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I I I I I I I I I I I I I I I I I i I
ANNUAL CITY BUDGET
FISCAL YEAR BEGINNING JANUARY 1, 1999
CITY COUNCIL
Mayor Charles D. Redepenning
Councilmember Eugene Maxwell Councilmember Diane Johnson
Councilmember Frances Hesch Councilmember Karen Jensen
ADMINISTRATIVE STAFF
Steven C. Mielke City Manager
Lori Yager Finance Director
TABLE OF CONTENTS
Letter of Transmittal(City Manager's Budget Message) 1
Financial Summaries 13
General Fund Activity Detail:
General Fund Revenues 24
City Council 27
Health& Welfare 29
Administrative Services 31
Finance 33
Legal Services 36
Municipal Building 38
Activity Center-Maintenance 40
Activity Center-Operating 42
Community Services-Administration 44
Community Services-Assessing 46
Community Services-City Clerk 48
Community Services-Elections 50
Community Services-Inspection 52
Police 56
Fire 72
Emergency Preparedness 74
Public Works 76
Recreation 105
Planning&Economic Development. 108
Unallocated 111
Special Revenue Funds Activity Detail:
Equipment Replacement 115
State Chemical Assessment Team 117
Economic Development 119
Real Estate Purchases& Sales 121
Hennepin County CDBG 123
Tax Increment 1.1 125
Tax Increment 1.2 127
Paratransit 130
I I I I I I I I I I I I I I I I I I I
I 1 f I I I I I I I I I I I I I I I I
Housing Rehab 132
Parking 134
Section 8 136
Cable TV 138
Depot Coffee House 141
Tax Increment 2.1-2.9 143
Enterprise Funds Activity Detail:
Water Utility 150
Sewer Utility 154
Refuse Utility 157
Storm Sewer Utility 160
Pavilion/Ice Arena 163
Arts Center 167
General Debt Service Funds 171
1999 Budget Message
1999 PROPOSED MUNICIPAL BUDGET MESSAGE
It is our pleasure to present the 1999 Municipal Budget. The Municipal Budget is one of four financial documents prepared annually by the City of
Hopkins. The other documents include the Comprehensive Annual Financial Report, the Five Year Capital Improvements Plan, and the Equipment
Replacement Plan.
The Municipal Budget is intended to reflect the goals, objectives, and priorities established by the City Council with input from the residents and
taxpayers of Hopkins, and fairly represents the revenues and expenditures necessary to provide the services and programs desired by the community.
For 1999, the City Council established 1999 budget goals, which are accurately reflected in this budget. The budget goals are:
• Maintain basic City services at current levels
• Analyze all programs and services to:
• look for ways to reduce dependency on the property tax,
• find greater efficiencies in the provision of current services and programs,
• compare staffing levels to workloads to assure proper allocation of resources,
• create greater linkages between revenues and expenses, to allow for more entrepreneurial approaches to non-essential services.
• Forecast funding needs and tax implications to assure strong long-term financial stability
• Provide adequate funds to meet necessary technology upgrades
• Continue policy of not using fund balances for operating expenses
• Recognize and award employees that help the City save money
ALL FUNDS
The municipal budget document is the result of months of work and planning and includes proposed revenues and expenditures for 38
separate funds. These funds are grouped into four major categories. They are:
o General Fund,
o Special Revenue Funds,
o Enterprise Funds, and
o General Debt Service Funds.
The total expenditures adopted for all funds are$14,219,918 (see Table 1). This amount is $646,788 or 4.8 percent more than the 1998
amount.
1999 Budget Message
TABLE 1
ALL FUNDS
Expenditures
Revised Approved Amount Change % Change
Source 1998 1999
General Fund $6,947,905 $7,158,664 $210,759 3.0
Special Revenue Funds 2,287,025 2,139,004 (148,021) (6.5)
Enterprise Funds 3,782,000 4,126,206 344,206 9.1
Debt Services Funds 1,736,700 1,768,689 31,989 1.8
SUBTOTAL 14,753,630 15,192,563 438,933 3.0
Less Interfund Transfers 1,180,500 972,645 (207,855) (17.6)
TOTAL $13,573,130 $14,219,918 $646,788 4.8
The total budget represents planned or anticipated expenses for all funds. The amount of the annual total budget fluctuates up or down from
year to year, depending on special projects and expenditures which may occur during the plan budget period.
As shown in Table 1, the special revenue funds are anticipated to be less active in 1999 with a 6.5 percent decrease in expenses. The special
revenue fund categories, which are decreasing, consist primarily of Tax Increment funds, Economic Development funds and Housing Rehab
funds. These funds have several special projects associated with them and can vary widely from year to year.
Table 1 also indicates a decrease in interfund transfers. This decrease is do to less funds being transferred to debt service from the Housing
Rehab Fund. The revenues are now being recorded directly in the Debt Service Funds.
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1999 Budget Message
Il. GENERAL FUND
The general fund, which accounts for the majority of the City's operating expenses, has a balanced budget of$7,158,664. This represents an
increase of$210,759 or 3.0 percent over the 1998 budget.
TABLE 2
GENERAL FUND
Expenditures
Revised Amount %
Source 1998 1999 Change Change
Public Safety $3,110,680 $3,345,522 $234,832 7.5
Public Works 1,739,210 1,645,725 (93,485) (5.4)
General Government 723,511 677,137 (46,374) (6.4)
Planning & Economic Dev. 131,619 142,122 10,503 7.8
Community Services 638,243 690,125 51,882 8.1
Recreation 372,388 388,988 16,600 4.5
Unallocated 231,900 269,045 37,145 16.0
TOTAL $6,947,905 $7,158,664 $210,759 3.0
The budget was specifically prepared with the intention of meeting the budget goals, while assuring efficiency and effectiveness in all
positions.
For 1999, the budget was specifically prepared with the intention of not adding new programs or service's which would increase the cost of
government services. Additionally, an emphasis was placed on holding the line on the cost of current government services, while recognizing
the increased cost of providing those services.
One new position was added in public works for the purposes of adding an additional park maintenance employee. Also, an additional
$60,000 is included for information management systems consulting. The budget does not provide for the reduction or elimination of any
programs.
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1999 Budget Message
TABLE 3
EXPENDITURES BY TYPE
Expenditures
Revised Approved Amount ok
Source 1998 1999 Change Change
Salaries and Employee Benefits $5,089,800 $5,292,119 $202,319 4.0
Materials, Supplies and Services 2,246,805 2,561,604 314,799 14.0
Capital Outlay 67,400 50,274 (17,126) (25.4)
Capital Improvements 100,000 100,000 0 0
TOTAL $7,504,005 $8,003,997 $499,992 6.7
Less Expenditures Charged
To Other Activities (567,700) (854,378) 286,678 50.5
NET TOTAL 6,936,305 7,149,619 213,314 3.1
Other Financing Uses 11,600 9,045 (2,555) (22.0)
TOTAL EXPENDITURES $6,947,905 $7,158,664 $210,759 3.0%
Salaries and Employee Benefits account for 74 percent of the general fund budget. Wage increases are budgeted to allow for a cost of living
adjustment in keeping with anticipated contractual obligations. When wage increases are combined with other fringe benefits and new
positions or upgrades, the total cost of salaries and employee benefits rises 4.0 percent. This compares with an increase of 3.6 percent in
1998. Materials, Supplies and Services (less expenditures charged to other activities) account for 24 percent of the City budget. Capital
Outlay and Improvements account for 2% of this year's budget. Capital Outlay decreased 25.4 percent from the 1998 budget.
Revenues for the general fund are derived from three major sources:
o Property taxes
o State grants and aids
o Other revenues, such as licenses, permits, fines, and interest earnings.
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1999 Budget Message
TABLE 4
GENERAL FUND
Revenues
Revised Approved Amount %
Source 1998 1999 Change Change
Property Tax $3,910,366 $4,113,906 $203,540 5.2
State Grants and Aids 2,076,000 2,077,254 1,254 0.0
Other Revenues 961,539 967,504 5,965 0.0
TOTAL $6,947,905 $7,158,664 $210,759 3.0
Property tax revenues to the general fund will increase 5.2 percent. Property taxes account for 57 percent of the general fund budget. This
compares with 56 percent in 1998. The increase of the share of property tax percentage in the general fund is do to the zero increase in state
aids and grants and the zero increase in other revenues.
State grants and aids, which are primarily Local Government Aid and Homestead and Agricultural Credit Aid (HACA), account for the second
largest share of revenues to the general fund. In 1999, this intergovernmental revenue is anticipated to be$2,077,254, an increase of only
$1,254. Local government aid is derived from sales tax revenues and is allocated by the state legislature. Each year the State reviews its
ability to make payments of Local Government Aid and HACA, and the amount can increase or decrease based upon State Legislative action.
The Homestead and Agricultural Credit Aid is derived through income tax receipts at the State level, and is disseminated to local government
units through a funding formula. There is no increase in HACA revenues for 1999.
The"other revenues" category zero percent increase is primary caused by a reallocation of interest earnings to special revenue and enterprise
funds.
The general fund is expected to have a beginning fund balance of$2,975,215. The fund balance is used to fund the first half of next years
general fund operations as well as designate moneys for specific uses.
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1999 Budget Message
TABLE 5
GENERAL FUND
Fund Balance
Fund Balance 01/01/99 $2,975,215
Fund Balance 12/31/99* $2,975,215
*Designated:
Shady Oak Beach $200,000
Inventories $74,865
Salt/sand storage $105,000
Pavilion carpet $74,000
Downtown park stage $32,000
Open House $6,000 •
Working Capital $2,483,350
At the end of 1999 a $74,000 designation is the amount needed to provide funds for the replacement of the carpet at the pavilion.
The approved balanced budget will not change the projected fund balance of$2,975,215. This amount, when reduced for inventories and
other uses, places the City's target cash flow amount below the City's target of$3,579,000, which is 50% of operating expenditures. There
also would be no undesignated cash in the general fund. This is consistent with 1998's budget.
III. SPECIAL REVENUE FUNDS
The City budgets for special types of programs and services through the special revenue funds. The revenues in these funds have specific
purposes and are dedicated to achieve these purposes, which are outside the general fund operating budgets of the City. These funds
include:
o Equipment Replacement Fund (p. 150)
The equipment replacement fund is a special fund established to plan and coordinate the replacement of City equipment through
intergovernmental charges. By maintaining the equipment replacement fund, the City is able to avoid peaks and valleys in the dedicated
revenue sources for the replacement of equipment. For 1999, the equipment replacement fund will receive $485,000 in intergovernmental
charges. This is the same amount received in 1998.
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1999 Budget Message
o Economic Development Fund (p. 154)
This fund was established to provide for the long term economic development funding needs of the community. One and half positions are
budgeted in this fund. No large expense items are currently budgeted for 1999. Projects could develop during 1999, which would
stimulate the need for major expenditures from the economic development fund.
o Hennepin County--Community Development Block Grant Fund (p. 161)
The City of Hopkins participates in a countywide program with the Metro Housing and Redevelopment Authority for the distribution and
expenditure of Community Development Block Grant funds as authorized by the Federal government. Beginning in 1996 the County
began administering the entire grant amount allocated to the City.
o Tax Increment Fund 1.1 (p. 163)
The Tax Increment 1.1 District covers the majority of the downtown Hopkins area. This fund is supported by tax increments generated
within the district, and funds are expended on a project by project basis. Debt Service is the largest proposed expenditure.
o Tax Increment Fund 1.2 (p. 169)
This district covers the former Suburban Chevrolet property. The district anticipates no activities for 1999.
o Tax Increment Fund 2.1 (p. 189)
This tax increment district includes the redevelopment of an abandoned manufacturing building into an office/warehouse development.
The city does not anticipate any redevelopment activities in this area for 1999. Expenditures here include debt service transfers and note
payments to the developer.
o Tax Increment Fund 2.6 (p. 173)
The project in this district is the National Handicap Housing, Inc. The expenditure incurred here is an interfund loan payback.
o Tax Increment Fund 2.7 (p. 173)
This district was created to help fund the public costs of the expansion of the Thermotech manufacturing building. The expansion has
increased the local job base by approximately 100 new positions over the past few years. The expenditures here include a note payment
to the developer and a transfer to the general fund for lost local government aid.
o Tax Increment Fund 2.8 (p. 173)
The district was created to help fund the public costs associated with the development of an office/warehouse. The expenditures here
include a note payment to the developer.
o Tax Increment Fund 2.9 (p. 173)
This district was created to facilitate the development of the Oaks of Mainstreet Townhomes. This project has been a major success with
revitalizing this area of Hopkins. The project is complete and the only remaining expenditures are for debt service.
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1999 Budget Message
o Paratransit Fund (p. 173)
The Paratransit Fund is, in essence, the Hop-A-Ride program administered by the City. The Hop-A-Ride program is a coordinated taxi
program allowing for subsidized taxi rides. Special restrictions apply to the use of this service, and funds are derived from fees, transfers
from the general fund, and subsidies from the Metropolitan Council's Transit Authority. It is anticipated that the cost of providing this
service will remain essentially the same in 1999.
o Housing Rehab (p. 176)
The Housing Rehab fund is utilized for the provision of housing maintenance programs within the City of Hopkins. Residents are eligible,
based upon income, to apply for grants and/or loans which may be used for improvements to their residential single family homes.
Roughly two dozen loans are processed each year under this fund. Hundreds of loans have been processed since the program's
inception. Funds for the housing rehab program are primarily from community development block grant funds, and also from recycled
loans as people pay back their loans to the City.
o Parking Fund (p. 182)
The parking fund is used to administer the parking system in downtown Hopkins. The parking fund receives revenues from fines and
permits, which are part of the parking program. Expenses to the parking fund are primarily related to the cost of administering and policing
the parking system, along with some costs associated with the maintenance of parking structures and lots in downtown Hopkins.
o Section 8 Fund (p. 176)
The Section 8 fund is utilized for the administration of Housing and Urban Development(HUD) rental assistance programs within the City
of Hopkins. Expenditures are primarily salaries and benefits to administer this program. Revenues are received from the federal
government.
o Cable TV Fund (p. 186)
The cable TV fund derives revenues from a franchise fee, which is paid by Paragon Cable to the City of Hopkins. The cable fund is utilized
for the production of City cable TV shows and other communications efforts. The cable TV fund funds the Community Relations
Coordinator position.
o Depot Coffee House Fund (p. 176)
The Depot Coffee House fund supports the operations of the depot coffee house and the teen center. This is a student run organization
and is primarily for the benefit of local area teens and students. Funds are derived from coffee sales and local grants. The grand opening
was in 1998.
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1999 Budget Message
IV. ENTERPRISE FUNDS
The enterprise funds consist of the various utility funds operated by the City. They include:
o Water,
o Sanitary Sewer,
o Refuse,
o Storm Sewer,
o Pavilion/Ice Arena, and
o Arts center
The enterprise funds are intended to be self-sufficient funds that derive revenues from fees or donations associated with the programs and
activities of the fund.
o Water Utility Fund (p. 198)
The water utility fund derives revenue from the sale of water. A rate increase was last instituted in 1997. No rate increase is proposed for
1999. The current revenues are sufficient to fund operating and capital expenses, which are planned for 1999-2003. Capital expenditures
in the amount of$808,700 are proposed in 1999 for a variety of projects including re-painting the Moline tower.
o Sanitary Sewer Fund (p. 206)
The sanitary sewer fund derives its revenues from charges on the utility bills and is based upon water consumption by the consumer.
Based upon information received from the Metropolitan Waste Control Commission and analysis of the future needs of this fund, staff
anticipates a decrease in the sanitary sewer rates for 1999.
o Refuse Utility (p. 214)
The refuse utility derives its revenues from a fee for refuse collection at single and duplex housing units in the City. This fund continues to
enjoy stability. The City implemented its volume based refuse services in 1995, and a variable rate system was provided which allowed
for various volumes and associated rates that we feel will cause customers to increase their recycling activities, thus reducing the need to
pay for additional refuse. No changes are anticipated in rates.
o Storm Sewer Utility (p. 224)
The storm sewer utility was created in 1989 in response to a need to upgrade the storm sewer system within Hopkins. Three major
projects were done in 1989 to respond to flooding caused by poor drainage in various parts of the City. Since then, a number of other
projects have been identified and completed. The 1999-2003 Capital Improvements Plan calls for additional projects over the next five
years. The current rate of$9.60 per residential equivalency factor(REF) per month is not sufficient to pay for existing debt, current
operations, future projects and achieving a positive working capital balance. A proposed rate increase of$2.40 per quarter is included in
the budget. The current negative balance in the storm sewer utility will diminish under the anticipated rate structure changes, and become
a surplus if the Capital Improvements Plan can be maintained ata lower level than 1999 expenditures.
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1999 Budget Message
o Pavilion/Ice Arena Fund (p. 230)
The Hopkins pavilion/ice arena fund rates were last adjusted in 1996. The fund currently provides for the depreciation of equipment, but
does not allow for major capital investment into the facility. Should projects be anticipated, such as additional acoustical treatments or
improvements to the mezzanine area, a funding source would need to be established. The general fund has designated funds to replace
the carpet used during summer months for the soccer program.
o Arts Center Fund (p. 240)
The Hopkins Center for the Arts had its first full year of operations for 1998. Included in this year's budget is the need for additional part-
time help for the expanded requirements to operate this facility. Non-operating expenses, such as depreciation, are not covered by
operating revenues.
IV. DEBT SERVICE FUNDS
The 1999 budget calls for a levy for debt in the amount of$330,000, the same level as 1998.
VI. TAX LEVY
The tax levy for 1999 is $5,382,640, which includes the general fund and equipment and the debt service funds, is an increase of$188,456
over the 1998 level of$5,194,184.
TABLE SIX
TAX LEVY BEFORE CREDITS
Amount
Source 1997/8 1998/9 Change Change
General Fund & Equipment $4,864,184 $5,052,640 $188,456 3.9
Debt Service Funds 330,000 330,000 0 0
TOTAL $5,194,184 $5,382,640 $188,456 3.6
Taxes to support the general fund increased 3.9 percent, while debt service levies remained the same. The total tax levy increased by 3.6
percent.
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1999 Budget Message
VII. ACKNOWLEDGMENTS
As the budget is presented, we would like to recognize those people who spent many hours in its preparation. Department managers and
their staff prepared budget requests and labored hard in response to the Council's request for information and restraint in spending. Deb
Dahlheimer, Senior Accounting Clerk, assisted with the preparation of the budget document and tables and kept track of revisions.
Finally, we want to thank the City Council for their diligence and efforts in reviewing this document and setting the financial course for 1999.
Respectfully submitted,
66_:-A__\(
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—
Lori K Yager and Steven C. Mielke
Finance Director City Manager
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CITIZENS
Boards & CITY City Attorney
Commissions COUNCIL
Administrative City Manager City of
Services Minnetonka
Community Planning &
Services Finance Economic Police — Public Works Recreation
Development —
Patrol/ Building Maint. &
Assessing Accounting Economic Investigation) Equipment Activity Center —
Development Services
City Clerk/ Payroll Public Service/ Depot
Elections Housing Communications Center for the Arts Coffee House
Pavilion/Ice Arena
Inspections Utility Billing Planning & Prevention
Zoning Engineering
Fire
Parks & Forestry
Emergency
Preparedness Street/Traffic/
Refuse
Water& Sewer
12/23/98
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CITY OF HOPKINS, MINNESOTA
FINANCIAL SUMMARIES
REVENUES-ALL FUNDS
COMPARATIVE ANALYSIS BY FUND
Restated 1999 BUDGET
1997 1998 MANAGERS
FUND ACTUAL BUDGET PROPOSED ADOPTED
GENERAL $ 6,267,574 $ 6,950,205 $ 7,158,664 $ 7,158,664
EQUIPMENT REPLACEMENT 503,588 49,595 73,000 73,000
CHEMICAL ASSESSMENT TEAM 37,887 55,000 55,000 55,000
ECONOMIC DEVELOPMENT 193,475 110,000 116,680 116,680
REAL ESTATE SALES 5,096 3,700 5,600 5,600
HENNEPIN COUNTY CDBG 58,917 3,000 55,000 55,000
TAX INCREMENT 1-1 1,066,711 1,000,000 1,111,209 1,111,209
TAX INCREMENT 1-2 2,781,436 - 442,441 442,441
TAX INCREMENT 2-1 271,862 355,000 518,026 518,026
TAX INCREMENT 2-6 19,997 - 19,274 19,274
TAX INCREMENT 2-7 106,796 10,000 142,363 142,363
TAX INCREMENT 2-8 - 30,000 32,987 32,987
TAX INCREMENT 2-9 4,272,946 - 102,299 102,299
PARTRANSIT 59,989 73,900 71,245 71,245
HOUSING REHAB 2,462,385 376,300 75,000 75,000
SECTION 8 - - 93,000 93,000
PARKING 49,007 60,000 64,000 64,000
CABLE TV 175,601 86,400 105,000 105,000
DEPOT COFFEE HOUSE - - 216,898 216,898
WATER 875,628 850,000 823,000 823,000
SEWER 1,621,548 1,570,000 1,570,000 1,570,000
REFUSE 555,513 590,000 602,000 602,000
STORM SEWER 469,938 550,000 767,000 767,000
PAVILION/ICE ARENA 254,123 243,800 252,300 252,300
ARTS CENTER 42,292 219,200 248,500 248,500
DEBT SERVICE 3,956,504 1,667,500 1,716,850 1,716,850
GROSS REVENUE $ 26,108,813 $ 14,853,600 $ 16,437,336 $ 16,437,336
Less Interfund Transfers 5,445,833 1,180,500 942,645 942,645
TOTAL REVENUE $ 20,662,980 5 13,6/3,100 5 1S,494,691 $ 15,494,691
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REVENUES-ALL FUNDS
COMPARATIVE ANALYSIS BY SOURCE
1999 BUDGET
1997 1998 MANAGERS
SOURCE ACTUAL BUDGET PROPOSED ADOPTED
Current Revenues
CURRENT PROPERTY TAX $ 5,594,703 $ 5,627,961 $ 6,379,460 $ 6,379,460
SPECIAL ASSESSMENTS 98,498 273,300 273,300
INTERGOVERNMENTAL REVENUE 2,856,658 2,250,400 2,474,292 2,474,292
LICENSE,PERMITS &FINES 469,407 394,100 436,400 436,400
INTEREST 791,577 642,539 690,189 690,189
CHARGES FOR CURRENT SERVICES 8,403,763 4,123,400 4,361,155 4,361,155
OTHER REVENUES 244,799 114,800 591,895 591,895
NON REVENUE RECEIPTS 499,406 351,300 120,000 120,000
TOTAL CURRENT REVENUES $ 18,958,811 $ 13,504,500 $ 15,326,691 $ 15,326,691
Other Financing Sources 7,150,002 1,349,100 1,110,645 1,110,645
GROSS TOTAL $ 26,108,813 $ 14,853,600 $ 16,437,336 $ 16,437,336
LESS: Inter-Fund Transfers 5,445,833 1,180,500 942,645 942,645
TOTAL REVENUES $ 20,662,980 $ 13,673,100 $ 15,494,691 $ 15,494,691
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EXPENDITURES/EXPENSES-ALL FUNDS
COMPARATIVE ANALYSIS BY FUND
1999 BUDGET
1997 1998 MANAGERS
FUND ACTUAL BUDGET PROPOSED ADOPTED
GENERAL $ 6,303,618 $ 6,947,905 $ 7,158,664 $ 7,158,664
EQUIPMENT REPLACEMENT 299,502 1,395 (312,679) (312,679)
CHEMICAL ASSESSMENT TEAM 34,384 55,000 55,000 55,000
ECONOMIC DEVELOPMENT 61,971 101,666 126,366 126,366
HENNEPIN COUNTY CDBG 58,917 1,800 55,000 55,000
TAX INCREMENT 1.1 2,877,550 781,200 743,690 743,690
TAX INCREMENT 1.2 3,508,507 - 41,940 41,940
TAX INCREMENT 2.1 238,734 500,800 497,002 497,002
TAX INCREMENT 2.6 268 - 28,056 28,056
TAX INCREMENT 2.7 8,000 94,644 94,644
TAX INCREMENT 2.8 566 29,600 30,102 30,102
TAX INCREMENT 2.9 7,514,929 - 789,000 789,000
PARTRANSIT 59,989 73,900 71,245 71,245
HOUSING REHAB 2,194,055 340,300 89,150 89,150
SECTION 8 41,407 46,000 74,305 74,305
PARKING 114,650 128,700 128,644 128,644
CABLE TV 95,446 108,300 143,653 143,653
DEPOT COFFEE HOUSE - 110,364 233,886 233,886
WATER 755,409 764,200 762,412 762,412
SEWER 1,362,329 1,485,500 1,615,432 1,615,432
REFUSE 576,893 634,400 668,673 668,673
STORM SEWER 353,776 448,000 504,470 504,470
PAVILION/ICE ARENA 257,129 230,700 243,633 243,633
ARTS CENTER 63,992 219,200 331,586 331,586
DEBT SERVICE 3,743,864 1,736,700 1,768,689 1,768,689
GROSS TOTAL $ 30,517,885 $ 14,753,630 $ 15,942,563 $ 15,942,563
LESS: Inter-Fund Transfers 5,232,002 1,180,500 972,645 972,645
TOTAL $ 25,285,883 $ 13,573,130 $ 14,969,918 $ 14,969,918
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EXPENDITURES/EXPENSES-ALL FUNDS
COMPARATIVE ANALYSIS BY OBJECTIVE
1999 BUDGET
1997 1998 MANAGERS
OBJECTIVE ACTUAL BUDGET PROPOSED ADOPTED
Current Expenditures/Expenses
SALARIES AND EMPLOYEE BENEFI $ 5,946,510 $ 6,357,506 $ 6,785,788 $ 6,785,788
MATERIALS, SUPPLIES AND SERVICE 4,222,637 4,454,024 4,802,918 4,802,918
CAPITAL OUTLAY 10,952,930 635,900 583,274 583,274
DEPRECIATION 419,942 389,000 475,125 475,125
DEBT REPAYMENT 3,743,864 1,736,700 1,768,689 1,768,689
TOTAL $ 25,285,883 $ 13,573,130 $ 14,415,794 $ 14,415,794
Other Financing Uses 5,232,002 1,180,500 1,526,769 1,526,769
GROSS TOTAL $ 30,517,885 $ 14,753,630 $ 15,942,563 $ 15,942,563
LESS: Inter-Fund Transfers 5,232,002 1,180,500 972,645 972,645
TOTAL $ 25,285,883 $ 13,573,130 $ 14,969,918 $ 14,969,918
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ALL FUNDS
HISTORIC AND CURRENT TAX LEVIES AND CITY TAX RATES
Debt,
Equipment and
General Fund Replacement Total City
Levy/Paya Total Levy **Tax 1 a Levy lax Capacity lax Levy *** "1"ax Levy "lax Capacity
Years Before Credits Capacity After Credits Rate * After Credits After Credits Rate *
1998/99 5,382,640 11,721,291 2,996,583 25.57% 815,000 3,811,583 32.52%
1997/98 5,194,184 11,936,742 2,820,016 23.62% 815,000 3,635,016 30.45%
1996/97 5,178,800 13,194,123 2,908,224 22.04% 739,663 3,647,887 27.65%
1995/96 5,117,000 12,902,081 3,103,702 24.06% 578,574 3,682,276 28.54%
1994/95 4,953,600 12,981,406 2,936,433 22.62% 573,947 3,510,380 27.04%
* Tax Capacity Rate Computation
** Tax capacity reduced by Fiscal Disparities contribution and Tax Increment Financing Districts.
***Levy reduced by Fiscal Disparities distribution and HACA(Homestead and Ag Credit).
18
I I I I I I I I I I I I i I I I I I I
GENERAL FUND FUND 101
ESTIMATED 1999 BUDGET OVERVIEW
FUND BALANCE 1-1-98 $ 2,936,636
1998 1998
BUDGET PROJECTED
EXPENDITURES $ 6,962,500 $ 6,756,328
REVENUES $ 6,962,500 $ 6,794,907
NET CHANGE $ 38,579 $ 38,579
PROJECTED FUND BALANCE 12-31-98 $ 2,975,215
Designated:
Inventories $ 75,900
Salt/Sand Storage 105,000
Shady Oak Beach 300,000
Downtown Park Stage 32,000
Cash Flow 2,462,315
2,975,215
BUDGET APPROVED
1999 BUDGET
EXPENDITURES $ 6,673,664
EQUIPMENT ALLOCATION 485,000
TOTAL /,1S8,664
REVENUES $ 6,673,664
EQUIPMENT LEVY 485,000
/,1525,664
PROJECTED FUND BALANCE 12-31-99 $ 2,975,215
Designated:
Inventories $ 74,865
Salt/Sand Storage 105,000
Shady Oak Beach 200,000
Downtown Park Stage 32,000
Open House 6,000
Cash Flow 2,557,350
2,975,215
19
GENERAL FUND FUND 101
REVENUES
COMPARATIVE ANALYSIS BY SOURCE
1997 1998 1998 1999
SOURCE ACTUAL PROJECTED BUDGET REQUESTED
Current Revenues
CURRENT PROPERTY TAX $ 3,352,709 $ 3,897,227 $ 3,910,366 $ 4,113,906
INTERGOVERNMENTAL REVENUE 2,156,202 2,053,215 2,076,000 2,077,254
LICENSE, PERMITS&FINES 463,618 445,110 376,100 418,400
INTEREST EARNINGS 126,273 137,702 442,439 347,089
CHARGES FOR CURRENT SERVICES 107,496 118,864 70,000 79,415
OTHER REVENUES 61,276 84,397 36,000 55,600
NON REVENUE RECEIPTS - 58,392 37,000 37,000
NET TOTAL REVENUES 6,267,574 6,794,907 6,947,905 7,128,664
OTHER FINANCING SOURCES - - - 30,000
TOTAL REVENUES $ 6,26/,5"/4 $ 6,194,90 1 $ 6,94/,905 $ /,1S8,664
20
I I I I I I I I I I I I i I I I I I I
1 1 I I I I I I I I I I I I I I I I I
GENERAL FUND FUND 101
EXPENDITURES
COMPARATIVE ANALYSIS BY OBJECTIVE
1997 1998 1998 1999
OBJECTIVE ACTUAL PROJECTED BUDGET REQUESTED
Current Expenses
SALARIES AND EMPLOYEE BENEFITS $ 4,870,496 $ 5,012,977 $ 5,089,800 $ 5,292,119
MATERIALS, SUPPLIES AND SERVICES 1,730,946 2,182,622 2,246,805 2,561,604
CAPITAL OUTLAY 85,781 71,194 67,400 50,274
CAPITAL IMPROVEMENTS 150,000 100,000 100,000 100,000
TOTAL $ 6,837,223 $ 7,366,793 $ 7,504,005 $ 8,003,997
LESS EXPENDITURES CHARGED TO
OTHER ACTIVITIES (542,084) (615,389) (567,700) (854,378)
NET TOTAL 6,295,139 6,751,404 6,936,305 7,149,619
Other Financing Uses 8,479 4,924 11,600 9,045
TOTAL EXPENDITURES $ 6,303,618 $ 6,756,328 $ 6,947,905 $ 7,158,664
CHANGE IN FUND BALANCE (36,044) 38,579
21
GENERAL FUND FUND 101
1998 DEPARTMENTAL BUDGET SUMMARY
EXPENDITURES
1999 BUDGET
1997 1998 MAN AUEKS
ACTUAL BUDGET PROPOSED ADOPTED
City Council $ 86,285 $ 78,200 $ 91,010 $ 91,010
Health&Welfare 36,656 36,600 19,500 19,500
Administrative Services 241,649 262,486 261,519 261,519
Finance 118,518 137,101 110,862 110,862
Legal 119,293 108,000 119,010 119,010
Municipal Building 139,249 101,124 75,236 75,236
GENERAL GOVERNMENT 741,650 723,511 677,137 677,137
Police 2,384,915 2,573,655 2,770,317 2,770,317
Fire 387,356 537,025 575,205 575,205
PUBLIC SAFETY 2,772,271 3,110,680 3,345,522 3,345,522
Planning&Economic Dev. 138,038 131,619 142,122 142,122
Community Services Administration 80,361 78,086 86,525 86,525
Assessing 180,233 191,919 206,087 206,087
City Clerk 30,916 24,720 28,024 28,024
Elections 13,150 33,800 26,787 26,787
Inspectons 295,735 309,718 342,702 342,702
COMMUNITY SERVICES 600,395 638,243 690,125 690,125
PUBLIC WORKS 1,518,274 1,739,210 1,645,725 1,645,725
Activity Center 183,426 205,499 211,245 211,245
Park Operations 167,499 167,243 177,743 177,743
RECREATION 350,925 372,742 388,988 388,988
INSURANCE - 20,300 - -
CAPITAL IMPROVEMENTS 150,000 100,000 100,000 100,000
UNALLOCATED 23,586 100,000 160,000 160,000
TOTAL OPERATING 6,295,139 6,936,305 7,149,619 7,149,619
OTHER FINANCING USES 8,479 11,600 9,045 9,045
TOTAL EXPENDITURES $ 6,303,618 $ 6,947,905 $ 7,158,664 $ 7,158,664
22
I I I I I I I I I I I I I I I I I I I
I I I 1 I I I I I I I I I I I I I o 1
CITY OF HOPKINS, MINNESOTA
GENERAL FUND
The Home Rule Charter of the City of Hopkins provides in Section 7.11 "There shall be maintained in the City Treasury a general
fund for the payment of such expenses as the Council may deem proper. Into this fund shall be paid all moneys levied for this fund
and all moneys not required to be placed in some other fund."
The General Fund is established to account for the revenue and expenditures to carry out basic governmental activities of the City such
as general government, public safety, public works, community health services and parks and recreation. Revenue is recorded by
source; i.e., taxes, licenses and General Fund expenditures are made primarily for current day-to-day operations and operating
equipment and are recorded by major functional classifications and by operating departments.
GENERAL FUND FUND 101
REVENUES
Restated Projected Restated
Actual Actual Actual Budget Budget
1996 1997 1998 1998 1999
TAXES
Property Taxes $ 2,847,000 $ 2,893,506 $ 3,403,371 $ 3,438,366 $ 3,631,906
Delinquent Property Taxes - - 27,764 22,000 22,000
Fiscal Disparities 456,941 459,203 466,092 450,000 460,000
TOTAL 3,303,941 3,352,709 3,897,227 3,910,366 4,113,906
LICENSES AND PERMITS
Business Licenses 125,078 137,605 144,575 127,100 126,900
Non-Business 227,284 234,134 203,981 172,000 200,000
TOTAL 352,362 371,739 348,556 299,100 326,900
FINES AND FORFEITS
Court Fines 65,467 90,524 95,643 75,000 90,000
Other 1,215 1,355 910 2,000 1,500
TOTAL 66,682 91,879 96,554 77,000 91,500
INTERGOVERNMENTAL REVENUE
Local Government Aid 804,922 833,103 799,066 799,089 826,579
Local Performance Aid - 18,687 18,933 22,088 20,051
Prop.Tax Relief(Homestead/HACA) 938,590 961,173 960,590 961,223 960,664
PERA Aid - - 20,510 20,500 20,500
State Aid-Highway Maint. 14,010 14,010 14,010 14,000 14,010
Insurance Premium Tax-Police 148,315 132,668 138,425 175,000 145,000
Insurance Premium Tax-Fire 52,670 50,904 53,048 60,000 53,450
State-Other 19,451 78,211 14,741 19,600 15,000
Federal Grant 12,324 55,091 29,893 - 18,000
Civil Defense P.&A.Reimbursement 4,500 4,000 4,000 4,500 4,000
Hennepin County - 8,355 - - -
TOTAL 1,994,782 2,156,202 2,053,215 2,076,000 2,077,254
24
I I I I I I I I I I I I I I I I I I I
GENERAL FUND FUND 101
REVENUES
Projected
Actual Actual Actual Budget Budget
1996 1997 1998 1998 1999
REVENUE FROM USE OF MONEY AND PROPERTY
Interest Earned 389,184 126,273 137,702 418,439 347,089
General Government Rents 1,018 - - 1,000 -
Penalties and Interest 20,806 - - 21,000 -
Other 1,785 - - 2,000 -
TOTAL $ 412,793 $ 126,273 $ 137,702 $ 442,439 $ 347,089
CHARGES FOR CURRENT SERVICES
General Government $ 6,489 $ 32,855 $ 32,530 $ 11,700 $ 20,815
Inspections 60,441 49,013 64,441 35,000 37,000
Public Safety 20,223 24,648 18,701 22,300 20,100
Public Works 4,017 980 3,192 1,000 1,500
TOTAL 91,170 107,496 118,864 70,000 79,415
OTHER REVENUE
Contributions 9,621 - 21,814 7,300 14,000
Miscellaneous 34,296 61,276 62,583 28,700 41,600
TOTAL 43,917 61,276 84,397 36,000 55,600
OTHER NON REVENUE
Sale of Fixed Assets 56 - 87 200 200
Other 6,361 - 58,305 36,800 36,800
TOTAL 6,417 - 58,392 37,000 37,000
Transfer In from TIF 2-7 - - - - 30,000
TOTAL REVENUES $ 6,272,064 $ 6,267,574 $ 6,794,907 $ 6,947,905 $ 7,158,664
25
GENERAL FUND FUND 101
CHANGES IN FUND BALANCE
Projected
Actual Actual Actual Budget Budget
1996 1997 1998 1998 1999
TOTAL REVENUES $ 6,272,064 $ 6,267,574 $ 6,794,907 $ 6,947,905 $ 7,158,664
TOTAL EXPENDITURES 6,011,143 6,295,139 6,751,404 6,936,305 7,149,619
Excess of Revenues 260,921 (27,565) 43,503 11,600 9,045
OTHER FINANCING USES
Transfer Landfill Levies to P.I.R. 100,000 - - - -
Transfer to Paratransit 13,878 8,479 4,924 11,600 9,045
Use of Fund Balance for
Non-Operating Projects 3,384 41,185 - - -
Increase(Decrease)to Fund Balance $ 143,659 $ (77,229) $ 38,579 $ - $ -
FUND BALANCE 12-31 $ 3,013,865 $ 2,936,636 $ 2,975,215 $ 3,013,865 $ 2,975,215
26
I I I I I I I I I I I I I I I I I I I
i
DEPT 41100 CITY COUNCIL FUND 101
ACTIVITY: Set City Policy,Approve Budget, Monitor Activities of the City Manager and City Attorney. Appoint members to Commissions and Boards
ACTIVITY MANAGER: CITY COUNCIL MEMBERS
GENERAL ACTIVITY DESCRIPTION
The City Council establishes city policies, goals, and objectives. The Council also appoints and evaluates the performance of the City Manager and City
Attorney. They also appoint members of various boards and commissions.
PROCESS USED
The City Council holds regular meetings and work sessions, receives input from staff, citizens and other interested parties. The Council controls policy through
changes in the City Code and Legislative Policies. They control spending through their review and approval of the City budget and various contracts.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
Meetings:
Regular Council meetings 24 24 24 24 24
Work sessions 12 11 18 12 14
HRA meetings 17 23 17 22 22
Special 3 7 8 6 6
Resolutions considered 120 100 121 110 110
Resolutions passed 117 99 112 105 105
Ordinances passed 25 13 13 20 15
Legislative Policies created or revised 4 1 6 4 4
27
DEPT 41100 CITY COUNCIL FUND 101
FINANCIAL SUMMARY
Projected Restated Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 23,230 $ 23,513 $ 23,521 $ 23,644 $ 23,200 $ 23,204 0.02%
Materials, Supplies and Services 61,844 66,711 62,764 59,679 55,000 67,806 23.28%
Capital Outlay - - - 799 - -
TOTAL 85,074 90,224 86,285 84,122 78,200 91,010 16.38%
REVENUE
Contributions - - - 1,950 - -
NET COST $ 85,074 $ 90,224 $ 86,285 $ 82,172 $ 78,200 $ 91,010 16.38%
PERMANENT STAFFING
No staff assigned
SIGNIFICANT EXPENDITURES
560- Postage to mail Annual Report to every household- $1,200
568- Printing of the Annual Report- $4,920
633 - City membership in League of MN Cities- $8,100
633 - City membership in Association of Metropolitan Municipalities- $4,572
636-National League of Cities Conference- $9,900
636-Annual Council and Department Head Retreat- $2,500
665 - City wide Open House- $9,000
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
None
28
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I i
DEPT 41100 CITY COUNCIL FUND 101
EXPENDITURE DETAIL
Projected Restated
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 21,199 $ 21,199 $ 21,460 $ 21,550 $ 21,200 $ 21,200 -
525 P.E.R.A. Contribution 465 576 594 608 300 300 -
526 F.I.C.A. Contribution 1,566 1,674 1,467 1,486 1,600 1,600 -
527 Cafeteria Benefit Plan - 64 - - 100 - -100.00%
531 Workers Compensation - - - - - 104
TOTAL 23,230 23,513 23,521 23,644 23,200 23,204 0.02%
Materials, Supplies and Services
540 Office Supplies 2,358 2,672 3,666 2,633 2,000 2,050 2.50%
542 General Supplies 5,458 1,190 6,029 4,355 1,200 1,230 2.50%
555 Historical Society Supplies 40 14 - - 100 100 -
560 Postage 828 2,346 2,330 2,501 2,000 2,050 2.50%
568 Printing 3,075 3,390 - 3,994 4,800 4,920 2.50%
580 Audit 2,000 1,800 1,200 1,600 1,600 1,640 2.50%
581 Advertising and Publication 500 2,000 6,565 611 800 820 2.50%
582 Expert&Professional Services 2,440 2,800 10,583 - 3,500 2,800 -20.00%
583 Other Contractual Services 2,528 2,646 2,558 3,300 2,500 1,000 -60.00%
621 Space Allocation - - - - - 6,377 -
28a
DEPT 41100 CITY COUNCIL FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
633 Dues and Memberships 18,704 19,503 18,841 19,082 19,100 19,575 2.49%
635 Travel or Mileage - - - 2,030 - 2,500 -
636 Conference Fees 14,244 17,793 9,203 4,286 14,400 4,260 -70.42%
637 Meals and Lodging - - - 7,692 - 8,000 -
657 N.L.C. Liability Insurance 1,699 3,231 1,601 2,904 - 1,484 -
665 Miscellaneous-Other Charges 7,970 7,326 188 4,693 3,000 9,000 200.00%
TOTAL 61,844 66,711 62,764 59,679 55,000 67,806 23.28%
Capital Outlay
750 Office Equipment&Furnishings - - - 799 - - -
DEPARTMENT TOTAL 85,074 90,224 86,285 84,122 78,200 91,010 16.38%
28b
I I I I I I I I I I I I I I I I I I I
1 1 1 1 1 1 ) ) 1
DEPT 41110 HEALTH&WELFARE FUND 101
ACTIVITY: Funding of Social Organizations
ACTIVITY MANAGER: FINANCE DIRECTOR
GENERAL ACTIVITY DESCRIPTION
Social activities funded by the City.
PROCESS USED
The City has appointed a Chemical Health commission to study concerns arising from time to time. The City provides funding to eight social organizations
operating within the City.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Social funding dollars 38,300 40,200 34,600 34,600 17,300
2. Number of social organizations 7 7 6 6 4
29
DEPT 41110 HEALTH& WELFARE FUND 101
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Materials, Supplies and Services $ 39,791 $ 49,617 $ 36,656 $ 36,271 $ 36,600 $ 19,500 -46.72%
REVENUE
NET COST (RETURN) $ 39,791 $ 49,617 $ 36,656 $ 36,271 $ 36,600 $ 19,500 -46.72%
PERMANENT STAFFING
Finance Director coordinates functions within this department.
EXPENDITURE DETAIL
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services
# Other Contractual Services $ 38,300 $ 48,716 $ 34,600 $ 34,850 $ 34,600 $ 17,300 -50.00%
# Chemical Health Commission 787 872 660 1,130 1,000 1,100 10.00%
# Human Rights Commission 704 29 1,396 291 1,000 1,100 10.00%
DEPARTMENT TOTAL $ 39,791 $ 49,617 $ 36,656 $ 36,271 $ 36,600 $ 19,500 -46.72%
30
I I I I I I I I I I I i I I I I I I I
DEPT 41200 ADMINISTRATIVE SERVICES FUND 101
ACTIVITY: Administration of the City,Personnel,Microcomputer Support
ACTIVITY MANAGER: CITY MANAGER
GENERAL ACTIVITY DESCRIPTION
As provided by the City Charter, the City Manager serves as Chief Administrative Officer of the City. The Manager controls and directs the administration of
the City's affairs, sees that the Charter, laws, policies, and resolutions passed by City Council are enforced. The Manager recommends to the Council for
adoption of such measures as deemed necessary for the welfare of the people and the efficient administration of the City's affairs; and keeps the Council fully,
advised as to the financial condition and needs of the City. Respond to citizen concerns. Attend and participate in affiliated organizations.
PROCESS USED
The City Manager directs and supervises all City operations. The Manager is responsible for hiring the rest of the City's employees. Other duties include
agenda preparation and City Council updates. This department is also responsible for all aspects of Personnel including labor negotiations. The City Manager,',
also makes recommendations to the Council in the annual budget, and other major policy documents.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Establish and implement work plan to complete Council priorities.
2. Conduct annual staff and council retreat.
3. Establish goals and objectives for all boards and commissions.
4. Implement worksite wellness action steps.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Number of agendas prepared 24 24 24 24 24
2. Number of updates prepared 52 52 52 52 52
3. Number of regular employees hired 12 8 13 6 6
4. Number of seasonal or temporary
employees hired 84 94 69 90 90
5. Union contracts negotiated 5 0 5 0 0
6. Attend SCIP meetings 12 12 12 12 12
7. Attend joint City- school meetings 10 10 10 10 10
8. Number of employees directly supervised 8.5 8.5 9 10 10
31
DEPT 41200 ADMINISTRATIVE SERVICES FUND 101
FINANCIAL SUMMARY
Projected Restated Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 178,387 $ 196,193 $ 227,072 $ 236,671 $ 237,100 $ 254,301 7.25%
Materials, Supplies and Services 28,107 33,070 29,279 42,030 47,486 48,266 1.64%
Capital Outlay - 4,133 5,299 5,753 - 6,670 -
Intragovermental Chargebacks (17,348) (19,550) (20,000) (22,125) (22,100) (47,718) 115.92%
TOTAL 189,146 213,846 241,650 262,330 262,486 261,519 -0.37%
REVENUE
Other Miscellaneous - - - 105 - - -
NET COST(RETURN) $ 189,146 $ 213,846 $ 241,650 $ 262,225 $ 262,486 $ 261,519 -0.37%
PERMANENT STAFFING
City Manager 1.00 1.00 1.00 1.00 1.00 1.00
Assistant City Manager 0.70 0.70 0.70 0.50 0.50 0.50
Assistant to City Manager 1.00 1.00 1.00
Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00
TOTAL 2.70 2.70 2.70 3.50 3.50 3.50
SIGNIFICANT EXPENDITURES
665 - Employee Recognition Program- $3,000
582 -Human Resources Audit- $4,000
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
City Manager Furniture 5,500 5,455 5,455
Lateral File Cabinet 615 615 615
Computer Monitor 600 600 600
6,/IS 6,6/U 6,6'/0
32
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I 1 1
DEPT 41200 ADMINISTRATIVE SERVICES FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 145,358 $ 159,633 $ 183,659 $ 187,368 $ 189,300 $ 198,316 4.76%
524 SL Converted/LTD 838 2,060 2,055 1,537 2,300 1,562 -32.09%
525 P.E.R.A. Contribution 3,030 3,735 4,455 5,545 5,500 5,800 5.45%
526 F.I.C.A. Contribution 10,306 11,622 12,941 13,285 13,300 14,067 5.77%
527 Cafeteria Benefit Plan 13,525 13,486 18,790 21,809 20,600 30,356 47.36%
530 Other Benefits - - - - - 994 -
531 Workers' Compensation Insurance 653 637 99 680 500 918 83.60%
533 Deferred Compensation 4,677 5,020 5,073 5,631 5,600 - -100.00%
535 Paid Leave Accrual - - - 815 - 2,288 -
TOTAL 178,387 196,193 227,072 236,671 237,100 254,301 7.25%
Materials,Supplies and Services
540 Office Supplies 2,629 2,075 3,196 3,993 1,900 1,948 2.53%
542 General Supplies 1,064 4,554 3,339 2,804 3,000 3,075 2.50%
555 Other Supplies 73 661 - - - - -
560 Postage 224 554 958 707 400 410 2.50%
563 Maint. &Repair-EquipmentNehicle 327 656 30 323 400 410 2.50%
581 Advertising and Publication 603 603 99 20 400 410 2.50%
32a
DEPT 41200 ADMINISTRATIVE SERVICES FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services (cont)
582 Expert& Professional Services 42 381 80 7,180 20,000 4,400 -78.00%
583 Other Contractual Services 85 85 85 - 100 103 3.00%
584 Telephone-Local 589 985 676 352 700 468 -33.14%
585 Telephone-Long Distance - - - 259 - 250 -
586 Telephone-Cellular - - - 303 - 300 -
588 Legal Services - 4,661 485 85 500 513 2.60%
621 Space Allocation - - - - - 7,413 -
624 Equipment Allocation - - - 4,286 4,286 4,286 -
630 Training - - - 261 - - -
633 Dues and Memberships 3,029 2,557 3,909 3,215 2,500 3,169 26.76%
635 Travel and Mileage - - - 4,383 - 5,000 -
636 Conferences and Schools 18,312 13,475 14,938 5,048 11,800 7,700 -34.75%
637 Meals and Lodging - - - 3,504 - 2,500 -
639 Subscriptions and Publications - - - 893 - 1,000 -
652 General Liability - - - - - 386 -
657 N.L.C. Liability Insurance 275 - - - - - _
665 Miscellaneous - - - 3,000 - 3,000 -
TOTAL 27,252 31,247 27,795 40,615 45,986 46,741 1.64%
32b
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I l
DEPT 41200 ADMINISTRATIVE SERVICES FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Capital Outlay
750 Office Equipment&Furnishings - 4,133 5,299 5,753 - 6,670 -
Expenses Charged to Other Activities
699 Intragovermental Chargebacks (17,348) (19,550) (20,000) (22,125) (22,100) (47,718) 115.92%
DEPARTMENT TOTAL $ 188,291 $ 212,023 $ 240,166 $ 260,914 $ 260,986 $ 259,994 -0.38%
32c
DEPT 41300 FINANCE FUND 101
ACTIVITY: Accounting,Payroll,Utility Billing,Investments,Insurance,Budgets, Debt Management,Capital Finance and Reports
ACTIVITY MANAGER: FINANCE DIRECTOR
GENERAL ACTIVITY DESCRIPTION
The Finance Department provides financial management for the City and the Housing and Redevelopment Authority. It also provides support services to other
departments in the City. It accomplishes this task through initiating fiscal plans, implementation and control of those plans, accounting and analysis of
transactions, cash management,payroll and benefit administration, utility billing,risk management services and network administration.
PROCESS USED
Finance coordinates and prepares the annual budget. Financial management services are provided to the City Council and the City Manager and include capital
financing and debt management. Finance prepares monthly financial statements and issue's the year end Comprehensive Annual Financial Report. Management
of day-to-day accounting transactions include payroll, accounts payable, accounts receivable, investments, utility billing, cash receipts and general accounting. It
also coordinates the City's equipment replacement plan,the five-year capital improvement plan and reports on tax increment financing status. Documentation of
all transactions is in accordance with generally accepted governmental accounting procedures.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Implement new Utility Billing System.
2. Create five-year cash flow projections for all funds.
3. Apply for Government Finance Officers' Budget Award.
4. Prepare annual Tax Increment Reports.
5. Apply for Comprehensive Annual Financial Report Award.
6. Implement job sharing, for finance activities.
33
r r �
I 1 I I I I I I I I I I I I I I I I I
DEPT 41300 FINANCE (cont.) FUND 101
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. No. of monthly&quarterly statements 16 16 16 16 16
2. Annual reports-Financial and Budget 2 2 2 2 2
3. Number of vendor checks issued 4,256 4,524 4,030 4,400 4,500
4. Number of payroll checks issued 3,548 3,837 4133 3,850 2,350
5. Number of Direct Deposit notices 0 0 0 0 1,750
6. Number of utility bills issued 16,648 16,695 16,777 16,700 33,400
7. Investments(in millions)
Average amount 9.4 8.0 10.7 7.0 9.0
Interest earnings 0.5 0.5 0.5 0.5 0.7
8. Bonds
Number issues outstanding 12 14 14 13 15
Issues sold 1 2 2 0 2
9. Reports to outside agencies 20 21 51 21 55
34
DEPT 41300 FINANCE FUND 101
FINANCIAL SUMMARY
Projected Restated Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 196,405 $ 194,657 $ 207,266 $ 204,883 $ 209,000 $ 217,589 4.11%
Materials, Supplies and Services 17,174 18,643 28,938 48,651 48,101 53,453 11.13%
Capital Outlay - - 3,314 - - -
Intragovermental Chargebacks (90,822) (115,050) (121,000) (120,000) (120,000) (160,180) 33.48%
TOTAL 122,757 98,250 118,518 133,534 137,101 110,862 -19.14%
REVENUES
Business Licenses 11,600 12,424 12,197 12,140 12,900 - -100.00%
Rent 540 1,018 540 540 1,000 1,000
Charges for Services 17,008 4,300 2,184 3,710 4,000 4,000
Other Miscellaneous 620 120 - -
Construction Admin. Chargeback 15,434 2,000 - - - -
TOTAL 44,582 19,742 15,541 16,510 17,900 5,000
NET COST (RETURN) $ 78,175 $ 78,508 $ 102,977 $ 117,024 $ 119,201 $ 105,862 -11.19%
PERMANENT STAFFING
Finance Director 1.00 1.00 1.00 1.00 1.00 1.00
Accounting Clerks 3.00 3.00 3.00 3.00 3.00 3.00
TOTAL 1.00 1.00 1.00 1.00 1.00 4.00
SIGNIFICANT EXPENDITURES
563 -Network and Computer maintenance and repair- $11,000
637-National& Local Government Finance Officiers Conferences- $2,500
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
35
1 I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
DEPT 41300 FINANCE FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 157,332 $ 154,827 $ 167,515 $ 160,799 $ 166,450 $ 169,905 2.08%
501 Overtime-Regular Employees - - 38 91 - 100 -
524 SL/Converted-LTD 1,709 1,828 1,717 1,557 1,950 1,338 -31.38%
525 P.E.R.A. Contribution 6,898 7,156 7,180 8,319 7,500 8,801 17.35%
526 F.I.C.A. Contribution 11,540 11,943 13,326 11,839 12,500 13,083 4.66%
527 Cafeteria Benefit Plan 16,953 17,005 15,981 19,027 18,500 21,504 16.24%
530 Other Benefits - - - - - 66 -
531 Workers' Compensation Insurance 699 616 29 565 600 832 38.67%
533 Deferred Compensation 1,274 1,282 1,480 1,487 1,500 - -100.00%
535 Paid Leave Accrual - - - 1,200 - 1,960 -
TOTAL 196,405 194,657 207,266 204,883 209,000 217,589 4.11%
Materials,Supplies and Services
540 Office Supplies 5,259 4,613 7,391 4,659 5,300 5,000 -5.66%
560 Postage 1,558 1,569 1,601 1,831 1,700 1,750 2.94%
563 Maint. &Repair-Equipment/Vehicles 4,056 2,122 9,831 9,195 15,700 11,000 -29.94%
568 Printing - - - 1,283 - 1,500 -
581 Advertising and Publication 377 523 2,301 364 700 700 -
35a
DEPT 41300 FINANCE FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services (cont)
582 Expert& Professional Services 2,808 3,303 4,733 7,938 3,300 1,500 -54.55%
583 Other Contractual Services - - - 2,590 - 2,650 -
584 Communications-Telephone/Alarm 117 163 149 137 200 150 -25.00%
585 Telephone-Long Distance - - - 133 - 150 -
621 Space Allocation - - - - - 7,786 -
624 Equipment Allocation - - - 16,501 16,501 16,501 -
633 Dues and Memberships 595 1,244 1,281 1,230 1,200 1,230 2.50%
633 Travel or Mileage - - - 639 - 800 -
636 Conference Fees 2,221 3,699 1,651 1,270 3,500 1,500 -57.14%
637 Meals and Lodging - - - 1,849 - 2,000 -
639 Subscriptions and Publications - - - 315 - 350 -
652 General Liability - - - - - 386 -
657 N.L.C. Liability Insurance 183 1,407 - - - - -
TOTAL 17,174 18,643 28,938 48,651 48,101 53,453 11.13%
Capital Outlay
750 Office Equipment&Furnishings - - 3,314 - - - _
DEPARTMENT TOTAL 213,579 213,300 239,518 253,534 257,101 271,042 5.42%
35b
1 1 1 1 I I I I 1 I 1 I 1 1 I 1 I 1 I
I I I I I I I I I I I I I I I I I I 1
DEPT 41300 FINANCE FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (90,822) (115,050) (121,000) (120,000) (120,000) (160,180) 33.48%
NET TOTAL $ 122,757 $ 98,250 $ 118,518 $ 133,534 $ 137,101 $ 110,862 -19.14%
35c
DEPT 41400 LEGAL FUND 101
ACTIVITY: Legal Counsel to City in Civil and Criminal Cases
ACTIVITY MANAGER: CITY COUNCIL
GENERAL ACTIVITY DESCRIPTION
Counsel represents City in court,at City Council meetings and direct contact with staff and the general public.
PROCESS USED
The firm of Vesely, Miller and Steiner is retained on a fee per hour basis. They respond to legal summons and/or initiate action on behalf of City. Written
and oral inquiries are made by staff, council,citizens and other interested parties. Engage other law firms when necessary.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Prosecute the rights of the City.
2. Prosecute violators of the law.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Prosecution hours/rates:
Attorney 730 744 862 735 850
Rate per hour 65.00 70.00 75.00 75.00 77.50
Legal Assistant 357 335 363 350 350
Rate per hour 40.00 40.00 40.00 40.00 40.00
2. Civil action hours 408 451 389 455 420
Rate per hour 75.00 82.50 85.00 85.00 90.00
36
1 I I I I 1 I I 1 I I I I I i I I I I
I 1 I I I I I I I I I I I I I I I I I
DEPT 41400 LEGAL FUND 101
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Materials, Supplies and Services $ 105,756 $ 107,385 $ 119,293 $ 110,755 $ 108,000 $ 119,010 10.19%
REVENUE
COURT FINES 77,556 65,467 90,524 94,608 75,000 90,000 20.00%
NET COST(RETURN) $ 28,200 $ 41,918 $ 28,769 $ 16,147 $ 33,000 $ 29,010 -12.09%
PERMANENT STAFFING
SIGNIFICANT EXPENDITURES
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
None
EXPENDITURE DETAIL
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials, Supplies and Services
588 Legal Services $ 41,341 $ 38,636 $ 36,632 $ 30,750 $ 38,600 $ 38,600
601 Legal Prosecuting 64,035 68,358 82,255 79,599 69,000 80,000 15.94%
639 Subscription-Memberships 380 391 406 406 400 410 2.50%
TOTAL 105,756 107,385 119,293 110,755 108,000 119,010 10.19%
DEPARTMENT TOTAL $ 105,756 $ 107,385 $ 119,293 $ 110,755 $ 108,000 $ 119,010 10.19%
37
DEPT 41500 MUNICIPAL BUILDING u ,._ : .,
FUND 101
ACTIVITY: City Hall,Activity Center and Public Works Building Maintenance
ACTIVITY MANAGER: BUILDING AND EQUIPMENT SERVICES SUPERINTENDENT
GENERAL ACTIVITY DESCRIPTION
The provision of proper public facility maintenance services to ensure that a neat and orderly environment may be provided for the transaction of public business.
The physical maintenance of public facilities includes proper and preventative maintenance scheduling to maximize the expected life of public investments.
PROCESS USED
City buildings are maintained using a combination of in-house maintenance personnel for the maintenance of all mechanical equipment along with a combination
of in-house and contracted daily custodial services.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Plumbing upgrades and replacement
2. Air duct cleaning
3. Police station carpet replacement
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Square footage of buildings maintained 72,343 69,943 69,943 69,743 69,743
2. Square footage of buildings maintained-
office type 25,847 25,847 25,847 25,847 25,847
3. Square footage of buildings maintained-
storage/shop type 46,496 46,496 46,496 44,096 44,096
4. Man-hours spent on building repair and
preventative maintenance 7,072 5,360 5,360 5,360 5,360
38
I I I I I I I I I I I I I I 1 I I I I
1 I I I I I I I I I I I I I I I I I I
DEPT 41500 MUNICIPAL BUILDING FUND 101
FINANCIAL SUMMARY
Projected Restated Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 96,729 $ 96,275 $ 98,049 $ 97,783 $ 98,900 $ 105,349 6.52%
Materials, Supplies and Services 203,050 120,326 141,700 140,777 123,324 137,162 11.22%
Capital Outlay 3,473 1,592 - -
- 10,000
Intragovermental Chargebacks (100,000) (100,000) (100,500) (121,100) (122,100) (177,275) 45.19%
TOTAL 203,252 118,193 139,249 117,460 100,124 75,236 -24.86%
REVENUE
NET COST(RETURN) $ 203,252 $ 118,193 $ 139,249 $ 117,460 $ 100,124 $ 75,236 -24.86%
PERMANENT STAFFING
Bldg. & Equip. Services Superintendent 0.20 0.20 0.20 0.20 0.20 0.20
Bldg. Services Foreman 0.80 0.80 0.80 0.80 0.80 0.80
Maintenance 1.00 1.00 1.00 1.00 1.00 1.00
Administrative Support 0.05 0.05 0.05 0.05 0.05
TOTAL 2.05 2.05 2.05 2.05 2.05 2.00
SIGNIFICANT EXPENDITURES
Communications-Telephone/Alarm $ 47,500
Heating $ 16,000
Electricity $ 27,000
Fire Station Roof Maintenance
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
Fuel System software and hardware 10,000 10,000 10,000
39
DEPT 41500 MUNICIPAL BUILDING FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 69,266 $ 70,288 $ 72,101 $ 69,508 $ 72,300 $ 74,663 3.27%
501 Overtime-Regular Employees 3,361 2,541 4,735 3,709 1,500 3,000 100.00%
503 Part-Time Employees - - 1,792 2,095 2,000 2,500 25.00%
524 SL/Converted-LTD 970 1,059 764 656 1,300 588 -54.77%
525 P.E.R.A. Contribution 3,095 3,279 3,343 3,772 4,100 4,023 -1.88%
526 F.I.C.A. Contribution 5,452 5,947 5,991 5,765 6,000 6,173 2.88%
527 Cafeteria Benefit Plan 7,209 6,145 6,421 6,767 7,000 9,120 30.29%
530 Other Benefits - - - - - 24 -
531 Workers' Compensation Insurance 4,230 3,818 771 2,724 2,700 4,397 62.85%
532 Unemployment Compensation - - 258 - - - -
533 Deferred Compensation 3,146 3,198 1,873 1,837 2,000 -
-100.00%
535 Paid Leave Accrual - - - 950 - 861 -
TOTAL 96,729 96,275 98,049 97,783 98,900 105,349 6.52%
Materials,Supplies and Services
541 Uniforms/Clothing 243 513 100 829 700 700 -
542 General Supplies 6,879 7,523 7,612 6,947 7,000 7,500 7.14%
543 Equipment and Vehicle Parts 87 1,455 121 113 300 300 -
544 Structural Supplies 4,493 1,004 3,771 1,241 3,500 3,500 -
39a
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
DEPT 41500 MUNICIPAL BUILDING FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
549 Motor Fuels and Lubricants 233 290 239 193 300 300 -
563 Maint. &Repair-EquipmentNehicle 7,089 5,082 7,439 3,256 3,000 3,000 -
565 Maint. & Repair- Structural 74,498 527 2,980 12,688 11,100 17,500 57.66%
567 Maint. & Repair- Other Improvements 1,889 923 7,510 655 1,500 1,500 -
582 Expert&Professional Services 4,191 11,404 3,950 113 - - -
583 Other Contractual Services - - 3,374 3,920 3,800 1,500 -60.53%
584 Communications-Telephone/Alarm 57,795 42,717 56,287 59,742 44,500 50,000 12.36%
602 Heating Fuel- Gas 11,655 14,724 14,850 14,605 16,000 16,000 -
604 Electricity 25,709 30,338 31,176 32,469 27,000 28,000 3.70%
611 Equipment Rental - - 101 - - -
623 Garage-Labor& Burden 243 797 432 288 500 625 25.00%
624 Equipment Allocation - - - 624 624 624 -
636 Travel, Conferences, Schools 319 345 113 297 500 500 -
644 Taxes&Licenses 70 230 30 94 100 100 -
651 Fleet Liability - - 150 52 400 344 -14.00%
652 General Liability 132 154 260 795 - 2,719 -
653 Property Insurance 2,525 2,300 1,205 1,856 2,500 2,450 -2.00%
658 Insurance Deductible 5,000 - - - - - -
TOTAL 203,050 120,326 141,700 140,777 123,324 137,162 11.22%
39b
DEPT 41500 MUNICIPAL BUILDING FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Capital Outlay
750 Office Equipment&Furnishings 3,473 1,592 - - - 10,000 -
DEPARTMENT TOTAL 303,252 218,193 239,749 238,560 222,224 252,511 13.63%
699 Intragovermental Chargebacks (100,000) (100,000) (100,500) (121,100) (122,100) (177,275) 45.19%
NET TOTAL $ 203,252 $ 118,193 $ 139,249 $ 117,460 $ 100,124 $ 75,236 -24.86%
39c
I I I I I I I I I I I I I I I 1 I I I
i i I
DEPT 41550 ACTIVITY CENTER-OPERATING FUND 101
ACTIVITY: Coordinate all users of the Activity Center
ACTIVITY MANAGER: ACTIVITY CENTER COORDINATOR
GENERAL ACTIVITY DESCRIPTION
The Center functions as a community facility to be used by residents for active or passive, large or small activities. It has been designated, by the
Metropolitan Council Program on Aging, as a Community Focal Point for older adults. Therefore it is a gathering place for older adults for organized and
unorganized activities. Services provided on site include information and referral, health screenings, recreational and social programs, case management,
leadership activities, volunteer opportunities, nutrition program, chore service, assistance with tax, insurance, housing, and energy forms, outreach and legal
consultations. The Center staff also plans and implements a Friday Teen Program throughout the school year for area teenagers.
PROCESS USED
The Activity Center is budgeted to be open twelve months a year, Monday- Friday. It provides older adult programs as designated by the Community Focal
Point concept,as well as coordinates all other users of the facility.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Market the Hopkins Activity Center to residents.
2. Produce and market a senior citizens exercise video as a fund raising source.
3. Continue to implement a Hopkins Activity Center"Gifts to Share"program.
4. Partnership with Chapel View and/or Hopkins Care Center to provide group transportation.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Total attendance 41,475 38,729 33,874 40,000 34,000
2. Childrens program attendance 843 792 1,081 800 800
3. Teen program attendance 1,185 1,000 1,099 1,000 1,000
4. Adult senior program attendance 22,649 21,836 19,158 22,000 19,000
5. Strictly older adult program attendance 16,799 14,995 12,536 15,000 13,000
6. Number of volunteers 98 106 112 100 100
7. Number of volunteer hours 7,416 7,174 5,618 5,000 5,000
8. Number of participation hours 13,300 14,148 12,561 12,500 12,500
40
DEPT 41550 ACTIVITY CENTER-OPERATING FUND 101
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 96,715 $ 95,045 $ 108,049 $ 120,517 $ 124,300 $ 129,022 3.80%
Materials, Supplies and Services 14,116 12,722 13,700 15,260 15,999 18,204 13.78%
Capital Outlay - - 3,985 - - -
TOTAL 110,831 107,767 125,734 135,777 140,299 147,226 4.94%
REVENUE
Rentals and Fees 3,009 4,879 8,363 9,377 4,000 8,000
Contributions and Donations 7,220 3,000
TOTAL 3,009 4,8'/9 8,363 16,59'/ 4,000 11,000
NET COST(RETURN) $ 107,822 $ 102,888 $ 117,371 $ 119,179 $ 136,299 $ 136,226 -0.05%
PERMANENT STAFFING
Coordinator 0.85 0.85 0.85 0.85 0.85 0.80
(FT- 32+hrs/wk)
Assistant Coordinator 0.75 0.75 0.75 0.75 0.75 0.75
(FT- 30 hrs/wk)
Secretary 0.50 0.50 0.50 0.75 0.75 0.75
(PT- 30 hrs/wk)
Building Supervisor 0.35 0.43 0.35 0.42 0.42 0.35
(PT- 14 hrs/wk)
Teen Leaders 0.28 0.22 0.35 0.25 0.25 0.25
(PT- 2.25 hrs/wk each)
TOTAL 2.73 2.75 2.80 3.02 3.02 2.90
SIGNIFICANT EXPENDITURES
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
41
I I I I I I I I I I I I I I I I I I I
I I I I 1 I I I I I I I I I I I I I I
DEPT 41550 ACTIVITY CENTER-OPERATING FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 73,182 $ 69,272 $ 81,520 $ 87,280 $ 88,300 $ 90,965 3.02%
503 Part-Time Employees 5,725 7,221 7,779 6,404 9,200 9,380 1.96%
524 SL Converted/LTD 814 885 896 1,265 1,100 911 -17.18%
525 P.E.R.A. Contribution 3,137 3,378 3,458 4,678 4,600 4,712 2.43%
526 F.I.C.A. Contribution 5,611 6,114 6,233 7,201 7,500 7,727 3.03%
527 Cafeteria Benefit Plan 4,460 4,377 4,336 8,649 9,000 13,680 52.00%
530 Other Benefits - - - - - 53
531 Workers' Compensation Insurance 640 600 79 464 600 624 4.00%
533 Deferred Compensation 3,146 3,198 3,748 3,675 4,000 - -100.00%
535 Paid Leave Accrual - - - 900 - 970
TOTAL 96,715 95,045 108,049 120,517 124,300 129,022 3.80%
Materials,Supplies and Services
540 Office Supplies 2,423 2,570 2,584 3,703 2,400 2,500 4.17%
542 General Supplies 4,681 4,611 5,886 4,713 5,600 5,000 -10.71%
555 Other Supplies - - - 315 600
560 Postage • 880 797 693 439 800 800
563 Maint. &Repair-Equipment/Vehicles 450 613 1,342 895 800 1,200 50.00%
41a
DEPT 41550 ACTIVITY CENTER- OPERATING FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
568 Printing 200 600
581 Advertising and Publication 1,817 738 394 39 800 - -100.00%
582 Expert&Professional Services 1,230 1,272 775 1,828 1,600 1,600
583 Other Contractual Serv. -Vol. Prog 432 499 379 225 500 500
584 Telephone-Local 396 389 362 518 500 450 -10.00%
585 Telephone-Long Distance - 69 50
624 Equipment Allocation - - - 1,399 1,399 1,399
633 Dues and Memberships - 285 250
635 Travel or Mileage - 65 200
636 Conference Fees 1,205 907 814 205 800 850 6.25%
637 Meals and Lodging - 141 450
639 Subscription and Publications 602 326 471 222 800 450 -43.75%
652 General Liability - - - - - 670
653 Property Insurance - - - - - 635
TOTAL 14,116 12,722 13,700 15,260 15,999 18,204 13.78%
41b
I I I I I I I I I I I I I I I I I I 1
I I I I I I I I I I I I I I I I I I I
DEPT 41550 ACTIVITY CENTER- OPERATING FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Capital Outlay
750 Office Equipment&Furnishings - - 2,736 - - -
790 Other Equipment - - 1,249 - - -
TOTAL - - 3,985 - - -
DEPARTMENT TOTAL 110,831 $ 107,767 $ 125,734 $ 135,777 $ 140,299 $ 147,226 4.94%
41c
DEPT 41560 ACTIVITY CENTER-MAINTENANCE FUND 101
ACTIVITY: City Hall,Activity Center and Public Works Building Maintenance
ACTIVITY MANAGER: BUILDING AND EQUIPMENT SERVICES SUPERINl'FNDENT
GENERAL ACTIVITY DESCRIPTION
The provision of proper public facility maintenance services to ensure that a neat and orderly environment may be provided for the transaction of public business.
The physical maintenance of public facilities includes proper and preventative maintenance scheduling and daily custodial services to maximize the expected life
of public investments.
PROCESS USED
City buildings are maintained using a combination of in-house maintenance personnel for the maintenance of all mechanical equipment along with a combination
of in-house and contracted daily custodial services.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Carpet replacement in all carpenter areas
2. Continue to monitor custodial contract to assure a clean and appealing building
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Square footage of buildings maintained 72,343 69,943 69,743 69,743 69,743
2. Square footage of buildings maintained-
office type 25,847 25,847 25,847 25,847 25,847
3. Square footage of buildings maintained-
storage/shop type 46,496 46,496 46,496 46,496 46,496
4. Man-hours spent on building repair and
preventative maintenance 7,072 5,360 5,360 5,360 5,360
42
I I I I I I I I I I I I I I I I I I I
1 I I I I I I I i I I I I I I I I I I
DEPT 41560 ACTIVITY CENTER-MAINTENANCE FUND 101
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 32,671 $ 34,144 $ 18,944 $ 16,599 $ 16,600 $ 26,933 62.25%
Materials, Supplies and Services 23,208 26,623 38,750 42,206 45,300 37,086 -18.13%
Capital Outlay - - - 3,515 3,300 - -100.00%
TOTAL 55,879 60,767 57,694 62,321 65,200 64,019 -1.81%
REVENUE
NET COST(RETURN) $ 55,879 $ 60,767 $ 57,694 $ 62,321 $ 65,200 $ 64,019 -1.81%
PERMANENT STAFFING
Bldg. &Equip Services Superintendent 0.15 0.15 0.15 0.15 0.15 0.15
Bldg. Services Foreman 0.10 0.10 0.10 0.10 0.10 0.10
Maintenance 0.70 0.70 0.70
Administrative Support 0.05 0.05 0.05 0.05 0.05 0.05
TOTAL 1.00 1.00 1.00 0.30 0.30 0.30
SIGNIFICANT EXPENDITURES
Contract for custodial services- $12,100
Heating- $7,500
Electricity- $8,000
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
43
DEPT 41560 ACTIVITY CENTER-MAINTENANCE FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 24,099 $ 26,265 $ 12,395 $ 10,047 $ 10,000 $ 15,986 59.86%
501 Overtime-Regular Employees 1,550 1,049 1,555 700 1,000 1,000 -
503 Part Time Employees - 56 1,801 2,425 2,600 1,000 -61.54%
524 SL Converted/LTD - - - - - 126 -
525 P.E.R.A. Contribution 1,091 1,166 697 639 700 880 25.71%
526 F.I.C.A. Contribution 2,036 2,079 1,184 983 1,000 1,385 38.50%
527 Cafeteria Benefit Plan 2,352 2,256 1,157 1,419 600 5,928 888.00%
530 Other Benefits - - - - - 18 -
531 Workers' Compensation Insurance 1,543 1,273 155 337 700 426 -39.14%
535 Paid Leave Accrual - - - 50 - 184
TOTAL 32,671 34,144 18,944 16,599 16,600 26,933 62.25%
Materials, Supplies and Services
542 General Supplies 2,429 3,044 1,953 931 2,000 2,000 -
544 Structural Supplies 1,704 293 1,295 972 1,500 1,500 -
563 Maint. & Repair-Equipment/Vehicles 503 3,291 2,270 748 1,500 1,500 -
565 Maint. & Repair- Structures 1,725 2,207 3,731 10,167 10,800 2,500 -76.85%
581 Advertising,Publication, and Print - - 167 - - -
43a
I I I I I I I 1 I I I I I I I I I I I
DEPT 41560 ACTIVITY CENTER-MAINTENANCE FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services(cont)
583 Other Contractual Services - - 10,780 11,183 11,700 12,100 3.42%
584 Communications-Telephone/Alarms 1,291 1,579 1,346 1,421 1,500 1,500 -
602 Heating Fuel-Gas 6,282 7,503 8,056 7,154 7,000 7,500 7.14%
604 Electricity 8,230 7,692 8,462 8,489 8,000 8,000 -
644 Taxes&Licenses 20 40 - 20 100 100 -
652 General Liability Insurance - - 260 579 - 386 -
652 Boiler Insurance 132 154 - - 200 - -100.00%
653 Property Insurance 892 820 430 544 1,000 - -100.00%
TOTAL 23,208 26,623 38,750 42,206 45,300 37,086 -18.13%
Capital Outlay
790 Other Equipment - - - 3,515 3,300 - -100.00%
DEPARTMENT TOTAL $ 55,879 $ 60,767 $ 57,694 $ 62,321 $ 65,200 $ 64,019 -1.81%
43b
DEPT 41600 COMMUNITY SERVICES-ADMINISTRATION FUND 101
ACTIVITY: Administration of Assessing, City Clerk,Elections and Inspections Divisions.
ACTIVITY MANAGER: ASSISTANT CITY MANAGER
GENERAL ACTIVITY DESCRIPTION
Administration and supervision of Community Services activities including the activities and programs of the four divisions within the Department - Assessing,
City Clerk,Elections, and Inspections.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Oversee revision of and massage ordinances.
2. Review licensing practices and recommend changes to streamline procedures and improve customer service.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Telephone calls answered(per day) 191 186 169 155 150
2. Customers served(per day) 63 59 53 50 50
3. Pieces of mail processed(per day) 184 193 185 185
4. Human Rights Commission meetings 8 11 9 12 12
5. Charter Commission meetings 1 1 1 2 2
44
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DEPT 41600 COMMUNITY SERVICES-ADMINISTRATION FUND 101
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Budget Budget Percent
CATEGORY 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ - $ 78,356 $ 67,399 $ 73,500 $ 79,012 7.50%
Materials, Supplies and Services - 1,355 5,334 4,186 6,513 55.59%
Capital Outlay - 663 400 400 1,000 150.00%
TOTAL - 80,374 73,133 78,086 86,525 10.81%
REVENUE
NET COST(RETURN) $ - $ 80,374 $ 73,133 $ 78,086 $ 86,525 10.81%
PERMANENT STAFFING
Assistant City Manager 0.50 0.50 0.50
Receptionist 1.00 1.00 1.00
TOTAL 1.50 1.50 1.50
SIGNIFICANT EXPENDITURES
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
Receptionist Chair $ 400 $ 400 $ 400
Typewriter 600 600 600
45
DEPT 41600 COM UNITY SERVICES-ADMINISTRATION FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ - $ 67,069 $ 56,671 $ 61,400 $ 65,302 6.36%
501 Overtime - - 22 - - -
524 SL Converted/LTD - 339 69 500 262 -47.60%
525 P.E.R.A. Contribution - 2,781 2,959 3,200 3,383 5.72%
526 F.I.C.A. Contribution - 4,735 4,395 4,700 5,028 6.98%
527 Cafeteria Benefit Plan 3,406 2,363 3,700 3,912 5.73%
530 Other Benefits - - - - 60 -
531 Worker's Compensation - 26 236 - 312 -
535 Paid Leave Accrual - - 685 - 753 -
TOTAL - 78,356 67,399 73,500 79,012 7.50%
Materials,Supplies and Services
540 Office Supplies - 765 1,584 200 400 100.00%
542 General Supplies - 227 20 500 300 -40.00%
563 Maint&Repair--Equip/Vehicles - 30 61 - - -
581 Advertising, Publication, Printing - - - 200 100 -50.00%
582 Expert&Professional Services - 60 65 - - -
584 Telephone- local - 13 68 - 100
-
45a
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I l I l
DEPT 41600 COMMUNITY SERVICES-ADMINISTRATION FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
586 Telephone- cellular - 13 89 - 100 -
621 Space Allocation - - - - 1,991 -
624 Equipment Allocation - - 2,886 2,886 2,886 -
630 Training - - 361 - - -
636 Conference Fees - 97 69 200 100 -50.00%
639 Subscriptions and Publications - 150 130 200 150 -25.00%
652 General Liability - - - - 386 -
TOTAL - 1,355 5,334 4,186 6,513 55.59%
Capital Outlay
750 Office Equipment&Furnishings - 663 400 400 1,000 150.00%
DEPARTMENT TOTAL $ - $ 80,374 $ 73,133 $ 78,086 $ 86,525 10.81%
45b
DEPT 41610 COMMUNITYSERVICES-ASSESSING'. FUND 101
ACTIVITY: Special Assessments, Property Appraisals,Assessment Administration
ACTIVITY MANAGER: CITY ASSESSOR
GENERAL ACTIVITY DESCRIPTION
All taxable real property must be identified and placed on the tax rolls according to its market value. Appraisals of new construction, reappraisals of existing
buildings, land value calculation, homestead administration, classification, gathering of sales information, and keeping property files current are all tasks
performed within the activity.
PROCESS USED
All new real property is added to the tax rolls each year as of January 2. All existing taxable property, by statute, is to be physically inspected at least once every
four years. One quarter of the properties that are inspected each year are to be revalued to market value the year following inspection by using current sales
information and construction cost schedules. The remaining property is to be updated annually based on statistical studies of actual real estate market results.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Reinspect 25 percent of the taxable parcels by January 15.
2. Reassess 100 percent of the taxable parcels by January 15.
3. Inspect 100 percent of the new construction by January 15.
4. Obtain an equalized assessment(a 93-95% sales ratio and coefficient of dispersion that meets the County average)on all classes of property. The coefficient
of dispersion is the percentage by which various individual assessment sales ratios differ on the average from the median(or middle)ratio.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Parcels reviewed 1,131 1,150 1,262 1,200 1,200
2. Building permits inspected 118 155 172 150 150
3. Assessment searches conducted 21 5 5 10 10
4. Assessment prepayments 61 111 219 60 57
5. Tax Court petitions filed 34 20 12 12 12
6. Property divisions/combinations made 78 27 9 10 5
7. New homestead applications approved 267 385 295 300 300
8. Abatements processed 42 41 36 20 20
9. Change authorizations 162 77 89 120 150
46
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i I I I I I I I I I I I I I I I I I I
DEPT 41610 COMMUNITY SERVICES-ASSESSING FUND 101
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 150,794 $ 156,642 $ 166,531 $ 169,537 $ 171,500 $ 181,977 6.11%
Materials, Supplies and Services 12,519 10,343 10,842 17,143 17,419 24,110 38.41%
Capital Outlay - 1,621 2,860 2,820 3,000 - -100.00%
TOTAL 163,313 168,606 180,233 189,500 191,919 206,087 7.38%
REVENUE
Charges for Services - - 103 - 100
Assessment Search Fees 440 180 120 220 200 200
NET COST (RETURN) $ 162,873 $ 168,426 $ 180,113 $ 189,280 $ 191,719 $ 205,887 7.39%
PERMANENT STAFFING
City Assessor 1.00 1.00 1.00 1.00 1.00
Residential Appraiser 1.00 1.00 1.00 1.00 1.00
Residential Appraiser
Special Assessment Clerk 1.00 1.00 1.00 1.00 1.00
TOTAL 3.00 3.00 3.00 3.00 3.00
SIGNIFICANT EXPENDITURES
Travel, Conference, Schools- $3,900
Communications- $3,200
Subscriptions&Memberships- $3,868
General Supplies- $1,300
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
47
DEPT 41610 COMMUNITY SERVICES-ASSESSING FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 120,104 $ 124,985 $ 134,312 $ 133,231 $ 135,000 $ 142,798 5.78%
524 SL/Converted-LTD 1,308 1,435 1,454 1,261 1,700 1,125 -33.82%
525 P.E.R.A. Contribution 5,382 5,605 5,851 6,956 7,100 7,397 4.18%
526 F.I.C.A. Contribution 9,027 9,589 9,943 10,071 10,500 10,995 4.71%
527 Cafeteria Benefit Plan 12,132 12,308 12,940 13,917 13,900 16,944 21.90%
530 Other Benefits - - - - - 66 -
531 Workers' Compensation Insurance 1,268 1,121 157 779 1,300 1,004 -22.77%
533 Deferred Compensation 1,573 1,599 1,874 1,837 2,000 - -100.00%
535 Paid Leave Accrual - - - 1,485 - 1,648 -
TOTAL 150,794 156,642 166,531 169,537 171,500 181,977 6.11%
Materials,Supplies and Services
540 Office Supplies 1,537 1,223 1,580 1,807 2,000 2,000 -
560 Postage 570 433 482 435 500 500 -
563 Maint. &Repair-EquipNehicles 506 40 99 180 200 200 -
568 Printing - - - 124 - 150 -
581 Advertising and Publication 65 69 75 113 200 50 -75.00%
582 Expert&Professional Services 646 508 715 2,048 900 1,100 22.22%
47a
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
DEPT 41610 COMMUNITY SERVICES-ASSESSING FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services(cont)
584 Telephone- Local 2,769 2,667 2,802 2,556 3,200 2,550 -20.31%
585 Telephone- Long Distance - - - 57 - 50 -
586 Telephone-Cellular - - - 549 - 600 -
621 Space Allocation - - - - - 5,937 -
624 Equipment Allocation - - - 3,819 3,819 3,819 -
633 Dues and Memberships - - - 1,265 - 1,270 -
635 Travel or Mileage - - - 868 - 1,500 -
636 Conference Fees 4,135 3,560 2,833 1,551 3,900 1,550 -60.26%
637 Meals and Lodging - - - 692 - 850 -
639 Subscriptions and Publications 2,291 1,843 2,256 1,079 2,700 1,598 -40.81%
652 General Liability - - - - - 386 -
TOTAL 12,519 10,343 10,842 17,143 17,419 24,110 38.41%
Capital Outlay
750 Office Equipment& Furnishings - 1,621 2,860 2,820 3,000 - -100.00%
DEPARTMENT TOTAL $ 163,313 $ 168,606 $ 180,233 $ 189,500 $ 191,919 $ 206,087 7.38%
47b
DEPT 41620 COMMUNITY SERVICES-CITY CLERK FUND 101
ACTIVITY: Ordinance Revision,Records Management, and Issuance of Licenses and Permits
ACTNITY MANAGER: CITY CLERK
GENERAL ACTIVITY DESCRIPTION
The City Clerk is responsible for updating the City Code, issuing most licenses and permits, taking minutes at City Council meetings, and records
management.
PROCESS USED
The City Clerk updates the City Code as new ordinances are passed, takes minutes at the City Council meetings and transcribes them using a computer. The
Clerk reviews all applications for licenses and permits and signs them. The Clerk is responsible for reviewing City records to ensure that necessary documents
are retained and outdated documents are disposed.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Licenses issued 290 185 116 180 136
2. Dog licenses- One Year 200 113 61 130 61
Dog licenses- Two Year 75 55 94 75
3. Resolutions issued 125 101 121 110 110
4. Ordinances passed 16 14 14 15 15
48
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1 I I I I I I I I I I I I I I I I I I
DEPT 41620 COMMUNITY SERVICES-CITY CLERK FUND 101
FINANCIAL SUMMARY
Projected Restated Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 92,160 $ 88,107 $ 43,143 $ 38,311 $ 38,300 $ 41,651 8.75%
Materials, Supplies and Services 4,603 3,985 4,372 6,558 7,020 8,873 26.40%
Capital Outlay - - 3,401 1,500 1,500 500 -66.67%
Intragovernmental Charges (17,348) (19,550) (20,000) (22,125) (22,100) (23,000) 4.07%
TOTAL 79,415 72,542 30,916 24,244 24,720 28,024 13.37%
REVENUES
Licenses 11,662 12,424 12,270 12,197 12,800 25,700 100.78%
Current Services 5,338 2,009 100 283 4,500 200 -95.56%
TOTAL 17,000 14,433 12,370 12,480 17,300 25,900 49.71%
NET COST(RETURN) $ 62,415 $ 58,109 $ 18,546 $ 11,764 $ 7,420 $ 2,124 -71.37%
PERMANENT STAFFING
City Clerk 0.80 0.80 0.80 0.80 0.80 0.80
SIGNIFICANT EXPENDITURES
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
Ergonomic Chair $ 500 $ 500 $ 500
Document Management Software 2,000 - -
49
DEPT 41620 COMMUNITY SERVICES-CITY CLERK FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 74,798 $ 72,807 $ 34,727 $ 30,426 $ 30,100 $ 32,953 9.48%
501 Overtime-Regular Employees 1,058 71 - - - - _
503 Part-Time Employees 334 80 - - - - _
524 SL/Converted-LTD 1,049 373 404 355 500 260 -48.00%
525 P.E.R.A. Contribution 3,393 3,345 1,536 1,572 1,500 1,707 13.80%
526 F.I.C.A. Contribution 6,032 5,597 2,462 2,166 2,300 2,537 10.30%
527 Cafeteria Benefit Plan 4,305 5,416 3,984 3,680 3,400 3,648 7.29%
531 Workers' Compensation Insurance 404 418 30 112 500 166 -66.80%
533 Deferred Compensation 787 - - - - - _
535 Paid Leave Accrual - - - - - 380 -
TOTAL 92,160 88,107 43,143 38,311 38,300 41,651 8.75%
Materials,Supplies and Services
540 Office Supplies 2,029 1,676 1,871 1,560 1,500 1,500 -
542 General Supplies - - 556 85 - - -
560 Postage 398 251 374 324 300 308 2.67%
563 Maint. &Repair-Equipment/Vehicles 59 421 30 47 300 308 2.67%
568 Printing - - - 124 - 300 -
49a
1 I I I I 1 I I I I I I I I I I I I I
DEPT 41620 COMMUNITY SERVICES- CITY CLERK FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services(cont)
581 Advertising and Publication 1,147 317 490 296 900 623 -30.78%
582 Expert& Professional Services 448 188 64 67 200 205 2.50%
584 Telephone-Local - - - 77 - - -
585 Telephone-Long Distance - - - 14 - - -
621 Space Allocation - - - - - 1,387 -
624 Equipment Allocation - - - 2,420 2,420 2,420 -
630 Training - - - 595 - 600 -
633 Dues and Memberships - - - 125 - 125 -
636 Conference Fees 336 762 742 214 1,100 403 -63.36%
637 Meals and Lodging - - - 146 - 250 -
639 Subscriptions and Publications 95 370 245 30 300 58 -80.67%
652 General Liability - - - - - 386 -
657 N.L.C. Liability Insurance 91 - - - - - -
662 Refunds or Reimbursements - - - 435 - - -
TOTAL 4,603 3,985 4,372 6,558 7,020 8,873 26.40%
Capital Outlay
750 Office Equipment&Furnishings - - 3,401 1,500 1,500 500 -66.67%
49b
DEPT 41620 COMMUNITY SERVICES- CITY CLERK FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1996 1997 1998 1998 1999 Change
DEPARTMENT TOTAL $ 96,763 $ 92,092 $ 50,916 $ 46,369 $ 46,820 $ 51,024 8.98%
699 Less Expenditures Charged to Others (17,348) (19,550) (20,000) (22,125) (22,100) (23,000) 4.07%
NET TOTAL 79,415 72,542 30,916 24,244 24,720 28,024 13.37%
49c
I I I I I I I I I I I I I I I I I I I
DEPT 41630 COMMUNITY SERVICES-ELECTIONS FUND 101
ACTIVITY: Manage all Elections
ACTIVITY MANAGER: CITY CLERK
GENERAL ACTIVITY DESCRIPTION
Supervision of elections,register voters,certify election results.
PROCESS USED
All state and federal legislation is reviewed,judges are trained, equipment and polling places are prepared. After elections ballots are counted and the results
certified to the County and State of Minnesota. Throughout the year citizens are registered to vote.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Registered voters 9,360 9,803 8,669 10,000 9,900
2. Registrations on Election Day 150 1,496 48 900 50
3. Election judges trained 36 61 36 61 47
4. Number of ballots cast 2,424 7,182 799 7,200 1,100
50
DEPT 41630 COMMUNITY SERVICES-ELECTIONS FUND 101
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 10,978 $ 21,760 $ 7,252 $ 22,620 $ 26,600 $ 18,445 -30.66%
Materials, Supplies and Services 3,758 6,349 5,898 5,284 7,200 8,342 15.86%
TOTAL 14,736 28,109 13,150 27,904 33,800 26,787 -20.75%
REVENUE
Hopkins School District - - 2,600 2,500 4,000 4,415
NET COST (RETURN) $ 14,736 $ 28,109 $ 10,550 $ 25,404 $ 29,800 $ 22,372 -24.93%
PERMANENT STAFFING
City Clerk 0.20 0.20 0.20 0.20 0.20 0.20
SIGNIFICANT EXPENDITURES
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
51
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DEPT 41630 COMMUNITY SERVICES-ELECTIONS FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 3,882 $ 5,608 $ 3,238 $ 6,276 $ 8,400 $ 8,238 -1.93%
501 Overtime-Regular Employees 1,270 3,071 1,225 2,000 2,000 1,800 -10.00%
503 Part-Time Employees 4,597 11,406 2,161 13,000 13,500 6,000 -55.56%
524 SL Converted/LTD - - - - - 65
525 P.E.R.A. Contribution 231 384 200 324 600 520 -13.33%
526 F.I.C.A. Contribution 389 623 324 438 1,000 773 -22.70%
527 Cafeteria Benefit Plan 609 668 153 558 1,100 912 -17.09%
531 Workers Compensation - - (49) 24 - 42
535 Paid Leave Accrual - - - 80 - 95
TOTAL 10,978 21,760 7,252 22,620 26,600 18,445 -30.66%
Materials,Supplies and Services
540 Office Supplies 306 783 1,550 366 1,100 1,700 54.55%
542 General Supplies - 280 - 81 - -
560 Postage 152 1,052 996 1,065 1,100 1,128 2.55%
563 Maint. &Repair-Equipment/Vehicles 2,915 3,545 3,095 3,061 3,100 3,178 2.52%
581 Advertising, Publication,Printing 73 244 133 250 300 308 2.67%
583 Other Contractual Services 272 108 - 122 300 308 2.67%
51a
DEPT 41630 COMMUNITY SERVICES-ELECTIONS FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
584 Communications-Telephone/Alarm - - 102 - 300 258 -14.00%
586 Telephone-Cellular - - - 123 - 50
635 Travel or Mileage - - - 56 - -
636 Conference Fees 40 307 22 160 900 923 2.56%
639 Subscription-Memberships - 30 - - 100 103 3.00%
652 General Liability - - - - - 386
TOTAL 3,758 6,349 5,898 5,284 7,200 8,342 15.86%
DEPARTMENT TOTAL $ 14,736 $ 28,109 $ 13,150 $ 27,904 $ 33,800 $ 26,787 -20.75%
51b
I I I I I I I I I I I I I I I I i I I
DEPT 41640 COMMUNITY SERVICES-INSPECTION FUND 101
ACTIVITY: Building Code,Housing Code,Plumbing Code,Mechanical Code,Fire Code,Health Nuisances,Certificate of Occupancy,and Truth in Housing Code
Enforcement Programs
ACTIVITY MANAGER: BUILDING OFFICIAL
GENERAL ACTIVITY DESCRIPTION
All new or remodeled buildings must be inspected to insure they meet the minimum requirements of the state building code. The plans must be reviewed, and the
structure inspected through all phases of construction by inspectors qualified in plumbing, mechanical and general construction codes. All existing buildings in the
city must be inspected from time to time to insure they are maintained safe in accordance with the minimum safety standards provided in the state fire code and city
housing code. Rental properties within the city must be inspected for compliance with the city housing code every five years, to identify hazards to the occupants.
General nuisance complaints from Hopkins citizens must be answered. Homes being sold in the community must be evaluated; a listing of certified evaluators for the
Truth in Housing program must be maintained. Home sales must be monitored to insure compliance with the program. The City contracts with a health inspector to
make regular inspections of restaurants and food establishments.
PROCESS USED
The building code process begins with a plan review,then permit issuance, inspection of construction phases, and finally issuance of a certificate of occupancy. All
new and remodeled structures are also given plumbing and mechanical inspections. A program of housing compliance inspections is in place. A percentage of rental
properties are inspected yearly to insure safe,well maintained buildings, and to improve the city's housing stock. A list of rental properties is maintained through the
rental registration program. A percentage of commercial and large multiple residential buildings are inspected yearly for fire code violations to insure these structures
are maintained safe for their occupants. The department focuses on the more hazardous occupancies. Home sales are monitored to insure truth in housing evaluations
have been completed,and hazardous items corrected.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Complete the two year program to microfilm all old construction plans
2. Study and recommend new permit/complaint software consistent with GIS system.
3. Computerize and streamline rental unit inspections.
4. Continue working to improve the community image.
52
DEPT 41640 COMMUNITY SERVICES—INSPECTION(cont.) FUND 101
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Number of permits issued 1,016 999 1566 1,000 1000
2. New construction value(millions) 16.8 20.0 22.3 17.0 20
3. Number of plans reviewed 124 95 116 130 130
4. Number of phone calls handled 13,800 13,000 14000 13,000 13000
5. Number of new constr. inspections made 1,860 2,239 3737 2,000 2500
inspections made
6. Number of rental units inspected(bldg/unit) 32/746 52/831 64/782 60/100 60/100
7. Number of housing code complaints
handled(units) 117 84 91 100 100
8. Number of public pools inspections 60 53 54 60 60
9. Number of nuisance complaints handled 231 207 220 200 250
10.Number of truth in housing requests handled 248 243 217 250 250
11. Food Facilities-Inspections 88 76 78 90 90
-Follow-up 61 61 45 70 70
12. Plan reviews 15 20 9 15 15
13.Number of conferences 279 312 259 290 290
14.Nuisances-Complaints 10 42 30 10 10
-Inspections 6 24 34 10 10
-Follow-up
15.Hours worked 514 502 500 510 510
53
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I I I I I I I I I I I I I I I I I I I
DEPT 41640 COMMUNITY SERVICES-INSPECTION FUND 101
FINANCIAL SUMMARY
Approved
Actual Actual Actual Projected Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 246,693 $ 260,266 $ 266,567 $ 247,733 $ 271,100 $ 266,483 -1.70%
Materials, Supplies and Services 18,159 19,986 21,389 25,671 32,718 55,819 70.61%
Capital Outlay - 2,666 7,779 5,800 5,900 20,400 245.76%
TOTAL 264,852 282,918 295,735 279,204 309,718 342,702 10.65%
REVENUES
Licenses 2,975 18,908 21,760 23,635 17,200 20,000 16.28%
Permits 198,123 222,311 232,429 168,451 170,000 198,300 16.65%
Current Services 40,846 57,191 49,013 34,235 35,000 37,000 5.71%
Miscellaneous 315 391 - 147 300 200 -33.33%
TOTAL 242,259 298,801 303,202 226,467 222,500 255,500 14.83%
NET COST(RETURN) $ 22,593 $ (15,883) $ (7,467) $ 52,737 $ 87,218 $ 87,202 -0.02%
PERMANENT STAFFING
Fire Marshal 0.20 0.20 0.20 0.20 0.20 0.20
Building Official 1.00 1.00 1.00 1.00 1.00 1.00
Secretary 0.50 0.50 0.50 0.50 0.50 0.50
Inspectors 3.00 3.00 3.00 3.00 3.00 3.00
TOTAL 4.70 4.70 4.70 4.70 4.70 4.70
SIGNIFICANT EXPENDITURES
Personal Services are a major part of this activity. Another large part is Travel, Conference, Schools. It takes a large share partially due to
state continuing education requirements for the inspectors, and a substantial amount paid in mileage to inspectors using their own cars.
54
DEPT 41640 COMMUNITY SERVICES-INSPECTION FUND 101
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
Ergonomically correct chair $ 400 $ 400 $ 400
Permit software to replace old 25,000 15,000 15,000
Arc View GIS software 5,000 5,000 5,000
$ 30,400 $ 20,400 $ 20,400
55
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I I I I I I I I I I I I I I I I I I I
DEPT 41640 COMMUNITY SERVICES-INSPECTION FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 186,047 $ 196,916 $ 205,661 $ 184,631 $ 202,600 $ 208,002 2.67%
501 Overtime-Regular Employees - - 50 16 - -
503 Part-Time Employees 13,530 13,206 12,850 14,477 16,000 - -100.00%
524 SL/Converted-LTD 1,769 1,929 1,999 1,756 2,200 1,638 -25.55%
525 P.E.R.A. Contribution 8,894 9,533 9,514 10,229 11,000 10,774 -2.05%
526 F.I.C.A. Contribution 13,120 14,509 14,614 13,740 14,800 16,016 8.22%
527 Cafeteria Benefit Plan 16,788 18,055 17,793 17,053 18,300 25,349 38.52%
530 Other Benefits - - - - - 252
531 Workers' Compensation Insurance 2,125 2,104 338 1,499 2,200 2,052 -6.73%
533 Deferred Compensation 4,420 4,014 3,748 4,332 4,000 -
535 Paid Leave Accrual - - - 2,150 - 2,400
TOTAL 246,693 260,266 266,567 247,733 271,100 266,483 -1.70%
Materials, Supplies and Services
540 Office Supplies 5,357 3,750 3,287 4,389 3,500 3,600 2.86%
542 General Supplies 345 1,501 1,520 637 3,100 2,000 -35.48%
560 Postage 1,191 1,050 757 1,283 800 900 12.50%
563 Maint. & Repair-Equipment/Vehicles 1,090 739 1,091 148 2,000 2,000
55a
DEPT 41640 COMMUNITY SERVICES-INSPECTION FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials, Supplies and Services,cont.
568 Printing - - - 124 - -
581 Advertising and Publication 703 39 41 2,601 500 1,100 120.00%
582 Expert&Professional Services 220 3,951 4,778 2,527 4,200 4,200
583 Other Contractual Services - - - 39 - 16,000
584 Telephone-Local 401 453 770 588 1,300 450 -65.38%
585 Telephone-Long Distance - - - 56 - 70
586 Telephone-Cellular - - - 344 - 1,400
587 Radio - - - - - -
588 Legal Services - - 250 - - -
621 Space Allocation - - - - - 6,835
624 Equipment Allocation - - - 5,218 5,218 5,218
630 Training - - - 995 - 2,960
633 Dues &Memberships - - - 525 - 500
635 Travel/Mileage - - - 4,012 - 5,500
636 Conference Fees 7,436 7,558 8,320 782 11,400 1,700 -85.09%
637 Meals and Lodging - - - 756 - 800
639 Subscription-Memberships 684 945 575 253 700 200 -71.43%
55b
I I I I I I I I I I I I I I I I I I I
DEPT 41640 COMMUNITY SERVICES-INSPECTION FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
652 General Liability - - - - - 386
657 N.L.C. Liability Insurance 732 - - - - -
662 Refunds and Reimbursements - - - 395 - -
TOTAL 18,159 19,986 21,389 25,671 32,718 55,819 70.61%
Capital Outlay
750 Office Equipment&Furnishings - 2,666 7,779 5,800 5,900 20,400 245.76%
DEPARTMENT TOTAL $ 264,852 $ 282,918 $ 295,735 $ 279,204 $ 309,718 $ 342,702 10.65%
55c
POLICE DEPARTMENT FUND 101
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 1,876,969 $ 1,988,459 $ 2,044,429 $ 2,165,072 $ 2,104,200 $ 2,238,201 6.37%
Materials, Supplies and Services 265,624 288,194 312,055 442,777 439,955 530,116 20.49%
Capital Outlay 29,960 32,545 28,431 25,261 29,500 2,000 -93.22%
TOTAL 2,172,553 2,309,198 2,384,915 2,633,110 2,573,655 2,770,317 7.64%
REVENUE
Federal Grants - 12,324 55,091 - - -
State Aids 131,237 148,315 128,969 138,346 174,900 144,737 -17.25%
State Grants 15,129 11,860 11,702 6,962 12,700 7,000 -44.88%
911 Service Fee 4,902 6,077 8,355 7,743 6,100 8,700 42.62%
Licenses 76,759 82,127 91,806 97,620 82,900 93,700 13.03%
Current Services 15,288 22,687 22,961 19,565 21,100 19,200 -9.00%
Contributions - - 2,775 8,380 - 1,000
TOTAL 243,315 283,390 318,885 270,236 297,700 273,337 -8.18%
NET COST (RETURN) $ 1,929,238 $ 2,025,808 $ 2,066,030 $ 2,362,873 $ 2,275,955 $ 2,496,980 9.71%
PERMANENT STAFFING
Chief of Police 1.00 1.00 1.00 1.00 1.00 1.00
Captain 1.00 1.00 1.00 1.00 1.00 1.00
Admin. Services Manager 1.00 1.00 1.00 1.00 1.00 1.00
Sergeants 4.00 4.00 4.00 5.00 5.00 5.00
Patrol Officers 12.00 12.00 12.00 13.00 13.00 13.00
Narcotics Officer 1.00 1.00 1.00 1.00 1.00 1.00
Investigators 3.00 3.00 3.00 3.00 3.00 3.00
Crime Prevention Officer 1.00 1.00 1.00 1.00 1.00 1.00
Dispatchers 2.00 2.00 2.50 5.00 3.00 3.00
Public Service Officers 6.40 6.40 6.40 2.00 4.00 4.00
Records Clerks 2.00 2.00 3.00 3.00 3.00 3.00
Receptionists 2.00 2.00 1.00 1.00 1.00 1.00
Pawn Shop Technician 0.50 0.50 0.50 0.50 0.50
TOTAL 36.40 36.90 37.40 37.50 37.50 37.50
56
I I I I I I I I I I I I I I I I I I I
POLICE DEPARTMENT FUND 101
SIGNIFICANT EXPENDITURES
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
Portable Breath Test Machine $ 400 $ $
3 Semi Automaic Carbines 1,350
Video Switcher 5,000
APS System 1,100
File Cabinet 1,000 1,000 1,000
VCR's(2) 1,000 1,000 1,000
Total $ 9,850 $ 2,000 $ 2,000
57
POLICE FUND 101
EXPENDITURE DETAIL
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 1,415,542 $ 1,474,029 $ 1,573,111 $ 1,594,651 $ 1,594,200 $ 1,692,780 6.18%
501 Overtime-Regular Employees 78,798 98,309 72,208 95,599 57,400 67,950 18.38%
503 Part-Time Employees 2,074 4,370 5,610 7,528 4,000 4,100 2.50%
504 Court Service 6,352 10,311 9,221 13,953 8,000 9,000 12.50%
524 SL Converted/LTD 14,611 16,165 16,749 14,488 17,100 13,438 -21.42%
525 P.E.R.A. Contribution 144,316 156,668 157,522 166,055 162,500 172,037 5.87%
526 F.I.C.A. Contribution 30,726 34,490 38,571 44,395 40,900 43,979 7.53%
527 Cafeteria Benefit Plan 113,183 121,298 120,583 133,680 137,000 184,872 34.94%
530 Other Benefits - - - - - 562
531 Workers'Compensation Insurance 39,904 36,875 8,358 30,403 39,300 29,792 -24.19%
532 Unemployment Compensation - - - - - -
533 Deferred Compensation 31,463 35,944 42,496 49,205 43,800 - -100.00%
535 Paid Leave Accrual - - - 15,116 - 19,691
TOTAL 1,876,969 1,988,459 2,044,429 2,165,072 2,104,200 2,238,201 6.37%
Materials,Supplies and Services
540 Office Supplies 12,462 13,322 14,300 14,237 14,000 14,350 2.50%
541 Uniforms/Clothing 13,294 17,055 19,245 21,093 15,300 21,955 43.50%
542 General Supplies 4,777 8,811 6,150 11,745 7,100 15,631 120.15%
543 Equipment&Vehicle Parts 10,944 12,306 15,485 10,421 10,900 11,160 2.39%
546 First Aid Supplies 1,460 928 1,524 3,580 1,000 1,025 2.50%
549 Motor Fuels&Lubricants 14,774 19,249 19,924 19,375 21,400 21,936 2.50%
555 Other Supplies 3,863 4,115 4,136 6,064 5,000 975 -80.50%
57a
I I I I I I I I I I I I I I I I I I I
POLICE FUND 101
EXPENDITURE DETAIL
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
560 Postage 1,764 1,201 1,375 1,395 1,400 1,435 2.50%
563 Maint&Repair-Equipment/Vehicles 24,162 18,906 24,444 28,309 24,000 24,553 2.30%
574 Boarding&Care of Prisoners 32,044 41,380 57,909 31,100 32,000 32,800 2.50%
579 Entry Team 4,090 4,013 5,879 3,337 5,000 -
581 Advertising, Publication,Printing 4,242 1,478 2,995 1,806 2,700 3,130 15.93%
582 Expert&Professional Services 9,795 33,633 17,743 12,310 5,500 5,638 2.51%
583 Other Contractual Servies 2,642 1,864 2,111 336 2,000 2,050 2.50%
584 Telephone- Local 19,031 11,299 17,535 7,065 6,100 19,605 221.39%
585 Telephone-Long Distance - - - 769 500 -
586 Telephone-Cellular - - - 7,507 7,000 -
587 Radio Contract 6,905 8,742 6,692 6,621 5,400 5,400
588 Legal Services 105 140 - - 1,000 1,025 2.50%
611 Equipment Rental 24,778 22,153 23,014 22,607 34,300 38,391 11.93%
621 Space Allocation - - - - - 52,042
623 Garage- Labor&Burden 14,512 11,191 17,536 17,003 17,000 21,250 25.00%
624 Equipment Allocation - - - 169,855 169,855 169,855
630 Training 4,483 7,761 7,860 6,921 7,200 8,330 15.69%
633 Dues and Memberships - - - 3,304 - 3,725
635 Travel or Mileage - - - 369 - 200
636 Conference Fees 24,608 16,050 22,668 10,340 22,800 18,538 -18.69%
637 Meals and Lodging - - - 2,825 - 3,250
639 Subscription- Memberhips 3,848 3,541 4,604 1,453 4,400 2,398 -45.50%
57b
POLICE FUND 101
EXPENDITURE DETAIL
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials, Supplies and Services,cont.
640 Police Reserve 4,736 6,929 7,004 4,499 7,200 - -100.00%
641 School Patrol 1,194 846 1,375 592 1,200 1,230 2.50%
642 Canine Services 1,728 1,615 1,304 5,865 2,200 2,245 2.05%
644 Taxes&Licenses 168 87 51 53 100 100
651 Fleet Liability 3,792 3,440 2,815 2,465 4,400 6,886 56.50%
652 General Liability 366 - - - - 9,558
658 Insurance Deductible 4,765 9,537 431 4,401 - -
665 Metro Drug Task Force 7,510 4,568 4,128 - - -
665 Miscellaneous- Other Charges - - - - - 5,000
665 Employee Awards Program 2,782 2,034 1,818 3,152 2,000 4,450 122.50%
TOTAL 265,624 288,194 312,055 442,777 439,955 530,116 20.49%
Capital Outlay
750 Office Equipment&Furnishings 10,140 15,592 16,356 15,641 20,200 2,000 -90.10%
760 Computers - - - 3,327 - -
790 Other Equipment 19,820 16,953 12,075 6,293 9,300 - -100.00%
TOTAL 29,960 32,545 28,431 25,261 29,500 2,000 -93.22%
POLICE TOTAL $ 2,172,553 $ 2,309,198 $ 2,384,915 $ 2,633,110 $ 2,573,655 $ 2,770,317 7.64%
57c
I I I I I I I I I I I i I I I I I I I
I i I I 1
DEPT 42100 POLICE-ADMINISTRATION FUND 101
ACTIVITY: Provide for the policing,and public safety for the City of Hopkins
ACTIVITY MANAGER: CHIEF OF POLICE
GENERAL ACTIVITY DESCRIPTION
To provide a professional police agency with highly trained personnel that respond on a proactive basis to order maintenance, the control of crime, and traffic
supervision.
PROCESS USED
Provide 24-hour staffing for around the clock delivery of police emergency services. In addition, to target crime prevention as a major objective by assigning
department personnel to work in the community and schools,educating and providing assistance to our citizens.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1.
2.
3.
4.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Number of yearly presentations by the
Chief 21 23 20
2. Conduct staff meetings for police
Supervisory personnel 10
3. Conduct meetings of the OAC 10
58
DEPT 42100 POLICE-ADMINISTRATION FUND 101
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 222,147 $ 216,704 $ 235,483 $ 235,290 $ 239,300 $ 249,297 4.18%
Materials, Supplies and Services 45,721 54,336 51,708 86,349 91,767 103,886 13.21%
Capital Outlay 8,021 4,136 3,342 2,315 2,900 - -100.00%
TOTAL 275,889 275,176 290,533 323,953 333,967 353,183 5.75%
REVENUE
State Aids 19,200 20,764 18,493 19,380 24,500 20,300 -17.14%
State Grants 1,112 993 1,024 603 1,000 600 -40.00%
Contributions - - _ - 2,000 - -
TOTAL 20,312 21,757 19,517 19,983 25,500 20,900 -18.04%
NET COST(RETURN) $ 255,577 $ 253,419 $ 271,016 $ 303,971 $ 308,467 $ 332,283 7.72%
PERMANENT STAFFING
Chief of Police 1.00 1.00 1.00 1.00 1.00 1.00
Captain 1.00 1.00 1.00 1.00 1.00 1.00
Admin. Services Manager 1.00 1.00 1.00 1.00 1.00 1.00
TOTAL 3.00 3.00 3.00 3.00 3.00 3.00
SIGNIFICANT EXPENDITURES
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
59
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
DEPT 42100 POLICE-ADMINISTRATION FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 177,978 $ 170,787 $ 191,809 $ 187,173 $ 190,200 $ 196,024 3.06%
503 Part-time - - - 499 - - -
524 SL/Converted-LTD 1,892 2,040 2,061 1,777 2,300 1,544 -32.87%
525 P.E.R.A. Contribution 16,231 16,797 17,352 17,813 18,200 18,808 3.34%
526 F.I.C.A. Contribution 3,632 3,538 3,651 4,261 4,300 4,381 1.88%
527 Cafeteria Benefit Plan 19,036 19,258 19,486 16,381 20,700 23,472 -
530 Other Benefits - - - - - 522 -
531 Workers' Compensation Insurance 2,742 3,684 524 2,872 3,000 2,284 -23.87%
533 Deferred Compensation 636 600 600 2,437 600 - -100.00%
535 Paid Leave Accrual - - - 2,075 - 2,262 -
TOTAL 222,147 216,704 235,483 235,290 239,300 249,297 4.18%
Materials,Supplies and Services
541 Uniforms/Clothing 1,043 659 1,026 533 700 700 -
542 General Supplies 888 1,350 950 1,507 1,000 1,025 2.50%
543 Equipment&Vehicle Parts 554 284 737 93 500 500 -
549 Motor Fuels&Lubricants 1,380 1,220 1,389 1,320 1,600 1,640 2.50%
555 Other Supplies - - (362) 123 - - -
59a
DEPT 42100 POLICE-ADMINISTRATION FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
560 Postage 1,764 1,201 1,375 1,395 1,400 1,435 2.50%
563 Maint. &Repair-Equipment/Vehicles 8 64 48 729 500 500 -
581 Advertising, Publication,Printing 2,810 619 1,990 311 1,500 1,600 6.67%
582 Expert&Professional Services 4,414 30,940 15,739 2,277 2,500 2,563 2.52%
584 Telephone-Local 15,251 8,299 14,535 4,065 3,100 8,300 167.74%
585 Telephone- Long Distance - - - 769 500 - -
586 Telephone- Cellular - - - 7,507 7,000 - -
588 Legal Services 105 140 - - 1,000 1,025 2.50%
611 Equipment Rental 900 - - - 1,100 1,100 -
621 Space Allocation - - - - - 12,933 -
623 Garage-Labor& Burden 918 1,553 1,616 1,600 1,800 2,250 25.00%
624 Equipment Allocation - - - 56,067 56,067 56,067 -
633 Dues and Memberships - - - 973 - 1,500 -
635 Travel or Mileage - - - 167 - 200 -
636 Conference Fees 10,797 4,312 8,659 2,455 7,500 3,988 -46.83%
637 Meals and Lodging - - - 1,440 - 2,000 -
639 Subscription and Publications 1,291 1,221 1,873 701 1,400 1,435 2.50%
59b
I I I I I I I I I I I I I I I I I I I
DEPT 42100 POLICE-ADMINISTRATION FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
651 Fleet Liability 450 440 315 416 600 689 14.83%
652 General Liability 366 - - - - 386 -
665 Employee Awards Program 2,782 2,034 1,818 1,900 2,000 2,050 2.50%
TOTAL 45,721 54,336 51,708 86,349 91,767 103,886 13.21%
Capital Outlay
750 Office Equipment&Furnishings 2,022 3,186 - - 1,700 - -100.00%
760 Computers - - - 2,315 - - -
790 Other Equipment 5,999 950 3,342 - 1,200 - -100.00%
TOTAL 8,021 4,136 3,342 2,315 2,900 - -100.00%
DEPARTMENT TOTAL $ 275,889 $ 275,176 $ 290,533 $ 323,953 $ 333,967 $ 353,183 5.75%
59c
DEPT 42200 POLICE-PATROL FUND 101
ACTIVITY: Patrol,Traffic Enforcement,Accident Investigation,Criminal Investigation,Crime Prevention/Deterrence Public Service
ACTIVITY MANAGER: POLICE CAPTAIN
GENERAL ACTIVITY DESCRIPTION
Patrol the streets and residential/business districts to prevent and deter crime. Respond to criminal activity that has occurred and arrest persons responsible for
the crimes. Proactively enforce traffic laws to promote safety and prevent accidents and to arrest intoxicated drivers. Respond to non-criminal requests for
assistance.
PROCESS USED
Use of marked police vehicles to maintain a highly visible police presence. Enforce traffic laws through active use of police radar and present a high visibility in
areas of high traffic accident occurrence, issuing citations for violations of traffic laws.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Reduce traffic accidents through strong traffic enforcement,especially stop sign and semaphore violations.
2. Assign at least one patrol officer to attend events scheduled by Crime Prevention Specialist.
3. Each Sergeant will conduct at least one role-playing, in-service,training session per month.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Number of P.D. accidents 409 457 457 400 375
2. Number of P.I. accidents 114 94 93 90 85
3. Number of burglaries 117 125 106 120 110
4. Number of vandalism 354 345 287 300 300
5. Number of DUI arrests 100 107 151 135 150
6. Total calls for service 12,796 12,998 12,415 13,100 13,500
7. Medical responses 946 1063 975 1,000
8. Motorist assists/lockouts 1,200 1,200 1,250 1,300
60
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
DEPT 42200 POLICE-PATROL FUND 101
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 1,010,815 $ 1,136,345 $ 1,151,141 $ 1,208,311 $ 1,140,300 $ 1,223,073 7.26%
Materials, Supplies and Services 105,820 112,651 121,326 192,034 187,095 229,434 22.63%
Capital Outlay 12,753 16,003 11,651 - 6,000 6,300 - -100.00%
TOTAL 1,129,388 1,264,999 1,284,118 1,406,345 1,333,695 1,452,507 8.91%
REVENUE
Federal Grant - 12,324 55,091 - - -
State Aid 87,937 102,931 92,144 96,027 121,400 100,589 -17.14%
P.O.S.T. Reimbursement 12,622 9,690 5,076 5,681 9,900 5,800 -41.41%
Metro Drug Reimbursement - - 4,593 -
Current Service 4,682 14,442 17,234 13,993 12,100 12,100
Contributions - - 2,775 4,800 - 1,000
TOTAL 105,241 139,387 176,913 120,502 143,400 119,489 -16.67%
NET COST(RETURN) $ 1,024,147 $ 1,125,612 $ 1,107,205 $ 1,285,843 $ 1,190,295 $ 1,333,018 11.99%
PERMANENT STAFFING
Sergeants 3.50 3.50 3.50 4.50 4.50 4.50
Patrol Officers 12.00 12.00 12.00 13.00 13.00 13.00
Narcotics Officer 1.00 1.00 1.00 1.00 1.00 1.00
TOTAL 16.50 16.50 16.50 18.50 18.50 18.50
SIGNIFICANT EXPENDITURES
Squad Fuel $ 17,937
Mobile& Portable Radio Leases $ 20,550
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
Portable Breath Test Machine $ 400 $ - $ -
3 Semi-Automatic Carbines $ 1,350 - -
61
DEPT 42200 POLICE-PATROL FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 741,266 $ 813,513 $ 863,447 $ 868,324 $ 844,400 $ 911,263 7.92%
501 Overtime-Regular Employees 59,316 79,509 59,246 71,473 45,000 55,000 22.22%
503 Part-Time Employees 2,074 4,039 4,807 7,029 4,000 4,100 2.50%
504 Court Service 6,352 10,158 8,987 13,389 8,000 9,000 12.50%
524 SL/Converted-LTD 8,497 9,430 9,690 8,104 9,500 7,284 -23.33%
525 P.E.R.A. Contribution 90,370 104,420 105,785 108,185 102,700 110,706 7.80%
526 F.I.C.A. Contribution 2,908 5,230 6,176 6,892 6,500 6,806 4.71%
527 Cafeteria Benefit Plan 55,175 63,930 62,453 69,644 69,600 89,040 27.93%
531 Workers' Compensation Insurance 28,693 26,413 7,137 22,621 29,000 19,201 -33.79%
533 Deferred Compensation 16,164 19,703 23,413 24,148 21,600 - -100.00%
535 Paid Leave Accrual - - - 8,500 # - # 10,673 -
TOTAL 1,010,815 1,136,345 1,151,141 1,208,311 1,140,300 1,223,073 7.26%
Materials,Supplies and Services
541 Uniforms/Clothing 8,976 13,301 14,755 15,889 10,000 17,255 72.55%
542 General Supplies 2,482 3,591 3,549 7,388 4,500 6,238 38.62%
543 Equipment and Vehicle Parts 8,987 11,245 12,694 8,975 9,000 9,225 2.50%
546 First Aid Supplies 1,460 928 1,524 3,580 1,000 1,025 -
61a
I I I I I I I I I 1 I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
DEPT 42200 POLICE-PATROL FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
549 Motor Fuels&Lubricants 11,942 15,543 16,466 16,392 17,500 17,937 2.50%
555 Other Supplies - - - 3,104 - 975 -
563 Maint&Repair-Equipment/Vehicles 4,928 690 6,192 5,905 6,000 6,150 2.50%
579 Entry Team 4,090 4,013 5,879 3,337 5,000 - -
581 Advertising and Publication 948 - 918 1,031 1,000 1,325 32.50%
582 Expert& Professional Services 4,673 2,384 1,611 4,480 3,000 3,075 2.50%
583 Other Contractual Services 55 - - 336 - - -
584 Communications-Telephone/Alarm 721 - - - - 6,930 -
611 Equipment Rental 9,363 11,514 10,092 10,000 18,000 20,550 14.17%
621 Space Allocation - - - - - 20,301 -
623 Garage-Labor&Burden 10,867 7,587 12,832 12,267 12,600 15,750 25.00%
624 Equipment Allocation - - - 69,895 69,895 69,895 -
630 Training 4,483 7,761 7,860 6,921 7,200 8,330 15.69%
633 Dues and Memberships - - - 115 - - -
635 Travel or Mileage - - - 181 - - -
636 Conference Fees 10,521 9,153 12,052 3,581 10,000 9,500 -5.00%
637 Meals and Lodging - - - 1,191 - 1,250 -
61b
DEPT 42200 POLICE-PATROL FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
639 Subscription-Memberships 278 254 305 250 500 613 22.60%
640 Police Reserves 4,736 6,929 7,004 4,499 7,200 - -100.00%
642 Canine Services 1,728 1,615 1,304 5,865 2,200 2,245 2.05%
644 Taxes&Licenses 97 36 - 8 - - -
651 Fleet Liability 2,210 2,000 1,730 1,191 2,500 4,820 92.80%
652 General Liability - - - - - 3,645 -
658 Insurance Deductible 4,765 9,537 431 4,401 - - -
665 Employee Awards Program - - - 1,252 - 2,400 -
665 Metro Drug Task Force 7,510 4,568 4,128 - - - -
TOTAL 105,820 112,649 121,326 192,034 187,095 229,434 22.63%
Capital Outlay
750 Office Equipment&Furnishings - - 2,918 - - - -
790 Other Equipment 12,753 16,003 8,733 6,000 6,300 - -100.00%
TOTAL 12,753 16,003 11,651 6,000 6,300 - -100.00%
DEPARTMENT TOTAL $ 1,129,388 $ 1,264,997 $ 1,284,118 $ 1,406,345 $ 1,333,695 $ 1,452,507 8.91%
61c
I I I I I I I i I I I I I I I I I I I
DEPT 42300 POLICE-INVESTIGATIONS FUND 101
ACTIVITY: Conduct follow-up investigations on reported criminal cases
ACTIVITY MANAGER: POLICE CAPTAIN
GENERAL ACTIVITY DESCRIPTION
Conduct follow-up investigations on criminal activity that has occurred in Hopkins.
PROCESS USED
Interview and take statements from victims, suspects and witnesses. Prepare and execute search warrants relative to investigations. Present completed
investigations to the County and City Attorneys for charging and prosecution.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Improve minor/inactive case follow up with crime victims by utilizing police reserves.
2. Reinstitute active participation in multi-agency drug task force.
3. Schedule each investigator to work at least one week of patrol duty.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Total Part I crimes 855 827 793 800 800
2. Total Part II crimes 1,228 1,255 1209 1,250 1,200
3. Clearance rate- Part I 18.2% 25.9% 25.9% 25% 25%
4. Clearance rate- Part II 60.6% 67.3% 67.3% 65% 65%
5. Overall clearance rate 43.2% 50.9% 53.0% 52% 50%
62
DEPT 42300 POLICE-INVESTIGATIONS FUND 101
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 210,926 $ 182,575 $ 184,978 $ 228,027 $ 232,700 $ 233,090 0.17%
Materials, Supplies and Services 43,421 51,181 67,495 50,684 54,145 65,567 21.10%
Capital Outlay 2,023 - 847 4,562 4,800 - -100.00%
TOTAL 256,370 233,756 253,320 283,273 291,645 298,657 2.40%
REVENUE
Licenses,Liquor 62,759 68,127 76,100 81,340 68,900 78,000 13.21%
State Aid 18,300 20,467 18,332 19,063 24,100 19,969 -17.14%
State Grants 1,060 979 1,009 603 1,000 600 -40.00%
Current Serivces 1,500 - - - 1,000 - -100.00%
TOTAL 83,619 89,573 95,442 101,006 95,000 98,569 3.76%
NET COST(RETURN) $ 172,751 $ 144,183 $ 157,878 $ 182,266 $ 196,645 $ 200,088 1.75%
PERMANENT STAFFING
Sergeant 0.50 0.50 0.50 0.50 0.50 0.50
Investigators 3.00 3.00 3.00 3.00 3.00 3.00
TOTAL 3.50 3.50 3.50 3.50 3.50 3.50
SIGNIFICANT EXPENDITURES
Care&Boarding of Prisoners $ 32,800
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
63
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I 1
DEPT 42300 POLICE-INVESTIGATIONS FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 160,448 $ 133,417 $ 145,553 $ 163,705 $ 181,800 $ 178,094 -2.04%
501 Overtime-Regular Employees 7,172 11,102 6,246 15,925 7,700 7,700 -
503 Part-Time Employees - 331 707 - - - -
504 Court Service - 153 234 564 - - -
524 SL/Converted-LTD 1,015 1,582 1,259 1,296 1,500 1,402 -6.53%
525 P.E.R.A. Contribution 19,008 17,082 16,287 20,208 21,600 21,181 -1.94%
526 F.I.C.A. Contribution 1,373 854 771 2,355 800 1,385 73.13%
527 Cafeteria Benefit Plan 14,057 11,209 11,469 15,976 11,700 17,640 50.77%
531 Workers' Compensation Insurance 5,488 4,377 56 3,525 5,000 3,633 -27.34%
532 Unemployment Compensation - - - 48 - - -
533 Deferred Compensation 2,365 2,468 2,396 4,424 2,600 - -100.00%
535 Paid Leave Accrual - - - 1,600 - 2,055 -
TOTAL 210,926 182,575 184,978 228,027 232,700 233,090 0.17%
Materials,Supplies and Services
541 Uniforms/Clothing 1,200 612 1,229 2,599 2,400 2,400 -
542 General Supplies 743 1,449 365 115 700 718 2.57%
543 Equipment&Vehicle Parts 867 504 1,459 840 1,000 1,025 2.50%
63a
DEPT 42300 POLICE-INVESTIGATIONS FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials, Supplies and Services,cont.
549 Motor Fuels&Lubricants 1,095 1,827 1,377 1,025 1,500 1,538 2.53%
563 Maint&Repair-Equipment/Vehicle - 533 205 361 600 615 2.50%
574 Boarding&Care of Prisoners 32,044 41,380 57,909 31,100 32,000 32,800 2.50%
582 Expert&Professional Services - 55 - 591 - - -
584 Communications-Telephone/Alarm 59 - - - - 1,300 -
611 Equipment Rental 1,600 220 - - 1,600 1,800 -
621 Space Allocation - - - - - 6,897 -
623 Garage-Labor& Burden 1,215 1,147 2,000 1,749 1,500 1,875 25.00%
624 Equipment Allocation - - - 8,945 8,945 8,945 -
633 Dues and Memberships - - - 1,998 - 2,000 -
636 Conference Fees 1,869 971 503 727 1,200 1,230 2.50%
637 Meals and Lodging - - - 28 - - -
639 Subscription-Memberships 1,978 1,832 1,927 43 1,900 50 -97.37%
644 Taxes&Licenses 71 51 51 45 100 100 -
651 Fleet Liability 680 600 470 519 700 689 -1.57%
652 General Liability - - - - - 1,585 -
TOTAL 43,421 51,181 67,495 50,684 54,145 65,567 21.10%
63b
1 I I I I I I I I I I I I I I I I I I
DEPT 42300 POLICE-INVESTIGATIONS FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Capital Outlay
750 Office Equipment&Furnishings 2,023 - 847 3,257 3,000 - -100.00%
760 Computers - - - 1,012 - - -
790 Other Equipment - - - 293 1,800 - -100.00%
TOTAL 2,023 - 847 4,562 4,800 - -100.00%
DEPARTMENT TOTAL $ 256,370 $ 233,756 $ 253,320 $ 283,273 $ 291,645 $ 298,657 2.40%
63c
DEPT 42400 POLICE-CRIME PREVENTION FUND 101
ACTIVITY: Crime Prevention: Operation I.D.;Neighborhood Watch;Cops 'N Kids;McGruff Safe House
ACTIVITY MANAGER: ADMINISTRATIVE SERVICES MANAGER
GENERAL ACTIVITY DESCRIPTION: Coordination and operation of the Crime Prevention Program.
PROCESS USED
The Crime Prevention Specialist makes presentations to neighborhood and business groups encouraging participation in crime prevention programs. These
programs include Operation Identification, Neighborhood Watch, business premise surveys, The specialist is provided with a "Crime Prevention Van" (which
was donated in 1987).
Other functions of the Crime Prevention Program include the coordination of neighborhood watch, apartment management meetings, neighborhood officer
program, Safety Camp and National Night Out activities.
The CP Specialist serves as liaison to the Chemical Health Commission and administers the tobacco and liquor enforcement activities of the police department.
The CP Specialist conducts numerous presentations for children in the local grade schools and coordinates the School Patrol appreciation activities.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Improve the quality of Crime Prevention materials and educational aids.
2. Develop computerized crime mapping system.
3. Implement Minnesota Crime Alert Network.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Presentations to neighborhood and
business groups and school programs* 55 20 80 90
2. Participation in community events 18 10 20 20
3. Formal Neighborhood Watch groups
in operation 13 12 16 12
4. Apartment complexes involved in the
Crime Free Multi Housing program 10 10 12 5
* excluding Counteract
64
I I I 1 1 I I I I I I I I 1 I I ( I
I I I I I I I I I I I I I I I I I I I
DEPT 42400 POLICE-CRIME PREVENTION FUND 101
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 68,012 $ 77,896 $ 49,813 $ 47,861 $ 50,300 $ 53,054 5.48%
Materials, Supplies and Services 7,507 6,322 7,736 11,582 9,666 21,499 122.42%
Capital Outlay - - 3,375 900 1,000 - -100.00%
TOTAL 75,519 84,218 60,924 60,344 60,966 74,553 22.29%
REVENUES
State Aids 5,800 4,153 - 3,876 4,900 3,880 -20.82%
State Grants 335 198 - 75 800 - -100.00%
Contributions - - - 1,580 - -
Other Miscellaneous - - - 173 - 100
TOTAL 6,135 4,351 - 5,704 5,700 3,980 -30.18%
NET COST(RETURN) $ 69,384 $ 79,867 $ 60,924 $ 54,640 $ 55,266 $ 70,573 27.70%
PERMANENT STAFFING
Crime Prevention Officer 1.00 1.00 1.00 1.00 1.00
SIGNIFICANT EXPENDITURES
General Supplies $ 6,300
School Patrol $ 1,230
School Liaison Program $ 5,000
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
65
DEPT 42400 POLICE-CRIME PREVENTION FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 49,935 $ 62,162 $ 37,841 $ 35,859 $ 35,700 $ 39,418 10.41%
501 Overtime-Regular Employees 5,181 4,072 2,032 1,260 2,000 2,050 2.50%
503 Part-Time Employees - - 96 - - -
524 SL/Converted-LTD 523 60 14 212 - 310
525 P.E.R.A. Contribution 6,126 4,847 3,277 1,960 2,000 2,148 7.40%
526 F.I.C.A. Contribution 24 605 1,364 2,761 2,700 3,035 12.41%
527 Cafeteria Benefit Plan 4,127 4,592 4,604 4,661 6,700 4,560 -31.94%
530 Other Benefits - - - - - 40
531 Workers'Compensation Insurance 1,774 1,169 462 127 1,200 1,038 -13.50%
532 Unemployment Compensation - - - - - -
533 Deferred Compensation 322 389 123 1,021 - -
535 Paid Leave Accrual - - - 250 - 455
TOTAL 68,012 77,896 49,813 47,861 50,300 53,054 5.48%
Materials,Supplies and Services
541 Uniforms/Clothing 441 92 - 43 200 200
542 General Supplies 27 308 581 655 100 6,300 6200.00%
543 Equipment&Vehicle Parts 191 130 132 249 200 205 2.50%
65a
1 I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I 1
DEPT 42400 POLICE-CRIME PREVENTION FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials, Supplies and Services,cont.
549 Motor Fuels&Lubricants 226 40 41 84 300 308 2.67%
555 Crime Prevention 3,863 4,115 4,498 2,837 5,000 - -100.00%
563 Maint&Repair-Equipment/Vehicle - 40 30 88 100 103 3.00%
582 Expert and Professional Services - - - 4,962 - -
611 Equipment Rental 600 - - - 300 350 16.67%
621 Space Allocation - - - - - 3,333
623 Garage -Labor&Burden 594 351 784 832 600 750 25.00%
624 Equipment Allocation - - - 466 466 466
633 Dues and Memberships - - - 90 - 105
635 Travel or Mileage - - - 21 - -
636 Conference Fees 145 200 45 499 800 1,120 40.00%
639 Subscription-Memberships - - 100 95 200 100 -50.00%
641 School Patrol 1,194 846 1,375 592 1,200 1,230 2.50%
651 Fleet Liability 226 200 150 69 200 344 72.00%
652 General Liability - - - - - 1,585
665 Miscellaneous- Other Charges - - - - - 5,000
TOTAL 7,507 6,322 7,736 11,582 9,666 21,499 122.42%
65b
DEPT 42400 POLICE-CRIME PREVENTION FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Capital Outlay
750 Office Equipment&Furnishings - - 3,375 900 1,000 - -100.00%
DEPARTMENT TOTAL $ 75,519 $ 84,218 $ 60,924 $ 60,344 $ 60,966 $ 74,553 22.29%
65c
I I I I I I I I I I I I I I I I I i I
1 1 1 1 1 1 1
DEPT 42500 POLICE-COMMUNICATIONS CENTER
FUND 101
ACTIVITY: Dispatching,Call Taking, Computer Entry
ACTIVITY MANAGER: ADMINIS I"RATIVE SERVICES DIVISION MANAGER
GENERAL ACTIVITY DESCRIPTION
Receive requests, by phone and in person, for emergency and non-emergency calls for service. Provide dispatching services for the police and fire.
departments. Enter preliminary computer(ICR)data.
PROCESS USED
Communications personnel receive emergency and non-emergency calls for service via 9-1-1 and non-emergency phone lines, walk in traffic, and radio.
Communications personnel perform an initial assessment of each call, asking questions to get necessary information, and dispatch appropriate police and/or
fire units to the calls. Communications personnel also make the initial call entries on the department's computer and do computer information checks for the
officer on the street.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Automate Incident Reporting System.
2. Implement GPS system for mapping 9-1-1 calls and other response data. , s� ;, ��
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Total ICR's received 12,796 12,998 12,415 13,500 13,500
2. Total calls dispatched* 12,384 - - -
3. 9-1-1 Calls received** - - 7,589
*not a good indicator of activity based on current system data
**increase expected for 1999 but no data available to estimate what percentage increase
66
DEPT 42500 POLICE- COMMUNICATIONS CENTER FUND 101
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 198,594 $ 198,672 $ 211,576 $ 215,760 $ 187,100 $ 209,872 12.17%
Materials, Supplies and Services 27,096 24,149 23,182 59,143 54,576 59,211 8.49%
Capital Outlay 1,953 - - 5,202 9,500 1,000 -89.47%
TOTAL 227,643 222,821 234,758 280,104 251,176 270,083 7.53%
REVENUE
911 Service Fee 4,902 6,077 8,355 7,743 6,100 8,700 42.62%
NET COST (RETURN) $ 222,741 $ 216,744 $ 226,403 $ 272,361 $ 245,076 $ 261,383 6.65%
PERMANENT STAFFING
Dispatchers 1.00 1.00 1.00 4.50 4.50 5.00
Public Service Officers 3.20 3.20 3.20 - - -
TOTAL 4.20 4.20 4.20 4.50 4.50 5.00
SIGNIFICANT EXPENDITURES
Radio Service Contract $ 5,400
9-1-1 Equipment Lease $ 11,845
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
Video Switcher $ 5,000 $ - $ -
VCR's(2) 1,000 1,000 1,000
$ 6,000 $ 1,000 $ 1,000
67
I I I I I I I I I I I I I I i I I I I
DEPT 42500 POLICE-COMMUNICATIONS CENTER FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 152,595 $ 153,829 $ 163,458 $ 161,189 $ 141,600 $ 157,812 11.45%
501 Overtime-Regular Employees 6,609 2,965 3,972 5,116 2,500 3,000 20.00%
503 Part-Time Employees - - - - - - -
524 SL/Converted-LTD 1,541 1,711 2,100 1,832 2,200 1,243 -43.50%
525 P.E.R.A. Contribution 6,802 7,128 7,275 8,504 7,500 8,307 10.76%
526 F.I.C.A. Contribution 12,423 12,994 13,383 13,716 11,200 12,189 8.83%
527 Cafeteria Benefit Plan 10,043 11,344 10,622 12,392 12,000 22,800 90.00%
531 Workers' Compensation Insurance 707 651 100 605 600 2,700 350.00%
533 Deferred Compensation 7,874 8,050 10,666 11,184 9,500 - -100.00%
535 Paid Leave Accrual - - - 1,221 - 1,821 -
TOTAL 198,594 198,672 211,576 215,760 187,100 209,872 12.17%
Materials,Supplies and Services
541 Uniforms/Clothing 13 - 139 1,351 1,100 1,000 -9.09%
542 General Supplies 523 508 705 1,233 500 800 60.00%
563 Maint. &Repair-Equipment/Vehicles 4,369 2,286 1,492 2,372 1,400 1,400 -
581 Advertising and Publication - - - 364 - - -
582 Expert&Professional Services 572 - 311 - - - -
67a
DEPT 42500 POLICE- COMMUNICATIONS CENTER FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
584 Communications-Telephone/Alarm 3,000 3,000 3,000 3,000 3,000 3,075 2.50%
587 Radio Contract 6,905 8,742 6,692 6,621 5,400 5,400 -
611 Equipment Rental 11,395 9,379 10,552 10,789 10,800 11,845 9.68%
621 Space Allocation - - - - - 3,129 -
624 Equipment Allocation - - - 30,976 30,976 30,976 -
636 Travel, Conferences, Schools 18 - 20 2,072 1,000 1,000 -
639 Subscription-Memberships 301 234 271 364 400 200 -50.00%
652 General Liability - - - - - 386 -
TOTAL 27,096 24,149 23,182 59,143 54,576 59,211 8.49%
Capital Outlay
750 Office Equipment& Furnishings 885 - - 5,202 9,500 1,000 -89.47%
790 Other Equipment 1,068 - - - - - -
TOTAL 1,953 - - 5,202 9,500 1,000 -89.47%
DEPARTMENT TOTAL $ 227,643 $ 222,821 $ 234,758 $ 280,104 $ 251,176 $ 270,083 7.53%
67b
I I I I I I I I I I I I I I I I I I I
DEPT 42600 POLICE-PUBLIC SERVICE FUND 101
ACTIVITY: Animal Control,Property Room Control,Dispatching,Non-criminal Calls for Service and Assists,Miscellaneous Assigned Duties
ACTIVITY MANAGER: ADMINISTRATIVE SERVICES MANAGER
GENERAL ACTIVITY DESCRIPTION
Assist the public with non-criminal calls for service. Perform dispatching duties when necessary. Handle a wide variety of duties as assigned by supervisor.
PROCESS USED
The Public Service Officers are assigned to various duties and tasks on an as needed basis. They serve as couriers, delivering and picking up equipment and
materials, transport police vehicles for calibrations and repairs. PSO's also function as relief and fill-in dispatchers when assigned. One PSO is assigned as the
property room custodian and is responsible for logging evidence in and out of the property room. Public Service Officers handle many non-criminal calls for
service such as lockouts,funeral escorts,picking up stray animals,etc. This allows police officers more time to respond to and handle more serious calls.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Standardize PSO training and develop a training document.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Animal calls
a. disturbance,etc. 334 338 219 350 220
b. impounds 42 29 40 30
c. dog bites 6 10 10 10 10
2. Lockouts 718 719 610 700 700
3. Funeral escorts 13 8 20 15
68
DEPT 42600 POLICE-PUBLIC SERVICE FUND 101
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 26,998 $ 29,991 $ 44,205 $ 50,772 $ 86,300 $ 83,956 -2.72%
Materials, Supplies and Services 6,593 8,133 6,739 3,710 6,000 8,198 36.63%
Capital Outlay - 3,113 953 3,599 2,500 - -100.00%
TOTAL 33,591 41,237 51,897 58,081 94,800 92,154 -2.79%
REVENUE
Animal License - - 1,706 2,280 - 1,700 -
Animal Control Fees 4,076 4,108 1,355 1,007 4,000 1,000 -75.00%
Current Services 387 - 548 2,501 100 2,000 1900.00%
TOTAL 4,463 4,108 3,609 5,788 4,100 4,700 14.63%
NET COST(RETURN) $ 29,128 $ 37,129 $ 48,288 $ 52,293 $ 90,700 $ 87,454 -3.58%
PERMANENT STAFFING
Dispatchers 1.00 1.00 1.00 1.50 1.50 -
Public Service Officers 3.20 3.20 3.20 3.20 3.20 2.00
TOTAL 4.20 4.20 4.20 4.70 4.70 2.00
SIGNIFICANT EXPENDITURES
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
69
I I I I I I I I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
DEPT 42600 POLICE-PUBLIC SERVICE FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 22,316 $ 24,140 $ 37,003 $ 40,015 $ 68,600 $ 65,002 -5.24%
501 Overtime-Regular Employees 449 631 307 1,451 200 200 -
524 SL Converted/LTD - - - 41 - 512 -
525 P.E.R.A. Contribution 893 1,110 1,660 2,145 3,600 3,367 -6.47%
526 F.I.C.A. Contribution 1,840 1,895 2,835 3,307 5,200 5,005 -3.75%
527 Cafeteria Benefit Plan 1,390 2,120 2,373 3,028 5,100 9,120 78.82%
531 Workers' Compensation Insurance 4 95 27 143 100 - -100.00%
533 Deferred Compensation 106 - - 408 3,500 - -100.00%
534 Paid Leave Accrual - - - 235 - 750 -
TOTAL $ 26,998 $ 29,991 $ 44,205 $ 50,772 $ 86,300 $ 83,956 -2.72%
Materials, Supplies and Services
541 Uniforms/Clothing 1,557 1,527 1,662 679 400 400 -
542 General Supplies 114 1,605 - 225 300 550 83.33%
543 Equipment&Vehicle Parts 345 143 463 264 200 205 2.50%
549 Motor Fuels&Lubricants 131 619 651 553 500 513 2.60%
563 Maint&Repair-Equipment/Vehicles - - 378 250 400 410 2.50%
581 Advertising and Publication - 475 87 - - - -
69a
DEPT 42600 POLICE-PUBLIC SERVICE FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
—Materials,Supplies and Services,cont.
582 Expert&Professional Services 136 206 - - - - -
583 Other Contractual Services 2,587 1,864 2,111 - 2,000 2,050 2.50%
611 Equipment Rental 500 - - - 500 696 39.20%
623 Garage- Labor&Burden 918 553 304 555 500 625 25.00%
633 Dues and Memberships - - - 128 - 120 -
636 Travel,Conferences, Schools 79 941 933 785 800 700 -12.50%
651 Fleet Liability 226 200 150 271 400 344 -14.00%
652 General Liability - - - - - 1,585 -
TOTAL 6,593 8,133 6,739 3,710 6,000 8,198 36.63%
Capital Outlay
750 Office Equipment&Furnishings - 3,113 953 3,599 2,500 - -100.00%
DEPARTMENT TOTAL $ 33,591 $ 41,237 $ 51,897 $ 58,081 $ 94,800 $ 92,154 -2.79%
69b
I I I I I I I I I I I I I I I I I I I
DEPT 42700 POLICE-RECORDS/RECEPTION FUND 101
ACTIVITY: Record Checks, Data Entry,Reports, Pawnshop Regulation,Public Contacts
ACTIVITY,MANAGER: ADMINIS I'RATIVE SERVICES MANAGER
GENERAL ACTIVITY DESCRIPTION
Maintain all department case files and records. Perform regulatory and data entry tasks for pawn shop regulation. Answer non-emergency phone calls and
greet walk-in traffic. Type all reports, memorandums and other correspondence for the administrative staff as well as reports generated by the patrol,
investigative and crime prevention divisions.
PROCESS USED
Records clerks use computerized records management system to enter and update crime record data and department activity data. Clerks provide case and
record information to news agencies,attorneys,other governmental agencies and the general public. All hard copies of reports are filed by hand.
Pawnshop clerk performs daily data entry of pawn transactions into local database, responds to inquiries from other agencies, places stolen items on hold,
communicates with pawnshop personnel and coordinates inspections.
Receptionist answers incoming non-emergency phone calls. Dictation equipment and work processing systems are used to transcribe taped reports and other
correspondence.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Acquire and migrate records to new records management system.
2. Automate Pawn Regulatory Process.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Number of record checks 245 421 291 500 300
2. Special info requests processed 256 321 167 400 300
3. Handgun permits processed 102 72 83 100 100
4. Pawn shop checks 11,074* 19,400 20,652 20,000 20,000
*Data not available for 8/95-12/95
70
DEPT 42700 POLICE-RECORDS/RECEPTION FUND 101
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 139,477 $ 146,276 $ 167,233 $ 177,250 $ 168,200 $ 185,859 10.50%
Materials, Supplies and Services 29,466 31,424 33,869 39,275 36,706 42,321 15.30%
Capital Outlay 5,210 9,293 8,263 2,683 2,500 1,000 -60.00%
TOTAL 174,153 186,993 209,365 219,208 207,406 229,180 10.50%
REVENUES
Licenses,Pawn Shop 14,000 14,000 14,000 14,000 14,000 14,000
Current Services 4,643 4,137 3,824 1,891 3,900 4,000 2.56%
TOTAL 18,643 18,137 17,824 15,891 17,900 18,000 0.56%
NET COST(RETURN) $ 155,510 $ 168,856 $ 191,541 $ 203,317 $ 189,506 $ 211,180 11.44%
PERMANENT STAFFING
Records Clerks 2.00 2.00 2.00 3.00 3.00 3.00
Receptionists 2.00 2.00 2.00 1.00 1.00 1.00
Pawn Shop Technician 0.50 0.50 0.50 0.50
TOTAL 4.00 4.00 4.50 4.50 4.50 4.50
SIGNIFICANT EXPENDITURES
Office Supplies $ 14,350
Equipment Maintenance $ 15,375
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
File Cabinet $ 1,000 $ 1,000 $ 1,000
APS System 1,100 - -
$ 2,100 $ 1,000 $ 1,000
71
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i I I I I I I I I I I I I I I I I I I
DEPT 42700 POLICE-RECORDS/RECEPTION FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 111,004 $ 116,181 $ 134,000 $ 138,385 $ 131,900 $ 145,167 10.06%
501 Overtime-Regular Employees 71 30 405 373 - - -
524 SL/Converted-LTD 1,143 1,342 1,625 1,225 1,600 1,143 -28.56%
525 P.E.R.A. Contribution 4,886 5,284 5,886 7,239 6,900 7,520 8.99%
526 F.I.C.A. Contribution 8,526 9,374 10,391 11,103 10,200 11,178 9.59%
527 Cafeteria Benefit Plan 9,355 8,845 9,576 11,597 11,200 18,240 62.86%
531 Workers' Compensation Insurance 496 486 52 509 400 936 134.00%
533 Deferred Compensation 3,996 4,734 5,298 5,583 6,000 - -100.00%
535 Paid Leave Accrual - - - 1,235 - 1,675 -
TOTAL 139,477 146,276 167,233 177,250 168,200 185,859 10.50%
Materials,Supplies and Services
540 Office Supplies 12,462 13,322 14,300 14,237 14,000 14,350 2.50%
541 Uniforms/Clothing 64 864 434 - 500 - -
542 General Supplies - - - 623 - - -
563 Maint& Repair-Equipment/Vehicles 14,857 15,293 16,099 18,603 15,000 15,375 2.50%
581 Advertising and Publication 484 384 - 101 200 205 2.50%
582 Expert&Professional Services - 48 82 - - - -
71a
DEPT 42700 POLICE-RECORDS/RECEPTION FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
611 Equipment Rental 420 1,040 2,370 1,817 2,000 2,050 2.50%
621 Space Allocation - - - - - 5,449 -
624 Equipment Allocation - - - 3,506 3,506 3,506 -
636 Travel, Conferences, Schools 1,179 473 456 221 1,500 1,000 -33.33%
637 Meals and Lodging - - - 167 - - -
639 Subscription-Memberships - - 128 - - - -
652 General Liability - - - - - 386 -
658 Insurance Deductible - - - - - - -
TOTAL 29,466 31,424 33,869 39,275 36,706 42,321 15.30%
Capital Outlay
750 Office Equipment&Furnishings 5,210 9,293 8,263 2,683 2,500 1,000 -60.00%
DEPARTMENT TOTAL $ 174,153 $ 186,993 $ 209,365 $ 219,208 $ 207,406 $ 229,180 10.50%
71b
I I I I I I I I I I I I I I I I I I 1
i I I
DEPT 42800 FIRE FUND 101
ACTIVITY: Fire Suppressions,Fire Prevention,Public Fire Education,Emergency Medical Services, Hazardous Materials Response,Specialized Rescue
Operations.
ACTIVITY MANAGER: FIRE CHIEF
GENERAL ACTIVITY DESCRIPTION
The timely response to all fire, medical and hazardous conditions affecting life and property in the City of Hopkins. Inspection of property for compliance to
the Uniform Fire Code. Education of the public in fire prevention measures and personal safety. Training and education of all fire department personnel.
Reporting to the State Fire Marshalls office of all run activity in the City of Hopkins.
PROCESS USED
The fire suppression division responds to all emergency calls for fire, medical, hazardous materials emergencies and specialized rescue situations. The fire
prevention division enforces the uniform fire code through regular property inspections, provides for public fire education and files reports to the State Fire
Marshall on department fire suppression activity, property loss and injury or death due to fire emergencies. The training division provides for member
education and regularly scheduled training drills.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Refine the management process of the Fire Department by improving the communications between:
City departments,Fire Department squads and whole department.
2. Expand the mentoring process to include all officers on the Fire Department.
3. Refine the management of the Chemical Assessment Team activities.
4. Review the evaluation process for all levels on the department.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Fire runs 304 326 322 325 335
2. Emergency medical runs 113 155 109 145 135
3. Hazardous materials response 42 48 43 50 50
4. Code inspections(man hours) 400 400 380 400 400
5. Public education(man hours) 1,500 1,000 1,000 1,000 1,000
6. Training, in house(man hours) 2,700 2,500 2,600 2,500 2,600
7. Training, outside agencies(man hours) 3,600 3,800 3,500 3,800 4,000
8. Equipment and vehicle maintenance(hrs) 400 500 540 500 550
72
DEPT 42800 FIRE FUND 101
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 252,347 $ 267,402 $ 261,494 $ 258,918 $ 284,400 $ 283,365 -0.36%
Materials, Supplies and Services 104,149 120,618 108,499 255,760 236,525 280,330 18.52%
Capital Outlay 36,823 9,668 11,252 6,957 7,000 2,300 -67.14%
TOTAL 393,319 397,688 381,245 521,635 527,925 565,995 7.21%
REVENUE
Licenses, Fire 2,045 1,275 1,240 1,285 1,300 1,300
State Aid 41,069 52,670 50,900 53,048 60,000 54,000 -10.00%
Current Service 10,109 1,645 6,867 647 5,200 2,000 -61.54%
Donations - - - 1,000 - -
TOTAL 53,223 55,590 59,007 55,980 66,500 57,300 -13.83%
NET COST(RETURN) $ 340,096 $ 342,098 $ 322,238 $ 465,656 $ 461,425 $ 508,695 10.24%
PERMANENT STAFFING
Fire Marshall 0.80 0.80 0.80 0.80 0.80 0.80
Secretary 0.20 0.20 0.20 0.20 0.20 0.20
SIGNIFICANT EXPENDITURES
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
73
I I i I I I I I I I I I I I I I I I I
DEPT 42800 FIRE FUND 101
EXPENDITURE DETAIL
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 49,454 $ 46,961 $ 51,763 $ 50,675 $ 53,000 $ 51,876 -2.12%
501 Overtime-Regular Employees 46 - 50 - - - -
503 Part Time Employees - - 2,100 51,140 - 65,000 -
514 Fire Volunteers 31,700 32,568 33,556 - 47,800 - -100.00%
515 Fire Calls 62,598 66,773 45,949 41,304 49,000 50,000 2.04%
516 Fire Drills 13,040 15,076 18,040 - 19,000 - -100.00%
517 First Aid - - 11,819 15,423 10,000 13,000 30.00%
518 Standby Crews 4,740 7,207 - - - - -
519 School Compensation - 2,010 1,310 - 2,000 - -100.00%
522 Relief Association Contribution 25,100 25,900 26,700 27,500 27,500 28,325 3.00%
523 Relief Association State Aid 41,069 52,670 50,904 50,904 54,000 51,500 -4.63%
524 SL/Converted-LTD 465 497 502 431 500 409 -18.20%
525 P.E.R.A. Contribution 4,383 4,442 5,273 4,949 5,000 5,036 0.72%
526 F.I.C.A. Contribution 1,219 1,002 2,385 1,983 1,300 1,587 22.08%
527 Cafeteria Benefit Plan 6,056 6,379 8,208 8,428 7,900 9,648 22.13%
530 Other Benefits - - - - - 96 -
531 Workers' Compensation Insurance 12,477 5,917 2,935 5,952 7,400 6,289 -15.01%
535 Paid Leave Accrual - - - 230 - 599 -
TOTAL 252,347 267,402 261,494 258,918 284,400 283,365 -0.36%
73 a
DEPT 42800 FIRE FUND 101
EXPENDITURE DETAIL
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials, Supplies and Services
540 Office Supplies 4,741 5,414 3,690 3,931 2,100 2,000 -4.76%
541 Uniforms/Clothing 5,849 20,337 13,390 7,577 16,200 16,605 2.50%
542 General Supplies 12,109 10,673 10,763 15,607 10,000 11,000 10.00%
543 Equipment and Vehicle Parts 10,192 4,535 8,413 2,355 7,500 7,688 2.51%
544 Structural Supplies 4,191 2,437 1,295 1,141 2,000 2,050 2.50%
545 Hose Replacement 502 - - - 800 820 2.50%
546 Medical Supplies and Materials 1,396 668 815 397 1,100 1,128 2.50%
549 Motor Fuels& Lubricants 1,964 2,324 2,451 2,039 2,400 2,460 2.50%
555 Fire Prevention 5,399 2,113 5,317 4,671 4,200 5,000 19.05%
560 Postage 486 495 231 472 600 615 2.50%
563 Maint& Repair-Equipment/Vehicles 10,047 13,982 15,154 10,904 10,900 11,173 2.50%
581 Advertising and Publication 450 52 151 357 500 500 -
582 Expert&Professional Services 5,812 9,983 3,152 7,375 4,900 4,000 -18.37%
583 Other Contractual Services 261 - - 116 - - -
584 Telephone- Local 6,684 4,302 4,456 6,417 7,200 4,500 -37.50%
585 Telephone -Long Distance - - - 108 - - -
586 Telephone - Cellular - - - 2,477 - 2,500 -
587 Radio Contract 2,565 4,112 1,515 369 - - -
621 Space Allocation - - - - - 32,709 -
73b
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1 I I I I I I I I I I I I I I I I l l
DEPT 42800 FIRE FUND 101
EXPENDITURE DETAIL
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
623 Garage-Labor&Burden 3,280 4,077 5,552 6,827 5,000 5,000 -
624 Equipment Allocation - - - 130,625 130,625 130,625 -
630 Training 2,635 780 1,563 436 2,200 2,255 2.50%
633 Dues and Memberships - - - 1,280 - 1,500 -
635 Travel or Mileage - - - 1,835 - 2,500 -
636 Conference Fees 15,567 20,921 22,624 19,985 19,200 13,000 -32.29%
637 Meals and Lodging - - - 8,691 - 7,000 -
639 Subscription-Memberships 1,883 1,537 1,408 111 1,800 345 -80.83%
651 Fleet Liability 6,874 6,500 6,183 18,821 6,900 11,362 64.67%
652 General Liability - - - - - 1,585 -
654 Volunteer Firemen's Accident 375 376 376 836 400 410 2.50%
657 N.L.C. Liability Insurance 183 - - - - - -
658 Insurance Deductible 704 5,000 - - - - -
TOTAL 104,149 120,618 108,499 255,760 236,525 280,330 18.52%
Capital Outlay
730 Improvements- Other than Bldgs. - 6,668 1,028 - - - -
750 Office Equipment&Furnishings 19,094 - 546 6,957 7,000 - -100.00%
740 Motor Vehicles - - 9,678 - - - -
790 Other Equipment 17,729 3,000 - - - 2,300 -
TOTAL 36,823 9,668 11,252 6,957 7,000 2,300 -67.14%
DEPARTMENT TOTAL $ 393,319 $ 397,688 $ 381,245 $ 521,635 $ 527,925 $ 565,995 7.21%
73c
DEPT 42860 EMERGENCY PREPAREDNESS FUND 101
ACTIVITY: Active planning for both natural and man-made disasters
ACTIVITY MANAGER: DIRECTOR OF EMERGENCY PREPAREDNESS
GENERAL ACTIVITY DESCRIPTION
Provide a program of public safety that includes an effective siren warning system that is audible at all locations within the City of Hopkins.
PROCESS USED
The training and coordination of emergency response personnel to include police,fire, ambulance and public works. This is accomplished through mock drills
and simulated emergency situations, along with specialized training through the office of civil defense.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Replace two outdated outdoor warning sirens.
2. Conduct severe weather tabletop exercise.
3. Install communications equipment in the EOC.
4. Complete additional courses for FEMA certification.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Prepare quarterly reports and financial
statements for Hennepin County Office 30 24 26 24 28
2. Complete required training courses for
Certification 36 36 36 36 36
3. Conduct monthly tests of emergency
warning system 12 12 10 12 10
4. Meetings and staff training seminars 10 12 10 24 12
5. Update and revisions of City Emergency
Plan 30 12 24 36 24
6. Upgrade Emergency Operations Center 12 40 25
74
I I i I I I i I I I I I I I I I I i I
I I I I I I I I I I I I I I I I I I I
DEPT 42860 EMERGENCY PREPAREDNESS FUND 101
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 3,600 $ 3,600 $ 1,500 $ 1,500 $ 3,600 $ 3,600
Materials, Supplies and Services 2,320 5,220 4,609 3,893 5,500 5,610 2.00%
TOTAL 5,920 8,820 6,109 5,393 9,100 9,210 1.21%
REVENUE
Civil Defense Reimbursement 4,287 4,500 4,000 4,000 4,500 4,000 -11.11%
NET COST(RETURN) $ 1,633 $ 4,320 $ 2,109 $ 1,393 $ 4,600 $ 5,210 13.26%
PERMANENT STAFFING
Emergency Manager 0.20 0.20 0.20 0.20 0.20 0.20
Emergency Coordinator 0.10 0.10 0.10 0.10 0.10 0.10
TOTAL 0.30 0.30 0.30 0.30 0.30 0.30
SIGNIFICANT EXPENDITURES
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
75
DEPT 42860 EMERGENCY PREPAREDNESS FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
503 Part-Time Employees $ 3,600 $ 3,600 $ 1,500 $ 1,500 $ 3,600 $ 3,600 -
Materials,Supplies and Services
542 General Supplies - 137 196 - 1,000 1,000 -
563 Maint. &Repair-Equipment/Vehicles 1,224 3,931 2,984 3,152 3,000 3,075 2.50%
604 Electricity 226 226 214 201 200 205 2.50%
636 Travel, Conferences, Schools 740 836 1,215 540 1,200 1,230 2.50%
639 Subscription-Memberships 130 90 - - 100 100 -
TOTAL 2,320 5,220 4,609 3,893 5,500 5,610 2.00%
DEPARTMENT TOTAL $ 5,920 $ 8,820 $ 6,109 $ 5,393 $ 9,100 $ 9,210 1.21%
75a
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PUBLIC WORKS DEPARTMENT FUND 101
FINANCIAL SUMMARY
Projected Revised Approved
Actual Actual Actual Budget Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 1,020,841 $ 1,093,621 $ 1,141,086 $ 1,169,137 $ 1,236,400 $ 1,245,988 0.78%
Materials, Supplies and Services 608,952 676,776 638,974 727,765 768,410 826,942 7.62%
Capital Outlay 22,715 48,643 18,797 15,727 16,800 9,100 -45.83%
Sub Total 1,652,5118 1,819,040 1,'/98,85'/ 1,912,629 2,021,6111 2,082,031/ 2.99%
Less expenditures charged to others (222,789) (231,591) (280,584) (330,039) (305,475) (436,305) 42.83%
TOTAL 1,429,719 1,587,449 1,518,273 1,582,591 1,716,135 1,645,725 -4.10%
REVENUE
State Aid 14,010 14,010 14,010 14,000 14,000 14,000
Current Service 1,949 617 617 1,000 1,000 1,000
Concessions 1,244 1,169 1,169 1,100 1,100 1,400
TOTAL 17,203 15,796 15,796 16,100 16,100 16,400
NET COST(RETURN) $ 1,412,516 $ 1,571,653 $ 1,502,477 $ 1,566,491 $ 1,700,035 $ 1,629,325
PERMANENT STAFFING
Bldg. & Equip. Services Superintendent 0.70 0.70 0.70 0.70 0.70
Bldg. Services Foreman 0.10 0.10 0.10 0.10 0.10
Maintenance 17.30 17.30 17.00 17.60 17.70
Street and Sanitation Superintendent 0.60 0.60 0.60 0.60 0.60
Park and Forestry Superintendent 0.90 0.90 0.90 1.00 1.00
Engineering Superintendent 0.55 0.55 0.55 0.55 0.55
Technicians 1.05 1.05 1.05 1.05 1.05
Part-time 2.15 2.15 2.15 2.15 2.15
Public Works Director 1.00 1.00 # 1.00 1.00 1.00
Administrative Support 0.95 0.90 0.90 0.90 0.90
TOTAL 25.30 25.25 24.95 25.65 25.75
76
PUBLIC WORKS DEPARTMENT FUND 101
FINANCIAL SUMMARY
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
(2)Traffic Counters $ 3,500 $ 3,500 $ 3,500
Backpack Blower 600 600 600
Excelsior Blvd Light Poles(2) 2,000 2,000 2,000
Excelsior Blvd Light Pole banners(10) 1,000 1,000 1,000
Generator 1,000 1,000 1,000
Shop Saws 1,000 1,000 1,000
Total $ 9,100 $ 9,100 $ 9,100
77
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1 I I I I I I I I I I I I I I I I I l
PUBLIC WORKS FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 761,614 $ 787,981 $ 861,167 $ 865,480 $ 897,400 $ 905,580 0.91%
501 Overtime-Regular Employees 14,220 31,536 20,296 22,363 28,800 13,100 -54.51%
503 Part-Time Employees 20,935 36,587 25,790 14,838 35,700 26,300 -26.33%
524 SL Converted/LTD 8,627 9,629 10,188 9,012 11,200 6,967 -37.79%
525 P.E.R.A. Contribution 34,275 38,046 36,967 44,633 48,700 49,332 1.30%
526 F.I.C.A. Contribution 61,576 69,416 70,849 70,735 73,600 73,345 -0.35%
527 Cafeteria Benefit Plan 71,157 69,954 76,932 82,711 84,700 106,046 25.20%
530 Other Benefits - - - 4,117 - 661 -
531 Workers' Compensation Insurance 28,926 28,405 7,794 22,317 30,100 41,827 38.96%
532 Unemployment Compensation - 1,080 4,861 836 - - -
533 Deferred Compensation 19,511 20,987 26,242 26,059 26,200 - -100.00%
535 Paid Leave Accrual - - - 6,038 - 10,330 -
TOTAL 1,020,841 1,093,621 1,141,086 1,169,137 1,236,400 1,233,488 -0.24%
Materials,Supplies and Services
540 Office Supplies 3,436 3,131 4,477 4,771 3,000 3,000 -
541 Uniforms/Clothing 4,244 4,726 5,876 4,616 5,500 6,225 13.18%
542 General Supplies 14,120 16,579 14,134 15,295 16,600 16,700 0.60%
543 Equipment&Vehicle Parts 41,758 42,943 48,576 36,464 44,200 44,500 0.68%
544 Structural Supplies 8,071 19,180 23,425 18,784 17,000 16,500 -2.94%
545 Parts and Other Improvements 17,261 19,631 16,337 19,692 21,400 19,600 -8.41%
547 Street Materials and Supplies 16,903 46,274 23,694 18,821 40,800 37,100 -9.07%
548 Concessions 4,603 3,464 879 1,372 1,500 1,500 -
549 Motor Fuels&Lubricants 20,934 25,000 24,192 20,051 26,400 26,500 0.38%
77a
PUBLIC WORKS FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services (cont.)
555 Other Supplies 14,963 20,091 28,319 12,547 16,900 16,900 -
556 Sand/Gravel/Dirt 21,314 33,217 35,522 18,969 20,300 21,300 4.93%
560 Postage 864 942 1,194 1,009 1,200 1,200 -
563 Maint&Repair-Equipment/Vehicles 14,832 27,033 19,298 20,761 17,100 19,000 11.11%
565 Maint&Repair- Structures 22,512 50,776 18,857 11,340 10,000 11,000 10.00%
567 Maint&Repair- Other Improvements 14,399 15,082 28,250 27,737 32,200 33,500 4.04%
580 Printing - - - 77 - - -
581 Advertising and Publication 1,411 3,572 707 2,881 1,700 2,100 23.53%
582 Expert& Professional Services 23,152 7,486 14,233 10,183 7,600 10,600 39.47%
583 Other Contractual Servies 2,388 1,882 7,558 11,929 14,800 20,100 35.81%
584 Communications-Telephone/Alarms 1,859 2,407 2,223 1,694 2,000 2,000 -
586 Telephone- Cellular 141 290 216 255 400 400 -
587 Radio Contract 398 284 118 657 700 800 14.29%
602 Heating Fuel- Gas 11,407 13,825 13,848 13,696 15,000 15,000 -
604 Electricity 146,939 149,532 151,764 155,440 145,600 154,000 5.77%
605 Disposal Charges 9,216 3,899 9,466 8,925 11,500 12,000 4.35%
607 Seal Coating 18,586 39,432 13,271 35,601 40,000 40,000 -
608 Striping 10,140 9,049 11,613 11,006 11,000 12,000 9.09%
611 Equipment Rental 1,472 2,015 683 - 1,900 1,900 -
616 Construction Costs 84,659 39,960 26,945 29,868 20,000 20,000 -
621 Space Allocation - - - - - 5,617 -
623 Garage-Labor&Burden 52,987 53,696 61,650 58,315 66,900 80,700 20.63%
624 Equipment Allocation - - - 128,710 128,710 128,710 -
77b
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PUBLIC WORKS FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services(cont.)
630 Training - - - 3,073 - 1,300 -
633 Dues and Memberships - - - 857 - 350 -
635 Travel or Mileage - - - 2,463 - 2,000 -
636 Conferences Fees 9,792 8,351 10,833 5,189 11,600 9,400 -18.97%
637 Meals and Lodging - - - 650 - - -
639 Subscription-Memberhips 860 995 1,189 154 1,600 850 -46.88%
644 Taxes&Licenses 338 754 202 804 1,100 1,100 -
651 Fleet Liability 5,867 5,650 5,210 7,043 7,000 11,708 67.26%
652 General Liability - - - - - 13,883 -
653 Property Insurance 3,417 3,160 1,650 3,477 3,900 3,896 -0.10%
657 N.L.C. Liability Insurance 366 - - - 300 308 2.67%
658 Insurance Deductible 1,348 2,433 12,565 1,976 1,000 1,025 2.50%
662 Refunds and Reimbursements - - - 583 - - -
665 Miscellaneous - 35 - 30 - - -
TOTAL $ 608,952 $ 676,776 $ 638,974 $ 727,765 $ 768,410 $ 826,272 7.53%
Capital Outlay
720 Buildings& Structures $ 19,871 $ 7,655 $ - $ 9,000 $ 10,000 $ - -
750 Office Equipment&Furnishings - 5,800 563 - - - -
790 Other Equipment 2,844 35,188 18,234 6,727 6,800 9,100 33.82%
TOTAL $ 22,715 $ 48,643 $ 18,797 $ 15,727 $ 16,800 $ 9,100 -45.83%
PUBLIC WORKS TOTAL 1,652,508 1,819,040 1,798,857 1,912,629 2,021,610 2,068,860 2.34%
699 Less charges to other departments (222,789) (231,591) (280,584) (330,039) (305,475) (436,305) 42.83%
NET $ 1,429,719 $ 1,587,449 $ 1,518,273 $ 1,582,591 $ 1,716,135 $ 1,632,555 -4.87%
77c
DEPT 43100 P.W.-BUILDINGS FUND 101
ACTIVITY: City Hall, Activity Center and Public Works Building Maintenance
ACTIVITY MANAGER: BUILDING AND EQUIPMENT SERVICES SUPERIN 1ENDENT
GENERAL ACTIVITY DESCRIPTION
The provision of proper public facility maintenance services to ensure that a neat and orderly environment may be provided for the transaction of public
business. The physical maintenance of public facilities includes proper and preventative maintenance scheduling and daily custodial services to maximize the
expected life of public investments.
PROCESS USED
City buildings are maintained using a combination of in-house maintenance personnel for the maintenance of all mechanical equipment along with in-house
and contracted daily custodial services.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Square footage of buildings maintained 72,343 69,943 69,943 69,943 69,943
2. Square footage of buildings maintained-
office type 25,847 25,847 25,847 25,847 25,847
3. Square footage of buildings maintained-
storage/shop type 44,496 46,496 46,496 44,096 44,096
4. Man-hours spent on building repair and
preventative maintenance 7,072 5,360 5,360 5,360 5,360
78
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l I I I I I I I I I I I I I I I I I l
DEPT 43100 P.W.-BUILDINGS FUND 101
FINANCIAL SUMMARY
Projected Revised Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 18,921 $ 23,427 $ 12,354 $ 7,737 $ 14,600 $ 9,745 -33.25%
Materials, Supplies and Services 30,202 44,235 36,876 35,876 39,235 39,364 0.33%
Capital Outlay - - - 5,127 5,000 - -100.00%
Intragovernmental Chargebacks - - - (24,700) (24,700) (49,109) 98.82%
TOTAL 49,123 67,662 49,230 24,040 34,135 - -100.00%
REVENUE
NET COST (RETURN) $ 49,123 $ 67,662 $ 49,230 $ 24,040 $ 34,135 $ - -100.00%
PERMANENT STAFFING
Bldg. &Equip. Services Superintendent 0.05 0.05 0.05 0.05 0.05
Bldg. Services Foreman 0.10 0.10 0.10 0.10 0.10
Maintenance 0.30
Administrative Support 0.05 0.05 0.05 0.05 0.05
TOTAL 0.50 0.20 0.20 0.20 0.20
SIGNIFICANT EXPENDITURES
Heating fuel $ 10,000
Electricity $ 9,500
Cleaning contract $ 10,000
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
79
DEPT 43100 P.W.-BUILDINGS FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 14,866 $ 16,864 $ 7,170 $ 5,888 $ 10,000 $ 7,132 -28.68%
501 Overtime-Regular Employees 27 272 58 71 500 500 -
503 Part-Time Employees 649 1,890 2,162 100 1,600 - -100.00%
524 SL Converted/LTD - - - - - 56 -
525 P.E.R.A. Contribution 667 762 265 304 600 395 -34.17%
526 F.I.C.A. Contribution 1,239 1,448 710 456 900 588 -34.67%
527 Cafeteria Benefit Plan 1,473 1,550 798 717 600 684 14.00%
530 Other Benefits - - - - - 6 -
531 Workers' Compensation Insurance - 641 137 161 400 302 -24.50%
532 Unemployment Compensation - - 1,054 - - - -
535 Paid Leave Accrual - - - 40 - 82 -
TOTAL 18,921 23,427 12,354 7,737 14,600 9,745 -33.25%
Materials,Supplies and Services
540 Office Supplies - - - 216 - - -
542 General Supplies 3,041 1,729 1,121 1,919 1,500 1,500 -
543 Equipment&Vehicle Parts 121 221 63 65 - - -
544 Structural Supplies 235 2,886 2,345 233 1,500 1,500 -
79a
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DEPT 43100 P.W.-BUILDINGS FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
560 Postage - - - 63 - - -
563 Maint. &Repair-Equipment/Vehicles 469 - - 445 - - -
565 Maint. &Repair-Structures 5,973 17,068 11,796 2,357 3,000 3,000 -
583 Other Contractual Services - - - 9,265 9,700 10,000 3.09%
584 Communications-Telephone/Alarm 1,087 1,014 1,014 911 1,200 1,200 -
602 Heating Fuel - Gas 7,658 9,397 9,397 8,798 10,000 10,000 -
604 Electricity 9,835 10,280 10,280 9,941 9,500 9,500 -
624 Equipment Allocation - - - 835 835 835 -
633 Dues and Memberships - - - 85 - - -
652 General Liability - - - - - 386 -
653 Property Insurance 1,783 1,640 860 743 2,000 1,443 -27.85%
TOTAL 30,202 44,235 36,876 35,876 39,235 39,364 0.33%
Capital Outlay
790 Other Equipment - - - 5,127 5,000 - -100.00%
DEPARTMENT TOTAL 49,123 $ 67,662 $ 49,230 $ 48,740 $ 58,835 $ 49,109 -16.53%
699 Less charges to other departments - - - (24,700) (24,700) (49,109) 98.82%
NET TOTAL 49,123 67,662 49,230 24,040 34,135 - -100.00%
79b
DEPT 43200 P.W.-EQUIPMENT SERVICES FUND 101
ACTIVITY: Vehicle and Equipment Maintenance
ACTIVITY MANAGER: BUILDING AND EQUIPMENT SERVICES SUPERINTENDENT
GENERAL ACTIVITY DESCRIPTION
The maintenance and repair of all City vehicles and equipment for as safe and efficient operation as possible is the objective. Activity begins with normal
maintenance and inspection and then work is scheduled including tires, brakes,electrical, and whatever else is needed. All work except automatic transmissions
and major overhaul is done at the City Garage. Change over all emergency equipment on police units when new cars are purchased.
PROCESS USED
The City-owned equipment is scheduled for normal service by miles driven or hours of service. Repair work is done as priority indicates.
1. Fire 6. Parks
2. Police 7. Trees
3. Refuse 8. Engineering
4. Streets 9. Buildings
5. Utilities 10. Administrative pool
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Continue aggressive maintenance on all city equipment.
2. Fuel system hardware and software replacement.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Number of vehicles services 210 206 235 210 235
2. Number of repair requests 41 38 28 30 25
3. Number of pieces of equipment purchased 10 5 6 4 4
80
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DEPT 43200 P.W.-EQUIPMENT SERVICES FUND 101
FINANCIAL SUMMARY
Projected Revised Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 137,315 $ 146,152 $ 137,573 $ 142,492 $ 142,500 $ 146,893 3.08%
Materials, Supplies and Services 9,006 7,980 6,692 7,214 10,035 11,203 11.64%
Capital Outlay - 3,103 2,396 - - -
Intragovermental Chargebacks (92,293) (92,441) (112,088) (114,539)_ (125,200) (138,725) 10.80%
TOTAL 54,028 64,794 34,573 35,168 27,335 19,371 -29.13%
REVENUE
Miscellaneous Revenue - - - 133 - -
NET COST(RETURN) $ 54,028 $ 64,794 $ 34,573 $ 35,035 $ 27,335 $ 19,371 -29.13%
PERMANENT STAFFING
Equipment Services Superintendent 0.60 0.60 0.60 0.60 0.60 0.60
Maintenance 2.00 2.00 2.00 2.00 2.00 2.00
Administrative Support 0.05 0.05 0.05 0.05 0.05 0.05
TOTAL 2.65 2.65 2.65 2.65 2.65 2.65
SIGNIFICANT EXPENDITURES
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
81
DEPT 43200 P.W.-EQUIPMENT SERVICES FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 105,997 $ 112,244 $ 109,401 $ 111,041 $ 107,400 $ 113,299 5.49%
501 Overtime-Regular Employees 948 1,531 745 1,329 1,500 1,500 -
503 Part-Time Employees - 476 321 - - - -
524 SL/Converted-LTD 1,272 1,376 1,379 1,216 1,600 875 -45.31%
525 P.E.R.A. Contribution 4,678 4,880 4,849 5,816 5,700 5,947 4.33%
526 F.I.C.A. Contribution 8,214 8,657 8,250 7,429 8,700 8,840 1.61%
527 Cafeteria Benefit Plan 8,700 11,025 10,856 10,256 11,800 11,856 0.47%
530 Other Benefits - - - - - 72 -
531 Workers' Compensation Insurance 5,016 4,427 538 2,937 4,600 3,222 -29.96%
533 Deferred Compensation 2,490 1,536 1,234 1,479 1,200 - -100.00%
535 Paid Leave Accrual - - - 988 - 1,282 -
TOTAL 137,315 146,152 137,573 142,492 142,500 146,893 3.08%
Materials,Supplies and Services
540 Office Supplies 95 29 - - 100 100 -
541 Uniforms/Clothing 923 1,184 1,211 984 900 950 5.56%
542 General Supplies 2,458 1,459 1,636 1,845 2,600 2,600 -
543 Equipment& Vehicle Parts 469 254 151 424 400 400 -
81a
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DEPT 43200 P.W.-EQUIPMENT SERVICES FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials, Supplies and Services,cont.
545 Parts and Other Improvements 681 481 38 764 600 600 -
549 Motor Fuels&Lubricants 472 787 924 744 400 400 -
563 Maint. &Repair-Equipment/Vehicles 70 265 - - 300 300 -
582 Expert&Professional Services 233 - 114 - 200 200 -
623 Garage- Labor&Burden 1,283 378 304 171 200 200 -
624 Equipment Allocation - - - 835 835 835 -
636 Travel, Conferences, Schools 1,069 1,893 1,192 917 1,500 1,500 -
639 Subscription-Memberships 73 24 38 38 100 100 -
644 Taxes &Licenses 137 226 139 379 400 400 -
651 Fleet Liability 1,043 1,000 945 113 1,500 1,033 -31.13%
652 General Liability - - - - - 1,585 -
TOTAL 9,006 7,980 6,692 7,214 10,035 11,203 11.64%
Capital Outlay
790 Other Equipment - 3,103 2,396 - - - -
DEPARTMENT TOTAL $ 146,321 $ 157,235 $ 146,661 $ 149,706 $ 152,535 $ 158,096 3.65%
699 Less charges to other departments (92,293) (92,441) (112,088) (114,539) (125,200) (138,725) 10.80%
NET TOTAL 54,028 64,794 34,573 35,168 27,335 19,371 -29.13%
81b
DEPT 43300 P.W.-ADMINISTRATION FUND 101
ACTIVITY: Public Works Administration
ACTIVITY MANAGER: PUBLIC WORKS DIRECTOR
GENERAL ACTIVITY DESCRIPTION
This activity provides administrative control and support for the following Public Works Department divisions: Engineering Services; Building Services;
Equipment Services;Parks and Forestry; Street and Traffic Services;Water and Sewer Utilities;Refuse Collection and Recycling.
PROCESS USED
The provision of administrative direction and control by the Public Works Director, reception and clerical support for all divisions. Administration and
control of monthly reports, equipment maintenance, computerized reporting, service requests, Gopher State One-Call and budget preparation. Processing of
all memos, letters and reports for Public Works.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Analyze opportunities and implement at least one new Public Works volunteer program.
2. Keep community abreast of Excelsior Boulevard design,property acquisition and construction issues and schedules.
3. Ensure coordinated Excelsior Boulevard construction activities including street, landscaping and lighting, construction contracts.
4. Continue to analyze and respond to opportunities to improve service quality and efficiency.
5. Continue improvements in sanitary sewer and storm sewer problem areas.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Number of monthly finance reports 42 44 38 50 40
2. Hours of administrative coordination 180 180 180 180 180
3. Hours of clerical/data entry support 500 500 500 500 500
4. Hours of reception support 2,800 2,800 2,800 2,800 2,800
5. Number of council reports 34 41 88 45 45
6. Hours of budget assembly/coordination 140 140 140 140 140
7. Gopher State One-Calls 1,475 1,754 2721 3,000 1,800
8. Council/Park Board/Z&P meetings 86 86 80 86 80
9. Purchase orders issued 99 99 121 100 100
10.Number of Customer Service Requests
completed 925 649 1,000 700
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DEPT 43300 P.W. -ADMINISTRATION FUND 101
FINANCIAL SUMMARY
Projected Revised Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 68,919 $ 90,647 $ 98,081 $ 104,241 $ 118,900 $ 107,335 -9.73%
Materials, Supplies and Services 22,804 10,698 16,838 16,296 15,042 16,136 7.27%
Intragovernmental Chargebacks (121,432) (96,850) (100,300)_ (130,200) (130,200) (123,471) -5.17%
TOTAL (29,709) 4,495 14,619 (9,663) 3,742 -
REVENUE
Federal Grant - - - - - -
NET COST(RETURN) $ (29,709) $ 4,495 $ 14,619 $ (9,663) $ 3,742 $ -
PERMANENT STAFFING
Public Works Director 1.00 1.00 1.00 1.00 1.00 1.00
Administrative Support 0.20 0.20 0.20 0.20 0.20 0.20
TOTAL 1.20 1.20 1.20 1.20 1.20 1.20
SIGNIFICANT EXPENDITURES
Travel,Conferences& Schools $ 2,500
Expert& Professional Services $ 4,000
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
83
DEPT 43300 P.W.-ADMINISTRATION FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 53,425 $ 69,544 $ 77,775 $ 77,869 $ 87,900 $ 82,598 -6.03%
501 Overtime Employees - 64 - - 500 - -100.00%
503 Part-Time Employees - - - - 4,900 - -100.00%
524 SL/Converted-LTD 835 1,042 1,069 941 1,200 650 -45.83%
525 P.E.R.A. Contribution 2,431 3,252 3,418 4,029 4,900 4,279 -12.67%
526 F.I.C.A. Contribution 4,865 5,761 6,010 6,229 7,100 6,360 -10.42%
527 Cafeteria Benefit Plan 4,543 6,967 7,647 10,277 8,600 9,420 9.53%
530 Other Benefits - - - - - 66
531 Workers' Compensation Insurance 1,247 2,418 288 2,497 1,800 3,009 67.17%
533 Deferred Compensation 1,573 1,599 1,874 1,837 2,000 - -100.00%
535 Paid Leave Accrual - - - 560 - 953
TOTAL 68,919 90,647 98,081 104,241 118,900 107,335 -9.73%
Materials,Supplies and Services
540 Office Supplies 2,040 1,846 3,589 3,286 1,600 1,600
542 General Supplies 754 1,382 712 564 1,000 800 -20.00%
560 Postage 329 508 836 403 500 500
563 Maint. &Repair-Equipment/Vehicles 95 236 405 47 300 200 -33.33%
581 Advertising,Publication,Printing 507 2,619 117 1,257 400 800 100.00%
83a
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DEPT 43300 P.W.-ADMINISTRATION FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
582 Expert&Professional Services 13,224 1,899 6,159 2,447 3,000 4,000 33.33%
584 Telephone-Local 772 589 464 77 800 800
585 Telephone-Long Distance - - - 195 - -
586 Telephone- Cellular - - - 342 - -
624 Equipment Allocation - - - 3,742 3,742 3,742
630 Training - - - 408 - -
633 Dues and Memberships - - - 325 - 350
635 Travel or Mileage - - - 2,339 - 2,000
636 Conference Fees 4,580 854 3,606 320 2,500 500 -80.00%
637 Meals and Lodging - - - 429 - -
639 Subscription-Memberships 295 740 925 116 900 150 -83.33%
644 Taxes&Licenses 25 25 25 - - -
652 General Liability - - - - - 386
657 N.L.C. Liability Insurance 183 - - - 300 308 2.67%
TOTAL 22,804 10,698 16,838 16,296 15,042 16,136 7.27%
DEPARTMENT TOTAL 91,723 $ 101,345 $ 114,919 $ 120,537 $ 133,942 $ 123,471 -7.82%
699 Less charges to other departments (121,432) (96,850) (100,300) (130,200) (130,200) (123,471) -5.17%
NET TOTAL (29,709) 4,495 14,619 (9,663) 3,742 -
83b
DEPT 43350 P.W.-ENGINEERING FUND 101
ACTIVITY: Engineering Services
ACTIVITY MANAGER: ENGINEERING SUPERINTENDENT
GENERAL ACTIVITY DESCRIPTION: This activity provides engineering services for all activities of the City.
PROCESS USED
The provision of drafting, surveying, layout, design and other engineering services to other City activities is included, a well as maintenance and updating of base
maps,as-builts,and other miscellaneous map updating projects. This activity also provides primary liaison to consultants involved with construction projects.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Continue to develop sanitary sewer maps in digitized format and apply to GIS program.
2. Continue field survey and inventory of storm sewer system for GIS application.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Number of engineering reports 61 85 74 70 70
2. Number of traffic counts for State-aid
streets 47 15 33 25 35
3. Traffic control requests 8 8 9 10 10
4. Dollar amount of construction supported/
coordinated(millions) 1.5 1.3 1.6 6.5 2.5
5. Site development and storm drainage
reviewals 18 13 12 15 15
6. Traffic studies 3 2 4
7. Utility permits(NSP,US West,
Minnegasco) 102 52 51 100 75
8. Sidewalk snow removal inspections(feet) 27,000 27,000 27,000 27,000 27,000
9. Permit requests(driveway, sidewalk,
grading) 21 20 32 25 30
10. Sidewalk repair inspections per zone(ft.) 36,000 36,000 36,000 36,000 36,000
84
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DEPT 43350 P.W.-ENGINEERING FUND 101
FINANCIAL SUMMARY
Projected Revised Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 103,027 $ 105,783 $ 120,485 $ 113,658 $ 117,900 $ 117,875 -0.02%
Materials, Supplies and Services 19,921 14,444 14,091 22,875 21,684 30,326 39.85%
Capital Outlay - 5,800 563 - - 3,500
Intragovermental Chargebacks (9,064) (41,685) (66,674) (60,000) (700) (60,000) 8471.43%
TOTAL 113,884 84,342 68,465 76,533 138,884 91,701 -33.97%
REVENUE
License and Permits - - - 450 - -
Federal Grant - - - 33,286 - -
Charges for Services - - - 836 - 500
- - - 34,5./2 - 5UU
NET COST(RETURN) $ 113,884 $ 84,342 $ 68,465 $ 41,961 $ 138,884 $ 91,201 -34.33%
PERMANENT STAFFING
Engineering Superintendent 0.50 0.50 0.50 0.50 0.50 0.50
Technicians 0.90 0.90 0.90 0.90 0.90 0.90
Part-Time 0.25 0.25 0.25 0.25 0.25 0.25
Administrative Support 0.25 0.25 0.25 0.25 0.25 0.25
TOTAL 1.90 1.90 1.90 1.90 1.90 1.90
SIGNIFICANT EXPENDITURES
Travel,Conferences, Schools $ 2,800
Expert&Professional Services $ 6,400
Equipment Allocation $ 6,084
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
(2)Traffic Counters $ 3,500 $ 3,500 $ 3,500
85
DEPT 43350 P.W.-ENGINEERING FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 81,759 $ 81,760 $ 95,612 $ 89,703 $ 92,600 $ 92,503 -0.10%
501 Overtime-Regular Employees 546 1,648 2,243 415 2,000 2,000 -
503 Part-Time Employees - - - - - - -
524 SL/Converted-LTD 1,404 1,504 1,553 1,351 1,700 728 -57.18%
525 P.E.R.A. Contribution 3,645 3,977 4,229 4,655 4,800 4,895 1.98%
526 F.I.C.A. Contribution 6,295 6,986 7,282 6,919 6,000 7,277 21.28%
527 Cafeteria Benefit Plan 5,651 6,147 6,081 6,115 6,100 8,527 39.79%
530 Other Benefits - - - - - 248 -
531 Workers' Compensation Insurance 1,053 944 131 621 1,100 630 -42.73%
533 Deferred Compensation 2,674 2,817 3,354 3,316 3,600 - -100.00%
535 Paid Leave Accrual - - - 565 - 1,067 -
TOTAL 103,027 105,783 120,485 113,658 117,900 117,875 -0.02%
Materials,Supplies and Services
540 Office Supplies 1,246 1,164 875 1,200 1,100 1,100 -
541 Uniforms/Clothing 286 334 328 461 300 300 -
542 General Supplies 994 2,472 383 796 900 900 -
543 Equipment&Vehicle Parts 704 (79) 511 172 500 500 -
85a
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DEPT 43350 P.W.-ENGINEERING FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
549 Motor Fuels&Lubricants 404 577 634 572 500 500 -
560 Postage 319 273 222 256 300 300 -
563 Maint. &Repair-Equipment/Vehicles 2,072 1,264 3,998 3,451 3,000 3,000 -
580 Printing - - - 77 - - -
581 Advertising and Publication 309 309 182 387 500 500 -
582 Expert& Professional Services 9,165 5,587 3,845 7,688 4,400 6,400 45.45%
584 Telephone- Local - - - 68 - - -
586 Telephone- Cellular - - - 28 - - -
587 Radio Contract 99 - - - 200 200 -
621 Space Allocation - - - - - 5,617 -
623 Garage- Labor&Burden 1,633 891 512 555 600 750 25.00%
624 Equipment Allocation - - - 6,084 6,084 6,084 -
630 Training - - - 497 - - -
633 Dues and Memberships - - - 75 - - -
635 Travel or Mileage - - - 73 - - -
636 Conference Fees 1,636 1,475 2,442 160 2,700 2,800 3.70%
637 Meals and Lodging - - - 31 - - -
85b
DEPT 43350 P.W.-ENGINEERING FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
639 Subscription-Memberships 177 - - - 200 200 -
644 Taxes&Licenses 54 27 9 - 100 100 -
651 Fleet Liability 140 150 150 244 300 689 129.67%
652 General Liability - - - - - 386 -
657 N.L.C. Liability Insurance 183 - - - - - -
658 Insurance Deductible 500 - - - - - -
TOTAL 19,921 14,444 14,091 22,875 21,684 30,326 39.85%
Capital Outlay
750 Office Equipment&Furnishings - 5,800 563 - - - -
790 Other Equipment - - - # - - 3,500 -
TOTAL - 5,800 563 - - 3,500 -
DEPARTMENT TOTAL $ 122,948 $ 126,027 $ 135,139 $ 136,533 $ 139,584 $ 151,701 8.68%
699 Less charges to other departments (9,064) (41,685) (66,674) (60,000) (700) (60,000) 8471.43%
NET TOTAL 113,884 84,342 68,465 76,533 138,884 91,701 -33.97%
85c
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...___...... .__ ....
DEPT 43400 P.W.-STREETS&ALLEYS . . . FUND 101
ACTIVITY: Street,Alley and Parking Lot Maintenance
ACTIVITY MANAGER: STREET& SANITATION SUPERIN PENDENT
GENERAL ACTIVITY DESCRIPTION
Maintenance of 55 miles of streets, 30 miles of alleys and 9 parking lots (including parking ramp) within the City for convenient day-to-day use, and to
prevent deterioration. Maintenance includes activities such as patching, seal coating and curb repair.
PROCESS USED
City streets, alleys and parking lots are maintained on a systematic basis each year. Major maintenance is scheduled on a 6 year,maintenance district rotation
basis. Routine patching is accomplished throughout the City during the summer season.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Street maintenance utilizing pavement management support information which includes prep seal coat areas and contractual crack sealing.
2. Alley and parking system maintenance as required.
3. Continued maintenance of storm water drainage systems.
4. Civic event assistance as required.
5. Continue contractual crack sealing and required preparations/follow-up maintenance in designated work zones.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Miles of streets prepared for seal coat 10 10 10 10 10
2. Tons of patching material 475 475 475 450 450
3. Civic event support(manhours) 130 130 130 130 130
86
DEPT 43400 P.W. - STREETS & ALLEYS FUND 101
FINANCIAL SUMMARY
Projected Revised Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 189,320 $ 161,648 $ 230,269 $ 210,097 $ 213,900 $ 148,462 -30.59%
Materials, Supplies and Services 84,046 89,132 118,542 145,834 166,130 180,461 8.63%
Capital Outlay - - - 500 600 600
Intragovermental Chargebacks - (615) (1,522) (600) (24,675) (65,000)
TOTAL 273,366 250,165 347,289 355,831 355,955 264,523 -25.69%
REVENUES
License and Permit - - - 805 - -
State Aid 14,010 14,010 14,010 14,010 14,000 14,000
Federal Grant - - - - - 8,000
Current Services 2,667 617 980 3,083 1,000 1,000
TOTAL 16,677 14,627 14,990 17,898 15,000 23,000 53.33%
NET COST(RETURN) $ 256,689 $ 235,538 $ 332,299 $ 337,933 $ 340,955 $ 241,523 -29.16%
PERMANENT STAFFING
Street& Sanitation Superintendent 0.25 0.25 0.25 0.25 0.25 0.25
Street Maintenance 2.00 2.00 2.00 2.50 2.50 2.50
Part-Time Maintenance 0.20 0.20 0.20 0.20 0.20 0.20
Administrative Support 0.05 0.05 0.05 0.05 0.05 0.05
TOTAL 2.50 2.50 2.50 3.00 3.00 3.00
SIGNIFICANT EXPENDITURES
Salaries and Employee Benefits $ 152,262
Equipment&Vehicle Parts $ 20,000
Motor Fuels&Lubricants $ 14,000
Garage Labor& Burden $ 42,500
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
Backpack Blower $ 600 $ 600 $ 600
87
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DEPT 43400 P.W.-STREETS &ALLEYS FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 136,992 $ 110,474 $ 173,186 $ 152,991 $ 153,400 $ 112,611 -26.59%
501 Overtime-Regular Employees 940 1,064 1,108 1,155 2,700 300 -88.89%
503 Part-Time Employees 4,792 5,877 2,707 1,769 2,400 400 -83.33%
524 SL/Converted-LTD 1,713 2,051 2,622 2,900 2,800 840 -70.00%
525 P.E.R.A. Contribution 5,969 6,128 6,366 7,548 8,300 5,776 -30.41%
526 F.I.C.A. Contribution 10,658 11,580 14,421 14,293 12,500 9,018 -27.86%
527 Cafeteria Benefit Plan 14,535 9,259 12,750 10,365 12,200 11,856 -2.82%
530 Other Benefits - - - - - 137 -
531 Workers' Compensation Insurance 6,927 6,297 1,376 5,593 7,000 6,293 -10.10%
532 Unemployment Compensation - 1,080 3,478 836 - - -
533 Deferred Compensation 6,794 7,838 12,255 11,961 12,600 - -100.00%
535 Paid Leave Accrual - - - 685 - 1,231 -
TOTAL $ 189,320 $ 161,648 $ 230,269 $ 210,097 $ 213,900 $ 148,462 -30.59%
Materials,Supplies and Services
541 Uniforms/Clothing 1,231 1,442 2,172 1,409 2,000 2,200 10.00%
542 General Supplies 2,060 2,107 2,132 1,172 2,900 2,900 -
543 Equipment&Vehicle Parts 22,930 15,699 28,808 13,337 20,000 20,000 -
87a
DEPT 43400 P.W.- STREETS& ALLEYS FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
547 Street Materials and Supplies 9,363 8,806 6,940 8,045 10,000 9,000 -10.00%
549 Motor Fuels&Lubricants 10,247 13,502 13,093 9,387 14,000 14,000 -
556 Sand/Gravel 1,014 136 1,079 1,443 2,000 2,000 -
563 Maint. & Repair-Equipment/Vehicles 2,681 13,179 7,276 7,335 6,000 7,500 25.00%
567 Maint. &Repair-Other Improvements 1,152 - 9,995 5,181 11,000 11,000 -
581 Advertising,Publication,Printing - 95 64 - 100 100 -
586 Telephone-Cellular 141 290 216 227 400 400 -
587 Radio Contract 257 284 118 505 400 500 25.00%
605 Disposal Charges 531 - - 41 1,000 1,000 -
623 Garage -Labor&Burden 27,850 28,161 41,312 31,819 34,000 42,500 25.00%
624 Equipment Allocation - - - 55,830 55,830 55,830 -
630 Training - - - 2,035 - 1,300 -
633 Dues and Memberships - - - 215 - - -
636 Conferences Fees 741 1,673 1,655 1,067 2,000 1,200 -40.00%
637 Meals and Lodging - - - 71 - - -
639 Subscriptions and Publications 98 - 50 - 100 100 -
644 Taxes&Licenses 16 280 9 243 400 400 -
87b
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I I I I I I I I I I I I I I I I I I 1
DEPT 43400 P.W.-STREETS&ALLEYS FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials, Supplies and Services,cont.
651 Fleet Liability 2,660 2,600 2,395 4,185 3,000 3,443 14.77%
652 General Liability - - - - - 3,645 -
653 Property Insurance 891 820 430 2,287 1,000 1,443 44.30%
658 Insurance Deductible 183 58 798 - - - -
TOTAL 84,046 89,132 118,542 145,834 166,130 180,461 8.63%
Capital Outlay
790 Other Equipment - - - 500 600 600 -
DEPARTMENT TOTAL $ 273,366 $ 250,780 $ 348,811 $ 356,431 $ 380,630 $ 329,523 -13.43%
699 Less charges to other departments - (615) (1,522) (600) (24,675) (65,000) 163.42%
NET TOTAL 273,366 250,165 347,289 355,831 355,955 264,523 -25.69%
87c
DEPT 43450 P.W. STREET CLEANING FUND 101
ACTIVITY: Street Cleaning
ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT
GENERAL ACTIVITY DESCRIPTION
Streets,alleys and,parking lots are swept to keep dirt and debris from entering the storm sewer system.
PROCESS USED
City streets,alleys and parking lots are swept on a systematic basis each year.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Early spring sweeping utilizing extended shift operations.
2. Sweeping/reclamation of seal coat rock from seal coat areas.
3. Downtown Area: One complete sweep of Mainstreet, avenues and parking lots every three weeks.
Residential/Other Areas: total of three sweepings—one sweeping in the spring,summer and fall seasons.
4. Continue research/develop(if possible)reclamation of metro seal rock for reuse in salt/sand operations
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Sweeper miles(curb miles) 475 475 475 475 475
88
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DEPT 43450 P.W.- STREET CLEANING FUND 101
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1996 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 29,493 $ 29,735 $ 32,646 $ 33,021 $ 39,600 $ 20,653 -47.85%
Materials, Supplies and Services 5,334 13,638 9,359 25,603 31,170 34,644 11.15%
TOTAL 34,827 43,373 42,005 58,624 70,770 55,297 -21.86%
REVENUE
NET COST(RETURN) $ 34,827 $ 43,373 $ 42,005 $ 58,624 $ 70,770 $ 55,297 -21.86%
PERMANENT STAFFING
Street Superintendent 0.05 0.05 0.05 0.05 0.05
Sweeping Maintenance 0.50 0.50 0.50 0.50 0.50
Part-Time 0.10 0.10 0.10 0.10 0.10
TOTAL 0.65 0.65 0.65 0.65 0.65
SIGNIFICANT EXPENDITURES
Salaries and Employee Benefits $ 22,153
Equipment Allocation $ 16,070
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
89
DEPT 43450 P.W.- STREET CLEANING FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 23,146 $ 22,292 $ 25,372 $ 25,372 $ 29,600 $ 14,210 -51.99%
501 Overtime-Regular Employees 136 2,653 1,760 1,773 2,300 1,000 -56.52%
503 Part-time Employee - - - 131 - -
525 P.E.R.A. Contribution 1,043 1,117 1,216 1,233 1,700 866 -49.06%
526 F.I.C.A. Contribution 1,773 1,866 2,048 1,803 2,500 1,287 -48.52%
527 Cafeteria Benefit Plan 2,217 832 1,991 1,885 2,400 1,824 -24.00%
530 Other Benefits - - - - - -
531 Workers'Compensation Insurance 1,178 975 259 739 1,100 1,302 18.36%
533 Paid Leave Accrual - - - 85 - 164
TOTAL 29,493 29,735 32,646 33,021 39,600 20,653 -47.85%
Materials,Supplies and Services
543 Equipment&Vehicle parts 4,839 9,732 7,710 7,343 9,000 9,000
549 Motor Fuel&Lubricants 495 920 1,007 1,000 1,300 1,300
563 Maint&Repair-Equipment/Vehicles - 43 482 273 - -
623 Garage Labor&Burden - 2,943 160 917 4,800 6,000 25.00%
624 Equipment Allocation - - - 16,070 16,070 16,070
651 Fleet Liability - - - - - 689
652 General Liability - - - - - 1,585
TOTAL 5,334 13,638 9,359 25,603 31,170 34,644 11.15%
DEPARTMENT TOTAL $ 34,827 $ 43,373 $ 42,005 $ 58,624 $ 70,770 $ 55,297 -21.86%
89a
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DEPT 43500 P.W.-SNOW& ICE REMOVAL
.. FUND 101
ACTIVITY: Snow and Ice Control
ACTIVITY MANAGER: STREET& SANITATION SUPERIN 1 ENDENT
GENERAL ACTIVITY DESCRIPTION
Snow and ice control of 55 miles of streets, 30 miles of alleys and 9 parking lots (including parking ramp) and economic development properties within the.
City for convenient day-to-day use, and to provide safe travel and parking conditions.
PROCESS USED
City streets, alleys and parking lots (including parking ramp) and economic development properties are cleared of snow on a systematic basis as soon as it is
practical after a snow event(minimum of 2"snowfall).
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Complete plowing/sanding operations of all city streets, alleys,parking lots and parking ramp within 12 hours.
2. Complete snow removal operations in downtown areas/ramp/parking lots in expedient manner to meet parking traffic flow demands.
3. Secure permanent snow dump sites to meet our needs.
4. Continue efforts of snow policy information to high density problem areas, include changes,working with apartment managers, and enforcement of
notification.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Number of snowfalls 25 32 36 25 24
2. Number of times crews deployed 20 29 32 20 24
3. Number of inches of snowfall 54 73 64 50 54
4. Number of manhours spent plowing/
sanding 5,500 6,000 6,100 5,500 5,500
5. Number of tons abrasives applied 1,500 2,100 2,600 1,800 2,100
90
DEPT 43500 P.W.-SNOW& ICE REMOVAL FUND 101
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 55,831 $ 93,535 $ 75,638 $ 77,984 $ 76,600 $ 119,147 55.54%
Materials, Supplies and Services 13,982 20,128 30,289 24,023 23,936 27,235 13.78%
TOTAL 69,813 113,663 105,927 102,007 100,536 146,382 45.60%
REVENUE
State Grant - - 13,827 - - -
NET COST(RETURN) $ 69,813 $ 113,663 $ 92,100 $ 102,007 $ 100,536 $ 146,382 45.60%
PERMANENT STAFFING
Street& Sanitation Superintendent 0.10 0.10 0.10 0.10 0.10 0.10
Maintenance 2.00 2.00 2.00 2.25 2.25 2.25
Administrative Support 0.05 0.05 0.05 0.05 0.05 0.05
TOTAL 2.15 2.15 2.15 2.40 2.40 2.40
SIGNIFICANT EXPENDITURES
Chemicals $ 9,500
Salaries and Employee Benefits $ 119,147
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
91
1 I I I I I I I 1 I I 1 I I I I I I I
i I I I I I I I I I I I I I I I I I I
DEPT 43500 P.W.- SNOW&ICE REMOVAL FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 35,851 $ 56,603 $ 54,825 $ 51,350 $ 52,000 $ 75,415 45.03%
501 Overtime-Regular Employees 6,060 17,970 6,795 10,514 8,500 11,500 35.29%
503 Part-Time Employees 1,136 1,625 812 900 1,200 1,200
524 Sl Converted/LTD - - - - - 642
525 P.E.R.A. Contribution 1,877 3,340 2,736 3,202 3,200 5,614 75.44%
526 F.I.C.A. Contribution 3,326 5,748 4,640 4,644 4,800 5,916 23.25%
527 Cafeteria Benefit Plan 5,316 5,365 4,574 5,106 4,400 11,035 150.80%
530 Other Benefits - - - - - -
531 Workers' Compensation Insurance 2,265 2,884 1,256 1,818 2,500 6,926 177.04%
533 Paid Leave Accrual - - - 450 - 899
TOTAL 55,831 93,535 75,638 77,984 76,600 119,147 55.54%
Materials, Supplies and Services
555 Chemicals 7,484 10,348 10,729 10,024 9,000 9,000
556 Sand/Gravel 3,922 6,628 6,750 6,400 5,000 6,000 20.00%
581 Advertising, Publication, Printing 95 77 - - 200 200
583 Other Contractual Services 1,316 1,200 6,578 1,280 3,000 3,000
611 Equipment Rental - - - - 1,000 1,000
91a
DEPT 43500 P.W.-SNOW&ICE REMOVAL FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
624 Equipment Allocation - - - 4,736 4,736 4,736
651 Fleet Liability - - - - - 689
652 General Liability - - - - - 1,585
658 Insurance Deductible 1,165 1,875 6,232 1,000 1,000 1,025 2.50%
662 Refunds and Reimbursements - - - 583 - -
TOTAL 13,982 20,128 30,289 24,023 23,936 27,235 13.78%
DEPARTMENT TOTAL $ 69,813 $ 113,663 $ 105,927 $ 102,007 $ 100,536 $ 146,382 45.60%
91b
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DEPT 43600 P.W.- SEAL COAT ZONE 1 ' ' ,. 2 ,<- e� ',-----,-.;� - 1f
ACTIVITY: Seal Coating Maintenance :4 ;,
ACTIVITY MANAGER: STREET& SA\1TATION SUPERNN]1;NDENT " � ,,
GENERAL ACTIVITY DESCRIPTION
4, 44- tE. ,
Yearly maintenance as recommended by Pavement Management indicators of streets and parking lots. This maintenance provides for longevity of streets and
parking lots.
PROCESS USED
City streets, alleys and parking lots are milled,patched, and overlaid to remove void areas prior to seal coating. The seal coating process involves the application
of oil and seal coat rock.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Maintenance and preparation work as per Pavement Management Requirements in seal coat areas.
2. Seal coating of Lot#204 and Public Works. Note: Public Works area deleted due to Co.Rd 3 reconstruction.
3. Contractual crack sealing of seal coat areas/streets as per Pavement Management requirements.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Miles of street seal coated 10 10 10 10 10
2. Patching/paving materials(tons) 1,500 1,500 1,500 1,100 1,100
3. Curb/gutter repairs/replacement(feet) 900 300 300 500 500
92
DEPT 43600 P.W.-SEAL COAT ZONE FUND 101
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 122 $ 14,109 $ 5,095 $ 23,807 $ 22,800 $ 92,399 305.26%
Materials, Supplies and Services 40,518 86,814 54,782 71,593 92,621 89,480 -3.39%
TOTAL 40,640 100,923 59,877 95,400 115,421 181,879 57.58%
REVENUE
NET COST(RETURN) $ 40,640 $ 100,923 $ 59,877 $ 95,400 $ 115,421 $ 181,879 57.58%
PERMANENT STAFFING
Engineering Superintendent 0.05 0.05 0.05 0.05 0.05 0.05
Engineering Technician 0.05 0.05 0.05 0.05 0.05 0.05
Street& Sanitation Superintendent 0.05 0.05 0.05 0.05 0.05 0.05
Maintenance 1.50 1.50 1.50 1.75 1.75 1.75
Administrative Support 0.05 0.05 0.05 0.05 0.05 0.05
Part-Time 0.20 0.20 0.20 0.20 0.20 0.20
TOTAL 1.90 1.90 1.90 2.15 2.15 2.15
SIGNIFICANT EXPENDITURES
Street Material $ 20,000
Salaries and Employee Benefits $ 92,399
Sand/Gravel $ 10,000
Seal Coating $ 40,000
Contractual Maint&Repair $ 12,000
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
93
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i I I I I I I I I i 1 I I I I I I I I
DEPT 43600 P.W.- SEAL COAT ZONE FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ - $ 10,642 $ 4,032 $ 18,208 $ 17,800 $ 67,636 279.98%
501 Overtime-Regular Employees - 540 39 - 300 300 -
503 Part-Time Employees 109 359 - 539 800 800 -
524 SL Converted/LTD - - - - - 533 -
525 P.E.R.A. Contribution - 489 182 1,053 900 3,519 291.00%
526 F.I.C.A. Contribution 8 861 307 1,413 1,500 5,293 252.87%
527 Cafeteria Benefit Plan - 676 395 1,663 1,500 8,208 447.20%
530 Other Benefits - - - - - 11 -
531 Workers' Compensation Insurance 5 542 140 597 - 5,319 -
535 Paid Leave Accrual - - - 335 - 780 -
TOTAL 122 14,109 5,095 23,807 22,800 92,399 305.26%
Materials,Supplies and Services
542 General Supplies 162 793 1,230 796 1,500 1,500 -
547 Street Materials and Supplies 4,836 28,826 11,098 10,045 25,000 20,000 -20.00%
556 Sand/Gravel 13,537 10,164 23,243 9,000 10,000 10,000 -
567 Maint&Repair-Other Improvements 5,980 5,964 5,940 11,500 11,500 12,000 4.35%
607 Seal Coating 14,938 39,432 13,271 35,601 40,000 40,000 -
93a
DEPT 43600 P.W.- SEAL COAT ZONE FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
611 Equipment Rental 1,065 1,600 - - - - -
624 Equipment Allocation - - - 4,621 4,621 4,621 -
651 Fleet Liability - - - - - 689 -
652 General Liability - - - - - 670 -
665 Miscellaneous Other Charges - 35 - 30 - - -
TOTAL 40,518 86,814 54,782 71,593 92,621 89,480 -3.39%
DEPARTMENT TOTAL $ 40,640 $ 100,923 $ 59,877 $ 95,400 $ 115,421 $ 181,879 57.58%
93 b
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i
DEPT 43650 P.W.-SIDEWALK REPAIR FUND 101
ACTIVITY: Sidewalk/Trail Maintenance/Inspection
ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT ENGINEERING SUPERINI'ENDENT
GENERAL ACTIVITY DESCRIPTION
Yearly maintenance of approximately 7 miles of sidewalks and 3/4 mile of trails. This maintenance provides for pedestrian safety.
PROCESS USED
City sidewalks and trails are inspected and documented for replacement or repair. Repairs consist of concrete panel replacement, caulking and/or bituminous
patching.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Inspect and repair all defective sidewalks,paver brick areas and trails in District 4.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Miles of sidewalks inspected 7 7 7 7 7
2. Concrete panel repair/replacement(sq. ft.) 26,000 20,000 12,000 12,000 12,000
3. Miles of bituminous trails inspected 1 0 1 1 1
4. Bituminous patching materials (tons) 40 20 30 30 30
94
DEPT 43650 P.W.- SIDEWALK REPAIR FUND 101
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1996 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 2,199 $ 2,477 $ 859 $ 4,428 $ 7,700 $ 4,721 -38.69%
Materials, Supplies and Services 86,446 40,215 36,206 30,228 21,200 27,214 28.37%
TOTAL 88,645 42,692 37,065 34,656 28,900 31,935 10.50%
REVENUE
NET COST (RETURN) $ 88,645 $ 42,692 $ 37,065 $ 34,656 $ 28,900 $ 31,935 10.50%
PERMANENT STAFFING
Engineering Superintendent 0.05 0.05 0.05 0.05 0.05 0.05
Engineering Technician 0.10 0.10 0.10 0.10 0.10 0.10
Street& Sanitation Superintendent 0.05 0.05 0.05 0.05 0.05 0.05
Maintenance 0.10 0.10 0.10 0.10 0.10 0.10
Administrative Support 0.05 0.05 0.05 0.05 0.05 0.05
TOTAL 0.35 0.35 0.35 0.35 0.35 0.35
SIGNIFICANT EXPENDITURES
Construction Costs $ 20,000
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
95
I I I I I 1 I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I
DEPT 43650 P.W.- SIDEWALK REPAIR FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 1,869 $ 2,186 $ 770 $ 3,656 $ 6,300 $ 3,606 -42.76%
501 Overtime-Regular Employees 13 - - 54 - -
524 SL Converted/LTD - - - - - 28
525 P.E.R.A. Contribution 84 98 34 192 300 187 -37.67%
526 F.I.C.A. Contribution 141 166 48 258 400 278 -30.50%
527 Cafeteria Benefit Plan - - - 214 500 365 -27.00%
531 Workers' Compensation Insurance 92 27 7 34 200 215 7.50%
535 Paid Leave Accrual - - - 20 - 42
TOTAL 2,199 2,477 859 4,428 7,700 4,721 -38.69%
Materials,Supplies and Services
542 General Supplies 108 - - 30 200 200
547 Street Materials and Supplies - - - - 600 600
560 Postage 63 36 14 24 100 100
567 Maint&Repair-Other Improvements 885 - - - - -
581 Advertising, Publication, Printing 201 219 236 258 300 300
582 Expert&Professional Services 530 - 4,011 48 - -
583 Other Contractual Services - - - - - 5,000
95a
DEPT 43650 P.W.- SIDEWALK REPAIR FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
616 Construction Costs 84,659 39,960 26,945 29,868 20,000 20,000
651 Fleet Liability - - - - - 344
652 General Liability - - - - - 670
658 Insurance Deductible - - 5,000 - - -
TOTAL 86,446 40,215 36,206 30,228 21,200 27,214 28.37%
DEPARTMENT TOTAL $ 88,645 $ 42,692 $ 37,065 $ 34,656 $ 28,900 $ 31,935 10.50%
95b
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) ) ) ! ) ) I ) )
DEPT 43709 P.W.- TRAFFIC SIGNS Sti'SIGhALS ‘1.71t.,%4;;',1,--v...,,,iteefifrifff4);. ,,sir..tlte;ifir-,-'5 ::;',4? ;
-` -(„1,,s,.'---,,,..,,.t.,-.ti,, '" k " 4- . '-'
ACTIVITY: Traffic Signal and Sign Maintenance
ACTIVITY MANAGER: STREET& SANITA I IOI� St1PERl1+TENDEN I �.. •
GENERAL ACTIVITY DESCRIPTIONET8L. Ss
.�3� sig::,,,?`'-=',A7;',''�a � �"�
Traffic signals.signs and street markings are nl rntainLd within this activrty< _ �y 1
PROCESS USED
' '-' -- ' ''' .,,,,,,I.,'::,,,,,I
Traffic Signals-Existing traffic signals are maintained by the City,by Henne in County or by the Minnesota Department of Transportation `
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
I Continue change over program electric outlet to vandal proof Bollari`system
Chan a outs,upgrading si nal/si ns/O ticon system asper requirements.
x �
2. Maintain,' gpg gg g p Y 4
s.
3. Continue mall maintenance,sign inventory,overall traffic controls,safety issues construction related maintenance and Gopher State One calls.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Number of traffic signals for which
energy is provided 22 22 22 22 22
2. Number of traffic signals maintained
by City 10 10 10 11 11
3. Numberber ofof CityCity ownedowned street signs
350
5,300 5,400 5,400 5,400 5,400
4. Numsigns,repaired/
replaced 350 350 350 350
5. Civic rt(man ) 350 350 350 350 350
6. Number
event of GophersuppoState One-Calhoursl
utility locates 56 90 160 150 200
96
DEPT 43700 P.W.-TRAFFIC SIGNS& SIGNALS FUND 101
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 45,329 $ 55,643 $ 65,705 $ 65,410 $ 66,600 $ 32,347 -51.43%
Materials, Supplies and Services 51,896 71,389 68,021 65,982 74,404 74,213 -0.26%
Capital Outlay 1,353 5,218 7,304 - - -
TOTAL 98,578 132,250 141,030 131,392 141,004 106,560 -24.43%
REVENUE
Donations - - - - - -
NET COST(RETURN) $ 98,578 $ 132,250 $ 141,030 $ 131,392 $ 141,004 $ 106,560 -24.43%
PERMANENT STAFFING
Street& Sanitation Superintendent 0.05 0.05 0.05 0.05 0.05 0.05
Part-Time 0.10 0.10 0.10 0.10 0.10 0.10
Maintenance 1.00 1.00 1.00 1.00 1.00 1.00
Administrative Support 0.05 0.05 0.05 0.05 0.05 0.05
TOTAL 1.20 1.20 1.20 1.20 1.20 1.20
SIGNIFICANT EXPENDITURES
Electricity $ 31,500
Striping $ 12,000
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
97
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
DEPT 43700 P.W.-TRAFFIC SIGNS & SIGNALS FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 33,827 $ 37,699 $ 47,582 $ 46,861 $ 47,900 $ 20,510 -57.18%
501 Overtime-Regular Employees 1,704 3,808 3,914 3,571 4,000 3,000 -25.00%
503 Part-Time Employees 255 2,031 1,173 137 1,400 1,400
524 SL/Converted-LTD 380 406 409 84 500 154 -69.20%
525 P.E.R.A. Contribution 1,604 1,864 2,281 2,611 2,800 1,218 -56.50%
526 F.I.C.A. Contribution 2,791 3,434 4,089 3,921 4,100 1,918 -53.22%
527 Cafeteria Benefit Plan 2,971 3,395 4,113 4,508 3,900 2,280 -41.54%
530 Other Benefits - - - - - -
531 Workers' Compensation Insurance 1,797 1,889 278 1,704 2,000 1,642 -17.90%
533 Deferred Compensation - 1,117 1,866 1,908 - -
535 Paid Leave Accrual - - - 105 - 225
TOTAL 45,329 55,643 65,705 65,410 66,600 32,347 -51.43%
Materials,Supplies and Services
541 Uniforms/Clothing - 240 182 201 300 300
542 General Supplies 1,597 1,015 2,455 520 2,000 2,000
543 Equipment&Vehicle Parts 625 335 450 271 1,300 1,300
544 Structural Supplies 1,807 7,223 12,922 8,992 8,500 5,000 -41.18%
97a
DEPT 43700 P.W.-TRAFFIC SIGNS& SIGNALS FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
545 Parts and Other Improvements 2,705 8,484 3,235 2,812 6,800 4,000 -41.18%
547 Street Materials and Supplies (55) 406 1,621 - 1,200 3,500 191.67%
549 Motor Fuels&Lubricants 758 840 1,158 1,217 1,200 1,300 8.33%
555 Other Supplies - - - 133 - -
563 Maint&Repair-Equipment/Vehicles 116 9,081 289 416 1,500 1,500
567 Maint&Repair-Other Improvements (152) - - - 200 1,000 400.00%
583 Other Contractual Services 537 682 183 880 1,100 1,100
587 Radio Contract 42 - - 152 100 100
604 Electricity 31,424 31,142 32,212 32,317 31,000 31,500 1.61%
608 Striping 9,640 9,049 11,613 11,006 11,000 12,000 9.09%
611 Equipment Rental - - - - 100 100
623 Garage-Labor&Burden 2,052 2,227 992 832 1,800 2,250 25.00%
624 Equipment Allocation - - - 4,704 4,704 4,704
633 Dues and Memberships - - - 157 - -
636 Conference Fees 500 365 409 920 1,200 1,200
637 Meals and Lodging - - - 24 - -
651 Fleet Liability 300 300 300 427 400 689 72.25%
97b
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DEPT 43700 P.W.-TRAFFIC SIGNS & SIGNALS FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials, Supplies and Services,cont.
652 General Liability - - - - - 670
TOTAL 51,896 71,389 68,021 65,982 74,404 74,213 -0.26%
Capital Outlay
790 Other Equipment 1,353 5,218 7,304 - - - -
DEPARTMENT TOTAL $ 98,578 $ 132,250 $ 141,030 $ 131,392 $ 141,004 $ 106,560 -24.43%
97c
DEPT 43800 P.W.- STREET LIGHTIN+Cs FUND 101
ACTIVITY: Streetlights
ACTIVITY MANAGER: STREET& SANITATION SUPERIN PENDENT
GENERAL ACTIVITY DESCRIPTION
Streetlights are provided for the safety of pedestrians and vehicular traffic at intersections and other locations throughout the City.
PROCESS USED
Streetlights - Existing streetlights are maintained by either the power company or the City depending upon ownership. The City currently performs most
maintenance on City-owned lights. Streetlight complaints or repair requests are taken and referred to the proper agency for action.
New streetlights may be requested for existing streets. Such requests are evaluated by Engineering and installed and maintained,when warranted.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Complete street light pole painting(Mainstreet) 5th Ave—Washington and continue scheduled brown pole painting schedule.
2. Continue with plans/follow through installation process of 1 lth Ave S street lighting improvement.
3. Construction Areas maintain/upgrade as required.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Number of City maintained streetlights 775 785 785 785 785
2. Number of repair requests received and
referred 100 100 100 100 100
3. Number of streetlights for which energy
is provided 1,150 1,160 1,160 1,160 1,160
4. Number of underground locate requests/
marked 800/250 800/250 850/250 850/250 850/250
5. Number of repairs by order by outside
contractor 3 2 3 3 3
98
I I I I I I I I I I I I I I I I I I I
DEPT 43800 P.W.- STREET LIGHTING FUND 101
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 6,401 $ 6,725 $ 7,516 $ 8,397 $ 9,800 $ 28,347 189.26%
Materials, Supplies and Services 102,419 110,285 109,316 108,943 106,500 112,514 5.65%
Capital Outlay - - - - - 3,000
TOTAL 108,820 117,010 116,832 117,340 116,300 143,861 23.70%
REVENUE
NET COST(RETURN) $ 108,820 $ 117,010 $ 116,832 $ 117,340 $ 116,300 $ 143,861 23.70%
PERMANENT STAFFING
Street Superintendent 0.05 0.05 0.05 0.05 0.05 0.05
Maintenance 0.50 0.50 0.50 0.50 0.50 0.50
Part-Time 0.05 0.05 0.05 0.05 0.05 0.05
TOTAL 0.60 0.60 0.60 0.60 0.60 0.60
SIGNIFICANT EXPENDITURES
Personal Services $ 28,347
Contractual Maint&Repair $ 9,500
Electricity $ 98,000
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
Excelsior Blvd Light Poles(2) $ 2,000 $ 2,000 $ 2,000
Excelsior Blvd Light Pole banners(10) 1,000 1,000 1,000
$ 3,000 $ 3,000 $ 3,000
99
DEPT 43800 P.W.- STREET LIGHTING FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 5,002 $ 5,187 $ 6,069 $ 6,611 $ 6,200 $ 20,910 237.26%
501 Overtime-Regular Employees 48 137 139 - 500 500 -
503 Part-Time Employees - 111 - - 1,400 - -100.00%
524 SL Converted/LTD - - - - - 154 -
525 P.E.R.A. Contribution 226 238 276 340 300 1,037 245.67%
526 F.I.C.A. Contribution 390 408 458 487 600 1,649 174.83%
527 Cafeteria Benefit Plan 485 408 552 637 500 2,280 356.00%
531 Workers' Compensation Insurance 250 236 22 217 300 1,592 430.67%
535 Paid Leave Accrual - - - 105 - 225 -
TOTAL 6,401 6,725 7,516 8,397 9,800 28,347 189.26%
Materials, Supplies and Benefits
547 Street Materials and Supplies 2,759 8,236 4,035 731 4,000 4,000 -
567 Maint&Repair-Other Improvements 6,534 9,118 12,315 11,056 9,500 9,500 -
604 Electricity 93,042 92,931 92,966 97,157 93,000 98,000 5.38%
605 Disposal Charges 84 - - - - - -
651 Fleet Liability - - - - - 344 -
652 General Liability - - - - - 670 -
TOTAL 102,419 110,285 109,316 108,943 106,500 112,514 5.65%
Capital Outlay
790 Other Equipment - - - - - 3,000 -
DEPARTMENT TOTAL $ 108,820 $ 117,010 $ 116,832 $ 117,340 $ 116,300 $ 143,861 23.70%
99a
1 I I I I I I I I I I I I I I I I I I
DEPT 43900 P.W.-PARKS FUND 101
ACTIVITY: Parks Maintenance and Improvements
ACTIVITY MANAGER: PARKS&FORESTRY SUPERINTENDENT
GENERAL ACTIVITY DESCRIPTION
The maintenance of developed parks and grounds adjacent to public buildings and right-of-ways, including seeding, fertilizing and mowing of grass,
maintenance of all athletic fields and general playgrounds and maintenance of Shady Oak Beach. Maintenance of picnic facilities and trails,trash and rubbish
removal from parks, is also included. Open skating and hockey areas are included. Open skating and hockey areas are provided from December through
February for outdoor recreational purposes.
PROCESS USED
City crews maintain all City parks and other right-of-ways as a safe and attractive amenity to the public user groups. Monthly safety checklists are performed
to help eliminate emergency responses. Advice is provided to the Public Works Director regarding C.I.P. requests, budgets, staffing levels and work
performed. Turf maintenance and rink maintenance will follow general accepted guidelines used in the metro area to develop these key functions to the fullest
potential. Department works closely with the Park Board when longer range goals and objectives are to be developed.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Continue grounds maintenance at all parks including Shady Oak beach, City Hall, 4 well houses, Public Works garage and all other city owned right-of-
way.
2. Provide open skating and hockey at the following parks; Valley,Harley Hopkins,Interlachen, Oakes,Burnes,Central and open skating only at Hilltop.
3. Increase maintenance activities associated with the new facilities installed at Shady Oak Beach.
100
DEPT 43900 P.W.-PARKS (cont.) FUND 101
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Number of irrigated acres mowed on a
20-week growing season 794 794 794 794 840
2. Number of non-irrigated acres mowed on
a 20-week growing season 1,890 1,890 1890 1,890 1890
3. Number of acres fertilized/year 180 180 180 180 180
4. Number of acres sprayed for broad leaf
weed control 240 240 240 240 240
5. Number of acres overseeded and aerated 130 130 130 130 130
6. Number of times temporary rinks are
installed/removed 4 4 4 4 4
7. Number of times 13 ice rinks are
resurfaced/cleared of snow 78 78 78 78 78
8. Number of times 7 primary ball fields
are prepared for play 100 100 100 100 100
9. Number of times secondary ball fields
are prepared for play 60 60 60 60 60
10.Number of times soccer/football fields
are prepared for play 56 56 56 56 56
11.Number of times playground equipment
is checked for safety/repair 12 12 12 12 12
12.Number of times tennis courts are
checked and nets repaired 10 10 10 10 10
13.Number of times swimming area main-
tained, including set up&winterization 14 14 14 14 14
14.Number of times park garbage is picked
up(all parks- 1 time) 40 40 40 40 40
15.Number of times sidewalks cleared of
snow/ice 16 16 16 16 16
16.Number of times trails are maintained 4 4 4 5 5
17.Number of times park buildings are
cleaned/repaired 18 18 18 18 18
18.Number of weed notices issued 18 18 18 30 30
101
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DEPT 43900 P.W.-PARKS FUND 101
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 288,490 $ 288,630 $ 285,626 $ 294,184 $ 321,800 $ 334,509 3.95%
Materials, Supplies and Services 116,084 140,099 102,788 145,235 130,833 144,996 10.83%
Capital Outlay 21,362 34,522 6,725 10,100 11,200 2,000 -82.14%
TOTAL 425,936 463,251 395,139 449,519 463,833 481,505 3.81%
REVENUES
Vending Machines 12 (79) - - 100 - -100.00%
Charges for Services - - - 479 - 200
Contributions - - - 2,000 - -
Garden Lots 1,232 1,248 1,554 1,250 1,300 1,300
Other Miscellaneous - - - 187 - -
TOTAL 1,244 1,169 1,554 3,916 1,400 1,500 7.14%
NET COST(RETURN) $ 424,692 $ 462,082 $ 393,585 $ 445,603 $ 462,433 $ 480,005 3.80%
PERMANENT STAFFING
Parks&Forestry Superintendent 0.80 0.80 0.80 0.90 0.90 0.90
Maintenance 5.40 5.40 5.40 5.00 5.00 5.10
Part-Time Maintenance 1.00 1.00 1.00 1.00 1.00 1.00
Administrative Support 0.05 0.05 0.05 0.05 0.05 0.05
TOTAL 7.25 7.25 7.25 6.95 6.95 7.05
SIGNIFICANT EXPENDITURES
Maint Other Improvements $ 15,000
Services- Heating and Electrical $ 17,100
Garage Labor&Burden $ 19,000
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
Generator $ 1,000 $ 1,000 $ 1,000
Shop Saws 1,000 1,000 1,000
$ 2,000 $ 2,000 $ 2,000
102
DEPT 43900 P.W.-PARKS FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 212,186 $ 206,793 $ 204,875 $ 210,303 $ 226,700 $ 237,863 4.92%
501 Overtime-Regular Employees 3,523 1,659 3,103 2,713 4,000 4,000 -
503 Part-Time Employees 11,077 18,672 15,567 9,031 18,000 18,000 -
524 SL/Converted-LTD 3,023 3,250 3,156 2,520 3,400 1,856 -45.41%
525 P.E.R.A. Contribution 9,499 9,400 8,682 10,361 12,000 12,528 4.40%
526 F.I.C.A. Contribution 17,295 17,913 18,298 17,897 19,400 20,009 3.14%
527 Cafeteria Benefit Plan 19,823 19,201 22,629 25,712 25,400 28,956 14.00%
530 Other Benefits - - - 4,117 - 109 -
531 Workers' Compensation Insurance 6,084 5,662 3,328 4,123 6,100 8,469 38.84%
532 Unemployment Compensation - - 329 - - - -
533 Deferred Compensation 5,980 6,080 5,659 5,557 6,800 - -100.00%
535 Paid Leave Accrual - - - 1,850 - 2,719 -
TOTAL 288,490 288,630 285,626 294,184 321,800 334,509 3.95%
Materials,Supplies and Services
540 Office Supplies 55 92 13 69 200 200 -
541 Uniforms/Clothing 1,380 1,193 1,203 1,449 1,500 1,925 28.33%
542 General Supplies 2,072 4,376 3,214 5,935 3,000 3,500 16.67%
543 Equipment&Vehicle Parts 8,197 10,278 9,179 12,233 10,000 10,000 -
102a
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DEPT 43900 P.W.-PARKS FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
544 Structural Supplies 6,029 9,071 8,158 9,559 7,000 10,000 42.86%
545 Parts and Supplies 13,875 10,666 13,064 16,116 14,000 15,000 7.14%
548 Concessions 4,603 3,464 879 1,372 1,500 1,500 -
549 Motor Fuels&Lubricants 6,553 6,360 5,711 5,180 7,000 7,000 -
555 Other Supplies 236 376 346 1,224 400 400 -
556 Sand/Gravel 2,442 15,213 4,006 1,699 2,500 2,500 -
560 Postage 134 86 105 180 200 200 -
563 Maint&Repair-Equipment/Vehicles 8,971 2,353 5,462 5,600 4,500 5,000 11.11%
565 Maint&Repair- Structures 16,539 33,708 7,061 8,983 7,000 8,000 14.29%
581 Advertising and Publication 299 253 108 979 200 200 -
583 Other Contractual Services - - - 101 - - -
584 Communcations-Telephone/Alarm - 804 745 639 - - -
602 Heating Fuel- Gas 3,749 4,428 4,451 4,898 5,000 5,000 -
604 Electricity 12,638 15,179 16,306 16,025 12,100 15,000 23.97%
605 Disposal Charges 6,203 3,833 5,236 4,884 6,000 6,000 -
607 Seal Coating 3,648 - - - - - -
608 Striping 500 - - - - - -
611 Equipment Rental 407 - 165 - 300 300 -
102b
DEPT 43900 P.W.-PARKS FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
623 Garage-Labor&Burden 13,986 13,682 14,144 16,704 18,000 19,000 5.56%
624 Equipment Allocation - - - 26,433 26,433 26,433 -
630 Training - - - 133 - - -
635 Travel or Mileage - - - 51 - - -
636 Conference Fees 896 1,568 877 1,015 1,000 1,500 50.00%
637 Meals and Lodging - - - 95 - - -
639 Subscription-Memberships - 120 20 - 100 100 -
644 Taxes&Licenses 106 196 20 182 200 200 -
651 Fleet Liability 1,640 1,600 1,420 2,073 1,800 3,443 91.28%
652 General Liability - - - - - 1,585 -
653 Property Insurance 743 700 360 448 900 1,010 12.22%
657 N.L.C. Liability Insurance 183 - - - - - -
658 Insurance Deductible - 500 535 976 - - -
TOTAL 116,084 140,099 102,788 145,235 130,833 144,996 10.83%
Capital Outlay
720 Building& Structures 19,871 7,655 - 9,000 10,000 - -
790 Other Equipment 1,491 26,867 6,725 1,100 1,200 2,000 66.67%
TOTAL 21,362 34,522 6,725 10,100 11,200 2,000 -82.14%
DEPARTMENT TOTAL $ 425,936 $ 463,251 $ 395,139 $ 449,519 $ 463,833 $ 481,505 3.81%
102c
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DEPT 43950 P.W. TREE SERVICE _ . .x,_; � � w.,
FUND 10i
ACTIVITY: Tree Maintenance and Forestry
ACTIVITY MANAGER: PARKS&FORESTRY SUPERIN I ENDENT
GENERAL ACTIVITY DESCRIPTION
Through the utilization of aboriculture practices,all trees on public property will be maintained in an acceptable condition or removed as necessary to allow for a
healthy environment for the Urban Forest along with providing safe passage for pedestrian and vehicular traffic. Through utilization of tree inspectors residents
will be consulted on tree related problems and advised to the solutions. Reforestation of the urban forest is also an activity of this division.
PROCESS USED
City crews shall respond to all emergency requests for hazardous trees and abate the problem by rendering it safe. They will also maintain all public owned trees
to reduce the need for emergency response. The removal and proper disposal of disease infected trees, when preventative aboriculture techniques are not
effective, is another function of this department. Trees in the street right-of-way and other City property will be the responsibility of the City tree crew. Diseased
trees on private property are the responsibility of the owner, who is notified by the City forester to remove the trees in compliance with the Code. Property
owners may place diseased trees at curbside for hauling by City crews to proper disposal sites. Trees shall be replanted to replace those lost, and to fill unplanted
sites.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Trim 10 percent of trees on city boulevards.
2. Replace trees on city property,which are lost in 1999.
3. Remove all diseased, dead, dying trees on public property.
4. Provide for prompt customer service on requests for trimming and tree consultation.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Number of diseased trees removed on
private property 51 27 16 45 40
2. Number of diseased trees remove on
public property 39 43 60 75 75
3. Number of trees planted 66 61 57 62 60
4. Number of trees trimmed 200 200 250 200 200
103
DEPT 43950 P.W.-TREE SERVICE FUND 101
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 75,474 $ 75,110 $ 69,239 $ 83,679 $ 83,700 $ 83,555 -0.17%
Materials, Supplies and Services 24,982 27,719 35,174 28,601 35,620 39,156 9.93%
Capital Outlay - - 1,809 - - -
TOTAL 100,456 102,829 106,222 112,280 119,320 122,711 2.84%
REVENUE
Federal Grants - - - - - 9,000
State Grant 1,000
Other Miscellaneous Revenue - - - 360 - -
- -
-
360 - 10,000
NET COST(RETURN) $ 100,456 $ 102,829 $ 106,222 $ 111,920 $ 119,320 $ 112,711 -5.54%
PERMANENT STAFFING
Parks&Forestry Superintendent 0.10 0.10 0.10 0.10 0.10 0.10
Tree Maintenance 2.00 2.00 2.00 2.00 2.00 2.00
Part-Time Maintenance 0.25 0.25 0.25 0.25 0.25 0.25
Administrative Support 0.10 0.10 0.05 0.05 0.05 0.05
TOTAL 2.45 2.45 2.40 2.40 2.40 2.40
SIGNIFICANT EXPENDITURES
Equipment&Vehicle Parts $ 3,300
Boulevard Tree Stock $ 7,500
Tree Waste Disposal $ 6,000
Garage Labor&Burden $ 10,000
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
104
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DEPT 43950 P.W.-TREE SERVICE FUND 101
EXPENDITURE DETAIL
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 56,694 $ 55,693 $ 54,498 $ 65,627 $ 59,600 $ 57,287 -3.88%
501 Overtime-Regular Employees 275 190 392 768 2,000 1,000 -50.00%
503 Part-Time Employees 2,917 5,546 3,048 2,231 4,000 4,500 12.50%
524 SL Converted/LTD - - - - - 451
525 P.E.R.A. Contribution 2,552 2,501 2,433 3,289 3,200 3,071 -4.03%
526 F.I.C.A. Contribution 4,581 4,588 4,288 4,985 5,100 4,912 -3.69%
527 Cafeteria Benefit Plan 5,443 5,129 4,546 5,255 6,800 8,755 28.75%
530 Other Benefits - - - - - 12
531 Workers'Compensation Insurance 3,012 1,463 34 1,275 3,000 2,906 -3.13%
535 Paid Leave Accrual - - - 250 - 661
TOTAL 75,474 75,110 69,239 83,679 83,700 83,555 -0.17%
Materials,Supplies and Services
541 Uniforms/Clothing 424 333 780 111 500 550 10.00%
542 General Supplies 874 1,246 1,251 1,719 1,000 800 -20.00%
543 Equipment&Vehicle Parts 3,873 6,503 1,704 2,619 3,000 3,300 10.00%
549 Motor Fuels& Lubricants 2,005 2,014 1,665 1,951 2,000 2,000
555 Other Supplies 7,243 9,367 17,244 1,165 7,500 7,500
104a
DEPT 43950 P.W.-TREE SERVICE FUND 101
EXPENDITURE DETAIL
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
556 Sand, Gravel&Dirt 399 1,076 444 428 800 800
560 Postage 19 39 17 84 100 100
563 Maint&Repair-Equipment/Vehicles 358 612 1,386 3,195 1,500 1,500
582 Expert&Professional Services - - 104 - - -
583 Other Contractual Services 535 - 797 403 1,000 1,000
605 Disposal Charges 2,482 66 4,230 4,000 4,500 5,000 11.11%
611 Equipment Rental - 415 518 - 500 500
623 Garage Labor&Burden 6,183 5,414 4,226 7,317 7,500 10,000 33.33%
624 Equipment Allocation - - - 4,820 4,820 4,820
636 Travel, Conferences, Schools 370 523 652 790 700 700
639 Subscription-Memberships 217 111 156 - 200 200
652 General Liability - - - - - 386
TOTAL 24,982 27,719 35,174 28,601 35,620 39,156 9.93%
Capital Outlay
790 Other Equipment - - 1,809 - - -
DEPARTMENT TOTAL $ 100,456 $ 102,829 $ 106,222 $ 112,280 $ 119,320 $ 122,711 2.84%
104b
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► ► ► ► ► a _1 _l 1 l l 1 )
DEPT 45100 RECREATION a FUND 101
ACTIVITY: To develop,promote and provide quality opportunities and facilities in anticipation of and in response to the leisure time needs and interest of
The Hopkins/Minnetonka community.
4t4-41ACTIVITY MANAGER: RECREATION DIRECTOR •.;,
GENERALACTIVITY DESCRIPTION
The City of Hopkins is formally joined with the City of Minnetonka in planning and providing a community recreation program for their residents. The year-
round activities of the Hopkins/Minnetonka Recreation Department are conducted on city parks and playgrounds and in facilities provided by the School
Districts of Hopkins and Minnetonka. The number of sites annually exceed 40.
PROCESS USED
The comprehensive recreation program available to residents(and in most cases businesses)includes league play for adult, girls' and boys' basketball;men's,
women's and co-rec volleyball;men's women's and co-rec broomball; men's, women's and co-rec softball; adult football; youth and adult soccer; and youth
baseball. Classes are offered for children and adults in year round swimming; adult exercise programs; children's and adult tennis and golf; youth and adult
ice skating;arts and crafts;and cross country skiing. General activities include; pool splash time, summer playground activities for elementary aged children,
day camp experiences, a municipal swimming beach, ice skating rinks and warminghouses, senior citizens clubs, outing and day center, wintertime open
gymnasium for youth and adults, adult and youth adaptive recreation programs, family gardens and Breakfast with Santa. Other services of the department
include group picnics, soccer, baseball and softball fields and hockey rinks. Adult recreation programs and most classes offered, are fmanced by the
participants in the program.
Recreation activities are not provided for the sake of the activities only. They are provided to satisfy the needs and desires of the community's public, young,
elderly,male and female.
105
DEPT 45100 RECREATION (cont.) FUND 101
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Ballfield facility reservations fields
available 18 16 16 16 16
2. Family gardens- sites available 1 1 1 1 1
3. Park reservations- sites available 5 5 5 5 5
4. Park Guest Service Attendants-
minimal days open each site 122 116 114 90 110
5. Park Guest Service Attendants-
number of sites 3 2 2 2 2
6. Picnic reservations- sites available 3 3 3 3 3
7. Playground(summer)- sites available 6 6 6 6 6
8. Senior citizens-number of clubs 2 2 2 2 2
9. Shady Oak Beach-number of days open 93 94 96 89 96
10.Adult softball league seasons 2 2 2 2 2
11.Adult softball league teams 347 295 265 260 250
12.Adult volleyball league seasons 3 3 3 3 3
13. Warminghouses-number of sites 6 6 6 6 6
14. Warminghouses- number of days open 62 67 50 63 63
106
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1 I I I I I 1 I I I I I I I I I I I I
DEPT 45100 RECREATION FUND 101
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1996 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 50,333 $ 43,658 $ 56,069 $ 60,023 $ 51,800 $ 55,100 6.37%
Materials, Supplies and Services 76,726 102,671 111,430 124,595 115,443 122,643 6.24%
TOTAL 127,059 146,329 167,499 184,618 167,243 177,743 6.28%
REVENUE
NET COST (RETURN) $ 127,059 $ 146,329 $ 167,499 $ 184,618 $ 167,243 $ 177,743 6.28%
PERMANENT STAFFING
Office/Administration 6.00 6.00 6.00 6.75 6.75 6.75
SIGNIFICANT EXPENDITURES
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
107
DEPT 45100 RECREATION FUND 101
EXPENDITURE DETAIL
Proposed
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ - $ - $ 3106 $ - $ - $ - -
503 Part Time Employees - - 997 451 - - -
509 Salaries- Ice Rinks 12,398 13,052 13,979 14,429 18,100 19,000 4.97%
510 Salaries- Playgrounds 15,379 12,626 14,868 17,552 16,000 17,000 6.25%
511 Salaries- Guest Attendants 17,448 13,626 17,293 21,007 12,700 13,900 9.45%
525 P.E.R.A. Contribution - - (93) 75 - - -
526 F.I.C.A. Contribution 3,762 3,057 4,118 5,139 3,600 3,800 5.56%
527 Hospitalization-Life Insurance - - 55 85 - - -
531 Workers' Compensation Insurance 1,346 1,297 949 1,279 1,400 1,400 -
532 Unemployment Compensation - - 797 7 - - -
TOTAL 50,333 43,658 56,069 60,023 51,800 55,100 6.37%
Materials,Supplies and Services
545 Parts and Other Improvements - 11 - 235 300 400 33.33%
560 Postage - - 6 11 - - -
581 Advertising and Publication 107 - - 160 - - -
583 Reimburse Minnetonka 63,693 89,621 97,243 110,713 100,200 108,000 7.78%
624 Equipment Allocation - - - 243 243 243 -
107a
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DEPT 45100 RECREATION FUND 101
EXPENDITURE DETAIL
Proposed
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
665 Mtka. - Senior Groups 3,854 4,009 3,963 4,233 5,000 6,000 20.00%
665 Mtka. - Senior Script N.L. 9,072 9,030 10,218 9,000 9,700 8,000 -17.53%
TOTAL 76,726 102,671 111,430 124,595 115,443 122,643 6.24%
DEPARTMENT TOTAL $ 127,059 $ 146,329 $ 167,499 $ 184,618 $ 167,243 $ 177,743 6.28%
107b
DEPT 46100 PLANNING &ECONOMIC DEVELOPMENT FUND 101
ACTIVITY: Zoning Administration, Short and Long Range Planning,Economic Development Administration,CDBG Administration.
ACTIVITY MANAGER: DIRECTOR OF PLANNING & ECONOMIC DEVELOPMENT
GENERAL ACTIVITY DESCRIPTION
Administration and enforcement of locally approved Zoning Ordinance and Comprehensive Plan. Preparation of various planning documents and reports
necessary to ensure orderly development/redevelopment of City. Administration of overall economic development process. Preparation and administration of
annual CDBG Program with Hennepin County.
PROCESS USED
Planning activities involve the following:
• Review of development/redevelopment through Condition Use Process.
• Preparation of monthly agenda and staff reports for the City Council.
• Periodic preparation of studies and reports as determined appropriate by the Zoning and Planning Commission,City Council or staff.
• Coordinate studies/reports with consultant firms.
Economic Development Administration involves the following:
• Program implementation of approved tax increment districts.
• Coordination of acquisition, demolition and relocation activities.
• Maintain communication network with industrial and commercial/retail businesses.
• Assist in site identification and selection process.
• Maintain inventory of available buildings and sites.
• Undertake various economic development oriented promotional activities for the City.
• Preparation of annual CDBG Program in February, oversee and monitor program implementation, and request disbursements from Hennepin County as
required.
• Coordination of activities with HBCA,Twin West Chamber, etc.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Ensure HBCA is kept updated on City activities.
2. Continue working on the updating of the Comprehensive Plan.
3. Consider zoning amendments to encourage the upgrading of the housing stock.
108
DEPT 46100 PLANNING & ECONOMIC DEVELOPMENT (cont.) FUND 101
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Sign& fence permits 84 94 71 90 80
2. Zoning action items 36 22 18 25 25
3. Zoning related questions answered 900 900 950 1,000 1000
4. Building permits reviewed 100 100 100 150 150
5. Prepare annual budget 1 1 1 1 1
6. Complete division performance reviews 3 3 4 4
7. Represent City at HBCA/Twin West
meetings 36 12 36 12
8. Conduct staff meetings 12 12 12 12 12
9. Attend Z&P meetings 12 12 12 12
10. General correspondence 300
11. Attend department staff meeting 52 52 52 52
12. Prepare HRA agenda 20 17 16 14
13. Attend council meetings/work sessions 75 30 35 30 35
109
DEPT 46100 PLANNING &ECONOMIC DEVELOPMENT FUND 101
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Budget
CATEGORY 1995 1996 1997 1998 1998 1999 1999
EXPENDITURES
Salaries and Employee Benefits $ 83,299 $ 78,291 $ 121,168 $ 115,433 $ 119,300 $ 121,899 2.18%
Materials, Supplies and Services 7,883 9,558 16,870 16,953 12,319 29,823 142.09%
Capital Outlay - - - 2,662 - 300
TOTAL 91,182 87,849 138,038 135,048 131,619 152,022 15.50%
Less Charges to Other Departments - - - - - (9,900)
NET TOTAL 91,182 87,849 138,038 135,048 131,619 142,122 7.98%
REVENUE
Permits and Licenses - - - 1,570 - 1,000
State Grants - - - 2,500 - -
Other Grants - - - 6,903 - -
Charges for Services - - - 373 - -
Variances 2,202 3,250 2,500 3,375 3,000 3,000
2,202 3,250 2,500 14,721 3,000 4,000 33.33%
NET COST(RETURN) $ 88,980 $ 84,599 $ 135,538 $ 120,327 $ 128,619 $ 138,122 7.39%
PERMANENT STAFFING
Plan. &Econ. Dev. Director 0.55 0.55 0.55 0.55 0.55 0.55
Planner 0.85 0.85 0.85 0.85 0.85 0.85
Secretary 0.70
TOTAL 1.40 1.40 1.40 1.40 1.40 2.10
SIGNIFICANT EXPENDITURES
Office Supplies- $3,473 Loading ArcView $1,000
Travel, School, Conferences- $1,948 Software(GIS) $500
Expert&Professional Services- $12,230
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
Chair for Planner $ 300 $ 300 $ 300
110
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DEPT 46100 PLANNING& ECONOMIC DEVELOPMENT FUND 101
EXPENDITURE DETAIL
Proposed
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 66,171 $ 61,050 $ 96,126 $ 90,113 $ 93,700 $ 96,199 2.67%
501 Overtime-Regular Employees 497 686 862 1,556 1,200 1,200 -
524 SL/Converted-LTD 1,029 1,098 1,481 1,275 1,600 758 -52.63%
525 P.E.R.A. Contribution 2,881 3,070 3,972 4,744 4,800 4,983 3.81%
526 F.I.C.A. Contribution 5,106 5,493 6,879 7,204 7,300 7,407 1.47%
527 Cafeteria Benefit Plan 3,571 3,856 8,806 7,151 7,000 9,576 36.80%
530 Other Benefits - - - - - 125 -
531 Workers'Compensation Insurance 884 475 83 433 500 541 8.20%
533 Deferred Compensation 3,160 2,563 2,959 2,957 3,200 - -100.00%
535 Paid Leave Accrual - - - 550 - 1,110 -
TOTAL 83,299 78,291 121,168 115,433 119,300 121,899 2.18%
Materials,Supplies and Services
540 Office Supplies 2,540 3,220 2,882 2,793 2,900 3,473 19.76%
549 Motor Fuels and Lubricants - - 71 72 - - -
560 Postage 281 281 862 765 800 820 2.50%
563 Maint. &Repair-Equipment/Vehicles 59 81 132 389 200 205 2.50%
581 Advertising and Publication 1,306 1,877 955 1,805 1,000 1,025 2.50%
582 Expert&Professional Services 996 1,369 9,263 3,047 1,200 12,230 919.17%
110a
DEPT 46100 PLANNING & ECONOMIC DEVELOPMENT FUND 101
EXPENDITURE DETAIL
Proposed
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
584 Telephone- Local - 2 508 225 200 205 2.50%
585 Telephone-Long Distance - - - 15 - - -
621 Space Allocation - - - - - 5,404 -
624 Equipment Allocation - - - 3,819 3,819 3,819 -
630 Training - - - 500 - - -
633 Dues and Memberships - - - 581 - 150 -
635 Travel or Mileage - - - 613 - 400 -
636 Conference Fees 1,953 2,231 1,701 576 1,900 500 -73.68%
637 Meals and Lodging - - - 1,508 - 1,048 -
639 Subscriptions and Publications 565 497 496 244 300 158 -47.33%
652 General Liability - - - - - 386 -
657 N.L.C. Liability Insurance 183 - - - - - -
TOTAL 7,883 9,558 16,870 16,953 12,319 29,823 142.09%
Capital Outlay
750 Office Equipment&Furnishings - - - 2,662 - 300 -
DEPARTMENT TOTAL $ 91,182 $ 87,849 $ 138,038 $ 135,048 $ 131,619 $ 152,022 15.50%
699 Less charges to other departments - - - - - (9,900) -
NET TOTAL 91,182 87,849 138,038 135,048 131,619 142,122 7.98%
110b
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DEPT 40100 UNALLOCATED SERVICES FUND 101
ACTIVITY: Administration of unallocated expenditures and revenues of the City.
ACTIVITY MANAGER: FINANCE DIRECTOR
GENERAL ACTIVITY DESCRIPTION
Record and monitor unallocated revenues and expenditures of the city. Keep the City Manager fully advised as to the sources and uses of this activity.
PROCESS USED
The unallocated revenues and expenditures are determined during the budget process. Contingency dollars are to be used only in an emergency or with prior
approval from the City Manager or the Council,whichever is appropriate.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Determine Information Systems needs and implement.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
111
DEPT 40100 UNALLOCATED FUND 101
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Materials, Supplies and Services 34,881 29,201 23,586 52,726 120,300 160,000 33.00%
Other Financing Uses 180,135 117,262 8,479 4,924 11,600 9,045 -22.03%
TOTAL 34,881 29,201 32,065 57,650 131,900 169,045 28.16%
REVENUES
Interest Earnings 388,389 389,184 126,273 135,000 418,439 347,089 -17.05%
SAC Refund - - 33,750 - - -
TOTAL 388,389 389,184 160,023 13J,UUU 418,439 34/,O 9 -1/.05%
USE OF FUND BALANCE
Capital Improvement Projects - 50,000 150,000 100,000 100,000 100,000
NET COST(RETURN) $ (353,508) $ (309,983) $ 22,042 $ 22,650 $ (186,539) $ (78,044) -58.16%
SIGNIFICANT EXPENDITURES
Management Information Systems $60,000
Contingency $100,000
1998 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
See detail of Use of Fund Balance
112
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CITY OF HOPKINS, MINNESOTA
SPECIAL REVENUE FUNDS
Special Revenue Funds are used to account for revenues derived from specific taxes or other earmarked revenue sources.
Expenditures are restricted by law or administrative regulation for specified purposes.
Equipment Replacement Fund - This fund was established for the purpose of funding replacement of equipment items that are
expected to exceed$5,000 in cost.
Economic Development Fund - This fund was established to fund development opportunities. Sources of funds are derived from the
administration of loans and rental property acquired with tax increment receipts, bonds and grants.
State Chemical Assessment Team — This fund records activity for emergency response of chemical hazards for the State of
Minnesota.
Real Estate Purchase and Sales Fund - This fund records the acquisition and disposition of various properties with the proceeds
used to improve city buildings.
Hennepin County CDBG Fund - This fund accounts for receipt for Community Development Block Grant funds and the issuance of
loans and grants for housing rehabilitation.
Tax Increment Funds - These funds were established to record the use of tax increment receipts and bond proceeds as applied in
various Tax Increment Districts.
Paratransit Fund - This fund was established by agreement with the Regional Transit Board to account for the receipt of grants and
rider fees and expenditures for transit service.
Housing Rehab Fund - This fund was established to account for funds received under the Community Development Block Grant
funds and Section 8.
Parking Fund - This fund acquired land, improves and maintains parking lots and a parking ramp and collects monthly maintenance
fees from users.
Section 8 Fund —This fund is utilized for the administration of Housing and Urban Development (HUD) rental assistance programs
with the City of Hopkins.
Cable TV Fund - This fund records the City's share of a five city joint venture cable TV franchise administered under the Southwest
Suburban Cable Commission.
Depot Coffee House Fund—This fund supports the operations of the depot coffee house and the teen center.
EQUIPMENT REPLACEMENT FUND 202 FUND 202
DEPT 44100 EQUIPMENT REPLACEMENT
ACTIVITY: Funding Replacement of Large Equipment/Vehicle Items
ACTIVITY MANAGER: FINANCE DIRECTOR
GENERAL ACTIVITY DESCRIPTION
Account for funds received through the tax levy and sale of obsolete equipment to purchase larger capital outlays for use by the General Fund.
PROCESS USED
Initial transfers from the General Fund were made early at the inception of this fund in 1987. A 20 year replacement schedule was developed and is revised
annually for items in all funds. Objective of Fund 202 is to stabilize the required taxes as purchases of items fluctuate drastically between years. A separate
document entitle "Equipment Replacement Plan" is prepared for the ensuing five years which provides greater detail and justification for the items to be
purchased in the first quarter of the twenty year schedule.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Control revenue flow to meet anticipated capital needs.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Number of vehicles purchased 8 8 4 5 5
2. Pieces of equipment purchased 4 8 4 4 11
115
EQUIPMENT REPLACEMENT FUND FUND 202
FINANCIAL SUMMARY
Projected Revised Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Materials, Supplies and Services $ 13,825 $ 20,451 $ 20,751 $ 21,866 $ 9,900 $ 21,321 115.36%
Capital Outlay 326,944 358,564 278,752 462,836 461,900 151,000 -67.31%
Less Intergovernmental Charges - - - (478,226) (478,226) (485,000) 1.42%
TOTAL 340,769 379,015 299,503 6,476 (6,426) (312,679) 4765.84%
REVENUES
Property Taxes 384,152 450,000 456,244 - 14,595 - -
Interest 17,100 19,000 32,760 59,925 12,000 50,000 316.67%
Auction Proceeds 23,625 50,077 14,583 11,262 23,000 23,000 -
TOTAL 424,877 519,077 503,587 71,187 49,595 73,000 47.19%
Increase(Decrease)to Fund Balance 84,108 140,062 204,084 64,711 56,021 385,679 588.45%
FUND BALANCE 12-31 $ 595,889 $ 735,951 $ 940,035 $ 1,004,746 $ 996,056 $ 1,390,425 39.59%
PERMANENT STAFFING
Finance Director serves as the coordination of this fund with the Equipment Replacement Plan.
Monitors the purchases and revenues.
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
Computers $ 24,000 $ 24,000 $ 24,000
Marked Patrol Vehicles(3) 58,800 58,800 58,800
Parking Enforcement Vehicle 14,000 14,000 14,000
Administration Vehicle 18,600 18,600 18,600
1/2 Ton Pickup 17,900 17,900 17,900
Truckster 12,700 12,700 12,700
Network Upgrade 5,000 5,000 5,000
$ 151,000 151,000 151,000
116
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DEPT 44100 EQUIPMENT REPLACEMENT FUND 202
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials, Supplies and Services
580 Audit $ 300 $ 300 $ 300 $ 300 $ 300 $ 300 -
612 Copier Lease 5,725 11,451 11,451 11,966 - 15,000 -
622 Administrative Fee 7,800 8,700 9,000 9,600 9,600 6,021 -37.28%
TOTAL 13,825 20,451 20,751 21,866 9,900 21,321 115.36%
Capital Outlay
740 Motor Vehicles 272,444 235,068 88,147 197,304 178,400 109,300 -38.73%
750 Office Equipment&Furnishings 18,720 10,898 19,562 230,000 251,000 12,700 -94.94%
760 Computers - - 155,829 1,463 - 29,000 -
790 Other Equipment 35,780 112,598 15,214 34,069 32,500 - -100.00%
TOTAL $ 326,944 $ 358,564 $ 278,752 $ 462,836 $ 461,900 $ 151,000 -67.31%
699 Intragovermental Chargebacks - - - (478,226) (478,226) (485,000) 1.42%
FUND TOTAL $ 340,769 $ 379,015 $ 299,503 $ 6,476 $ (6,426) $ (312,679) 4765.84%
116a
CHEMICAL ASSESSMENT TEAM FUND FUND 203
DEPT 42850 FIRE STATE CHEMICAL ASSESSMENT TEAM
ACTIVITY: Emergency response for assessment of chemical hazards for the State of Minnesota.
ACTIVITY MANAGER: FIRE CHIEF
GENERAL ACTIVITY DESCRIPTION
Maintenance of state owned equipment for emergency response. Maintenance of training of personnel for emergency response.' Responding as requested by the
State Duty Officer to the counties of Hennepin, Scott, Carver,McLeod and Renville.
PROCESS USED
The State of Minnesota will reimburse the City for up to $40,000 per year for the training of personnel, maintenance of equipment, and purchase of supplies and
equipment. Cost of actual response is separate and billable to the State of Minnesota.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Refine the management of the Chemical Assessment Team.
2. Find a location to develop an office for Chemical Assessment Team.
3. Update training to include terrorism.
4. Assist in the development of a new S.O.G.manual.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Respond to emergency calls 1 6 25 20
2. Training of personnel(no. people) 15 20 20 20
3. Maintenance of equipment(hours) 150 240 300 300
4. Administrative duties(hours) 100 300 300 300
117
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DEPT 42850 FIRE- STATE CHEMICAL ASSESSMENT TEAM FUND 203
FINANCIAL SUMMARY
Projected
Actual Actual Actual Budget Budget Percent
CATEGORY 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ - $ 4,770 $ 8,279 $ 15,000 $ 15,000 -
Materials, Supplies and Services 11,442 29,616 25,109 40,000 40,000 -
TOTAL 11,442 34,386 33,388 55,000 55,000 -
REVENUE
State Chemical Assessment Team - 37,887 41,329 55,000 55,000 -
Increase(Decrease)to Fund Balance $ (11,442) $ 3,501 $ 7,941 $ - $ - -
FUND BALANCE 12-31 (11,442) (7,941) - (7,941) - -
PERMANENT STAFFING
SIGNIFICANT EXPENDITURES
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
118
DEPT 42850 FIRE-STATE CHEMICAL ASSESSMENT TEAM FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1998 1998 1999 Change
Salaries and Employee Benefits
514 Fire Volunteers $ - $ 175 $ 8,267 $ - 15,000 -
515 Chemical Assessment Calls - 80 - 15,000 $ - -
516 Fire Drills - 4,498 - - - -
526 F.I.C.A. Contribution - 17 12 - - -
TOTAL 4,770 8,279 15,000 15,000
Materials,Supplies and Services
542 General Supplies 1,607 6,371 4,514 3,000 3,000 -
555 Fire Prevention 219 10,480 - 3,000 3,000 -
563 Maint&Repair-Equipment/Vehicles 614 1,473 612 3,000 3,000 -
582 Expert&Professional Services - - 4,913 4,000 4,500 12.50%
622 Intergovernmental Administrative Fee - 3,160 6,000 6,000 5,500 -8.33%
630 Training - - 2,285 - 3,000 -
635 Travel or Mileage - - 936 - 1,500 -
636 Travel, Conferences, Schools 9,002 8,132 4,286 21,000 14,500 -30.95%
637 Meals and Lodging - - 1,563 - 2,000 -
TOTAL 11,442 29,616 25,109 40,000 40,000 -
DEPARTMENT TOTAL $ 11,442 $ 34,386 $ 33,388 $ 55,000 $ 55,000 -
118a
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ECONOMICDEVELOPMENTFUND FUND 204
DEPT 46200 ADMINISTRATION, 46210 RENTAL PROPERTY MANAGEMENT, 46220 SIGN REHAB
46230 COMMERCIAL REHAB LOANS, 46240 FACADE GRANTS
ACTIVITY: Administration,miscellaneous economic development activities for the City,including the following activities:
-Rental Property Management -Sign Grant Program -Commercial Rehabilitation Loan Program
- Administration of Economic Development Fund
ACTIVITY MANAGER: DIRECTOR OF PLANNING&ECONOMIC DEVELOPMENT
GENERAL ACTIVITY DESCRIPTION
Undertake miscellaneous development activities not directly funded by specific project district budgets including administration of Economic Development
Fund. Process applications for assistance under Sign and Commercial Rehab Loan Program. Oversee all activities relating to management of property owned
by City/HRA.
PROCESS USED
Meet with developers, property owners, and business tenants to review possible redevelopment/development activities. Explore alternative methods of
financing. Review Commercial Rehab Loan& Sign Grant application in accordance with program requirements which have been approved by the CityIHRA.
Rental property management requires collection of monthly rent, filling of vacancies, processing repairs and improvements with Public Works Dept. and
private contractors.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Process commercial rehab loans(approx. 2-3).
2. Monitor income/expenditure of ED account.
3. Continue to monitor all outstanding loans.
4. Monitor revised commercial rehab program and make changes as necessary.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Sign grant applications 8 - - - -
2. Facade grant applications 5 3
3. Commercial rehab loan program apps. 3 2 2
4. Process Revenue Bond applications 3 1
119
ECONOMIC DEVELOPMENT FUND FUND 204
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 35,099 $ 31,171 $ 15,171 $ 15,329 $ 15,100 $ 87,624 480.29%
Materials, Supplies and Services 162,630 (118,766) 46,803 41,028 86,566 101,602 17.37%
Capital Outlay - (225,000) - - - - -
Intragovermental Chargebacks - - - - - (62,860) -
TOTAL 197,729 (312,595) 61,974 56,357 101,666 126,366 24.30%
REVENUES
Interest Earned 90,400 96,947 68,212 29,208 71,000 25,000 -64.79%
Interest on Loans 18,719 26,847 27,434 28,207 35,000 28,000 -20.00%
Rent 21,079 15,220 1,600 - - - -
Theater Loan Project - - 13,680 13,680 13,680 -
Sale of Land - 47,319 2,000 - - - -
Development Fee - - - 5,000 - - -
Transfers In-Tax Increment - - 275 - - - -
Other 52,638 72,703 80,275 50,000 4,000 50,000 1150.00%
TOTAL 182,836 259,036 193,476 126,095 110,000 116,680 6.07%
Increase(Decrease)to Fund Balance (14,893) 571,631 131,502 69,738 8,334 (9,686) -216.22%
FUND BALANCE 12-31 $ 2,661,310 $ 3,232,941 $ 3,364,443 $ 3,434,181 $ 1,566,641 $ 3,424,495 118.59%
Interfund Loan To Tax Increment 1-2 - (750,000) -
Interfund Loan To Tax Increment 1-1 - (200,000) (1,400,000) 123,077 - 123,077 -
CASH BALANCE 12-31 2,149,191 1,526,917 348,756 541,571 357,090 654,962 83.42%
PERMANENT STAFFING
Planning & Economic Dev. Director 0.45
Economic Development Coord. 0.75
Secretary 0.3
1.5
120
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DEPT 46200 ADMINISTRATION FUND 204
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 25,240 $ 23,065 $ 12,558 $ 12,482 $ 12,300 $ 69,920 468.46%
501 Overtime-Regular Employees - 585 - - - - -
524 SL Converted/LTD - - - - - 551 -
525 P.E.R.A. Contribution 1,089 1,044 556 650 700 3,622 417.43%
526 F.I.C.A. Contribution 1,899 1,794 886 920 900 5,384 498.22%
527 Cafeteria Benefit Plan 1,834 1,310 1,068 1,214 1,200 6,840 470.00%
530 Other Benefits - - - - - 103 -
531 Workers'Compensation Insurance - 142 (5) 65 - 397 -
535 Paid Leave Accrual - - - - - 807 -
TOTAL 30,062 27,940 15,063 15,329 15,100 87,624 480.29%
Material,Supplies& Services
540 Office Supplies 1,640 1,597 1,082 1,500 2,600 2,665 2.50%
542 General Supplies 1,307 615 356 800 2,000 2,050 2.50%
560 Postage 1,103 1,844 1,039 1,004 1,500 1,538 2.53%
565 Maint. &Repair- Structures 1,267 - - - - - -
580 Audit 400 600 600 800 800 820 2.50%
581 Advertising,Publication,Printing 7,438 5,107 675 3,563 2,000 2,050 2.50%
582 Expert&Professional Services 16,241 1,815 8,984 11,546 5,000 5,125 2.50%
120a
DEPT 46200 ADMINISTRATION FUND 204
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Material,Supplies& Services,cont.
583 Other Contractual Services-HBCA 7,279 5,325 930 873 5,000 5,125 2.50%
584 Telephone-Local 150 357 678 573 400 410 2.50%
585 Telephone-Long Distance - - - 15 - - -
588 Legal Services 3,895 5,614 9,140 9,032 5,000 5,125 2.50%
616 Construction Costs 12,071 - - - - - -
621 Space Allocation - - - - - 12,750 -
622 Administrative Fee 3,600 3,900 4,200 4,800 4,800 5,917 23.27%
624 Equipment Allocation - - - 466 466 466 -
630 Training 3,155 3,481 3,372 971 5,000 5,125 2.50%
633 Dues and Memberships 1,205 1,251 929 1,860 2,000 2,050 2.50%
635 Travel or Mileage - - - 276 - - -
637 Meals and Lodging - - - 1,389 - - -
639 Subscriptions and Publications - - - 111 - - -
652 General Liability - - - - - 386 -
665 Refunds& Reimbursements - 1,000 - - - - -
TOTAL $ 60,751 $ 32,506 $ 31,985 $ 39,576 $ 36,566 $ 51,602 41.12%
DEPARTMENT TOTAL $ 90,813 $ 60,446 $ 47,048 $ 54,905 $ 51,666 $ 139,226 169.47%
699 Less charges to other departments - - - - - (62,860) -
NET TOTAL 90,813 60,446 47,048 54,905 51,666 76,366 47.81%
120b
I 1 I I I I I I I I 1 I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
DEPT 46210 RENTAL PROPERTY MANAGEMENT FUND 204
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 2,256 $ 1,850 $ 94 $ - $ - $ - -
501 Overtime-Regular Employees 2,012 834 - - - - -
525 P.E.R.A. Contribution 117 73 - - - - -
526 F.I.C.A. Contribution 325 202 7 - - - -
527 Hospitalization- Life Insurance 327 158 5 - - - -
531 Workers' Compensation Insurance - 114 2 - - - -
TOTAL 5,037 3,231 108 - - - -
Material,Supplies& Services
565 Maint. &Repair- Structures 6,796 1,994 196 - - - -
581 Advertising,Publication,Printing - 161 - - - - -
582 Expert&Professional Services 177 - - - - - -
588 Legal Services 435 932 51 - - - -
602 Heating Fuel 2,101 1,847 (327) - - - -
603 Water/Sewer 203 149 77 - - - -
604 Electricity 1,435 369 79 - - - -
605 Disposal Charges 1,218 891 - - - - -
644 Taxes& Licenses 52,881 15,497 3,921 - - - -
120c
DEPT 46210 RENTAL PROPERTY MANAGEMENT FUND 204
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Material,Supplies& Services,cont.
652 General Liability Insurance 335 - 695 - - - -
665 Refunds&Reimbursements - 456 871 - - - -
TOTAL 65,581 22,296 5,563 - - - -
DEPARTMENT TOTAL $ 70,618 $ 25,527 $ 5,671 $ - $ - $ - -
DEPT 46220 SIGN REHAB FUND 204
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Material,Supplies & Services
615 City Project Contracts $ 6,286 $ 5,739 $ - $ - $ - $ - -
DEPT 46230 COMMERCIAL REHAB FUND 204
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Material,Supplies & Services
582 Expert and Professional Services $ - $ - $ - $ 750 $ - $ - -
588 Legal - - - 702 - - -
DEPARTMENT TOTAL - - - 1,452 - - -
120d
I I I I I I I I I I I I I I I I I I I
DEPT 46512 COMMERICAL LOANS FUND 204
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Material,Supplies & Services
565 Maint. &Repair- Structural $ (300) $ 67,539 $ - $ - $ 45,000 $ 45,000 -
581 Advertising,Publication, and Print - 202 - - - -
582 Expert&Professional Services 1,710 922 893 - 2,000 2,000 -
588 Legal Services 3,422 7,369 3,160 - 3,000 3,000 -
665 Set up Loans - (267,539)
- - - -
DEPARTMENT TOTAL $ 4,832 $ (191,709) $ 4,255 $ - $ 50,000 $ 50,000
DEPT 46240 FACADE GRANTS FUND 204
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Material,Supplies& Services
615 City Project-Facade Grants $ 25,000 $ 9,074 $ 5,000 $ - $ - $ - -
DEPT 46514 PROPERTY ACQUIRED FUND 204
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Capital Outlay
710 Land $ - $ (225,000) $ - $ - $ - $ - -
120e
DEPT 46524 SITE IMPROVEMENTS FUND 204
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Material,Supplies& Services
588 Legal Services 180 - - - - - -
616 Construction Costs - 3,328 - - - - -
DEPARTMENT TOTAL $ 180 $ 3,328 $ - $ - $ - $ - -
FUND TOTAL $ 197,729 $ (312,595) $ 61,974 $ 56,357 $ 101,666 $ 126,366 24.30%
120f
I I I I I I I I I I I I I I I I I I I
REAL ESTATE PURCHASES AND SALES FUND FUND 205
DEPT 44200 PURCHASES AND SALES
ACTIVITY: Administration of miscellaneous real estate purchases for the City.
ACTIVITY MANAGER: CITY MANAGER
GENERAL ACTIVITY DESCRIPTION
Undertake miscellaneous activities not directly funded by specific project district budgets in the purchasing of real estate for the City.
PROCESS USED
Meet with developers,property owners,and business tenants to review possible purchase negotiations. Explore alternative methods of financing.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
121
REAL ESTATE PURCHASES& SALES FUND FUND 205
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Transfer Out $ - $ - $ - $ - $ - $ - -
REVENUES
Interest Earned - - 1,396 2,402 - 1,900 -
Right of way fees 3,700 3,700 3,700 3,700 3,700 3,700 -
TOTAL 3,700 3,700 5,096 6,102 3,700 5,600 51.35%
Increase(Decrease)to Fund Balance 3,700 3,700 5,096 6,102 3,700 5,600 51.35%
FUND BALANCE 12-31 $ 21,703 $ 25,403 $ 30,499 $ 36,601 $ 32,803 $ 42,201 28.65%
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget
CODE 1996 1997 1998 1998 1999
Transfer Out
930 Transfer to P.I.R. $ - $ - $ - $ - $ - -
DEPARTMENT TOTAL $ - $ - $ - $ - $ - -
122
I I I I I I I I I I I I I I I I I I I
HFNNEPIN COUNTY CDBG FUND FUND 207
DEPT 46310 HOUSING LOANS
46320 HOUSING GRANTS
ACTIVITY: Administration of the annual CDBG Program through Hennepin County
ACTIVITY MANAGER: DIRECTOR OF PLANNING& ECONOMIC DEVELOPMENT
GENERAL ACTIVITY DESCRIPTION
Grant dollars allocated to the City by Hennepin County on an annual basis. Loan repayments for projects using CDBG dollars are deposited into this fund and
then remitted to Hennepin County to be used for housing rehabilitation loans.
PROCESS USED
CDBG Program
Prepare annual application and schedule public hearing. Implementation and coordination of approved program activities. Funds from this program have been
used for the following activities:
1. Housing Rehabilitation Loans& Grants
2. Renovation of City Community Center
3. Subsidy for Greater Minneapolis Day Care Program
4. Public Housing Modernization
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Expend 1998 CDBG funds on approved activities.
2. Prepare and submit 1999 application for CDBG funds.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. CDBG application prepared 1 1 1 1 1
2. Loan repayments remitted to Hennepin Co 4 12 12
123
HENNEPIN COUNTY CDBG FUND FUND 207
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Materials, Supplies and Services $ 48,930 $ (13,242) $ 58,917 $ 34,745 $ 1,800 $ 55,000 2955.56%
REVENUES
CDBG Grant 101,108 - 55,072 31,596 - 52,000 -
Less: Direct- Social Serv. Agencies - - - - - - -
Hennepin County Grant 101,108 - 55,0/2 31,596 - 52,UUU -
Interest on Loans 10,551 3,265 3,845 3,149 3,000 3,000 -
TOTAL 111,659 3,265 58,917 34,745 3,000 55,000 1733.33%
Increase(Decrease)to Fund Balance 62,729 16,507 - - 1,200 - -100.00%
FUND BALANCE 12-31 $ 117,892 $ 134,399 $ 134,399 $ 134,399 $ 135,599 $ 134,399 -0.88%
PERMANENT STAFFING
No administrative salaries are charged to this account. Administration is undertaken by the Director of Planning
&Economic Development and the Housing Coordinator. The expense for these administrative costs are spread
to other funds.
SIGNIFICANT EXPENDITURES
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
124
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
DEPT 46XXX FUND 207
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
DEPARTMENTS
Rehab Loan $ (48,203) $ (31,234) $ 60,136 $ 21,924 $ 1,800 $ 40,000 2122.22%
Rehab Grant 97,133 17,992 (1,219) 12,821 - 15,000 -
FUND TOTAL $ 48,930 $ (13,242) $ 58,917 $ 34,745 $ 1,800 $ 55,000 2955.56%
124a
TAX INCREMENT 1.1 FUND FUND 208
DEPT 46510 ADMINISTRATION
46514 PROPERTY ACQUIRED
46516 BURSCH PROPERTY DEVELOPMENT
46524 SITE IMPROVEMENTS
46526 PUBLIC IMPROVEMENTS
46540 GROCERY STORE
ACTIVITY: Administration-Coordination of TIF District 1-1 (CBD).
ACTIVITY MANAGER: DIRECTOR OF PLANNING& ECONOMIC DEVELOPMENT
GENERAL ACTIVITY DESCRIPTION
Implementation of Tax Increment Plan for Tax Increment District 1-1 which is located in the Central Business District(CBD).
PROCESS USED
Coordinate and review redevelopment activities with developers, City and HRA for projects proposed to be undertaken within the CBD Tax Increment
District. Administer expenditures of tax increments received on annual basis and perform general administrative activities.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
I. Prepare annual report TIF District 1-I
2. Work with local realtors and potential tenants to fill vacancies in CBD.
3. Coordinate activities with NBCA
4. Explore other possible projects in CDB
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Preparation of annual TIF report 1 1 1 1 1
2. Coordination/implementation of projects 1 0 0
3. Meeting with developers,consultants,etc. 20 20 20 20 20
4. Prepare annual budget 1 1 1 1 1
125
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I I I I I I I I I I I I I I I I I
TAX INCREMENT 1.1 FUND FUND 208
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Budget Budget Percent
CATEGORY 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 65,688 $ 44,546 $ 20,661 $ 44,100 $ - -100.00%
Materials, Supplies and Services 145,970 237,006 10,295 58,100 64,690 11.34%
Transfers Out 973,737 2,596,000 679,000 679,000 679,000 -
TOTAL 1,185,395 2,877,552 709,956 781,200 743,690 -4.80%
REVENUE
Interest - 12,032 29,176 - 25,000 -
Transfers In - 50,000 - - - -
Tax Increment 1,127,122 1,004,679 1,034,015 1,000,000 1,086,209 8.62%
TOTAL 1,127,122 1,066,711 1,063,191 1,000,000 1,111,209 11.12%
Increase(Decrease)to Fund Balance -58,273 -1,810,841 353,235 218,800 367,519 67.97%
Prior Period Adjustment - 1,680 - - - -
FUND BALANCE 12-31 $ 2,348,877 $ 539,716 $ 892,951 $ 3,025,377 $ 1,260,470 -58.34%
Interfund Loan From Economic Dev. 200,000 1,400,000 (123,077) - (123,077) -
CASH BALANCE 12-31 380,988 161,927 392,085 380,727 636,527 67.19%
PERMANENT STAFFING
SIGNIFICANT EXPENDITURES
Expert&Professional Services $ 2,000
Legal Services $ 2,000
Other Contractual Services $ 2,000
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
126
DEPT 46510 ADMINISTRATION FUND 208
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 42,977 $ 36,412 $ 16,589 $ 34,300 $ - -100.00%
501 Overtime-Regular Employees 875 102 23 400 - -100.00%
524 SL Converted/LTD 422 455 405 500 - -100.00%
525 P.E.R.A. Contribution 1,826 1,581 884 1,900 - -100.00%
526 F.I.C.A. Contribution 3,337 2,700 1,227 2,700 - -100.00%
527 Hospitalization-Life Insurance 1,998 2,283 1,455 2,400 - -100.00%
531 Workers'Compensation Insurance 471 150 80 300 - -100.00%
533 Deferred Compensation 1,178 863 - 1,600 - -100.00%
TOTAL 53,084 44,546 20,661 44,100 - -100.00%
Materials,Supplies and Services
540 Office Supplies 50 - - 400 400 -
560 Postage - 1 - 100 100 -
580 Audit 1,000 1,500 1,500 800 800 -
581 Advertising,Publication, Printing 121 51 - 100 100 -
582 Expert&Professional Services 6,508 5,712 2,610 2,000 2,000 i 583 Other Contractual Services 2,085 - - 2,000 2,000
584 Communications-Telephone/Alarms 314 386 573 100 390 290.00%
126a
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I 1
DEPT 46510 ADMINISTRATION FUND 208
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
604 Legal Service 2,414 1,747 38 2,000 2,000 -
622 Administrative Fees - - - - - -
630 Training 112 26 - 600 300 -
633 Dues and Memberships 160 200 -
636 Conference Fees - - 40 - 100 -
TOTAL 12,604 9,423 4,921 8,100 8,390 3.58%
Transfers Out
920 Operating Transfers 200,000 1,856,000 - - - -
920 OperatingTransfer to Debt Service 773,737 740,000 679,000 679,000 679,000 -
TOTAL 973,737 2,596,000 679,000 679,000 679,000
DEPARTMENT TOTAL $ 1,039,425 $ 2,649,969 $ 704,582 $ 731,200 $ 687,390 -5.99%
DEPT 46512 COMMERICAL LOANS FUND 208
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services
588 Legal Services $ 380 $ - $ - $ - $ - -
DEPARTMENT TOTAL $ 380 $ - $ - $ - $ - -
126b
DEPT 46516 BURSCH PROPERTY DEVELOPMENT
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services
582 Expert&Professional Services $ - $ - $ - $ - $ - -
588 Legal Services - - - - - -
616 Construction Costs - - - 50,000 50,000 -
TOTAL - - - 50,000 50,000 -
DEPARTMENT TOTAL $ - $ - $ - $ 50,000 $ 50,000 -
DEPT 46524 SITE IMPROVEMENTS FUND 208
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Materials, Supplies and Services
616 Construction Costs $ - $ 1,141 $ - $ - $ - -
DEPT 46540 GROCERY STORE FUND 208
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 _ Change
Materials,Supplies and Services
556 Sand/Gravel $ 314 $ - $ - $ - $ - -
560 Postage 3 1 - - - -
565 Maint. &Repair- Structural 14,369 - - - - -
126c
1 1 I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I 1 I
DEPT 46540 GROCERY STORE FUND 208
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
581 Advertising, Publication, Printing 210 - - - - -
582 Expert&Professional Services 7,800 5,084 - - - -
588 Legal Services 4,202 7,305 - - - -
616 Construction Costs 83,527 204,913 - - - -
644 Taxes&Licenses - - - - - -
TOTAL 110,425 217,303 - - - -
DEPARTMENT TOTAL $ 110,425 $ 217,303 $ $ $
DEPT 46546 MAINSTREET ALLEYSCAPE FUND 208
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Materials, Supplies and Services
582 Expert& Professional Services $ 2 $ - $ - $ - $ - -
616 Construction Costs 22,559 - - - - -
DEPARTMENT TOTAL $ 22,561 $ - $ - $ - $ - -
126d
DEPT 49708 STORM SEWER-HOPKINS PLAZA/HOME CTR. FUND 208
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Materials,Supplies& Services
542 General Supplies 168 200 -
581 Advertising,Publication,Printing $ - 339 77 - 100 -
582 Expert&Professional Services - 8,800 5,130 - 6,000 -
DEPARTMENT TOTAL - 9,139 5,375 - 6,300 -
FUND TOTAL $ 1,172,791 $ 2,877,552 $ 709,956 $ 781,200 $ 743,690 -4.80%
126e
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I I I I I I I I I ( I
-,r,.,, 5e , r , 'z . _ -;- ._. , q A�- t FUND 210
TAX INCREMENT 1.2 FUND
FUND 211
DEPT 46510 ADMINIS'1'1RATION
46518 SUBURBAN CHEVROLET-THEATER/RESTAURANT
46520 SUBURBAN CHEVROLET-ARTS FACILITY
ACTIVITY: Redevelopment of former Suburban Chevrolet property.
ACTIVITY MANAGER: DIRECTOR OF PLANNING& ECONOMIC DEVELOPMENT
GENERAL ACTIVITY DESCRIPTION
Implementation of Tax Increment Plan for Tax Increment District 1-2 which is located in the Central Business District(CBD).
PROCESS USED
Coordination of annual administrative activities for this district.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Prepare annual TIF report
2. Monitor developer payments
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Preparation of annual TIF report N/A 1 1 1 1
2. Coordination/implementation of projects 2 0 0
3. Prepare annual budget N/A 1 1 1 1
127
TAX INCREMENT 1.2 FUND-HOPKINS ART FACILITY FUND 210
FINANCIAL SUMMARY
Projected
Actual Actual Actual Budget Budget Percent
CATEGORY 1996 1997 1998 1998 1999 Change
EXPENDITURES
Materials, Supplies and Services $ 175,850 $ 3,493,268 $ 134,796 $ - $ - -
TOTAL 175,850 3,493,268 134,796
REVENUE
State Grants - 500,000 - - - -
Contributions - 417,824 27,000 - 388,000 -
Miscellaneous Revenues - - 931 - - -
Transfers In - 1,856,000 615,000 - - -
TOTAL 2,773,824 642,931 - 388,000 -
Increase(Decrease)to Fund Balance (175,850) (719,444) 508,135 - 388,000 -
FUND BALANCE 12-31 $ (175,850) $ (895,294) $ (387,159) $ (175,850) $ 841 20810%
PERMANENT STAFFING
SIGNIFICANT EXPENDITURES
1998 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
128
I I I I I I I I I I I I I I I I I I I
1 1 I I I I I I I I I I I I I I I I I
DEPT 46520 -HOPKINS ART FACILITY FUND 210
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services
540 Office Supplies $ - $ 81 $ $ - $ - -
542 General Supplies 306 15,985 - - - -
560 Postage - 528 - - -
581 Advertising, Publication, Printing 10,052 1,992 - - -
582 Expert& Professional Services 158,855 440,313 360 - - -
588 Legal Services 6,637 4,559 - - -
Interest Expense 52,974
616 Construction Costs 3,029,810 81,462 - - -
622 Administrative Services - - - -
TOTAL 175,850 3,493,268 134,796 - - -
FUND TOTAL $ 175,850 $ 3,493,268 $ 134,796 $ - $ - -
128a
TAX INCREMENT 1.2 FUND-ENTERTAINMENT CENTER FUND 211
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Budget Budget Percent
CATEGORY 1996 1997 1998 1998 1999 Change
EXPENDITURES
Materials, Supplies and Services $ 229,656 $ 213 $ 83,041 $ - $ 41,940 -
Capital Outlay - 15,027 - - - -
TOTAL 229,656 15,240 83,041 - 41,940 -
REVENUE
Interest - 7,611 - - - -
Tax Increments - - 75,054 - 59,841 -
Transfer In 200,000 - - - - -
TOTAL 200,000 7,611 75,054 - 59,841 -
Increase(Decrease)to Fund Balance (29,656) (7,629) (7,987) - 17,901 -
Prior Period Adjustment - 200,000 - - - -
Reduction of Interfund Loan 24,503 13,582 -
FUND BALANCE 12-31 $ (29,656) $ 162,715 $ 130,225 $ (29,656) $ 134,544 354%
PERMANENT STAFFING
SIGNIFICANT EXPENDITURES
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
129
I I I I I I I I I I I I I I I I I I I
I 1 I I I I I I I I I I I I I I I I I
DEPT 46510 ADMINISTRATION FUND 211
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Materials, Supplies and Services
582 Expert&Professional Services $ 7,997 $ 150 $ - $ - $ -
588 Legal Services - 63 - - -
622 Administration Fee - - 3,500 - 3,500
DEPARTMENT TOTAL $ 7,997 $ 213 $ 3,500 $ - $ 3,500
DEPT 46518 SUBURBAN CHEVROLET-THEATER/RESTAURANT FUND 211
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Materials, Supplies and Services
582 Expert&Professional Services $ 45,193 $ 4,865 $ - $ - $ -
588 Legal Services 11,290 2,341 - - -
616 Construction Costs 165,176 7,821 - - -
830 Interest Expense - - 79,541 - 38,440
DEPARTMENT TOTAL $ 221,659 $ 15,027 $ 79,541 $ - $ 38,440
FUND TOTAL $ 229,656 $ 15,240 $ 83,041 $ - $ 41,940
129a
PARATRANSIT FUND FUND 212
DEPT 44300 HOP-A-RIDE
ACTIVITY: Paratransit Service
ACTIVITY MANAGER: DIRECTOR OF PLANNING& ECONOMIC DEVELOPMENT
GENERAL ACTIVITY DESCRIPTION
Provide paratransit service for residents of Hopkins.
PROCESS USED
The purpose of the Hopkins Hop-A-Ride paratransit system is to provide an advance-reservation, shared-ride taxi service to all who need such transportation
within the limits of the City of Hopkins. The City contracts on a yearly basis from bid submitted with a local taxi company to provide the service.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Through competitive bidding provide the most reasonable paratransit service.
2. Obtain funding for Hop-A-Ride through the Metropolitan Council.
3. Consider possible revision to program to improve effectiveness,customer service, etc.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Number of monthly statements 12 12 12 12 12
2. Number of passengers 22,250 15,511 13107 15,000 12,000
Regular 6% 7% 1% 1% 1%
Low Income 91% 93% 99% 99% 99%
3. Fares
Regular $2.75 $4.00 $4.00 $4.25 $5.00
Low Income $0.85 $1.20 $1.55 $1.30 $1.65
4. Number of questions answered 300 300 300 300 300
130
I I I I I I I I I I I I I I I I I I I
I 1 I I I I I I I I I I I I I I I I I
PARATRANSIT FUND FUND 212
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 5,517 $ 5,312 $ 6,185 $ 5,061 $ 8,200 $ 8,859 8.04%
Materials, Supplies and Services 54,932 63,621 53,803 55,094 65,700 62,386 -5.04%
TOTAL 60,449 68,933 59,988 60,155 73,900 71,245 -3.59%
REVENUES
State Grant 34,752 34,810 33,128 36,446 42,400 42,400 -
Paratransit Fares 20,562 20,245 18,346 18,785 19,900 19,800 -0.50%
Interest - - 35 - - - -
Transfer In-General Fund 5,135 13,878 8,479 4,924 11,600 9,045 -22.03%
TOTAL 60,449 68,933 59,988 60,155 73,900 71,245 -3.59%
Increase(Decrease)to Fund Balance - - - - - - -
FUND BALANCE 12-31 $ - $ - $ - $ - $ - $ - -
PERMANENT STAFFING
Planner 0.15 0.15 0.15 0.15 0.15 0.15
SIGNIFICANT EXPENDITURES
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
131
DEPT 44300 HOP-A-RIDE FUND 212
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 4,669 $ 4,514 $ 5,269 $ 4,281 $ 6,900 $ 7,093 2.80%
524 SL Converted/LTD - - - - - 56 -
525 P.E.R.A. Contribution 209 202 234 219 400 367 -8.25%
526 F.I.C.A. Contribution 371 344 396 324 500 546 9.20%
527 Cafeteria Benefit Plan 268 252 286 237 400 684 71.00%
531 Workers Compensation - - 1 12 - 31 -
535 Paid Leave Accrual - - - - _ 82 _
TOTAL 5,517 5,312 6,185 5,061 8,200 8,859 8.04%
Materials, Supplies and Services
560 Postage 49 57 53 23 100 100 -
580 Audit 300 300 300 300 300 300 -
581 Advertising, Publication, Printing 893 904 705 - 1,300 1,300 -
583 Other Contractual Services 53,648 62,344 52,686 54,756 63,700 60,000 -5.81%
588 Legal Services 42 16 51 - 100 100 -
624 Equipment Allocation - - - _ _ - -
630 Training - - 8 - 100 100 -
635 Travel or Mileage - - - 15 - - -
131a
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I I I I I I I I I I I I I I I I I I 1
DEPT 44300 HOP-A-RIDE FUND 212
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
649 Subscription-Memberships - - - - 100 100 -
652 General Liability - - - - - 386
-
TOTAL 54,932 63,621 53,803 55,094 65,700 62,386 -5.04%
FUND TOTAL $ 60,449 $ 68,933 $ 59,988 $ 60,155 $ 73,900 $ 71,245 -3.59%
13 lb
HOUSING REHAB FUND FUND 213
DEPT 46330 REHAB ADMINISTRATION
46335 REHAB LOANS
46336 REHAB GRANTS
46340 HOUSING ACQUISITION PROGRAM
46350 MEADOW CREEK IMPROVEMENTS
46390 DOW TOWER MODERNIZATION
ACTIVITY: Administration of Revolving Housing Rehabilitation Loan/Grant Program. Staff support for other housing programs including 1st Time Home
Buyer Mortgage Program,Hopkins Apt.Mgrs.Assoc.,Home Remodeling Fair, Image Awards,Housing Improvement Areas and Livable Communities Program.
ACTIVITY MANAGER: DIRECTOR OF PLANNING&ECONOMIC DEVELOPMENT
GENERAL ACTIVITY DESCRIPTION
Administration,promotion and development of housing rehab program for City property owners.
PROCESS USED
Housing Rehabilitation
Screening of applicants to determine eligibility for program. Filing mortgages on property. Monitoring opportunities for new funding sources. Providing
ongoing loan servicing support.
Other Housing Programs/Proiects
Monitor funding opportunities, recommend and prepare applications for housing programs offered through agencies such as MHFA and Met Council. Coordinate
annual Home Remodeling Fair and monthly meetings of HAMA.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Facilitate creation of Housing Improvement Areas for Westbrooke Patio Homes and Valley Park Condominiums.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
Housing Rehabilitation
1. Applications processed 26 19 12 25 20
2. Projects completed 12 14 10 12 12
Other Housing Programs/Projects
1. Mortgages provided through 1st Time
Home Buyers 7 9 9 10 12
2. Coordinate meetings of Hopkins Apt.
Mgrs. Assoc. 11 11 11 14 11
132
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HOUSING REHAB FUND FUND 213
FINANCIAL SUMMARY
Projected Revised
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 33,315 $ 34,175 $ 57,296 $ 55,086 $ 57,000 $ 58,846 3.24%
Materials, Supplies and Services 1,005,162 157,322 70,355 18,617 10,000 30,304 203.04%
Capital Outlay 1,885 - 1,895,000 - - - -
Transfer Out - 96,798 171,404 273,300 273,300 - -100.00%
TOTAL $ 1,040,362 $ 288,295 $ 2,194,055 $ 347,003 $ 340,300 $ 89,150 -73.80%
REVENUES
Interest Earned 17,700 17,000 86,057 79,240 7,000 70,000 900.00%
Rehab Loan Interest 9,287 129,668 5,452 3,212 9,000 5,000 -44.44%
Meadow Creek Fees 341,526 97,956 98,498 98,588 98,700 - -
Patio Home Fees - - 525,401 161,408 215,600 - -
Refunds&Reimbursements - - 3,721 - - - -
Bond Proceeds 758,474 - 1,700,000 - - - -
TOTAL 1,126,987 244,624 2,419,129 342,447 330,300 75,000 -77.29%
Increase(Decrease)to Fund Balance $ 86,625 $ (43,671) $ 225,074 $ (4,556) $ (10,000) $ (14,150) 41.50%
Prior Period Adjustment - - 41 - - - -
FUND BALANCE 12-31 $ 1,061,797 $ 1,018,126 $ 1,243,241 $ 1,238,685 $ 874,626 $ 1,224,535 40.01%
PERMANENT STAFFING
Housing Coordinator 0.60 0.60 0.60 0.60 1.00
Contract inspection services are utilized in this program.
SIGNIFICANT EXPENDITURES
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
133
DEPT 46330 REHAB ADMINISTRATION FUND 213
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 25,713 $ 26,262 $ 46,062 $ 44,481 $ 45,900 $ 47,284 3.02%
501 Overtime-Regular Employees 1,612 983 916 - - - -
524 SL Converted/LTD 445 495 503 444 600 372 -38.00%
525 P.E.R.A. Contribution 1,192 1,218 2,061 2,312 2,400 2,449 2.04%
526 F.I.C.A. Contribution 2,010 2,217 3,679 3,527 3,500 3,641 4.03%
527 Cafeteria Benefit Plan 2,222 1,606 2,567 2,729 2,800 4,560 62.86%
531 Workers'Compensation Insurance 121 112 28 116 200 168 -16.00%
533 Deferred Compensation - 1,282 1,480 1,479 1,600 - -100.00%
535 Paid Leave Accrual - - - - - 372 -
TOTAL 33,315 34,175 57,296 55,086 57,000 58,846 3.24%
Materials,Supplies and Services
540 Office Supplies 688 722 530 408 800 820 2.50%
542 General Supplies - - - 581 - - -
560 Postage 1,441 878 1,184 476 1,000 1,025 2.50%
563 Maintenance-Equip./Vehicle - - - 56 - - -
568 Printing - - - 5,043 - - -
580 Audit 600 600 500 500 500 513 2.60%
133a
I I I I I I I I I I I 1 I I I I I I I
I 1 I I I I I I I I I I I I I I I I I
DEPT 46330 REHAB ADMINISTRATION FUND 213
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services(cont.)
581 Advertising and Publication 1,727 195 505 92 300 308 2.67%
582 Expert&Professional Services 2,250 - - - - - -
584 Communications-Telephone/Alarm 90 310 384 573 800 820 2.50%
588 Legal Services 2,317 2,919 4,178 1,250 2,000 2,050 2.50%
621 Space Allocation - - - - - 8,500 -
622 Administrative Fee 660 980 1,800 2,400 2,400 6,613 175.54%
624 Equipment Allocation - - - - - 5,871 -
630 Training 1,296 2,651 1,336 1,406 2,000 2,050 2.50%
633 Dues and Memberships - - - 165 - - -
635 Travel/Mileage - - - 260 - - -
636 Conference Fees - - - 599 - -
637 Meals and Lodging - - - 521 - - -
639 Subscription and Publications 150 150 165 165 200 205 2.50%
651 Fleet Liability - - - - - 344 -
652 General Liability - - - - - 1,185 -
TOTAL 11,219 9,405 10,582 16,489 10,000 30,304 203.04%
Capital Outlay
760 Computers 2,104 - - -
DEPARTMENT TOTAL $ 44,534 $ 43,580 $ 67,878 $ 73,679 $ 67,000 $ 89,150 33.06%
133b
DEPT 46335 REHAB HOUSING LOANS FUND 213
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services
565 Maint. &Repair- Structures 110 1,742 - - - - -
582 Expert&Professional Services $ 3,600 $ 6,520 $ 2,594 $ 1,697 $ - $ - -
665 Set Up Loans (1,649) (1,150) (3,152) - - - -
DEPARTMENT TOTAL $ 2,061 $ 7,112 $ (558) $ 1,697 $ - $ - -
DEPT 46336 REHAB HOUSING GRANTS FUND 213
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1998 Change
Materials, Supplies and Services
565 Maint. &Repair- Structures $ 4,950 $ 3,600 $ (494) $ - $ - $ - -
133c
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I I I I I I I I I I I I I I I I I I I
DEPT 46350 MEADOW CREEK IMPROVEMENTS FUND 213
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services
588 Legal Services $ 9,501 $ - $ - $ - $ - $ - -
665 Meadow Creek Contractor Reimb. 977,431 137,205 - - - - -
TOTAL 986,932 137,205 - - - - -
Transfer Out -
930 Transfer to Debt Service 96,798 96,798 81,700 98,700 98,700 - -100.00%
DEPARTMENT TOTAL $ 1,083,730 $ 234,003 $ 81,700 $ 98,700 $ 98,700 $ - -100.00%
DEPT 46360 PATIO HOMES IMPROVEMENTS FUND 213
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services
583 Other Contractual Services $ - $ - $ - $ 432 $ - $ - -
588 Legal Services - - 205 - - - -
622 Administrative Fee - - 60,620 - - - -
665 Patio Homes Construction Draws - - 1,895,000 - - - -
TOTAL - - 1,955,825 432 - - -
133d
DEPT 46360 PATIO HOMES IMPROVEMENTS(cont.) FUND 213
Projected
Actual Actual Actual Actual Budget Budget Percent
1995 1996 1997 1998 1998 1999 Change
Transfer Out
930 Transfer to Debt Service - - 89,704 174,600 174,600 - -100.00%
DEPARTMENT TOTAL $ $ $ 2,045,529 $ 175,032 $ 174,600 $ - -100.00%
FUND TOTAL $ 1,128,264 $ 277,583 $ 2,195,107 $ 347,411 $ 340,300 $ 89,150 -73.80%
133e
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r r 1 I 1 1 ( 1 1 ( I 1 r I I
PARKING FUND FUND 214
DEPT 44400 PARKING ENFORCEMENT
44410 PARKING OPERATIONS
ACTIVITY: Parking
ACTIVITY MANAGER: DIRECTOR OF PLANNING&ECONOMIC DEVELOPMENT
GENERAL ACTIVITY DESCRIPTION
The proper handling of all matters related to the operation and administration of the leased parking program. Implement items recommended by the City
Council and Parking Committee and follow-up on any questions by the general public.
PROCESS USED
Provide advice to the Parking Committee and the City Council on items of operation. Purpose of system is to manage the parking so as to provide the most
convenient parking spaces for the customers.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Review funding options for future maintenance to public lots/ramp with HBCA Parking Committee.
2. Pursue owners of property abutting the downtown area to pursue obtaining access to their property in case parking needs increase as a result of recent
development.
3. Maintain annual improvements to public lots and ramp and make improvements as needed.
4. Work with Vedi Associates,Inc.to complete improvement analysis of ramp.
5. Continue to monitor the effect of Tait's rehab on Lot 500, including parking from theater area users.
6. Work with the public works department to complete analysis of public parking lots.
7. Update parking map and implement marketing plan of parking system.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Permits sold 470 464 251 500 500
2. Complaints addressed 5 12 16 20 20
3. Staff reports/studies 1 2 1 2 4
134
PARKING FUND FUND 214
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 54,464 $ 51,755 $ 59,483 $ 75,209 $ 63,300 $ 56,201 -11.21%
Materials, Supplies and Services 28,826 35,522 55,167 41,526 66,050 72,443 9.68%
TOTAL 83,290 87,277 114,650 116,734 129,350 128,644 -0.55%
REVENUES
Court Fines 22,446 15,986 5,789 19,998 18,000 18,000 -
Interest Earned 7,200 5,000 13,223 17,637 5,000 13,000 160.00%
Leased Parking 14,503 14,095 13,694 17,004 21,000 17,000 -19.05%
Public Works Services 16,885 15,500 16,300 16,000 16,000 16,000 -
TOTAL 61,034 50,581 49,006 70,639 60,000 64,000 6.67%
Increase(Decrease)to Fund Balance $ (22,256) $ (36,696) $ (65,644) $ (46,095) $ (69,350) $ (64,644) -6.79%
Prior Period Adjustment - - (12) - - - -
FUND BALANCE 12-31 $ 508,240 $ 508,240 $ 442,584 $ 396,489 $ 382,540 $ 331,845 -13.25%
PERMANENT STAFFING
Enforcement Officer 1.00 1.00 1.00 1.00 1.00 1.00
Economic Development Specialist 0.28 0.28 0.28 0.28 0.28 0.28
TOTAL 1.28 1.28 1.28 1.28 1.28 1.28
SIGNIFICANT EXPENDITURES
Maint. &Repair- Structures $15,375
Expert&Professional Services $5,500
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
135
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DEPT 44400 PARKING ENFORCEMENT FUND 214
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 33,302 $ 37,319 $ 41,903 $ 31,100 $ 32,030 2.99%
501 Overtime-Regular Employees 608 53 92 200 200 -
524 SL Converted/LTD 335 341 287 400 252 -37.00%
525 P.E.R.A. Contribution 1,520 1,633 2,172 1,600 3,651 128.19%
526 F.I.C.A.Contribution 2,728 2,916 3,221 2,400 - -100.00%
527 Cafeteria Benefit Plan 2,417 2,565 3,474 2,400 4,560 90.00%
531 Workers' Compensation Insurance 114 (2) 144 400 1,038 159.50%
533 Deferred Compensation 1,536 1,862 1,788 2,000 - -100.00%
535 Paid Leave Accrual - - - - 370 -
TOTAL 42,560 46,687 53,079 40,500 42,101 3.95%
Material,Supplies and Services
541 Uniforms/Clothing - - - 300 308 2.67%
542 General Supplies 208 100 - 600 615 2.50%
543 Equipment&Vehicle Parts 79 55 57 400 410 2.50%
545 Parts and Supplies - - 369 700 - -100.00%
549 Motor Fuels and Lubricants 8 74 33 800 820 2.50%
555 Other Supplies 3,228 - - 2,500 2,563 2.52%
135a
DEPT 44400 Parking Enforcement FUND 214
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Material,Supplies and Services,cont.
560 Postage 1 - - 200 205 2.50%
568 Printing - - 176 - - -
580 Audit 300 300 300 300 308 2.67%
581 Advertising and Publication 524 1,004 - 1,000 - -100.00%
582 Expert&Professional Services - 48 - 2,000 - -100.00%
588 Legal Services - - 332 - - -
621 Space Allocation - - - - 8,500 -
622 Administrative Fee 4,500 5,800 5,100 5,100 3,851 -24.49%
623 Garage- Labor& Burden 216 207 120 600 750 25.00%
624 Equipment Allocation - - - - 650 -
630 Training 17 425 527 100 103 3.00%
633 Dues-Memberships 100 - - 100 103 3.00%
644 Taxes and Licenses - - 204 - - -
652 General Liability - - - - 386 -
TOTAL 9,181 8,013 7,217 14,700 19,572 33.14%
Capital Outlay
760 Computers - - 1,052 - - -
DEPARTMENT TOTAL $ 51,741 $ 54,700 $ 61,348 $ 55,200 $ 61,673 11.73%
135b
I I 1 I I I I I I I I I I I I I i I I
1 I I I I I I I I I I I I I I I I I I
DEPT 44410 PARKING OPERATIONS FUND 214
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 5,882 $ 8,730 $ 17,372 $ 17,500 $ 11,241 -35.77%
501 Overtime-Regular Employees 764 67 186 400 - -100.00%
503 Part-Time Employees 1,215 2,138 609 1,000 - -100.00%
524 SL Converted/LTD - - - - 89 -
525 P.E.R.A. Contribution 298 382 906 900 582 -35.33%
526 F.I.C.A. Contribution 599 790 1,238 1,500 866 -42.27%
527 Cafeteria Benefit Plan 316 624 1,635 1,300 1,140 -12.31%
531 Workers' Compensation Insurance 121 65 185 200 52 -74.00%
535 Paid Leave Accrual - - - - 130 -
TOTAL 9,195 12,796 22,130 22,800 14,100 -38.16%
Materials,Supplies and Services
542 General Supplies 354 54 810 500 500 -
543 Equipment&Vehicle Parts - - 57 - - -
544 Structural Supplies 1,489 3,228 1,000 3,300 3,500 6.06%
545 Parts and Supplies - - - 2,000 2,718 35.90%
549 Motor Fuels&Lubricants - - 33 - - -
555 Other Supplies - - - 500 500 -
135c
DEPT 44410 PARKING OPERATIONS FUND 214
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
563 Maint. &Repair-Equip. &Vehicles - 344 - 500 513 2.60%
565 Maint. &Repair- Structures 3,968 19,186 7,086 15,000 15,375 2.50%
567 Maint. & Repair- Other Improvements - 540 - 2,000 2,050 2.50%
580 Audit 300 300 300 300 308 2.67%
581 Advertising,Publication, Printing 99 27 - 200 1,200 500.00%
582 Expert&Professional Services - 3,601 1,000 3,500 5,500 57.14%
584 Communications-Telephone/Alarms 417 381 440 500 513 2.60%
604 Electricity 8,945 8,438 8,447 8,000 8,200 2.50%
611 Equipment Rental - - - 300 308 2.67%
621 Space Allocation - - - - 2,125 -
622 Administrative Fee 4,500 5,800 7,200 7,200 2,690 -62.64%
623 Garage- Labor and Burden - - 120 - - -
624 Equipment Allocation - - 650 650 650 -
630 Travel, Conferences, School - 30 - 100 103 3.00%
652 General Liability, Fire, Etc. 4,800 4,365 6,195 5,000 4,675 -6.50%
653 Property Insurance 1,600 860 972 1,800 1,443 -19.83%
TOTAL 26,472 47,154 34,309 51,350 52,871 2.96%
135d
I I I I I I I I I I I I I I I I I I }
I I I I I I I I I I I I I I I I I I I
DEPT 44410 PARKING OPERATIONS FUND 214
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Capital Outlay
760 Computers - - 1,052 - - -
DEPARTMENT TOTAL $ 35,667 $ 59,950 $ 56,439 $ 74,150 $ 66,971 -9.68%
FUND TOTAL $ 87,408 $ 114,650 $ 117,786 $ 129,350 $ 128,644 -0.55%
135e
SECTION 8 FUND .. . �... . ; ' FUND 215
DEPT 46370 SECTION 8
ACTIVITY: Administration of Section 8 Existing Housing Rental Program.
ACTIVITY MANAGER: DIRECTOR OF PLANNING&ECONOMIC DEVELOPMENT
GENERAL ACTIVITY DESCRIPTION
Administration of HUD Section 8 Rental Assistance Program in conjunction with contract between the City and Metropolitan Council.
PROCESS USED
Process applications and verify income as detailed. Complete yearly reexaminations. Perform housing inspections in accordance with Section 8 quality
standards. Process administrative payment requests with Metropolitan Council. Process damage claims; conduct fraud investigations.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Conversion of Hopkins Village Apartments from 236 to Preservation Vouchers.
2. Negotiate new contract with Metropolitan Council HRA.
3. Monitor Section 8 compliance for owner's participating in 4d property tax program.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Respond to general housing questions 200 400 550 500 650
2. Phone calls-Hopkins clients 1,500 2,000 2,200 2,700 3,000
3. Vouchers/certificates placed 150 175 198 185 350
4. Inspections 250 250 325 285 475
5. Interim income changes 70 100 200 250 250
6. New client briefings 90 100 225
7. Damage claims processed 2 6
8. Data entry-tenant files 400 400 500
136
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I I I I I I I I I I I I I I I I I I I
SECTION 8 FUND 215
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 28,120 $ 31,269 34,990 47,918 $ 41,600 $ 62,042 49.14%
Materials, Supplies and Services 973 5,360 6,417 8,855 4,400 12,263 178.70%
Capital Outlay - - - 8,769 - - -
TOTAL 29,093 36,629 41,407 65,541 46,000 74,305 61.53%
REVENUES
Intergovernmental -Federal- Sec 8 27,824 38,000 43,256 52,446 46,000 90,000 95.65%
Interest Earned - - - - - 3,000 -
TOTAL 27,824 38,000 43,256 52,446 46,000 93,000 102.17%
Increase(Decrease)to Fund Balance $ (1,269) $ 1,371 $ 1,849 $ (13,095) $ - $ 18,695 -
FUND BALANCE 12-31 $ 58,629 $ 60,000 $ 61,849 $ 48,754 $ 61,890 $ 67,449 8.98%
PERMANENT STAFFING
Section 8 Coordinator 1.00 new position
Program Technician 0.25 0.25 0.25 0.25 0.25
Public Housing Manager 0.50 0.50 0.50 0.50 0.30
SIGNIFICANT EXPENDITURES
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
137
DEPT 46370 SECTION 8 FUND 215
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1998 Change
Salaries and Employee Benefits
500 Regular Employees $ 26,695 $ 30,337 $ 41,684 $ 34,000 $ 47,542 39.83%
503 Part Time Employees - 200 - - - -
524 SL Converted/LTD - - - - 374 -
525 P.E.R.A. Contribution - 5 - - 2,462 -
526 F.I.C.A.Contribution 1,966 2,241 3,210 2,600 3,660 40.77%
527 Cafeteria Benefit Plan 2,012 2,080 2,027 3,200 5,928 85.25%
529 Deferred Compensation 596 - 555 1,800 - -100.00%
531 Workers Compensation - 127 443 - 1,528 -
535 Paid Leave Accrual - - - - 548 -
TOTAL 31,269 34,990 47,918 41,600 62,042 49.14%
Materials,Supplies and Services
540 Office Supplies 352 1,150 641 1,900 1,948 2.53%
560 Postage 1,008 1,400 2,216 1,800 1,845 2.50%
563 Maintenance-Equip./Vehicle - - 1,182 - 800 -
567 Maint. &Repair- Other Improvemts 4,000 2,414 - - - -
581 Advertising and Publication - - - 100 103 3.00%
582 Expert and Professional Services - - 176 - - -
137a
I I I I I I I I I I I I I I I I I I 1
I 1 I I I I I I I I I I I I I I I
DEPT 46370 SECTION 8 FUND 215
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1998 Change
Materials,Supplies and Services,cont.
584 Telephone- local - 236 3,336 - 500 -
588 Legal Services - 17 - - - -
622 Intergovernmental Admin. Fee - 1,200 1,200 - 6,452 -
630 Training - - - 600 615 2.50%
635 Travel/Mileage - - 105 - - _ -
TOTAL 5,360 6,417 8,855 4,400 12,263 178.70%
Capital Outlay
750 Office Equipment&Furnishings - - 8,769 - - -
FUND TOTAL $ 36,629 $ 41,407 $ 65,541 $ 46,000 $ 74,305 61.53%
137b
CABLE TV FUND FUND 217
DEPT 44500 CABLE TV
ACTIVITY: Communications
ACTIVITY MANAGER: COMMUNITY RELATIONS COORDINATOR
GENERAL ACTIVITY DESCRIPTION
Provide two way communication between the City and its residents, employees, and businesses; its civic, service, and fraternal organizations; and other
communities and government agencies.
PROCESS USED
Written,verbal and visual communication tools.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Quarterly commission report to all residents.
2. Council chamber video equipment update.
3. Complete and implement Economic Development communication plan.
138
I I I I I I I I I I I I I I I I 1
CABLE TV FUND FUND 217
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Newsletters:
Hopkins Highlights 6 6 6 6 6
Nibbles(Boards&Commissions) 12 12 12 12 4
Tidbits(City employees) 12 12 12 12 12
Twin West articles 12 12 12 12 0
NBCA articles 12 12 12 12 0
2. Press releases- City briefs 90 95 100 100 36
3. Cable television:
Meeting cablecasts 36 37 37 37 37
Video productions 4 4 3 4 3
Bulletin board updates 156 125 130 110 120
4. Ra771e message line:
Phone messages received 260 270 300 300 90
Updates to the information 52 60 60 65 12
5. Special publications:
Annual Report 1 1 1 1 1
6. Liaison:
Raspberry Festival meetings 8 6 6 1 6
HBCA meetings 12 12 24 12 15
Other commission and board meetings 24 24 24 24 24
139
CABLE TV FUND FUND 217
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 50,033 $ 50,033 $ 52,918 $ 44,838 $ 53,100 $ 48,643 -8.39%
Materials, Supplies and Services 49,588 49,588 37,183 42,592 48,600 63,010 29.65%
Capital Outlay 4,139 4,139 5,345 5,500 6,600 32,000 384.85%
TOTAL 103,760 103,760 95,446 92,930 108,300 143,653 32.64%
REVENUES
Interest Earned 5,000 5,000 10,337 16,796 2,400 10,000 316.67%
Current Service - - 135 118 - - -
Franchise Fees 61,343 61,343 165,129 100,670 84,000 95,000 13.10%
TOTAL 66,343 66,343 175,601 117,584 86,400 105,000 21.53%
Increase(Decrease)to Fund Balance (37,417) (37,417) 80,155 24,654 (21,900) (38,653) 76.50%
Prior Period Adjustment - - - 28 - - - -
FUND BALANCE 12-31 $ 185,921 $ 185,921 $ 266,104 $ 290,758 $ 149,321 $ 252,105 68.83%
PERMANENT STAFFING
Community Relations Coordinator 1.00 1.00 1.00 1.00 1.00
Camera Operator 0.05 0.05 0.05 0.05 0.05
Assistant City Manager 0.05 0.05
Administrative Secretary 0.05 0.05
TOTAL 1.15 1.15 1.05 1.05 1.05
SIGNIFICANT EXPENDITURES
1998 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
$ $ $
140
1 I I I i I I I I i I I I I I I I I I
I I I I I I I I I I I i I I I I I I
DEPT 44500 CABLE TV FUND 217
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 36,402 $ 39,625 $ 35,192 $ 38,800 $ 36,418 -6.14%
503 Part-Time Employees 2,042 1,822 17 1,800 1,845 2.50%
524 SL Converted/LTD 383 403 294 500 287 -42.60%
525 P.E.R.A. Contribution 1,599 1,661 1,517 2,000 1,886 -5.70%
526 F.I.C.A.Contribution 2,970 3,096 2,709 3,100 2,942 -5.10%
527 Cafeteria Benefit Plan 6,523 6,285 4,998 6,700 4,560 -31.94%
530 Other Benefits - - - - 66 -
531 Workers'Compensaton Insurance 114 26 113 200 208 4.00%
535 Paid Leave Accrual - - - - 431 -
TOTAL 50,033 52,918 44,838 53,100 48,643 -8.39%
Materials,Supplies and Services
540 Office Supplies 1,251 1,498 3,488 400 1,600 300.00%
542 General Supplies 1,139 1,388 102 1,400 500 -64.29%
545 Parts and Supplies - - 491 - - -
560 Postage 6,711 6,285 5,649 8,200 7,500 -8.54%
563 Maint. &Repair-Equip. &Vehicles 1,654 4,057 1,700 3,000 3,000
568 Printing - - 2,586 - 2,600 -
580 Audit 400 300 400 400 410 2.50%
140a
DEPT 44500 CABLE TV FUND 217
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Materials, Supplies and Services(cont)
581 Advertising and Publication 5,247 3,964 6,152 9,300 7,000 -24.73%
582 Expert&Professional Services - - - 3,000 3,000 -
584 Communications-Telephone/Alarms 1,646 1,660 2,019 1,700 1,800 5.88%
621 Space Allocation - - - - 8,500 -
622 Administrative Fee 8,700 7,000 7,200 7,200 5,359 -25.57%
624 Equipment Allocation - - 7,355 7,355 7,355 -
630 Travel,Conferences, Schools 327 310 225 300 300 -
633 Dues and Memberships - - 4,838 - 8,500 -
635 Travel or Mileage - - 195 - 300 -
637 Meals and Lodging - - 36 - 100 -
639 Subscriptions and Publications 22,513 10,721 158 13,700 4,800 -64.96%
652 General Liability - - - - 386 -
TOTAL 49,588 37,183 42,592 55,955 63,010 12.61%
Capital Outlay
750 Office Equipment&Furnishings 3,355 5,345 5,000 6,000 - -100.00%
790 Other Equipment 784 - 500 600 32,000 5233.33%
TOTAL 4,139 5,345 5,500 6,600 32,000 384.85%
FUND TOTAL $ 103,760 $ 95,446 $ 92,930 $ 115,655 $ 143,653 24.21%
140b
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DEPOT COFFEE HOUSE FUND FUND 219
DEPT 44700 DEPOT COFFEE HOUSE
44710 TEEN CENTER
ACTIVITY: Operation of Depot Coffee House and Teen Center
ACTIVITY MANAGER: DEPOT OPERATIONS MANAGER
GENERAL ACTIVITY DESCRIPTION
The Depot Coffee House serves a dual purpose by providing a teen oriented activity center which is funded through operating of a coffee house business.
Activities of the facility are determined by a Depot Operations Board consisting of City, student and community representatives. Services offered through the
teen center include social programs, student outreach programs, educational assistance and chemical dependency education.
PROCESS USED
The Depot is open on a daily basis, twelve months of the year. Generally, daytime hours serve as the time of operation for the coffee house; and late afternoon
and evening hours for teen center related activities.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Establishment of budget criteria for the first year of operation.
2. Designation of the Depot as the primary student facility within the community.
3. Continued City, school district, student and community support for the facility.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Teen program attendance 17,900
2. Days of operation 355
3. Coffee house revenues $170,000
4. Average revenue per day $478
141
DEPOT COFFEE HOUSE FUND FUND 219
FINANCIAL SUMMARY
Actual Actual Projected Budget Budget Percent
CA I'bGORY 1996 1997 1998 1998 1999 Change
EXPENSES
Salaries and Employee Benefits $ - $ - $ 57,569 $ 76,006 $ 160,704 111.44%
Materials, Supplies and Services - - 23,495 30,362 50,003 64.69%
TOTAL - - 81,064 106,368 210,707 98.09%
REVENUES
Grants - - 30,000 30,000 76,638 155.46%
Sales - - 23,210 66,500 170,700 156.69%
Interest Earnings - - 3,369 - 1,000 -
Contributions - - 58,911 58,910 8,500 -85.57%
Other Miscellaneous - - 495 - - -
TOTAL REVENUE 115,985 155,41U 256,8385 65.16%
Increase(Decrease)to Fund Balance $ - $ - $ 34,921 $ 49,042 $ 46,131 -0.05936
December 31 Fund Balance 34,921 49,042 81,052 65.27%
Cash Balance 12-31 $ - $ - $ 34,921 $ 45,000 $ 81,052 80.12%
PERMANENT STAFFING
Coffee House Operations Manager 1.00 1.00 1.00
Teen Center Coordinator 1.00 1.00 1.00
Part-time
SIGNIFICANT EXPENDITURES
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
$ $ $
142
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DEPT 44700 DEPOT COFFEE HOUSE FUND 219
EXPENDITURE DETAIL
Actual Actual Projected Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ - $ - $ 26,612 $ 9,242 $ 27,808
503 Part-Time Employees - - 6,000 24,605 72,000
524 SL Converted/LTD - - 144 - 213
525 P.E.R.A. Contribution - - 1,680 479 2,899
526 F.I.C.A. Contribution - - 3,000 2,369 10,007
527 Cafeteria Benefit Plan - - 2,310 1,710 4,560
529 Deferred Compensation - - 1,850 - -
531 Workers Compensation - - 530 241 208
535 Paid Leave Accrual - - 150 - 312
TOTAL - - 42,276 38,646 118,007
Materials,Supplies and Services
540 Office Supplies - - 200 - 1,000
541 Uniforms/Clothing - 250 -
542 General Supplies 3,768 300 1,300
543 Equipment Parts - - 500
545 Parts and Other Improvements - - 600
546 Medical Supplies and Materials - - 100
142a
DEPT 44700 DEPOT COFFEE HOUSE FUND 219
EXPENDITURE DETAIL
Actual Actual Projected Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
548 Concession Supplies 7,813 23,440 20,500
555 Other Supplies - - 1,000
560 Postage - - 164 - 150
563 Maint&Repair-Equipment/Vehicles - 100 500
568 Printing - - 200
580 Audit - - 100
581 Advertising and Publication - - 2,160 1,050 1,500
582 Expert&Professional Services - - 364 - 600
583 Other Contractual Services - - 3,000
584 Communications-Telephones/Alarms 192 1,800
602 Heating Fuel- Gas - - 1,532 - 6,000
604 Electricity - - 296 150 2,000
605 Disposal Charges 1,200
611 Equipment Rental - - 774 500 960
616 Construction Costs - - 8230 - -
622 Administrative Fee - - - - 2,473
633 Dues and Memberships 400
142b
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1 I I I I I I I I I I I I I I I I I I
DEPT 44700 DEPOT COFFEE HOUSE FUND 219
EXPENDITURE DETAIL
Actual Actual Projected Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
636 Conference Fees 300
639 Subscriptions and publications - - - 150 200
652 General Liability,Fire, Etc. - - - - 200
665 Miscellaneous Other Charges - - - - 1,000
TOTAL - - 23,495 23,942 47,583
DEPARTMENT TOTAL $ - $ - $ 65,771 $ 62,588 $ 165,590
DEPT 44710 TEEN CENTER FUND 219
EXPENDITURE DETAIL
Actual Actual Projected Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ - $ - $ 12,674 $ 27,000 $ 27,808
503 Part-Time Employees - 2,000 6,000
524 SL Converted/LTD - - - 200 219
525 P.E.R.A. Contribution - - 505 1,400 1,440
526 F.I.C.A.Contribution - - 750 2,100 2,141
527 Cafeteria Benefit Plan - - 1,364 4,560 4,560
142c
Salaries and Employee Benefits,(cont.)
531 Workers Compensation - - - 100 208
535 Paid Leave Accrual - - - - 321
Total - - 15,293 37,360 42,697
Materials,Supplies and Services
542 General Supplies 500
560 Postage 500 500
568 Printing - 2,000 200
581 Advertising and Publication - - - 2,000 -
584 Telephone- Local - 720 720
630 Training 1,000 300
652 General Liability - - - 200 200
TOTAL - - - 6,4202,4"2U
DEPARTMENT TOTAL $ - $ - $ 15,293 $ 43,780 $ 45,117
FUND TOTAL - - 81,064 106,368 210,707
142d
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I r r ' I I I I I I I I 1 1 r
TAX INCREMENT 2.1-2.10 FUNDS FUNDS 22X
DEPT 46510/46536/46548 TAX INCREMENT DISTRICT 2.1 FUND 221
46510/46542 TAX INCREMENT DISTRICT 2.6 FUND 226
46530 TAX INCREMENT DISTRICT 2.7 FUND 227
46528 TAX INCREMENT DISTRICT 2.8 FUND 228
46510/46522 TAX INCREMENT DISTRICT 2.9 FUND 229
46532 TAX INCREMENT DISTRICT 2.10 FUND 230
ACTIVITY: Tax Increment District Administration and HRA Housing and Economic Development
ACTIVITY MANAGER: DIRECTOR OF PLANNING&ECONOMIC DEVELOPMENT
GENERAL ACTIVITY DESCRIPTION
Administration and coordination of financing and program activities for Tax Increment Districts 2.1,2.6, 2.7,2.8, 2.9, 2.10.
PROCESS USED
Coordinate and review redevelopment activities with developers, City and HRA for projects proposed to be undertaken within the CBD Tax Increment
District. Administer expenditures of tax increment received on annual basis.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Coordinate process for creation of TIF District 2-10& 2-11.
2. Coordinate Economic Development department activities related to SuperValu redevelopment project.
3. Coordinate and facilitate implementation of redevelopment project re: TIF District 2-11.
4. Begin process for redevelopment activities Phase II Excelsior Boulevard improvement project.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Preparation annual disclosure statement 5 5 6 6 7
2. Coordination/implementation of projects 1 2 0 1 2
3. Developer/staff meetings 5 10 30 10 20
4. Preparation of annual budget 5 6 6 6 7
143
TAX INCREMENT 2.1 FUND-R.L.JOHNSON FUND 221
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Salaries and Employee Benefits $ 13,046 $ 14,788 $ 18,656 $ 24,618 $ 21,300 $ -
Materials, Supplies and Services 16,957 5,122 19,625 5,143 262,900 281,402 7.04%
Operating Transfer Out 58,000 1,005,004 203,200 216,600 216,600 215,600 -0.46%
TOTAL 88,003 1,024,914 241,481 246,361 500,800 497,002 -0.76%
REVENUE
Tax Increment 223,113 262,033 271,176 501,357 355,000 509,026 43.39%
Interest Earnings - - 686 8,912 - 9,000
TOTAL 223,113 262,033 271,862 510,269 355,000 518,026 45.92%
Increase (Decrease)to Fund Balance 135,110 (762,881) 30,381 263,908 (145,800) 21,024 -14.42%
FUND BALANCE 12-31 $ 762,443 $ (438) $ 29,943 $ 293,851 $ (115,857) $ 314,875 -271.78%
PERMANENT STAFFING
SIGNIFICANT EXPENDITURES
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
144
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DEPT 46510 TIF DISTRICT 2.1 FUND 221
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 9,598 $ 11,741 $ 15,935 $ 20,576 $ 17,900 $ -
501 Overtime-Regular Employees 1,071 717 - 47 200 -
525 P.E.R.A. Contribution 482 558 705 1,062 900 -
526 F.I.C.A. Contribution 855 921 1,186 1,527 1,400 -
527 Hospitalization-Life Insurance 535 738 831 1,313 900 -
531 Workers' Compensation Insurance - 113 (1) 95 - -
533 Deferred Compensation 505 - - - - -
TOTAL 13,046 14,788 18,656 24,618 21,300 -
Materials,Supplies and Services
580 Audit 300 450 400 200 200 - -100.00%
581 Advertising, Publication,Printing - 121 197 - 200 - -100.00%
582 Expert&Professional Services 2,810 1,171 7,801 3,765 4,000 - -100.00%
584 Communications-Telephone/Alarm - - - - 300 - -100.00%
588 Legal Services 15 29 2,450 - 4,000 - -100.00%
616 Construction Costs - 2,856 - - - -
622 Administrative Fee - - - - - 30,250
630 Travel,Conferences, Schools 22 - 43 - 3,000 - -100.00%
633 Dues and Memberships - - - 285 - -
636 Conference Fees - - - 150 - -
144a
DEPT 46510 TIF DISTRICT 2.1 FUND 221
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
639 Subscriptions and Publications - - 80 - - -
665 Refunds&Reimbursements 8,384 - 7,911 - - -
TOTAL 11,531 4,627 18,882 4,400 11,700 30,250 158.55%
Transfers Out
920 Residual Equity Transfers - - - - - -
930 Operating Transfers - 790,000 - - - -
930 Transfer to Debt Service _ 58,000 215,004 203,200 216,600 216,600 215,600 -0.46%
TOTAL 58,000 1,005,004 203,200 216,600 216,600 215,600 -0.46%
DEPARTMENT TOTAL $ 82,577 $ 1,024,419 $ 240,738 $ 245,618 $ 249,600 $ 245,850 -1.50%
DEPT 46536 RL JOHNSON PROPERTY DEVELOPMENT FUND 221
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services
582 Expert&Professional Services $ 1,836 $ - $ 530 $ 530 $ - $ -
588 Legal Services 3,590 495 213 213 - -
690 TIF Note Payment - - - - 251,200 251,152 -0.02%
DEPARTMENT TOTAL $ 3,426 $ 493 $ /43 $ /43 $ 231,200 $ 231,132 -U.U2%
144b
I I I I I I I I I I I I I I I I I I
DEPT 46548 COUNTY ROAD 3 FUND 221
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services
616 Construction Costs $ - $ - $ - $ - $ - $ -
DEPARTMENT TOTAL $ - $ - $ - $ - $ - $ -
FUND 221 TOTAL $ 88,003 $ 1,024,914 $ 241,481 $ 246,361 $ 500,800 $ 497,002 -0.76%
144c
TAX INCREMENT 2.6 FUND FUND 226
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Materials, Supplies and Services $ 478 $ 275 $ 268 $ 268 $ - $ 28,056 -
TOTAL 478 275 268 268 - 28,056 -
REVENUE
Tax Increments 18,059 19,006 18,615 16,738 - 10,329 -
Interest earnings - - 1,382 836 - 250 -
Other Surcharges - - - 3,633 - 8,695 -
TOTAL 18,059 19,006 19,997 21,207 19,274 -
Increase(Decrease)to Fund Balance 17,581 18,731 19,729 20,939 - (8,782) -
Internal loan from 1-1 (11,100) - (19,024) (19,024) - (19,024) -
FUND BALANCE 12-31 $ 6,580 $ 25,311 $ 26,016 $ 27,931 $ - $ 125 -
PERMANENT STAFFING
SIGNIFICANT EXPENDITURES
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials, Supplies and Services
582 Expert&Professional Services $ 478 $ 275 $ 268 $ 268 $ - $ - -
622 Administrative Fee - - - - - 28,056 -
FUND 226 TOTAL $ 478 $ 275 $ 268 $ 268 $ - $ 28,056 -
145
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TAX INCREMENT 2.7 FUND -THERMOTECH(MANASHA) FUND 227
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Materials, Supplies and Services $ - $ - $ 277 $ 1,018 $ - $ 10,520
Other Financing Uses - - - 57,973 8,000 84,124 952%
TOTAL - - 277 58,991 8,000 94,644 1083%
REVENUE
Tax Increments - - 104,335 108,148 10,000 135,363 1254%
Interest Earnings - - 2,461 5,772 - 7,000 -
TOTAL 106,796 113,920 10,000 142,363 1324%
Increase(Decrease)to Fund Balance - - 106,519 54,929 2,000 47,719 2286%
FUND BALANCE 12-31 $ - $ - $ 106,519 $ 161,448 $ 2,000 $ 209,167 10358%
PERMANENT STAFFING
SIGNIFICANT EXPENDITURES
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
146
DEPT 46530 THERMOTECH(MANASHA) FUND 227
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services
582 Expert and Professional Services - - 264 745 - - -
588 Legal Services - - 13 113 - - -
622 Administrative Fee - - - - - 10,520 -
633 Dues and Memberships - - - 160 - - -
Total - - 277 1,018 - 10,520 -
Other Financing Uses
690 Transfer to General fund for LGA - - - - - 30,000 -
820 TIF Note Payment - - - 57,973 8,000 54,124 576.55%
Total - - - 57,973 8,000 84,124 951.55%
FUND 227 TOTAL $ - $ - $ 277 $ 58,991 $ 8,000 $ 94,644 1083.05%
146a
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TAX INCREMENT 2.8 FUND-DIAMOND LABS FUND 228
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Materials, Supplies and Services $ - $ 641 $ 293 $ 30,437 $ 29,600 $ 30,102 1.70%
Capital Outlay - - 273 - - - -
TOTAL - 641 566 30,437 29,600 30,102 1.70%
REVENUE
Tax Increments - - - 46,416 30,000 32,487 8.29%
Transfers In - - - _ - - 500 -
TOTAL 46,416 30,000 32,987 9.96%
Increase(Decrease)to Fund Balance - (641) (566) 15,979 400 2,885 621.25%
FUND BALANCE 12-31 $ - $ (641) $ (1,207) $ 14,772 $ (807) $ 17,657 2087.98%
PERMANENT STAFFING
SIGNIFICANT EXPENDITURES
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
147
DEPT 46528 DIAMOND LABS FUND 228
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services
582 Expert&Professional Services $ - $ 641 $ 293 $ 745 $ - $ -
622 Adminstrative Fees - - - - - 570
633 Dues and Memberships - - - 160 - -
690 TIF Note Payment - - - 29,532 29,600 29,532 -0.23%
Total - 641 293 30,437 29,600 30,102 1.70%
Capital Outlay
720 Improvements - - 273 - - -
DEPARTMENT TOTAL $ - $ 641 $ 566 $ 30,437 29,600 30,102 1.70%
FUND 228 TOTAL $ $ 641 $ 566 $ 30,437 $ 29,600 $ 30,102 1.70%
147a
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t 1 1 I I I I I I I I I I I I I I I I
TAX INCREMENT 2.9 FUND- OAKS OF MAINSTREET FUND 229
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENDITURES
Materials, Supplies and Services $ 1,904 $ 216,117 $ (6,500) $ - $ - $ -
Capital Outlay - 2,024,626 5,264,616 949,782 - -
Other Financing Uses - 228,623 2,256,813 6,078,608 - 39,000
TOTAL 1,904 2,469,366 7,514,929 7,028,390 - 39,000
REVENUE
Tax Increments 2,677 734 - - - 102,299
Development Fees - 300,000 4,022,041 3,553,650 - -
Interest Earnings - 57,824 250,905 90,243 - -
Other Financing Sources - 8,770,000 - - - -
TOTAL 2,677 9,128,558 4,272,946 3,643,893 - 102,299
Increase(Decrease)to Fund Balance 773 6,659,192 (3,241,983) (3,384,497) - 63,299
FUND BALANCE 12-31 $ 2,182 $ 6,661,374 $ 3,419,391 $ 34,894 $ 3,419,391 $ 98,193 -97%
PERMANENT STAFFING
SIGNIFICANT EXPENDITURES
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
148
DEPT 46510 ADMINISTRATION FUND 229
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services
581 Advertising and Publication $ - $ 172 $ - $ - $ - $ -
582 Expert&Professional Services 1,904 13,265 (6,500) - - -
588 Legal Services - 22,446 - - - -
DEPARTMENT TOTAL $ 1,904 $ 35,883 $ (6,500) $ - $ - $ -
DEPT 46522 OAKS OF MAINSTREET REDEVELOPMENT FUND 229
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services
582 Expert&Professional Services $ - $ 180,234 $ - $ - $ - $ -
TOTAL - 180,234 - - - -
Capital Outlay
616 Construction Costs - 2,024,626 5,264,616 949,782 - -
TOTAL - 2,204,860 5,264,616 949,782 - -
Tranfers Out
930 Transfer to Debt Service - - - - - 39,000
930 Transfer to Debt Service(escrow) - 228,623 2,252,644 6,078,608 - -
930 Transfer Out - - 4,169 - - -
TOTAL - 228,623 2,256,813 6,078,608 - 39,000
DEPARTMENT TOTAL $ - $ 2,433,483 $ 7,517,260 $ 7,028,390 $ - $ 39,000
FUND 229 TOTAL $ 1,904 $ 2,469,366 $ 7,510,760 $ 7,028,390 $ - $ 39,000
148a
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I I I I I I I I I I I I I I 1 I I
CITY OF HOPKINS, MINNESOTA
ENTERPRISE FUNDS
Enterprise funds are established to account for the financing of self-supporting activities of governmental units which render services
to the general public on a user charge basis. Records are maintained on the accrual basis of accounting.
The Authority for these types of funds is derived from Section 11.01 of the City Charter which allows for utility or other public service
enterprise funds.
The City has seven Enterprise Funds:
Water Utility Fund
Sewer Utility Fund
Refuse Utility Fund
Storm Sewer Utility Fund
Pavilion/Ice Arena Fund
Arts Center Fund
Housing Authority Fund
WATER UTILITY FUND FUND 703
DEPT 48220 PUMPS& WELLS 48240 DISTRIBUTION 48250 ADMINISTRATION
ACTIVITY: Water System Operation and Maintenance
ACTIVITY MANAGER: WATER& SEWER SUPERINTENDENT
GENERAL ACTIVITY DESCRIPTION
Provides maintenance to the City's water system so that a continued supply of potable water is furnished to water customers at the most reasonable cost.,Water
supply must be maintained at proper levels, as well as bacterial free. Metering devices are also maintained.
PROCESS USED
Maintain water pressure necessary for good service and fire protection. The maintenance of 4 wells including necessary equipment for iron filtration,
fluoridation, and chlorination of water, to take and record water samples on a monthly basis, to keep water meters in proper working condition. The division
answers service calls 24 hours per day, works with contractors locating lines and turning valves off or on. All wells and pump houses are checked. Mains and
hydrants are flushed in Spring before heavy water usage has started. At this time any hydrants that need attention are repaired. Meter readings and turn-ons and
turn-offs are scheduled each day.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Produce water supply sufficient to meet the needs of 16,000 people.
2. Flush and check all hydrants annually.
3. Check all wells each day.
4. Test samples each month to ensure safe water supply.
5. Have a fully operational supervisory Control and Data Acquisition System(SCADA).
6. Ensure all affected customers are given adequate notice of all scheduled water shut offs, both by the city and contractors.
7. Reduce copper levels at taps to comply with Safe Drinking Water Act.
8. Complete the repainting of Moline Tower.
150
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WATER UTILITY FUND(cont.) FUND 703
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Number of connections 5,100 5,115 5,115 5,135 5,135
2. Millions of gallons of water pumped 900 930 930 950 950
3. Number of water tests taken 700 500 500 500 500
4. Number of well house inspections made 1,825 1,825 1,825 1,825 1,825
5. Number of hydrants flushed 600 400 400 400 400
6. Number of service orders completed 300 300 300 330 330
7. Meters read 18,000 18,000 18,000 18,000 18,000
8. Repair stopped meters 300 300 300 300 300
9. Repair broken water mains 5 5 5 5 5
151
WATER UTILITY FUND FUND 703
FINANCIAL SUMMARY
Actual Actual Actual Actual Budget Budget Percent
CA I'EGORY 1995 1996 1997 1998 1998 1999 Change
EXPENSES
Salaries and Employee Benefits $ 224,913 $ 234,469 $ 248,664 $ 270,698 $ 212,300 $ 217,872 2.62%
Materials, Supplies and Services 324,219 339,751 353,355 354,419 407,900 396,940 -2.69%
Non-Operating 122,167 127,458 153,389 144,000 144,000 147,600 2.50%
TOTAL 671,299 701,678 755,408 769,117 764,200 762,412 -0.23%
REVENUES
Water Service Charge 779,893 843,503 784,813 759,204 800,000 780,000 -2.50%
Penalties 27,703 34,297 12,448 11,063 32,000 12,000 -62.50%
Connection Permits 1,435 750 4,295 1,275 1,000 1,000 -
Interest Earned 14,400 15,000 32,095 23,762 7,000 20,000 185.71%
Other Service Charges - - 30,527 - - - -
Antenna Lease - - 11,450 10,000 - 10,000 -
Gain on Sale of Fixed Assets - 4,112 - - - - -
Write Off Assets - (155,324) - - - - -
Other Miscellaneous Revenue 16,291 27,516 - - 10,000 - -100.00%
TOTAL $ 839,722 $ 769,854 $ 875,628 $ 805,303 $ 850,000 $ 823,000 -3.18%
Increase(Decrease)to Retained Earnin $ 168,423 $ 68,176 $ 120,220 $ 36,186 $ 85,800 $ 60,588 -29.38%
Prior Period Adjustments - - (3,657) - - -
RETAINED EARNINGS 12-31 $ 4,052,953 $ 4,121,129 $ 4,237,692 $ 4,273,878 $ 4,359,678 $ 4,420,266 1.39%
Cash Balance 12-31 $ 859,289 $ 524,552 $ 701,104 $ 94,973 $ 430,904 $ 494,461 14.75%
Bond Proceeds - - - - - 1,000,000 -
Capital Outlay $ 26,675 $ 37,789 $ 39,248 $ - $ 24,100 $ 13,700 -43.15%
Construction $ 114,628 $ 682,221 $ 72,153 $ 786,317 $ 500,000 $ 795,000 59.00%
Rate per 1000 gallons $ 1.05 $ 1.05 $ 1.10 $ 1.10 $ 1.10 $ 1.10
152
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1 1 I I I I I I I I I I I I I I I I I
WATER UTILITY FUND FUND 703
FINANCIAL SUMMARY
Actual Actual Actual Actual Budget Budget
CATEGORY 1995 1996 1997 1998 1998 1999
PERMANENT STAFFING
Water& Sewer Superintendent 0.45 0.45 0.45 0.45 0.45 0.45
Maintenance 2.40 2.40 2.40 2.40 2.40 2.40
Engineering Support 0.40 0.40 0.40 0.40 0.40 0.40
Administrative Support 0.25 0.25 0.25 0.25 0.25 0.25
Part-Time 0.60 0.60 0.60 0.60 0.60 0.60
Engineering Superintendent 0.10 0.10 0.10 0.10 0.10 0.10
TOTAL 4.20 4.20 4.20 4.20 4.20 4.20
SIGNIFICANT EXPENDITURES
1999 CAPITAL OUTLAY AND CONSTRUCTION DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
Utility Billing Software $ 13,700 $ 13,700 13,700
Water Treatment Facility Repairs 80,000 80,000 80,000
Repaint Moline Tower 500,000 500,000 500,000
Watermeter Radio Read System 40,000 40,000 40,000
Transfer out for Cty Rd. 3 Project 100,000 100,000 100,000
Residential Street Improvements 75,000 75,000 75,000
$ 795,000 $ 795,000 795,000
153
DEPT 48220 PUMPS&WELLS FUND 703
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 32,467 $ 30,142 $ 31,570 $ 31,206 $ 25,000 $ 31,242 24.97%
501 Overtime-Regular Employees 4,262 2,001 2,573 2,067 2,700 1,560 -42.22%
503 Part-Time Employees 674 - 245 - - 1,800 -
524 SL Converted/LTD - - - - - 232 -
525 P.E.R.A. Contribution 1,645 1,646 1,787 2,015 1,400 1,699 21.36%
526 F.I.C.A. Contribution 2,638 2,651 2,842 2,807 2,100 2,664 26.86%
527 Cafeteria Benefit Plan 3,889 3,575 3,752 3,660 2,400 3,456 44.00%
530 Other Benefits - - - - - 74 -
531 Workers' Compensation Insurance 1,496 1,369 218 825 1,500 1,244 -17.07%
535 Paid Leave Accrual - - - - - 341 -
TOTAL 47,071 41,384 42,987 42,579 35,100 44,312 26.25%
Materials,Supplies and Services
543 Equipment&Vehicle Parts 4,057 3,030 1,989 689 4,000 4,000 -
545 Parts and Supplies - - - 240 - - -
555 Chemicals 9,240 8,104 8,640 11,201 12,000 15,000 25.00%
563 Maint&Repair-Equipment/Vehicles 6,172 4,339 453 3,366 12,000 12,000 -
565 Maint. &Repair-Structures 128 758 4,536 3,551 5,000 5,000 -
153a
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I I I I I I I I I I I I I I I I I I
DEPT 48220 PUMPS&WELLS FUND 703
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials, Supplies and Services,cont.
582 Expert&Professional Services 8,033 3,762 4,194 2,150 6,000 6,000 -
602 Heating Fuel- Gas 7,709 8,496 6,714 4,688 9,500 9,500 -
604 Electricity 101,213 109,991 108,545 92,597 105,000 80,000 -23.81%
651 Fleet Liability - - - - - 689 -
652 General Liability - - - - - 9,875 -
653 Property Insurance - - - - - 2,890 -
TOTAL 136,552 138,480 135,071 118,480 153,500 144,954 -5.57%
DEPARTMENT TOTAL $ 183,623 $ 179,864 $ 178,058 $ 161,059 $ 188,600 $ 189,266 0.35%
DEPT 48240 DISTRIBUTION FUND 703
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 69,741 $ 76,944 $ 83,205 $ 90,573 $ 57,600 $ 71,856 24.75%
501 Overtime-Regular Employees 3,753 3,956 7,164 8,573 5,100 3,588 -29.65%
503 Part-Time Employees 2,040 6,369 2,155 4,928 5,000 4,140 -17.20%
153b
DEPT 48240 DISTRIBUTION FUND 703
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits,cont.
524 SL Converted/LTD - - - 246 - 535 -
525 P.E.R.A. Contribution 3,293 3,632 3,947 5,177 3,200 3,908 22.13%
526 F.I.C.A. Contribution 5,575 6,412 6,592 7,997 4,800 6,128 27.67%
527 Cafeteria Benefit Plan 8,676 8,741 9,491 9,258 5,400 7,950 47.22%
530 Other Benefits - - - - - 171 -
531 Workers'Compensation Insurance 2,465 3,143 596 2,013 2,800 1,244 -55.57%
533 Deferred Compensation - - - 1,670 - - -
535 Paid Leave Accrual - - - - - 783 -
TOTAL 95,543 109,197 113,150 130,433 83,900 100,303 19.55%
Materials,Supplies and Services
543 Equipment&Vehicle Parts 3,008 5,768 8,435 9,653 7,000 7,500 7.14%
563 Maintenance- Equip.Nehicle - - - 4,928 - - -
567 Maint&Repair-Structural 13,730 15,373 19,309 22,218 19,000 19,000 -
582 Expert&Professional Services - 263 - - - - -
651 Fleet Liability - - - - - 516 -
652 General Liability - - - - - 9,875 -
TOTAL 16,738 21,404 27,744 36,798 26,000 36,891 41.89%
DEPARTMENT TOTAL $ 112,281 $ 130,601 $ 140,894 $ 167,231 $ 109,900 $ 137,194 24.84%
153c
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1 1 I 1 1 1 I 1 I I I I I I I I I I
DEPT 48250 ADMINISTRATION FUND 703
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 57,812 $ 60,472 $ 69,013 $ 67,866 $ 62,500 $ 46,171 -26.13%
501 Overtime-Regular Employees 140 190 165 164 - 2,652 -
503 Part-Time Employees 5,556 4,534 6,008 9,006 10,000 10,000 -
524 SL Converted/LTD 1,645 1,755 1,771 1,565 2,000 395 -80.25%
525 P.E.R.A. Contribution 2,730 2,874 2,954 3,609 3,300 2,889 -12.45%
526 F.I.C.A. Contribution 4,697 5,098 5,173 5,693 6,200 4,529 -26.95%
527 Cafeteria Benefit Plan 5,640 5,704 5,408 6,626 5,500 5,876 6.84%
530 Other Benefits - - - - - 126 -
531 Workers' Compensation Insurance 2,460 1,662 159 1,322 1,800 40 -97.78%
533 Deferred Compensation 1,619 1,599 1,876 1,838 2,000 - -100.00%
535 Paid Leave Accrual - - - - - 579 -
TOTAL 82,299 83,888 92,527 97,687 93,300 73,257 -21.48%
Materials,Supplies and Services
540 Office Supplies 1,736 2,047 1,871 695 2,500 2,500 -
541 Uniforms/Clothing 563 549 863 608 800 1,000 25.00%
542 General Supplies 2,049 534 771 308 1,000 1,000 -
543 Equipment&Vehicle Parts 1,432 3,163 2,089 846 3,000 3,000 -
153d
DEPT 48250 ADMINISTRATION FUND 703
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
549 Motor Fuels&Lubricants 1,491 1,366 1,262 1,074 2,000 2,000 -
560 Postage 2,082 2,209 2,231 2,075 2,500 2,500 -
563 Maint&Repair-Equipment/Vehicles 1,369 1,816 1,979 5,576 3,000 3,000 -
580 Audit 4,600 4,500 4,500 4,600 4,600 4,600 -
581 Advertising and Publication 268 513 588 - 1,200 1,200 -
582 Expert&Professional Services 13,567 4,787 14,540 6,237 29,000 29,000
584 Communications-Telephone Local 2,218 2,794 3,406 5,000 3,000 3,400 13.33%
586 Telephone- Cellular - - - 765 - - -
587 Radio Contract 365 448 242 278 700 700 -
622 Administrative Fee 115,200 127,200 132,000 144,000 144,000 145,909 1.33%
623 Garage-Labor&Burden 3,146 6,520 4,496 2,880 4,200 5,900 40.48%
630 Training 490 1,025 759 419 2,000 2,000
633 Dues and Memberships - - - 75 - - -
636 Conference Fees - - - 603 - - -
639 Subscription- Memberships 106 293 209 50 400 500 25.00%
644 Taxes&Licenses 4,498 5,325 5,243 6,566 6,000 6,500 8.33%
651 Fleet Liability Insurance 525 600 475 495 700 - -100.00%
153e
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I I I 1 I I I I I I I I I I I I I I
DEPT 48250 ADMINISTRATION FUND 703
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
652 General Liability,Fire,Etc. 11,806 11,278 10,340 13,346 14,000 386 -97.24%
653 Property Insurance 3,418 2,900 1,500 1,559 3,800 - -100.00%
658 Insurance Deductible - - 1,176 1092 - - -
TOTAL 170,929 179,867 190,540 199,141 228,400 215,095 -5.83%
DEPARTMENT TOTAL $ 253,228 $ 263,755 $ 283,067 $ 296,828 $ 321,700 $ 288,352 -10.37%
DEPT 48260 NON-OPERATING FUND 703
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
680 Depreciation 122,167 127,458 153,389 144,000 144,000 147,600 2.50%
WATER UTILITY TOTAL $ 671,299 $ 701,678 $ 755,408 $ 769,117 $ 764,200 $ 762,412 -0.23%
153f
CAPITAL OUTLAY-MEMO
740 Motor Vehicles $ - $ 19,478 $ 18,399 $ - $ - $ - -
790 Other Equipment 26,675 18,311 20,849 - 24,100 13,700 -43.15%
TOTAL $ 26,675 $ 37,789 $ 39,248 $ - $ 24,100 $ 13,700 -43.15%
CONSTRUCTION-MEMO
Mainstreet- 5th-20th $ 4,088 - - - - - -
Moline Treatment Plant - 647,430 60,930 - - - -
SCADA System - - 2,765 363,765 - - -
Well Rehab#5  - - 8,458 18,962 - - -
Well Rehab#4 110,540 - - - - - -
A- Water Treatment Facility Repairs 80,000 -
Water System Controls - 17,641 - - - - -
Repaint Moline Tower - - - 403,590 500,000 500,000 -
Blake Tower - 17,150 - - - - -
Watermeter Radio Read System 40,000 -
Transfer out for Cty Rd. 3 Project 100,000 -
Residential Street Improvements - - - - - 75,000 -
TOTAL $ 114,628 $ 682,221 $ 72,153 $ 786,317 $ 500,000 $ 795,000 59.00%
153g
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I I I I I I I I l I I I I
SEWER UTILITY FUND, FUND 707
DEPT 48410 LIFT STATIONS
48420 COLLECTION/DISPOSAL
48430 ADMINISTRATION
ACTIVITY: Sanitary Sewer Operation and Maintenance
ACTIVITY MANAGER: WA I'ER&SEWER SUPERIN PENDENT
GENERAL ACTIVITY DESCRIPTION
All sanitary sewers must be inspected and cleaned to prevent stoppage. Should there be a stoppage or breakdown that cannot be prevented, it would then be
necessary to clean and possibly repair the problem. Maintaining sanitary sewage system which is comprised of sewers, manholes, and lift stations so that
sewage may be transported to the Metro Sewer System for disposal.
PROCESS USED
All sanitary sewers are inspected each year. A program of cleaning with a jet machine is utilized whereby all lines are jetted every two years. Seven sewage
lift stations must be maintained daily; lift stations must be free from trash to prevent backups.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Mechanically clean 50%of sanitary sewer lines in the City.
2. Check daily the operation of sanitary sewer lift stations and repair as needed.
3. Inform neighborhoods prior to scheduled sanitary sewer line maintenance.
4. Verify accuracy and implement new utility mapping system.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Number of connections 5,100 5,110 5,110 5,135 5,135
2. Miles of sewer lines jetted 30 25 25 25 25
3 Number of manholes checked/cleaned 800 700 700 600 600
4. Lift station maintenance checks 3,100 3,100 3,100 3,100 3,100
5. Rod sanitary sewer lines
(miles of sewer lines) 15 15 15 10 10
6. Raise&repair manholes 10 10 10 10 10
154
SEWER UTILITY FUND FUND 707
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENSES
Salaries and Employee Benefits $ 141,731 $ 137,465 $ 148,839 $ 146,934 $ 203,000 $ 217,036 6.91%
Materials, Supplies and Services 1,090,100 1,090,681 1,100,968 1,103,035 1,182,500 1,288,396 8.96%
Non-Operating 66,706 90,427 112,520 100,000 100,000 110,000 10.00%
TOTAL 1,298,537 1,318,573 1,362,327 1,349,969 1,485,500 1,615,432 8.75%
REVENUES
Sewer Service Charge 1,556,621 1,601,043 1,512,039 1,569,137 1,540,000 1,470,000 -4.55%
Penalties - - 12,717 - - - -
SAC Refund at 1%Retention 153 719 318 318 - - -
Hook-ups and Permits 10,035 14,000 21,300 3,150 10,000 10,000 -
Other Service Charges 650 1,340 2,725 15,137 - 13,000 -
Met Council Environmental Loan - - - - - 40,000 -
Interest Earned 9,500 20,086 72,450 53,777 20,000 27,000 35.00%
Interest-Current Value Credit 5,757 - - - - - -
Miscellaneous - 8,888 - - - - -
Acquisition of Assets - 2,606 - - - - -
TOTAL 1,582,716 1,648,682 1,621,549 1,641,519 1,570,000 1,560,000 -0.64%
Increase(Decrease) in Retained Earnin $ 284,179 $ 330,109 $ 259,222 $ 291,550 $ 84,500 $ (55,432) -165.60%
Prior Period Adjustments 2,522 -
RETAINED EARNINGS 12-31 $ 3,585,121 $ 3,585,121 $ 3,846,865 $ 4,138,415 $ 4,222,915 $ 4,167,483 -1.31%
Cash Balance 12-31 $ 1,428,126 $ 1,428,126 $ 1,089,740 $ 597,173 $ 1,161,740 $ 411,741 -64.56%
Capital Outlay $ 4,323 $ - $ 45,266 $ - $ 17,500 $ 10,000 -42.86%
Construction $ 40,051 $ 40,051 $ 279,645 $ 884,117 $ 95,000 $ 230,000 142.11%
Rate per 1000 gallons $ 3 $ 3 $ 3 $ 3 $ 3 $ 3
155
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I I I I I I I I I I I I I I I I I I I
SEWER UTILITY FUND FUND 707
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
PERMANENT STAFFING
Water& Sewer Superintendent 0.45 0.45 0.45 0.45 0.45
Maintenance 2.40 2.40 2.40 2.40 2.40
Engineering Superintendent 0.10 0.10 0.10 0.10 0.10
Enginering Technicians 0.40 0.40 0.40 0.40 0.40
Administrative Support 0.15 0.15 0.15 0.15 0.15
TOTAL 3.50 3.50 3.50 3.50 3.50
SIGNIFICANT EXPENDITURES
1999 CAPITAL OUTLAY AND CONTSTRUCTION DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
Utility Billing System $ 10,000 $ 10,000 $ 10,000
Lift Station Reconstruction#6 110,000 110,000 110,000
County Road#3 45,000 45,000 45,000
Residential Utility Improvements 75,000 75,000 75,000
Total $ 230,000 $ 230,000 $ 230,000
156
DEPT 48410 LIFT STATIONS FUND 707
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 32,370 $ 33,537 $ 33,685 $ 35,726 $ 37,800 $ 47,513 25.70%
501 Overtime-Regular Employees 2,973 1,970 2,400 2,493 2,300 1,470 -36.09%
503 Part-Time Employees 347 - 844 - - 2,700 -
524 SL Converted/LTD - - - - - 355 -
525 P.E.R.A. Contribution 1,583 1,599 1,597 1,977 2,100 2,537 20.81%
526 F.I.C.A. Contribution 2,520 2,573 2,580 2,753 3,100 3,980 28.39%
527 Cafeteria Benefit Plan 3,794 3,562 3,209 3,756 4,100 5,185 26.46%
530 Other Benefits - - - - - 45 -
531 Workers' Compensation Insurance 1,798 1,346 139 800 2,000 1,244 -37.80%
535 Paid Leave Accrual - - - - - 520 -
TOTAL 45,385 44,587 44,454 47,504 51,400 65,549 27.53%
Materials,Supplies and Services
543 Equipment&Vehicle Parts 9,359 5,779 2 315 5,000 5,000 -
544 Structural Supplies - 478 - - 1,000 1,000 -
549 Motor Fuels&Lubricants - 100 70 149 500 500 -
563 Maint& Repair-Equipment/Vehicles 13,882 14,508 11,404 8,213 16,000 16,000 -
565 Maint&Repair- Structures - - - - 500 500 -
584 Communications-Telephones/Alarms 669 668 666 689 1,500 1,500 -
156a
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1 I 1 I I I I I I I I I I I I I I I I
DEPT 48410 LIFT STATIONS FUND 707
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials, Supplies and Services,cont.
602 Heating Fuel-Gas 587 714 489 276 1,000 1,000 -
604 Electricity 14,427 15,343 13,915 15,120 14,000 14,000 -
651 Fleet Liability - - - - - 689 -
652 General Liability - - - - - 9,875 -
653 Property Insurance - - - - - 1,880 -
TOTAL $ 38,924 $ 37,590 $ 26,546 $ 24,761 $ 39,500 $ 51,944 31.50%
DEPARTMENT TOTAL $ 84,309 $ 82,177 $ 71,000 $ 72,264 $ 90,900 $ 117,493 29.26%
DEPT 48420 COLLECTION/DISPOSAL FUND 707
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 12,044 $ 12,069 $ 14,830 $ 8,364 $ 25,200 $ 31,675 25.69%
501 Overtime-Regular Employees 691 1,447 2,002 1,964 2,600 980 -62.31%
503 Part-Time Employees 1,559 - 837 - - 1,800 -
524 SL Converted/LTD - - - - - 237 -
525 P.E.R.A. Contribution 570 608 750 539 1,400 1,692 20.86%
156b
DEPT 48420 COLLECTION/DISPOSAL FUND 707
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits,cont.
526 F.I.C.A. Contribution 1,101 1,010 1,301 780 2,100 2,653 26.33%
527 Hospitalization-Life Insurance 1,301 1,424 1,132 935 2,800 3,456 23.43%
530 Other Benefits - - - - - 31 -
531 Workers'Compensation Insurance 711 500 224 191 800 1,244 55.50%
535 Paid Leave Accrual - - - - - 347 -
TOTAL 17,977 17,058 21,076 12,771 34,900 44,115 26.40%
Materials,Supplies and Services
543 Equipment&Vehicle Parts 2,912 3,336 76 149 4,000 4,000 -
563 Maint&Repair-EquipmentNehicles 47 - 951 5,000 5,000 -
567 Maint&Repair-Other Improvements 3,708 - 3,821 5,250 15,000 15,000 -
582 Expert and Professional Services - - - - - 5,000 -
583 Other Contractual Services 12,354 - 3,343 - 10,000 92,000 820.00%
618 MWCC Charges 884,782 886,634 895,979 890,229 890,000 890,000 -
651 Fleet Liability - - - - - 516 -
652 General Liability - - - - - 9,875 -
TOTAL $ 903,803 $ 889,970 $ 903,219 $ 896,579 $ 924,000 $ 1,021,391 10.54%
DEPARTMENT TOTAL $ 921,780 $ 907,028 $ 924,295 $ 909,350 $ 958,900 $ 1,065,506 11.12%
156c
1 I I I I I I I I I I I I I I I I I i
I I I I I I I I I I I I I I I I I I I
DEPT 48430 ADMINISTRATION FUND 707
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 58,094 $ 57,475 $ 63,956 $ 62,889 $ 83,500 $ 74,688 -10.55%
501 Overtime-Regular Employees - 164 91 119 - 2,450 -
503 Part-Time Employees 4,050 3,223 4,809 6,603 11,000 9,000 -18.18%
524 SL Converted/LTD 358 382 385 342 500 592 18.40%
525 P.E.R.A. Contribution 2,683 2,809 2,961 3,558 4,300 4,229 -1.65%
526 F.I.C.A. Contribution 4,595 4,749 4,943 5,304 7,300 6,633 -9.14%
527 Cafeteria Benefit Plan 5,556 5,461 5,713 6,345 8,500 8,641 1.66%
530 Other Benefits - - - - - 73 -
531 Workers' Compensation Insurance 3,033 1,557 451 1,500 1,600 199 -87.56%
535 Paid Leave Accrual - - - - - 867 -
TOTAL 78,369 75,820 83,309 86,660 116,700 107,372 -7.99%
Materials,Supplies and Services
540 Office Supplies 1,630 2,240 1,755 663 2,000 2,000 -
541 Uniforms/Clothing 290 259 444 66 700 850 21.43%
542 General Supplies 1,470 292 368 142 700 700 -
543 Equipment&Vehicle Parts 427 1,152 12 530 4,000 4,000 -
549 Motor Fuels& Lubricants 2,442 2,469 2,796 2,537 3,000 3,000 -
156d
DEPT 48430 ADMINISTRATION FUND 707
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
560 Postage 2,073 2,184 2,228 2,075 3,000 3,000 -
563 Maint&Repair-Equipment/Vehicles 1,127 5,688 1,842 1,952 4,000 4,000 -
567 Maint& Repair-Other Improvements - - - 3,947 10,000 10,000 -
580 Audit 4,500 4,500 4,500 4,600 4,600 4,600 -
581 Advertising, Publication,Printing 223 333 367 - 200 200 -
582 Expert&Professional Services 1,709 1,607 7,152 987 19,000 19,000 -
584 Communications-Telephone/Alarms 224 629 855 1,389 1,200 1,600 33.33%
587 Radio Contract 177 151 242 227 500 500 -
622 Administrative Fee 115,200 127,200 132,000 144,000 144,000 152,825 6.13%
623 Garage-Labor&Burden 2,444 1,337 4,288 3,840 5,000 7,000 40.00%
630 Travel,Conferences, Schools - 342 897 302 1,000 1,000 -
639 Subscription-Memberships 195 - 123 - 200 200 -
644 Taxes&Licenses 20 40 89 - 200 200 -
651 Fleet Liability Insurance 525 600 475 495 700 - -100.00%
652 General Liability, Fire,Etc. 11,806 11,278 10,340 13,346 14,000 386 -97.24%
653 Property Insurance 891 820 430 602 1,000 - -
TOTAL $ 147,373 $ 163,121 $ 171,203 $ 181,696 $ 219,000 $ 215,061 -1.80%
DEPARTMENT TOTAL $ 225,742 $ 238,941 $ 254,512 $ 268,355 $ 335,700 $ 322,433 -3.95%
156e
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
DEPT 48440 NON-OPERATING FUND 707
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
680 Depreciation $ 66,706 $ 90,427 $ 112,520 $ 100,000 $ 100,000 $ 110,000 10.00%
SEWER UTILITY TOTAL $ 1,298,537 $ 1,318,573 $ 1,362,327 $ 1,349,969 $ 1,485,500 $ 1,615,432 8.75%
DEPT 48450 CAPITAL OUTLAY-MEMO
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
CAPITAL OUTLAY -MEMO
740 Motor Vehicles $ $ - $ 25,216 $ - $ - $ - -
790 Other Equipment 4,323 - 20,050 - 17,500 10,000 -42.86%
TOTAL 4,323 45,266 17,500 10,000 -42.86%
CONSTRUCTION-MEMO
Sump Pump Inspection $ - $ - $ - $ 34,860 $ - $ - -
Mainstreet- 5th-20th 19,338 - - - - - -
Lift Station Reconstruction#6 - - - - 20,000 110,000 450.00%
Lift Station Reconstruction#5 - 40,051 279,645 (10,799) - - -
County Road#3 - - - 10,056 - 45,000 -
Residual Equity Transfer to Storm - - - 850,000 - - -
Residential Utility Improvements - - - - 75,000 75,000 -
TOTAL $ 19,338 $ 40,051 $ 279,645 $ 884,117 $ 95,000 $ 230,000 142.11%
156f
REFUSEUTILITY FUND FUND 717
DEPT 48910 BULK COLLECTION 48915 YARD WASTE/LEAF COLLECT 48920 RECYCLE 48925 BRUSH SERVICE
48930 ADMINISTRATION/DISPOSAL
ACTIVITY: Automated Refuse Collection, Yard Waste Collection,Bulk Item Pickup,Brush Service and Recycling Collection and Administration.
ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT,RECYCLING COORDINATOR
GENERAL ACTIVITY DESCRIPTION
Automated refuse collection, bulk pickup, yard waste, brush from all single family, duplex and triplex residences (2,780 units). Recycling coordination for
contract collection(3,318 units) in City service area and administration in remaining areas of the City.
PROCESS USED
Refuse is collected in roll-out containers with fully automated trucks from four routes. Recycling materials are collected at the curb from 3-bag containers by a
contracted hauler. Yard waste and leaves are collected weekly mid-April -November with a rear load refuse truck or 1 ton trucks. Bulk item pickup for larger
items is scheduled on a call-in basis on Thursdays throughout the year. Free bulk item drop off service is provided twice per year (Spring & Fall). Brush is
collected weekly on a call-in basis on Fridays throughout the year. Free yard waste/brush drop off is offered two times per week from mid-May- September.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Analyze use of bio-degradable yard waste bags—prepare for year 2000 implementation. 2. Renegotiate recycling contract in June.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Number of customers-Recycle 3,311 3,311 3318 3,318 3318
2. Number of customers- Refuse 2,780 2,780 2780 2,780 2780
3 Tons regular refuse 2,620 2,572 2725 2,572 3,000
4. Number of tons of year waste 665 544 994 900 1,000
5. Extra bulk pickups 204 216 289 250 300
6. Tons bulk pickup 200 270 246 300 300
7. Tons recycle material(residential) 1,354 1,267 1320 1,300 1,400
8. Number of boulevard brush pickups 2,330 2,330 1791 2,300 2,000
9. Number of man hours spent on brush
collection 1,081 792 845 1,000 900
10. Amount of brush chipped(cu. yd.) 235 100 163 200 200
11. Amount of loose brush collected(cu.yd.) 3,200 2,100 3517 3,000 3,500
157
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I I I I I I I I I I I I I I I I I I I
REFUSE UTILITY FUND FUND 717
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENSES
Salaries and Employee Benefits $ 167,318 $ 180,442 $ 178,253 188,413 $ 165,400 $ 189,240 14.41%
Materials, Supplies and Services 350,088 345,064 360,244 371,947 433,000 432,538 -0.11%
Non-Operating 38,677 33,078 38,398 38,398 36,000 36,900 2.50%
TOTAL 556,083 558,584 576,895 598,758 634,400 658,678 3.83%
REVENUES
Refuse Service Charge 468,048 465,747 390,140 466,546 465,000 465,000 -
Penalties - - 404 - - - -
Bulk Item Charge 5,482 5,367 9,120 7,351 5,000 5,000 -
Recycle Fee 81,090 81,318 88,162 80,798 81,300 81,300 -
Recycle Material 49 14 184 105 100 100 -
Yard Waste Brush 4,072 4,624 8,300 14,754 4,600 4,600 -
County Grant 31,366 31,080 30,952 30,773 31,000 31,000
Interest Earned 2,300 2,000 28,151 43,121 3,000 30,000 900.00%
Adjust Prior Years Payable - - 100 - - - -
TOTAL 592,407 590,150 555,513 643,448 590,000 617,000 4.58%
Net Income(Loss) $ 36,324 $ 31,566 $ (21,382) $ 44,690 $ (44,400) $ (41,678) -6.13%
Prior Period Adjustments - - 79 - - - -
RETAINED EARNINGS 12-31 $ 1,008,790 $ 1,040,356 $ 1,019,053 1,063,743 $ 974,653 $ 1,022,065 4.86%
Cash Balance 12-31 $ 481,248 $ 531,582 $ 540,248 $ 623,336 $ 526,648 $ 476,358 -9.55%
Capital Outlay $ - $ 4,983 $ - $ - $ 5,000 $ 142,200 2744.00%
Construction $ 6,996 $ - $ - $ - $ - $ - -
Refuse Rate Per Month 1-1 $ 11-14.45 $ 11-14.45 $ 11-14.45 $ 11-14.45 $ 11-14.45 $ 11-14.45
Recycle Rate Per Month 1-1 $ 2 $ 2 $ 2 $ 2 $ 2 $ 2
158
REFUSE UTILITY FUND FUND 717
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
PERMANENT STAFFING
Street& Sanitation Superintendent 0.30 0.40 0.40 0.40 0.40 0.40 0.4
Street Maintenance 2.00 2.75 2.75 2.75 2.75 3.00 3
Administrative Support 0.50 0.60 0.60 0.60 0.60 0.60 0.6
Part-Time 1.00 1.05 1.05 1.05 1.05 1.05 1.05
TOTAL 3.80 4.80 4.80 4.80 4.80 5.05
SIGNIFICANT EXPENDITURES
Disposal Charges $ 123,000
Recycling Contract $ 84,000
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
Utility Billing System 6,800 9,300 9,300
Computer and Printer 5,200 5,200 5,200
Refuse Truck 127,700 127,700 127,700
Total 139,700 142,200 142,200
159
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I 1
DEPT 48910 BULK COLLECTION FUND 717
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 3,655 $ 2,843 $ 4,732 $ 5,390 $ 4,300 $ 7,405 72.21%
501 Overtime-Regular Employees 2,999 1,448 2,068 2,084 2,000 2,500 25.00%
503 Part-Time Employees 295 194 282 200 600 600 -
524 SL Converted/LTD - - - - - 56 -
525 P.E.R.A. Contribution 298 192 304 387 300 513 71.00%
526 F.I.C.A. Contribution 531 338 535 579 500 809 61.80%
527 Cafeteria Benefit Plan 299 166 338 360 400 912 128.00%
531 Workers' Compensation Insurance 355 143 (132) 108 400 1,070 167.50%
535 Paid Leave Accrual - - - - - 82 -
TOTAL 8,432 5,324 8,127 9,107 8,500 13,947 64.08%
Materials,Supplies and Services
581 Advertising,Publication,Printing - - - - 400 400 -
583 Other Contractual Services - - - 96 - - -
605 Disposal Charges 23,006 15,211 20,687 19,299 24,000 24,000 -
651 Fleet Liability - - - - - 258 -
652 General Liability - - - - - 3,130 -
658 Insurance Deductible
- - - - - -
TOTAL $ 23,006 $ 15,211 $ 20,687 $ 19,395 $ 24,400 $ 27,788 13.89%
DEPARTMENT TOTAL $ 31,438 $ 20,535 $ 28,814 $ 28,502 $ 32,900 $ 41,735 26.85%
159a
DEPT 48915 YARD WASTE/LEAF COLLECT FUND 717
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 18,170 $ 16,597 $ 17,462 $ 16,188 $ 16,100 $ 14,010 -12.98%
501 Overtime-Regular Employees - 36 694 1,238 - 500 -
503 Part-Time Employees 8,084 8,007 5,906 5,806 5,300 5,300 -
524 SL Converted/LTD - - - - - 112 -
525 P.E.R.A. Contribution 814 715 782 958 800 741 -7.38%
526 F.I.C.A. Contribution 2,041 1,871 1,804 1,868 1,600 1,525 -4.69%
527 Cafeteria Benefit Plan 983 1,102 931 988 1,300 1,824 40.31%
530 Other Benefits - - - - - - -
531 Workers' Compensation Insurance - 941 (253) 632 400 1,070 167.50%
535 Paid Leave Accrual - - - - - 164 -
TOTAL 30,092 29,269 27,326 27,678 25,500 25,246 -1.00%
Materials,Supplies and Services
540 Office Supplies - - - - 100 100 -
542 General Supplies 1,084 261 1,136 231 2,000 1,000 -50.00%
543 Equipment&Vehicle Parts 2,548 2,657 471 1,985 3,200 2,200 -31.25%
549 Motor Fuels& Lubricants 822 962 1,047 993 1,500 1,500 -
560 Postage 52 14 107 39 200 200 -
159b
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
DEPT 48915 YARD WASTE/LEAF COLLECT FUND 717
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
563 Maint. &Repair- Equip.Nehicle 20 722 553 632 900 900 -
567 Maint&Repair-Other Improvements - - 147 - - - -
581 Advertising and Publication 237 121 161 - 500 500 -
582 Expert& Professional Services - 22 - - - - -
605 Disposal Charges - 1,689 615 9,657 3,500 12,000 242.86%
611 Equipment Rental - - 58 - - 5,000 -
623 Garage- Labor&Burden 2,349 1,742 1,296 2,256 2,500 2,500 -
651 Fleet Liability - - - - - 258 -
652 General Liability - - - - - 3,130 -
TOTAL $ 7,112 $ 8,190 $ 5,591 $ 15,792 $ 14,400 $ 29,288 103.39%
DEPARTMENT TOTAL $ 37,204 $ 37,459 $ 32,917 $ 43,470 $ 39,900 $ 54,534 36.68%
159c
DEPT 48920 RECYCLE FUND 717
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees 13,683 $ 14,107 $ 14,625 $ 14,424 $ 8,500 $ 13,621 60.25%
501 Overtime-Regular Employees 535 244 193 306 500 500 -
524 SL Converted/LTD - - - - - 107 -
525 P.E.R.A. Contribution 637 643 656 764 900 731 -18.78%
526 F.I.C.A. Contribution 1,148 1,098 1,115 1,122 1,500 1,087 -27.53%
527 Cafeteria Benefit Plan 903 776 782 882 1,400 1,596 14.00%
530 Other Benefits - - - - - - -
531 Workers' Compensation Insurance 184 55 8 38 100 1,070 970.00%
535 Paid Leave Accrual - - - - - 157 -
TOTAL 17,090 16,923 17,379 17,535 12,900 18,869 46.27%
Materials,Supplies and Services
540 Office Supplies - - - - 100 100 -
542 General Supplies 1,375 2,041 73 759 2,500 2,500
560 Postage 1,185 39 819 65 1,000 2,000 100.00%
581 Advertising, Publication, Printing 3,776 187 775 775 1,000 7,000 600.00%
583 Other Contractual Services 82,393 84,636 81,622 81,642 82,000 84,000 2.44%
605 Disposal Charges 5,499 5,292 5,292 10,506 6,300 6,300 -
159d
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1 1 I I I I I I I I I I I I I I I I 1
DEPT 48920 RECYCLE FUND 717
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
630 Training 1,182 521 1,007 666 2,200 2,000 -9.09%
633 Dues and Memberships - - - 276 - - -
635 Travel/Mileage - - - 524 - - -
636 Conference Fees - - - 840 - - -
637 Meals and Lodging - - - 42 - - -
639 Subscription and Publications 180 230 224 - 300 300 -
651 Fleet Liability - - - - - 258 -
652 General Liability - - - - - 3,130 -
TOTAL 95,590 92,946 89,812 96,094 95,400 107,588 12.78%
DEPARTMENT TOTAL $ 112,680 $ 109,869 $ 107,191 $ 113,629 $ 108,300 $ 126,457 16.77%
159e
DEPT 48925 BRUSH SERVICE FUND 717
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees 14,775 $ 23,454 $ 19,565 $ 24,048 $ 17,000 $ 20,437 20.22%
501 Overtime-Regular Employees 1,192 2,153 1,641 3,435 1,000 1,500 50.00%
503 Part-Time Employees 2,093 2,635 2,541 2,591 3,300 3,300 -
524 SL Converted/LTD - - - - - 157 -
525 P.E.R.A. Contribution 715 1,147 912 1,478 900 1,136 26.22%
526 F.I.C.A. Contribution 1,376 2,109 1,759 2,384 1,600 1,943 21.44%
527 Cafeteria Benefit Plan 1,325 1,997 1,669 2,160 1,600 2,690 68.13%
530 Other Benefits - - - - - - -
531 Workers'Compensation Insurance - 974 (147) 518 900 1,070 18.89%
535 Paid Leave Accrual - - - - - 230 -
TOTAL 21,476 34,469 27,940 36,612 26,300 32,463 23.43%
Materials,Supplies and Services
542 General Supplies 150 - 31 39 800 800 -
543 Equipment&Vehicle Parts 345 334 293 63 1,600 1,600 -
546 Personal Safety Equipment - - - - 100 100 -
549 Motor Fuels&Lubricants 676 757 899 755 900 900 -
560 Postage - - 10 - - - -
159f
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
DEPT 48925 BRUSH SERVICE FUND 717
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
563 Contractual Maint. &Repair- - - - - 500 500 -
567 Maintenance&Repair-Other - - 147 - - - -
581 Advertising, Publication, Print - - 97 - - - -
583 Other Contractual Services - - 7,396 4,529 14,000 -100.00%
605 Disposal Charges - - 4,649 4,649 3,500 3,500 -
611 Equipment Rental - - 58 58 - - -
623 Garage-Labor&Burden 108 243 544 544 3,500 3,500 -
630 Travel, Conferences, Schools 51 - - - 500 500 -
651 Fleet Liability - - - - - 258 -
652 General Liability - - - - - 3,130 -
TOTAL 1,330 1,334 14,124 10,636 25,400 14,788 -41.78%
DEPARTMENT TOTAL $ 22,806 $ 35,803 $ 42,064 $ 47,248 $ 51,700 $ 47,251 -8.61%
159g
DEPT 48930 ADMINISTRATION/DISPOSAL FUND 717
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 62,061 $ 64,484 $ 66,703 $ 66,703 $ 64,500 $ 68,779 6.63%
501 Overtime-Regular Employees 1,654 3,367 5,053 5,053 3,500 3,500 -
503 Part-Time Employees 6,398 8,167 9,288 9,288 3,300 6,000 81.82%
524 SL Converted/LTD 351 375 378 378 400 563 40.75%
525 P.E.R.A. Contribution 3,048 3,232 3,425 3,425 3,500 3,884 10.97%
526 F.I.C.A. Contribution 5,262 5,717 6,024 6,024 5,500 6,028 9.60%
527 Hospitalization- Life Insurance 6,055 5,474 5,921 5,921 6,500 7,752 19.26%
530 Other Benefits - - - - - 91 -
531 Workers'Compensation Insurance 5,951 3,641 689 689 5,000 1,293 -74.14%
532 Unemployment Compensation (552) - - - - - -
535 Paid Leave Accrual - - - - - 825 -
TOTAL 90,228 94,457 97,481 97,481 92,200 98,715 7.07%
Materials,Supplies and Services
540 Office Supplies 1,647 1,823 1,755 1,755 2,000 1,000 -50.00%
541 Uniforms/Clothing 57 239 211 211 500 500 -
542 General Supplies 2,001 356 369 369 1,500 1,500 -
543 Equipment&Vehicle Parts 14,788 15,175 14,073 14,073 15,000 15,000 -
159h
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I I I I I I I I I I I I I I I I I I I
DEPT 48930 ADMINISTRATION/DISPOSAL FUND 717
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
544 Structural Supplies 139 - - - - - -
545 Container Parts (104) 439 1,012 1,012 2,500 2,500 -
549 Motor Fuels&Lubricants 4,723 4,850 5,040 5,040 5,000 5,000 -
560 Postage 2,087 1,543 1,727 1,727 1,900 1,900 -
563 Maint&Repair-Equipment/Vehicles 7,257 3,041 1,954 1,954 9,000 6,000 -33.33%
580 Audit 2,400 1,800 1,700 1,700 1,700 1,700 -
581 Advertising, Publication,Printing 233 2,978 3,022 3,022 2,000 2,000 i 582 Expert&Professional Services 426 - - - - -
583 Other Contractual Services 167 232 232 232 - - -
584 Communications-Telephones/Alarms 150 516 667 667 700 1,000 42.86%
605 Disposal Charges 129,877 112,349 109,636 109,636 134,000 123,000 -8.21%
622 Administrative Fee 55,000 61,200 64,800 64,800 72,000 75,700 5.14%
623 Garage-Labor& Burden 11,644 11,786 15,912 15,912 15,500 15,500 -
630 Travel,Conferences, Schools - 338 - - - - -
639 Subscription- Memberships 16 - - - 100 100 -
644 Taxes&Licenses 200 240 200 200 300 300 -
651 Fleet Liability Insurance 691 900 790 790 1,200 - -100.00%
159i
DEPT 48930 ADMINISTRATION/DISPOSAL FUND 717
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials, Supplies and Services,cont.
652 General Liability,Fire,Etc. 7,331 7,578 6,930 6,930 8,500 386 -95.46%
TOTAL $ 223,050 $ 227,383 $ 230,030 $ 230,030 $ 273,400 $ 253,086 -7.43%
DEPARTMENT TOTAL $ 313,278 $ 321,840 $ 327,511 $ 327,511 $ 365,600 $ 351,801 -3.77%
DEPT 48940 NON-OPERATING FUND 717
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
680 Depreciation $ 38,677 $ 33,078 $ 38,398 $ 38,398 $ 36,000 $ 36,900 2.50%
REFUSE UTILITY TOTAL $ 556,083 $ 558,584 $ 576,895 $ 598,758 $ 634,400 $ 658,678 3.83%
DEPT 48950 CAPITAL OUTLAY-MEMO FUND 717
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
CAPITAL OUTLAY -MEMO
740 Motor Vehicles $ - $ - $ - $ - $ - $ 127,700 -
790 Other Equipment - 4,983 - - 5,000 14,500 190.00%
TOTAL $ $ 4,983 $ $ $ 5,00U $ 142,2UU 2/44.0U1-Yo
159j
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STORM SEWER UTILITY FUND FUND 740
DEPT 48610 SEWER MAINTENANCE 48620 CONCRE 1'L+'ALLEYS 48630 ADMINISTRATION 48650 CONSTRUCTION
ACTIVITY: Storm Sewer System Maintenance
ACTIVITY MANAGER: WATER& SEWER SUPERINTENDENT, STREET& SANITATION SUPERIN IENDENT,ENGINEERING
SUPERIN"I'ENDENT
GENERAL ACTIVITY DESCRIPTION
All storm sewer lines and storm inlets must be maintained to assure adequate run-off. Creeks and ditches must be monitored to assure proper run-off and
week and pollution control. This work is done with men and equipment from the Water& Sewer and Street& Sanitation divisions.
PROCESS USED
Storm sewer lines and catch basins are cleaned on a rotating basis. Storm inlet grates are cleaned in the spring and fall and when conditions require it. Streets,
alleys and parking lots are swept at least three times annually. Ditches are cleaned with a backhoe when necessary. Inlet grates and structures are repaired as
needed after inspection.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1998
1. Continue upgrades of storm water system including catch basin maintenance upgrades and open drainage ditch maintenance.
2. Continue reviewing overall city storm water drainage system with reflection to watershed districts.
3. Continue alley improvements as per CIP.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1994 1995 1996 1997 1998
1. Number of catch basins inspected 300 350 350 350 350
2. Number of catch basins rebuilt 15 25 10 10 10
3. Number of feet of storm sewer pipe
cleaned 2,000 2,000 2,000 2,000 2,000
4. Number of feet of ditches restored and
cleaned 1,800 2,000 2,000 2,000 2,000
5. Jet out iced catch basins/pipes 25 25 25 25 25
6. Inspect N.U.R.P. ponds per access
agreements 3
7. Inspect catch basins per access agreements 30
160
STORM SEWER UTILITY FUND FUND 740
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENSES
Salaries and Employee Benefits $ 30,395 $ 21,967 $ 26,439 $ 22,830 $ 47,300 $ 50,223 6.18%
Materials, Supplies and Services 41,516 81,710 62,276 39,385 190,800 207,864 8.94%
Non-Operating 228,567 146,373 265,061 209,870 209,900 246,383 17.38%
TOTAL 300,478 250,050 353,776 272,085 448,000 504,470 12.60%
REVENUES
Storm Sewer Charges 517,029 513,513 463,714 514,979 550,000 656,550 19.37%
Penalties - - 6,224 5,424 - 5,000 -
Interest Earnings - - - 18,168 - 32,000 -
Contract-Watershed District - 230,310 - - - - -
Transfer In - - - 850,000 - - -
TOTAL 517,029 743,823 469,938 1,388,571 550,000 693,550 26.10%
Increase(Decrease)to Fund Balance $ 216,551 $ 493,773 $ 116,162 $ 1,116,486 $ 102,000 $ 189,080 85.37%
Prior Period Adjustments - - (250,000) - - - -
RETAINED EARNINGS 12-31 $ 1,868,699 $ 1,868,699 $ 1,734,861 $ 2,851,347 $ 2,127,699 $ 3,040,427 42.90%
Cash Balance 12-31 $ (415,199) $ (415,199) $ 4,058 $ 14,604 $ (576,699) $ (387,617) 32.79%
Bond Proceeds $ - $ - $ - $ - $ - $ - -
Bond Principal Payment $ 120,000 $ 120,000 $ 125,000 $ 135,000 $ 135,000 $ 140,000 3.70%
Capital Outlay $ - $ - $ - $ - $ - $ 9,300 -
Construction Projects $ 78,380 $ 78,380 $ 148,266 $ 895,941 $ 285,000 $ 547,000 91.93%
Rate per REF $ 9 $ 9 $ 9 $ 9.6 $ 10.0 $ 12.6 26.00%
161
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I I I I I I I I I I I I I I I I I I I
STORM SEWER UTILITY FUND FUND 740
FINANCIAL SUMMARY
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
PERMANENT STAFFING
Engineering Superintendent 0.20 0.20 0.20 0.20 0.20
Engineering Technicians 0.15 0.15 0.15 0.15 0.15
Street& Sanitation Superintendent 0.10 0.10 0.10 0.10 0.10
Water& Sewer Superintendent 0.10 0.10 0.10 0.10 0.10
Maintenance 0.60 0.60 0.60 0.60 0.60
TOTAL 1.15 1.15 1.15 1.15 1.15
SIGNIFICANT EXPENDITURES
1999 CAPITAL OUTLAY AND CONSTRUCTION DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
Utility Billing Hardware and Software $ 9,300 $ 9,300 $ 9,300
Street Rehab/Maint. 50,000 50,000 50,000
Alley Reconstruction 12,000 12,000 12,000
South Park and Shady Oak Pond 160,000 160,000 160,000
Monroe Ave./2nd St.NE and Hilltop 125,000 125,000 125,000
Alley between 8th&9th and 2nd & 3rd 200,000 200,000 200,000
Total 547,000 547,000 547,000
162
DEPT 48610 STORM SEWER MAINTENANCE FUND 740
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 23,778 $ 16,528 $ 19,450 $ 15,455 $ 22,300 $ 29,173 30.82%
501 Overtime-Regular Employees 339 420 969 315 500 500 -
503 Part-Time Employees 997 1,095 1,421 507 - - -
524 SL Converted/LTD - - - - - 230 -
525 P.E.R.A. Contribution 1,081 759 904 660 1,200 1,537 28.08%
526 F.I.C.A. Contribution 1,939 1,352 1,593 1,325 1,800 2,285 26.94%
527 Cafeteria Benefit Plan 2,261 1,404 1,242 1,163 1,800 3,475 93.06%
530 Other Benefits - - - - - 16 -
531 Workers' Compensation Insurance - 409 153 156 - 2,026 -
535 Paid Leave Accrual - - - - - 337 -
TOTAL 30,395 21,967 25,732 19,580 27,600 39,579 43.40%
Materials,Supplies and Services
542 General Supplies 212 759 1,330 - 3,500 3,500 -
545 Parts and Supplies 3,715 416 629 288 5,000 5,000 -
547 Street Maint. Material 711 402 486 - 2,000 2,000 -
556 Sand/Gravel 119 120 1,519 678 2,000 2,000 -
-
560 Postage - - 19 - - -
162a
I I I I I I I I I I I I I I I I I I I
I I I I I I I 1 I I I I I I I I 1 I I
DEPT 48610 STORM SEWER MAINTENANCE FUND 740
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,(cont.)
567 Maint& Repair-Other Improvements 2,240 - 5,404 - 60,000 60,000 -
582 Expert&Professional Services 1,202 - - - 1,500 1,500 -
615 City Project Contracts - 46,337 - - - - -
616 Construction Costs 2,784 - - - - - -
652 General Liability - - - - - 1,585 -
TOTAL 10,983 48,034 9,387 966 74,000 75,585 2.14%
DEPARTMENT TOTAL $ 41,378 $ 70,001 $ 35,119 $ 20,546 $ 101,600 $ 115,164 13.35%
DEPT 48620 CONCRETE ALLEYS FUND 740
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services
567 Maint. &Repair-Other Improvements $ - $ - $ 10,691 $ - $ 20,000 $ 20,000 -
615 City Project Contracts - - - - 30,000 40,000 33.33%
652 General Liability - - - - - 386 -
DEPARTMENT TOTAL $ - $ - $ 10,691 $ - $ 50,000 $ 60,386 20.77%
162b
DEPT 48630 ADMINISTRATION FUND 740
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ - $ - $ 634 $ - $ 12,900 $ 5,238 -59.40%
503 Part-Time Employees - - - 3,020 4,000 4,000 -
524 SL Converted/LTD - - - - - 41 -
525 P.E.R.A. Contribution - - 28 - 800 271 -66.13%
526 F.I.C.A. Contribution - - 45 231 1,200 403 -66.42%
527 Cafeteria Benefit Plan - - - - 800 492 -38.50%
531 Workers Compensation - - - 1 - 139 -
535 Paid Leave Accrual - - - - - 60 -
TOTAL - - 707 3,251 19,700 10,644 -45.97%
Materials,Supplies and Services
540 Office Supplies 339 1,036 1,029 - 1,000 1,000 -
549 Motor Fuels&Lubricants - - 92 - - - -
563 Maint&Repair-Equipment/Vehicles 919 444 644 536 1,000 1,000 -
580 Audit 1,200 1,800 1,700 1,000 1,000 1,000 -
582 Expert&Professional Services - 625 7,278 4,131 32,000 32,000 -
588 Legal Services - 571 - - - - -
622 Administrative Fees 26,400 27,600 30,000 30,000 30,000 36,507 21.69%
162c
I I I I I I I I I I I I 1 I I I I I I
I I I I I I I I I I I I I I I I I I I
DEPT 48630 ADMINISTRATION FUND 740
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
Materials, Supplies and Services,cont.
652 General Liability, Fire,Etc. 1,675 1,600 1,455 2,752 1,800 386 -78.56%
TOTAL 30,533 33,676 42,198 38,419 66,800 71,893 7.62%
DEPARTMENT TOTAL $ 30,533 $ 33,676 $ 42,905 $ 41,669 $ 86,500 $ 82,537 -4.58%
DEPT 48640 NON-OPERATING FUND 740
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
680 Depreciation $ 103,142 $ 27,535 $ 108,614 $ 105,000 $ 105,000 $ 107,625 2.50%
820 Bond Interest 124,825 118,238 155,973 104,570 104,600 138,450 32.36%
840 Fiscal Fee 600 600 474 300 300 308 2.67%
DEPARTMENT TOTAL $ 228,567 $ 146,373 $ 265,061 $ 209,870 $ 209,900 $ 246,383 17.38%
STORM SEWER UTILITY TOTAL $ 300,478 $ 250,050 $ 353,776 $ 272,085 $ 448,000 $ 504,470 12.60%
CAPITAL OUTLAY-MEMO
740 Motor Vehicles $ - $ - $ - $ - $ - $ - -
790 Other Equipment - - - - - 9,300 -
TOTAL $ - $ - $ - $ - $ - $ 9,300 -
162d
DEPT 48650 CONSTRUCTION-MEMO FUND 740
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1998 1999 Change
CONSTRUCTION-MEMO
Meadow Creek $ - $ 73,222 $ - $ - $ - $ - -
Meadowbrooke Storm Sewer - - 10,236 - - - -
Utility Reconstruction 30,347 - - - 35,000 - -100.00%
Street Rehab/Maint. - - - - - 50,000 -
Nine Mile Creek Improvements - - 5,564 8,786 - - -
Alley Reconstr-100 blk. 12/13 ave. S. - - 8,202 - - - -
2nd St No at 16th, 18th& 19th Ave No - 5,158 105,572 4,781 - - -
Alley Reconstruction - - 14,338 - - 12,000 -
6th Ave No Improvements - - 4,354 833,135 250,000 - -100.00%
South Park and Shady Oak Pond - - - - - 160,000 -
Monroe Ave./2nd St.NE and Hilltop - - - - - 125,000 -
Alley between 8th&9th and 2nd&3rd - - - - - 200,000 -
Miscellaneous Storm Sewer Projects - - - 49,239 - - -
DEPARTMENT TOTAL $ 30,347 $ 78,380 $ 148,266 $ 895,941 $ 285,000 $ 547,000 91.93%
162e
I I I I I I I I I I I I I I I I I I I
PAVILION/ICE ARENA FUND FUND 747
DEPT 48730 ADMINISTRATION
48735 ICE RENTAL
48740 SOCCER-LEAGUE/RENTAL
48745 DRY FLOOR
ACTIVITY: Ice Arena and Pavilion
ACTIVITY MANAGER: ARTS CENTER/PAVILION MANAGER
GENERAL ACTIVITY DESCRIPTION
Manage and schedule public user groups and maintenance for the ice arena/pavilion, which will utilize the facility to its maximum potential, and generate
adequate revenue to offset the cost of operations.
PROCESS USED
Schedule and control a wide variety of user groups. Utilize all prime ice hours, scheduling non-prime hours as permitted. Use developed policies to manage the
facility and determine rental rates for pavilion user groups. Supervision of accounts payable and accounts received. Train and supervise staff in order to maintain
an efficient, safe and clean facility.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Rent all prime time ice January 1 to March 2 and September 7 to December 31.
2. Research new possible sources of revenue during dry floor season to maximize usage.
3. Increase marketing of open skate,open soccer, and open inline sessions to increase community use of the Pavilion.
4. Continue to work with user groups(HYHA,HHS Dynamo and MN Metro)to make improvements with the facility to increase customer satisfaction.
5. Operate a budget to maximize revenues.
163
PAVILION/ICE ARENA FUND FUND 747
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Rented prime hours ice 1,212 1,259 1,261 1,225 1,245
2. Rented non-prime hours ice 307 320 291 285 285
3. Pavilion leases for summer use 7 3 2 4 4
4. Hours ice resurfacer is in use 317 327 334 325 330
5. Hours of part-time employment 2,902 3,416 3,387 3,600 2,200
6. Open skate hours 200 210 176 210 210
7. Teams for indoor soccer 68 71 66 68 68
8. Rented roller hockey hours 185 183 247 220 190
9. Hours compressors in use 3,826 3,708 4,152 3,900 4,050
10. Hours of turf use 402 421 545 480 490
164
I I I I I I I I I I I i I I I I I I I
PAVILION/ICE ARENA FUND FUND 747
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1998 1999 Change
EXPENSES
Salaries and Employee Benefits $ 123,924 $ 139,057 $ 148,776 $ 139,569 $ 145,500 $ 151,967 4.44%
Materials, Supplies and Services 78,785 79,575 102,931 84,064 81,200 86,666 6.73%
Non-Operating 4,289 3,670 5,422 4,000 4,000 5,000 25.00%
TOTAL 206,998 222,302 257,129 227,633 230,700 243,633 5.61%
REVENUES
Interest - - 1,385 4,115 - 3,500 -
Ice Rental 149,226 164,340 170,859 169,433 170,000 175,000 2.94%
Pavilion Rental 10,447 10,289 10,685 10,723 10,500 10,500 -
Open Skating Fees 4,625 4,185 2,876 3,160 4,000 4,000 -
Soccer League Fees 38,380 39,388 38,012 38,273 38,000 38,000 -
Turf Rental 3,698 4,230 7,901 7,934 9,500 9,500 -
HHS Hockey Gate 1,334 4,399 3,001 3,698 3,000 3,000 -
Mighty Ducks Grant - - - 16,000 - - -
Advertising Rental - 1,000 9,000 1,000 1,000 1,000 -
Concessions 3,105 4,777 2,909 2,296 3,200 3,200 -
Vending Machines 8,778 7,514 7,495 7,236 4,600 4,600 -
Miscellaneous - - - 3,500 - - -
TOTAL 219,593 240,122 254,123 267,367 243,800 252,300 3.49%
Increase(Decrease)to Fund Balance $ 12,595 $ 17,820 $ (3,006) $ 39,734 $ 13,100 $ 8,667 -33.84%
Prior Period Adjustment (2,194) - - - -
RETAINED EARNINGS 12-31 $ 38,582 $ 56,402 $ 51,202 $ 90,936 $ 79,702 $ 99,603 24.97%
Cash Balance 12-31 $ (16,321) $ (22,351) $ 25,864 $ 67,468 $ 3,749 $ 80,135 2037.50%
Capital Outlay $ - $ - $ 2,748 $ 2,130 $ 2,000 $ - -100.00%
165
PAVILION/ICE ARENA FUND FUND 747
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget
CATEGORY 1995 1996 1997 1998 1998 1999
PERMANENT STAFFING
Pavilion/Ice Arena Manager 0.60 1.00 1.00 1.00 1.00
Parks&Forestry Superintendent 0.10 0.10
Facilities Manager 1.00 1.00 0.50 0.50 0.20
NEW ASSISTANT MANAGER 0.97
Administrative Support 0.70 0.70 0.75 0.75 0.75
Part-Time Maintenance 1.40 1.70 1.75 1.75 1.75
Custodial 0.25 0.25
TOTAL 2.40 2.80 4.25 4.25 4.67
SIGNIFICANT EXPENDITURES
Heating Fuel $20,000
Electricity $15,000
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
166
1 I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
DEPT 48730 ADMINISTRATION FUND 747
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 50,131 $ 55,283 $ 46,272 $ 44,400 $ 63,219 42.39%
501 Overtime-Regular Employees 9 - - - - -
503 Part-Time Employees 5,005 4,594 1,253 - - -
524 SL Converted/LTD 771 791 1,044 1,000 498 -50.20%
525 P.E.R.A. Contribution 2,560 2,367 2,328 2,400 3,275 36.46%
526 F.I.C.A. Contribution 4,660 4,401 3,845 4,500 4,868 8.18%
527 Cafeteria Benefit Plan 7,644 6,652 4,776 4,500 7,570 68.22%
529 Deferred Compensation 2,716 3,348 3,746 4,000 - -100.00%
530 Other Benefits - - - - 13 -
531 Workers'Compensation Insurance 1,405 276 684 1,300 805 -38.08%
532 Unemployment Compensation - - - - - -
535 Paid Leave Accrual - - - - 729 -
TOTAL 74,901 77,712 63,948 62,100 80,977 30.40%
Materials,Supplies and Services
540 Office Supplies 509 1,097 629 600 615 2.50%
541 Uniforms/Clothing 371 359 638 700 718 2.57%
542 General Supplies 1,310 578 106 200 205 2.50%
547 Street Materials and Supplies 553 48 - 100 103 3.00%
166a
DEPT 48730 ADMINISTRATION FUND 747
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
548 Concession 1,780 213 - 300 308 2.67%
555 Other Supplies 1,929 (117) - - - -
560 Postage 149 165 238 300 308 2.67%
563 Maint&Repair-Equipment/Vehicles 810 348 1,053 600 615 2.50%
565 Maint. &Repair- Structures 1,020 1,370 1,383 800 820 2.50%
567 Maint&Repair-Other Improvements 465 241 - 2,500 1,563 -37.48%
580 Audit 400 300 400 400 410 2.50%
581 Advertising and Publication - 33 - - - -
582 Expert&Professional Services - - - - - -
584 Communications-Telephones/Alarms 2,110 1,550 1,557 2,000 2,050 2.50%
585 Telephone-Long Distance - - 20 - - -
622 Administrative Fee 6,600 7,200 7,800 7,800 10,885 39.55%
630 Training 362 606 490 500 513 2.60%
633 Dues and Memberships - - 150 - 150 -
637 Meals and Lodging - - 46 - 50 -
639 Subscriptions and Publications - 150 - 300 108 -64.00%
652 General Liability,Fire,Etc. 2,178 2,055 3,670 2,200 3,955 79.77%
162b
I I I I I I I I I I I I I I I I I I I
I 1 I I I I I I I I I I I I I I I 1 1
DEPT 48730 ADMINISTRATION FUND 747
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
653 Property Insurance 2,055 1,050 1,922 2,300 2,080 -9.57%
TOTAL $ 22,601 $ 17,246 $ 20,102 $ 21,600 $ 25,456 17.85%
DEPARTMENT TOTAL $ 97,502 $ 94,958 $ 84,050 $ 83,700 $ 106,433 27.16%
DEPT 48735 ICE RENTAL FUND 747
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 10,222 $ 9,627 $ 12,153 $ 22,300 $ 18,148 -18.62%
501 Overtime-Regular Employees 929 1,870 2,595 1,000 1,000 -
503 Part-Time Employees 18,423 23,397 17,300 16,400 11,100 -32.32%
524 SL Converted/LTD - - - - 143 -
525 P.E.R.A. Contribution 724 822 917 1,200 992 -17.33%
526 F.I.C.A. Contribution 2,256 2,594 2,486 3,000 1,573 -47.57%
527 Cafeteria Benefit Plan 1,645 1,324 1,210 1,700 2,964 74.35%
531 Workers' Compensation Insurance 696 (337) 513 1,200 - -100.00%
535 Paid Leave Accrual - - - - 209 -
TOTAL 34,895 39,297 37,173 46,800 36,129 -22.80%
166c
DEPT 48735 ICE RENTAL FUND 747
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services
542 General Supplies 4,559 3,385 3,718 4,000 4,100 2.50%
543 Equipment&Vehicle Parts 2,053 3,757 1,000 2,700 2,768 2.52%
544 Structural Supplies 488 1,268 1,101 1,500 1,538 2.53%
545 Parts and Supplies 379 649 - 800 820 2.50%
549 Motor Fuels&Lubricants 1,734 1,714 1,634 1,800 1,845 2.50%
555 Other Supplies - - 294 400 410 2.50%
563 Maint&Repair-Equipment/Vehicles 5,305 8,960 8,513 3,500 3,588 2.51%
563 Maint&Repair-Structural - 20,778 5,800 - - -
581 Advertising and Publication 832 719 20 700 718 2.57%
582 Expert&Professional Services 597 432 792 800 820 2.50%
602 Heating Fuel-Gas 11,956 13,439 13,160 12,500 12,813 2.50%
604 Electricity 19,185 20,693 20,196 19,900 20,398 2.50%
623 Garage-Labor&Burden 446 - - 500 625 25.00%
630 Training 484 330 _ - 500 513 2.60%
TOTAL $ 48,018 $ 76,124 $ 56,227 $ 49,600 $ 50,956 2.73%
DEPARTMENT TOTAL $ 82,913 $ 115,421 $ 93,400 $ 96,400 $ 87,085 -9.66%
166d
I I I I I I I I I I I I I I I I I I I
I 1 I I I I I I I I I 1 I I I I I I I
DEPT 48740 SOCCER-LEAGUE/RENTAL FUND 747
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 4,339 $ 4,998 $ 11,120 $ 10,300 $ 12,064 17.13%
501 Overtime Employees - 95 108 - - -
503 Part-Time Employees 15,630 15,566 14,412 11,100 10,250 -7.66%
524 SL Converted/LTD - - - - 95 -
525 P.E.R.A. Contribution 376 449 527 500 625 25.00%
526 F.I.C.A. Contribution 1,522 1,569 1,877 800 1,078 34.75%
527 Cafeteria Benefit Plan 792 810 651 800 1,870 133.75%
531 Workers' Compensation Insurance 647 377 377 600 - -100.00%
535 Paid Leave Accrual - - - - 139
-
TOTAL 23,306 23,864 29,072 24,100 26,121 8.39%
Materials,Supplies and Services
542 General Supplies 1,082 1,029 950 1,000 1,025 2.50%
544 Structural Supplies - 100 103 3.00%
560 Postage 149 218 180 300 308 2.67%
568 Printing - - 53 - - -
581 Advertising and Publication 1,292 928 582 900 923 2.56%
602 Heating Fuel-Gas 1,213 570 499 1,200 1,230 2.50%
166e
DEPT 48740 SOCCER-LEAGUE/RENTAL FUND 747
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,(cont.)
604 Electricity 1,956 967 1,920 2,000 2,050 2.50%
TOTAL ,692 3,"/12 4,1214 5,5UU 5,639 2.53%
DEPARTMENT TOTAL $ 28,998 $ 27,576 $ 33,256 $ 29,600 $ 31,760 7.30%
DEPT 48745 DRY FLOOR FUND 747
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ 3,923 $ 4,022 $ 3,883 $ 7,900 $ 5,404 -31.59%
501 Overtime Employees - 37 311 - - -
503 Part-Time Employees 912 2,629 3,943 2,800 1,600 -42.86%
524 SL Converted/LTD - - - - 43 -
525 P.E.R.A. Contribution 177 185 201 400 280 -30.00%
526 F.I.C.A. Contribution 370 512 612 600 439 -26.83%
527 Cafeteria Benefit Plan 362 341 295 600 912 52.00%
531 Workers' Compensation Insurance 211 177 132 200 - -100.00%
535 Paid Leave Accrual - - - - 62 -
TOTAL 5,955 7,903 9,376 12,500 8,740 -30.08%
166f
I I I I I I I I I I I i I I I I I I I
I I I I I I I I I I I I I I I I I I I
DEPT 48745 DRY FLOOR FUND 747
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services
542 General Supplies 666 574 701 900 923 2.56%
543 Equipment&Vehicle Parts - 100 103 3.00%
544 Structural Supplies - 493 - 500 513 2.60%
581 Advertising and Publication - 126 - 200 205 2.50%
602 Heating Fuel-Gas 401 284 146 100 103 3.00%
604 Electricity 2,197 4,372 2,705 2,700 2,768 2.52%
TOTAL 3,264 5,849 3,551 4,500 4,615 2.56%
DEPARTMENT TOTAL $ 9,219 $ 13,752 $ 12,927 $ 17,000 $ 13,355 -21.44%
DEPT 48770 NON-OPERATING
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
680 Depreciation $ 3,670 $ 5,422 $ 4,000 $ 4,000 $ 5,000 25.00%
PAVILION/ICE ARENA TOTAL $ 222,302 $ 257,129 $ 227,633 $ 230,700 $ 243,633 5.61%
DEPT 48775 CAPITAL OUTLAY-MEMO
790 Other Equipment $ - $ 2,748 $ 2,130 $ 2,000 $ - -100.00%
166g
ARTS CENTER FUND FUND 750
DEPT 48530 ADMINISTRATION
ACTIVITY: Hopkins Center for the Arts
ACTIVITY MANAGER: FACILITIES MANAGER
GENERAL ACTIVITY DESCRIPTION
Manage,maintain, schedule,promote and utilize the Hopkins Center for the Arts to its maximum potential, and generate adequate revenue to offset the cost of
operations.
PROCESS USED
Schedule tenants through meet and confer process. Promote and lease unallocated space to occasional user groups. Use developed policies to manage the
facility. Supervision of accounts payable and accounts received. Train and supervise staff in order to maintain a safe,clean and attractive facility.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1999
1. Develop marketing plan to attract occasional user groups.
2. Create a Hopkins Center for the Arts Membership program to increase interest and revenue.
3. Develop at least one self promoted or co-promoted fundraising event.
4. Expand volunteer program to have a volunteer present everyday there is a performance or class at the Art Center.
5. Operate a budget to maximize revenues.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1995 1996 1997 1998 1999
1. Number of theater rentals 15 20
2. Number of studio rentals 40 40
3. Number of dance studio rentals 10 20
4. Number of classroom rentals 10 40
5. Number of rehearsal room rentals 25 50
6. Number of gallery rentals 10 10
7. Hours of part-time employment 1,430 3,600
8. Number of days of performance/
classroom activity 300
167
I I I I I I I I I I I I 1 I I I I I I
I I I I I I I I I I I I I I I I I I I
ARTS CENTER FUND FUND 750
FINANCIAL SUMMARY
Projected
Actual Actual Actual Budget Budget Percent
CATEGORY 1996 1997 1998 1998 1999 Change
EXPENSES
Salaries and Employee Benefits $ - $ 33,407 $ 135,465 $ 99,500 $ 178,185 79.08%
Materials, Supplies and Services - 28,985 77,488 65,700 66,960 1.92%
Non-Operating - 1,599 98,443 54,000 97,213 80.02%
TOTAL - 63,991 311,396 219,200 342,358 56.19%
REVENUES
Interest - 9,976 19,829 - 15,000 -
Leases - 30,666 139,000 139,000 146,000 5.04%
Rentals - 1,640 42,000 75,500 54,500 -27.81%
Concessions/Vending - 10 1,841 4,700 3,000 -36.17%
Grants - - - - 10,000 -
Memberships - - - - 5,000 -
Miscellaneous - - 5,000 - - -
Fundraising/Donations - - 45 - 15,000 -
TOTAL - 42,292 207,714 219,200 248,500 13.37%
Increase(Decrease)to Fund Balance $ - $ (21,699) $ (103,682) $ - $ (93,858) -
Residual Equity Transfer In 300,000 -
RETAINED EARNINGS 12-31 $ - $ 278,301 $ 174,619 $ - $ 80,761 -
Cash Balance 12-31 $ - $ 286,941 $ 224,579 $ (3,300) $ 171,121 5285.49%
Capital Outlay $ - $ 12,513 $ 2,080 $ 3,300 $ 3,000 -9.09%
Interfund Loan Payment $ - $ - $ 24,600 $ - $ 24,600 -
168
ARTS CENTER FUND FUND 750
FINANCIAL SUMMARY
Projected
Actual Actual Actual Budget Budget Percent
CATEGORY 1996 1997 1998 1998 1999 Change
PERMANENT STAFFING
Arts Center Manager 0.50 0.80
Arts Center Coordinator 1.00 1.00
Custodial 0.60 0.90
Administrative Support 0.25
Part-Time 0.70 1.73
TOTAL 2.80 4.68
SIGNIFICANT EXPENDITURES
Services&Charges-Heating Fuel $8,000
Electricity $21,000
Adminitration Fee $9,088
Depreciation $68,000
Bond Interest $29,000
1999 CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
50 Stack Chairs match existing $ 2,000 $ 2,000 $ 2,000
10 Folding Tables match existing 1,000 1,000 1,000
TOTAL $ 3,000 $ 3,000 $ 3,000
169
I I I I I I I I I I I I I I I I I 1 I
DEPT 48530 ADMINISTRATION FUND 750
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Salaries and Employee Benefits
500 Regular Employees $ - $ 23,061 $ 82,721 $ 65,900 $ 119,267 80.98%
501 Overtime-Regular Employees - 2,582 1,726 1,000 1,000
503 Part-Time Employees - 2,470 22,318 11,500 24,620 114.09%
524 SL Converted/LTD - 63 502 - 921
525 P.E.R.A. Contribution - 1,102 4,334 3,400 6,230 83.24%
526 F.I.C.A. Contribution - 2,072 8,424 6,000 9,555 59.25%
527 Cafeteria Benefit Plan - 2,391 10,183 11,700 14,592 24.72%
529 Deferred Compensation - 434 3,492 - -
530 Other Benefits - - - - 53
531 Workers Compensation - (768) 1,764 - 597
535 Paid Leave Accrual - - - - 1,350
TOTAL - 33,40"/ 135,465 99,500 1/8,185 /9.08%
Materials,Supplies and Services
540 Office Supplies - 1,795 1,303 500 500
541 Uniforms/Clothing - - 79 200 400 100.00%
542 General Supplies - 7,243 7,027 3,000 3,000
543 Equipment&Vehicle Parts - - 171 100 100
169a
DEPT 48530 ADMINISTRATION FUND 750
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Materials,Supplies and Services,cont.
544 Structural Supplies - - 670 2,000 1,000 -50.00%
545 Parts and Other Improvements - - 310 500 500
560 Postage - 376 2,030 400 1,900 375.00%
565 Maint. &Repair- Structures - - 943 2,000 2,500 25.00%
567 Maint&Repair-Other Improvements - 2,095 147 500 5,000 900.00%
568 Printing 357 -
580 Audit - - 400 400 400
581 Advertising and Publication - 3,928 2,439 3,000 2,500 -16.67%
582 Expert&Professional Services - 295 1,575 500 500
584 Communications-Telephones/Alarms - 2,921 2,765 2,900 3,700 27.59%
586 Telephone-Cellular 631 300
602 Heating Fuel- Gas - 4,766 7,339 20,000 8,000 -60.00%
604 Electricity - 3,792 35,400 15,000 21,000 40.00%
622 Administrative Fee - - 7,200 7,200 11,563 60.60%
630 Training - - 50 300 300
633 Dues and Memberships 314
637 Meals and Lodging 39 - -
169b
I I I 1 I I I I I I I I I I I 1 1 I 1
I I I I I I I I I I I I I I I I I I I
DEPT 48530 ADMINISTRATION FUND 750
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
Materials, Supplies and Services,cont.
639 Subscription- Memberships - 280 - 200 350 75.00%
652 General Liability,Fire,Etc. - 62 3,933 3,400 386 -88.65%
653 Property Insurance - 1,432 2,366 3,600 3,061 -14.97%
TOTAL $ - $ 28,985 $ 77,488 $ 65,700 $ 66,960 1.92%
DEPARTMENT TOTAL $ - $ 62,392 $ 212,953 $ 165,200 $ 245,145 48.39%
DEPT 48570 NON-OPERATING FUND 750
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
680 Depreciation $ $ 1599 $ 68,000 $ - $ 68,000
820 Loan Interest Expense - - 30,443 54,000 29,213 -45.90%
TOTAL $ - $ 1,599 $ 98,443 $ 54,000 $ 91,213 80.02%
ARTS CENTER TOTAL $ - $ 63,991 $ 311,396 $ 219,200 $ 342,358 56.19%
169c
DEPT 48575 CAPITAL OUTLAY-MEMO FUND 750
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1998 1999 Change
CAPITAL OUTLAY-MEMO
750 Office Equipment&Furnishings $ - $ 12,051 $ 2,080 $ 3,300 $ 3,000 -9.09%
790 Other Equipment - 462 - -
TOTAL - 12,513 2,08U 3,300 3,UUU -9.091-Yo
DEPT 48575 DEBT PRINCIPAL OUTLAY-MEMO
255 Interfund Loan Payable $ 24,600 $ 24,600
169d
1 I I I I I I I I I I I I I 1 1 1 1 l
CITY OF HOPKINS, MINNESOTA
GENERAL LONG-TERM DEBT
ACCOUNT GROUP
General obligation bonds and other forms of long-term debt supported by general revenues are obligations of a governmental unit as a
whole and not its individual constituent funds. Moreover,the proceeds of such debt may be spent on facilities which are utilized in the
operations of several funds. For these reasons, the amount of unmatured, long-term indebtedness which is backed by the full faith and
credit of the government should be recorded and accounted for in a separate self-balancing group of accounts titled the "General Long-
Term Debt Account Group". This debt group will include, in addition to conventional general obligation bonds, time warrants and
notes which have a maturity of more than one year from date of issuance. This account group does not include general obligation
water and sewer bonds, which are reflected in their respective funds.
GENERAL DEBT SERVICE FUNDS 4XX
FINANCIAL SUMMARY
Actual Actual Actual Budget Budget Percent
CATEGORY 1995 1996 1997 1998 1999 Change
EXPENDITURES
BOND PAYMENTS:
PRINCIPAL $ 801,100 $ 1,026,600 $ 2,625,000 $ 930,000 $ 1,001,375 7.67%
INTEREST 559,157 572,741 1,115,671 853,346 760,029 -10.94%
FISCAL AGENTS CHARGES 3,600 3,561 3,193 4,454 4,112 -7.68%
TOTAL 1,363,857 1,602,902 3,743,864 1,787,800 1,765,516 -1.25%
REVENUES
PROPERTY TAX- CURRENT AD
VALOREM 384,283 354,000 376,107 330,000 330,000 -
FISCAL DISPARITIES - - 9,035 - - -
DELINQUENT AD VALOREM - - 1,805 - - -
INTEREST - 35 34,146 - 11,950 -
INTERGOVERNMENTAL 161 - - -
MEADOW CREEK FEES - - - - 98,700 -
TRANSFER FROM P.I.R. FUND 158,500 183,200 168,000 168,600 168,000 -0.36%
TRANSFER FROM T.I.F. 527,000 1,217,329 3,195,844 895,600 933,600 4.24%
TRANSFER FROM HOUSING - 96,798 171,404 273,300 174,600 -36.11%
REHAB
TOTAL $ 1,069,783 $ 1,851,362 $ 3,956,502 $ 1,667,500 $ 1,716,850 2.96%
FUND BALANCE 12-31 $ 920,738 $ 1,169,198 $ 1,381,836 $ 1,261,536 $ 1,212,870 -3.86%
171
I 1 I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I 1 I I
ISSUE: IMPROVEMENT REVOLVING BONDS- 1990 FUND 402
DEPT: General Obligation Bonds-47190
Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1999 Change
EXPENDITURES
BOND PAYMENTS
810 Principal $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 45,000 -10.00%
820 Interest 19,935 16,822 13,685 10,510 7,448 -29.13%
840 Fiscal Agent Charges 300 300 300 290 300 3.45%
TOTAL 70,235 67,122 63,985 60,800 52,748 -13.24%
REVENUES
300 Property Tax- Current Ad Valorem 52,549 63,400 58,118 54,000 50,000 -7.41%
301 Fiscal Disparities 9,035
304 Interest 1,287 250
TOTAL 52,549 63,400 68,440 54,000 50,250 -6.94%
FUND BALANCE $ 59,026 $ 55,304 $ 59,759 $ 52,959 $ 50,211 -5.19%
Issue Matures in 2001
171a
ISSUE: REDEVELOPMENT REFUNDING BONDS- 1992 FUND 408
DEPT: General Obligation Bonds(Taxable)-47192
Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1999 Change
EXPENDITURES
BOND PAYMENTS
810 Principal $ 240,000 $ 255,000 $ 275,000 $ 295,000 $ 302,375 2.50%
820 Interest 116,550 101,081 83,363 63,654 65,245 2.50%
840 Fiscal Agent Charges 600 600 600 646 662 2.48%
TOTAL 357,150 356,681 358,963 359,300 368,282 2.50%
REVENUES
370 Interest 2,295 1,000
490 Transfer from Tax Increment 1-1 351,000 360,000 360,000 360,000 360,000
TOTAL 351,000 360,000 362,295 360,000 361,000 0.28%
FUND BALANCE $ 177,631 $ 180,950 $ 184,282 $ 184,982 $ 176,700 -4.48%
Issue Matures in 2006
171b
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
ISSUE: REDEVELOPMENT BONDS- 1996D FUND 476
DEPT: General Obligation Bonds(Taxable)-47196
Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1999 Change
EXPENDITURES
BOND PAYMENTS
810 Principal $ - $ - $ - $ - $ -
820 Interest - - 42,352 50,822 50,823 0.00%
840 Fiscal Agent Charges - 75 38 278 300 7.91%
TOTAL - 75 42,390 51,100 51,123 0.05%
REVENUES
370 Interest - - 3,999 - 500
460 Proceeds from Issuance - 118,586 - - -
490 Transfer from T.I.F.2-9 - - - - 25,000
TOTAL - 118,586 3,999 - 25,500
FUND BALANCE $ - $ 118,511 $ 80,120 $ 29,020 $ 3,397 -88.29%
Issue Matures in 2011
171c
ISSUE: REDEVELOPMENT REFUNDING 1984& 1989 BONDS- 1993 FUND 483
DEPT: General Obligation Bonds-47193
Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1999 Change
EXPENDITURES
BOND PAYMENTS
810 Principal $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000
820 Interest 139,420 138,540 137,660 136,780 135,890 -0.65%
840 Fiscal Agent Charges 900 900 779 720 720
TOTAL 160,320 159,440 158,439 157,500 156,610 -0.57%
REVENUES
370 Interest 1,855 1,000
490 Transfer from Tax Increment 1-1 120,000 190,000 180,000 135,000 135,000
TOTAL 120,000 190,000 181,855 135,000 136,000 0.74%
FUND BALANCE $ 59,253 $ 89,813 $ 113,229 $ 90,729 $ 69,119 -23.82%
Issue Matures in 2009
171d
I I I I I I I I I I I I I I I I I I i
I I I I I I I I I I I I I I I I I I I
ISSUE: REDEVELOPMENT BONDS- 1996C FUND 486
DEPT: General Obligation Bonds-47296
Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1999 Change
EXPENDITURES
BOND PAYMENTS
810 Principal $ - $ - $ - $ - $ -
820 Interest - - 23,750 28,500 28,500
840 Fiscal Agent Charges - 75 38 300 300
TOTAL - 75 23,788 28,800 28,800
REVENUES
370 Interest - - 2,241 - 500
490 Transfer from Tax Increment 2.9 - 66,500 - 1,000 14,000 1300.00%
TOTAL - 66,500 2,241 1,000 14,500 1350.00%
FUND BALANCE $ - $ 66,425 $ 44,878 $ 17,078 $ 2,778 -83.73%
Issue Matures in 2016
171e
ISSUE: REDEVELOPMENT REFUNDING 1988 BONDS- 1993 FUND 487
DEPT: General Obligation Bonds-47293
Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1999 Change
EXPENDITURES
BOND PAYMENTS
810 Principal $ 15,000 $ 15,000 $ 160,000 $ 160,000 $ 164,000 2.50%
820 Interest 39,753 39,317 36,573 31,412 32,198 2.50%
840 Fiscal Agent Charges 300 300 300 288 295 2.43%
TOTAL 55,053 54,617 196,873 191,700 196,493 2.50%
REVENUES
370 Interest 5,472 3,000
490 Transfer from Tax Increment 1-1 56,000 184,000 200,000 184,000 184,000
TOTAL 56,000 184,000 205,472 184,000 187,000 1.63%
FUND BALANCE $ 50,040 $ 179,423 $ 188,022 $ 180,322 $ 167,829 -6.93%
Issue Matures in 2003
171f
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
ISSUE: PARK AND RECREATIONAL BONDS- 1990 FUND 490
DEPT: General Obligation Bonds-47290
Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1999 Change
EXPENDITURES
BOND PAYMENTS
810 Principal $ 140,000 $ 140,000 $ 140,000 $ 140,000 $ - -100.00%
820 Interest 30,870 22,155 13,370 4,480 - -100.00%
840 Fiscal Agent Charges 300 300 300 120 - -100.00%
TOTAL 171,170 162,455 153,670 144,600 - -100.00%
REVENUES
300 Property Tax- Current Ad Valorem 162,962 150,000 150,106 - -
370 Interest 3,329 - -
162,962 150,000 153,435 - -
FUND BALANCE $ 159,610 $ 147,155 $ 146,920 $ 2,320 $ 2,320
Issue Matures in 2011
Call February 1998- Defeased in 1993
171g
ISSUE: REDEVELOPMENT BONDS- 1991 FUND 491
DEPT: HILA Revenue Bonds(Taxable)-46910
Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1999 Change
EXPENDITURES
BOND PAYMENTS
600 Principal $ 41,100 $ 246,600 $ - $ - $ -
610 Interest 18,701 19,420 - - -
620 Fiscal Agent Charges 300 325 - - -
TOTAL 60,101 266,345 - - -
REVENUES
490 Transfer from Tax Increment 58,000 215,004 - - -
FUND BALANCE $ 51,341 $ - $ - $ - $ -
Issue Matures in 2001
Issue Called 10-31-96
171h
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
ISSUE: IMPROVEMENT REVOLVING BONDS- 1992 FUND 492
DEPT: General Obligation Bonds-47292
Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1999 Change
EXPENDITURES
BOND PAYMENTS
810 Principal $ 130,000 $ 130,000 $ 130,000 $ 130,000 $ 135,000 3.85%
820 Interest 87,780 82,840 77,608 72,082 66,184 -8.18%
840 Fiscal Agent Charges 300 300 300 318 300 -5.66%
TOTAL 218,080 213,140 207,908 202,400 201,484 -0.45%
REVENUES
300 Property Tax- Current Ad Valorem 52,783 42,600 41,477 36,000 40,000 11.11%
370 Interest 5,414
490 Transfer from P.I.R.Fund 158,500 183,200 168,000 168,600 168,000 -0.36%
TOTAL 211,283 225,800 173,414 204,600 208,000 1.66%
FUND BALANCE $ 153,852 $ 166,512 $ 132,018 $ 134,218 $ 140,734 4.85%
Issue Matures in 2008
171i
ISSUE: REFUNDING 1990 PARK&RECREATIONAL BONDS- 1993 FUND 493
DEPT: General Obligation Bonds-47393
Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1999 Change
EXPENDITURES
BOND PAYMENTS
810 Principal $ 20,000 $ 25,000 $ 25,000 $ 25,000 $ 165,000 560.00%
820 Interest 92,880 91,890 90,790 89,690 85,428 -4.75%
840 Fiscal Agent Charges 300 300 300 310 _ 300 -3.23%
TOTAL 113,180 117,190 116,090 115,000 250,728 118.02%
REVENUES
300 Property Tax- Current ad Valorem 115,989 98,000 126,406 240,000 240,000
303 Taxes-Delinquent Penalties 1,805
309 Shared Taxes 161
370 Interest 1,164 1,500
TOTAL 115,989 98,000 129,536 240,000 241,500 0.63%
FUND BALANCE $ 82,781 $ 63,591 $ 77,037 $ 202,037 $ 191,309 -5.31%
Issue Matures in 2011
171j
I I I I I I I I I I I I I i I I I I I
1 I I I I I I I I I I I I I I I 1 I I
ISSUE: HOUSING BONDS-MEADOW CREEK FUND 495
DEPT: General Obligation Bonds(Taxable)-47195
Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 Change
EXPENDITURES
BOND PAYMENTS
810 Principal $ - $ - $ 25,000 $ 30,000 20.00%
820 Interest 56,217 61,328 60,502 58,673 -3.02%
840 Fiscal Agent Charges 75 150 298 300 0.67%
850 Issuance Expense - - - -
TOTAL 56,292 61,478 85,800 88,973 3.70%
REVENUES
370 Interest - 346 - 1,200
Meadow Creek Fees 98,700
490 Transfer from Housing Rehab 96,798 81,700 98,700 - -100.00%
TOTAL 96,798 82,046 98,700 99,900 1.22%
FUND BALANCE $ 57,977 $ 78,545 $ 91,445 $ 102,372 11.95%
Issue Matures in 2012
171k
ISSUE: REDEVELOPMENT BONDS- 1997 FUND 496
DEPT: General Obligation Bonds-47197
Actual Actual Actual Budget Budget Percent
CODE 1995 1996 1997 1998 1999 Change
EXPENDITURES
BOND PAYMENTS
810 Principal $ - $ - $ - $ 85,000 $ 110,000 29.41%
820 Interest - - 63,400 106,921 102,793 -3.86%
840 Fiscal Agent Charges - - 88 279 300 7.53%
TOTAL - - 63,488 192,200 213,093 10.87%
REVENUES
370 Interest - - 2,577 - 1,000
490 Transfer from Tax Increment 2-1 - - 203,200 215,600 215,600
TOTAL - - 205,777 215,600 216,600 0.46%
FUND BALANCE $ - $ - $ 142,289 $ 165,689 $ 169,196 2.12%
Issue Matures in 2012
1711
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I 1 I I I I I I I
ISSUE: HOUSING BONDS-PATIO HOMES FUND 497
DEPT: General Obligation Bonds (Taxable)-47297
Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 Change
EXPENDITURES
BOND PAYMENTS
810 Principal $ - $ - $ - $ 35,000
820 Interest - - 147,171 125,018 -15.05%
840 Fiscal Agent Charges - - 329 337 2.43%
TOTAL - - 147,500 160,355 8.72%
REVENUES
370 Interest - 3,556 - 2,000
490 Transfers In-Housing Rehab - 89,704 174,600 174,600
TOTAL - 93,260 174,600 176,600 1.15%
FUND BALANCE $ - $ 93,260 $ 116,804 $ 133,049 13.91%
Issue Matures in 2018
171m
MN.