 $ 281,500 $ 294,800 REVENUES LICENSES $ 1,960 $ 2,785 $ 2,975 $ 2,600 $ 16,200 PERMITS 111,932 139,143 198,123 164,600 163,700 - CURRENT SERVICE 82,585 29,119 40,846 23,400 30,000 MISCELLANEOUS 196 246 315 200 200 TOTAL $ 196,673 $ 171,293 $ 242,259 $ 190,800 $ 210,100 NET COST (RETURN) $ 61,721 $ 84,911 $ 22,593 $ 90,700 $ 84,700 - PERMANENT STAFFING Fire Marshal 0.20 0.20 0.20 0.20 0.20 Building Official 1.00 1.00 1.00 1.00 1.00 Secretary 0.50 0.50 0.50 0.50 0.50 Inspectors 3.00 3.00 0.30 3.00 3.00 TOTAL 4.70 4.70 2.00 4.70 4.70 SIGNIFICANT EXPENDITURES - Personal services are a major part of this activity. Another large part is travel, conferences, and schools. It takes a large share partially due to state continuing education requirements for the inspectors, and a substantial amount paid in mileage to inspectors using their own cars. 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget Computers(2) $ 5,000 $ 5,000 $ 5,000 - 91 DEPT 41800 COMMUNITY SERVICES- INSPECTION FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 167,910 $ 172,047 $ 186,047 $ 188,700 $ 196,700 - 110 Overtime-Regular Employees 89 46 800 120 Part-Time Employees 22,176 21,879 13,530 14,800 15,500 - 169 SL/Converted-LTD 1,596 1,593 1,769 2,100 2,200 191 P.E.R.A. Contribution 8,146 8,091 8,894 9,000 9,400 _ 192 F.LC.A. Contribution 12,934 12,171 13,120 13,800 14,500 193 Hospitalization - Life Insurance 13,910 14,263 16,788 18,400 19,700 195 Workers' Compensation Insurance 2,119 1,792 2,125 2,300 2,300 197 Deferred Compensation 3,851 3,559 4,420 4,500 3,600 TOTAL $ 232,731 $ 235,441 $ 246,693 $ 253,600 $ 264,700 - SUPPLIES 200 Office Supplies $ 3,868 $ 3,914 $ 5,357 $ 3,300 $ 3,400 - 202 Generla Supplies 935 912 345 1,700 1,800 203 Postage 780 724 1,191 800 800 TOTAL $ 5,583 $ 5,550 $ 6,893 $ 5,800 $ 6,000 OTHER SERVICES & CHARGES 301 Advertising, Publication, Printing $ 35 $ 1,090 $ 703 $ 500 $ 500 302 Travel, Conferences, Schools 11,865 9,240 7,436 11,100 11,300 303 Expert& Professional Services 1,190 956 220 4,200 4,200 - 304 Contractual Maint. & Repair- 247 537 1,090 1,800 2,000 Equipment& Vehicles 307 Communications-Telephone/Alarm 92 312 401 300 400 - 401 Subscription-Memberships 550 791 684 700 700 418 N.L.C. Liability Insurance 1,200 960 732 1,000 TOTAL $ 15,179 $ 13,886 $ 11,266 $ 19,600 $ 19,100 - CAPITAL OUTLAY 570 Office Equipment& Furnishings $ 4,901 $ 1,327 $ - $ 2,500 $ 5,000 DEPARTMENT TOTAL $ 258,394 $ 256,204 $ 264,852 $ 281,500 $ 294,800 92 PUBLIC WORKS FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 767,164 $ 782,756 $ 761,614 $ 781,800 $ 845,200 - 110 Overtime-Regular Employees 12,579 18,713 14,220 25,300 30,500 120 Part-Time Employees 24,936 22,331 20,935 28,900 32,200 - 161 Mechanics Labor& Burden Cr. (99,387) (98,142) (92,293) (108,000) (127,200) 169 SL Converted/LTD 8,335 8,557 8,627 10,300 10,800 191 P.E.R.A. Contribution 34,513 35,020 34,275 36,500 38,200 192 F.I.C.A. Contribution 61,264 62,193 61,576 64,800 68,100 193 Hospitalization- Life Insurance 71,311 68,683 71,157 84,500 79,000 195 Workers' Compensation Insurance 25,943 23,233 28,926 28,000 28,500 196 Unemployment Compensation 322 48 - 197 Deferred Compensation 17,230 18,718 19,511 21,200 24,300 TOTAL $ 924,210 $ 942,110 $ 928,548 $ 973,300 $ 1,029,600 - SUPPLIES 200 Office Supplies $ 2,535 $ 3,668 $ 3,436 $ 2,900 $ 3,000 - 201 Uniforms/Clothing 4,270 4,673 4,433 4,400 4,500 202 General Supplies 16,799 15,258 14,007 18,600 18,600 203 Postage 559 472 864 900 1,100 204 Maint. - Equip. &Vehicle Parts 38,323 40,489 41,758 41,200 43,200 205 Maint. - Structures 4,969 8,190 6,188 7,500 10,900 -- 206 206 Maint. - Other Improvements 9,104 18,082 13,875 15,000 14,000 210 Motor Fuels & Lubricants 23,427 21,644 20,934 28,400 28,900 - 220 Street Maint. Material 27,955 30,243 14,199 35,600 35,600 221 Sand/Gravel 22,538 20,490 21,314 22,800 25,800 - 223 Sign Supplies 6,254 6,894 2,705 6,800 6,800 224 Mall Maintenance 953 1,819 1,807 7,000 11,000 - 225 Street Lighting Supplies 1,080 6,136 2,759 3,000 3,000 226 Signal Supplies 419 1,623 (55) 1,200 1,200 - 230 Chemicals 7,902 9,244 7,720 7,400 8,400 236 Tool Replacement 171 603 681 600 600 - 242 Shady Oak Beach 12,483 1,140 4,663 3,000 2,500 244 Tree Stock 1,836 12,547 7,243 7,500 7,500 TOTAL $ 181,577 $ 203,215 $ 168,471 $ 213,800 $ 226,600 - 93 PUBLIC WORKS FUND 101 EXPENDI7 URE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - OTHER SERVICES & CHARGES 301 Advertising, Publication, Printing $ 1,024 $ 1,018 $ 1,411 $ 1,500 $ 1,800 - 302 Travel, Conferences, Schools 8,575 14,149 9,792 13,300 13,400 303 Expert& Professional Services 1,592 17,975 22,969 14,200 10,600 304 Contractual Maint. & Repair- 13,667 20,377 14,832 14,900 14,100 - Equipment& Vehicles 305 Contractual Maint. & Repair- 6,847 12,370 22,512 37,200 11,300 Structures 306 Contractual Maint. & Repair- 14,159 18,017 14,399 18,700 27,200 - Other Improvements 307 Communications-Telephone/Alarms 2,290 2,918 2,000 2,000 2,400 309 Radio Contract 259 9 398 1,200 700 - 313 Towing 85 37 315 Heating Fuel - Gas 9,917 10,372 11,407 11,500 14,000 - 320 Electricity 140,700 138,139 146,939 132,000 137,800 321 Seal Coating 49,293 30,247 18,586 40,000 40,000 - 322 Striping 9,032 9,080 10,140 10,000 10,000 336 Equipment Rental 1,313 3,871 1,472 5,100 3,500 - 341 Disposal Charges 8,290 8,903 9,300 13,200 12,500 361 Construction Costs 40,863 52,870 84,659 35,000 35,000 380 Garage- Labor& Burden 52,225 59,504 52,987 55,300 68,400 390 Other Contractual Servies 920 1,559 2,388 5,500 19,400 401 Subscription- Memberhips 547 982 860 1,000 1,400 409 Taxes& Licenses 378 935 338 800 1,100 411 Fleet Liability 7,557 6,029 5,783 7,500 8,200 413 Property Insurance 3,970 3,592 3,417 3,800 3,900 418 N.L.C. Liability Insurance 1,500 1,200 915 1,500 - 419 Insurance Deductible 949 1,665 1,000 TOTAL $ 375,003 $ 415,102 $ 439,169 $ 425,200 $ 437,700 - CAPITAL OUTLAY 520 Buildings& Structures $ - $ 4,262 $ 19,871 $ 6,800 $ - 570 Office Equipment& Furnishings 527 3,157 5,800 580 Other Equipment 54,640 5,910 2,844 37,400 17,400 TOTAL $ 55,167 $ 13,329 $ 22,715 $ 50,000 $ 17,400 PUBLIC WORKS TOTAL $ 1,535,957 $ 1,573,756 $ 1,558,903 $ 1,662,300 $ 1,711,300 - 94 DEPT 42100 P.W. - BUILDINGS FUND 101 ACTIVITY: City Hall, Activity Center and Public Works Building Maintenance — ACTIVITY MANAGER: BUILDING AND EQUIPMENT SERVICES SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION The provision of proper public facility maintenance services to ensure that a neat and orderly environment may be _ provided for the transaction of public business. The physical maintenance of public facilities includes proper and preventative maintenance scheduling and daily custodial services to maximize the expected life of public investments. PROCESS USED City buildings are maintained using a combination of in-house maintenance personnel for the maintenance of all _ mechanical equipment along with in-house and contracted daily custodial services. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 _ 1. Implement and monitor contract custodial services for Activity Center and Public Works. 2. Paint exteriors of Street and Parks equipment storage buildings. Actual Actual Actual Budget Budget _ SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Square footage of buildings maintained 72,343 72,343 72,343 72,343 69,943 _ 2. Square footage of buildings maintained- office type 25,847 25,847 25,847 25,847 25,847 3. Square footage of buildings maintained- storage/shop type 46,496 46,496 44,496 44,096 44,096 4. Man-hours spent on building repair and preventative maintenance 7,072 7,072 7,072 7,072 4,992 95 DEPT 42100 P.W.- BUILDINGS FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 - EXPENDITURES PERSONAL SERVICES $ 13,468 $ 12,708 $ 18,921 $ 16,800 $ 13,100 SUPPLIES 3,717 2,238 3,397 4,000 4,400 OTHER SERVICES & CHARGES 21,581 24,213 26,805 32,100 40,100 TOTAL $ 38,766 $ 39,159 $ 49,123 $ 52,900 $ 57,600 REVENUE — $ $ $ $ $ NET COST (RETURN) $ 38,766 $ 39,159 $ 49,123 $ 52,900 $ 57,600 PERMANENT STAFFING Bldg. & Equip. Services Superintendent 0.05 0.05 0.05 0.05 0.05 Bldg. Services Foreman 0.10 0.10 0.10 0.10 0.10 Maintenance 0.30 0.30 0.30 0.30 . Administrative Support 0.05 0.05 0.05 0.05 0.05 TOTAL 0.50 0.50 0.50 0.50 0.20 SIGNIFICANT EXPENDITURES Reduction in overall cost contributed to contracting of janitorial services. Increased cost of fuel and electricity due to full year of Public Works addition costs. 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget None 96 DEPT 42100 P.W.- BUILDINGS FUND 101 - EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 10,803 $ 10,259 $ 14,866 $ 13,900 $ 9,300 - 110 Overtime-Regular Employees 129 80 27 400 120 Part-Time Employees 649 1,400 191 P.E.R.A. Contribution 490 463 667 600 400 192 F.I.C.A. Contribution 870 817 1,239 1,100 800 193 Hospitalization - Life Insurance 1,176 1,089 1,473 1,200 800 TOTAL $ 13,468 $ 12,708 $ 18,921 $ 16,800 $ 13,100 SUPPLIES - 200 Office Supplies $ 127 $ - $ - $ - $ - 201 Uniforms/Clothing 479 76 - 202 General Supplies 2,188 2,052 3,041 2,500 1,500 204 Maint. - Equip. & Vehicle Parts 176 121 205 Maint. - Structures 747 186 159 1,500 2,900 TOTAL $ 3,717 $ 2,238 $ 3,397 $ 4,000 $ 4,400 OTHER SERVICES & CHARGES 304 Contractual Maint. & Repair- $ 1,224 $ 178 $ 469 $ - $ - Equipment& Vehicles 305 Contractual Maint. & Repair- 2,016 5,646 5,973 13,700 3,300 Structures - 307 Communications-Telephone/Alarm 1,001 1,549 1,087 1,000 1,200 315 Heating Fuel - Gas 6,693 6,810 7,658 7,000 9,000 - 320 Electricity 8,607 8,156 9,835 8,500 9,300 390 Other Contractual Services 15,300 - 413 Property Insurance 2,040 1,874 1,783 1,900 2,000 TOTAL $ 21,581 $ 24,213 $ 26,805 $ 32,100 $ 40,100 DEPARTMENT TOTAL $ 38,766 $ 39,159 $ 49,123 $ 52,900 $ 57,600 - 97 DEPT 42110 P.W. - EQUIPMENT SERVICES FUND 101 ACTIVITY: Vehicle and Equipment Maintenance _ ACTIVITY MANAGER: BUILDING AND EQUIPMENT SERVICES SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION The maintenance and repair of all City vehicles and equipment for as safe and efficient operation as possible is the _ objective. Activity begins with normal maintenance and inspection and then work is scheduled including tires, brakes, electrical, and whatever else is needed. All work except automatic transmissions and major overhaul is done at the City Garage. Change over all emergency equipment on police units when new cars are purchased. PROCESS USED The City-owned equipment is scheduled for normal service by miles driven or hours of service. Repair work is done as priority indicates. 1. Fire 6. Parks 2. Police 7. Trees 3. Refuse 8. Engineering 4. Streets 9. Buildings 5. Utilities 10. Administrative pool MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Continue aggressive maintenance of all City equipment. 2. Computerize maintenance scheduling. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Number of vehicles services 201 194 210 246 240 — 2. Number of repair requests 36 31 41 35 3. Number of emergency vehicle repairs 21 17 12 12 4. Number of vehicles converted or — changed over 3 5 6 6 4 5. Number of pieces of equipment purchased 4 6 10 3 5 98 DEPT 42110 P.W.-EQUIPMENT SERVICES FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENDITURES PERSONAL SERVICES $ 24,463 $ 30,1.92 $ 45,022 $ 22,000 $ 9,100 SUPPLIES 4,696 5,160 5,098 4,800 4,900 — OTHER SERVICES &CHARGES 3,504 3,159 3,908 3,700 4,300 CAPITAL OUTLAY 11,226 4,900 1,900 TOTAL $ 43,889 $ 38,511 $ 54,028 $ 35,400 $ 20,200 — REVENUE $ $ $ $ $ — NET COST(RETURN) $ 43,889 $ 38,511 $ 54,028 $ 35,400 $ 20,200 PERMANENT STAFFING Equipment Services Superintendent 0.60 0.60 0.60 0.60 0.60 Maintenance 2.00 2.00 2.00 2.00 2.00 — Administrative Support 0.05 0.05 0.05 0.05 0.05 TOTAL 2.65 2.65 2.65 2.65 2.65 SIGNIFICANT EXPENDITURES — 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted .. Item Requested Proposed Proposed Budget Plasma Metal Cutter $ 1,900 $ 1,900 $ 1,900 — 99 DEPT 42110 P.W. - EQUIPMENT SERVICES FUND 101 EXPElvDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 PERSONAL SERVICES 100 Regular Employees $ 95,816 $ 99,629 $ 105,997 $ 99,600 $ 103,200 - 110 Overtime-Regular Employees 396 915 948 1,000 3,000 120 Part-Time Employees 15 161 Mechanics Labor& Burden Credit (99,387) (98,142) (92,293) (108,000) (127,200) 169 SL/Converted-LTD 1,154 1,235 1,272 1,500 1,600 191 P.E.R.A. Contribution 4,334 4,427 4,678 4,600 4,800 - 192 F.I.C.A. Contribution 7,708 7,857 8,214 7,700 8,300 193 Hospitalization - Life Insurance 8,391 8,455 8,700 9,000 10,100 - 195 Workers' Compensation Insurance 3,314 3,051 5,016 3,500 3,500 197 Deferred Compensation 2,722 2,765 2,490 3,100 1,800 - TOTAL $ 24,463 $ 30,192 $ 45,022 $ 22,000 $ 9,100 SUPPLIES - 200 Office Supplies $ 35 $ 42 $ 95 $ 100 $ 100 201 Uniforms/Clothing 677 777 923 700 800 202 General Supplies 3,039 2,814 2,458 2,600 2,600 204 Maint. - Equip. & Vehicle Parts 403 476 469 400 400 210 Motor Fuels & Lubricants 371 448 472 400 400 - 236 Tool Replacement 171 603 681 600 600 TOTAL $ 4,696 $ 5,160 $ 5,098 $ 4,800 $ 4,900 - 100 DEPT 42110 P.W.-EQUIPMENT SERVICES FUND 101 EXPENDITLRE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 OTHER SERVICES& CHARGES 302 Travel, Conferences, Schools $ 789 $ 1,524 $ 1,069 $ 1,000 $ 1,500 _ 303 Expert& Professional Services 50 200 200 304 Contractual Maint. & Repair- 183 70 100 300 Equipment& Vehicles 380 Garage- Labor& Burden 581 378 1,283 300 300 401 Subscription-Memberships 18 90 73 100 100 409 Taxes& Licenses 241 194 137 200 400 411 Fleet Liability 1,575 550 1,043 1,500 1,500 418 N.L.C. Liability Insurance 300 240 183 300 TOTAL $ 3,504 $ 3,159 $ 3,908 $ 3,700 $ 4,300 CAPITAL OUTLAY — 580 Other Equipment $ 11,226 $ - $ - $ 4,900 $ 1,900 DEPARTMENT TOTAL $ 43,889 $ 38,511 $ 54,028 $ 35,400 $ 20,200 101 DEPT 42120 P.W.-ADMINISTRATION FUND 101 ACTIVITY: Public Works Administration — ACTIVITY MANAGER: PUBLIC WORKS DIRECTOR GENERAL ACTIVITY DESCRIPTION This activity provides administrative control and support for the following Public Works Department divisions: — Engineering Services; Building Services; Equipment Services; Parks and Forestry; Street and Traffic Services; Water and Sewer Utilities; Refuse Collection and Recycling. PROCESS USED The provision of administrative direction and control by the Public Works Director, reception and clerical support for — all divisions. Administration and control of monthly reports, equipment maintenance, computerized reporting, service requests, Gopher State One-Call and budget preparation. Processing of all memos, letters and reports for Public Works. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Analyze/improve services based on customer feedback trends. — 2. Implement new pavement management budget module. 3. Develop a sidewalk/trail master plan. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Number of monthly finance reports 36 36 42 50 50 2. Hours of administrative coordination 180 180 180 180 180 3. Hours of clerical/data entry support 500 500 500 500 500 4. Hours of reception support 2,800 2,800 2,800 2,800 2,800 5. Number of council reports 42 58 34 50 50 6. Hours of budget assembly/coordination 140 140 140 140 140 7. Gopher State One-Calls 1,341 1,361 1,475 1,375 1,500 — 8. Council/Park Board/Z&P meetings 86 86 86 86 86 9. Purchase orders issued 92 94 99 100 100 102 DEPT 42120 P.W.-ADMINISTRATION FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENDITURES PERSONAL SERVICES $ 109,562 $ 101,195 $ 68,919 $ 103,600 $ 108,300 SUPPLIES 1,302 2,697 3,123 2,600 3,000 OTHER SERVICES&CHARGES 8,724 14,698 19,681 16,400 11,300 CAPITAL OUTLAY 2,152 TOTAL $ 119,588 $ 120,742 $ 91,723 $ 122,600 $ 122,600 REVENUE ADMINISTRATIVE FEES $ 111,930 $ 117,460 $ 121,432 $ 133,400 $ 140,300 NET COST (RETURN) $ 7,658 $ 3,282 $ (29,709) $ (10,800) $ (17,700) PERMANENT STAFFING Public Works Director 1.00 1.00 1.00 1.00 1.00 Administrative Support '0.20 0.20 0.20 0.20 0.20 TOTAL 1.20 1.20 1.20 1.20 1.20 SIGNIFICANT EXPENDITURES Travel,Conferences, Schools- $3,000 Expert&Professional Services- $6,000 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget None 103 - DEPT 42120 P.W.-ADMINISTRATION FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 PERSONAL SERVICES 100 Regular Employees $ 86,067 $ 80,888 $ 53,425 $ 74,900 $ 79,700 - 120 Part-Time Employees 60 3,800 4,000 169 SL/Converted-LTD 1,009 1,056 835 1,000 1,100 - 191 P.E.R.A. Contribution 3,620 3,742 2,431 3,600 3,900 192 F.I.C.A. Contribution 6,178 6,364 4,865 6,000 6,300 193 Hospitalization - Life Insurance 9,138 4,539 4,543 10,400 10,000 195 Workers' Compensation Insurance 2,190 2,020 1,247 2,300 1,500 197 Deferred Compensation 1,360 2,526 1,573 1,600 1,800 - TOTAL $ 109,562 $ 101,195 $ 68,919 $ 103,600 $ 108,300 SUPPLIES - 200 Office Supplies $ 1,271 $ 2,171 $ 2,040 $ 1,600 $ 1,600 201 Uniforms/Clothing (486) 32 113 - 202 General Supplies 283 288 641 700 1,000 203 Postage 234 206 329 300 400 TOTAL $ 1,302 $ 2,697 $ 3,123 $ 2,600 $ 3,000 OTHER SERVICES & CHARGES 301 Advertising, Publication, Printing $ 494 $ 22 $ 507 $ 500 $ 500 302 Travel, Conferences, Schools 3,635 5,472 4,580 5,500 3,000 303 Expert& Professional Services 1,524 6,317 13,224 8,000 6,000 - 304 Contractual Maint. & Repair- 986 874 95 300 300 Equipment& Vehicles 307 Communications-Telephone/Alarm 1,274 1,369 772 700 800 - 309 Radio Contract 225 700 401 Subscription-Memberships 286 369 295 400 700 - 409 Taxes& Licenses 35 25 418 N.L.C. Liability Insurance 300 240 183 300 TOTAL $ 8,724 $ 14,698 $ 19,681 $ 16,400 $ 11,300 CAPITAL OUTLAY 570 Office Equipment & Furnishings $ - $ 2,152 $ - $ - $ - DEPARTMENT TOTAL $ 119,588 $ 120,742 $ 91,723 $ 122,600 $ 122,600 104' DEPT 42125 P.W. -ENGINEERING FUND 101 ACTIVITY: Engineering Services ACTIVITY MANAGER: ENGINEERING SUPERINTENDENT — GENERAL ACTIVITY DESCRIPTION This activity provides engineering services for all activities of the City. _ PROCESS USED The provision of drafting, surveying, layout, design and other engineering services to other City activities is included, a well as maintenance and updating of base maps, as-builts, and other miscellaneous map updating projects. This activity also provides primary liaison to consultants involved with construction projects. _ MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 — 1. Develop digitized records retrieval format. 2. Develop utility maps from video-logging data. — 3. Develop City standardized plates. 4. Undertake in-depth survey in city government to develop GIS implementation. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Number of engineering reports 72 70 61 70 70 — 2. Number of traffic counts for State-aid streets 64 25 47 30 50 3. Traffic control requests 4 9 8 10 10 4. Dollar amount of construction supported/ coordinated (millions) 2.8 4.1 1.5 6.2 4.7 5. Site development and storm drainage reviewals 13 20 18 15 15 — 6. Traffic studies 5 10 5 5 7. Utility permits(NSP, US West, Minnegasco) 113 300 102 100 100 — 8. Sidewalk snow removal inspections(feet) 27,000 27,000 27,000 27,000 27,000 9. Permit requests(driveway, sidewalk, grading) 14 30 21 30 25 — 10. Sidewalk repair inspections per zone(ft.) 36,000 36,000 36,000 36,000 36,000 105 DEPT 42125 P.W.-ENGINEERING FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENDITURES PERSONAL SERVICES $ 92,437 $ 104,045 $ 103,027 $ 108,700 $ 113,700 SUPPLIES 2,486 3,681 3,953 3,500 3,600 - OTHER SERVICES & CHARGES 4,597 18,374 15,968 14,000 12,200 CAPITAL OUTLAY 527 1,005 5,800 TOTAL $ 100,047 $ 127,105 $ 122,948 $ 132,000 $ 129,500 REVENUE COUNTY GRANT $ 4,388 $ - $ - $ 1,000 $ - ADMINISTRATIVE FEES 17,790 66,694 9,064 7,400 14,800 - TOTAL $ 22,178 $ 66,694 $ 9,064 $ 8,400 $ 14,800 NET COST (RETURN) $ 77,869 $ 60,411 $ 113,884 $ 123,600 $ 114,700 PERMANENT STAFFING Engineering Superintendent 0.50 0.50 0.50 0.50 0.50 Technicians 0.90 0.90 0.90 0.90 0.90 Part-Time 0.25 0.25 0.25 0.25 0.25 _ Administrative Support 0.25 0.25 0.25 0.25 0.25 TOTAL 1.90 1.90 1.90 1.90 1.90 SIGNIFICANT EXPENDITURES Travel, Conferences, Schools- $2,700 - Expert& Professional Services- $6,000 Contractual Maint. & Repair- $3,000 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget None 106 DEPT 42125 P.W.- ENGINEERING FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 72,866 $ 81,900 $ 81,759 $ 84,400 $ 88,400 110 Overtime-Regular Employees 607 1,309 546 2,000 2,000 120 Part-Time Employees 1,590 169 SL/Converted-LTD 1,265 1,335 1,404 1,700 1,800 - 191 P.E.R.A. Contribution 3,325 3,415 3,645 3,900 3,900 192 F.I.C.A. Contribution 5,811 5,963 6,295 6,800 7,300 - 193 Hospitalization - Life Insurance 4,670 4,785 5,651 5,900 5,800 195 Workers' Compensation Insurance 1,144 953 1,053 1,200 1,200 _ 197 Deferred Compensation 2,749 2,795 2,674 2,800 3,300 TOTAL $ 92,437 $ 104,045 $ 103,027 $ 108,700 $ 113,700 SUPPLIES - 200 Office Supplies $ 1,045 $ 1,417 $ 1,246 $ 1,100 $ 1,100 201 Uniforms/Clothing 245 299 286 300 300 202 General Supplies 420 875 994 900 900 203 Postage 128 137 319 200 300 204 Maint. - Equip. &Vehicle Parts 216 650 704 500 500 - 210 Motor Fuels &Lubricants 432 303 404 500 500 TOTAL $ 2,486 $ 3,681 $ 3,953 $ 3,500 $ 3,600 - OTHER SERVICES & CHARGES 301 Advertising, Publication, Printing $ 444 $ 582 $ 309 $ 500 $ 500 - 302 Travel, Conferences, Schools 2,063 1,643 1,636 2,700 2,700 303 Expert& Professional Services 83 11,658 9,165 6,000 4,400 304 Contractual Maint. & Repair- 959 1,546 2,072 3,000 3,000 Equipment& Vehicles - 309 Radio Contract 9 99 200 200 380 Garage- Labor& Burden 189 2,079 1,633 500 600 - 401 Subscription-Memberships 70 199 177 200 200 409 Taxes& Licenses 32 43 54 100 100 411 Fleet Liability 457 375 140 500 500 418 N.L.C. Liability Insurance 300 240 183 300 419 Insurance Deductible 500 - TOTAL $ 4,597 $ 18,374 $ 15,968 $ 14,000 $ 12,200 CAPITAL OUTLAY 570 Office Equipment& Furnishings $ 527 $ 1,005 $ - $ 5,800 $ - DEPARTMENT TOTAL $ 100,047 $ 127,105 $ 122,948 $ 132,000 $ 129,500 - 107 DEPT 42130 P.W. - STREETS & ALLEYS FUND 101 ACTIVITY: Street, Alley and Parking Lot Maintenance — ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Maintenance of 55 miles of streets, 30 miles of alleys and 9 parking lots (including parking ramp) within the City for — convenient day-to-day use, and to prevent deterioration. Maintenance includes activities such as patching, seal coating and curb repair. PROCESS USED City streets, alleys and parking lots are maintained on a systematic basis each year. Major maintenance is scheduled — on a 6 year, maintenance district rotation basis. Routine patching is accomplished throughout the City during the summer season. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Implement street repairs as per Pavement Management Program. — 2. Prep seal coat areas/contract crack sealing as per Pavement Management. 3. Continue required maintenance throughout street/alley and parking systems. 4. Continue maintenance of stormwater drainage systems. — 5. Civic event assistance as required. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Miles of streets prepared for seal coat 10 10 10 10 10 2. Tons of patching material 475 475 475 475 475 3. Civic event support(manhours) 130 130 130 130 130 108 DEPT 42130 P.W.-STREETS& ALLEYS FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 - EXPENDITURES PERSONAL SERVICES $ 149,391 $ 172,067 $ 189,320 $ 149,400 $ 189,800 SUPPLIES 54,032 46,305 46,845 56,100 51,600 - OTHER SERVICES&CHARGES 42,043 57,445 37,201 51,700 62,500 CAPITAL OUTLAY 3,494 TOTAL $ 245,466 $ 279,311 $ 273,366 $ 257,200 $ 303,900 REVENUES STATE AID $ 14,010 $ 13,920 $ 14,010 $ 14,000 .$ 14,000 EQUIPMENT USE 1,666 2,130 718 1,600 500 - CURRENT SERVICE 1,017 1,115 1,949 2,000 1,000 TOTAL $ 16,693 $ 17,165 $ 16,677 $ 17,600 $ 15,500 NET COST(RETURN) $ 228,773 $ 262,146 $ 256,689 $ 239,600 $ 288,400 PERMANENT STAFFING a Street& Sanitation Superintendent 0.25 0.25 0.25 0.25 0.25 Street Maintenance 2.00 2.00 2.00 2.00 2.50 - Part-Time Maintenance 0.20 0.20 0.20 0.20 0.20 Administrative Support 0.05 0.05 0.05 0.05 0.05 TOTAL 2.50 2.50 2.50 2.50 3.00 SIGNIFICANT EXPENDITURES -. Personal Services- $189,800 Maint. Equipment&Vehicle Parts- $23,000 Motor Fuels& Lubricants- $17,000 Street Maint. Materials- $10,000 a Garage Labor& Burden- $36,000 .. 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted item Requested Proposed Proposed Budget Bulk Tack Oil Trailer/Applicator $ 6,500 $ 6,500 $ - - 109 DEPT 42130 P.W.- STREETS & ALLEYS FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 PERSONAL SERVICES 100 Regular Employees $ 110,090 $ 128,308 $ 136,992 $ 101,600 $ 138,800 110 Overtime-Regular Employees 1,138 (79) 940 2,700 120 Part-Time Employees 2,404 2,621 4,792 169 SL/Converted-LTD 1,829 1,657 1,713 2,000 2,500 191 P.E.R.A. Contribution 4,910 5,468 5,969 4,300 5,100 192 F.I.C.A. Contribution 8,612 9,880 10,658 8,000 8,900 - 193 Hospitalization- Life Insurance 11,104 14,342 14,535 20,500 14,600 195 Workers' Compensation Insurance 4,915 5,137 6,927 5,400 7,000 - 196 Unemployment Compensation 322 48 197 Deferred Compensation 4,067 4,685 6,794 7,600 10,200 - TOTAL $ 149,391 $ 172,067 $ 189,320 $ 149,400 $ 189,800 SUPPLIES 201 Uniforms/Clothing $ 1,395 $ 1,531 $ 1,231 $ 1,700 $ 1,700 202 General Supplies 2,936 2,964 2,060 2,900 2,900 204 Maint. - Equip. &Vehicle Parts 27,086 23,356 22,930 23,000 18,000 210 Motor Fuels& Lubricants 13,253 12,727 10,247 17,000 17,000 220 Street Maint. Material 8,824 5,441 9,363 10,000 10,000 - 221 Sand/Gravel 538 286 1,014 1,500 2,000 TOTAL $ 54,032 $ 46,305 $ 46,845 $ 56,100 $ 51,600 - 110 - DEPT 42130 P.W.- STREETS & ALLEYS FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 OTHER SERVICES & CHARGES 301 Advertising, Publication, Printing $ - $ - $ - $ - $ 100 - 302 Travel, Conferences, Schools 757 1,519 741 1,800 2,000 304 Contractual Maint. & Repair- 4,302 11,779 2,681 7,000 4,000 Equipment& Vehicles - 306 Contractual Maint. & Repair- 595 1,753 1,152 3,000 11,000 Other Improvements 307 Communications-Telephone/Alarm 141 300 400 309 Radio Contract 34 257 300 400 336 Equipment Rental 278 1,600 1,600 _ 341 Disposal Charges 1,169 1,240 531 2,000 2,000 380 Garage- Labor& Burden 30,409 36,811 27,850 31,000 36,000 401 Subscription-Memberships 84 98 100 100 409 Taxes& Licenses 304 16 300 400 411 Fleet Liability 3,093 2,778 2,660 3,000 3,500 - 413 Property Insurance 1,106 937 891 1,000 1,000 418 N.L.C. Liability Insurance 300 240 183 300 - TOTAL $ 42,043 $ 57,445 $ 37,201 $ 51,700 $ 62,500 CAPITAL OUTLAY 580 Other Equipment $ - $ 3,494 $ - $ - $ - DEPARTMENT TOTAL $ 245,466 $ 279,311 $ 273,366 $ 257,200 $ 303,900 111 DEPT 42140 P.W.- SNOW & ICE REMOVAL FUND 101 ACTIVITY: Snow and Ice Control ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Snow and ice control of 55 miles of streets, 30 miles of alleys and 9 parking lots (including parking ramp) and — economic development properties within the City for convenient day-to-day use, and to provide safe travel and parking conditions. PROCESS USED City streets, alleys and parking lots (including parking ramp) and economic development properties are cleared of _ snow on a systematic basis as soon as it is practical after a snow event(minimum of 2" snowfall). MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 _ 1. Complete plowing/sanding of all City streets, alleys, parking lots and parking ramp,within 12 hours. 2. Removal of snow throughout designated downtown areas, parking lots and parking ramp in an expedient manner. 3. Continue efforts to secure permanent snow dump site with City limits. _ Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Number of snowfalls 25 27 25 25 25 2. Number of times crews deployed 18 22 20 20 20 3. Number of inches of snowfall 52 49 54 50 50 4. Number of manhours spent plowing/ sanding 5,500 5,300 5,500 5,500 5,500 _ 5. Number of tons abrasives applied 1,200 1,500 1,500 1,500 1,800 112 DEPT 42140 P.W.- SNOW & ICE REMOVAL FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENDITURES PERSONAL SERVICES $ 49,167 $ 61,673 $ 55,831 $ 56,400 $ 60,700 SUPPLIES 12,089 13,458 11,406 11,500 13,000 OTHER SERVICES &CHARGES 2,844 # 2,576 4,700 4,200 CAPITAL OUTLAY 1,000 TOTAL $ 61,256 $ 77,975 $ 69,813 $ 73,600 $ 77,900 — REVENUE $ $ $ $ $ "' NET COST(RETURN) $ 61,256 $ 77,975 $ 69,813 $ 73,600 $ 77,900 ... PERMANENT STAFFING Street& Sanitation Superintendent 0.10 0.10 0.10 0.10 0.10 Maintenance 2.00 2.00 2.00 2.00 2.25 Administrative Support 0.05 0.05 0.05 0.05 0.05 TOTAL 2.15 2.15 2.15 2.15 2.40 SIGNIFICANT EXPENDITURES Chemicals- $13,000 Personal Services- $60,600 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget None 113 DEPT 42140 P.W. - SNOW & ICE REMOVAL FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 34,650 $ 40,557 $ 35,851 $ 37,000 $ 40,200 - 110 Overtime-Regular Employees 4,455 9,070 6,060 8,500 8,500 120 Part-Time Employees 323 1,136 1,000 1,200 191 P.E.R.A. Contribution 1,752 2,223 1,877 2,100 2,200 192 F.I.C.A. Contribution 2,956 3,791 3,326 3,600 3,900 193 Hospitalization - Life Insurance 3,623 3,763 5,316 2,400 2,400 195 Workers' Compensation Insurance 1,731 1,946 2,265 1,800 2,300 TOTAL $ 49,167 $ 61,673 $ 55,831 $ 56,400 $ 60,700 - SUPPLIES 221 Sand/Gravel $ 4,187 $ 4,424 $ 3,922 $ 4,500 $ 5,000 - 230 Chemicals 7,902 9,034 7,484 7,000 8,000 TOTAL $ 12,089 $ 13,458 $ 11,406 $ 11,500 $ 13,000 OTHER SERVICES & CHARGES 301 Advertising, Publication, Printing $ - $ 194 $ 95 $ 200 $ 200 336 Equipment Rental 2,410 1,000 1,000 390 Other Contractual Services 240 1,316 3,500 2,000 419 Insurance Deductible 1,165 1,000 - TOTAL $ - $ 2,844 $ 2,576 $ 4,700 $ 4,200 CAPITAL OUTLAY - 580 Other Equipment $ - $ - $ - $ 1,000 $ - DEPARTMENT TOTAL $ 61,256 $ 77,975 $ 69,813 $ 73,600 $ 77,900 - 114 DEPT 42150 P.W.-SEAL COAT ZONE FUND 101 ACTIVITY: Seal Coating Maintenance ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Yearly maintenance as recommended by Pavement Management indicators of streets and parking lots. This — maintenance provides for longevity of streets and parking lots PROCESS USED _ City streets, alleys and parking lots are patched and overlaid to remove void areas prior to seal coating. The seal coating process involves the application of oil and seal coat rock. _ MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Preparation work as per pavement Management requirements in Seal Coat Zones. 2. Parking lot system preparation as per designated lots to be seal coated. 3. Continue use of granite chip seal coat rock for both streets and parking lots. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Miles of street seal coated 10 10 10 10 10 2. Patching/paving materials(tons) 1,500 1,500 1,500 1,500 1,500 3. Curb/gutter repairs/replacement(feet) 1,100 800 900 1,000 500 _ 115 DEPT 42150 P.W.-SEAL COAT ZONE FUND 101 - FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENDITURES PERSONAL SERVICES $ 12,403 $ 12,510 $ 122 $ 24,500 $ 24,900 SUPPLIES 29,748 31,950 18,535 38,500 41,500 ,... OTHER SERVICES & CHARGES 45,914 35,015 21,983 47,600 46,500 TOTAL $ 88,065 $ 79,475 $ 40,640 $ 110,600 $ 112,900 REVENUE _ $ $ $ $ $ NET COST(RETURN) $ 88,065 $ 79,475 $ 40,640 $ 110,600 $ 112,900 PERMANENT STAFFING - Engineering Superintendent 0.05 0.05 0.05 0.05 0.05 Engineering Technician 0.05 0.05 0.05 0.05 0.05 Street& Sanitation Superintendent 0.05 0.05 0.05 0.05 0.05 - Maintenance 1.50 1.50 1.50 1.50 1.75 Administrative Support 0.05 0.05 0.05 0.05 0.05 Part-Time 0.20 0.20 0.20 0.20 0.20 _ TOTAL 1.90 1.90 1.90 1.90 2.15 SIGNIFICANT EXPENDITURES Street Maint. Materials- $25,000 Sand/Gravel- $20,000 1997 CAPITAL OUTLAY DETAIL - Dept. Manger Adopted Item Requested Proposed Proposed Budget None 116 DEPT 42150 P.W.- SEAL COAT ZONE FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 8,652 $ 9,754 $ - $ 17,000 $ 17,800 - 110 Overtime-Regular Employees 12 112 300 300 120 Part-Time Employees 1,465 1,110 109 3,000 3,200 191 P.E.R.A. Contribution 388 442 800 800 192 F.I.C.A. Contribution 776 846 8 1,600 1,600 _ 193 Hospitalization-Life Insurance 588 246 1,200 1,200 195 Workers'Compensation Insurance 522 5 600 TOTAL $ 12,403 $ 12,510 $ 122 $ 24,500 $ 24,900 SUPPLIES 202 General Supplies $ 436 $ 5 $ 162 $ 1,500 $ 1,500 - 220 Street Maint. Material 18,541 24,802 4,836 25,000 25,000 221 Sand/Gravel 10,771 7,143 13,537 12,000 15,000 TOTAL $ 29,748 $ 31,950 $ 18,535 $ 38,500 $ 41,500 OTHER SERVICES & CHARGES 306 Contractual Maint. & Repair- $ 5,204 $ 4,141 $ 5,980 $ 6,000 $ 6,500 - Other Improvements 313 Towing 85 37 321 Seal Coating 39,643 29,452 14,938 40,000 40,000 - 336 Equipment Rental 982 1,385 1,065 1,600 TOTAL $ 45,914 $ 35,015 $ 21,983 $ 47,600 $ 46,500 DEPARTMENT TOTAL $ 88,065 $ 79,475 $ 40,640 $ 110,600 $ 112,900 a a - 117 DEPT 42155 P.W.- SIDEWALK REPAIR FUND 101 ACTIVITY: Sidewalk/Trail Maintenance/Inspection ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT ENGINEERING SUPERINTENDENT _ GENERAL ACTIVITY DESCRIPTION Yearly maintenance of approximately 7 miles of sidewalks and 3/4 mile of trails. This maintenance provides for pedestrian safety. PROCESS USED City sidewalks and trails are inspected and documented for replacement or repair. Repairs consist of concrete panel replacement,caulking and/or bituminous patching. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Inspect and repair all defective sidewalks and trails in Maintenance District 2. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Miles of sidewalks inspected 7 7 7 7 7 — 2. Concrete panel repair/replacement(sq. ft.) 12,000 13,000 26,000 12,000 12,000 3. Miles of bituminous trails inspected 1 1 1 1 4. Bituminous patching materials(tons) 50 50 40 50 30 -- 118 DEPT 42155 P.W.- SIDEWALK REPAIR FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENDITURES PERSONAL SERVICES $ 7,393 $ 4,953 $ 2,199 $ 7,500 $ 7,600 SUPPLIES 749 359 171 900 900 — OTHER SERVICES& CHARGES 41,598 53,057 86,275 35,200 35,300 TOTAL $ 49,740 $ 58,369 $ 88,645 $ 43,600 $ 43,800 REVENUE $ $ $ $ $ NET COST(RETURN) $ 49,740 $ 58,369 $ 88,645 $ 43,600 $ 43,800 PERMANENT STAFFING Engineering Superintendent 0.05 0.05 0.05 0.05 0.05 Engineering Technician 0.10 0.10 0.10 0.10 0.10 Street& Sanitation Superintendent 0.05 0.05 0.05 0.05 0.05 _ Maintenance 0.10 0.10 0.10 0.10 0.10 Administrative Support 0.05 0.05 0.05 0.05 0.05 TOTAL 0.35 0.35 0.35 0.35 0.35 a SIGNIFICANT EXPENDITURES City Project Contracts- $35,000 — 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget — None — 119 - DEPT 42155 P.W. - SIDEWALK REPAIR FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 PERSONAL SERVICES 100 Regular Employees $ 5,601 $ 4,094 $ 1,869 $ 6,000 $ 6,200 — 110 Overtime-Regular Employees 55 13 120 Part-Time Employees 323 46 - 191 P.E.R.A. Contribution 254 183 84 300 300 192 F.I.C.A. Contribution 454 316 141 400 400 193 Hospitalization- Life Insurance 414 314 500 500 195 Workers' Compensation Insurance 292 92 300 200 TOTAL $ 7,393 $ 4,953 $ 2,199 $ 7,500 $ 7,600 SUPPLIES 202 General Supplies $ 137 $ 341 $ 108 $ 200 $ 200 — 203 Postage 22 18 63 100 100 220 Street Maint. Material 590 600 600 TOTAL $ 749 $ 359 $ 171 $ 900 $ 900 OTHER SERVICES & CHARGES 301 Advertising, Publication, Printing $ 72 $ 187 $ 201 $ 200 $ 300 303 Expert& Professional Services 530 306 Contractual Maint. & Repair- 663 885 Other Improvements 361 Construction Costs 40,863 52,870 84,659 35,000 35,000 TOTAL $ 41,598 $ 53,057 $ 86,275 $ 35,200 $ 35,300 DEPARTMENT TOTAL $ 49,740 $ 58,369 $ 88,645 $ 43,600 $ 43,800 120 DEPT 42160 P.W.-TRAFFIC SIGNS & SIGNALS FUND 101 ACTIVITY: Traffic Signal and Sign Maintenance _ ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Traffic signals, signs and street markings are maintained within this activity. PROCESS USED Traffic Signals - Existing traffic signals are maintained by the City, by Hennepin County or by the Minnesota Department of Transportation. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Assistance as required for installation of the Optican system. _ 2. Continue collection/updates for computerized sign inventory. 3. Scheduled sign, signal and shipping maintenance. 4. Continue Mall maintenance. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Number of traffic signals for which energy is provided 22 22 22 22 22 _ 2. Number of traffic signals maintained by City 10 10 10 10 10 3. Number of City owned street signs 5,200 5,250 5,300 5,300 5,400 4. Number of City owned signs, repaired/ replaced 350 350 350 350 350 5. Civic event support(manhours) 350 350 350 350 350 6. Number of Gopher State One-Call utility locates 78 75 56 150 150 121 DEPT 42160 P.W.-TRAFFIC SIGNS & SIGNALS FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 - EXPENDITURES PERSONAL SERVICES $ 52,179 $ 49,149 $ 45,329 $ 61,700 $ 63,200 SUPPLIES 12,481 14,762 7,437 21,500 25,500 - OTHER SERVICES & CHARGES 41,529 42,839 44,459 40,500 43,400 CAPITAL OUTLAY 4,590 786 1,353 4,500 8,500 TOTAL $ 110,779 $ 107,536 $ 98,578 $ 128,200 $ 140,600 - REVENUE $ $ $ $ $ - NET COST(RETURN) $ 110,779 $ 107,536 $ 98,578 $ 128,200 $ 140,600 _ PERMANENT STAFFING Street& Sanitation Superintendent 0.05 0.05 0.05 0.05 0.05 Part-Time 0.10 0.10 0.10 0.10 0.10 Maintenance 1.00 1.00 1.00 1.00 1.00 Administrative Support 0.05 0.05 0.05 0.05 0.05 TOTAL 1.20 1.20 1.20 1.20 1.20 SIGNIFICANT EXPENDITURES Mall Maintenance- $11,000 Electricity- $27,000 Striping- $10,000 1997 CAPITAL OUTLAY DETAIL -' Dept. Manger Adopted Item Requested Proposed Proposed Budget _ Signage Maker/Cutter $ 5,500 $ 5,500 $ 5,500 Locater 3,000 3,000 3,000 $ 8,500 $ 8,500 $ 8,500 - 122 DEPT 42160 P.W.-TRAFFIC SIGNS& SIGNALS FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 37,247 $ 35,421 $ 33,827 $ 45,000 $ 46,500 - 110 Overtime-Regular Employees 940 2,442 1,704 4,000 4,000 120 Part-Time Employees 2,527 1,228 255 500 800 - 169 SL/Converted-LTD 350 370 380 500 191 P.E.R.A. Contribution 1,683 1,590 1,604 2,200 2,300 192 F.I.C.A. Contribution 3,108 2,813 2,791 3,800 4,000 193 Hospitalization- Life Insurance 3,091 2,799 2,971 3,600 3,600 195 Workers' Compensation Insurance 1,867 1,727 1,797 2,100 2,000 197 Deferred Compensation 1,366 759 TOTAL $ 52,179 $ 49,149 $ 45,329 $ 61,700 $ 63,200 - SUPPLIES 201 Uniforms/Clothing $ 149 $ 173 $ - $ 200 $ 200 - 202 General Supplies 3,433 3,178 1,597 4,000 4,000 204 Maint. - Equip. & Vehicle Parts 436 420 625 1,300 1,300 - 210 Motor Fuels& Lubricants 837 655 758 1,000 1,000 223 Sign Supplies 6,254 6,894 2,705 6,800 6,800 224 Mall Maintenance 953 1,819 1,807 7,000 11,000 226 Signal Supplies 419 1,623 (55) 1,200 1,200 TOTAL $ 12,481 $ 14,762 $ 7,437 $ 21,500 $ 25,500 - 123 DEPT 42160 P.W.-TRAFFIC SIGNS& SIGNALS FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - OTHER SERVICES& CHARGES 302 Travel, Conferences, Schools $ 499 $ 876 $ 500 $ 800 $ 1,200 - 304 Contractual Maint. &Repair- 30 429 116 1,500 1,500 Equipment&Vehicles 306 Contractual Maint. & Repair- 159 (152) 200 200 Other Improvements _ 309 Radio Contract 42 100 320 Electricity 29,657 29,340 31,424 25,000 27,000 _ 322 Striping 9,032 9,080 9,640 10,000 10,000 336 Equipment Rental (40) 100 100 341 Disposal Charges 114 380 Garage-Labor& Burden 877 1,728 2,052 1,500 1,800 390 Other Contractual Services 920 914 537 1,000 1,100 - 411 Fleet Liability 281 472 300 400 400 TOTAL $ 41,529 $ 42,839 $ 44,459 $ 40,500 $ 43,400 CAPITAL OUTLAY 580 Other Equipment $ 4,590 $ 786 $ 1,353 $ 4,500 $ 8,500 DEPARTMENT TOTAL $ 110,779 $ 107,536 $ 98,578 $ 128,200 $ 140,600 124 DEPT 42170 P.W. - STREET LIGHTING FUND 101 ACTIVITY: Streetlights _ ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Streetlights are provided for the safety of pedestrians and vehicular traffic at intersections and other locations throughout the City. PROCESS USED Streetlights- Existing streetlights are maintained by either the power company or the City depending upon ownership. The City currently performs most maintenance on City-owned lights. Streetlight complaints or repair requests are _ taken and referred to the proper agency for action. New streetlights may be requested for existing streets. Such requests are evaluated by Engineering and installed and _ maintained,when warranted. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Process all customer service requests regarding street lighting. 2. Designated pole/fixture maintenance on Mall and other service areas. 3. Maintenance/repair of electrical street lighting systems including feed points. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Number of City maintained streetlights 775 775 775 785 785 2. Number of repair requests received and referred 100 100 100 100 100 3. Number of specially requested streetlights 2 1 4. Number of streetlights for which energy is provided 1,132 1,132 1,150 1,160 1,160 5. Number of underground locate requests/ marked 750/200 800/250 800/250 800/250 850/250 6. Number of repairs by order by outside contractor 2 4 3 2 3 125 _ DEPT 42170 P.W.- STREET LIGHTING FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 .. EXPENDITURES PERSONAL SERVICES $ 7,969 $ 7,812 $ 6,401 $ 9,200 $ 10,000 SUPPLIES 1,080 6,136 2,759 3,000 3,000 — OTHER SERVICES& CHARGES 98,447 103,503 99,660 96,500 99,500 TOTAL $ 107,496 $ 117,451 $ 108,820 $ 108,700 $ 112,500 _ REVENUE $ $ $ $ $ NET COST(RETURN) $ 107,496 $ 117,451 $ 108,820 $ 108,700 $ 112,500 PERMANENT STAFFING Street Superintendent 0.05 0.05 0.05 0.05 0.05 Maintenance 0.50 0.50 0.50 0.50 0.50 Part-Time 0.05 0.05 0.05 0.05 0.05 _ TOTAL 0.60 0.60 0.60 0.60 0.60 ..• SIGNIFICANT EXPENDITURES Personal Services- $10,000 Contract Maint. &Repair- Other Improvements - $9,500 — Electricity- $90,000 .-. 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget — None a a a 126 - DEPT 42170 P.W. - STREET LIGHTING FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 PERSONAL SERVICES 100 Regular Employees $ 6,430 $ 5,949 $ 5,002 $ 5,800 $ 6,000 - 110 Overtime-Regular Employees 112 247 48 500 120 Part-Time Employees 60 7 2,100 2,100 - 191 P.E.R.A. Contribution 293 277 226 300 300 192 F.I.C.A. Contribution 515 479 390 600 700 - 193 Hospitalization - Life Insurance 268 584 485 195 Workers' Compensation Insurance 291 269 250 400 400 TOTAL $ 7,969 $ 7,812 $ 6,401 $ 9,200 $ 10,000 SUPPLIES 225 Street Lighting Supplies $ 1,080 $ 6,136 $ 2,759 $ 3,000 $ 3,000 OTHER SERVICES & CHARGES 306 Contractual Maint. & Repair- $ 7,538 $ 12,123 $ 6,534 $ 9,500 $ 9,500 Other Improvements - 320 Electricity 90,909 91,380 93,042 87,000 90,000 341 Disposal Charges 84 TOTAL $ 98,447 $ 103,503 $ 99,660 $ 96,500 $ 99,500 DEPARTMENT TOTAL $ 107,496 $ 117,451 $ 108,820 $ 108,700 $ 112,500 127 DEPT 42240 P.W.-STREET CLEANING FUND 101 ACTIVITY: Street Cleaning ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Streets,alleys and parking lots are swept to keep dirt and debris from entering the storm sewer system. PROCESS USED City streets, alleys and parking lots are swept on a systematic basis each year. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Early spring sweeping utilizing extended shift operations. 2. Sweeping of seal coat rock form Pavement Management districts. . 3. Sweeping as required by watershed districts requirements. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Sweeper miles(curb miles) 455 455 475 475 475 128 — DEPT 42240 P.W. - STREET CLEANING FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENDITURES PERSONAL SERVICES $ 29,081 $ 26,394 $ 29,493 $ 34,100 $ 37,000 SUPPLIES 880 3,069 5,334 5,000 10,000 OTHER SERVICES &CHARGES 4,800 TOTAL $ 29,961 $ 29,463 $ 34,827 $ 39,100 $ 51,800 REVENUE $ $ $ $ $ NET COST(RETURN) $ 29,961 $ 29,463 $ 34,827 $ 39,100 $ 51,800 PERMANENT STAFFING Street Superintendent 0.05 0.05 0.05 0.05 0.05 Sweeping Maintenance 0.50 0.50 0.50 0.50 0.50 Part-Time 0.10 0.10 0.10 0.10 0.10 TOTAL 0.65 0.65 0.65 0.65 0.65 SIGNIFICANT EXPENDITURES Personal Services- $34,100 Equipment Maint. - $4,000 Garage Labor&Burden- $4,000 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget None 129 - DEPT 42240 P.W. - STREET CLEANING FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 PERSONAL SERVICES 100 Regular Employees $ 22,640 $ 21,196 $ 23,146 $ 27,800 $ 28,800 - 110 Overtime-Regular Employees 198 136 500 2,100 120 Part-Time Employees 278 - 191 P.E.R.A. Contribution 1,023 950 1,043 1,300 1,400 192 F.I.C.A. Contribution 1,810 1,651 1,773 2,200 2,400 193 Hospitalization - Life Insurance 2,084 1,807 2,217 1,200 1,200 195 Workers' Compensation Insurance 1,048 790 1,178 1,100 1,100 TOTAL $ 29,081 $ 26,394 $ 29,493 $ 34,100 $ 37,000 SUPPLIES 204 Maint. - Equip. & Vehicle parts $ 594 $ 2,716 $ 4,839 $ 4,000 $ 9,000 - 210 Motor Fuel & Lubricants 286 353 495 1,000 1,000 TOTAL $ 880 $ 3,069 $ 5,334 $ 5,000 $ 10,000 OTHER SERVICES & CHARGES 380 Garage Labor& Burden $ - $ - $ - $ - $ 4,800 - DEPARTMENT TOTAL $ 29,961 $ 29,463 $ 34,827 $ 39,100 $ 51,800 - 130 DEPT 42250 P.W.-PARKS FUND 101 ACTIVITY: Parks Maintenance and Improvements ACTIVITY MANAGER: PARKS & FORESTRY SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION The maintenance of developed parks and grounds adjacent to public buildings and right-of-ways, including seeding, fertilizing and mowing of grass, maintenance of all athletic fields and general playgrounds and maintenance of Shady Oak Beach. Maintenance of picnic facilities and trails, trash and rubbish removal from parks, is also included. Park improvements such as new park signs, bleachers, scoreboards, new roofs and other C.I.P. improvements are included. — Open skating and hockey areas are included. Open skating and hockey areas are provided from December through February for outdoor recreational purposes. PROCESS USED City crews maintain all City parks and other right-of-ways as a safe and attractive amenity to the public user groups. Monthly safety checklists are performed to help eliminate emergency responses. Advice is provided to the Public — Works Director regarding C.I.P. requests, budgets, staffing levels and work performed. Turf maintenance and rink maintenance will follow general accepted guidelines used in the metro area to develop these key functions to the fullest potential. Department works closely with the Park Board when longer range goals and objectives are to be developed. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Continue grounds maintenance at the following parks: Buffer, Burnes, Central, Cottageville, Downtown, Elmo, Harley Hopkins, Hilltop, Interlachen, Maetzold, Oakes, Park Valley playground, Valley and Shady Oak Beach. Also City Hall, 4 well houses, Public Works garage and all other City owned right-of-way. 2. Provide open skating and hockey at the following parks: Valley, Harley Hopkins, Interlachen, Oakes, Burnes, — Central and open skating only at Hilltop. 3. Provide for capital improvements including a downtown park stage and improving a parking lot at Central Park. 4. Prepare and monitor budgets, staffing levels and employee training. — Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Number of irrigated acres mowed on a 20-week growing season 780 780 794 794 794 2. Number of non-irrigated acres mowed on a 20-weekgrowing season 1,890 1,890 1,890 1,890 1,890 — 3. Number of acres fertilized/year 180 180 180 180 180 4. Number of acres sprayed for broad leaf weed control 240 240 240 240 240 5. Number of acres overseeded and aerated 120 120 130 130 130 6. Number of times temporary rinks are — installed/removed 4 4 4 4 4 7. Number of times 13 ice rinks are resurfaced/cleared of snow 78 78 78 78 78 8. Number of times 7 primary ball fields — are prepared for play 100 100 100 100 100 9. Number of times secondary ball fields are prepared for play 60 60 60 . 60 60 10.Number of times soccer/football fields are prepared for play 10 10 56 56 56 11.Number of times playground equipment is checked for safety/repair 12 12 12 12 12 12.Number of times tennis courts are checked and nets repaired. 10 10 10 10 10 — 13.Number of times swimming area main- tained, including set up&winterization 14 14 14 14 14 14. Number of times park garbage is picked up(all parks- 1 time) 40 40 40 40 40 — 15.Number of times sidewalks cleared of snow/ice 16 16 16 16 16 16.Number of times trails are maintained 4 4 4 5 5 17.Number of times park buildings are cleaned/repaired 18 18 18 18 18 -- 18.Number of weed notices issued 33 23 18 40 30 131 DEPT 42250 P.W. -PARKS FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 - EXPENDITURES PERSONAL SERVICES $ 275,074 $ 291,171 $ 288,490 $ 283,700 $ 293,800 SUPPLIES 38,825 54,552 45,576 48,300 49,400 - OTHER SERVICES & CHARGES 52,741 49,074 70,508 68,000 59,300 CAPITAL OUTLAY 37,442 5,892 21,362 33,800 5,400 TOTAL $ 404,082 $ 400,689 $ 425,936 $ 433,800 $ 407,900 REVENUES VENDING MACHINES $ 213 $ (175) $ 12 $ 300 $ 100 GARDEN LOTS 1,100 880 1,232 1,100 1,000 TOTAL $ 1,313 $ 705 $ 1,244 $ 1,400 $ 1,100 NET COST (RETURN) $ 402,769 $ 399,984 $ 424,692 $ 432,400 $ 406,800 PERMANENT STAFFING Parks & Forestry Superintendent 0.80 0.80 0.80 0.90 0.90 Maintenance 5.40 5.40 5.40 5.00 5.00 Part-Time Maintenance 1.00 1.00 1.00 1.00 1.00 - Administrative Support 0.05 0.05 0.05 0.05 0.05 TOTAL 7.25 7.25 7.25 6.95 6.95 SIGNIFICANT EXPENDITURES Supplies: Maint of Equipment-Vehicles & Structures- $10,000; Fertilizer and grass seed - $8,500; - Fuel costs - $7,000 Services: Heating and electrical- $16,500; Portable toilets- $4,250 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted - Item Requested Proposed Proposed Budget Central Park Trail Benches $ 4,500 $ 4,500 $ 4,500 _ Oakes Park Drinking Fountain 900 900 900 $ 5,400 $ 5,400 $ 5,400 132 DEPT 42250 P.W.- PARKS FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 PERSONAL SERVICES 100 Regular Employees $ 203,038 $ 213,031 $ 212,186 $ 199,400 $ 208,300 _ 110 Overtime-Regular Employees 3,510 4,337 3,523 6,000 4,000 120 Part-Time Employees 10,332 13,111 11,077 14,500 15,500 169 SL/Converted-LTD 2,728 2,904 3,023 3,600 3,800 191 P.E.R.A. Contribution 9,113 9,508 9,499 9,300 9,400 192 F.I.C.A. Contribution 16,522 17,331 17,295 17,100 17,400 193 Hospitalization - Life Insurance 19,468 20,564 19,823 21,900 22,100 195 Workers' Compensation Insurance 5,397 5,197 6,084 5,800 6,100 - 197 Deferred Compensation 4,966 5,188 5,980 6,100 7,200 TOTAL $ 275,074 $ 291,171 $ 288,490 $ 283,700 $ 293,800 - SUPPLIES 200 Office Supplies $ 57 $ 38 $ 55 $ 100 $ 200 201 Uniforms/Clothing 1,329 1,552 1,380 1,100 1,100 202 General Supplies 2,844 2,152 2,072 2,500 3,000 - 203 Postage 175 96 134 200 200 204 Maint. - Equip. &Vehicle Parts 6,456 10,392 8,197 9,000 10,000 205 Maint. - Structures 4,222 8,004 6,029 6,000 8,000 206 Maint. - Other Improvements 9,104 18,082 13,875 15,000 14,000 210 Motor Fuels & Lubricants 6,559 5,943 6,553 7,000 7,000 -- 221 Sand/Gravel 6,243 6,943 2,442 4,000 3,000 230 Chemicals 210 236 400 400 - 242 Shady Oak Beach 1,836 1,140 4,603 3,000 2,500 TOTAL $ 38,825 $ 54,552 $ 45,576 $ 48,300 $ 49,400 133 - DEPT 42250 P.W. -PARKS FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 OTHER SERVICES & CHARGES 301 Advertising, Publication, Printing $ 14 $ 33 $ 299 $ 100 $ 200 - 302 Travel, Conferences, Schools 618 1,533 896 1,000 2,500 304 Contractual Maint. & Repair- 2,498 3,894 8,971 2,500 4,500 Equipment& Vehicles - 305 Contractual Maint. & Repair- 4,831 6,724 16,539 23,500 8,000 Structures 315 Heating Fuel - Gas 3,224 3,562 3,749 4,500 5,000 320 Electricity 11,527 9,263 12,638 11,500 11,500 321 Seal Coating 9,650 795 3,648 322 Striping 500 336 Equipment Rental 93 76 407 300 300 341 Disposal Charges 2,238 4,384 6,203 5,000 6,000 380 Garage- Labor& Burden 14,648 14,607 13,986 16,000 17,800 401 Subscription-Memberships 20 20 100 100 - 409 Taxes & Licenses 105 359 106 200 200 411 Fleet Liability 2,151 1,854 1,640 2,100 2,300 - 413 Property Insurance 824 781 743 900 900 418 N.L.C. Liability Insurance 300 240 183 300 - 419 Insurance Deductible 949 TOTAL $ 52,741 $ 49,074 $ 70,508 $ 68,000 $ 59,300 CAPITAL OUTLAY 520 Building& Structures $ - $ 4,262 $ 19,871 $ 6,800 $ - 580 Other Equipment 37,442 1,630 1,491 27,000 5,400 - TOTAL $ 37,442 $ 5,892 $ 21,362 $ 33,800 $ 5,400 DEPARTMENT TOTAL $ 404,082 $ 400,689 $ 425,936 $ 433,800 $ 407,900 - 134 DEPT 42260 P.W.- TREE SERVICE FUND 101 ACTIVITY: Tree Maintenance and Forestry ACTIVITY MANAGER: PARKS & FORESTRY SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Through the utilization of aboriculture practices, all trees on public property will be maintained in an acceptable _ condition or removed as necessary to allow for a healthy environment for the Urban Forest along with providing safe passage for pedestrian and vehicular traffic. Through utilization of tree inspectors residents will be consulted on tree related problems and advised to the solutions. Reforestation of the urban forest is also an activity of this division. PROCESS USED City crews shall respond to all emergency requests for hazardous trees and abate the problem by rendering it safe. They will also maintain all public owned trees to reduce the need for emergency response. The removal and proper disposal of disease infected trees, when preventative aboriculture techniques are not effective, is another function of this department. Trees in the street right-of-way and other City property will be the responsibility of the City tree crew. Diseased trees on private property are the responsibility of the owner, who is notified by the City forester to remove the trees in compliance with the Code. Property owners may place diseased trees at curbside for hauling by City crews to proper disposal sites. Trees shall be replanted to replace those lost, and to fill unplanted sites. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Trim 10 percent of trees on City boulevards. 2. Replace trees on City property which were lost in 1997. 3. Remove all diseased, dead, dying trees on public property. 4. Provide for prompt customer service on requests for trimming and tree consultation. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Number of diseased trees removed on private property 59 50 51 65 50 2. Number of diseased trees remove on public property 40 42 39 65 50 3. Number of trees planted 107 95 66 75 75 4. Number of trees trimmed 200 200 200 200 200 135 DEPT 42260 P.W. -TREE SERVICE FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENDITURES PERSONAL SERVICES $ 89,885 $ 68,241 $ 75,474 $ 95,700 $ 98,400 SUPPLIES 18,954 18,848 14,837 14,100 15,800 - OTHER SERVICES & CHARGES 14,325 10,881 10,145 14,800 14,300 CAPITAL OUTLAY 1,382 1,600 TOTAL $ 124,546 $ 97,970 $ 100,456 $ 124,600 $ 130,100 - REVENUE TREE REMOVAL $ 395 $ - $ - $ - $ - - NET COST(RETURN) $ 124,151 $ 97,970 $ 100,456 $ 124,600 $ 130,100 - PERMANENT STAFFING Parks & Forestry Superintendent 0.10 0.10 0.10 0.10 0.10 Tree Maintenance 2.00 2.00 2.00 2.00 2.00 Part-Time Maintenance 0.25 0.25 0.25 0.25 0.25 Administrative Support 0.10 0.05 0.05 0.05 0.05 TOTAL 2.45 2.40 2.40 2.40 2.40 SIGNIFICANT EXPENDITURES Supplies: Equipment& Vehicle Parts- $3,000; Boulevard tree planting- $7,500 Other Services& Charges: Tree waste disposal - $6,200; Garage Labor& Burden- $6,000 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted - Item Requested Proposed Proposed Budget Chainsaws(3) $ 1,600 $ 1,600 $ 1,600 - 136 DEPT 42260 P.W. -TREE SERVICE FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 66,405 $ 51,770 $ 56,694 $ 69,400 $ 72,000 - 110 Overtime-Regular Employees 1,004 280 275 3,000 3,000 120 Part-Time Employees 4,176 2,235 2,917 4,000 4,000 _ 191 P.E.R.A. Contribution 3,020 2,332 2,552 3,200 3,400 192 F.I.C.A. Contribution 5,414 4,085 4,581 5,900 6,100 193 Hospitalization - Life Insurance 6,634 5,396 5,443 6,700 6,700 195 Workers' Compensation Insurance 3,232 2,143 3,012 3,500 3,200 TOTAL $ 89,885 $ 68,241 $ 75,474 $ 95,700 $ 98,400 - SUPPLIES 201 Uniforms/Clothing $ 482 $ 309 $ 424 $ 400 $ 400 - 202 General Supplies 1,083 589 874 800 1,000 203 Postage 15 19 100 100 204 Maint. - Equip. & Vehicle Parts 2,611 2,479 3,873 3,000 4,000 210 Motor Fuels & Lubricants 1,496 1,215 2,005 1,500 2,000 221 Black Dirt 799 1,694 399 800 800 244 Tree Stock 12,483 12,547 7,243 7,500 7,500 TOTAL $ 18,954 $ 18,848 $ 14,837 $ 14,100 $ 15,800 OTHER SERVICES & CHARGES 302 Travel, Conferences, Schools $ 182 $ 1,582 $ 370 $ 500 $ 500 - 304 Contractual Maint. & Repair- 3,700 1,544 358 500 500 Equipment& Vehicles 336 Equipment Rental 500 500 - 341 Disposal Charges 4,769 3,279 2,482 6,200 4,500 380 Garage Labor& Burden 5,521 3,901 6,183 6,000 7,100 390 Other Contractual Services 405 535 1,000 1,000 401 Subscription-Memberships 153 170 217 100 200 TOTAL $ 14,325 $ 10,881 $ 10,145 $ 14,800 $ 14,300 CAPITAL OUTLAY 580 Other Equipment $ 1,382 $ - $ - $ - $ 1,600 DEPARTMENT TOTAL $ 124,546 $ 97,970 $ 100,456 $ 124,600 $ 130,100 - 137 DEPT 42265 P.W. -BRUSH SERVICE FUND 101 ACTIVITY: Weekly Brush Collection and Dispcsal ACTIVITY MANAGER: PARKS & FORESTRY SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Brush generated on both residential and commercial properties is collected curbside and disposed of through this program. PROCESS USED Brush is collected every Friday on a call-in basis excluding Friday holidays. Brush is picked up from the boulevard side of the property only and is limited to a maximum size of 6" diameter and 20 feet long. No brush from land clearing operations is accepted. '- Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Number of boulevard brush pick-ups 3,404 2. Number of manhours spent on brush collection 1,525 3. Amount of brush chipped(cu. yd.) 365 4. Amount of loose brush collected(cu. yd.) 2,759 138 DEPT 42265 P.W.- BRUSH SERVICE FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENDITURES PERSONAL SERVICES $ 11,738 $ $ $ $ SUPPLIES 538 TOTAL $ 12,276 $ $ $ $ REVENUE $ $ $ $ $ NET COST(RETURN) $ 12,276 $ $ $ $ PERMANENT STAFFING Parks& Forestry Superintendent 0.10 Maintenance 0.75 Part-Time Maintenance 0.10 Administrative Support 0.05 — TOTAL 1.00 SIGNIFICANT EXPENDITURES 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget 139 DEPT 42265 P.W. - BRUSH SERVICE FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 — PERSONAL SERVICES 100 Regular Employees $ 6,859 $ $ $ $ 110 Overtime-Regular Employees 23 120 Part-Time Employees 3,356 191 P.E.R.A. Contribution 308 192 F.1.C.A. Contribution 530 193 Hospitalization - Life Insurance 662 TOTAL $ 11,738 $ $ $ $ SUPPLIES — 204 Maint. - Equip. & Vehicle Parts $ 345 $ $ $ $ 210 Motor Fuels& Lubricants 193 TOTAL $ 538 $ $ $ $ DEPARTMENT TOTAL $ 12,276 $ $ $ $ 140 DEPT 43510 RECREATION FUND 101 ACTIVITY: To develop, promote and provide quality opportunities and facilities in anticipation of and in response _ to the leisure time needs and interest of the Hopkins/Minnetonka community. ACTIVITY MANAGER: RECREATION DIRECTOR — GENERAL ACTIVITY DESCRIPTION The City of Hopkins is formally joined with the City of Minnetonka in planning and providing a community recreation program for their residents. The year-round activities of the Hopkins/Minnetonka Recreation Department are conducted on city parks and playgrounds and in facilities provided by the School Districts of Hopkins and Minnetonka. The number of sites annually exceed 40. — PROCESS USED The comprehensive recreation program available to residents (and in most cases businesses) includes league play for adult, girls' and boys' basketball; men's, women's and co-rec volleyball; men's women's and co-rec broomball; men's, women's and co-rec softball; adult football; youth and adult soccer; and youth baseball. Classes are offered — for children and adults in year round swimming; adult exercise programs; children's and adult tennis and golf; youth and adult ice skating; arts and crafts; and cross country skiing. General activities include pool splash time; summer playground activities for elementary aged children; day camp experiences; a municipal swimming beach; ice skating — rinks and warminghouses; senior citizens clubs; outing and day center; wintertime open gymnasium for youth and adults; adult and youth adaptive recreation programs; family gardens and Breakfast with Santa. Other services of the department include group picnics, soccer, baseball and softball fields and hockey rinks. Adult recreation programs — and most classes offered are financed by the participants in the program. Recreation activities are not provided for the sake of the activities only. They are provided to satisfy the needs and — desires of the community's public,young, elderly, male and female. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Ballfield facility reservations fields — available 14 14 18 18 18 2. Family gardens- sites available 1 1 1 1 1 3. Open gym - sites 1 — 4. Park reservations- sites available 5 5 5 5 5 5. Park Guest Service Attendants - minimal days open each site 123 126 122 125 115 — 6. Park Guest Service Attendants - number of sites 3 3 3 3 2 7. Picnic reservations - sites available 3 3 3 3 3 — 8. Playground(summer)- sites available 6 6 6 6 6 9. Senior citizens- number of clubs 3 3 2 2 2 10. Shady Oak Beach- number of days open 94 94 93 94 87 — 11. Adult softball league seasons 2 2 2 2 2 12. Adult softball league teams 332 353 347 350 294 13. Adult volleyball league seasons 3 3 3 3 3 — 14. Warminghouses- number of sites 6 6 6 6 6 15. Warminghouses- number of days open 61 62 62 62 65 141 DEPT 43510 RECREATION FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENDITURES PERSONAL SERVICES $ 49,800 $ 43,894 $ 50,333 $ 50,000 $ 50,800 SUPPLIES 564 432 1,000 600 ... OTHER SERVICES&CHARGES 81,504 68,151 76,726 79,300 98,900 TOTAL $ 131,868 $ 112,477 $ 127,059 $ 130,300 $ 150,300 REVENUE $ $ $ $ $ NET COST(RETURN) $ 131,868 $ 112,477 $ 127,059 $ 130,300 $ 150,300 PERMANENT STAFFING Office/Administration 6.00 6.00 6.00 6.00 6.75 SIGNIFICANT EXPENDITURES 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget None 142 DEPT 43510 RECREATION FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ - - $ 784 $ - $ - 131 Salaries- Open Gym 806 69 79 - 132 Salaries- Ice Rinks 10,115 11,054 12,398 13,000 17,600 133 Salaries- Playgrounds 12,905 18,221 15,300 14,200 16,000 134 Salaries - Guest Attendants 21,220 9,773 16,594 18,000 12,400 191 P.E.R.A. Contribution 13 70 192 F.I.C.A. Contribution 3,446 3,519 3,762 3,500 3,500 195 Workers' Compensation Insurance 1,288 1,245 1,346 1,300 1,300 - 196 Unemployment Compensation 20 TOTAL $ 49,800 $ 43,894 $ 50,333 $ 50,000 $ 50,800 SUPPLIES 206 Maint. - Other Improvements $ 564 $ 432 $ - $ 1,000 $ 600 - OTHER SERVICES & CHARGES 301 Advertising, Publication, Printing $ - $ - $ 107 $ - $ - 405 Reimburse Minnetonka 69,204 55,972 63,693 65,000 85,000 407 Mtka. - Senior Groups 6,500 3,706 3,854 6,200 6,600 408 Mtka. - Senior Script N.L. 5,800 8,473 9,072 8,100 7,300 - TOTAL $ 81,504 $ 68,151 $ 76,726 $ 79,300 $ 98,900 DEPARTMENT TOTAL $ 131,868 $ 112,477 $ 127,059 $ 130,300 $ 150,300 143 DEPT 43930 INSURANCE FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 412 General Liab., Fire, Ex& Vandalism $ 20,924 $ 1,725 $ 16,769 $ 27,100 $ 19,500 416 Employees Bonds 15 331 454 1,100 500 _ 419 Insurance Deductible 15,000 DEPARTMENT TOTAL $ 35,939 $ 2,056 $ 17,223 $ 28,200 $ 20,000 144 DEPT 43931 UNALLOCATED FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 — 451 Contingency $ 150 $ 19,974 $ 5,000 $ 100,000 $ 100,000 490 Fuel Spill - City Hall 6,448 4,544 SUBTOTAL $ 6,598 $ 24,518 $ 5,000 $ 100,000 $ 100,000 721 Raspberry Festival $ - $ 50,000 $ 12,658 $ - $ - — DEPARTMENT TOTAL $ 6,598 $ 74,518 $ 17,658 $ 100,000 $ 100,000 145 DEPT 43932 TRANSFERS OUT FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - 721 Transfer to P.I.R. Fund $ 721,000 $ 175,000 $ 175,000 $ 100,000 $ - 723 Transfer to Para-Transit Fund 2,385 5,286 5,135 22,600 11,200 DEPARTMENT TOTAL $ 723,385 $ 180,286 $ 180,135 $ 122,600 $ 11,200 SPECIAL PROJECTS Shady Oak Beach 50,000 100,000 Other 5,000 OPERATING TOTAL $ 6,435,729 $ 6,176,519 $ 6,276,714 $ 6,592,000 $ 6,791,100 USE OF FUND BALANCE Maetzold Field $ 133,751 $ 205,044 $ 96,578 $ - $ - Fire Station Remodel (Phase#1) 194,925 Downtown Park Stage 31,200 Pavilion Carpet 17,000 19,000 City Hall Parking Lot 46,402 - Tennis Courts 30,982 TOTAL $ 133,751 $ 446,371 $ 127,560 $ 17,000 $ 50,200 GENERAL FUND TOTAL $ 6,569,480 $ 6,622,890 $ 6,404,274 $ 6,609,000 $ 6,841,300 - RESERVED FUND BALANCE Salt/Sand Storage $ 35,000 $ 70,000 $ 105,000 $ 105,000 $ 105,000 - Shady Oak Beach Improvements 50,000 150,000 Downtown Park Stage 31,200 - Pavilion Carpet 17,000 36,000 Open House 3,000 _ Inventories 87,227 88,644 80,693 84,206 85,006 TOTAL $ 122,227 $ 158,644 $ 185,693 $ 256,206 $ 410,206 - 146 CITY OF HOPKINS, MINNESOTA SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for revenues derived from specific taxes or other earmarked revenue sources. Expenditures are restricted by law or administrative regulation for specified purposes. Equipment Replacement Fund-This fund was established for the purpose of funding replacement of equipment items that are expected to exceed $5000 in cost. Economic Development Fund-This fund was established to fund develop- ment opportunities. Sources of funds are derived from the administration of loans and rental property acquired with tax Increment receipts, bonds and grants. _ Real Estate Purchases and Sales Fund-This fund records the acquisition and disposition of various properties with the proceeds used to improve city buildings. Urban Rehab Fund - This fund accounts for receipt for Community Development Block Grant funds and the issuance of loans and grants for housing rehabilitation. Tax Increment Funds - These funds were established to record the use of tax increment receipts and bond proceeds as applied in various Tax Increment Districts. Paratransit Fund-This fund was established by agreement with the Regional Transit Board to account for the receipt of grants and rider fees and ex- - penditures for transit service. Housing Rehab Fund - This fund was established to account for funds re- ceived under the Community Development Block Grant funds and Section 8. Parking Fund-This fund acquired land, improved and maintains parking lots and a parking ramp and collects monthly maintenance fees from users. Cable TV Fund-This fund records the City's share of a five city joint venture cable TV franchise administered under the Southwest Suburban Cable Commission. EQUIPMENT REPLACEMENT FUND FUND 202 DEPT 40202 EQUIPMENT REPLACEMENT ACTIVITY: Funding Replacement of Large Equipment/Vehicle Items ACTIVITY MANAGER: FINANCE DIRECTOR GENERAL ACTIVITY DESCRIPTION Account for funds received through the tax levy and sale of obsolete equipment to purchase larger capital outlays for use by the General Fund. PROCESS USED Initial transfers from the General Fund were made early at the inception of this fund in 1987. A 20 year replacement schedule was developed and is revised annually for items in all funds. Objective of Fund 202 is to stabilize the required taxes as purchases of items fluctuate drastically between years. A separate document entitle "Equipment Replacement Plan" is prepared for the ensuing five years which provides greater detail and justification for the items to be purchased in the first quarter of the twenty year schedule. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Control revenue flow to meet anticipated capital needs. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Number of vehicles purchased 5 5 8 8 4 2. Number of fire trucks 1 3. Pieces of equipment purchased 3 2 4 8 1 147 EQUIPMENT REPLACEMENT FUND FUND 202 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 - EXPENDITURES OTHER SERVICES & CHARGES $ 7,200 $ 7,400 $ 8,100 $ 9,000 $ 9,300 CAPITAL OUTLAY 310,477 331,071 332,669 372,000 101,600 TOTAL $ 317,677 $ 338,471 $ 340,769 $ 381,000 $ 110,900 REVENUES CURRENT TAXES $ 387,274 $ 395,853 $ 384,152 $ 450,000 $ 465,000 INTEREST EARNED 25,956 9,000 17,100 10,000 11,100 AUCTION PROCEEDS 11,350 5,020 23,625 20,000 22,100 TOTAL $ 424,580 $ 409,873 $ 424,877 $ 480,000 $ 498,200 Increase(Decrease)to Fund Balance $ 106,903 $ 71,402 $ 84,108 $ 99,000 $ 387,300 - FUND BALANCE 12-31 $ 440,379 $ 511,781 $ 595,889 $ 694,889 $ 1,082,189 Cash Balance 12-31 $ 406,427 $ 511,781 $ 459,027 $ 558,027 $ 945,327 PERMANENT STAFFING Finance Director serves as the coordination of this fund with the Equipment Replacement Plan. Monitors the purchases and revenues. 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget Squad $ 27,100 $ 27,100 $ 27,100 Police Admin. Car 17,500 17,500 17,500 Dump Truck- 1 Ton 25,500 25,500 25,500 Pickup- 3/4 Ton 4x4 21,500 21,500 21,500 Mico Network Upgrade 10,000 10,000 10,000 $ 101,600 $ 101,600 $ 101,600 148 CAPITAL EQUIPMENT REPLACEMENT PLAN FIVE YEAR EXPENDITURE SUMMARY PROGRAM FUNDING CATEGORY PROJECT TITLE SOURCE 1997 1998 1999 2000 2001 C-1 Haz-Mat Van E.R. 37,900 - C-2 Marked Patrol Vehicles(10) E.R. 27,100 56,400 58,800 91,200 62,800 C-3 Parking Enforcement Vehicle E.R. 14,000 C-4 Administration Vehicles(5) E.R. 17,500 18,000 18,600 19,100 19,700 C-5 Radio System E.R. 470,800 C-6 Body Armor E.R. 5,800 C-7 Police Computer E.R. 250,000 C-8 Police Copy Machine E.R. 14,200 , C-9 Police Logging Recorder E.R. 20,000 C-10 3/4 Ton Pickup E.R. 21,500 - C-11 4X4 One Ton Truck E.R. 22,000 C-12 One Ton Dump Truck(2) E.R. 25,500 30,500 C-13 Single Axle Dump E.R. 83,000 - C-14 Skid Loader E.R. 32,500 C-15 Grader E.R. 80,000 C-16 Sweeper E.R. 115,300 - C-17 1/2 Ton Pickup E.R. 15,900 C-18 3/4 Ton Utility Truck E.R. 21,000 C-19 Truckster(3) E.R. 12,700 - C-20 Riding Mowers(2) E.R. 11,800 C-21 Gang Mower E.R. 42,300 C-22 Turf Sweeper E.R. 10,900 - C-23 City Hall Main Copy Machine(2) E.R. 19,000 35,000 C-24 City Hall Micro Network Upgrade E.R. 10,000 10,000 10,000 C-25 Optical Scanner E.R. 6,000 C-26 Election Equipment E.R. 68,000 C-27 1/2 Ton Pickup W.F. 15,200 C-28 4X4 3/4 Ton Dump Truck W.F. 21,900 - C-29 3/4 Ton Utility Truck S.F. 23,000 C-30 Public Works Copy Machine W.F. 9,100 C-31 Jet Vactor S.F. 100,000 _ C-32 Portable Generator S.F. 8,500 C-33 Refuse Truck R.F. 127,700 - TOTAL CAPITAL EQUIPMENT REPLACEMENT PROGRAM 148,300 503,800 349,800 411,800 776,500 FUNDING: EQUIPMENT REPLACEMENT FUND(LEVY) 101,600 503,800 222,100 280,800 776,500 _ ENTERPRISE FUND 46,700 127,700 131,000 149 DEPT 40202 EQUIPMENT REPLACEMENT FUND 202 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 OTHER SERVICES& CHARGES 300 Audit $ - $ - $ 300 $ 300 $ 300 - 389 Administrative Fee 7,200 7,400 7,800 8,700 9,000 TOTAL $ 7,200 $ 7,400 $ 8,100 $ 9,000 $ 9,300 CAPITAL OUTLAY 560 Motor Vehicles $ 286,418 $ 314,902 $ 272,444 $ 215,600 $ 91,600 570 Office Equipment&Furnishings 2,154 10,282 18,720 12,200 10,000 - 571 Finance Computer Acquisition 5,887 572 Copier Lease 5,725 - 580 Other Equipment 21,905 35,780 144,200 TOTAL $ 310,477 $ 331,071 $ 332,669 $ 372,000 $ 101,600 FUND TOTAL $ 317,677 $ 338,471 $ 340,769 $ 381,000 $ 110,900 150 ECONOMIC DEVELOPMENT FUND FUND 204 DEPT 47010 ADMINISTRATION 47020 RENTAL PROPERTY MANAGEMENT 47025 SIGN REHAB 47030 COMMERCIAL REHAB LOANS 47035 FACADE GRANTS 47073 SITE IMPROVEMENTS ACTIVITY: Administration, miscellaneous economic development activities for the City, including the following activities: - Rental Property Management - Sign Grant Program - Commercial Rehabilitation Loan Program - Administration of Economic Development Fund ACTIVITY MANAGER: DIRECTOR OF PLANNING & ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION Undertake miscellaneous development activities not directly funded by specific project district budgets including administration of Economic Development Fund. Process applications for assistance under Sign and Commercial — Rehab Loan Program. Oversee all activities relating to management of property owned by City/HRA. PROCESS USED — Meet with developers, property owners, and business tenants to review possible redevelopment/development activities. Explore alternative methods of financing. Review Commercial Rehab Loan & Sign Grant application in — accordance with program requirements which have been approved by the City/HRA. Rental property management requires collection of monthly rent, filling of vacancies, processing repairs and improvements with Public Works Dept. and private contractors. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Process Sign Grant applications(approx. 5-10). 2. Process Commercial Rehab Loan applications(approx. 2-5). 3. Process Facade Grant applications(approx. 5). — Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 — Rental Property Management 1. Process rental property repair requests 9 8 6 10 3 — 2. Calls/questions answered 30 26 30 30 15 3. Rent deposits made 14 14 12 12 12 4. Monthly bills paid 83 93 79 65 10 — Rehab Program 1. Sign grant applications 6 9 8 5 5 2. Facade grant applications 3 5 3 5 — 3. Commerical rehab loan program apps. 2 3 2 3 151 ECONOMIC DEVELOPMENT FUND FUND 204 - FWANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 - EXPENDITURES PERSONAL SERVICES $ 34,379 $ 35,549 $ 35,099 $ 40,300 $ 14,600 SUPPLIES 1,234 3,862 4,050 5,500 5,500 OTHER SERVICES&CHARGES 58,842 268,755 158,580 195,800 125,000 CAPITAL OUTLAY 2,230 225,000 TRANSFERS OUT 1,650,000 TOTAL $ 96,685 $ 533,166 $ 197,729 $ 241,600 $ 1,795,100 - REVENUES INTEREST EARNED $ 186,354 $ 71,578 $ 90,400 $ 60,000 $ 65,000 - INTEREST ON LOANS 33,818 19,904 18,719 19,000 17,000 RENTS 21,130 22,266 21,079 23,000 20,000 SALE OF LAND 283,915 32,400 OTHER 24,000 60,525 52,638 2,000 18,000 TOTAL $ 549,217 $ 206,673 $ 182,836 $ 104,000 $ 120,000 Increase(Decrease)to Fund Balance $ 452,532 $ (326,493) $ (14,893) $ (137,600) $ (1,675,100) FUND BALANCE 12-31 $ 3,002,696 2,676,203 $ 2,661,310 $ 2,523,710 $ 848,610 PERMANENT STAFFING The fund does not have full-time permanent staff. Program activities are administered by the following on an as _ needed basis. (Percentage figure is amount of administrative time charged to the department.) - Director of Planning&Econonic Development(15%) - Economic Development Coordinator -Building Maintenance Superintendent SIGNIFICANT EXPENDITURES - 1997 CAPITAL OUTLAY DETAIL - Dept. Manger Adopted Item Requested Proposed Proposed Budget - None - 152 DEPT 47010 ADMINISTRATION FUND 204 - EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 24,614 $ 24,349 $ 25,240 $ 33,200 $ 12,000 110 Overtime-Regular Employees 400 120 Part-Time Employees 1,060 191 P.E.R.A. Contribution 952 955 1,089 1,300 500 - 192 F.I.C.A. Contribution 1,956 1,932 1,899 2,600 900 193 Hospitalization - Life Insurance 1,258 1,205 1,834 2,300 1,200 - 195 Workers' Compensation Insurance TOTAL $ 28,780 $ 29,501 $ 30,062 $ 39,800 $ 14,600 SUPPLIES 200 Office Supplies $ 272 $ 2,581 $ 1,640 $ 2,000 $ 2,000 - 202 General Supplies 916 1,146 1,307 2,000 2,000 203 Postage 46 135 1,103 1,500 1,500 TOTAL $ 1,234 $ 3,862 $ 4,050 $ 5,500 $ 5,500 - OTHER SERVICES & CHARGES 300 Audit $ 300 $ 200 $ 400 $ 600 $ 800 - 301 Advertising, Publication, Printing 1,266 1,256 7,438 2,000 2,000 302 Travel, Conferences, Schools 4,525 5,851 3,155 5,000 5,000 303 Expert& Professional Services 4,636 2,458 16,241 10,000 5,000 305 Contractual Maint. & Repair- 1,267 Structures - 307 Communications-Telephone/Alarms 49 523 150 300 400 311 Legal Services 4,712 9,000 3,895 6,000 8,000 361 Construction Costs 661 12,071 389 Administrative Fee 3,200 3,300 3,600 3,900 4,200 390 Other Contractual Services-HBCA 15,000 14,000 7,279 5,000 5,000 - 401 Subscription - Memberships 1,600 1,838 1,205 1,000 2,000 TOTAL $ 35,288 $ 39,087 $ 56,701 $ 33,800 $ 32,400 - CAPITAL OUTLAY 570 Office Equipment& Furnishings $ 2,230 $ - $ - $ - $ - - TRANSFERS OUT 710 Residual Equity Transfer $ - $ - $ - $ - $ 1,650,000 - DEPARTMENT TOTAL $ 67,532 $ 72,450 $ 90,813 $ 79,100 $ 1,702,500 153 DEPT 47020 RENTAL PROPERTY MANAGEMENT FUND 204 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 _ PERSONAL SERVICES 100 Regular Employees $ 2,664 $ 2,654 $ 2,256 $ - $ - _ 110 Overtime-Regular Employees 2,086 2,439 2,012 500 191 P.E.R.A. Contribution 152 168 117 192 F.I.C.A. Contribution 352 376 325 193 Hospitalization-Life Insurance 345 411 327 195 Workers' Compensation Insurance - TOTAL $ 5,599 $ 6,048 $ 5,037 $ 500 $ - OTHER SERVICES& CHARGES - 303 Expert&Professional Services $ - $ - $ 177 $ - $ - 305 Contractual Maint. & Repair- 1,645 1,234 6,796 5,000 2,000 Structures 267 ,� 306 Contractual Maint&Repai Other Improvements 500 311 Legal Services (339) 435 315 Heating Fuel 2,969 2,594 2,101 1,500 100 _ 316 Water/Sewer 151 147 203 100 320 Electricity 1,392 1,339 1,435 400 341 Disposal Charges 1,289 1,229 1,218 1,000 409 Taxes&Licenses 8,826 91,531 52,881 20,500 10,000 412 General Liability Insurance 335 TOTAL $ 15,933 $ 98,341 $ 65,581 $ 28,500 $ 12,600 DEPARTMENT TOTAL $ 21,532 $ 104,389 $ 70,618 $ 29,000 $ 12,600 154 DEPT 47025 SIGN REHAB FUND 204 EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 OTHER SERVICES & CHARGES 360 City Project Contracts $ 6,409 $ 3,402 $ 6,286 $ 4,000 $ 5,000 DEPT 47030 COMMERICAL LOANS FUND 204 EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 OTHER SERVICES & CHARGES 303 Expert& Professional Services $ 1,190 $ 1,518 $ 1,710 $ 2,000 $ 2,000 305 Contractual Maint. & Repair- 110,470 (300) 100,000 45,000 Structures 311 Legal Services 22 1,885 3,422 2,500 3,000 DEPARTMENT TOTAL $ 1,212 $ 113,873 $ 4,832 $ 104,500 $ 50,000 DEPT 47035 FACADE GRANTS FUND 204 — EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 OTHER SERVICES & CHARGES — 360 Facade Grants $ - $ 13,640 $ 25,000 $ 25,000 25,000 155 DEPT 47067 PROPERTY ACQUIRED FUND 204 EXPEP'DIT URE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 CAPITAL OUTLAY 510 Land $ - $ 225,000 $ - $ - $ - DEPT 47073 SITE IMPROVEMENTS FUND 204 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 OTHER SERVICES& CHARGES 303 Expert&Professional Services $ - $ 120 $ - $ - $ - - 311 Legal Services 292 180 DEPARTMENT TOTAL $ - $ 412 $ 180 $ - $ - FUND TOTAL $ 96,685 $ 533,166 $ 197,729 $ 241,600 $ 1,795,100 156 REAL ESTATE PURCHASES& SALES FUND FUND 205 FINANCIAL SUMMARY — Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 — EXPENDITURES OTHER SERVICES& CHARGES $ 3,284 $ - $ - $ - $ - TRANSFERS OUT 94,134 — TOTAL $ 3,284 $ 94,134 $ - $ - $ - REVENUES RIGHT-OF-WAY FEES $ - $ 14,800 $ 3,700 $ 3,700 $ 3,700 '— SALE OF LAND 94,134 TOTAL $ - $ 108,934 $ 3,700 $ 3,700 $ 3,700 — Increase(Decrease)to Fund Balance $ (3,284) $ 14,800 $ 3,700 $ 3,700 $ 3,700 FUND BALANCE 12-31 $ 3,203 18,003 $ 21,703 $ 25,403 $ 29,103 EXPENDITURE DETAIL Actual Actual Actual Budget Budget _ CODE 1993 1994 1995 1996 1997 OTHER SERVICES& CHARGES 409 Taxes&Licenses $ 3,284 $ - $ - $ - $ - TRANSFERS OUT — 721 Transfer to P.I.R. $ - $ 94,134 $ - $ - $ - DEPARTMENT TOTAL $ 3,284 $ 94,134 $ - $ - $ - — — 157 HENNEPIN COUNTY CDBG FUND FUND 207 DEPT 47021 REHAB ADMINISTRATION 47022 HOUSING LOANS 47023 HOUSING GRANTS ACTIVITY: Administration of the annual CDBG Program through Hennepin County — ACTIVITY MANAGER: DIRECTOR OF PLANNING & ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION Grant dollars allocated to the City by Hennepin County on an annual basis. —' PROCESS USED CDBG Program Prepare annual application and schedule public hearing. Implementation and coordination of approved program activities. Funds from this program have been used for the following activities: — 1. Housing Rehabilitation Loans& Grants 2. Renovation of City Community Center 3. Subsidy for Greater Minneapolis Day Care Program — MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 I. Hennepin County has assumed the loan/grant administration. Any repayment of loans/grants plus interest will be returned to Hennepin County. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Housing Rehabilitation: a)telephone calls - new inquiries 100 100 100 b)telephone calls - current project 150 150 50 — c) applications processed 21 16 20 d) projects completed 10 10 10 e) status reports 60 12 12 — 2. Requests for payments processed 30 35 3. CDBG application prepared 1 1 1 158 HENNEPIN COUNTY CDBG FUND FUND 207 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 —. EXPENDITURES OTHER SERVICES&CHARGES $ 85,388 $ 126,172 $ 48,930 $ - $ 2,500 REVENUES CDBG GRANT ALLOCATION $ - $ 119,237 $ 101,108 $ - $ - Less: Direct- Social Serv. Agencies HENNEPIN COUNTY GRANT 93,017 119,237 101,108 - - INTEREST ON LOANS $ 1,312 $ 1,573 $ 10,551 $ 1,500 $ 2,500 TOTAL $ 94,329 $ 120,810 $ 111,659 $ 1,500 $ 2,500 Increase (Decrease)to Fund Balance $ 8,941 $ (5,362) $ 62,729 $ 1,500 $ - FUND BALANCE 12-31 $ 60,525 55,163 $ 117,892 $ 119,392 $ 119,392 PERMANENT STAFFING No administrative salaries are charged to this account. Administration is undertaken by the Director of Planning &Economic Development and the Housing Coordinator. The expense for these administrative costs are spread to other funds. SIGNIFICANT EXPENDITURES 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget None 159 DEPT 47XXX FUND 207 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 DEPARTMENTS 47021 Rehab Administration $ 200 $ - $ - $ - $ - _ 47022 Loan 11,926 30,563 (48,203) 2,500 47023 Grant 73,262 95,609 97,133 FUND TOTAL $ 85,388 $ 126,172 $ 48,930 $ - $ 2,500 160 TAX INCREMENT 1.1 FUND FUND 208 DEPT 47010 ADMINISTRATION 47067 PROPERTY ACQUIRED 47068 MAINSTREET IMPROVEMENTS 47073 SITE IMPROVEMENTS 47074 PUBLIC IMPROVEMENTS 47082 MISC. IMPROVEMENTS 47093 GROCERY STORE 49113 MAINSTREET ALLEYSCAPE — ACTIVITY: Administration- Coordination of TIF District 1-1 (CBD). ACTIVITY MANAGER: DIRECTOR OF PLANNING&ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION — Implementation of Tax Increment Plan for Tax Increment District 1-1 which is located in the Central Business District (CBD). — PROCESS USED Coordinate and review redevelopment activities with developers, City and HRA for projects proposed to be undertaken within the CBD Tax Increment District. Administer expenditures of tax increments received on annual basis and perform general administrative activities. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Prepare annual disclosure statement. 2. Facilitate upgrading of parking lot, northeast corner of 8th Avenue and Mainstreet. .. 3. Monitor completion of the upgrading of 914 Mainstreet, per redevelopment agreement. 4. Assist in activities to fill vacancies that occur in downtown throughout the year. 5. Monitor annual income/expenditures of project area. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Preparation of annual disclosure statement 1 1 1 1 1 2. Coordination/implementation of — development/redevelopment projects 1 3. Meeting with developers,consultants, etc. 20 24 20 12 20 4. Prepare annual budget 1 1 1 1 1 — 5. Coordination/implementation of public improvement projects 1 1 1 1 1 161 TAX INCREMENT 1.1 FUND FUND 208 FINANCIAL SUMMARY ^ Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 ^ EXPENDITURES PERSONAL SERVICES $ 49,440 $ 54,105 55,470 58,800 $ 52,000 SUPPLIES 533 1,350 612 500 500 OTHER SERVICES &CHARGES 127,421 565,482 621,397 1,120,800 49,800 CAPITAL OUTLAY 12,000 1,185,799 348,000 TRANSFERS OUT 808,618 954,821 646,800 774,000 740,000 TOTAL $ 998,012 $ 2,761,557 $ 1,672,279 $ 1,954,100 $ 842,300 — REVENUE TAX INCREMENT $ 1,182,461 $ 1,146,341 $ 1,198,297 $ 1,200,000 $ 1,300,000 Increase(Decrease)to Fund Balance $ 184,449 $ (1,615,216) $ (473,982) $ (754,100) $ 457,700 FUND BALANCE 12-31 $ 4,483,744 2,868,528 $ 2,394,546 $ 1,640,446 $ 2,098,146 PERMANENT STAFFING Planning&Economic Dev. Director 0.20 0.20 0.25 0.25 0.25 Economic Development Specialist 0.60 0.60 0.60 0.60 0.60 TOTAL 0.80 0.80 0.85 0.85 0.85 SIGNIFICANT EXPENDITURES Expert&Professional Services- $5,000 Legal Services- $5,000 1997 CAPITAL OUTLAY DETAIL — Dept. Manger Adopted Item Requested Proposed Proposed Budget .. None 162 DEPT 47010 ADMINISTRATION FUND 208 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 40,451 $ 43,552 $ 43,426 $ 46,500 $ 41,400 110 Overtime-Regular Employees 1,755 900 500 120 Part-Time Employees 1,060 169 SL Converted/LTD 386 411 441 600 500 191 P.E.R.A. Contribution 1,748 . 1,820 2,037 1,900 1,800 192 F.I.C.A. Contribution 3,109 3,469 3,648 3,700 3,200 - 193 Hospitalization - Life Insurance 2,236 2,300 2,379 3,400 2,600 195 Workers' Compensation Insurance 150 126 211 200 200 - 197 Deferred Compensation 1,360 1,367 1,573 1,600 1,800 TOTAL $ 49,440 $ 54,105 $ 55,470 $ 58,800 $ 52,000 - SUPPLIES 200 Office Supplies $ 314 $ 377 $ 497 $ 400 $ 400 203 Postage 100 100 - TOTAL $ 314 $ 377 $ 497 $ 500 $ 500 OTHER SERVICES & CHARGES - 300 Audit $ 1,000 $ 500 $ 700 $ 800 $ 800 301 Advertising, Publication, Printing 45 131 649 300 300 302 Travel, Conferences, Schools 65 600 232 600 600 303 Expert& Professional Services 13,819 6,841 18,251 1,000 5,000 307 Communications-Telephone/Alarms 11 105 100 100 311 Legal Service 6,370 2,382 4,147 5,000 5,000 390 Other Contractual Services 2,270 2,377 24,922 3,000 3,000 401 Subscription - Memberships 140 TOTAL $ 23,569 $ 12,842 $ 49,146 $ 10,800 $ 14,800 - TRANSFERS OUT 721 Transfer to Debt Service $ 808,618 $ 585,000 $ 646,800 $ 774,000 $ 740,000 - DEPARTMENT TOTAL $ 881,941 $ 652,324 $ 751,913 $ 844,100 $ 807,300 163 DEPT 47030 COMMERICAL LOANS FUND 208 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 ,. OTHER SERVICES& CHARGES 305 Contractual Maint. & Repair- $ $ 39,300 $ 200,049 $ - $ - Structures 311 Legal Services 188 DEPARTMENT TOTAL $ $ 39,300 $ 200,237 $ - $ - ' DEPT 47067 PROPERTY ACQUIRED FUND 208 — EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 CAPITAL OUTLAY 510 Land $ 2,500 $ $ $ $ _ DEPT 47068 MAINSTREET IMPROVEMENTS FUND 208 — EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 OTHER SERVICES& CHARGES 361 Construction Costs $ $ $ 205,109 $ - $ - — 164 DEPT 47069 BURSCH PROPERTY DEVELOPMENT FUND 208 EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 OTHER SERVICES& CHARGES 303 Expert&Professional Services $ $ 2,000 $ 600 $ - $ - 311 Legal Services 4,103 TOTAL $ $ 2,000 $ 4,703 $ - $ - CAPITAL OUTLAY — 510 Land $ $ - $ 348,000 $ - $ - DEPARTMENT TOTAL $ $ 2,000 $ 352,703 $ - $ - DEPT 47070 SUBURBAN CHEVROLET FUND 208 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 SUPPLIES _ 202 General Supplies $ - $ 459 $ - $ - $ 203 Postage 151 _ TOTAL $ - $ 610 $ - $ - $ OTHER SERVICES & CHARGES . 301 Advertising, Publication, Printing $ - $ 273 $ - $ - $ 303 Expert& Professional Services 37,108 105,635 64,948 311 Legal Services 5,159 7,022 15,913 361 Construction Costs 98,336 (739) TOTAL $ 42,267 $ 211,266 $ 80,122 $ - $ CAPITAL OUTLAY 510 Land $ - $ 10,000 $ - $ - $ 520 Building& Structures _ 9,500 869,899 TOTAL $ 9,500 $ 879,899 $ - $ - $ DEPARTMENT TOTAL $ 51,767 $ 1,091,775 $ 80,122 $ - $ 165 DEPT 47073 SITE IMPROVEMENTS FUND 208 EXPENDITURE DETAIL • Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 .. OTHER SERVICES& CHARGES 361 Construction Costs $ - $ - $ - $ 1,110,000 $ - DEPT 47074 PUBLIC IMPROVEMENTS FUND 208 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 — SUPPLIES 202 General Supplies $ - $ - $ 115 $ - $ - - 203 Postage 219 363 TOTAL $ 219 $ 363 $ 115 $ - $ - OTHER SERVICES& CHARGES ., 301 Advertising,Publication,Printing $ 115 $ 88 $ - $ - $ - 302 Travel,Conferences, Schools 85 216 — 303 Expert&Professional Services 55,315 361 Construction Costs 35,000 TOTAL $ 55,515 $ 304 $ - $ - $ 35,000 TRANSFERS OUT 721 Transfer to P.I.R. Fund $ - $ 369,821 $ - $ - $ - — DEPARTMENT TOTAL $ 55,734 $ 370,488 $ 115 $ - $ 35,000 — .. 166 DEPT 47093 GROCERY STORE FUND 208 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 OTHER SERVICES& CHARGES 301 Advertising,Publication, Printing $ - $ - $ 149 $ - $ - - 303 Expert&Professional Services 3,536 24,741 10,527 311 Legal Services 1,068 3,079 2,582 361 Construction Costs 100,000 680 409 Taxes&Licenses 16,825 410 Insurance Expense 123 TOTAL $ 4,604 $ 127,943 $ 30,763 $ - $ - CAPITAL OUTLAY — 510 Land $ - $ 305,900 $ - $ - $ - DEPARTMENT TOTAL $ 4,604 $ 433,843 $ 30,763 $ - $ - DEPT 49113 MAINSTREET ALLEYSCAPE FUND 208 EXPENDITURE DETAIL Actual Actual Actual Budget Budget — CODE 1993 1994 1995 1996 1997 OTHER SERVICES & CHARGES — 301 Advertising, Publication, Printing $ - $ 132 $ - $ $ 303 Expert& Professional Services 1,466 1,317 36,697 361 Construction Costs 170,378 14,620 DEPARTMENT TOTAL $ 1,466 $ 171,827 $ 51,317 $ $ FUND TOTAL $ 998,012 $ 2,761,557 $ 1,672,279 $ 1,954,100 $ 842,300 167 TAX INCREMENT 1.2 FUND FUND 210 FUND 211 DEPT 47010 ADMINISTRATION 47070 SUBURBAN CHEVROLET-THEATER/RESTAURANT 47071 SUBURBAN CHEVROLET-ARTS FACILITY ACTIVITY: Redevelopment of former Suburban Chevrolet property. ACTIVITY MANAGER: DIRECTOR OF PLANNING& ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION Implementation of Tax Increment Plan for Tax Increment District 1-2 which is located in the Central Business District (CBD). PROCESS USED Coordinated and review redevelopment activities with developers, City and HRA for projects proposed to be — undertaken on former Suburban Chevrolet property. Coordination annual administrative activities for this district. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 — 1. Assist in activities to facilitate spring construction of arts facility. 2. Continue to monitor parking impacts of projects. 3. Provide staff representation to NBCA Parking Committee. — 4. Prepare annual disclosure statement. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Preparation of annual disclosure statement N/A 1 1 2. Coordination/implementation of development/redevelopment projects N/A 2 1 — 3. Prepare annual budget N/A 1 1 168 TAX INCREMENT 1.2 FUND-HOPKINS ART FACILITY FUND 210 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 ^ EXPENDITURES OTHER SERVICES &CHARGES $ $ $ $ 1,510,000 $ 1,850,000 REVENUE TRANSFERS IN $ $ $ $ 1,510,000 $ 1,850,000 Increase(Decrease)to Fund Balance $ $ $ $ - $ FUND BALANCE 12-31 $ $ $ - $ PERMANENT STAFFING SIGNIFICANT EXPENDITURES 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget None 169a DEPT 47071 SUBURBAN CHEVROLET- ARTS FACILITY FUND 210 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 OTHER SERVICES & CHARGES 303 Expert& Professional Services $ $ $ $ 5,000 $ 100,000 311 Legal Seryices 5,000 5,000 361 Construction Costs 1,500,000 1,745,000 FUND TOTAL $ $ $ $ 1,510,000 $ 1,850,000 169b TAX INCREMENT 1.2 FUND - ENTERTAINMENT CENTER FUND 211 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 — EXPENDITURES OTHER SERVICES & CHARGES $ $ $ $ 2,162,000 $ - _ REVENUE TRANSFERS IN $ $ $ $ 2,162,000 $ - Increase (Decrease)to Fund Balance $ $ $ $ - $ - FUND BALANCE 12-31 $ $ $ - $ PERMANENT STAFFING SIGNIFICANT EXPENDITURES 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget None 169c DEPT 47010 ADMINISTRATION FUND 211 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 OTHER SERVICES & CHARGES 303 Expert& Professional Services $ $ $ $ 1,000 $ - 311 Legal Services 1,000 DEPARTMENT TOTAL $ $ $ $ 2,000 $ - DEPT 47070 SUBURBAN CHEVROLET-THEATER/RESTAURANT FUND 211 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 OTHER SERVICES & CHARGES 303 Expert& Professional Services $ $ $ $ 5,000 $ - 311 Legal Services 5,000 361 Construction Costs 2,150,000 DEPARTMENT TOTAL $ $ $ $ 2,160,000 $ - FUND TOTAL $ $ $ $ 2,162,000 $ - 170 PARATRANSIT FUND FUND 212 — DEPT 40212 HOP-A-RIDE ACTIVITY: Paratransit Service ACTIVITY MANAGER: DIRECTOR OF PLANNING & ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION Provide paratransit service for residents of Hopkins. PROCESS USED — The purpose of the Hopkins Hop-A-Ride paratransit system is to provide an advance-reservation, shared-ride taxi service to all who need such transportation within the limits of the City of Hopkins. The City contracts on a yearly — basis from bid submitted with a local taxi company to provide the service. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 — 1. Through competitive bidding provide the most reasonable paratransit service. 2. Obtain funding for Hop-A-Ride through the Metropolitan Council. 3. Consider possible revision to programs to improve effectiveness, customer service, etc. — Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 — 1. Number of monthly statements 12 12 12 12 12 2. Number of passengers 21,486 19,619 22,250 20,000 19,000 — Regular 14% 11% 6% 7% 3% Low Income 86% 89% 91% 93% 97% 3. Fares Regular $1.10 $2.75 $2.75 $3.00 $4.25 Low Income $0.55 $0.85 $0.85 $0.90 $1.20 4. Number of questions answered 300 300 300 300 300 — 171 PARATRANSIT FUND FUND 212 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 - EXPENDITURES PERSONAL SERVICES $ 6,512 $ 5,797 $ 5,517 $ 5,300 $ 5,800 SUPPLIES 137 84 49 100 100 - OTHER SERVICES & CHARGES 38,779 55,204 54,883 72,900 64,600 TOTAL $ 45,428 $ 61,085 $ 60,449 $ 78,300 $ 70,500 REVENUES - STATE GRANT $ 27,259 $ 35,823 $ 34,752 $ 34,800 $ 34,800 PARATRANSIT FARES 15,784 19,976 20,562 20,900 24,500 TRANSFER- GENERAL FUND $ 2,385 $ 5,286 $ 5,135 $ 22,600 $ 11,200 - TOTAL $ 45,428 $ 61,085 $ 60,449 $ 78,300 $ 70,500 Increase(Decrease)to Fund Balance $ - $ - $ - $ - $ - FUND BALANCE 12-31 $ - - $ - $ - $ - - PERMANENT STAFFING Planner serves as the coordinator of the program, approximately 15% of the planner time. SIGNIFICANT EXPENDITURES - Contractual Services- $62,700 1997 CAPITAL OUTLAY DETAIL - Dept. Manger Adopted Item Requested Proposed Proposed Budget None - 172 DEPT 40212 HOP-A-RIDE FUND 212 — EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 — PERSONAL SERVICES 100 Regular Employees $ 5,470 $ 4,900 $ 4,669 $ 4,500 $ 4,600 - 191 P.E.R.A. Contribution 215 219 209 200 300 192 F.I.C.A. Contribution 462 388 371 400 500 _ 193 Hospitalization- Life Insurance 365 290 268 200 400 TOTAL $ 6,512 $ 5,797 $ 5,517 $ 5,300 $ 5,800 SUPPLIES - 203 Postage $ 137 $ 84 $ 49 $ 100 $ 100 OTHER SERVICES & CHARGES — 300 Audit $ 300 $ 300 $ 300 $ 300 $ 300 301 Advertising, Publication, Printing 1,199 815 893 1,300 1,300 — 302 Travel,Conferences, Schools 100 311 Legal Services 102 38 42 100 100 - 390 Other Contractual Services 37,178 54,051 53,648 71,100 62,700 401 Subscription- Memberships 100 100 TOTAL $ 38,779 $ 55,204 $ 54,883 $ 72,900 $ 64,600 FUND TOTAL $ 45,428 $ 61,085 $ 60,449 $ 78,300 $ 70,500 — 173 HOUSING REHAB FUND FUND 213 DEPT 47021 REHAB ADMINISTRATION 47022 REHAB LOANS 47023 REHAB GRANTS 47024 HOUSING ACQUISITION PROGRAM — 47026 MEADOW CREEK IMPROVEMENTS 47028 SECTION 8 47075 DOW TOWER MODERNIZATION ACTIVITY: Administration of Revolving Housing Rehabilitation Loan/Grant Program and Section 8 Existing Housing Rental Program ACTIVITY MANAGER: DIRECTOR OF PLANNING& ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION — Administration, promotion and development of Housing Rehab Program for City homeowners. Administration of HUD Section 8 Rental Assistance Program in conjunction with contract between the City and Metropolitan Council. — PROCESS USED Housing Rehabilitation Screening of applicants to determine eligibility for program. Filing mortgages on property. Monitoring opportunities for new funding sources. — Section 8 Process applications and verify income as detailed. Complete yearly reexaminations. Perform housing inspections in — accordance with Section 8 quality standards. Process administrative payment requests with Metropolitan Council. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 — 1. Establish residential service district for Westbrooke Patio Homes. 2. Secure funding through MHFA for first-time buyer mortgage program. 3. Continue to jointly administer the CDBG Housing Rehabilitation Loan/Grant Program with Hennepin County. — Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 — Housing Rehabilitation 1. Telephone calls - new inquiries 100 100 100 100 100 2. Telephone calls- current projects 150 150 175 200 200 — 3. Applications processed 21 16 26 20 30 4. Projects completed 10 10 12 10 12 5. Status reports prepared 6 12 12 6 12 _ Section 8 1. Respond to general housing questions 150 200 200 150 200 2. Phone calls - Hopkins clients 1,300 1,100 1,500 1,500 1,800 3. Vouchers/certificates placed 140 128 150 130 165 4. New unit inspections 75 60 '75 60 75 — 5. Reexam inspections 140 128 150 130 165 6. Reexam verifications completed 140 128 150 130 165 7. Interim income changes 50 72 70 75 75 — 174 HOUSING REHAB FUND FUND 213 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 - EXPENDITURES PERSONAL SERVICES $ 48,629 $ 50,834 61,435 60,100 $ 88,700 SUPPLIES 2,519 2,043 3,102 3,300 4,600 - OTHER SERVICES & CHARGES 17,781 52,745 1,003,033 75,800 144,500 CAPITAL OUTLAY 2,386 1,885 65,000 TRANSFERS OUT 45,000 98,700 TOTAL $ 71,315 $ 105,622 $ 1,069,455 $ 249,200 $ 336,500 REVENUES SECTION 8 $ 22,084 $ 35,794 $ 27,824 $ 32,000 $ 30,000 - INTEREST EARNED 13,400 6,000 17,700 6,000 6,200 REHAB LOAN INTEREST 15,794 12,652 9,287 8,000 8,000 RENTS 3,550 MEADOW CREEK FEES 341,526 135,000 98,800 LOAN/GRANT REPAYMENT 2,979 HENNEPIN COUNTY GRANT 14,885 PROCEEDS SALE OF BONDS 758,474 - TOTAL $ 57,807 $ 69,331 $ 1,154,811 $ 181,000 $ 143,000 Increase(Decrease)to Fund Balance $ (13,508) $ (36,291) $ 85,356 $ (68,200) $ (193,500) FUND BALANCE 12-31 $ 1,071,361 1,035,070 $ 1,120,426 $ 1,052,226 $ 858,726 - PERMANENT STAFFING Housing Coordinator 0.60 0.60 0.60 0.60 0.60 - Section 8 Program Technician 0.25 0.25 0.25 0.25 0.25 Public Housing Manager 0.25 0.50 0.50 0.50 0.50 Contract inspection services are utilized in this program. SIGNIFICANT EXPENDITURES 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget None - 175 DEPT 47021 REHAB ADMINISTRATION FUND 213 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 PERSONAL SERVICES 100 Regular Employees $ 22,787 $ 23,330 $ 25,713 $ 26,000 $ 44,300 _ 110 Overtime-Regular Employees 1,612 600 169 SL Converted/LTD 388 429 445 600 700 191 P.E.R.A. Contribution 968 1,034 1,192 1,200 2,000 192 F.I.C.A. Contribution 1,733 1,843 2,010 2,000 3,400 193 Hospitalization - Life Insurance 1,183 1,300 2,222 2,400 2,700 195 Workers' Compensation Insurance 86 115 121 200 200 197 Deferred Compensation 1,375 1,282 1,500 - TOTAL $ 28,520 $ 29,333 $ 33,315 $ 33,000 $ 54,800 SUPPLIES 200 Office Supplies $ 456 $ 185 $ 688 $ 500 $ 800 203 Postage 519 728 1,441 1,000 1,000 TOTAL $ 975 $ 913 $ 2,129 $ 1,500 $ 1,800 OTHER SERVICES & CHARGES 300 Audit $ - $ 400 $ 600 $ 500 $ 500 - 301 Advertising, Publication, Printing 267 351 1,727 700 700 302 Travel, Conferences, Schools 728 1,483 1,296 2,200 2,200 -- 303 Expert& Professional Services 6,304 8,188 2,250 3,000 307 Communications-Telephone/Alarm 90 300 - 311 Legal Services 353 1,736 2,317 800 1,000 314 Legislative Relations 420 389 Administrative Fee 440 660 900 1,800 390 Other Contractual Services 5,554 401 Subscription- Memberships 150 200 TOTAL $ 13,206 $ 13,018 $ 9,090 $ 8,100 $ 6,700 CAPITAL OUTLAY - 570 Office Equipment& Furnishings $ 2,386 $ - $ - $ - $ - DEPARTMENT TOTAL $ 45,087 $ 43,264 $ 44,534 $ 42,600 $ 63,300 176 DEPT 47022 REHAB LOANS FUND 213 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 OTHER SERVICES& CHARGES 303 Expert& Professional Services $ 4,575 $ 3,933 $ 3,600 $ - $ 7,500 305 Contractual Maint. &Repair- 21,624 110 7,500 Structures (965) (1,649) 459 Set Up Loans DEPARTMENT TOTAL $ 4,575 $ 24,592 $ 2,061 $ 7,500 $ 7,500 DEPT 47023 REHAB GRANTS FUND 213 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 OTHER SERVICES & CHARGES 305 Contractual Maint. & Repair- $ - $ 250 $ 4,950 $ 7,500 $ 7,500 Structures 177 DEPT 47024 HOUSING ACQUISITION PROGRAM FUND 213 — EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 OTHER SERVICES & CHARGES 361 Construction Costs $ $ $ - $ 10,000 $ - CAPITAL OUTLAY 510 Site Acquisition - 65,000 DEPARTMENT TOTAL $ $ $ - $ 75,000 $ - DEPT 47026 MEADOW CREEK IMPROVEMENTS FUND 213 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 OTHER SERVICES & CHARGES 311 Legal Services $ $ $ 9,501 $ - $ - 467 Meadow Creek Contractor Reimb. 977,431 122,600 — TOTAL $ $ $ 986,932 $ - $ 122,600 TRANSFERS OUT 724 Transfer to Debt Service $ $ $ - $ 45,000 $ 98,700 DEPARTMENT TOTAL $ $ $ 986,932 $ 45,000 $ 221,300 — 178 DEPT 47028 SECTION 8 FUND 213 EXPENDITLRE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 18,019 $ 18,620 $ 24,460 $ 23,300 $ 28,600 _ 191 P.E.R.A. Contribution 54 192 F.I.C.A. Contribution 814 1,270 1,800 1,800 2,200 _ 193 Hospitalization- Life Insurance 1,222 1,611 1,860 2,000 2,100 197 Deferred Compensation 1,000 TOTAL $ 20,109 $ 21,501 $ 28,120 $ 27,100 $ 33,900 - SUPPLIES 200 Office Supplies $ 552 $ 197 $ 238 $ 700 $ 1,500 - 203 Postage 992 933 735 1,100 1,300 TOTAL $ 1,544 1,130 973 1,800 2,800 OTHER SERVICES& CHARGES _ 301 Advertising,Publication,Printing $ - $ - $ - $ 100 $ 100 302 Travel,Conferences, Schools 100 100 TOTAL $ - $ - $ - $ 200 $ 200 CAPITAL OUTLAY - 570 Office Equipment&Furnishings $ - $ - $ 1,885 $ - $ - DEPARTMENT TOTAL $ 21,653 $ 22,631 $ 30,978 $ 29,100 $ 36,900 - DEPT 47075 DOW TOWERS MODERNIZATION FUND 213 - EXPENDITURE DETAIL Actual Actual Actual Budget Budget .- CODE 1993 1994 1995 1996 1997 OTHER SERVICES& CHARGES 466 Modernization $ $ 14,885 $ - $ 42,500 $ - - FUND TOTAL $ 71,315 $ 105,622 $ 1,069,455 $ 249,200 $ 336,500 179 PARKING FUND FUND 214 DEPT 40214 LEASED PARKING 40224 RAMP PARKING ACTIVITY: Parking ACTIVITY MANAGER: DIRECTOR OF PLANNING & ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION — The proper handling of all matters related to the operation and administration of the leased parking program. Implement items recommended by the City Council and Parking Committee and follow-up on any questions by the — general public. PROCESS USED — Provide advice to the Parking Committee and the City Council on items of operation. Purpose of system is to manage the parking so as to provide the most convenient parking spaces for the customers. — MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Review parking situation after theater/restaurant are open-- make adjustments to parking as needed. 2. Monitor the addition of Lot 475 (dome lot)to the system. Make changes to the system as appropriate. — 3. Monitor the effect of Tait's rehab on Lot 500. 4. Increase permit fees by 4.5 percent. Actual Actual Actual Budget Budget _ SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Permits sold 375 505 470 500 500 — 2. Complaints addressed 20 10 5 15 15 3. Staff reports/studies 2 2 1 4 2 180 PARKING FUND FUND 214 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENDITURES PERSONAL SERVICES $ 48,526 $ 47,316 $ 54,464 $ 57,700 $ 60,000 SUPPLIES 9,304 1,914 2,552 10,100 11,200 - OTHER SERVICES & CHARGES 52,727 34,699 26,274 49,000 51,800 TOTAL $ 110,557 $ 83,929 $ 83,290 $ 116,800 $ 123,000 _ REVENUES COURT FINES $ 28,471 $ 20,649 $ 22,446 $ 25,000 $ 25,000 INTEREST EARNED 7,900 5,200 7,200 5,000 5,000 LEASED PARKING 15,346 16,514 14,503 21,000 21,000 - PUBLIC WORKS SERVICES 15,315 16,081 16,885 15,000 15,000 TOTAL $ 67,032 $ 58,444 $ 61,034 $ 66,000 $ 66,000 - Increase(Decrease)to Fund Balance $ (43,525) $ (25,485) $ (22,256) $ (50,800) $ (57,000) FUND BALANCE 12-31 $ 592,677 567,192 $ 544,936 $ 494,136 $ 437,136 PERMANENT STAFFING Enforcement Officer 1.00 1.00 1.00 1.00 1.00 Economic Development Specialist 0.28 0.28 0.28 0.28 0.28 TOTAL 1.28 1.28 1.28 1.28 1.28 SIGNIFICANT EXPENDITURES - Contractual Maint. - Ramp - $14,000 Electricity- Ramp- $8,000 Insurance- Ramp- $5,800 Administrative Fee - $4,800 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget -' None -- 181 DEPT 40214 LEASED PARKING FUND 214 - EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 PERSONAL SERVICES 100 Regular Employees $ 28,397 $ 30,770 $ 32,673 $ 28,700 $ 30,100 110 Overtime-Regular Employees 996 200 169 SL Converted/LTD 259 291 302 400 500 191 P.E.R.A. Contribution 1,290 1,377 1,495 1,200 1,300 - 192 F.I.C.A. Contribution 2,333 2,496 2,696 2,200 2,300 193 Hospitalization - Life Insurance 2,180 2,415 2,614 2,000 2,300 - 195 Workers' Compensation Insurance 93 453 433 200 400 197 Deferred Compensation 1,375 1,397 1,433 1,500 1,800 - TOTAL $ 35,927 $ 39,199 $ 42,642 $ 36,400 $ 38,700 SUPPLIES - 201 Uniforms/Clothing $ 56 $ 47 $ - $ 300 $ 300 202 General Supplies 500 600 203 Postage 141 10 30 200 200 204 Maint. - Equip. & Vehicle Parts 57 34 20 500 500 206 Maint. - Other Improvements 6,816 995 2,000 2,500 - 210 Motor Fuels & Lubricants 81 45 38 200 200 223 Sign Supplies 500 - TOTAL $ 7,151 $ 1,131 $ 88 $ 3,700 $ 4,800 OTHER SERVICES & CHARGES - 300 Audit $ 200 $ 400 $ 300 $ 300 $ 300 301 Advertising, Publication, Printing 424 251 1,000 1,000 302 Travel, Conferences, School 10 100 100 303 Expert& Professional Services 385 2,000 2,000 380 Garage- Labor& Burden 27 54 175 300 300 - 389 Administrative Fee 3,600 3,800 4,200 4,500 4,800 401 Subscription - Memberships 133 25 375 100 100 - TOTAL $ 4,394 $ 4,664 $ 5,301 $ 8,300 $ 8,600 DEPARTMENT TOTAL $ 47,472 $ 44,994 $ 48,031 $ 48,400 $ 52,100 182 DEPT 40224 RAMP PARKING FUND 214 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 9,972 $ 6,591 $ 8,377 $ 17,200 $ 17,100 - 110 Overtime-Regular Employees 23 951 400 200 120 Part-Time Employees 510 214 763 1,000 1,000 191 P.E.R.A. Contribution 448 295 418 800 800 192 F.I.C.A. Contribution 816 537 795 1,400 1,400 193 Hospitalization - Life Insurance 830 480 518 500 800 - TOTAL $ 12,599 $ 8,117 $ 11,822 $ 21,300 $ 21,300 SUPPLIES 202 General Supplies $ 453 $ 9 $ 723 $ 500 $ 500 204 Maint. - Equip. &Vehicle Parts 57 33 257 200 200 205 Maint. - Structures 1,411 345 1,095 3,000 3,000 - 206 Maint. - Other Improvements 47 26 500 500 210 Motor Fuels& Lubricants 81 45 38 200 200 - 223 Sign Supplies 104 351 325 2,000 2,000 TOTAL $ 2,153 $ 783 $ 2,464 $ 6,400 $ 6,400 OTHER SERVICES & CHARGES - 300 Audit $ 200 $ 400 $ 300 $ 300 $ 300 301 Advertising, Publication, Printing 150 200 200 - 302 Travel, Conferences, School 110 100 100 303 Expert& Professional Services 3,829 3,500 3,500 304 Contractual Maint. & Repair- 500 500 - Equipment& Vehicles 305 Contractual Maint. & Repair- 24,174 10,391 3,112 13,000 14,000 Structures 306 Contractual Maint. & Repair- 953 144 2,000 2,000 Other Improvements - 307 Communications-Telephone/Alarms 399 410 454 400 400 320 Electricity 7,114 7,675 5,769 8,000 8,000 336 Equipment Rental 216 300 300 380 Garage- Labor& Burden 27 54 175 300 300 389 Administrative Fee 3,600 3,800 4,200 4,500 6,800 - 412 General Liability, Fire, Etc. 5,633 5,287 5,030 5,600 5,800 413 Property Insurance 2,078 1,874 1,783 2,000 1,000 TOTAL $ 48,333 $ 30,035 $ 20,973 $ 40,700 $ 43,200 - DEPARTMENT TOTAL $ 63,085 $ 38,935 $ 35,259 $ 68,400 $ 70,900 FUND TOTAL $ 110,557 $ 83,929 $ 83,290 $ 116,800 $ 123,000 183 CABLE TV FUND FUND 217 DEPT 40217 CABLE TV — ACTIVITY: Communications — ACTIVITY MANAGER: COMMUNICATIONS COORDINATOR GENERAL ACTIVITY DESCRIPTION Provide two way communication between the City and its residents, employees, and businesses; its civic, service, and fraternal organizations;and other communities and government agencies. — PROCESS USED Written,verbal and visual communication tools. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Write a Communications Plan. 2. Implement Community Relations Components of the Strategic Plan for Economic Development. — 3. Develop and implement a Communications Plan for County Road 3. 4. Continue working on Hopkins Center for the Arts Communications. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Newsletters: — Hopkins Highlights 6 6 6 Nibbles(Boards&Commissions) 12 12 12 Tidbits(City employees) 12 12 12 Twin West articles 12 12 12 HBCA articles 12 12 12 2. Press releases-City briefs 90 95 100 3. Cable television: Meeting cablecasts 36 36 37 Video productions 4 3 3 — Bulletin board updates 156 160 160 4. Razzle message line: Phone messages received 260 275 300 — Updates to the information 52 60 64 5. Special publications: Annual Report 1 1 1 — 6. Liaison: Raspberry Festival meetings 8 7 6 HBCA meetings 12 23 24 — Other commission and board meetings 24 15 24 184 CABLE TV FUND FUND 217 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 - EXPENDITURES PERSONAL SERVICES $ 10,570 $ 11,601 $ 47,810 $ 49,900 $ 49,600 SUPPLIES 5,779 9,342 10,830 9,600 10,000 OTHER SERVICES & CHARGES 29,990 29,054 37,889 37,200 38,500 CAPITAL OUTLAY 7,017 7,673 10,700 1,000 TOTAL $ 53,356 $ 57,670 $ 96,529 $ 107,400 $ 99,100 - REVENUES INTEREST EARNED $ 3,000 $ 1,800 $ 2,300 $ 2,400 $ 2,400 FRANCHISE FEES $ 69,604 $ 71,866 $ 96,638 $ 76,000 $ 82,000 - TOTAL $ 72,604 $ 73,666 $ 98,938 $ 78,400 $ 84,400 Increase (Decrease)to Fund Balance $ 19,248 $ 15,996 $ 2,409 $ (29,000) $ (14,700) FUND BALANCE 12-31 $ 204,933 $ 220,929 $ 223,338 $ 194,338 $ 179,638 - PERMANENT STAFFING Assistant City Manager 0.10 0.05 0.05 - - - Administrative Secretary 0.05 0.05 0.05 Camera Operator 0.05 0.05 0.05 0.05 0.05 Communications Coordinator 1.00 1.00 1.00 1.00 TOTAL 0.20 1.15 1.15 1.05 1.05 SIGNIFICANT EXPENDITURES 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget - Codi Bulletin Board Upgrade $ 1,000 $ 1,000 $ 1,000 185 % Mama ••••• AM. MN. ••••• am. ••••11. MEM mm. .1=11.6 OM% MOM AVM. DEPT 40217 CABLE TV FUND 217 - EXPENDITUi&E DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 8,936 $ 9,722 $ 35,319 $ 37,800 $ 37,700 - 110 Overtime- Regular Emloyees 56 120 Part-Time Employees 1,717 169 SL Converted/LTD 26 344 400 500 191 P.E.R.A. Contribution 255 364 1,514 1,500 1,600 _ 192 F.I.C.A. Contribution 686 742 2,767 2,900 2,900 193 Hospitalization - Life Insurance 637 747 6,149 7,300 6,900 TOTAL $ 10,570 $ 11,601 $ 47,810 $ 49,900 $ 49,600 - SUPPLIES 200 Office Supplies $ 70 $ 383 $ 1,301 $ 400 $ 400 - 202 General Supplies 779 1,828 2,194 1,400 1,400 203 Postage 4,930 7,131 7,335 7,800 8,200 TOTAL $ 5,779 $ 9,342 $ 10,830 $ 9,600 $ 10,000 - OTHER SERVICES & CHARGES 300 Audit $ - $ 200 $ 300 $ 400 $ 400 301 Advertising, Publication, Printing 4,584 8,367 7,515 8,800 9,300 302 Travel, Conferences, Schools 548 114 263 800 300 - 303 Expert& Professional Services 4,625 1,063 2,728 6,000 4,000 304 Contractual Maint. & Repair- 495 259 838 1,000 3,000 Other Improvements - 307 Communications-Telephone/Alarms 1,538 1,487 1,500 389 Administrative Fee 7,200 7,400 7,800 8,700 7,000 - 401 Subscription - Memberships 12,538 10,113 16,958 11,500 13,000 TOTAL $ 29,990 $ 29,054 $ 37,889 $ 37,200 $ 38,500 CAPITAL OUTLAY 570 Other Equipment& Furnishings $ 7,017 $ 7,673 $ - $ 4,000 $ 1,000 580 Other Equipment 6,700 TOTAL $ 7,017 $ 7,673 $ - $ 10,700 $ 1,000 FUND TOTAL $ 53,356 $ 57,670 $ 96,529 $ 107,400 $ 99,100 186 TAX INCREMENT 2.1-2.9 FUNDS FUNDS 22X DEPT 47010/47090/47092/47097/49206 TAX INCREMENT DISTRICT 2.1 FUND 221 47010 TAX INCREMENT DISTRICT 2.4 FUND 224 47010/47096 TAX INCREMENT DISTRICT 2.6 FUND 226 47010 TAX INCREMENT DISTRICT 2.7 FUND 227 47076 TAX INCREMENT DISTRICT 2.8 FUND 228 47072 TAX INCREMENT DISTRICT 2.9 FUND 229 ACTIVITY: Tax Increment District Administration and HRA Housing and Economic Development ACTIVITY MANAGER: DIRECTOR OF PLANNING& ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION Administration and coordination of financing and program activities for Tax Increment Districts 2.1, 2.3, 2.4, 2.5, 2.6, 2.7,2.8, 2.9. PROCESS USED Coordinate and review redevelopment activities with developers, City and HRA for projects proposed to be undertaken within the CBD Tax Increment District. Administer expenditures of tax increment received on annual basis. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Coordination of activities related to redevelopment of Pines Mobile Home Park (TIF District 2-9). 2. Prepare annual disclosure statement TIF Districts 2.1-2.9. 3. Coordination of TIF financing, Count Road 3. 4. Land use plan --easterly portion of County Road 3. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Preparation annual disclosure statement 1 5 5 6 8 2. Coordination/implementation of development/redevelopment projects 1 1 1 1 3. Developer/staff meetings 10 10 5 10 10 4. Preparation of annual budget 1 5 5 6 9 187 TAX INCREMENT 2.1 -2.9 FUNDS FUNDS 22X FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENDITURES PERSONAL SERVICES $ 10,143 $ 10,527 $ 13,046 $ 11,100 $ 11,600 OTHER SERVICES &CHARGES 220,851 28,966 19,339 296,000 1,524,000 CAPITAL OUTLAY 494,552 TRANSFERS OUT 64,000 64,391 58,000 54,400 200,000 TOTAL $ 789,546 $ 103,884 $ 90,385 $ 361,500 $ 1,735,600 REVENUES TAX INCREMENT $ 197,163 $ 197,101 $ 243,849 $ 243,000 $ 300,000 DEVELOPMENT FEE 13,500 TOTAL $ 210,663 $ 197,101 $ 243,849 $ 243,000 $ 300,000 Increase(Decrease)to Fund Balance $ (578,883) $ 93,217 $ 153,464 $ (118,500) $ (1,435,600) FUND BALANCE 12-31 $ (41,976) 51,241 $ 204,705 $ 86,205 $ (1,349,395) PERMANENT STAFFING Plan. & Econ. Dev. Director 0.10 0.10 0.10 0.10 0.10 Economic Development Specialist 0.10 0.10 0.10 0.10 0.10 TOTAL 0.20 0.20 0.20 0.20 0.20 SIGNIFICANT EXPENDITURES Construction Costs -County Road 3 - $311,800 Construction Costs- Oaks of Mainstreet- $1,200,000 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget None 188 DEPT 47010 TIF DISTRICT 2.1 FUND 221 EXPEL4DITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 _ PERSONAL SERVICES 100 Regular Employees $ 8,533 $ 8,814 $ 9,598 $ 9,500 $ 9,400 110 Overtime-Regular Employees 1,071 200 500 191 P.E.R.A. Contribution 384 400 482 400 400 192 F.I.C.A. Contribution 683 710 855 700 800 193 Hospitalization - Life Insurance 491 492 535 300 500 - 197 Deferred Compensation 52 111 505 TOTAL $ 10,143 $ 10,527 $ 13,046 $ 11,100 $ 11,600 OTHER SERVICES & CHARGES - 300 Audit $ 200 $ 200 $ 300 $ 200 $ 200 301 Advertising, Publication, Printing 138 - 302 Travel, Conferences, Schools 22 303 Expert& Professional Services 2,060 2,785 1,000 1,000 311 Legal Services 95 15 800 1,000 455 Refunds& Reimbursements 16,374 7,722 8,384 TOTAL $ 18,772 $ 8,017 $ 11,506 $ 2,000 $ 2,200 TRANSFERS OUT 710 Residual Equity Transfers $ - $ 391 $ - $ - $ 200,000 - 724 Transfer to Debt Service 64,000 64,000 58,000 54,400 TOTAL $ 64,000 $ 64,391 $ 58,000 $ 54,400 $ 200,000 DEPARTMENT TOTAL $ 92,915 $ 82,935 $ 82,552 $ 67,500 $ 213,800 189 DEPT 47090 RL JOHNSON PROPERTY DEVELOPMENT FUND 221 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 -, OTHER SERVICES & CHARGES 303 Expert& Professional Services $ - $ - $ 1,836 $ 2,000 $ 311 Legal Services 277 3,590 2,000 DEPARTMENT TOTAL $ 277 $ - $ 5,426 $ 4,000 $ DEPT 47092 LANDFILL-VENTURIAN FUND 221 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 OTHER SERVICES& CHARGES 303 Expert& Professional Services $ - $ 200 $ $ $ 311 Legal Services 112,479 7,714 DEPARTMENT TOTAL $ 112,479 $ 7,914 $ $ $ a a a 190 DEPT 47097 PROJECT AREA 2 FUND 221 EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 — OTHER SERVICES & CHARGES 301 Advertising, Publication, Printing $ 92 $ - $ - $ - 303 Expert& Professional Services 4,836 136 25 306 Contractual Maint. & Repair- 500 Other Improvements _ 311 Legal Services 636 TOTAL $ 6,064 $ 136 $ 25 $ - DEPT 49206 COUNTY ROAD 3 FUND 221 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 OTHER SERVICES & CHARGES 361 Construction Costs $ 114 $ 11,480 $ - $ 280,000 $ 311,800 DEPARTMENT TOTAL $ 114 $ 11,480 $ - $ 280,000 $ 311,800 FUND 221 TOTAL $ 211,849 $ 102,465 $ 88,003 $ 351,500 $ 525,600 191 DEPT 47010 TIF DISTRICT 2.4 FUND 224 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 OTHER SERVICES & CHARGES 303 Expert& Professional Services $ - $ - $ 442 $ 5,000 $ - 311 Legal Services 1,462 5,000 409 Taxes & Licenses 416 DEPARTMENT TOTAL $ 416 $ - $ 1,904 $ 10,000 $ - FUND 224 TOTAL $ 416 $ - $ 1,904 $ 10,000 $ - 192 DEPT 47010 TIF DISTRICT 2.6 FUND 226 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 OTHER SERVICES & CHARGES 303 Expert& Professional Services $ 4,134 $ 72 $ 478 $ - $ - 31 1 Legal Services 222 DEPARTMENT TOTAL $ 4,356 $ 72 $ 478 $ - $ - DEPT 47096 TIF DISTRICT 2.6 FUND 226 EXPENDITURE DETAIL Actual Actual Actual Budget Budget — CODE 1993 1994 1995 1996 1997 OTHER SERVICES & CHARGES 301 Advertising, Publication, Printing $ 11 $ - $ - $ $ 303 Expert& Professional Services 17,848 730 311 Legal Services 1,038 270 — 361 Construction Costs 33,151 365 Relocation Costs 26,328 — 401 Taxes& Licenses 347 TOTAL $ 78,376 $ 1,347 $ - $ $ CAPITAL OUTLAY 520 Buildings & Structures $ 494,552 $ - DEPARTMENT TOTAL $ 572,928 $ 1,347 $ - $ $ FUND 226 TOTAL $ 577,284 $ 1,419 $ 478 $ $ 193 DEPT 47076 DIAMOND LABS FUND 228 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 OTHER SERVICES& CHARGES 303 Expert&Professional Services $ - $ - $ - $ - $ - FUND 228 TOTAL $ - $ - $ - $ - $ - 194 DEPT 47072 PINES REDEVELOPMENT FUND 229 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 OTHER SERVICES& CHARGES 303 Expert&Professional Services $ $ $ $ $ 5,000 311 Legal Services 5,000 361 Construction Costs 1,200,000 DEPARTMENT TOTAL $ $ $ $ $ 1,210,000 FUND 229 TOTAL $ $ $ $ $ 1,210,000 195 CITY OF HOPKINS, MINNESOTA ENTERPRISE FUNDS Enterprise funds are established to account for the financing of self- - supporting activities of governmental units which render services to the general public on a user charge basis. Records are maintained on the accrual basis of accounting. The Authority for these types of funds is derived from Section 11.01 of the City Charter which allows for utility or other public service enterprise funds. The city has six Enterprise Funds: Water Uitility Fund Sewer Utility Fund Refuse Utility Fund Storm Sewer Utility Fund Pavilion/Ice Arena Fund Housing Authority Fund WATER UTILITY FUND FUND 703 DEPT 48220 PUMPS& WELLS _ 48240 DISTRIBUTION 48250 ADMINISTRATION ACTIVITY: Water System Operation and Maintenance ACTIVITY MANAGER: WATER& SEWER SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Provides maintenance to the City's water system so that a continued supply of potable water is furnished to water customers at the most reasonable cost. Water supply must be maintained at proper levels, as well as bacterial free. Metering devices are also maintained. PROCESS USED Maintain water pressure necessary for good service and fire protection. The maintenance of 4 wells including necessary equipment for iron filtration, fluoridation, and chlorination of water, to take and record water samples on a monthly basis, to keep water meters in proper working condition. The division answers service calls 24 hours per day, works with contractors locating lines and turning valves off or on. All wells and pump houses are checked. — Mains and hydrants are flushed in Spring before heavy water usage has started. At this time any hydrants that need attention are repaired. Meter readings and turn-ons and turn-offs are scheduled each day. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Produce water supply sufficient to meet the needs of 16,000 people. 2. Flush and check all hydrants annually. 3. Check all wells each day. 4. Test samples each month to ensure safe water supply. 5. Have a fully operational supervisory control and data acquisition system (SCADA). 6. Ensure all affected customers are given adequate notice of all schedule water shut offs, both by the City and contractors. — 7. Reduce copper levels at taps to comply with Safe Drinking Water Act. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Number of connections 5,085 5,090 5,100 5,115 5,125 2. Millions of gallons of water pumped 834 915 900 930 930 3. Number of water tests taken 300 300 700 500 500 4. Number of well house inspections made 1,825 1,825 1,825 1,825 1,825 _ 5. Number of hydrants flushed 600 500 600 400 400 6. Number of service orders completed 293 313 300 300 325 7. Meters read 18,000 18,000 18,000 18.000 18,000 8. Repair stopped meters 293 327 300 300 300 — 9. Repair broken water mains 7 6 5 5 5 196 WATER UTILITY FUND FUND 703 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEVORY 1993 1994 1995 1996 1997 - EXPENSES PERSONAL SERVICES $ 203,768 $ 216,527 $ 224,913 $ 199,300 $ 204,100 SUPPLIES 27,509 32,265 25,658 34,900 36,800 _ OTHER SERVICES & CHARGES 330,199 314,709 298,561 334,900 360,700 NON-OPERATING 152,859 120,225 122,167 168,000 140,000 TOTAL $ 714,335 $ 683,726 $ 671,299 $ 737,100 $ 741,600 - REVENUES WATER SERVICE CHARGE $ 752,399 $ 783,730 $ 779,893 $ 760,000 $ 810,000 PENALTIES 31,271 28,243 27,703 32,000 32,000 - CONNECTION PERMITS 1,425 695 1,435 2,000 1,000 INTEREST EARNED 35,300 6,000 14,400 2,000 10,000 GAIN ON SALE OF FIXED ASSET 9,305 OTHER MISC. REVENUE 11,113 8,245 16,291 1,000 9,000 - ACQUISITION OF ASSETS 21,560 TOTAL $ 840,813 $ 848,473 $ 839,722 $ 797,000 $ 862,000 - Increase(Decrease)to Fund Balance $ 126,478 $ 164,747 $ 168,423 $ 59,900 $ 120,400 RETAINED EARNINGS 12-31 $ 3,719,783 3,884,530 $ 4,052,953 $ 4,112,853 $ 4,233,253 Cash Balance 12-31 $ 929,761 $ 661,149 $ 859,289 $ 203,389 $ (339,211) Capital Outlay $ 101,904 $ 47,376 $ 26,675 $ 19,800 $ 22,100 Construction $ 529,240 $ 405,434 $ 114,628 $ 864,000 $ 780,000 Rate per 1000 gallons $ 1.05 $ 1.05 $ 1.05 $ 1.05 $ 1.10 - PERMANENT STAFFING - Water& Sewer Superintendent 0.45 0.45 0.45 0.45 0.45 Maintenance 2.40 2.40 2.40 2.40 2.40 Engineering Support 0.40 0.40 0.40 0.40 0.40 Administrative Support 0.25 0.25 0.25 0.25 0.25 - Part-Time 0.60 0.60 0.60 0.60 0.60 Engineering Superintendent 0.10 0.10 0.10 0.10 0.10 TOTAL 4.20 4.20 4.20 4.20 4.20 SIGNIFICANT EXPENDITURES - 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted - Item Requested Proposed Proposed Budget Residential Water Meters(300) $ 19,800 $ 19,800 $ 19,800 Airless Paint Sprayer 1,200 1,200 1,200 - Pipe Cutter 1,100 1,100 1,100 $ 22,100 $ 22,100 $ 22,100 197 WATER UTILITY FUND FUND 703 EXI ENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 _ PERSONAL SERVICES 100 Regular Employees $ 145,792 $ 156,507 $ 160,020 $ 135,800 $ 139,000 110 Overtime-Regular Employees 7,223 8,192 8,155 6,500 7,300 120 Part-Time Employees 9,688 7,304 8,270 16,400 15,000 169 SL Converted/LTD 1,520 1,602 1,645 1,900 2,000 191 P.E.R.A. Contribution 6,793 7,513 7,668 6,600 6,700 192 F.I.C.A. Contribution 11,689 12,585 12,910 12,300 12,400 193 Hospitalization - Life Insurance 15,494 17,394 18,205 13,200 13,400 195 Workers' Compensation Insurance 4,213 4,063 6,421 5,000 6,500 - 197 Deferred Compensation 1,356 1,367 1,619 1,600 1,800 TOTAL $ 203,768 $ 216,527 $ 224,913 $ 199,300 $ 204,100 _ SUPPLIES 200 Office Supplies $ 647 $ 1,797 $ 1,736 $ 1,200 $ 2,000 201 Uniforms/Clothing 587 772 563 800 800 202 General Supplies 770 831 2,049 1,000 1,000 203 Postage 1,895 1,973 2,082 2,200 2,500 204 Maint. - Equip. & Vehicle Parts 16,104 17,809 8,497 12,700 13,500 205 Maint. - Structures 358 210 Motor Fuels& Lubricants 1,696 1,565 1,491 2,000 2,000 230 Chemicals 5,810 7,160 9,240 15,000 15,000 - TOTAL $ 27,509 $ 32,265 $ 25,658 $ 34,900 $ 36,800 198 WATER UTILITY FUND FUND 703 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - OTHER SERVICES & CHARGES 300 Audit $ 4,500 $ 4,500 $ 4,600 $ 4,600 $ 4,600 - 301 Advertising, Publication, Printing 175 59 268 600 1,000 302 Travel, Conferences, Schools 1,890 1,542 490 2,000 2,000 303 Expert& Professional Services 18,508 4,985 21,509 26,000 35,000 304 Contractual Maint. & Repair- 13,674 19,392 7,541 14,800 15,000 Equipment& Vehicles 305 Contractual Maint. & Repair- 43,405 6,797 128 5,000 5,000 - Structures 306 Contractual Maint. & Repair- 8,895 31,809 13,730 19,000 19,000 Other Improvements 307 Communications-Telephone/Alarms 1,707 1,706 2,218 2,400 2,600 309 Radio Contract 167 139 365 900 900 315 Heating Fuel - Gas 8,329 8,143 7,709 9,000 9,500 320 Electricity 91,864 99,017 101,213 95,000 105,000 380 Garage- Labor& Burden 5,035 3,011 3,146 3,000 4,000 - 389 Administrative Fee 108,000 112,000 115,200 127,200 132,000 401 Subscription- Memberhips 262 263 106 400 400 - 409 Taxes& Licenses 4,822 4,197 4,498 5,800 6,000 411 Fleet Liability 703 600 525 800 900 412 General Liability, Fire, Etc. 14,151 12,337 11,806 14,000 14,000 413 Property Insurance 3,962 3,592 3,418 4,000 3,800 _ 418 N.L.C. Liability Insurance 150 120 91 200 419 Insurance Deductible 500 423 Well #6 Easement 200 TOTAL $ 330,199 $ 314,709 $ 298,561 $ 334,900 $ 360,700 NON-OPERATING - 460 Depreciation $ 152,859 $ 120,225 $ 122,167 $ 168,000 $ 140,000 - WATER UTILITY FUND TOTAL $ 714,335 $ 683,726 $ 671,299 $ 737,100 $ 741,600 - 199 DEPT 48220 PUMPS & WELLS FUND 703 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 32,520 $ 37,097 $ 32,467 $ 21,700 $ 24,000 _ 110 Overtime-Regular Employees 1,529 2,358 4,262 2,000 2,500 120 Part-Time Employees 183 930 674 1,500 1,500 191 P.E.R.A. Contribution 1,525 1,768 1,645 1,100 1,200 192 F.I.C.A. Contribution 2,446 2,841 2,638 1,900 2,200 193 Hospitalization-Life Insurance 3,496 4,095 3,889 2,300 2,300 195 Workers' Compensation Insurance 972 1,033 1,496 1,100 1,500 TOTAL $ 42,671 $ 50,122 $ 47,071 $ 31,600 $ 35,200 ... SUPPLIES 204 Maint. -Equip. &Vehicle Parts $ 5,171 $ 1,408 $ 4,057 $ 4,000 $ 4,000 _ 230 Chemicals 5,810 7,160 9,240 15,000 15,000 TOTAL $ 10,981 $ 8,568 $ 13,297 $ 19,000 $ 19,000 OTHER SERVICES& CHARGES - 303 Expert& Professional Services $ 3,582 $ 4,359 $ 8,033 $ 6,000 $ 6,000 304 Contractual Maint. &Repair- 6,371 15,094 6,172 12,000 12,000 Equipment&Vehicles 305 Contractual Maint. &Repair- 43,405 6,797 128 5,000 5,000 Structures 306 Contractual Maint. & Repair- 9,170 Other Improvements 315 Heating Fuel- Gas 8,329 8,143 7,709 9,000 9,500 320 Electricity 91,864 99,017 101,213 95,000 105,000 ._ 423 Well #6 Easement 200 TOTAL $ 153,551 $ 142,580 $ 123,255 $ 127,200 $ 137,500 DEPARTMENT TOTAL $ 207,203 $ 201,270 $ 183,623 $ 177,800 $ 191,700 200 DEPT 48240 DISTRIBUTION FUND 703 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 54,945 $ 64,199 $ 69,741 $ 52,600 $ 55,200 - 110 Overtime-Regular Employees 5,694 5,834 3,753 4,500 4,800 120 Part-Time Employees 5,385 1,410 2,040 8,000 8,000 _ 191 P.E.R.A. Contribution 2,699 3,136 3,293 2,600 2,700 192 F.I.C.A. Contribution 4,834 5,253 5,575 5,000 5,200 _ 193 Hospitalization- Life Insurance 6,892 8,078 8,676 5,500 5,500 195 Workers' Compensation Insurance 1,593 1,524 2,465 2,200 2,500 TOTAL $ 82,042 $ 89,434 $ 95,543 $ 80,400 $ 83,900 - SUPPLIES 204 Maint. - Equip. & Vehicle Parts $ 5,328 $ 14,674 $ 3,008 $ 6,500 $ 6,500 - OTHER SERVICES & CHARGES 304 Contractual Maint. & Repair- $ 5,189 $ 41 $ - $ - $ - Equipment&Vehicles - 306 Contractual Maint. & Repair- 9,008 22,639 13,730 19,000 19,000 Other Improvements TOTAL $ 14,197 $ 22,680 $ 13,730 $ 19,000 $ 19,000 DEPARTMENT TOTAL $ 101,567 $ 126,788 $ 112,281 $ 105,900 $ 109,400 - 201 - DEPT 48250 ADMINISTRATION FUND 703 EXPEr:DITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 PERSONAL SERVICES 100 Regular Employees $ 58,327 $ 55,211 $ 57,812 $ 61,500 $ 59,800 _ 110 Overtime-Regular Employees 140 120 Part-Time Employees 4,120 4,964 5,556 6,900 5,500 169 SL Converted/LTD 1,520 1,602 1,645 1,900 2,000 191 P.E.R.A. Contribution 2,569 2,609 2,730 2,900 2,800 192 F.I.C.A. Contribution 4,409 4,491 4,697 5,400 5,000 _ 193 Hospitalization- Life Insurance 5,106 5,221 5,640 5,400 5,600 195 Workers' Compensation Insurance 1,648 1,506 2,460 1,700 2,500 - 197 Deferred Compensation 1,356 1,367 1,619 1,600 1,800 TOTAL $ 79,055 $ 76,971 $ 82,299 $ 87,300 $ 85,000 SUPPLIES 200 Office Supplies $ 647 $ 1,797 $ 1,736 $ 1,200 $ 2,000 201 Uniforms/Clothing 587 772 563 800 800 202 General Supplies 770 845 2,049 1,000 1,000 - 203 Postage 1,895 1,973 2,082 2,200 2,500 204 Maint. - Equip. & Vehicle Parts 5,605 1,713 1,432 2,200 3,000 205 Maint. - Structures 358 - 210 Motor Fuels& Lubricants 1,696 1,565 1,491 2,000 2,000 TOTAL $ 11,200 $ 9,023 $ 9,353 $ 9,400 $ 11,300 202 DEPT 48250 ADMINISTRATION FUND 703 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - OTHER SERVICES & CHARGES 300 Audit $ 4,500 $ 4,500 $ 4,600 $ 4,600 $ 4,600 - 301 Advertising, Publication, Printing 175 59 268 600 1,000 302 Travel, Conferences, Schools 1,890 1,542 490 2,000 2,000 303 Expert& Professional Services 14,813 626 13,476 20,000 29,000 304 Contractual Maint. & Repair- 2,114 4,257 1,369 2,800 3,000 Equipment& Vehicles 307 Communications-Telephone/Alarms 1,707 1,706 2,218 2,400 2,600 309 Radio Contract 167 139 365 900 900 380 Garage- Labor& Burden 5,035 3,011 3,146 3,000 4,000 389 Administrative Fee 108,000 112,000 115,200 127,200 132,000 401 Subscription - Memberships 262 263 106 400 400 - 409 Taxes& Licenses 4,822 4,197 4,498 5,800 6,000 411 Fleet Liability Insurance 703 600 525 800 900 - 412 General Liability, Fire, Etc. 14,151 12,337 11,806 14,000 14,000 413 Property Insurance 3,962 3,592 3,418 4,000 3,800 - 418 N.L.C. Liability Insurance 150 120 91 200 419 Insurance Deductible 500 TOTAL $ 162,451 $ 149,449 $ 161,576 $ 188,700 $ 204,200 DEPARTMENT TOTAL $ 252,706 $ 235,443 $ 253,228 $ 285,400 $ 300,500 - DEPT 48260 NON-OPERATING FUND 703 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 460 Depreciation $ 152,859 $ 120,225 $ 122,167 $ 168,000 $ 140,000 WATER UTILITY TOTAL $ 714,335 $ 683,726 $ 671,299 $ 737,100 $ 741,600 - 203 DEPT 48270 CAPITAL OUTLAY-MEMO FUND 703 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 -- CAPITAL OUTLAY- MEMO 580 Other Equipment $ 101,904 $ 47,376 $ 26,675 $ 19,800 $ 22,100 _ CONSTRUCTION- MEMO Street Reconstruction $ 176,940 $ - $ $ 25,000 $ Elmo Park Treatment Plant 352,300 Mainstreet- 5th-20th 368,834 4,088 Oakridge South 36,600 Plans& Specs#4 Well 40,000 Moline Treatment Plant 632,000 Well Rehab#5 & #6 54,000 Well Rehab#4 110,540 Water System Controls 56,500 Repaint Moline Tower 500,000 Blake Tower 96,500 County Road#3 240,000 TOTAL $ 529,240 $ 405,434 $ 114,628 $ 864,000 $ 780,000 204 SEWER UTILITY FUND FUND 707 DEPT 48410 LIFT STATIONS 48420 COLLECTION/DISPOSAL 48430 ADMINISTRATION ACTIVITY: Sanitary Sewer Operation and Maintenance ACTIVITY MANAGER: WATER& SEWER SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION All sanitary sewers must be inspected and cleaned to prevent stoppage. Should there be a stoppage or breakdown that cannot be prevented, it would then be necessary to clean and possibly repair the problem. Maintaining sanitary sewage system which is comprised of sewers, manholes, and lift stations so that sewage may be transported to the Metro Sewer System for disposal. PROCESS USED All sanitary sewers are inspected each year. A program of cleaning with a jet machine is utilized whereby all lines are jetted every two years. Seven sewage lift stations must be maintained daily; lift stations must be free from trash to prevent backups. — MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Mechanically clean 50%of sanitary sewer lines in the City. 2. Check daily the operation of sanitary sewer lift stations and repair as needed. 3. Inform neighborhoods prior to scheduled sanitary sewer line maintenance. 4. Install the supervisory control and data acquisition (SCADA)on all lift stations. 5. Verify accuracy and implement new utility mapping system. '- Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 — 1. Number of connections 5,090 5,095 5,100 5,110 5,120 2. Miles of sewer lines jetted 25 27 30 25 25 — 3 Number of manholes checked/cleaned 700 700 800 700 700 4. Lift station maintenance checks 3,100 3,100 3,100 3,100 3,100 5. Rod sanitary sewer lines (miles of sewer lines) 15 17.5 15 15 10 6. Raise& repair manholes 20 10 10 10 10 205 SEWER UTILITY FUND FUND 707 F:NANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 -- EXPENSES PERSONAL SERVICES $ 144,998 $ 136,914 $ 141,731 $ 183,800 $ 194,200 SUPPLIES 13,095 9,493 20,603 17,100 20,800 - OTHER SERVICES & CHARGES 936,296 1,079,947 1,069,497 1,132,100 1,136,300 NON-OPERATING 83,791 89,310 66,706 94,800 80,000 TOTAL $ 1,178,180 $ 1,315,664 $ 1,298,537 $ 1,427,800 $ 1,431,300 - REVENUES SEWER SERVICE CHARGES $ 1,582,767 $ 1,552,845 $ 1,556,621 $ 1,550,000 $ 1,550,000 SAC REFUND& 1% RETENTION 111 248 153 - HOOK-UPS & PERMITS 2,400 4,650 10,035 5,000 10,000 OTHER SERVICE CHARGES 190 461 650 INTEREST EARNED 13,400 5,200 9,500 8,100 6,000 INTEREST-CURRENT VALUE CR. 5,757 4,900 4,000 STATE GRANTS 3,460 ACQUISITION OF ASSETS 87,269 TOTAL $ 1,602,328 $ 1,650,673 $ 1,582,716 $ 1,568,000 $ 1,570,000 Increase(Decrease)to Fund Balance $ 424,148 $ 335,009 $ 284,179 $ 140,200 $ 138,700 - RETAINED EARNINGS 12-31 $ 2,635,824 2,970,833 $ 3,255,012 $ 3,395,212 $ 3,533,912 Cash Balance 12-31 $ 741,801 $ 799,911 $ 1,065,909 $ 1,142,909 $ 947,609 - Capital Outlay $ - $ - $ 4,323 $ - $ 16,000 Construction $ 302,785 $ 371,136 $ 19,338 $ 158,000 $ 398,000 - Rate per 1000 gallons $ 2.50 $ 2.50 $ 2.50 $ 2.50 $ 2.50 PERMANENT STAFFING Water& Sewer Superintendent 0.45 0.45 0.45 0.45 0.45 Maintenance 2.40 2.40 2.40 2.40 2.40 _ Engineering Superintendent 0.10 0.10 0.10 0.10 0.10 Enginering Technicians 0.40 0.40 0.40 0.40 0.40 Administrative Support 0.15 0.15 0.15 0.15 0.15 TOTAL 3.50 3.50 3.50 3.50 3.50 SIGNIFICANT EXPENDITURES 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted - Item Requested Proposed Proposed Budget Manhole Cutter $ 6,000 $ 6,000 $ 6,000 Safety Equipment 10,000 10,000 10,000 $ 16,000 $ 16,000 $ 16,000 - 20o SEWER UTILITY FUND FUND 707 - EXPENDT''URE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 PERSONAL SERVICES 100 Regular Employees $ 109,521 $ 101,269 $ 102,508 $ 133,000 $ 140,100 110 Overtime-Regular Employees 1,591 1,870 3,664 3,000 4,500 120 Part-Time Employees 4,893 6,378 5,956 9,400 8,000 169 SL Converted/LTD 330 348 358 500 600 - 191 P.E.R.A. Contribution 4,915 4,704 4,836 6,300 6,700 192 F.I.C.A. Contribution 8,301 8,009 8,216 11,200 11,700 - 193 Hospitalization - Life Insurance 10,559 9,855 10,651 14,900 15,200 195 Workers' Compensation Insurance 4,888 4,481 5,542 5,500 7,400 - TOTAL $ 144,998 $ 136,914 $ 141,731 $ 183,800 $ 194,200 SUPPLIES 200 Office Supplies $ 209 $ 965 $ 1,630 $ 900 $ 1,500 201 Uniforms/Clothing 294 269 290 500 500 202 General Supplies 162 51 1,470 500 500 203 Postage 1,894 1,973 2,073 3,000 3,000 204 Maint. - Equip. & Vehicle Parts 7,949 4,004 12,698 7,900 11,000 - 205 Maint. - Structures 5 1,000 1,000 210 Motor Fuels & Lubricants 2,582 2,231 2,442 3,300 3,300 - TOTAL $ 13,095 $ 9,493 $ 20,603 $ 17,100 $ 20,800 207 SEWER UTILITY FUND FUND 707 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - OTHER SERVICES & CHARGES 300 Audit $ 4,500 $ 4,500 $ 4,500 $ 4,600 $ 4,600 301 Advertising, Publication, Printing 189 223 200 200 302 Travel, Conferences, Schools 240 275 800 1,000 303 Expert& Professional Services 440 611 1,618 3,000 9,000 304 Contractual Maint. & Repair- 11,362 27,554 15,056 23,600 25,000 Equipment& Vehicles 500 500 305 Contractual Maint. & Repair- 500 500 - Structures 306 Contractual Maint. & Repair- 4,151 10,680 3,708 25,000 25,000 Other Improvements 307 Communications-Telephone/Alarms 833 707 893 1,700 2,100 - 309 Radio Contract 112 177 300 300 315 Heating Fuel - Gas 572 592 587 1,300 1,300 - 320 Electricity 15,180 15,684 14,427 14,000 14,000 340 MWCC Charges 762,964 899,043 884,782 900,000 890,000 - 380 Garage- Labor& Burden 2,457 837 2,444 3,500 5,000 389 Administrative Fee 108,000 112,000 115,200 127,200 132,000 - 390 Other Contractual Services 16,877 12,354 10,000 10,000 401 Subscription - Memberhips 195 200 200 _ 409 Taxes& Licenses 45 8 20 200 200 411 Fleet Liability 703 700 525 800 900 412 General Liability, Fire, Etc. 14,151 12,337 11,806 14,000 14,000 413 Property Insurance 810 937 891 1,000 1,000 418 N.L.C. Liability Insurance 150 120 91 200 - TOTAL $ 943,736 $ 1,086,585 $ 1,069,497 $ 1,132,100 $ 1,136,300 NON-OPERATING - 460 Depreciation $ 83,791 $ 89,310 $ 66,706 $ 94,800 $ 80,000 - SEWER UTILITY FUND TOTAL $ 1,185,620 $ 1,322,302 $ 1,298,537 $ 1,427,800 $ 1,431,300 - 208 DEPT 48410 LIFT STATIONS FUND 707 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 PERSONAL SERVICES 100 Regular Employees $ 29,140 $ 28,844 $ 32,370 $ 33,200 $ 35,000 110 Overtime-Regular Employees 672 1,067 2,973 1,000 2,000 120 Part-Time Employees 176 450 347 500 191 P.E.R.A. Contribution 1,336 1,339 1,583 1,500 1,700 - 192 F.I.C.A. Contribution 2,152 2,149 2,520 2,700 2,800 193 Hospitalization - Life Insurance 3,083 2,952 3,794 4,000 4,000 - 195 Workers' Compensation Insurance 1,293 1,304 1,798 1,500 2,500 TOTAL $ 37,852 $ 38,105 $ 45,385 $ 44,400 $ 48,000 SUPPLIES 204 Maint. - Equip. & Vehicle Parts $ 2,089 $ 797 $ 9,359 $ 2,000 $ 5,000 205 Maint. - Structures 5 1,000 1,000 210 Motor Fuels & Lubricants 500 500 TOTAL $ 2,094 $ 797 $ 9,359 $ 3,500 $ 6,500 - OTHER SERVICES & CHARGES 304 Contractual Maint. & Repair- $ 9,152 $ 25,458 $ 13,882 $ 16,000 $ 16,000 _ Equipment& Vehicles 305 Contractual Maint. & Repair- 500 500 Structures 307 Communications-Telephones/Alarms 648 660 669 1,200 1,200 _ 315 Heating Fuel - Gas 572 592 587 1,300 1,300 320 Electricity 15,180 15,684 14,427 14,000 14,000 TOTAL $ 25,552 $ 42,394 $ 29,565 $ 33,000 $ 33,000 DEPARTMENT TOTAL $ 65,498 $ 81,296 $ 84,309 $ 80,900 $ 87,500 - 209 DEPT 48420 COLLECTION/DISPOSAL FUND 707 EXPFNDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 i996 1997 - PERSONAL SERVICES 100 Regular Employees $ 17,669 $ 15,504 $ 12,044 $ 18,600 $ 20,600 - 110 Overtime-Regular Employees 919 803 691 2,000 2,500 120 Part-Time Employees 1,599 1,812 1,559 2,500 _ 191 P.E.R.A. Contribution 833 730 570 900 1,000 192 F.I.C.A. Contribution 1,491 1,359 1,101 1,800 1,800 _ 193 Hospitalization - Life Insurance 1,861 1,548 1,301 1,800 1,800 195 Workers' Compensation Insurance 927 799 711 1,200 1,800 TOTAL $ 25,299 $ 22,555 $ 17,977 $ 28,800 $ 29,500 SUPPLIES 204 Maint. - Equip. & Vehicle Parts $ 2,916 $ 2,001 $ 2,912 $ 1,900 $ 2,000 - OTHER SERVICES & CHARGES 304 Contractual Maint. & Repair- $ 157 $ 225 $ 47 $ 5,000 $ 5,000 Equipment& Vehicles - 306 Contractual Maint. & Repair- 4,151 10,680 3,708 15,000 15,000 Other Improvements 340 MWCC Charges 755,524 892,405 884,782 900,000 890,000 _ 390 Other Contractual Services 2,791 12,354 10,000 10,000 TOTAL $ 762,623 $ 903,310 $ 900,891 $ 930,000 $ 920,000 - DEPARTMENT TOTAL $ 790,838 $ 927,866 $ 921,780 $ 960,700 $ 951,500 210 DEPT 48430 ADMINISTRATION FUND 707 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 62,712 $ 56,921 $ 58,094 $ 81,200 $ 84,500 _ 120 Part-Time Employees 3,118 4,116 4,050 6,400 8,000 169 SL Converted/LTD 330 348 358 500 600 191 P.E.R.A. Contribution 2,746 2,635 2,683 3,900 4,000 192 F.I.C.A. Contribution 4,658 4,501 4,595 6,700 7,100 193 Hospitalization - Life Insurance 5,615 5,355 5,556 9,100 9,400 195 Workers' Compensation Insurance 2,668 2,378 3,033 2,800 3,100 TOTAL $ 81,847 $ 76,254 $ 78,369 $ 110,600 $ 116,700 - SUPPLIES 200 Office Supplies $ 209 $ 965 $ 1,630 $ 900 $ 1,500 201 Uniforms/Clothing 294 269 290 500 500 202 General Supplies 162 51 1,470 500 500 _ 203 Postage 1,894 1,973 2,073 3,000 3,000 204 Maint. - Equip. & Vehicle Parts 2,944 1,206 427 4,000 4,000 210 Motor Fuels& Lubricants 2,582 2,231 2,442 2,800 2,800 TOTAL $ 8,085 $ 6,695 $ 8,332 $ 11,700 $ 12,300 211 DEPT 48430 ADMINISTRATION FUND 707 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - OTHER SERVICES & CHARGES 300 Audit $ 4,500 $ 4,500 $ 4,500 $ 4,600 $ 4,600 - 301 Advertising, Publication, Printing 189 223 200 200 302 Travel, Conferences, Schools 240 275 800 1,000 _ 303 Expert& Professional Services 440 611 1,618 3,000 9,000 304 Contractual Maint. & Repair- 2,053 1,871 1,127 2,600 4,000 Equipment& Vehicles 306 Contractual Maint. & Repair- 10,000 10,000 - Other Improvements 307 Communications-Telephone/Alarms 185 47 224 500 900 309 Radio Contract 112 177 300 300 380 Garage - Labor& Burden 2,457 837 2,444 3,500 5,000 389 Administrative Fee 108,000 112,000 115,200 127,200 132,000 - 390 Other Contractual Services 14,086 401 Subscription - Memberships 195 200 200 - 409 Taxes & Licenses 45 8 20 200 200 411 Fleet Liability Insurance 703 700 525 800 900 - 412 General Liability, Fire, Etc. 14,151 12,337 11,806 14,000 14,000 413 Property Insurance 810 937 891 1,000 1,000 418 N.L.C. Liability Insurance 150 120 91 200 TOTAL $ 148,121 $ 134,243 $ 139,041 $ 169,100 $ 183,300 - DEPARTMENT TOTAL $ 238,053 $ 217,192 $ 225,742 $ 291,400 $ 312,300 DEPT 48440 NON-OPERATING FUND 707 EXPENDITURE DETAIL _ Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 460 Depreciation $ 83,791 $ 89,310 $ 66,706 $ 94,800 $ 80,000 SEWER UTILITY TOTAL $ 1,178,180 $ 1,315,664 $ 1,298,537 $ 1,427,800 $ 1,431,300 - 212 DEPT 48450 CAPITAL OUTLAY-MEMO FUND 707 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 CAPITAL OUTLAY- MEMO 580 Other Equipment $ - $ 3,078 $ 4,323 $ - $ 16,000 CONSTRUCTION-MEMO Street Reconstruction - Knollwood $ 188,285 $ - $ - $ - $ - Ramsgate(Lake Street Interceptor) 114,500 Oakridge South 79,000 Mainstreet- 5th-20th 292,136 19,338 Lift Station Reconstruction#6 20,000 Lift Station Reconstruction #5 300,000 SCADA Controls 60,000 County Road#3 50,000 50,000 Residential Utility Improvements 18,000 18,000 TOTAL $ 302,785 $ 371,136 $ 19,338 $ 128,000 $ 388,000 213 REFUSE UTILITY FUND FUND 717 DEPT 48910 BULK COLLECTION _ 48915 YARD WASTE/LEAF COLLECT 48920 RECYCLE 48925 BRUSH SERVICE - 48930 ADMINISTRATION/DISPOSAL ACTIVITY: Automated Refuse Collection, Yard Waste Collection, Bulk Item Pickup, Brush Service and Recycling Collection and Administration ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT, RECYCLING COORDINATOR GENERAL ACTIVITY DESCRIPTION Automated refuse collection, bulk pickup, yard waste from all single family, duplex and triplex residences (2,780 units). Recycling coordination for contract collection (3,311 units) in City service area and administration in remaining areas of the City. Weekly brush collection services for the entire city are also included. - PROCESS USED Refuse is collected in roll-out containers with fully automated trucks from four routes. Recycling materials are - collected at the curb from 3-bag containers by a contracted hauler. Yard waste and leaves are collected weekly mid- April - November with a rear load refuse truck or 1 ton trucks. Bulk item pickup for larger items is scheduled on a call-in basis on Thursdays throughout the year. Free bulk item drop off service is provided twice per year(Spring & - Fall). Brush is collected weekly on a call-in basis on Fridays throughout the year. Free brush drop off is offered two times per week from mid-May- September. - MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Relocate yard waste/brush drop off to 3100 Hopkins Crossroads; change hours of operation to extend Saturday - operational hours. 2. Evaluate contractual brush disposal operations versus long range equipment purchase. - 3. Continue to upgrade refuse container customer/stock inventory. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Number of customers- Recycle 3,309 3,311 3,311 3,311 3,311 2. Number of customers - Refuse 2,780 2,780 2,780 2,780 2,780 3 Tons regular refuse 2,673 2,627 2,620 2,900 2,900 - 4. Number of tons of year waste 1,217 829 665 1,000 1,000 5. Extra bulk pickups 272 232 204 300 300 6. Tons bulk pickup 180 197 200 200 200 7. Tons recycle material (residential) 1,530 1,665 1,354 1,750 1,500 - 8. Number of boulevard brush pickups 3,404 2,334 2,330 2,500 2,400 9. Number of man hours spent on brush collection 1,525 983 1,081 1,100 1,100 10. Amount of brush chipped(cu. yd.) 365 200 235 200 250 11. Amount of loose brush collected(cu. yd.) 2,759 3,015 3,200 3,000 3,500 214 - REFUSE UTILITY FUND FUND 717 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENSES PERSONAL SERVICES $ 130,467 $ 147,260 $ 167,318 $ 155,400 $ 160,000 SUPPLIES 46,588 32,965 33,575 39,400 41,100 - OTHER SERVICES &CHARGES 461,733 365,221 334,193 355,400 389,300 NON-OPERATING 14,361 31,447 38,677 40,800 41,000 TOTAL $ 653,149 $ 576,893 $ 573,763 $ 591,000 $ 631,400 REVENUES REFUSE SERVICE CHARGE $ 589,626 $ 501,886 $ 468,048 $ 500,000 $ 465,000 BULK ITEM CHARGE 7,210 6,310 5,482 4,700 5,000 - RECYCLE FEE 30,395 76,647 81,090 80,000 81,300 RECYCLE MATERIAL 742 1,595 49 1,500 100 YARD WASTE BRUSH 3,275 4,072 3,500 4,600 - RECYCLE COUNTY GRANT 69,489 69,489 31,366 31,300 31,000 YARD WASTE REBATE 32,188 INTEREST EARNED 16,400 2,600 2,300 5,000 3,000 MISCELLANEOUS 732 - GAIN ON SALE OF FIXED ASSETS 5,787 TOTAL $ 746,782 $ 667,589 $ 592,407 $ 626,000 $ 590,000 - Increase(Decrease)to Fund Balance $ 93,633 $ 90,696 $ 18,644 $ 35,000 $ (41,400) RETAINED EARNINGS 12-31 $ 899,450 $ 990,146 $ 1,008,790 $ 1,043,790 $ 1,002,390 - Cash Balance 12-31 $ 724,775 $ 441,534 $ 481,248 $ 551,848 $ 540,248 Capital Outlay $ 1,500 $ 120,335 $ 48,535 $ 5,200 $ 11,200 - Construction $ - $ 295,731 $ 6,996 $ - $ - Refuse Rate Per Month 1-1 $ 17.25 $ 14.45 $ 11-14.45 $ 11-14.45 $ 11-14.45 - Recycle Rate Per Month 1-1 $ 0.75 $ 2.25 $ 2.25 $ 2.25 $ 2.25 PERMANENT STAFFING Street& Sanitation Superintendent 0.30 0.30 0.40 0.40 0.40 Street Maintenance 2.00 2.00 2.75 2.75 2.75 Administrative Support 0.50 0.50 0.60 0.60 0.60 - Part-Time 1.00 1.00 1.05 1.05 1.05 TOTAL 3.80 3.80 4.80 4.80 4.80 - SIGNIFICANT EXPENDITURES - 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget Refuse Containers(130) $ 5,200 $ 5,200 $ 5,200 Clam Attachment 6,000 6,000 6,000 $ 11,200 $ 11,200 $ 11,200 - 215 REFUSE UTILITY FUND FUND 717 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 89,278 $ 95,069 $ 112,344 $ 103,500 $ 106,300 110 Overtime-Regular Employees 3,775 6,189 6,380 6,500 6,900 120 Part-Time Employees 7,734 17,887 16,870 13,800 15,500 _ 169 SL Converted/LTD 323 342 351 500 500 191 P.E.R.A. Contribution 4,382 4,676 5,512 5,100 5,200 192 F.I.C.A. Contribution 7,913 8,377 10,358 9,500 9,900 193 Hospitalization - Life Insurance 8,510 8,716 9,565 8,600 8,800 195 Workers' Compensation Insurance 6,868 4,878 6,490 7,900 6,900 196 Unemployment Compensation 1,220 1,126 (552) 197 Deferred Compensation 464 - TOTAL $ 130,467 $ 147,260 $ 167,318 $ 155,400 $ 160,000 SUPPLIES 200 Office Supplies $ 217 $ 2,099 $ 1,647 $ 1,400 $ 1,900 201 Uniforms/Clothing 18 233 57 500 500 _ 202 General Supplies 2,856 5,932 4,610 6,800 6,800 203 Postage 1,342 3,500 3,324 2,600 2,600 204 Maint. - Equip. & Vehicle Parts 34,041 13,048 17,681 18,800 19,800 205 Maint. - Structures 284 45 139 210 Motor Fuels & Lubricants 5,566 6,445 6,221 6,700 6,900 - 212 Container Parts 2,264 1,663 (104) 2,500 2,500 235 Personal Safety Equipment 100 100 - TOTAL $ 46,588 $ 32,965 $ 33,575 $ 39,400 $ 41,100 216 REFUSE UTILITY FUND FUND 717 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - OTHER SERVICES & CHARGES 300 Audit $ 2,000 $ 2,000 $ 2,400 $ 1,700 $ 1,700 - 301 Advertising, Publication, Printing 2,244 2,133 4,246 3,400 3,900 302 Travel, Conferences, Schools 2,242 1,434 1,233 1,500 2,700 303 Expert& Professional Services 9,590 426 304 Contractual Maint. & Repair- 7,458 10,963 7,277 10,300 10,400 Equipment& Vehicles 306 Contractual Maint. & Repair- 1,500 - Other Improvements 307 Communications-Telephone/Alarms 150 600 341 Disposal Charges 268,972 182,550 158,382 164,300 165,300 380 Garage- Labor& Burden 20,487 18,670 14,101 21,000 25,000 389 Administrative Fee 49,200 52,000 55,000 61,200 64,800 390 Other Contractual Services 88,681 87,525 82,560 80,000 103,200 401 Subscription - Memberhips 426 309 196 400 400 - 409 Taxes& Licenses 30 100 200 200 300 411 Fleet Liability 1,728 900 691 2,400 2,500 - 412 General Liability, Fire, Etc. 8,450 7,637 7,331 7,500 8,500 419 Insurance Deductible 225 TOTAL $ 461,733 $ 366,221 $ 334,193 $ 355,400 $ 389,300 - NON-OPERATING 460 Depreciation $ 14,361 $ 31,447 $ 38,677 $ 40,800 $ 41,000 REFUSE UTILITY FUND TOTAL $ 653,149 $ 577,893 $ 573,763 $ 591,000 $ 631,400 - 217 DEPT 48910 BULK COLLECTION FUND 717 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 6,163 $ 2,498 $ 3,655 $ 4,100 $ 4,200 110 Overtime-Regular Employees 2,502 1,897 2,999 2,000 2,000 120 Part-Time Employees 563 465 295 600 600 191 P.E.R.A. Contribution 388 197 298 300 300 192 F.I.C.A. Contribution 697 370 531 500 500 193 Hospitalization - Life Insurance 354 195 299 195 Workers' Compensation Insurance 426 169 355 500 500 TOTAL $ 11,093 $ 5,791 $ 8,432 $ 8,000 $ 8,100 - OTHER SERVICES & CHARGES 301 Advertising, Publication, Printing $ 1,006 $ 382 $ - $ 400 $ 400 - 341 Disposal Charges 21,089 20,292 23,006 24,000 24,000 419 Insurance Deductible 225 TOTAL $ 22,320 $ 20,674 $ 23,006 $ 24,400 $ 24,400 DEPARTMENT TOTAL $ 33,413 $ 26,465 $ 31,438 $ 32,400 $ 32,500 - 218 DEPT 48915 YARD WASTE/LEAF COLLECT FUND 717 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 12,918 $ 17,271 $ 18,170 $ 15,000 $ 15,500 - 110 Overtime-Regular Employees 149 120 Part-Time Employees 9,164 8,084 6,100 6,300 - 191 P.E.R.A. Contribution 579 780 814 700 700 192 F.I.C.A. Contribution 1,224 1,586 2,041 1,600 1,700 _ 193 Hospitalization - Life Insurance 997 1,179 983 1,200 1,200 TOTAL $ 15,718 $ 30,129 $ 30,092 $ 24,600 $ 25,400 SUPPLIES - 200 Office Supplies $ - $ 42 $ - $ 100 $ 100 202 General Supplies 22 2,385 1,084 2,000 2,000 - 203 Postage 1,597 52 200 200 204 Maint. - Equip. & Vehicle Parts 450 4,880 2,548 3,200 3,200 - 210 Motor Fuels& Lubricants 578 895 822 1,500 1,500 TOTAL $ 1,050 $ 9,799 $ 4,506 $ 7,000 $ 7,000 OTHER SERVICES & CHARGES 301 Advertising, Publication, Printing $ - $ 451 $ 237 $ 500 $ 500 304 Contractual Maint. & Repair- 2,461 20 800 900 _ Equipment& Vehicles 336 Equipment Rental 380 Garage- Labor& Burden 230 6,763 2,349 5,000 6,000 TOTAL $ 230 $ 9,675 $ 2,606 $ 6,300 $ 7,400 DEPARTMENT TOTAL $ 16,998 $ 49,603 $ 37,204 $ 37,900 $ 39,800 - 219 DEPT 48920 RECYCLE FUND 717 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 12,430 $ 13,646 $ 13,683 $ 8,500 $ 8,500 - 110 Overtime-Regular Employees 535 500 500 120 Part-Time Employees 191 P.E.R.A. Contribution 557 611 637 400 400 192 F.I.C.A. Contribution 1,000 1,098 1,148 700 700 193 Hospitalization - Life Insurance 749 856 903 600 600 195 Workers' Compensation Insurance 170 170 184 200 200 TOTAL $ 14,906 $ 16,381 $ 17,090 $ 10,900 $ 10,900 - SUPPLIES 200 Office Supplies $ 86 $ 86 $ - $ 100 $ 100 - 202 General Supplies 433 2,159 1,375 2,500 2,500 203 Postage 216 162 1,185 500 500 - TOTAL $ 735 $ 2,407 $ 2,560 $ 3,100 $ 3,100 OTHER SERVICES & CHARGES 301 Advertising, Publication, Printing $ 320 $ 71 $ 3,776 $ 1,500 $ 1,500 -- 302 302 Travel, Conferences, Schools 888 1,419 1,182 1,000 2,200 341 Disposal Charges 5,553 5,707 5,499 6,300 6,300 - 390 Other Contractual Services 88,681 87,358 82,393 80,000 82,000 401 Subscription - Memberships 226 309 180 300 300 - TOTAL $ 95,668 $ 94,864 $ 93,030 $ 89,100 $ 92,300 DEPARTMENT TOTAL $ 111,309 $ 113,652 $ 112,680 $ 103,100 $ 106,300 - 220 DEPT 48925 BRUSH SERVICE FUND 717 - EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ $ 14,783 $ 14,775 $ 17,000 $ 17,000 - 110 Overtime-Regular Employees 1,232 1,192 1,000 1,000 120 Part-Time Employees 3,320 2,093 2,100 3,300 191 P.E.R.A. Contribution 717 715 800 800 192 F.I.C.A. Contribution 1,287 1,376 1,500 1,600 193 Hospitalization - Life Insurance 1,676 1,325 1,000 1,000 195 Workers' Compensation Insurance 200 TOTAL $ $ 23,015 $ 21,476 $ 23,600 $ 24,700 - SUPPLIES 202 General Supplies $ $ - $ 150 $ 800 $ 800 - 204 Maint. - Equip. & Vehicle Parts 951 345 1,600 1,600 210 Motor Fuels& Lubricants 840 676 900 900 - 235 Personal Safety Equipment 100 100 TOTAL $ $ 1,791 $ 1,171 $ 3,400 $ 3,400 OTHER SERVICES & CHARGES 302 Travel, Conferences, Schools $ $ - $ 51 $ 500 $ 500 304 Contractual Maint. & Repair- 500 Equipment& Vehicles - 306 Contractual Maint. & Repair- 1,500 Other Improvements 341 Disposal Charges 1,000 - 380 Garage - Labor& Burden 108 3,000 3,500 390 Other Contractual Services 21,000 TOTAL $ $ - $ 159 $ 5,000 $ 26,500 DEPARTMENT TOTAL $ $ 24,806 $ 22,806 $ 32,000 $ 54,600 - 221 DEPT 48930 ADMINISTRATION/DISPOSAL FUND 717 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 PERSONAL SERVICES 100 Regular Employees $ 57,767 $ 46,871 $ 62,061 $ 58,900 $ 61,100 110 Overtime-Regular Employees 1,273 2,911 1,654 3,000 3,400 120 Part-Time Employees 7,171 4,938 6,398 5,000 5,300 169 SL Converted/LTD 323 342 351 500 500 191 P.E.R.A. Contribution 2,858 2,371 3,048 2,900 3,000 192 F.I.C.A. Contribution 4,992 4,036 5,262 5,200 5,400 - 193 Hospitalization - Life Insurance 6,410 4,810 6,055 5,800 6,000 195 Workers' Compensation Insurance 6,272 4,539 5,951 7,000 6,200 - 196 Unemployment Compensation 1,220 1,126 (552) 197 Deferred Compensation 464 - TOTAL $ 88,750 $ 71,944 $ 90,228 $ 88,300 $ 90,900 SUPPLIES 200 Office Supplies $ 131 $ 1,971 $ 1,647 $ 1,200 $ 1,700 201 Uniforms/Clothing 18 233 57 500 500 202 General Supplies 2,401 1,388 2,001 1,500 1,500 203 Postage 1,126 1,741 2,087 1,900 1,900 204 Maint. - Equip. & Vehicle Parts 33,591 7,217 14,788 14,000 15,000 - 205 Maint. - Structures 284 45 139 210 Motor Fuels & Lubricants 4,988 4,710 4,723 4,300 4,500 - 212 Container Parts 2,264 1,663 (104) 2,500 2,500 TOTAL $ 44,803 $ 18,968 $ 25,338 $ 25,900 $ 27,600 - 222 DEPT 48930 ADMINISTRATION/DISPOSAL FUND 717 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - OTHER SERVICES & CHARGES 300 Audit $ 2,000 $ 2,000 $ 2,400 $ 1,700 $ 1,700 - 301 Advertising, Publication, Printing 918 1,229 233 1,000 1,500 302 Travel, Conferences, Schools 1,354 15 500 - 303 Expert& Professional Services 9,590 426 304 Contractual Maint. & Repair- 7,458 7,502 7,257 9,000 9,000 Equipment& Vehicles 307 Communications-Telephones/Alarms 150 600 341 Disposal Charges 242,330 156,551 129,877 134,000 134,000 380 Garage- Labor& Burden 20,257 11,907 11,644 13,000 15,500 389 Administrative Fee 49,200 52,000 55,000 61,200 64,800 390 Other Contractual Services 167 167 200 - 401 Subscription - Memberships 200 16 100 100 409 Taxes& Licenses 30 100 200 200 300 - 411 Fleet Liability Insurance 1,728 900 691 2,400 2,500 412 General Liability, Fire, Etc. 8,450 7,637 7,331 7,500 8,500 TOTAL $ 343,515 $ 240,008 $ 215,392 $ 230,600 $ 238,700 - DEPARTMENT TOTAL $ 477,068 $ 330,920 $ 330,958 $ 344,800 $ 357,200 DEPT 48940 NON-OPERATING FUND 717 - EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 460 Depreciation $ 14,361 $ 31,447 $ 38,677 $ 40,800 $ 41,000 REFUSE UTILITY TOTAL $ 653,149 $ 576,893 $ 573,763 $ 591,000 $ 631,400 223 DEPT 48950 CAPITAL OUTLAY-MEMO FUND 717 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 CAPITAL OUTLAY- MEMO 580 Other Equipment $ 1,500 $ - $ - $ 5,200 $ 11,200 224 STORM SEWER UTILITY FUND FUND 740 DEPT 48610 SEWER MAINTENANCE — 48620 CONCRETE ALLEYS 48630 ADMINISTRATION 48650 CONSTRUCTION ACTIVITY: Storm Sewer System Maintenance ACTIVITY MANAGER: WATER& SEWER SUPERINTENDENT, STREET& SANITATION SUPERINTENDENT, ENGINEERING SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION All storm sewer lines and storm inlets must be maintained to assure adequate run-off. Creeks and ditches must be _ monitored to assure proper run-off and week and pollution control. This work is done with men and equipment from the Water& Sewer and Street& Sanitation divisions. PROCESS USED Storm sewer lines and catch basins are cleaned on a rotating basis. Storm inlet grates are cleaned in the spring and fall and when conditions require it. Streets, alleys and parking lots are swept at least three times annually. Ditches — are cleaned with a backhoe when necessary. Inlet grates and structures are repaired as needed after inspection. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Storm sewer installation to 16th Ave No/2nd St No and 18th Ave No/2nd St No. 2. Continue maintenance/upgrades of existing storm sewer system. 3. Continue maintenance of open drainage ditches. — 4. Adjustment of manhole frames to roadway grades. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Number of catch basins inspected 325 300 350 350 350 2. Number of catch basins rebuilt 23 15 25 10 10 3. Number of feet of storm sewer pipe — cleaned 2,000 2,000 2,000 2,000 2,000 4. Number of feet of ditches restores and cleaned 1,800 1,800 2,000 2,000 2,000 — 5. Jet out iced catch basins/pipes 18 25 25 25 25 6. Inspect N.U.R.P. ponds per access agreements 3 — 7. Inspect catch basins per access agreements 30 225 - STORM SEWER UTILITY FUND FUND 740 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENSES PERSONAL SERVICES $ 23,078 $ 18,932 $ 30,395 $ 39,800 $ 40,900 SUPPLIES 2,841 5,485 5,096 12,500 13,000 - OTHER SERVICES &CHARGES 61,974 42,590 36,420 77,200 89,300 NON-OPERATING 260,271 210,997 228,567 224,500 216,800 TOTAL $ 348,164 $ 278,004 $ 300,478 $ 354,000 $ 360,000 REVENUES STORM SEWER CHARGES $ 560,295 $ 517,325 $ 517,029 $ 517,000 $ 517,000 PROCEEDS - SALE OF BONDS 7,851 ACQUISITION OF ASSETS 252,650 TOTAL $ 568,146 $ 769,975 $ 517,029 $ 517,000 $ 517,000 - Increase(Decrease)to Fund Balance $ 219,982 $ 491,971 $ 216,551 $ 163,000 $ 157,000 RETAINED EARNINGS 12-31 $ 666,404 1,158,375 $ 1,374,926 $ 1,537,926 $ 1,694,926 Cash Balance 12-31 $ (514,262) $ (642,312) $ (428,921) $ (630,921) $ (579,421) Bond Principal Payment $ 80,000 $ 110,000 $ 110,000 $ 120,000 $ 125,000 Construction Projects $ 338,400 $ 320,907 $ 30,347 $ 350,000 $ 85,500 Rate per REF $ 9.00 $ 9.00 $ 9.00 $ 9.00 $ 9.00 PERMANENT STAFFING - Engineering Superintendent 0.20 0.20 0.20 0.20 0.20 Engineering Technicians 0.15 0.15 0.15 0.15 0.15 Street& Sanitation Superintendent 0.10 0.10 0.10 0.10 0.10 Water& Sewer Superintendent 0.10 0.10 0.10 0.10 0.10 - Maintenance 0.60 0.60 0.60 0.60 0.60 TOTAL 1.15 1.15 1.15 1.15 1.15 SIGNIFICANT EXPENDITURES The Nine Mile Creek Watershed District board has approved partial payment to the City for a large culvert - improvement project when the District has funds available in the amount of$1,140,874. 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget - None 226 STORM SEWER UTILITY FUND FUND 740 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 _ PERSONAL SERVICES 100 Regular Employees $ 18,095 $ 14,977 $ 23,778 $ 32,800 $ 34,000 _ 110 Overtime-Regular Employees 175 412 339 500 120 Part-Time Employees 940 555 997 900 200 191 P.E.R.A. Contribution 819 690 1,081 1,500 1,600 192 F.I.C.A. Contribution 1,471 1,214 1,939 2,600 2,600 - 193 Hospitalization- Life Insurance 1,578 1,084 2,261 2,000 2,000 TOTAL $ 23,078 $ 18,932 $ 30,395 $ 39,800 $ 40,900 SUPPLIES - 200 Office Supplies $ - $ 543 $ 339 $ - $ 500 202 General Supplies 401 51 212 3,500 3,500 _ 206 Maint. - Other Improvements 2,234 3,054 3,715 5,000 5,000 220 Street Maint. Material 155 342 711 2,000 2,000 - 221 Sand/Gravel 51 1,495 119 2,000 2,000 TOTAL $ 2,841 $ 5,485 $ 5,096 $ 12,500 $ 13,000 227 STORM SEWER UTILITY FUND FUND 740 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - OTHER SERVICES& CHARGES 300 Audit $ 1,300 $ 1,300 $ 1,200 $ 1,000 $ 1,000 - 301 Advertising, Publication, Printing 13 303 Expert& Professional Services 23,052 607 1,202 8,500 13,500 304 Contractual Maint. & Repair- 870 920 919 800 1,000 Equipment&Vehicles 306 Contractual Maint. & Repair- 10,159 13,000 2,240 25,000 30,000 Other Improvements _ 311 Legal Services 705 500 360 City Project Contracts 12,000 12,000 361 Construction Costs 2,784 389 Administrative Fee 24,000 25,000 26,400 27,600 30,000 412 General Liability, Fire, Etc. 1,875 1,763 1,675 1,800 1,800 - TOTAL $ 61,974 $ 42,590 $ 36,420 $ 77,200 $ 89,300 NON-OPERATING - 460 Depreciation $ 90,089 $ 102,414 $ 103,142 $ 105,600 $ 105,000 610 Bond Interest 169,638 108,058 124,825 118,300 111,200 620 Fiscal Agents Fee 544 525 600 600 600 TOTAL $ 260,271 $ 210,997 $ 228,567 $ 224,500 $ 216,800 STORM SEWER UTILITY FUND TOTAL $ 348,164 $ 278,004 $ 300,478 $ 354,000 $ 360,000 - 228 DEPT 48610 STORM SEWER MAINTENANCE FUND 740 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 18,095 $ 14,977 $ 23,778 $ 21,000 $ 21,700 - 110 Overtime-Regular Employees 175 412 339 500 120 Part-Time Employees 808 555 997 200 200 191 P.E.R.A. Contribution 819 690 1,081 900 1,000 192 F.I.C.A. Contribution 1,461 1,214 1,939 1,600 1,700 193 Hospitalization - Life Insurance 1,578 1,084 2,261 1,200 1,200 TOTAL $ 22,936 $ 18,932 $ 30,395 $ 24,900 $ 26,300 SUPPLIES - 202 General Supplies $ 401 $ 51 $ 212 $ 3,500 $ 3,500 206 Maint. - Other Improvements 2,234 3,054 3,715 5,000 5,000 - 220 Street Maint. Material 155 342 711 2,000 2,000 221 Sand/Gravel 51 1,495 119 2,000 2,000 _ TOTAL $ 2,841 $ 4,942 $ 4,757 $ 12,500 $ 12,500 OTHER SERVICES & CHARGES 303 Expert& Professional Services $ 163 $ - $ 1,202 $ 1,500 $ 1,500 -- 306 306 Contractual Maint. & Repair- 10,159 13,000 2,240 10,000 10,000 Other Improvements 361 Construction Costs 2,784 - TOTAL $ 10,322 $ 13,000 $ 6,226 $ 11,500 $ 11,500 DEPARTMENT TOTAL $ 36,099 $ 36,874 $ 41,378 $ 48,900 $ 50,300 DEPT 48620 CONCRETE ALLEYS FUND 740 EXPENDITURE DETAIL Actual Actual Actual Budget Budget - CODE 1993 1994 1995 1996 1997 OTHER SERVICES & CHARGES 306 Contractual Maint. & Repair- $ - $ - $ - $ 15,000 $ 20,000 Othe Improvements 360 City Project Contracts 12,000 12,000 DEPARTMENT TOTAL $ - $ - $ - $ 27,000 $ 32,000 229 DEPT 48630 ADMINISTRATION FUND 740 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ - $ - $ - $ 11,800 $ 12,300 - 120 Part-Time Employees 132 700 191 P.E.R.A. Contribution 600 600 192 F.I.C.A. Contribution 10 1,000 900 193 Hospitalization- Life Insurance 800 800 TOTAL $ 142 $ - $ - $ 14,900 $ 14,600 SUPPLIES 200 Office Supplies $ - $ 543 $ 339 $ - $ 500 - OTHER SERVICES & CHARGES 300 Audit $ 1,300 $ 1,300 $ 1,200 $ 1,000 $ 1,000 - 301 Advertising, Publication, Printing 13 303 Expert& Professional Services 22,889 607 7,000 12,000 - 304 Contractual Maint. & Repair- 870 920 919 800 1,000 Equipment&Vehicles 311 Legal Services 705 500 389 Administrative Fees 24,000 25,000 26,400 27,600 30,000 412 General Liability, Fire, Etc. 1,875 1,763 1,675 1,800 1,800 TOTAL $ 51,652 $ 29,590 $ 30,194 $ 38,700 $ 45,800 DEPARTMENT TOTAL $ 51,794 $ 30,133 $ 30,533 $ 53,600 $ 60,900 - DEPT 48640 NON-OPERATING FUND 740 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - 460 Depreciation $ 90,089 $ 102,414 $ 103,142 $ 105,600 $ 105,000 610 Bond Interest 169,638 108,058 124,825 118,300 111,200 - 620 Fiscal Fee 544 525 600 600 600 DEPARTMENT TOTAL $ 260,271 $ 210,997 $ 228,567 $ 224,500 $ 216,800 _ STORM SEWER UTILITY TOTAL $ 348,164 $ 278,004 $ 300,478 $ 354,000 $ 360,000 230 DEPT 48650 CONSTRUCTION- MEMO FUND 740 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 -� CONSTRUCTION-MEMO 13th Ave. at County Road#3 $ 112,000 $ - $ $ - $ - Thermotech Ponds 145,600 Maetzold 80,800 Meadow Creek 50,000 Utility Reconstruction 203,024 30,347 Street Rehab/Maint. Nine Mile Creek Improvements 117,883 300,000 2nd St No at 16th, 18th& 19th Ave No 85,500 DEPARTMENT TOTAL $ 338,400 $ 320,907 $ 30,347 $ 350,000 $ 85,500 231 PAVILION/ICE ARENA FUND FUND 747 DEPT 48730 ADMINISTRATION 48735 ICE RENTAL 48740 SOCCER-LEAGUE/RENTAL 48745 DRY FLOOR — ACTIVITY: Ice Arena and Pavilion ACTIVITY MANAGER: ICE ARENA/PAVILION MANAGER GENERAL ACTIVITY DESCRIPTION — Manage and schedule public user groups and maintenance for the ice arena/pavilion which will utilize the facility to its maximum potential,and generate adequate revenue to offset the cost of operations. PROCESS USED Schedule and control a wide variety of user groups. Utilize all prime ice hours, scheduling non-prime hours as permitted. Use developed policies to manage the facility and determine rental rates for pavilion user groups. Supervision of accounts payable and accounts received. Train and supervise staff in order to maintain an efficient, safe and clean facility. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1997 1. Rent all prime time ice January 1 to March 9, and September 5 to December 31. 2. Work with Hopkins Dynamo Soccer Club to involve this group in the turf season at the Pavilion in a way that benefits the City and Hopkins Dynamo Soccer Club. 3. Develop and implement a data base system for customer accounts, finances and facility usage record keeping. 4. Increase ice rental rates to $115 per hour for prime time, $105 per hour non-prime time. 5. Operate a budget to maximize revenues. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1993 1994 1995 1996 1997 1. Rented prime hours ice 1,090 1,152 1,212 1,180 1,250 '- 2. Rented non-prime hours ice 178 218 307 220 310 3. Pavilion leases for summer use 7 6 7 6 7 4. Hours ice resurfacer is in use 294 320 317 350 350 5. Hours of part-time employment 2,790 2,438 2,902 2,700 3,200 6. Open skate hours 247 245 200 250 210 7. Teams for indoor soccer 46 56 68 64 68 — 8. Rented roller hockey hours 175 250 185 275 250 9. Hours compressors in use 2,967 3,669 3,826 3,800 4,000 10. Hours of turf use 402 428 420 — 232 PAVILION/ICE ARENA FUND FUND 747 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 EXPENSES PERSONAL SERVICES $ 101,083 $ 114,925 $ 123,924 $ 127,800 $ 144,900 SUPPLIES 17,786 18,726 24,554 22,900 19,800 - OTHER SERVICES & CHARGES 46,072 51,416 54,231 55,900 64,700 NON-OPERATING 4,112 4,112 4,289 4,200 4,300 TOTAL $ 169,053 $ 189,179 $ 206,998 $ 210,800 $ 233,700 REVENUES ICE RENTAL $ 118,673 $ 128,961 $ 149,226 $ 145,000 $ 169,000 PAVILION RENTAL 12,010 13,067 10,447 15,000 10,500 - OPEN SKATING FEES 4,657 5,034 4,625 5,100 4,700 SOCCER LEAGUE FEES 24,900 30,659 38,380 36,000 37,000 TURF RENTAL 1,898 2,807 3,698 3,500 3,000 HHS HOCKEY GATE 1,334 3,200 5,000 ADVERTISING RENTAL 1,000 2,000 CONCESSIONS 2,932 3,569 3,105 2,700 4,100 VENDING MACHINES 6,539 7,503 8,778 8,400 8,600 - TOTAL $ 171,609 $ 191,600 $ 219,593 $ 219,900 $ 243,900 Increase(Decrease)to Fund Balance $ 2,556 $ 2,421 $ 12,595 $ 9,100 $ 10,200 RETAINED EARNINGS 12-31 $ 23,566 $ 25,987 $ 38,582 $ 47,682 $ 57,882 Cash Balance 12-31 $ (26,912) $ (34,199) $ (16,321) $ (11,421) $ (9,021) Capital Outlay $ - $ - $ - $ - $ 3,500 PERMANENT STAFFING Full-Time Assistant Manager 0.60 0.60 0.60 1.00 1.00 Parks&Forestry Superintendent 0.10 0.10 0.10 0.10 0.10 Pavilion/Ice Arena Manager 1.00 1.00 1.00 1.00 1.00 Part-Time Maintenance 1.00 1.00 1.40 1.00 1.40 Part-Time Administrative Support 0.70 0.70 0.70 0.70 0.70 - TOTAL 3.40 3.40 3.80 3.80 4.20 SIGNIFICANT EXPENDITURES Soccer officials - $7,800 (offset by team fee revenues) Services&Charges: Heating fuel - $12,500; Electricity- $24,600 Improvements to refrigeration plant- $4,000 Administrative Fees and Depreciation - $11,500 1997 CAPITAL OUTLAY DETAIL Dept. Manger Adopted Item Requested Proposed Proposed Budget Computer $ 2,500 $ 2,500 $ 2, 00 Snow Blower 1,000 1,000 1,000 $ 3,500 $ 3,500 $ 3,500 - 233 PAVILION/ICE ARENA FUND FUND 747 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 51,635 $ 58,134 $ 59,276 $ 67,200 $ 71,900 - 110 Overtime-Regular Employees 244 8 913 1,000 1,000 120 Part-Time Employees 27,445 33,184 38,220 31,900 42,000 - 169 SL Converted/LTD 618 674 658 900 1,000 191 P.E.R.A. Contribution 2,712 2,975 3,129 3,600 4,000 192 F.I.C.A. Contribution 6,088 6,956 7,586 7,600 8,800 193 Hospitalization - Life Insurance 8,855 9,276 8,988 12,500 10,600 - 195 Workers' Compensation Insurance 1,833 1,736 2,431 2,200 2,700 196 Unemployment Compensation 80 728 197 Deferred Compensation 1,653 1,902 1,995 900 2,900 - TOTAL $ 101,083 $ 114,925 $ 123,924 $ 127,800 $ 144,900 SUPPLIES - 200 Office Supplies $ 617 $ 428 $ 495 $ 600 $ 600 201 Uniforms/Clothing 3,051 3,723 5,294 5,400 800 202 General Supplies 4,059 4,647 7,507 6,100 5,400 203 Postage 481 492 694 1,000 900 204 Maint. - Equip. &Vehicle Parts 1,964 2,157 2,221 1,500 2,600 205 Maint. - Structures 2,090 1,867 2,038 2,200 2,200 206 Maint. - Other Improvements 875 488 676 800 800 209 Filters, Antifreeze, Solvents 510 267 400 400 210 Motor Fuels & Lubricants 914 1,034 1,108 1,000 1,200 - 223 Sign Supplies 87 80 100 100 241 Concession Supplies 392 244 758 500 1,500 - 243 Vending Machine Supplies 2,746 3,566 3,496 3,300 3,300 TOTAL $ 17,786 $ 18,726 $ 24,554 $ 22,900 $ 19,800 - 234 - PAVILION/ICE ARENA FUND FUND 747 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 OTHER SERVICES & CHARGES 300 Audit $ 400 $ 400 $ 400 $ 400 $ 400 - 301 Advertising, Publication, Printing 273 972 1,961 1,500 1,600 302 Travel, Conferences, Schools 274 899 452 1,000 1,000 - 303 Expert& Professional Services 501 282 584 600 800 304 Contractual Maint. & Repair- 928 2,298 2,294 2,200 7,300 Equipment& Vehicles 305 Contractual Maint. & Repair- 893 2,553 2,790 500 800 Structures 306 Contractual Maint. & Repair- 38 344 395 400 900 Other Improvements _ 307 Communications-Telephone/Alarms 2,170 2,068 2,519 2,600 2,600 315 Heating Fuel - Gas 10,975 11,174 10,941 11,500 12,500 320 Electricity 18,263 19,578 21,475 23,400 24,600 380 Garage- Labor& Burden 378 540 189 500 500 389 Administrative Fee 6,000 6,000 6,300 6,600 7,200 - 401 Subscription- Memberhips 75 275 75 100 300 412 General Liability, Fire, Etc. 1,875 1,763 1,741 1,800 1,900 - 413 Property Insurance 2,729 2,030 1,932 2,500 2,300 418 N.L.C. Liability Insurance 300 240 183 300 TOTAL $ 46,072 $ 51,416 $ 54,231 $ 55,900 $ 64,700 - NON-OPERATING 460 Depreciation $ 4,112 $ 4,112 $ 4,289 $ 4,200 $ 4,300 PAVILION/ICE ARENA FUND TOTAL $ 169,053 $ 189,179 $ 206,998 $ 210,800 $ 233,700 - 235 DEPT 48730 ADMINISTRATION FUND 747 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 _ PERSONAL SERVICES 100 Regular Employees $ 37,416 $ 43,094 $ 46,592 $ 47,800 $ 51,100 _ 110 Overtime-Regular Employees 53 120 Part-Time Employees 8,981 3,003 3,140 2,300 4,700 - 169 SL Converted/LTD 618 674 658 900 1,000 191 P.E.R.A. Contribution 2,067 1,970 2,153 2,400 2,600 192 F.I.C.A. Contribution 3,517 3,417 3,755 3,800 4,400 193 Hospitalization - Life Insurance 7,296 6,621 6,922 9,400 8,700 - 195 Workers' Compensation Insurance 970 764 1,033 900 1,100 196 Unemployment Compensation 80 728 197 Deferred Compensation 1,653 1,902 1,995 900 2,900 TOTAL $ 62,571 $ 61,525 $ 66,976 $ 68,400 $ 76,500 SUPPLIES 200 Office Supplies $ 617 $ 428 $ 495 $ 600 $ 600 201 Uniforms/Clothing 305 143 368 400 800 202 General Supplies 106 1,059 1,000 200 203 Postage 216 492 264 500 500 223 Sign Supplies 87 80 100 100 241 Concession Supplies 392 244 758 500 1,500 243 Vending Machine Supplies 2,746 3,566 3,496 3,300 3,300 - TOTAL $ 4,363 $ 5,059 $ 6,440 $ 6,400 $ 7,000 236 DEPT 48730 ADMINISTRATION FUND 747 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - OTHER SERVICES& CHARGES 300 Audit $ 400 $ 400 $ 400 $ 400 $ 400 - 301 Advertising, Publication, Printing 647 302 Travel, Conferences, Schools 274 899 152 500 500 - 303 Expert& Professional Services 154 304 Contractual Maint. & Repair- 611 600 600 Equipment&Vehicles 305 Contractual Maint. & Repair- 893 736 2,790 500 800 Structures 306 Contractual Maint. & Repair- 38 344 395 400 900 Other Improvements 307 Communications-Telephones/Alarms 2,170 2,068 2,519 2,600 2,600 389 Administrative Fee 6,000 6,000 6,300 6,600 7,200 401 Subscription - Memberships 75 275 75 100 300 412 General Liability, Fire, Etc. 1,875 1,763 1,741 1,800 1,900 413 Property Insurance 2,729 2,030 1,932 2,500 2,300 - 418 N.L.C. Liability Insurance 300 240 183 300 TOTAL $ 14,754 $ 14,755 $ 17,899 $ 16,300 $ 17,500 - DEPARTMENT TOTAL $ 81,688 $ 81,339 $ 91,315 $ 91,100 $ 101,000 237 DEPT 48735 ICE RENTAL FUND 747 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 PERSONAL SERVICES 100 Regular Employees $ 11,068 $ 12,563 $ 10,897 $ 11,200 $ 12,100 110 Overtime-Regular Employees 146 913 1,000 1,000 120 Part-Time Employees 8,323 12,566 17,082 15,000 21,200 191 P.E.R.A. Contribution 501 706 728 700 900 192 F.I.C.A. Contribution 1,538 1,982 2,294 2,100 2,600 193 Hospitalization - Life Insurance 1,152 1,862 1,446 1,800 1,100 195 Workers' Compensation Insurance 480 399 852 700 900 TOTAL $ 23,208 $ 30,078 $ 34,212 $ 32,500 $ 39,800 - SUPPLIES 202 General Supplies $ 2,271 $ 3,100 $ 4,505 $ 3,200 $ 3,200 _ 204 Maint. - Equip. & Vehicle Parts 1,785 2,074 2,221 1,400 2,500 205 Maint. - Structures 1,541 1,744 1,440 1,500 1,500 - 206 Maint. - Other Improvements 875 488 676 800 800 209 Filters, Antifreeze, Solvents 510 267 400 400 210 Motor Fuels& Lubricants 914 1,034 1,108 1,000 1,200 TOTAL $ 7,896 $ 8,440 $ 10,217 $ 8,300 $ 9,600 OTHER SERVICES & CHARGES - 301 Advertising, Publication, Printing $ 167 $ 12 $ 637 $ 600 $ 700 302 Travel, Conferences, Schools 300 500 500 _ 303 Expert& Professional Services 501 282 430 600 800 304 Contractual Maint. & Repair- 928 2,298 1,683 1,600 6,700 Equipment& Vehicles 315 Heating Fuel-Gas 9,890 10,205 10,047 10,500 11,500 320 Electricity 14,006 16,036 17,813 19,000 19,900 380 Garage- Labor& Burden 378 540 189 500 500 TOTAL $ 25,870 $ 29,373 $ 31,099 $ 33,300 $ 40,600 DEPARTMENT TOTAL $ 56,974 $ 67,891 $ 75,528 $ 74,100 $ 90,000 238 - DEPT 48740 SOCCER- LEAGUE/RENTAL FUND 747 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 PERSONAL SERVICES 100 Regular Employees $ 1,331 $ 1,520 $ 1,383 $ 3,000 $ 3,200 - 120 Part-Time Employees 6,727 12,556 14,795 13,300 14,700 191 P.E.R.A. Contribution 60 256 229 300 300 - 192 F.I.C.A. Contribution 622 1,096 1,260 1,200 1,300 193 Hospitalization - Life Insurance 208 714 582 500 300 195 Workers' Compensation Insurance 232 402 447 400 500 TOTAL $ 9,180 $ 16,544 $ 18,696 $ 18,700 $ 20,300 SUPPLIES - 201 Uniforms/Clothing $ 2,746 $ 3,580 $ 4,926 $ 5,000 $ - 202 General Supplies 950 529 792 900 1,000 - 203 Postage 265 430 500 400 204 Maint. - Equip. & Vehicle Parts 74 - 205 Maint. - Structures 92 100 100 TOTAL $ 4,035 $ 4,109 $ 6,240 $ 6,500 $ 1,500 OTHER SERVICES& CHARGES 301 Advertising, Publication, Printing $ 106 $ 535 $ 552 $ 600 $ 600 305 Contractual Maint. & Repair- 287 - Structures 315 Heating Fuel-Gas 963 825 893 900 900 320 Electricity 1,439 1,304 1,678 1,700 2,000 - TOTAL $ 2,508 $ 2,951 $ 3,123 $ 3,200 $ 3,500 DEPARTMENT TOTAL $ 15,723 $ 23,604 $ 28,059 $ 28,400 $ 25,300 239 DEPT 48745 DRY FLOOR FUND 747 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 - PERSONAL SERVICES 100 Regular Employees $ 1,820 $ 957 $ 404 $ 5,200 $ 5,500 - 110 Overtime-Regular Employees 45 8 120 Part-Time Employees 3,414 5,059 3,203 1,300 1,400 - 191 P.E.R.A. Contribution 84 43 19 200 200 192 F.I.C.A. Contribution 411 461 277 500 500 193 Hospitalization- Life Insurance 199 79 38 800 500 195 Workers' Compensation Insurance 151 171 99 200 200 TOTAL $ 6,124 $ 6,778 $ 4,040 $ 8,200 $ 8,300 - SUPPLIES 202 General Supplies $ 838 $ 912 $ 1,151 $ 1,000 $ 1,000 - 204 Maint. - Equip. & Vehicle Parts 105 83 100 100 205 Maint. - Structures 549 123 506 600 600 - TOTAL $ 1,492 $ 1,118 $ 1,657 $ 1,700 $ 1,700 OTHER SERVICES& CHARGES 301 Advertising, Publication, Printing $ - $ 425 $ 125 $ 300 $ 300 - 305 Contractual Maint. & Repair- 1,530 Structures 315 Heating Fuel-Gas 122 144 1 100 100 - 320 Electricity 2,818 2,238 1,984 2,700 2,700 TOTAL $ 2,940 $ 4,337 $ 2,110 $ 3,100 $ 3,100 - DEPARTMENT TOTAL $ 10,556 $ 12,233 $ 7,807 $ 13,000 $ 13,100 DEPT 48770 NON-OPERATING FUND 747 - EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 460 Depreciation $ 4,112 $ 4,112 $ 4,289 $ 4,200 $ 4,300 PAVILION/ICE ARENA TOTAL $ 169,053 $ 189,179 $ 206,998 $ 210,800 $ 233,700 240 DEPT 48775 CAPITAL OUTLAY-MEMO FUND 747 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 -- CAPITAL OUTLAY-MEMO 570 Office Equipment& Furnishings $ - $ - $ - $ - $ 1,000 580 Other Equipment 2,500 DEPARTMENT TOTAL $ - $ - $ - $ - $ 3,500 — 241 CITY OF HOPKINS, MINNESOTA GENERAL LONG-TERM DEBT ACCOUNT GROUP General obligation bonds and other forms of long-term debt supported by general revenues are obligations of a governmental unit as a whole and not its individual constituent funds. Moreover, the proceeds of such debt may be spent on facilities which are utilized in the operations of several funds. For these reasons, the amount of unmatured, long-term indebtedness which is backed by the full faith and credit of the government should be recorded and accounted for in a separate self-balancing group of accounts titled the - "General Long-Term Debt Account Group." This debt group will include, in addition to conventional general obligation bonds, time warrants and notes which have a maturity of more than one year from date of issuance. _ This account group does not include general obligation water and sewer bonds, which are reflected in their respective funds. GENERAL DEBT SERVICE FUNDS 4XX FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1993 1994 1995 1996 1997 - EXPENDITURES BOND PAYMENTS: PRINCIPAL $ 526,100 $ 811,100 $ 801,100 $ 1,026,600 $ 800,000 INTEREST 704,757 559,714 559,157 572,742 577,477 FISCAL AGENTS CHARGES 3,618 3,475 3,600 3,236 3,123 ISSUANCE EXPENSE 21,204 TOTAL $ 1,234,475 $ 1,374,289 $ 1,385,061 $ 1,602,578 $ 1,380,600 REVENUES PROPERTY TAX - CURRENT AD VALOREM $ 439,679 $ 326,960 $ 384,283 $ 354,000 $ 390,000 PROCEEDS FROM ISSUANCE 27,753 38,675 185,086 TRANSFER FROM P.I.R. FUND 100,000 115,000 158,500 183,200 168,000 TRANSFER FROM TAX INCREMENT 872,618 649,000 704,800 989,004 740,000 TRANSFER FROM HOUSING REHAB 45,000 98,700 TOTAL $ 1,440,050 $ 1,090,960 $ 1,286,258 $ 1,756,290 $ 1,396,700 FUND BALANCE 12-31 $ 1,302,870 1,019,541 $ 920,738 $ 1,074,450 $ 1,090,550 242 ISSUE: IMPROVEMENT REVOLVING BONDS- 1990 FUND 402 DEPT: General Obligation Bonds- 46020 Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 EXPENDITURES BOND PAYMENTS 600 Principal $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 610 Interest 26,035 23,010 19,935 16,821 13,685 620 Fiscal Agent Charges 300 300 300 279 315 TOTAL $ 76,335 $ 73,310 $ 70,235 $ 67,100 $ 64,000 REVENUES 30110 Property Tax- Current Ad Valorem $ 75,639 $ 74,243 $ 52,549 $ 63,400 $ 68,000 FUND BALANCE $ 75,779 $ 76,712 $ 59,026 $ 55,326 $ 59,326 Issue Matures in 2001 243 - ISSUE: REDEVELOPMENT REFUNDING BONDS- 1992 FUND 408 DEPT: General Obligation Bonds (Taxable)- 46901 — Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 EXPENDITURES BOND PAYMENTS 600 Principal $ 155,000 $ 225,000 $ 240,000 $ 255,000 $ 275,000 610 Interest 136,502 130,075 116,550 101,082 83,362 - 620 Fiscal Agent Charges 890 600 600 618 338 TOTAL $ 292,392 $ 355,675 $ 357,150 $ 356,700 $ 358,700 REVENUES 39724 Transfer from Tax Increment $ 350,000 $ 335,000 $ 351,000 $ 360,000 $ 360,000 FUND BALANCE $ 204,456 $ 183,781 $ 177,631 $ 180,931 $ 182,231 - Issue Matures in 2006 244 ISSUE: REDEVELOPMENT BONDS- 1996D FUND 476 DEPT: General Obligation Bonds (Taxable)-46760 Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 EXPENDITURES — BOND PAYMENTS — 600 Principal $ $ $ $ - $ - 610 Interest 42,352 — 620 Fiscal Agent Charges 148 TOTAL $ $ $ $ - $ 42,500 — REVENUES 39300 Proceeds from Issuance $ $ $ $ 118,586 $ - FUND BALANCE $ $ $ $ 118,586 $ 76,086 Issue Matures in 2011 245 _ ISSUE: REDEVELOPMENT REFUNDING 1984 & 1989 BONDS- 1993 FUND 483 DEPT: General Obligation Bonds-46840 Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 EXPENDITURES BOND PAYMENTS - 600 Principal $ - $ 30,000 $ 20,000 $ 20,000 $ 20,000 610 Interest 111,499 139,420 138,540 137,660 — 620 Fiscal Agent Charges 308 825 900 260 340 TOTAL $ 308 $ 142,324 $ 160,320 $ 158,800 $ 158,000 REVENUES 39300 Proceeds from Issuance $ 14,205 $ - $ - $ - $ - 39724 Transfer from Tax Increment 138,000 90,000 120,000 190,000 180,000 TOTAL $ 152,205 $ 90,000 $ 120,000 $ 190,000 $ 180,000 FUND BALANCE $ 151,897 $ 99,573 $ 59,253 $ 90,453 $ 112,453 Issue Matures in 2009 246 ISSUE: REDEVELOPMENT REFUNDING BONDS- 1990 FUND 484 DEPT: General Obligation Bonds-46840 Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 EXPENDITURES BOND PAYMENTS 610 Interest $ 93,100 $ $ $ $ 620 Fiscal Agent Charges 300 — TOTAL $ 93,400 $ $ $ $ REVENUES 39724 Transfer from Tax Increment $ 20,277 $ $ $ $ FUND BALANCE $ - Issue Matures in 2009 — Call February 1998 - Defeased in 1993 247 ISSUE: REDEVELOPMENT BONDS- 1996C FUND 486 — DEPT: General Obligation Bonds-46860 — Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 EXPENDITURES BOND PAYMENTS — 600 Principal $ $ $ $ - $ - 610 Interest 20,750 — 620 Fiscal Agent Charges 150 TOTAL $ $ $ $ - $ 20,900 REVENUES 39300 Proceeds from Issuance $ $ $ $ 66,500 $ - FUND BALANCE $ $ $ $ 66,500 $ 45,600 — Issue Matures in 2016 — 248 ISSUE: REDEVELOPMENT REFUNDING 1988 BONDS- 1993 FUND 487 DEPT: General Obligation Bonds-46880 Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 EXPENDITURES — BOND PAYMENTS — 600 Principal $ - $ 30,000 $ 15,000 $ 15,000 $ 160,000 610 Interest 45,540 39,753 39,318 36,572 — 620 Fiscal Agent Charges 113 325 300 282 328 TOTAL $ 113 $ 75,865 $ 55,053 $ 54,600 $ 196,900 REVENUES 39300 Proceeds from Issuance $ 7,071 $ - $ - $ - $ - 39724 Transfer from Tax Increment 72,000 46,000 56,000 184,000 200,000 TOTAL $ 79,071 $ 46,000 $ 56,000 $ 184,000 $ 200,000 FUND BALANCE $ 78,958 $ 49,093 $ 50,040 $ 179,440 $ 182,540 Issue Matures in 2003 249 - ISSUE: REDEVELOPMENT BONDS- 1988 FUND 488 DEPT: General Obligation Bonds- 46880 Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 . 1997 EXPENDITURES BOND PAYMENTS 600 Principal $ 140,000 $ 140,000 $ 145,000 $ 145,000 $ 610 Interest 63,878 21,677 13,268 4,459 — 620 Fiscal Agent Charges 300 300 300 274 TOTAL $ 204,178 $ 161,977 $ 158,568 $ 149,733 $ REVENUES 39724 Transfer from Tax Increment $ 182,000 $ 114,000 $ 119,800 $ 40,000 $ FUND BALANCE $ 196,478 $ 148,501 $ 109,733 $ - $ - Issue Matures in 2003 Call June 1996 - Defeased in 1993 250 ISSUE: REDEVELOPMENT BONDS- 1989 FUND 489 DEPT: General Obligation Bonds-46890 Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 EXPENDITURES BOND PAYMENTS 610 Interest $ 93,352 $ $ $ $ 620 Fiscal Agent Charges 300 — TOTAL $ 93,652 $ $ $ $ REVENUES 39724 Transfer from Tax Increment $ 46,341 $ $ $ $ FUND BALANCE $ - $ $ $ $ Issue Matures in 2009 Call 1997 - Defeased in 1993 251 ISSUE: PARK AND RECREATIONAL BONDS- 1990 FUND 490 — DEPT: General Obligation Bonds-46900 Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 EXPENDITURES BOND PAYMENTS — 600 Principal $ 140,000 $ 140,000 $ 140,000 $ 140,000 $ 140,000 610 Interest 172,830 39,480 30,870 22,155 13,370 — 620 Fiscal Agent Charges 300 300 300 345 330 TOTAL $ 313,130 $ 179,780 $ 171,170 $ 162,500 $ 153,700 REVENUES 30110 Property Tax- Current Ad Valorem $ 196,007 $ 155,924 $ 162,962 $ 150,000 $ 152,000 — FUND BALANCE $ 191,674 $ 167,818 $ 159,610 $ 147,110 $ 145,410 — Issue Matures in 2011 Call February 1998 - Defeased in 1993 — 252 ISSUE: REDEVELOPMENT BONDS- 1991 FUND 491 DEPT: HRA Revenue Bonds (Taxable)-46910 Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 EXPENDITURES — BOND PAYMENTS — 600 Principal $ 41,100 $ 41,100 $ 41,100 $ 246,600 $ 610 Interest 24,455 21,577 18,701 19,420 _ 620 Fiscal Agent Charges 300 300 300 325 TOTAL $ 65,855 $ 62,977 $ 60,101 $ 266,345 $ REVENUES 39724 Transfer from Tax Increment $ 64,000 $ 64,000 $ 58,000 $ 215,004 $ — FUND BALANCE $ 52,419 $ 53,442 $ 51,341 $ - $ Issue Matures in 2001 Issue Called 10-31-96 253 _ ISSUE: IMPROVEMENT REVOLVING BONDS- 1992 FUND 492 DEPT: General Obligation Bonds-46920 - Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 EXPENDITURES BOND PAYMENTS 600 Principal $ - $ 130,000 $ 130,000 $ 130,000 $ 130,000 610 Interest 94,605 92,395 87,780 82,840 77,608 - 620 Fiscal Agent Charges 300 300 300 360 292 TOTAL $ 94,905 $ 222,695 $ 218,080 $ 213,200 $ 207,900 REVENUES - 30110 Property Tax- Current Ad Valorem $ 50,782 $ 40,656 $ 52,783 $ 42,600 $ 42,000 39721 Transfer from P.I.R. Fund 100,000 115,000 158,500 183,200 168,000 TOTAL $ 150,782 $ 155,656 $ 211,283 $ 225,800 $ 210,000 FUND BALANCE $ 227,688 $ 160,649 $ 153,852 $ 166,452 $ 168,552 - Issue Matures in 2008 254 ISSUE: REFUNDING 1990 PARK& RECREATIONAL BONDS- 1993 FUND 493 DEPT: General Obligation Bonds-46900 Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 EXPENDITURES BOND PAYMENTS 600 Principal $ - $ 25,000 $ 20,000 $ 25,000 $ 25,000 610 Interest 74,461 92,880 91,890 90,790 — 620 Fiscal Agent Charges 207 225 300 310 310 TOTAL $ 207 $ 99,686 $ 113,180 $ 117,200 $ 116,100 REVENUES 30110 Property Tax- Current ad Valorem $ 117,251 $ 56,137 $ 115,989 $ 98,000 $ 128,000 39300 Proceeds from Issuance 6,477 TOTAL $ 123,728 $ 56,137 $ 115,989 $ 98,000 $ 128,000 FUND BALANCE $ 123,521 $ 79,972 $ 82,781 $ 63,581 $ 75,481 Issue Matures in 2011 255 — ISSUE: HOUSING BONDS-MEADOW CREEK FUND 495 DEPT: General Obligation Bonds(Taxable) -46950 — Actual Actual Actual Budget Budget CODE 1993 1994 1995 1996 1997 EXPENDITURES BOND PAYMENTS 600 Principal $ $ $ - $ - $ - 610 Interest 56,217 61,328 - 620 Fiscal Agent Charges 183 572 — 303 Issuance Expense 21,204 TOTAL $ $ $ 21,204 $ 56,400 $ 61,900 REVENUES 39300 Proceeds from Issuance $ $ $ 38,675 $ - $ - 39745 Transfer from Housing Rehab 45,000 98,700 TOTAL $ $ $ 38,675 $ 45,000 $ 98,700 — FUND BALANCE $ $ $ 17,471 $ 6,071 $ 42,871 Issue Matures in 2012 256 BOND INDEBTEDNESS AS OF DECEMBER 31, 1996 AND 1997 AND STATEMENT OF PRINCIPAL& INTEREST REQUIREMENTS FOR 1997 AMOUNT OUTSTANDING ORIGINAL 12-31-96 DATE OF AMOUNT OF ISSUE FUND ISSUE ISSUE Principal Interest GENERAL OBLIGATION Redevelopment Refund 484 & 489 483 10-15-93 $ 3,075,000 $ 3,005,000 $ 1,415,070 Redevelopment Refund 488 487 10-15-93 1,135,000 1,075,000 141,476 — Redevelopment- Taxable 408 2-1-92 2,888,543 1,968,543 1,229,123 (3-1-90) Refunded —' Redevelopment- Taxable D 476 10-1-96 680,000 680,000 553,356 Redevelopment Series C 486 10-1-96 500,000 500,000 497,990 Park Bonds 490 3-1-90 2,805,000 280,000 17,850 _ Park Bonds- Refunded 493 10-15-93 2,065,000 1,995,000 739,162 Housing Bonds 495 9-1-95 815,000 815,000 633,694 TOTAL $ 13,963,543 $ 10,318,543 $ 5,227,721 SPECIAL ASSESSMENTS Improvement Revolving 402 3-1-90 $ 485,000 $ 235,000 $ 37,650 Improvement Revolving 492 8-1-92 2,000,000 1,610,000 508,250 TOTAL $ 2,485,000 $ 1,845,000 $ 545,900 REVENUE ._ Storm Sewer 740 12-1-89 $ 2,790,000 $ 100,000 $ 3,075 Storm Sewer- Refunded 740 10-15-93 2,445,000 2,375,000 880,400 TOTAL $ 5,235,000 $ 2,475,000 $ 883,475 GRAND TOTAL $ 21,683,543 $ 14,638,543 $ 6,657,096 _ 257 AMOUNT DUE IN 1997 AMOUNT OUTSTANDING 12-31-97 Principal Interest Principal Interest TOTAL $ 20,000 $ 137,660 $ 2,985,000 $ 1,277,410 $ 4,262,410 160,000 36,572 915,000 104,904 1,019,904 275,000 83,362 1,693,543 1,145,761 2,839,304 -- 42,352 680,000 511,004 1,191,004 20,750 500,000 477,240 977,240 140,000 13,370 140,000 4,480 144,480 25,000 90,790 1,970,000 648,372 2,618,372 61,328 815,000 572,366 1,387,366 $ 620,000 $ 486,184 $ 9,698,543 $ 4,741,537 $ 14,440,080 $ 50,000 $ 13,685 $ 185,000 $ 23,965 $ 208,965 130,000 77,608 1,480,000 430,642 1,910,642 $ 180,000 $ 91,293 $ 1,665,000 $ 454,607 $ 2,119,607 $ 100,000 $ 3,075 $ - $ - $ - 25,000 108,090 2,350,000 772,310 3,122,310 $ 125,000 $ 111,165 $ 2,350,000 $ 772,310 $ 3,122,310 $ 925,000 $ 688,642 $ 13,713,543 $ 5,968,454 $ 19,681,997 258