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1998 City of Hopkins, MN Budget _ A101 * 1998 BUDGET CITY OF HOPKINS - 1010 FIRST STREET SOUTH HOPKINS, MINNESOTA 55343 MEI MIN OM MEN SUM III IMO NMI Gli ... ..., III _ City of Ifopkins 1010(First Street South • Jfopkins, IMW 553 43-75 73 • Phone: 612-935-8474 • Tax 612-935-1834 ANNUAL CITY BUDGET FISCAL YEAR BEGINNING JANUARY 1, 1998 CITY COUNCIL Mayor Charles D. Redepenning Councilmember Eugene Maxwell Councilmember Diane Johnson Councilmember Frances Hesch Councilmember Karen Jensen ADMINISTRATIVE STAFF Steven C. Mielke City Manager John E. Schedler Finance Director An Equal Opportunity Employer TABLE OF CONTENTS Letter of Transmittal(City Manager's Budget Message) I Financial Summaries 1 General Fund Activity Detail: General Fund Revenues 8 — City Council 11 Health& Welfare 14 City Manager 17 Finance 20 — Legal Services 23 Municipal Building 26 Activity Center-Maintenance 30 — Activity Center-Operating 33 Police 36 Fire 62 Fire- State Chemical Assessment Team 66 — Emergency Preparedness 69 Community Development-Administration 72 Planning&Economic Development. 75 Community Services-Administration 78 Community Services-Assessing 81 Community Services-City Clerk 84 Community Services-Elections 87 — Community Services-Inspection 90 Public Works 93 Insurance 141 Unallocated 142 — Transfers Out/Use of Fund Balance 143 Special Revenue Funds Activity Detail: Equipment Replacement 144 — Economic Development 148 Real Estate Purchases& Sales 154 Hennepin County CDBG 155 — Tax Increment 1.1 158 Tax Increment 1.2 165 Paratransit 170 Housing Rehab 173 — Parking 179 Cable TV 183 Tax Increment 2.1-2.9 186 Enterprise Funds Activity Detail: Water Utility 194 Sewer Utility 203 — Refuse Utility 212 Storm Sewer Utility 223 Pavilion/Ice Arena 230 Arts Center 240 — General Debt Service Funds 245 Index 262 1998 PROPOSED MUNICIPAL BUDGET MESSAGE • It is my pleasure to present the 1997 Municipal Budget. The Municipal Budget is one of four financial documents prepared annually by the City of Hopkins. The other documents include the Comprehensive Annual Financial Report, the Five Year Capital Improvements Plan, and the Equipment Replacement Plan. The Municipal Budget is intended to reflect the goals, objectives, and prioritizations established by the City Council with input from the residents and taxpayers of Hopkins, and fairly represents the revenues and expenditures necessary to provide the services and programs desired by the community. For 1998, the City Council established 1998 budget goals, which I believe are accurately reflected in this proposed budget. The budget goals are: • Reduce or eliminate tax levy increases • Maintain basic City services at current levels • Analyze all programs and services to: • look for ways to reduce dependency on the property tax, • find greater efficiencies in the provision of current services and programs, • compare staffing levels to workloads to assure proper allocation of resources, • create greater linkages between revenues and expenses, to allow for more entrepreneurial approaches to non-essential services. • Forecast funding needs and tax implications to assure strong long-term financial _ stability • Provide adequate funds to meet necessary technology upgrades • Continue policy of not using fund balances for operating expenses • Recognize and award emplcyees that help the City save money I. ALL FUNDS The municipal budget document is the result of months of work and planning and includes proposed revenues and expenditures for 18 separate funds. These funds are grouped into four major categories. They are: o General Fund, o Special Revenue Funds, o Enterprise Funds, and o General Debt Service Funds. _ The total expenditures adopted for all funds are $13,963,800 (see Table 1). This amount is $1,938,800 or 12.2 percent less than the 1997 amount. 1998 Budget Message _ Page 2 TABLE 1 ALL FUNDS Expenditures b95C Source 1997 1998 General Fund $6,791,000 $242,900 3.6 Special Revenue Funds 6,965,500 2,591,600 (4,373,900) (62.8) Enterprise Funds 3,398,000 3,782,000 384,000 11.3 _ Debt Services Funds 1,447,900 1,736,700 288,800 19.9 SUBTOTAL 18,602,500 15,144,300 (3,458,200 (18.6) Less Interfund Transfers 2,699,900 1,180,500 (1,489,400) (55.2) — TOTAL $15,902,600 $13,963,800\ $(1,938,800) (12.2) The total budget represents planned or anticipated expenses for all funds. The — amount of the annual total budget fluctuates up or down from year to year, depending on special projects and expenditures which may occur during the plan budget period As shown in Table 1, the special revenue funds are anticipated to be less active _ in 1998 with a 62.8 percent decrease in expenses. The special revenue fund categories which are decreasing are primarily in the tax increment accounts, wherein several projects were accomplished in 1997, the most notable being the _ Hopkins Center for the Arts. Table 1 also indicates a significant decrease in interfund transfers. This decrease is due to the completion of the arts facility project. Since special revenue funds are not generally associated with property taxation, the expenditure amounts can shift dramatically without major impacts on property — taxes. II. GENERAL FUND — The general fund, which accounts for the majority of the City's operating expenses, has a balanced budget of $7,034,000. This represents an increase of $242,900, or 3.6 percent over the 1997 budget. 1998 Budget Message Page 3 TABLE 2 GENERAL FUND Expenditures 26° skPl Source 1997 1998 9%- Public %-Public Safety $2,847,900 $2 87,8ee $49,900 1.8 Public Works 1,711,300 1,767,700V 56,400 3.3 General Government 1,110,400 1,195,800 85,400 7.7 Planning & Economic Devel 124,700 127,800 3,100 2.5 Community Services 615,300 646,000 30,700 5.0 Recreation 150,300 167,000 16,700 11.1 Unallocated 231,200 231,900 700 .3 TOTAL $6,791,100 $7,034,000 $242,900 3.6 The proposed budget was specifically prepared with the intention of meeting the budget goals, while assuring efficiency and effectiveness in all positions. A special emphasis was placed on holding the line on the cost of current government services. While recognizing the increased cost of providing those services, one new position was added in the budget, calling for a Management Information Services Director. This MIS position has a budget estimate of $46,800 in new expense. Additionally, the final year of funding for the COPS position falls off in 1997, and the City is required to absorb the remainder of the funding loss from the federal government, in an amount of $25,000. This would be necessary unless the Council chose to eliminate the COPS officer position. There are also two position upgrades from part time to full time positions. One in the police communications department, and the other in the activity center. The budget does not anticipate any program eliminations, although some pro ams have been reduced in cost due to reduced needs for program funding. An example is the sidewalk maintenance program, wherein the needs for sidewalk maintenance funds is reduced due to the success of the program. This program reduction reduces expenses by $14,900. For 1997, the budget was specifically prepared with the intention of not adding new programs or services which would increase the cost of government services. Additionally, an emphasis was placed on holding the line on the cost of current government services, while recognizing the increased cost of providing those services. Two new positions were added, one in public works and another in the Police Department, for the purposes of adding an additional police officer and a street department employee. The budget does not provide for the reduction or elimination of any programs. 1998 Budget Message — Page 4 TABLE 3 EXPENDITURES BY TYPE \ Expenditures (2-1) Source 1996 1997 $ % _ Personnel Services $4,808,100 $5,025,600 $460,400 9.6 Services and Charges 1,454,600 1,480,800 26,200 1.8 Supplies 432,400 416,000 (16,400) (3.8) — Capital Outlays 84,800 100,000 15,200 17.9 Other 11,200 11,600 400 3.6 TOTAL $6,791,100 $7,034,000 $242,900 3.6 — Personnel expenses account for 71.4 percent of the general fund. Wage increases are budgeted to allow for a cost of living adjustment in keeping with _ anticipated contractual obligations. When wage increases are combined with other fringe benefits and new positions or upgrades, the total cost of personnel services will rise 9.6 percent. This compares with an increase of 4.3 percent in _ 1997. Services and charges account for 21 percent of the City budget. Supplies are anticipated to decrease 3.8 percent, and capital outlays will increase 17.9 percent from the 1997 budget. — Revenues for the general `:end are derived from three major sources: o Property taxes, o State grants and aids, and o Other revenues, such as licenses, permits, fines, and interest earnings. — TABLE 4 GENERAL FUND _ Revenues Source 1997 1998 $ cyo Property Tax $3,362,600 $3,505,400 $142,800 4.2 State Grants and Aids 2,161,300 2,131,000 (30,300) (1.4) — Other Revenues 1,267,200 1,397,600 130,400 10.3 TOTAL $6,791,100 $7,034,000 $242,900 3.6 1998 Budget Message Page 5 Property tax revenues to the general fund will increase 4.2 percent. Property taxes account for 49.8 percent of the general fund budget. This compares with 49.5 percent in 1997, and 51.2 percent in 1996. State grants and aids, which are primarily Local Government Aid and Homestead and Agricultural Credit Aid (HACA), account for the next highest percentage of revenues to the general fund. In 1997, this intergovernmental revenue is anticipated to b e $2,131,000, a decrease of $52,700 or 6.2 percent. Local government aid is derived from sales tax revenues and is allocated by the state _ legislature. Each year the State reviews its ability to make payments of Local Government Aid and HACA, and the amount can increase or decrease based upon State Legislative action. The Homestead and Agricultural Credit Aid is derived through income tax receipts at the State level, and is disseminated to local government units through a funding formula. An increase of 2.4 percent in HACA revenues is anticipated in the general fund. The general fund is expected to have a beginning fund balance of $3,037,865. The fund balance is used to fund projects as well as reserve moneys for specific uses. TABLE 5 GENERAL FUND Fund Balance Fund Balance 1/1/98 $3,037,865 Proposed additional reserve of fund balance: $51,000 Pavilion carpet $19,000 Downtown stage 32,000 $51,000 Fund Balance 12/31/97* $3,037,865 1998 Budget Message — Page 6 *Reserved: Shady Oak Beach $250,000 Inventories $74,865 Salt/sand storage $105,000 — Pavilion carpet (year 2 of 3) $55,000 Downtown park stage $32,000 Cash Flow $2,515,000 In 1998 a $19,000 reserve is proposed as the third year of a three year program — to reserve funds for the replacement of the carpet at the pavilion. The proposed balanced budget will not change the projected fund balance of — $3,037,865. This amount, when reduced for inventories and other uses, places the City's target cash flow amount slightly below the City's target of $2,600,000. There also would be no unreserved cash in the general fund. This is consistent with 1997's budget. III. SPECIAL REVENUE FUNDS The City budgets for special types of programs and services through the special — revenue funds. These funds have specific purposes and have dedicated revenue sources which are generally outside the operating budgets of the City. These funds include: o Equipment Replacement Fund (p. 144) The equipment replacement fund is a special fund established to plan and coordinate the replacement of City equipment through various revenue sources. By maintaining the equipment replacement fund, the City is able to — avoid peaks and valleys in the dedicated revenue sources for the replacement of equipment. For 19987, the equipment replacement fund will receive a direct levy of $485,000. This is an increase of $20,000 over last year's levy. — o Economic Development Fund (p. 148) This fund was established to provide for the long term economic development — funding needs of the community. No large expense items are currently budgeted for 1998. Projects could develop during 1998 which would stimulate the need for major expenditures from the economic development fund. — o Hennepin County--Community Development Block Grant Fund (p. 155) The City of Hopkins participates in a countywide program with the Metro Housing and Redevelopment Authority for the distribution and expenditure of Community Development Block Grant funds as authorized by the Federal — government. Beginning in 1996 the County began administering the entire grant amount allocated to the City. 1998 Budget Message Page 7 o Tax Increment Fund 1.1 (p. 158) The Tax Increment 1.1 District covers the majority of the downtown Hopkins area. This fund is supported by tax increments generated within the district, _ and funds are expended on a project by project basis. Debt Service is the largest proposed expenditure. o Tax Increment Fund 1.2 (p. 165) This district covers the former Suburban Chevrolet property. The district anticipates no activities for 1998. o Tax Increment Fund 2.1-2.6 (p. 186) These tax increment districts cover several industrial and residential districts throughout the City, which have or anticipate redevelopment activities. Potential projects in this area would include the redevelopment of the County Road 3 corridor. o Paratransit Fund (p. 170) The Paratransit Fund is, in essence, the Hop-A-Ride program administered by the City. The Hop-A-Ride program is a coordinated taxi program allowing for subsidized taxi rides. Special restrictions apply to the use of this service, and funds are derived from fees, transfers from the general fund, and subsidies from the Metropolitan Council's Transit Authority. It is anticipated that the cost of providing this service will remain essentially the same in 1998. o Housing Rehab (p. 173) The Housing Rehab fund is utilized for the provision of housing maintenance programs within the City of Hopkins. Residents are eligible, based upon income, to apply for grants and/or loans which may be used for improvements to their residential single family homes. Roughly two dozen loans are processed each year under this fund. Hundreds of loans have been processed since the program's inception. Funds for the housing rehab program are primarily from community development block grant funds, and also from recycled loans as people pay back their loans to the City. The largest expenditure in this fund is for debt service payments funded by fees from the Westbrooke Patio Homes and Meadow Creek projects. o Parking Fund (p. 179) The parking fund is used to administer the parking system in downtown Hopkins. The parking fund receives revenues from fines and permits which are part of the parking program. Expenses to the parking fund are primarily related to the cost of administering and policing the parking system, along with some costs associated with the maintenance of parking structures and lots in downtown Hopkins. 1998 Budget Message — Page 8 o Cable TV Fund (p. 183) The cable TV fund derives revenues from a franchise fee which is paid by — Paragon Cable to the City of Hopkins. The cable fund is utilized for the production of City cable TV shows and other communications efforts. The — cable TV fund also funds the Community Relations Coordinator position. IV. ENTERPRISE FUNDS The enterprise funds consist of the various utility funds operated by the City. — They include: o Water, o Sanitary Sewer, o Refuse, o Storm Sewer, — o Pavilion/Ice Arena, and o Arts center The enterprise funds are intended to be self-sufficient funds that derive revenues from specific funding sources or fees associated with the programs and activities of the fund. o Water Utility Fund (p. 194) — The water utility fund derives revenue from the sale of water. A rate increase was last instituted in 1997. No rate increase is proposed for 1998. The current revenues are sufficient to fund operating and capital expenses which — are planned for 1998-2002. A capital expenditure of$500,000 is proposed to re-paint the Moline tower. o Sanitary Sewer Fund (p. 203) The sanitary sewer fund also derives its revenues from charges on the utility bills and is based upon water consumption by the consumer. Based upon — information received from the Metropolitan Waste Control Commission, staff does not anticipate a need to increase sanitary sewer rates for 1998. o Refuse Utility (p. 212) The refuse utility derives its revenues from a fee for refuse collection at single and duplex housing units in the City. This fund continues to enjoy stability. The City implemented its volume based refuse services in 1995, and a variable rate system was provided which allowed for various volumes and associated rates that we feel will cause customers to increase their recycling activities, thus reducing the need to pay for additional refuse. No changes are anticipated in rates. — 1998 Budget Message Page 9 o Storm Sewer Utility (p. 223) The storm sewer utility was created in 1989 in response to a need to upgrade the storm sewer system within Hopkins. Three major projects were done in 1989 to respond to flooding caused by poor drainage in various parts of the _ City. Since then,'a number of other projects have been identified and completed. The 1998-2002 Capital Improvements Plan calls for additional projects over the next five years. The current rate of $9 per residential equivalency factor (REF) per month is not sufficient to pay for existing debt, current operations, and projects identified in the Capital Improvements Plan. A proposed rate increase of$.60 per quarter is included in the budget. The current negative balance in the storm sewer utility will slowly diminish under the current rate structure, and in fact, become a surplus if the Capital Improvements Plan can be maintained at its current level of expenditure. o Pavilion/Ice Arena Fund (p. 230) The Hopkins pavilion/ice arena fund rates were last adjusted in 1996. L1997 will bring the first year in which the fund will operate with a positive cash balance since the opening of the facility. The fund currently provides for the depreciation of equipment, but does not allow for major capital investment into the facility. Should projects be anticipated, such as additional acoustical treatments or improvements to the mezzanine area, a funding source would need to be established. The general fund identifies a three year program of raising funds to replace the carpet used during summer months for the soccer program. o Arts Center Fund (p. 240) The Hopkins Center for the Arts will be in its first full year of operations for 1998. Included in this year's budget is the first budget projections for the 1998 budget year. Revenues and expenses are anticipated to break even in this facility. IV. DEBT SERVICE FUNDS The 1998 budget calls for a levy for debt in the amount of $330,000, a decrease of 15.4 percent from 1997. VL TAX LEVY The tax levy for 1998, which includes the general fund, debt service funds, and equipment replacement fund, will increase $103,400 over the 1997 level of $5,178,800. 1998 Budget Message _ Page 10 TABLE SIX TAX LEVY BEFORE CREDITS 59)1 Source 1996/7 1997/8,-1.1�` $ General Fund $4,323,800 $47457'7200 $143,400 3.3 — Debt Service Funds 390,000 330,000 (60,000) 15.4 Equipment Replacement Fund 465,000 485,000 20,000 4.3 TOTAL $5,178,800 $103,400 2.0 — r, Taxes to support the general fund increase 3.3 percent, while debt service levies — decrease 15.4 percent and taxes to support the equipment replacement fund increase 4.3 percent. The total tax levy increases 2.0 percent under the proposed municipal budget. VII. ACKNOWLEDGMENTS As the budget is presented, I would like to recognize those people who spent _ many hours in its preparation. Department managers and their staff prepared budget requests and labored hard in response to the Council's request for information and restraint in spending. John Schedler, Finance Director, and Deb Dahlheimer, Senior Accounting Clerk, prepared the budget document and assisted in the preparation of tables and keeping track of revisions. I would also like to thank Bish Johnson who reviewed and typed this message. — Finally, I want to thank the City Council for their diligence and efforts in reviewing this document and setting the financial course for 1997. Respectfully submitted, Steven C. Mielke City Manager _ Prepared October 15, 19S 1998budget CITIZENS Boards & CITY City Attorney Commissions COUNCIL Communications City Manager City of Minnetonka Community Finance Fire Police Recreation Services Assessing Accounting Emergency Patrol/ Activity Center 1 Preparedness Investigation City Clerk/ Payroll Public Service/ Elections Communications Inspections Utility Billing Prevention Planning & Economic Public Works Development Building Maint. & Economic Equipment Development Services Housing Center for the Arts Pavilion/Ice Arena Planning & Zoning Engineering Parks & Forestry Street/Traffic/ Refuse Water& Sewer 07/01/97 ••••• MOO MN. gama 11=.11 MEM% MM• MEM MENI 11M•11 • CITY OF HOPKINS, MINNESOTA FINANCIAL SCHEDULES REVENUES-ALL FUNDS COMPARATIVE ANALYSIS BY FUND 1998 BUDGET 1996 1997 MANAGERS FUND ACTUAL BUDGET PROPOSED ADOPTED - C,, GENERAL $ 6,663,064 $ '6,791,100 $ ?0345000 $ EQUIPMENT REPLACEMENT 519,077 498,200 520,000 - ECONOMIC DEVELOPMENT 259,036 120,000 110,000 0 REAL ESTATE SALES 3,700 3,700 3,700 HENNEPIN COUNTY CDBG 3,265 2,500 3,000 TAX INCREMENT 1.1 1,127,122 1,300,000 1,000,000 TAX INCREMENT 1.2 200,000 1,850,000 - TAX INCREMENT 2.1-2.9 284,576 300,000 395,000 PARTRANSIT 68,933 70,500 73,900 - HOUSING REHAB 282,624 143,000 376,300 PARKING 50,581 66,000 60,000 CABLE TV 66,343 84,400 86,400 WATER 925,178 862,000 850,000 1 SEWER 1,648,682 1,570,000 1,570,000 REFUSE 590,150 590,000 590,000 STORM SEWER 819,403 517,000 550,000 - PAVILION/ICE ARENA 240,122 243,900 243,800 ARTS CENTER 219,200 - DEBT SERVICE 1,807,825 1,396,700 1,667,500 GROSS TOTAL $ 15,559,681 $ 16,409,000 $ 1-5,35,2,800 $ - (S 2 . / LESS: Inter-Fund Transfers 1,299,417 2,699,900 1,180,500 TOTAL REVENUES $ 14,260,264 $ 13,709,100 $ 14.,].,12,309 $ _ /Li,ii3,36° 1 REVENUES-ALL FUNDS COMPARATIVE ANALYSIS BY SOURCE 1998 BUDGET 1996 1997 MANAGERS SOURCE ACTUAL BUDGET PROPOSED ADOPTED Current Revenues (44 CURRENT PROPERTY TAX $ 5,497,661 $ 5,817,600 $ &7T5; fb' $ 5 * INTERGOVERNMENTAL REVENUE 2,098,672 2,257,100 2,250,400 v' LICENSE,PERMITS &FINES 435,030 381,300 394,100 USE OF MONEY&PROPERTY 793,504 550,000 614,100 CHARGES FOR CURRENT SERVICES 3,963,860 3,878,400 4,123,400 OTHER REVENUES 688,876 515,800 555,000 NON REVENUE RECEIPTS 414,375 140,900 351,300 TOTAL CURRENT REVENUES $ 13,891,978 $ 13,541,100 $ 14,003,700 $ Other Financing Sources 1,667,703 2,867,900 1,349,100 GROSS TOTAL $ 15,559,681 $ 16,409,000 $ 15,352,800 $ LESS: Inter-Fund Transfers 1,299,417 2,699,900 1,180,500 TOTAL REVENUES $ 14,260,264 $ 13,709,100 $ 14,172,300 $ 2 EXPENDITURES/EXPENSES-ALL FUNDS COMPARATIVE ANALYSIS BY FIND \\A 1 1998 BUDGET 1996 1997 MANAGERS FUND ACTUAL BUDGET PROPOSED ADOPTED - GENERAL $ 6,519,405 $ 6,791,100 $ 7,034,000 $ EQUIPMENT REPLACEMENT 379,016 110,900 471,800 - ECONOMIC DEVELOPMENT (312,595) 1,795,100 101,200 HENNEPIN COUNTY CDBG (13,242) 2,500 1,800 TAX INCREMENT 1.1 1,172,791 842,300 781,200 TAX INCREMENT 1.2 405,506 1,850,000 TAX INCREMENT 2.1-2.9 1,061,970 1,735,600 - 538,400 - PARTRANSIT 68,933 70,500 73,900 HOUSING REHAB 324,924 336,500 386,300 - PARKING 87,277 123,000 128,700 CABLE TV 103,760 99,100 108,300 - WATER 857,002 741,600 764,200 SEWER 1,318,573 1,431,300 1,485,500 REFUSE 558,584 631,400 634,400 STORM SEWER 250,050 360,000 448,000 PAVILION/ICE ARENA 222,302 233,700 230,700 - ARTS CENTER .2219,200 DEBT SERVICE 1,602,902 1,447,900 1,736,700 - GROSS TOTAL $ 14,607,158 $ 18,602,500 $ 15,144,300 $ LESS: Inter-Fund Transfers 1,299,417 2,699,900 1,180,500 - TOTAL $ 13,307,741 $ 15,902,600 $ 13,963,800 $ 3 EXPENDITURES/EXPENSES-ALL FUNDS COMPARATIVE ANALYSIS BY OBJECTIVE 1998 BUDGET 1996 1997 MANAGERS OBJECTIVE ACTUAL BUDGET PROPOSED ADOPTED — Current Expenditures/Expenses PERSONAL SERVICES $ 5,563,980 $ 5,834,500 $ 6,202,300 $ OTHER SERVICES AND CHARGES 4,055,637 7,354,900 4,320,800 SUPPLIES 552,260 595,800 587,600 CAPITAL OUTLAY 238,572 187,400 568,500 DEPRECIATION 282,168 370,300 389,000 DEBT REPAYMENT 1,721,740 1,559,700 1,895,600 TOTAL $ 12,414,357 $ 15,902,600 $ 13,963,800 $ Other Financing Uses 2,192,801 2,699,900 1,180,500 GROSS TOTAL $ 14,607,158 $ 18,602,500 $ 15,144,300 $ LESS: Inter-Fund Transfers 1,299,417 2,699,900 1,180,500 TOTAL $ 13,307,741 $ 15,902,600 $ 13,963,800 $ 4 GENERAL FUND FUND 101 1998 BUDGET OVERVIEW FUND BALANCE 1-1-97 $ 3,013,865 1997 1997 BUDGET PROJECTED EXPENDITURES $ 6,791,100 $ 6,700,000 REVENUES $ 6,791,100 $ 6,724,000 NET CHANGE $ - $ $ 24,000 PROJECTED FUND BALANCE 12-31-97* $ 3,037,865 *Reserved: Inventories $ 83,865 — Salt/Sand Storage 105,000 Pavilion Carpet 36,000 Shady Oak Beach 150,000 Open House 3,000 — Cash Flow 2,660,000 PROPOSED ADOPTED 1998 BUDGET 1998 BUDGET EXPENDITURES $ 7,034,000 $ REVENUES $ 7,034,000 $ — FUND BALANCE 12-31-98** $ 3,037,865 **Reserved: Inventories $ 74,865 Salt/Sand Storage 105,000 Pavilion Carpet 55,000 Shady Oak Beach 250,000 -- Downtown Park Stage 32,000 Open House 6,000 Cash Flow 2,515,000 Equipment — Replacement General Fund &Debt Total City Levy/ Tax Tax Payable Total Levy Tax Tax Levy Capacity Tax Levy Tax Levy Capacity — Years Before Credits Capacity After Credits Rate* After Credits After Credits Rate* 1997/98 5,310,484 11,954,099 2,936,316 24.56 815,000 3,751,316 31.38 1996/97 5,178,800 13,194,123 2,908,224 22.04 739,663 3,647,887 27.65 1995/96 5,117,000 12,902,081 3,103,702 24.06 578,574 3,682,276 28.54 1994/95 4,953,600 12,981,406 2,936,433 22.62 573,947 3,510,380 27.19 — 1993/94 4,953,600 12,556,761 2,972,900 23.68 480,386 3,453,286 27.50 *Tax Capacity Rate Computation: Tax capacity reduced by Fiscal Disparities contribution and Tax Increment Financing Districts. Levy reduced by Fiscal Disparities distribution and HACA(Homestead&Ag Credit). 5 GENERAL FUND FUND 101 REVENUES COMPARATIVE ANALYSIS BY SOURCE 1998 BUDGET 1996 1997 MANAGERS SOURCE ACTUAL BUDGET PROPOSED ADOPTED Current Revenues ;41(9,°t(° CURRENT PROPERTY TAX $ 3,281,963 $ 3,362,600 $ 3;51700 $ 1NTERGOVERMENTAL REVENUE 1,994,782 2,161,300 2,131,000 LICENSE,PERMITS &FINES 419,044 356,300 376,100 USE OF MONEY&PROPERTY 434,771 386,100 436,000 CHARGES FOR CURRENT SERVICES 91,170 55,700 70,000 OTHER REVENUES 434,917 427,000 478,500 NON REVENUE RECEIPTS 6,417 42,100 37,000 TOTAL REVENUES $ 6,663,064 $ 6,791,100 $ 7,034,000 $ EXPENDITURES COMPARATIVE ANALYSIS BY OBJECTIVE 1998 BUDGET 1996 1997 MANAGERS OBJECTIVE ACTUAL BUDGET PROPOSED ADOPTED Current Expenses PERSONAL SERVICES $ 4,578,993 $ 4,808,100 $ 5,025,600 $ OTHER SERVICES AND CHARGES 1,289,232 1,454,600 1,480,800 SUPPLIES 433,050 432,400 416,000 CAPITAL OUTLAY 100,868 84,800 100,000 TOTAL $ 6,402,143 $ 6,779,900 $ 7,022,400 $ Other Financing Uses 117,262 11,200 11,600 TOTAL EXPENDITURES $ 6,519,405 $ 6,791,100 $ 7,034,000 $ 6 dmon soma • Imo AMIN MOM .i. GENERAL FUND FUND 101 1998 DEPARTMENTAL BUDGET SUMMARY _ EXPENDITURES 1998 BUDGET 1996 1997 MANAGERS ACTUAL BUDGET PROPOSED ADOPTED City Council $ 90,224 $ 70,700 $ 78,200 $ - Health&Welfare 62,823 36,600 36,600 City Manager 233,396 258,300 260,700 Finance 213,300 233,100 286,600 Legal 107,385 105,000 108,000 Municipal Building 218,193 229,000 221,600 Activity Center 168,534 177,700 204,100 GENERAL GOVERNMENT 1,093,855 1,110,400 1,195,800 Police 2,309,200 2,371,100 2,405,400 Fire 409,130 470,000 483,300 Emergency Preparedness 8,820 6,800 9,100 PUBLIC SAFETY 2,727,150 2,847,900 2,897,800 Planning&Economic Dev. 120,490 124,700 127,800 C. Serv. -Administration - 72,800 75,200 C. Serv. -Assessing 168,606 179,600 188,100 C. Serv. -City Clerk 92,092 46,300 44,400 C. Serv. -Elections 28,109 21,800 33,800 C. Serv. -Inspectons 269,712 294,800 304,500 , COMMUNITY SERVICES 558,519 615,300 646,000 PUBLIC WORKS 1,726,599 1,711,300 1,767,700 _ RECREATION 146,329 150,300 167,000 INSURANCE 14,808 20,000 20,300 UNALLOCATED 14,393 100,000 100,000 SPECIAL PROJECTS 100,000 100,000 TOTAL OPERATING 6,402,143 6,779,900 7,022,400 OTHER FINANCING USES 117,262 11,200 11,600 TOTAL EXPENDITURES $ 6,519,405 $ 6,791,100 $ 7,034,000 $ USE OF FUND BALANCE: Pavilion Carpet $ - $ 19,000 $ 19,000 $ Downtown Park Stage 32,000 $ - $ 19,000 $ 51,000 $ 7 GENERAL FUND FUND 101 REVENUES Actual Actual Actual Budget Budget 1994 1995 1996 1997 1998 - TAXES ,OZCoft(di , Current ad Valorem $ 2,881,271 $ 2,893,470 $ 2,825,022 $ 2,922,600 $ _ Fiscal Disparities 423,561 379,832 456,941 440,000 450,000 TOTAL $ 3,304,832 $ 3,273,302 $ 3,281,963 $ 3,362,600 $ , U _ LICENSES AND PERMITS 1/431 1111)) Business Licenses $ 120,843 $ 118,686 $ 125,078 $ 119,100 $ 127,100 - Non-Business 142,892 202,149 227,284 165,700 172,000 TOTAL $ 263,735 $ 320,835 $ 352,362 $ 284,800 $ 299,100 FINES AND FORFEITS Court Fines $ 92,009 $ 77,556 $ 65,467 $ 70,000 $ 75,000 Other 1,061 1,950 1,215 1,500 2,000 TOTAL $ 93,070 $ 79,506 $ 66,682 $ 71,500 $ 77,00(1; INTERGOVERNMENTAL REVENUE Local Government Aid $ 794,284 $ 793,183 $ 804,922 $ 851,800 $ 799,100 Local Performance Aid a2,100 Prop. Tax Relief(Homestead/HACA) 823,842 821,306 938,590 961,200 *61-,-A? PERA Aid 20,500 - State Aid-Highway Maint. 13,920 14,010 14,010 14,000 14,000 Insurance Premium Tax-Police 125,413 131,237 148,315 165,000 175,000 i - Insurance Premium Tax-Fire 39,050 41,069 52,670 60,000 60,000 State-Chemical Assessment Team 57,000 55,000 ' _ State- Other 18,859 21,542 19,451 19,300 19,600 Federal Grant- (COPS) 12,324 25,000 Civil Defense P. &A.Reimbursement 4,500 4,287 4,500 4,500 4,500 Hennepin County 7,890 6,638 3,500 TOTAL $ 1,827,758 $ 1,833,272 $ 1,994,782 $ 2,161,300 $ 2,131,000 - 8 GENERAL FUND FUND 101 REVENUES Actual Actual Actual Budget Budget 1994 1995 1996 1997 1998 _ REVENUE FROM USE OF MONEY AND PROPERTY Interest Earned $ 227,461 $ 388,389 $ 389,184 $ 360,000 $ 390,000 ✓ - General Government Rents 540 540 1,018 11,500 1,000' Delinquent ad Valorem (39,217) (40,454) 21,978 10,000 22,000 Penalties and Interest 798 14,544 20,806 3,000 21,000 i Other 2,835 1,962 1,785 1,600 2,000 TOTAL $ 192,417 $ 364,981 $ 434,771 $ 386,100 $ 436,000 CHARGES FOR CURRENT SERVICES General Government $ 9,687 $ 12,330 $ 6,489 $ 9,100 $ 11,700 - Inspections 27,695 40,846 60,441 30,000 35,000 Public Safety 17,277 21,321 20,223 15,600 22,300 - Public Works 1,115 1,949 4,017 1,000 1,000 TOTAL $ 55,774 $ 76,446 $ 91,170 $ 55,700 $ 70,000 - OTHER REVENUE Contributions $ 4,922 $ 4,209 $ 9,621 $ 6,000 $ 7,300 - Miscellaneous 11,611 24,972 34,296 20,200 28,700 TOTAL $ 16,533 $ 29,181 $ 43,917 $ 26,200 $ 36,000 - ADMINISTRATIVE FEE Water $ 112,000 $ 115,200 $ 127,200 $ 132,000 $ 144,000 - Sewer 112,000 115,200 127,200 132,000 144,000 Refuse 52,000 55,000 61,200 64,800 72,000 - Storm Sewer 25,000 26,400 27,600 30,000 30,000 Pavilion/Ice Arena 6,000 6,300 6,600 7,200 7,800 _ Parking 7,600 8,400 9,000 11,600 12,300 Equipment Replacement 7,400 7,800 8,700 9,000 9,600 Economic Development 3,400 3,600 13,900 4,200 4,800 Housing Rehab 300 600 900 1,800 2,400 Cable TV 7,400 7,800 8,700 7,000 7,200 - HRA 1,200 1,200 Arts Center 7,200 - Raspberry Festival 2,500 650 TOTAL $ 335,600 $ 346,950 $ 391,000 $ 400,800 $ 442,500 9 ••••• MMIA =Ma /Ma • MOM iraml• diMin maga •=1.1 MM. a ,m• •••I•• GENERAL FUND FUND 101 REVENUES Actual Actual Actual Budget Budget 1994 1995 1996 1997 1998 OTHER NON REVENUE Sale of Fixed Assets $ - $ 204 $ 56 $ 200 $ 200 Other 237,038 43,654 6,361 41,900 36,800 $ 237,038 $ 43,858 $ 6,417 $ 42,100 $ 37,000 ✓ - TOTAL REVENUES $ 6,326,757 $ 6,368,331 $ 6,663,064 $ 6,791,100 $ 7;U3tftee— TOTAL EXPENDITURES 5,996,233 6,096,579 6,402,143 6,779,900 7,022,400 — Excess of Revenues $ 330,524 $ 271,752 $ 260,921 $ 11,200 $ 11,600 OTHER FINANCING USES - Transfer Landfill Levies to P.I.R. 175,000 175,000 100,000 - - TransfertoParatransit 5,286 5,135 13,878 11,200 11,600 Use of Fund Balance for Non-Operating Projects 446,371 127,560 3,384 Increase(Decrease)to Fund Balance $ (296,133) $ (35,943) $ 143,659 $ - $ - FUND BALANCE 12-31 $ 2,906,149 $ 2,870,206 $ 3,013,865 $ 3,013,865 $ 3,013,865 10 • • ••. •M•s /MM. MOO MN& 4111Mik AM. M.& ••••• .•=•. ri•/.• ••••11. CITY OF HOPKINS, MINNESOTA GENERAL FUND The Home Rule Charter of the City of Hopkins provides in Section 7.11 "There shall be maintained in the City Treasury a general fund for the payment of such expenses as the Council may deem proper. Into this fund shall be paid all moneys levied for this fund and all moneys not required to be placed in some other fund." The General Fund is established to account for the revenue and expenditures to carry out basic governmental activities of the City such as general government, public safety, public works, community health services and parks and recreation. Revenue is recorded by source; i.e., taxes, licenses and General Fund expenditures are made primarily for current day-to-day operations and operating equipment and are recorded by major functional classifications and by operating departments. DEPT 40410 CITY COUNCIL FUND 101 ACTIVITY: Set City Policy,Approve Budget,Monitor Activities of the City Manager and City Attorney. Appoint — members to Commissions and Boards ACTIVITY MANAGER: CITY COUNCIL MEMBERS GENERAL ACTIVITY DESCRIPTION The City Council establishes city policies, goals, and objectives. The Council also appoints and evaluates the performance of the City Manager and City Attorney. They also appoint members of various boards and commissions. PROCESS USED — The City Council holds regular meetings and work sessions, receives input from staff, citizens and other interested _ parties. The Council controls policy through changes in the City Code and Legislative Policies. They control spending through their review and approval of the City budget and various contracts. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 Meetings: — Regular Council meetings 24 24 24 24 24 Work sessions 13 12 11 12 12 BRA meetings 13 17 23 20 22 — Special 9 3 7 6 6 Resolutions considered 114 120 100 120 110 Resolutions passed 103 117 99 115 105 — Ordinances passed 16 25 13 22 20 Legislative Policies created or revised 1 4 1 4 4 11 DEPT 40410 CITY COUNCIL FUND 101 FINANCIAL SUMMARY — Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 — EXPENDITURES PERSONAL SERVICES $ 23,291 $ 23,230 $ 23,513 $ 23,200 $ 23,200 SUPPLIES 5,158 8,684 6,222 4,700 5,300 OTHER SERVICES &CHARGES 37,477 53,160 60,489 42,800 49,700 — TOTAL $ 65,926 $ 85,074 $ 90,224 $ 70,700 $ 78,200 REVENUE — $ $ $ $ $ NET COST(RETURN) $ 65,926 $ 85,074 $ 90,224 $ 70,700 $ 78,200 PERMANENT STAFFING No staff assigned SIGNIFICANT EXPENDITURES 203 -Postage to mail Annual Report to every household-$1,200 301 -Printing of the Annual Report- $4,800 415 -City wide Open House- $3,000 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 12 D11 Am. ••=1, mom Mot NM. AMNIA MIMED ••=111 /1•••• 41•10a MM. • /Ma, a••••• RN. DEPT 40410 CITY COUNCIL FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 100 Regular Employees $ 21,199 $ 21,199 $ 21,199 $ 21,200 $ 21,200 191 P.E.R.A. Contribution 885 465 576 300 300 192 F.I.C.A. Contribution 1,143 1,566 1,674 1,600 1,600 193 Hospitalization-Life Insurance 64 64 100 100 - TOTAL $ 23,291 $ 23,230 $ 23,513 $ 23,200 $ 23,200 SUPPLIES - 200 Office Supplies $ 2,437 $ 2,358 $ 2,672 $ 2,000 $ 2,000 202 General Supplies 2,086 5,458 1,190 700 1,200 203 Postage 589 828 2,346 1,900 2,000 245 Historical Society 46 40 14 100 100 TOTAL $ 5,158 $ 8,684 $ 6,222 $ 4,700 $ 5,300 OTHER SERVICES & CHARGES 300 Audit $ 1,800 $ 2,000 $ 1,800 $ 1,600 $ 1,600 - 301 Advertising,Publication,Printing 861 3,575 5,390 5,200 5,600 302 Travel,Conferences, Schools 11,371 14,244 17,793 12,200 14,400 -- 303 Expert&Professional Services 800 2,440 2,800 3,500 307 Communications-Telephone/Alarms 309 390 Other Contractual Services 2,659 2,528 2,646 2,500 2,500 401 Subscription-Memberships 17,621 18,704 19,503 18,600 19,100 415 City Open House 7,970 7,326 3,000 418 N.L.C.Liability Insurance 2,056 1,699 3,231 2,700 TOTAL $ 37,477 $ 53,160 $ 60,489 $ 42,800 $ 49,700 DEPARTMENT TOTAL $ 65,926 $ 85,074 $ 90,224 $ 70,700 $ 78,200 13 DEPT 40415 HEALTH&WELFARE FUND 101 ACTIVITY: Funding of Social Organizations _ ACTIVITY MANAGER: FINANCE DIRECTOR GENERAL ACTIVITY DESCRIPTION Social activities funded by the City. PROCESS USED The City has appointed a Chemical Health commission to study concerns arising from time to time. The City provides funding to eight social organizations operating within the City. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Social funding dollars 37,300 38,300 40,200 36,600 43,100 2. Number of social organizations 7 7 7 6 6 • 14 DEPT 40415 HEALTH&WELFARE FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 — EXPENDITURES OTHER SERVICES&CHARGES $ 38,055 $ 39,791 $ 49,617 $ 36,600 $ 36,600 _ REVENUE $ $ 200 $ $ $ NET COST(RETURN) $ 38,055 $ 39,591 $ 49,617 $ 36,600 $ 36,600 PERMANENT STAFFING Finance Director coordinates functions within this department. SIGNIFICANT EXPENDITURES 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 15 r DEPT 40415 HEALTH&WELFARE FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES & CHARGES 390 Other Contractual Services $ 37,300 $ 38,300 $ 48,716 $ 34,600 $ 34,600 465 Chemical Health Commission 654 787 872 1,000 1,000 467 Human Rights Commission 101 704 29 1,000 1,000 DEPARTMENT TOTAL $ 38,055 $ 39,791 $ 49,617 $ 36,600 $ 36,600 • 16 DEPT 40420 CITY MANAGER FUND 101 ACTIVITY: Administration of the City, Personnel, Microcomputer Support — ACTIVITY MANAGER: CITY MANAGER GENERAL ACTIVITY DESCRIPTION As provided by the City Charter, the City Manager serves as Chief Administrative Officer of the City. The Manager — controls and directs the administration of the City's affairs, sees that the Charter, laws, policies, and resolutions passed by City Council are enforced. The Manager recommends to the Council for adoption of such measures as deemed necessary for the welfare of the people and the efficient administration of the City's affairs; and keeps the — Council fully advised as to the financial condition and needs of the City. Respond to citizen concerns. Attend and participate in affiliated organizations. PROCESS USED The City Manager directs and supervises all City operations. The Manager is responsible for hiring the rest of the _ City's employees. Other duties include agenda preparation and City Council updates. This department is also responsible for all aspects of Personnel including labor negotiations. The City Manager also makes recommendations to the Council in the annual budget, and other major policy documents. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Establish and implement work plan to complete Council priorities. — 2. Conduct annual staff and council retreat. 3. Provide financial advice to the Council on department/program efficiencies. 4. Establish goals and objectives for all boards and commissions. — 5. Review/integrate customer service improvements into staff activities. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Number of agendas prepared 24 24 24 24 24 2. Number of updates prepared 52 52 52 52 52 3. Number of regular employees hired 12 8 7 6 — 4. Number of seasonal or temporary employees hired 84 94 85 90 5. Union contracts negotiated 5 5 0 5 0 — 6. Attend SCIP meetings 12 12 12 12 12 7. Attend joint City- school meetings 10 10 10 10 10 8. Number of employees directly supervised 7 8.5 8.5 8.5 9 — 17 �1 , ...._ , `� CSL. DEPT 40420 �� (\ FUND 101 - 69 V \ .\•41/\ FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENDITURES PERSONAL SERVICES $ 172,454 $ 178,387 $ 196,193 $ 226,700 $ 237,100 SUPPLIES 6,373 4,845 9,667 6,800 6,800 OTHER SERVICES &CHARGES 14,457 23,113 23,403 16,700 16,800 CAPITAL OUTLAY 1,996 4,133 8,100 TOTAL $ 195,280 $ 206,345 $ 233,396 $ 258,300 $ 260,700 - REVENUE --- ADMINISTRATIVE FEES $ 16,780 $ 17,348 $ 19,550 $ 20,000 $ 22,100 NET COST (RETURN) $ 178,500 $ 188,997 $ 213,846 $ 238,300 $ 238,600 - PERMANENT STAFFING City Manager 1.00 1.00 1.00 1.00 1.00 Assistant City Manager 0.70 0.70 0.70 0.50 0.50 Assistant to City Manager 1.00 1.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 TOTAL 2.70 2.70 2.70 3.50 3.50 SIGNIFICANT EXPENDITURES 202-Employee recognition program- $3,000 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None C" ,,.e-) �}� ''C� N \-0, W- \c)0P a 1, , '_i 18 i, _. Mania Min IMMO IMM MEM ilmMh 00.14 OMNI \- \aims- DEPT 40420 CITY MANAGER FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 100 Regular Employees $ 141,157 $ 145,358 $ 159,633 $ 183,600 $ 189,300 169 SL Converted/LTD 810 838 2,060 1,200 2,300 191 P.E.R.A.Contribution 2,790 3,030 3,735 4,600 5,500 192 F.I.C.A. Contribution 10,034 10,306 11,622 12,900 13,300 193 Hospitalization-Life Insurance 12,956 13,525 13,486 18,200 20,600 195 Workers' Compensation Insurance 414 653 637 700 500 197 Deferred Compensation 4,293 4,677 5,020 5,500 5,600 TOTAL $ 172,454 $ 178,387 $ 196,193 $ 226,700 $ 237,100 SUPPLIES 200 Office Supplies $ 2,598 $ 2,629 $ 2,075 $ 1,900 $ 1,900 202 General Supplies 228 1,064 4,554 3,000 3,000 203 Postage 300 224 554 400 400 246 Customer Service 2,392 73 661 247 Wellness Program 855 855 1,823 1,500 1,500 TOTAL $ 6,373 $ 4,845 $ 9,667 $ 6,800 $ 6,800 - • OTHER SERVICES & CHARGES 301 Advertising,Publication,Printing $ (11) $ 454 $ 603 $ 400 $ 400 - 302 Travel, Conferences, Schools 9,883 18,312 13,475 11,800 11,800 303 Expert&Professional Services 36 42 381 400 400 304 Contractual Maint. &Repair- 39 327 656 400 400 Equipment&Vehicles 307 Communications-Telephone/Alarms 580 589 985 700 700 311 Legal Services 4,661 500 500 390 Other Contractual Services 105 85 85 100 100 401 Subscription-Memberships 3,415 3,029 2,557 2,400 2,500 418 N.L.C. Liability Insurance 410 275 TOTAL $ 14,457 $ 23,113 $ 23,403 $ 16,700 $ 16,800 - CAPITAL OUTLAY 570 Office Equipment&Furnishings $ 1,996 $ - $ 4,133 $ 8,100 $ - DEPARTMENT TOTAL $ 195,280 $ 206,345 $ 233,396 $ 258,300 $ 260,700 v,•::4c4) 19 DEPT 40520 FINANCE FUND 101 ACTIVITY: Accounting,Payroll,Utility Billing, Investments, Insurance,Budgets and Reports — ACTIVITY MANAGER: FINANCE DIRECTOR GENERAL ACTIVITY DESCRIPTION The proper handling of all fiscal matters within the City by initiating fiscal plans, implementation, and control of — those plans, and follow-up accounting to record those transactions. PROCESS USED The preparation and control of budgetary expenditures. The issuance of financial statements on a periodic basis. Advice is provided to the City Manager, Council, and operating departments regarding fiscal matters and bonds. The — treasury and maximizing of investment income is managed. The preparation of all fiscal reports to other governmental agencies. Supervision of all accounts payable and accounts receivable. The documentation of all transactions in accordance with generally accepted governmental accounting procedures. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Finalize installation of new computer system. Search for new utility billing system. 2. Install an administration system for the Novell network. 3. Review internal and external reports in light of new computer capabilities. 4. Annual review of enterprise funds rate structure. — Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 — 1. No. of monthly&quarterly statements 16 16 16 16 16 2. Annual reports-Financial and Budget 2 2 2 2 2 — 3. Number of vendor checks issued 4,305 4,256 4,524 4,300 4,400 4. Number of payroll checks issued 3,721 3,548 3,837 3,700 3,850 5. Number of utility bills issued 16,641 16,648 16,695 16,700 16,700 — 6. Investments(in millions) Average amount 10.4 9.4 8.0 8.5 7.0 Interest earnings 0.3 0.5 0.5 0.4 0.5 — 7. Bonds Number issues outstanding 11 12 14 12 14 Issues sold 1 2 1 — 8. Reports to outside agencies 19 20 21 21 21 20 DEPT 40520 FINANCE FUND 101 - FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENDITURES PERSONAL SERVICES $ 186,286 $ 196,405 $ 194,657 $ 205,100 $ 255,000 SUPPLIES 5,871 6,817 6,182 7,000 7,000 _ OTHER SERVICES &CHARGES 11,693 10,357 12,461 21,000 24,600 TOTAL $ 203,850 $ 213,579 $ 213,300 $ 233,100 $ 286,600 REVENUES - LICENSES $ 11,304 $ 11,600 $ 12,424 $ 11,700 $ 12,900 EARNED INTEREST 227,461 388,389 389,184 360,000 390,000 RENTS 540 540 1,018 500 1,000 _ CURRENT SERVICE 4,110 17,008 4,300 4,000 4,000 ADMINISTRATIVE FEES 184,580 190,822 215,050 220,500 243,400 CONSTRUCTION ADMIN. 75,707 15,434 2,000 16,800 800 TOTAL $ 503,702 $ 623,793 $ 623,976 $ 613,500 $ 652,100 - NET COST(RETURN) $ (299,852) $ (410,214) $ (410,676) $ (380,400) $ (365,500) PERMANENT STAFFING Finance Director 1.00 1.00 1.00 1.00 1.00 - Accounting Clerks 3.00 3.00 3.00 3.00 3.00 Network Administrator 1.00 TOTAL 4.00 4.00 4.00 4.00 5.00 SIGNIFICANT EXPENDITURES 1998 CAPITAL OUTLAY DETAIL - Dept. Manager Adopted Item Requested Proposed Proposed Budget None -. 0,()G1 ) . -kms ) ' _ , .., x. ,,s4.57 ( ,-, -CON't:''' ,;(0-‘. \-____.„, 21 MOW MMEI 11=10 OMNI /MI6 .1111•1 ••••• MMEI .1111 MIN• .111111 1•11011 •••Il MIM DEPT 40520 FINANCE FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 100 Regular Employees $ 149,052 $ 157,332 $ 154,827 $ 164,100 $ 202,400 169 SL/Converted-LTD 1,637 1,709 1,828 1,900 2,000 191 P.E.R.A. Contribution 6,582 6,898 7,156 7,200 10,400 192 F.I.C.A. Contribution 10,988 11,540 11,943 12,000 15,300 193 Hospitalization-Life Insurance 16,516 16,953 17,005 17,700 21,300 195 Workers' Compensation Insurance 425 699 616 800 600 197 Deferred Compensation 1,086 1,274 1,282 1,400 3,000 TOTAL $ 186,286 $ 196,405 $ 194,657 $ 205,100 $ 255,000 _ SUPPLIES 200 Office Supplies $ 4,507 $ 5,259 $ 4,613 $ 5,300 $ 5,300 203 Postage 1,364 1,558 1,569 1,700 1,700 TOTAL $ 5,871 $ 6,817 $ 6,182 $ 7,000 $ 7,000 OTHER SERVICES& CHARGES 301 Advertising,Publication,Printing $ 338 $ 377 $ 523 $ 900 $ 700 302 Travel, Conferences, Schools 1,870 2,221 3,699 3,600 3,500 - 303 Expert&Professional Services 2,920 2,808 3,303 3,400 3,300 304 Contractual Maint. &Repair- 4,222 4,056 2,122 12,100 15,700 Equipment&Vehicles - 307 Communications-Telephone/Alarm 37 117 163 300 200 336 Equipment Rental 655 401 Subscription-Memberships 1,271 595 1,244 700 1,200 416 Employee Bonds 140 _ 418 N.L.C.Liability Insurance 240 183 1,407 TOTAL $ 11,693 $ 10,357 $ 12,461 $ 21,000 $ 24,600 DEPARTMENT TOTAL $ 203,850 $ 213,579 $ 213,300 $ 233,100 $ 286,600 22 DEPT 40600 LEGAL FUND 101 ACTIVITY: Legal Counsel to City in Civil and Criminal Cases _ ACTIVITY MANAGER: CITY COUNCIL GENERAL ACTIVITY DESCRIPTION Counsel represents City in court, at City Council meetings and direct contact with staff and the general public. PROCESS USED The firm of Vesely, Miller and Steiner is retained on a fee per hour basis. They respond to legal summons and/or initiate action on behalf of City. Written and oral inquiries are made by staff, council, citizens and other interested parties. Engage other law firms when necessary. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Prosecute the rights of the City. 2. Prosecute violators of the law. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Prosecution hours/rates: Attorney 842 730 744 720 Rate per hour 65.00 65.00 70.00 75.00 Legal Assistant 402 357 335 320 Rate per hour 40.00 40.00 40.00 40.00 2. Civil action hours 372 408 451 450 Rate per hour 75.00 75.00 82.50 85.00 23 DEPT 40600 LEGAL FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 — EXPENDITURES OTHER SERVICES &CHARGES $ 103,415 $ 105,756 $ 107,385 $ 105,000 $ 108,000 REVENUE COURT FINES $ 92,009 $ 77,556 $ 65,467 $ 70,000 $ 75,000 NET COST(RETURN) $ 11,406 $ 28,200 $ 41,918 $ 35,000 $ 33,000 PERMANENT STAFFING SIGNIFICANT EXPENDITURES 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None ‘C1/441 - \,(\)\`t(\ --- X „-,‘?6 j>9-) 24 1• •• 115 ••••• AMII• mom Om% maw. Alm lk • DEPT 40600 LEGAL FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES & CHARGES 310 Legal Prosecuting $ 74,897 $ 64,035 $ 68,358 $ 67,000 $ 69,000 _ 311 Legal Services 28,409 41,341 38,636 37,600 38,600 401 Subscription-Memberships 109 380 391 400 400 TOTAL $ 103,415 $ 105,756 $ 107,385 $ 105,000 $ 108,000 DEPARTMENT TOTAL $ 103,415 $ 105,756 $ 107,385 $ 105,000 $ 108,000 25 DEPT 40940 MUNICIPAL BUILDING FUND 101 ACTIVITY: City Hall,Activity Center and Public Works Building Maintenance _ ACTIVITY MANAGER: BUILDING AND EQUIPMENT SERVICES SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION The provision of proper public facility maintenance services to ensure that a neat and orderly environment may be _ provided for the transaction of public business. The physical maintenance of public facilities includes proper and preventative maintenance scheduling to maximize the expected life of public investments. PROCESS USED City buildings are maintained using a combination of in-house maintenance personnel for the maintenance of all _ mechanical equipment along with a combination of in-house and contracted daily custodial services. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Advise and assist in maintenance responsibilities at the new Hopkins Center for the Arts. 2. Replace three jail cell fixtures, caulk all windows at City Hall. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Square footage of buildings maintained 72,343 72,343 69,943 72,343 69,743 2. Square footage of buildings maintained- office type 25,847 25,847 25,847 25,847 25,847 3. Square footage of buildings maintained- storage/shop type 46,496 46,496 46,496 44,096 44,096 4. Man-hours spent on building repair and preventative maintenance 7,072 7,072 5,360 4,992 5,360 26 DEPT 40940 MUNICIPAL BUILDING FUND 101 - FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENDITURES PERSONAL SERVICES $ 103,298 $ 96,729 $ 96,275 $ 98,800 $ 98,900 SUPPLIES 12,198 11,935 10,785 11,600 11,800 _ OTHER SERVICES& CHARGES 102,956 191,115 109,541 118,600 110,900 CAPITAL OUTLAY 1,146 $ 3,473 $ 1,592 $ TOTAL $ 219,598 $ 303,252 $ 218,193 $ 229,000 $ 221,600 - REVENUE $ $ $ $ $ - NET COST(RETURN) $ 219,598 $ 303,252 $ 218,193 $ 229,000 $ 221,600 PERMANENT STAFFING Bldg. &Equip. Services Superintendent 0.20 0.20 0.20 0.20 0.20 Bldg. Services Foreman 0.80 0.80 0.80 0.80 0.80 - Maintenance 1.00 1.00 1.00 1.00 1.00 Administrative Support 0.05 0.05 0.05 0.05 0.05 TOTAL 2.05 2.05 2.05 2.05 2.05 SIGNIFICANT EXPENDITURES - Communications-Telephone/Alarm- $47,500 Heating- $16,000 Electricity- $27,000 Contractual Maint. &Repair-Structures- $11,100 - 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 2 A �, / c1cc Ci ,t,,,,,,,-,,p ,. c-.73 o$ �uft - 1 27 DEPT 40940 MUNICIPAL BUILDING FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - PERSONAL SERVICES 100 Regular Employees $ 74,819 $ 69,266 $ 70,288 $ 70,100 $ 72,300 - 110 Overtime-Regular Employees 2,461 3,361 2,541 2,600 1,500 120 Part-Time Employees 2,000 2,000 _ 169 SL/Converted-LTD 939 970 1,059 1,300 1,300 191 P.E.R.A. Contribution 3,305 3,095 3,279 3,500 4,100 192 F.I.C.A.Contribution 5,810 5,452 5,947 5,900 6,000 193 Hospitalization-Life Insurance 8,852 7,209 6,145 7,200 7,000 195 Workers'Compensation Insurance 4,377 4,230 3,818 4,400 2,700 197 Deferred Compensation 2,735 3,146 3,198 1,800 2,000 TOTAL $ 103,298 $ 96,729 $ 96,275 $ 98,800 $ 98,900 - SUPPLIES 201 Uniforms/Clothing $ 684 $ 243 $ 513 $ 400 $ 700 _ 202 General Supplies 6,869 6,879 7,523 7,000 7,000 204 Maint. -Equip. &Vehicle Parts 228 87 1,455 400 300 205 Maint. - Structures 4,131 4,493 1,004 3,500 3,500 210 Motor Fuels and Lubricants 286 233 290 300 300 TOTAL $ 12,198 $ 11,935 $ 10,785 $ 11,600 $ 11,800 - 28 DEPT 40940 MUNICIPAL BUILDING FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES& CHARGES 302 Travel,Conferences, Schools $ 192 $ 319 $ 345 $ 500 $ 500 303 Expert&Professional Services 4,191 11,404 304 Contractual Maint. &Repair- 3,013 7,089 5,082 8,000 3,000 Equipment&Vehicles 305 Contractual Maint. &Repair- 15,996 74,498 527 8,300 11,100 - Structures 306 Contractual Maint. &Repair- 2,814 1,889 923 7,700 1,500 Other Improvements 307 Communications-Telephone/Alarm 35,381 57,795 42,717 47,500 44,500 315 Heating Fuel-Gas 13,615 11,655 14,724 16,000 16,000 320 Electricity 28,356 25,709 30,338 25,600 27,000 380 Garage-Labor&Burden 216 243 797 500 500 390 Other Contractual Services 3,800 - 409 Taxes&Licenses 50 70 230 100 100 411 Fleet Liability 400 400 _ 412 General Liability 668 132 154 1,000 413 Property Insurance 2,655 2,525 2,300 3,000 2,500 _ 419 Insurance Deductible 5,000 TOTAL $ 102,956 $ 191,115 $ 109,541 $ 118,600 $ 110,900 CAPITAL OUTLAY 570 Office Equipment&Furnishings $ - $ 3,473 $ 1,592 $ - $ - 580 Other Equipment 1,146 TOTAL $ 1,146 $ 3,473 $ 1,592 $ - $ - DEPARTMENT TOTAL $ 219,598 $ 303,252 $ 218,193 $ 229,000 $ 221,600 29 DEPT 40950 ACTIVITY CENTER-MAINTENANCE FUND 101 ACTIVITY: City Hall,Activity Center and Public Works Building Maintenance _ ACTIVITY MANAGER: BUILDING AND EQUIPMENT SERVICES SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION The provision of proper public facility maintenance services to ensure that a neat and orderly environment may be — provided for the transaction of public business. The physical maintenance of public facilities includes proper and preventative maintenance scheduling and daily custodial services to maximize the expected life of public investments. PROCESS USED City buildings are maintained using a combination of in-house maintenance personnel for the maintenance of all mechanical equipment along with a combination of in-house and contracted daily custodial services. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Continue to monitor contract custodial personnel to assure compliance with contract. 2. Replace carpet in hallway area. — 3. Replace hot water supply line. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Square footage of buildings maintained 72,343 72,343 69,943 72,343 69,743 2. Square footage of buildings maintained- office type 25,847 25,847 25,847 25,847 25,847 — 3. Square footage of buildings maintained- storage/shop type 46,496 46,496 46,496 46,496 46,496 4. Man-hours spent on building repair and preventative maintenance 7,072 7,072 5,360 4,992 5,360 30 DEPT 40950 ACTIVITY CENTER-MAINTENANCE FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENDITURES PERSONAL SERVICES $ 30,763 $ 32,671 $ 34,144 $ 13,900 $ 16,600 SUPPLIES 4,591 4,133 3,337 3,500 3,500 _ OTHER SERVICES&CHARGES 24,341 19,075 23,286 37,800 41,800 CAPITAL OUTLAY 497 3,300 TOTAL $ 60,192 $ 55,879 $ 60,767 $ 55,200 $ 65,200 - REVENUE $ $ $ $ $ - NET COST(RETURN) $ 60,192 55,879 $ 60,767 $ 55,200 $ 65,200 PERMANENT STAFFING Bldg. &Equip Services Superintendent 0.15 0.15 0.15 0.15 0.15 Bldg. Services Foreman 0.10 0.10 0.10 0.10 0.10 _ Maintenance 0.70 0.70 0.70 Administrative Support 0.05 0.05 0.05 0.05 0.05 TOTAL 1.00 1.00 1.00 0.30 0.30 SIGNIFICANT EXPENDITURES Contract for custodial services- $13,600 Heating- $7,000 Electricity- $8,000 1998 CAPITAL OUTLAY DETAIL _ Dept. Manager Adopted Item Requested Proposed Proposed Budget Person Lift* $ 2,000 $ $ - Carpet Shampooer** 1,300 $ 3,300 $ $ *Shared cost with Pavilion and Arts Center ` &�! WI v **Shared cost with Arts Center l J�' ..,- � P-'4-- �,c,• c_A-"e"",`, al e c� & cam- a� pp,,,, a p �,��5 �'ts' 1/4''' .54--es„ CY"� fes- ( P- 11 dims AMla .1010 0101 anin MEM MINIM • a DEPT 40950 ACTIVITY CENTER-MAINTENANCE FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 100 Regular Employees $ 23,333 $ 24,099 $ 26,265 $ 9,300 $ 10,000 110 Overtime-Regular Employees 839 1,550 1,049 500 1,000 120 Part Time Employees 56 2,600 191 P.E.R.A. Contribution 1,035 1,091 1,166 400 700 192 F.I.C.A. Contribution 1,904 2,036 2,079 700 1,000 193 Hospitalization-Life Insurance 2,269 2,352 2,256 1,500 600 195 Workers' Compensation Insurance 1,383 1,543 1,273 1,500 700 TOTAL $ 30,763 $ 32,671 $ 34,144 $ 13,900 $ 16,600 - SUPPLIES 202 General Supplies $ 3,659 $ 2,429 $ 3,044 $ 2,000 $ 2,000 _ 205 Maint. - Structures 932 1,704 293 1,500 1,500 TOTAL $ 4,591 $ 4,133 $ 3,337 $ 3,500 $ 3,500 OTHER SERVICES& CHARGES 304 Contractual Maint. &Repair- $ 1,154 $ 503 $ 3,291 $ 1,000 $ 1,500 Equipment&Vehicles 305 Contractual Maint. &Repair- 5,280 1,725 2,207 4,500 10,800 Structures - 307 Communications-Telephone/Alarms 1,068 1,291 1,579 1,500 1,500 315 Heating Fuel-Gas 7,126 6,282 7,503 7,800 7,000 320 Electricity 8,589 8,230 7,692 8,500 8,000 390 Other Contractual Services 13,100 11,700 409 Taxes&Licenses 20 20 40 100 100 412 Boiler Insurance 167 132 154 300 200 413 Property Insurance 937 892 820 1,000 1,000 TOTAL $ 24,341 $ 19,075 $ 23,286 $ 37,800 $ 41,800 CAPITAL OUTLAY 580 Other Equipment $ 497 $ - $ - $ - $ 3,300 DEPARTMENT TOTAL $ 60,192 $ 55,879 $ 60,767 $ 55,200 $ 65,200 32 DEPT 40960 ACTIVITY CENTER-OPERATING FUND 101 ACTIVITY: Coordinate all users of the Activity Center — ACTIVITY MANAGER: ACTIVITY CENTER COORDINATOR GENERAL ACTIVITY DESCRIPTION The Center functions as a community facility to be used by residents for active or passive, large or small activities. It — has been designated by the Metropolitan Council Program on Aging as a Community Focal Point for older adults. Therefore it is a gathering place for older adults for organized and unorganized activities. Services provided on site include: information and referral, health screenings, social, recreational and social programs, case management, leadership activities, volunteer opportunities, nutrition program, chore service, assistance with tax, insurance, housing, and energy forms, outreach, legal consultations. The Center staff also plans and implements a Friday Teen Program throughout the school year for area teenagers. PROCESS USED The Activity Center is budgeted to be open twelve months a year, Monday- Friday. It provides older adult programs as designated by the Community Focal Point concept, as well as coordinates all other users of the facility. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 — 1. Market the Hopkins Activity Center to residents. 2. Produce and market a senior citizens exercise video as a fund raising source. 3. Continue to implement a Hopkins Activity Center"Gifts to Share"program. 4. Partnership with Chapel View to provide group transportation. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Total attendance 47,291 41,475 38,729 42,000 40,000 2. Childrens program attendance 841 843 792 800 800 3. Teen program attendance 1,542 1,185 1,000 1,100 1,000 — 4. Adult senior program attendance 23,894 22,649 21,836 23,000 22,000 5. Strictly older adult program attendance 21,014 16,799 14,995 18,000 15,000 6. Number of volunteers 106 98 106 100 100 — 7. Number of volunteer hours 4,657 7,416 7,174 4,500 5,000 8. Number of participation hours 12,014 13,300 14,148 12,000 12,500 33 DEPT 40960 ACTIVITY CENTER-OPERATING FUND 101 FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENDITURES PERSONAL SERVICES $ 94,637 $ 96,715 $ 95,045 $ 103,800 $ 124,300 SUPPLIES 8,567 7,984 7,978 8,800 8,800 OTHER SERVICES &CHARGES 3,990 6,132 4,744 5,800 5,800 - CAPITAL OUTLAY 9,801 4,100 TOTAL $ 116,995 $ 110,831 $ 107,767 $ 122,500 $ 138,900 - REVENUE RENTALS &FEES $ 4,162 $ 3,009 $ 4,879 $ 3,000 $ 4,000 - NET COST(RETURN) $ 112,833 107,822 $ 102,888 $ 119,500 $ 134,900 PERMANENT STAFFING Coordinator 0.85 0.85 0.85 0.85 0.85 (FT-34+hrs/wk) - Assistant Coordinator 0.75 0.75 0.75 0.75 0.75 (PT-26 hrs/wk) Secretary 0.50 0.50 0.50 0.50 0.75 (PT-20 hrs/wk) - Evening Coordinators 0.35 0.35 0.43 0.35 0.42 (PT- 10 hrs/wk) Teen Leaders 0.28 0.28 0.22 0.35 0.25 - (PT- 2.25 hrs/wk each) TOTAL 2.73 2.73 2.75 2.80 3.02 - SIGNIFICANT EXPENDITURES 1998 CAPITAL OUTLAY DETAIL - Dept. Manager Adopted Item Requested Proposed Proposed Budget None 34 mom. em•m• a ••=11. 4.1=Mk • an. ••••\ MOM almao ••••• .M•ra MINIM ME Ilk ma• amo .•=11, DEPT 40960 ACTIVITY CENTER- OPERATING FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 100 Regular Employees $ 72,257 $ 73,182 $ 69,272 $ 76,600 $ 88,300 120 Part-Time Employees 5,206 5,725 7,221 7,000 9,200 169 SL Converted/LTD 791 814 885 1,100 1,100 191 P.E.R.A. Contribution 3,147 3,137 3,378 3,500 4,600 192 F.I.C.A. Contribution 5,447 5,611 6,114 6,500 7,500 193 Hospitalization-Life Insurance 4,471 4,460 4,377 4,900 9,000 195 Workers' Compensation Insurance 548 640 600 600 600 197 Deferred Compensation 2,770 3,146 3,198 3,600 4,000 TOTAL $ 94,637 $ 96,715 $ 95,045 $ 103,800 $ 124,300 SUPPLIES 200 Office Supplies $ 2,769 $ 2,423 $ 2,570 $ 2,400 $ 2,400 202 General Supplies 5,092 4,681 4,611 5,600 5,600 203 Postage 706 880 797 800 800 TOTAL $ 8,567 $ 7,984 $ 7,978 $ 8,800 $ 8,800 OTHER SERVICES & CHARGES - 301 Advertising,Publication,Printing $ 532 $ 1,817 $ 738 $ 800 $ 800 302 Travel,Conferences, Schools 818 1,205 907 800 800 303 Expert&Professional Services 645 1,230 1,272 1,600 1,600 304 Contractual Maint. &Repair- 666 450 613 800 800 Equipment&Vehicles 307 Communications-Telephone/Alarms 390 396 389 500 500 351 Retired Sr.Volunteer Program 506 432 499 500 500 401 Subscription-Memberships 433 602 326 800 800 TOTAL $ 3,990 $ 6,132 $ 4,744 $ 5,800 $ 5,800 CAPITAL OUTLAY - 570 Office Equipment&Furnishings $ 3,675 $ - $ - $ 2,500 $ - 580 Other Equipment 6,126 1,600 TOTAL $ 9,801 $ - $ - $ 4,100 $ - DEPARTMENT TOTAL $ 116,995 $ 110,831 $ 107,767 $ 122,500 $ 138,900 - 35 POLICE FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - PERSONAL SERVICES 100 Regular Employees $ 1,415,699 $ 1,415,542 $ 1,474,029 $ 1,582,900 $ 1,594,200 _ 110 Overtime-Regular Employees 47,252 78,798 98,309 45,800 57,400 120 Part-Time Employees 2,249 2,074 4,370 2,200 4,000 125 Court Service 8,711 6,352 10,311 7,700 8,000 169 SL Converted/LTD 14,191 14,611 16,165 16,800 17,100 191 P.E.R.A. Contribution 142,409 144,316 156,668 156,900 162,500 192 F.I.C.A. Contribution 29,167 30,726 34,490 38,500 40,900 193 Hospitalization-Life Insurance 112,355 113,183 121,298 135,900 137,000 - 195 Workers'Compensation Insurance 40,579 40,006 36,875 42,100 39,300 197 Deferred Compensation 32,337 31,361 35,944 39,300 43,800 - TOTAL $ 1,844,949 $ 1,876,969 $ 1,988,459 $ 2,068,100 $ 2,104,200 SUPPLIES 200 Office Supplies $ 9,276 $ 12,462 $ 13,322 $ 14,000 $ 14,000 201 Uniforms/Clothing 8,309 13,294 17,057 10,500 15,300 202 General Supplies 10,190 4,777 8,811 9,600 7,100 203 Postage 914 1,764 1,201 1,300 1,400 204 Maint. -Equip. &Vehicle Parts 14,037 10,944 12,306 10,400 10,900 - 210 Motor Fuels&Lubricants 15,605 14,774 19,249 18,900 21,400 213 First Aid Supplies 979 1,460 928 1,000 1,000 - 217 Training 6,108 4,510 7,761 7,500 7,200 218 Crime Prevention 4,059 3,863 4,115 4,700 5,000 - TOTAL $ 69,477 $ 67,848 $ 84,750 $ 77,900 $ 83,300 36 _ ctr< \ . iv_eitP4'' 5..;(--- ' - POLICE 'Qi `' FUND 101 c,,,\\Ic - EXPENDITURE DETAIL f ' Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES& CHARGES 301 Advertising,Publication,Printing $ 2,498 $ 4,242 $ 1,478 $ 2,700 $ 2,700 302 Travel,Conferences, Schools 17,583 24,581 16,050 21,200 22,800 303 Expert&Professional Services 33,993 9,795 33,633 5,000 5,500 304 Contractual Maint. &Repair- 21,847 24,154 18,906 25,200 24,000 - Equipment&Vehicles 307 Communications-Telephone/Alarms 17,815 19,031 11,299 13,400 13,600 309 Radio Contract 6,905 6,905 8,742 7,000 5,400 - 311 Legal Services 4,655 105 140 4,000 1,000 336 Equipment Rental 16,704 24,778 22,153 34,100 34,300 - 380 Garage-Labor&Burden 11,677 14,512 11,191 17,800 17,000 390 Other Contractual Servies 961 2,642 1,864 2,700 2,000 - 391 Boarding&Care of Prisoners 35,423 32,044 41,380 29,900 32,000 401 Subscription-Memberhips 1,827 3,848 3,541 4,000 4,400 402 Police Reserve 5,159 4,736 6,929 7,200 7,200 403 School Patrol 1,052 1,194 846 1,200 1,200 404 Canine Services 2,577 1,728 1,615 2,700 2,200 409 Taxes&Licenses 145 176 87 100 100 411 Fleet Liability 5,400 3,792 3,440 6,400 4,400 418 N.L.C. Liability Insurance 480 366 419 Insurance Deductible 313 4,765 9,537 - 475 Metro Drug Task Force 8,405 7,510 4,568 476 Entry Team 3,987 4,090 4,013 5,000 5,000 - 477 Employee Awards Program 2,391 2,782 2,034 2,000 2,000 TOTAL $ 201,797 $ 197,776 $ 203,446 $ 191,600 $ 186,800 CAPITAL OUTLAY 570 Office Equipment&Furnishings $ 11,797 $ 10,140 $ 15,592 $ 21,100 $ 21,800 580 Other Equipment 13,087 19,820 16,953 12,400 9,300 TOTAL $ 24,884 $ 29,960 $ 32,545 $ 33,500 $ 31,100 - POLICE TOTAL $ 2,141,107 $ 2,172,553 $ 2,309,200 $ 2,371,100 $ 2,405,400 c /,1oc> - 37 DEPT 41100 POLICE-ADMINISTRATION FUND 101 ACTIVITY: Provide for the policing and public safety for the City of Hopkins — ACTIVITY MANAGER: CHIEF OF POLICE GENERAL ACTIVITY DESCRIPTION To provide a professional police agency with highly trained personnel that respond on a proactive basis to order maintenance,the control of crime,and traffic supervision. PROCESS USED Provide 24-hour staffing for around the clock delivery of police emergency services. In addition, to target crime prevention as a major objective by assigning department personnel to work in the community and schools, educating and providing assistance to our citizens. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Expand the use of citizen volunteers(CIA program)by 25%. 2. Establish three additional neighborhood officers. 3. Develop a strategic plan for Community Oriented Policing. 4. Revise department police manual. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Number of yearly presentations by the — Chief 16 21 23 20 20 2. Conduct staff meetings for police supervisory personnel 9 10 10 — 3. Conduct meetings of the OAC 11 12 10 38 DEPT 41100 POLICE-ADMINISTRATION FUND 101 FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENDITURES PERSONAL SERVICES $ 214,646 $ 222,147 $ 216,704 $ 230,000 $ 239,300 SUPPLIES 4,897 5,656 4,714 5,700 5,200 OTHER SERVICES &CHARGES 61,791 40,065 49,622 31,800 30,500 CAPITAL OUTLAY 318 8,021 4,136 3,600 2,900 TOTAL $ 281,652 $ 275,889 $ 275,176 $ 271,100 $ 277,900 - REVENUE STATE AID $ 17,558 $ 19,200 $ 20,764 $ 23,000 $ 24,500 STATE GRANTS 1,758 1,112 993 1,000 1,000 TOTAL $ 19,316 $ 20,312 $ 21,757 $ 24,000 $ 25,500 - NET COST(RETURN) $ 262,336 $ 255,577 $ 253,419 $ 247,100 $ 252,400 PERMANENT STAFFING - Chief of Police 1.00 1.00 1.00 1.00 1.00 Captain 1.00 1.00 1.00 1.00 1.00 Admin. Services Manager 1.00 1.00 1.00 1.00 1.00 TOTAL 3.00 3.00 3.00 3.00 3.00 SIGNIFICANT EXPENDITURES 1998 CAPITAL OUTLAY DETAIL - Dept. Manager Adopted Item Requested Proposed Proposed Budget _ Handguns(2) $ 1,200 $ $ Computer Printer 500 Ergonomic Computer Station 1,200 $ 2,900 $ $ - 39 DEPT 41100 POLICE-ADMINISTRATION FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - PERSONAL SERVICES 100 Regular Employees $ 171,505 $ 177,978 $ 170,787 $ 182,900 $ 190,200 _ 169 SL/Converted-LTD 1,845 1,892 2,040 2,300 2,300 191 P.E.R.A. Contribution 15,748 16,231 16,797 16,900 18,200 192 F.I.C.A. Contribution 3,125 3,632 3,538 4,000 4,300 193 Hospitalization-Life Insurance 19,160 19,036 19,258 20,300 20,700 195 Workers'Compensation Insurance 2,631 2,742 3,684 3,000 3,000 197 Deferred Compensation 632 636 600 600 600 TOTAL $ 214,646 $ 222,147 $ 216,704 $ 230,000 $ 239,300 - SUPPLIES 201 Uniforms/Clothing $ 533 $ 1,043 $ 659 $ 700 $ 700 202 General Supplies 572 888 1,350 1,000 1,000 203 Postage 914 1,764 1,201 1,300 1,400 204 Maint. -Equip. &Vehicle Parts 943 554 284 500 500 210 Motor Fuels&Lubricants 1,844 1,380 1,220 1,900 1,600 217 Training 91 27 300 TOTAL $ 4,897 $ 5,656 $ 4,714 $ 5,700 $ 5,200 40 DEPT 41100 POLICE-ADMINISTRATION FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES & CHARGES 301 Advertising, Publication,Printing $ 2,155 $ 2,810 $ 619 $ 1,500 $ 1,500 302 Travel,Conferences, Schools 4,659 10,770 4,312 7,200 7,500 303 Expert&Professional Services 33,809 4,414 30,940 2,000 2,500 304 Contractual Maint. &Repair- 295 8 64 500 500 - Equipment&Vehicles 307 Communications-Telephone/Alarm 8,913 15,251 8,299 10,400 10,600 311 Legal Services 4,655 105 140 4,000 1,000 336 Equipment Rental 974 900 1,000 1,100 380 Garage-Labor&Burden 1,417 918 1,553 1,100 1,800 - 401 Subscription-Memberships 1,553 1,291 1,221 1,300 1,400 411 Fleet Liability 490 450 440 800 600 - 418 N.L.C.Liability Insurance 480 366 477 Employee Awards Program 2,391 2,782 2,034 2,000 2,000 TOTAL $ 61,791 $ 40,065 $ 49,622 $ 31,800 $ 30,500 CAPITAL OUTLAY 570 Office Equipment& Furnishings $ 318 $ 2,022 $ 3,186 $ 2,500 $ 1,700 580 Other Equipment 5,999 950 1,100 1,200 TOTAL $ 318 $ 8,021 $ 4,136 $ 3,600 $ 2,900 DEPARTMENT TOTAL $ 281,652 $ 275,889 $ 275,176 $ 271,100 $ 277,900 41 DEPT 41110 POLICE-PATROL FUND 101 ACTIVITY: Patrol, Traffic Enforcement,Accident Investigation, Criminal Investigation, Crime Prevention/ — Deterrence Public Service ACTIVITY MANAGER: POLICE CAPTAIN GENERAL ACTIVITY DESCRIPTION Patrol the streets and residential/business districts to prevent and deter crime. Respond to criminal activity which has occurred and arrest persons responsible for the crimes. Proactively enforce traffic laws to promote safety and prevent accidents and to arrest intoxicated drivers. Respond to non-criminal requests for assistance. PROCESS USED Use of marked police vehicles to maintain a highly visible police presence. Enforce traffic laws through active use of — police radar and present a high visibility in areas of high traffic accident occurrence, issuing citations for violations of traffic laws. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Target and reduce juvenile crime using state grant to fund necessary overtime. 2. Increase staffing during late afternoon/early evening hours by changing minimum staffing requirements. 3. Institute a formal plan for regular, in-service roll playing training scenarios. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Number of P.D. accidents 430 409 457 400 400 — 2. Number of P.I.accidents 92 114 94 100 90 3. Number of burglaries 100 117 125 100 120 4. Number of vandalisms 329 354 345 300 300 — 5. Number of DUI arrests 194 100 107 200 135 6. Total calls for service 12,589 12,796 12,998 13,100 13,100 7. Medical responses 946 950 975 — 8. Motorist assists/lockouts 1,200 1,100 1,250 42 DEPT 41110 POLICE-PATROL FUND 101 FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENDITURES PERSONAL SERVICES $ 1,002,975 $ 1,010,815 $ 1,136,345 $ 1,143,200 $ 1,140,300 SUPPLIES 43,384 38,330 52,371 45,000 49,200 OTHER SERVICES &CHARGES 59,197 67,490 60,280 69,700 68,000 - CAPITAL OUTLAY 13,614 12,753 16,003 12,900 6,300 TOTAL $ 1,119,170 $ 1,129,388 $ 1,264,999 $ 1,270,800 $ 1,263,800 - REVENUE FEDERAL GRANT $ - $ - $ 12,324 $ 25,000 $ - STATE AID 85,280 87,937 102,931 114,600 121,400 _ STATE GRANTS 13,330 12,622 9,690 9,900 9,900 CURRENT SERVICE 5,896 4,682 14,442 6,500 12,100 TOTAL $ 104,506 $ 105,241 $ 139,387 $ 156,000 $ 143,400 - NET COST(RETURN) $ 1,014,664 $ 1,024,147 $ 1,125,612 $ 1,114,800 $ 1,120,400 - PERMANENT STAFFING Sergeants 3.50 3.50 3.50 4.50 4.50 Patrol Officers 12.00 12.00 12.00 13.00 13.00 - Narcotics Officer 1.00 1.00 1.00 1.00 1.00 TOTAL 16.50 16.50 16.50 18.50 18.50 SIGNIFICANT EXPENDITURES „ ' t sp y ,,(4.0-#"'' y`'e"C` .`i ,✓ - 1998 CAPITAL OUTLAY DETAILS�° � �. ° Dept. Manager Adopted Item Requested Proposed Proposed Budget MP5 Machine Pistol $ 1,200 $ $ Semi-automatic Carbines(3) 1,200 Night Vision Scope 3,500 Infrared Binoculars 400 $ 6,300 $ $ 41 ‘. 'W' .... �' c y�". \.11), (..,e4- P.." e3- z/ ti (.:..„. icp , r„pfe" ,--\'c'''''' - ,,i41 'ff-' VI''' _al, '70 - Or c \", , `. 7'. ,,P2 ,,34 .- , r)- \ qe' cf, \s_.0,10"-es -. 43 DEPT 41110 POLICE-PATROL FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - PERSONAL SERVICES 100 Regular Employees $ 756,199 $ 741,266 $ 813,513 $ 862,600 $ 844,400 _ 110 Overtime-Regular Employees 34,290 59,316 79,509 35,500 45,000 120 Part-Time Employees 2,249 2,074 4,039 4,000 125 Court Service 8,617 6,352 10,158 7,700 8,000 169 SL/Converted-LTD 8,259 8,497 9,430 9,800 9,500 191 P.E.R.A. Contribution 89,934 90,370 104,420 102,000 102,700 192 F.I.C.A.Contribution 2,570 2,908 5,230 5,700 6,500 193 Hospitalization-Life Insurance 52,656 55,175 63,930 71,200 69,600 -- 195 Workers'Compensation Insurance 29,823 28,693 26,413 30,000 29,000 197 Deferred Compensation 18,378 16,164 19,703 18,700 21,600 - TOTAL $ 1,002,975 $ 1,010,815 $ 1,136,345 $ 1,143,200 $ 1,140,300 SUPPLIES 201 Uniforms/Clothing $ 5,554 $ 8,976 $ 13,303 $ 5,800 $ 10,000 202 General Supplies 6,755 2,482 3,591 7,000 4,500 204 Maint. -Equip. &Vehicle Parts 11,634 8,987 11,245 9,000 9,000 210 Motor Fuels&Lubricants 12,445 11,942 15,543 15,000 17,500 213 First Aid Supplies 979 1,460 928 1,000 1,000 - 217 Training 6,017 4,483 7,761 7,200 7,200 TOTAL $ 43,384 $ 38,330 $ 52,371 $ 45,000 $ 49,200 44 DEPT 41110 POLICE-PATROL FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES& CHARGES 301 Advertising,Publication,Printing $ - $ 948 $ - $ 1,000 $ 1,000 302 Travel, Conferences, Schools 9,002 10,521 9,153 9,700 10,000 303 Expert&Professional Services 4,673 2,384 3,000 3,000 304 Contractual Maint. &Repair- 904 4,928 690 5,000 6,000 - Equipment&Vehicles 307 Communications-Telephone/Alarm 2,766 721 336 Equipment Rental 14,455 9,363 11,514 17,900 18,000 - 380 Garage-Labor&Burden 8,141 10,867 7,587 14,300 12,600 390 Other Contractual Services 41 55 - 401 Subscription-Memberships 244 278 254 500 500 402 Police Reserves 5,159 4,736 6,929 7,200 7,200 - 404 Canine Services 2,577 1,728 1,615 2,700 2,200 409 Taxes&Licenses 56 97 36 - 411 Fleet Liability 3,410 2,210 2,000 3,400 2,500 419 Insurance Deductible 50 4,765 9,537 _ 475 Metro Drug Task Force 8,405 7,510 4,568 476 Entry Team 3,987 4,090 4,013 5,000 5,000 TOTAL $ 59,197 $ 67,490 $ 60,280 $ 69,700 $ 68,000 CAPITAL OUTLAY 570 Office Equipment&Furnishings $ 527 $ - $ - $ 2,500 $ - - 580 Other Equipment 13,087 12,753 16,003 10,400 6,300 TOTAL $ 13,614 $ 12,753 $ 16,003 $ 12,900 $ 6,300 - DEPARTMENT TOTAL $ 1,119,170 $ 1,129,388 $ 1,264,999 $ 1,270,800 $ 1,263,800 45 DEPT 41111 POLICE-INVESTIGATIONS FUND 101 ACTIVITY: Conduct follow-up investigations on reported criminal cases ACTIVITY MANAGER: POLICE CAPTAIN GENERAL ACTIVITY DESCRIPTION Conduct follow-up investigations on criminal activity which has occurred in Hopkins. PROCESS USED Interview and take statements from victims, suspects and witnesses. Prepare and execute search warrants relative to investigations. Present completed investigations to the County and City Attorneys for charging and prosecution. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Open juvenile officer's position for rotation. 2. Refer at least one case per month to"restorative justice"alternative program. 3. Assign all supervisors to investigation internship. — Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 — 1. Total Part I crimes 794 855 827 825 800 2. Total Part II crimes 1,312 1,228 1,255 1,300 1,250 — 3. Clearance rate-Part I 23.8% 18.2% 25.9% 25% 25% 4. Clearance rate-Part II 68.0% 60.6% 67.3% 70% 65% 5. Overall clearance rate 51.1% 43.2% 50.9% 55% 52% — 46 DEPT 41111 POLICE-INVESTIGATIONS FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENDITURES PERSONAL SERVICES $ 209,057 $ 210,926 $ 182,575 $ 228,200 $ 232,700 SUPPLIES 3,931 3,905 4,392 3,700 5,600 OTHER SERVICES &CHARGES 40,697 39,516 46,789 38,300 39,600 CAPITAL OUTLAY 8,054 2,023 900 4,800 TOTAL $ 261,739 $ 256,370 $ 233,756 $ 271,100 $ 282,700 - REVENUE LICENSES,LIQUOR $ 60,325 $ 62,759 $ 68,127 $ 64,300 $ 68,900 STATE AID 17,558 18,300 20,467 22,800 24,100 _ STATE GRANTS 1,757 1,060 979 900 1,000 CURRENT SERVICE 1,500 1,500 1,000 1,000 TOTAL $ 81,140 $ 83,619 $ 89,573 $ 89,000 $ 95,000 - NET COST (RETURN) $ 180,599 $ 172,751 $ 144,183 $ 182,100 $ 187,700 PERMANENT STAFFING Sergeant 0.50 0.50 0.50 0.50 0.50 Investigators 3.00 3.00 3.00 3.00 3.00 - TOTAL 3.50 3.50 3.50 3.50 3.50 SIGNIFICANT EXPENDITURES 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget Computer&Printer $ 3,000 $ $ Handguns(3) 1,800 $ $ $ 47 DEPT 41111 POLICE-INVESTIGATIONS FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - PERSONAL SERVICES 100 Regular Employees $ 158,448 $ 160,448 $ 133,417 $ 175,100 $ 181,800 - 110 Overtime-Regular Employees 8,043 ' 7,172 11,102 7,500 7,700 120 Part-Time Employees 94 331 125 Court Service 153 169 SL/Converted-LTD 982 1,015 1,582 1,300 1,500 191 P.E.R.A. Contribution 18,591 19,008 17,082 21,600 21,600 192 F.I.C.A. Contribution 1,314 1,373 854 900 800 193 Hospitalization-Life Insurance 13,737 14,057 11,209 9,600 11,700 - 195 Workers' Compensation Insurance 5,659 5,488 4,377 6,000 5,000 197 Deferred Compensation 2,189 2,365 2,468 6,200 2,600 - TOTAL $ 209,057 $ 210,926 $ 182,575 $ 228,200 $ 232,700 SUPPLIES 201 Uniforms/Clothing $ 1,200 $ 1,200 $ 612 $ 1,300 $ 2,400 202 General Supplies 941 743 1,449 700 700 204 Maint. -Equip. &Vehicle Parts 964 867 504 500 1,000 210 Motor Fuels&Lubricants 826 1,095 1,827 1,200 1,500 TOTAL $ 3,931 $ 3,905 $ 4,392 $ 3,700 $ 5,600 - 48 DEPT 41111 POLICE-INVESTIGATIONS FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES & CHARGES 302 Travel,Conferences, Schools $ 801 $ 1,869 $ 971 $ 1,000 $ 1,200 _ 303 Expert&Professional Services 51 55 304 Contractual Maint. &Repair- 171 533 900 600 Equipment&Vehicles 307 Communications-Telephone/Alarm 1,473 59 336 Equipment Rental 765 1,600 220 1,600 1,600 380 Garage-Labor&Burden 1,107 1,215 1,147 1,500 1,500 391 Boarding& Care of Prisoners 35,382 32,044 41,380 29,900 32,000 401 Subscription-Memberships 30 1,978 1,832 1,900 1,900 - 409 Taxes&Licenses 17 71 51 100 100 411 Fleet Liability 900 680 600 1,400 700 TOTAL $ 40,697 $ 39,516 $ 46,789 $ 38,300 $ 39,600 CAPITAL OUTLAY 570 Office Equipment&Furnishings $ 8,054 $ 2,023 $ - $ - $ 3,000 580 Other Equipment 900 1,800 TOTAL $ 8,054 $ 2,023 $ - $ 900 $ 4,800 DEPARTMENT TOTAL $ 261,739 $ 256,370 $ 233,756 $ 271,100 $ 282,700 49 DEPT 41112 POLICE-CRIME PREVENTION FUND 101 ACTIVITY: Crime Prevention: Operation I.D.;Neighborhood Watch; Cops 'N Kids; McGruff Safe House ACTIVITY MANAGER: CHIEF OF POLICE GENERAL ACTIVITY DESCRIPTION Coordination and operation of the Crime Prevention Program. PROCESS USED The Crime Prevention Officer makes presentations to neighborhood and business groups encouraging participation in crime prevention programs. These programs include Operation Identification, Neighborhood Watch, business premise surveys, The officer is provided with a "Crime Prevention Van" (which was donated in 1987), which he _ drives to the presentation he makes. The Crime Prevention Officer also conducts numerous presentations for children in the local grade schools and coordinates the School Patrol appreciation activities. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Conduct complete review of crime prevention programs. 2. Involve and expand roles of police officers in crime prevention initiatives. 3. Increase use of volunteers in crime prevention program. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Presentations to neighborhood and business groups and school programs* 64 55 80 80 2. Participation in community events 14 18 14 20 — 3. Formal Neighborhood Watch groups in operation 12 13 16 16 4. Apartment complexes involved in the — Crime Free Multi Housing program. 10 12 12 * excluding Counteract 50 DEPT 41112 POLICE-CRIME PREVENTION FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENDITURES PERSONAL SERVICES $ 59,688 $ 68,012 $ 77,896 $ 46,700 $ 50,300 SUPPLIES 4,765 4,748 4,685 5,700 5,800 OTHER SERVICES&CHARGES 1,976 2,759 1,637 3,600 3,400 CAPITAL OUTLAY 3,200 2,600 TOTAL $ 66,429 $ 75,519 $ 84,218 $ 59,200 $ 62,100 - REVENUES STATE AID $ 5,017 $ 5,800 $ 4,153 $ 4,600 $ 4,900 STATE GRANTS 502 335 198 200 200 TOTAL $ 5,519 $ 6,135 $ 4,351 $ 4,800 $ 5,100 NET COST (RETURN) $ 60,910 $ 69,384 $ 79,867 $ 54,400 $ 57,000 PERMANENT STAFFING Crime Prevention Officer 1.00 1.00 1.00 1.00 1.00 SIGNIFICANT EXPENDITURES 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget Ergon mac-Workstatiop/Furni '-� , tore1/C $ 1,600E `$ 1 $ Display Board 1,000 $ 2,600 $ $ Y \ 51 ANN. 1•1111 M=6 111Mb Aft. MM. NM% MOM ad.m. a awlml imim• MI= mEms alma DEPT 41112 POLICE-CRIME PREVENTION FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 100 Regular Employees $ 45,294 $ 49,935 $ 62,162 $ 32,000 $ 35,700 110 Overtime-Regular Employees 2,777 5,181 4,072 2,000 2,000 169 SL/Converted-LTD 508 523 60 191 P.E.R.A. Contribution 5,533 6,126 4,847 1,500 2,000 192 F.I.C.A. Contribution 24 605 2,600 2,700 193 Hospitalization-Life Insurance 3,636 4,127 4,592 6,600 6,700 195 Workers'Compensation Insurance 1,642 1,774 1,169 2,000 1,200 197 Deferred Compensation 298 322 389 TOTAL $ 59,688 $ 68,012 $ 77,896 $ 46,700 $ 50,300 SUPPLIES 201 Uniforms/Clothing $ - $ 441 $ 92 $ 400 $ 200 202 General Supplies 80 27 308 100 100 204 Maint. -Equip. &Vehicle Parts 454 191 130 200 200 210 Motor Fuels&Lubricants 172 226 40 300 300 218 Crime Prevention 4,059 3,863 4,115 4,700 5,000 -- TOTAL $ 4,765 $ 4,748 $ 4,685 $ 5,700 $ 5,800 OTHER SERVICES& CHARGES 302 Travel, Conferences, Schools $ 207 $ 145 $ 200 $ 500 $ 800 304 Contractual Maint. &Repair- 40 400 100 Equipment&Vehicles 336 Equipment Rental 255 600 600 300 380 Garage-Labor&Burden 162 594 351 400 600 401 Subscription-Memberships 100 200 403 School Patrol 1,052 1,194 846 1,200 1,200 411 Fleet Liability 300 226 200 400 200 - TOTAL $ 1,976 $ 2,759 $ 1,637 $ 3,600 $ 3,400 CAPITAL OUTLAY - 570 Office Equipment&Furnishings $ - $ - $ - $ 3,200 $ 2,600 DEPARTMENT TOTAL $ 66,429 $ 75,519 $ 84,218 $ 59,200 $ 62,100 52 DEPT 41120 POLICE-COMMUNICATIONS CENTER FUND 101 ACTIVITY: Dispatching, Call Taking,Computer Entry _ ACTIVITY MANAGER: ADMINISTRATIVE SERVICES DIVISION MANAGER GENERAL ACTIVITY DESCRIPTION Receive requests, by phone and in person, for emergency and non-emergency calls for service. Provide dispatching services for the police and fire departments. Enter preliminary computer data. PROCESS USED _ Communications personnel receive emergency and non-emergency calls for service 9-1-1 and non-emergency phone lines, walk in traffic, and radio. Communications personnel do an initial assessment of each call, asking questions to _ get necessary information, and dispatch appropriate police and/or fire units to the calls. Communications personnel also make the initial call entries on the department's computer and do computer information checks for the officer on the street. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Install new records management computer system and network. 2. Each dispatcher/PSO to complete one dispatching and one CJIS refresher course. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Total ICR's received 12,600 12,796 12,998 13,000 13,500 2. Total calls dispatched 12,384 12,000 53 DEPT 41120 POLICE- COMMUNICATIONS CENTER FUND 101 FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENDITURES PERSONAL SERVICES $ 188,830 $ 198,594 $ 198,672 $ 177,500 $ 187,100 SUPPLIES 448 536 508 800 1,600 OTHER SERVICES &CHARGES 17,384 26,560 23,641 23,500 22,000 - CAPITAL OUTLAY 888 1,953 9,500 TOTAL $ 207,550 $ 227,643 $ 222,821 $ 201,800 $ 220,200 - REVENUE 911 SERVICE FEE $ $ 4,902 $ 6,077 $ 5,900 $ 6,100 _ NET COST(RETURN) $ 207,550 $ 222,741 $ 216,744 $ 195,900 $ 214,100 PERMANENT STAFFING Dispatchers 1.00 1.00 1.50 4.50 5.00 Public Service Officers 3.20 3.20 3.20 TOTAL 4.20 4.20 4.70 4.50 5.00 SIGNIFICANT EXPENDITURES 1998 CAPITAL OUTLAY DETAIL - Dept. Manager Adopted Item Requested Proposed Proposed Budget - Computer $ 4,000 $ $ Printer 1,500 Monitor 3,500 UPS System 500 $ 9,500 $ _ �- ' V 'i _ 1\/ cer. 54 i DEPT 41120 POLICE-COMMUNICATIONS CENTER FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 100 Regular Employees $ 148,451 $ 152,595 $ 153,829 $ 138,500 $ 141,600 110 Overtime-Regular Employees 2,064 6,609 2,965 500 2,500 120 Part-Time Employees 2,200 169 SL/Converted-LTD 1,564 1,541 1,711 1,800 2,200 191 P.E.R.A. Contribution 6,643 6,802 7,128 6,400 7,500 192 F.I.C.A. Contribution 11,903 12,423 12,994 10,700 11,200 193 Hospitalization-Life Insurance 11,476 10,043 11,344 9,900 12,000 195 Workers' Compensation Insurance 425 707 651 600 600 - 197 Deferred Compensation 6,304 7,874 8,050 6,900 9,500 TOTAL $ 188,830 $ 198,594 $ 198,672 $ 177,500 $ 187,100 SUPPLIES - 201 Uniforms/Clothing $ - $ 13 $ - $ 300 $ 1,100 202 General Supplies 448 523 508 500 500 - TOTAL $ 448 $ 536 $ 508 $ 800 $ 1,600 OTHER SERVICES & CHARGES - 302 Travel, Conferences, Schools $ 286 $ 18 $ - $ 500 $ 1,000 303 Expert&Professional Services 572 - 304 Contractual Maint. &Repair- 6,296 4,369 2,286 2,000 1,400 Equipment&Vehicles 307 Communications-Telephone/Alarm 3,897 3,000 3,000 3,000 3,000 309 Radio Contract 6,905 6,905 8,742 7,000 5,400 336 Equipment Rental 11,395 9,379 10,800 10,800 401 Subscription-Memberships 301 234 200 400 TOTAL $ 17,384 $ 26,560 $ 23,641 $ 23,500 $ 22,000 CAPITAL OUTLAY - 570 Office Equipment&Furnishings $ 888 $ 885 $ - $ - $ 9,500 580 Other Equipment 1,068 TOTAL $ 888 $ 1,953 $ - $ - $ 9,500 DEPARTMENT TOTAL $ 207,550 $ 227,643 $ 222,821 $ 201,800 $ 220,200 55 DEPT 41121 POLICE-PUBLIC SERVICE FUND 101 ACTIVITY: Animal Control,Property Room Control, Dispatching,Non-criminal Calls for Service and Assists, Miscellaneous Assigned Duties ACTIVITY MANAGER: ADMINISTRATIVE SERVICES MANAGER GENERAL ACTIVITY DESCRIPTION Assist the public with non-criminal calls for service. Handle a wide variety of duties as assigned by supervisor. PROCESS USED The Public Service Officers are assigned to various duties and tasks on an as needed basis. They serve as couriers, delivering and picking up equipment and materials, transport police vehicles for calibrations and repairs. PSO's also _ function as relief and fill-in dispatchers when assigned. One PSO is assigned as the property room custodian and is responsible for logging evidence in and out of the property room. Public Service Officers handle many non-criminal calls for service such as lockouts, funeral escorts, picking up stray animals, etc. This allows police officers more time to respond to and handle more serious calls. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Improve and computerize property and evidence procedures. 2. Involve PSO's in computer project as project assistant, according to skill sets. — Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 — 1. Animal calls a. disturbance, etc. 338 334 338 350 350 — b. impounds 18 42 40 40 c. dog bites 8 6 10 10 10 2. Lockouts 680 718 719 700 700 — 3. Funeral escorts 17 13 20 20 56 DEPT 41121 POLICE-PUBLIC SERVICE FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENDITURES PERSONAL SERVICES $ 37,631 $ 26,998 $ 29,991 $ 74,000 $ 86,300 SUPPLIES 1,095 2,147 3,894 2,500 1,400 OTHER SERVICES &CHARGES 3,504 4,446 4,239 5,300 4,600 CAPITAL OUTLAY 3,113 2,500 TOTAL $ 42,230 $ 33,591 $ 41,237 $ 81,800 $ 94,800 - REVENUE ANIMAL CONTROL $ 2,690 $ 4,076 $ 4,108 $ 3,500 $ 4,000 CURRENT SERVICE 2,043 387 300 100 TOTAL $ 4,733 $ 4,463 $ 4,108 $ 3,800 $ 4,100 NET COST (RETURN) $ 37,497 $ 29,128 $ 37,129 $ 78,000 $ 90,700 PERMANENT STAFFING Dispatchers 1.00 1.00 1.00 1.50 - Public Service Officers 3.20 3.20 3.20 3.20 2.00 TOTAL 4.20 4.20 4.20 4.70 2.00 SIGNIFICANT EXPENDITURES 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget Computer $ 2,500 $ $ 57 NMI MM. SM. /NM. 4=M1 ••••11 Mil lb MI= d•M• /Me OEM /MO .0% MEN DEPT 41121 POLICE-PUBLIC SERVICE FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 100 Regular Employees $ 30,226 $ 22,316 $ 24,140 $ 58,100 $ 68,600 110 Overtime-Regular Employees 21 449 631 200 200 169 SL Converted/LTD 200 191 P.E.R.A. Contribution 1,305 893 1,110 2,600 3,600 192 F.I.C.A. Contribution 2,319 1,840 1,895 4,400 5,200 193 Hospitalization-Life Insurance 2,586 1,390 2,120 6,900 5,100 195 Workers' Compensation Insurance 88 106 95 100 100 197 Deferred Compensation 1,086 4 1,500 3,500 TOTAL $ 37,631 $ 26,998 $ 29,991 $ 74,000 $ 86,300 SUPPLIES 201 Uniforms/Clothing $ 519 $ 1,557 $ 1,527 $ 1,500 $ 400 - 202 General Supplies 216 114 1,605 300 300 204 Maint. -Equip. &Vehicle Parts 42 345 143 200 200 210 Motor Fuels&Lubricants 318 131 619 500 500 TOTAL $ 1,095 $ 2,147 $ 3,894 $ 2,500 $ 1,400 - OTHER SERVICES& CHARGES 301 Advertising,Publication,Printing $ - $ - $ 475 $ - $ - 302 Travel,Conferences, Schools 972 79 941 800 800 303 Expert&Professional Services 47 136 206 304 Contractual Maint. &Repair- 103 400 400 ` Equipment&Vehicles 336 Equipment Rental 271 500 500 500 380 Garage-Labor&Burden 850 918 553 500 500 390 Other Contractual Services 961 2,587 1,864 2,700 2,000 (Animal Control) 411 Fleet Liability 300 226 200 400 400 TOTAL $ 3,504 $ 4,446 $ 4,239 $ 5,300 $ 4,600 CAPITAL OUTLAY - 570 Office Equipment&Furnishings $ - $ - $ 3,113 $ - $ 2,500 DEPARTMENT TOTAL $ 42,230 $ 33,591 $ 41,237 $ 81,800 $ 94,800 - 58 DEPT 41122 POLICE-RECORDS/RECEPTION FUND 101 ACTIVITY: Record Checks,Data Entry, Reports,Public Contacts ACTIVITY MANAGER: ADMINISTRATIVE SERVICES MANAGER GENERAL ACTIVITY DESCRIPTION Maintain all department case files and records. Answer non-emergency phone calls and greet walk-in traffic. Type _ all reports, memorandums and other correspondence for the administrative staff as well as reports generated by the patrol, investigative and crime prevention divisions. PROCESS USED Records clerks use "ENFORS" computer to enter and update all case files ensuring they are coded to the proper _ category. Clerks provide case and record information to news agencies, attorneys, other governmental agencies and the general public. All hard copies of reports are filed by hand. Receptionist answers incoming non-emergency phone calls. Dictation equipment and work processing systems are used to transcribe taped reports and other correspondence. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 — 1. Assign records personnel to computer project duties according to skill sets. 2. Complete records retention project. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Number of record checks 370 245 421 400 500 — 2. Special info requests processed 224 256 321 400 400 3. Handgun permits processed 107 102 72 200 100 4. Pawn shop checks 14,844 11,074* 19,400 20,000 20,000 — *Data not available for 8/95-12/95 — 59 DEPT 41122 POLICE-RECORDS/RECEPTION FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENDITURES PERSONAL SERVICES $ 132,122 $ 139,477 $ 146,276 $ 168,500 $ 168,200 SUPPLIES 10,957 12,526 14,186 14,500 14,500 OTHER SERVICES &CHARGES 17,248 16,940 17,238 19,400 18,700 CAPITAL OUTLAY 2,010 5,210 9,293 _ 12,900 2,500 TOTAL $ 162,337 $ 174,153 $ 186,993 $ 215,300 $ 203,900 - REVENUES LICENSES,PAWN SHOP $ 21,000 $ 14,000 $ 14,000 $ 14,000 $ 14,000 CURRENT SERVICE 3,236 4,643 4,137 3,800 3,900 TOTAL $ 24,236 $ 18,643 $ 18,137 $ 17,800 $ 17,900 NET COST(RETURN) $ 138,101 $ 155,510 $ 168,856 $ 197,500 $ 186,000 PERMANENT STAFFING _ Records Clerks 2.00 2.00 3.00 3.00 3.00 Receptionists 2.00 2.00 1.00 1.00 1.00 Pawn Shop Technician 0.50 0.50 0.50 0.50 TOTAL 4.00 4.50 4.50 4.50 4.50 SIGNIFICANT EXPENDITURES 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget Computer $ 2,500 $ $ • 60 1111. AMIN. i/E=D • MI= aiMMID •0110. AM. /Mb • 1•1•1111 an. MEM. MM. DEPT 41122 POLICE-RECORDS/RECEPTION FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 100 Regular Employees $ 105,576 $ 111,004 $ 116,181 $ 133,700 $ 131,900 110 Overtime-Regular Employees 57 71 30 100 169 SL/Converted-LTD 1,033 1,143 1,342 1,400 1,600 191 P.E.R.A. Contribution 4,655 4,886 5,284 5,900 6,900 192 F.I.C.A. Contribution 7,936 8,526 9,374 10,200 10,200 193 Hospitalization-Life Insurance 9,104 9,355 8,845 11,400 11,200 195 Workers' Compensation Insurance 311 496 486 400 400 197 Deferred Compensation 3,450 3,996 4,734 5,400 6,000 TOTAL $ 132,122 $ 139,477 $ 146,276 $ 168,500 $ 168,200 SUPPLIES 200 Office Supplies $ 9,276 $ 12,462 $ 13,322 $ 14,000 $ 14,000 201 Uniforms/Clothing 503 64 864 500 500 202 General Supplies 1,178 TOTAL $ 10,957 $ 12,526 $ 14,186 $ 14,500 $ 14,500 OTHER SERVICES& CHARGES - 301 Advertising,Publication,Printing $ 184 $ 484 $ 384 $ 200 $ 200 302 Travel, Conferences, Schools 1,712 1,179 473 1,500 1,500 _ 303 Expert&Professional Services 133 48 304 Contractual Maint. &Repair- 14,206 14,857 15,293 16,000 15,000 Equipment&Vehicles 307 Communications-Telephone/Alarm 750 336 Equipment Rental 420 1,040 1,700 2,000 419 Insurance Deductible 263 TOTAL $ 17,248 $ 16,940 $ 17,238 $ 19,400 $ 18,700 CAPITAL OUTLAY - 570 Office Equipment&Furnishings $ 2,010 $ 5,210 $ 9,293 $ 12,900 $ 2,500 DEPARTMENT TOTAL $ 162,337 $ 174,153 $ 186,993 $ 215,300 $ 203,900 61 DEPT 41200 FIRE FUND 101 ACTIVITY: Fire Suppressions,Fire Prevention,Public Fire Education, Emergency Medical Services, Hazardous Materials Response, Specialized Rescue Operations ACTIVITY MANAGER: FIRE CHIEF GENERAL ACTIVITY DESCRIPTION The timely response to all fire, medical and hazardous conditions affecting life and property in the City of Hopkins. Inspection of property for compliance to the Uniform Fire Code. Education of the public in fire prevention measures and personal safety. Training and education of all fire department personnel. Reporting to the State Fire Marshalls _ office of all run activity in the City of Hopkins. PROCESS USED The fire suppression division responds to all emergency calls for fire, medical, hazardous materials emergencies and specialized rescue situations. The fire prevention division enforces the uniform fire code through regular property inspections, provides for public fire education and files reports to the State Fire Marshall on department fire suppression activity, property loss and injury or death due to fire emergencies. The training division provides for member education and regularly scheduled training drills. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Establish a mentoring process for all officers on the department. — 2. Refine the management of the Chemical Assessment Team activities. 3. Review the evaluation process for all levels on the department. • 4. Refine the management structure of the department as necessary. — Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 — 1. Fire runs 269 304 326 300 325 2. Emergency medical runs 276 113 155 130 145 — 3. Hazardous materials response 43 42 48 50 50 4. Code inspections(manhours) 400 400 400 400 400 5. Public education(manhours) 1,500 1,500 1,000 1,000 1,000 — 6. Training, in house(manhours) 2,800 2,700 2,500 2,500 2,500 7. Training,outside agencies(manhours) 3,600 3,600 3,800 4,000 3,800 8. Equipment and vehicle maintenance 300 400 500 400 500 — (manhours) 62 DEPT 41200 FIRE FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENDITURES PERSONAL SERVICES $ 233,020 $ 252,347 $ 267,402 $ 295,200 $ 284,400 SUPPLIES 45,587 49,464 49,776 50,400 49,100 _ OTHER SERVICES & CHARGES 51,600 54,685 70,842 55,700 56,800 CAPITAL OUTLAY 3,709 36,823 9,668 11,700 38,000 TOTAL $ 333,916 $ 393,319 $ 397,688 $ 413,000 $ 428,300 - REVENUE LICENSES,FIRE $ 1,390 $ 2,045 $ 1,275 $ 1,300 $ 1,300 STATE AID 39,050 41,069 52,670 60,000 60,000 _ CURRENT SERVICE 4,603 10,109 1,645 4,000 5,200 TOTAL $ 45,043 $ 53,223 $ 55,590 $ 65,300 $ 66,500 NET COST(RETURN) $ 288,873 $ 340,096 $ 342,098 $ 347,700 $ 361,800 PERMANENT STAFFING 1.00 SIGNIFICANT EXPENDITURES 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget Fire Station Yard Sign $ 6,000 $ $ Fire Station Vehicle Exhaust System 32,000 $ 38,000 $ $ 63 DEPT 41200 FIRE FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 _ PERSONAL SERVICES 100 Regular Employees $ 45,734 $ 49,454 $ 46,961 $ 51,600 $ 53,000 _ 110 Overtime-Regular Employees 166 46 140 Fire Volunteers 32,400 31,700 32,568 47,000 47,800 141 Fire Calls 42,724 62,598 66,773 52,000 49,000 142 Fire Drills 8,749 13,040 15,076 14,000 19,000 143 First Aid 16,197 14,000 10,000 144 Standby Crews 1,130 4,740 7,207 145 School Compensation 2,010 4,000 2,000 - 169 SL/Converted-LTD 454 465 497 200 500 189 Relief Association State Aid 39,050 41,069 52,670 60,000 54,000 - 190 Relief Association Contribution 25,100 25,100 25,900 26,700 27,500 191 P.E.R.A. Contribution 4,330 4,383 4,442 4,800 5,000 - 192 F.I.C.A. Contribution 1,038 1,219 1,002 1,200 1,300 193 Hospitalization-Life Insurance 6,019 6,056 6,379 6,700 7,900 _ 195 Workers'Compensation Insurance 9,929 12,477 5,917 13,000 7,400 TOTAL $ 233,020 $ 252,347 $ 267,402 $ 295,200 $ 284,400 SUPPLIES - 200 Office Supplies $ 3,599 $ 4,741 $ 5,414 $ 2,300 $ 2,100 201 Uniforms/Clothing 7,782 5,849 20,337 16,800 16,200 - 202 General Supplies 15,867 12,109 10,673 11,300 10,000 203 Postage 604 486 495 600 600 - 204 Maint. -Equip. &Vehicle Parts 4,270 10,192 4,535 7,200 7,500 205 Maint. - Structures 5,513 4,191 2,437 1,800 2,000 - 210 Motor Fuels&Lubricants 1,964 1,964 2,324 2,400 2,400 213 First Aid Supplies 278 898 295 800 800 _ 214 Fire Prevention 905 4,588 1,091 3,000 3,200 215 Hose Replacement 1,194 502 800 800 216 Breathing Air&Medical Oxygen 410 498 373 400 300 217 Training 2,855 2,635 780 2,000 2,200 230 Chemicals 346 811 1,022 1,000 1,000 - TOTAL $ 45,587 $ 49,464 $ 49,776 $ 50,400 $ 49,100 64 DEPT 41200 FIRE FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES& CHARGES 301 Advertising, Publication,Printing $ 461 $ 450 $ 52 $ 500 $ 500 302 Travel, Conferences, Schools 14,827 15,567 20,921 18,000 19,200 303 Expert&Professional Services 6,023 5,812 9,983 4,500 4,900 304 Contractual Maint. &Repair- 5,204 10,047 13,982 10,200 10,900 - Equipment&Vehicles 307 Communications-Telephone/Alarm 9,927 6,684 4,302 6,200 7,200 309 Radio Contract 4,250 2,565 4,112 2,000 380 Garage-Labor&Burden 2,092 3,280 4,077 5,000 5,000 390 Other Contractual Services 402 261 - 401 Subscription-Memberships 1,649 1,883 1,537 1,800 1,800 411 Fleet Liability 6,150 6,874 6,500 7,100 6,900 - 414 Volunteer Firemen's Accident 375 375 376 400 400 418 N.L.C.Liability Insurance 240 183 _ 419 Insurance Deductible 704 5,000 TOTAL $ 51,600 $ 54,685 $ 70,842 $ 55,700 $ 56,800 CAPITAL OUTLAY 540 Improvements- Other than Bldgs. $ - $ - $ 6,668 $ 11,700 $ 38,000 570 Office Equipment&Furnishings 3,709 19,094 580 Other Equipment 17,729 3,000 TOTAL $ 3,709 $ 36,823 $ 9,668 $ 11,700 $ 38,000 DEPARTMENT TOTAL $ 333,916 $ 393,319 $ 397,688 $ 413,000 $ 428,300 ____<_.3.j.)0._:_)_.12) 5ct 4,361- 65 DEPT 41250 FIRE -STATE CHEMICAL ASSESSMENT TEAM FUND 101 ACTIVITY: Emergency response for assessment of chemical hazards for the State of Minnesota. ACTIVITY MANAGER: FIRE CHIEF GENERAL ACTIVITY DESCRIPTION Maintenance of state owned equipment for emergency response. Maintenance of training of personnel for emergency _ response. Responding as requested by the State Duty Officer to the counties of Hennepin, Scott, Carver, McLeod and Renville. PROCESS USED The State of Minnesota will reimburse the City for up to $40,000 per year for the training of personnel, maintenance of equipment, and purchase of supplies and equipment. Cost of actual response is separate and billable to the State of Minnesota. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Respond to emergency calls 1 75 25 2. Training of personnel(no. people) 15 15 20 3. Maintenance of equipment(hours) 150 150 300 4. Administrative duties(hours) 100 150 300 66 DEPT 41250 FIRE-STATE CHEMICAL ASSESSMENT TEAM FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 — EXPENDITURES PERSONAL SERVICES $ $ $ - $ 17,000 $ 15,000 SUPPLIES 1,826 19,000 6,000 OTHER SERVICES & CHARGES 9,616 21,000 34,000 TOTAL $ $ $ 11,442 $ 57,000 $ 55,000 REVENUE STATE CHEMICAL ASSMT TEAM $ $ $ - $ 57,000 $ 55,000 NET COST(RETURN) $ $ $ 11,442 $ - $ - PERMANENT STAFFING SIGNIFICANT EXPENDITURES 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 67 4• 1 Om= 1111 .••••• ••••• .dmENI slino Am. 1 ,111 41 •0 01.1. IN=Mi DEPT 41250 FIRE-STATE CHEMICAL ASSESSMENT TEAM FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 146 Chemical Assessment Calls $ $ $ - $ 17,000 $ 15,000 SUPPLIES 202 General Supplies $ $ $ 1,607 $ 3,000 $ 3,000 214 Fire Prevention 219 16,000 3,000 TOTAL $ $ $ 1,826 $ 19,000 $ 6,000 OTHER SERVICES& CHARGES 302 Travel,Conferences, Schools $ $ $ 9,002 $ 10,800 $ 21,000 303 Expert&Professional Services 1,200 4,000 304 Contractual Maint. &Repair- 614 6,000 3,000 Equipment&Vehicles 389 Administrative Fee 3,000 6,000 TOTAL $ $ $ 9,616 $ 21,000 $ 34,000 DEPARTMENT TOTAL $ $ $ 11,442 $ 57,000 $ 55,000 • /4:2/ S-7 3Z5° 4110 68 DEPT 41300 EMERGENCY PREPAREDNESS FUND 101 ACTIVITY: Active planning for both natural and man-made disasters ACTIVITY MANAGER: DIRECTOR OF EMERGENCY PREPAREDNESS GENERAL ACTIVITY DESCRIPTION Provide a program of public safety that includes an effective siren warning system that is audible at all locations within the City of Hopkins. PROCESS USED The training and coordination of emergency response personnel to include police, fire, ambulance and public works. This is accomplished through mock drills and simulated emergency situations, along with specialized training through the office of civil defense. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Conduct all staff table top disaster exercise. 2. Establish a second alternate EOC. 3. Continue staff education in emergency management. 4. Revise and upgrade Emergency Operations Plan. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Prepare quarterly reports and financial — statements for Hennepin County Office 20 30 24 30 24 2. Complete required training courses for certification 36 36 36 48 36 — 3. Conduct monthly tests of emergency warning system 12 12 12 12 12 4. Meetings and staff training seminars 15 10 12 36 24 — 5. Update and revisions of City Emergency Plan 36 30 12 40 36 6. Upgrade Emergency Operations Center 24 40 — 69 DEPT 41300 EMERGENCY PREPAREDNESS FUND 101 FINANCIAL SUMMARY — Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 — EXPENDITURES PERSONAL SERVICES $ 3,600 $ 3,600 $ 3,600 $ 3,600 $ 3,600 SUPPLIES 901 137 500 1,000 — OTHER SERVICES& CHARGES 1,876 2,320 5,083 2,700 4,500 TOTAL $ 6,377 $ 5,920 $ 8,820 $ 6,800 $ 9,100 REVENUE — CIVIL DEFENSE REIMBURSE. $ 4,500 $ 4,287 $ 4,500 $ 4,500 $ 4,500 NET COST(RETURN) $ 1,877 $ 1,633 $ 4,320 $ 2,300 $ 4,600 PERMANENT STAFFING — Emergency Manager 0.20 0.20 0.20 0.20 0.20 Emergency Coordinator 0.10 0.10 0.10 0.10 0.10 TOTAL 0.30 0.30 0.30 0.30 0.30 SIGNIFICANT EXPENDITURES 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 70 AMR 1111 MEM 411=1% =MN .• •• al= • MM. .11111 4=1 8M/A. OEM DEPT 41300 EMERGENCY PREPAREDNESS FUND 101 EXPENDITURE DETAIL _ Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 _ PERSONAL SERVICES 120 Part-Time Employees $ 3,600 $ 3,600 $ 3,600 $ 3,600 $ 3,600 SUPPLIES 202 General Supplies $ 901 $ - $ 137 $ 500 $ 1,000 OTHER SERVICES& CHARGES 302 Travel,Conferences, Schools $ 648 $ 740 $ 836 $ 1,200 $ 1,200 304 Contractual Maint. &Repair- 936 1,224 3,931 1,200 3,000 Equipment&Vehicles 320 Electricity 227 226 226 200 200 401 Subscription-Memberships 65 130 90 100 100 TOTAL $ 1,876 $ 2,320 $ 5,083 $ 2,700 $ 4,500 DEPARTMENT TOTAL $ 6,377 $ 5,920 $ 8,820 $ 6,800 $ 9,100 71 DEPT 41400 COMMUNITY DEV.-ADMINISTRATION FUND 101 ACTIVITY: Administration of Community Development Department and related divisions of Planning&Economic — Development, Inspections and Assessing ACTIVITY MANAGER: COMMUNITY DEVELOPMENT DIRECTOR GENERAL ACTIVITY DESCRIPTION Involves the administration and supervision of community development activities including the activities and programs of the three divisions contained within the Community Development Department - Planning & Economic Development,Inspections and Assessing. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Reports to the City Council 2. Attendance at City Council meetings/ Beginning in 1997 duties transferred _ workshops to other departments within the General Fund 3. Attendance at HBCA meetings 4. Attendance at staff meetings 5. Development contacts/meetings 6. Preparation of performance evaluations 7. Updates to the City Council 8. Overall Community Development staff meetings 9. General correspondence 72 DEPT 41400 C.DEV.-ADMINISTRATION FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 — EXPENDITURES PERSONAL SERVICES $ 95,237 $ 46,256 $ 29,801 $ $ SUPPLIES 2,800 1,889 1,701 OTHER SERVICES &CHARGES 4,392 2,523 1,139 CAPITAL OUTLAY 1,923 TOTAL $ 102,429 $ 52,591 $ 32,641 $ $ — REVENUE $ $ $ $ $ - NET COST(RETURN) $ 102,429 $ 52,591 $ 32,641 $ $ PERMANENT STAFFING Community Development Director 1.00 1.00 1.00 Secretary 0.65 0.65 0.65 _ TOTAL 1.65 1.65 1.65 SIGNIFICANT EXPENDITURES 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget 73 IMMO MEM SION OEM i AIM dalmis i DEPT 41400 C.DEV.-ADMINISTRATION FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 100 Regular Employees $ 67,850 $ 34,462 $ 20,410 $ $ 120 Part-Time Employees 6,890 169 SL/Converted-LTD 935 816 361 191 P.E.R.A. Contribution 3,044 1,532 919 192 F.I.C.A. Contribution 5,345 2,588 1,111 193 Hospitalization-Life Insurance 9,340 6,367 4,908 195 Workers'Compensation Insurance 212 162 79 196 Unemployment Compensation 2,013 197 Deferred Compensation 1,621 329 TOTAL $ 95,237 $ 46,256 $ 29,801 $ $ _ SUPPLIES 200 Office Supplies $ 1,281 $ 1,185 $ 866 $ $ 202 General Supplies 706 54 203 Postage 661 488 779 204 Maint.-Equip. &Vehicle Parts 95 70 210 Motor Fuels&Lubricants 57 92 56 TOTAL $ 2,800 $ 1,889 $ 1,701 $ $ OTHER SERVICES & CHARGES 301 Advertising,Publication,Printing $ 488 $ 313 $ - $ $ 302 Travel,Conferences, Schools 2,234 357 68 303 Expert&Professional Services 476 379 311 304 Contractual Maint. &Repair- 39 477 Equipment&Vehicles 307 Communications-Telephone/Alarm 560 814 730 401 Subscription-Memberships 325 30 409 Taxes&Licenses 30 418 N.L.C.Liability Insurance 240 183 TOTAL $ 4,392 $ 2,523 $ 1,139 $ $ CAPITAL OUTLAY 570 Office Equipment&Furnishings $ - $ 1,923 $ - $ $ DEPARTMENT TOTAL $ 102,429 $ 52,591 $ 32,641 $ $ 74 DEPT 41500 PLANNING&ECONOMIC DEVELOPMENT FUND 101 — ACTIVITY: Zoning Administration, Short and Long Range Planning,Economic Development Administration, — CDBG Administration ACTIVITY MANAGER: DIRECTOR OF PLANNING& ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION Administration and enforcement of locally approved Zoning Ordinance and Comprehensive Plan. Preparation of various planning documents and reports necessary to ensure orderly development/redevelopment of City. Administration of overall economic development process. Preparation and administration of annual CDBG Program with Hennepin County. — PROCESS USED Planning activities involve the following: • Review of development/redevelopment through Condition Use Process. • Preparation of monthly agenda and staff reports for the City Council. — • Periodic preparation of studies and reports as determined appropriate by the Zoning and Planning Commission, City Council or staff. • Coordinate studies/reports with consultant firms. — Economic Development Administration involves the following: • Program implementation of approved tax increment districts. • Coordination of acquisition, demolition and relocation activities. — • Maintain communication network with industrial and commercial/retail businesses. • Assist in site identification and selection process. • Maintain inventory of available buildings and sites. _ • Undertake various economic development oriented promotional activities for the City. • Preparation of annual CDBG Program in February, oversee and monitor program implementation,and request disbursements from Hennepin County as required. — • Coordination of activities with HBCA,Twin West Chamber, etc. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 — 1. Insure HBCA is kept updated on City activities. 2. Complete Comprehensive Plan update. — 3. Coordinate planning efforts Excelsior Blvd improvement program. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Sign&fence permits 83 84 94 85 90 2. Zoning action items 22 36 22 30 25 — 3. Zoning related questions answered 900 900 900 900 1,000 4. Building permits reviewed 100 100 100 100 150 5. Prepare annual budget 1 1 1 1 1 6. Complete division performance reviews 3 3 4 4 — 7. Represent City at HBCA/Twin West meetings 36 36 36 8. Conduct staff meetings 12 12 12 12 9. Attend Z&P meetings 12 12 10. General correspondence 300 11.Attend department staff meeting 52 52 12.Prepare HRA agenda 20 16 13.Attend counil meetings/work sessions 30 30 75 DEPT 41500 PLANNING& ECONOMIC DEVELOPMENT FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENDITURES PERSONAL SERVICES $ 80,129 $ 83,299 $ 78,291 $ 117,100 $ 119,300 SUPPLIES 2,653 2,821 3,501 2,900 3,700 _ OTHER SERVICES & CHARGES 5,605 5,062 6,057 4,700 4,800 TOTAL $ 88,387 $ 91,182 $ 87,849 $ 124,700 $ 127,800 REVENUE - VARIANCES $ 2,781 $ 2,202 $ 3,250 $ 2,500 $ 3,000 NET COST (RETURN) $ 85,606 $ 88,980 $ 84,599 $ 122,200 $ 124,800 PERMANENT STAFFING Plan. &Econ.Dev. Director 0.55 0.55 0.55 0.55 0.55 Planner 0.85 0.85 0.85 0.85 0.85 Secretary 0.70 TOTAL 1.40 1.40 1.40 1.40 2.10 SIGNIFICANT EXPENDITURES Office Supplies- $2,200 Travel, School,Conferences- $1,900 Expert&Professional Services- $1,200 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed RuAvl None 76 DEPT 41500 PLANNING& ECONOMIC DEVELOPMENT FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - PERSONAL SERVICES 100 Regular Employees $ 64,042 $ 66,171 $ 61,050 $ 90,200 $ 93,700 110 Overtime-Regular Employees 497 686 1,200 1,200 169 SL/Converted-LTD 1,002 1,029 1,098 1,500 1,600 191 P.E.R.A. Contribution 2,741 2,881 3,070 4,200 4,800 192 F.I.C.A. Contribution 4,842 5,106 5,493 7,000 7,300 193 Hospitalization-Life Insurance 3,603 3,571 3,856 9,100 7,000 195 Workers' Compensation Insurance 752 884 475 900 500 197 Deferred Compensation 3,147 3,160 2,563 3,000 3,200 - TOTAL $ 80,129 $ 83,299 $ 78,291 $ 117,100 $ 119,300 SUPPLIES - 200 Office Supplies $ 1,944 $ 2,461 $ 3,220 $ 2,100 $ 2,900 202 General Supplies 20 79 203 Postage 689 281 281 800 800 TOTAL $ 2,653 $ 2,821 $ 3,501 $ 2,900 $ 3,700 OTHER SERVICES& CHARGES - 301 Advertising,Publication,Printing $ 1,318 $ 1,306 $ 1,877 $ 1,000 $ 1,000 302 Travel,Conferences, Schools 1,819 1,953 2,231 1,900 1,900 - 303 Expert&Professional Services 1,938 996 1,369 1,200 1,200 304 Contractual Maint. &Repair- 39 59 81 200 200 Equipment&Vehicles 307 Communications-Telephone/Alarm 2 100 200 401 Subscription-Memberships 251 565 497 300 300 _ 418 N.L.C.Liability Insurance 240 183 TOTAL $ 5,605 $ 5,062 $ 6,057 $ 4,700 $ 4,800 - DEPARTMENT TOTAL $ 88,387 $ 91,182 $ 87,849 $ 124,700 $ 127,800 77 DEPT 41550 COMMUNITY SERVICES-ADMINISTRATION FUND 101 ACTIVITY: Administration of Assessing, City Clerk,Elections and Inspections Divisions. — ACTIVITY MANAGER: ASSISTANT CITY MANAGER GENERAL ACTIVITY DESCRIPTION Administration and supervision of Community Services activities including the activities and programs of the four divisions within the Department-Assessing, City Clerk,Elections, and Inspections. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Oversee revision of liquor and massage ordinances. 2. Revise data practices policy. 3. Review licensing practices and recommend changes to streamline procedures and improve customer service. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Council Reports prepared 23 36 17 25 25 2. Telephone calls answered(per day) 189 191 186 200 200 3. Customers service(per day) 62 63 59 60 60 4. Pieces of mail processed(per day) 184 185 185 78 DEPT 41550 COMMUNITY SERVICES-ADMINISTRATION FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 — EXPENDITURES PERSONAL SERVICES $ $ $ $ 71,700 $ 73,500 SUPPLIES 500 700 OTHER SERVICES&CHARGES 600 600 CAPITAL OUTLAY 400 TOTAL $ $ $ $ 72,800 $ 75,200 — REVENUE $ $ $ $ $ NET COST(RETURN) $ $ $ 72,800 $ 75,200 PERMANENT STAFFING Assistant City Manager 0.50 0.50 City Clerk 0.20 0.20 Receptionist 1.00 1.00 TOTAL 1.70 1.70 SIGNIFICANT EXPENDITURES 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget Palm Pilot Organizer $ 400 $ $ 79 1•=11 • 1=.1. 1 •• .11=•11, 01=. MMEI IMO OM. OM IN IMMO %MO MM. DEPT 41550 COMMUNITY SERVICES-ADMINISTRATION FUND 101 EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 — PERSONAL SERVICES 100 Regular Employees $ $ $ $ 59,500 $ 61,400 169 SL Converted/LTD 1,500 500 191 P.E.R.A.Contribution 2,700 3,200 192 F.I.C.A. Contribution 4,600 4,700 193 Hospitalization-Life Insurance 3,400 3,700 TOTAL $ $ $ $ 71,700 $ 73,500 — SUPPLIES 200 Office Supplies $ $ $ $ 200 $ 200 — 202 General Supplies 300 500 TOTAL $ $ $ $ 500 $ 700 OTHER SERVICES& CHARGES 301 Advertising,Publication,Printing $ $ $ $ 200 $ 200 302 Travel,Conferences, Schools 200 200 — 401 Subscription- Memberships 200 200 TOTAL $ $ $ $ 600 $ 600 — CAPITAL OUTLAY 570 Office Equipment&Furnishings $ $ $ $ - $ 400 DEPARTMENT TOTAL $ $ $ $ 72,800 $ 75,200 80 DEPT 41600 COMMUNITY SERVICES-ASSESSING FUND 101 ACTIVITY: Special Assessments, Property Appraisals,Assessment Administration — ACTIVITY MANAGER: CITY ASSESSOR GENERAL ACTIVITY DESCRIPTION All taxable real property must be identified and placed on the tax rolls according to its market value. Appraisals of — new construction, reappraisals of existing buildings, land value calculation, homestead administration, classification, gathering of sales information, and keeping property files current are all tasks performed within the activity. PROCESS USED All new real property is added to the tax rolls each year as of January 2. All existing taxable property, by statute, is to — be physically inspected at least once every four years. One quarter of the properties that are inspected each year are to be revalued to market value the year following inspection by using current sales information and construction cost schedules. The remaining property is to be updated annually based on statistical studies of actual real estate market results. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Reinspect 25 percent of the taxable parcels by January 15. 2. Reassess 100 percent of the taxable parcels by January 15. — 3. Inspect 100 percent of the new construction by January 15. 4. Obtain an equalized assessment(a 93-95% sales ratio and coefficient of dispersion that meets the County average) on all classes of property. The coefficient of dispersion is the percentage by which various individual assessment sales ratios differ on the average from the median(or middle)ratio. — Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 — 1. Parcels reviewed 1,080 1,131 1,150 1,200 1,200 2. Building permits inspected 134 118 155 150 150 — 3. Assessment searches conducted 10 21 5 16 10 4. Assessment prepayments 90 61 111 60 60 5. Tax Court petitions filed 37 34 20 25 12 — 6. Property divisions/combinations made 8 78 27 8 10 7. New homestead applications approved 283 267 385 260 300 8. Abatements processed 19 42 41 20 20 9. Change authorizations 123 162 77 120 120 81 DEPT 41600 COMMUNITY SERVICES-ASSESSING FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENDITURES PERSONAL SERVICES $ 151,268 $ 150,794 $ 156,642 $ 164,500 $ 171,500 SUPPLIES 2,280 2,107 1,656 2,500 2,500 OTHER SERVICES & CHARGES 9,148 10,412 8,687 11,100 11,100 CAPITAL OUTLAY 1,621 1,500 3,000 TOTAL $ 162,696 $ 163,313 $ 168,606 $ 179,600 $ 188,100 - REVENUE SEARCH FEES $ 240 $ 440 $ 180 $ 300 $ 200 - NET COST(RETURN) $ 162,456 $ 162,873 $ 168,426 $ 179,300 $ 187,900 PERMANENT STAFFING City Assessor 1.00 1.00 1.00 1.00 1.00 Residential Appraiser 0.60 1.00 1.00 1.00 1.00 Residential Appraiser 0.40 Special Assessment Clerk 1.00 1.00 1.00 1.00 1.00 TOTAL 3.00 3.00 3.00 3.00 3.00 SIGNIFICANT EXPENDITURES Travel, Conference, Schools- $3,900 Communications- $3,200 Subscriptions&Memberships- $2,700 General Supplies- $1,300 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget Computer $ 2,500 $ $ Printer 500 $ 3,000 $ $ \\ , 82 OMNI ••=0. Omit am Oa • •• MIR •Ml• m•IN. OMB ammt Amm, am• •••• DEPT 41600 COMMUNITY SERVICES-ASSESSING FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 100 Regular Employees $ 102,145 $ 120,104 $ 124,985 $ 130,500 $ 135,000 120 Part-Time Employees 21,157 169 SL/Converted-LTD 1,031 1,308 1,435 1,700 1,700 191 P.E.R.A. Contribution 5,316 5,382 5,605 5,900 7,100 192 F.I.C.A. Contribution 9,422 9,027 9,589 10,000 10,500 193 Hospitalization-Life Insurance 9,567 12,132 12,308 13,200 13,900 195 Workers' Compensation Insurance 1,262 1,268 1,121 1,400 1,300 197 Deferred Compensation 1,368 1,573 1,599 1,800 2,000 - TOTAL $ 151,268 $ 150,794 $ 156,642 $ 164,500 $ 171,500 SUPPLIES 200 Office Supplies $ 1,791 $ 1,537 $ 1,223 $ 2,000 $ 2,000 203 Postage 489 570 433 500 500 TOTAL $ 2,280 $ 2,107 $ 1,656 $ 2,500 $ 2,500 OTHER SERVICES& CHARGES 301 Advertising,Publication,Printing $ 64 $ 65 $ 69 $ 200 $ 200 - 302 Travel,Conferences, Schools 3,894 4,135 3,560 3,800 3,900 303 Expert&Professional Services 240 646 508 700 900 - 304 Contractual Maint. &Repair- 78 506 40 700 200 Equipment&Vehicles 307 Communications-Telephone/Alarm 2,739 2,769 2,667 3,200 3,200 401 Subscription-Memberships 2,133 2,291 1,843 2,500 2,700 TOTAL $ 9,148 $ 10,412 $ 8,687 $ 11,100 $ 11,100 CAPITAL OUTLAY 570 Office Equipment&Furnishings $ - $ - $ 1,621 $ 1,500 $ 3,000 - DEPARTMENT TOTAL $ 162,696 $ 163,313 $ 168,606 $ 179,600 $ 188,100 83 DEPT 41700 COMMUNITY SERVICES-CITY CLERK FUND 101 ACTIVITY: Ordinance Revision,Records Management,and Issuance of Licenses and Permits _ ACTIVITY MANAGER: CITY CLERK GENERAL ACTIVITY DESCRIPTION The City Clerk is responsible for updating the City Code, issuing most licenses and permits, taking minutes at City _ Council meetings, and records management. PROCESS USED _ The City Clerk updates the City Code as new ordinances are passed, takes minutes at the City Council meetings and transcribes them using a computer. The Clerk reviews all applications for licenses and permits and signs them. The _ Clerk is responsible for reviewing City records to ensure that necessary documents are retained and outdated documents are disposed. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Implement data storage system on CD ROM. _ Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Licenses issued 295 290 185 165 180 2. Dog licenses- One Year 217 200 113 130 130 Dog licenses- Two Year 75 94 94 3. Resolutions issued 103 125 101 110 110 4. Ordinances passed 16 16 14 16 15 • 84 DEPT 41700 COMMUNITY SERVICES- CITY CLERK FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENDITURES PERSONAL SERVICES $ 91,473 $ 92,160 $ 88,107 $ 38,900 $ 38,300 SUPPLIES 1,899 2,427 1,927 1,300 1,800 OTHER SERVICES &CHARGES 1,579 2,176 2,058 2,600 2,800 - CAPITAL OUTLAY 3,500 1,500 TOTAL $ 94,951 $ 96,763 $ 92,092 $ 46,300 $ 44,400 - REVENUES LICENSES $ 11,304 $ 11,662 $ 12,424 $ 11,600 $ 12,800 CURRENT SERVICE 1,132 5,338 2,009 2,300 4,500 ADMINISTRATIVE FEES 16,780 17,348 19,550 20,000 22,100 - TOTAL $ 29,216 $ 34,348 $ 33,983 $ 33,900 $ 39,400 NET COST(RETURN) $ 65,735 $ 62,415 $ 58,109 $ 12,400 $ 5,000 - PERMANENT STAFFING City Clerk 0.80 0.80 0.80 0.80 0.80 - SIGNIFICANT EXPENDITURES 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget CDROM Writer $ 1,500 $ $ 85 DEPT 41700 COMMUNITY SERVICES-CITY CLERK FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES - 100 Regular Employees $ 74,620 $ 74,798 $ 72,807 $ 29,100 $ 30,100 110 Overtime-Regular Employees 1,645 1,058 71 120 Part-Time Employees 334 80 169 SL/Converted-LTD 979 1,049 373 1,400 500 191 P.E.R.A. Contribution 3,309 3,393 3,345 1,300 1,500 192 F.I.C.A. Contribution 5,773 6,032 5,597 2,200 2,300 193 Hospitalization-Life Insurance 3,532 4,305 5,416 4,200 3,400 195 Workers' Compensation Insurance 248 404 418 700 500 - 197 Deferred Compensation 1,367 787 TOTAL $ 91,473 $ 92,160 $ 88,107 $ 38,900 $ 38,300 SUPPLIES 200 Office Supplies $ 1,645 $ 2,029 $ 1,676 $ 1,000 $ 1,500 203 Postage 254 398 251 300 300 - TOTAL $ 1,899 $ 2,427 $ 1,927 $ 1,300 $ 1,800 OTHER SERVICES& CHARGES - 301 Advertising, Publication, Printing $ 744 $ 1,147 $ 317 $ 900 $ 900 302 Travel, Conferences, Schools 398 336 762 1,100 1,100 303 Expert&Professional Services 119 448 188 200 200 304 Contractual Maint. &Repair- 78 59 421 100 300 Equipment&Vehicles 401 Subscription-Memberships 40 95 370 200 300 416 Employee Bonds 80 100 _ 418 N.L.C. Liability Insurance 120 91 TOTAL $ 1,579 $ 2,176 $ 2,058 $ 2,600 $ 2,800 CAPITAL OUTLAY 570 Office Equipment&Furnishings $ - $ - $ - $ 3,500 $ 1,500 DEPARTMENT TOTAL $ 94,951 $ 96,763 $ 92,092 $ 46,300 $ 44,400 86 DEPT 41750 COMMUNITY SERVICES-ELECTIONS FUND 101 ACTIVITY: Manage all Elections — ACTIVITY MANAGER: CITY CLERK GENERAL ACTIVITY DESCRIPTION Supervision of elections,register voters, certify election results. _ PROCESS USED All state and federal legislation is reviewed, judges are trained, equipment and polling places are prepared. After elections ballots are counted and the results certified to the County and State of Minnesota. Throughout the year citizens are registered to vote. _ Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Registered voters 9,891 9,360 9,803 10,000 10,000 2. Registrations on Election Day 846 150 1,496 60 900 3. Election judges trained 56 36 61 36 61 4. Number of ballots cast 5,777 2,424 7,182 2,000 7,200 87 DEPT 41750 COMMUNITY SERVICES-ELECTIONS FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 — EXPENDITURES PERSONAL SERVICES $ 23,621 $ 10,978 $ 21,760 $ 15,400 $ 26,600 SUPPLIES 644 458 2,115 1,800 2,200 OTHER SERVICES &CHARGES 3,883 3,300 4,234 4,600 5,000 TOTAL $ 28,148 $ 14,736 $ 28,109 $ 21,800 $ 33,800 REVENUE HOPKINS SCHOOL DISTRICT $ $ $ $ 2,600 $ 4,000 NET COST(RETURN) $ 28,148 $ 14,736 $ 28,109 $ 19,200 $ 29,800 PERMANENT STAFFING City Clerk 0.20 0.20 0.20 0.20 0.20 SIGNIFICANT EXPENDITURES 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 88 01••1 MOM •Mie •••••• MOS MM. lamn. aliffis .0=1. MI•11, a•••• 1111=11 MAN ••1401, ••••• ••••1 DEPT 41750 COMMUNITY SERVICES-ELECTIONS FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 _ PERSONAL SERVICES 100 Regular Employees $ 5,217 $ 3,882 $ 5,608 $ 7,800 $ 8,400 110 Overtime-Regular Employees 3,101 1,270 3,071 1,800 2,000 120 Part-Time Employees 12,244 4,597 11,406 4,500 13,500 191 P.E.R.A. Contribution 383 231 s 384 400 600 192 F.I.C.A. Contribution 1,578 389 623 900 1,000 193 Hospitalization-Life Insurance 1,098 609 668 1,100 - TOTAL $ 23,621 $ 10,978 $ 21,760 $ 15,400 $ 26,600 SUPPLIES 200 Office Supplies $ 499 $ 306 $ 783 $ 1,400 $ 1,100 202 General Supplies 280 203 Postage 145 152 1,052 400 1,100 TOTAL $ 644 $ 458 $ 2,115 $ 1,800 $ 2,200 OTHER SERVICES& CHARGES 301 Advertising,Publication,Printing $ 20 $ 73 $ 244 $ 200 $ 300 302 Travel,Conferences, Schools 618 40 307 900 900 - 304 Contractual Maint. &Repair- 2,915 2,915 3,545 3,000 3,100 Equipment&Vehicles 307 Communications-Telephone/Alarm 300 - 390 Other Contractual Services 205 272 108 400 300 401 Subscription-Memberships 125 30 100 100 TOTAL $ 3,883 $ 3,300 $ 4,234 $ 4,600 $ 5,000 DEPARTMENT TOTAL $ 28,148 $ 14,736 $ 28,109 $ 21,800 $ 33,800 89 DEPT 41800 COMMUNITY SERVICES-INSPECTION FUND 101 ACTIVITY: Building Code,Housing Code,Plumbing Code,Mechanical Code,Fire Code,Health Nuisances, — Certificate of Occupancy,and Truth in Housing Code Enforcement Programs ACTIVITY MANAGER: BUILDING OFFICIAL GENERAL ACTIVITY DESCRIPTION All new or remodeled buildings must be inspected to insure they meet the minimum requirements of the state building code. — The plans must be reviewed, and the structure inspected through all phases of construction by inspectors qualified in plumbing,mechanical and general construction codes. All existing buildings in the city must be inspected from time to time to insure they are maintained safe in accordance with the minimum safety standards provided in the state fire code and city — housing code. Rental properties within the city must be inspected for compliance with the city housing code every five years, to identify hazards to the occupants. General nuisance complaints from Hopkins citizens must be answered. Homes being sold in the community must be evaluated, a listing of certified evaluators for the Truth in Housing program must be — maintained. Home sales must be monitored to insure compliance with the program. The City contracts with a health inspector to make regular inspections of restaurants and food establishments. PROCESS USED The building code process begins with a plan review, then permit issuance, inspection of construction phases, and finally — issuance of a certificate of occupancy. All new and remodeled structures are also given plumbing and mechanical inspections. A program of housing compliance inspections is in place. A percentage of rental properties are inspected yearly to insure safe, well maintained buildings, and to improve the city's housing stock. A list of rental properties is maintained through the rental registration program. A percentage of commercial and large multiple residential buildings are — inspected yearly for fire code violations to insure these structures are maintained safe for their occupants. The department focuses on the more hazardous occupancies. Home sales are monitored to insure truth in housing evaluations have been completed,and hazardous items corrected. — MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Revise the City Health Code to bring it into conformance with state guidelines. 2. Revise and update the house moving ordinance. 3. Develop three additional brochures in the Permits Made Easy series to assist homeowners with construction projects. _ 4. Continue working to improve the department's community relations. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Number of permits issued 945 1,016 999 1,000 1,000 2. New construction value(millions) 12.6 16.8 20.0 17.0 17.0 3. Number of plans reviewed 129 124 95 130 130 — 4. Number of phone calls handled 13,500 13,800 13,000 13,500 13,000 5. Number of new constr. inspections made 1,512 1,860 2,239 1,900 2,000 6. Number of rental units inspected.(bldg/unit) 31/1199 32/746 52/831 85/926 60/100 7. Number of housing code complaints — handled(units) 71 117 84 100 100 8. Number of public pools inspections 60 60 53 60 60 9. Number of nuisance complaints handled 141 231 207 180 200 10.Number of truth in housing requests handled 199 248 243 250 250 — 11.Food Facilities-Inspections 86 88 76 100 90 -Follow-up 80 61 61 80 70 12.Plan reviews 17 15 20 15 15 13.Number of conferences 230 279 312 280 290 14.Nuisances-Complaints 13 10 42 10 - -Inspections 12 6 24 10 -Follow-up 3 15.Hours worked 529 514 502 520 510 90 DEPT 41800 COMMUNITY SERVICES-INSPECTION FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENDITURES PERSONAL SERVICES $ 235,441 $ 246,693 $ 260,266 $ 264,700 $ 271,100 SUPPLIES 5,550 6,893 6,301 6,000 7,400 OTHER SERVICES &CHARGES 13,886 11,266 13,685 19,100 20,100 CAPITAL OUTLAY 1,327 2,666 5,000 5,900 TOTAL $ 256,204 $ 264,852 $ 282,918 $ 294,800 $ 304,500 - REVENUES LICENSES $ 2,785 $ 2,975 $ 18,908 $ 16,200 $ 17,200 PERMITS 139,143 198,123 222,311 163,700 170,000 _ CURRENT SERVICE 29,119 40,846 57,191 30,000 35,000 MISCELLANEOUS 246 315 391 200 300 TOTAL $ 171,293 $ 242,259 $ 298,801 $ 210,100 $ 222,500 - NET COST(RETURN) $ 84,911 $ 22,593 $ (15,883) $ 84,700 $ 82,000 PERMANENT STAFFING Fire Marshal 0.20 0.20 0.20 0.20 0.20 Building Official 1.00 1.00 1.00 1.00 1.00 - Secretary 0.50 0.50 0.50 0.50 0.50 Inspectors 3.00 0.30 3.00 3.00 3.00 TOTAL 4.70 2.00 4.70 4.70 4.70 SIGNIFICANT EXPENDITURES - Personal Services are a major part of this activity. Another large part is Travel,Conference, Schools. It takes a large share partially due to state continuing education requirements for the inspectors, and a substantial amount paid in mileage to inspectors using their own cars. 1998 CAPITAL OUTLAY DETAIL - Dept. Manager Adopted Item Requested Proposed Proposed Budget Computers(2) $ 5,500 $ $ Ergonomic Chair 400 $ 5,900 $ $ 91 DEPT 41800 COMMUNITY SERVICES-INSPECTION FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 100 Regular Employees $ 172,047 $ 186,047 $ 196,916 $ 196,700 $ 202,600 110 Overtime-Regular Employees 46 800 120 Part-Time Employees 21,879 13,530 13,206 15,500 16,000 169 SL/Converted-LTD 1,593 1,769 1,929 2,200 2,200 191 P.E.R.A. Contribution 8,091 8,894 9,533 9,400 11,000 192 F.I.C.A. Contribution 12,171 13,120 14,509 14,500 14,800 193 Hospitalization-Life Insurance 14,263 16,788 18,055 19,700 18,300 195 Workers' Compensation Insurance 1,792 2,125 2,104 2,300 2,200 - 197 Deferred Compensation 3,559 4,420 4,014 3,600 4,000 TOTAL $ 235,441 $ 246,693 $ 260,266 $ 264,700 $ 271,100 SUPPLIES 200 Office Supplies $ 3,914 $ 5,357 $ 3,750 $ 3,400 $ 3,500 202 General Supplies 912 345 1,501 1,800 3,100 203 Postage 724 1,191 1,050 800 800 TOTAL $ 5,550 $ 6,893 $ 6,301 $ 6,000 $ 7,400 - OTHER SERVICES & CHARGES 301 Advertising,Publication,Printing $ 1,090 $ 703 $ 39 $ 500 $ 500 - 302 Travel, Conferences, Schools 9,240 7,436 7,558 11,300 11,400 303 Expert& Professional Services 956 220 3,951 4,200 4,200 304 Contractual Maint. &Repair- 537 1,090 739 2,000 2,000 Equipment&Vehicles 307 Communications-Telephone/Alarm 312 401 453 400 1,300 401 Subscription-Memberships 791 684 945 700 700 418 N.L.C.Liability Insurance 960 732 TOTAL $ 13,886 $ 11,266 $ 13,685 $ 19,100 $ 20,100 - CAPITAL OUTLAY 570 Office Equipment& Furnishings $ 1,327 $ - $ 2,666 $ 5,000 $ 5,900 DEPARTMENT TOTAL $ 256,204 $ 264,852 $ 282,918 $ 294,800 $ 304,500 92 PUBLIC WORKS FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - PERSONAL SERVICES 100 Regular Employees $ 782,756 $ 761,614 $ 787,981 $ 845,200 $ 897,400 _ 110 Overtime-Regular Employees 18,713 14,220 31,536 30,500 28,800 120 Part-Time Employees 22,331 20,935 36,587 32,200 35,700 161 Mechanics Labor&Burden Cr. (98,142) (92,293) (92,441) (127,200) (125,200) 169 SL Converted/LTD 8,557 8,627 9,629 10,800 11,200 191 P.E.R.A. Contribution 35,020 34,275 38,046 38,200 48,700 192 F.I.C.A. Contribution 62,193 61,576 69,416 68,100 73,600 193 Hospitalization-Life Insurance 68,683 71,157 69,954 79,000 84,700 - 195 Workers'Compensation Insurance 23,233 28,926 28,405 28,500 30,100 196 Unemployment Compensation 48 1,080 - 197 Deferred Compensation 18,718 19,511 20,987 24,300 26,200 TOTAL $ 942,110 $ 928,548 $ 1,001,180 $ 1,029,600 $ 1,111,200 SUPPLIES 200 Office Supplies $ 3,668 $ 3,436 $ 3,131 $ 3,000 $ 3,000 201 Uniforms/Clothing 4,673 4,433 4,726 4,500 5,500 202 General Supplies 15,258 14,007 16,579 18,600 16,600 203 Postage 472 864 942 1,100 1,200 - 204 Maint. -Equip. &Vehicle Parts 40,489 41,758 42,943 43,200 44,200 205 Maint. - Structures 8,190 6,188 11,957 10,900 8,500 - 206 Maint.-Other Improvements 18,082 13,875 10,666 14,000 14,000 210 Motor Fuels&Lubricants 21,644 20,934 25,000 28,900 26,400 - 220 Street Maint. Material 30,243 14,199 37,632 35,600 35,600 221 Sand/Gravel 20,490 21,314 33,217 25,800 20,300 - 223 Sign Supplies 6,894 2,705 8,484 6,800 6,800 224 Mall Maintenance 1,819 1,807 7,223 11,000 8,500 225 Street Lighting Supplies 6,136 2,759 8,236 3,000 4,000 226 Signal Supplies 1,623 (55) 406 1,200 1,200 230 Chemicals 9,244 7,720 10,724 8,400 9,400 236 Tool Replacement 603 681 481 600 600 242 Shady Oak Beach 1,140 4,603 3,464 2,500 1,500 244 Tree Stock 12,547 7,243 9,367 7,500 7,500 TOTAL $ 203,215 $ 168,471 $ 235,178 $ 226,600 $ 214,800 _ 93 PUBLIC WORKS FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES & CHARGES 301 Advertising,Publication,Printing $ 1,018 $ 1,411 $ 3,572 $ 1,800 $ 1,700 302 Travel,Conferences, Schools 14,149 9,792 8,351 13,400 11,600 303 Expert&Professional Services 17,975 22,969 7,486 10,600 7,600 304 Contractual Maint. &Repair- 20,377 14,832 27,033 14,100 17,100 - Equipment&Vehicles 305 Contractual Maint. &Repair- 12,370 22,512 50,776 11,300 10,000 Structures 306 Contractual Maint. &Repair- 18,017 14,399 15,082 27,200 32,200 Other Improvements 307 Communications-Telephone/Alarms ' 2,918 2,000 2,697 2,400 2,400 309 Radio Contract 9 398 284 700 700 - 313 Towing 37 35 315 Heating Fuel-Gas 10,372 11,407 13,825 14,000 15,000 - 320 Electricity 138,139 146,939 149,532 137,800 145,600 321 Seal Coating 30,247 18,586 39,432 40,000 40,000 _ 322 Striping 9,080 10,140 9,049 10,000 11,000 336 Equipment Rental 3,871 1,472 2,015 3,500 1,900 341 Disposal Charges 8,903 9,300 3,899 12,500 11,500 361 Construction Costs 52,870 84,659 39,960 35,000 20,000 380 Garage-Labor&Burden 59,504 52,987 53,696 68,400 66,900 - 390 Other Contractual Servies 1,559 2,388 1,882 19,400 14,800 401 Subscription-Memberhips 982 860 995 1,400 1,600 - 409 Taxes&Licenses 935 338 754 1,100 1,100 411 Fleet Liability 6,029 5,783 5,650 8,200 7,000 - 413 Property Insurance 3,592 3,417 3,160 3,900 3,900 418 N.L.C.Liability Insurance 1,200 915 300 - 419 Insurance Deductible 949 1,665 2,433 1,000 1,000 TOTAL $ 415,102 $ 439,169 $ 441,598 $ 437,700 $ 424,900 CAPITAL OUTLAY 520 Buildings& Structures $ 4,262 $ 19,871 $ 7,655 $ - $ 10,000 570 Office Equipment&Furnishings 3,157 5,800 580 Other Equipment 5,910 2,844 35,188 17,400 6,800 TOTAL $ 13,329 $ 22,715 $ 48,643 $ 17,400 $ 16,800 PUBLIC WORKS TOTAL $ 1,573,756 $ 1,558,903 $ 1,726,599 $ 1,711,300 $ 1,767,700 94 DEPT 42100 P.W.-BUILDINGS FUND 101 ACTIVITY: City Hall,Activity Center and Public Works Building Maintenance — ACTIVITY MANAGER: BUILDING AND EQUIPMENT SERVICES SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION The provision of proper public facility maintenance services to ensure that a neat and orderly environment may be — provided for the transaction of public business. The physical maintenance of public facilities includes proper and preventative maintenance scheduling and daily custodial services to maximize the expected life of public investments. PROCESS USED City buildings are maintained using a combination of in-house maintenance personnel for the maintenance of all mechanical equipment along with in-house and contracted daily custodial services. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Complete painting of all Public Works buildings, started in 1996. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Square footage of buildings maintained 72,343 72,343 69,943 69,943 69,943 — 2. Square footage of buildings maintained- office type 25,847 25,847 25,847 25,847 25,847 3. Square footage of buildings maintained- storage/shop type 46,496 44,496 46,496 44,096 44,096 4. Man-hours spent on building repair and preventative maintenance 7,072 7,072 5,360 4,992 5,360 — 95 DEPT 42100 P.W.-BUILDINGS FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 — EXPENDITURES PERSONAL SERVICES $ 12,708 $ 18,921 $ 23,427 $ 13,100 $ 14,600 SUPPLIES 2,238 3,397 4,836 4,400 3,000 OTHER SERVICES &CHARGES 24,213 26,805 39,399 40,100 35,400 CAPITAL OUTLAY 5,000 TOTAL $ 39,159 $ 49,123 $ 67,662 $ 57,600 $ 58,000 — REVENUE $ $ $ $ $ — NET COST(RETURN) $ 39,159 $ 49,123 $ 67,662 $ 57,600 $ 58,000 PERMANENT STAFFING Bldg. &Equip. Services Superintendent 0.05 0.05 0.05 0.05 0.05 Bldg. Services Foreman 0.10 0.10 0.10 0.10 0.10 Maintenance 0.30 0.30 Administrative Support 0.05 0.05 0.05 0.05 0.05 TOTAL 0.50 0.50 0.20 0.20 0.20 SIGNIFICANT EXPENDITURES Heating fuel- $10,000 - Electricity- $9,500 Cleaning contract- $15,800 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget Exercise Equipment $ 5,000 $ $ 0_01F zip 96 • AMEN .1••• /NM aimi• a=0 MI•11. IMO •M• IRMA dIMMI AM. 40Mb 11.11k m=1, DEPT 42100 P.W.-BUILDINGS FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 _ PERSONAL SERVICES 100 Regular Employees $ 10,259 $ 14,866 $ 16,864 $ 9,300 $ 10,000 110 Overtime-Regular Employees 80 27 272 400 500 120 Part-Time Employees 649 1,890 1,400 1,600 191 P.E.R.A. Contribution 463 667 762 400 600 192 F.I.C.A. Contribution 817 1,239 1,448 800 900 193 Hospitalization-Life Insurance 1,089 1,473 1,550 800 600 195 Workers'Compensation Insurance 641 400 TOTAL $ 12,708 $ 18,921 $ 23,427 $ 13,100 $ 14,600 _ SUPPLIES 202 General Supplies $ 2,052 $ 3,041 $ 1,729 $ 1,500 $ 1,500 204 Maint. -Equip. &Vehicle Parts 121 221 205 Maint. - Structures 186 235 2,886 2,900 1,500 TOTAL $ 2,238 $ 3,397 $ 4,836 $ 4,400 $ 3,000 OTHER SERVICES & CHARGES 304 Contractual Maint. &Repair- $ 178 $ 469 $ - $ - $ - Equipment&Vehicles - 305 Contractual Maint.&Repair- 5,646 5,973 17,068 3,300 3,000 Structures 307 Communications-Telephone/Alarm 1,549 1,087 1,014 1,200 1,200 - 315 Heating Fuel-Gas 6,810 7,658 9,397 9,000 10,000 320 Electricity 8,156 9,835 10,280 9,300 9,500 390 Other Contractual Services 15,300 9,700 413 Property Insurance 1,874 1,783 1,640 2,000 2,000 TOTAL $ 24,213 $ 26,805 $ 39,399 $ 40,100 $ 35,400 CAPITAL OUTLAY 580 Other Equipment $ - $ - $ - $ - $ 5,000 DEPARTMENT TOTAL $ 39,159 $ 49,123 $ 67,662 $ 57,600 $ 58,000 97 DEPT 42110 P.W.-EQUIPMENT SERVICES FUND 101 ACTIVITY: Vehicle and Equipment Maintenance ACTIVITY MANAGER: BUILDING AND EQUIPMENT SERVICES SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION The maintenance and repair of all City vehicles and equipment for as safe and efficient operation as possible is the — objective. Activity begins with normal maintenance and inspection and then work is scheduled including tires, brakes, electrical, and whatever else is needed. All work except automatic transmissions and major overhaul is done at the City Garage. Change over all emergency equipment on police units when new cars are purchased. PROCESS USED The City-owned equipment is scheduled for normal service by miles driven or hours of service. Repair work is done as priority indicates. 1. Fire 6. Parks — 2. Police 7. Trees 3. Refuse 8. Engineering 4. Streets 9. Buildings — 5. Utilities 10. Administrative pool MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 — 1. Continue aggressive maintenance of all city equipment. 2. Computerize maintenance scheduling. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Number of vehicles services 194 210 206 240 210 — 2. Number of repair requests 31 41 38 35 30 3. Number of pieces of equipment purchased 6 10 5 5 4 98 — t G' 1./ d� ycam DEPT 42110 P.W.-EQUIPMENT SERVICES ` `- FUND 101 FINANCIAL SUMMARY — Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 — EXPENDITURES PERSONAL SERVICES $ 30,192 $ 45,022 $ 53,711 $ 9,100 $ 17,300 SUPPLIES 5,160 5,098 4,194 4,900 5,000 OTHER SERVICES &CHARGES 3,159 3,908 3,786 4,300 4,200 CAPITAL OUTLAY 3,103 1,900 TOTAL $ 38,511 $ 54,028 $ 64,794 $ 20,200 $ 26,500 — REVENUE $ $ $ $ $ — NET COST(RETURN) $ 38,511 $ 54,028 $ 64,794 $ 20,200 $ 26,500 PERMANENT STAFFING Equipment Services Superintendent 0.60 0.60 0.60 0.60 0.60 Maintenance 2.00 2.00 2.00 2.00 2.00 Administrative Support 0.05 0.05 0.05 0.05 0.05 TOTAL 2.65 2.65 2.65 2.65 2.65 SIGNIFICANT EXPENDITURES 1998 CAPITAL OUTLAY DETAIL — Dept. Manager Adopted Item Requested Proposed Proposed Budget 5-,) None j„. ..0 gyp-' i'' D e w 99 DEPT 42110 P.W.-EQUIPMENT SERVICES FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - PERSONAL SERVICES 100 Regular Employees $ 99,629 $ 105,997 $ 112,244 $ 103,200 $ 107,400 110 Overtime-Regular Employees 915 948 1,531 3,000 1,500 120 Part-Time Employees 476 161 Mechanics Labor&Burden Credit (98,142) (92,293) (92,441) (127,200) (125,200) 169 SL/Converted-LTD 1,235 1,272 1,376 1,600 1,600 191 P.E.R.A.Contribution 4,427 4,678 4,880 4,800 5,700 192 F.I.C.A. Contribution 7,857 8,214 8,657 8,300 8,700 193 Hospitalization-Life Insurance 8,455 8,700 11,025 10,100 11,800 - 195 Workers' Compensation Insurance 3,051 5,016 4,427 3,500 4,600 197 Deferred Compensation 2,765 2,490 1,536 1,800 1,200 - TOTAL $ 30,192 $ 45,022 $ 53,711 $ 9,100 $ 17,300 SUPPLIES 200 Office Supplies $ 42 $ 95 $ 29 $ 100 $ 100 201 Uniforms/Clothing 777 923 1,184 800 900 202 General Supplies 2,814 2,458 1,459 2,600 2,600 204 Maint. - Equip. &Vehicle Parts 476 469 254 400 400 210 Motor Fuels&Lubricants 448 472 787 400 400 - 236 Tool Replacement 603 681 481 600 600 TOTAL $ 5,160 $ 5,098 $ 4,194 $ 4,900 $ 5,000 - 100 DEPT 42110 P.W.-EQUIPMENT SERVICES FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES & CHARGES 302 Travel,Conferences, Schools $ 1,524 $ 1,069 $ 1,893 $ 1,500 $ 1,500 303 Expert& Professional Services 240 233 200 200 304 Contractual Maint. &Repair- 183 70 265 300 300 Equipment&Vehicles 380 Garage-Labor&Burden 378 1,283 378 300 200 401 Subscription-Memberships 90 73 24 100 100 409 Taxes&Licenses 194 137 226 400 400 411 Fleet Liability 550 1,043 1,000 1,500 1,500 TOTAL $ 3,159 $ 3,908 $ 3,786 $ 4,300 $ 4,200 CAPITAL OUTLAY 580 Other Equipment $ - $ - $ 3,103 $ 1,900 $ - DEPARTMENT TOTAL $ 38,511 $ 54,028 $ 64,794 $ 20,200 $ 26,500 101 DEPT 42120 P.W.-ADMINISTRATION FUND 101 ACTIVITY: Public Works Administration ACTIVITY MANAGER: PUBLIC WORKS DIRECTOR GENERAL ACTIVITY DESCRIPTION This activity provides administrative control and support for the following Public Works Department divisions: — Engineering Services; Building Services; Equipment Services; Parks and Forestry; Street and Traffic Services; Water and Sewer Utilities; Refuse Collection and Recycling. PROCESS USED The provision of administrative direction and control by the Public Works Director, reception and clerical support for all divisions. Administration and control of monthly reports,equipment maintenance, computerized reporting, service requests, Gopher State One-Call and budget preparation. Processing of all memos, letters and reports for Public Works. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Analyze opportunities and implement at least one new Public Works volunteer program. 2. Keep community abreast of Excelsior Boulevard construction issues. 3. Ensure coordinated Excelsior Boulevard construction activities including street, landscaping and lighting construction contracts. 4. Continue to analyze and respond to opportunities to improve service quality and efficiency. 5. Implement improvements in sanitary sewer and storm sewer problem areas. — Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 — 1. Number of monthly finance reports 36 42 44 50 50 2. Hours of administrative coordination 180 180 180 180 180 — 3. Hours of clerical/data entry support 500 500 500 500 500 4. Hours of reception support 2,800 2,800 2,800 2,800 2,800 5. Number of council reports 58 34 41 50 45 — 6. Hours of budget assembly/coordination 140 140 140 140 140 7. Gopher State One-Calls 1,361 1,475 1,754 1,500 1,800 8. Council/Park Board/Z&P meetings 86 86 86 86 86 — 9. Purchase orders issued 94 99 99 100 100 10.Number of Customer Service Requests completed 925 1,000 _ 102 DEPT 42120 P.W.-ADMINISTRATION FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 — EXPENDITURES PERSONAL SERVICES $ 101,195 $ 68,919 $ 90,647 $ 108,300 $ 118,900 SUPPLIES 2,697 3,123 3,736 3,000 3,100 OTHER SERVICES& CHARGES 14,698 19,681 6,962 11,300 8,200 CAPITAL OUTLAY 2,152 TOTAL $ 120,742 $ 91,723 $ 101,345 $ 122,600 $ 130,200 — REVENUE ADMINIS IRATIVE FEES $ 117,460 $ 121,432 $ 136,850 $ 140,300 $ 154,900 - NET COST(RETURN) $ 3,282 $ (29,709) $ (35,505) $ (17,700) $ (24,700) PERMANENT STAFFING Public Works Director 1.00 1.00 1.00 1.00 1.00 Administrative Support 0.20 0.20 0.20 0.20 0.20 TOTAL 1.20 1.20 1.20 1.20 1.20 SIGNIFICANT EXPENDITURES Travel, Conferences& Schools- $2,000 Expert&Professional Services- $3,000 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None s . 103 MIS 1111 MIME MO. MM. ammo ammo IMO •mmi ma. O M& 4•11•15 DEPT 42120 P.W.-ADMINISTRATION FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 __ PERSONAL SERVICES 100 Regular Employees $ 80,888 $ 53,425 $ 69,544 $ 79,700 $ 87,900 110 Overtime Employees 64 500 120 Part-Time Employees 60 4,000 4,900 169 SL/Converted-LTD 1,056 835 1,042 1,100 1,200 191 P.E.R.A. Contribution 3,742 2,431 3,252 3,900 4,900 192 F.I.C.A. Contribution 6,364 4,865 5,761 6,300 7,100 193 Hospitalization-Life Insurance 4,539 4,543 6,967 10,000 8,600 195 Workers' Compensation Insurance 2,020 1,247 2,418 1,500 1,800 - 197 Deferred Compensation 2,526 1,573 1,599 1,800 2,000 TOTAL $ 101,195 $ 68,919 $ 90,647 $ 108,300 $ 118,900 SUPPLIES 200 Office Supplies $ 2,171 $ 2,040 $ 1,846 $ 1,600 $ 1,600 201 Uniforms/Clothing 32 113 202 General Supplies 288 641 1,382 1,000 1,000 203 Postage 206 329 508 400 500 - TOTAL $ 2,697 $ 3,123 $ 3,736 $ 3,000 $ 3,100 OTHER SERVICES& CHARGES 301 Advertising, Publication,Printing $ 22 $ 507 $ 2,619 $ 500 $ 400 302 Travel,Conferences, Schools 5,472 4,580 854 3,000 2,500 303 Expert&Professional Services 6,317 13,224 1,899 6,000 3,000 304 Contractual Maint. &Repair- 874 95 236 300 300 Equipment&Vehicles 307 Communications-Telephone/Alarm 1,369 772 589 800 800 401 Subscription-Memberships 369 295 740 700 900 409 Taxes&Licenses 35 25 25 418 N.L.C.Liability Insurance 240 183 300 TOTAL $ 14,698 $ 19,681 $ 6,962 $ 11,300 $ 8,200 - CAPITAL OUTLAY 570 Office Equipment&Furnishings $ 2,152 $ - $ - $ - $ - DEPARTMENT TOTAL $ 120,742 $ 91,723 $ 101,345 $ 122,600 $ 130,200 104 DEPT 42125 P.W.-ENGINEERING FUND 101 ACTIVITY: Engineering Services — ACTIVITY MANAGER: ENGINEERING SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION This activity provides engineering services for all activities of the City. — PROCESS USED The provision of drafting, surveying, layout, design and other engineering services to other City activities is included, a well as maintenance and updating of base maps, as-builts, and other miscellaneous map updating projects. This activity also provides primary liaison to consultants involved with construction projects. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Develop sanitary sewer maps in digitized format and apply to GIS program. 2. Undertake field survey and inventory of storm sewer system for GIS application. 3. Implement digitized records retrieval system. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Number of engineering reports 70 61 85 70 70 — 2. Number of traffic counts for State-aid streets 25 47 15 50 25 3. Traffic control requests 9 8 8 10 10 4. Dollar amount of construction supported/ coordinated(millions) 4.1 1.5 1.3 4.7 6.5 5. Site development and storm drainage — reviewals 20 18 13 15 15 6. Traffic studies 10 5 2 7. Utility permits(NSP,US West, — Minnegasco) 300 102 52 100 100 8. Sidewalk snow removal inspections(feet) 27,000 27,000 27,000 27,000 27,000 9. Permit requests(driveway, sidewalk, — grading) 30 21 20 25 25 10. Sidewalk repair inspections per zone(ft.) 36,000 36,000 36,000 36,000 36,000 105 DEPT 42125 P.W.-ENGINEERING FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENDITURES PERSONAL SERVICES $ 104,045 $ 103,027 $ 105,783 $ 113,700 $ 117,900 SUPPLIES 3,681 3,953 4,741 3,600 3,600 OTHER SERVICES &CHARGES 18,374 15,968 9,703 12,200 12,000 - CAPITAL OUTLAY 1,005 5,800 TOTAL $ 127,105 $ 122,948 $ 126,027 $ 129,500 $ 133,500 - REVENUE ADMINISTRATIVE FEES $ 66,694 $ 9,064 $ 1,700 $ 14,800 $ 700 _ NET COST(RETURN) $ 60,411 $ 113,884 $ 124,327 $ 114,700 $ 132,800 PERMANENT STAFFING Engineering Superintendent 0.50 0.50 0.50 0.50 0.50 Technicians 0.90 0.90 0.90 0.90 0.90 _ Part-Time 0.25 0.25 0.25 0.25 0.25 Administrative Support 0.25 0.25 0.25 0.25 0.25 TOTAL 1.90 1.90 1.90 1.90 1.90 SIGNIFICANT EXPENDITURES Travel,Conferences, Schools-$2,700 Expert&Professional Services- $4,400 Contractual Maint. &Repair- $3,000 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted - Item Requested Proposed Proposed Budget ` ...6'i'-' Nonev ,AX v 106 1 / AIM Mat oMmt /MM. OMM MM. /MI ,111 MEM DEPT 42125 P.W.-ENGINEERING FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 100 Regular Employees $ 81,900 $ 81,759 $ 81,760 $ 88,400 $ 92,600 110 Overtime-Regular Employees 1,309 546 1,648 2,000 2,000 120 Part-Time Employees 1,590 169 SL/Converted-LTD 1,335 1,404 1,504 1,800 1,700 - 191 P.E.R.A.Contribution 3,415 3,645 3,977 3,900 4,800 192 F.I.C.A. Contribution 5,963 6,295 6,986 7,300 6,000 193 Hospitalization-Life Insurance 4,785 5,651 6,147 5,800 6,100 195 Workers'Compensation Insurance 953 1,053 944 1,200 1,100 197 Deferred Compensation 2,795 2,674 2,817 3,300 3,600 - TOTAL $ 104,045 $ 103,027 $ 105,783 $ 113,700 $ 117,900 SUPPLIES - 200 Office Supplies $ 1,417 $ 1,246 $ 1,164 $ 1,100 $ 1,100 201 Uniforms/Clothing 299 286 334 300 300 202 General Supplies 875 994 2,472 900 900 203 Postage 137 319 273 300 300 204 Maint.-Equip. &Vehicle Parts 650 704 (79) 500 500 - 210 Motor Fuels&Lubricants 303 404 577 500 500 TOTAL $ 3,681 $ 3,953 $ 4,741 $ 3,600 $ 3,600 OTHER SERVICES& CHARGES 301 Advertising,Publication, Printing $ 582 $ 309 $ 309 ' $ 500 $ 500 302 Travel,Conferences, Schools 1,643 1,636 1,475 2,700 2,700 303 Expert&Professional Services 11,658 9,165 5,587 4,400 4,400 304 Contractual Maint. &Repair- 1,546 2,072 1,264 3,000 3,000 - Equipment&Vehicles 309 Radio Contract 9 99 200 200 380 Garage-Labor&Burden 2,079 1,633 891 600 600 _ 401 Subscription-Memberships 199 177 200 200 409 Taxes&Licenses 43 54 27 100 100 411 Fleet Liability 375 140 150 500 300 418 N.L.C.Liability Insurance 240 183 419 Insurance Deductible 500 TOTAL $ 18,374 $ 15,968 $ 9,703 $ 12,200 $ 12,000 CAPITAL OUTLAY 570 Office Equipment&Furnishings $ 1,005 $ - $ 5,800 $ - $ - DEPARTMENT TOTAL $ 127,105 $ 122,948 $ 126,027 $ 129,500 $ 133,500 107 DEPT 42130 P.W.-STREETS&ALLEYS FUND 101 ACTIVITY: Street,Alley and Parking Lot Maintenance — ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Maintenance of 55 miles of streets, 30 miles of alleys and 9 parking lots (including parking ramp)within the City for — convenient day-to-day use, and to prevent deterioration. Maintenance includes activities such as patching, seal coating and curb repair. PROCESS USED City streets, alleys and parking lots are maintained on a systematic basis each year. Major maintenance is scheduled _ on a 6 year, maintenance district rotation basis. Routine patching is accomplished throughout the City during the summer season. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Street maintenance utilizing pavement management support information which includes prep seal coat areas and contractual crack sealing. 2. Alley and parking system maintenance as required. 3. Continued maintenance of storm water drainage systems. 4. Civic event assistance as required. — 5. Continue contractual crack sealing and required preparations in designated work zones. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Miles of streets prepared for seal coat 10 10 10 10 10 2. Tons of patching material 475 475 475 475 450 3. Civic event support(manhours) 130 130 130 130 130 108 DEPT 42130 P.W.- STREETS&ALLEYS FUND 101 - FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENDITURES PERSONAL SERVICES $ 172,067 $ 189,320 $ 161,648 $ 189,800 $ 213,900 SUPPLIES 46,305 46,845 41,692 51,600 50,900 _ OTHER SERVICES &CHARGES 57,445 37,201 47,440 62,500 59,400 CAPITAL OUTLAY 3,494 600 TOTAL $ 279,311 $ 273,366 $ 250,780 $ 303,900 $ 324,800 - REVENUES STATE AID $ 13,920 $ 14,010 $ 14,010 $ 14,000 $ 14,000 EQUIPMENT USE 2,130 718 616 500 600 _ CURRENT SERVICE 1,115 1,949 617 1,000 1,000 TOTAL $ 17,165 $ 16,677 $ 15,243 $ 15,500 $ 15,600 NET COST(RETURN) $ 262,146 $ 256,689 $ 235,537 $ 288,400 $ 309,200 - PERMANENT STAFFING Street& Sanitation Superintendent 0.25 0.25 0.25 0.25 0.25 Street Maintenance 2.00 2.00 2.00 2.50 2.50 Part-Time Maintenance 0.20 0.20 0.20 0.20 0.20 - Administrative Support 0.05 0.05 0.05 0.05 0.05 TOTAL 2.50 2.50 2.50 3.00 3.00 SIGNIFICANT EXPENDITURES Personal Services- $213,900 - Maint.Equipment&Vehicle Parts- $20,000 Motor Fuels&Lubricants- $14,000 Street Maint.Materials- $10,000 - Garage Labor&Burden- $34,000 Contractual Maint& Repair- $11,000 - 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted - Item Requested Proposed Proposed Budget Blower $ 600 $ $ 109 DEPT 42130 P.W.-STREETS&ALLEYS FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - PERSONAL SERVICES 100 Regular Employees $ 128,308 $ 136,992 $ 110,474 $ 138,800 $ 153,400 - 110 Overtime-Regular Employees (79) 940 1,064 2,700 2,700 120 Part-Time Employees 2,621 4,792 5,877 2,400 _ 169 SL/Converted-LTD 1,657 1,713 2,051 2,500 2,800 191 P.E.R.A. Contribution 5,468 5,969 6,128 5,100 8,300 192 F.I.C.A. Contribution 9,880 10,658 11,580 8,900 12,500 193 Hospitalization- Life Insurance 14,342 14,535 9,259 14,600 12,200 195 Workers'Compensation Insurance 5,137 6,927 6,297 7,000 7,000 196 Unemployment Compensation 48 1,080 197 Deferred Compensation 4,685 6,794 7,838 10,200 12,600 - TOTAL $ 172,067 $ 189,320 $ 161,648 $ 189,800 $ 213,900 SUPPLIES 201 Uniforms/Clothing $ 1,531 $ 1,231 $ 1,442 $ 1,700 $ 2,000 202 General Supplies 2,964 2,060 2,107 2,900 2,900 204 Maint.-Equip. &Vehicle Parts 23,356 22,930 15,699 18,000 20,000 - 210 Motor Fuels&Lubricants 12,727 10,247 13,502 17,000 14,000 220 Street Maint. Material 5,441 9,363 8,806 10,000 10,000 - 221 Sand/Gravel 286 1,014 136 2,000 2,000 TOTAL $ 46,305 $ 46,845 $ 41,692 $ 51,600 $ 50,900 - 110 DEPT 42130 P.W.-STREETS&ALLEYS FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 _ OTHER SERVICES& CHARGES 301 Advertising,Publication,Printing $ - $ - $ 95 $ 100 $ 100 302 Travel,Conferences, Schools 1,519 741 1,673 2,000 2,000 304 Contractual Maint. &Repair- 11,779 2,681 13,179 4,000 6,000 Equipment&Vehicles 306 Contractual Maint. &Repair- 1,753 1,152 11,000 11,000 - Other Improvements 307 Communications-Telephone/Alarm 141 290 400 400 309 Radio Contract 257 284 400 400 336 Equipment Rental 1,600 341 Disposal Charges 1,240 531 2,000 1,000 - 380 Garage-Labor&Burden 36,811 27,850 28,161 36,000 34,000 401 Subscription-Memberships 84 98 100 100 - 409 Taxes&Licenses 304 16 280 400 400 411 Fleet Liability 2,778 2,660 2,600 3,500 3,000 413 Property Insurance 937 891 820 1,000 1,000 418 N.L.C. Liability Insurance 240 183 419 Insurance Deductible 58 TOTAL $ 57,445 $ 37,201 $ 47,440 $ 62,500 $ 59,400 CAPITAL OUTLAY - 580 Other Equipment $ 3,494 $ - $ - $ - $ 600 DEPARTMENT TOTAL $ 279,311 $ 273,366 $ 250,780 $ 303,900 $ 324,800 111 DEPT 42140 P.W.-SNOW&ICE REMOVAL FUND 101 ACTIVITY: Snow and Ice Control ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Snow and ice control of 55 miles of streets, 30 miles of alleys and 9 parking lots (including parking ramp) and _ economic development properties within the City for convenient day-to-day use, and to provide safe travel and parking conditions. PROCESS USED — City streets, alleys and parking lots (including parking ramp) and economic development properties are cleared of _ snow on a systematic basis as soon as it is practical after a snow event(minimum of 2"snowfall). MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Complete plowing/sanding operations of all City streets,alleys, parking lots and parking ramp,within 12 hours. 2. Complete removal operations in downtown areas/ramp/parking lots in expedient manner to provide necessary parking usage as demanded by increased traffic. 3. Continue efforts to secure permanent snow dump site within City limits. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 — 1. Number of snowfalls 27 25 32 25 25 2. Number of times crews deployed 22 20 29 20 20 3. Number of inches of snowfall 49 54 73 50 50 4. Number of manhours spent plowing/ sanding 5,300 5,500 6,000 5,500 5,500 — 5. Number of tons abrasives applied 1,500 1,500 2,100 1,800 1,800 112 DEPT 42140 P.W.-SNOW&ICE REMOVAL FUND 101 FINANCIAL SUMMARY — Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 — EXPENDITURES PERSONAL SERVICES $ 61,673 $ 55,831 $ 93,535 $ 60,700 $ 76,600 SUPPLIES 13,458 11,406 16,976 13,000 14,000 — OTHER SERVICES &CHARGES 2,844 2,576 3,152 4,200 5,200 TOTAL $ 77,975 $ 69,813 $ 113,663 $ 77,900 $ 95,800 REVENUE — $ $ $ $ $ NET COST(RETURN) $ 77,975 $ 69,813 $ 113,663 $ 77,900 $ 95,800 PERMANENT STAFFING — Street& Sanitation Superintendent 0.10 0.10 0.10 0.10 0.10 Maintenance 2.00 2.00 2.00 2.25 2.25 Administrative Support 0.05 0.05 0.05 0.05 0.05 — TOTAL 2.15 2.15 2.15 2.40 2.40 SIGNIFICANT EXPENDITURES Chemicals- $9,000 Personal Services- $76,600 1998 CAPITAL OUTLAY DETAIL — Dept. Manager Adopted Item Requested Proposed Proposed Budget None 113 11=11 • OM. OEM _ me. /MD •••• 411=1, /mg /MO MN. al=lo AMMI ammo DEPT 42140 P.W.-SNOW &ICE REMOVAL FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 100 Regular Employees $ 40,557 $ 35,851 $ 56,603 $ 40,200 $ 52,000 110 Overtime-Regular Employees 9,070 6,060 17,970 8,500 8,500 120 Part-Time Employees 323 1,136 1,625 1,200 1,200 191 P.E.R.A.Contribution 2,223 1,877 3,340 2,200 3,200 192 F.I.C.A.Contribution 3,791 3,326 5,748 3,900 4,800 193 Hospitalization-Life Insurance 3,763 5,316 5,365 2,400 4,400 195 Workers' Compensation Insurance 1,946 2,265 2,884 2,300 2,500 TOTAL $ 61,673 $ 55,831 $ 93,535 $ 60,700 $ 76,600 SUPPLIES 221 Sand/Gravel $ 4,424 $ 3,922 $ 6,628 $ 5,000 $ 5,000 _ 230 Chemicals 9,034 7,484 10,348 8,000 9,000 TOTAL $ 13,458 $ 11,406 $ 16,976 $ 13,000 $ 14,000 OTHER SERVICES& CHARGES 301 Advertising,Publication,Printing $ 194 $ 95 $ 77 $ 200 $ 200 336 Equipment Rental 2,410 1,000 1,000 - 390 Other Contractual Services 240 1,316 1,200 2,000 3,000 419 Insurance Deductible 1,165 1,875 1,000 1,000 TOTAL $ 2,844 $ 2,576 $ 3,152 $ 4,200 $ 5,200 DEPARTMENT TOTAL $ 77,975 $ 69,813 $ 113,663 $ 77,900 $ 95,800 114 DEPT 42150 P.W.-SEAL COAT ZONE FUND 101 ACTIVITY: Seal Coating Maintenance ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Yearly maintenance as recommended by Pavement Management indicators of streets and parking lots. This maintenance provides for longevity of streets and parking lots PROCESS USED City streets, alleys and parking lots are patched and overlaid to remove void areas prior to seal coating. The seal coating process involves the application of oil and seal coat rock. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Maintenance and preparation work as per Pavement Management requirements in seal coat zones. 2. Seal coating of Lot#100 and#700 and Public Works. 3. Contractual crack sealing of seal coat areas/streets as per Pavement Manangement requirements. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Miles of street seal coated 10 10 10 10 10 2. Patching/paving materials(tons) 1,500 1,500 1,500 1,500 1,100 3. Curb/gutter repairs/replacement(feet) 800 900 300 500 500 115 DEPT 42150 P.W.-SEAL COAT ZONE FUND 101 FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENDITURES PERSONAL SERVICES $ 12,510 $ 122 $ 14,109 $ 24,900 $ 22,800 SUPPLIES 31,950 18,535 39,783 41,500 36,500 _ OTHER SERVICES&CHARGES 35,015 21,983 47,031 46,500 51,500 TOTAL $ 79,475 $ 40,640 $ 100,923 $ 112,900 $ 110,800 REVENUE - $ $ $ $ $ NET COST(RETURN) $ 79,475 $ 40,640 $ 100,923 $ 112,900 $ 110,800 PERMANENT STAFFING - Engineering Superintendent 0.05 0.05 0.05 0.05 0.05 Engineering Technician 0.05 0.05 0.05 0.05 0.05 Street& Sanitation Superintendent 0.05 0.05 0.05 0.05 0.05 - Maintenance 1.50 1.50 1.50 1.75 1.75 Administrative Support 0.05 0.05 0.05 0.05 0.05 Part-Time 0.20 0.20 0.20 0.20 0.20 TOTAL 1.90 1.90 1.90 2.15 2.15 - SIGNIFICANT EXPENDITURES Street Maint.Material- $25,000 Personal Services- $22,800 Sand/Gravel- $10,000 - Seal Coating- $40,000 Contractual Maint&Repair- $11,500 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted - Item Requested Proposed Proposed Budget None \' -y 0-9A-41;c04=t- ID 116 IN= AMMI &Ma •••••• •••• /NM m••• •••=1. g•••• AIM Am. DEPT 42150 P.W.- SEAL COAT ZONE FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 100 Regular Employees $ 9,754 $ - $ 10,642 $ 17,800 $ 17,800 110 Overtime-Regular Employees 112 540 300 300 120 Part-Time Employees 1,110 109 359 3,200 800 191 P.E.R.A. Contribution 442 489 800 900 192 F.I.C.A. Contribution 846 8 861 1,600 1,500 193 Hospitalization-Life Insurance 246 676 1,200 1,500 195 Workers' Compensation Insurance 5 542 TOTAL $ 12,510 $ 122 $ 14,109 $ 24,900 $ 22,800 _ SUPPLIES 202 General Supplies $ 5 $ 162 $ 793 $ 1,500 $ 1,500 _ 220 Street Maint.Material 24,802 4,836 28,826 25,000 25,000 221 Sand/Gravel 7,143 13,537 10,164 15,000 10,000 TOTAL $ 31,950 $ 18,535 $ 39,783 $ 41,500 $ 36,500 OTHER SERVICES& CHARGES 306 Contractual Maint. &Repair- $ 4,141 $ 5,980 $ 5,964 $ 6,500 $ 11,500 Other Improvements - 313 Towing 37 35 321 Seal Coating 29,452 14,938 39,432 40,000 40,000 - 336 Equipment Rental 1,385 1,065 1,600 TOTAL $ 35,015 $ 21,983 $ 47,031 $ 46,500 $ 51,500 DEPARTMENT TOTAL $ 79,475 $ 40,640 $ 100,923 $ 112,900 $ 110,800 117 DEPT 42155 P.W.-SIDEWALK REPAIR FUND 101 ACTIVITY: Sidewalk/Trail Maintenance/Inspection ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT ENGINEERING SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Yearly maintenance of approximately 7 miles of sidewalks and 3/4 mile of trails. This maintenance provides for pedestrian safety. PROCESS USED City sidewalks and trails are inspected and documented for replacement or repair. Repairs consist of concrete panel replacement,caulking and/or bituminous patching. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Inspect and repair all defective sidewalks and trails in Maintenance District 3. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Miles of sidewalks inspected 7 7 7 7 7 2. Concrete panel repair/replacement(sq. ft.) 13,000 26,000 20,000 12,000 12,000 3. Miles of bituminous trails inspected 1 1 0 1 1 4. Bituminous patching materials(tons) 50 40 20 30 30 118 DEPT 42155 P.W.-SIDEWALK REPAIR FUND 101 - FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996. 1997 1998 - EXPENDITURES PERSONAL SERVICES $ 4,953 $ 2,199 $ 2,477 $ 7,600 $ 7,700 SUPPLIES 359 171 36 900 900 _ OTHER SERVICES &CHARGES 53,057 86,275 40,179 35,300 20,300 TOTAL $ 58,369 $ 88,645 $ 42,692 $ 43,800 $ 28,900 REVENUE - $ $ $ $ $ NET COST (RETURN) $ 58,369 $ 88,645 $ 42,692 $ 43,800 $ 28,900 PERMANENT STAFFING - Engineering Superintendent 0.05 0.05 0.05 0.05 0.05 Engineering Technician 0.10 0.10 0.10 0.10 0.10 Street& Sanitation Superintendent 0.05 0.05 0.05 0.05 0.05 Maintenance 0.10 0.10 0.10 0.10 0.10 Administrative Support 0.05 0.05 0.05 0.05 0.05 TOTAL 0.35 0.35 0.35 0.35 0.35 SIGNIFICANT EXPENDITURES _ Construction Costs- $20,000 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 119 Oft alMa Mal alma small ... DEPT 42155 P.W.-SIDEWALK REPAIR FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 _ PERSONAL SERVICES 100 Regular Employees $ 4,094 $ 1,869 $ 2,186 $ 6,200 $ 6,300 110 Overtime-Regular Employees 13 120 Part-Time Employees 46 191 P.E.R.A. Contribution 183 84 98 300 300 192 F.I.C.A. Contribution 316 141 166 400 400 193 Hospitalization-Life Insurance 314 500 500 195 Workers' Compensation Insurance 92 27 200 200 TOTAL $ 4,953 $ 2,199 $ 2,477 $ 7,600 $ 7,700 SUPPLIES 202 General Supplies $ 341 $ 108 $ - $ 200 $ 200 203 Postage 18 63 36 100 100 220 Street Maint. Material 600 600 TOTAL $ 359 $ 171 $ 36 $ 900 $ 900 OTHER SERVICES& CHARGES 301 Advertising,Publication, Printing $ 187 $ 201 $ 219 $ 300 $ 300 — 303 Expert&Professional Services 530 306 Contractual Maint. &Repair- 885 Other Improvements 361 Construction Costs 52,870 84,659 39,960 35,000 20,000 TOTAL $ 53,057 $ 86,275 $ 40,179 $ 35,300 $ 20,300 DEPARTMENT TOTAL $ 58,369 $ 88,645 $ 42,692 $ 43,800 $ 28,900 120 DEPT 42160 P.W.-TRAFFIC SIGNS& SIGNALS FUND 101 ACTIVITY: Traffic Signal and Sign Maintenance ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Traffic signals, signs and street markings are maintained within this activity. PROCESS USED Traffic Signals - Existing traffic signals are maintained by the City, by Hennepin County or by the Minnesota Department of Transportation. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Changeover/replacement program of electric outlets on Mainstreet to a more vandal-proof Bolland system. 2. Maintain,change-out, upgrade signs and appurtenances as per requirements. 3. Maintain traffic signal systems, opticon systems and assist in coordination of future installation of opticon systems. 4. Continue maintenance of mall, sign inventory,overall traffic controls, safety issues, construction related maintenance and Gopher State One-Calls. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Number of traffic signals for which energy is provided 22 22 22 22 22 2. Number of traffic signals maintained by City 10 10 10 10 11 3. Number of City owned street signs 5,250 5,300 5,400 5,400 5,400 4. Number of City owned signs,repaired/ replaced 350 350 350 350 350 — 5. Civic event support(manhours) 350 350 350 350 350 6. Number of Gopher State One-Call utility locates 75 56 90 150 150 — 121 DEPT 42160 P.W.-TRAFFIC SIGNS & SIGNALS FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENDITURES PERSONAL SERVICES $ 49,149 $ 45,329 $ 55,643 $ 63,200 $ 66,600 SUPPLIES 14,762 7,437 18,543 25,500 21,300 _ OTHER SERVICES&CHARGES 42,839 44,459 52,846 43,400 48,400 CAPITAL OUTLAY 786 1,353 5,218 8,500 TOTAL $ 107,536 $ 98,578 $ 132,250 $ 140,600 $ 136,300 - REVENUE $ $ $ $ $ - NET COST(RETURN) $ 107,536 $ 98,578 $ 132,250 $ 140,600 $ 136,300 PERMANENT STAFFING Street& Sanitation Superintendent 0.05 0.05 0.05 0.05 0.05 Part-Time 0.10 0.10 0.10 0.10 0.10 _ Maintenance 1.00 1.00 1.00 1.00 1.00 Administrative Support 0.05 0.05 0.05 0.05 0.05 TOTAL 1.20 1.20 1.20 1.20 1.20 SIGNIFICANT EXPENDITURES Personal Services- $66,600 Mall Maintenance- $8,500 Electricity- $29,000 Striping- $11,000 Sign Supplies- $6,800 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 122 DEPT 42160 P.W.-TRAFFIC SIGNS & SIGNALS FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - PERSONAL SERVICES 100 Regular Employees $ 35,421 $ 33,827 $ 37,699 $ 46,500 $ 47,900 _ 110 Overtime-Regular Employees 2,442 1,704 3,808 4,000 4,000 120 Part-Time Employees 1,228 255 2,031 800 1,400 169 SL/Converted-LTD 370 380 406 500 191 P.E.R.A. Contribution 1,590 1,604 1,864 2,300 2,800 192 F.I.C.A. Contribution 2,813 2,791 3,434 4,000 4,100 193 Hospitalization-Life Insurance 2,799 2,971 3,395 3,600 3,900 195 Workers'Compensation Insurance 1,727 1,797 1,889 2,000 2,000 197 Deferred Compensation 759 1,117 TOTAL $ 49,149 $ 45,329 $ 55,643 $ 63,200 $ 66,600 - SUPPLIES 201 Uniforms/Clothing $ 173 $ - $ 240 $ 200 $ 300 202 General Supplies 3,178 1,597 1,015 4,000 2,000 204 Maint. -Equip. &Vehicle Parts 420 625 335 1,300 1,300 210 Motor Fuels&Lubricants 655 758 840 1,000 1,200 223 Sign Supplies 6,894 2,705 8,484 6,800 6,800 224 Mall Maintenance 1,819 1,807 7,223 11,000 8,500 - 226 Signal Supplies 1,623 (55) 406 1,200 1,200 TOTAL $ 14,762 $ 7,437 $ 18,543 $ 25,500 $ 21,300 - 123 DEPT 42160 P.W.-TRAFFIC SIGNS& SIGNALS FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES&CHARGES 302 Travel, Conferences, Schools $ 876 $ 500 $ 365 $ 1,200 $ 1,200 304 Contractual Maint. &Repair- 429 116 9,081 1,500 1,500 Equipment&Vehicles 306 Contractual Maint. &Repair- (152) 200 200 Other Improvements 309 Radio Confract 42 100 100 320 Electricity 29,340 31,424 31,142 27,000 31,000 322 Striping 9,080 9,640 9,049 10,000 11,000 336 Equipment Rental 100 100 380 Garage-Labor&Burden 1,728 2,052 2,227 1,800 1,800 390 Other Contractual Services 914 537 682 1,100 1,100 411 Fleet Liability 472 300 300 400 400 TOTAL $ 42,839 $ 44,459 $ 52,846 $ 43,400 $ 48,400 CAPITAL OUTLAY 580 Other Equipment $ 786 $ 1,353 $ 5,218 $ 8,500 $ - DEPARTMENT TOTAL $ 107,536 $ 98,578 $ 132,250 $ 140,600 $ 136,300 124 DEPT 42170 P.W.-STREET LIGHTING FUND 101 ACTIVITY: Streetlights ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Streetlights are provided for the safety of pedestrians and vehicular traffic at intersections and other locations throughout the City. PROCESS USED Streetlights-Existing streetlights are maintained by either the power company or the City depending upon ownership. The City currently performs most maintenance on City-owned lights. Streetlight complaints or repair requests are taken and referred to the proper agency for action. New streetlights may be requested for existing streets. Such requests are evaluated by Engineering and installed and maintained, when warranted. — MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Complete street light pole painting(17th- Shady Oak Rd)and continue back on schedule of other street light poles(brown)painting. 2. Upgrade/maintain feedpoints and electrical systems as required. 3. Construction maintains/upgrades as required. — Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 — 1. Number of City maintained streetlights 775 775 785 785 785 2. Number of repair requests received and — referred 100 100 100 100 100 3. Number of streetlights for which energy is provided 1,132 1,150 1,160 1,160 1,160 — 4. Number of underground locate requests/ marked 800/250 800/250 800/250 850/250 850/250 5. Number of repairs by order by outside — contractor 4 3 2 3 3 125 DEPT 42170 P.W.-STREET LIGHTING FUND 101 FINANCIAL SUMMARY — Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 — EXPENDITURES PERSONAL SERVICES $ 7,812 $ 6,401 $ 6,725 $ 10,000 $ 9,800 SUPPLIES 6,136 2,759 8,236 3,000 4,000 OTHER SERVICES & CHARGES 103,503 99,660 102,049 99,500 102,500 TOTAL $ 117,451 $ 108,820 $ 117,010 $ 112,500 $ 116,300 REVENUE — $ $ $ $ $ NET COST (RETURN) $ 117,451 $ 108,820 $ 117,010 $ 112,500 $ 116,300 PERMANENT STAFFING Street Superintendent 0.05 0.05 0.05 0.05 0.05 Maintenance 0.50 0.50 0.50 0.50 0.50 Part-Time 0.05 0.05 0.05 0.05 0.05 — TOTAL 0.60 0.60 0.60 0.60 0.60 SIGNIFICANT EXPENDITURES Personal Services- $9,800 Contractual Maint&Repair- $9,500 — Electricity- $93,000 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 126 OMB AMINO •=11. IOW AIMS aNIMEL AMEN, al=11 AMIN. IEEE. diMMID ONO amia alma DEPT 42170 P.W.-STREET LIGHTING FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 100 Regular Employees $ 5,949 $ 5,002 $ 5,187 $ 6,000 $ 6,200 110 Overtime-Regular Employees 247 48 137 500 500 120 Part-Time Employees 7 111 2,100 1,400 191 P.E.R.A. Contribution 277 226 238 300 300 192 F.I.C.A. Contribution 479 390 408 700 600 193 Hospitalization-Life Insurance 584 485 408 500 195 Workers'Compensation Insurance 269 250 236 400 300 TOTAL $ 7,812 $ 6,401 $ 6,725 $ 10,000 $ 9,800 SUPPLIES 225 Street Lighting Supplies $ 6,136 $ 2,759 $ 8,236 $ 3,000 $ 4,000 _ OTHER SERVICES& CHARGES 306 Contractual Maint.&Repair- $ 12,123 $ 6,534 $ 9,118 $ 9,500 $ 9,500 Other Improvements 320 Electricity 91,380 93,042 92,931 90,000 93,000 341 Disposal Charges 84 TOTAL $ 103,503 $ 99,660 $ 102,049 $ 99,500 $ 102,500 DEPARTMENT TOTAL $ 117,451 $ 108,820 $ 117,010 $ 112,500 $ 116,300 127 DEPT 42240 P.W.-STREET CLEANING FUND 101 ACTIVITY: Street Cleaning ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Streets, alleys and parking lots are swept to keep dirt and debris from entering the storm sewer system. PROCESS USED City streets, alleys and parking lots are swept on a systematic basis each year. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Early spring sweeping utilizing extended shift operations. 2. Sweeping of seal coat rock from seal coat areas. — 3. Sweeping as required by watershed districts requirements. 4. Continue working with area suburbs on reclamation of metro seal rock for reuse in salt/sand operations. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Sweeper miles(curb miles) 455 475 475 475 475 128 DEPT 42240 P.W.- STREET CLEANING FUND 101 FINANCIAL SUMMARY — Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 — EXPENDITURES PERSONAL SERVICES $ 26,394 $ 29,493 $ 29,735 $ 37,000 $ 39,600 SUPPLIES 3,069 5,334 10,652 10,000 10,300 — OTHER SERVICES &CHARGES 2,986 4,800 4,800 TOTAL $ 29,463 $ 34,827 $ 43,373 $ 51,800 $ 54,700 REVENUE — $ $ $ $ $ NET COST(RETURN) $ 29,463 $ 34,827 $ 43,373 $ 51,800 $ 54,700 PERMANENT STAFFING — Street Superintendent 0.05 0.05 0.05. 0.05 0.05 Sweeping Maintenance 0.50 0.50 0.50 0.50 0.50 Part-Time 0.10 0.10 0.10 0.10 0.10 — TOTAL 0.65 0.65 0.65 0.65 0.65 SIGNIFICANT EXPENDITURES Personal Services- $39,600 Equipment Maint- $9,000 1998 CAPITAL OUTLAY DETAIL — Dept. Manager Adopted Item Requested Proposed Proposed Budget None — 129 • • Ab .11=MI AM. amnia ARM 4M.1 daft Mak 611 MI= DEPT 42240 P.W.-STREET CLEANING FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 100 Regular Employees $ 21,196 $ 23,146 $ 22,292 $ 28,800 $ 29,600 110 Overtime-Regular Employees 136 2,653 2,100 2,300 191 P.E.R.A. Contribution 950 1,043 1,117 1,400 1,700 192 F.I.C.A. Contribution 1,651 1,773 1,866 2,400 2,500 193 Hospitalization-Life Insurance 1,807 2,217 832 1,200 2,400 195 Workers' Compensation Insurance 790 1,178 975 1,100 1,100 TOTAL $ 26,394 $ 29,493 $ 29,735 $ 37,000 $ 39,600 SUPPLIES 204 Maint. -Equip. &Vehicle parts $ 2,716 $ 4,839 $ 9,732 $ 9,000 $ 9,000 210 Motor Fuel&Lubricants 353 495 920 1,000 1,300 TOTAL $ 3,069 $ 5,334 $ 10,652 $ 10,000 $ 10,300 OTHER SERVICES& CHARGES 304 Contractual Maint. &Repair- $ - $ - $ 43 $ - $ - Equipment&Vehicles 380 Garage Labor&Burden 2,943 4,800 4,800 TOTAL $ - $ - $ 2,986 $ 4,800 $ 4,800 DEPARTMENT TOTAL $ 29,463 $ 34,827 $ 43,373 $ 51,800 $ 54,700 130 DEPT 42250 P.W.-PARKS FUND 101 ACTIVITY: Parks Maintenance and Improvements ACTIVITY MANAGER: PARKS &FORESTRY SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION The maintenance of developed parks and grounds adjacent to public buildings and right-of-ways, including seeding, fertilizing and mowing of grass, maintenance of all athletic fields and general playgrounds and maintenance of Shady Oak Beach. Maintenance of picnic facilities and trails, trash and rubbish removal from parks, is also included. Open skating and hockey areas are included. Open skating and hockey areas are provided from December through February — for outdoor recreational purposes. PROCESS USED City crews maintain all City parks and other right-of-ways as a safe and attractive amenity to the public user groups. Monthly safety checklists are performed to help eliminate emergency responses. Advice is provided to the Public Works Director regarding C.I.P. requests, budgets, staffing levels and work performed. Turf maintenance and rink maintenance will follow general accepted guidelines used in the metro area to develop these key functions to the fullest potential. Department works closely with the Park Board when longer range goals and objectives are to be developed. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Continue grounds maintenance at the following parks: Buffer, Burnes, Central, Cottageville, Downtown, Elmo, _ Harley Hopkins, Hilltop, Interlachen, Maetzold, Oakes, Park Valley playground, Valley and Shady Oak Beach. Also City Hall,4 well houses, Public Works garage and all other City owned right-of-way. 2. Provide open skating and hockey at the following parks: Valley, Harley Hopkins, Interlachen, Oakes, Burnes, — Central and open skating only at Hilltop. 3. Substantial staff time involved in the reconstruction of Shady Oak Beach in preparation for a June 1998 reopening. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Number of irrigated acres mowed on a 20-week growing season 780 794 794 794 794 2. Number of non-irrigated acres mowed on a 20-weekgrowing season 1,890 1,890 1,890 1,890 1,890 3. Number of`acres fertilized/year 180 180 180 180 180 — 4. Number of acres sprayed for broad leaf weed control 240 240 240 240 240 5. Number of acres overseeded and aerated 120 130 130 130 130 6. Number of times temporary rinks are — installed/removed 4 4 4 4 4 7. Number of times 13 ice rinks are resurfaced/cleared of snow 78 78 78 78 78 8. Number of times 7 primary ball fields are prepared for play 100 100 100 100 100 — 9. Number of times secondary ball fields are prepared for play 60 60 60 60 60 10.Number of times soccer/football fields are prepared for play 10 56 56 56 56 — 11.Number of times playground equipment is checked for safetyirepair 12 12 12 12 12 12.Number of times tennis courts are checked and nets repaired 10 10 10 10 10 13.Number of times swimming area main- — tained, including set up&winterization 14 14 14 14 14 14.Number of times park garbage is picked up(all parks- 1 time) 40 40 40 40 40 15.Number of times sidewalks cleared of — snow/ice 16 16 16 16 16 16.Number of times trails are maintained 4 4 4 5 5 17.Number of times park buildings are cleaned/repaired 18 18 18 18 18 18.Number of weed notices issued 23 18 18 30 30 — 131 DEPT 42250 P.W.-PARKS FUND 101 FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENDITURES PERSONAL SERVICES $ 291,171 $ 288,490 $ 288,630 $ 293,800 $ 321,800 SUPPLIES 54,552 45,576 61,175 49,400 47,300 OTHER SERVICES & CHARGES 49,074 70,508 78,924 59,300 57,100 CAPITAL OUTLAY 5,892 21,362 34,522 5,400 11,200 TOTAL $ 400,689 $ 425,936 $ 463,251 $ 407,900 $ 437,400 - REVENUES VENDING MACHINES $ (175) $ 12 $ (79) $ 100 $ 100 GARDEN LOTS 880 1,232 1,248 1,000 1,300 TOTAL $ 705 $ 1,244 $ 1,169 $ 1,100 $ 1,400 NET COST(RETURN) $ 399,984 $ 424,692 $ 462,082 $ 406,800 $ 436,000 PERMANENT STAFFING Parks&Forestry Superintendent 0.80 0.80 0.80 0.90 0.90 Maintenance 5.40 5.40 5.40 5.00 5.10 Part-Time Maintenance 1.00 1.00 1.00 1.00 1.00 Administrative Support 0.05 0.05 0.05 0.05 0.05 - TOTAL 7.25 7.25 7.25 6.95 7.05 SIGNIFICANT EXPENDITURES Supplies-Maint of Equipment&Vehicle Parts- $10,000 -Maint Structures- $7,000 - -Maint Other Improvements- $14,000 -Fertilizer and grass seed- $8,500 -Fuel costs- $7,000 Services-Heating and Electrical-$17,100 - Garage Labor&Burden- $18,000 - 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget 4 Central Park Rehab $ 10,000 $ $ X3 Radial Arm Saw 1,200 . 'Y �'5 - $ 11,200 $ $ ` �` 132 DEPT 42250 P.W.-PARKS FUND 101 - EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - PERSONAL SERVICES 100 Regular Employees $ 213,031 $ 212,186 $ 206,793 $ 208,300 $ 226,700 _ 110 Overtime-Regular Employees 4,337 3,523 1,659 4,000 4,000 120 Part-Time Employees 13,111 11,077 18,672 15,500 18,000 169 SL/Converted-LTD 2,904 3,023 3,250 3,800 3,400 191 P.E.R.A. Contribution 9,508 9,499 9,400 9,400 12,000 192 F.I.C.A. Contribution 17,331 17,295 17,913 17,400 19,400 - 193 Hospitalization-Life Insurance 20,564 19,823 19,201 22,100 25,400 195 Workers'Compensation Insurance 5,197 6,084 5,662 6,100 6,100 - 197 Deferred Compensation 5,188 5,980 6,080 7,200 6,800 TOTAL $ 291,171 $ 288,490 $ 288,630 $ 293,800 $ 321,800 - SUPPLIES 200 Office Supplies $ 38 $ 55 $ 92 $ 200 $ 200 201 Uniforms/Clothing 1,552 1,380 1,193 1,100 1,500 202 General Supplies 2,152 2,072 4,376 3,000 3,000 203 Postage 96 134 86 200 200 204 Maint.-Equip. &Vehicle Parts 10,392 8,197 10,278 10,000 10,000 205 Maint. - Structures 8,004 6,029 9,071 8,000 7,000 - 206 Maint. -Other Improvements 18,082 13,875 10,666 14,000 14,000 210 •Motor Fuels&Lubricants 5,943 6,553 6,360 7,000 7,000 - 221 Sand/Gravel 6,943 2,442 15,213 3,000 2,500 230 Chemicals 210 236 376 400 400 - 242 Shady Oak Beach 1,140 4,603 3,464 2,500 1,500 TOTAL $ 54,552 $ 45,576 $ 61,175 $ 49,400 $ 47,300 133 DEPT 42250 P.W.-PARKS FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES& CHARGES 301 Advertising,Publication,Printing $ 33 $ 299 $ 253 $ 200 $ 200 302 Travel, Conferences, Schools 1,533 896 1,568 2,500 1,000 304 Contractual Maint. &Repair- 3,894 8,971 2,353 4,500 4,500 Equipment&Vehicles 305 Contractual Maint. &Repair- 6,724 16,539 33,708 8,000 7,000 - Structures 307 Communcations-Telephone/Alarm 804 315 Heating Fuel-Gas 3,562 3,749 4,428 5,000 5,000 320 Electricity 9,263 12,638 15,179 11,500 12,100 321 Seal Coating 795 3,648 - 322 Striping 500 336 Equipment Rental 76 407 300 300 - 341 Disposal Charges 4,384 6,203 3,833 6,000 6,000 380 Garage- Labor&Burden 14,607 13,986 13,682 17,800 18,000 401 Subscription-Memberships 20 120 100 100 409 Taxes&Licenses 359 106 196 200 200 411 Fleet Liability 1,854 1,640 1,600 2,300 1,800 413 Property Insurance 781 743 700 900 900 418 N.L.C. Liability Insurance 240 183 419 Insurance Deductible 949 500 TOTAL $ 49,074 $ 70,508 $ 78,924 $ 59,300 $ 57,100 - CAPITAL OUTLAY 520 Building& Structures $ 4,262 $ 19,871 $ 7,655 $ - $ 10,000 580 Other Equipment 1,630 1,491 26,867 5,400 1,200 TOTAL $ 5,892 $ 21,362 $ 34,522 $ 5,400 $ 11,200 _ DEPARTMENT TOTAL $ 400,689 $ 425,936 $ 463,251 $ 407,900 $ 437,400 134 • DEPT 42260 P.W.-TREE SERVICE FUND 101 ACTIVITY: Tree Maintenance and Forestry ACTIVITY MANAGER: PARKS &FORESTRY SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Through the utilization of aboriculture practices, all trees on public property will be maintained in an acceptable _ condition or removed as necessary to allow for a healthy environment for the Urban Forest along with providing safe passage for pedestrian and vehicular traffic. Through utilization of tree inspectors residents will be consulted on tree related problems and advised to the solutions. Reforestation of the urban forest is also an activity of this division. PROCESS USED City crews shall respond to all emergency requests for hazardous trees and abate the problem by rendering it safe. They will also maintain all public owned trees to reduce the need for emergency response. The removal and proper disposal of disease infected trees, when preventative aboriculture techniques are not effective, is another function of this department. Trees in the street right-of-way and other City property will be the responsibility of the City tree crew. Diseased trees on private property are the responsibility of the owner, who is notified by the City forester to remove the trees in compliance with the Code. Property owners may place diseased trees at curbside for hauling by City crews to proper disposal sites. Trees shall be replanted to replace those lost, and to fill unplanted sites. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Trim 10 percent of trees on City boulevards. 2. Replace trees on City property which were lost in 1998. — 3. Remove all diseased,dead,dying trees on public property. 4. Provide for prompt customer service on requests for trimming and tree consultation. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Number of diseased trees removed on — private property 50 51 27 50 45 2. Number of diseased trees remove on public property 42 39 43 50 75 — 3. Number of trees planted 95 66 61 75 62 4. Number of trees trimmed 200 200 200 200 200 135 DEPT 42260 P.W.-TREE SERVICE FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 — EXPENDITURES PERSONAL SERVICES $ 68,241 $ 75,474 $ 75,110 $ 98,400 $ 83,700 SUPPLIES 18,848 14,837 20,578 15,800 14,900 OTHER SERVICES &CHARGES 10,881 10,145 7,141 14,300 15,900 CAPITAL OUTLAY 1,600 TOTAL $ 97,970 $ 100,456 $ 102,829 $ 130,100 $ 114,500 — REVENUE $ $ $ $ $ — NET COST (RETURN) $ 97,970 $ 100,456 $ 102,829 $ 130,100 $ 114,500 PERMANENT STAFFING Parks&Forestry Superintendent 0.10 0.10 0.10 0.10 0.10 Tree Maintenance 2.00 2.00 2.00 2.00 2.00 _ Part-Time Maintenance 0.25 0.25 0.25 0.25 0.25 Administrative Support 0.10 0.05 0.05 0.05 0.05 TOTAL 2.45 2.40 2.40 2.40 2.40 SIGNIFICANT EXPENDITURES Equipment&Vehicle Parts- $3,000 Boulevard Tree Stock- $7,500 Tree Waste Disposal- $6,000 Garage Labor&Burden- $7,500 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposedud et — None 136 r DEPT 42260 P.W.-TREE SERVICE FUND 101 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 100 Regular Employees $ 51,770 $ 56,694 $ 55,693 $ 72,000 $ 59,600 110 Overtime-Regular Employees 280 275 190 3,000 2,000 120 Part-Time Employees 2,235 2,917 5,546 4,000 4,000 191 P.E.R.A. Contribution 2,332 2,552 2,501 3,400 3,200 192 F.I.C.A. Contribution 4,085 4,581 4,588 6,100 5,100 193 Hospitalization-Life Insurance 5,396 5,443 5,129 6,700 6,800 195 Workers'Compensation Insurance 2,143 3,012 1,463 3,200 3,000 TOTAL $ 68,241 $ 75,474 $ 75,110 $ 98,400 $ 83,700 SUPPLIES 201 Uniforms/Clothing $ 309 $ 424 $ 333 $ 400 $ 500 202 General Supplies 589 874 1,246 1,000 1,000 203 Postage 15 19 39 100 100 204 Maint. -Equip. &Vehicle Parts 2,479 3,873 6,503 4,000 3,000 210 Motor Fuels&Lubricants 1,215 2,005 2,014 2,000 2,000 221 Black Dirt 1,694 399 1,076 800 800 244 Tree Stock 12,547 7,243 9,367 7,500 7,500 TOTAL $ 18,848 $ 14,837 $ 20,578 $ 15,800 $ 14,900 OTHER SERVICES & CHARGES 302 Travel, Conferences, Schools $ 1,582 $ 370 $ 523 $ 500 $ 700 304 Contractual Maint. &Repair- 1,544 358 612 500 1,500 - Equipment&Vehicles 336 Equipment Rental 415 500 500 341 Disposal Charges 3,279 2,482 66 4,500 4,500 380 Garage Labor&Burden 3,901 6,183 5,414 7,100 7,500 390 Other Contractual Services 405 535 1,000 1,000 401 Subscription-Memberships 170 217 111 200 200 TOTAL $ 10,881 $ 10,145 $ 7,141 $ 14,300 $ 15,900 - CAPITAL OUTLAY 580 Other Equipment $ - $ - $ - $ 1,600 $ - DEPARTMENT TOTAL $ 97,970 $ 100,456 $ 102,829 $ 130,100 $ 114,500 137 DEPT 43510 RECREATION FUND 101 ACTIVITY: To develop,promote and provide quality opportunities and facilities in anticipation of and in response — to the leisure time needs and interest of the Hopkins/Minnetonka community. ACTIVITY MANAGER: RECREATION DIRECTOR GENERAL ACTIVITY DESCRIPTION The City of Hopkins is formally joined with the City of Minnetonka in planning and providing a community recreation program for their residents. The year-round activities of the Hopkins/Minnetonka Recreation Department are conducted on city parks and playgrounds and in facilities provided by the School Districts of Hopkins and _ Minnetonka. The number of sites annually exceed 40. PROCESS USED The comprehensive recreation program available to residents (and in most cases businesses) includes league play for adult, girls' and boys' basketball; men's, women's and co-rec volleyball; men's women's and co-rec broomball; men's, women's and co-rec softball; adult football; youth and adult soccer; and youth baseball. Classes are offered — for children and adults in year round swimming; adult exercise programs; children's and adult tennis and golf; youth and adult ice skating; arts and crafts; and cross country skiing. General activities include pool splash time; summer playground activities for elementary aged children; day camp experiences; a municipal swimming beach; ice skating — rinks and warminghouses; senior citizens clubs; outing and day center; wintertime open gymnasium for youth and adults; adult and youth adaptive recreation programs; family gardens and Breakfast with Santa. Other services of the department include group picnics, soccer, baseball and softball fields and hockey rinks. Adult recreation programs _ and most classes offered are financed by the participants in the program. Recreation activities are not provided for the sake of the activities only. They are provided to satisfy the needs and — desires of the community's public,young, elderly, male and female. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Ballfield facility reservations fields — available 14 18 16 18 16 2. Family gardens- sites available 1 1 1 1 1 3. Park reservations- sites available 5 5 5 5 5 — 4. Park Guest Service Attendants- minimal days open each site 126 122 116 115 90 5. Park Guest Service Attendants- — number of sites 3 3 2 2 2 6. Picnic reservations- sites available 3 3 3 3 3 7. Playground(summer)- sites available 6 6 6 6 6 — 8. Senior citizens-number of clubs 3 2 2 2 2 9. Shady Oak Beach-number of days open 94 93 94 87 89 10. Adult softball league seasons 2 2 2 2 2 — 11. Adult softball league teams 353 347 295 294 260 12.Adult volleyball league seasons 3 3 3 3 3 13. Warminghouses-number of sites 6 6 6 6 6 — 14. Warminghouses- number of days open 62 62 67 65 63 138 DEPT 43510 RECREATION FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 — EXPENDITURES PERSONAL SERVICES $ 43,894 $ 50,333 $ 43,658 $ 50,800 $ 51,800 SUPPLIES 432 11 600 300 _ OTHER SERVICES & CHARGES 68,151 76,726 102,660 98,900 114,900 TOTAL $ 112,477 $ 127,059 $ 146,329 $ 150,300 $ 167,000 REVENUE — $ $ $ $ $ NET COST(RETURN) $ 112,477 $ 127,059 $ 146,329 $ 150,300 $ 167,000 PERMANENT STAFFING Office/Administration 6.00 6.00 6.00 6.75 6.75 _ SIGNIFICANT EXPENDITURES 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 139 AIM MIS • MEM •s OEM DEPT 43510 RECREATION FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 132 Salaries-Ice Rinks $ 11,054 $ 12,398 $ 13,052 $ 17,600 $ 18,100 133 Salaries-Playgrounds 18,290 15,379 12,626 16,000 16,000 134 Salaries- Guest Attendants 9,786 17,448 13,626 12,400 12,700 192 F.I.C.A. Contribution 3,519 3,762 3,057 3,500 3,600 195 Workers'Compensation Insurance 1,245 1,346 1,297 1,300 1,400 TOTAL $ 43,894 $ 50,333 $ 43,658 $ 50,800 $ 51,800 -- SUPPLIES 206 Maint. -Other Improvements $ 432 $ - $ 11 $ 600 $ 300 OTHER SERVICES & CHARGES 301 Advertising,Publication,Printing $ - $ 107 $ - $ - $ - 405 Reimburse Minnetonka 55,972 63,693 89,621 85,000 100,200 407 Mtka.- Senior Groups 3,706 3,854 4,009 6,600 5,000 408 Mtka. - Senior Script N.L. 8,473 9,072 9,030 7,300 9,700 TOTAL $ 68,151 $ 76,726 $ 102,660 $ 98,900 $ 114,900 DEPARTMENT TOTAL $ 112,477 $ 127,059 $ 146,329 $ 150,300 $ 167,000 140 DEPT 43930 INSURANCE FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 412 General Liab., Fire,Ex&Vandalism $ 1,725 $ 16,769 $ 14,808 $ 19,500 $ 20,300 416 Employees Bonds 331 454 500 419 Insurance Deductible DEPARTMENT TOTAL $ 2,056 $ 17,223 $ 14,808 $ 20,000 $ 20,300 141 DEPT 43931 UNALLOCATED FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 451 Contingency $ 19,974 $ 5,000 $ 14,393 $ 100,000 $ 100,000 490 Fuel Spill-City Hall 4,544 SUBTOTAL $ 24,518 $ 5,000 $ 14,393 $ 100,000 $ 100,000 721 Raspberry Festival $ 50,000 $ 12,658 $ - $ - $ - DEPARTMENT TOTAL $ 74,518 $ 17,658 $ 14,393 $ 100,000 $ 100,000 • 142 • a/Mii alma OMR •=1.. alMi• MN. anINI an. AM% • • a=M111, DEPT 43932 TRANSFERS OUT FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 721 Transfer to P.I.R. Fund $ 175,000 $ 175,000 $ 100,000 $ - $ - 723 Transfer to Para-Transit Fund 5,286 5,135 13,878 11,200 11,600 DEPARTMENT TOTAL $ 180,286 $ 180,135 $ 113,878 $ 11,200 $ 11,600 SPECIAL PROJECTS Shady Oak Beach 100,000 100,000 z') OPERATING TOTAL $ 6,176,519 $ 6,276,714 $ 6,516,021 $ 6,791,100 $ 7,034,000 USE OF FUND BALANCE Maetzold Field $ 205,044 $ 96,578 $ - $ - $ - Fire Station Remodel(Phase#1) 194,925 Downtown Park Stage 32,000 Pavilion Carpet 19,000 19,000 City Hall Parking Lot 46,402 Tennis Courts 30,982 3,384 TOTAL $ 446,371 $ 127,560 $ 3,384 $ 19,000 $ 51,000 GENERAL FUND TOTAL $ 6,622,890 $ 6,404,274 $ 6,519,405 $ 6,810,100 $ 7,085,000 - RESERVED FUND BALANCE Salt/Sand Storage $ 70,000 $ 105,000 $ 105,000 $ 105,000 $ 105,000 Shady Oak Beach Improvements 50,000 150,000 250,000 Downtown Park Stage 31,200 32,000 Pavilion Carpet 17,000 36,000 55,000 Open House 3,000 3,000 Inventories 88,644 80,693 73,448 85,006 75,000 TOTAL $ 158,644 $ 185,693 $ 245,448 $ 410,206 $ 520,000 143 .•••• /mak ••=1, /011116 ••••• •••• MOM, =MB .1•11. MOM mylit CITY OF HOPKINS, MINNESOTA - SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for revenues derived from specific taxes or other earmarked revenue sources. Expenditures are restricted by law or administrative regulation for specified purposes. Equipment Replacement Fund - This fund was established for the purpose of funding replacement of equipment items that are expected to exceed$5,000 in cost. Economic Development Fund - This fund was established to fund development opportunities. Sources of funds are derived from the administration of loans and rental property acquired with tax increment receipts, bonds and grants. Real Estate Purchase and Sales Fund - This fund records the acquisition and disposition of various properties with the proceeds used to improve city buildings. Urban Rehab Fund - This fund accounts for receipt for Community Development Block Grant funds and the issuance of loans and grants for housing rehabilitation. Tax Increment Funds - These funds were established to record the use of tax increment receipts and bond proceeds as applied in various Tax Increment Districts. Paratransit Fund - This fund was established by agreement with the Regional Transit Board to account for the receipt of grants and rider fees and expenditures for transit service. Housing Rehab Fund - This fund was established to account for funds received under the Community Development Block Grant funds and Section 8. Parking Fund - This fund acquired land, improves and maintains parking lots and a parking ramp and collects monthly maintenance fees from users. _ Cable TV Fund - This fund records the City's share of a five city joint venture cable TV franchise administered under the Southwest Suburban Cable Commission. EQUIPMENT REPLACEMENT FUND FUND 202 DEPT 40202 EQUIPMENT REPLACEMENT ACTIVITY: Funding Replacement of Large Equipment/Vehicle Items ACTIVITY MANAGER: FINANCE DIRECTOR GENERAL ACTIVITY DESCRIPTION Account for funds received through the tax levy and sale of obsolete equipment to purchase larger capital outlays for use by the General Fund. PROCESS USED Initial transfers from the General Fund were made early at the inception of this fund in 1987. A 20 year replacement schedule was developed and is revised annually for items in all funds. Objective of Fund 202 is to stabilize the required taxes as purchases of items fluctuate drastically between years. A separate document entitle "Equipment Replacement Plan" is prepared for the ensuing five years which provides greater detail and justification for the items to be purchased in the first quarter of the twenty year schedule. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 — 1. Control revenue flow to meet anticipated capital needs. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Number of vehicles purchased 5 8 8 4 5 2. Pieces of equipment purchased 2 4 8 1 4 144 EQUIPMENT REPLACEMENT FUND FUND 202 FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENDITURES OTHER SERVICES&CHARGES $ 7,400 $ 8,100 $ 9,000 $ 9,300 $ 9,900 CAPITAL OUTLAY 331,071 332,669 370,015 101,600 461,900 TOTAL $ 338,471 $ 340,769 $ 379,015 $ 110,900 $ 471,800 REVENUES CURRENT TAXES $ 395,853 $ 384,152 $ 450,000 $ 465,000 $ 485,000 `'' - INTEREST EARNED 9,000 17,100 19,000 11,100 12,000 ' AUCTION PROCEEDS 5,020 23,625 50,077 22,100 23,000 TOTAL $ 409,873 $ 424,877 $ 519,077 $ 498,200 $ 520,000 - Increase(Decrease)to Fund Balance $ 71,402 $ 84,108 $ 140,062 $ 387,300 $ 48,200 FUND BALANCE 12-31 $ 511,781 $ 595,889 $ 735,951 $ 1,123,251 $ 1,171,451 - Cash Balance 12-31 $ 511,781 $ 459,027 $ 620,755 $ 1,008,055 $ 1,056,255 PERMANENT STAFFING _ Finance Director serves as the coordination of this fund with the Equipment Replacement Plan. Monitors the purchases and revenues. - 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget Squads(2) $ 56,400 $ $ Police Admin Car 18,000 - Dump Truck- Street 83,000 Pickup 3/4 Ton-Park 21,000 Police Information System 220,000 _ Police Logging Recorder 25,000 Optical Scanner 6,000ar- Skid Loader-P.W. 32,500 tiQ'"i" $ 461,900 $ $ ti F� t'L' 6›. et N-'\ \‘ , u - (A 145 CAPITAL EQUIPMENT REPLACEMENT PLAN FIVE YEAR EXPENDITURE SUMMARY PROGRAM FUNDING CATEGORY PROJECT TITLE SOURCE 1998 19_22 2000 2001 2002 C-1 Luveme Pumper E.R. 318,500 C-2 Marked Patrol Vehicles(11) E.R. 56,400 58,800 91,200 62,800 65,800 C-3 Parking Enforcement Vehicle E.R. 14,000 C-4 Utility 4x4 E.R. 29,800 C-5 Administration Vehicles(5) E.R. 18,000 18,600 19,100 19,700 20,300 C-6 Radio System E.R. 470,800 C-7 Body Armor E.R. 5,800 C-8 Police Computer E.R. 220,000 - C-9 Police Copy Machine E.R. 14,200 C-10 Police Logging Recorder E.R. 25,000 C-11 4X4 One Ton Truck E.R. 22,000 C-12 One Ton Dump Truck(2) E.R. 30,500 C-13 Single Axle Dump Truck E.R. 75,000 C-14 Tandem Dump Truck E.R. 83,000 C-15 Skid Loader E.R. 32,500 C-16 Grader E.R. 80,000 C-17 Sweeper E.R. 115,300 C-18 1/2 Ton Pickup E.R. 15,900 C-19 3/4 Ton Utility Truck E.R. 21,000 C-20 Tractor E.R. 32,700 - C-21 Truckster(3) E.R. 12,700 C-22 Riding Mowers(2) E.R. 11,800 C-23 Gang Mower E.R. 42,300 C-24 Turf Sweeper E.R. 10,900 C-25 City Hall Main Copy Machine(2) E.R. 19,000 35,000 20,800 C-26 City Hall Micro Network Upgrade E.R. 10,000 10,000 C-27 Optical Scanner E.R. 6,000 6,800 C-28 Election Equipment E.R. 68,000 C-29 Telephone System E.R. 102,700 - C-29 Telephone System W.F. 8,000 C-29 Telephone System S.F. 8,000 C-30 4X4 3/4 Ton Dump Truck W.F. 21,900 - C-31 Air Compressor W.F. 17,700 C-32 Public Works Copy Machine W.F. 9,100 C-33 Jet Vactor S.F. 100,000 - C-34 Refuse Truck R.F. 127,700 TOTAL CAPITAL EQUIPMENT REPLACEMENT PROGRAM 461,900 344,700 470,900 776,500 631,100 - FUNDING: EQUIPMENT REPLACEMENT FUND(LEVY) 461,900 217,000 339,900 776,500 597,400 ENTERPRISE FUND 127,700 131,000 33,700 - 146 DEPT 40202 EQUIPMENT REPLACEMENT FUND 202 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 _ OTHER SERVICES & CHARGES 300 Audit $ - $ 300 $ 300 $ 300 $ 300 389 Administrative Fee 7,400 7,800 8,700 9,000 9,600 TOTAL $ 7,400 $ 8,100 $ 9,000 $ 9,300 $ 9,900 CAPITAL OUTLAY - 560 Motor Vehicles $ 314,902 $ 272,444 $ 235,068 $ 91,600 $ 178,400 570 Office Equipment& Furnishings 10,282 18,720 10,898 10,000 251,000 - 571 Finance Computer Acquisition 5,887 572 Copier Lease 5,725 11,451 580 Other Equipment 35,780 112,598 32,500 TOTAL $ 331,071 $ 332,669 $ 370,015 $ 101,600 $ 461,900 - FUND TOTAL $ 338,471 $ 340,769 $ 379,015 $ 110,900 $ 471,800 147 ECONOMIC DEVELOPMENT FUND FUND 204 DEPT 47010 ADMINISTRATION 47020 RENTAL PROPERTY MANAGEMENT — 47025 SIGN REHAB 47030 COMMERCIAL REHAB LOANS 47035 FACADE GRANTS 47073 SITE IMPROVEMENTS ACTIVITY: Administration, miscellaneous economic development activities for the City, including the following activities: -Rental Property Management - Sign Grant Program - -Commercial Rehabilitation Loan Program -Administration of Economic Development Fund ACTIVITY MANAGER: DIRECTOR OF PLANNING&ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION Undertake miscellaneous development activities not directly funded by specific project district budgets including _ administration of Economic Development Fund. Process applications for assistance under Sign and Commercial Rehab Loan Program. Oversee all activities relating to management of property owned by City/HRA. PROCESS USED — Meet with developers, property owners, and business tenants to review possible redevelopment/development activities. Explore alternative methods of financing. Review Commercial Rehab Loan & Sign Grant application in accordance with program requirements which have been approved by the City/BRA. Rental property management requires collection of monthly rent, filling of vacancies, processing repairs and improvements with Public Works Dept. and private contractors. — MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Process commercial rehab loans(approx. 2-3). 2. Monitor income/expenditure of ED account. — 3. Monitor revised commercial rehab program and make changes as necessary. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Sign grant applications 9 8 5 2. Facade grant applications 3 5 5 3 3. Commercial rehab loan program apps. 2 3 3 — 4. Process Revenue Bond applications 3 2 1 148 ECONOMIC DEVELOPMENT FUND FUND 204 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENDITURES PERSONAL SERVICES $ 35,549 $ 35,099 $ 31,171 $ 14,600 $ 15,100 SUPPLIES 3,862 4,050 4,056 5,500 6,100 OTHER SERVICES &CHARGES 268,755 158,580 (122,822) 125,000 80,000 - CAPITAL OUTLAY 225,000 (225,000) TRANSFERS OUT 1,650,000 TOTAL $ 533,166 $ 197,729 $ (312,595) $ 1,795,100 $ 101,200 REVENUES INTEREST EARNED $ 71,578 $ 90,400 $ 96,947 $ 65,000 $ 71,0001 INTEREST ON LOANS 19,904 18,719 26,847 17,000 35,000 RENTS 22,266 21,079 15,220 20,000 SALE OF LAND 32,400 47,319 OTHER 60,525 52,638 72,703 18,000 4,000L TOTAL $ 206,673 $ 182,836 $ 259,036 $ 120,000 $ 110,000 Increase(Decrease)to Fund Balance $ (326,493) $ (14,893) $ 571,631 $ (1,675,100) $ 8,800 FUND BALANCE 12-31 $ 2,676,203 $ 2,661,310 $ 3,232,941 $ 1,557,841 $ 1,566,641 PERMANENT STAFFING The fund does not have full-time permanent staff. Program activities are administered by the following on an as - needed basis. (Percentage figure is amount of administrative time charged to the department.) -Director of Planning&Econonic Development(15%) -Economic Development Coordinator SIGNIFICANT EXPENDITURES Expert&Professional Services- $5,000 Travel,Conference, Schools- $5,000 Other Contractual Services- $5,000 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 149 DEPT 47010 ADMINISTRATION FUND 204 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - PERSONAL SERVICES 100 Regular Employees $ 24,349 $ 25,240 $ 23,065 $ 12,000 $ 12,300 _ 110 Overtime-Regular Employees 585 120 Part-Time Employees 1,060 191 P.E.R.A. Contribution 955 1,089 1,044 500 700 192 F.I.C.A. Contribution 1,932 1,899 1,794 900 900 193 Hospitalization-Life Insurance 1,205 1,834 1,310 1,200 1,200 195 Workers'Compensation Insurance 142 TOTAL $ 29,501 $ 30,062 $ 27,940 $ 14,600 $ 15,100 - SUPPLIES 200 Office Supplies $ 2,581 $ 1,640 $ 1,597 $ 2,000 $ 2,600 _ 202 General Supplies 1,146 1,307 615 2,000 2,000 203 Postage 135 1,103 1,844 1,500 1,500 TOTAL $ 3,862 $ 4,050 $ 4,056 $ 5,500 $ 6,100 OTHER SERVICES & CHARGES 300 Audit $ 200 $ 400 $ 600 $ 800 $ 800 - 301 Advertising,Publication,Printing 1,256 7,438 5,107 2,000 2,000 302 Travel,Conferences, Schools 5,851 3,155 3,481 5,000 5,000 - 303 Expert&Professional Services 2,458 16,241 1,815 5,000 5,000 305 Contractual Maint. &Repair- 1,267 Structures - 307 Communications-Telephone/Alarms 523 150 357 400 400 311 Legal Services 9,000 3,895 5,614 8,000 5,000 361 Construction Costs 661 12,071 389 Administrative Fee 3,300 3,600 3,900 4,200 4,800 390 Other Contractual Services-HBCA 14,000 7,279 5,325 5,000 5,000 401 Subscription-Memberships 1,838 1,205 1,251 2,000 2,000 455 Refunds&Reimbursements 1,000 - TOTAL $ 39,087 $ 56,701 $ 28,450 $ 32,400 $ 30,000 TRANSFERS OUT - 710 Residual Equity Transfer $ - $ - $ - $ 1,650,000 $ - DEPARTMENT TOTAL $ 72,450 $ 90,813 $ 60,446 $ 1,702,500 $ 51,200 150 DEPT 47020 RENTAL PROPERTY MANAGEMENT FUND 204 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 100 Regular Employees $ 2,654 $ 2,256 $ 1,850 $ - $ - 110 Overtime-Regular Employees 2,439 2,012 834 191 P.E.R.A.Contribution 168 117 73 192 F.I.C.A. Contribution 376 325 202 193 Hospitalization-Life Insurance 411 327 158 195 Workers' Compensation Insurance 114 - TOTAL $ 6,048 $ 5,037 $ 3,231 $ - $ - OTHER SERVICES& CHARGES - 301 Advertising,Publication,Printing $ - $ - $ 161 $ - $ - 303 Expert&Professional Services 177 305 Contractual Maint. &Repair- 1,234 6,796 1,994 2,000 - Structures 306 Contractual Maint&Repai 267 Other Improvements 311 Legal Services 435 932 500 315 Heating Fuel 2,594 2,101 1,847 100 316 Water/Sewer 147 203 149 320 Electricity 1,339 1,435 369 341 Disposal Charges 1,229 1,218 891 409 Taxes&Licenses 91,531 52,881 15,497 10,000 412 General Liability Insurance 335 -- 455 Refunds&Reimbursements 456 TOTAL $ 98,341 $ 65,581 $ 22,296 $ 12,600 $ DEPARTMENT TOTAL $ 104,389 $ 70,618 $ 25,527 $ 12,600 $ 151 DEPT 47025 SIGN REHAB FUND 204 EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 — OTHER SERVICES& CHARGES 360 City Project Contracts $ 3,402 $ 6,286 $ 5,739 $ 5,000 $ - DEPT 47030 COMMERICAL LOANS FUND 204 EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 — OTHER SERVICES& CHARGES 303 Expert&Professional Services $ 1,518 $ 1,710 $ 922 $ 2,000 $ 2,000 — 305 Contractual Maint. &Repair- 110,470 (300) 67,539 45,000 45,000 Structures 311 Legal Services 1,885 3,422 7,369 3,000 3,000 _ 459 Set up Loans (267,539) DEPARTMENT TOTAL $ 113,873 $ 4,832 $ (191,709) $ 50,000 $ 50,000 — DEPT 47035 FACADE GRANTS FUND 204 EXPENDITURE DETAIL Actual Actual Actual Budget Budget _ CODE 1994 1995 1996 1997 1998 OTHER SERVICES& CHARGES 360 Facade Grants $ 13,640 $ 25,000 $ 9,074 $ 25,000 $ - — 152 DEPT 47067 PROPERTY ACQUIRED FUND 204 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 CAPITAL OUTLAY 510 Land $ 225,000 $ - $ (225,000) $ - $ - DEPT 47073 SITE IMPROVEMENTS FUND 204 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 _ OTHER SERVICES & CHARGES 303 Expert&Professional Services $ 120 $ - $ - $ - $ - 311 Legal Services 292 180 361 Construction Costs 3,328 DEPARTMENT TOTAL $ 412 $ 180 $ 3,328 $ - $ - FUND TOTAL $ 533,166 $ 197,729 $ (312,595) $ 1,795,100 $ 101,200 153 •16 ••=1 1111 AM& mimml MM. MMID IMO MEM REAL ESTATE PURCHASES& SALES FUND FUND 205 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 — EXPENDITURES TRANSFERS OUT $ 94,134 $ - $ - $ - $ - REVENUES RIGHT-OF-WAY FEES $ 14,800 $ 3,700 $ 3,700 $ 3,700 $ 3,700 �- SALE OF LAND 94,134 TOTAL $ 108,934 $ 3,700 $ 3,700 $ 3,700 $ 3,700 Increase(Decrease)to Fund Balance $ 14,800 $ 3,700 $ 3,700 $ 3,700 $ 3,700 _ FUND BALANCE 12-31 $ 18,003 $ 21,703 $ 25,403 $ 29,103 $ 32,803 EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 TRANSFERS OUT 721 Transfer to P.I.R. $ 94,134 $ - $ - $ - $ - DEPARTMENT TOTAL $ 94,134 $ - $ - $ - $ - 154 HENNEPIN COUNTY CDBG FUND FUND 207 DEPT 47021 REHAB ADMINISTRATION _ 47022 HOUSING LOANS 47023 HOUSING GRANTS ACTIVITY: Administration of the annual CDBG Program through Hennepin County ACTIVITY MANAGER: DIRECTOR OF PLANNING&ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION Grant dollars allocated to the City by Hennepin County on an annual basis. Loan repayments for projects using CDBG dollars are deposited into this fund and then remitted to Hennepin County to be used for housing rehabilitation loans. PROCESS USED CDBG Program — Prepare annual application and schedule public hearing. Implementation and coordination of approved program activities. Funds from this program have been used for the following activities: 1. Housing Rehabilitation Loans&Grants 2. Renovation of City Community Center 3. Subsidy for Greater Minneapolis Day Care Program 4. Public Housing Modernization MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Prepare CDBG application and administer program. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. CDBG application prepared 1 1 1 1 1 — 2. Loan repayments remitted to Hennepin Co 6 12 155 HENNEPIN COUNTY CDBG FUND FUND 207 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 — EXPENDITURES OTHER SERVICES &CHARGES $ 126,172 $ 48,930 $ (13,242) $ 2,500 $ 1,800 REVENUES CDBG GRANT ALLOCATION $ 119,237 $ 101,108 $ - $ - $ - Less: Direct- Social Serv. Agencies HENNEPIN COUNTY GRANT $ 119,237 $ 101,108 $ $ - $ - INTEREST ON LOANS 1,573 10,551 3,265 2,500 3,000,E TOTAL $ 120,810 $ 111,659 $ 3,265 $ 2,500 $ 3,000 Increase(Decrease)to Fund Balance $ (5,362) $ 62,729 $ 16,507 $ - $ 1,200 FUND BALANCE 12-31 $ 55,163 117,892 $ 134,399 $ 134,399 $ 135,599 PERMANENT STAFFING No administrative salaries are charged to this account. Administration is undertaken by the Director of Planning &Economic Development and the Housing Coordinator. The expense for these administrative costs are spread to other funds. SIGNIFICANT EXPENDITURES 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 156 DEPT 47XXX FUND 207 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 DEPARTMENTS 47022 Loan $ 30,563 $ (48,203) $ (31,234) $ 2,500 $ 1,800 47023 Grant 95,609 97,133 17,992 FUND TOTAL $ 126,172 $ 48,930 $ (13,242) $ 2,500 $ 1,800 157 TAX INCREMENT 1.1 FUND FUND 208 DEPT 47010 ADMINISTRATION 47067 PROPERTY ACQUIRED 47069 BURSCH PROPERTY DEVELOPMENT 47073 SITE IMPROVEMENTS 47074 PUBLIC IMPROVEMENTS 47093 GROCERY STORE ACTIVITY: Administration-Coordination of TIF District 1-1 (CBD). ACTIVITY MANAGER: DIRECTOR OF PLANNING&ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION Implementation of Tax Increment Plan for Tax Increment District 1-1 which is located in the Central Business District (CBD). PROCESS USED Coordinate and review redevelopment activities with developers, City and BRA for projects proposed to be undertaken within the CBD Tax Increment District. Administer expenditures of tax increments received on annual basis and perform general administrative activities. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 — 1. Prepare annual report for TIF District 1.1. 2. Work with local realtors and potential tenants to fill vacancies in CBD. 3. Monitor annual income/expenditure of TIF District 1.1. — 4. Insure audit report for 1997 includes required information. 5. Work with new fmance director to insure accounting system provides necessary info to meet state requirements. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Preparation of annual TIF report 1 1 1 1 1 — 2. Coordination/implementation of projects 1 3. Meeting with developers, consultants,etc. 24 20 20 20 20 4. Prepare annual budget 1 1 1 1 1 158 TAX INCREMENT 1.1 FUND FUND 208 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 — EXPENDITURES PERSONAL SERVICES $ 54,105 $ 55,470 53,084 52,000 $ 44,100 SUPPLIES 1,350 612 367 500 500 OTHER SERVICES &CHARGES 565,482 621,397 145,603 49,800 57,600 — CAPITAL OUTLAY 1,185,799 348,000 TRANSFERS OUT 954,821 646,800 973,737 740,000 679,000�. TOTAL $ 2,761,557 $ 1,672,279 $ 1,172,791 $ 842,300 $ 781,200 REVENUE TAX INCREMENT $ 1,146,341 $ 1,198,297 $ 1,127,122 $ 1,300,000 $ 1,000,000 Increase(Decrease)to Fund Balance $ (1,615,216) $ (473,982) $ (45,669) $ 457,700 $ 218,800 FUND BALANCE 12-31 $ 2,868,528 2,394,546 $ 2,348,877 $ 2,806,577 $ 3,025,377 PERMANENT STAFFING Planning&Economic Dev. Director 0.20 0.25 0.25 0.25 0.25 Economic Development Specialist 0.60 0.60 0.60 0.60 0.60 TOTAL 0.80 0.85 0.85 0.85 0.85 SIGNIFICANT EXPENDITURES Expert&Professional Services- $2,000 Legal Services- $2,000 Other Contractual Services- $3,000 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget — None 159 DEPT 47010 ADMINISTRATION FUND 208 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - PERSONAL SERVICES 100 Regular Employees $ 43,552 $ 43,426 $ 42,977 $ 41,400 $ 34,300 _ 110 Overtime-Regular Employees 1,755 875 500 400 120 Part-Time Employees 1,060 169 SL Converted/LTD 411 441 422 500 500 191 P.E.R.A. Contribution 1,820 2,037 1,826 1,800 1,900 192 F.I.C.A. Contribution 3,469 3,648 3,337 3,200 2,700 193 Hospitalization-Life Insurance 2,300 2,379 1,998 2,600 2,400 195 Workers'Compensation Insurance 126 211 471 200 300 -- 197 Deferred Compensation 1,367 1,573 1,178 1,800 1,600 TOTAL $ 54,105 $ 55,470 $ 53,084 $ 52,000 $ 44,100 - SUPPLIES 200 Office Supplies $ 377 $ 497 $ 50 $ 400 $ 400 203 Postage 100 100 TOTAL $ 377 $ 497 $ 50 $ 500 $ 500 OTHER SERVICES& CHARGES - 300 Audit $ 500 $ 700 $ 1,000 $ 800 $ 800 301 Advertising, Publication, Printing 131 789 121 300 100 - 302 Travel,Conferences, Schools 600 232 112 600 600 303 Expert&Professional Services 6,841 18,251 6,508 5,000 2,000 - 307 Communications-Telephone/Alarms 11 105 314 100 100 311 Legal Service 2,382 4,147 2,414 5,000 2,000 390 Other Contractual Services 2,377 24,922 2,085 3,000 2,000 TOTAL $ 12,842 $ 49,146 $ 12,554 $ 14,800 $ 7,600 TRANSFERS OUT -- 720 Operating Transfers $ - $ - $ 200,000 $ - $ - 721 Transfer to Debt Service 585,000 646,800 773,737 740,000 679,000 - TOTAL $ 585,000 $ 646,800 $ 973,737 $ 740,000 $ 679,000 DEPARTMENT TOTAL $ 652,324 $ 751,913 $ 1,039,425 $ 807,300 $ 731,200 - 160 DEPT 47030 COMMERICAL LOANS FUND 208 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES& CHARGES 305 Contractual Maint. &Repair- $ 39,300 $ 200,049 $ - $ - $ - Structures 311 Legal Services 188 380 DEPARTMENT TOTAL $ 39,300 $ 200,237 $ 380 $ - $ - — DEPT 47068 MAINSTREET IMPROVEMENTS FUND 208 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES & CHARGES 361 Construction Costs $ - $ 205,109 $ - $ - $ - — DEPT 47069 BURSCH PROPERTY DEVELOPMENT FUND 208 — EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES& CHARGES 303 Expert&Professional Services $ 2,000 $ 600 $ - $ - $ - 311 Legal Services 4,103 361 Construction Costs 50,000 TOTAL $ 2,000 $ 4,703 $ - $ - $ 50,000 CAPITAL OUTLAY 510 Land $ - $ 348,000 $ - $ - $ - DEPARTMENT TOTAL $ 2,000 $ 352,703 $ - $ - $ 50,000 161 DEPT 47070 SUBURBAN CHEVROLET FUND 208 EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 — SUPPLIES 202 General Supplies $ 459 $ - $ $ $ 203 Postage 151 TOTAL $ 610 $ - $ $ $ OTHER SERVICES& CHARGES 301 Advertising,Publication,Printing $ 273 $ - $ $ $ 303 Expert&Professional Services 105,635 64,948 — 311 Legal Services 7,022 15,913 361 Construction Costs 98,336 (739) — TOTAL $ 211,266 $ 80,122 $ $ $ CAPITAL OUTLAY 510 Land $ 10,000 $ - $ $ $ 520 Building& Structures 869,899 TOTAL $ 879,899 $ - $ $ $ — DEPARTMENT TOTAL $ 1,091,775 $ 80,122 $ $ $ 162 DEPT 47074 PUBLIC IMPROVEMENTS FUND 208 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 SUPPLIES 202 General Supplies $ - $ 115 $ - $ - 203 Postage 363 TOTAL $ 363 $ 115 $ - $ - OTHER SERVICES& CHARGES 301 Advertising, Publication, Printing $ 88 $ - $ - $ - 302 Travel, Conferences, Schools 216 361 Construction Costs 35,000 TOTAL $ 304 $ - $ - $ 35,000 ;;$ TRANSFERS OUT 721 Transfer to P.I.R. Fund $ 369,821 $ - $ - $ - DEPARTMENT TOTAL $ 370,488 $ 115 $ - $ 35,000 $ 163 DEPT 47093 GROCERY STORE FUND 208 EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 SUPPLIES 203 Postage $ - $ - $ 3 $ $ 221 Sand/Gravel 314 — $ - $ - $ 317 $ $ OTHER SERVICES & CHARGES — 301 Advertising,Publication,Printing $ - $ 149 $ 210 $ $ 303 Expert&Professional Services 24,864 10,527 7,800 — 305 Contractual Maint. & Repair- 14,369 Structures 311 Legal Services 3,079 2,582 4,202 361 Construction Costs 100,000 680 83,527 409 Taxes&Licenses 16,825 TOTAL $ 127,943 $ 30,763 $ 110,108 $ $ CAPITAL OUTLAY 510 Land $ 305,900 $ - $ - $ $ DEPARTMENT TOTAL $ 433,843 $ 30,763 $ 110,425 $ $ DEPT 49113 MAINSTREET ALLEYSCAPE FUND 208 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES& CHARGES 303 Expert&Professional Services $ 1,449 $ 36,697 $ 2 $ $ — 361 Construction Costs 170,378 14,620 22,559 DEPARTMENT TOTAL $ 171,827 $ 51,317 $ 22,561 $ $ FUND TOTAL $ 2,761,557 $ 1,672,279 $ 1,172,791 $ 842,300 $ 781,200 164 TAX INCREMENT 1.2 FUND FUND 210 FUND 211 DEPT 47010 ADMINISTRATION 47070 SUBURBAN CHEVROLET-THEATER/RESTAURANT 47071 SUBURBAN CHEVROLET-ARTS FACILITY ACTIVITY: Redevelopment of former Suburban Chevrolet property. ACTIVITY MANAGER: DIRECTOR OF PLANNING&ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION — Implementation of Tax Increment Plan for Tax Increment District 1-2 which is located in the Central Business District (CBD). PROCESS USED Coordination of annual administrative activities for this district. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Prepare annual TIF report. 2. Monitor parking/traffic impacts of projects in district. — 3. Prepare annual report for TIF District 1.2. 4. Monitor annual income/expenditure of district. 5. Work with finance director to insure accounting system meets state requirements. — Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 — 1. Preparation of annual TIF report N/A 1 1 1 2. Coordination/implementation of projects 2 1 — 3. Prepare annual budget N/A 1 1 1 165 TAX INCREMENT 1.2 FUND-HOPKINS ART FACILITY FUND 210 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 — EXPENDITURES SUPPLIES $ $ $ 306 $ - $ - OTHER SERVICES &CHARGES 175,544 1,850,000 TOTAL $ $ $ 175,850 $ 1,850,000 $ - REVENUE TRANSFERS IN $ $ $ - $ 1,850,000 $ - Increase(Decrease)to Fund Balance $ $ $ (175,850) $ - $ - — FUND BALANCE 12-31 $ $ $ (175,850) $ (175,850) $ (175,850) PERMANENT STAFFING SIGNIFICANT EXPENDITURES 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 166 MM. DEPT 47071 SUBURBAN CHEVROLET-ART FACILITY FUND 210 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 SUPPLIES 202 General Supplies $ $ $ 306 $ - $ - OTHER SERVICES & CHARGES 301 Advertising,Publication,Printing $ $ $ 10,052 $ 100,000 $ - 303 Expert&Professional Services 158,855 311 Legal Services 6,637 5,000 361 Construction Costs 1,745,000 TOTAL $ $ $ 175,544 $ 1,850,000 - FUND TOTAL $ $ $ 175,850 $ 1,850,000 $ - 167 .•=11. •••••• /Mk mom. mimma. dom. fiL ••••• m•II•1 .111=MI 1111 .1•11.1. .1•••• TAX INCREMENT 1.2 FUND-ENTERTAINMENT CENTER FUND 211 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 — EXPENDITURES OTHER SERVICES & CHARGES $ $ $ 229,656 $ - $ - REVENUE TRANSFERS IN $ $ $ 200,000 $ - $ - Increase(Decrease)to Fund Balance $ $ $ (29,656) $ - $ - FUND BALANCE 12-31 $ $ (29,656) $ - $ - PERMANENT STAFFING SIGNIFICANT EXPENDITURES 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 168 MEI am% swim •••• • • ri•Ma • 4=0 AmMI. /Ms 111=11 alma ••••• DEPT 47010 ADMINISTRATION FUND 211 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES & CHARGES 303 Expert&Professional Services $ $ $ 7,997 $ - $ - 311 Legal Services DEPARTMENT TOTAL $ $ $ 7,997 $ - $ - — DEPT 47070 SUBURBAN CHEVROLET-THEATER/RESTAURANT FUND 211 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES & CHARGES 303 Expert&Professional Services $ $ $ 45,193 $ - $ - 311 Legal Services 11,290 361 Construction Costs 165,176 DEPARTMENT TOTAL $ $ $ 221,659 $ - $ - FUND TOTAL $ $ $ 229,656 $ - $ - 169 PARATRANSIT FUND FUND 212 DEPT 40212 HOP-A-RIDE — ACTIVITY: Paratransit Service ACTIVITY MANAGER: DIRECTOR OF PLANNING&ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION — Provide paratransit service for residents of Hopkins. PROCESS USED The purpose of the Hopkins Hop-A-Ride paratransit system is to provide an advance-reservation, shared-ride taxi — service to all who need such transportation within the limits of the City of Hopkins. The City contracts on a yearly basis from bid submitted with a local taxi company to provide the service. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Through competitive bidding provide the most reasonable paratransit service. 2. Obtain funding for Hop-A-Ride through the Metropolitan Council. 3. Consider possible revision to programs to improve effectiveness, customer service, etc. — Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 — 1. Number of monthly statements 12 12 12 12 12 2. Number of passengers 19,619 22,250 15,511 19,000 15,000 — Regular 11% 6% 7% 3% 1% Low Income 89% 91% 93% 97% 99% 3. Fares — Regular $2.75 $2.75 $4.00 $4.25 $4.25 Low Income $0.85 $0.85 $1.20 $1.20 $1.30 4. Number of questions answered 300 300 300 300 300 — 170 PARATRANSIT FUND FUND 212 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENDITURES PERSONAL SERVICES $ 5,797 $ 5,517 $ 5,312 $ 5,800 $ 8,200 SUPPLIES 84 49 57 100 100 _ OTHER SERVICES &CHARGES 55,204 54,883 63,564 64,600 65,600 TOTAL $ 61,085 $ 60,449 $ 68,933 $ 70,500 $ 73,900 REVENUES STATE GRANT $ 35,823 $ 34,752 $ 34,810 $ 34,800 $ 42,400y- PARATRANSIT 2,400"PARATRANSIT FARES 19,976 20,562 20,245 24,500 19,900` TRANSFER-GENERAL FUND $ 5,286 $ 5,135 $ 13,878 $ 11,200 $ 11,600 TOTAL $ 61,085 $ 60,449 $ 68,933 $ 70,500 $ 73,900 Increase(Decrease)to Fund Balance $ - $ - $ - $ - $ - FUND BALANCE 12-31 $ - - $ - $ - $ - PERMANENT STAFFING Planner serves as the coordinator of the program, approximately 15%of the planner time. SIGNIFICANT EXPENDITURES 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 171 DEPT 40212 HOP-A-RIDE FUND 212 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 100 Regular Employees $ 4,900 $ 4,669 $ 4,514 $ 4,600 $ 6,900 191 P.E.R.A. Contribution 219 209 202 300 400 192 F.I.C.A. Contribution 388 371 344 500 500 193 Hospitalization-Life Insurance 290 268 252 400 400 TOTAL $ 5,797 $ 5,517 $ 5,312 $ 5,800 $ 8,200 SUPPLIES 203 Postage $ 84 $ 49 $ 57 $ 100 $ 100 OTHER SERVICES & CHARGES 300 Audit $ 300 $ 300 $ 300 $ 300 $ 300 301 Advertising,Publication,Printing 815 893 904 1,300 1,300 302 Travel,Conferences, Schools 100 100 311 Legal Services 38 42 16 100 100 390 Other Contractual Services 54,051 53,648 62,344 62,700 63,700 401 Subscription-Memberships 100 100 TOTAL $ 55,204 $ 54,883 $ 63,564 $ 64,600 $ 65,600 FUND TOTAL $ 61,085 $ 60,449 $ 68,933 $ 70,500 $ 73,900 172 HOUSING REHAB FUND FUND 213 DEPT 47021 REHAB ADMINISTRATION — 47022 REHAB LOANS 47023 REHAB GRANTS 47024 HOUSING ACQUISITION PROGRAM 47026 MEADOW CREEK IMPROVEMENTS — 47028 SECTION 8 47075 DOW TOWER MODERNIZATION ACTIVITY: Administration of Revolving Housing Rehabilitation Loan/Grant Program and Section 8 Existing Housing Rental Program. Staff support for other housing programs including 1st Time Home Buyer Mortgage Program,Hopkins Apt.Mgrs. Assoc., Home Remodeling Fair,Image Awards,Housing Improvement Areas and Livable Communities Program. — ACTIVITY MANAGER: DIRECTOR OF PLANNING&ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION — Administration, promotion and development of housing rehab program for City property owners. Administration of HUD Section 8 Rental Assistance Program in conjunction with contract between the City and Metropolitan Council. — PROCESS USED Housing Rehabilitation — Screening of applicants to determine eligibility for program. Filing mortgages on property. Monitoring opportunities for new funding sources. Providing ongoing loan servicing support. Section 8 Process applications and verify income as detailed. Complete yearly reexaminations. Perform housing inspections in — accordance with Section 8 quality standards. Process administrative payment requests with Metropolitan Council. Process damage claims; conduct fraud investigations. Other Housing Programs/Projects Monitor funding opportunities, recommend and prepare applications for housing programs offered through agencies — such as MHFA and Met Council. Coordinate annual Home Remodeling Fair and monthly meetings of HAMA. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 — 1. Reorganize subsidized housing staff to promote maximum program efficiency. 2. Encourage new owner participation in Section 8 program. 3. Obtain funding through Livable Communities Demonstration Account Program. — 4. Secure Community Fix-up Funds for South Hopkins neighborhoods. Actual Actual Actual Budget Budget _ SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 Housing Rehabilitation 1. Applications processed 16 26 19 30 25 — 2. Projects completed 10 12 14 12 12 Section 8 1. Respond to general housing questions 200 200 400 200 500 2. Phone calls-Hopkins clients 1,100 1,500 2,000 1,800 2,700 — 3. Vouchers/certificates placed 128 150 175 165 185 4. Inspections 230 250 250 240 285 5. Interim income changes 72 70 100 75 250 6. New client briefings 100 — 7. Damage claims processed 6 8. Data entry-tenant files 400 Other Housing Programs/Projects 1. Mortgages provided through 1st Time — Home Buyers 15 7 9 10 10 2. Coordinate meetings of Hopkins Apt. Mgrs. Assoc. 11 11 11 12 14 173 HOUSING REHAB FUND FUND 213 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENDITURES PERSONAL SERVICES $ 50,834 $ 61,435 65,444 88,700 $ 98,600 SUPPLIES 2,043 3,102 2,960 4,600 5,500 OTHER SERVICES &CHARGES 52,745 1,003,033 159,722 144,500 8,900 CAPITAL OUTLAY 1,885 TRANSFERS OUT 96,798 98,700 273,300 TOTAL $ 105,622 $ 1,069,455 $ 324,924 $ 336,500 $ 386,300 REVENUES SECTION 8 $ 35,794 $ 27,824 $ 38,000 $ 30,000 $ 46,000✓ _ INTEREST EARNED 6,000 17,700 17,000 6,200 7,000\7 REHAB LOAN INTEREST 12,652 9,287 129,668 8,000 9,000 MEADOW CREEK FEES 341,526 97,956 98,800 98,700 PATIO HOMES FEES 215,600 HENNEPIN COUNTY GRANT 14,885 PROCEEDS SALE OF BONDS 758,474 TOTAL $ 69,331 $ 1,154,811 $ 282,624 $ 143,000 $ 376,300 Increase(Decrease)to Fund Balance $ (36,291) $ 85,356 $ (42,300) $ (193,500) $ (10,000) FUND BALANCE 12-31 $ 1,035,070 1,120,426 $ 1,078,126 $ 884,626 $ 874,626 PERMANENT STAFFING Housing Coordinator 0.60 0.60 0.60 0.60 1.00 Section 8 Program Technician 0.25 0.25 0.25 0.25 Public Housing Manager 0.50 0.50 0.50 0.50 0.80 Contract inspection services are utilized in this program. SIGNIFICANT EXPENDITURES 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 174 DEPT 47021 REHAB ADMINISTRATION FUND 213 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 _ PERSONAL SERVICES 100 Regular Employees $ 23,330 $ 25,713 $ 26,262 $ 44,300 $ 45,900 110 Overtime-Regular Employees 1,612 983 169 SL Converted/LTD 429 445 495 700 600 191 P.E.R.A. Contribution 1,034 1,192 1,218 2,000 2,400 192 F.I.C.A. Contribution 1,843 2,010 2,217 3,400 3,500 193 Hospitalization- Life Insurance 1,300 2,222 1,606 2,700 2,800 195 Workers'Compensation Insurance 115 121 112 200 200 197 Deferred Compensation 1,282 1,282 1,500 1,600 - TOTAL $ 29,333 $ 33,315 $ 34,175 $ 54,800 $ 57,000 SUPPLIES - 200 Office Supplies $ 185 $ 688 $ 722 $ 800 $ 800 203 Postage 728 1,441 878 1,000 1,000 TOTAL $ 913 $ 2,129 $ 1,600 $ 1,800 $ 1,800 OTHER SERVICES& CHARGES 300 Audit $ 400 $ 600 $ 600 $ 500 $ 500 - 301 Advertising, Publication,Printing 351 1,727 195 700 300 302 Travel,Conferences, Schools 1,483 1,296 2,651 2,200 2,000 - 303 Expert& Professional Services 8,188 2,250 307 Communications-Telephone/Alarm 90 310 300 800 - 311 Legal Services 1,736 2,317 2,919 1,000 2,000 314 Legislative Relations 420 389 Administrative Fee 440 660 980 1,800 2,400 401 Subscription-Memberships 150 150 200 200 TOTAL $ 13,018 $ 9,090 $ 7,805 $ 6,700 $ 8,200 - DEPARTMENT TOTAL $ 43,264 $ 44,534 $ 43,580 $ 63,300 $ 67,000 175 DEPT 47022 REHAB LOANS FUND 213 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES& CHARGES 303 Expert&Professional Services $ 3,933 $ 3,600 $ 6,520 $ 7,500 $ - 305 Contractual Maint. &Repair- 21,624 110 1,742 — Structures 459 Set Up Loans (965) (1,649) (1,150) DEPARTMENT TOTAL $ 24,592 $ 2,061 $ 7,112 $ 7,500 $ - DEPT 47023 REHAB GRANTS FUND 213 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES & CHARGES 305 Contractual Maint. &Repair- $ 250 $ 4,950 $ 3,600 $ 7,500 $ - Structures — DEPT 47026 MEADOW CREEK IMPROVEMENTS FUND 213 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES& CHARGES 311 Legal Services $ $ 9,501 $ - $ - $ - 467 Meadow Creek Contractor Reimb. 977,431 137,205 122,600 TOTAL $ $ 986,932 $ 137,205 $ 122,600 $ - - TRANSFERS OUT 724 Transfer to Debt Service $ $ - $ 96,798 $ 98,700 $ 98,700 DEPARTMENT TOTAL $ $ 986,932 $ 234,003 $ 221,300 $ 98,700 176 DEPT 47027 PATIO HOMES IMPROVEMENTS FUND 213 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - OTHER SERVICES& CHARGES 467 Contractor Reimbursement $ $ $ $ $ - TRANSFERS OUT 724 Transfer to Debt Service $ $ $ $ $ 174,600 DEPARTMENT TOTAL $ $ $ $ $ 174,600 DEPT 47028 SECTION 8 FUND 213 - EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 100 Regular Employees $ 18,620 $ 24,460 $ 26,695 $ 28,600 $ 34,000 192 F.I.C.A. Contribution 1,270 1,800 1,966 2,200 2,600 - 193 Hospitalization-Life Insurance 1,611 1,860 2,012 2,100 3,200 197 Deferred Compensation 596 1,000 1,800 - TOTAL $ 21,501 $ 28,120 $ 31,269 $ 33,900 $ 41,600 SUPPLIES _ 200 Office Supplies $ 197 $ 238 $ 352 $ 1,500 $ 1,900 203 Postage 933 735 1,008 1,300 1,800 TOTAL $ 1,130 973 1,360 2,800 3,700 - OTHER SERVICES& CHARGES 301 Advertising,Publication,Printing $ - $ - $ - $ 100 $ 100 - 302 Travel, Conferences, School 100 600 306 Contractual Maint. &Repair- 4,000 - Other Improvements TOTAL $ - $ - $ 4,000 $ 200 $ 700 CAPITAL OUTLAY - 570 Office Equipment&Furnishings $ - $ 1,885 $ - $ - $ - DEPARTMENT TOTAL $ 22,631 $ 30,978 $ 36,629 $ 36,900 $ 46,000 177 DEPT 47075 DOW TOWERS MODERNIZATION FUND 213 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES& CHARGES 466 Modernization $ 14,885 $ - $ - $ - $ - FUND TOTAL $ 105,622 $ 1,069,455 $ 324,924 $ 336,500 $ 386,300 178 PARKING FUND FUND 214 DEPT 40214 LEASED PARKING — 40224 RAMP PARKING ACTIVITY: Parking ACTIVITY MANAGER: DIRECTOR OF PLANNING&ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION The proper handling of all matters related to the operation and administration of the leased parking program. — Implement items recommended by the City Council and Parking Committee and follow-up on any questions by the general public. PROCESS USED Provide advice to the Parking Committee and the City Council on items of operation. Purpose of system is to manage — the parking so as to provide the most convenient parking spaces for the customers. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Review parking situation after Arts Center opens and make adjustments as needed. 2. Pursue owners of property abutting the downtown area to pursue obtaining access to their property in case parking needs increase as a result of recent development. 3. Maintain annual improvements to public lots and ramp and make improvements as needed. — 4. Complete certain improvements to ramp as outlined by Vedi Assoc,Inc. 5. Monitor the effect of Tait's rehab on Lot 500, including parking from theater area users. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Permits sold 505 470 464 500 500 — 2. Complaints addressed 10 5 12 15 20 3. Staff reports/studies 2 1 2 2 2 179 PARKING FUND FUND 214 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 EXPENDITURES PERSONAL SERVICES $ 47,316 $ 54,464 $ 51,755 $ 60,000 $ 63,300 SUPPLIES 1,914 2,552 5,370 11,200 11,800 OTHER SERVICES &CHARGES 34,699 26,274 30,152 51,800 53,600 TOTAL $ 83,929 $ 83,290 $ 87,277 $ 123,000 $ 128,700 REVENUES COURT FINES $ 20,649 $ 22,446 $ 15,986 $ 25,000 $ 18,000`- INTEREST EARNED 5,200 7,200 5,000 5,000 5,000" LEASED PARKING 16,514 14,503 14,095 21,000 21,000- PUBLIC WORKS SERVICES 16,081 16,885 15,500 15,000 16,000 TOTAL $ 58,444 $ 61,034 $ 50,581 $ 66,000 $ 60,000 Increase(Decrease)to Fund Balance $ (25,485) $ (22,256) $ (36,696) $ (57,000) $ (68,700) FUND BALANCE 12-31 $ 567,192 544,936 $ 508,240 $ 451,240 $ 382,540 PERMANENT STAFFING Enforcement Officer 1.00 1.00 1.00 1.00 1.00 Economic Development Specialist 0.28 0.28 0.28 0.28 0.28 TOTAL 1.28 1.28 1.28 1.28 1.28 SIGNIFICANT EXPENDITURES Expert&Professional Services(Ramp)- $35,000 Contractual Maint. (Ramp)- $15,000 Insurance(Ramp)- $5,800 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted - Item Requested Proposed Proposed Budget None 180 DEPT 40214 LEASED PARKING FUND 214 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 100 Regular Employees $ 30,770 $ 32,673 $ 33,302 $ 30,100 $ 31,100 110 Overtime-Regular Employees 996 608 200 169 SL Converted/LTD 291 302 335 500 400 191 P.E.R.A. Contribution 1,377 1,495 1,520 1,300 1,600 192 F.I.C.A. Contribution 2,496 2,696 2,728 2,300 2,400 193 Hospitalization-Life Insurance 2,415 2,614 2,417 2,300 2,400 - 195 Workers' Compensation Insurance 453 433 114 400 400 197 Deferred Compensation 1,397 1,433 1,536 1,800 2,000 - TOTAL $ 39,199 $ 42,642 $ 42,560 $ 38,700 $ 40,500 SUPPLIES _ 201 Uniforms/Clothing $ 47 $ - $ - $ 300 $ 300 202 General Supplies 208 600 600 203 Postage 10 30 1 200 200 204 Maint. -Equip. &Vehicle Parts 34 20 4 500 500 206 Maint. -Other Improvements 995 3,228 2,500 2,500 - 210 Motor Fuels &Lubricants 45 38 41 200 200 223 Sign Supplies 500 700 - TOTAL $ 1,131 $ 88 $ 3,482 $ 4,800 $ 5,000 OTHER SERVICES& CHARGES 300 Audit $ 400 $ 300 $ 300 $ 300 $ 300 301 Advertising,Publication,Printing 251 524 1,000 1,000 302 Travel,Conferences, School 17 100 100 303 Expert&Professional Services 385 2,000 2,000 380 Garage-Labor&Burden 54 175 41 300 300 389 Administrative Fee 3,800 4,200 4,500 4,800 5,100 401 Subscription-Memberships 25 375 100 100 100 - TOTAL $ 4,664 $ 5,301 $ 5,482 $ 8,600 $ 8,900 DEPARTMENT TOTAL $ 44,994 $ 48,031 $ 51,524 $ 52,100 $ 54,400 181 DEPT 40224 RAMP PARKING FUND 214 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES - 100 Regular Employees $ 6,591 $ 8,377 $ 5,882 $ 17,100 $ 17,500 110 Overtime-Regular Employees 951 764 200 400 120 Part-Time Employees 214 763 1,215 1,000 1,000 191 P.E.R.A. Contribution 295 418 298 800 900 192 F.I.C.A. Contribution 537 795 599 1,400 1,500 193 Hospitalization-Life Insurance 480 518 316 800 1,300 195 Workers' Compensation Insurance 121 200 - TOTAL $ 8,117 $ 11,822 $ 9,195 $ 21,300 $ 22,800 SUPPLIES - 202 General Supplies $ 9 $ 723 $ 354 $ 500 $ 500 204 Maint. -Equip. &Vehicle Parts 33 257 4 200 300 205 Maint. - Structures 345 1,095 1,489 3,000 3,300 206 Maint. - Other Improvements 26 500 500 210 Motor Fuels&Lubricants 45 38 41 200 200 223 Sign Supplies 351 325 2,000 2,000 TOTAL $ 783 $ 2,464 $ 1,888 $ 6,400 $ 6,800 OTHER SERVICES& CHARGES 300 Audit $ 400 $ 300 $ 300 $ 300 $ 300 301 Advertising,Publication,Printing 150 99 200 200 302 Travel, Conferences, School 100 100 303 Expert&Professional Services 3,500 3,500 - 304 Contractual Maint. &Repair- 500 500 Equipment&Vehicles 305 Contractual Maint. &Repair- 10,391 3,112 3,968 14,000 15,000 Structures 306 Contractual Maint. &Repair- 144 2,000 2,000 - Other Improvements 307 Communications-Telephone/Alarms 410 454 417 400 500 320 Electricity 7,675 5,769 8,945 8,000 8,000 - 336 Equipment Rental 300 300 380 Garage-Labor&Burden 54 175 41 300 300 - 389 Administrative Fee 3,800 4,200 4,500 6,800 7,200 412 General Liability, Fire,Etc. 5,287 5,030 4,800 5,800 5,000 413 Property Insurance 1,874 1,783 1,600 1,000 1,800 TOTAL $ 30,035 $ 20,973 $ 24,670 $ 43,200 $ 44,700 DEPARTMENT TOTAL $ 38,935 $ 35,259 $ 35,753 $ 70,900 $ 74,300 FUND TOTAL $ 83,929 $ 83,290 $ 87,277 $ 123,000 $ 128,700 182 CABLE TV FUND FUND 217 DEPT 40217 CABLE TV — ACTIVITY: Communications ACTIVITY MANAGER: COMMUNITY RELATIONS COORDINATOR GENERAL ACTIVITY DESCRIPTION — Provide two way communication between the City and its residents, employees, and businesses; its civic, service, and fraternal organizations; and other communities and government agencies. — PROCESS USED Written,verbal and visual communication tools. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 — 1. Complete a communications plan. 2. Implement the County Road 3 communications plan. 3. Continue working on Hopkins Center for the Arts communications. 4. Work on development of a Web site. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Newsletters: — Hopkins Highlights 6 6 6 6 Nibbles(Boards&Commissions) 12 12 12 12 Tidbits(City employees) 12 12 12 12 — Twin West articles 12 12 12 12 HBCA articles 12 12 12 12 2. Press releases-City briefs 90 95 100 100 — 3. Cable television: Meeting cablecasts 36 37 37 37 Video productions 4 4 3 4 — Bulletin board updates 156 125 160 110 4. Ra'zle message line: Phone messages received 260 270 300 300 — Updates to the information 52 60 64 65 5. Special publications: Annual Report 1 1 1 1 — 6. Liaison: Raspberry Festival meetings 8 6 6 1 HBCA meetings 12 12 24 12 — Other commission and board meetings 24 24 24 24 183 CABLE TV FUND FUND 217 FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENDITURES PERSONAL SERVICES $ 11,601 $ 47,810 $ 50,033 $ 49,600 $ 53,100 SUPPLIES 9,342 10,830 9,101 10,000 10,000 OTHER SERVICES & CHARGES 29,054 37,889 40,487 38,500 38,600 - CAPITAL OUTLAY 7,673 4,139 1,000 6,600 TOTAL $ 57,670 $ 96,529 $ 103,760 $ 99,100 $ 108,300 - REVENUES INTEREST EARNED $ 1,800 $ 2,300 $ 5,000 $ 2,400 $ 2,400 FRANCHISE FEES 71,866 96,638 61,343 82,000 84,000 TOTAL $ 73,666 $ 98,938 $ 66,343 $ 84,400 $ 86,400 - Increase(Decrease)to Fund Balance $ 15,996 $ 2,409 $ (37,417) $ (14,700) $ (21,900) - FUND BALANCE 12-31 $ 220,929 $ 223,338 $ 185,921 $ 171,221 $ 149,321 - PERMANENT STAFFING Community Relations Coordinator 1.00 1.00 1.00 1.00 1.00 Camera Operator 0.05 0.05 0.05 0.05 0.05 - Assistant City Manager 0.05 0.05 Administrative Secretary 0.05 0.05 TOTAL 1.15 1.15 1.05 1.05 1.05 SIGNIFICANT EXPENDITURES 1998 CAPITAL OUTLAY DETAIL - Dept. Manager Adopted Item Requested Proposed Proposed Budget Laser Printer $ 5,000 $ $ - Digital Camera 600 Desktop Publishing 1,000 $ 6,600 $ $ 184 11=11 1• 1 •=111 OEM MEM iMmEi .1=•• 11 =En DEPT 40217 CABLE TV FUND 217 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 100 Regular Employees $ 9,722 $ 35,319 $ 36,402 $ 37,700 $ 38,800 _ 120 Part-Time Employees 1,717 2,042 1,800 169 SL Converted/LTD 26 344 383 500 500 191 P.E.R.A. Contribution 364 1,514 1,599 1,600 2,000 192 F.I.C.A. Contribution 742 2,767 2,970 2,900 3,100 193 Hospitalization-Life Insurance 747 6,149 6,523 6,900 6,700 195 Workers' Compensaton Insurance 114 200 TOTAL $ 11,601 $ 47,810 $ 50,033 $ 49,600 $ 53,100 - SUPPLIES 200 Office Supplies $ 383 $ 1,301 $ 1,251 $ 400 $ 400 202 General Supplies 1,828 2,194 1,139 1,400 1,400 203 Postage 7,131 7,335 6,711 8,200 8,200 TOTAL $ 9,342 $ 10,830 $ 9,101 $ 10,000 $ 10,000 OTHER SERVICES & CHARGES 300 Audit $ 200 $ 300 $ 400 $ 400 $ 400 301 Advertising, Publication,Printing 8,367 7,515 5,247 9,300 9,300 302 Travel,Conferences, Schools 114 263 327 300 300 - 303 Expert&Professional Services 1,063 2,728 4,000 3,000 304 Contractual Maint. &Repair- 259 838 1,654 3,000 3,000 Equipment&Vehicles 307 Communications-Telephone/Alarms 1,538 1,487 1,646 1,500 1,700 389 Administrative Fee 7,400 7,800 8,700 7,000 7,200 _ 401 Subscription-Memberships 10,113 16,958 22,513 13,000 13,700 TOTAL $ 29,054 $ 37,889 $ 40,487 $ 38,500 $ 38,600 CAPITAL OUTLAY 570 Other Equipment&Furnishings $ 7,673 $ - $ 3,355 $ 1,000 $ 6,000 580 Other Equipment 784 600 TOTAL $ 7,673 $ - $ 4,139 $ 1,000 $ 6,600 FUND TOTAL $ 57,670 $ 96,529 $ 103,760 $ 99,100 $ 108,300 6,,,,,rt Vit,e 0 - 185 TAX INCREMENT 2.1-2.9 FUNDS FUNDS 22X DEPT 47010/47090/47097/49206 TAX INCREMENT DISTRICT 2.1 FUND 221 47010/47096 TAX INCREMENT DISTRICT 2.6 FUND 226 47010/47077 TAX INCREMENT DISTRICT 2.7 FUND 227 47010/47076 TAX INCREMENT DISTRICT 2.8 FUND 228 — 47010/47072 TAX INCREMENT DISTRICT 2.9 FUND 229 ACTIVITY: Tax Increment District Administration and HRA Housing and Economic Development ACTIVITY MANAGER: DIRECTOR OF PLANNING&ECONOMIC DEVELOPMENT GENERAL ACTIVITY DESCRIPTION Administration and coordination of financing and program activities for Tax Increment Districts 2.1, 2.6,2.7,2.8,2.9. PROCESS USED Coordinate and review redevelopment activities with developers, City and HRA for projects proposed to be undertaken within the CBD Tax Increment District. Administer expenditures of tax increment received on annual basis. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Insure annual TIF reports and audit for districts 2.1 thru 2.9 meet proper requiements. 2. Monitor annual income/expenditure of TIF districts. 3. Assist in implementation of Phase I Excelsior Blvd Improvement Program. 4. Work with new finance director to insure accounting system provides necessary info to meet state requirements. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Preparation annual disclosure statement 5 5 5 8 6 — 2. Coordination/implementation of projects 1 1 2 1 1 3. Developer/staff meetings 10 5 10 10 10 4. Preparation of annual budget 5 5 6 9 6 — 186 TAX INCREMENT 2.1 -2.9 FUNDS FUNDS 22X FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 — EXPENDITURES PERSONAL SERVICES $ 10,527 $ 13,046 $ 14,788 $ 11,600 $ 21,300 OTHER SERVICES &CHARGES 28,966 19,339 42,178 1,524,000 300,500 _ TRANSFERS OUT 64,391 58,000 1,005,004 200,000 216,600 TOTAL $ 103,884 $ 90,385 $ 1,061,970 $ 1,735,600 $ 538,400 REVENUE — TAX INCREMENT $ 197,101 $ 243,849 $ 284,576 $ 300,000 $ 395,000' Increase(Decrease)to Fund Balance $ 93,217 $ 153,464 $ (777,394) $ (1,435,600) $ (143,400) FUND BALANCE 12-31 $ 51,241 204,705 $ (572,689) $ (2,008,289) $ (2,151,689) PERMANENT STAFFING Plan. &Econ. Dev.Director 0.10 0.10 0.10 0.10 0.10 - Economic Development Specialist 0.10 0.10 0.10 0.10 0.10 TOTAL 0.20 0.20 0.20 0.20 0.20 SIGNIFICANT EXPENDITURES 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget None 187 DEPT 47010 TIE DISTRICT 2.1 FUND 221 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - PERSONAL SERVICES 100 Regular Employees $ 8,814 $ 9,598 $ 11,741 $ 9,400 $ 17,900 110 Overtime-Regular Employees 1,071 717 500 200 191 P.E.R.A. Contribution 400 482 558 400 900 192 F.I.C.A. Contribution 710 855 921 800 1,400 193 Hospitalization-Life Insurance 492 535 738 500 900 195 Workers'Compensation Insurance 113 197 Deferred Compensation 111 505 TOTAL $ 10,527 $ 13,046 $ 14,788 $ 11,600 $ 21,300 - OTHER SERVICES& CHARGES 300 Audit $ 200 $ 300 $ 450 $ 200 $ 200 _ 301 Advertising, Publication,Printing 121 200 302 Travel,Conferences, Schools 22 3,000 _ 303 Expert&Professional Services 136 2,810 1,171 1,000 4,000 307 Communications-Telephone/Alarm 300 311 Legal Services 95 15 29 1,000 4,000 361 Construction Costs 2,856 455 Refunds&Reimbursements 7,722 8,384 - TOTAL $ 8,153 $ 11,531 $ 4,627 $ 2,200 $ 11,700 TRANSFERS OUT _ 710 Residual Equity Transfers $ 391 $ - $ - $ 200,000 $ - 720 Operating Transfers 790,000 724 Transfer to Debt Service 64,000 58,000 215,004 216,600 TOTAL $ 64,391 $ 58,000 $ 1,005,004 $ 200,000 $ 216,600 DEPARTMENT TOTAL $ 83,071 $ 82,577 $ 1,024,419 $ 213,800 $ 249,600 188 DEPT 47090 RL JOHNSON PROPERTY DEVELOPMENT FUND 221 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 — OTHER SERVICES& CHARGES 303 Expert&Professional Services $ - $ 1,836 $ - $ - $ - 311 Legal Services 3,590 495 469 TIF Note Payment 251,200 DEPARTMENT TOTAL $ - $ 5,426 $ 495 $ - $ 251,200 DEPT 47092 LANDFILL-VENTURIAN FUND 221 EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES& CHARGES 311 Legal Services $ 7,914 $ $ $ $ — DEPARTMENT TOTAL $ 7,914 $ $ $ $ DEPT 49206 COUNTY ROAD 3 FUND 221 EXPENDITURE DETAIL Actual Actual Actual Budget Budget — CODE 1994 1995 1996 1997 1998 OTHER SERVICES & CHARGES — 361 Construction Costs $ 11,480 $ - $ - $ 311,800 $ - — DEPARTMENT TOTAL $ 11,480 $ - $ - $ 311,800 $ - FUND 221 TOTAL $ 102,465 $ 88,003 $ 1,024,914 $ 525,600 $ 500,800 189 DEPT 47010 TIF DISTRICT 2.6 FUND 226 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 — OTHER SERVICES& CHARGES 303 Expert&Professional Services $ 72 $ 478 $ 275 $ $ — DEPARTMENT TOTAL $ 72 $ 478 $ 275 $ $ DEPT 47096 TIF DISTRICT 2.6 FUND 226 • EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES& CHARGES 303 Expert&Professional Services $ 730 $ - $ - $ $ s 311 Legal Services 270 401 Taxes&Licenses 347 DEPARTMENT TOTAL $ 1,347 $ - $ - $ $ FUND 226 TOTAL $ 1,419 $ 478 $ 275 $ $ 190 DEPT 47077 THERMOTECH(MANASHA) FUND 227 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES & CHARGES 469 TIF Note Payment $ $ $ $ $ 8,000 DEPARTMENT TOTAL $ $ $ $ $ 8,000 FUND 227 TOTAL $ $ $ $ $ 8,000 191 DEPT 47076 DIAMOND LABS FUND 228 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 — OTHER SERVICES& CHARGES 303 Expert&Professional Services $ $ $ 641 $ - $ - 469 TIF Note Payment 29,600 DEPARTMENT TOTAL $ $ $ 641 $ - 29,600 FUND 228 TOTAL $ $ $ 641 $ - $ 29,600 192 DEPT 47010 ADMINISTRATION FUND 229 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES& CHARGES 301 Advertising,Publication, Printing $ $ - $ 172 $ - $ - 303 Expert&Professional Services 442 13,265 311 Legal Services 1,462 22,446 DEPARTMENT TOTAL $ $ 1,904 $ 35,883 $ - $ - DEPT 47072 OAKS OF MAINSTREET REDEVELOPMENT FUND 229 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES& CHARGES - 303 Expert&Professional Services $ $ $ - $ 5,000 - 311 Legal Services 257 5,000 - 361 Construction Costs 1,200,000 DEPARTMENT TOTAL $ $ $ 257 $ 1,210,000 $ - FUND 229 TOTAL $ $ 1,904 $ 36,140 $ 1,210,000 $ - 193 IMO MM. MEM IMO •M• Am. iMM a.% •MIB CITY OF HOPKINS, MINNESOTA ENTERPRISE FUNDS Enterprise funds are established to account for the financing of self-supporting activities of governmental units which render services to the general public on a user charge basis. Records are maintained on the accrual basis of accounting. The Authority for these types of funds is derived from Section 11.01 of the City Charter which allows for utility or other public service enterprise funds. The City has seven Enterprise Funds: Water Utility Fund Sewer Utility Fund Refuse Utility Fund Storm Sewer Utility Fund Pavilion/Ice Arena Fund Arts Center Fund Housing Authority Fund WATER UTILITY FUND FUND 703 DEPT 48220 PUMPS&WELLS — 48240 DISTRIBUTION 48250 ADMINISTRATION ACTIVITY: Water System Operation and Maintenance ACTIVITY MANAGER: WATER& SEWER SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Provides maintenance to the City's water system so that a continued supply of potable water is furnished to water customers at the most reasonable cost. Water supply must be maintained at proper levels, as well as bacterial free. Metering devices are also maintained. PROCESS USED Maintain water pressure necessary for good service and fire protection. The maintenance of 4 wells including necessary equipment for iron filtration, fluoridation, and chlorination of water, to take and record water samples on a monthly basis, to keep water meters in proper working condition. The division answers service calls 24 hours per day, works with contractors locating lines and turning valves off or on. All wells and pump houses are checked. Mains and hydrants are flushed in Spring before heavy water usage has started. At this time any hydrants that need attention are repaired. Meter readings and turn-ons and turn-offs are scheduled each day. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Produce water supply sufficient to meet the needs of 16,000 people. 2. Flush and check all hydrants annually. 3. Check all wells each day. 4. Test samples each month to ensure safe water supply. — 5. Have a fully operational Supervisory Control and Data Acquisition System(SCADA). 6. Ensure all affected customers are given adequate notice of all scheduled water shut offs, both by the City and contractors. — 7. Reduce copper levels at taps to comply with Safe Drinking Water Act. 8. Complete the repainting of Moline tower. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Number of connections 5,090 5,100 5,115 5,125 5,135 2. Millions of gallons of water pumped 915 900 930 930 950 3. Number of water tests taken 300 700 500 500 500 4. Number of well house inspections made 1,825 1,825 1,825 1,825 1,825 5. Number of hydrants flushed 500 600 400 400 400 6. Number of service orders completed 313 300 300 325 330 7. Meters read 18,000 18,000 18,000 18,000 18,000 — 8. Repair stopped meters 327 300 300 300 300 9. Repair broken water mains 6 5 5 5 5 194 WATER UTILITY FUND FUND 703 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENSES PERSONAL SERVICES $ 216,527 $ 224,913 $ 234,469 $ 204,100 $ 212,300 SUPPLIES 32,265 25,658 26,770 36,800 34,800 _ OTHER SERVICES& CHARGES 314,709 298,561 312,981 360,700 373,100 NON-OPERATING 120,225 122,167 127,458 140,000 144,000 TOTAL $ 683,726 $ 671,299 $ 701,678 $ 741,600 $ 764,200 - REVENUES WATER SERVICE CHARGE $ 783,730 $ 779,893 $ 843,503 $ 810,000 $ 800,000 PENALTIES 28,243 27,703 34,297 32,000 32,000 CONNECTION PERMITS 695 1,435 750 1,000 1,000 INTEREST EARNED 6,000 14,400 15,000 10,000 7,000 GAIN ON SALE OF FIXED ASSET (151,212) OTHER MISC. REVENUE 8,245 16,291 27,516 9,000 10,000 - ACQUISITION OF ASSETS 21,560 TOTAL $ 848,473 $ 839,722 $ 769,854 $ 862,000 $ 850,000 - Increase(Decrease)to Fund Balance $ 164,747 $ 168,423 $ 68,176 $ 120,400 $ 85,800 RETAINED EARNINGS 12-31 $ 3,884,530 4,052,953 $ 4,121,129 $ 4,241,529 $ 4,327,329 - Cash Balance 12-31 $ 661,149 $ 859,289 $ 524,552 $ (157,148) $ (447,648) Capital Outlay $ 47,376 $ 26,675 $ 37,789 $ 22,100 $ 24,100 Construction $ 405,434 $ 114,628 $ 554,939 $ 780,000 $ 500,000 Rate per 1000 gallons $ 1.05 $ 1.05 $ 1.05 $ 1.10 $ 1.10 PERMANENT STAFFING - Water& Sewer Superintendent 0.45 0.45 0.45 0.45 0.45 Maintenance 2.40 2.40 2.40 2.40 2.40 Engineering Support 0.40 0.40 0.40 0.40 0.40 Administrative Support 0.25 0.25 0.25 0.25 0.25 - Part-Time 0.60 0.60 0.60 0.60 0.60 Engineering Superintendent 0.10 0.10 0.10 0.10 0.10 TOTAL 4.20 4.20 4.20 4.20 4.20 SIGNIFICANT EXPENDITURES - 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted - Item Requested Proposed Proposed Budget Residential Water Meters(300) $ 20,100 $ $ q,4 rr\;),A,S.- Excavation Box 4,000 '''(\44'x- - $ 24,100 $ $ ? ILA÷t 195 WATER UTILITY FUND FUND 703 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - PERSONAL SERVICES 100 Regular Employees $ 156,507 $ 160,020 $ 167,558 $ 139,000 $ 145,100 _ 110 Overtime-Regular Employees 8,192 8,155 6,147 7,300 7,800 120 Part-Time Employees 7,304 8,270 10,903 15,000 15,000 169 SL Converted/LTD 1,602 1,645 1,755 2,000 2,000 191 P.E.R.A. Contribution 7,513 7,668 8,152 6,700 7,900 192 F.I.C.A. Contribution 12,585 12,910 14,161 12,400 13,100 193 Hospitalization-Life Insurance 17,394 18,205 18,020 13,400 13,300 195 Workers'Compensation Insurance 4,063 6,421 6,174 6,500 6,100 - 197 Deferred Compensation 1,367 1,619 1,599 1,800 2,000 TOTAL $ 216,527 $ 224,913 $ 234,469 $ 204,100 $ 212,300 - SUPPLIES 200 Office Supplies $ 1,797 $ 1,736 $ 2,047 $ 2,000 $ 2,500 _ 201 Uniforms/Clothing 772 563 549 800 800 202 General Supplies 831 2,049 534 1,000 1,000 203 Postage 1,973 2,082 2,209 2,500 2,500 204 Maint. -Equip. &Vehicle Parts 17,809 8,497 11,961 13,500 14,000 205 Maint. - Structures 358 - 210 Motor Fuels&Lubricants 1,565 1,491 1,366 2,000 2,000 230 Chemicals 7,160 9,240 8,104 15,000 12,000 - TOTAL $ 32,265 $ 25,658 $ 26,770 $ 36,800 $ 34,800 196 WATER UTILITY FUND FUND 703 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES & CHARGES 300 Audit $ 4,500 $ 4,600 $ 4,500 $ 4,600 $ 4,600 301 Advertising,Publication, Printing 59 268 513 1,000 1,200 302 Travel, Conferences, Schools 1,542 490 1,025 2,000 2,000 303 Expert&Professional Services 4,985 21,509 8,812 35,000 35,000 304 Contractual Maint.&Repair- 19,392 7,541 6,155 15,000 15,000 Equipment&Vehicles 305 Contractual Maint.&Repair- 6,797 128 758 5,000 5,000 Structures 306 Contractual Maint. &Repair- 31,809 13,730 15,373 19,000 19,000 Other Improvements 307 Communications-Telephone/Alarms 1,706 2,218 2,794 2,600 3,000 - 309 Radio Contract 139 365 448 900 700 315 Heating Fuel- Gas 8,143 7,709 8,496 9,500 9,500 - 320 Electricity99,017 101,213 109,991 105,000 105,000 380 Garage-Labor&Burden 3,011 3,146 6,520 4,000 4,200 389 Administrative Fee 112,000 115,200 127,200 132,000 144,000 401 Subscription-Memberhips 263 106 293 400 400 409 Taxes&Licenses 4,197 4,498 5,325 6,000 6,000 411 Fleet Liability 600 525 600 900 700 412 General Liability,Fire,Etc. 12,337 11,806 11,278 14,000 14,000 413 Property Insurance 3,592 3,418 2,900 3,800 3,800 418 N.L.C.Liability Insurance 120 91 - 419 Insurance Deductible 500 TOTAL $ 314,709 $ 298,561 $ 312,981 $ 360,700 $ 373,100 - NON-OPERATING 460 Depreciation $ 120,225 $ 122,167 $ 127,458 $ 140,000 $ 144,000 WATER UTILITY FUND TOTAL $ 683,726 $ 671,299 $ 701,678 $ 741,600 $ 764,200 197 DEPT 48220 PUMPS&WELLS FUND 703 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - PERSONAL SERVICES 100 Regular Employees $ 37,097 $ 32,467 $ 30,142 $ 24,000 $ 25,000 - 110 Overtime-Regular Employees 2,358 4,262 2,001 2,500 2,700 120 Part-Time Employees 930 674 1,500 191 P.E.R.A.Contribution 1,768 1,645 1,646 1,200 1,400 192 F.I.C.A. Contribution 2,841 2,638 2,651 2,200 2,100 193 Hospitalization-Life Insurance 4,095 3,889 3,575 2,300 2,400 195 Workers'Compensation Insurance 1,033 1,496 1,369 1,500 1,500 TOTAL $ 50,122 $ 47,071 $ 41,384 $ 35,200 $ 35,100 - SUPPLIES 204 Maint. -Equip. &Vehicle Parts $ 1,408 $ 4,057 $ 3,030 $ 4,000 $ 4,000 - 230 Chemicals 7,160 9,240 8,104 15,000 12,000 TOTAL $ 8,568 $ 13,297 $ 11,134 $ 19,000 $ 16,000 OTHER SERVICES& CHARGES - 303 Expert&Professional Services $ 4,359 $ 8,033 $ 3,762 $ 6,000 $ 6,000 304 Contractual Maint. &Repair- 15,094 6,172 4,339 12,000 12,000 - Equipment&Vehicles 305 Contractual Maint. &Repair- 6,797 128 758 5,000 5,000 Structures 306 Contractual Maint. &Repair- 9,170 - Other Improvements 315 Heating Fuel- Gas 8,143 7,709 8,496 9,500 9,500 320 Electricity 99,017 101,213 109,991 105,000 105,000 - TOTAL $ 142,580 $ 123,255 $ 127,346 $ 137,500 $ 137,500 DEPARTMENT TOTAL $ 201,270 $ 183,623 $ 179,864 $ 191,700 $ 188,600 - 198 DEPT 48240 DISTRIBUTION FUND 703 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 100 Regular Employees $ 64,199 $ 69,741 $ 76,944 $ 55,200 $ 57,600 110 Overtime-Regular Employees 5,834 3,753 3,956 4,800 5,100 120 Part-Time Employees 1,410 2,040 6,369 8,000 5,000 191 P.E.R.A. Contribution 3,136 3,293 3,632 2,700 3,200 192 F.I.C.A. Contribution 5,253 5,575 6,412 5,200 4,800 193 Hospitalization-Life Insurance 8,078 8,676 8,741 5,500 5,400 195 Workers' Compensation Insurance 1,524 2,465 3,143 2,500 2,800 TOTAL $ 89,434 $ 95,543 $ 109,197 $ 83,900 $ 83,900 SUPPLIES 204 Maint.-Equip. &Vehicle Parts $ 14,674 $ 3,008 $ 5,768 $ 6,500 $ 7,000 OTHER SERVICES & CHARGES 303 Expert&Professional Services $ - $ - $ 263 $ - $ - 306 Contractual Maint. &Repair- 22,680 13,730 15,373 19,000 19,000 Other Improvements TOTAL $ 22,680 $ 13,730 $ 15,636 $ 19,000 $ 19,000 DEPARTMENT TOTAL $ 126,788 $ 112,281 $ 130,601 $ 109,400 $ 109,900 199 DEPT 48250 ADMINISTRATION FUND 703 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - PERSONAL SERVICES 100 Regular Employees $ 55,211 $ 57,812 $ 60,472 $ 59,800 $ 62,500 _ 110 Overtime-Regular Employees 140 190 120 Part-Time Employees 4,964 5,556 4,534 5,500 10,000 169 SL Converted/LTD 1,602 1,645 1,755 2,000 2,000 191 P.E.R.A. Contribution 2,609 2,730 2,874 2,800 3,300 192 F.I.C.A. Contribution 4,491 4,697 5,098 5,000 6,200 193 Hospitalization-Life Insurance 5,221 5,640 5,704 5,600 5,500 195 Workers' Compensation Insurance 1,506 2,460 1,662 2,500 1,800 197 Deferred Compensation 1,367 1,619 1,599 1,800 2,000 TOTAL $ 76,971 $ 82,299 $ 83,888 $ 85,000 $ 93,300 _ SUPPLIES 200 Office Supplies $ 1,797 $ 1,736 $ 2,047 $ 2,000 $ 2,500 _ 201 Uniforms/Clothing 772 563 549 800 800 202 General Supplies 845 2,049 534 1,000 1,000 203 Postage 1,973 2,082 2,209 2,500 2,500 204 Maint. -Equip. &Vehicle Parts 1,713 1,432 3,163 3,000 3,000 205 Maint. - Structures 358 210 Motor Fuels&Lubricants 1,565 1,491 1,366 2,000 2,000 TOTAL $ 9,023 $ 9,353 $ 9,868 $ 11,300 $ 11,800 _ 200 DEPT 48250 ADMINISTRATION FUND 703 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES& CHARGES 300 Audit $ 4,500 $ 4,600 $ 4,500 $ 4,600 $ 4,600 301 Advertising, Publication, Printing 59 268 513 1,000 1,200 302 Travel, Conferences, Schools 1,542 490 1,025 2,000 2,000 303 Expert&Professional Services 746 13,567 4,787 29,000 29,000 304 Contractual Maint. &Repair- 4,257 1,369 1,816 3,000 3,000 Equipment&Vehicles 307 Communications-Telephone/Alarms 1,706 2,218 2,794 2,600 3,000 309 Radio Contract 139 365 448 900 700 380 Garage-Labor&Burden 3,011 3,146 6,520 4,000 4,200 - 389 Administrative Fee 112,000 115,200 127,200 132,000 144,000 401 Subscription-Memberships 263 106 293 400 400 - 409 Taxes&Licenses 4,197 4,498 5,325 6,000 6,000 411 Fleet Liability Insurance 600 525 600 900 700 412 General Liability,Fire, Etc. 12,337 11,806 11,278 14,000 14,000 - 413 Property Insurance 3,592 3,418 2,900 3,800 3,800 419 Insurance Deductible 500 TOTAL $ 149,449 $ 161,576 $ 169,999 $ 204,200 $ 216,600 DEPARTMENT TOTAL $ 235,443 $ 253,228 $ 263,755 $ 300,500 $ 321,700 DEPT 48260 NON-OPERATING FUND 703 EXPENDITURE DETAIL Actual Actual Actual Budget Budget - CODE 1994 1995 1996 1997 1998 460 Depreciation $ 120,225 $ 122,167 $ 127,458 $ 140,000 $ 144,000 WATER UTILITY TOTAL $ 683,726 $ 671,299 $ 701,678 $ 741,600 $ 764,200 201 •••••ii ••••• AM. am. • OMB •••• 11=M a=•• AMINt MO lb •••• •=11• MOM MIRO • 411•111 DEPT 48270 CAPITAL OUTLAY-MEMO FUND 703 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 CAPITAL OUTLAY-MEMO 560 Motor Vehicles $ - $ - $ 19,478 $ - $ - 580 Other Equipment 47,376 26,675 18,311 22,100 24,100 TOTAL $ 47,376 $ 26,675 $ 37,789 $ 22,100 $ 24,100 CONSTRUCTION-MEMO — Mainstreet- 5th-20th $ 368,834 $ 4,088 $ - $ - $ - Oakridge South 36,600 Plans& Specs#4 Well 40,000 Moline Treatment Plant 647,430 Well Rehab#5 &#6 Well Rehab#4 110,540 Water System Controls 17,641 Repaint Moline Tower 500,000 500,000 Blake Tower 17,150 County Road#3 240,000 TOTAL $ 405,434 $ 114,628 $ 682,221 $ 780,000 $ 500,0001 202 SEWER UTILITY FUND FUND 707 DEPT 48410 LIFT STATIONS 48420 COLLECTION/DISPOSAL 48430 ADMINISTRATION ACTIVITY: Sanitary Sewer Operation and Maintenance ACTIVITY MANAGER: WATER& SEWER SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION All sanitary sewers must be inspected and cleaned to prevent stoppage. Should there be a stoppage or breakdown that cannot be prevented, it would then be necessary to clean and possibly repair the problem. Maintaining sanitary sewage system which is comprised of sewers, manholes, and lift stations so that sewage may be transported to the — Metro Sewer System for disposal. PROCESS USED All sanitary sewers are inspected each year. A program of cleaning with a jet machine is utilized whereby all lines are jetted every two years. Seven sewage lift stations must be maintained daily; lift stations must be free from trash to prevent backups. — MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Mechanically clean 50%of sanitary sewer lines in the City. 2. Check daily the operation of sanitary sewer lift stations and repair as needed. — 3. Inform neighborhoods prior to scheduled sanitary sewer line maintenance. 4. Install the Supervisory Control and Data Acquisition(SCADA)on all lift stations. 5. Verify accuracy and implement new utility mapping system. — Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 — 1. Number of connections 5,095 5,100 5,110 5,120 5,135 2. Miles of sewer lines jetted 27 30 25 25 25 — 3 Number of manholes checked/cleaned 700 800 700 700 600 4. Lift station maintenance checks 3,100 3,100 3,100 3,100 3,100 5. Rod sanitary sewer lines — (miles of sewer lines) 17.5 15 15 10 10 6. Raise &repair manholes 10 10 10 10 10 203 SEWER UTILITY FUND FUND 707 FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENSES PERSONAL SERVICES $ 136,914 $ 141,731 $ 137,465 $ 194,200 $ 203,000 SUPPLIES 9,493 20,603 18,289 20,800 23,900 OTHER SERVICES& CHARGES 1,079,947 1,069,497 1,072,392 1,136,300 1,158,600 NON-OPERATING 89,310 66,706 90,427 80,000 100,000 TOTAL $ 1,315,664 $ 1,298,537 $ 1,318,573 $ 1,431,300 $ 1,485,500 - REVENUES SEWER SERVICE CHARGES $ 1,552,845 $ 1,556,621 $ 1,601,043 $ 1,550,000 $ 1,540,000 SAC REFUND& 1%RETENTION 248 153 719 _ HOOK-UPS&PERMITS 4,650 10,035 14,000 10,000 10,000 OTHER SERVICE CHARGES 461 650 1,340 INTEREST EARNED 5,200 9,500 20,086 6,000 20,000 INTEREST-CURRENT VALUE CR. 5,757 4,000 - MISCELLANEOUS 8,888 ACQUISITION OF ASSETS 87,269 2,606 TOTAL $ 1,650,673 $ 1,582,716 $ 1,648,682 $ 1,570,000 $ 1,570,000 <5�> Increase(Decrease)to Fund Balance $ 335,009 $ 284,179 $ 330,109 $ 138,700 $ '' , zI RETAINED EARNINGS 12-31 $ 2,970,833 3,255,012 $ 3,585,121 $ 3,723,821 $ - , 2-2-1-0 Cash Balance 12-31 $ 799,911 $ 1,065,909 $ 1,428,126 $ 747,226 $ 1226 Capital Outlay $ - $ 4,323 $ - $ 16,000 $ 17,500 Construction $ 371,136 $ 19,338 $ 40,051 $ 398,000 $ 95,000 Rate per 1000 gallons $ 2.50 $ 2.50 $ 2.50 $ 2.50 $ 2.50 - PERMANENT STAFFING Water& Sewer Superintendent 0.45 0.45 0.45 0.45 0.45 Maintenance 2.40 2.40 2.40 2.40 2.40 Engineering Superintendent 0.10 0.10 0.10 0.10 0.10 - Enginering Technicians 0.40 0.40 0.40 0.40 0.40 Administrative Support 0.15 0.15 0.15 0.15 0.15 TOTAL 3.50 3.50 3.50 3.50 3.50 SIGNIFICANT EXPENDITURES '= i , a ;Y oma' jfe,farti._, 1998 CAPITAL OUTLAY DETAIL Dept. Manager AdoptedRattal\-t Item Requested Proposed Proposed Budget Manhole Cutter $ 10,000 $ $ 4/v‘ S Safety Equipment 7,500 - $ 17,500 $ $ O'''J-- a - - 204 SEWER UTILITY FUND FUND 707 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 _ PERSONAL SERVICES 100 Regular Employees $ 101,269 $ 102,508 $ 103,081 $ 140,100 $ 146,500 110 Overtime-Regular Employees 1,870 3,664 3,581 4,500 4,900 120 Part-Time Employees 6,378 5,956 3,223 8,000 11,000 169 SL Converted/LTD 348 358 382 600 500 191 P.E.R.A. Contribution 4,704 4,836 5,016 6,700 7,800 192 F.I.C.A. Contribution 8,009 8,216 8,332 11,700 12,500 193 Hospitalization-Life Insurance 9,855 10,651 10,447 15,200 15,400 195 Workers'Compensation Insurance 4,481 5,542 3,403 7,400 4,400 - TOTAL $ 136,914 $ 141,731 $ 137,465 $ 194,200 $ 203,000 SUPPLIES - 200 Office Supplies $ 965 $ 1,630 $ 2,240 $ 1,500 $ 2,000 201 Uniforms/Clothing 269 290 259 500 700 202 General Supplies 51 1,470 292 500 700 203 Postage 1,973 2,073 2,184 3,000 3,000 204 Maint. -Equip. &Vehicle Parts 4,004 12,698 10,267 11,000 13,000 205 Maint. - Structures 478 1,000 1,000 210 Motor Fuels&Lubricants 2,231 2,442 2,569 3,300 3,500 - TOTAL $ 9,493 $ 20,603 $ 18,289 $ 20,800 $ 23,900 205 SEWER UTILITY FUND FUND 707 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES & CHARGES 300 Audit $ 4,500 $ 4,500 $ 4,500 $ 4,600 $ 4,600 301 Advertising,Publication, Printing 223 333 200 200 302 Travel,Conferences, Schools 275 342 1,000 1,000 303 Expert&Professional Services 611 1,618 1,607 9,000 19,000 304 Contractual Maint.&Repair- 27,554 15,056 20,196 25,000 25,000 Equipment&Vehicles 305 Contractual Maint.&Repair- 500 500 - Structures 306 Contractual Maint. &Repair- 10,680 3,708 25,000 25,000 Other Improvements 307 Communications-Telephone/Alarms 707 893 1,297 2,100 2,700 - 309 Radio Contract 177 151 300 500 315 Heating Fuel- Gas 592 587 714 1,300 1,000 - 320 Electricity 15,684 14,427 15,343 14,000 14,000 340 MWCC Charges 892,405 884,782 886,634 890,000 890,000 - 380 Garage-Labor&Burden 837 2,444 1,337 5,000 5,000 389 Administrative Fee 112,000 115,200 127,200 132,000 144,000 390 Other Contractual Services 12,354 10,000 10,000 401 Subscription-Memberhips 195 200 200 409 Taxes&Licenses 8 20 40 200 200 411 Fleet Liability 700 525 600 900 700 412 General Liability,Fire,Etc. 12,337 11,806 11,278 14,000 14,000 - 413 Property Insurance 937 891 820 1,000 1,000 418 N.L.C. Liability Insurance 120 91 - TOTAL $ 1,079,947 $ 1,069,497 $ 1,072,392 $ 1,136,300 $ 1,158,600 NON-OPERATING - 460 Depreciation $ 89,310 $ 66,706 $ 90,427 $ 80,000 $ 100,000 �`It a..i'S't�=C" pd..t*r 1=) cat'1NA 621r 'x SEWER UTILITY FUND TOTAL $ 1,315,664 $ 1,298,537 $ 1,318,573 $ 1,431,300 $ 1,485,500 _ 206 DEPT 48410 LIFT STATIONS FUND 707 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - PERSONAL SERVICES 100 Regular Employees $ 28,844 $ 32,370 $ 33,537 $ 35,000 $ 37,800 _ 110 Overtime-Regular Employees 1,067 2,973 1,970 2,000 2,300 120 Part-Time Employees 450 347 191 P.E.R.A. Contribution 1,339 1,583 1,599 1,700 2,100 192 F.I.C.A. Contribution 2,149 2,520 2,573 2,800 3,100 193 Hospitalization-Life Insurance 2,952 3,794 3,562 4,000 4,100 195 Workers'Compensation Insurance 1,304 1,798 1,346 2,500 2,000 TOTAL $ 38,105 $ 45,385 $ 44,587 $ 48,000 $ 51,400 - SUPPLIES 204 Maint.-Equip. &Vehicle Parts $ 797 $ 9,359 $ 5,779 $ 5,000 $ 5,000 - 205 Maint. - Structures 478 1,000 1,000 210 Motor Fuels&Lubricants 100 500 500 TOTAL $ 797 $ 9,359 $ 6,357 $ 6,500 $ 6,500 - OTHER SERVICES& CHARGES 304 Contractual Maint. &Repair- $ 25,458 $ 13,882 $ 14,508 $ 16,000 $ 16,000 - Equipment&Vehicles 305 Contractual Maint. &Repair- 500 500 Structures 307 Communications-Telephones/Alarms 660 669 668 1,200 1,500 - 315 Heating Fuel-Gas 592 587 714 1,300 1,000 320 Electricity 15,684 14,427 15,343 14,000 14,000 - TOTAL $ 42,394 $ 29,565 $ 31,233 $ 33,000 $ 33,000 DEPARTMENT TOTAL $ 81,296 $ 84,309 $ 82,177 $ 87,500 $ 90,900 - 207 DEPT 48420 COLLECTION/DISPOSAL FUND 707 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - PERSONAL SERVICES 100 Regular Employees $ 15,504 $ 12,044 $ 12,069 $ 20,600 $ 25,200 110 Overtime-Regular Employees 803 691 1,447 2,500 2,600 120 Part-Time Employees 1,812 1,559 191 P.E.R.A. Contribution 730 570 608 1,000 1,400 192 F.I.C.A. Contribution 1,359 1,101 1,010 1,800 2,100 193 Hospitalization-Life Insurance 1,548 1,301 1,424 1,800 2,800 - 195 Workers' Compensation Insurance 799 711 500 1,800 800 TOTAL $ 22,555 $ 17,977 $ 17,058 $ 29,500 $ 34,900 SUPPLIES 204 Maint. -Equip. &Vehicle Parts $ 2,001 $ 2,912 $ 3,336 $ 2,000 $ 4,000 OTHER SERVICES & CHARGES 304 Contractual Maint. &Repair- $ 225 $ 47 $ - $ 5,000 $ 5,000 Equipment&Vehicles 306 Contractual Maint. &Repair- 10,680 3,708 15,000 15,000 - Other Improvements 340 MWCC Charges 892,405 884,782 886,634 890,000 890,000 390 Other Contractual Services 12,354 10,000 10,000 - TOTAL $ 903,310 $ 900,891 $ 886,634 $ 920,000 $ 920,000 DEPARTMENT TOTAL $ 927,866 $ 921,780 $ 907,028 $ 951,500 $ 958,900 208 DEPT 48430 ADMINISTRATION FUND 707 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - PERSONAL SERVICES 100 Regular Employees $ 56,921 $ 58,094 $ 57,475 $ 84,500 $ 83,500 _ 110 Overtime-Regular Employees 164 120 Part-Time Employees 4,116 4,050 3,223 8,000 11,000 169 SL Converted/LTD 348 358 382 600 500 - 191 P.E.R.A. Contribution 2,635 2,683 2,809 4,000 4,300 - 192 F.I.C.A. Contribution 4,501 4,595 4,749 7,100 7,300 193 Hospitalization-Life Insurance 5,355 5,556 5,461 9,400 8,500 195 Workers' Compensation Insurance 2,378 3,033 1,557 3,100 1,600 - TOTAL $ 76,254 $ 78,369 $ 75,820 $ 116,700 $ 116,700 SUPPLIES 200 Office Supplies $ 965 $ 1,630 $ 2,240 $ 1,500 $ 2,000 201 Uniforms/Clothing 269 290 259 500 700 202 General Supplies 51 1,470 292 500 700 203 Postage 1,973 2,073 2,184 3,000 3,000 204 Maint. -Equip. &Vehicle Parts 1,206 427 1,152 4,000 4,000 210 Motor Fuels&Lubricants 2,231 2,442 2,469 2,800 3,000 TOTAL $ 6,695 $ 8,332 $ 8,596 $ 12,300 $ 13,400 - 209 DEPT 48430 ADMINISTRATION FUND 707 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES& CHARGES 300 Audit $ 4,500 $ 4,500 $ 4,500 $ 4,600 $ 4,600 _ 301 Advertising, Publication,Printing 223 333 200 200 302 Travel, Conferences, Schools 275 342 1,000 1,000 303 Expert&Professional Services 731 1,709 1,607 9,000 19,000 304 Contractual Maint. &Repair- 1,871 1,127 5,688 4,000 4,000 Equipment&Vehicles 306 Con actual Maint. &Repair- 10,000 10,000 - Other Improvements 307 Communications-Telephone/Alarms 47 224 629 900 1,200 309 Radio Contract 177 151 300 500 - 380 Garage-Labor&Burden 837 2,444 1,337 5,000 5,000 389 Administrative Fee 112,000 115,200 127,200 132,000 144,000 - 401 Subscription-Memberships 195 200 200 409 Taxes&Licenses 8 20 40 200 200 _ 411 Fleet Liability Insurance 700 525 600 900 700 412 General Liability, Fire,Etc. 12,337 11,806 11,278 14,000 14,000 _ 413 Property Insurance 937 891 820 1,000 1,000 TOTAL $ 134,243 $ 139,041 $ 154,525 $ 183,300 $ 205,600 - DEPARTMENT TOTAL $ 217,192 $ 225,742 $ 238,941 $ 312,300 $ 335,700 DEPT 48440 NON-OPERATING FUND 707 EXPENDITURE DETAIL Actual Actual Actual Budget Budget - CODE 1994 1995 1996 1997 1998 460 Depreciation $ 89,310 $ 66,706 $ 90,427 $ 80,000 $ 100,000 SEWER UTILITY TOTAL $ 1,315,664 $ 1,298,537 $ 1,318,573 $ 1,431,300 $ 1,485,500 210 MIN DEPT 48450 CAPITAL OUTLAY-MEMO FUND 707 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 CAPITAL OUTLAY-MEMO 580 Other Equipment $ 3,078 $ 4,323 $ - $ 16,000 $ 17,500 CONSTRUCTION-MEMO Oakridge South $ 79,000 $ - $ - $ - $ - Mainstreet- 5th-20th 292,136 19,338 Lift Station Reconstruction#6 20,000 20,000 Lift Station Reconstruction#5 40,051 300,000 County Road#3 50,000 Residential Utility Improvements 18,000 75,000 TOTAL $ 371,136 $ 19,338 $ 40,051 $ 388,000 $ 95,000 211 REFUSE UTILITY FUND FUND 717 DEPT 48910 BULK COLLECTION _ 48915 YARD WASTE/LEAF COLLECT 48920 RECYCLE 48925 BRUSH SERVICE _ 48930 ADMINISTRATION/DISPOSAL ACTIVITY: Automated Refuse Collection,Yard Waste Collection,Bulk Item Pickup,Brush Service and Recycling _ Collection and Administration ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT,RECYCLING COORDINATOR GENERAL ACTIVITY DESCRIPTION Automated refuse collection, bulk pickup, yard waste, brush from all single family, duplex and triplex residences (2,780 units). Recycling coordination for contract collection (3,318 units) in City service area and administration in remaining areas of the City. PROCESS USED Refuse is collected in roll-out containers with fully automated trucks from four routes. Recycling materials are - collected at the curb from 3-bag containers by a contracted hauler. Yard waste and leaves are collected weekly mid- April - November with a rear load refuse truck or 1 ton trucks. Bulk item pickup for larger items is scheduled on a call-in basis on Thursdays throughout the year. Free bulk item drop off service is provided twice per year(Spring & - Fall). Brush is collected weekly on a call-in basis on Fridays throughout the year. Free yard waste/brush drop off is offered two times per week from mid-May- September. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Promote the use of yard waste/brush drop off and promote use of compostable materials resulting from this - collection. Continue evaluation/changes of drop off material use program. 2. Continue upgrades in refuse container system. - Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 - 1. Number of customers- Recycle 3,311 3,311 3,311 3,311 3,318 2. Number of customers-Refuse 2,780 2,780 2,780 2,780 2,780 _ 3 Tons regular refuse 2,627 2,620 2,572 2,900 2,572 4. Number of tons of year waste 829 665 544 1,000 900 5. Extra bulk pickups 232 204 216 300 250 6. Tons bulk pickup 197 200 270 200 300 - 7. Tons recycle material(residential) 1,665 1,354 1,267 1,500 1,300 8. Number of boulevard brush pickups 2,334 2,330 2,330 2,400 2,300 9. Number of man hours spent on brush collection 983 1,081 792 1,100 1,000 - 10.Amount of brush chipped(cu. yd.) 200 235 100 250 200 11.Amount of loose brush collected(cu.yd.) 3,015 3,200 2,100 3,500 3,000 212 REFUSE UTILITY FUND FUND 717 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENSES PERSONAL SERVICES $ 147,260 $ 167,318 $ 180,442 $ 160,000 $ 165,400 SUPPLIES 32,965 33,575 31,490 41,100 42,400 OTHER SERVICES & CHARGES 365,221 334,193 313,574 389,300 390,600 NON-OPERATING 31,447 38,677 33,078 41,000 36,000 TOTAL $ 576,893 $ 573,763 $ 558,584 $ 631,400 $ 634,400 - REVENUES REFUSE SERVICE CHARGE $ 501,886 $ 468,048 $ 465,747 $ 465,000 $ 465,000 BULK ITEM CHARGE 6,310 5,482 5,367 5,000 5,000 _ RECYCLE FEE 76,647 81,090 81,318 81,300 81,300 RECYCLE MATERIAL 1,595 49 14 100 100 YARD WASTE BRUSH 3,275 4,072 4,624 4,600 4,600 RECYCLE COUNTY GRANT 69,489 31,366 31,080 31,000 31,000 - INTEREST EARNED 2,600 2,300 2,000 3,000 3,000 GAIN ON SALE OF FIXED ASSETS 5,787 TOTAL $ 667,589 $ 592,407 $ 590,150 $ 590,000 $ 590,000 Increase(Decrease)to Fund Balance $ 90,696 $ 18,644 $ 31,566 $ (41,400) $ (44,400) RETAINED EARNINGS 12-31 $ 990,146 $ 1,008,790 $ 1,040,356 $ 998,956 $ 954,556 - Cash Balance 12-31 $ 441,534 $ 481,248 $ 531,582 $ 540,248 $ 526,648 Capital Outlay $ 120,335 $ 48,535 $ 4,983 $ 11,200 $ 5,000 Construction $ 295,731 $ 6,996 $ - $ - $ - Refuse Rate Per Month 1-1 $ 14.45 $ 11-14.45 $ 11-14.45 $ 11-14.45 $ 11-14.45 Recycle Rate Per Month 1-1 $ 2.25 $ 2.25 $ 2.25 $ 2.25 $ 2.25 PERMANENT STAFFING Street& Sanitation Superintendent 0.30 0.40 0.40 0.40 0.40 Street Maintenance 2.00 2.75 2.75 2.75 3.00 _ Administrative Support 0.50 0.60 0.60 0.60 0.60 Part-Time 1.00 1.05 1.05 1.05 1.05 TOTAL 3.80 4.80 4.80 4.80 5.05 - SIGNIFICANT EXPENDITURES (�v ;'\'`V ^ �f' Disposal Charges- $171,300 l.� -e'' - Recycling Contract- $82,000 ,Y 1.i`'‘ 0,4-f.') ?0 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget Refuse Containers $ 5,000 $ $ - 213 REFUSE UTILITY FUND FUND 717 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - PERSONAL SERVICES 100 Regular Employees $ 95,069 $ 112,344 $ 121,485 $ 106,300 $ 110,400 _ 110 Overtime-Regular Employees 6,189 6,380 7,248 6,900 7,000 120 Part-Time Employees 17,887 16,870 19,003 15,500 12,500 169 SL Converted/LTD 342 351 375 500 400 191 P.E.R.A. Contribution 4,676 5,512 5,929 5,200 6,400 192 F.I.C.A. Contribution 8,377 10,358 11,133 9,900 10,700 193 Hospitalization-Life Insurance 8,716 9,565 9,515 8,800 11,200 195 Workers'Compensation Insurance 4,878 6,490 5,754 6,900 6,800 - 196 Unemployment Compensation 1,126 (552) TOTAL $ 147,260 $ 167,318 $ 180,442 $ 160,000 $ 165,400 - SUPPLIES 200 Office Supplies $ 2,099 $ 1,647 $ 1,823 $ 1,900 $ 2,200 201 Uniforms/Clothing 233 57 239 500 500 202 General Supplies 5,932 4,610 2,658 6,800 6,800 203 Postage 3,500 3,324 1,596 2,600 3,100 204 Maint. -Equip. &Vehicle Parts 13,048 17,681 18,166 19,800 19,800 205 Maint. - Structures 45 139 - 210 Motor Fuels&Lubricants 6,445 6,221 6,569 6,900 7,400 212 Container Parts 1,663 (104) 439 2,500 2,500 - 235 Personal Safety Equipment 100 100 TOTAL $ 32,965 $ 33,575 $ 31,490 $ 41,100 $ 42,400 - 214 REFUSE UTILITY FUND FUND 717 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES& CHARGES 300 Audit $ 2,000 $ 2,400 $ 1,800 $ 1,700 $ 1,700 301 Advertising,Publication,Printing 2,133 4,246 3,286 3,900 3,900 302 Travel,Conferences, Schools 1,434 1,233 859 2,700 2,700 303 Expert&Professional Services 426 22 - 304 Contractual Maint. &Repair- 10,963 7,277 3,763 10,400 10,400 Equipment&Vehicles 307 Communications-Telephone/Alarms 150 516 600 700 - 341 Disposal Charges 182,550 158,382 134,541 165,300 171,300 380 Garage-Labor&Burden 18,670 14,101 13,771 25,000 21,500 - 389 Administrative Fee 52,000 55,000 61,200 64,800 72,000 390 Other Contractual Services 87,525 82,560 84,868 103,200 96,000 - 401 Subscription-Memberhips 309 196 230 400 400 409 Taxes&Licenses 100 200 240 300 300 _ 411 Fleet Liability 900 691 900 2,500 1,200 412 General Liability,Fire,Etc. 7,637 7,331 7,578 8,500 8,500 TOTAL $ 366,221 $ 334,193 $ 313,574 $ 389,300 $ 390,600 - NON-OPERATING 460 Depreciation $ 31,447 $ 38,677 $ 33,078 $ 41,000 $ 36,000 REFUSE UTILITY FUND TOTAL $ 577,893 $ 573,763 $ 558,584 $ 631,400 $ 634,400 215 _ DEPT 48910 BULK COLLECTION FUND 717 EXPENDITURE DETAIL — Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 _ PERSONAL SERVICES 100 Regular Employees $ 2,498 $ 3,655 $ 2,843 $ 4,200 $ 4,300 _ 110 Overtime-Regular Employees 1,897 2,999 1,448 2,000 2,000 120 Part-Time Employees 465 295 194 600 600 191 P.E.R.A. Contribution 197 298 192 300 300 192 F.I.C.A. Contribution 370 531 338 500 500 193 Hospitalization-Life Insurance 195 299 166 400 195 Workers' Compensation Insurance 169 355 143 500 400 TOTAL $ 5,791 $ 8,432 $ 5,324 $ 8,100 $ 8,500 _ OTHER SERVICES & CHARGES 301 Advertising, Publication, Printing $ 382 $ - $ - $ 400 $ 400 _ 341 Disposal Charges 20,292 23,006 15,211 24,000 24,000 419 Insurance Deductible TOTAL $ 20,674 $ 23,006 $ 15,211 $ 24,400 $ 24,400 DEPARTMENT TOTAL $ 26,465 $ 31,438 $ 20,535 $ 32,500 $ 32,900 216 DEPT 48915 YARD WASTE/LEAF COLLECT FUND 717 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 _ PERSONAL SERVICES 100 Regular Employees $ 17,271 $ 18,170 $ 16,597 $ 15,500 $ 16,100 110 Overtime-Regular Employees 149 36 120 Part-Time Employees 9,164 8,084 8,007 6,300 5,300 191 P.E.R.A. Contribution 780 814 715 700 800 192 F.I.C.A. Contribution 1,586 2,041 1,871 1,700 1,600 193 Hospitalization-Life Insurance 1,179 983 1,102 1,200 1,300 - 195 Workers'Compensation Insurance 941 400 TOTAL $ 30,129 $ 30,092 $ 29,269 $ 25,400 $ 25,500 - SUPPLIES 200 Office Supplies $ 42 $ - $ - $ 100 $ 100 _ 202 General Supplies 2,385 1,084 261 2,000 2,000 203 Postage 1,597 52 14 200 200 204 Maint. -Equip. &Vehicle Parts 4,880 2,548 2,657 3,200 3,200 210 Motor Fuels& Lubricants 895 822 962 1,500 1,500 TOTAL $ 9,799 $ 4,506 $ 3,894 $ 7,000 $ 7,000 - OTHER SERVICES& CHARGES 301 Advertising,Publication,Printing $ 451 $ 237 $ 121 $ 500 $ 500 - 303 Expert&Professional Services 22 304 Contractual Maint. &Repair- 2,461 20 722 900 900 Equipment&Vehicles 341 Disposal Charges 1,689 3,500 380 Garage-Labor&Burden 6,763 2,349 1,742 6,000 2,500 TOTAL $ 9,675 $ 2,606 $ 4,296 $ 7,400 $ 7,400 DEPARTMENT TOTAL $ 49,603 $ 37,204 $ 37,459 $ 39,800 $ 39,900 217 DEPT 48920 RECYCLE FUND 717 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 _ PERSONAL SERVICES 100 Regular Employees $ 13,646 $ 13,683 $ 14,107 $ 8,500 $ 8,500 _ 110 Overtime-Regular Employees 535 244 500 500 191 P.E.R.A. Contribution 611 637 643 400 900 192 F.I.C.A. Contribution 1,098 1,148 1,098 700 1,500 193 Hospitalization-Life Insurance 856 903 776 600 1,400 195 Workers'Compensation Insurance 170 184 55 200 100 TOTAL $ 16,381 $ 17,090 $ 16,923 $ 10,900 $ 12,900 SUPPLIES _ 200 Office Supplies $ 86 $ - $ - $ 100 $ 100 202 General Supplies 2,159 1,375 2,041 2,500 2,500 _ 203 Postage 162 1,185 39 500 1,000 TOTAL $ 2,407 $ 2,560 $ 2,080 $ 3,100 $ 3,600 OTHER SERVICES& CHARGES - 301 Advertising,Publication,Printing $ 71 $ 3,776 $ 187 $ 1,500 $ 1,000 302 Travel, Conferences, Schools 1,419 1,182 521 2,200 2,200 -- 341 Disposal Charges 5,707 5,499 5,292 6,300 6,300 390 Other Contractual Services 87,358 82,393 84,636 82,000 82,000 - 401 Subscription- Memberships 309 180 230 300 300 TOTAL $ 94,864 $ 93,030 $ 90,866 $ 92,300 $ 91,800 DEPARTMENT TOTAL $ 113,652 $ 112,680 $ 109,869 $ 106,300 $ 108,300 218 DEPT 48925 BRUSH SERVICE FUND 717 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 _ PERSONAL SERVICES 100 Regular Employees $ 14,783 $ 14,775 $ 23,454 $ 17,000 $ 17,000 110 Overtime-Regular Employees 1,232 1,192 2,153 1,000 1,000 120 Part-Time Employees 3,320 2,093 2,635 3,300 3,300 191 P.E.R.A. Contribution 717 715 1,147 800 900 192 F.I.C.A. Contribution 1,287 1,376 2,109 1,600 1,600 193 Hospitalization-Life Insurance 1,676 1,325 1,997 1,000 1,600 - 195 Workers' Compensation Insurance 974 900 TOTAL $ 23,015 $ 21,476 $ 34,469 $ 24,700 $ 26,300 SUPPLIES 202 General Supplies $ - $ 150 $ - $ 800 $ 800 204 Maint. -Equip. &Vehicle Parts 951 345 334 1,600 1,600 210 Motor Fuels&Lubricants 840 676 757 900 900 235 Personal Safety Equipment 100 100 - TOTAL $ 1,791 $ 1,171 $ 1,091 $ 3,400 $ 3,400 OTHER SERVICES& CHARGES - 302 Travel,Conferences, Schools $ - $ 51 $ - $ 500 $ 500 304 Contractual Maint. &Repair- 500 500 Equipment&Vehicles - 341 Disposal Charges 1,000 3,500 380 Garage-Labor&Burden 108 243 3,500 3,500 _ 390 Other Contractual Services 21,000 14,000 TOTAL $ - $ 159 $ 243 $ 26,500 $ 22,000 - DEPARTMENT TOTAL $ 24,806 $ 22,806 $ 35,803 $ 54,600 $ 51,700 219 DEPT 48930 ADMINISTRATION/DISPOSAL FUND 717 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - PERSONAL SERVICES 100 Regular Employees $ 46,871 $ 62,061 $ 64,484 $ 61,100 $ 64,500 _ 110 Overtime-Regular Employees 2,911 1,654 3,367 3,400 3,500 120 Part-Time Employees 4,938 6,398 8,167 5,300 3,300 169 SL Converted/LTD 342 351 375 500 400 191 P.E.R.A. Contribution 2,371 3,048 3,232 3,000 3,500 192 F.I.C.A. Contribution 4,036 5,262 5,717 5,400 5,500 193 Hospitalization-Life Insurance 4,810 6,055 5,474 6,000 6,500 195 Workers' Compensation Insurance 4,539 5,951 3,641 6,200 5,000 - 196 Unemployment Compensation 1,126 (552) TOTAL $ 71,944 $ 90,228 $ 94,457 $ 90,900 $ 92,200 _ SUPPLIES 200 Office Supplies $ 1,971 $ 1,647 $ 1,823 $ 1,700 $ 2,000 201 Uniforms/Clothing 233 57 239 500 500 202 General Supplies 1,388 2,001 356 1,500 1,500 203 Postage 1,741 2,087 1,543 1,900 1,900 204 Maint. -Equip. &Vehicle Parts 7,217 14,788 15,175 15,000 15,000 205 Maint.- Structures 45 139 - 210 Motor Fuels&Lubricants 4,710 4,723 4,850 4,500 5,000 212 Container Parts 1,663 (104) 439 2,500 2,500 - TOTAL $ 18,968 $ 25,338 $ 24,425 $ 27,600 $ 28,400 220 DEPT 48930 ADMINISTRATION/DISPOSAL FUND 717 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES& CHARGES 300 Audit $ 2,000 $ 2,400 $ 1,800 $ 1,700 $ 1,700 301 Advertising,Publication,Printing 1,229 233 2,978 1,500 2,000 302 Travel, Conferences, Schools 15 338 303 Expert&Professional Services 426 304 Contractual Maint. &Repair- 7,502 7,257 3,041 9,000 9,000 Equipment&Vehicles 307 Communications-Telephones/Alarms 150 516 600 700 341 Disposal Charges 156,551 129,877 112,349 134,000 134,000 380 Garage-Labor&Burden 11,907 11,644 11,786 15,500 15,500 -- 389 Administrative Fee 52,000 55,000 61,200 64,800 72,000 390 Other Contractual Services 167 167 232 200 _ 401 Subscription-Memberships 16 100 100 409 Taxes&Licenses 100 200 240 300 300 411 Fleet Liability Insurance 900 691 900 2,500 1,200 412 General Liability,Fire, Etc. 7,637 7,331 7,578 8,500 8,500 TOTAL $ 240,008 $ 215,392 $ 202,958 $ 238,700 $ 245,000 DEPARTMENT TOTAL $ 330,920 $ 330,958 $ 321,840 $ 357,200 $ 365,600 DEPT 48940 NON-OPERATING FUND 717 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - 460 Depreciation $ 31,447 $ 38,677 $ 33,078 $ 41,000 $ 36,000 REFUSE UTILITY TOTAL $ 576,893 $ 573,763 $ 558,584 $ 631,400 $ 634,400 221 AM. MIEN IMO MOO •M• .•••• •MID MOM AMU •=11 MIN DEPT 48950 CAPITAL OUTLAY-MEMO FUND 717 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 CAPITAL OUTLAY-MEMO 580 Other Equipment $ - $ - $ 4,983 $ 11,200 $ 5,000 222 STORM SEWER UTILITY FUND FUND 740 DEPT 48610 SEWER MAINTENANCE _ 48620 CONCRETE ALLEYS 48630 ADMINISTRATION 48650 CONSTRUCTION ACTIVITY: Storm Sewer System Maintenance ACTIVITY MANAGER: WATER& SEWER SUPERINTENDENT, STREET& SANITATION SUPERINTENDENT,ENGINEERING SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION All storm sewer lines and storm inlets must be maintained to assure adequate run-off. Creeks and ditches must be monitored to assure proper run-off and week and pollution control. This work is done with men and equipment from the Water& Sewer and Street& Sanitation divisions. PROCESS USED — Storm sewer lines and catch basins are cleaned on a rotating basis. Storm inlet grates are cleaned in the spring and fall and when conditions require it. Streets, alleys and parking lots are swept at least three times annually. Ditches are cleaned with a backhoe when necessary. Inlet grates and structures are repaired as needed after inspection. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 — 1. Continue upgrades of storm water system including catch basin maintenance upgrades and open drainage ditch maintenance. — 2. Continue reviewing overall city storm water drainage system with reflection to watershed districts. 3. Continue alley improvements as per CIP. Actual Actual Actual Budget Budget — SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Number of catch basins inspected 300 350 350 350 350 — 2. Number of catch basins rebuilt 15 25 10 10 10 3. Number of feet of storm sewer pipe cleaned 2,000 2,000 2,000 2,000 2,000 — 4. Number of feet of ditches restored and cleaned 1,800 2,000 2,000 2,000 2,000 5. Jet out iced catch basins/pipes 25 25 25 25 25 — 6. Inspect N.U.R.P. ponds per access agreements 3 7. Inspect catch basins per access agreements 30 — 223 STORM SEWER UTILITY FUND FUND 740 FINANCIAL SUMMARY - Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENSES PERSONAL SERVICES $ 18,932 $ 30,395 $ 21,967 $ 40,900 $ 47,300 SUPPLIES 5,485 5,096 2,733 13,000 13,500 OTHER SERVICES &CHARGES 42,590 36,420 78,977 89,300 177,300 - NON-OPERATING 210,997 228,567 146,373 216,800 209,900 TOTAL $ 278,004 $ 300,478 $ 250,050 $ 360,000 $ 448,000 - REVENUES STORM SEWER CHARGES $ 517,325 $ 517,029 $ 513,513 $ 517,000 $ 550,000 CONTR-WATERSHED DISTRICT 230,310 - ACQUISLJON OF ASSETS ,, 252,650 6 Co.'s � -c '- - TOTAL i:,,,--..i $ 769,975 $ 517,029 $ 743,823 $ 517,000 $ 550,000 Increase(Decrease)to Fund Balance $ 491,971 $ 216,551 $ 493,773 $ 157,000 $ 102,000 - RETAINED EARNINGS 12-31 $ 1,158,375 1,374,926 $ 1,868,699 $ 2,025,699 $ 2,127,699 - Cash Balance 12-31 $ (642,312) $ (428,921) $ (415,199) $ (363,699) $ (576,699) Bond Principal Payment $ 110,000 $ 110,000 $ 120,000 $ 125,000 $ 135,000✓ - Construction Projects $ 320,907 $ 30,347 $ 78,380 $ 85,500 $ 2-85;000S7 Rate per REF $ 9.00 $ 9.00 $ 9.00 $ 9.00 $ 9.60 PERMANENT STAFFING Engineering Superintendent 0.20 0.20 0.20 0.20 0.20 - Engineering Technicians 0.15 0.15 0.15 0.15 0.15 Street& Sanitation Superintendent 0.10 0.10 0.10 0.10 0.10 Water& Sewer Superintendent 0.10 0.10 0.10 0.10 0.10 Maintenance 0.60 0.60 0.60 0.60 0.60 - TOTAL 1.15 1.15 1.15 1.15 1.15 SIGNIFICANT EXPENDITURES - 1998 CAPITAL OUTLAY DETAIL - �, . t- Dept. Manager Adopted;,,, Item Requested Proposed Proposed Budget - None - ted` c,‘) -0(72A'' 224 STORM SEWER UTILITY FUND FUND 740 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - PERSONAL SERVICES 100 Regular Employees $ 14,977 $ 23,778 $ 16,528 $ 34,000 $ 35,200 _ 110 Overtime-Regular Employees 412 339 420 500 500 120 Part-Time Employees 555 997 1,095 200 4,000 191 P.E.R.A. Contribution 690 1,081 759 1,600 2,000 192 F.I.C.A. Contribution 1,214 1,939 1,352 2,600 3,000 193 Hospitalization-Life Insurance 1,084 2,261 1,404 2,000 2,600 - 195 Workers' Compensation Insurance 409 TOTAL $ 18,932 $ 30,395 $ 21,967 $ 40,900 $ 47,300 - SUPPLIES 200 Office Supplies $ 543 $ 339 $ 1,036 $ 500 $ 1,000 - 202 General Supplies 51 212 759 3,500 3,500 206 Maint. -Other Improvements 3,054 3,715 416 5,000 5,000 220 Street Maint. Material 342 711 402 2,000 2,000 221 Sand/Gravel 1,495 119 120 2,000 2,000 TOTAL $ 5,485 $ 5,096 $ 2,733 $ 13,000 $ 13,500 - 225 STORM SEWER UTILITY FUND FUND 740 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES& CHARGES 300 Audit $ 1,300 $ 1,200 $ 1,800 $ 1,000 $ 1,000 303 Expert&Professional Services 607 1,202 625 13,500 33,500 304 Contractual Maint. &Repair- 920 919 444 1,000 1,000 Equipment&Vehicles 306 Contractual Mamt. &Repair- 13,000 2,240 30,000 80,000 Other Improvements 311 Legal Services 571 360 City Project Contracts 46,337 12,000 30,000 - 361 Construction Costs 2,784 389 Administrative Fee 25,000 26,400 27,600 30,000 30,000 - 412 General Liability,Fire,Etc. 1,763 1,675 1,600 1,800 1,800 TOTAL $ 42,590 $ 36,420 $ 78,977 $ 89,300 $ 177,300 NON-OPERATING 460 Depreciation $ 102,414 $ 103,142 $ 27,535 $ 105,000 $ 105,000 610 Bond Interest 108,058 124,825 118,238 111,200 104,600 620 Fiscal Agents Fee 525 600 600 600 300 TOTAL $ 210,997 $ 228,567 $ 146,373 $ 216,800 $ 209,900 STORM SEWER UTILITY FUND TOTAL $ 278,004 $ 300,478 $ 250,050 $ 360,000 $ 448,000 226 DEPT 48610 STORM SEWER MAINTENANCE FUND 740 EXPENDITURE DETAIL -- Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 _ PERSONAL SERVICES 100 Regular Employees $ 14,977 $ 23,778 $ 16,528 $ 21,700 $ 22,300 _ 110 Overtime-Regular Employees 412 339 420 500 500 120 Part-Time Employees 555 997 1,095 200 191 P.E.R.A. Contribution 690 1,081 759 1,000 1,200 192 F.I.C.A.Contribution 1,214 1,939 1,352 1,700 1,800 193 Hospitalization-Life Insurance 1,084 2,261 1,404 1,200 1,800 195 Workers'Compensation Insurance 409 TOTAL $ 18,932 $ 30,395 $ 21,967 $ 26,300 $ 27,600 _ SUPPLIES 202 General Supplies $ 51 $ 212 $ 759 $ 3,500 $ 3,500 _ 206 Maint. -Other Improvements 3,054 3,715 416 5,000 5,000 220 Street Maint. Material 342 711 402 2,000 2,000 221 Sand/Gravel 1,495 119 120 2,000 2,000 TOTAL $ 4,942 $ 4,757 $ 1,697 $ 12,500 $ 12,500 OTHER SERVICES& CHARGES - 303 Expert&Professional Services $ - $ 1,202 $ - $ 1,500 ' $ 1,500 306 Contractual Maint. &Repair- 13,000 2,240 10,000 60,000 Other Improvements 360 City Project Contracts 46,337 361 Construction Costs 2,784 TOTAL $ 13,000 $ 6,226 $ 46,337 $ 11,500 $ 61,500 DEPARTMENT TOTAL $ 36,874 $ 41,378 $ 70,001 $ 50,300 $ 101,600 DEPT 48620 CONCRETE ALLEYS FUND 740 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 _ OTHER SERVICES& CHARGES 306 Contractual Maint. &Repair- $ - $ - $ - $ 20,000 $ 20,000 Othe Improvements 360 City Project Contracts 12,000 30,000 DEPARTMENT TOTAL $ - $ - $ - $ 32,000 $ 50,000 _ 227 DEPT 48630 ADMINISTRATION FUND 740 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 100 Regular Employees $ - $ - $ - $ 12,300 $ 12,900 120 Part-Time Employees 4,000 191 P.E.R.A. Contribution 600 800 192 F.I.C.A. Contribution 900 1,200 193 Hospitalization-Life Insurance 800 800 TOTAL $ - $ - $ - $ 14,600 $ 19,700 - SUPPLIES 200 Office Supplies $ 543 $ 339 $ 1,036 $ 500 $ 1,000 - OTHER SERVICES& CHARGES 300 Audit $ 1,300 $ 1,200 $ 1,800 $ 1,000 $ 1,000 303 Expert&Professional Services 607 625 12,000 32,000 - 304 Contractual Maint. &Repair- 920 919 444 1,000 1,000 Equipment&Vehicles 311 Legal Services 571 389 Administrative Fees 25,000 26,400 27,600 30,000 30,000 412 General Liability,Fire,Etc. 1,763 1,675 1,600 1,800 1,800 - TOTAL $ 29,590 $ 30,194 $ 32,640 $ 45,800 $ 65,800 DEPARTMENT TOTAL $ 30,133 $ 30,533 $ 33,676 $ 60,900 $ 86,500 DEPT 48640 NON-OPERATING FUND 740 - EXPENDITURE DETAIL Actual Actual Actual Budget Budget - CODE 1994 1995 1996 1997 1998 460 Depreciation $ 102,414 $ 103,142 $ 27,535 $ 105,000 $ 105,000 610 Bond Interest 108,058 124,825 118,238 111,200 104,600 620 Fiscal Fee 525 600 600 600 300 DEPARTMENT TOTAL $ 210,997 $ 228,567 $ 146,373 $ 216,800 $ 209,900 STORM SEWER UTILITY TOTAL $ 278,004 $ 300,478 $ 250,050 $ 360,000 $ 448,000 228 ••••• MEM MIN /MN NMI MEM gm. Md. DEPT 48650 CONSTRUCTION-MEMO FUND 740 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 CONSTRUCTION-MEMO Meadow Creek $ - $ - $ 73,222 $ - $ - Utility Reconstruction 203,024 30,347 35,000 Street Rehab/Maint. Nine Mile Creek Improvements 117,883 2nd St No at 16th, 18th& 19th Ave No 5,158 85,500 6th Ave No Improvements 250,000 DEPARTMENT TOTAL $ 320,907 $ 30,347 $ 78,380 $ 85,500 $ 150090-- . DJ 229 PAVILION/ICE ARENA FUND FUND 747 DEPT 48730 ADMINISTRATION — 48735 ICE RENTAL 48740 SOCCER-LEAGUE/RENTAL 48745 DRY FLOOR ACTIVITY: Ice Arena and Pavilion ACTIVITY MANAGER: ARTS CENTER/PAVILION MANAGER GENERAL ACTIVITY DESCRIPTION Manage and schedule public user groups and maintenance for the ice arena/pavilion which will utilize the facility to its maximum potential,and generate adequate revenue to offset the cost of operations. PROCESS USED Schedule and control a wide variety of user groups. Utilize all prime ice hours, scheduling non-prime hours as — permitted. Use developed policies to manage the facility and determine rental rates for pavilion user groups. Supervision of accounts payable and accounts received. Train and supervise staff in order to maintain an efficient, safe and clean facility. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Rent all prime time ice January 1 to March 8,and September 3 to December 31. 2. Continue to work with Hopkins Dynamo Soccer Club and private soccer organizations to develop instructional leagues and programs that both meet the needs of the soccer community and lower costs to the pavilion budget. 3. Develop a partnership with in-line hockey league organizers to increase customer satisfaction and to attempt — sponsorship to the leagues. 4. Increase marketing of non-prime ice rentals to maintain current levels of such rentals in a marketplace where non- prime ice rental competition has increased substantially. 5. Operate a budget to maximize revenues. — Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 — 1. Rented prime hours ice 1,152 1,212 1,259 1,250 1,225 2. Rented non-prime hours ice 218 307 320 310 285 3. Pavilion leases for summer use 6 7 3 7 4 4. Hours ice resurfacer is in use 320 317 327 350 325 5. Hours of part-time employment 2,438 2,902 3,416 3,200 3,600 — 6. Open skate hours 245 200 210 210 210 7. Teams for indoor soccer 56 68 71 68 68 8. Rented roller hockey hours 250 185 183 250 220 — 9. Hours compressors in use 3,669 3,826 3,708 4,000 3,900 10. Hours of turf use 402 421 420 480 230 PAVILION/ICE ARENA FUND FUND 747 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 - EXPENSES PERSONAL SERVICES $ 114,925 $ 123,924 $ 139,057 $ 144,900 $ 145,500 SUPPLIES 18,726 24,554 17,711 19,800 16,300 OTHER SERVICES&CHARGES 51,416 54,231 61,864 64,700 64,900 NON-OPERATING 4,112 4,289 3,670 4,300 4,000 TOTAL $ 189,179 $ 206,998 $ 222,302 $ 233,700 $ 230,700 - REVENUES ICE RENTAL $ 128,961 $ 149,226 $ 164,340 $ 169,000 $ 170,000 PAVILION RENTAL 13,067 10,447 10,289 10,500 10,500 OPEN SKATING FEES 5,034 4,625 4,185 4,700 4,000 SOCCER LEAGUE FEES 30,659 38,380 39,388 37,000 38,000 TURF RENTAL 2,807 3,698 4,230 3,000 9,500 HHS HOCKEY GATE 1,334 4,399 5,000 3,000 - ADVERTISING RENTAL 1,000 2,000 1,000 CONCESSIONS 3,569 3,105 4,777 4,100 3,200 VENDING MACHINES 7,503 8,778 7,514 8,600 4,600 TOTAL $ 191,600 $ 219,593 $ 240,122 $ 243,900 $ 243,800 Increase(Decrease)to Fund Balance $ 2,421 $ 12,595 $ 17,820 $ 10,200 $ 13,100 - RETAINED EARNINGS 12-31 $ 25,987 $ 38,582 $ 56,402 $ 66,602 $ 79,702 Cash Balance 12-31 $ (34,199) $ (16,321) $ (22,351) $ (11,351) $ 3,749 Capital Outlay $ - $ - $ - $ 3,500 $ 2,000 PERMANENT STAFFING - Full-Time Assistant Manager 0.60 0.60 1.00 1.00 1.00 Parks&Forestry Superintendent 0.10 0.10 0.10 0.10 Pavilion/Ice Arena Manager 1.00 1.00 1.00 1.00 0.50 Part-Time Maintenance 1.00 1.40 1.70 1.40 1.75 Part-Time Administrative Support 0.70 0.70 0.70 0.70 0.75 Custodial 0.25 - TOTAL 3.40 3.80 4.50 4.20 4.25 SIGNIFICANT EXPENDITURES Soccer Officials- $8,000(offset by team fee revenues) ►9' \+s. Services&Charges-Heating Fuel- $13,800;Electricity- $24,600 / Improvements to refrigeration plant- $2,500 r --e"? Administrative Fees&Depreciation- $11,800 -- C 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget Person Lift(1/3) $ 2,000 $ $ 231 PAVILION/ICE ARENA FUND FUND 747 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - PERSONAL SERVICES 100 Regular Employees $ 58,134 $ 59,276 $ 68,615 $ 71,900 $ 84,900 _ 110 Overtime-Regular Employees 8 913 938 1,000 1,000 120 Part-Time Employees 33,184 38,220 39,970 42,000 30,300 169 SL Converted/LTD 674 658 771 1,000 1,000 191 P.E.R.A. Contribution 2,975 3,129 3,837 4,000 4,500 192 F.I.C.A. Contribution 6,956 7,586 8,808 8,800 8,900 193 Hospitalization-Life Insurance 9,276 8,988 10,443 10,600 7,600 195 Workers'Compensation Insurance 1,736 2,431 2,959 2,700 3,300 - 196 Unemployment Compensation 80 728 197 Deferred Compensation 1,902 1,995 2,716 2,900 4,000 - TOTAL $ 114,925 $ 123,924 $ 139,057 $ 144,900 $ 145,500 SUPPLIES 200 Office Supplies $ 428 $ 495 $ 509 $ 600 $ 600 201 Uniforms/Clothing 3,723 5,294 371 800 700 202 General Supplies 4,647 7,507 7,617 5,400 6,100 203 Postage 492 694 298 900 600 204 Maint. -Equip. &Vehicle Parts 2,157 2,221 2,053 2,600 2,800 - 205 Maint. - Structures 1,867 2,038 488 2,200 2,100 206 Maint. - Other Improvements 488 676 379 800 800 - 209 Filters,Antifreeze, Solvents 267 400 400 210 Motor Fuels&Lubricants 1,034 1,108 1,734 1,200 1,800 - 223 Sign Supplies 80 553 100 100 241 Concession Supplies 244 758 1,780 1,500 300 243 Vending Machine Supplies 3,566 3,496 1,929 3,300 TOTAL $ 18,726 $ 24,554 $ 17,711 $ 19,800 $ 16,300 232 PAVILION/ICE ARENA FUND FUND 747 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES & CHARGES 300 Audit $ 400 $ 400 $ 400 $ 400 $ 400 301 Advertising,Publication,Printing 972 1,961 2,124 1,600 1,800 302 Travel,Conferences, Schools 899 452 846 1,000 1,000 303 Expert&Professional Services 282 584 597 800 800 304 Contractual Maint. &Repair- 2,298 2,294 6,115 7,300 4,100 Equipment&Vehicles 305 Contractual Maint. &Repair- 2,553 2,790 1,020 800 800 Structures - 306 Contractual Maint. &Repair- 344 395 465 900 2,500 Other Improvements 307 Communications-Telephone/Alarms 2,068 2,519 2,110 2,600 2,000 - 315 Heating Fuel- Gas 11,174 10,941 13,570 12,500 13,800 320 Electricity 19,578 21,475 23,338 24,600 24,600 - 380 Garage-Labor&Burden 540 189 446 500 500 389 Administrative Fee 6,000 6,300 6,600 7,200 7,800 401 Subscription-Memberhips 275 75 300 300 412 General Liability, Fire,Etc. 1,763 1,741 2,178 1,900 2,200 413 Property Insurance 2,030 1,932 2,055 2,300 2,300 418 N.L.C.Liability Insurance 240 183 TOTAL $ 51,416 $ 54,231 $ 61,864 $ 64,700 $ 64,900 - NON-OPERATING 460 Depreciation $ 4,112 $ 4,289 $ 3,670 $ 4,300 $ 4,000 PAVILION/ICE ARENA FUND TOTAL $ 189,179 $ 206,998 $ 222,302 $ 233,700 $ 230,700 233 DEPT 48730 ADMINISTRATION FUND 747 - EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - PERSONAL SERVICES 100 Regular Employees $ 43,094 $ 46,592 $ 50,131 $ 51,100 $ 44,400 _ 110 Overtime-Regular Employees 9 120 Part-Time Employees 3,003 3,140 5,005 4,700 169 SL Converted/LTD 674 658 771 1,000 1,000 191 P.E.R.A. Contribution 1,970 2,153 2,560 2,600 2,400 192 F.I.C.A. Contribution 3,417 3,755 4,660 4,400 4,500 193 Hospitalization-Life Insurance 6,621 6,922 7,644 8,700 4,500 195 Workers'Compensation Insurance 764 1,033 1,405 1,100 1,300 - 196 Unemployment Compensation 80 728 197 Deferred Compensation 1,902 1,995 2,716 2,900 4,000 - TOTAL $ 61,525 $ 66,976 $ 74,901 $ 76,500 $ 62,100 SUPPLIES 200 Office Supplies $ 428 $ 495 $ 509 $ 600 $ 600 201 Uniforms/Clothing 143 368 371 800 700 202 General Supplies 106 1,059 1,310 200 200 - 203 Postage 492 264 149 500 300 223 Sign Supplies 80 553 100 100 - 241 Concession Supplies 244 758 1,780 1,500 300 243 Vending Machine Supplies 3,566 3,496 1,929 3,300 - TOTAL $ 5,059 $ 6,440 $ 6,601 $ 7,000 $ 2,200 234 DEPT 48730 ADMINISTRATION FUND 747 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES & CHARGES 300 Audit $ 400 $ 400 $ 400 $ 400 $ 400 301 Advertising,Publication,Printing 647 302 Travel, Conferences, Schools 899 152 362 500 500 303 Expert&Professional Services 240 337 304 Contractual Maint. &Repair- 611 810 600 600 Equipment&Vehicles 305 Contractual Maint. & Repair- 736 2,790 1,020 800 800 Structures 306 Contractual Maint. &Repair- 344 395 465 900 2,500 Other Improvements 307 Communications-Telephones/Alarms 2,068 2,519 2,110 2,600 2,000 389 Administrative Fee 6,000 6,300 6,600 7,200 7,800 401 Subscription-Memberships 275 75 300 300 - 412 General Liability,Fire,Etc. 1,763 1,741 2,178 1,900 2,200 413 Property Insurance 2,030 1,932 2,055 2,300 2,300 TOTAL $ 14,755 $ 17,899 $ 16,000 $ 17,500 $ 19,400 DEPARTMENT TOTAL $ 81,339 $ 91,315 $ 97,502 $ 101,000 $ 83,700 235 DEPT 48735 ICE RENTAL FUND 747 EXPENDITURE DETAIL - Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 _ PERSONAL SERVICES 100 Regular Employees $ 12,563 $ 10,897 $ 10,222 $ 12,100 $ 22,300 110 Overtime-Regular Employees 913 929 1,000 1,000 120 Part-Time Employees 12,566 17,082 18,423 21,200 16,400 191 P.E.R.A. Contribution 706 728 724 900 1,200 192 F.I.C.A. Contribution 1,982 2,294 2,256 2,600 3,000 - 193 Hospitalization- Life Insurance 1,862 1,446 1,645 1,100 1,700 195 Workers' Compensation Insurance 399 852 696 900 1,200 TOTAL $ 30,078 $ 34,212 $ 34,895 $ 39,800 $ 46,800 - SUPPLIES 202 General Supplies $ 3,100 $ 4,505 $ 4,559 $ 3,200 $ 4,000 204 Maint. -Equip. &Vehicle Parts 2,074 2,221 2,053 2,500 2,700 205 Maint. - Structures 1,744 1,440 488 1,500 1,500 206 Maint. - Other Improvements 488 676 379 800 800 209 Filters,Antifreeze, Solvents 267 400 400 210 Motor Fuels&Lubricants 1,034 1,108 1,734 1,200 1,800 TOTAL $ 8,440 $ 10,217 $ 9,213 $ 9,600 $ 11,200 OTHER SERVICES& CHARGES - 301 Advertising, Publication,Printing $ 12 $ 637 $ 832 $ 700 $ 700 302 Travel, Conferences, Schools 300 484 500 500 303 Expert&Professional Services 282 430 597 800 800 304 Contractual Maint. &Repair- 2,298 1,683 5,305 6,700 3,500 E uipment&Vehicles - 315 Heating Fuel-Gas 10,205 10,047 11,956 11,500 12,500 320 Electricity 16,036 17,813 19,185 19,900 19,900 380 Garage-Labor&Burden 540 189 446 500 500 TOTAL $ 29,373 $ 31,099 $ 38,805 $ 40,600 $ 38,400 DEPARTMENT TOTAL $ 67,891 $ 75,528 $ 82,913 $ 90,000 $ 96,400 236 DEPT 48740 SOCCER-LEAGUE/RENTAL FUND 747 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 PERSONAL SERVICES 100 Regular Employees $ 1,520 $ 1,383 $ 4,339 $ 3,200 $ 10,300 120 Part-Time Employees 12,556 14,795 15,630 14,700 11,100 191 P.E.R.A. Contribution 256 229 376 300 500 192 F.I.C.A. Contribution 1,096 1,260 1,522 1,300 800 193 Hospitalization-Life Insurance 714 582 792 300 800 195 Workers'Compensation Insurance 402 447 647 500 600 - TOTAL $ 16,544 $ 18,696 $ 23,306 $ 20,300 $ 24,100 SUPPLIES - 201 Uniforms/Clothing $ 3,580 $ 4,926 $ - $ - $ - 202 General Supplies 529 792 1,082 1,000 1,000 203 Postage 430 149 400 300 205 Maint. - Structures 92 100 100 TOTAL $ 4,109 $ 6,240 $ 1,231 $ 1,500 $ 1,400 - OTHER SERVICES & CHARGES 301 Advertising,Publication,Printing $ 535 $ 552 $ 1,292 $ 600 $ 900 - 305 Contractual Maint. & Repair- 287 Structures 315 Heating Fuel-Gas 825 893 1,213 900 1,200 - 320 Electricity 1,304 1,678 1,956 2,000 2,000 TOTAL $ 2,951 $ 3,123 $ 4,461 $ 3,500 $ 4,100 - DEPARTMENT TOTAL $ 23,604 $ 28,059 $ 28,998 $ 25,300 $ 29,600 237 DEPT 48745 DRY FLOOR FUND 747 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 - PERSONAL SERVICES 100 Regular Employees $ 965 $ 404 $ 3,923 $ 5,500 $ 7,900 _ 120 Part-Time Employees 5,059 3,203 912 1,400 2,800 191 P.E.R.A. Contribution 43 19 177 200 400 192 F.I.C.A.Contribution 461 277 370 500 600 193 Hospitalization-Life Insurance 79 38 362 500 600 195 Workers'Compensation Insurance 171 99 211 200 200 TOTAL $ 6,778 $ 4,040 $ 5,955 $ 8,300 $ 12,500 SUPPLIES - 202 General Supplies $ 912 $ 1,151 $ 666 $ 1,000 $ 900 204 Maint. -Equip. &Vehicle Parts 83 100 100 205 Maint. - Structures 123 506 600 500 TOTAL $ 1,118 $ 1,657 $ 666 $ 1,700 $ 1,500 OTHER SERVICES & CHARGES - 301 Advertising,Publication,Printing $ 425 $ 125 $ - $ 300 $ 200 305 Contractual Maint. &Repair- 1,530 - Structures 315 Heating Fuel-Gas 144 1 401 100 100 320 Electricity 2,238 1,984 2,197 2,700 2,700 - TOTAL $ 4,337 $ 2,110 $ 2,598 $ 3,100 $ 3,000 DEPARTMENT TOTAL $ 12,233 $ 7,807 $ 9,219 $ 13,100 $ 17,000 DEPT 48770 NON-OPERATING FUND 747 EXPENDITURE DETAIL Actual Actual Actual Budget Budget _ CODE 1994 1995 1996 1997 1998 460 Depreciation $ 4,112 $ 4,289 $ 3,670 $ 4,300 $ 4,000 PAVILION/ICE ARENA TOTAL $ 189,179 $ 206,998 $ 222,302 $ 233,700 $ 230,700 238 DEPT 48775 CAPITAL OUTLAY-MEMO FUND 747 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 CAPITAL OUTLAY-MEMO 570 Office Equipment&Furnishings $ - $ - $ - $ 1,000 $ - 580 Other Equipment 2,500 2,000 DEPARTMENT TOTAL $ - $ - $ - $ 3,500 $ 2,000 239 ARTS CENTER FUND FUND 750 DEPT 48530 ADMINISTRATION — ACTIVITY: Hopkins Center for the Arts ACTIVITY MANAGER: ARTS CENTER/PAVILION MANAGER GENERAL ACTIVITY DESCRIPTION Manage, maintain, schedule, promote and utilize the Hopkins Center for the Arts to its maximum potential, and generate adequate revenue to offset the cost of operations. PROCESS USED Schedule tenants through meet and confer process. Promote and lease unallocated space to occasional user groups. Use developed policies to manage the facility. Supervision of accounts payable and accounts received. Train and supervise staff in order to maintain a safe,clean and attractive facility. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998 1. Develop marketing plan to attract occasional user groups. — 2. Research and target revenue sources beyond the leasing of space such as sponsorship, advertising, grants or fund- raising. 3. Develop at least one self promoted or co-promoted event or series. 4. Develop data bases for customer accounts,facility usage records,mailing lists,potential user groups and current user groups. 5. Operate a budget to maximize revenues. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1994 1995 1996 1997 1998 1. Number of theater rentals 15 — 2. Number of studio rentals 40 3. Number of dance studio rentals 10 4. Number of classroom rentals 10 — 5. Number of rehearsal room rentals 25 6. Number of gallery rentals 10 7. Hours of part-time employment 1,430 — 8. Number of days of performance/ presentation activity 240 ARTS CENTER FUND FUND 750 — FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 — EXPENSES PERSONAL SERVICES $ $ $ $ $ 99,500 SUPPLIES 6,700 _ OTHER SERVICES &CHARGES 59,000 NON-OPERATING 54,000 TOTAL $ $ $ $ $ 219,200 — REVENUES CHILDS PLAY THEATER LEASE $ $ $ $ $ 84,000 ISD#270 LEASE 50,000 _ HAAA LEASE 5,000 THEATER RENTAL 28,000 STUDIO HALL RENTAL 30,000 REHEARSAL ROOM RENTAL 5,000 — CLASSROOM RENTAL 2,000 GALLERY RENTAL 5,500 DANCE STUDIO RENTAL 5,000 _ CONCESSIONS/VENDING 4,700 TOTAL $ $ $ $ $ 219,200 Increase(Decrease)to Fund Balance $ $ $ $ $ - RETAINED EARNINGS 12-31 $ $ $ $ $ - _ Cash Balance 12-31 $ $ $ $ $ (3,300) Capital Outlay $ $ $ $ $ 3,300 PERMANENT STAFFING Arts Center Manager 0.50 — Arts Center Coordinator 1.00 Custodial 0.60 Part-Time Maintenance 0.70 TOTAL 2.80 SIGNIFICANT EXPENDITURES Services&Charges-Heating Fuel- $20,000;Electricity- $15,000 Administrative Fees- $7,200 — 1998 CAPITAL OUTLAY DETAIL Dept. Manager Adopted — Item Requested Proposed Proposed Budget Carpet Shampooer(1/2) $ 1,300 $ $ Person Lift(1/3) 2,000 — $ 3,300 $ $ 241 DEPT 48530 ADMINISTRATION FUND 750 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 — PERSONAL SERVICES 100 Regular Employees $ $ $ $ $ 65,900 _ 110 Overtime-Regular Employees 1,000 120 Part-Time Employees 11,500 169 SL Converted/LTD 191 P.E.R.A. Contribution 3,400 192 F.I.C.A. Contribution 6,000 193 Hospitalization-Life Insurance 11,700 195 Workers' Compensation Insurance 197 Deferred Compensation TOTAL $ $ $ $ $ 99,500 _ SUPPLIES 200 Office Supplies $ $ $ $ $ 500 201 Uniforms/Clothing 200 202 General Supplies 3,000 203 Postage 400 204 Maint. -Equip. &Vehicle Parts 100 205 Maint.- Structures 2,000 206 Maint. -Other Improvements 500 TOTAL $ $ $ $ $ 6,700 242 DEPT 48530 ADMINISTRATION FUND 750 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 OTHER SERVICES& CHARGES 300 Audit $ $ $ $ $ 400 301 Advertising,Publication, Printing 3,000 302 Travel, Conferences, Schools 300 303 Expert&Professional Services 500 305 Contractual Maint. & Repair- 2,000 Structures 306 Contractual Maint. &Repair- 500 Other Improvements 307 Communications-Telephones/Alarms 2,900 315 Heating Fuel-Gas 20,000 — 320 Electricity 15,000 389 Administrative Fee 7,200 — 401 Subscription-Memberships 200 412 General Liability,Fire,Etc. 3,400 413 Property Insurance 3,600 TOTAL $ $ $ $ $ 59,000 — DEPARTMENT TOTAL $ $ $ $ $ 165,200 DEPT 48570 NON-OPERATING FUND 750 EXPENDITURE DETAIL _ Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 610 Bond Interest $ $ $ $ $ 54,000 ARTS CENTER TOTAL $ $ $ $ $ 219,200 243 \ .4‘. OM% am% an. AM* =NO mak AIM MINIM amln. MM. DEPT 48575 CAPITAL OUTLAY-MEMO FUND 750 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 CAPITAL OUTLAY-MEMO 580 Other Equipment $ $ $ $ $ 3,300 244 CITY OF HOPKINS, MINNESOTA GENERAL LONG-TERM DEBT ACCOUNT GROUP General obligation bonds and other forms of long-term debt supported by general revenues are obligations of a governmental unit as a whole and not its individual constituent funds. Moreover, the proceeds of such debt may be spent on facilities which are utilized in the operations of several funds. For these reasons, the amount of unmatured, long-term indebtedness which is backed by the full faith and credit of the government should be recorded and accounted for in a separate self-balancing group of _ accounts titled the "General Long-Term Debt Account Group". This debt group will include, in addition to conventional general obligation bonds, time warrants and notes which have a maturity of more than one year from date of issuance. This account group does not include general obligation water and sewer bonds, which are reflected in their respective funds. 0•1111. NEMO ..•••• oMM.. alma ,1111 ••••• MM. amm imma OEM GENERAL DEBT SERVICE FUNDS 4XX FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1994 1995 1996 1997 1998 EXPENDITURES BOND PAYMENTS: PRINCIPAL $ 811,100 $ 801,100 $ 1,026,600 $ 800,000 v $ 930,000 INTEREST 559,714 559,157 572,741 43,877 802,524 FISCAL AGENTS CHARGES 3,475 3,600 3,561 4,023 4,176 ISSUANCE EXPENSE 21,204 TOTAL $ 1,374,289 $ 1,385,061 $ 1,602,902 $ 1,447,900 $ 1,736,700 REVENUES PROPERTY TAX-CURRENT AD VALOREM $ 326,960 $ 384,283 $ 354,000 $ 389,145 $ 330,000 PROCEEDS FROM ISSUANCE 38,675 185,086 89,704 TRANSFER FROM P.I.R. FUND 115,000 158,500 183,200 168,000 168,600 TRANSFER FROM TAX INCREMENT 649,000 704,800 988,741 943,200 895,600 TRANSFER FROM HOUSING REHAB 96,798 98,700 273,300 TOTAL $ 1,090,960 $ 1,286,258 $ 1,807,825 $ 1,688,749 $ 1,667,500 FUND BALANCE 12-31 $ 1,019,541 920,738 $ 1,125,661 $ 1,366,510 $ 1,297,310 245 ISSUE: IMPROVEMENT REVOLVING BONDS- 1990 FUND 402 DEPT: General Obligation Bonds- 46020 Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 EXPENDITURES — BOND PAYMENTS — 600 Principal $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 610 Interest 23,010 19,935 16,822 13,685 10,510 — 620 Fiscal Agent Charges 300 300 300 315 290 TOTAL $ 73,310 $ 70,235 $ 67,122 $ 64,000 $ 60,800 REVENUES — 30110 Property Tax-Current Ad Valorem $ 74,243 $ 52,549 $ 63,400 $ 68,000 $ 54,000 — FUND BALANCE $ 76,712 $ 59,026 $ 55,304 $ 59,304 $ 52,504 Issue Matures in 2001 246 ISSUE: REDEVELOPMENT REFUNDING BONDS- 1992 FUND 408 — DEPT: General Obligation Bonds(Taxable)-46901 Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 EXPENDITURES BOND PAYMENTS 600 Principal $ 225,000 $ 240,000 $ 255,000 $ 275,000 $ 295,000 610 Interest 130,075 116,550 101,081 83,362 63,654 620 Fiscal Agent Charges 600 600 600 338 646 TOTAL $ 355,675 $ 357,150 $ 356,681 $ 358,700 $ 359,300 REVENUES 39724 Transfer from Tax Increment $ 335,000 $ 351,000 $ 360,000 $ 360,000 $ 360,000 FUND BALANCE $ 183,781 $ 177,631 $ 180,950 $ 182,250 $ 182,950 Issue Matures in 2006 • 247 ISSUE: REDEVELOPMENT BONDS- 1996D FUND 476 DEPT: General Obligation Bonds (Taxable)-46760 Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 EXPENDITURES BOND PAYMENTS 600 Principal $ $ $ - $ - $ - 610 Interest 42,352 50,822 — 620 Fiscal Agent Charges 75 148 278 TOTAL $ $ $ 75 $ 42,500 $ 51,100 REVENUES 39300 Proceeds from Issuance $ $ $ 118,586 $ - $ - FUND BALANCE $ $ $ 118,511 $ 76,011 $ 24,911 Issue Matures in 2011 248 ISSUE: REDEVELOPMENT REFUNDING 1984& 1989 BONDS- 1993 FUND 483 — DEPT: General Obligation Bonds-46840 — Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 EXPENDITURES BOND PAYMENTS — 600 Principal $ 30,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 610 Interest 111,499 139,420 138,540 137,660 136,780 620 Fiscal Agent Charges 825 900 900 840 720 TOTAL $ 142,324 $ 160,320 $ 159,440 $ 158,500 $ 157,500 REVENUES 39724 Transfer from Tax Increment $ 90,000 $ 120,000 $ 190,000 $ 180,000 $ 135,000 — FUND BALANCE $ 99,573 $ 59,253 $ 89,813 $ 111,313 $ 88,813 Issue Matures in 2009 249 ISSUE: REDEVELOPMENT BONDS- 1996C FUND 486 DEPT: General Obligation Bonds-46860 Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 EXPENDITURES BOND PAYMENTS 600 Principal $ $ $ - $ - $ 610 Interest 23,750 28,500 — 620 Fiscal Agent Charges 75 350 300 TOTAL $ $ $ 75 $ 24,100 $ 28,800 REVENUES 39300 Proceeds from Issuance $ $ $ 66,500 $ - $ - — 39724 Transfer from Tax Increment 1,000 TOTAL $ $ $ 66,500 $ - $ 1,000 — FUND BALANCE $ $ $ 66,425 $ 42,325 $ 14,525 Issue Matures in 2016 250 ISSUE: REDEVELOPMENT REFUNDING 1988 BONDS- 1993 FUND 487 — DEPT: General Obligation Bonds-46880 Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 EXPENDITURES BOND PAYMENTS 600 Principal $ 30,000 $ 15,000 $ 15,000 $ 160,000 $ 160,000 610 Interest 45,540 39,753 39,317 36,572 31,412 620 Fiscal Agent Charges 325 300 300 328 288 TOTAL $ 75,865 $ 55,053 $ 54,617 $ 196,900 $ 191,700 REVENUES 39724 Transfer from Tax Increment $ 46,000 $ 56,000 $ 184,000 $ 200,000 $ 184,000 FUND BALANCE $ 49,093 $ 50,040 $ 179,423 $ 182,523 $ 174,823 Issue Matures in 2003 1 251 ISSUE: REDEVELOPMENT BONDS- 1988 FUND 488 DEPT: General Obligation Bonds-46880 Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 EXPENDITURES BOND PAYMENTS — 600 Principal $ 140,000 $ 145,000 $ 145,000 $ $ 610 Interest 21,677 13,268 4,459 620 Fiscal Agent Charges 300 300 11 TOTAL $ 161,977 $ 158,568 $ 149,470 $ $ REVENUES 39724 Transfer from Tax Increment $ 114,000 $ 119,800 $ 39,737 $ $ — FUND BALANCE $ 148,501 $ 109,733 $ - $ $ Issue Matures in 2003 Call June 1996-Defeased in 1993 252 ISSUE: PARK AND RECREATIONAL BONDS- 1990 FUND 490 — DEPT: General Obligation Bonds-46900 Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 EXPENDITURES BOND PAYMENTS — 600 Principal $ 140,000 $ 140,000 $ 140,000 $ 140,000 $ 140,000 610 Interest 39,480 30,870 22,155 13,370 4,480 620 Fiscal Agent Charges 300 300 300 330 120 TOTAL $ 179,780 $ 171,170 $ 162,455 $ 153,700 $ 144,600 REVENUES 30110 Property Tax- Current Ad Valorem $ 155,924 $ 162,962 $ 150,000 $ 151,145 $ - FUND BALANCE $ 167,818 $ 159,610 $ 147,155 $ 144,600 $ - • Issue Matures in 2011 Call February 1998 -Defeased in 1993 253 ISSUE: REDEVELOPMENT BONDS- 1991 FUND 491 DEPT: MIA Revenue Bonds(Taxable)-46910 Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 EXPENDITURES — BOND PAYMENTS — 600 Principal $ 41,100 $ 41,100 $ 246,600 $ $ 610 Interest 21,577 18,701 19,420 — 620 Fiscal Agent Charges 300 300 325 TOTAL $ 62,977 $ 60,101 $ 266,345 $ $ REVENUES — 39724 Transfer from Tax Increment $ 64,000 $ 58,000 $ 215,004 $ $ — FUND BALANCE $ 53,442 $ 51,341 $ - $ $ Issue Matures in 2001 Issue Called 10-31-96 254 ISSUE: IMPROVEMENT REVOLVING BONDS- 1992 FUND 492 - DEPT: General Obligation Bonds-46920 Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 EXPENDITURES BOND PAYMENTS 600 Principal $ 130,000 $ 130,000 $ 130,000 $ 130,000 $ 130,000 610 Interest 92,395 87,780 82,840 77,608 72,082 620 Fiscal Agent Charges 300 300 300 292 318 TOTAL $ 222,695 $ 218,080 $ 213,140 $ 207,900 $ 202,400 REVENUES 30110 Property Tax-Current Ad Valorem $ 40,656 $ 52,783 $ 42,600 $ 42,000 $ 36,000 - 39721 Transfer from P.I.R. Fund 115,000 158,500 183,200 168,000 168,600 TOTAL $ 155,656 $ 211,283 $ 225,800 $ 210,000 $ 204,600 FUND BALANCE $ 160,649 $ 153,852 $ 166,512 $ 168,612 $ 170,812 . Issue Matures in 2008 255 ISSUE: REFUNDING 1990 PARK&RECREATIONAL BONDS- 1993 FUND 493 DEPT: General Obligation Bonds-46900 Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 EXPENDITURES BOND PAYMENTS — 600 Principal $ 25,000 $ 20,000 $ 25,000 $ 25,000 $ 25,000 610 Interest 74,461 92,880 91,890 90,790 89,690 — 620 Fiscal Agent Charges 225 300 300 310 310 TOTAL $ 99,686 $ 113,180 $ 117,190 $ 116,100 $ 115,000 REVENUES 30110 Property Tax- Current ad Valorem $ 56,137 $ 115,989 $ 98,000 $ 128,000 $ 240,000 FUND BALANCE $ 79,972 $ 82,781 $ 63,591 $ 75,491 $ 200,491 Issue Matures in 2011 256 ISSUE: HOUSING BONDS-MEADOW CREEK FUND 495 -- DEPT: General Obligation Bonds(Taxable)-46950 Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 EXPENDITURES BOND PAYMENTS 600 Principal $ $ - $ - $ - $ 25,000 610 Interest 56,217 61,328 60,502 620 Fiscal Agent Charges 75 572 298 303 Issuance Expense 21,204 TOTAL $ $ 21,204 $ 56,292 $ 61,900 $ 85,800 REVENUES 39745 Transfer from Housing Rehab $ $ - $ 96,798 $ 98,700 $ 98,700 39300 Proceeds from Issuance 38,675 TOTAL $ $ 38,675 $ 96,798 $ 98,700 $ 98,700 FUND BALANCE $ $ 17,471 $ 57,977 $ 94,777 $ 107,677 Issue Matures in 2012 257 ISSUE: REDEVELOPMENT BONDS- 1997 FUND 496 DEPT: General Obligation Bonds-46960 Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 EXPENDITURES BOND PAYMENTS — 600 Principal $ $ $ $ - $ 85,000 610 Interest 63,400 106,921 — 620 Fiscal Agent Charges 200 279 TOTAL $ $ $ $ 63,600 $ 192,200 REVENUES 39724 Transfer from Tax Increment $ $ $ $ 203,200 $ 215,600 FUND BALANCE $ $ $ $ 139,600 $ 163,000 Issue Matures in 2012 258 ISSUE: HOUSING BONDS-PATIO HOMES FUND 497 — DEPT: General Obligation Bonds(Taxable)-46970 Actual Actual Actual Budget Budget CODE 1994 1995 1996 1997 1998 EXPENDITURES BOND PAYMENTS 600 Principal $ $ $ $ - $ - 610 Interest 147,171 620 Fiscal Agent Charges 329 TOTAL $ $ $ $ - $ 147,500 REVENUES 39745 Transfer from Housing Rehab $ $ $ $ - $ 174,600 39300 Proceeds from issuance 89,704 TOTAL $ $ $ $ 89,704 $ 174,600 FUND BALANCE $ $ $ $ 89,704 $ 116,804 — Issue Matures in 2018 259 BOND INDEBTEDNESS AS OF DECEMBER 31, 1997 AND 1998 AND STATEMENT OF PRINCIPAL&INTEREST REQUIREMENTS FOR 1998 — AMOUNT OUTSTANDING ORIGINAL 12-31-97 — DATE OF AMOUNT OF ISSUE FUND ISSUE ISSUE Principal Interest GENERAL OBLIGATION Redevelopment Refund 484&489 483 10-15-93 $ 3,075,000 $ 2,985,000 $ 1,277,410 — Redevelopment Refund 488 487 10-15-93 1,135,000 915,000 104,904 Redevelopment- Taxable 408 2-1-92 2,888,543 1,693,543 1,145,761 (3-1-90)Refunded Redevelopment-Taxable D 476 10-1-96 680,000 680,000 511,004 Redevelopment Series C 486 10-1-96 500,000 500,000 477,240 Park Bonds 490 3-1-90 2,805,000 140,000 4,480 Park Bonds-Refunded 493 10-15-93 2,065,000 1,970,000 648,372 — Housing Bonds-Meadow Creek 495 9-1-95 815,000 815,000 572,366 Redevelopment Bonds 496 1-1-97 2,240,000 2,240,000 955,808 Housing Bonds-Patio Homes 497 6-1-97 1,700,000 1,700,000 1,750,458 — TOTAL $ 17,903,543 $ 13,638,543 $ 7,447,803 SPECIAL ASSESSMENTS Improvement Revolving 402 3-1-90 $ 485,000 $ 185,000 $ 23,965 Improvement Revolving ' 492 8-1-92 2,000,000 1,480,000 430,642 TOTAL $ 2,485,000 $ 1,665,000 $ 454,607 REVENUE Storm Sewer-Refunded 740 10-15-93 $ 2,445,000 $ 2,350,000 $ 772,310 GRAND TOTAL $ 22,833,543 $ 17,653,543 $ 8,674,720 — 260 AMOUNT DUE IN 1998 AMOUNT OUTSTANDING 12-31-98 Principal Interest Principal Interest TOTAL $ 20,000 $ 136,780 $ 2,965,000 $ 1,140,630 $ 4,105,630 160,000 31,412 755,000 73,492 828,492 295,000 63,654 1,398,543 1,082,107 2,480,650 50,822 680,000 460,182 1,140,182 28,500 500,000 448,740 948,740 140,000 4,480 25,000 89,690 1,945,000 558,682 2,503,682 25,000 60,502 790,000 511,864 1,301,864 85,000 106,921 2,155,000 848,887 3,003,887 147,171 1,700,000 1,603,287 3,303,287 $ 750,000 $ 719,932 $ 12,888,543 $ 6,727,871 $ 19,616,414 $ 50,000 $ 10,510 $ 135,000 $ 13,455 $ 148,455 130,000 72,082 1,350,000 358,560 1,708,560 $ 180,000 $ 82,592 $ 1,485,000 $ 372,015 $ 1,857,015 $ 135,000 $ 104,570 $ 2,215,000 $ 667,740 $ 2,882,740 $ 1,065,000 $ 907,094 $ 16,588,543 $ 7,767,626 $ 24,356,169 261 INDEX Activity Center-Maintenance 30 Activity Center- Operating 33 Arts Center Fund 240 Cable TV Fund 183 City Council 11 City Manager 17 Community Development-Administration 72 Community Services-Administration 78 Community Services-Assessing 81 Community Services-City Clerk 84 Community Services-Elections 87 Community Services-Inspections 90 Debt 245 Economic Development Fund 148 Emergency Preparedness 69 Equipment Replacement Fund 144 Finance 20 Financial Summaries 1 Fire 62 Fire- State Chemical Assessment Team 66 Health& Welfare 14 Hennepin County CDBG Fund 155 Housing Rehab Fund 173 Insurance 141 Legal Services 23 Municipal Building 26 Paratransit Fund 170 Parking Fund 179 Pavilion/Ice Arena Fund 230 Planning&Economic Development 75 Police 36 Public Works 93 Real Estate Purchases& Sales Fund 154 Recreation 138 Refuse Utility Fund 212 Sewer Utility Fund 203 Storm Sewer Utility Fund 223 Tax Increment 1.1 Fund 158 Tax Increment 1.2 Fund 165 Tax Increment 2.1-2.9 Funds 186 _ Transfers Out 143 Unallocated 142 Water Utility Fund 194 262 r