2000 City of Hopkins, MN Budget 1 1 I 1 I I I I I I I I I I I I I I I
ANNUAL CITY BUDGET
FISCAL YEAR BEGINNING JANUARY 1, 2000
CITY COUNCIL
Mayor Eugene Maxwell
Councilmember Frances Hesch Councilmember Karen Jensen
Councilmember Diane Johnson
ADMINISTRATIVE STAFF
Steven C. Mielke City Manager
Lori Yager Finance Director
TABLE OF CONTENTS
Letter of Transmittal(City Manager's Budget Message) 1
Financial Summaries 13
General Fund Activity Detail:
General Fund Revenues 26
City Council 29
Administrative Services 32
Finance 35
Legal Services 39
Municipal Building 42
Activity Center 45
Community Services 48
Community Services- Receptionist 51
Community Services- Assessing 53
Community Services- Inspection 56
Community Services- City Clerk 48
Community Services- Elections 60
Police 63
Fire 66
Emergency Preparedness 114
Public Works 116
Recreation 163
Planning& Economic Development. 167
Unallocated 171
Special Revenue Funds Activity Detail:
State Chemical Assessment Team 176
Economic Development 178
Real Estate Purchases & Sales 181
Hennepin County CDBG 183
Tax Increment 1.1 185
Tax Increment 1.2 187
Paratransit 190
Housing Rehab 192
Parking 195
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2000 Budget Message
2000 PROPOSED MUNICIPAL BUDGET MESSAGE
It is my pleasure to present the 2000 Municipal Budget. The Municipal Budget is one of four financial documents prepared annually by the City of
Hopkins. The other documents include the Comprehensive annual Financial Report, the Five Year Capital Improvements Plan, and the Equipment
Replacement Plan.
The Municipal Budget is intended to reflect the goals, objectives, and priorities established by the City Council with input from the residents and
taxpayers of Hopkins, and fairly represents the revenues and expenditures necessary to provide the services and programs desired by the community.
For 2000, the City Council established budget goals, which are accurately reflected in this budget. The budget goals are:
• Maintain basic City services at current levels
• Establish program budgeting to use as a tool for analysis of all programs and services to:
• look for ways to reduce dependency on the property tax,
• find greater efficiencies in the provision of current services and programs,
• compare staffing levels to workloads to assure proper allocation of resources,
• create greater linkages between revenues and expenses, to allow for more entrepreneurial approaches to non-essential services.
• Forecast funding needs and tax implications to assure strong long-term financial stability
• Provide adequate funds to meet necessary technology upgrades
• Continue policy of not using fund balances for operating expenses
• Recognize and award employees that help the City save money
ALL FUNDS
The municipal budget document is the result of months of work and planning and includes proposed revenues and expenditures for 41
separate funds. These funds are grouped into five major categories. They are:
o General Fund
o Special Revenue Funds
o Enterprise Funds
o Internal Service Fund
o General Debt Service Funds
The total expenditures adopted for all funds are$15,189,304 (see Table 1). This amount is $992,588 or 7.0 percent more than the 1999
budget.
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Section 8 198
Cable TV 200
Depot Coffee House 204
Tax Increment 2.1-2.10 207
Internal Service Fund Activity Detail:
Equipment Replacement 214
Enterprise Funds Activity Detail:
Water Utility 217
Sewer Utility 221
Refuse Utility 224
Storm Sewer Utility 227
Pavilion/Ice Arena 230
Arts Center 234
General Debt Service Funds 238
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2000 Budget Message
TABLE 1
ALL FUNDS
Expenditures
Budget Approved Amount %
Source 1999 2000 Change Change
General Fund $7,158,164 $7,418,723 $260,548 3.6
Special Revenue Funds 2,115,825 1,977,444 (138,381) (6.5)
Enterprise Funds 4,126,983 4,362,066 235,083 5.7
Internal Service Fund 0 322,030 322,030 100.0
Debt Services Funds 1,907,447 1,953,070 45,623 2.4
SUBTOTAL 15,169,661 15,798,563 628,902 4.1
Less Interfund Transfers 972,645 609,259 (363,386) (37.6)
TOTAL $14,197,016 $15,189,304 $992,288 7.0
The total budget represents planned or anticipated expenses for all funds. The amount of the annual total budget fluctuates up or down from
year to year, depending on special projects and expenditures which may occur during the plan budget period.
As shown in Table 1, the special revenue funds are anticipated to have less activity in 2000 with a 6.5 percent decrease in expenses. The
special revenue fund categories, which are decreasing, are Tax Increment funds, Economic Development funds, Parking fund, Cable TV fund
and the Depot Coffee House fund. The Tax Increment funds have several special projects associated with them and can vary widely from
year to year. The Economic Development fund, the Parking fund and the Depot Coffee House fund have reduced budgets to reflect more
accurately actual expenditures. The Cable TV fund capital budget has gone down by $26,000 in 2000.
Table 1 also indicates a decrease in interfund transfers. Tax Increment 1.1 fund transfer to debt service for 2000 has been reduced by
$300,000. This is do to early retirement of debt that was due in 2000 and paid in 1999.
IL GENERAL FUND
The general fund, which accounts for the majority of the City's operating expenses, has a balanced budget of$7,418,723. This represents an
increase of$260,059 or 3.6 percent over the 1999 budget. The majority of this increase is attributed to salary and employee benefits.
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2000 Budget Message
TABLE 2
GENERAL FUND
Expenditures
Amount
Source 1999 2000 Change Change
Public Safety $3,345,552 $3,487,850 $142,298 4.3
Public Works 1,645,725 1,821,125 175,400 10.7
General Government 677,137 679,913 2,776 .4
Planning & Economic Dev. 142,122 136,396 (5,726) (4.0)
Community Services 690,125 706,817 16,692 2.4
Recreation 388,988 466,464 77,476 19.9
Unallocated 269,045 120,158 (148,887) .3
TOTAL $7,158,664 $7,418,723 $260,059 3.6
The budget was specifically prepared with the intention of meeting the budget goals, while assuring efficiency and effectiveness in all
positions.
For 2000, the budget was specifically prepared with the intention of not adding new programs or service's which would increase the cost of
government services. Additionally, an emphasis was placed on holding the line on the cost of current government services, while recognizing
the increased cost of providing those services.
Departments were requested to provide financial information by programs within a department. No new positions were added in 2000. The
budget does not provide for the reduction or elimination of any programs.
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2000 Budget Message
TABLE 3
EXPENDITURES BY TYPE
Expenditures
Approved Approved Amount %
Source 1999 2000 Change Change
Salaries and Employee Benefits $5,292,119 $5,537,837 $245,718 4.6
Materials, Supplies and Services 2,089,203 2,448,804 359,601 17.2
Capital Outlay 522,675 650,927 128,252 24.5
Capital Improvements 100,000 25,000 (75,000) (75.0)
TOTAL $8,003,997 $8,662,568 $658,571 8.2
Less Expenditures Charged
To Other Activities (854,378) (1,255,204) (400„826) 46.9
NET TOTAL 7,149,619 7,407,364 257,745 3.6
Other Financing Uses 9,045 11,359 2,314 25.6
TOTAL EXPENDITURES $7,158,664 $7,418,723 $260,059 3.6%
Salaries and Employee Benefits account for 75 percent of the general fund budget. Wage increases are budgeted to allow for a cost of living
adjustment in keeping with anticipated contractual obligations. When wage increases are combined with other fringe benefits and position
upgrades, the total cost of salaries and employee benefits rises 4.6 percent. This compares with an increase of 4.0 percent in 1999.
Materials, Supplies and Services (less expenditures charged to other activities) account for 16 percent of the City budget. Capital Outlay and
improvements account for 9% of this year's budget.
Revenues for the general fund are derived from three major sources:
o Property taxes
o State grants and aids
o Other revenues, such as licenses, permits, fines, and interest earnings.
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2000 Budget Message
TABLE 4
GENERAL FUND
Revenues
Budget Approved Amount
Source 1999 2000 Change Change
Property Tax $4,113,906 $4,364,756 $250,850 6.1
State Grants and Aids 2,077,254 2,106,288 29,034 1.4
Other Revenues 967,504 947,679 (19,825) (2.0)
TOTAL $7,158,664 $7,418,723 $260,059 3.6
Property tax revenues to the general fund will increase 6.1 percent. Property taxes account for 59 percent of the general fund budget. This
compares with 57 percent in 1999. The increase of the share of property tax percentage in the general fund is do only a small increase in
state aids and grants and a decrease in other revenues.
State grants and aids, which are primarily Local Government Aid and Homestead and Agricultural Credit Aid (HACA), account for the second
largest share of revenues to the general fund. In 2000, this intergovernmental revenue is anticipated to be$2,106,288, an increase of only
$29,034. Local government aid is derived from sales tax revenues and is allocated by the state legislature. Each year the State reviews its
ability to make payments of Local Government Aid and HACA, and the amount can increase or decrease based upon State Legislative action.
The Homestead and Agricultural Credit Aid is derived through income tax receipts at the State level, and is disseminated to local government
units through a funding formula. There is an increase in HACA revenues for 2000.
The"other revenues" category decrease is primary caused by a reallocation of interest earnings to special revenue and enterprise funds.
The general fund is expected to have a beginning fund balance of$2,800,317. The fund balance is used to fund the first half of next years
general fund operations as well as designate moneys for specific uses.
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2000 Budget Message
TABLE 5
GENERAL FUND
Fund Balance
Fund Balance 01/01/00 $2,800,317
Fund Balance 12/31/00* $2,800,317
*Designated:
Shady Oak Beach $50,000
Inventories $74,865
Salt/sand storage $105,000
Downtown park stage $32,000
Open House $6,000
Working Capital $2,532,452
At the end of 2000 a $6,000 designation is the amount needed to provide funds for the City Open House.
The approved balanced budget will not change the projected fund balance of$2,800,317. This amount, when reduced for inventories and
other uses, places the City's target cash flow amount below the City's target of$2,967,489, which is 40% of general fund expenditures. There
also would be no undesignated cash in the general fund. This is consistent with 1999's budget.
III. SPECIAL REVENUE FUNDS
The City budgets for special types of programs and services through the special revenue funds. The revenues in these funds have specific
purposes and are dedicated to achieve these purposes, which are generally outside the operating budgets of the City. These funds include:
o State Chemical Assessment Team Fund (p. 127)
The state chemical assessment team is a special fund established to respond to the State Duty Officer for the counties of Hennepin, Scott,
Carver, McLeod and Renville. Maintain the state owned equipment and provide training for response team. The fund is provided up to
$55,000 in state aid a year for reimbursable expenditures.
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2000 Budget Message
o Economic Development Fund (p. 129)
This fund was established to provide for the long term economic development funding needs of the community. No large expense items
are currently budgeted for 2000. Projects could develop during 2000, which would stimulate the need for major expenditures from the
economic development fund.
o Hennepin County--Community Development Block Grant Fund (p. 133)
The City of Hopkins participates in a countywide program with the Metro Housing and Redevelopment Authority for the distribution and
expenditure of Community Development Block Grant funds as authorized by the Federal government. Beginning in 1996 the County
began administering the entire grant amount allocated to the City.
o Tax Increment Fund 1.1 (p. 136)
The Tax Increment 1.1 District covers the majority of the downtown Hopkins area. This fund is supported by tax increments generated
within the district, and funds are expended on a project by project basis. Debt Service is the largest proposed expenditure.
o Tax Increment Fund 1.2 (p. 139)
This district covers the redevelopment of the former Suburban Chevrolet property. The district pays interest on an interfund loan from the
Economic Development fund.
o Tax Increment Fund 2.1 (p. 158)
This tax increment district includes the redevelopment of an abandoned manufacturing building into an office/warehouse development.
The city does not anticipate any redevelopment activities in this area for 2000. Expenditures here include debt service transfers and note
payments to the developer.
o Tax Increment Fund 2.6 (p. 159)
The project in this district is the National Handicap Housing, Inc. The expenditure incurred here is an interfund loan payback.
o Tax Increment Fund 2.7 (p. 160)
This district was created to help fund the public costs of the expansion of the Thermotech manufacturing building. The expansion has
increased the local job base by approximately 100 new positions over the past few years. The expenditures here include a note payment
to the developer and a transfer to the general fund for lost local government aid.
o Tax Increment Fund 2.8 (p. 161)
The district was created to help fund the public costs associated with the development of an office/warehouse. The expenditure here is a
note payment to the developer.
o Tax Increment Fund 2.9 (p. 162)
This district was created to facilitate the development of the Oaks of Mainstreet Townhomes. This project has been a major success with
revitalizing this area of Hopkins. The project is complete and the only remaining expenditures are for debt service.
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2000 Budget Message
o Paratransit Fund (p. 141)
The Paratransit Fund is, in essence, the Hop-A-Ride program administered by the City. The Hop-A-Ride program is a coordinated taxi
program allowing for subsidized taxi rides. Special restrictions apply to the use of this service, and funds are derived from fees, transfers
from the general fund, and subsidies from the Metropolitan Council's Transit Authority. It is anticipated that the cost of providing this
service will increase in 2000.
o Housing Rehab (p. 143)
The Housing Rehab fund is utilized for the provision of housing maintenance programs within the City of Hopkins. Residents are eligible,
based upon income, to apply for grants and/or loans which may be used for improvements to their residential single family homes.
Roughly two dozen loans are processed each year under this fund. Hundreds of loans have been processed since the program's
inception. Funds for the housing rehab program are primarily from community development block grant funds, and also from recycled
loans as people pay back their loans to the City.
o Parking Fund (p. 146)
The parking fund is used to administer the parking system in downtown Hopkins. The parking fund receives revenues from fines and
permits, which are part of the parking program. Expenses to the parking fund are primarily related to the cost of administering and policing
the parking system, along with some costs associated with the maintenance of parking structures and lots in downtown Hopkins.
o Section 8 Fund (p. 149)
The Section 8 fund is utilized for the administration of Housing and Urban Development (HUD) rental assistance programs within the City
of Hopkins. Expenditures are primarily salaries and benefits to administer this program. Revenues are received from the federal
government.
o Cable TV Fund (p. 152)
The cable TV fund derives revenues from a franchise fee, which is paid by Paragon Cable to the City of Hopkins. The cable fund is utilized
for the production of City cable TV shows and other communications efforts. The cable TV fund also funds the Community Relations
Coordinator position.
o Depot Coffee House Fund (p. 155)
The Depot Coffee House fund supports the operations of the depot coffee house and the teen center. This is a student run organization
and is primarily for the benefit of local area teens and students. Funds are derived from coffee sales and local grants. The grand opening
was in 1998.
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2000 Budget Message
IV. INTERNAL SERVICE FUND
o Equipment Replacement Fund (p. 164)
The equipment replacement fund is an internal fund established to plan and coordinate the replacement of City equipment through
intergovernmental charges. By maintaining the equipment replacement fund, the City is able to avoid peaks and valleys in the dedicated
revenue sources for the replacement of equipment. For 2000, the equipment replacement fund will receive$488,000 in intergovernmental
charges. This is an increase of$3,000 over the 1999 budget amount.
IV. ENTERPRISE FUNDS
The enterprise funds consist of the various utility funds operated by the City. They include:
o Water,
o Sanitary Sewer,
o Refuse,
o Storm Sewer,
o Pavilion/Ice Arena, and
o Arts center
The enterprise funds are intended to be self-sufficient funds that derive revenues from fees associated with the programs and activities of the
fund.
o Water Utility Fund (p. 168)
The water utility fund derives revenue from the sale of water. A rate increase was approved for the year 2000. The current revenues are
insufficient to fund operating and capital expenses, which are planned for 2000-2004. Capital outlay in the amount of$1,180,000 is
proposed in 2000 for a variety of projects including re-painting the Moline tower. The City is going to issue revenue bonds to pay for the
capital outlay planned in 2000 and 2001.
o Sanitary Sewer Fund (p. 172)
The sanitary sewer fund derives its revenues from charges based upon water consumption by the consumer. The city decreased the
sanitary sewer rates in 1999 based upon information received from the Metropolitan Waste Control Commission and analysis of the future
needs of this fund.
o Refuse Utility (p. 176)
The refuse utility derives its revenues from a fee for refuse collection at single and duplex housing units in the City. This fund continues to
enjoy stability. The City implemented its volume based refuse services in 1995, and a variable rate system was provided which allowed
for various volumes and associated rates that we feel will cause customers to increase their recycling activities, thus reducing the need to
pay for additional refuse. Rates may be adjusted in 2000 with an anticipated zero net effect on consumers or city revenues.
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I I 1 I 1 I I I I— r— 1 I I I I I I I 1
CITIZENS
Boards & CITY
Commissions COUNCIL City Attorney
Administrative
Services City Manager MIS
City of
Minnetonka
Community Planning &
Services Finance Economic Fire Police Public Works Recreation
Development
Assessing Accounting Economic Fire & Medical I Patrol/ Building int. & Activity Center
Response r Investigation Equipment
Development Services
City Clerk/ Payroll Prevention Public Service/ I
Elections Housing I— Communications Engineering F
Emergency
Inspections Utility Billing Planning & Preparedness Prevention .1 Street/Traffic/
Zoning I Refuse
Reception
Public Housing Water & Sewer 1—
Center for the Arts
Parks & Forestry
Pavilion/Ice Arena
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1999/12130
CITY OF HOPKINS, MINNESOTA
FINANCIAL SUMMARIES
III III I I I I I I I 1 1 1 1 1
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2000 Budget Message
o Storm Sewer Utility (p. 180)
The storm sewer utility was created in 1989 in response to a need to upgrade the storm sewer system within Hopkins. Three major
projects were done in 1989 to respond to flooding caused by poor drainage in various parts of the City. Since then, a number of other
projects have been identified and completed. The 1999-2003 Capital Improvements Plan called for additional projects over five years.
The storm sewer rate was increased in 1999 to $12.00 per residential equivalency factor(REF) per quarter to pay for existing and new
debt issued in 1999, which paid for storm sewer projects in current operations and achieved a positive working capital balance. The
negative balance in the storm sewer utility has diminished under the rate structure changes, and became a surplus. The positive working
capital balance will continue if the Capital Improvements Plan for the storm sewer can be maintained at current estimates.
o Pavilion/Ice Arena Fund (p. 184)
The Hopkins pavilion/ice arena fund rates were last adjusted in 1996. The fund currently provides for the depreciation of
equipment, but does not allow for major capital investment into the facility. Should projects be anticipated, such as additional
acoustical treatments or improvements to the mezzanine area, a funding source would need to be established.
o Arts Center Fund (p. 189)
The Hopkins Center for the Arts had its first full year of operations for 1998. Included in this year's budget is the need for additional full-
time help for the expanded requirements to operate this facility. The city is considering hiring a non-profit agency to help run the facility.
Non operating expenses, such as depreciation, are not covered by operating revenues.
IV. DEBT SERVICE FUNDS
The 2000 budget calls for a levy for debt in the amount of$330,000, the same level as 1998 and 1999.
VI. TAX LEVY
The tax levy for 2000 is$5,664,144, which includes the general fund and the debt service funds, is an increase of$281,504 over the 1999
level of$5,382,640.
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2000 Budget Message
TABLE SIX
TAX LEVY BEFORE CREDITS
Amount cyo
Source 1998/9 1997/8 Change Change
General Fund & Equipment $5,052,640 $5,334,144 $281,504 5.6
Debt Service Funds 330,000 330,000 0 0
TOTAL $5,382,640 $5,664,144 $281,504 5.2
Taxes to support the general fund increased 5.6 percent, while debt service levies remained the same. The total tax levy increased by 5.2
percent.
VII. ACKNOWLEDGMENTS
As the budget is presented, I would like to recognize those people who spent many hours in its preparation. Department managers and their
staff prepared budget requests and labored hard in response to the Council's request for information and restraint in spending. Lori Yager,
Finance Director, and Deb Dahlheimer, Senior Accounting Clerk, prepared the budget documents and tables and kept track of revisions.
Finally, I want to thank the City Council for their diligence and efforts in reviewing this document and setting the financial course for 2000.
Respectfully submitted,
Steven C. Mielke
City Manager
Prepared December 27, 1999
2000budget
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REVENUES-ALL FUNDS
COMPARATIVE ANALYSIS BY FUND
2000 BUDGET
1998 1999 MANAGERS
FUND ACTUAL BUDGET PROPOSED ADOPTED
GENERAL $ 6,853,664 $ 7,158,664 $ 7,418,723 $ 7,418,723
CHEMICAL ASSESSMENT TEAM 34,576 55,000 55,000 55,000
ECONOMIC DEVELOPMENT 471,764 116,680 134,513 134,513
REAL ESTATE SALES 5,750 5,600 5,700 5,700
HENNEPIN COUNTY CDBG 35,581 55,000 55,000 55,000
TAX INCREMENT 1-1 1,115,860 1,111,209 1,207,059 1,207,059
TAX INCREMENT 1-2 768,275 447,841 304,850 304,850
TAX INCREMENT 2-1 615,858 518,026 514,668 514,668
TAX INCREMENT 2-6 21,278 19,274 19,600 19,600
TAX INCREMENT 2-7 114,264 142,363 107,000 107,000
TAX INCREMENT 2-8 47,353 32,987 33,514 33,514
TAX INCREMENT 2-9 4,287,212 102,299 106,829 106,829
PARTRANSIT 58,129 71,245 74,159 74,159
HOUSING REHAB 341,123 75,000 79,000 79,000
SECTION 8 52,799 93,000 76,000 76,000
PARKING 69,612 64,000 69,500 69,500
CABLE TV 118,148 105,000 116,000 116,000
DEPOT COFFEE HOUSE 113,364 256,838 180,055 180,055
EQUIPMENT REPLACEMENT 480,777 73,000 578,000 578,000
WATER 845,162 823,000 894,200 894,200
SEWER 1,584,436 1,560,000 1,504,000 1,504,000
REFUSE 646,606 617,000 619,000 619,000
STORM SEWER 1,167,046 693,550 701,550 701,550
PAVILION/ICE ARENA 267,263 252,300 257,650 257,650
ARTS CENTER 215,049 248,500 347,600 347,600
DEBT SERVICE 7,857,959 1,716,850 1,956,112 1,956,112
GROSS REVENUE $ 28,188,908 $ 16,414,226 $ 17,415,282 $ 17,415,282
Less Interfund Transfers 8,722,803 942,645 911,945 911,945
TOTAL REVENUE $ 19,466,105 $ 15,471,581 $ 16,503,337 $ 16,503,337
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REVENUES-ALL FUNDS
COMPARATIVE ANALYSIS BY SOURCE
2000 BUDGET
1998 1999 MANAGERS
SOURCE ACTUAL BUDGET PROPOSED ADOPTED
Current Revenues
CURRENT PROPERTY TAX $ 6,203,658 $ 6,384,860 $ 6,694,464 $ 6,694,464
SPECIAL ASSESSMENTS 267,636 273,300 731,812 731,812
INTERGOVERNMENTAL REVENUE 2,433,797 2,474,292 2,443,243 2,443,243
LICENSE, PERMITS & FINES 470,431 436,400 442,152 442,152
INTEREST 611,426 705,189 750,839 750,839
CHARGES FOR CURRENT SERVICES 8,563,758 4,317,645 5,060,911 5,060,911
OTHER REVENUES 782,618 591,895 319,411 319,411
NON REVENUE RECEIPTS 132,781 120,000 60,505 60,505
TOTAL CURRENT REVENUES $ 19,466,105 $ 15,303,581 $ 16,503,337 $ 16,503,337
Other Financing Sources 8,722,803 1,110,645 911,945 911,945
GROSS TOTAL $ 28,188,908 $ 16,414,226 $ 17,415,282 $ 17,415,282
LESS: Inter-Fund Transfers 8,722,803 942,645 911,945 911,945
TOTAL REVENUES $ 19,466,105 $ 15,471,581 $ 16,503,337 $ 16,503,337
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CITY PROGRAM REVENUE BUDGETS
Proposed Proposed Proposed
Budget Budget Budget
CATEGORY 2000 2000 2000
PROGRAMS PROGRAMS PROGRAMS
Unallocated expenditures $ 6,640,423 Special Assessments $ - Equipment Services $ 100
City Council - Charter&Council Administration - Public Works Administration -
Health and Welfare - Licensing 7,000 Engineering Services 1,800
Administration - Purchasing - Streets and Alleys 15,500
Legislation - Records Management 200 Street Cleaning -
Agenda - Elections - Snow and Ice Removal -
Personnel - Building Code Inspections 85,875 Seal Coat Zone -
Information Services - Fire Inspections 28,625 Sidewalk Repair -
Capital Improvement Plan - Heating and Plumbing Inspections 57,250 Traffic Signs and Signals -
Wellness - Housing Inspections 28,625 Street Lighting 300
Benefit Administration - Restaurant/Hotel Inspections 28,625 Parks 1,800
Budget - Miscellaneous Inspections 57,250 Tree Service 1,300
Cash Management - Patrol Operations 144,500 Adult Recreation -
Debt Management - Property Room Management - Youth Recreation -
General Accounting 3,600 Heat Team - Various Recreation Programs -
Payroll - Police Reserves - Shady Oak Beach -
Risk Management - Investigations 96,100 Committee Liason -
T.I.F. Administration - Metro Drug Task Force 1,500 Zoning Acitivities& Enforcement 3,000
Utility Billing - Pawn Shop Management 17,800 Sign or Fence Permits 1,000
Legal 100,000 Police Outreach 3,800 Miscellaneous Planning -
City Hall Cleaning - Chemical Health Commission - Community Development Activity -
City Hall Maintenance - Police Counter Act - Chemical Assessment Team 55,000
Activity Center Community Use 10,000 Public Safety Answering Point 9,000 Economic Project Development 34,000
Senior Activities 3,000 Reception& Records Checking 4,400 TIF Administration -
Teen Programs - Systems&Records Management 3,750 Economic Development Loan Prog. 100,513
Activity Center Maintenance - Emergency Medical Service 6,300 Real Estate Purchases& Sales 5,700
Receptionist - Fire Prevention 7,800 Comm. Development Block Grant 55,000
Assessing Information 200 Fire Suppression 43,700 TIF 1-1 1,207,059
Homestead Information 100 Emergency Preparedness 4,500 TIF 1-2 304,850
Property Valuation - Public Works Building Maintenance - Paratransit 74,159
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CITY PROGRAM REVENUE BUDGETS
Proposed Proposed Proposed
Budget Budget Budget
CATEGORY 2000 2000 2000
PROGRAMS PROGRAMS PROGRAMS
Housing Rehab Projects - Refuse Disposal 496,000
Housing Rehab Committee Liaison - Storm Sewer Maintenance 701,550
Housing Programs 79,000 Storm Sewer Cleaning -
Parking Enforcement 24,000 Concrete Alleys -
Parking Ramp 41,500 Pavillion Ice Rental 196,650
Parking Operations 4,000 Pavillion Soccer and Leagues 47,000
Section 8 Housing 76,000 Pavillion Dry Floor Rental 14,000
Cable TV Projects 116,000 Art Center 347,600
Communications Liaison - Debt Service 1,956,112
Newletter -
Web and Message - TOTAL 17,415,282
Depot Coffee House 118,500
Teen Center 61,555
TIF 2.1 514,668
TIF 2.6 19,600
TIF 2.7 107,000
TIF 2.8 33,514
TIF 2.9 106,829
Equipment Replacement 578,000
Water Pumps & Wells 394,200
Water Distribution 500,000
Sewer Lift Stations 348,000
Sewer Collection&Disposal 1,156,000
Refuse Bulk Collection 6,000
Yard Waste/Leaf Collection 2,300
Recycling 112,400
Brush Service 2,300
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EXPENDITURES/EXPENSES-ALL FUNDS
COMPARATIVE ANALYSIS BY FUND
2000 BUDGET
1998 1999 MANAGERS
FUND ACTUAL BUDGET PROPOSED ADOPTED
GENERAL $ 6,917,186 $ 7,158,164 $ 7,418,723 $ 7,418,723
CHEMICAL ASSESSMENT TEAM 34,576 55,000 55,000 55,000
ECONOMIC DEVELOPMENT 95,597 126,366 110,901 110,901
HENNEPIN COUNTY CDBG 35,581 55,000 55,000 55,000
TAX INCREMENT 1.1 709,568 743,690 354,750 354,750
TAX INCREMENT 1.2 247 41,940 60,497 60,497
TAX INCREMENT 2.1 475,373 497,002 532,778 532,778
TAX INCREMENT 2.6 1,175 28,056 1,000 1,000
TAX INCREMENT 2.7 108,988 94,644 60,007 60,007
TAX INCREMENT 2.8 38,281 30,102 45,448 45,448
TAX INCREMENT 2.9 7,718,577 39,000 34,000 34,000
PARTRANSIT 55,171 71,245 74,159 74,159
HOUSING REHAB 355,546 89,150 95,963 95,963
PARKING 116,555 128,644 121,385 121,385
SECTION 8 71,656 74,305 79,903 79,903
CABLE TV 99,132 143,653 118,693 118,693
DEPOT COFFEE HOUSE 94,518 210,707 177,960 177,960
EQUIPMENT REPLACEMENT 340,792 (312,679) 322,030 322,030
WATER 847,366 762,412 796,119 796,119
SEWER 1,301,146 1,615,432 1,562,469 1,562,469
REFUSE 620,061 658,678 670,329 670,329
STORM SEWER 460,551 504,470 524,622 524,622
PAVILION/ICE ARENA 294,729 243,633 309,649 309,649
ARTS CENTER 357,052 342,358 498,878 498,878
DEBT SERVICE 1,736,864 1,768,689 1,718,300 1,718,300
GROSS TOTAL $ 22,886,288 $ 15,169,661 $ 15,798,563 $ 15,798,563
LESS: Inter-Fund Transfers 7,513,902 972,645 610,959 610,959
TOTAL $ 15,372,386 $ 14,197,016 $ 15,187,604 $ 15,187,604
18
EXPENDITURES/EXPENSES-ALL FUNDS
COMPARATIVE ANALYSIS BY OBJECTIVE
2000 BUDGET
1998 1999 MANAGERS
OBJECTIVEACTUAL BUDGET PROPOSED ADOPTED
Current Expenditures/Expenses
SALARIES AND EMPLOYEE BENEFITS $ 6,525,384 $ 6,794,561 $ 7,104,477 $ 7,104,477
MATERIALS, SUPPLIES AND SERVICES 4,482,822 6,006,010 5,956,374 5,956,374
CAPITAL OUTLAY 2,179,974 387,398 698,245 698,245
INTERGOVERNMENTAL CHARGEBACKS (544,123) (1,300,525) (1,316,687) (1,316,687)
DEPRECIATION 758,508 402,125 792,125 792,125
DEBT REPAYMENT 1,969,821 L907,447 1,953,070 1,953,070
TOTAL $ 15,372,386 $ 14,197,016 $ 15,187,604 $ 15,187,604
Other Financing Uses 7,513,902 972,645 610,959 610,959
GROSS TOTAL $ 22,886,288 $ 15,169,661 $ 15,798,563 $ 15,798,563
LESS: Inter-Fund Transfers 7,513,902 972,645 610,959 610,959
TOTAL $ 15,372,386 $ 14,197,016 $ 15,187,604 $ 15,187,604
19
I I I I I I I I I I I I 1 I I I 1 I I
I I I I I I I I I I I I I I I I I I I
CITY PROGRAM EXPENDITURE BUDGETS
Proposed Proposed Proposed
Budget Budget Budget
CATEGORY 2000 2000 2000
PROGRAMS PROGRAMS PROGRAMS
Unallocated expenditures $ 120,158 Special Assessments $ 19,981 Equipment Services $ 29,991
City Council 93,196 Charter& Council Administration 16,100 Public Works Administration -
Health and Welfare 6,850 Licensing 8,532 Engineering Services 98,263
Administration 134,437 Purchasing 9,440 Streets and Alleys 239,708
Legislation 15,807 Records Management 7,954 Street Cleaning 37,682
Agenda 50,339 Elections 29,672 Snow and Ice Removal 144,148
Personnel 27,283 Building Code Inspections 109,351 Seal Coat Zone 158,053
Information Services 71,628 Fire Inspections 34,221 Sidewalk Repair 34,041
Capital Improvement Plan 25,985 Heating and Plumbing Inspections 68,807 Traffic Signs and Signals 116,050
Wellness 4,217 Housing Inspections 45,738 Street Lighting 154,584
Benefit Administration 15,515 Restaurant/Hotel Inspections 33,976 Parks 507,684
Budget 17,697 Miscellaneous Inspections 74,221 Tree Service 132,637
Cash Management 7,656 Patrol Operations 1,598,520 Adult Recreation 42,975
Debt Management - Property Room Management 46,542 Youth Recreation 64,975
General Accounting 48,998 Heat Team 57,357 Various Recreation Programs 84,840
Payroll 33,870 Police Reserves 24,654 Shady Oak Beach 44,310
Risk Management 5,415 Investigations 337,437 Committee Liason 9,430
T.I.F. Administration - Metro Drug Task Force 75,091 Zoning Acitivities &Enforcement 61,789
Utility Billing - Pawn Shop Management 22,693 Sign or Fence Permits 13,148
Legal 121,020 Police Outreach 78,855 Miscellaneous Planning 23,340
City Hall Cleaning 6,198 Chemical Health Commission 8,048 Community Development Activity 28,689
City Hall Maintenance 159,835 Police Counter Act 11,530 Chemical Assessment Team 55,000
Activity Center Community Use 52,250 Public Safety Answering Point 256,462 Economic Project Development 90,860
Senior Activities 102,197 Reception& Records Checking 92,912 TIF Administration 7,898
Teen Programs 10,415 Systems &Records Management 270,378 Economic Development Loan Prog. 12,143
Activity Center Maintenance 64,501 Emergency Medical Service 71,106 Real Estate Purchases& Sales -
Receptionist 44,775 Fire Prevention 84,954 Comm. Development Block Grant 55,000
Assessing Information 86,397 Fire Suppression 432,019 TIF 1-1 354,750
Homestead Information 32,594 Emergency Preparedness 19,292 TIF 1-2 60,497
Property Valuation 85,060 Public Works Building Maintenance 2,250 Paratransit 74,159
20
CITY PROGRAM EXPENDITURE BUDGETS
Proposed Proposed Proposed
Budget Budget Budget
CATEGORY 2000 2000 2000
PROGRAMS PROGRAMS PROGRAMS
Housing Rehab Projects 49,775 Refuse Disposal 317,547
Housing Rehab Committee Liaison 23,094 Storm Sewer Maintenance 454,466
Housing Programs 23,094 Storm Sewer Cleaning 9,770
Parking Enforcement 52,925 Concrete Alleys 60,386
Parking Ramp 51,383 Pavillion Ice Rental 181,578
Parking Operations 17,077 Pavillion Soccer and Leagues 82,842
Section 8 Housing 79,903 Pavillion Dry Floor Rental 45,229
Cable TV Projects 29,312 Art Center 498,878
Communications Liaison 18,262 Debt Service 1,718,300
Newletter 39,827
Web and Message 31,292 TOTAL 15,798,563
Depot Coffee House 116,405
Teen Center 61,555
TIF 2.1 532,778
TIF 2.6 1,000
TIF 2.7 60,007
TIF 2.8 45,448
TIF 2.9 34,000
Equipment Replacement 322,030
Water Pumps &Wells 340,059
Water Distribution 456,060
Sewer Lift Stations 366,209
Sewer Collection &Disposal 1,196,260
Refuse Bulk Collection 53,471
Yard Waste/Leaf Collection 73,175
Recycling 136,910
Brush Service 89,226
21
I I I I I I I I I I I I I I I I I I I
1 1 I I I I I I I I I I I I I 1 1 1 1
ALL FUNDS
HISTORIC AND CURRENT TAX LEVIES AND CITY TAX RATES
General Fund Debt Total City
Levy/Paya Total Levy **Tax lax Levy lax Capacity 1 a Levy *** lax Levy lax Capacity
Years Before Credits Capacity After Credits Rate * After Credits After Credits Rate *
1999/00 5,664,144 12,526,355 3,692,438 29.48% 330,000 4,022,438 32.11%
1998/99 5,382,640 11,721,291 3,481,583 29.70% 330,000 3,811,583 32.52%
1997/98 5,194,184 11,936,742 3,305,016 27.69% 330,000 3,635,016 30.45%
1996/97 5,178,800 13,194,123 2,908,224 22.04% 739,663 3,647,887 27.65%
1995/96 5,117,000 12,902,081 3,103,702 24.06% 578,574 3,682,276 28.54%
1994/95 4,953,600 12,981,406 2,936,433 22.62% 573,947 3,510,380 27.04%
* Tax Capacity Rate Computation
** Tax capacity reduced by Fiscal Disparities contribution and Tax Increment Financing Districts.
***Levy reduced by Fiscal Disparities distribution and HACA (Homestead and Ag Credit).
22
GENERAL FUND FUND 101
ESTIMATED 2000 BUDGET OVERVIEW
FUND BALANCE 1-1-99 $ 2,836,400
1999 1999
BUDGET PROJECTED
EXPENDITURES $ 7,158,600 $ 7,130,273
REVENUES $ 7,158,600 $ 7,094,190
NET CHANGE $ (36,083) $ (36,083)
PROJECTED FUND BALANCE 12-31-99 $ 2,800,317
Designated:
Inventories $ 75,900
Salt/Sand Storage 105,000
Shady Oak Beach 75,000
Downtown Park Stage 32,000
Cash Flow 2,512,417
2,800,317
BUDGET PROPOSED
2000 BUDGET
EXPENDITURES $ 7,418,723
REVENUES $ 7,418,723
PROJECTED FUND BALANCE 12-31-00 $ 2,800,317
Designated:
Inventories $ 74,865
Salt/Sand Storage 105,000
Shady Oak Beach 50,000
Downtown Park Stage 32,000
Open House 6,000
Cash Flow 2,532,452
2,800,317
23
I 1 I I I I I I I I I I I I I I I I I
I I I I I 1 1 1 1 1 1 1 1 i I I I I 1
GENERAL FUND FUND 101
CHANGES IN FUND BALANCE
Actual Actual Budget Budget
1997 1998 1999 2000
TOTAL REVENUES $ 6,305,461 $ 6,853,664 $ 7,158,664 $ 7,418,723
TOTAL EXPENDITURES 6,329,523 6,959,045 7,149,619 7,407,364
Excess of Revenues (24,062) (105,381) 9,045 11,359
OTHER FINANCING USES
Transfer Landfill Levies to P.I.R. - - -
Transfer to Paratransit 8,479 - 9,045 11,359
Use of Fund Balance for
Non-Operating Projects 41,185 - -
Increase(Decrease)to Fund Balance $ (73,726) $ (105,381) $ - $ -
FUND BALANCE 12-31 $ 2,940,139 $ 2,834,758 $ 2,834,758 $ 2,834,758
28
DEPARTMENT - COUNCIL FUND 101
ACTIVITY: Set City Policy,Approve Budget,Monitor Activities of the City Manager and City Attorney. Appoint members to Commissions and Boards.
Funding of Social Organizations.
ACTIVITY MANAGER: CITY COUNCIL MEMBERS
GENERAL ACTIVITY DESCRIPTION
The City Council establishes city policies, goals, and objectives. The Council also appoints and evaluates the performance of the City Manager and City
Attorney. They also appoint members of various boards and commissions.
PROCESS USED
The City Council holds regular meetings and work sessions, receives input from staff, citizens and other interested parties. The Council controls policy through
changes in the City Code and Legislative Policies. They control spending through their review and approval of the City budget and various contracts. The City
provides funding to social organizations operating within the City.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
Meetings:
Regular Council meetings 24 24 24 24 24
Work sessions 11 18 13 14 20
HRA meetings 23 17 18 22 18
Special 7 8 5 6 3
Resolutions considered 100 121 94 110 120
Resolutions passed 99 112 92 105 100
Ordinances passed 13 13 12 15 15
Legislative Policies created or revised 1 6 3 4 6
Social funding dollars 40,200 34,600 34,850 17,300 4,650
Number of social organizations 7 6 6 4 1
29
I I I I I I I I I I I I I I I I I I I
1 1 1 I I I I I I I I I I I I I 1 1 1
GENERAL FUND FUND 101
REVENUES
COMPARATIVE ANALYSIS BY SOURCE
1997 1998 1999 2000
SOURCE ACTUAL ACTUAL BUDGET BUDGET
Current Revenues
CURRENT PROPERTY TAX $ 3,352,709 $ 3,921,506 $ 4,113,906 $ 4,364,756
INTERGOVERNMENTAL REVENUE 2,194,089 2,146,480 2,077,254 2,089,288
LICENSE, PERMITS & FINES 463,618 446,056 418,400 458,900
INTEREST EARNINGS 126,273 119,158 347,089 297,089
CHARGES FOR CURRENT SERVICES 107,496 125,646 79,415 95,248
OTHER REVENUES 61,276 88,664 55,600 45,486
NON REVENUE RECEIPTS - 6,154 37,000 37,370
NET TOTAL REVENUES 6,305,461 6,853,664 7,128,664 7,388,137
OTHER FINANCING SOURCES - - 30,000 30,586
TOTAL REVENUES $ 6,305,461 $ 6,853,664 $ 7,158,664 $ 7,418,723
EXPENDITURES
COMPARATIVE ANALYSIS BY OBJECTIVE
1997 1998 1999 2000
OBJECTIVE ACTUAL ACTUAL BUDGET BUDGET
Current Expenses
SALARIES AND EMPLOYEE BENEFITS $ 4,872,808 $ 5,176,096 $ 5,292,119 $ 5,537,837
MATERIALS, SUPPLIES AND SERVICES 1,763,018 1,730,508 2,089,203 2,448,804
CAPITAL OUTLAY 85,781 555,184 522,675 650,927
CAPITAL IMPROVEMENTS 150,000 100,000 100,000 25,000
TOTAL $ 6,871,607 $ 7,561,788 $ 8,003,997 $ 8,662,568
LESS EXPENDITURES CHARGED TO
OTHER ACTIVITIES (542,084) (602,743) (854,378) (1,255,204)
NET TOTAL 6,329,523 6,959,045 7,149,619 7,407,364
OTHER FINANCING USES 8,479 - 9,045 11,359
TOTAL EXPENDITURES $ 6,338,002 $ 6,959,045 $ 7,158,664 $ 7,418,723
CHANGE IN FUND BALANCE $ (32,541) $ (105,381) $ - $ -
24
CITY OF HOPKINS, MINNESOTA
GENERAL FUND
The Home Rule Charter of the City of Hopkins provides in Section 7.11 "There shall be maintained in the City Treasury a general
fund for the payment of such expenses as the Council may deem proper. Into this fund shall be paid all moneys levied for this fund
and all moneys not required to be placed in some other fund."
The General Fund is established to account for the revenue and expenditures to carry out basic governmental activities of the City such
as general government, public safety, public works, community health services and parks and recreation. Revenue is recorded by
source; i.e., taxes, licenses and General Fund expenditures are made primarily for current day-to-day operations and operating
equipment and are recorded by major functional classifications and by operating departments.
1 1 I I I I I I I I I I I I I I I I I
1 1 1 1 1 1 I I 1 1 I 1 I I I I I I I
GENERAL FUND FUND 101
REVENUES
Restated
Actual Actual Budget Budget
1997 1998 1999 2000
TAXES
Property Taxes $ 2,893,506 $ 3,337,204 $ 3,631,906 $ 3,692,438
Delinquent Property Taxes - 34,531 22,000 22,000
650,318
Fiscal Disparities 459,203 549,771 460,000
TOTAL 3,352,709 3,921,506 4,113,906 4,364,756
LICENSES AND PERMITS
Business Licenses 137,605 146,099 126,900 117,800
Non-Business 234,134 190,859 200,000 239,600
TOTAL 371,739 336,958 326,900 357,400
FINES AND FORFEITS
Court Fines 90,524 107,265 90,000 100,000
Other 1,355 1,833 1,500 1,500
TOTAL 91,879 109,098 91,500 101,500
INTERGOVERNMENTAL REVENUE
Local Government Aid 833,103 799,064 826,579 844,880
Local Performance Aid 18,687 22,088 20,051 -
Prop.Tax Relief(Homestead/HACA) 961,173 960,853 960,664 991,388
PERA Aid - 30,765 20,500 20,510
State Aid-Highway Maint. 14,010 14,886 14,010 14,000
Insurance Premium Tax-Police 132,668 142,012 145,000 135,700
Insurance Premium Tax-Fire 50,904 53,048 53,450 55,000
State-Other 116,098 79,575 15,000 17,510
Federal Grant 55,091 33,286 18,000 5,800
Civil Defense P.&A. Reimbursement 4,000 4,000 4,000 4,500
Hennepin County 8,355 6,903 - -
TOTAL 2,194,089 2,146,480 2,077,254 2,089,288
26
GENERAL FUND FUND 101
REVENUES
Actual Actual Budget Budget
1997 1998 1999 2000
REVENUE FROM USE OF MONEY AND PROPERTY
Interest Earned 126,273 119,158 347,089 297,089
General Government Rents - - - -
Penalties and Interest - - - -
Other - - - -
TOTAL $ 126,273 $ 119,158 $ 347,089 $ 297,089
CHARGES FOR CURRENT SERVICES
General Government $ 32,855 $ 55,693 $ 20,815 $ 23,598
Inspections 49,013 43,058 37,000 45,000
Public Safety 24,648 21,554 20,100 21,550
Public Works 980 5,341 1,500 5,100
TOTAL 107,496 125,646 79,415 95,248
• OTHER REVENUE
Contributions - 13,984 14,000 4,000
Miscellaneous 61,276 74,680 41,600 41,486
TOTAL 61,276 88,664 55,600 45,486
OTHER NON REVENUE
Sale of Fixed Assets - 87 200 -
Other - 6,067 36,800 37,370
TOTAL - 6,154 37,000 37,370
Transfer In from TIF 2-7 - - 30,000 30,586
TOTAL REVENUES $ 6,305,461 $ 6,853,664 $ 7,158,664 $ 7,418,723
27
I 1 1 1 I I I I I I I I I I I I I 1 I
I I I I I I I I I I I I 1 I I I I I I
COUNCIL BUDGET
Revenues and Expenditures Summary
Projected
Actual Actual Actual Actual Budget Budget Percent
1996 1997 1998 1999 1999 2000 Change
Revenues
Contributions and Donations $ - $ - $ 1,950 $ - $ - $ -
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 21,199 21,460 21,672 20,491 21,200 24,000 13.21%
Fringe Benefits 2,314 2,061 1,683 1,857 2,004 2,379 18.71%
Materials, Supplies and Services
Professional &Technical Services 55,063 49,797 40,136 42,423 40,600 14,150 -65.15%
Operations 54,158 38,327 36,792 46,497 54,965 46,440 -15.51%
City Support Services 3,231 1,601 3,150 8,252 7,861 8,327 5.93%
Supplies and Materials 3,876 9,695 7,956 4,583 3,380 4,750 40.53%
Capital Outlay
Office Furniture and Equipment - - 799 - - -
Total Expenditures 139,841 122,941 112,188 124,102 130,010 100,046 -23.05%
Indirectly Funded Amount $ 139,841 $ 122,941 $ 110,238 $ 124,102 $ 130,010 $ 100,046 -23.05%
The City Council Department is made up of two programs. They are Council Activity and Health and Welfare.
30
DEPARTMENT- COUNCIL FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 21,199 $ 21,460 $ 21,672 $ 20,491 $ 21,200 $ 24,000 13.21%
525 P.E.R.A. Contribution 576 594 384 571 300 500 66.67%
526 F.I.C.A. Contribution 1,738 1,467 1,299 1,286 1,704 1,879 10.27%
TOTAL 23,513 23,521 23,355 22,347 23,204 26,379 13.68%
Materials,Supplies and Services
540 Office Supplies 2,672 3,666 3,826 3,488 2,050 3,500 70.73%
542 General Supplies 1,190 6,029 4,067 1,095 1,230 1,200 -2.44%
555 Historical Society Supplies 14 - 63 - 100 50 -50.00%
560 Postage 2,346 2,330 1,862 1,912 2,050 2,000 -2.44%
568 Printing 3,390 - 329 - 4,920 4,000 -18.70%
580 Audit 1,800 1,200 1,600 1,640 1,640 1,680 2.44%
581 Advertising and Publication 2,000 6,565 117 187 820 500 -39.02%
582 Expert&Professional Services 2,800 10,583 500 5,804 2,800 8,500 203.57%
583 Other Contractual Services 2,646 2,558 3,300 17,935 18,300 5,650 -69.13%
621 Space Allocation - - - 6,360 6,377 6,377
633 Dues and Memberships 19,503 18,841 19,460 19,460 19,575 19,460 -0.59%
635 Travel or Mileage - - 369 439 2,500 2,500
30a
I I I I I I I I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I I l 1
DEPARTMENT- COUNCIL FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
636 Conference Fees 17,793 9,203 4,236 4,240 4,260 2,600 -38.97%
637 Meals and Lodging - - 4,126 8,120 8,000 11,000 37.50%
657 N.L.C. Liability Insurance 3,231 1,601 3,150 1,892 1,484 1,950 31.40%
665 Miscellaneous-Other Charges 7,326 188 4,693 10,500 11,200 2,700 -75.89%
TOTAL 66,711 62,764 51,698 83,071 87,306 73,667 -15.62%
Capital Outlay
750 Office Equipment& Furnishings - - 799 - - - -
DEPARTMENT TOTAL $ 90,224 $ 86,285 $ 75,852 $ 105,418 $ 110,510 $ 100,046 -9.47%
30b
DEPARTMENT - COUNCIL FUND 101
PROGRAM SUMMARY
Budget Budget Percent
CATEGORY 1999 2000 Change
•
PROGRAM EXPENDITURES
Council $ 91,010 $ 93,196 2.40%
Health and Welfare 19,500 6,850 -64.87%
TOTAL 110,510 100,046 -9.47%
PROGRAM REVENUES
TOTAL - -
NET COST (RETURN) $ 110,510 $ 100,046 -9.47%
STAFFING
Mayor 1.00
Council Members 4.00
TOTAL 5.00
31
I I I I I I I I I I I I I I I I 1 I I
1 1 I I I I I I I I I I I I I I i I I
PROGRAM 41100-CITY COUNCIL PROGRAM 41110-HEALTH AND WELFARE
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 24,000 Regular Employees $ -
525 P.E.R.A. Contribution 500 P.E.R.A. Contribution -
526 F.I.C.A. Contribution 1,879 Paid Leave Accrual -
TOTAL 26,379 TOTAL -
Materials,Supplies and Services Materials,Supplies and Services
540 Office Supplies 3,500 Office Supplies -
542 General Supplies 1,200 General Supplies -
555 Other Supplies 50 Other Supplies -
560 Postage 2,000 Postage -
568 Printing 4,000 Maint. &Repair- Equipment/Vehicles -
580 Audit 1,680 Audit -
581 Advertising and Publication 500 Advertising and Publication -
582 Expert& Professional Services 8,500 Expert&Professional Services -
583 Other Contractual Services 1,000 Other Contractual Services 4,650
621 Space Allocation 6,377 Space Allocation -
633 Dues and Memberships 19,460 Dues and Memberships -
31a
PROGRAM 41100- CITY COUNCIL PROGRAM 41110-HEALTH AND WELFARE
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Materials,Supplies and Services (cont) Materials,Supplies and Services(cont)
635 Travel or Mileage 2,500 Travel or Mileage -
636 Conference Fees 2,600 Conference Fees -
637 Meals and Lodging 11,000 Meals and Lodging -
657 N.L.C. Liability Insurance 1,950 General Liability -
665 Miscellaneous 500 Miscellaneous 2,200
TOTAL 66,817 TOTAL 6,850
Capital Outlay Capital Outlay
750 Office Equipment&Furnishings - Office Equipment&Furnishings -
PROGRAM TOTAL $ 93,196 PROGRAM TOTAL $ 6,850
3 1 b
I I i I I I I I I I I I I 1 I I I I I
I I 1 I 1 I 1 I 1 I I I I I I I I 1 1
DEPARTMENT - ADMINISTRATIVE SERVICES FUND 101
ACTIVITY: Administration of the City,Personnel,Microcomputer Support
ACTIVITY MANAGER: CITY MANAGER
GENERAL ACTIVITY DESCRIPTION
As provided by the City Charter,the City Manager serves as Chief Administrative Officer of the City. The Manager controls and directs the administration of
the City's affairs, sees that the Charter, laws, policies, and resolutions passed by City Council are enforced. The Manager recommends to the Council for
adoption of such measures as deemed necessary for the welfare of the people and the efficient administration of the City's affairs; and keeps the Council fully
advised as to the financial condition and needs of the City. Respond to citizen concerns. Attend and participate in affiliated organizations.
PROCESS USED
The City Manager directs and supervises all City operations. The Manager is responsible for hiring the rest of the City's employees. Other duties include
agenda preparation and City Council updates. This department is also responsible for all aspects of Personnel including labor negotiations. The City Manager
also makes recommendations to the Council in the annual budget,and other major policy documents.
MAJOR OBJECTIVESTO BE ACCOMPLISHED IN 2000
1. Completion of Visioning Process.
2. Formation of a City of Hopkins Strategic Plan.
3. Hiring of a Police Chief.
4. Adoption of a Technology Plan.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Number of agendas prepared 24 24 37 24 46
2. Number of updates prepared 52 52 52 52 52
3. Number of regular employees hired 8 13 24 6 10
4. Number of seasonal or temporary
employees hired 94 69 76 90 75
5. Union contracts negotiated 0 5 0 0 5
6. Attend SCIP meetings 12 12 12 12 18
7. Attend joint City- school meetings 10 10 11 10 12
8. Number of employees directly supervised
8.5 9 9 10 14
32
ADMINISTRATIVE SERVICES BUDGET
Revenues and Expenditures Summary
Projected
Actual Actual Actual Actual Budget Budget Percent
1996 1997 1998 1999 1999 2000 Change
Revenues
Miscellaneous $ - $ - $ - $ 105 $ - $ -
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 159,633 183,659 198,671 205,347 198,316 262,942 32.59%
Fringe Benefits 36,560 43,413 50,562 54,272 55,985 74,867 33.73%
Materials, Supplies and Services
Professional&Technical Services 5,127 650 3,761 21,256 5,016 2,725 -45.68%
Utilities and Maintenance 1,641 706 1,335 1,425 1,428 1,825 27.81%
Operations 17,189 19,904 21,618 17,053 23,189 26,905 16.02%
City Support Services - - - 7,707 7,799 8,211 5.28%
Supplies and Materials 7,290 6,535 7,162 4,591 6,548 5,685 -13.18%
Capital Outlay
Office Furniture and Equipment 4,133 5,299 5,753 6,670 6,670 500 -92.50%
Equipment Allocation - - 3,500 4,284 4,286 5,748 34.12%
Total Expenditures 231,573 260,166 292,362 322,604 309,237 389,408 25.93%
Reimbursed Expenditures (19,550) (20,000) (22,125) (46,260) (47,718) (59,712) 25.14%
Net Total Expenditures 212,023 240,166 270,237 276,344 261,519 329,696 26.07%
Indirectly Funded Amount $ 212,023 $ 240,166 $ 270,237 $ 276,239 $ 261,519 $ 329,696 26.07%
The Administrative Services Department is made up of seven programs. They are Administration, Legislation,Agenda, Personnel,
Information Services,Capital Improvement Plan and Wellness.
33
I I I I I I I I I I I I I I I I I I I
i I I I I I I I I I I I I I I I I I l
DEPARTMENT - ADMINISTRATIVE SERVICES FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 159,633 $ 183,659 $ 198,671 $ 205,347 $ 198,316 $ 262,942 32.59%
524 SL Converted/LTD 2,060 2,055 1,554 1,529 1,562 2,070 32.52%
525 P.E.R.A. Contribution 3,735 4,455 5,760 6,069 5,800 9,080 56.55%
526 F.I.C.A. Contribution 11,622 12,941 13,882 16,180 14,067 19,747 40.38%
527 Cafeteria Benefit Plan 13,486 18,790 21,245 20,811 24,350 33,094 35.91%
531 Workers' Compensation Insurance 637 99 838 924 918 1,024 11.59%
533 Deferred Compensation 5,020 5,073 5,750 6,471 7,000 6,818 -2.60%
535 Paid Leave Accrual - - 1,533 2,288 2,288 3,034 32.60%
TOTAL 196,193 227,072 249,233 259,619 254,301 337,809 32.84%
Materials,Supplies and Services
540 Office Supplies 2,075 3,196 4,317 3,499 1,948 2,445 25.51%
542 General Supplies 5,215 3,339 2,845 1,092 4,600 3,240 -29.57%
560 Postage 554 958 716 559 410 525 28.05%
563 Maint. & Repair- Equipment/Vehicle 656 30 323 30 410 600 46.34%
581 Advertising and Publication 603 99 20 851 410 500 21.95%
582 Expert&Professional Services 381 80 2,900 20,764 4,400 2,150 -51.14%
583 Other Contractual Services 85 85 - 132 103 100 -2.91%
584 Telephone- Local 985 676 400 869 468 655 39.99%
33a
DEPARTMENT - ADMINISTRATIVE SERVICES FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services (cont)
585 Telephone - Long Distance - - 271 159 250 200 -20.00%
586 Telephone- Cellular - - 341 367 300 370 23.33%
588 Legal Services 4,661 485 861 360 513 475 -7.45%
621 Space Allocation - - - 7,320 7,413 7,689 3.72%
630 Training - - 636 255 - 300
633 Dues and Memberships 2,557 3,909 1,553 2,169 3,169 2,545 -19.69%
635 Travel and Mileage - - 4,798 4,393 5,000 5,400 8.00%
636 Conferences and Schools 13,475 14,938 5,682 4,753 7,700 10,800 40.26%
637 Meals and Lodging - - 3,547 2,313 2,500 4,635 85.40%
639 Subscriptions and Publications - - 1,543 1,259 1,000 1,200 20.00%
652 General Liability - - - 387 386 522 35.18%
665 Miscellaneous - - 3,123 500 3,000 1,000 -66.67%
TOTAL 31,247 27,795 33,876 52,031 43,980 45,351 3.12%
Capital Outlay
750 Office Equipment&Furnishings 4,133 5,299 5,753 6,670 6,670 500 -92.50%
799 Equipment Allocation - - 3,500 4,284 4,286 5,748 34.12%
TOTAL 4,133 5,299 9,253 10,954 10,956 6,248 -42.97%
33b
I I I I I I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
DEPARTMENT - ADMINISTRATIVE SERVICES FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Expenses Charged to Other Activities
699 Intragovermental Chargebacks (19,550) (20,000) (22,125) (46,260) (47,718) (59,712) 25.14%
DEPARTMENT TOTAL $ 212,023 $ 240,166 $ 270,237 $ 276,344 $ 261,519 $ 329,696 26.07%
33c
DEPARTMENT - ADMINISTRATIVE SERVICES FUND 101
PROGRAM SUMMARY
Budget Budget Percent
CATEGORY 1999 2000 Change
PROGRAM EXPENDITURES
Administration $ $ 134,437
Legislation 15,807
Agenda 50,339
Personnel 27,283
Information Services 71,628
Capital Improvement Plan 25,985
Wellness 4,217
TOTAL 261,519 329,696 26.07%
PROGRAM REVENUES -
TOTAL
NET COST(RETURN) $ 261,519 $ 329,696 26.07%
PERMANENT STAFFING
Administration 1.80
Legislation 0.20
Agenda 0.75
Personnel 0.45
Information Services 1.15
Capital Improvement Plan 0.25
Wellness 0.05
TOTAL 3.5 4.65
CAPITAL OUTLAY
Chair $ 6,670 $ 500 -92.50%
Equipment Allocation 4,286 5,748 34.11%
TOTAL $ 10,956 $ 6,248 -42.97%
34
I I I I I I I I I i I I I I I 1 I I I
I I I I I I I I I I I I I I I I I I I
PROGRAM 41215-ADMINISTRATION PROGRAM 41220-LEGISLATION
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 98,094 Regular Employees $ 11,908
524 SL/Converted-LTD 772 SL/Converted-LTD 94
525 P.E.R.A. Contribution 2,811 P.E.R.A. Contribution 390
526 F.I.C.A. Contribution 7,553 F.I.C.A. Contribution 917
527 Cafeteria Benefit Plan 9,884 Cafeteria Benefit Plan 1,703
531 Workers' Compensation Insurance 480 Workers' Compensation Insurance 80
533 Deferred Compensation 4,472 Deferred Compensation 346
535 Paid Leave Accrual 1,132 Paid Leave Accrual 137
TOTAL 125,198 TOTAL 15,575
Materials,Supplies and Services Materials,Supplies and Services
540 Office Supplies 1,030 Office Supplies 115
542 General Supplies 1,600 General Supplies 175
555 Other Supplies - Other Supplies -
560 Postage 225 Postage 50
563 Maint. &Repair- Equipment/Vehicles 100 Maint. &Repair- Equipment/Vehicles -
581 Advertising and Publication 100 Advertising and Publication -
582 Expert&Professional Services 750 Expert&Professional Services -
34a
PROGRAM 41215-ADMINISTRATION PROGRAM 41220-LEGISLATION
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget g Budget
CODE 2000 2000
Materials, Supplies and Services (cont) Materials, Supplies and Services (cont)
583 Other Contractual Services 60 Other Contractual Services -
584 Communications-Telephone/Alarm 340 Communications-Telephone/Alarm 30
585 Telephone - Long Distance 120 Telephone- Long Distance -
586 Telephone- Cellular 245 Telephone- Cellular 20
588 Legal Services 260 Legal Services30
621 Space Allocation 3,823 Space Allocation 425
630 Training 300 Training -
633 Dues and Memberships 1,895 Dues and Memberships 300
635 Travel or Mileage 2,790 Travel or Mileage 285
636 Conference Fees 7,750 Conference Fees 100
637 Meals and Lodging 2,600 Meals and Lodging 300
639 Subscriptions and Publications 180 Subscriptions and Publications 50
652 General Liability 218 General Liability 22
665 Miscellaneous 900 Miscellaneous -
TOTAL 25,286 TOTAL 1,902
34b
I I I I I I I I I I I I I I I I I 1 I
l 1 I I I I I I I I I I I I I I I I I
PROGRAM 41215-ADMINISTRATION PROGRAM 41220- LEGISLATION
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Capital Outlay Capital Outlay
750 Office Equipment& Furnishings 500 Office Equipment& Furnishings -
799 Equipment Allocation 2,500 Equipment Allocation 330
TOTAL 3,000 330
PROGRAM TOTAL 153,484 PROGRAM TOTAL 17,807
Expenditures Charged to Other Activities Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (19,047) Intragovermental Chargebacks (2,000)
NET TOTAL $ 134,437 NET TOTAL $ 15,807
34c
PROGRAM 41230-AGENDA PROGRAM 41250-PERSONNEL
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 41,385 Regular Employees $ 30,954
524 SL/Converted-LTD 326 SL/Converted-LTD 244
525 P.E.R.A. Contribution 1,009 P.E.R.A. Contribution 1,603
526 F.I.C.A. Contribution 3,187 F.I.C.A. Contribution 1,883
527 Cafeteria Benefit Plan 5,727 Cafeteria Benefit Plan 3,575
531 Workers' Compensation Insurance 196 Workers' Compensation Insurance 65
533 Deferred Compensation 1,000 Deferred Compensation 500
535 Paid Leave Accrual 478 Paid Leave Accrual 357
TOTAL 53,308 TOTAL 39,181
Materials,Supplies and Services Materials,Supplies and Services
540 Office Supplies 500 Office Supplies 500
542 General Supplies 415 General Supplies 300
555 Other Supplies - Other Supplies -
560 Postage 120 Postage 50
563 Maint. &Repair- Equipment/Vehicles - Maint. & Repair-Equipment/Vehicles -
581 Advertising and Publication - Advertising and Publication 400
582 Expert& Professional Services - Expert& Professional Services 500
34d
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PROGRAM 41230-AGENDA PROGRAM 41250-PERSONNEL
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Materials, Supplies and Services (cont) Materials,Supplies and Services (cont)
583 Other Contractual Services - Other Contractual Services -
584 Communications-Telephone/Alarm 100 Communications-Telephone/Alarm 35
585 Telephone-Long Distance - Telephone- Long Distance 50
586 Telephone- Cellular 65 Telephone- Cellular 40
588 Legal Services 110 Legal Services 40
621 Space Allocation 1,590 Space Allocation 830
630 Training - Training -
633 Dues and Memberships - Dues and Memberships 225
635 Travel or Mileage 1,070 Travel or Mileage 500
636 Conference Fees - Conference Fees 900
637 Meals and Lodging 535 Meals and Lodging 600
639 Subscriptions and Publications 100 Subscriptions and Publications 100
652 General Liability 83 General Liability 27
665 Miscellaneous - Miscellaneous -
TOTAL 4,688 TOTAL 5,097
34e
PROGRAM 41230-AGENDA PROGRAM 41250-PERSONNEL
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Capital Outlay Capital Outlay
750 Office Equipment&Furnishings - Office Equipment&Furnishings -
799 Equipment Allocation 1,000 Equipment Allocation 706
TOTAL 1,000 706
PROGRAM TOTAL 58,996 PROGRAM TOTAL 44,984
Expenditures Charged to Other Activities Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (8,657) Intragovermental Chargebacks (17,701)
NET TOTAL $ 50,339 NET TOTAL $ 27,283
34f
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PROGRAM 41270- CAPITAL IMPROVEMENTS PROGRAM 41280-WELLNESS
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 19,475 Regular Employees $ 1,948
524 SL/Converted-LTD 153 SL/Converted-LTD 15
525 P.E.R.A. Contribution 101 P.E.R.A. Contribution 101
526 F.I.C.A. Contribution 1,500 F.I.C.A. Contribution 150
527 Cafeteria Benefit Plan 2,954 Cafeteria Benefit Plan 275
531 Workers' Compensation Insurance 65 Workers' Compensation Insurance 27
533 Deferred Compensation 500 Deferred Compensation -
535 Paid Leave Accrual 225 Paid Leave Accrual 22
TOTAL 24,973 TOTAL 2,538
Materials,Supplies and Services Materials, Supplies and Services
540 Office Supplies 100 Office Supplies 50
542 General Supplies 100 General Supplies 500
555 Other Supplies - Other Supplies -
560 Postage 30 Postage -
563 Maint. & Repair- Equipment/Vehicles - Maint. &Repair- Equipment/Vehicles -
581 Advertising and Publication - Advertising and Publication -
582 Expert& Professional Services - Expert&Professional Services 150
34g
PROGRAM 41270- CAPITAL IMPROVEMENTS PROGRAM 41280-WELLNESS
EXPENDITURE DETAIL EXPENDITURE DETAIL
BudgetB gt
CODE 2000 2000
Materials, Supplies and Services (cont) Materials,Supplies and Services (cont)
583 Other Contractual Services - Other Contractual Services 40
584 Communications-Telephone/Alarm 35 Communications-Telephone/Alarm 15
585 Telephone- Long Distance - Telephone- Long Distance -
586 Telephone- Cellular - Telephone- Cellular -
588 Legal Services 35 Legal Services -
621 Space Allocation - Space Allocation -
630 Training - Training -
633 Dues and Memberships - Dues and Memberships -
635 Travel or Mileage 355 Travel or Mileage -
636 Conference Fees - Conference Fees 50
637 Meals and Lodging - Meals and Lodging -
639 Subscriptions and Publications - Subscriptions and Publications 650
652 General Liability 27 General Liability -
665 Miscellaneous - Miscellaneous 100
TOTAL 682 TOTAL 1,555
34h
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PROGRAM 41270- CAPITAL IMPROVEMENTS PROGRAM 41280-WELLNESS
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Capital Outlay Capital Outlay
750 Office Equipment&Furnishings - Office Equipment&Furnishings -
799 Equipment Allocation 330 Equipment Allocation 124
TOTAL 330 124
PROGRAM TOTAL 25,985 PROGRAM TOTAL 4,217
Expenditures Charged to Other Activities Expenditures Charged to Other Activities
699 Intragovermental Chargebacks - Intragovermental Chargebacks -
NET TOTAL $ 25,985 NET TOTAL $ 4,217
34i
PROGRAM 41290-INFORMATION SERVICES
EXPENDITURE DETAIL
Budget
CODE 2000
Salaries and Employee Benefits
500 Regular Employees $ 59,178
524 SL/Converted-LTD 466
525 P.E.R.A. Contribution 3,065
526 F.I.C.A. Contribution 4,557
527 Cafeteria Benefit Plan 8,976
531 Workers' Compensation Insurance 111
533 Deferred Compensation -
535 Paid Leave Accrual 683
TOTAL 77,036
Materials,Supplies and Services
540 Office Supplies 150
542 General Supplies 150
560 Postage 50
563 Maint. & Repair-Equipment/Vehicles 500
568 Printing -
581 Advertising and Publication -
582 Expert& Professional Services 750
34j
I I I I I 1 I I I I I ! I I ( I I
1 I I I I I I I 1 I I I I I I I I I I
PROGRAM 41290-INFORMATION SERVICES
EXPENDITURE DETAIL
Budget
CODE 2000
Materials,Supplies and Services(cont)
583 Other Contractual Services -
584 Communications-Telephone/Alarm 100
585 Telephone-Long Distance 30
586 Telephone- Cellular -
621 Space Allocation 1,021
633 Dues and Memberships 125
635 Travel or Mileage 400
636 Conference Fees 2,000
637 Meals and Lodging 600
639 Subscriptions and Publications 120
652 General Liability 145
TOTAL 6,141
Capital Outlay
799 Equipment Allocation 758
PROGRAM TOTAL 83,935
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (12,307)
NET TOTAL $ 71,628
34k
DEPARTMENT- FINANCE FUND 101
ACTIVITY: General Accounting,Payroll, Benefit Administration, Utility Billing, Cash Management,Risk Management,Budget, Debt Management and Tax
Increment Finance Administration
ACTIVITY MANAGER: FINANCE DIRECTOR
GENERAL ACTIVITY DESCRIPTION
The Finance Department provides financial management for the City and the Housing and Redevelopment Authority. It also provides support services to other
departments in the City. It accomplishes this task through initiating fiscal plans, implementation and control of those plans, accounting and analysis of
transactions,cash management, payroll and benefit administration, utility billing, risk management services and debt management.
PROCESS USED
Finance coordinates and prepares the annual budget. Financial management services are provided to the City Council and the City Manager and include capital
financing and debt management. Finance prepares monthly financial statements and issue's the year end Comprehensive Annual Financial Report. Management
of day-to-day accounting transactions include payroll, benefit administration,accounts payable, accounts receivable, investments,utility billing, cash receipts and
general accounting. It also coordinates,the City's equipment replacement plan, the five-year capital improvement plan and reports on tax increment financing
status. Documentation of all transactions is in accordance with generally accepted governmental accounting procedures.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Utilization of Govern software system.
2. Create twenty-year cash flow projections for all funds.
3. Apply for Government Finance Officers' Budget Award.
4. Prepare annual Tax Increment Reports.
5. Apply for Comprehensive Annual Financial Report Award.
6. Implement job sharing,for finance activities.
35
1 i I i I I I I I I I I I I I I I I I
DEPARTMENT- FINANCE (cont.) FUND 101
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. No. of monthly& quarterly statements 16 16 16 16 16
2. Annual reports -Financial and Budget 2 2 2 2 2
3. Number of vendor checks issued 4,524 4,030 4,510 4,500 5,000
4. Number of payroll checks issued 3,837 4,133 3,109 2,350 2,500
5. Number of Direct Deposit notices 0 0 1,409 1,750 1,900
6. Number of utility bills issued 16,695 16,777 17,099 33,400 17,500
7. Investments(in millions)
Average amount 8.0 10.7 11.5 9.0 12.5
Interest earnings 0.5 0.5 0.7 0.7 0.8
8. Bonds
Number issues outstanding 14 14 12 15 17
Issues sold 2 2 0 2 1
9. Reports to outside agencies 21 51 54 55 57
36
FINANCE BUDGET
Revenues and Expenditures Summary
Projected
Actual Actual Actual Actual Budget Budget Percent
1996 1997 1998 1999 1999 2000 Change
Revenues
Miscellaneous $ 19,742 $ 15,541 $ 17,837 $ 2,641 $ 5,000 $ 3,600 -28.00%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 154,827 167,553 170,745 176,927 170,005 183,330 7.84%
Fringe Benefits 39,830 39,713 48,881 48,038 47,584 48,695 2.33%
Materials, Supplies and Services
Professional& Technical Services 3,303 4,733 10,725 1,453 4,150 3,245 -21.81%
Utilities and Maintenance 2,285 9,980 8,715 11,455 11,300 12,216 8.11%
Operations 7,035 6,834 8,426 9,385 9,830 9,884 0.55%
City Support Services 1,407 - - 8,066 8,172 8,199 0.32%
Supplies and Materials 4,613 7,391 3,714 6,139 5,000 5,080 1.60%
Capital Outlay
Furniture and Equipment - 3,314 15,500 16,500 16,501 18,479 11.99%
Total Expenditures 213,300 239,518 266,706 277,962 272,542 289,128 6.09%
Reimbursed Expenditures (115,050) (121,000) (121,275) (153,960) (160,180) (159,977) -0.13%
Net Total Expenditures 98,250 118,518 145,431 124,002 112,362 129,151 14.94%
Indirectly Funded Amount $ 78,508 $ 102,977 $ 127,594 $ 121,361 $ 107,362 $ 125,551 16.94%
The Finance department is made up of nine programs. They are Benefit Administration, Budgeting, Cash Management,
Debt Management, General Accounting, Payroll, Risk Management, Tax Increment Financing Reporting, and Utility Billing.
37
I I I I I I I I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
DEPARTMENT - FINANCE FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 154,827 $ 167,515 $ 170,597 $ 176,927 $ 169,905 $ 183,280 7.87%
501 Overtime-Regular Employees - 38 148 - 100 250 -
524 SL/Converted-LTD 1,828 1,717 1,521 1,345 1,338 1,419 6.05%
525 P.E.R.A. Contribution 7,156 7,180 8,605 9,236 8,801 9,053 2.86%
526 F.I.C.A. Contribution 11,943 13,326 12,342 13,241 13,083 13,457 2.86%
527 Cafeteria Benefit Plan 17,005 15,981 18,954 17,815 18,670 18,791 0.65%
531 Workers' Compensation Insurance 616 29 705 788 832 845 1.56%
533 Deferred Compensation 1,282 1,480 2,251 3,653 2,900 2,940 1.38%
535 Paid Leave Accrual - - 4,503 1,959 1,960 1,990 1.53%
TOTAL 194,657 207,266 219,626 224,964 217,589 232,025 6.63%
Materials, Supplies and Services
540 Office Supplies 4,613 7,391 3,607 5,933 5,000 5,080 1.60%
555 Other Supplies - - 107 205 - - -
560 Postage 1,569 1,601 1,884 1,965 1,750 1,795 2.54%
563 Maint. & Repair- Equipment/Vehicles 2,122 9,831 8,419 10,648 11,000 11,550 5.00%
568 Printing - - 1,283 - 1,500 1,425 -5.00%
580 Audit - - - 1,691 - - -
581 Advertising and Publication 523 2,301 531 797 700 795 13.57%
37a
DEPARTMENT-FINANCE FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services (cont)
582 Expert&Professional Services 3,303 4,733 8,135 509 1,500 1,435 -4.33%
583 Other Contractual Services - - 2,590 944 2,650 1,810 -31.70%
584 Communications-Telephone/Alarm 163 149 150 720 150 500 233.33%
585 Telephone- Long Distance - - 146 87 150 166 10.86%
621 Space Allocation - - - 7,680 7,786 7,790 0.05%
633 Dues and Memberships 1,244 1,281 1,230 1,230 1,230 1,240 0.78%
633 Travel or Mileage - - 505 531 800 800 -
636 Conference Fees 3,699 1,651 1,362 1,776 1,500 1,500 -
637 Meals and Lodging - - 1,395 1,295 2,000 2,000 -
639 Subscriptions and Publications - - 236 100 350 330 -5.71%
652 General Liability - - - 386 386 409 5.83%
657 N.L.C. Liability Insurance 1,407 - - - - - -
TOTAL 18,643 28,938 31,580 36,498 38,452 38,624 0.45%
Capital Outlay
Office Equipment& Furnishings - 3,314 - - - - _
799 Equipment Allocation - - 15,500 16,500 16,501 18,480 11.99%
TOTAL - 3,314 15,500 16,500 16,501 18,480 11.99%
DEPARTMENT TOTAL 213,300 239,518 266,706 277,962 272,542 289,129 6.09%
37b
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
DEPARTMENT-FINANCE FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 2000 2000 Change
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (115,050) (121,000) (121,275) (153,960) (160,180) (159,977) -0.13%
NET TOTAL $ 98,250 $ 118,518 $ 145,431 $ 124,002 $ 112,362 $ 129,152 14.94%
37c
DEPARTMENT - FINANCE FUND 101
PROGRAM SUMMARY
Budget Budget Percent
CATEGORY 1999 2000 Change
PROGRAM EXPENDITURES
Benefit Administration $ - $ 15,515
Budget 17,697
Cash Management 7,656
Debt Management -
General Accounting 48,999
Payroll 5,415
Risk Management -
T.I.F. Administration -
Utility Billing -
TOTAL 112,362 95,282 -15.20%
PROGRAM REVENUES
General Accounting 5,000 3,600 -28.00%
TOTAL 5,000 3,600 -28.00%
NET COST(RETURN) $ 107,362 $ 91,682 -14.60%
PERMANENT STAFFING
Benefit Administration 0.30
Budget 0.30
Cash Management 0.25
Debt Management 0.10
General Accounting 1.15
Payroll 0.70
Risk Management 0.10
T.I.F. Administration 0.10
Utility Billing 0.95
TOTAL 3.95
38
I I I I I I I I I I I I I I I ( I I I
1 I I I I I I I I I I I I I I I I I I
PROGRAM 41305-BENEFIT ADMINISTRATION PROGRAM 41320-BUDGET
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 13,348 Regular Employees $ 17,824
501 Overtime-Regular Employees - Overtime-Regular Employees -
524 SL/Converted-LTD 97 SL/Converted-LTD 132
525 P.E.R.A. Contribution 640 P.E.R.A. Contribution 871
526 F.I.C.A. Contribution 951 F.I.C.A. Contribution 1,295
527 Cafeteria Benefit Plan 1,336 Cafeteria Benefit Plan 1,708
531 Workers' Compensation Insurance 60 Workers' Compensation Insurance 80
533 Deferred Compensation 230 Deferred Compensation 346
535 Paid Leave Accrual 142 Paid Leave Accrual 194
TOTAL 16,804 TOTAL 22,450
Materials,Supplies and Services Materials, Supplies and Services
540 Office Supplies 360 Office Supplies 525
560 Postage 135 Postage 180
563 Maint. & Repair- EquipmentNehicles 1,000 Maint. & Repair- Equipment/Vehicles 1,750
568 Printing - Printing 400
581 Advertising and Publication - Advertising and Publication 250
582 Expert&Professional Services 300 Expert& Professional Services -
38a
PROGRAM 41305-BENEFIT ADMINISTRATION PROGRAM 41320-BUDGET
Budget Budget
CODE 2000 2000
Materials,Supplies and Services (cont) Materials, Supplies and Services (cont)
583 Other Contractual Services 150 Other Contractual Services 150
584 Communications-Telephone/Alarm 55 Communications-Telephone/Alarm 55
585 Telephone- Long Distance 15 Telephone- Long Distance 17
621 Space Allocation 600 Space Allocation 800
633 Dues and Memberships 95 Dues and Memberships 125
635 Travel or Mileage 60 Travel or Mileage 80
636 Conference Fees 110 Conference Fees 150
637 Meals and Lodging 150 Meals and Lodging 230
639 Subscriptions and Publications 25 Subscriptions and Publications 30
652 General Liability 60 General Liability 45
657 N.L.C. Liability Insurance - N.L.C. Liability Insurance -
TOTAL 3,114 TOTAL 4,787
Capital Outlay Capital Outlay
799 Equipment Allocation 1,945 Equipment Allocation 1,945
DEPARTMENT TOTAL 21,863 DEPARTMENT TOTAL 29,182
Expenditures Charged to Other Activities Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (6,348) Intragovermental Chargebacks (11,485)
NET TOTAL $ 15,515 NET TOTAL $ 17,697
38b
1 I I I I I I I I I I I I I I I I I
I i I I I I I I I I I I I I I I I I I
PROGRAM 41330- CASH MANAGEMENT PROGRAM 41340-DEBT MANAGEMENT
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budgetg
CODE 2000 B 000t
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 13,031 Regular Employees $ 6,603
501 Overtime-Regular Employees - Overtime-Regular Employees -
524 SL/Converted-LTD 139 SL/Converted-LTD 52
525 P.E.R.A. Contribution 623 P.E.R.A. Contribution 342
526 F.I.C.A. Contribution 926 F.I.C.A. Contribution 508
527 Cafeteria Benefit Plan 957 Cafeteria Benefit Plan 773
531 Workers' Compensation Insurance 130 Workers' Compensation Insurance 20
533 Deferred Compensation 538 Deferred Compensation 20
535 Paid Leave Accrual 139 Paid Leave Accrual 74
TOTAL 16,483 TOTAL 8,392
Materials, Supplies and Services Materials, Supplies and Services
540 Office Supplies 850 Office Supplies 50
560 Postage 315 Postage 10
563 Maint. & Repair- EquipmentNehicles 2,250 Maint. & Repair- Equipment/Vehicles 10
568 Printing 200 Printing -
581 Advertising and Publication - Advertising and Publication 100
582 Expert&Professional Services 250 Expert& Professional Services 200
38c
PROGRAM 41330- CASH MANAGEMENT PROGRAM 41340-DEBT MANAGEMENT
Budget Budget
CODE 2000 2000
Materials,Supplies and Services(cont) Materials, Supplies and Services (cont)
583 Other Contractual Services 450 Other Contractual Services -
584 Communications-Telephone/Alarm 55 Communications-Telephone/Alarm -
585 Telephone-Long Distance 27 Telephone-Long Distance 10
621 Space Allocation 1,400 Space Allocation -
633 Dues and Memberships 220 Dues and Memberships 10
635 Travel or Mileage 145 Travel or Mileage 10
636 Conference Fees 250 Conference Fees 100
637 Meals and Lodging 355 Meals and Lodging 10
639 Subscriptions and Publications 65 Subscriptions and Publications 40
652 General Liability 70 General Liability -
657 N.L.C. Liability Insurance - N.L.C. Liability Insurance -
TOTAL 6,902 TOTAL 550
Capital Outlay Capital Outlay
799 Equipment Allocation 1,945 Equipment Allocation 973
DEPARTMENT TOTAL 25,330 DEPARTMENT TOTAL 9,915
Expenditures Charged to Other Activities Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (17,674) Intragovermental Chargebacks (9,915)
NET TOTAL $ 7,656 NET TOTAL $ (0)
38d
I I I I I I I I I I I I I I I I I I I
PROGRAM 41350- GENERAL ACCOUNTING PROGRAM 41370-PAYROLL
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 52,067 Regular Employees $ 28,823
501 Overtime-Regular Employees - Overtime-Regular Employees 50
524 SL/Converted-LTD 398 SL/Converted-LTD 211
525 P.E.R.A. Contribution 2,619 P.E.R.A. Contribution 1,389
526 F.I.C.A. Contribution 3,894 F.I.C.A. Contribution 2,065
527 Cafeteria Benefit Plan 5,819 Cafeteria Benefit Plan 2,900
531 Workers' Compensation Insurance 220 Workers' Compensation Insurance 130
533 Deferred Compensation 538 Deferred Compensation 538
535 Paid Leave Accrual 583 Paid Leave Accrual 309
TOTAL 66,138 TOTAL 36,415
Materials, Supplies and Services Materials, Supplies and Services
540 Office Supplies 850 Office Supplies 850
560 Postage 310 Postage 315
563 Maint. & Repair- Equipment/Vehicles 2,250 Maint. & Repair- Equipment/Vehicles 2,250
568 Printing 200 Printing 125
581 Advertising and Publication 250 Advertising and Publication -
582 Expert&Professional Services 200 Expert&Professional Services 200
38e
PROGRAM 41350- GENERAL ACCOUNTING PROGRAM 41370-PAYROLL
Budget Budget
CODE 2000 2000
Materials,Supplies and Services (cont) Materials, Supplies and Services (cont)
583 Other Contractual Services 400 Other Contractual Services -
584 Communications-Telephone/Alarm 100 Communications-Telephone/Alarm 105
585 Telephone - Long Distance 27 Telephone -Long Distance 30
621 Space Allocation 1,400 Space Allocation 1,400
633 Dues and Memberships 220 Dues and Memberships 220
635 Travel or Mileage 145 Travel or Mileage 140
636 Conference Fees 270 Conference Fees 250
637 Meals and Lodging 360 Meals and Lodging 350
639 Subscriptions and Publications 60 Subscriptions and Publications 50
652 General Liability 70 General Liability 69
657 N.L.C. Liability Insurance - N.L.C. Liability Insurance -
TOTAL 7,112 TOTAL . 6,354
Capital Outlay Capital Outlay
799 Equipment Allocation 4,863 Equipment Allocation 2,918
DEPARTMENT TOTAL 78,113 DEPARTMENT TOTAL 45,687
Expenditures Charged to Other Activities Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (29,114) Intragovermental Chargebacks (11,817)
NET TOTAL $ 48,999 NET TOTAL $ 33,870
38f
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i i I I I I I I I I I I I I I I I I 1
PROGRAM 41380-RISK MANAGEMENT PROGRAM 41390-TIF ADMINISTRATION
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 5,611 Regular Employees $ 6,603
501 Overtime-Regular Employees - Overtime-Regular Employees -
524 SL/Converted-LTD 40 SL/Converted-LTD 52
525 P.E.R.A. Contribution 265 P.E.R.A. Contribution 342
526 F.I.C.A. Contribution 394 F.I.C.A. Contribution 508
527 Cafeteria Benefit Plan 551 Cafeteria Benefit Plan 755
531 Workers' Compensation Insurance 30 Workers'Compensation Insurance 15
533 Deferred Compensation 76 Deferred Compensation 38
535 Paid Leave Accrual 59 Paid Leave Accrual 76
TOTAL 7,026 TOTAL 8,389
Materials,Supplies and Services Materials,Supplies and Services
540 Office Supplies 130 Office Supplies 65
560 Postage 45 Postage 25
563 Maint. &Repair-Equipment/Vehicles 300 Maint. & Repair- Equipment/Vehicles 140
568 Printing - Printing -
581 Advertising and Publication - Advertising and Publication 50
582 Expert&Professional Services 35 Expert&Professional Services 50
38g
PROGRAM 41380-RISK MANAGEMENT PROGRAM 41390-TIF ADMINISTRATION
Budget Budget
CODE 2000 2000
Materials,Supplies and Services(cont) Materials,Supplies and Services (cont)
583 Other Contractual Services 70 Other Contractual Services 50
584 Communications-Telephone/Alarm 5 Communications-Telephone/Alarm 5
585 Telephone- Long Distance 5 Telephone-Long Distance 5
621 Space Allocation 200 Space Allocation 100
633 Dues and Memberships 30 Dues and Memberships 10
635 Travel or Mileage 20 Travel or Mileage 10
636 Conference Fees 40 Conference Fees 20
637 Meals and Lodging 50 Meals and Lodging 20
639 Subscriptions and Publications 10 Subscriptions and Publications -
652 General Liability 10 General Liability 5
657 N.L.C. Liability Insurance - N.L.C. Liability Insurance -
TOTAL 950 TOTAL 555
Capital Outlay Capital Outlay
799 Equipment Allocation 973 Equipment Allocation -
DEPARTMENT TOTAL 8,949 DEPARTMENT TOTAL 8,944
Expenditures Charged to Other Activities Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (3,534) Intragovermental Chargebacks (8,944)
NET TOTAL $ 5,415 NET TOTAL $ -
38h
I I I I I I I I I I I I I I I I I I I
PROGRAM 41395-UTILITY BILLING
EXPENDITURE DETAIL
Budget
CODE 2000
Salaries and Employee Benefits
500 Regular Employees $ 39,370
501 Overtime-Regular Employees 200
524 SL/Converted-LTD 298
525 P.E.R.A. Contribution 1,962
526 F.I.C.A. Contribution 2,916
527 Cafeteria Benefit Plan 3,992
531 Workers' Compensation Insurance 160
533 Deferred Compensation 616
535 Paid Leave Accrual 414
TOTAL 49,928
Materials, Supplies and Services
540 Office Supplies 1,400
560 Postage 460
563 Maint. & Repair- Equipment/Vehicles 1,600
568 Printing 500
581 Advertising and Publication 145
582 Expert&Professional Services 200
38i
PROGRAM 41395-UTILITY BILLING
Budget
CODE 2000
Materials, Supplies and Services (cont)
583 Other Contractual Services 540
584 Communications-Telephone/Alarm 120
585 Telephone-Long Distance 30
621 Space Allocation 1,890
633 Dues and Memberships 310
635 Travel or Mileage 190
636 Conference Fees 310
637 Meals and Lodging 475
639 Subscriptions and Publications 50
652 General Liability 80
657 N.L.C. Liability Insurance
TOTAL 8,300
Capital Outlay
799 Equipment Allocation 2,918
DEPARTMENT TOTAL 61,146
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (61,146)
NET TOTAL $ -
38j
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i I 1 I I I 1 1 I I I I 1 1 I 1 i
DEPARTMENT- LEGAL FUND 101
ACTIVITY: Legal Counsel to City in Civil and Criminal Cases
ACTIVITY MANAGER: CITY COUNCIL
GENERAL ACTIVITY DESCRIPTION
Counsel represents City in court,at City Council meetings and direct contact with staff and the general public.
PROCESS USED
The firm of Vesely, Miller and Steiner is retained on a fee per hour basis. They respond to legal summons and/or initiate action on behalf of City. Written
and oral inquiries are made by staff, council,citizens and other interested parties. Engage other law firms when necessary.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Prosecute the rights of the City.
2. Prosecute violators of the law.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Prosecution hours/rates:
Attorney 744 862 814 850 875
Rate per hour 70.00 75.00 75.00 77.50 77.5
Legal Assistant 335 363 392 350 400
Rate per hour 40.00 40.00 40.00 40.00 40.00
2. Civil action hours 451 389 326 420 405
Rate per hour 82.50 85.00 85.00 90.00 90.00
39
LEGAL SERVICES BUDGET
Revenues and Expenditures Summary
Projected
Actual Actual Actual Actual Budget Budget Percent
1996 1997 1998 1999 1999 2000 Change
Revenues
Court Fines $ 65,467 $ 90,524 $ 107,265 $ 98,314 $ 90,000 $ 100,000 11.11%
Expenditures
Materials, Supplies and Services
Professional &Technical Services 106,994 118,887 109,063 113,951 118,600 120,600 1.69%
Operations 391 406 420 400 410 420 2.44%
Total Expenditures 107,385 119,293 109,483 114,351 119,010 121,020 1.69%
Indirectly Funded Amount $ 41,918 $ 28,769 $ 2,218 $ 16,037 $ 29,010 $ 21,020 -27.54%
The Legal Department is made up of two programs. They are Legal Counciling and Prosecution.
40
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1 I I I I I I I I I I I I I I I I I I
DEPARTMENT - LEGAL FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services
588 Legal Services $ 38,636 $ 36,632 $ 29,243 $ 29,498 $ 38,600 $ 36,600 -5.18%
601 Legal Prosecuting 68,358 82,255 79,820 84,453 80,000 84,000 5.00%
639 Subscription-Memberships 391 406 420 400 410 420 2.44%
TOTAL 107,385 119,293 109,483 114,351 119,010 121,020 1.69%
DEPARTMENT TOTAL $ 107,385 $ 119,293 $ 109,483 $ 114,351 $ 119,010 $ 121,020 1.69%
40a
DEPARTMENT-LEGAL FUND 101
PROGRAM SUMMARY
Budget Budget Percent
CATEGORY 1999 2000 Change
PROGRAM EXPENDITURES
Civil Action $ 38,805 $ 36,810 -5.14%
Prosecuting 80,205 84,210 4.99%
TOTAL 119,010 121,020 1.69%
PROGRAM REVENUES
Civil Action - -
Prosecuting 90,000 100,000 11.11%
TOTAL 90,000 100,000
NET COST(RETURN) $ 29,010 $ 21,020 -27.54%
41
I I I I I I I I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
PROGRAM - CIVIL ACTION PROGRAM -PROSECUTING
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Materials,Supplies and Services Materials,Supplies and Services
588 Legal Services $ 36,600 Legal Services $ -
601 Legal Prosecuting - Legal Prosecuting 84,000
633 Dues and Memberships 210 Dues and Memberships 210
PROGRAM TOTAL $ 36,810 PROGRAM TOTAL $ 84,210
41a
DEPARTMENT- MUNICIPAL BUILDING FUND 101
ACTIVITY: City Hall,Activity Center and Public Works Building Maintenance
ACTIVITY MANAGER: "BUILDING AND EQUIPMENT SERVICES SUPERINTENDENT
GENERAL ACTIVITY DESCRIPTION
The provision of proper public facility maintenance services to ensure that a neat and orderly environment may be provided for the transaction of public business.
The physical maintenance of public facilities includes proper andpreventative maintenance scheduling to maximize the expected life of public investments.
PROCESS USED
City buildings are maintained using a combination of in-house maintenance personnel for the maintenance of all mechanical equipment along with a combination
of in-house and contracted daily custodial services.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Fire Station Roof Replacement
1 Police station carpet replacement
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Square footage of buildings maintained 69,943 69,943 69,743 69,743 69,743
2. Square footage of buildings maintained-
office type 25,847 25,847 25,847 25,847 25,847
3. Square footage of buildings maintained-
storage/shop type 46,496 46,496 44,096 44,096 44,096
4. Man-hours spent on building repair and
preventative maintenance 5,360 5,360 5,360 5,360 5,360
42
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1 1 I I I I I I I I I I I I I I I I I
MUNICIPAL BUILDING BUDGET SUMMARY
Revenues and Expenditures Summary
Projected
Actual Actual Actual Actual Budget Budget Percent
1996 1997 1998 1999 1999 2000 Change
Revenues
Miscellaneous $ - $ - $ - $ - $ - $ -
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 72,829 78,628 78,140 82,284 80,163 82,030 2.33%
Fringe Benefits 23,446 19,421 20,927 25,175 25,186 25,391 0.81%
Materials, Supplies and Services
Professional &Technical Services 11,404 7,324 4,592 3,432 1,500 3,875 158.33%
Utilities and Maintenance 94,311 120,242 121,563 128,645 116,000 110,100 -5.09%
Operations 575 244 323 200 600 500 -16.67%
City Support Services 3,251 2,047 2,371 4,243 6,138 6,139 0.02%
Supplies and Materials 10,785 11,843 11,265 7,473 12,300 12,500 1.63%
Capital Outlay
Buildings& Structures - - - - - 105,000
Furniture and Equipment 1,592 - - 10,000 10,000 -
Equipment Allocation - - 624 624 624 498 -20.19%
Total Expenditures 218,193 239,749 239,805 262,077 252,511 346,033 37.04%
Reimbursed Expenditures (100,000) (100,500) (122,100) (180,600) (177,275) (180,000) 1.54%
Net Total Expenditures 118,193 139,249 117,705 81,477 75,236 166,033 120.68%
Indirectly Funded Amount $ 118,193 $ 139,249 $ 117,705 $ 81,477 $ 75,236 $ 166,033 120.68%
The Municipal Building Department is made up of two programs. They are Cleaning and Maintenance.
43
DEPARTMENT - MUNICIPAL BUILDING FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 70,288 $ 72,101 $ 73,584 $ 75,660 $ 74,663 $ 76,530 2.50%
501 Overtime-Regular Employees 2,541 4,735 3,911 5,147 3,000 3,000
503 Part-Time Employees - 1,792 645 1,477 2,500 2,500
524 SL/Converted-LTD 1,059 764 640 564 588 603 2.55%
525 P.E.R.A. Contribution 3,279 3,343 3,920 4,224 4,023 4,120 2.41%
526 F.I.C.A. Contribution 5,947 5,991 6,010 6,339 6,173 6,316 2.32%
527 Cafeteria Benefit Plan 6,145 6,421 6,783 7,584 7,344 7,968 8.50%
531 Workers' Compensation Insurance 3,818 771 3,369 3,777 4,397 3,600 -18.13%
532 Unemployment Compensation - 258 - - - - -
533 Deferred Compensation 3,198 1,873 1,837 1,827 1,800 1,900 5.56%
535 Paid Leave Accrual - - (1,632) 861 861 884 2.67%
TOTAL 96,275 98,049 99,067 107,459 105,349 107,421 1.97%
Materials, Supplies and Services
541 Uniforms/Clothing 513 100 622 - 700 700
542 General Supplies 7,523 7,612 7,535 5,807 7,500 7,500
543 Equipment and Vehicle Parts 1,455 121 429 67 300 500 66.67%
544 Structural Supplies 1,004 3,771 2,487 1,420 3,500 3,500
549 Motor Fuels and Lubricants 290 239 192 180 300 300
43a
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1 I I I I I I I I I I I I I I I I I I
DEPARTMENT - MUNICIPAL BUILDING FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services, cont.
563 Maint. & Repair-Equipment/Vehicle 5,082 7,439 5,213 4,332 3,000 3,000
565 Maint. &Repair- Structural 527 2,980 14,238 18,494 17,500 6,600 -62.29%
567 Maint. &Repair- Other Improvements 923 7,510 711 853 1,500 1,500
582 Expert& Professional Services 11,404 3,950 731 - - - -
583 Other Contractual Services - 3,374 3,861 3,432 1,500 3,875 158.33%
584 Communications-Telephone/Alarm 42,717 56,287 57,411 54,896 50,000 50,000
602 Heating Fuel- Gas 14,724 14,850 11,897 16,761 16,000 16,000 -
604 Electricity 30,338 31,176 32,093 33,309 28,000 33,000 17.86%
611 Equipment Rental - 101 - - - _
623 Garage-Labor&Burden 797 432 344 1,180 625 625
636 Travel, Conferences, Schools 345 113 229 160 500 500
644 Taxes & Licenses 230 30 94 40 100 - -100.00%
651 Fleet Liability - 150 39 344 344 344
652 General Liability 154 260 596 2,719 2,719 2,720 0.04%
653 Property Insurance 2,300 1,205 1,392 - 2,450 2,450
658 Insurance Deductible - - - - _ _ _
TOTAL 120,326 141,700 140,114 143,994 136,538 133,114 -2.51%
43 b
DEPARTMENT - MUNICIPAL BUILDING FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Capital Outlay
720 Buildings& Structures 105,000
750 Office Equipment&Furnishings 1,592 - - 10,000 10,000 - -100.00%
799 Equipment Allocation - - 624 624 624 498 -
TOTAL 1,592 - 624 10,624 10,624 105,498 893.02%
DEPARTMENT TOTAL 218,193 239,749 239,805 262,077 252,511 346,033 37.04%
699 Intragovermental Chargebacks (100,000) (100,500) (122,100) (180,600) (177,275) (180,000) 1.54%
NET TOTAL $ 118,193 $ 139,249 $ 117,705 $ 81,477 $ 75,236 $ 166,033 120.68%
43c
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1 ► ► I I I I I I I I I I I I I I I 1
DEPARTMENT - MUNICIPAL BUILDING FUND 101
PROGRAM SUMMARY
Budget Budget Percent
CATEGORY 1999 2000 Change
PROGRAM EXPENDITURES
Cleaning $ - $ 6,198
Maintenance - 159,835
TOTAL 75,236 166,033 120.68%
PROGRAM REVENUES - -
TOTAL - -
NET COST(RETURN) $ 75,236 $ 166,033 120.68%
PERMANENT STAFFING
Cleaning 1.30
Maintenance 0.70
TOTAL 2.00
CAPITAL OUTLAY
Fire Station Roof Maintenance $ 60,000
Fire Station Exhaust System 45,000
Equipment Allocation 498
TOTAL $ 105,498
44
PROGRAM 41510- CLEANING PROGRAM 41520-MAINTENANCE
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 44,330 Regular Employees $ 32,200
501 Overtime-Regular Employees 1,000 Overtime-Regular Employees 2,000
503 Part-Time Employees 1,000 Part-Time Employees 1,500
524 SL/Converted-LTD 349 SL/Converted-LTD 254
525 P.E.R.A. Contribution 2,348 P.E.R.A. Contribution 1,772
526 F.I.C.A. Contribution 3,567 F.I.C.A. Contribution 2,749
527 Cafeteria Benefit Plan 5,014 Cafeteria Benefit Plan 2,954
531 Workers' Compensation Insurance 2,100 Workers' Compensation Insurance 1,500
533 Deferred Compensation 1,300 Deferred Compensation 600
535 Paid Leave Accrual 512 Paid Leave Accrual 372
TOTAL 61,520 TOTAL 45,901
Materials,Supplies and Services Materials, Supplies and Services
541 Uniforms/Clothing 420 Uniforms/Clothing 280
542 General Supplies 4,500 General Supplies 3,000
543 Equipment and Vehicle Parts 180 Equipment and Vehicle Parts 320
544 Structural Supplies 1,500 Structural Supplies 2,000
549 Motor Fuels and Lubricants 180 Motor Fuels and Lubricants 120
563 Maint. & Repair-Equipment/Vehicle 1,800 Maint. & Repair- Equipment/Vehicle 1,200
44a
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I I I I I I I I I I I I I I I I I I 1
PROGRAM 41510-CLEANING PROGRAM 41520-MAINTENANCE
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Materials, Supplies and Services(cont) Materials, Supplies and Services (cont)
565 Maint. &Repair- Structural 600 Maint. &Repair- Structural 6,000
567 Maint. & Repair- Other Improvements 900 Maint. &Repair- Other Improvements 600
583 Other Contractual Services 900 Other Contractual Services 2,975
584 Communications-Telephone/Alarm - Communications-Telephone/Alarm 50,000
602 Heating Fuel- Gas - Heating Fuel- Gas 16,000
604 Electricity - Electricity 33,000
623 Garage-Labor&Burden - Garage- Labor& Burden 625
636 Travel,Conferences, Schools 100 Travel,Conferences, Schools 400
651 Fleet Liability - Fleet Liability 344
652 General Liability 1,630 General Liability 1,090
653 Property Insurance 1,470 Property Insurance 980
TOTAL 14,180 TOTAL 118,934
Capital Outlay Capital Outlay
720 Buildings & Structures - Buildings & Structures 105,000
799 Equipment Allocation 498 Equipment Allocation -
TOTAL 498 105,000
PROGRAM TOTAL 76,198 PROGRAM TOTAL 269,835
44b
PROGRAM 41510- CLEANING PROGRAM 41520-MAINTENANCE
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Expenditures Charged to Other Activities Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (70,000) Intragovermental Chargebacks (110,000)
NET TOTAL $ 6,198 NET TOTAL $ 159,835
44c
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I I
DEPARTMENT- ACTIVITY CENTER FUND 101
ACTIVITY: Coordinate all users of the Activity Center
ACTIVITY MANAGER: ACTIVITY CENTER COORDINATOR
GENERAL ACTIVITY DESCRIPTION
The Center functions as a community facility to be used by residents for active or passive, large or small activities. It has been designated, by the
Metropolitan Council Program on Aging, as a Community Focal Point for older adults. Therefore it is a gathering place for older adults for organized and
unorganized activities. Services provided on site include information and referral, health screenings, recreational and social programs, case management,
leadership activities, volunteer opportunities,nutrition program, chore service, assistance with tax, insurance, housing, and energy forms, outreach and legal
consultations. The Center staff also plans and implements a Friday Teen Program throughout the school year for area teenagers.
PROCESS USED
The Activity Center is budgeted to be open twelve months a year, Monday- Friday. It provides older adult programs as designated by the Community Focal
Point concept,as well as coordinates all other users of the facility.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Market the Hopkins Activity Center to residents.
2. Continue to implement a Hopkins Activity Center"Gifts to Share"program.
3. Partnership with Chapel View and/or Hopkins Care Center to provide group transportation.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Total attendance 38,729 33,874 36,164 34,000 34,000
2. Children's program attendance 792 1,081 1,217 800 800
3. Teen program attendance 1,000 1,099 1,293 1,000 1,000
4. Community Use Programs attendance 9,065 9,000 9,000
5. HAC Administered Programs attendance 13,973 13,000 13,000
6. Partnership Programs attendance 10,616 10,000 10,000
7. Number of volunteer/hours 106/7,174 112/5,618 88/4,594 5,000 5,000
8. Number of participation hours 14,148 12,561 9,219 12,500 12,500
45
ACTIVITY CENTER BUDGET
Revenues and Expenditures Summary
Projected
Actual Actual Actual Actual Budget Budget Percent
1996 1997 1998 1999 1999 2000 Change
Revenues
Rentals and Fees $ 4,879 $ 8,363 $ 9,384 $ 14,534 $ 8,000 $ 10,000 25.00%
Contributions and Donations - - 1,219 10,000 3,000 3,000
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 103,863 103,267 113,312 114,868 118,331 126,533 6.93%
Fringe Benefits 25,326 21,943 32,899 29,547 37,624 38,918 3.44%
Materials, Supplies and Services
Professional& Technical Services 1,771 11,934 12,871 13,807 14,200 14,360 1.13%
Utilities and Maintenance 23,274 25,569 37,067 20,318 22,700 25,230 11.15%
Operations 2,808 2,539 2,044 3,426 3,700 4,240 14.59%
City Support Services 974 690 842 1,056 1,691 1,486 -12.12%
Supplies and Materials 10,518 11,718 11,979 11,737 11,600 11,600
Capital Outlay
Buildings& Structures - - - - - 5,500
Office Furniture and Equipment - 2,736 - 9,635 - -
Other Equipment - 1,249 3,515 - - - •
Equipment Allocation - - 1,000 1,404 1,399 1,496 6.93%
Total Expenditures 168,534 181,645 215,529 205,798 211,245 229,363 8.58%
Indirectly Funded Amount $ 163,655 $ 173,282 $ 204,926 $ 181,264 $ 200,245 $ 216,363 8.05%
The Activity Center Department is made up of four programs. They are Community Use, Senior Activities, Teen Programs
and Maintenance.
46
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DEPARTMENT - ACTIVITY CENTER FUND 101
SUMMARY EXPENDITURE DETAIL
Projected Proposed
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 95,537 $ 93,915 $ 102,739 $ 102,459 $ 106,951 $ 110,626 3.44%
501 Overtime-Regular Employees 1,049 1,555 525 20 1,000 1,000
503 Part-Time Employees 7,277 7,797 10,048 12,389 10,380 14,907 43.61%
524 SL Converted/LTD 885 896 1,258 952 1,037 1,064 2.60%
525 P.E.R.A. Contribution 4,544 4,155 6,941 5,749 5,592 6,505 16.33%
526 F.I.C.A. Contribution 8,193 7,417 8,395 8,759 9,112 9,912 8.78%
527 Cafeteria Benefit Plan 6,633 5,493 10,114 8,504 15,079 14,588 -3.26%
531 Workers' Compensation Insurance 1,873 234 1,004 1,064 1,050 1,065 1.43%
533 Deferred Compensation 3,198 3,748 3,675 4,519 4,600 4,600
535 Paid Leave Accrual - - 1,512 1,154 1,154 1,184 2.60%
TOTAL 129,189 125,210 146,211 144,415 155,955 165,451 6.09%
Materials, Supplies and Services
540 Office Supplies 2,570 2,584 4,114 2,207 2,500 2,500
542 General Supplies 7,655 7,839 6,832 8,356 7,000 7,000
544 Structural Supplies 293 1,295 797 943 1,500 1,500
555 Other Supplies - - 236 232 600 600
560 Postage 797 693 706 1,177 800 1,000 25.00%
563 Mainte & Repair-Equipment/Vehicles 3,904 3,612 2,632 1,528 2,700 3,700 37.04%
46a
DEPARTMENT - ACTIVITY CENTER FUND 101
SUMMARY EXPENDITURE DETAIL
Projected Proposed
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services,cont.
565 Maint. &Repair- Structures 2,207 3,731 17,373 416 2,500 2,500
568 Printing - - 253 364 600 500 -16.67%
581 Advertising and Publication 738 561 133 88 - -
582 Expert& Professional Services 1,272 775 1,389 1,521 1,600 1,760 10.00%
583 Other Contractual Services 499 11,159 11,482 12,286 12,600 12,600
584 Telephone- Local 1,968 1,708 1,575 2,387 1,950 1,950
585 Telephone -Long Distance - - 76 97 50 80 60.00%
602 Heating Fuel - Gas 7,503 8,056 5,910 6,234 7,500 7,500
604 Electricity 7,692 8,462 9,501 9,656 8,000 9,500 18.75%
633 Dues and Memberships - - 285 855 250 790 216.00%
635 Travel or Mileage - - 49 - 200 200
636 Conference Fees 907 814 235 423 850 850
637 Meals and Lodging - - 141 251 450 450
639 Subscription and Publications 326 471 222 248 450 450
644 Taxes&Licenses 40 - 20 20 100 -
652 General Liability 154 260 434 1,056 1,056 1,056
653 Property Insurance 820 430 408 - 635 430
TOTAL 39,345 52,450 64,803 50,344 53,891 56,916 5.61%
46b
I I I I I I I I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I 1 I ►
DEPARTMENT - ACTIVITY CENTER FUND 101
SUMMARY EXPENDITURE DETAIL
Projected Proposed
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Capital Outlay
720 Building Improvements 5,500
750 Office Equipment&Furnishings - 2,736 - 9,635 - -
790 Other Equipment - 1,249 3,515 - - -
799 Equipment Allocation - - 1,000 1,404 1,399 1,496 6.93%
TOTAL - 3,985 4,515 11,039 1,399 6,996 400.07%
DEPARTMENT TOTAL 168,534 $ 181,645 $ 215,529 $ 205,798 $ 211,245 $ 229,363 8.58%
46c
DEPARTMENT - ACTIVITY CENTER FUND 101
PROGRAM SUMMARY
Budget Budget Percent
CATEGORY 1999 2000 Change
PROGRAM EXPENDITURES
Community Use $ - $ 52,250
Senior Activities 102,197
Teen Programs 10,415
Maintenance 64,501
TOTAL 211,245 229,363 8.58%
PROGRAM REVENUES
Community Use 8,000 10,000 25.00%
Senior Activities 3,000 3,000
TOTAL 11,000 13,000 18.18%
NET COST(RETURN) $ 200,245 $ 216,363 8.05%
PERMANENT STAFFING
Community Use 1.00
Senior Activities 1.74
Teen Programs 0.22
Maintenance 0.25
TOTAL 3.21
CAPITAL OUTLAY
Wallpaper $ 5,500
47
I 1 I I I I I I I I I I I I I I I I I
PROGRAM 41551 - COMMUNITY USE PROGRAM 41553-SENIOR ACTIVITIES
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 24,218 Regular Employees $ 69,458
503 Part-Time Employees 11,879 Part-Time Employees
524 SL/Converted-LTD 243 SL/Converted-LTD 690
525 P.E.R.A. Contribution 1,984 P.E.R.A. Contribution 3,598
526 F.I.C.A. Contribution 2,949 F.I.C.A. Contribution 5,348
527 Cafeteria Benefit Plan 4,120 Cafeteria Benefit Plan 7,113
531 Workers' Compensation Insurance 200 Workers' Compensation Insurance 440
533 Deferred Compensation 1,000 Deferred Compensation 3,600
535 Paid Leave Accrual 258 Paid Leave Accrual 743
TOTAL 46,851 TOTAL 90,990
Materials,Supplies and Services Materials, Supplies and Services
540 Office Supplies 750 Office Supplies 1,500
542 General Supplies 1,500 General Supplies 3,000
544 Structural Supplies - Structural Supplies -
555 Other Supplies 180 Other Supplies 360
560 Postage 240 Postage 480
563 Maint. &Repair-Equipment/Vehicles 360 Maint. &Repair- Equipment/Vehicles 720
565 Maint. &Repair- Structures - Maint. &Repair-Structures -
568 Printing 180 Printing 200
47a
PROGRAM 41551 - COMMUNITY USE PROGRAM 41553- SENIOR ACTIVITIES
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Materials,Supplies and Services (cont) Materials, Supplies and Services (cont)
581 Advertising and Publication - Advertising and Publication -
582 Expert& Professional Services 480 Expert& Professional Services 960
583 Other Contractual Serv. - Vol. Prog 150 Other Contractual Serv. - Vol.Prog 300
584 Telephone- Local 135 Telephone -Local 570
585 Telephone-Long Distance 15 Telephone- Long Distance 60
633 Dues and Memberships 75 Dues and Memberships 690
635 Travel or Mileage 60 Travel or Mileage 120
636 Conference Fees 255 Conference Fees 510
637 Meals and Lodging 135 Meals and Lodging 270
639 Subscription and Publications 135 Subscription and Publications 270
652 General Liability 300 General Liability 300
653 Property Insurance - Property Insurance -
TOTAL 4,950 TOTAL 10,310
Capital Outlay Capital Outlay
790 Other Equipment - Other Equipment -
799 Equipment Allocation 449 Equipment Allocation 897
TOTAL 449 TOTAL 897
PROGRAM TOTAL $ 52,250 PROGRAM TOTAL $ 102,197
47b
I I I I I I I I I I I I I I I I I I I
1 1 I I I I I I I I I I I I I I I I I
PROGRAM 41555-TEEN PROGRAMS PROGRAM 41560-MAINTENANCE
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 CODE 2000
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 2,807 Regular Employees $ 14,143
503 Part-Time Employees 3,028 Overtime 1,000
524 SL/Converted-LTD 27 SL/Converted-LTD 104
525 P.E.R.A. Contribution 190 P.E.R.A. Contribution 733
526 F.I.C.A. Contribution 449 F.I.C.A. Contribution 1,166
527 Cafeteria Benefit Plan 1,703 Cafeteria Benefit Plan 1,652
531 Workers' Compensation Insurance 50 Workers' Compensation Insurance 375
533 Deferred Compensation - Deferred Compensation -
535 Paid Leave Accrual 31 Paid Leave Accrual 152
TOTAL 8,285 TOTAL 19,325
Materials,Supplies and Services Materials, Supplies and Services
540 Office Supplies 250 Office Supplies -
542 General Supplies 500 General Supplies 2,000
544 Structural Supplies - Structural Supplies 1,500
555 Other Supplies 60 Other Supplies -
560 Postage 280 Postage -
563 Maint. &Repair-Equipment/Vehicles 120 Maint. &Repair- Equipment/Vehicles 2,500
565 Maint. & Repair- Structures - Maint. & Repair- Structures 2,500
568 Printing 60 Printing 60
47c
PROGRAM 41555-TEEN PROGRAMS PROGRAM 41560-MAINTENANCE
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 CODE 2000
Materials,Supplies and Services(cont) Materials, Supplies and Services(cont)
581 Advertising and Publication - Advertising and Publication -
582 Expert& Professional Services 320 Expert& Professional Services -
583 Other Contractual Services 50 Other Contractual Services 12,100
584 Telephone- Local 45 Telephone- Local 1,200
585 Telephone-Long Distance 5 Telephone- Long Distance -
602 Heating Fuel - Gas - Heating Fuel- Gas 7,500
604 Electricity - Electricity 9,500
633 Dues and Memberships 25 Dues and Memberships -
635 Travel or Mileage 20 Travel or Mileage -
636 Conference Fees 85 Conference Fees -
637 Meals and Lodging 45 Meals and Lodging -
639 Subscription and Publications 45 Subscription and Publications -
652 General Liability 70 General Liability 386
653 Property Insurance - Property Insurance 430
TOTAL 1,980 TOTAL 39,676
Capital Outlay Capital Outlay
720 Building Improvements - Building Improvements 5,500
750 Furniture &Equipment - Furniture & Equipment -
799 Equipment Allocation 150 Equipment Allocation -
TOTAL 150 TOTAL 5,500
PROGRAM TOTAL $ 10,415 PROGRAM TOTAL $ 64,501
47d
I I I I I I I I I I I I I I I I I I I
COMMUNITY SERVICES BUDGET
Revenues and Expenditures Summary
Projected
Actual Actual Actual Actual Budget Budget Percent
1996 1997 1998 1999 1999 2000 Change
Revenues
Licenses $ 31,332 $ 34,030 $ 36,825 $ 29,885 $ 45,700 $ 28,000 -38.73%
Permits 222,311 232,429 181,053 230,456 198,300 220,000 10.94%
Current Services 59,380 49,233 43,612 75,415 37,500 45,500 21.33%
Hopkins School District - 2,600 - 2,000 4,415 - -100.00%
Miscellaneous 391 - 477 350 200 250 25.00%
Total Revenues 313,414 318,292 261,967 338,106 286,115 293,750 2.67%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 428,150 461,293 464,420 468,992 465,093 491,124 5.60%
Fringe Benefits 98,625 100,556 102,290 117,646 122,475 131,954 7.74%
Materials, Supplies and Services
Professional &Technical Services 4,755 5,867 5,627 9,162 21,813 23,888 9.51%
Utilities and Maintenance 7,865 8,045 7,724 12,361 11,314 10,910 -3.57%
Operations 18,830 18,588 24,719 21,977 26,607 26,553 -0.20%
City Support Services - - - 18,019 18,080 17,079 -5.54%
Supplies and Materials 9,213 11,356 11,357 12,173 11,500 11,800 2.61%
Capital Outlay
Office Furniture and Equipment 4,287 14,703 3,803 1,106 21,900 3,500 -84.02%
Computers - - 6,487 20,400 - -
Equipment Allocation - - 11,000 14,331 14,343 13,509 -5.81%
Total Expenditures 571,725 620,408 637,427 696,167 713,125 730,317 2.41%
Reimbursed Expenditures (19,550) (20,000) (22,125) (21,960) (23,000) (23,500) 2.17%
Net Total Expenditures 552,175 600,408 615,302 674,207 690,125 706,817 2.42%
Indirectly Funded Amount $ 238,761 $ 282,116 $ 353,335 $ 336,101 $ 404,010 $ 413,067 2.24%
48
COMMUNITY SERVICES FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 400,316 $ 445,007 $ 438,393 $ 461,079 $ 457,293 $ 470,624 2.92%
501 Overtime-Regular Employees 3,142 1,275 3,407 1,913 1,800 2,000 11.11%
503 Part-Time Employees 24,692 15,011 22,620 6,000 6,000 18,500 208.33%
524 SL/Converted-LTD 3,737 4,196 3,301 3,237 3,350 3,448 2.93%
525 P.E.R.A. Contribution 18,867 19,882 22,525 24,757 23,781 25,181 5.89%
526 F.I.C.A. Contribution 30,318 32,078 32,225 34,892 35,349 38,100 7.78%
527 Cafeteria Benefit Plan 36,447 38,276 37,480 36,427 41,943 43,644 4.06%
531 Workers' Compensation Insurance 3,643 502 3,319 3,617 3,576 3,443 -3.72%
533 Deferred Compensation 5,613 5,622 6,498 9,439 9,200 12,750 38.59%
535 Paid Leave Accrual - - (3,058) 5,277 5,276 5,388 2.12%
TOTAL 526,775 561,849 566,710 586,638 587,568 623,078 6.04%
Materials,Supplies and Services
540 Office Supplies 7,432 9,053 9,751 11,477 9,200 9,700 5.43%
542 General Supplies 1,781 2,303 1,560 695 2,300 2,100 -8.70%
555 Other Supplies - - 46 - - -
560 Postage 2,786 2,609 2,953 2,819 2,836 3,128 10.30%
563 Maint. &Repair-Equipment/Vehicles 4,745 4,345 3,313 4,411 5,686 4,400 -22.62%
48a
I I I I I I I I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
COMMUNITY SERVICES FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
568 Printing - - 279 - 450 1,600 255.56%
581 Advertising and Publication 669 739 3,737 921 2,181 1,200 -44.98%
582 Expert& Professional Services 4,647 5,617 5,476 4,436 5,505 5,400 -1.91%
583 Other Contractual Services 108 250 151 4,725 16,308 18,488 13.37%
584 Telephone-Local 3,120 3,687 3,340 4,757 3,358 4,200 25.07%
585 Telephone-Long Distance - - 120 296 120 150 25.00%
586 Telephone-Cellular - 13 951 2,897 2,150 2,160 0.47%
621 Space Allocation - - - 16,095 16,150 15,256 -5.54%
630 Training - - 2,899 3,915 3,560 3,800 6.74%
633 Dues &Memberships - - 2,000 2,180 1,895 2,125 12.14%
635 Travel/Mileage - - 5,476 5,223 7,000 6,500 -7.14%
636 Conference Fees 12,187 12,014 2,364 2,475 4,676 3,200 -31.57%
637 Meals and Lodging - - 2,941 2,844 1,900 3,050 60.53%
639 Subscriptions&Publications 3,188 3,226 1,240 1,601 2,109 1,950 -7.54%
652 General Liability - - - 1,924 1,930 1,823 -5.54%
662 Refunds and Reimbursements - - 830 - - -
TOTAL 40,663 43,856 49,427 73,692 89,314 90,230 1.03%
48b
COMMUNITY SERVICES FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Capital Outlay
750 Office Equipment&Furnishings 4,287 14,703 3,803 1,106 21,900 3,500 -84.02%
760 Computers - - 6,487 20,400 - -
799 Equipment Allocation - - 11,000 14,331 14,343 13,509 -5.81%
TOTAL 4,287 14,703 21,290 35,837 36,243 17,009 -53.07%
DEPARTMENT TOTAL $ 571,725 $ 620,408 $ 637,427 $ 696,167 $ 713,125 $ 730,317 2.41%
699 Less Expenditures Charged to Others (19,550) (20,000) (22,125) (21,960) (23,000) (23,500) 2.17%
NET TOTAL $ 552,175 $ 600,408 $ 615,302 $ 674,207 $ 690,125 $ 706,817 2.42%
48c
I I I I I I I I I I I I I I I I I I I
I I I I 1 I I I I I I I I I I I I I I
DEPARTMENT- COMMUNITY SERVICES FUND 101
PROGRAM SUMMARY
Budget Budget Percent
CATEGORY 1999 2000 Change
EXPENDITURES
Receptionist $ - $ 44,775
Assessing Information 86,397
Homestead Information 32,594
Property Valuation 85,060
Special Assessments 19,981
Charter& Council Administration 16,100
Licensing 8,532
Purchasing 9,440
Records Management 7,954
Elections 29,672
Building Code Inspections 109,351
Fire Inspections 34,221
Heating and Plumbing Inspections 68,807
Housing Inspections 45,738
Restaurant/Hotel Inspections 33,976
Miscellaneous Inspections 74,221
TOTAL 690,125 706,819 2.42%
REVENUE
Assessing Information - 300
Licensing - 7,200
Elections - -
Building Code Inspections - 85,875
Fire Inspections - 28,625
Heating and Plumbing Inspections - 57,250
Housing Inspections - 28,625
Restaurant/Hotel Inspections - 28,625
Miscellaneous Inspections - 57,250
TOTAL 286,115 293,750 2.67%
NET COST(RETURN) $ 404,010 $ 413,069 2.24%
49
DEPARTMENT-COMMUNITY SERVICES (cont) FUND 101
PERMANENT STAFFING
Receptionist 1.05
Assessing Information 1.20
Homestead Information 0.55
Property Valuation 1.05
Special Assessments 0.30
Charter& Council Administration 0.35
Licensing 0.15
Purchasing 0.25
Records Management 0.20
Elections 0.15
Building Code Inspections 1.35
Fire Inspections 0.40
Heating and Plumbing Inspections 1.00
Housing Inspections 0.65
Restaurant/Hotel Inspections 0.45
Miscellaneous Inspections 1.00
TOTAL 10.200 10.10
CAPITAL OUTLAY
Computer Equipment& Software $ $ 3,500
Equipment Allocation 13,509
TOTAL $ 36,243 $ 17,009
50
I I I I I I I I I I I I I I I I I I I
1 1 I I 1 I I I 1 1 1 i i I I
DEPARTMENT—COMMUNITY SERVICES RECEPTIONIST FUND 101
ACTIVITY: Greeting customers and answering phones.
ACTIVITY MANAGER: ASSISTANT CITY MANAGER
GENERAL ACTIVITY DESCRIPTION
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1.
2.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Telephone calls answered(per day) 186 169 150
2. Customers served(per day) 59 53 50
3. Pieces of mail processed(per day) 184 193 185
4. Human Rights Commission meetings 11 9 12
5. Charter Commission meetings 1 1 2
51
DEPARTMENT-RECEPTIONIST FUND 101
PROGRAM SUMMARY
Budget Budget Percent
CATEGORY 1999 2000 Change
EXPENDITURES
Reception $ - $ 44,775
REVENUE - -
NET COST (RETURN) $ - $ 44,775
PERMANENT STAFFING
Receptionist 1.05
TOTAL 1.05
52
I i i I I I I I I I I I I I I I I
1 1 I I I I I I I I I I I I I I I I I
PROGRAM 41608-RECEPTIONIST
EXPENDITURE DETAIL
Budget
CODE 2000
Salaries and Employee Benefits
500 Regular Employees $ 36,272
524 SL/Converted-LTD 27
525 P.E.R.A. Contribution 1,879
526 F.I.C.A. Contribution 2,793
527 Cafeteria Benefit Plan 400
531 Workers' Compensation Insurance 203
533 Deferred Compensation -
535 Paid Leave Accrual 419
TOTAL 41,993
Materials,Supplies and Services
540 Office Supplies 100
542 General Supplies 100
560 Postage -
563 Maint. &Repair-Equipment/Vehicles -
568 Printing -
581 Advertising and Publication -
52a
PROGRAM 41608-RECEPTIONIST
EXPENDITURE DETAIL
Budget
CODE 2000
Materials, Supplies and Services(cont)
582 Expert& Professional Services -
583 Other Contractual Services -
584 Communications-Telephone/Alarm -
585 Telephone- Long Distance -
586 Telephone- Cellular
621 Space Allocation 1,021
633 Dues and Memberships -
635 Travel or Mileage -
636 Conference Fees -
637 Meals and Lodging -
639 Subscriptions and Publications -
652 General Liability 251
657 N.L.C. Liability Insurance -
TOTAL 1,472
Capital Outlay
799 Equipment Allocation 1,310
PROGRAM TOTAL $ 44,775
52b
I I I I I I I I I I I I I I I I I I I
1 1 I I I 1 i I 1 I I 1
DEPARTMENT- COMMUNITY SERVICES-ASSESSING FUND 101
ACTIVITY: Special Assessments,Property Appraisals, Assessment Administration
ACTIVITY MANAGER: CITY ASSESSOR
GENERAL ACTIVITY DESCRIPTION
All taxable real property must be identified and placed on the tax rolls according to its market value. Appraisals of new construction, reappraisals of existing
buildings, land value calculation, homestead administration, classification, gathering of sales information, and keeping property files current are all tasks
performed within the activity.
PROCESS USED
All new real property is added to the tax rolls each year as of January 2. All existing taxable property, by statute, is to be physically inspected at least once every
four years. One quarter of the properties that are inspected each year are to be revalued to market value the year following inspection by using current sales
information and construction cost schedules. The remaining property is to be updated annually based on statistical studies of actual real estate market results.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Reinspect 25 percent of the taxable parcels by January 15.
2. Reassess 100 percent of the taxable parcels by January 15.
3. Inspect 100 percent of the new construction by January 15.
4. Obtain an equalized assessment(a 93-95% sales ratio and coefficient of dispersion that meets the County average) on all classes of property. The coefficient
of dispersion is the percentage by which various individual assessment sales ratios differ on the average from the median(or middle)ratio.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Parcels reviewed 1,150 1,262 1,192 1,200 1,200
2. Building permits inspected 155 172 166 150 150
3. Assessment searches conducted 5 5 8 10 10
4. Assessment prepayments 111 219 84 57 70
5. Tax Court petitions filed 20 12 11 12 12
6. Property divisions/combinations made 27 9 8 5 10
7. New homestead applications approved 385 295 334 300 300
8. Abatements processed 41 36 14 20 20
9. Change authorizations 77 89 77 150 100
53
ASSESSING BUDGET
Revenues and Expenditures Summary
Projected
Actual Actual Actual Actual Budget Budget Percent
1996 1997 1998 1999 1999 2000 Change
Revenues
Miscellaneous $ 180 $ 120 $ 343 $ 190 $ 300 $ 300
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 124,985 134,312 140,951 144,145 142,798 153,559 7.54%
Fringe Benefits 31,657 32,219 37,069 36,928 39,179 44,400 13.33%
Materials, Supplies and Services
Professional&Technical Services 508 715 1,554 1,358 1,100 1,388 26.18%
Utilities and Maintenance 2,707 2,901 3,275 3,858 3,400 3,850 13.24%
Operations 5,905 5,646 6,751 5,673 7,468 8,300 11.14%
City Support Services - - - 6,280 6,323 6,400 1.22%
Supplies and Materials 1,223 1,580 1,642 1,408 2,000 2,000
Capital Outlay
Furniture and Equipment 1,621 2,860 2,820 - - -
Equipment Allocation - - 3,000 3,819 3,819 4,135 8.27%
Total Expenditures 168,606 180,233 197,062 203,470 206,087 224,032 8.71%
Indirectly Funded Amount $ 168,426 $ 180,113 $ 196,719 $ 203,280 $ 205,787 $ 223,732 8.72%
The Assessing department consists of four programs. They are Assessing Information, Homestead Information, Property Valuation
and Special Assessments.
54
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
DEPARTMENT - COMMUNITY SERVICES - ASSESSING FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 124,985 $ 134,312 $ 140,951 $ 144,145 $ 142,798 $ 153,559 7.54%
524 SL/Converted-LTD 1,435 1,454 1,236 1,104 1,125 1,209 7.47%
525 P.E.R.A. Contribution 5,605 5,851 7,150 7,567 7,397 7,954 7.53%
526 F.I.C.A. Contribution 9,589 9,943 10,297 11,028 10,995 11,823 7.53%
527 Cafeteria Benefit Plan 12,308 12,940 13,946 11,919 14,410 15,891 10.28%
531 Workers' Compensation Insurance 1,121 157 975 1,093 1,004 1,000 -0.40%
533 Deferred Compensation 1,599 1,874 1,838 2,569 2,600 4,750 82.69%
535 Paid Leave Accrual - - 1,627 1,648 1,648 1,773 7.58%
TOTAL 156,642 166,531 178,020 181,073 181,977 197,959 8.78%
Materials, Supplies and Services
540 Office Supplies 1,223 1,580 1,642 1,408 2,000 2,000 -
560 Postage 433 482 456 397 500 500 -
563 Maint. &Repair-EquipNehicles 40 99 135 39 200 200 -
568 Printing - - 93 - 150 - -
581 Advertising and Publication 69 75 85 85 50 200 300.00%
582 Expert&Professional Services 508 715 1,554 1,217 1,100 1,200 9.09%
583 Other Contractual Services - - - 141 - 188
584 Telephone- Local 2,667 2,802 2,674 3,482 2,550 3,000 17.65%
54a
DEPARTMENT - COMMUNITY SERVICES - ASSESSING FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services (cont)
585 Telephone-Long Distance - - 52 76 50 50 -
586 Telephone- Cellular - - 414 261 600 600 -
621 Space Allocation - - - 5,900 5,937 6,000 1.06%
630 Training - - - 191 - -
633 Dues and Memberships - - 1,350 1,405 1,270 1,400 10.24%
635 Travel or Mileage - - 921 577 1,500 1,400 -6.67%
636 Conference Fees 3,560 2,833 1,163 1,035 1,550 1,400 -9.68%
637 Meals and Lodging - - 1,862 732 850 1,800 111.76%
639 Subscriptions and Publications 1,843 2,256 821 1,251 1,598 1,600 0.13%
652 General Liability - - - 380 386 400 3.63%
TOTAL 10,343 10,842 13,222 18,577 20,291 21,938 8.12%
Capital Outlay
750 Office Equipment&Furnishings 1,621 2,860 2,820 - - -
799 Equipment Allocation - - 3,000 3,819 3,819 4,135 8.27%
1,621 2,860 5,820 3,819 3,819 4,135 8.27%
DEPARTMENT TOTAL $ 168,606 $ 180,233 $ 197,062 $ 203,470 $ 206,087 $ 224,032 8.71%
54b
I I I I I I I I I I I I I I I I I I I
I 1 I 1 I I ) I I 1 I I I i I I I 1 1
DEPARTMENT-ASSESSING FUND 101
PROGRAM SUMMARY
Budget Budget Percent
CATEGORY 1999 2000 Change
EXPENDITURES
Assessing Information $ $ 86,397
Homestead Information 32,594
Property Valuation 85,060
Special Assessments 19,981
TOTAL 206,087 224,032 8.71%
REVENUE
Charges for Services 100 100
Assessment Search Fees 200 200
TOTAL 300 300
NET COST (RETURN) $ 205,787 $ 223,732 8.72%
PERMANENT STAFFING
Assessing Information 1.20
Homestead Information 0.55
Property Valuation 1.05
Special Assessments 0.30
TOTAL 3.10
55
PROGRAM 41610-ASSESSING INFORMATION PROGRAM 41615-HOMESTEAD INFORMATION
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 60,451 Regular Employees $ 22,862
501 Overtime-Regular Employees - Overtime-Regular Employees -
524 SL/Converted-LTD 476 SL/Converted-LTD 180
525 P.E.R.A. Contribution 3,131 P.E.R.A. Contribution 1,184
526 F.I.C.A. Contribution 4,655 F.I.C.A. Contribution 1,760
527 Cafeteria Benefit Plan 5,001 Cafeteria Benefit Plan 2,194
531 Workers' Compensation Insurance 250 Workers' Compensation Insurance 250
533 Deferred Compensation 2,000 Deferred Compensation 500
535 Paid Leave Accrual 698 Paid Leave Accrual 264
TOTAL 76,662 TOTAL 29,194
Materials, Supplies and Services Materials, Supplies and Services
540 Office Supplies 700 Office Supplies 400
560 Postage 200 Postage 50
563 Maint. & Repair-Equipment/Vehicles 75 Maint. & Repair-Equipment/Vehicles 25
581 Advertising and Publication 75 Advertising and Publication 25
582 Expert&Professional Services 500 Expert& Professional Services 100
584 Communications-Telephone/Alarm 1,000 Communications-Telephone/Alarm 500
55a
I I I I I I I I 1 I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PROGRAM 41610-ASSESSING INFORMATION PROGRAM 41615-HOMESTEAD INFORMATION
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Materials,Supplies and Services (cont) Materials, Supplies and Services(cont)
585 Telephone-Long Distance 50 Telephone- Long Distance -
586 Telephone- Cellular 250 Telephone- Cellular 50
621 Space Allocation 2,000 Space Allocation 1,000
633 Dues and Memberships 600 Dues and Memberships 100
635 Travel or Mileage 600 Travel or Mileage 100
636 Conference Fees 600 Conference Fees 100
637 Meals and Lodging 700 Meals and Lodging 200
639 Subscriptions and Publications 600 Subscriptions and Publications 200
652 General Liability 150 General Liability 50
665 Miscellaneous - Miscellaneous -
TOTAL 8,100 TOTAL 2,900
Capital Outlay Capital Outlay
750 Office Equipment& Furnishings - Office Equipment& Furnishings -
799 Equipment Allocation 1,635 Equipment Allocation 500
TOTAL 1,635 500
PROGRAM TOTAL $ 86,397 PROGRAM TOTAL $ 32,594
55b
PROGRAM 41617-PROPERTY VALUATION PROGRAM 41625- SPECIAL ASSESSMENTS
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 57,357 Regular Employees $ 12,889
501 Overtime-Regular Employees - Overtime-Regular Employees -
524 SL/Converted-LTD 452 SL/Converted-LTD 101
525 P.E.R.A. Contribution 2,971 P.E.R.A. Contribution 668
526 F.I.C.A. Contribution 4,416 F.I.C.A. Contribution 992
527 Cafeteria Benefit Plan 7,402 Cafeteria Benefit Plan 1,294
531 Workers' Compensation Insurance 250 Workers' Compensation Insurance 250
533 Deferred Compensation 2,000 Deferred Compensation 250
535 Paid Leave Accrual 662 Paid Leave Accrual 149
TOTAL 75,510 TOTAL 16,593
Materials,Supplies and Services Materials,Supplies and Services
540 Office Supplies 700 Office Supplies 200
560 Postage 200 Postage 50
563 Maint. & Repair-Equipment/Vehicles 75 Maint. &Repair-Equipment/Vehicles 25
581 Advertising and Publication 75 Advertising and Publication 25
582 Expert& Professional Services 500 Expert&Professional Services 100
583 Other Contractual - Other Contractual 188
55c
I I I I I I I I I I I I I I I I I I 1
1 1 I I I I I I I I I I I I I I I I I
PROGRAM 41617-PROPERTY VALUATION PROGRAM 41625-SPECIAL ASSESSMENTS
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Materials, Supplies and Services (cont) Materials,Supplies and Services (cont)
584 Communications-Telephone/Alarm 1,000 Communications-Telephone/Alarm 500
585 Telephone- Long Distance - Telephone- Long Distance -
586 Telephone- Cellular 250 Telephone- Cellular 50
621 Space Allocation 2,000 Space Allocation 1,000
633 Dues and Memberships 600 Dues and Memberships 100
635 Travel or Mileage 600 Travel or Mileage 100
636 Conference Fees 600 Conference Fees 100
637 Meals and Lodging 700 Meals and Lodging 200
639 Subscriptions and Publications 600 Subscriptions and Publications 200
652 General Liability 150 General Liability 50
665 Miscellaneous - Miscellaneous -
TOTAL 8,050 TOTAL 2,888
Capital Outlay Capital Outlay
750 Office Equipment& Furnishings - Office Equipment& Furnishings -
799 Equipment Allocation 1,500 Equipment Allocation 500
TOTAL 1,500 500
PROGRAM TOTAL $ 85,060 PROGRAM TOTAL $ 19,981
55d
DEPARTMENT- COMMUNITY SERVICES-INSPECTION FUND 101
ACTIVITY: Building Code, Housing Code,Plumbing Code,Mechanical Code,Fire Code,Health Nuisances,Certificate of Occupancy,and Truth in Housing Code
Enforcement Programs
ACTIVITY MANAGER: BUILDING OFFICIAL
GENERAL ACTIVITY DESCRIPTION
All new or remodeled buildings must be inspected to insure they meet the minimum requirements of the state building code. The plans must be reviewed, and the
structure inspected through all phases of construction by inspectors qualified in plumbing, mechanical and general construction codes. All existing buildings in the
city must be inspected from time to time to insure they are maintained safe in accordance with the minimum safety standards provided in the state fire code and city
housing code. Rental properties within the city must be inspected for compliance with the city housing code every five years, to identify hazards to the occupants.
General nuisance complaints from Hopkins citizens must be answered. Homes being sold in the community must be evaluated; a listing of certified evaluators for the
Truth in Housing program must be maintained. Home sales must be monitored to insure compliance with the program. The City contracts with a health inspector to
make regular inspections of restaurants and food establishments.
PROCESS USED
The building code process begins with a plan review,then permit issuance, inspection of construction phases, and finally issuance of a certificate of occupancy. All
new and remodeled structures are also given plumbing and mechanical inspections. A program of housing compliance inspections is in place. A percentage of rental
properties are inspected yearly to insure safe, well maintained buildings, and to improve the city's housing stock. A list of rental properties is maintained through the
rental registration program. A.percentage of commercial and large multiple residential buildings are inspected yearly for fire code violations to insure these structures
are maintained safe for their occupants. The department focuses on the more hazardous occupancies. Home sales are monitored to insure truth in housing evaluations
have been completed,and hazardous items corrected.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Revise and adopt the new State Health Code and Building Code.
2. Implement new inspection division software providing integration with other departments for better service delivery.
3. Complete two year project to microfilm old building plans.
4. Develop and implement new occupancy/new business inspection program.
56
I I I I 1 I I I I I I I I I I I I I I
DEPARTMENT- COMMUNITY SERVICES—INSPECTION(cont.) FUND 101
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Number of permits issued 999 1566 976 1000 1000
2. New construction value(millions) 20.0 22.3 12.8 20 17
3. Number of plans reviewed 95 116 120 130 130
4. Number of phone calls handled 13,000 14000 13200 13000 13000
5. Number of new constr. inspections made 2,239 3737 2391 2500 2000
inspections made
6. Number of rental units inspected(bldg/unit) 52/831 64/782 10/1294 60/100 60/100
7. Number of housing code complaints
handled(units) 84 91 75 100 100
8. Number of public pools inspections 53 54 30 60 60
9. Number of nuisance complaints handled 207 220 450 250 400
10.Number of truth in housing requests handled 243 217 138 250 250
11. Food Facilities-Inspections 76 78 52 90 90
-Follow-up 61 45 40 70 70
12. Plan reviews 20 9 15 15
13.Number of conferences 312 259 15 290 290
14.Nuisances-Complaints 42 30 22 10 10
-Inspections 24 34 22 10 10
-Follow-up
15. Hours worked 502 500 353 510 520
57
INSPECTION BUDGET
Revenues and Expenditures Summary
Projected
Actual Actual Actual Actual Budget Budget Percent
1996 1997 1998 1999 1999 2000 Change
Revenues
Licenses $ 18,908 $ 21,760 $. 24,615 $ 23,000 $ 20,000 $ 21,000 5.00%
Permits 222,311 232,429 181,053 225,000 198,300 220,000 10.94%
Current Services 57,191 49,013 43,025 75,000 37,000 45,000 21.62%
Miscellaneous 391 - 477 350 200 250 25.00%
Total Revenues 298,801 303,202 249,170 323,350 255,500 286,250 12.04%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 210,122 167,553 170,745 176,927 170,005 183,280 7.81%
Fringe Benefits 50,144 99,014 77,588 83,771 96,478 120,067 24.45%
Materials, Supplies and Services
Professional &Technical Services 3,951 5,028 3,805 7,471 20,200 22,000 8.91%
Utilities and Maintenance 1,192 1,861 976 4,199 3,920 6,100 55.61%
Operations 9,592 9,693 14,051 12,364 13,660 13,500 -1.17%
City Support Services - - - 7,221 7,221 7,221
Supplies and Materials 5,251 4,807 6,205 7,305 5,600 7,300 30.36%
Capital Outlay
Furniture and Equipment 2,666 7,779 348 - 20,400 -
Computers - - 6,487 20,400 - -
Equipment Allocation - - 4,500 5,200 5,218 6,844 31.16%
Total Expenditures 282,918 295,735 284,705 324,857 342,702 366,312 6.89%
Indirectly Funded Amount $ (15,883) $ (7,467) $ 35,535 $ 1,507 $ 87,202 $ 80,062 -8.19%
The Inspection department consists of six programs. They are Building Code Inspections, Fire Inspections,Heating and Plumbing Inspections,
Housing Inspections, Restaurant/Hotel Inspections and Miscellaneous Inspections.
58
I I I I I I I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
DEPARTMENT - COMMUNITY SERVICES - INSPECTION FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 196,916 $ 205,661 $ 194,811 $ 204,992 $ 208,002 $ 231,694 11.39%
501 Overtime-Regular Employees50 12 252 -
-
-
503 Part-Time Employees 13,206 12,850 11,739 - - 5,000
524 SL/Converted-LTD 1,929 1,999 1,667 1,584 1,638 1,826 11.48%
525 P.E.R.A. Contribution 9,533 9,514 10,045 11,199 10,774 12,002 11.40%
526 F.I.C.A. Contribution 14,509 14,614 14,202 15,105 16,016 18,240 13.89%
527 Cafeteria Benefit Plan 18,055 17,793 16,521 18,089 20,501 23,955 16.85%
531 Workers' Compensation Insurance 2,104 338 1,766 2,033 2,052 2,000 -2.53%
533 Deferred Compensation 4,014 3,748 4,537 5,043 5,100 6,000 17.65%
535 Paid Leave Accrual - - (6,967) 2,400 2,400 2,630 9.58%
TOTAL 260,266 266,567 248,333 260,697 266,483 303,347 13.83%
Materials, Supplies and Services
540 Office Supplies 3,750 3,287 4,883 6,713 3,600 5,300 47.22%
542 General Supplies 1,501 1,520 1,322 592 2,000 2,000
560 Postage 1,050 757 1,465 1,292 900 1,100 22.22%
563 Maint. & Repair-Equipment/Vehicles 739 1,091 36 751 2,000 3,500 75.00%
568 Printing - - 93 - - 1,400
58a
DEPARTMENT - COMMUNITY SERVICES - INSPECTION FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
Advertising and Publication 39 41 3,252 103 1,100 200 -81.82%
582 Expert&Professional Services 3,951 4,778 3,776 3,149 4,200 4,000 -4.76%
583 Other Contractual Services - 250 29 4,321 16,000 18,000 12.50%
584 Telephone - Local 453 770 516 811 450 1,000 122.22%
585 Telephone-Long Distance - - 58 193 70 100 42.86%
586 Telephone-Cellular - - 366 2,444 1,400 1,500 7.14%
621 Space Allocation - - - 6,835 6,835 6,835
630 Training - - 1,943 3,175 2,960 3,200 8.11%
633 Dues &Memberships - - 525 500 500 600 20.00%
635 Travel/Mileage - - 4,371 4,480 5,500 5,000 -9.09%
636 Conference Fees 7,558 8,320 912 700 1,700 800 -52.94%
637 Meals and Lodging - - 905 1,924 800 1,000 25.00%
639 Subscriptions& Publications 945 575 190 190 200 200
652 General Liability - - - 386 386 386
662 Refunds and Reimbursements - - 395 - - -
TOTAL 19,986 21,389 25,037 38,560 50,601 56,121 10.91%
58b
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
DEPARTMENT - COMMUNITY SERVICES - INSPECTION FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Capital Outlay
750 Office Equipment&Furnishings 2,666 7,779 348 - 20,400 - -100.00%
760 Computers 6,487 20,400 -
799 Equipment Allocation - - 4,500 5,200 5,218 6,844 31.16%
TOTAL 2,666 7,779 11,335 25,600 25,618 6,844 -73.28%
DEPARTMENT TOTAL $ 282,918 $ 295,735 $ 284,705 $ 324,857 $ 342,702 $ 366,312 6.89%
58c
DEPT: INSPECTION FUND 101
PROGRAM SUMMARY
Budget Budget Percent
CATEGORY 1999 2000 Change
EXPENDITURES
Building Code Inspections $ $ 109,351
Fire Inspections 34,221
Heating and Plumbing Inspections 68,807
Housing Inspections 45,738
Restaurant/Hotel Inspections 33,976
Miscellaneous Inspections 74,221
TOTAL 342,702 366,312 6.89%
REVENUE
Licenses 20,000 21,000 5.00%
Permits 198,300 220,000 10.94%
Current Services 37,000 45,000 21.62%
Miscellaneous 200 250 25.00%
TOTAL 255,500 286,250 12.04%
NET COST(RETURN) $ 87,202 $ 80,062 -8.19%
PERMANENT STAFFING
Building Code Inspections 1.45
Fire Inspections 0.45
Heating and Plumbing Inspections 1.00
Housing Inspections 0.70
Restaurant/Hotel Inspections 0.45
Miscellaneous Inspections 1.00
TOTAL 5.05
59
I I I I I I I I I I I I I I I I I I I
PROGRAM 41645-BUILDING CODE INSPECT. PROGRAM 41650-FIRE INSPECTIONS
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Materials,Supplies and Services(cont) Materials,Supplies and Services (cont)
583 Other Contractual Services 5,400 Other Contractual Services 1,800
584 Telephone- Local 300 Telephone- Local 100
585 Telephone-Long Distance 30 Telephone-Long Distance 10
586 Telephone-Cellular 450 Telephone-Cellular 150
621 Space Allocation 2,051 Space Allocation 684
630 Training 960 Training 320
633 Dues& Memberships 180 Dues& Memberships 60
635 Travel/Mileage 1,500 Travel/Mileage 500
636 Conference Fees 240 Conference Fees 80
637 Meals and Lodging 300 Meals and Lodging 100
639 Subscriptions& Publications 60 Subscriptions& Publications 20
652 General Liability 116 General Liability 39
662 Refunds and Reimbursements - Refunds and Reimbursements -
TOTAL 16,836 TOTAL 5,612
Capital Outlay Capital Outlay
750 Office Equipment&Furnishings - Office Equipment& Furnishings -
799 Equipment Allocation 2,053 Equipment Allocation 684
TOTAL 2,053 684
PROGRAM TOTAL $ 109,351 PROGRAM TOTAL $ 34,221
59b
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PROGRAM 41645- BUILDING CODE INSPECT. PROGRAM 41650-FIRE INSPECTIONS
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 69,159 Regular Employees $ 22,039
524 SL/Converted-LTD 545 SL/Converted-LTD 174
525 P.E.R.A. Contribution 3,582 P.E.R.A. Contribution 1,142
526 F.I.C.A. Contribution 5,325 F.I.C.A. Contribution 1,697
527 Cafeteria Benefit Plan 8,652 Cafeteria Benefit Plan 1,839
531 Workers' Compensation Insurance 600 Workers' Compensation Insurance 200
533 Deferred Compensation 1,800 Deferred Compensation 600
535 Paid Leave Accrual 798 Paid Leave Accrual 233
TOTAL 90,461 TOTAL 27,924
Materials, Supplies and Services Materials,Supplies and Services
540 Office Supplies 1,590 Office Supplies 530
542 General Supplies 600 General Supplies 200
560 Postage 330 Postage 110
563 Maint. &Repair-Equipment/Vehicles 1,050 Maint. & Repair- Equipment/Vehicles 350
568 Printing 420 Printing 140
581 Advertising and Publication 60 Advertising and Publication 20
582 Expert&Professional Services 1,200 Expert& Professional Services 400
59a
PROGRAM 41655-HEATING & PLUMB.INSP. PROGRAM 41660-HOUSING INSPECTIONS
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 44,155 Regular Employees $ 30,788
524 SL/Converted-LTD 348 SL/Converted-LTD 242
525 P.E.R.A. Contribution 2,287 P.E.R.A. Contribution 1,595
526 F.I.C.A. Contribution 3,400 F.I.C.A. Contribution 2,371
527 Cafeteria Benefit Plan 3,915 Cafeteria Benefit Plan 3,311
531 Workers' Compensation Insurance 400 Workers' Compensation Insurance 200
533 Deferred Compensation 1,200 Deferred Compensation 600
535 Paid Leave Accrual 509 Paid Leave Accrual 334
TOTAL 56,214 TOTAL 39,441
Materials,Supplies and Services Materials, Supplies and Services
540 Office Supplies 1,060 Office Supplies 530
542 General Supplies 400 General Supplies 200
560 Postage 220 Postage 110
563 Maint. &Repair-Equipment/Vehicles 700 Maint. &Repair- Equipment/Vehicles 350
568 Printing 280 Printing 140
581 Advertising and Publication 40 Advertising and Publication 20
582 Expert&Professional Services 800 Expert& Professional Services 400
59c
PROGRAM 41655-HEATING & PLUMB.INSP. PROGRAM 41660-HOUSING INSPECTIONS
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Materials, Supplies and Services(cont) Materials,Supplies and Services (cont)
583 Other Contractual Services 3,600 Other Contractual Services 1,800
584 Telephone- Local 200 Telephone- Local 100
585 Telephone-Long Distance 20 Telephone-Long Distance 10
586 Telephone-Cellular 300 Telephone-Cellular 150
621 Space Allocation 1,367 Space Allocation 684
630 Training 640 Training 320
633 Dues &Memberships 120 Dues &Memberships 60
635 Travel/Mileage 1,000 Travel/Mileage 500
636 Conference Fees 160 Conference Fees 80
637 Meals and Lodging 200 Meals and Lodging 100
639 Subscriptions&Publications 40 Subscriptions&Publications 20
652 General Liability 77 General Liability 39
662 Refunds and Reimbursements - Refunds and Reimbursements -
TOTAL 11,224 TOTAL 5,612
Capital Outlay Capital Outlay
799 Equipment Allocation 1,369 Equipment Allocation 684
PROGRAM TOTAL $ 68,807 PROGRAM TOTAL $ 45,738
59d
I I I I I I I I I I I I I I I I I I I
I i I I I I I I I I I I I I I I I 1 1
PROGRAM 41665-RESTAURANT/HOTEL INSP PROGRAM 41670- MISC COMMUNITY INSP
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 21,536 Regular Employees $ 44,017
503 Part-Time Employees - Part-Time Employees 5,000
524 SL/Converted-LTD 170 SL/Converted-LTD 347
525 P.E.R.A. Contribution 1,116 P.E.R.A. Contribution 2,280
526 F.I.C.A. Contribution 1,658 F.I.C.A. Contribution 3,789
527 Cafeteria Benefit Plan 2,151 Cafeteria Benefit Plan 4,087
531 Workers' Compensation Insurance 200 Workers' Compensation Insurance 400
533 Deferred Compensation 600 Deferred Compensation 1,200
535 Paid Leave Accrual 248 Paid Leave Accrual 508
TOTAL 27,679 TOTAL 61,628
Materials,Supplies and Services Materials, Supplies and Services
540 Office Supplies 530 Office Supplies 1,060
542 General Supplies 200 General Supplies 400
560 Postage 110 Postage 220
563 Maint. & Repair- Equipment/Vehicles 350 Maint. & Repair- Equipment/Vehicles 700
568 Printing 140 Printing 280
581 Advertising and Publication 20 Advertising and Publication 40
582 Expert& Professional Services 400 Expert& Professional Services 800
59e
PROGRAM 41665-RESTAURANT/HOTEL INSP PROGRAM 41670-MSC COMMUNITY INSP
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 CODE 2000
Materials, Supplies and Services (cont) Materials, Supplies and Services (cont)
583 Other Contractual Services 1,800 Other Contractual Services 3,600
584 Telephone-Local 100 Telephone- Local 200
585 Telephone-Long Distance 10 Telephone-Long Distance 20
586 Telephone-Cellular 150 Telephone-Cellular 300
621 Space Allocation 684 Space Allocation 1,367
630 Training 320 Training 640
633 Dues&Memberships 60 Dues &Memberships 120
635 TraveUMileage 500 Travel/Mileage 1,000
636 Conference Fees 80 Conference Fees 160
637 Meals and Lodging 100 Meals and Lodging 200
639 Subscriptions& Publications 20 Subscriptions&Publications 40
652 General Liability 39 General Liability 77
662 Refunds and Reimbursements - Refunds and Reimbursements -
TOTAL 5,612 TOTAL 11,224
Capital Outlay Capital Outlay
799 Equipment Allocation 684 Equipment Allocation 1,369
PROGRAM TOTAL $ 33,976 PROGRAM TOTAL $ 74,221
59f
I I I I I I I I I I I I I I I I I I I
I I i I I I I 1 I 1 I I I I ' 1 1 i
DEPARTMENT- COMMUNITY SERVICES-CITY CLERK FUND 101
ACTIVITY: Ordinance Revision, Records Management,and Issuance of Licenses and Permits
ACTIVITY MANAGER: CITY CLERK
GENERAL ACTIVITY DESCRIPTION
The City Clerk is responsible for updating the City Code, issuing most licenses and permits, taking minutes at City Council meetings, and records
management.
PROCESS USED
The City Clerk updates the City Code as new ordinances are passed,takes minutes at the City Council meetings and transcribes them using a computer. The
Clerk reviews all applications for licenses and permits and signs them. The Clerk is responsible for reviewing City records to ensure that necessary documents
are retained and outdated documents are disposed.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Licenses issued 185 116 169 136 160
2. Dog licenses- One Year 113 61 69 61 65
Dog licenses- Two Year 75 55 70 75 65
3. Resolutions issued 101 121 92 110 100
4. Ordinances passed 14 14 12 15 15
60
CITY CLERK BUDGET
Revenues and Expenditures Summary
Projected
Actual Actual Actual Actual Budget Budget Percent
1996 1997 1998 1999 1999 2000 Change
Revenues
Licenses $ 12,424 $ 12,270 $ 12,210 $ 6,885 $ 25,700 $ 7,000 -72.76%
Current Services 2,009 100 244 225 200 200
Total Revenues 14,433 12,370 12,454 7,110 25,900 7,200 -72.20%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 72,958 34,727 33,874 39,797 32,953 42,766 29.78%
Fringe Benefits 15,149 8,416 11,004 10,481 8,698 11,515 32.39%
Materials, Supplies and Services
Professional&Technical Services 188 64 78 111 205 300 46.34%
Utilities and Maintenance 421 30 136 385 308 400 29.87%
Operations 1,700 1,851 2,454 1,718 2,667 2,525 -5.32%
City Support Services - - - 1,766 1,773 1,800 1.52%
Supplies and Materials 1,676 2,427 1,541 1,480 1,500 1,500
Capital Outlay
Furniture and Equipment - 3,401 491 320 500 3,500 600.00%
Equipment Allocation - - 1,500 2,420 2,420 1,220 -49.59%
Total Expenditures 92,092 50,916 51,078 58,479 51,024 65,526 28.42%
Reimbursed Expenditures (19,550) (20,000) (22,125) (21,960) (23,000) (23,500) 2.17%
Net Total Expenditures 72,542 30,916 28,953 36,519 28,024 42,026 49.96%
Indirectly Funded Amount $ 58,109 $ 18,546 $ 16,499 $ 29,409 $ 2,124 $ 34,826 1539.64%
The City Clerk department is made up of four programs. They are Charter& Council Administration, Licensing,
Purchasing and Records Management.
61
i I I I I I I I I I I I I I I I I I I
DEPARTMENT - COMMUNITY SERVICES - CITY CLERK FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 72,807 $ 34,727 $ 33,874 $ 39,797 $ 32,953 $ 42,766 29.78%
501 Overtime-Regular Employees 71 - - - - - -
503 Part-Time Employees 80 - - - - - -
524 SL/Converted-LTD 373 404 346 304 260 336 29.23%
525 P.E.R.A. Contribution 3,345 1,536 1,697 2,079 1,707 2,215 29.76%
526 F.I.C.A. Contribution 5,597 2,462 2,364 3,175 2,537 3,563 40.44%
527 Cafeteria Benefit Plan 5,416 3,984 4,062 2,536 2,148 2,708 26.07%
531 Workers' Compensation Insurance 418 30 130 181 166 200 20.48%
533 Deferred Compensation - - 123 1,827 1,500 2,000 33.33%
535 Paid Leave Accrual - - 2,282 380 380 493 29.74%
TOTAL 88,107 43,143 " 44,878 50,279 41,651 54,281 30.32%
Materials, Supplies and Services
540 Office Supplies 1,676 1,871 1,452 1,387 1,500 1,500 -
542 General Supplies - 556 89 93 - - -
560 Postage 251 374 388 329 308 400 29.87%
563 Maint. &Repair-Equipment/Vehicles 421 30 35 199 308 200 -35.06%
568 Printing - - 93 - 300 200 -
6la
DEPARTMENT - COMMUNITY SERVICES - CITY CLERK FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services (cont)
581 Advertising and Publication 317 490 363 379 623 500 -19.74%
582 Expert& Professional Services 188 64 78 48 205 200 -2.44%
583 Other Contractual Services - - - 63 - 100 -
584 Telephone- Local - - 75 160 - 200 -
585 Telephone - Long Distance - - 10 27 - - -
586 Telephone- Cellular - - 16 - - - _
621 Space Allocation - - - 1,380 1,387 1,400 -
630 Training - - 595 485 600 600 -
633 Dues and Memberships - - 125 155 125 125 -
635 Travel/Mileage - - 37 65 - -
636 Conference Fees 762 742 214 200 403 400 -0.74%
637 Meals and Lodging - - 174 75 250 250 -
639 Subscriptions and Publications 370 245 30 30 58 50 -13.79%
652 General Liability - - - 386 386 400 i 662 Refunds or Reimbursements - - 435 - - -
TOTAL 3,985 4,372 4,209 5,461 6,453 6,525 1.12%
61b
1 I I I I I I i I I I I I I I I I I I
1 I I I I I I I I I I I I I I I I 1 1
DEPARTMENT - COMMUNITY SERVICES - CITY CLERK FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Capital Outlay
750 Office Equipment&Furnishings - 3,401 491 320 500 3,500 600.00%
799 Equipment Allocation - - 1,500 2,420 2,420 1,220 -49.59%
TOTAL - 3,401 1,991 2,740 2,920 4,720 61.64%
DEPARTMENT TOTAL $ 92,092 $ 50,916 $ 51,078 $ 58,479 $ 51,024 $ 65,526 28.42%
699 Less Expenditures Charged to Others (19,550) (20,000) (22,125) (21,960) (23,000) (23,500) 2.17%
NET TOTAL $ 72,542 $ 30,916 $ 28,953 $ 36,519 $ 28,024 $ 42,026 49.96%
61c
DEPARTMENT-CITY CLERK FUND 101
PROGRAM SUMMARY
Budget Budget Percent
CATEGORY 1999 2000 Change
EXPENDITURES
Charter& Council Administration $ $ 16,100
Licensing 8,532
Purchasing 9,440
Records Management 7,954
TOTAL 28,024 42,026 49.96%
REVENUE
Licenses 25,700 7,000 -72.76%
Current Services 200 200
TOTAL 25,900 7,200 -72.20%
NET COST (RETURN) $ 2,124 $ 34,826 1539.64%
PERMANENT STAFFING
Charter& Council Administration 0.35
Licensing 0.15
Purchasing 0.25
Records Management 0.20
TOTAL 0.95
CAPITAL OUTLAY
Office Equipment& Furnishings $ 500 $ 3,500
62
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1 1 I I I I I I I I I I I I I I I 1 1
PROGRAM 41675-CHARTER& COUNCIL ADMIN PROGRAM 41680-LICENSING
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 17,434 Regular Employees $ 6,333
501 Overtime-Regular Employees - Overtime-Regular Employees -
524 SL/Converted-LTD 137 SL/Converted-LTD 50
525 P.E.R.A. Contribution 903 P.E.R.A. Contribution 328
526 F.I.C.A. Contribution 1,342 F.I.C.A. Contribution 488
527 Cafeteria Benefit Plan 1,148 Cafeteria Benefit Plan 290
531 Workers' Compensation Insurance 80 Workers' Compensation Insurance 40
533 Deferred Compensation 800 Deferred Compensation 400
535 Paid Leave Accrual 201 Paid Leave Accrual 73
TOTAL 22,045 TOTAL 8,002
Materials, Supplies and Services Materials,Supplies and Services
540 Office Supplies 600 Office Supplies 300
560 Postage 160 Postage 80
563 Maint. & Repair- Equipment/Vehicles 80 Maint. & Repair-Equipment/Vehicles 40
568 Printing 80 Printing 40
581 Advertising and Publication 200 Advertising and Publication 100
582 Expert& Professional Services 80 Expert&Professional Services 40
62a
PROGRAM 41675- CHARTER& COUNCIL ADMIN PROGRAM 41680-LICENSING
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Materials,Supplies and Services (cont) Materials,Supplies and Services (cont)
584 Communications-Telephone/Alarm 50 Communications-Telephone/Alarm 50
585 Telephone- Long Distance - Telephone- Long Distance -
621 Space Allocation 560 Space Allocation 280
630 Training 240 Training 120
633 Dues and Memberships 50 Dues and Memberships 25
635 Travel or Mileage - Travel or Mileage -
636 Conference Fees 160 Conference Fees 80
637 Meals and Lodging 100 Meals and Lodging 50
639 Subscriptions and Publications 50 Subscriptions and Publications -
652 General Liability 160 General Liability 80
657 N.L.C. Liability Insurance - N.L.C. Liability Insurance -
TOTAL 2,570 TOTAL 1,285
Capital Outlay Capital Outlay
760 Computer Equipment& Software Computer Equipment& Software 3,500
799 Equipment Allocation 485 Equipment Allocation 245
TOTAL 485 TOTAL 3,745
PROGRAM TOTAL 25,100 PROGRAM TOTAL 13,032
62b
I I I I I I I I I I I I I I I I I 1 I
1 I I I I I I I I I I I I I I I I I I
PROGRAM 41675-CHARTER& COUNCIL ADMIN PROGRAM 41680-LICENSING
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Expenditures Charged to Other Activities Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (9,000) Intragovermental Chargebacks (4,500)
NET TOTAL $ 16,100 NET TOTAL $ 8,532
62c
PROGRAM 41685-PURCHASING PROGRAM 41690-RECORDS MANAGEMENT
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 10,555 Regular Employees $ 8,444
501 Overtime-Regular Employees - Overtime-Regular Employees -
524 SL/Converted-LTD 83 SL/Converted-LTD 66
525 P.E.R.A. Contribution 547 P.E.R.A. Contribution 437
526 F.I.C.A. Contribution 813 F.I.C.A. Contribution 920
527 Cafeteria Benefit Plan 750 Cafeteria Benefit Plan 520
531 Workers' Compensation Insurance 40 Workers' Compensation Insurance 40
533 Deferred Compensation 400 Deferred Compensation 400
535 Paid Leave Accrual 122 Paid Leave Accrual 97
TOTAL 13,310 TOTAL 10,924
Materials, Supplies and Services Materials,Supplies and Services
540 Office Supplies 300 Office Supplies 300
560 Postage 80 Postage 80
563 Maint. &Repair- Equipment/Vehicles 40 Maint. &Repair- Equipment/Vehicles 40
568 Printing 40 Printing 40
581 Advertising and Publication 100 Advertising and Publication 100
582 Expert&Professional Services 40 Expert& Professional Services 40
62d
I I I I I I I I I I I I I I I I I I 1
i 1 I I I I i I I I I I I I I I I I 1
PROGRAM 41685-PURCHASING PROGRAM 41690-RECORDS MANAGEMENT
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Materials, Supplies and Services (cont) Materials, Supplies and Services(cont)
583 Other Contractual Services 100 Other Contractual Services -
584 Communications-Telephone/Alarm 50 Communications-Telephone/Alarm 50
585 Telephone-Long Distance - Telephone- Long Distance -
621 Space Allocation 280 Space Allocation 280
630 Training 120 Training 120
633 Dues and Memberships 25 Dues and Memberships 25
635 Travel or Mileage - Travel or Mileage -
636 Conference Fees 80 Conference Fees 80
637 Meals and Lodging 50 Meals and Lodging 50
639 Subscriptions and Publications - Subscriptions and Publications -
652 General Liability 80 General Liability 80
657 N.L.C. Liability Insurance - N.L.C. Liability Insurance -
TOTAL 1,385 TOTAL 1,285
Capital Outlay Capital Outlay
799 Equipment Allocation 245 Equipment Allocation 245
PROGRAM TOTAL 14,940 PROGRAM TOTAL 12,454
62e
PROGRAM 41685-PURCHASING PROGRAM 41690-RECORDS MANAGEMENT
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Expenditures Charged to Other Activities Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (5,500) Intragovermental Chargebacks (4,500)
NET TOTAL $ 9,440 NET TOTAL $ 7,954
62f
I I i I I i 1 I I I I I I I I I i 1
I I 1 1 1 I i i
DEPARTMENT COMMUNITY SERVICES-ELECTIONS FUND 101
ACTIVITY: Manage all Elections
ACTIVITY MANAGER: CITY CLERK
GENERAL ACTIVITY DESCRIPTION
Supervision of elections,register voters,certify election results.
PROCESS USED
All state and federal legislation is reviewed,judges are trained, equipment and polling places are prepared. After elections ballots are counted and the results
certified to the County and State of Minnesota. Throughout the year citizens are registered to vote.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Registered voters 9,803 8,669 8810 9,900 9000
2. Registrations on Election Day 1,496 48 1743 50 1500
3. Election judges trained 61 36 53 47 60
4. Number of ballots cast 7,182 799 6500 1,100 7000
63
ELECTIONS SUMMARY
Revenues and Expenditures Summary
Projected
Actual Actual Actual Actual Budget Budget Percent
1996 1997 1998 1999 1999 2000 Change
Revenues
Hopkins School District $ - $ 2,600 $ - $ 4,415 $ 4,415 $ -
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 20,085 6,624 20,733 12,600 16,038 21,833 36.13%
Fringe Benefits 1,675 628 1,686 1,600 2,407 3,665 52.26%
Materials, Supplies and Services
Professional & Technical Services 108 - 122 200 308 200 -35.06%
Utilities and Maintenance 3,545 3,197 3,111 3,160 3,486 560 -83.94%
Operations 1,633 1,151 834 1,700 2,462 2,228 -9.50%
City Support Services - - - 386 386 386
Supplies and Materials 1,063 1,550 666 1,100 1,700 800 -52.94%
Total Expenditures 28,109 13,150 27,152 20,746 26,787 29,672 10.77%
Indirectly Funded Amount $ 28,109 $ 10,550 $ 27,152 $ 16,331 $ 22,372 $ 29,672 32.63%
The Elections department consists of one program.
64
I I I I I I I I I I I I I I I I I I I
DEPARTMENT - COMMUNITY SERVICES - ELECTIONS FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 5,608 $ 3,238 $ 6,485 $ 5,000 $ 8,238 $ 6,333 -23.12%
501 Overtime-Regular Employees 3,071 1,225 3,367 1,600 1,800 2,000 11.11%
503 Part-Time Employees 11,406 2,161 10,881 6,000 6,000 13,500 125.00%
524 SL Converted/LTD - - - - 65 50 -23.08%
525 P.E.R.A. Contribution 384 200 510 400 520 1,131 117.50%
526 F.I.C.A. Contribution 623 324 738 400 773 1,681 117.46%
527 Cafeteria Benefit Plan 668 153 271 800 912 690 -24.34%
531 Workers Compensation - (49) 167 - 42 40 -4.76%
535 Paid Leave Accrual - - - 95 95 73 -23.16%
TOTAL 21,760 7,252 22,419 14,200 18,445 25,498 38.24%
Materials,Supplies and Services
540 Office Supplies 783 1,550 486 1,100 1,700 800 -52.94%
542 General Supplies 280 - 134 - - -
555 Other Supplies - - 46 - - -
560 Postage 1,052 996 644 800 1,128 1,128
563 Maint. &Repair-Equipment/Vehicles 3,545 3,095 3,061 3,100 3,178 500 -84.27%
581 Advertising and Publications 244 133 37 200 308 300 -2.60%
64a
DEPARTMENT - COMMUNITY SERVICES - ELECTIONS FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
583 Other Contractual Services 108 - 122 200 308 200 -35.06%
584 Communications-Telephone/Alarm - 102 - - 258 - -100.00%
586 Telephone- Cellular - - 50 60 50 60
635 Travel or Mileage - - 147 100 - 100
636 Conference Fees 307 22 6 500 923 600 -34.99%
639 Subscriptions and Publications 30 - - 100 103 100 -2.91%
652 General Liability - - _ - 386 386 386
TOTAL 6,349 5,898 4,733 6,546 8,342 4,174 -49.96%
DEPARTMENT TOTAL $ 28,109 $ 13,150 $ 27,152 $ 20,746 $ 26,787 $ 29,672 10.77%
64b
I I I I I I I I I I I I I I I I I I I
1 I 1 1 I I 1 f I I I I I I 1 i1 1
DEPARTMENT -ELECTIONS FUND 101
PROGRAM SUMMARY
Budget Budget Percent
CATEGORY 1999 2000 Change
EXPENDITURES
Elections $ 26,787 $ 29,672 10.77%
TOTAL 26,787 29,672 10.77%
REVENUE
Hopkins School District 4,415 -
TOTAL 4,415 -
NET COST (RETURN) $ 22,372 $ 29,672 32.63%
PERMANENT STAFFING
City Clerk 0.15
65
PROGRAM 41695-ELECTIONS
EXPENDITURE DETAIL
Budget
CODE 2000
Salaries and Employee Benefits
500 Regular Employees $ 6,333
501 Overtime-Regular Employees 2,000
503 Part-time Employees 13,500
524 SL/Converted-LTD 50
525 P.E.R.A. Contribution 1,131
526 F.I.C.A. Contribution 1,681
527 Cafeteria Benefit Plan 690
531 Workers' Compensation Insurance 40
535 Paid Leave Accrual 73
TOTAL 25,498
Materials,Supplies and Services
540 Office Supplies 800
542 General Supplies -
560 Postage 1,128
563 Maint. & Repair- Equipment/Vehicles 500
581 Advertising and Publication 300
65a
I I I I I I I I I I I I I I 1 I I I I
i 1 I I I I I I 1 I I I I I I I I I I
PROGRAM 41695-ELECTIONS
EXPENDITURE DETAIL
Budget
CODE 2000
Materials,Supplies and Services (cont)
583 Other Contractual Services 200
584 Telephone- Local -
586 Telephone- Cellular 60
635 Travel or Mileage 100
636 Conference Fees 600
639 Subscriptions and Publications 100
652 General Liability 386
TOTAL 4,174
PROGRAM TOTAL $ 29,672
65b
POLICE BUDGET
Revenues and Expenditures Summary
Projected
Actual Actual Actual Actual Budget Budget Percent
1996 1997 1998 1999 1999 2000 Change
Revenues
Federal Grants $ 12,324 $ 55,091 $ 5,681 $ 17,433 $ 5,800 $ 5,800
State Aids 148,315 128,969 138,386 135,862 144,737 135,700 -6.24%
State Grants 11,860 11,702 1,281 1,204 1,200 1,800 50.00%
911 Service Fee 6,077 8,355 7,448 9,608 8,700 9,000 3.45%
Licenses 82,127 91,806 97,388 105,262 93,700 106,000 13.13%
Current Services 22,687 22,961 21,614 19,469 19,200 21,550 12.24%
Contributions - 2,775 8,380 1,000 1,000 1,000
Total Revenues 283,390 321,659 280,178 289,838 274,337 280,850 2.37%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 1,587,019 1,660,150 1,798,200 1,738,845 1,773,830 1,859,506 4.83%
Fringe Benefits 401,440 384,279 451,280 457,778 464,371 457,714 -1.43%
Materials, Supplies and Services
Professional & Technical Services 77,017 77,763 59,434 72,298 41,513 70,925 70.85%
Utilities and Maintenance 41,396 59,515 63,249 83,008 65,408 73,500 12.37%
Operations 74,199 72,812 81,626 87,471 96,592 94,141 -2.54%
City Support Services 3,440 2,815 1,849 66,261 68,486 422,338 516.68%
Supplies and Materials 92,142 99,150 103,665 122,395 88,262 92,003 4.24%
Capital Outlay
Office Furniture and Equipment 32,545 28,431 30,942 9,259 2,000 -
Equipment Allocation - - 160,323 169,848 169,855 164,650 -3.06%
Total Expenditures 2,309,198 2,384,915 2,750,568 2,807,163 2,770,317 3,234,777 16.77%
Reimbursed Expenditures - - - - - (354,298)
Net Total Expenditures $ 2,309,198 $ 2,384,915 $ 2,750,568 $ 2,807,163 $ 2,770,317 $ 2,880,479 3.98%
Indirectly Funded Amount $ 2,025,808 $ 2,063,256 $ 2,470,390 $ 2,517,325 $ 2,495,980 $ 2,599,629 4.15%
66
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
POLICE FUND 101
SUMMARY EXPENDITURE DETAIL
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 1,474,029 $ 1,573,111 $ 1,665,815 $ 1,612,500 $ 1,692,780 $ 1,751,331 3.46%
501 Overtime-Regular Employees 98,309 72,208 111,919 101,800 67,950 89,000 30.98%
503 Part-Time Employees 4,370 5,610 5,646 7,108 4,100 5,000 21.95%
504 Court Service 10,311 9,221 14,820 17,437 9,000 14,175 57.50%
524 SL Converted/LTD 16,165 16,749 14,086 11,481 13,438 13,671 1.73%
525 P.E.R.A. Contribution 156,668 157,522 171,052 164,963 172,037 157,721 -8.32%
526 F.I.C.A. Contribution 34,490 38,571 45,240 44,175 43,979 41,266 -6.17%
527 Cafeteria Benefit Plan 121,298 120,583 132,100 131,375 140,494 146,373 4.18%
531 Workers' Compensation Insurance 36,875 8,358 36,955 39,576 29,792 36,120 21.24%
533 Deferred Compensation 35,944 42,496 49,320 46,516 44,940 42,530 -5.36%
535 Paid Leave Accrual - - 2,527 19,692 19,691 20,033 1.74%
TOTAL 1,988,459 2,044,429 2,249,480 2,196,623 2,238,201 2,317,220 3.53%
Materials,Supplies and Services
540 Office Supplies 13,322 14,300 15,721 16,127 14,350 15,000 4.53%
541 Uniforms/Clothing 17,055 19,245 21,841 33,841 21,955 21,920 -0.16%
542 General Supplies 8,811 6,150 14,271 32,253 15,631 18,315 17.17%
543 Equipment&Vehicle Parts 12,306 15,485 10,624 14,176 11,160 13,005 16.53%
546 Medical supplies and materials 928 1,524 2,931 4,416 1,025 1,750 70.73%
549 Motor Fuels&Lubricants 19,249 19,924 19,249 17,732 21,936 20,613 -6.03%
555 Other Supplies 4,115 4,136 6,236 121 975 400 -58.97%
560 Postage 1,201 1,375 1,247 1,548 1,435 1,435
563 Maint& Repair-Equipment/Vehicles 18,906 24,444 27,644 36,432 24,553 31,650 28.90%
66a
POLICE FUND 101
SUMMARY EXPENDITURE DETAIL
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services,cont.
574 Boarding&Care of Prisoners 41,380 57,909 42,823 42,925 32,800 43,000 31.10%
579 Entry Team 4,013 5,879 4,843 - - -
581 Advertising,Publication,Printing 1,478 2,995 2,438 2,243 3,130 2,535 -19.01%
582 Expert& Professional Services 33,633 17,743 15,313 29,246 5,638 16,775 197.53%
583 Other Contractual Servies 1,864 2,111 1,298 127 2,050 11,150 443.90%
584 Telephone-Local 11,299 17,535 8,428 15,907 19,605 10,900 -44.40%
585 Telephone-Long Distance - - 969 771 - 800
586 Telephone- Cellular - - 8,896 8,750 - 8,800
587 Radio Contract 8,742 6,692 4,966 5,003 5,400 5,100 -5.56%
588 Legal Services 140 - - - 1,025 - -100.00%
611 Equipment Rental 22,153 23,014 23,457 31,499 38,391 34,601 -9.87%
621 Space Allocation - - - 51,840 52,042 51,537 -0.97%
622 Police Administration - - - - - 354,298
623 Garage- Labor&Burden 11,191 17,536 17,312 21,149 21,250 21,350 0.47%
630 Training 7,761 7,860 7,371 6,892 8,330 8,300 -0.36%
633 Dues and Memberships - - 3,087 3,515 3,725 3,780 1.48%
635 Travel or Mileage - - 1,369 745 200 900 350.00%
636 Conference Fees 16,050 22,668 19,100 15,043 18,538 17,560 -5.28%
637 Meals and Lodging - - 5,029 4,210 3,250 5,260 61.85%
639 Subscription- Memberhips 3,541 4,604 1,309 936 2,398 1,925 -19.72%
640 Police Reserve 6,929 7,004 7,505 3,228 - -
641 School Patrol 846 1,375 444 500 1,230 1,000 -18.70%
66b
I I I I I I I I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
POLICE FUND 101
SUMMARY EXPENDITURE DETAIL
Projected Approved
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
642 Canine Services 1,615 1,304 5,045 8,187 2,245 2,245
644 Taxes&Licenses 87 51 59 47 100 - -100.00%
651 Fleet Liability 3,440 2,815 1,849 5,535 6,886 6,945 0.86%
652 General Liability - - - 8,886 9,558 9,558
658 Insurance Deductible 9,537 431 4,401 5,714 - 4,000
665 Metro Drug Task Force 4,568 4,128 - - - -
665 Miscellaneous- Other Charges 2,034 1,818 2,748 1,890 9,450 6,500 -31.22%
TOTAL 288,194 312,055 309,823 431,433 360,261 752,907 108.99%
Capital Outlay
750 Office Equipment&Furnishings 15,592 16,356 4,071 2,959 2,000 - -100.00%
760 Computers - - 18,590 - - -
790 Other Equipment 16,953 12,075 8,281 6,300 - -
799 Equipment Allocation - - 160,323 169,848 169,855 164,650 -3.06%
TOTAL 32,545 28,431 191,265 179,107 171,855 164,650 -4.19%
Expenses Charged to Other Activities
699 Intragovermental Chargebacks - - - - - (354,298)
POLICE TOTAL $ 2,309,198 $ 2,384,915 $ 2,750,568 $ 2,807,163 $ 2,770,317 $ 2,880,479 3.98%
66c
DEPARTMENT - POLICE FUND 101
PROGRAM SUMMARY
Budget Budget Percent
CATEGORY 1999 2000 Change
PROGRAM EXPENDITURES
Administration $ - $ -
Property Room Management - 46,542
Patrol - 1,598,520
Heat Team - 57,357
Reserves - 24,654
Investigations - 337,437
Metro Drug Task Force - 75,091
Pawn Shop Management - 22,693
Outreach - 78,855
Chemical Health Commission - 8,048
Counter Act - 11,530
Dispatch - 256,462
Reception/Records Checking - 92,912
Systems and Records Management - 270,378
TOTAL 2,770,317 2,880,479 3.98%
PROGRAM REVENUES
Administration - -
Property Room Management - -
Patrol - 144,500
Heat Team - -
Reserves - -
Investigations - 96,100
Metro Drug Task Force - 1,500
Pawn Shop Management - 17,800
Outreach - 3,800
Chemical Health Commission - -
Counter Act - -
Dispatch - 9,000
Reception/Records Checking - 4,400
Systems and Records Management - 3,750
TOTAL 274,337 280,850 2.37%
NET COST(RETURN) $ 2,495,980 $ 2,599,629 4.15%
67
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1 1 1 1 1 I I I I I I I I I I I I I I
DEPARTMENT - POLICE FUND 101
PERMANENT STAFFING
Proposed
Budget Budget
CATEGORY 1999 2000
Administration 2.850
Property Room Management 0.900
Patrol 16.900
Heat Team 0.600
Reserves 0.250
Investigations 3.300
Metro Drug Task Force 1.000
Pawn Shop Management 0.500
Outreach 0.900
Chemical Health Commission 0.100
Counter Act 0.100
Dispatch 3.950
Reception/Records Checking 1.850
Systems and Records Management 4.300
37.500 37.500
CAPITAL OUTLAY
Equipment Allocation $ 169,855 $ 164,650 -3.06%
68
DEPT 42100 POLICE-ADMINISTRATION FUND 101
ACTIVITY: Provide for the policing and public safety for the City of Hopkins
ACTIVITY MANAGER: CHIEF OF POLICE
GENERAL ACTIVITY DESCRIPTION
To provide a professional police agency with highly trained personnel that respond on a proactive basis to order maintenance, the control of crime, and traffic
supervision.
PROCESS USED
Provide 24-hour staffing for around the clock delivery of police emergency services. In addition, to target crime prevention as a major objective by assigning
department personnel to work in the community and schools, educating and providing assistance to our citizens.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Promote 2-3 sergeants due to retirements and other personnel changes.
2. Alter sergeants work schedule to facilitate "Team Policing"concept.
3. Conduct officer hiring process.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Number of yearly presentations by the
Chief 23 10
2. Conduct staff meetings for police
Supervisory personnel 10
3. Conduct meetings of the OAC 5
69
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I I I I I I I I I I I I I I I I I I I
DEPT 42100 POLICE-ADMINISTRATION FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 170,787 $ 191,809 $ 194,543 $ 165,560 $ 196,024 $ 192,761 -1.66%
503 Part-time - - 374 363 - - -
524 SL/Converted-LTD 2,040 2,061 1,737 1,269 1,544 1,518 -1.68%
525 P.E.R.A. Contribution 16,797 17,352 18,296 17,079 18,808 17,927 -4.68%
526 F.I.C.A. Contribution 3,538 3,651 4,371 1,825 4,381 727 -83.41%
527 Cafeteria Benefit Plan 19,258 19,486 16,373 16,123 22,994 19,439 -15.46%
531 Workers' Compensation Insurance 3,684 524 3,524 3,676 2,284 3,600 57.62%
533 Deferred Compensation 600 600 2,437 975 1,000 1,000 -
535 Paid Leave Accrual - - 4,941 2,263 2,262 2,224 -1.68%
TOTAL 216,704 235,483 246,596 206,870 249,297 239,196 -4.05%
Materials, Supplies and Services
541 Uniforms/Clothing 659 1,026 2,238 873 700 900 28.57%
542 General Supplies 1,350 950 2,113 1,789 1,025 1,250 21.95%
543 Equipment&Vehicle Parts 284 737 91 651 500 550 10.00%
549 Motor Fuels&Lubricants 1,220 1,389 1,242 852 1,640 1,400 -14.63%
555 Other Supplies - (362) 92 - - - -
560 Postage 1,201 1,375 1,247 1,548 1,435 1,435 -
70
DEPT 42100 POLICE-ADMINISTRATION FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services,cont.
563 Maint. &Repair-EquipmentNehicles 64 48 887 288 500 300 -40.00%
581 Advertising, Publication,Printing 619 1,990 1,165 599 1,600 1,000 -37.50%
582 Expert&Professional Services 30,940 15,739 5,548 18,444 2,563 10,000 290.17%
584 Telephone - Local 8,299 14,535 5,428 13,464 8,300 8,300 -
585 Telephone- Long Distance - - 969 771 - 800 -
586 Telephone- Cellular - - 8,896 8,750 - 8,800 -
588 Legal Services 140 - - - 1,025 - -100.00%
611 Equipment Rental - - - - 1,100 - -100.00%
621 Space Allocation - - - 12,900 12,933 12,650 -2.19%
623 Garage- Labor& Burden 1,553 1,616 1,312 1,450 2,250 2,250
633 Dues and Memberships - - 756 1,115 1,500 1,200 -20.00%
635 Travel or Mileage - - 719 655 200 650 225.00%
636 Conference Fees 4,312 8,659 1,881 2,920 3,988 3,000 -24.77%
637 Meals and Lodging - - 1,812 1,791 2,000 1,900 -5.00%
639 Subscription and Publications 1,221 1,873 781 180 1,435 1,000 -30.31%
651 Fleet Liability 440 315 312 539 689 689 -
71
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I I I I I I I I I I I l I I I I I I I
DEPT 42100 POLICE-ADMINISTRATION FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
652 General Liability - - - 387 386 386 -
665 Miscellaneous other charges 2,034 1,818 1,809 1,850 2,050 2,050 -
TOTAL 54,336 51,708 39,298 71,815 47,819 60,510 26.54%
Capital Outlay
750 Office Equipment&Furnishings 3,186 - - - - - -
760 Computers - - 2,315 - - - -
790 Other Equipment 950 3,342 - - - - -
799 Equipment Allocation - - 56,067 56,064 56,067 54,592 -2.63%
TOTAL 4,136 3,342 58,382 56,064 56,067 54,592 -2.63%
Expenses Charged to Other Activities
699 Intragovermental Chargebacks - - - - - (354,298)
DEPARTMENT TOTAL $ 275,176 $ 290,533 $ 344,276 $ 334,748 $ 353,183 $ - -100.00%
72
DEPT 42140 POLICE-PROPERTY ROOM MANAGEMENT FUND 101
ACTIVITY: Maintain control and inventory of property and evidence.
ACTIVITY MANAGER: INVESTIGATIVE SERGEANT
GENERAL ACTIVITY DESCRIPTION
Record and log description of evidence and other property seized by officers. Place property in numbered bins in the property room. Return or dispose of
property when cases have been finalized.
PROCESS USED
Assign one PSO to serve in this function.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Keep filing of property current to within one week.
2. Keep computerized entry based of all inventoried property.
73
1 I I I i I I I I I I I I I I I 1 I 1
DEPT 42140 POLICE-PROPERTY ROOM MANAGEMENT FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ $ $ $ $ $ 32,554
501 Overtime-Regular Employees -
524 SL Converted/LTD 256
525 P.E.R.A. Contribution 1,686
526 F.I.C.A. Contribution 2,507
527 Cafeteria Benefit Plan 4,140
531 Workers' Compensation Insurance 100
533 Deferred Compensation -
535 Paid Leave Accrual 376
TOTAL 41,619
Materials,Supplies and Services
541 Uniforms/Clothing - - - - - 200
542 General Supplies - - - - - 100
543 Equipment&Vehicle Parts - - - - - 100
563 Maint&Repair-Equipment/Vehicles - - - - - 100
581 Advertising and Publication - - - - - -
611 Equipment Rental - - - - - 150
74
DEPT 42140 POLICE-PROPERTY ROOM MANAGEMENT FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
621 Space Allocation 250
622 Police Administration 3,473
636 Conferences 250
652 General Liability 300
TOTAL 4,923
Capital Outlay
750 Office Equipment& Furnishings -
760 Computers -
TOTAL -
DEPARTMENT TOTAL $ $ $ $ $ $ 46,542
75
I I I I I I I I I I i I I I I I I I I
11 1 I 1 I 1 1 ! 1 1
DEPT 42200 POLICE-PATROL FUND 101
ACTIVITY: Patrol,Traffic Enforcement,Accident Investigation,Criminal Investigation,Crime Prevention/Deterrence Public Service
ACTIVITY MANAGER: POLICE CAPTAIN
GENERAL ACTIVITY DESCRIPTION
Patrol the streets and residential/business districts to prevent and deter crime. Respond to criminal activity that has occurred and arrest persons responsible for
the crimes. Proactively enforce traffic laws to promote safety and prevent accidents and to arrest intoxicated drivers. Respond to non-criminal requests for
assistance.
PROCESS USED
Use of marked police vehicles to maintain a highly visible police presence. Enforce traffic laws through active use of police radar and present a high visibility in
areas of high traffic accident occurrence, issuing citations for violations of traffic laws.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Adopt new work schedule to allow for development of team policing.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Number of P.D. accidents 457 457 420 375 400
2. Number of P.I. accidents 94 93 102 85 90
3. Number of burglaries 125 106 109 110 100
4. Number of vandalism 345 287 185 300 225
5. Number of DUI arrests 107 151 214 150 175
6. Total calls for service 12,998 12,415 12,191 13,500 13,000
7. Medical responses 946 1,063 945 1,000 1,000
8. Motorist assists/lockouts 1,200 1,200 777 1,300 900
76
DEPT 42200 POLICE-PATROL FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 813,513 $ 863,447 $ 905,271 $ 926,779 $ 911,263 $ 859,685 -5.66%
501 Overtime-Regular Employees 79,509 59,246 86,099 83,323 55,000 75,000 36.36%
503 Part-Time Employees 4,039 4,807 5,272 6,353 4,100 5,000 21.95%
504 Court Service 10,158 8,987 13,851 17,261 9,000 14,000 55.56%
524 SL/Converted-LTD 9,430 9,690 7,842 6,215 7,284 6,651 -8.69%
525 P.E.R.A. Contribution 104,420 105,785 111,257 112,381 110,706 86,926 -21.48%
526 F.I.C.A. Contribution 5,230 6,176 7,251 9,541 6,806 6,746 -0.88%
527 Cafeteria Benefit Plan 63,930 62,453 69,800 70,216 65,040 56,790 -12.68%
531 Workers' Compensation Insurance 26,413 7,137 27,199 30,035 19,201 25,000 30.20%
533 Deferred Compensation 19,703 23,413 24,240 25,912 24,000 23,000 -4.17%
535 Paid Leave Accrual - - 1,714 10,673 10,673 9,745 -8.69%
TOTAL 1,136,345 1,151,141 1,259,796 1,288,016 1,223,073 1,168,543 -4.46%
Materials, Supplies and Services
541 Uniforms/Clothing 13,301 14,755 15,137 31,435 17,255 15,920 -7.74%
542 General Supplies 3,591 3,549 9,043 18,160 6,238 6,400 2.60%
543 Equipment and Vehicle Parts 11,245 12,694 9,279 10,361 9,225 9,500 2.98%
546 Medical supplies and materials 928 1,524 2,931 4,416 1,025 1,500 46.34%
77
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1 I I I I I I I I I I I I I I I I I I
DEPT 42200 POLICE-PATROL FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
549 Motor Fuels&Lubricants 15,543 16,466 16,387 15,536 17,937 16,500 -8.01%
555 Other Supplies - - 2,328 121 975 150 -84.62%
563 Maint&Repair-Equipment/Vehicles 690 6,192 6,064 9,947 6,150 6,150
579 Entry Team 4,013 5,879 4,843 - - - -
581 Advertising and Publication - 918 773 743 1,325 900 -32.08%
582 Expert&Professional Services 2,384 1,611 3,645 3,871 3,075 3,075
583 Other Contractual Services - - 252 127 - 9,950 -
584 Communications-Telephone/Alarm - - - 400 6,930 500 -92.78%
611 Equipment Rental 11,514 10,092 10,622 18,000 20,550 20,550
621 Space Allocation - - - 20,280 20,301 20,100 -0.99%
622 Police Administration - - - - - 202,232
623 Garage- Labor&Burden 7,587 12,832 12,976 14,133 15,750 15,200 -3.49%
630 Training 7,761 7,860 7,371 6,892 8,330 7,300 -12.36%
633 Dues and Memberships - - 115 130 - 130 -
635 Travel or Mileage - - 465 91 - 100 -
636 Conference Fees 9,153 12,052 9,546 8,587 9,500 9,000 -5.26%
637 Meals and Lodging - - 2,152 1,891 1,250 1,900 52.00%
78
DEPT 42200 POLICE-PATROL FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
639 Subscription-Memberships 254 305 143 303 613 300 -51.06%
640 Police Reserves 6,929 7,004 7,505 3,228 - -
642 Canine Services 1,615 1,304 5,045 8,187 2,245 2,245
644 Taxes&Licenses 36 - 8 19 - - -
651 Fleet Liability 2,000 1,730 893 3,765 4,820 4,820
652 General Liability - - - 3,658 3,645 3,100 -14.95%
658 Insurance Deductible 9,537 431 4,401 5,714 - 4,000 -
665 Miscellaneous other charges - - 939 40 2,400 1,000 -58.33%
665 Metro Drug Task Force 4,568 4,128 - - - - -
TOTAL 112,649 121,326 132,863 190,033 159,539 362,522 127.23%
Capital Outlay
750 Office Equipment&Furnishings - 2,918 - - - - -
760 Computers - - 4,365 - - - -
790 Other Equipment 16,003 8,733 6,188 6,300 - - -
799 Equipment Allocation - - 64,000 69,900 69,895 67,455 -3.49%
TOTAL 16,003 11,651 74,553 76,200 69,895 67,455 -3.49%
DEPARTMENT TOTAL $ 1,264,997 $ 1,284,118 $ 1,467,212 $ 1,554,249 $ 1,452,507 $ 1,598,520 10.05%
79
I I I I i I I I I I I I I I I I i I I
DEPT 42210 POLICE—HEAT TEAM FUND 101
ACTIVITY: Provide a team of specially trained personnel to assist with high risk tactical operations.
ACTIVITY MANAGER: 'POLICE CAPTAIN
GENERAL ACTIVITY DESCRIPTION
Conduct tactical entries,rescue operations and other tactical operation in situations posing a high risk to civilians and/or department personnel.
PROCESS USED
Activate specially trained officers from a five city consortium using established criteria to determine if the use of the Team is warranted in the specific situations.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Add at least one additional member.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Number of training sessions. 12 12
2. Team callouts
80
DEPT 42210 POLICE-HEAT TEAM FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ $ $ $ $ $ 32,766
524 SL/Converted-LTD 258
525 P.E.R.A. Contribution 3,047
526 F.I.C.A. Contribution 262
527 Cafeteria Benefit Plan 7,295
531 Workers' Compensation Insurance _
533 Deferred Compensation 1,200
535 Paid Leave Accrual 378
TOTAL 45,206
Materials,Supplies and Services
542 General Supplies 500
543 Equipment and Vehicle Parts 500
546 Medical supplies and materials 500
549 Motor Fuels&Lubricants 100
555 Other Supplies 250
563 Maint& Repair-Equipment/Vehicles 250
583 Other Contractual Services 150
81
1 I I I I I I I I I I I I I I I I I I
1 I I I I 1 I I I I I I I I I I 1 1 1
DEPT 42210 POLICE-HEAT TEAM FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services
622 Police Administration 7,091
623 Garage -Labor& Burden 500
630 Training 500
635 Travel or Mileage 100
636 Conference Fees 500
637 Meals and Lodging 100
639 Subscription-Memberships 100
652 General Liability 260
665 Miscellaneous other charges 750
TOTAL 12,151
DEPARTMENT TOTAL $ $ $ $ $ $ 57,357
82
DEPT 42220 POLICE—RESERVES FUND 101
ACTIVITY: Uniformed civilian volunteers to assist and augment the depai tment as needed.
ACTIVITY MANAGER: RESERVE LIAISON SERGEANT/OFFICER
GENERAL ACTIVITY DESCRIPTION
Provide assistance with civic events, surveillance,extra patrol and other duties as necessary.
PROCESS USED
Hire and train civilians to assist regular officers.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Bring complement of Reserves up to 25.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Number of hours donated 4,417 4,000 4,500
2. Special activities worked
83
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I I I I I I I I I I I I I I I I I I I
DEPT 42220 POLICE-RESERVES FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ $ 13,872
524 SL/Converted-LTD 109
525 P.E.R.A. Contribution 1,290
527 Cafeteria Benefit Plan 1,225
531 Workers' Compensation Insurance 250
535 Paid Leave Accrual 160
TOTAL 16,906
Materials, Supplies and Services
541 Uniforms/Clothing 1,000
542 General Supplies 500
543 Equipment and Vehicle Parts 500
546 Medical supplies and materials 250
622 Police Administration 3,048
630 Training 500
636 Conference Fees 500
637 Meals and Lodging 400
652 General Liability 250
665 Miscellaneous other charges 800
TOTAL 7,748
DEPARTMENT TOTAL $ $ 24,654
84
DEPT 42300 POLICE-INVESTIGATIONS FUND 101
ACTIVITY: Conduct follow-up investigations on reported criminal cases
ACTIVITY MANAGER: POLICE CAPTAIN
GENERAL ACTIVITY DESCRIPTION
Conduct follow-up investigations on criminal activity that has occurred in Hopkins.
PROCESS USED
Interview and take statements from victims, suspects and witnesses. Prepare and execute search warrants relative to investigations. Present completed
investigations to the County and City Attorneys for charging and prosecution.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
1. Rotate four new officers through two week internships.
2. Increase utilization of Reserves on minor follow up duties.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Total Part I crimes 827 793 647 800 650
2. Total Part II crimes 1,255 1,209 930 1,200 1,000
3. Clearance rate- Part I 25.9% 25.9% 23 25% 25%
4. Clearance rate- Part II 67.3% 67.3% 70 65% 65%
5. Overall clearance rate 50.9% 53.0% 51 50% 50%
85
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1 I I I I I I I I I I I I I I I I I I
DEPT 42300 POLICE-INVESTIGATIONS FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 133,417 $ 145,553 $ 172,386 $ 126,640 $ 178,094 $ 172,350 -3.23%
501 Overtime-Regular Employees 11,102 6,246 16,760 9,393 7,700 8,000 3.90%
503 Part-Time Employees 331 707 - 392 - - -
504 Court Service 153 234 969 176 - 175 -
524 SL/Converted-LTD 1,582 1,259 1,291 1,217 1,402 1,357 -3.21%
525 P.E.R.A. Contribution 17,082 16,287 21,267 14,472 21,181 20,560 -2.93%
526 F.I.C.A. Contribution 854 771 2,218 960 1,385 1,304 -5.85%
527 Cafeteria Benefit Plan 11,209 11,469 14,457 9,404 12,640 11,930 -5.62%
531 Workers' Compensation Insurance 4,377 56 4,549 4,015 3,633 4,000 10.10%
533 Deferred Compensation 2,468 2,396 4,529 5,051 5,000 3,500 -30.00%
535 Paid Leave Accrual - - (3,171) 2,055 2,055 1,989 -3.21%
TOTAL 182,575 184,978 238,426 171,720 233,090 225,165 -3.40%
Materials,Supplies and Services
541 Uniforms/Clothing 612 1,229 2,002 957 2,400 2,000 -16.67%
542 General Supplies 1,449 365 613 2,783 718 1,000 39.28%
543 Equipment&Vehicle Parts 504 1,459 663 1,968 1,025 1,050 2.44%
549 Motor Fuels & Lubricants 1,827 1,377 1,001 740 1,538 1,538
86
DEPT 42300 POLICE-INVESTIGATIONS FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services,cont.
563 Maint& Repair-Equipment/Vehicle 533 205 271 493 615 500 -18.70%
574 Boarding& Care of Prisoners 41,380 57,909 42,823 42,925 32,800 43,000 31.10%
582 Expert&Professional Services 55 - 853 2,646 - 750 -
584 Communications-Telephone/Alarm - - - 43 1,300 100 -92.31%
611 Equipment Rental 220 - - 1,800 1,800 1,800
621 Space Allocation - - - 6,840 6,897 6,295 -8.73%
622 Police Administration - - - - - 37,875
623 Garage-Labor&Burden 1,147 2,000 1,696 1,646 1,875 1,875
633 Dues and Memberships - - 1,998 2,000 2,000 2,050 2.50%
636 Conference Fees 971 503 2,326 1,071 1,230 1,260 2.44%
637 Meals and Lodging - - 361 247 - 300 -
639 Subscription-Memberships 1,832 1,927 32 100 50 100 100.00%
644 Taxes & Licenses 51 51 51 28 100 - -
651 Fleet Liability 600 470 389 693 689 689
652 General Liability - - - 1,591 1,585 1,410 -11.04%
TOTAL 51,181 67,495 55,079 66,980 56,622 103,592 82.95%
87
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I I I I I I I I I I I I I I I I I I I
DEPT 42300 POLICE-INVESTIGATIONS FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Capital Outlay
750 Office Equipment& Furnishings - 847 3,257 - - - -
760 Computers - - 1,012 - - - -
790 Other Equipment - - 2,093 - - - -
799 Equipment Allocation - - 7,500 8,940 8,945 8,680 -2.96%
TOTAL - 847 13,862 8,940 8,945 8,680 -2.96%
DEPARTMENT TOTAL $ 233,756 $ 253,320 $ 307,367 $ 247,640 $ 298,657 $ 337,437 12.98%
88
DEPT 42310 POLICE—METRO DRUG TASK FORCE FUND 101
ACTIVITY: Conduct investigations on illegal drug activity.
ACTIVITY MANAGER: CHIEF OF POLICE
GENERAL ACTIVITY DESCRIPTION
Conduct illegal drug related investigations including and utilizing search warrants, surveillance and other covert activities.
PROCESS USED
Participate in a multi-agency drug task force developing suspect information from concerned citizens and confidential informants.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Continue participation in the task force throughout the year.
2. Expose other officers to task force operations through participation in investigations utilizing task force overtime funds.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Number of suspects charged
2. Amount of illegal drugs seized
3. Value of confiscated and forfeited assets
89
1 I I I I I I I I I I I I I I I I 1 1
DEPT 42310 POLICE-METRO DRUG TASK FORCE FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees •$ $ $ $ $ $ 52,353
524 SL/Converted-LTD 412
525 P.E.R.A. Contribution 4,869
526 F.I.C.A. Contribution -
527 Cafeteria Benefit Plan 4,600
531 Workers' Compensation Insurance 1,000
533 Deferred Compensation -
535 Paid Leave Accrual 604
TOTAL 63,838
Materials,Supplies and Services
541 Uniforms/Clothing 500
542 General Supplies -
543 Equipment&Vehicle Parts 250
549 Motor Fuels&Lubricants 250
563 Maint& Repair-Equipment/Vehicle 250
611 Equipment Rental -
622 Police Administration 9,284
90
DEPT 42310 POLICE -METRO DRUG TASK FORCE FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
623 Garage-Labor& Burden 100
633 Dues and Memberships 50
635 Travel/Mileage 50
636 Conference Fees 100
637 Meals and Lodging 100
639 Subscription-Memberships 50
644 Taxes &Licenses -
651 Fleet Liability 59
652 General Liability 210
TOTAL 11,253
Capital Outlay
799 Equipment Allocation _
TOTAL _
DEPARTMENT TOTAL $ $ $ $ $ $ 75,091
91
I I I I I I I I I I I I I I I I I I I
DEPT 42320 POLICE—PAWN SHOP MANAGEMENT FUND101
ACTIVITY: Maintain computerized records of pawn shop transactions as required by City ordinance.
ACTIVITY MANAGER: INVESTIGATIVE SERGEANT
GENERAL ACTIVITY DESCRIPTION
Enter transaction data from pawn shops into computerized records system. Check transactions for the presence of reported stolen property. Assist other
departments in recovering stolen property located in Hopkins pawn shops.
PROCESS USED
Utilized data supplied by pawn shops and check other police departments computerized pawn data.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Conduct at least one random inventory and compliance check at each pawn shop.
2. Finalize research on feasibility of joining metro wide automated pawn shop system.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Number of transactions
2. Stolen items recovered
92
DEPT 42320 POLICE-PAWN SHOP FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ $ $ $ $ $ 13,445
524 SL Converted/LTD 106
525 P.E.R.A. Contribution 696
526 F.I.C.A. Contribution 1,035
531 Workers' Compensation Insurance 100
535 Paid Leave Accrual 155
TOTAL $ 15,537
Materials,Supplies and Services
540 Office Supplies 1,600
563 Maint&Repair-Equipment/Vehicles 1,800
581 Advertising and Publication 50
611 Equipment Rental 205
621 Space Allocation 545
622 Police Administration 2,806
636 Conferences 100
637 Meals and Lodging 10
652 General Liability 40
TOTAL 7,156
DEPARTMENT TOTAL $ $ $ $ $ $ 22,693
93
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DEPT 42400 POLICE- OUTREACH FUND 101
ACTIVITY: Crime Prevention:Operation I.D.;Neighborhood Watch;Bike Safety; CounterAct
ACTIVITY MANAGER: CHIEF OF POLICE
GENERAL ACTIVITY DESCRIPTION: Coordination and operation of the Crime Prevention Program.
PROCESS USED
The Crime Prevention Specialist makes presentations to neighborhood and business groups encouraging participation in crime prevention programs. These
programs include Operation Identification, Neighborhood Watch, business premise surveys, The specialist is provided with a "Crime Prevention Van" (which
was donated in 1987).
Other functions of the Crime Prevention Program include the coordination of neighborhood watch, apartment management meetings, neighborhood officer
program, Safety Camp and National Night Out activities.
The CP Specialist serves as liaison to the Chemical Health Commission and administers the tobacco and liquor enforcement activities of the police department.
The CP Specialist conducts numerous presentations for children in the local grade schools and coordinates the School Patrol appreciation activities, coordinates
the CounterAct program in elementary schools,tracks and bills false alarms,tours, fingerprint kids.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Increase bike safety education program.
2. Reduce false alarms through awareness program.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Presentations to neighborhood and
business groups and school programs* 55 20 70 80
2. Participation in community events 18 10 10 10
3. Active Neighborhood Watch groups 16 formed
in operation 13 12 6 active 12
4. Apartment complexes involved in the
Crime Free Multi Housing program 10 10 3 5
* excluding Counteract
94
DEPT 42400 POLICE-OUTREACH FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 62,162 $ 37,841 $ 38,200 $ 40,336 $ 39,418 $ 36,984 -6.17%
501 Overtime-Regular Employees 4,072 2,032 945 703 2,050 500 -75.61%
503 Part-Time Employees - 96 - - - -
524 SL/Converted-LTD 60 14 159 - 310 291 -6.13%
525 P.E.R.A. Contribution 4,847 3,277 2,004 2,157 2,148 1,916 -10.80%
526 F.I.C.A. Contribution 605 1,364 2,855 3,119 3,035 2,848 -6.16%
527 Cafeteria Benefit Plan 4,592 4,604 4,663 4,861 4,560 6,978 53.03%
531 Workers' Compensation Insurance 1,169 462 156 196 1,038 220 -78.81%
533 Deferred Compensation 389 123 766 4 40 100 150.00%
535 Paid Leave Accrual - - 2,406 455 455 427 -6.15%
TOTAL 77,896 49,813 49,748 51,376 53,054 50,264 -5.26%
Materials, Supplies and Services
541 Uniforms/Clothing 92 - 64 - 200 100 -50.00%
542 General Supplies 308 581 792 5,076 6,300 5,500 -12.70%
543 Equipment&Vehicle Parts 130 132 250 169 205 205
549 Motor Fuels& Lubricants 40 41 63 108 308 200 -35.06%
555 Other Supplies 4,115 4,498 3,816 - - -
95
I I I I I I I I I I I I I I I I I I I
DEPT 42400 POLICE- OUTREACH FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
563 Maint&Repair-Equipment/Vehicle 40 30 64 - 103 100 -2.91%
582 Expert and Professional Services - - 4,962 3,308 - 2,500
611 Equipment Rental - - - - 350 350
621 Space Allocation - - - 3,300 3,333 3,330 -0.09%
622 Police Administration - - - - - 9,749
623 Garage- Labor&Burden 351 784 720 1,227 750 800 6.67%
633 Dues and Memberships - - 90 130 105 130 23.81%
635 Travel or Mileage - - 32 - - -
636 Conference Fees 200 45 477 341 1,120 1,000 -10.71%
637 Meals and Lodging - - - 76 - 100
639 Subscription-Memberships - 100 80 80 100 100
641 School Patrol 846 1,375 444 500 1,230 1,000 -18.70%
651 Fleet Liability 200 150 52 269 344 344
652 General Liability - - - 1,237 1,585 1,585
665 Miscellaneous-Other Charges - - - - 5,000 1,000 -80.00%
TOTAL 6,322 7,736 11,906 15,822 21,033 28,093 33.57%
96
DEPT 42400 POLICE- OUTREACH FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Capital Outlay
750 Office Equipment&Furnishings - 3,375 228 1,000 - - -
799 Equipment Allocation - - 250 468 466 498 6.87%
TOTAL - 3,375 478 1,468 466 498
DEPARTMENT TOTAL $ 84,218 $ 60,924 $ 61,882 $ 68,198 $ 74,087 $ 78,855 6.44%
97
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1 i I 1 1 I I I I 1 I 1 1 1 1 1 1 1
DEPT 42410 POLICE—CHEMICAL HEALTH COMMISSION FUND 101
ACTIVITY:
ACTIVITY MANAGER: CHIEF OF POLICE
GENERAL ACTIVITY DESCRIPTION
PROCESS USED
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Conduct one joint town meeting with school district regarding alcohol,tobacco, other drug prevention.
2. Continue support of district `4R' Youth—Reduce the Use campaign.
3. Continue to work with City Council on liquor issues/licensing/training for tobacco and liquor retailers.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Commission meets 1st Monday each 12 12
Month 7-9pm
2. Continues to work/develop educational/
awareness material re. T. A. Other Drugs
98
DEPT 42410 POLICE- CHEMICAL HEALTH COMMISSION FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ $ $ $ $ $ 4,109
501 Overtime-Regular Employees 500
524 SL/Converted-LTD 32
525 P.E.R.A. Contribution 213
526 F.I.C.A, Contribution 316
527 Cafeteria Benefit Plan 786
531 Workers' Compensation Insurance 50
535 Paid Leave Accrual 47
TOTAL 6,053
Materials, Supplies and Services
542 General Supplies 500
622 Police Administration 995
665 Miscellaneous- Other Charges 500
TOTAL 1,995
DEPARTMENT TOTAL $ $ $ $ $ $ 8,048
99
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I I I
DEPT 42420 POLICE—COUNTER ACT FUND 101
ACTIVITY: Instruct elementary school students in the"CounterAct"drug awareness program.
ACTIVITY MANAGER: CRIME PREVENTION SPECIALIST
GENERAL ACTIVITY DESCRIPTION
Instruct 5th grade students in the areas of drug awareness,developing alternatives to inappropriate activities and resisting negative peer pressure.
PROCESS USED
Utilize police officers specifically trained to instruct this program. Conduct the training during regular school hours.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Increase parental awareness of the program.
2. Increase parental cooperation in assisting children with required homework assignments.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Number of classes taught 10 10
2. Number of children taught 300 325
100
DEPT 42420 POLICE- COUNTER ACT FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ $ $ $ $ $ 4,789
501 Overtime-Regular Employees
524 SL/Converted-LTD 38
525 P.E.R.A. Contribution 546
526 F.I.C.A. Contribution 69
527 Cafeteria Benefit Plan 460
531 Workers' Compensation Insurance 200
535 Paid Leave Accrual 55
TOTAL 6,157
Materials,Supplies and Services
542 General Supplies 500
543 Equipment&Vehicle Parts 100
549 Motor Fuels& Lubricants 100
622 Police Administration 3,973
636 Conference Fees 250
637 Meals and Lodging 50
665 Miscellaneous- Other Charges 400
TOTAL 5,373
DEPARTMENT TOTAL $ $ $ $ $ $ 11,530
101
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DEPT 42500 POLICE DISPATCH FUND 101
ACTIVITY E-911 Public Safety Answering Point(PSAP)and Public Safety Communications Center(PSCC).
ACTIVITY MANAGER: Administrative Sergeant
GENERAL ACTIVITY DESCRIPTION
Receive, process and dispatch calls for service (CFS) for Police, Fire, EMS and Public Works; operate E-911 Public Safety Answering Point (PSAP); enter
preliminary records into computerized Records Management System(RMS).
PROCESS USED
Communications personnel receive, process and dispatch calls for service (CFS)via Emergency 911 and non-emergency telephone, fax, teletype, radio, walk-
in. Enter, modify, clear and manage Minnesota state records interface with BCA and NCIC. Conduct routine identification checks for officers, investigators
and staff. Enter, modify and query computerized Records Management System (RMS). Conduct information queries via electronic and/or verbal means for
governmental agencies and private parties. Transcribe police reports by dictation equipment and word processing software.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Successfully implement new employee work schedule.
2. Plan,prepare and order new Computer Aided Dispatching(CAD)system.
3. Functionally integrate PSCC into the new RMS.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Total ICR's received 12,998 12,415 13,500 12,500*
2. Total calls dispatched - - - 26,500**
3. E-911 calls received - 7,589 3,595
*does not include non-ICR'd events
**Includes all CFS: ICRs, events, office activity
Does not include separate PSCC activity(phone calls,contact).
102
DEPT 42500 POLICE-DISPATCH FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 153,829 $ 163,458 $ 171,162 $ 172,089 $ 157,812 $ 128,088 -18.84%
501 Overtime-Regular Employees 2,965 3,972 5,841 5,763 3,000 4,000 33.33%
524 SL/Converted-LTD 1,711 2,100 1,764 1,472 1,243 1,009 -18.83%
525 P.E.R.A. Contribution 7,128 7,275 8,816 9,285 8,307 7,292 -12.22%
526 F.I.C.A. Contribution 12,994 13,383 14,117 14,123 12,189 9,469 -22.32%
527 Cafeteria Benefit Plan 11,344 10,622 12,439 15,823 15,300 12,170 -20.46%
531 Workers' Compensation Insurance 651 100 752 821 2,700 700 -74.07%
533 Deferred Compensation 8,050 10,666 11,000 7,511 7,500 6,000 -20.00%
535 Paid Leave Accrual - - (4,688) 1,821 1,821 1,478 -18.84%
TOTAL 198,672 211,576 221,203 226,887 209,872 170,206 -18.90%
Materials, Supplies and Services
541 Uniforms/Clothing - 139 1,380 320 1,000 500 -50.00%
542 General Supplies 508 705 943 3,257 800 1,000 25.00%
563 Maint. & Repair-Equipment/Vehicles 2,286 1,492 2,184 2,316 1,400 1,700 21.43%
581 Advertising and Publication - - 399 902 - 400 -
582 Expert&Professional Services - 311 - - - - _
584 Communications-Telephone/Alarm 3,000 3,000 3,000 2,000 3,075 2,000 -34.96%
103
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1 I I I I I I I I I I I I I I I I I I
DEPT 42500 POLICE-DISPATCH FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services,cont.
587 Radio Contract 8,742 6,692 4,966 5,003 5,400 5,100 -5.56%
611 Equipment Rental 9,379 10,552 10,790 10,789 11,845 10,000 -15.58%
621 Space Allocation - - - 3,120 3,129 2,592 -17.16%
622 Police Administration - - - - - 31,708
633 Dues and Memberships - - - 90 - 100
635 Travel/Mileage - - 153 - - -
636 Conferences Fees - 20 2,516 280 1,000 350 -65.00%
637 Meals and Lodging 273 52 200
639 Subscription-Memberships 234 271 273 273 200 275 37.50%
652 General Liability - - - 387 386 386
TOTAL 24,149 23,182 26,877 28,403 28,235 56,311 99.44%
Capital Outlay
750 Office Equipment& Furnishings - - 586 1,000 1,000 - -100.00%
760 Computers 4,616 - -
799 Equipment Allocation - - 29,000 30,972 30,976 29,945 -3.33%
TOTAL - - 34,202 31,972 31,976 29,945 -6.35%
DEPARTMENT TOTAL $ 222,821 $ 234,758 $ 282,282 $ 287,261 $ 270,083 $ 256,462 -5.04%
104
DEPT 42600 POLICE-RECEPTION/RECORDS CHECKING FUND 101
ACTIVITY: Records Management; Property Room;Non-criminal Calls for Service and Assists;Logistics and Support Services
ACTIVITY MANAGER: ADMINIS 1'RATIVE SERGEANT
GENERAL ACTIVITY DESCRIPTION
Receive,process and dispatch non-criminal calls for services(CFS)for Police, Fire,EMS and Public Works. Enter,manage,modify and query records in
computerized Records Management System (RMS). Generate state and federal mandated reports.
PROCESS USED
Two Public Service Officers (PSO) serve as property room technician and systems administrator respectively. PSOs also function as relief dispatchers and
occasionally run errands and transport personnel and equipment. If available PSOs also will handle certain non-criminal calls for service such as lockouts,
funeral escorts,animal control,assists,and medical to free up regular police officers.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Successfully implement new employee work schedule.
2. Plan,prepare and order new Records Management System (RMS).
3. Install new Windows NT-based computer network.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Animal calls 338 219 220 250
2. Lockouts 719 610 700 700
3. Funeral escorts 8 15 20
105
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I I I I I I I I I I I I I I I I I I I
DEPT 42600 POLICE -RECEPTION/RECORDS CHECKING FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 24,140 $ 37,003 $ 38,293 $ 34,555 $ 65,002 $ 56,305 -13.38%
501 Overtime-Regular Employees 631 307 1,990 1,769 200 500 150.00%
524 SL Converted/LTD - - 109 297 512 443 -13.48%
525 P.E.R.A. Contribution 1,110 1,660 2,046 1,861 3,367 2,917 -13.37%
526 F.I.C.A. Contribution 1,895 2,835 3,166 2,933 5,005 4,335 -13.39%
527 Cafeteria Benefit Plan 2,120 2,373 2,853 2,347 7,120 6,180 -13.20%
531 Workers' Compensation Insurance 95 27 160 165 - 200
533 Deferred Compensation - - 766 1,827 2,000 2,330 16.50%
534 Paid Leave Accrual - - - 751 750 650 -13.33%
TOTAL 29,991 44,205 49,383 46,505 83,956 73,860 -12.03%
Materials, Supplies and Services
541 Uniforms/Clothing 1,527 1,662 1,020 256 400 300 -25.00%
542 General Supplies 1,605 - 192 628 550 550
543 Equipment& Vehicle Parts 143 463 341 1,027 205 250 21.95%
549 Motor Fuels&Lubricants 619 651 556 496 513 525 2.34%
563 Maint&Repair-EquipmentNehicles - 378 - - 410 300 -26.83%
581 Advertising and Publication 475 87 - - - - -
106
DEPT 42600 POLICE-RECEPTION/RECORDS CHECKING FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
582 Expert& Professional Services 206 - 305 - - - -
583 Other Contractual Services 1,864 2,111 1,046 - 2,050 1,050 -48.78%
611 Equipment Rental - - - - 696 546 -21.55%
621 Space Allocation 920
622 Police Administration Fee - - - - - 11,487
623 Garage - Labor&Burden 553 304 608 2,693 625 625
633 Dues and Memberships - - 128 50 120 120
636 Travel, Conferences, Schools 941 933 1,314 1,547 700 750 7.14%
651 Fleet Liability 200 150 203 269 344 344
652 General Liability - - - 1,237 1,585 1,285 -
TOTAL 8,133 6,739 5,713 6,966 8,198 19,052 132.40%
Capital Outlay
750 Office Equipment& Furnishings 3,113 953 - - - -
760 Computers 3,599 - - -
TOTAL 3,113 953 3,599 - - -
DEPARTMENT TOTAL $ 41,237 $ 51,897 $ 58,695 $ 53,472 $ 92,154 $ 92,912 0.82%
107
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1 1 1 I I 1 1 I 1
DEPT 42700 POLICE—SYSTEMS AND RECORDS MANAGEMENT' ` c : z z ii 4 FUND 101
�t �
ik it'r- 4 fi .S" ra;=:0;7;:• s � u
ACTIVITY: Record Management,Public Contacts, Systems Management1.4'.'"--W
, ,
z :
:LAN7 z 4:1 , 1 a7 x :44,1:1-:;'-q-4---&
ACTIVITY MANAGER: ADMINISTRATIVE SERGEANT ` il; l , d ty v` R ,v iii , k
A"4` �F ms _` ; ` , 4fi � � . € .vs. 1 iAA - 1',1 . t,$
h
GENERAL ACTIVITY DESCRIPTION �� a*:Aiz.;t. (irfe''.',,;3'.,6:A.-"Aif,:t., r
Receive, process and maintain case files and records. Operate, maintain and manage computerized Records Management Systems (RMS). Answer non-
emergency telephonic, mail and electronic calls for service (CFS). Disseminate information to authorized holders. Coordinate with other governmental and
public service agencies. Answer queries from and coordinate with attorneys, criminal justice systems, vendors,public agencies and citizens. Plan, prepare,
manage and maintain computer system network with twelve workstation clients and state communications interface.
PROCESS USED
Records personnel receive, process and manage records of all calls for service (CFS), whether via Emergency 911 or non-emergency telephone, fax, teletype,
radio, walk-in. Modify, clear and manage Minnesota state records interface with BCA and NCIC. Conduct routine identification checks for officers,
investigators and staff. Enter, modify and query computerized Records Management System (RMS). Conduct informational queries via electronic and/or
verbal means for governmental agencies and private parties. Transcribe police reports by dictation equipment and word processing software. Systems
administrator coordinates with vendors, MIS,software and hardware solution providers, and management to maintain NT-based computer network to support
department missions.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Plan,prepare,transition to and implement new Records Management System(RMS).
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Number of record checks 421 291 300 350
2. Special info requests processed 321 167 300 300
3. Handgun permits processed 72 83 100 100
108
DEPT 42700 POLICE- SYSTEMS AND RECORDS MANAGEMENT FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 116,181 $ 134,000 $ 145,960 $ 146,541 $ 145,167 $ 151,270 4.20%
501 Overtime-Regular Employees 30 405 284 849 - 500 -
524 SL/Converted-LTD 1,342 1,625 1,184 1,011 1,143 1,191 4.20%
525 P.E.R.A. Contribution 5,284 5,886 7,366 7,727 7,520 7,836 4.20%
526 F.I.C.A. Contribution 9,374 10,391 11,262 11,673 11,178 11,648 4.20%
527 Cafeteria Benefit Plan 8,845 9,576 11,515 12,601 12,840 14,380 11.99%
531 Workers' Compensation Insurance 486 52 615 668 936 700 -25.21%
533 Deferred Compensation 4,734 5,298 5,582 5,237 5,400 5,400
535 Paid Leave Accrual - - 1,325 1,675 1,675 1,745 4.18%
TOTAL 146,276 167,233 185,093 186,308 185,859 194,670 4.74%
Materials,Supplies and Services
540 Office Supplies 13,322 14,300 15,721 16,127 14,350 13,400 -6.62%
541 Uniforms/Clothing 864 434 - - - - -
542 General Supplies - - 575 560 - 515 -
563 Maint& Repair-Equipment/Vehicles 15,293 16,099 18,174 23,388 15,375 20,200 31.38%
581 Advertising and Publication 384 - 101 - 205 185 -9.76%
109
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I 1 I I I 1 I I 1
DEPT 42700 POLICE- SYSTEMS AND RECORDS MANAGEMENT FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services,cont.
582 Expert&Professional Services 48 82 - 977 - 450 -
611 Equipment Rental 1,040 2,370 2,045 909 2,050 1,000 -51.22%
621 Space Allocation - - - 5,400 5,449 4,855 -10.90%
622 Police Administration - - - - - 30,577
636 Travel, Conferences, Schools 473 456 1,040 296 1,000 500 -50.00%
637 Meals and Lodging - - 431 153 - 200 -
639 Subscription-Memberships - 128 - - - - -
652 General Liability - - - 387 386 346 -10.36%
TOTAL 31,424 33,869 38,087 48,198 38,815 72,228 86.08%
Capital Outlay
750 Office Equipment&Furnishings 9,293 8,263 - 959 1,000 - -100.00%
760 Computers - - 2,683 - - -
799 Equipment Allocation - - 3,506 3,504 3,506 3,480 -0.74%
TOTAL 9,293 8,263 6,189 4,463 4,506 3,480 -22.77%
DEPARTMENT TOTAL $ 186,993 $ 209,365 $ 229,369 $ 238,969 $ 229,180 $ 270,378 17.98%
110
DEPARTMENT-FIRF ...... ; .,_., FUND;101
ACTIVITY: Fire Suppressions,Fire Prevention,Public Fire Education,Emergency Medical Services, Hazardous Materials Response, Specialized Rescue
Operations.
ACTIVITY MANAGER: FIRE CHIEF
GENERAL ACTIVITY DESCRIPTION
The timely response to all fire, medical and hazardous conditions affecting life and property in the City of Hopkins. Inspection of property for compliance to
the Uniform Fire Code. Education of the public in fire prevention measures and personal safety. Training and education of all fire department personnel.
Reporting to the State Fire Marshall's office of all run activity in the City of Hopkins.
PROCESS USED
The fire suppression division responds to all emergency calls for fire, medical, hazardous materials emergencies and specialized rescue situations. The fire
prevention division enforces the uniform fire code through regular property inspections, provides for public fire education and files reports to the State Fire
Marshall on department fire suppression activity, property loss and injury or death due to fire emergencies. The training division provides for member
education and regularly scheduled training drills.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Refine the office mentoring process to assure qualified candidates for fire chief in 2003.
2. Refine the recruiting process started in 1999 and establish a list of ten quality people.
3. Develop a long range plan(3 and 5 year)for City Manager dealing with fire depai intent daytime response to emergencies.
4. Redo the standard operating guidelines to assist in the development of#2 and#3.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Fire runs 326 322 246 335 330
2. Emergency medical runs 155 109 159 135 170
3. Hazardous materials response 48 43 42 50 50
4. Code inspections(man hours) 400 380 400 400 400
5. Public education(man hours) 1,000 1,000 1,000 1,000 1,000
6. Training, in house(man hours) 2,500 2,600 2,600 2,600 2,600
7. Training, outside agencies(man hours) 3,800 3,500 3,850 4,000 3,000
8. Equipment and vehicle maintenance (hrs) 500 540 560 550 550
111
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I I I I I I I I I I I I I I I I I I I
FIRE BUDGET
Revenues and Expenditures Summary
Projected
Actual Actual Actual Actual Budget Budget Percent
1996 1997 1998 1999 1999 2000 Change
Revenues
Licenses,Fire $ 1,275 $ 1,240 $ 1,725 $ 1,348 $ 1,300 $ 1,300
State Aid 52,670 50,900 53,048 54,000 54,000 55,000 1.85%
Current Service 1,645 6,867 1,135 1,271 2,000 1,500 -25.00%
Total Revenues 55,590 59,007 55,908 56,619 57,300 57,800 0.87%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 170,595 164,587 169,591 183,111 179,876 173,317 -3.65%
Fringe Benefits 96,807 96,907 104,928 106,022 103,489 102,813 -0.65%
Materials, Supplies and Services
Professional& Technical Services 9,983 3,152 5,882 3,569 4,000 5,000 25.00%
Utilities and Maintenance 26,473 26,677 33,512 23,645 23,173 25,500 10.04%
Operations 23,785 25,977 34,223 29,553 27,715 27,950 0.85%
City Support Services 11,876 6,559 14,743 46,075 46,066 46,067 0.00%
Supplies and Materials 48,501 46,134 35,360 37,307 48,751 54,800 12.41%
Capital Outlay
Office Furniture and Equipment - 546 6,990 - - -
Other Equipment 9,668 10,706 - 2,300 2,300 25,000 986.96%
Equipment Allocation - - 120,000 130,625 130,625 127,632 -2.29%
Total Expenditures 397,688 381,245 525,229 562,208 565,995 588,079 3.90%
Indirectly Funded Amount $ (342,098) $ (322,238) $ (469,321) $ (505,588) $ (508,695) $ (530,279) 4.24%
The Fire Department is made up of three programs. They are Emergency Medical Services,Fire Prevention and Fire Suppression
112
DEPARTMENT - FIRE FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 46,961 $ 51,813 $ 53,129 $ 54,123 $ 51,876 $ 42,317 -18.43%
503 Part Time Employees - 2,100 58,015 65,812 65,000 65,000
514 Fire Volunteers 32,568 33,556 - - - -
515 Fire Calls 66,773 45,949 41,721 41,068 50,000 46,000 -8.00%
516 Fire Drills 15,076 18,040 - - - -
517 First Aid 7,207 11,819 16,726 22,108 13,000 20,000 53.85%
519 School Compensation 2,010 1,310 - - - -
522 Relief Association Contribution 25,900 26,700 27,500 28,325 28,325 29,000 2.38%
523 Relief Association State Aid 52,670 50,904 53,048 54,494 51,500 54,000 4.85%
524 SL/Converted-LTD 497 502 421 371 409 333 -18.58%
525 P.E.R.A. Contribution 4,442 5,273 5,137 5,100 5,036 4,598 -8.70%
526 F.I.C.A. Contribution 1,002 2,385 2,162 2,231 1,587 1,279 -19.41%
527 Cafeteria Benefit Plan 6,379 8,208 8,641 8,699 9,744 6,815 -30.06%
531 Workers' Compensation Insurance 5,917 2,935 7,097 6,204 6,289 6,300 0.17%
535 Paid Leave Accrual - - 922 599 599 488 -18.53%
TOTAL 267,402 261,494 274,519 289,132 283,365 276,130 -2.55%
Materials, Supplies and Services
540 Office Supplies 5,414 3,690 3,506 4,285 2,000 4,000 100.00%
541 Uniforms/Clothing 20,337 13,390 6,010 10,100 16,605 17,000 2.38%
112a
I I I I I I I I I I I I I I I I I I I
DEPARTMENT - FIRE FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services (cont.)
542 General Supplies 10,673 10,763 13,373 7,963 11,000 13,500 22.73%
543 Equipment and Vehicle Parts 4,535 8,413 3,255 3,320 7,688 8,000 4.06%
544 Structural Supplies 2,437 1,295 856 2,484 2,050 2,000 -2.44%
545 Hose Replacement - - 1,145 20 820 800 -2.44%
546 Medical Supplies and Materials 668 815 486 696 1,128 1,000 -11.35%
549 Motor Fuels& Lubricants 2,324 2,451 2,132 1,965 2,460 2,500 1.63%
555 Fire Prevention 2,113 5,317 4,597 6,474 5,000 6,000 20.00%
560 Postage 495 231 381 436 615 650 5.69%
563 Maint&Repair-Equipment/Vehicles 13,982 15,154 15,301 9,595 11,173 12,500 11.88%
581 Advertising and Publication 52 151 328 331 500 500 -
582 Expert& Professional Services 9,983 3,152 5,795 3,553 4,000 5,000 25.00%
583 Other Contractual Services - - 87 16 - - -
584 Telephone-Local 4,302 4,456 8,003 5,819 4,500 5,000 11.11%
585 Telephone-Long Distance - - 117 123 - - -
586 Telephone- Cellular - - 2,582 2,679 2,500 2,500 -
587 Radio Contract 4,112 1,515 277 - - - -
621 Space Allocation - - - 32,700 32,709 32,710 0.00%
623 Garage- Labor&Burden 4,077 5,552 7,232 5,430 5,000 5,500 10.00%
112b
DEPARTMENT - FIRE FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services,cont.
630 Training 780 1,563 369 732 2,255 1,000 -55.65%
633 Dues and Memberships - - 1,410 1,677 1,500 2,000 33.33%
635 Travel or Mileage - - 1,376 1,109 2,500 1,500 -40.00%
636 Conference Fees 20,921 22,624 20,206 18,564 13,000 15,000 15.38%
637 Meals and Lodging - - 10,075 6,475 7,000 7,000 -
639 Subscription-Memberships 1,537 1,408 78 230 345 300 -13.04%
651 Fleet Liability 6,500 6,183 14,116 11,409 11,362 11,362
652 General Liability - - - 1,591 1,585 1,585
654 Volunteer Firemen's Accident 376 376 627 376 410 410
658 Insurance Deductible 5,000 - - - - - -
TOTAL 120,618 108,499 123,720 140,150 149,705 159,317 6.42%
Capital Outlay
730 Improvements- Other than Bldgs. 6,668 1,028 - - - - -
740 Motor Vehicles - 9,678 - - - - -
750 Office Equipment&Furnishings - 546 6,990 - - - -
790 Other Equipment 3,000 - - 2,300 2,300 25,000 986.96%
799 Equipment Allocation - - 120,000 130,625 130,625 127,632 -2.29%
TOTAL 9,668 11,252 126,990 132,925 132,925 152,632 14.83%
DEPARTMENT TOTAL $ 397,688 $ 381,245 $ 525,229 $ 562,208 $ 565,995 $ 588,079 3.90%
112c
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DEPARTMENT - FIRE FUND 101 ;
PROGRAM SUMMARY
Budget Budget Percent
CATEGORY 1999 2000 Change
PROGRAM EXPENDITURES
Emergency Medical Services $ $ 71,106
Fire Suppression 432,019
Fire Prevention - 84,954
TOTAL 565,995 588,079 3.90%
PROGRAM REVENUES
Fire Prevention 2,300 2,300
Fire Suppression 55,000 55,500 0.91%
TOTAL 57,300 57,800 0.87%
NET COST (RETURN) $ 508,695 $ 530,279 4.24%
PERMANENT STAFFING
Emergency Medical Services 0.1
Fire Prevention 0.50
Fire Suppression 0.30
TOTAL 0.90
CAPITAL OUTLAY
Repeater for Fire Calls $ $ 25,000
Other Equipment 2,300
Equipment Allocation 130,625 127,632
$ 132,925 $ 152,632
113
PROGRAM 42810-EMERGENCY MEDICAL SERV
EXPENDITURE DETAIL
Budget
CODE 2000
Salaries and Employee Benefits
500 Regular Employees $ 4,837
503 Part Time Employees 6,500
515 Fire Calls 4,600
517 First Aid 10,000
522 Relief Association Contribution 2,900
523 Relief Association State Aid 6,300
524 SL/Converted-LTD 38
525 P.E.R.A. Contribution 551
526 F.I.C.A. Contribution -
527 Cafeteria Benefit Plan 794
531 Workers' Compensation Insurance 630
535 Paid Leave Accrual 56
TOTAL 37,206
Materials,Supplies and Services
540 Office Supplies 400
541 Uniforms/Clothing 2,000
542 General Supplies 1,500
543 Equipment and Vehicle Parts 2,500
113a
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PROGRAM 42810-EMERGENCY MEDICAL SERV
EXPENDITURE DETAIL
Budget
CODE 2000
Materials, Supplies and Services (cont)
544 Structural Supplies 200
545 Hose Replacement -
546 Medical Supplies and Materials 1,000
549 Motor Fuels&Lubricants 250
555 Fire Prevention -
560 Postage 65
563 Maint&Repair-Equipment/Vehicles 1,200
565 Maint&Repair-Structures -
581 Advertising and Publication -
582 Expert&Professional Services 400
583 Other Contractual Services -
584 Telephone- Local 700
585 Telephone- Long Distance -
586 Telephone- Cellular 250
587 Radio Contract -
612 Lease -
621 Space Allocation 3,270
113b
PROGRAM 42810-EMERGENCY MEDICAL SERV
EXPENDITURE DETAIL
Budget
CODE 2000
Materials, Supplies and Services(cont)
623 Garage - Labor&Burden 600
630 Training 100
633 Dues and Memberships 200
635 Travel or Mileage 150
636 Conference Fees 1,500
637 Meals and Lodging 700
639 Subscription-Memberships -
651 Fleet Liability 4,000
652 General Liability 150
654 Volunteer Firemen's Accident -
TOTAL 21,135
Capital Outlay
790 Other Equipment -
799 Equipment Allocation 12,765
TOTAL 12,765
PROGRAM TOTAL $ 71,106
113c
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PROGRAM 42830-FIRE SUPPRESSION PROGRAM 42840-FIRE PREVENTION
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 14,512 Regular Employees $ 22,968
503 Part Time Employees 52,000 Part Time Employees 6,500
515 Fire Calls 36,800 Fire Calls 4,600
517 First Aid 10,000 First Aid
522 Relief Association Contribution 23,200 Relief Association Contribution 2,900
523 Relief Association State Aid 41,200 Relief Association State Aid 6,500
524 SL/Converted-LTD 114 SL/Converted-LTD 181
525 P.E.R.A. Contribution 1,654 P.E.R.A. Contribution 2,393
526 F.I.C.A. Contribution 1,000 F.I.C.A. Contribution 279
527 Cafeteria Benefit Plan 2,383 Cafeteria Benefit Plan 3,638
531 Workers' Compensation Insurance 5,040 Workers'Compensation Insurance 630
535 Paid Leave Accrual 167 Paid Leave Accrual 265
TOTAL 188,070 TOTAL 50,854
Materials, Supplies and Services Materials,Supplies and Services
540 Office Supplies 3,200 Office Supplies 400
541 Uniforms/Clothing 13,000 Uniforms/Clothing 2,000
542 General Supplies 10,500 General Supplies 1,500
543 Equipment and Vehicle Parts 5,000 Equipment and Vehicle Parts 500
113d
PROGRAM 42830- FIRE SUPPRESSION PROGRAM 42840-FIRE PREVENTION
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Materials, Supplies and Services (cont) Materials, Supplies and Services (cont)
544 Structural Supplies 1,600 Structural Supplies 200
545 Hose Replacement 800 Hose Replacement -
546 Medical Supplies and Materials - Medical Supplies and Materials -
549 Motor Fuels&Lubricants 2,000 Motor Fuels&Lubricants 250
555 Fire Prevention - Fire Prevention 6,000
560 Postage 520 Postage 65
563 Maint&Repair-Equipment/Vehicles 10,100 Maint&Repair-Equipment/Vehicles 1,200
565 Maint&Repair-Structures - Maint&Repair-Structures -
581 Advertising and Publication 500 Advertising and Publication -
582 Expert& Professional Services 4,200 Expert& Professional Services 400
583 Other Contractual Services - Other Contractual Services -
584 Telephone- Local 3,600 Telephone- Local 700
585 Telephone-Long Distance Telephone- Long Distance
586 Telephone- Cellular 2,000 Telephone - Cellular 250
587 Radio Contract - Radio Contract -
612 Lease - Lease -
621 Space Allocation 26,170 Space Allocation 3,270
113e
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PROGRAM 42830-FIRE SUPPRESSION PROGRAM 42840-FIRE PREVENTION
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Materials,Supplies and Services(cont) Materials, Supplies and Services(cont)
623 Garage-Labor&Burden 4,300 Garage- Labor&Burden 600
630 Training 800 Training 100
633 Dues and Memberships 1,600 Dues and Memberships 200
635 Travel or Mileage 1,200 Travel or Mileage 150
636 Conference Fees 12,000 Conference Fees 1,500
637 Meals and Lodging 5,600 Meals and Lodging 700
639 Subscription-Memberships 300 Subscription-Memberships -
651 Fleet Liability 6,162 Fleet Liability 1,200
652 General Liability 1,285 General Liability 150
654 Volunteer Firemen's Accident 410 Volunteer Firemen's Accident -
TOTAL 116,847 TOTAL 21,335
Capital Outlay Capital Outlay -
740 Motor Vehicles - Motor Vehicles
790 Other Equipment 25,000 Other Equipment -
799 Equipment Allocation 102,102 Equipment Allocation 12,765
TOTAL 127,102 TOTAL 12,765
PROGRAM TOTAL $ 432,019 PROGRAM TOTAL $ 84,954
113f
DEPT 42860 EMERGENCY PREPAREDNESS FUND 101
ACTIVITY: Active planning for both natural and man-made disasters
ACTIVITY MANAGER: DIRECTOR OF EMERGENCY PREPAREDNESS
GENERAL ACTIVITY DESCRIPTION
Provide a program of public safety that includes an effective siren warning system that is audible at all locations within the City of Hopkins.
PROCESS USED
The training and coordination of emergency response personnel to include police, fire,ambulance and public works. This is accomplished through mock drills
and simulated emergency situations,along with specialized training through the office of civil defense.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Table top exercise,prepare for full scale exercise.
2. Full scale exercise,EOC activation.
3. Maintain City's Emergency Plan.
4. Upgrade City's emergency operations center.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Prepare quarterly reports and financial
statements for Hennepin County Office 24 26 24 28 28
2. Complete required training courses for
Certification 36 36 40 36 24
3. Conduct monthly tests of emergency
warning system 12 10 12 10 10
4. Meetings and staff training seminars 12 10 10 12 24
5. Update and revisions of City Emergency
Plan 12 24 30 24 12
6. Upgrade Emergency Operations Center 12 10 25 36
114
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DEPT 42860 EMERGENCY PREPAREDNESS FUND 101
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1996 1997 1998 1999 1999 2000 Change
EXPENDITURES
Salaries and Employee Benefits $ 3,600 $ 1,500 $ 1,500 $ 3,600 $ 3,600 $ 3,600
Materials, Supplies and Services 5,220 4,609 3,893 4,613 5,610 5,692 1.46%
Capital Outlay 10,000
TOTAL 8,820 6,109 5,393 8,213 9,210 19,292 109.47%
REVENUE
Civil Defense Reimbursement 4,500 4,000 4,000 4,773 4,000 4,500 12.50%
NET COST(RETURN) $ 4,320 $ 2,109 $ 1,393 $ 3,440 $ 5,210 $ 14,792 183.92%
PERMANENT STAFFING
Emergency Manager 0.20 0.20 0.20 0.20 0.20 0.20
Emergency Coordinator 0.10 0.10 0.10 0.10 0.10 0.10
TOTAL 0.30 0.30 0.30 0.30 0.30 0.30
SIGNIFICANT EXPENDITURES
CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
Siren replacement $ 10,000
115
DEPT 42860 EMERGENCY PREPAREDNESS FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
503 Part-Time Employees $ 3,600 $ 1,500 $ 1,500 $ 3,600 $ 3,600 $ 3,600 -
Materials, Supplies and Services
542 General Supplies 137 196 - 1,000 1,000 1,000 -
563 Maint. &Repair-Equipment/Vehicles 3,931 2,984 3,152 3,077 3,075 3,152 2.50%
604 Electricity 226 214 201 226 205 210 2.50%
633 Dues and Memberships 90 - - 70 100 100
636 Travel, Conferences, Schools 836 1,215 540 240 1,230 1,230 -
TOTAL 5,220 4,609 3,893 4,613 5,610 5,692 1.46%
Capital Outlay
790 Other Equipment - - - - - 10,000
DEPARTMENT TOTAL $ 8,820 $ 6,109 $ 5,393 $ 8,213 $ 9,210 $ 19,292 109.47%
115a
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PUBLIC WORKS BUDGET
Revenues and Expenditures Summary
Projected
Actual Actual Actual Actual Budget Budget Percent
1996 1997 1998 1999 1999 2000 Change
Revenues
State Aid $ 14,010 $ 14,010 $ 18,508 $ 16,651 $ 14,000 $ 14,000 -
Federal Grants - - 33,286 - 17,000 - -
Licenses - - 5,745 1,591 - 1,100 -
Charges for services 617 617 10,203 5,451 3,000 5,700 90.00%
Concessions 1,169 1,169 - 1,100 - - -
Donations - - 3,265 - - - -
Total Revenues 15,796 15,796 71,007 24,793 34,000 20,800 -38.82%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 856,104 907,253 940,011 958,521 957,480 971,862 1.50%
Fringe Benefits 237,517 233,833 240,611 292,355 288,508 283,949 -1.58%
Materials, Supplies and Services
Professional& Technical Services 9,368 21,791 56,187 32,140 30,700 32,100 4.56%
Utilities and Maintenance 316,824 305,690 304,484 293,636 328,400 335,950 2.30%
Operations 105,105 66,637 81,577 90,406 92,200 90,950 -1.36%
City Support Services 11,243 19,425 8,678 49,294 37,107 38,375 3.42%
Supplies and Materials 234,236 225,431 165,910 192,101 209,825 213,700 1.85%
Capital Outlay
Office Furniture and Equipment 5,800 563 - - - 1,800 -
Other Equipment 42,843 18,234 19,595 8,932 9,100 25,000 174.73%
Equipment Allocation - - 117,250 128,710 128,710 139,122 8.09%
Total Expenditures 1,819,040 1,798,857 1,934,303 2,046,094 2,082,030 2,132,808 2.44%
Reimbursed Expenditures (231,591) (280,584) (315,118) (421,169) (436,305) (477,717) 9.49%
Net Total Expenditures 1,587,449 1,518,273 1,619,185 1,624,925 1,645,725 1,655,091 0.57%
Indirectly Funded Amount $ 1,571,653 $ 1,502,477 $ 1,548,178 $ 1,600,132 $ 1,611,725 $ 1,634,291 1.40%
116
PUBLIC WORKS FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 787,981 $ 861,167 $ 898,947 $ 910,561 $ 905,580 $ 918,512 1.43%
501 Overtime-Regular Employees 31,536 20,296 16,175 16,775 25,600 25,050 -2.15%
503 Part-Time Employees 36,587 25,790 24,889 31,185 26,300 28,300 7.60%
524 SL Converted/LTD 9,629 10,188 8,911 8,025 6,967 7,183 3.10%
525 P.E.R.A. Contribution 38,046 36,967 44,690 48,836 49,332 49,959 1.27%
526 F.I.C.A. Contribution 69,416 70,849 70,165 75,832 73,345 74,723 1.88%
527 Cafeteria Benefit Plan 69,954 76,932 84,098 84,073 86,307 86,530 0.26%
530 Other Benefits - - 4,117 - - - -
531 Workers' Compensation Insurance 28,405 7,794 28,054 32,312 41,827 33,680 -19.48%
532 Unemployment Compensation 1,080 4,861 627 3,077 - - -
533 Deferred Compensation 20,987 26,242 27,223 29,871 20,400 21,350 4.66%
535 Paid Leave Accrual - - (27,274) 10,329 10,330 10,524 -
TOTAL 1,093,621 1,141,086 1,180,622 1,250,876 1,245,988 1,255,811 0.79%
Materials,Supplies and Services
540 Office Supplies 3,131 4,477 4,915 3,337 3,000 4,000 33.33%
541 Uniforms/Clothing 4,726 5,876 5,149 6,535 6,225 6,400 2.81%
542 General Supplies 16,579 14,134 17,694 33,255 16,700 20,900 25.15%
543 Equipment& Vehicle Parts 42,943 48,576 37,675 66,859 44,500 45,050 1.24%
544 Structural Supplies 19,180 23,425 17,131 13,568 16,500 17,500 6.06%
116a
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PUBLIC WORKS FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services(cont.)
545 Parts and Other Improvements 19,631 16,337 19,148 8,365 19,600 20,600 5.10%
547 Street Materials and Supplies 46,274 23,694 16,584 21,075 37,100 28,900 -22.10%
548 Concessions 3,464 879 1,029 500 1,500 1,500 -
549 Motor Fuels& Lubricants 25,000 24,192 19,347 22,343 26,500 26,050 -1.70%
555 Other Supplies 20,091 28,319 16,476 5,227 16,900 18,500 9.47%
556 Sand/Gravel/Dirt 33,217 35,522 10,762 11,037 21,300 24,300 14.08%
560 Postage 942 1,194 1,021 2,469 1,200 1,450 20.83%
563 Maint&Repair-Equipment/Vehicles 27,033 19,298 19,459 21,426 19,000 22,500 18.42%
565 Maint&Repair- Structures 50,776 18,857 11,898 6,564 11,000 11,000
567 Maint& Repair- Other Improvements 15,082 28,250 26,239 23,848 33,500 31,500 -5.97%
568 Printing - - 127 21 - - -
581 Advertising and Publication 3,572 707 5,858 6,147 2,100 2,400 14.29%
582 Expert& Professional Services 7,486 14,129 42,928 8,597 10,600 9,600 -9.43%
583 Other Contractual Servies 1,882 7,662 13,259 23,543 20,100 22,500 11.94%
584 Communications-Telephone/Alarms 2,407 2,223 1,528 3,019 2,000 3,900 95.00%
585 Telephone- Long Distance - - 193 209 - 200
586 Telephone-Cellular 290 216 655 1,295 400 1,450 262.50%
587 Radio Contract 284 118 493 100 800 800
602 Heating Fuel - Gas 13,825 13,848 8,939 11,963 15,000 15,000 -
116b
PUBLIC WORKS FUND 101
SUMMARY EXPENDITURE DETAIL
Pro ected
Actual Actual Actual Actual Bud et Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services(cont.)
604 Electricity 149,532 151,764 161,367 148,816 154,000 161,500 4.87%
605 Disposal Charges 3,899 9,466 10,537 10,735 12,000 12,500 4.17%
607 Seal Coating 39,432 13,271 23,735 34,369 40,000 35,000 -12.50%
608 Striping 9,049 11,613 10,719 11,716 12,000 12,500 4.17%
611 Equipment Rental 2,015 683 1,000 650 1,900 1,900 -
616 Construction Costs 39,960 26,945 24,249 20,000 20,000 20,000
621 Space Allocation - - - 5,580 5,617 5,617 -
623 Garage- Labor& Burden 53,696 61,650 63,176 65,660 80,700 75,600 -6.32%
630 Training - - 3,028 3,279 1,300 4,300 230.77%
633 Dues and Memberships - - 1,053 1,055 350 950 171.43%
635 Travel or Mileage - - 2,703 2,818 2,000 2,450 22.50%
636 Conferences Fees 8,351 10,833 6,084 5,696 9,400 8,100 -13.83%
637 Meals and Lodging - - 538 935 - 1,050 -
639 Subscription- Memberhips 995 1,189 125 537 850 650 -23.53%
644 Taxes& Licenses 754 202 870 559 1,100 200 -81.82%
651 Fleet Liability 5,650 5,210 5,282 11,759 12,052 12,193 1.17%
652 General Liability - - - 14,204 14,209 13,487 -5.08%
653 Property Insurance 3,160 1,650 2,608 3,010 3,896 3,753 -3.67%
657 N.L.C. Liability Insurance - - - - 308 300 -2.60%
116c
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PUBLIC WORKS FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services(cont.)
658 Insurance Deductible 2,433 12,565 788 14,741 1,025 3,025 195.12%
662 Refunds and Reimbursements - 437 - - -
-
-
665 Miscellaneous 3530 154 - -
-
-
TOTAL 676,776 638,974 616,836 657,576 698,232 711,075 1.84%
Capital Outlay
720 Buildings& Structures 7,655 - 9,894 - - 7,000 -
750 Office Equipment&Furnishings 5,800 563 - - - 1,800 -
790 Other Equipment 35,188 18,234 9,701 8,932 9,100 18,000 97.80%
799 Equipment Allocation - - 117,250 128,710 128,710 139,122 8.09%
TOTAL $ 48,643 $ 18,797 $ 136,845 $ 137,642 $ 137,810 $ 165,922 20.40%
PUBLIC WORKS TOTAL 1,819,040 1,798,857 1,934,303 2,046,094 2,082,030 2,132,808 2.44%
699 Less charges to other departments (231,591) (280,584) (315,118) (421,169) (436,305) (477,717) 9.49%
NET $ 1,587,449 $ 1,518,273 $ 1,619,185 $ 1,624,925 $ 1,645,725 $ 1,655,091 0.57%
116d
DEPARTMENT - PUBLIC WORKS FUND 101
PROGRAM SUMMARY
Budget Budget Percent
CATEGORY 1999 2000 Change
PROGRAM EXPENDITURES
Public Works Building Maintenance $ - $ 2,250
Equipment Services 19,371 29,991 54.82%
Enterprise Administration - -
Engineering 91,701 98,263 7.16%
Streets and Alleys 264,523 239,708 -9.38%
Street Cleaning 55,297 37,682 -31.86%
Snow and Ice Removal 146,382 144,148 -1.53%
Seal Coat Zone 181,879 158,053 -13.10%
Sidewalk Repair 31,935 34,041 6.59%
Traffic Signs and Signals 106,560 116,050 8.91%
Street Lighting 143,861 154,584 7.45%
Parks 481,505 507,684 5.44%
Tree Service 122,711 132,637 8.09%
TOTAL 1,645,725 1,655,091 0.57%
PROGRAM REVENUES
Public Works Building Maintenance - -
Equipment Services - 100
Enterprise Administration - -
Engineering 500 1,800 260.00%
Streets and Alleys 23,000 15,500 -32.61%
Street Cleaning - -
Snow and Ice Removal - -
Seal Coat Zone - -
Sidewalk Repair - -
Traffic Signs and Signals - -
Street Lighting - 300
Parks 1,500 1,800 20.00%
Tree Service 10,000 1,300 -87.00%
TOTAL 35,000 20,800 -40.57%
NET COST(RETURN) $ 1,610,725 $ 1,634,291 1.46%
117
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DEPARTMENT - PUBLIC WORKS FUND 101
PERMANENT STAFFING
Budget Budget
CATEGORY 1999 2000
Public Works Building Maintenance 1.500
Equipment Services 2.600
Enterprise Administration 1.350
Engineering 1.970
Streets and Alleys 2.671
Street Cleaning 0.200
Snow and Ice Removal 2.035
Seal Coat Zone 1.556
Sidewalk Repair 0.080
Traffic Signs and Signals 0.640
Street Lighting 0.600
Parks 6.590
Tree Service 1.960
TOTAL 25.750 23.752
CAPITAL OUTLAY
Conference Chairs $ 1,500
Hydraulic Floor Jack 1,200
Freon Recycler 2,800
Electric Fault Locator/upgrade 1,100
Street Light Poles 3,000
Burnes Park Picnic Shelter 7,000
Weed Eaters 1,000
Mowing Trailer 4,800
Chain Saws 2,000
Office Equipment 300
Other Equipment 2,100
Equipment Allocation 139,122
$ 165,922
118
DEPT 43100 P.W.-BUILDINGS FUND 101
ACTIVITY: City Hall,Activity Center and Public Works Building Maintenance
ACTIVITY MANAGER: BUILDING AND EQUIPMENT SERVICES SUPERINTENDENT
GENERAL ACTIVITY DESCRIPTION
The provision of proper public facility maintenance services to ensure that a neat and orderly environment may be provided for the transaction of public
business. The physical maintenance of public facilities includes proper and preventative maintenance scheduling and daily custodial services to maximize the
expected life of public investments.
PROCESS USED
City buildings are maintained using a combination of in-house maintenance personnel for the maintenance of all mechanical equipment along,with in-house
and contracted daily custodial services.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Plans and specs for new P.W.storage building.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Square footage of buildings maintained 69,943 69,943 69,943 69,943 69,943
2. Square footage of buildings maintained-
office type 25,847 25,847 25,847 25,847 25,847
3. Square footage of buildings maintained-
storage/shop type 46,496 46,496 44,096 44,096 44,096
4. Man-hours spent on building repair and
preventative maintenance 5,360 5,360 5,360 5,360 5,360
119
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DEPT 43100 P.W. -BUILDINGS FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 16,864 $ 7,170 $ 6,251 $ 6,476 $ 7,132 $ 7,311 2.51%
501 Overtime-Regular Employees 272 58 53 - 500 500 -
503 Part-Time Employees 1,890 2,162 292 - - - -
524 SL Converted/LTD - - - - 56 58 3.57%
525 P.E.R.A. Contribution 762 265 318 335 395 405 2.53%
526 F.I.C.A. Contribution 1,448 710 491 492 588 601 2.21%
527 Cafeteria Benefit Plan 1,550 798 670 805 690 857 24.20%
531 Workers' Compensation Insurance 641 137 213 143 302 280 -7.28%
532 Unemployment Compensation - 1,054 - - - - -
535 Paid Leave Accrual - - - 81 82 84 2.44%
TOTAL 23,427 12,354 8,288 8,332 9,745 10,096 3.60%
Materials, Supplies and Services
540 Office Supplies - - 126 80 - 100 -
542 General Supplies 1,729 1,121 2,069 2,603 1,500 2,000 33.33%
543 Equipment& Vehicle Parts 221 63 129 379 - 200 -
544 Structural Supplies 2,886 2,345 1,164 277 1,500 1,500 -
-
-
560 Postage - - 47 -
-
563 Maint, & Repair-Equipment/Vehicles - - 334 731 - 1,000 -
120
DEPT 43100 P.W. -BUILDINGS FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services,cont.
565 Maint. & Repair-Structures 17,068 11,796 4,281 2,941 3,000 3,000 -
583 Other Contractual Services - - 9,265 10,767 10,000 10,000
584 Communications-Telephone/Alarm 1,014 1,014 950 1,047 1,200 1,200 -
586 Telephone-Cellular - - - 108 - 150 -
602 Heating Fuel - Gas 9,397 9,397 5,728 7,620 10,000 10,000 -
604 Electricity 10,280 10,280 10,113 10,599 9,500 10,000 5.26%
633 Dues and Memberships - - 85 - - - -
652 General Liability - - - 387 386 386 -
653 Property Insurance 1,640 860 557 1,000 1,443 1,300 -9.91%
TOTAL 44,235 36,876 34,848 38,538 38,529 40,836 5.99%
Capital Outlay
750 Office Equipment - - - - - 1,500 -
790 Other Equipment - - 5,127 - - - -
799 Equipment Allocation - 500 835 835 1,046 -
TOTAL - - 5,627 835 835 2,546 -
DEPARTMENT TOTAL $ 67,662 $ 49,230 $ 48,763 $ 47,705 $ 49,109 $ 53,478 8.90%
699 Less charges to other departments - - - (49,109) (49,109) (51,228) 4.31%
NET TOTAL $ 67,662 $ 49,230 $ 48,763 $ (1,404) $ - $ 2,250 -
121
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DEPT 43200 P.W.-EQUIPMENT SERVICES ' ' - - n,' ' ' .. , :'4'4,. FUND 101
ACTIVITY: Vehicle and Equipment Maintenance
ACTIVITY MANAGER: BUILDING AND EQUIPMENT SERVICES SUPERINTENDENT
GENERAL ACTIVITY DESCRIPTION
The maintenance and repair of all City vehicles and equipment for as safe and efficient operation as possible is the objective. Activity begins with normal
maintenance and inspection and then work is scheduled including tires, brakes, electrical, and whatever else is needed. All work except automatic transmissions
and major overhaul is done at the City Garage. Change over all emergency equipment on police units when new cars are purchased.
PROCESS USED
The City-owned equipment is scheduled for normal service by miles driven or hours of service. Repair work is done as priority indicates.
1. Fire 6. Parks
2. Police 7. Trees
3. Refuse 8. Engineering
4. Streets 9. Buildings
5. Utilities 10. Administrative pool
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Continue aggressive maintenance on all city equipment.
2. Fuel system hardware and software replacement.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Number of vehicles serviced 206 235 210 235 200
2. Number of repair requests 38 28 30 25 20
3. Number of pieces of equipment purchased 5 6 4 4 6
122
DEPT 43200 P.W.-EQUIPMENT SERVICES FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 112,244 $ 109,401 $ 119,768 $ 120,575 $ 113,299 $ 116,065 2.44%
501 Overtime-Regular Employees 1,531 745 1,209 677 1,500 1,500 -
503 Part-Time Employees 476 321 - - - - _
524 SL/Converted-LTD 1,376 1,379 1,187 1,049 875 897 2.51%
525 P.E.R.A. Contribution 4,880 4,849 6,105 6,243 5,947 6,090 2.40%
526 F.I.C.A. Contribution 8,657 8,250 8,063 8,828 8,840 9,053 2.41%
527 Cafeteria Benefit Plan 11,025 10,856 10,724 11,805 10,428 12,166 16.67%
531 Workers' Compensation Insurance 4,427 538 4,026 3,992 3,222 3,800 17.94%
533 Deferred Compensation 1,536 1,234 1,479 1,827 1,500 1,800 20.00%
535 Paid Leave Accrual - - (1,754) 1,281 1,282 1,314 2.50%
TOTAL 146,152 137,573 150,807 156,277 146,893 152,685 3.94%
Materials,Supplies and Services
540 Office Supplies 29 - 140 100 100 100 -
541 Uniforms/Clothing 1,184 1,211 918 1,517 950 1,000 5.26%
542 General Supplies 1,459 1,636 1,756 3,580 2,600 3,000 15.38%
543 Equipment&Vehicle Parts 254 151 434 11 400 400 -
545 Parts and Other Improvements 481 38 573 663 600 600 -
549 Motor Fuels& Lubricants 787 924 612 905 400 700 75.00%
123
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DEPT 43200 P.W.-EQUIPMENT SERVICES FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
563 Maint. &Repair-Equipment/Vehicles 265 - 143 87 300 300 -
582 Expert&Professional Services - 114 2,188 13 200 200 -
584 Telephone- local 128
623 Garage-Labor&Burden 378 304 544 200 200 200 -
630 Training 341 600 -
635 Travel/Mileage - - 49 - - - -
636 Conference Fees 1,893 1,192 395 600 1,500 900 -40.00%
637 Meals/Lodging - - 18 - - - -
639 Subscriptions &Publications 24 38 38 50 100 100 -
644 Taxes&Licenses 226 139 380 430 400 - -100.00%
651 Fleet Liability 1,000 945 85 808 1,033 1,000 -3.19%
652 General Liability - - - 1,563 1,585 1,585 -
TOTAL 7,980 6,692 8,273 9,433 10,368 10,685 3.06%
Capital Outlay
750 Office Equipment - - - - - 300 -
790 Other Equipment 3,103 2,396 - - - 4,000 -
799 Equipment Allocation - - 500 835 835 1,046 -
TOTAL 3,103 2,396 500 835 835 5,346 540.24%
124
DEPT 43200 P.W.-EQUIPMENT SERVICES FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
DEPARTMENT TOTAL $ 157,235 $ 146,661 $ 159,580 $ 166,545 $ 158,096 $ 168,716 6.72%
699 Less charges to other departments (92,441) (112,088) (120,208) (124,080) (138,725) (138,725)
NET TOTAL $ 64,794 $ 34,573 $ 39,372 $ 42,465 $ 19,371 $ 29,991 54.82%
125
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DEPT 43300 P.W.-ADMINISTRATION FUND 101
ACTIVITY: Public Works Administration
ACTIVITY MANAGER: PUBLIC WORKS DIRECTOR
GENERAL ACTIVITY DESCRIPTION
This activity provides administrative control and support for the following Public Works Department divisions: Engineering Services; Building Services;
Equipment Services; Parks and Forestry; Street and Traffic Services; Water and Sewer Utilities;Refuse Collection and Recycling.
PROCESS USED
The provision of administrative direction and control by the Public Works Director, reception and clerical support for all divisions. Administration and
control of monthly reports, equipment maintenance, computerized reporting, service requests, Gopher State One-Call and budget preparation. Processing of
all memos, letters and reports for Public Works.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Hopkins Crossroad(CSAH 73)corridor improvement—planning and design
• Complete design plans for CSAH 73/5 intersection improvements.
• Complete planning for CSAH 73 Highway 7 and CSAH 73—5"'Ave N intersection improvements.
2. Complete Shady Oak Rd improvement planning and coordination with affected commercial businesses and residential areas.
3. Keep Community abreast of Excelsior Boulevard design, property acquisition and construction issues and schedules.
4. Continue to analyze and respond to opportunities to improve service quality and efficiency.
5. Continue improvements in sanitary sewer and storm sewer problems areas.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Number of monthly finance reports 44 38 56 40 56
2. Hours of administrative coordination 180 180 180 180 180
3. Hours of clerical/data entry support 500 500 500 500 500
4. Hours of reception support 2,800 2,800 2,800 2,800 2,800
5. Number of council reports 41 88 73 45 75
6. Hours of budget assembly/coordination 140 140 140 140 140
7. Gopher State One-Calls 1,754 2,721 2,541 1,800 2,600
8. Council/Park Board/Z&P meetings 86 80 66 80 66
9. Purchase orders issued 99 121 123 100 130
10. Customer Service Requests completed 925 649 643 700 700
126
DEPT 43300 P.W.-ADMINISTRATION FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 69,544 $ 77,775 $ 82,829 $ 86,043 $ 82,598 $ 86,358 4.55%
501 Overtime Employees 64 - - - - -
524 SL/Converted-LTD 1,042 1,069 926 837 650 680 4.62%
525 P.E.R.A. Contribution 3,252 3,418 4,166 4,509 4,279 4,473 4.53%
526 F.I.C.A. Contribution 5,761 6,010 6,422 6,961 6,360 6,650 4.56%
527 Cafeteria Benefit Plan 6,967 7,647 12,183 8,557 7,886 7,900 0.18%
531 Workers' Compensation Insurance 2,418 288 3,863 5,535 3,009 3,800 26.29%
533 Deferred Compensation 1,599 1,874 1,837 1,827 1,600 1,600
535 Paid Leave Accrual - - (20) 953 953 996 4.51%
TOTAL 90,647 98,081 112,206 115,223 107,335 112,457 4.77%
Materials, Supplies and Services
540 Office Supplies 1,846 3,589 3,474 2,328 1,600 2,500 56.25%
542 General Supplies 1,382 712 1,005 1,332 800 1,000 25.00%
560 Postage 508 836 460 1,928 500 750 50.00%
563 Maint. &Repair-Equipment/Vehicles 236 405 162 39 200 200
581 Advertising and Publications 2,619 117 1,033 5,049 800 1,000 25.00%
582 Expert&Professional Services 1,899 6,159 7,989 2,320 4,000 3,000 -25.00%
583 Other Contractual Services - - - 522 - 500
127
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DEPT 43300 P.W. -ADMINISTRATION FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
584 Telephone- Local 589 464 75 581 800 800
585 Telephone- Long Distance - - 193 209 - 200
586 Telephone- Cellular - - 374 529 - 600
630 Training - - 306 237 - 300
633 Dues and Memberships - - 325 603 350 350
635 Travel or Mileage - - 2,406 2,708 2,000 2,300 15.00%
636 Conference Fees 854 3,606 982 725 500 1,000 100.00%
637 Meals and Lodging - - 322 663 - 500
639 Subscriptions&Publications 740 925 87 171 150 150
644 Taxes& Licenses 25 25 25 - - -
652 General Liability - - - 387 386 390
657 N.L.C. Liability Insurance - 308 300
-
658 Insurance Deductible - - - 5,000 -
TOTAL 10,698 16,838 19,218 25,332 12,394 15,840 27.80%
Capital Outlay
799 Equipment Allocation - - 2,500 3,742 3,742 6,467 72.82%
DEPARTMENT TOTAL $ 101,345 $ 114,919 $ 133,924 $ 144,297 $ 123,471 $ 134,764 9.15%
699 Less charges to other departments (96,850) (100,300) (132,419) (123,000) (123,471) (134,764) 9.15%
NET TOTAL $ 4,495 $ 14,619 $ 1,505 $ 21,297 $ - $ -
128
DEPT 43350 P.W.-ENGINEERING
FUND 101
ACTIVITY: Engineering Services
ACTIVITY MANAGER: ENGINEERING SUPERINTENDENT
GENERAL ACTIVITY DESCRIPTION: This activity provides engineering services for all activities of the City.
PROCESS USED
The provision of drafting, surveying, layout,design and,other engineering services to other City activities is included, a well as maintenance and updating of base
maps,as-builts,and other miscellaneous map updating projects. This activity also provides primary liaison to consultants involved with construction projects.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
I. Continue to develop sanitary sewer maps in digitized format and apply to GIS program.
2. Continue field survey and inventory of storm sewer system for GIS application.
Actual Actual Budget Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Number of engineering reports 85 74 63 70 70
2. Number of traffic counts for State-aid
streets 15 33 22 35 25
3. Traffic control requests 8 9 8 10 10
4. Dollar amount of construction supported/
coordinated(millions) 1.3 1.6 2.7 2.5 2.5
5. Site development and storm drainage
reviewals 13 12 10 15 15
6. Traffic studies 3 1 4 2
7. Utility permits(NSP, US West,
Minnegasco) 52 51 54 75 75
8. Sidewalk snow removal inspections (feet) 27,000 27,000 27,000 27,000 27,000
9. Permit requests(driveway, sidewalk,
grading) 20 32 42 30 30
10. Sidewalk repair inspections per zone(ft.) 36,000 36,000 36,000 36,000 36,000
129
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DEPT 43350 P.W. -ENGINEERING FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 81,760 $ 95,612 $ 95,813 $ 92,772 $ 92,503 $ 100,513 8.66%
501 Overtime-Regular Employees 1,648 2,243 471 1,796 2,000 2,000 -
524 SL/Converted-LTD 1,504 1,553 1,320 1,169 728 792 8.79%
525 P.E.R.A. Contribution 3,977 4,229 4,846 4,949 4,895 5,310 8.48%
526 F.I.C.A. Contribution 6,986 7,282 7,180 7,424 7,277 7,893 8.47%
527 Cafeteria Benefit Plan 6,147 6,081 6,151 4,881 4,775 5,110 7.02%
531 Workers' Compensation Insurance 944 131 788 837 630 800 26.98%
533 Deferred Compensation 2,817 3,354 3,316 4,111 4,000 4,200 5.00%
535 Paid Leave Accrual - - 1,344 1,067 1,067 1,160 8.72%
TOTAL 105,783 120,485 121,229 119,007 117,875 127,778 8.40%
Materials,Supplies and Services
540 Office Supplies 1,164 875 1,135 729 1,100 1,100
541 Uniforms/Clothing 334 328 346 384 300 350 16.67%
542 General Supplies 2,472 383 705 536 900 800 -11.11%
543 Equipment& Vehicle Parts (79) 511 687 836 500 500
549 Motor Fuels&Lubricants 577 634 538 400 500 500
560 Postage 273 222 266 255 300 300
130
DEPT 43350 P.W.-ENGINEERING FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services,cont.
563 Maint. & Repair-Equipment/Vehicles 1,264 3,998 2,951 1,651 3,000 3,000
568 Printing - - 127 21 - -
581 Advertising and Publication 309 182 299 55 500 300 -40.00%
582 Expert&Professional Services 5,587 3,845 32,727 6,264 6,400 6,400
583 Other Contractual Services - - - 116 - -
584 Telephone- Local - - 75 302 - 500
586 Telephone- Cellular - - 21 - - -
587 Radio Contract - - - - 200 200
621 Space Allocation - - - 5,580 5,617 5,617
623 Garage- Labor& Burden 891 512 864 1,230 750 900 20.00%
630 Training - - 373 448 - 800 -
633 Dues and Memberships - - 75 75 - 100 -
635 Travel or Mileage - - 92 60 - 100 -
636 Conference Fees 1,475 2,442 175 872 2,800 2,000 -28.57%
637 Meals and Lodging - - 23 157 - 250 -
639 Subscriptions and Publications - - - 67 200 100 -50.00%
644 Taxes& Licenses 27 9 9 19 100 - -100.00%
131
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DEPT 43350 P.W.-ENGINEERING FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
651 Fleet Liability 150 150 183 606 689 689
652 General Liability - - - 387 386 390 1.04%
TOTAL 14,444 14,091 41,671 21,050 24,242 24,896 2.70%
Capital Outlay
750 Office Equipment&Furnishings 5,800 563 - - - - -
790 Other Equipment - - - 3,499 3,500 - -100.00%
799 Equipment Allocation - - 5,750 6,084 6,084 5,589 -8.14%
TOTAL 5,800 563 5,750 9,583 9,584 5,589 -41.68%
DEPARTMENT TOTAL $ 126,027 $ 135,139 $ 168,650 $ 149,640 $ 151,701 $ 158,263 4.33%
699 Less charges to other departments (41,685) (66,674) (62,491) (60,000) (60,000) (60,000)
NET TOTAL $ 84,342 $ 68,465 $ 106,159 $ 89,640 $ 91,701 $ 98,263 7.16%
132
DEPT 43400 P.W.- STREETS & ALLEYS FUND 101
ACTIVITY: Street, Alley and Parking Lot Maintenance
ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT
GENERAL ACTIVITY DESCRIPTION
Maintenance of 55 miles of streets, 30 miles of alleys and 9 parking lots (including parking ramp) within the City for convenient day-to-day use, and to
prevent deterioration. Maintenance includes activities such as patching, seal coating and curb repair.
PROCESS USED
City streets,alleys and parking lots are maintained on a systematic basis each year. Major maintenance is scheduled on a 6 year, maintenance district rotation
basis. Routine patching is accomplished throughout the City during the summer season.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Street maintenance utilizing pavement management support information which includes prep seal coat areas and contractual crack sealing.
2. Alley and parking system maintenance as required.
3. Continued maintenance of storm water drainage systems.
4. Civic event assistance as required.
5. Continue contractual crack sealing and required preparations/follow-up maintenance in designated work zones.
Actual Actual Budget Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Miles of streets prepared for seal coat 10 10 10 10 10
2. Tons of patching material 475 475 450 450 450
3. Civic event support(manhours) 130 130 130 130 130
133
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DEPT 43400 P.W. - STREETS & ALLEYS FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 110,474 $ 173,186 $ 177,522 $ 164,121 $ 112,611 $ 109,457 -2.80%
501 Overtime-Regular Employees 1,064 1,108 916 81 300 500 66.67%
503 Part-Time Employees 5,877 2,707 1,327 1,296 400 1,000 150.00%
524 SL/Converted-LTD 2,051 2,622 2,944 2,812 840 845 0.60%
525 P.E.R.A. Contribution 6,128 6,366 8,173 8,555 5,776 5,696 -1.39%
526 F.I.C.A. Contribution 11,580 14,421 14,789 13,988 9,018 8,544 -5.26%
527 Cafeteria Benefit Plan 9,259 12,750 10,678 10,233 5,993 5,850 -2.39%
531 Workers' Compensation Insurance 6,297 1,376 7,704 7,017 6,293 6,200 -1.48%
532 Unemployment Compensation 1,080 3,478 627 - - - -
533 Deferred Compensation 7,838 12,255 12,750 13,803 6,000 6,250 4.17%
535 Paid Leave Accrual - - (11,329) 1,231 1,231 1,239 0.65%
TOTAL 161,648 230,269 226,101 223,137 148,462 145,581 -1.94%
Materials, Supplies and Services
541 Uniforms/Clothing 1,442 2,172 1,643 2,712 2,200 2,200 -
542 General Supplies 2,107 2,132 984 2,385 2,900 2,900 -
543 Equipment& Vehicle Parts 15,699 28,808 14,543 38,149 20,000 25,000 25.00%
547 Street Materials and Supplies 8,806 6,940 7,918 5,401 9,000 9,000 -
134
DEPT 43400 P.W. -STREETS& ALLEYS FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services,cont.
549 Motor Fuels&Lubricants 13,502 13,093 9,449 11,627 14,000 14,000 -
556 Sand/Gravel 136 1,079 1,082 500 2,000 2,000 -
563 Maint. &Repair-Equipment/Vehicles 13,179 7,276 5,892 7,227 7,500 7,500 -
567 Maint. & Repair-Other Improvements - 9,995 4,976 2,000 11,000 9,000 -
581 Advertising and Publications 95 64 - 100 100 100 -
583 Other Contractual Services 160 2,928 1,000 -
584 Telephone- Local 128 200 -
586 Telephone- Cellular 290 216 260 457 400 400 -
587 Radio Contract 284 118 379 - 500 500 -
605 Disposal Charges - - 238 545 1,000 1,000 -
623 Garage-Labor& Burden 28,161 41,312 33,272 32,850 42,500 42,500 -
630 Training - - 2,204 1,721 1,300 2,000 53.85%
633 Dues and Memberships - - 215 167 - 200 -
636 Conferences Fees 1,673 1,655 1,067 500 1,200 1,000 -16.67%
637 Meals and Lodging - - 53 15 - - -
639 Subscriptions and Publications - 50 - 100 100 100 -
644 Taxes &Licenses 280 9 254 10 400 - -100.00%
135
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DEPT 43400 P.W.-STREETS &ALLEYS FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
651 Fleet Liability 2,600 2,395 3,139 3,458 3,443 3,500 1.66%
652 General Liability - - - 3,658 3,645 3,700 1.51%
653 Property Insurance 820 430 1,715 1,000 1,443 1,443 -
658 Insurance Deductible 58 798 - 2,035 - 1,000 -
TOTAL 89,132 118,542 89,443 119,674 124,631 130,243 4.50%
Capital Outlay
790 Other Equipment - - 2,756 600 600 2,100 -
799 Equipment Allocation - - 54,000 55,830 55,830 54,784 -1.87%
TOTAL - - 56,756 56,430 56,430 56,884 0.80%
DEPARTMENT TOTAL $ 250,780 $ 348,811 $ 372,300 $ 399,241 $ 329,523 $ 332,708 0.97%
699 Less charges to other departments (615) (1,522) - (64,980) (65,000) (93,000) 43.08%
NET TOTAL $ 250,165 $ 347,289 $ 372,300 $ 334,261 $ 264,523 $ 239,708 -9.38%
136
DEPT 43450 P.W.- STREET CLEANING FUND 101
ACTIVITY: Street Cleaning
ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT
GENERAL ACTIVITY DESCRIPTION
Streets,alleys and parking lots are swept to keep dirt and debris from entering the storm sewer system.
PROCESS USED
City streets, alleys and parking lots are swept on a systematic basis each year.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Early spring sweeping utilizing extended shift operations.
2. Sweeping/reclamation of seal coat rock from seal coat areas.
3. Downtown Area: One complete sweep of Mainstreet, avenues and parking lots every three weeks.
Residential/Other Areas: total of three sweepings-one sweeping in the spring, summer and fall seasons.
4. Continue research/develop(if possible)reclamation of metro seal rock for reuse in salt/sand operations
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Sweeper miles(curb miles) 475 475 475 475 475
137
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DEPT 43450 P.W.- STREET CLEANING FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 22,292 $ 25,372 $ 28,611 $ 28,293 $ 14,210 $ 7,596 -46.54%
501 Overtime-Regular Employees 2,653 1,760 55 68 1,000 250 -75.00%
503 Part-time Employees - - 98 - - -
524 SL/Converted-LTD - - - - - 60 -
525 P.E.R.A. Contribution 1,117 1,216 1,485 1,415 866 406 -53.12%
526 F.I.C.A. Contribution 1,866 2,048 2,169 2,075 1,287 604 -53.07%
527 Cafeteria Benefit Plan 832 1,991 2,035 2,507 1,824 920 -49.56%
531 Workers' Compensation Insurance 975 259 1,160 977 1,302 600 -53.92%
533 Paid Leave Accrual - - - 164 164 88 -46.34%
TOTAL 29,735 32,646 35,613 35,499 20,653 10,524 -49.04%
Materials,Supplies and Services
543 Equipment&Vehicle parts 9,732 7,710 6,714 15,100 9,000 4,750 -47.22%
549 Motor Fuel& Lubricants 920 1,007 1,025 953 1,300 650 -
563 Maint& Repair-Equipment/Vehicles 43 482 205 - - - -
605 Disposal Costs - - - 545 - 500 -
611 Equipment Rental - - 1,000 - - - -
623 Garage Labor&Burden 2,943 160 1,632 9,090 6,000 4,000 -33.33%
651 Fleet Liability - - - 689 689 689 -
652 General Liability - - - 1,585 1,585 800 -
TOTAL 13,638 9,359 10,576 27,963 18,574 11,389 -38.68%
138
DEPT 43450 P.W.-STREET CLEANING FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Capital Outlay
799 Equipment Allocation - - 15,000 16,070 16,070 15,769 -1.87%
DEPARTMENT TOTAL $ 43,373 $ 42,005 $ 61,189 $ 79,532 $ 55,297 $ 37,682 -31.86%
•
139
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DEPT 43500 P.W.-SNOW&ICE REMOVAL FUND 101
ACTIVITY: Snow and Ice Control
ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT
GENERAL ACTIVITY DESCRIPTION
Snow and ice control of 55 miles of streets, 30 miles of alleys and 9 parking lots (including parking ramp) and economic development properties within the
City for convenient day-to-day use, and to provide safe travel and parking conditions.
PROCESS USED
City streets, alleys and parking lots(including parking ramp) and economic development properties are cleared of snow on a systematic basis as soon as it is
practical after a snow event(minimum of 2"snowfall).
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Complete plowing/sanding operations of all city streets,alleys,parking lots and parking ramp within 12 hours.
2. Complete snow removal operations in downtown areas/ramp/parking lots in expedient manner to meet parking traffic flow demands.
3. Secure permanent snow dump sites to meet our needs.
4. Continue efforts of snow policy information to high density problem areas, include changes, working with apartment managers, and enforcement of
notification.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Number of snowfalls 32 36 25 24 24
2. Number of times crews deployed 29 32 18 24 24
3. Number of inches of snowfall 73 64 , 48 54 54
4. Number of manhours spent plowing/
sanding 6,000 6,100 5,500 5,500 5,500
5. Number of tons abrasives applied 2,100 2,600 1,800 2,100 2,100
140
DEPT 43500 P.W.-SNOW& ICE REMOVAL FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 56,603 $ 54,825 $ 27,725 $ 57,284 $ 75,415 $ 75,033 -0.51%
501 Overtime-Regular Employees 17,970 6,795 6,959 10,539 11,500 11,500
503 Part-Time Employees 1,625 812 - - 1,200 1,200
524 S1 Converted/LTD - - - - 642 591 -7.94%
525 P.E.R.A. Contribution 3,340 2,736 1,675 3,453 5,614 5,461 -2.73%
526 F.I.C.A. Contribution 5,748 4,640 2,432 5,025 5,916 6,490 9.70%
527 Cafeteria Benefit Plan 5,365 4,574 2,713 6,548 11,035 9,361 -15.17%
531 Workers' Compensation Insurance 2,884 1,256 987 2,320 6,926 3,500 -49.47%
535 Paid Leave Accrual - - - 899 899 866 -3.67%
TOTAL 93,535 75,638 42,491 86,068 119,147 114,002 -4.32%
Materials,Supplies and Services
542 General Supplies - - - 2,103 - 2,500
555 Chemicals 10,348 10,729 6,413 3,000 9,000 9,500 5.56%
556 Sand/Gravel 6,628 6,750 340 3,000 6,000 7,000 16.67%
581 Advertising and Publications 77 - 3,533 100 200 200
583 Other Contractual Services 1,200 6,578 960 1,177 3,000 2,000 -33.33%
611 Equipment Rental - - - - 1,000 1,000
141
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l I I I I I I I I I I I I I I I I I I
DEPT 43500 P.W.-SNOW & ICE REMOVAL FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services,cont.
651 Fleet Liability - - - 689 689 689
652 General Liability - - - 1,585 1,585 1,585
658 Insurance Deductible 1,875 6,232 - 500 1,025 1,025
662 Refunds and Reimbursements - - 437 - - -
TOTAL 20,128 30,289 11,683 12,154 22,499 25,499 13.33%
Capital Outlay
799 Equipment Allocation - - 3,500 4,736 4,736 4,647 -1.88%
DEPARTMENT TOTAL $ 113,663 $ 105,927 $ 57,674 $ 102,958 $ 146,382 $ 144,148 -1.53%
142
DEPT 43600 P.W.-SEAL COAT ZONE FUND 101
ACTIVITY: Seal Coating Maintenance
ACTIVITY MANAGER: STREET& SANITATION SUPERIN PENDENT
GENERAL ACTIVITY DESCRIPTION
Yearly maintenance as recommended by Pavement Management indicators of streets and parking lots. This maintenance provides for longevity of streets and
parking lots.
PROCESS USED
City streets, alleys and parking lots are milled,patched, and overlaid to remove void areas prior to seal coating. The seal coating process involves the application
of oil and seal coat rock.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Maintenance and preparation work as per Pavement Management Requirements in seal coat areas.
2. Seal coating of Lot#200 and Public Works. Note: Public Works area deleted due to Co. Rd 3 reconstruction.
3. Contractual crack sealing of seal coat areas/streets as per Pavement Management requirements.
Actual Actual Budget Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Miles of street seal coated 10 10 10 10 10
2. Patching/paving materials(tons) 1,500 1,500 1,100 1,100 1,100
3. Curb/gutter repairs/replacement(feet) 300 300 500 500 500
143
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DEPT 43600 P.W.- SEAL COAT ZONE FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 10,642 $ 4,032 $ 16,691 $ 28,008 $ 67,636 $ 58,065 -14.15%
501 Overtime-Regular Employees 540 39 - - 300 300 -
503 Part-Time Employees 359 - 494 2,504 800 800 -
524 SL Converted/LTD - - - - 533 457 -14.26%
525 P.E.R.A. Contribution 489 182 865 1,451 3,519 3,023 -14.09%
526 F.I.C.A. Contribution 861 307 1,294 2,393 5,293 4,556 -13.92%
527 Cafeteria Benefit Plan 676 395 1,524 1,991 8,219 7,076 -13.91%
531 Workers' Compensation Insurance 542 140 547 1,196 5,319 4,600 -13.52%
535 Paid Leave Accrual - - - 780 780 670 -14.10%
TOTAL 14,109 5,095 21,415 38,323 92,399 79,547 -13.91%
Materials, Supplies and Services
542 General Supplies 793 1,230 1,574 1,597 1,500 1,500 -
547 Street Materials and Supplies 28,826 11,098 7,534 9,348 20,000 12,000 -40.00%
556 Sand/Gravel 10,164 23,243 6,007 5,000 10,000 12,000 -
567 Maint&Repair-Other Improvements 5,964 5,940 11,500 12,061 12,000 12,000
607 Seal Coating 39,432 13,271 23,735 34,369 40,000 35,000 -12.50%
611 Equipment Rental 1,600 - - - - -
144
DEPT 43600 P.W.-SEAL COAT ZONE FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
651 Fleet Liability - - - 689 689 800 -
652 General Liability - - - 670 670 670 -
665 Miscellaneous Other Charges 35 - 30 154 - - -
TOTAL 86,814 54,782 50,380 63,889 84,859 73,970 -12.83%
Capital Outlay
799 Equipment Allocation - - 3,500 4,621 4,621 4,536 -1.84%
DEPARTMENT TOTAL $ 100,923 $ 59,877 $ 75,295 $ 106,832 $ 181,879 $ 158,053 -13.10%
145
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1 I I I I t I
DEPT 43650 P.W.-SIDEWALK REPAIR FUND 101
ACTIVITY: Sidewalk/Trail Maintenance/Inspection
ACTIVITY MANAGER: STREET&SANITATION SUPERINTENDENT ENGINEERING SUPERIN I1 NDENT
GENERAL ACTIVITY DESCRIPTION
Yearly maintenance of approximately 7 miles of sidewalks and 3/4 mile of trails. This maintenance provides for pedestrian safety.
PROCESS USED
City sidewalks and trails are inspected and documented for replacement or repair. Repairs consist of concrete panel replacement, caulking and/or bituminous
patching.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Inspect and repair all defective sidewalks,paver brick areas and trails in District 4.
Actual Actual Budget Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Miles of sidewalks inspected 7 7 7 7 7
2. Concrete panel repair/replacement(sq. ft.) 20,000 12,000 12,000 12,000 12,000
3. Miles of bituminous trails inspected 0 1 1 1 1
4. Bituminous patching materials(tons) 20 30 30 30 30
146
DEPT 43650 P.W.-SIDEWALK REPAIR FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 2,186 $ 770 $ 1,828 $ 3,680 $ 3,606 $ 3,877 7.52%
501 Overtime-Regular Employees - - 27 - - -
524 SL Converted/LTD - - - - 28 31
525 P.E.R.A. Contribution 98 34 96 191 187 201 7.49%
526 F.I.C.A. Contribution 166 48 129 266 278 299 7.55%
527 Cafeteria Benefit Plan - - 107 200 365 368 0.82%
531 Workers' Compensation Insurance 27 7 17 32 215 100 -53.49%
535 Paid Leave Accrual - - - 43 42 45
TOTAL 2,477 859 2,204 4,411 4,721 4,921 4.24%
Materials, Supplies and Services
542 General Supplies - - 15 - 200 200
547 Street Materials and Supplies - - - - 600 400 -33.33%
560 Postage 36 14 12 19 100 100
581 Advertising and Publication 219 236 259 251 300 400 33.33%
582 Expert& Professional Services - 4,011 24 - - _
583 Other Contractual Services - - - 5,000 5,000 7,000
147
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I I I I i I I I I I I I I I I I I 1 I
DEPT 43650 P.W.-SIDEWALK REPAIR FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services,cont.
616 Construction Costs 39,960 26,945 24,249 20,000 20,000 20,000
651 Fleet Liability - - - 344 344 350
652 General Liability - - - 670 670 670
658 Insurance Deductible - 5,000 - - - -
TOTAL 40,215 36,206 24,559 26,284 27,214 29,120 7.00%
DEPARTMENT TOTAL $ 42,692 $ 37,065 $ 26,763 $ 30,694 $ 31,935 $ 34,041 6.59%
148
DEPT 43700 P.W. TRAFFIC SIGNS & SIGNALS FUND 101
ACTIVITY: Traffic Signal and Sign Maintenance
ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT
GENERAL ACTIVITY DESCRIPTION
Traffic signals, signs and street markings are maintained within this activity.
PROCESS USED
Traffic Signals- Existing traffic signals are maintained by the City,by Hennepin County or by the Minnesota Department of Transportation.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Continue change over program electric outlet to vandal proof Bollard system.
2. Maintain, change outs,upgrading signal/signs/Opticon system as per requirements.
3. Continue mall maintenance,sign inventory,overall traffic controls,safety issues construction related maintenance and Gopher State One calls.
Actual Actual Budget Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Number of traffic signals for which
energy is provided 22 22 22 22 22
2. Number of traffic signals maintained
by City 10 10 11 11 11
3. Number of City owned street signs 5,400 5,400 5,400 5,400 5,400
4. Number of City owned signs,repaired/
replaced 350 350 350 350 350
5. Civic event support(manhours) 350 350 350 350 350
6. Number of Gopher State One-Call
utility locates 90 160 150 200 200
149
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I I I I I I I I I I I I I I I I I I I
DEPT 43700 P.W.-TRAFFIC SIGNS& SIGNALS FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 37,699 $ 47,582 $ 46,799 $ 47,479 $ 20,510 $ 24,740 20.62%
501 Overtime-Regular Employees 3,808 3,914 2,769 2,292 3,000 3,000
503 Part-Time Employees 2,031 1,173 103 - 1,400 1,400
524 SL/Converted-LTD 406 409 63 - 154 195 26.62%
525 P.E.R.A. Contribution 1,864 2,281 2,496 2,603 1,218 1,489 22.25%
526 F.I.C.A. Contribution 3,434 4,089 3,745 3,871 1,918 2,321 21.01%
527 Cafeteria Benefit Plan 3,395 4,113 4,484 4,481 1,480 2,044 38.11%
531 Workers'Compensation Insurance 1,889 278 1,890 2,063 1,642 1,900 15.71%
533 Deferred Compensation 1,117 1,866 1,908 1,827 800 900 12.50%
535 Paid Leave Accrual - - 81 225 225 285 26.67%
TOTAL 55,643 65,705 64,338 64,840 32,347 38,274 18.32%
Materials,Supplies and Services
541 Uniforms/Clothing 240 182 290 10 300 300
542 General Supplies 1,015 2,455 679 1,099 2,000 2,400 20.00%
543 Equipment&Vehicle Parts 335 450 872 1,277 1,300 1,200 -7.69%
544 Structural Supplies 7,223 12,922 7,633 3,415 5,000 6,000 20.00%
545 Parts and Other Improvements 8,484 3,235 6,057 3,889 4,000 5,000 25.00%
150
DEPT 43700 P.W.-TRAFFIC SIGNS & SIGNALS FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services,cont.
547 Street Materials and Supplies 406 1,621 (1,808) 2,075 3,500 3,500
549 Motor Fuels& Lubricants 840 1,158 1,146 957 1,300 1,200 -7.69%
555 Other Supplies - - 100 - - _
563 Maint& Repair-Equipment/Vehicles 9,081 289 312 500 1,500 1,500
567 Maint&Repair-Other Improvements - - - 250 1,000 1,000
583 Other Contractual Services 682 183 1,000 2,184 1,100 1,000 -9.09%
587 Radio Contract - - 114 100 100 100
604 Electricity 31,142 32,212 36,156 32,805 31,500 32,500 3.17%
608 Striping 9,049 11,613 10,719 11,716 12,000 12,500 4.17%
611 Equipment Rental - - - - 100 100
623 Garage-Labor&Burden 2,227 992 1,440 1,260 2,250 2,000 -11.11%
630 Training 77 100
633 Dues and Memberships - - 157 125 - 150
636 Conference Fees 365 409 920 400 1,200 1,000 -16.67%
637 Meals and Lodging - - 18 50 - 250
651 Fleet Liability 300 300 320 689 689 689
652 General Liability - - - 670 670 670
TOTAL 71,389 68,021 66,125 62,878 69,509 73,159 5.25%
151
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1 I I i I I I I I I I I I I I I I I I
DEPT 43700 P.W.-TRAFFIC SIGNS& SIGNALS FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Capital Outlay
790 Other Equipment 5,218 7,304 - - - -
799 Equipment Allocation - - 3,500 4,704 4,704 4,617 -
TOTAL 5,218 7,304 3,500 4,704 4,704 4,617
DEPARTMENT TOTAL $ 132,250 $ 141,030 $ 133,963 $ 132,422 $ 106,560 $ 116,050 8.91%
152
DEPT 43800 P.W.-STREET LIGHTING
1 i FUND 101
s�s €� »�s � ._:r' � .�'•.si �;: .'`" .�'�, 3'ta .�k d'a- a w'�r� �. >s �. s ,� r � �
ACTIVITY: Streetlights i. io ,. .�-x< ,. J; m � :
P ai'k.+a s ",',F. t Hca, �,# -,!Iq' ,-": 4 a w :�isb' s/' �,&
�.>. _ � � .,Asa '� ��,gym;� - '�� �-.. .�F-� ,�``..� � �.,. �,� �":� �r� � s�,�
., ..q F +,Fp, a,�. 4� �. .., .m�ui: .», 8 :�„ Via..- An fa3�„ ,'�. ,�', ��l> n..;;,A ,'-';'''''''4"-'4;;;70;'a'''444'','
� ..- s =� ,9
ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT
u `:sem.??4''''''''.;:4".47.4.4:.,;_z'-'1, ti.0 "' ''
GENERAL ACTIVITY DESCRIPTION
Streetlights are provided for the safety of pedestrians and vehicular traffic at intersections and other locations throughout the City
prPROCESS USED - ,
Streetlights - Existing streetlights are maintained by either the power company or the City depending upon ownership. The City currently performs most
maintenance on City-owned lights. Streetlight complaints or repair requests are taken and referred to the proper agency for action.
New streetlights may be requested for existing streets. Such requests are evaluated by Engineering and installed and maintained,when warranted.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Complete street light pole painting(Mainstreet)5th Ave-Washington and continue scheduled brown pole painting schedule.
2. Continue with plans/follow through installation process of 11th Ave S street lighting improvement.
3. Construction Areas maintain/upgrade as required.
Actual Actual Budget Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Number of City maintained streetlights 785 785 785 785 785
2. Number of repair requests received and
Referred 100 100 100 100 100
3. Number of streetlights for which energy
is provided 1,160 1,160 1,160 1,160 1,160
4. Number of underground locate requests/
Marked 800/250 850/250 850/250 850/250 850/250
5. Number of repairs by order by outside
Contractor 2 3 3 3 3
153
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DEPT 43800 P.W.- STREET LIGHTING FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 5,187 $ 6,069 $ 6,810 $ 7,365 $ 20,910 $ 23,283 11.35%
501 Overtime-Regular Employees 137 139 55 68 500 500 -
503 Part-Time Employees 111 - - - - 1,400
524 SL Converted/LTD - -
-
- 154 183 -
525 P.E.R.A. Contribution 238 276 354 383 1,037 1,232 18.80%
526 F.I.C.A. Contribution 408 458 509 544 1,649 1,939 17.59%
527 Cafeteria Benefit Plan 408 552 702 495 2,280 2,764 21.23%
531 Workers'Compensation Insurance 236 22 268 281 1,592 400 -74.87%
535 Paid Leave Accrual - - - 225 225 269 -
TOTAL 6,725 7,516 8,698 9,361 28,347 31,970 12.78%
Materials,Supplies and Benefits
547 Street Materials and Supplies 8,236 4,035 2,940 4,251 4,000 4,000
567 Maint& Repair-Other Improvements 9,118 12,315 9,763 9,537 9,500 9,500
604 Electricity 92,931 92,966 99,193 98,300 98,000 104,000 6.12%
651 Fleet Liability - - - 344 344 344 -
652 General Liability - - - 670 670 670 -
TOTAL 110,285 109,316 111,896 113,102 112,514 118,514 5.33%
Capital Outlay
790 Other Equipment - - - 3,000 3,000 4,100 -
DEPARTMENT TOTAL $ 117,010 $ 116,832 $ 120,594 $ 125,463 $ 143,861 $ 154,584 7.45%
154
DEPT 43900 P.W.-PARKS FUND 101
ACTIVITY: Parks Maintenance and Improvements
ACTIVITY MANAGER: PARKS&FORESTRY SUPERINTENDENT
GENERAL ACTIVITY DESCRIPTION
The maintenance of developed parks and grounds adjacent to public buildings and right-of-ways, including seeding, fertilizing and mowing of grass,
maintenance of all athletic fields and general playgrounds and maintenance of Shady Oak Beach. Maintenance of picnic facilities and trails,trash and rubbish
removal from parks, is also included. Open skating and hockey areas are included. Open skating and hockey areas are provided from December through
February for outdoor recreational purposes.
PROCESS USED
City crews maintain all City parks and other right-of-ways as a safe and attractive amenity to the public user groups. Monthly safety checklists are performed
to help eliminate emergency responses. Advice is provided to the Public Works Director regarding C.I.P. requests, budgets, staffing levels and work
performed. Turf maintenance and rink maintenance will follow general accepted guidelines used in the metro area to develop these key functions to the fullest
potential. Department works closely with the Park Board when longer range goals and objectives are to be developed.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Continue grounds maintenance at all parks including Shady Oak beach, City Hall, 4 well houses, Public Works garage and all other city owned right-of-
way.
2. Provide open skating and hockey at the following parks; Valley,Harley Hopkins,Interlachen, Oakes,Burnes,Central and open skating only at Hilltop.
3. Develop rules and regulations for skate park,construct and operate.
4. Monitor Excelsior Boulevard landscaping, begin maintenance activities(mowing, irrigation, snow removal).
155
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DEPT 43900 P.W.-PARKS (cont.) FUND 101
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Number of irrigated acres mowed on a
20-week growing season 794 794 794 840 840
2. Number of non-irrigated acres mowed on
a 20-week growing season 1,890 1890 1,890 1890 1890
3. Number of acres fertilized/year 180 180 180 180 180
4. Number of acres sprayed for broad leaf
weed control 240 240 240 240 240
5. Number of acres overseeded and aerated 130 130 130 130 130
6. Number of times temporary rinks are
installed/removed 4 4 4 4 4
7. Number of times 13 ice rinks are
resurfaced/cleared of snow 78 78 78 78 78
8. Number of times 7 primary ball fields
are prepared for play 100 100 100 100 100
9. Number of times secondary ball fields
are prepared for play 60 60 60 60 60
10.Number of times soccer/football fields
are prepared for play 56 56 56 56 56
11.Number of times playground equipment
is checked for safety/repair 12 12 12 12 12
12.Number of times tennis courts are
checked and nets repaired 10 10 10 10 10
13.Number of times swimming area main-
tained, including set up&winterization 14 14 14 14 14
14.Number of times park garbage is picked
up(all parks- 1 time) 40 40 40 40 40
15.Number of times sidewalks cleared of
snow/ice 16 16 16 16 16
16.Number of times trails are maintained 4 4 5 5 5
17.Number of times park buildings are
cleaned/repaired 18 18 18 18 18
18.Number of weed notices issued 18 49 41 45 40
156
DEPT 43900 P.W. -PARKS FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 206,793 $ 204,875 $ 220,865 $ 209,920 $ 237,863 $ 243,069 2.19%
501 Overtime-Regular Employees 1,659 3,103 3,028 1,032 4,000 4,000 -
503 Part-Time Employees 18,672 15,567 20,903 23,095 18,000 18,000 -
524 SL/Converted-LTD 3,250 3,156 2,471 2,157 1,856 1,897 2.21%
525 P.E.R.A. Contribution 9,400 8,682 10,608 11,755 12,528 12,798 2.16%
526 F.I.C.A. Contribution 17,913 18,298 17,701 19,292 20,009 20,410 2.00%
527 Cafeteria Benefit Plan 19,201 22,629 26,364 27,005 22,565 23,086 2.31%
530 Other Benefits - - 4,117 - - - _
531 Workers' Compensation Insurance 5,662 3,328 4,979 6,477 8,469 6,200 -26.79%
532 Unemployment Compensation - 329 - 3,077 - - -
533 Deferred Compensation 6,080 5,659 5,933 6,477 6,500 6,600 1.54%
535 Paid Leave Accrual - - (15,596) 2,719 2,719 2,779 2.21%
TOTAL 288,630 285,626 301,373 313,007 334,509 338,839 1.29%
Materials, Supplies and Services
540 Office Supplies 92 13 40 100 200 200 -
541 Uniforms/Clothing 1,193 1,203 1,435 1,348 1,925 2,000 3.90%
542 General Supplies 4,376 3,214 7,500 16,839 3,500 3,500 -
543 Equipment&Vehicle Parts 10,278 9,179 11,389 9,489 10,000 10,000 -
157
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i I I I I I I I I I I I I I I I I I I
DEPT 43900 P.W.-PARKS FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
544 Structural Supplies 9,071 8,158 8,334 9,876 10,000 10,000 -
545 Parts and Supplies 10,666 13,064 12,518 3,813 15,000 15,000 -
548 Concessions 3,464 879 1,029 500 1,500 1,500 -
549 Motor Fuels &Lubricants 6,360 5,711 4,772 5,697 7,000 7,000 -
555 Other Supplies 376 346 918 616 400 500 -
556 Sand/Gravel 15,213 4,006 1,624 2,148 2,500 2,500 -
560 Postage 86 105 158 151 200 200 -
563 Maint&Repair-Equipment/Vehicles 2,353 5,462 5,429 4,820 5,000 5,000 -
565 Maint& Repair- Structures 33,708 7,061 7,617 3,623 8,000 8,000 -
581 Advertising and Publication 253 108 734 383 200 200 -
583 Other Contractual Services - - 762 65 - - -
584 Telephone- Local 804 745 503 1,263 - 1,200 -
586 Telephone- Cellular - - - 200 - 300 -
602 Heating Fuel- Gas 4,428 4,451 3,211 4,343 5,000 5,000 -
604 Electricity 15,179 16,306 15,905 7,113 15,000 15,000 -
605 Disposal Charges 3,833 5,236 4,884 5,120 6,000 6,000 -
611 Equipment Rental - 165 - 150 300 300 -
623 Garage- Labor& Burden 13,682 14,144 18,592 15,870 19,000 19,000
158
DEPT 43900 P.W.-PARKS FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
630 Training - - 100 175 - 300 -
633 Dues and Memberships - 25 25 - 50 -
635 Travel or Mileage - - 156 50 - 50 -
636 Conference Fees 1,568 877 1,015 1,944 1,500 1,500 -
637 Meals and Lodging - - 104 50 - 50 -
639 Subscriptions and Publications 120 20 - 50 100 100 -
644 Taxes &Licenses 196 20 202 100 200 200 -
651 Fleet Liability 1,600 1,420 1,555 3,443 3,443 3,443 -
652 General Liability - - - 1,585 1,585 1,585 -
653 Property Insurance 700 360 336 1,010 1,010 1,010 -
658 Insurance Deductible 500 535 788 7,206 - 1,000 -
TOTAL 140,099 102,788 111,635 109,165 118,563 121,688 2.64%
Capital Outlay
720 Building& Structures 7,655 - 9,894 - - 7,000 -
790 Other Equipment 26,867 6,725 1,818 1,833 2,000 5,800 190.00%
799 Equipment Allocation - - 25,000 26,433 26,433 34,357 29.98%
TOTAL 34,522 6,725 36,712 28,266 28,433 47,157 65.85%
DEPARTMENT TOTAL $ 463,251 $ 395,139 $ 449,720 $ 450,437 $ 481,505 $ 507,684 5.44%
159
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1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 J I
-— ' n v FUND 101 '1,
DEPT 43950 P.W.-TREE SERVICE
ACTIVITY: Tree Maintenance and Forestry
ACTIVITY MANAGER: PARKS&FORESTRY SUPERINTENDENT
GENERAL ACTIVITY DESCRIPTION
Through the utilization of aboriculture practices, all trees on public property will be maintained in an acceptable condition or removed as necessary to allow for a
healthy environment for the Urban Forest along with providing safe passage for pedestrian and vehicular traffic. Through utilization of tree inspectors residents
will be consulted on tree related problems and advised to the solutions. Reforestation of the urban forest is also an activity of this division.
PROCESS USED
City crews shall respond to all emergency requests for hazardous trees and abate the problem by rendering it safe. They will also maintain all public owned trees
to reduce the need for emergency response. The removal and proper disposal of disease infected trees, when preventative aboriculture techniques are not
effective, is another function of this department. Trees in the street right-of-way and other City property will be the responsibility of the City tree crew. Diseased
trees on private property are the responsibility of the owner, who is notified by the City forester to remove the trees in compliance with the Code. Property
owners may place diseased trees at curbside for hauling by City crews to proper disposal sites. Trees shall be replanted to replace those lost, and to fill unplanted
sites.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Trim 10 percent of trees on city boulevards.
2. Replace trees on city property,which are lost in 2000
3. Remove all diseased,dead, dying trees on public property.
4. Provide for prompt customer service on requests for trimming and tree consultation.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Number of diseased trees removed on
private property 27 16 45 40 40
2. Number of trees removed on
public property 43 60 75 75 75
3. Number of trees planted 61 57 62 60 60
4. Number of trees trimmed 200 250 200 200 200
160
DEPT 43950 P.W. -TREE SERVICE FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 55,693 $ 54,498 $ 67,435 $ 58,545 $ 57,287 $ 63,145 10.23%
501 Overtime-Regular Employees 190 392 633 221 1,000 1,000
503 Part-Time Employees 5,546 3,048 1,672 4,291 4,500 4,500
524 SL Converted/LTD - - - - 451 497
525 P.E.R.A. Contribution 2,501 2,433 3,503 2,996 3,071 3,375 9.90%
526 F.I.C.A. Contribution 4,588 4,288 5,241 4,672 4,912 5,363 9.18%
527 Cafeteria Benefit Plan 5,129 4,546 5,763 4,564 8,767 9,028 2.98%
531 Workers' Compensation Insurance 1,463 34 1,612 1,441 2,906 1,500 -48.38%
535 Paid Leave Accrual - - - 661 661 729 10.29%
TOTAL 75,110 69,239 85,859 77,392 83,555 89,137 6.68%
Materials,Supplies and Services
541 Uniforms/Clothing 333 780 517 564 550 550
542 General Supplies 1,246 1,251 1,407 1,181 800 1,100 37.50%
543 Equipment&Vehicle Parts 6,503 1,704 2,907 1,617 3,300 3,000 -9.09%
549 Motor Fuels&Lubricants 2,014 1,665 1,805 1,803 2,000 2,000
555 Other Supplies 9,367 17,244 9,045 1,611 7,500 8,500 13.33%
556 Sand, Gravel&Dirt 1,076 444 1,709 389 800 800
161
I I I I I I I I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
DEPT 43950 P.W.-TREE SERVICE FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
560 Postage 39 17 78 117 100 100
563 Maint& Repair-Equipment/Vehicles 612 1,386 4,031 6,373 1,500 4,000 166.67%
581 Advertising and Publication - - - 209 - 200
583 Other Contractual Services - 901 1,112 900 1,000 1,000
605 Disposal Charges 66 4,230 5,415 4,524 5,000 5,000
611 Equipment Rental 415 518 - 500 500 500
623 Garage Labor&Burden 5,414 4,226 6,832 5,160 10,000 7,000 -30.00%
630 Training - - 45 279 - 200
633 Dues and memberships - - 171 60 - 100
636 Conference fees 523 652 1,530 655 700 700
639 Subscriptions and publications 111 156 - 100 200 100 -50.00%
652 General Liability - - - 386 386 386
TOTAL 27,719 35,174 36,604 26,043 34,336 35,236 2.62%
Capital Outlay
790 Other Equipment - 1,809 - - - 2,000
799 Equipment Allocation - - 3,500 4,820 4,820 6,264 29.96%
TOTAL - 1,809 3,500 4,820 4,820 8,264 71.45%
DEPARTMENT TOTAL $ 102,829 $ 106,222 $ 125,963 $ 108,255 $ 122,711 $ 132,637 8.09%
162
DEPARTMENT-RECREATION., FUND 101
ACTIVITY: To develop,promote and provide quality opportunities and facilities in anticipation of and in response to the leisure time needs and interest of
the Hopkins/Minnetonka community.
ACTIVITY MANAGER: RECREATION DIRECTOR
GENERAL ACTIVITY DESCRIPTION
The City of Hopkins is formally joined with the City of Minnetonka in planning and providing a community recreation program for their residents. The year-
round activities of the Hopkins/Minnetonka Recreation Department are conducted on city parks and playgrounds and in facilities provided by the School
Districts of Hopkins and Minnetonka. The number of sites annually exceed 40.
PROCESS USED
The comprehensive recreation program available to residents (and in most cases businesses) includes league play for adult,girls' and boys' basketball;men's,
women's and co-rec volleyball; men's women's and co-rec broomball; men's, women's and co-rec softball; adult football; youth and adult soccer;and youth
baseball. Classes are offered for children and adults in year round swimming; adult exercise programs; children's and adult tennis and golf; youth and adult
ice skating; arts and crafts; and cross country skiing. General activities include; pool splash time, summer playground activities for elementary aged children,
day camp experiences, a municipal swimming beach, ice skating rinks and warminghouses, senior citizens clubs, outing and day center, wintertime open
gymnasium for youth and adults, adult and youth adaptive recreation programs, family gardens and Breakfast with Santa. Other services of the department
include group picnics, soccer, baseball and softball fields and hockey rinks. Adult recreation programs and most classes offered, are financed by the
participants in the program.
Recreation activities are not provided for the sake of the activities only. They are provided to satisfy the needs and desires of the community's public,young,
elderly,male and female.
163
I i M I I I I I I I I I I I
DEPARTMENT-RECREATION(cont.) FUND 101
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Ballfield facility reservations fields
available 16 16 16 16 16
2. Family gardens- sites available 1 1 1 1 1
3. Park reservations - sites available 5 5 5 5 5
4. Park Guest Service Attendants-
minimal days open each site 116 114 111 110 110
5. Park Guest Service Attendants-
number of sites 2 2 2 2 2
6. Picnic reservations- sites available 3 3 3 3 3
7. Playground(summer)- sites available 6 6 6 6 6
8. Senior citizens-number of clubs 2 2 2 2 2
9. Shady Oak Beach- number of days open 94 96 0 96 96
10. Adult softball league seasons 2 2 2 2 2
11.Adult softball league teams 295 265 250
12.Adult volleyball league seasons 3 3 3 3 3
13. Warminghouses -number of sites 6 6 6 6 6
14. Warminghouses- number of days open 67 50 57 63 65
164
RECREATION BUDGET
Revenues and Expenditures Summary
Projected
Actual Actual Actual Actual Budget Budget Percent
1996 1997 1998 1999 1999 2000 Change
Revenues
Expenditures
Salaries, Wages and Benefits
Salaries and Wages $ 39,304 $ 50,243 $ 36,636 $ 49,171 $ 49,900 $ 73,500 47.29%
Fringe Benefits 4,354 5,826 4,020 5,341 5,200 7,100 36.54%
Materials, Supplies and Services
Professional& Technical Services 13,039 14,181 13,233 13,901 14,000 14,000
Operations 89,621 97,249 111,403 113,075 108,000 117,100 8.43%
Supplies and Materials 11 - 190 200 400 400
Capital Outlay
Improvements - - 100,000 100,000 100,000 25,000 -75.00%
Equipment Allocation - - 100 243 243 -
Total Expenditures 146,329 167,499 265,582 281,931 277,743 237,100 -14.63%
Indirectly Funded Amount $ 146,329 $ 167,499 $ 265,582 $ 281,931 $ 277,743 $ 237,100 -14.63%
The Recreation Department is made up of four programs. They are Adult Recreation, Youth Recreation,Various Recreation
and Shady Oak Beach.
165
1 I I I I I I I I I I I I I I 1 I I I
1 I I I I I I I I I I I I I I I I I I
DEPARTMENT - RECREATION FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ - $ 3,106 $ 2 $ 25 $ - $ - -
503 Part Time Employees - 997 500 2,540 - - -
509 Salaries-Ice Rinks 13,052 13,979 11,412 15,360 19,000 19,000
510 Salaries-Playgrounds 12,626 14,868 13,552 19,049 17,000 40,200 136.47%
511 Salaries- Guest Attendants 13,626 17,293 11,170 12,197 13,900 14,300 2.88%
525 P.E.R.A. Contribution - (93) 56 30 - - -
526 F.I.C.A. Contribution 3,057 4,118 3,879 4,575 3,800 5,800 52.63%
-
527 Hospitalization-Life Insurance - 55 64 - - -
531 Workers' Compensation Insurance 1,297 949 965 737 1,400 1,300 -
532 Unemployment Compensation - 797 15 - - -
535 Paid Leave Accrual - - (959) - - - -
TOTAL 43,658 56,069 40,656 54,512 55,100 80,600 46.28%
Materials,Supplies and Services
545 Parts and Other Improvements 11 - 190 200 400 400
560 Postage - 6 11 10 - - -
581 Advertising and Publication - - 521 - -
-
-
583 Reimburse Minnetonka 89,621 97,243 110,713 113,065 108,000 117,100 8.43%
165a
DEPARTMENT - RECREATION FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
635 Travel/Mileage - - 158 - - -
665 Mtka. - Senior Groups 4,009 3,963 4,233 4,901 6,000 5,000 -16.67%
665 Mtka. - Senior Script N.L. 9,030 10,218 9,000 9,000 8,000 9,000 12.50%
TOTAL 102,671 111,430 124,826 127,176 122,400 131,500 7.43%
Capital Outlay
730 Improvements Other than Bldg - - 100,000 100,000 100,000 25,000 -75.00%
799 Equipment Allocation - - 100 243 243 - -100.00%
TOTAL - - 100,100 100,243 100,243 25,000 -75.06%
DEPARTMENT TOTAL $ 146,329 $ 167,499 $ 265,582 $ 281,931 $ 277,743 $ 237,100 -14.63%
165b
I I I I I I I I I I I I I I I I I I I
DEPARTMENT - RECREATION FUND 101
PROGRAM SUMMARY
Budget Budget Percent
CATEGORY 1999 2000 Change
PROGRAM EXPENDITURES
Adult Recreation $ 44,436 $ 42,975 -3.29%
Youth Recreation 44,436 64,975 46.22%
Various Recreation Programs 71,097 84,840 19.33%
Shady Oak Beach 117,774 44,310 -62.38%
TOTAL 277,743 237,100 -14.63%
PROGRAM REVENUES
TOTAL - -
NET COST(RETURN) $ 277,743 $ 237,100 -14.63%
PERMANENT STAFFING
Part-time
Adult Recreation 1.50
Youth Recreation 1.50
Various Recreation Programs 3.25
Shady Oak Beach 0.50
TOTAL 6.75
CAPITAL OUTLAY
Shady Oak Beach Improvements $ 25,000
166
PROGRAM 45110-ADULT RECREATION PROGRAM 45120-YOUTH RECREATION
EXPENDITURE DETAIL EXPENDITURE DETAIL
BudgetBudgetBudget
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
503 Part Time Employees $ - Part Time Employees $ _
509 Salaries- Ice Rinks 4,750 Salaries-Ice Rinks 6,650
510 Salaries- Playgrounds - Salaries-Playgrounds 20,100
511 Salaries- Guest Attendants 3,575 Salaries-Guest Attendants 3,575
525 P.E.R.A. Contribution - P.E.R.A. Contribution _
526 F.I.C.A. Contribution 1,450 F.I.C.A. Contribution 1,450
527 Hospitalization-Life Insurance - Hospitalization-Life Insurance -
531 Worker's Compensation 325 Worker's Compensation 325
532 Unemployment Compensation - Unemployment Compensation -
535 Paid Leave Accrual - Paid Leave Accrual -
TOTAL 10,100 TOTAL 32,100
Materials,Supplies and Services Materials, Supplies and Services
545 Parts and Other Improvements 100 Parts and Other Improvements 100
560 Postage - Postage -
581 Advertising and Publication - Advertising and Publication -
583 Reimburse Minnetonka 29,275 Reimburse Minnetonka 29,275
166a
I 1 I I I I I I I I I I I I I I I I I
PROGRAM 45110-ADULT RECREATION PROGRAM 45120-YOUTH RECREATION
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Materials, Supplies and Services(cont) Materials, Supplies and Services(cont)
-
635 Travel/Mileage - Travel/Mileage
665 Mtka. - Senior Groups 1,250 Mtka. - Senior Groups 1,250
665 Mtka. - Senior Script N.L. 2,250 Mtka. - Senior Script N.L. 2,250
TOTAL 32,875 TOTAL 32,875
Capital Outlay Capital Outlay
730 Improvements Other than Bldg - Improvements Other than Bldg -
799 Equipment Allocation - Equipment Allocation
TOTAL - TOTAL
PROGRAM TOTAL $ 42,975 PROGRAM TOTAL $ 64,975
166b
PROGRAM 45130- SHADY OAK BEACH PROGRAM 45140-MISCELLANEOUS
RECREATIONAL PROGAMS
EXPENDITURE DETAIL EXPENDITURE DETAIL
BudgetBudgetBudget
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
503 Part Time Employees $ - Part Time Employees $ -
509 Salaries -Ice Rinks - Salaries-Ice Rinks 7,600
510 Salaries - Playgrounds 4,020 Salaries- Playgrounds 16,080
511 Salaries- Guest Attendants 1,430 Salaries - Guest Attendants 5,720
525 P.E.R.A. Contribution - P.E.R.A. Contribution -
526 F.I.C.A. Contribution 580 F.I.C.A. Contribution 2,320
527 Hospitalization-Life Insurance - Hospitalization-Life Insurance -
531 Worker's Compensation 130 Worker's Compensation 520
532 Unemployment Compensation - Unemployment Compensation -
535 Paid Leave Accrual - Paid Leave Accrual -
TOTAL 6,160 TOTAL 32,240
Materials,Supplies and Services Materials,Supplies and Services
545 Parts and Other Improvements 40 Parts and Other Improvements 160
560 Postage - Postage -
581 Advertising and Publication - Advertising and Publication -
583 Reimburse Minnetonka 11,710 Reimburse Minnetonka 46,840
166c
I I I I I I I I I I I I I I I I I I I
PROGRAM 45130- SHADY OAK BEACH PROGRAM 45140-MISCELLANEOUS
RECREATIONAL PROGAMS
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Materials, Supplies and Services(cont) Materials, Supplies and Services(cont)
635 Travel/Mileage - Travel/Mileage -
665 Mtka. - Senior Groups 500 Mtka. - Senior Groups 2,000
665 Mtka. - Senior Script N.L. 900 Mtka. - Senior Script N.L. 3,600
TOTAL 13,150 TOTAL 52,600
Capital Outlay Capital Outlay
730 Improvements Other than Bldg 25,000 Improvements Other than Bldg -
799 Equipment Allocation - Equipment Allocation -
TOTAL 25,000 TOTAL
PROGRAM TOTAL $ 44,310 PROGRAM TOTAL $ 84,840
166d
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DEPARTMENT-PLANNING & COMMUNITY DEVELOPMENT (cont.)
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Sign&fence permits 94 71 91 80 80
2. Zoning action items 22 18 35 25 25
3. Zoning related questions answered 900 950 950 1000 950
4. Building permits reviewed 100 100 100 150 100
5. Prepare annual budget 1 1 1 1 1
6. Complete division performance reviews 3 3 4 4
7. Represent City at HBCA/Twin West
meetings 12 12 12 12
8. Conduct staff meetings 12 12 12 12 12
9. Attend Z&P meetings 12 12 12 12 12
10. General correspondence
11. Attend department staff meeting 52 52 52 52 52
12. Prepare HRA agenda 20 17 17 14 12
13. Attend council meetings/work sessions 30 35 35 35 35
168
PLANNING AND COMMUNITY DEVELOPMENT BUDGET
Revenues and Expenditures Summary
Projected
Actual Actual Actual Actual Budget Budget Percent •
1996 1997 1998 1999 1999 2000 Change
Revenues
Permits and Licenses $ - $ - $ 2,013 $ 1,465 $ 1,000 $ 1,000
State Grants - - 2,500 - - -
Other Grants - - 6,903 - - -
Charges for Services - - 350 399 - -
Variances 2,202 3,250 5,500 1,600 3,000 3,000
Development fees (transfer in) - - - - - 30,586
2,202 3,250 17,266 3,464 4,000 34,586
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 61,736 96,988 97,678 100,545 97,399 89,950 -7.65%
Fringe Benefits 16,555 24,180 27,342 24,885 24,500 22,363 -8.72%
Materials, Supplies and Services
Professional & Technical Services 1,369 9,263 4,661 28,000 12,230 5,000
Utilities and Maintenance 83 640 532 931 410 725
Operations 4,886 4,014 6,193 4,929 4,487 6,361 41.77%
City Support Services - - - 5,400 5,404 5,404
Supplies and Materials 3,220 2,953 2,431 1,445 3,473 3,100 -10.74%
Capital Outlay
Office Furniture and Equipment - - - 300 300 -
Computers - - 2,662 - - - #DIV/0!
Equipment Allocation - - 2,500 3,819 3,819 3,493
Total Expenditures 87,849 138,038 143,999 170,255 152,022 136,396 -10.28%
Reimbursed Expenditures - - - (9,900) (9,900) -
Net Total Expenditures 87,849 138,038 143,999 160,355 142,122 136,396
Indirectly Funded Amount $ 85,647 $ 134,788 $ 126,733 $ 156,891 $ 138,122 $ 101,810 -26.29%
The Planning and Community Development Department is made up of five programs. They are Committee Liaison,Zoning Activities
and Enforcement, Sign or Fence Permits, Miscellaneous Planning and Community Development Activity.
169
I I I I I I I I I 1 I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
DEPARTMENT - PLANNING & COMMUNITY DEVELOPMENT FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 61,050 $ 96,126 $ 96,072 $ 98,627 $ 96,199 $ 88,450 -8.06%
501 Overtime-Regular Employees 686 862 1,606 1,919 1,200 1,500 25.00%
524 SL/Converted-LTD 1,098 1,481 1,243 1,093 758 929 22.56%
525 P.E.R.A. Contribution 3,070 3,972 4,912 5,260 4,983 4,582 -8.05%
526 F.I.C.A. Contribution 5,493 6,879 7,432 7,881 7,407 6,811 -8.05%
527 Cafeteria Benefit Plan 3,856 8,806 7,151 5,229 6,201 5,674 -8.50%
531 Workers' Compensation Insurance 475 83 540 657 541 550 1.66%
533 Deferred Compensation 2,563 2,959 2,957 3,653 3,500 2,950 -15.71%
535 Paid Leave Accrual - - 3,107 1,111 1,110 867 -21.89%
TOTAL 78,291 121,168 125,020 125,431 121,899 112,313 -7.86%
Materials, Supplies and Services
540 Office Supplies 3,220 2,882 2,372 1,431 3,473 3,000 -13.62%
549 Motor Fuels and Lubricants - 71 59 15 - 100 -
560 Postage 281 862 639 405 820 800 -2.44%
563 Maint. & Repair-Equipment/Vehicles 81 132 367 196 205 225 9.76%
581 Advertising and Publication 1,877 955 2,030 327 1,025 1,025
582 Expert& Professional Services 1,369 9,263 2,817 28,000 12,230 5,000 -59.12%
584 Telephone-Local 2 508 150 727 205 500 143.90%
169a
DEPARTMENT - PLANNING & COMMUNITY DEVELOPMENT FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services,cont.
585 Telephone - Long Distance - - 15 8 - - -
588 Legal Services 1,844
621 Space Allocation - - - 5,400 5,404 5,404 -
630 Training - - 500 144 -
500 -
633 Dues and Memberships - - 636 785 150 700 366.67%
635 Travel or Mileage - - 495 377 400 500 25.00%
636 Conference Fees 2,231 1,701 576 1,038 500 1,000 100.00%
637 Meals and Lodging - - 1,134 1,348 1,048 1,250 19.27%
639 Subscriptions and Publications 497 496 183 203 158 200 26.58%
652 General Liability - - - 301 386 386 -
TOTAL 9,558 16,870 13,817 40,705 26,004 20,590 -20.82%
Capital Outlay
750 Office Equipment&Furnishings - - - 300 300 - -
760 Computers - - 2,662 - -
799 Equipment Allocation - - 2,500 3,819 3,819 3,493 -8.54%
TOTAL - - 5,162 4,119 4,119 3,493
DEPARTMENT TOTAL $ 87,849 $ 138,038 $ 143,999 $ 170,255 $ 152,022 $ 136,396 -10.28%
699 Less charges to other departments - - - (9,900) (9,900) - -
NET TOTAL $ 87,849 $ 138,038 $ 143,999 $ 160,355 $ 142,122 $ 136,396 -4.03%
169b
I I I I I I I I I I i I I I I I I I I
1 I 1 1 I I I I I I I I I I I I I I I
DEPARTMENT - COMMUNITY DEVELOPMENT FUND 101
PROGRAM SUMMARY
Proposed
Budget Budget Percent
CATEGORY 1999 2000 Change
PROGRAM EXPENDITURES
Committee Liason $ $ 9,430
Zoning Activities and Enforcement 61,789
Sign or Fence Permits 13,148
Miscellaneous Planning 23,340
Community Development Activity - 28,689
TOTAL 142,122 136,396 -4.03%
PROGRAM REVENUES
Development Fees(transfer in) 30,586
Permits and Licenses 1,000 1,000
Variances 3,000 3,000
TOTAL 4,000 34,586
NET COST (RETURN) $ 138,122 $ 101,810 -26.29%
PERMANENT STAFFING
Committee Liason 0.05
Zoning Activities and Enforcement 0.85
Sign or Fence Permits 0.20
Miscellaneous Planning 0.35
Community Development Activity 0.40
TOTAL 1.85
CAPITAL OUTLAY
Equipment Allocation $ 3,493
170
PROGRAM 46110- COMMITTEE LIAISON PROGRAM 46120-ZONING ACTIVITIES& ENFORCE
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget
Bg t
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 2,423 Regular Employees $ 39,726
501 Overtime-Regular Employees 1,500 Overtime-Regular Employees -
524 SL/Converted-LTD 28 SL/Converted-LTD 458
525 P.E.R.A. Contribution 126 P.E.R.A. Contribution 2,058
526 F.I.C.A. Contribution 187 F.I.C.A. Contribution 3,059
527 Cafeteria Benefit Plan 230 Cafeteria Benefit Plan 2,433
531 Workers'Compensation Insurance 100 Workers' Compensation Insurance 200
533 Deferred Compensation - Deferred Compensation 1,500
535 Paid Leave Accrual 19 Paid Leave Accrual 313
TOTAL 4,613 TOTAL 49,747
Materials,Supplies and Services Materials,Supplies and Services
540 Office Supplies 600 Office Supplies 1,500
549 Motor Fuels and Lubricants 20 Motor Fuels and Lubricants 50
560 Postage 160 Postage 400
563 Maint. &Repair-Equipment/Vehicles 45 Maint. &Repair-Equipment/Vehicles 113
581 Advertising and Publication 205 Advertising and Publication 513
582 Expert& Professional Services 1,000 Expert& Professional Services 2,500
170a
I I I I I I I I I I I I I I I I I I I
I 1 I I I I I I I I I I I I I I I I I
PROGRAM 46110-COMMITTEE LIASON PROGRAM 46120-ZONING ACTIVITIES &ENFORCE
Budget Budget
CODE 2000 2000
Materials,Supplies and Services(cont) Materials, Supplies and Services(cont)
584 Telephone- Local 100 Telephone -Local 250
585 Telephone- Long Distance - Telephone - Long Distance -
588 Legal Services - Legal Services -
621 Space Allocation 1,081 Space Allocation 2,702
630 Training 100 Training 250
633 Dues and Memberships 140 Dues and Memberships 350
635 Travel or Mileage 100 Travel or Mileage 250
636 Conference Fees 200 Conference Fees 500
637 Meals and Lodging 250 Meals and Lodging 625
639 Subscriptions and Publications 40 Subscriptions and Publications 100
652 General Liability 77 General Liability 193
TOTAL 4,118 TOTAL 10,295
Capital Outlay Capital Outlay
799 Equipment Allocation 699 Equipment Allocation 1,747
PROGRAM TOTAL 9,430 PROGRAM TOTAL 61,789
Expenditures Charged to Other Activities Expenditures Charged to Other Activities
699 Intragovermental Chargebacks - Intragovermental Chargebacks -
NET TOTAL $ 9,430 NET TOTAL $ 61,789
170b
PROGRAM 46130- SIGN OR FENCE PERMITS PROGRAM 46140-MISCELLANEOUS PLANNING
EXPENDITURE DETAIL EXPENDITURE DETAIL
BudgetBudgetBudget
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 8,465 Regular Employees $ 16,721
501 Overtime-Regular Employees - Overtime-Regular Employees -
524 SL/Converted-LTD 67 SL/Converted-LTD 132
525 P.E.R.A. Contribution 438 P.E.R.A. Contribution 866
526 F.I.C.A. Contribution 652 F.I.C.A. Contribution 1,287
527 Cafeteria Benefit Plan 820 Cafeteria Benefit Plan 1,033
531 Workers' Compensation Insurance 100 Workers'Compensation Insurance 100
533 Deferred Compensation 100 Deferred Compensation 600
535 Paid Leave Accrual 98 Paid Leave Accrual 193
TOTAL 10,740 TOTAL 20,932
Materials,Supplies and Services Materials,Supplies and Services
540 Office Supplies 300 Office Supplies 300
549 Motor Fuels and Lubricants 10 Motor Fuels and Lubricants 10
560 Postage 80 Postage 80
563 Maint. &Repair-Equipment/Vehicles 23 Maint. &Repair-Equipment/Vehicles 23
581 Advertising and Publication 103 Advertising and Publication 103
582 Expert&Professional Services 500 Expert&Professional Services 500
584 Telephone- Local 50 Telephone- Local 50
170c
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PROGRAM 46130- SIGN OR FENCE PERMITS PROGRAM 46140-MISCELLANEOUS PLANNING
Budget Budget
CODE 2000 2000
Materials, Supplies and Services(cont) Materials,Supplies and Services (cont)
585 Telephone- Long Distance - Telephone- Long Distance -
588 Legal Services - Legal Services -
621 Space Allocation 540 Space Allocation 540
630 Training 50 Training 50
633 Dues and Memberships 70 Dues and Memberships 70
635 Travel or Mileage 50 Travel or Mileage 50
636 Conference Fees 100 Conference Fees 100
637 Meals and Lodging 125 Meals and Lodging 125
639 Subscriptions and Publications 20 Subscriptions and Publications 20
652 General Liability 39 General Liability 39
TOTAL 2,059 TOTAL 2,059
Capital Outlay Capital Outlay
799 Equipment Allocation 349 Equipment Allocation 349
PROGRAM TOTAL 13,148 PROGRAM TOTAL 23,340
Expenditures Charged to Other Activities Expenditures Charged to Other Activities
699 Intragovermental Chargebacks - Intragovermental Chargebacks -
NET TOTAL $ 13,148 NET TOTAL $ 23,340
170d
PROGRAM 46150- COMMUNITY DEV ACTIVITY
EXPENDITURE DETAIL
Budget
CODE 2000
Salaries and Employee Benefits
500 Regular Employees $ 21,115
501 Overtime-Regular Employees
524 SL/Converted-LTD 244
525 P.E.R.A. Contribution 1,094
526 F.I.C.A. Contribution 1,626
527 Cafeteria Benefit Plan 1,158
531 Workers' Compensation Insurance 50
533 Deferred Compensation 750
535 Paid Leave Accrual 244
TOTAL 26,281
Materials, Supplies and Services
540 Office Supplies 300
549 Motor Fuels and Lubricants 10
560 Postage 80
563 Maint. &Repair- Equipment/Vehicles 23
581 Advertising and Publication 103
582 Expert& Professional Services 500
170e
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PROGRAM 46150- COMMUNITY DEV ACTIVITY
Budget
CODE 2000
Materials,Supplies and Services (cont)
584 Telephone-Local 50
585 Telephone- Long Distance -
588 Legal Services -
621 Space Allocation 540
630 Training 50
633 Dues and Memberships 70
635 Travel or Mileage 50
636 Conference Fees 100
637 Meals and Lodging 125
639 Subscriptions and Publications 20
652 General Liability 39
TOTAL 2,059
Capital Outlay
799 Equipment Allocation 349
PROGRAM TOTAL 28,689
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks -
NET TOTAL $ 28,689
170f
DEPT 40100 UNALLOCATED SERVICES FUND 101
ACTIVITY: Administration of unallocated expenditures and revenues of the City.
ACTIVITY MANAGER: FINANCE DIRECTOR
GENERAL ACTIVITY DESCRIPTION
Record and monitor unallocated revenues and expenditures of the city. Keep the City Manager fully advised as to the sources and uses of this activity.
PROCESS USED
The unallocated revenues and expenditures are determined during the budget process. Contingency dollars are to be used only in an emergency or with prior
approval from the City Manager or the Council,whichever is appropriate.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1.
171
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DEPT 40100 UNALLOCATED FUND 101
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1996 1997 1998 1999 1999 2000 Change
EXPENDITURES
Materials, Supplies and Services $ 29,201 $ 23,586 $ 72,981 $ 28,000 $ 160,000 $ 108,799 -32.00%
Other Financing Uses 117,262 8,479 - 7,200 9,045 11,359 25.58%
TOTAL 146,463 32,065 72,981 35,200 169,045 120,158 -28.92%
REVENUES
Interest Earnings 389,184 126,273 119,158 138,000 347,089 297,089 -14.41%
SAC Refund - 33,750 - - - -
TOTAL 389,184 160,023 119,158 138,000 347,089 297,089 -14.41%
NET COST (RETURN) $ (242,721) $ (127,958) $ (46,177) $ (102,800) $ (178,044) $ (176,931) -0.63%
TOTAL GENERAL FUND
SOURCES(USES) OF
FUND BALANCE $ 143,659 $ (73,726) $ (105,381) $ (40,000) $ $
GENERAL FUND
OPERATING TOTAL $ 6,126,105 $ 6,338,002 $ 6,959,045 $ 7,087,948 $ 7,158,664 $ 7,418,723
172
DEPT 40100 UNALLOCATED FUND 101
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services
652 General Liability $ 14,808 $ - $ 20,255 $ - $ - $ -
670 Contingency 14,393 23,586 52,726 28,000 160,000 108,799 -32.00%
665 Raspberry Festival - - - - - -
TOTAL 29,201 23,586 72,981 28,000 160,000 108,799 -32.00%
Other Financing Uses
930 Transfer to P.I.R. Fund 103,384 - - - - -
930 Transfer to Para-Transit Fund 13,878 8,479 - 7,200 9,045 11,359 25.58%
TOTAL 117,262 8,479 - 7,200 9,045 11,359 25.58%
DEPARTMENT TOTAL $ 146,463 $ 32,065 $ 72,981 $ 35,200 $ 169,045 $ 120,158 -28.92%
SPECIAL PROJECTS
Shady Oak Beach Redevelopment - 150,000 100,000 100,000 100,000 25,000 -75.00%
GENERAL FUND
OPERATING TOTAL $ 6,126,105 $ 6,338,002 $ 6,959,045 $ 7,087,948 $ 7,158,664 $ 7,418,723 3.63%
173
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CITY OF HOPKINS, MINNESOTA
SPECIAL REVENUE FUNDS
Special Revenue Funds are used to account for revenues derived from specific taxes or other earmarked revenue sources.
Expenditures are restricted by law or administrative regulation for specified purposes.
State Chemical Assessment Team — This fund records activity for emergency response of chemical hazards for the State of
Minnesota.
Economic Development Fund - This fund was established to fund development opportunities. Sources of funds are derived from the
administration of loans and rental property acquired with tax increment receipts, bonds and grants.
Real Estate Purchase and Sales Fund - This fund records the acquisition and disposition of various properties with the proceeds
used to improve city buildings.
Hennepin County CDBG Fund - This fund accounts for receipt for Community Development Block Grant funds and the issuance of
loans and grants for housing rehabilitation.
Tax Increment Funds - These funds were established to record the use of tax increment receipts and bond proceeds as applied in
various Tax Increment Districts.
Paratransit Fund - This fund was established by agreement with the Regional Transit Board to account for the receipt of grants and
rider fees and expenditures for transit service.
Housing Rehab Fund - This fund was established to account for funds received under the Community Development Block Grant
funds and Section 8.
Parking Fund - This fund acquired land, improves and maintains parking lots and a parking ramp and collects monthly maintenance
fees from users.
Section 8 Fund — This fund is utilized for the administration of Housing and Urban Development (HUD) rental assistance programs
with the City of Hopkins.
Cable TV Fund - This fund records the City's share of a five city joint venture cable TV franchise administered under the Southwest
Suburban Cable Commission.
Depot Coffee House Fund—This fund supports the operations of the depot coffee house and the teen center.
I I I I I I I I I I I I I I I I I
1 1 1 1 1 1 1 1 1 1
CHEMICAL ASSESSMENT TEAM FUND '` , FUND 203
DEPT 42850 FIRE- STATE CHEMICAL ASSESSMENT TEAM
ACTIVITY: Emergency response for assessment of chemical hazards for the State of Minnesota.
ACTIVITY MANAGER: FIRE CHIEF
GENERAL ACTIVITY DESCRIPTION
Maintenance of state owned equipment for emergency response. Maintenance of training of personnel for emergency response. Responding as requested by the
State Duty Officer to the counties of Hennepin, Scott,Carver,McLeod and Renville.
PROCESS USED
The State of Minnesota will reimburse the City for up to $40,000 per year for the training of personnel, maintenance of equipment, and purchase of supplies and
equipment. Cost of actual response is separate and billable to the State of Minnesota.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
I. Write a successful proposal to the State's RFP to continue as a state chemical assessment team.
2. Recruit two new members for the chemical assessment team.
3. Assist the state administrator in implementing the long range plan.
4. Rework the equipment layout on the trailer to improve safety.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Respond to emergency calls 1 6 4 20 15
2. Training of personnel (no. people) 15 20 20 20 22
3. Maintenance of equipment(hours) 150 240 285 300 325
4. Administrative duties (hours) 100 300 300 300 300
176
STATE CHEMICAL ASSESSMENT TEAM BUDGET
Revenues and Expenditures Summary
Projected
Actual Actual Actual Actual Budget Budget Percent
1996 1997 1998 1999 1999 2000 Change
Revenues
State Chemical Assessment Team $ - $ 37,887 $ 34,576 $ 45,451 $ 55,000 $ 55,000
Expenditures
Salaries, Wages and Benefits
Salaries and Wages - 4,753 19,605 15,740 15,000 17,000 13.33%
Fringe Benefits - 17 1 - - -
Materials, Supplies and Services
Professional & Technical Services - - 2,866 1,000 4,500 4,500
Utilities and Maintenance 614 1,473 357 1,470 3,000 1,400 -53.33%
Operations 9,002 8,132 6,665 16,392 21,000 22,100 5.24%
City Support Services - 3,160 - 1,179 5,500 2,000 -63.64%
Supplies and Materials 1,826 16,851 5,082 6,134 6,000 8,000 33.33%
Total Expenditures 11,442 34,386 34,576 41,914 55,000 55,000
Indirectly Funded Amount $ 11,442 $ (3,501) $ - $ (3,537) $ - $ -
177
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DEPT 42850 FIRE- STATE CHEMICAL ASSESSMENT TEAM FUND 203
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
514 Fire Volunteers $ - $ 175 $ 19,605 $ 15,740 $ 15,000 $ 17,000 13.33%
515 Chemical Assessment Calls - 80 - - - -
516 Fire Drills - 4,498 - - - -
526 F.I.C.A. Contribution - 17 1 - - - -
TOTAL 4,770 19,606 15,740 15,000 17,000 13.33%
Materials, Supplies and Services
542 General Supplies 1,607 6,371 5,082 4,106 3,000 5,000 66.67%
555 Fire Prevention 219 10,480 - 2,028 3,000 3,000 -
563 Maint& Repair-Equipment/Vehicles 614 1,473 357 1,470 3,000 1,400 -53.33%
582 Expert& Professional Services - - 2,866 1,000 4,500 4,500
622 Intergovernmental Administrative Fee - 3,160 - 1,179 5,500 2,000 -63.64%
630 Training - - 1,333 2,300 3,000 3,000 -
635 Travel or Mileage - - 574 1,233 1,500 1,500 -
636 Conference Fees 9,002 8,132 3,500 9,100 14,500 14,500
637 Meals and Lodging - - 1,258 3,759 2,000 3,100 55.00%
TOTAL 11,442 29,616 14,970 26,175 40,000 38,000 -
DEPARTMENT TOTAL $ 11,442 $ 34,386 $ 34,576 $ 41,914 $ 55,000 $ 55,000 -
177a
ECONOMIC DEVELOPMENT FUND FUND 204
DEPT 46210 PROJECT DEVELOPMENT AND COORDINATION
46220 TAX INCREMENT FINANCING
46230 ECONOMIC DEVELOPMENT LOAN PROGRAM
ACTIVITY: Administration, miscellaneous economic development activities for the City, including the following activities:
- Rental Property Management- Sign Grant Program - Commercial Rehabilitation Loan Program - Administration of Economic Development
Fund
ACTIVITY MANAGER: DIRECTOR OF PLANNING&COMMUNITY DEVELOPMENT
GENERAL ACTIVITY DESCRIPTION
Undertake miscellaneous development activities not directly funded by specific project district budgets including administration of Economic Development
Fund. Process applications for assistance under Sign and Commercial Rehab Loan Program. Oversee all activities relating to management of property owned
by City/HRA.
PROCESS USED
Meet with developers, property owners, and business tenants to review possible redevelopment/development activities. Explore alternative methods of
financing. Review Commercial Rehab Loan& Sign Grant application in accordance with program requirements, which have been approved by the City/HRA.
Rental property management requires collection of monthly rent, filling of vacancies, processing repairs and improvements with Public Works Dept. and
private contractors.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
I. Process commercial rehab loans(approx. 2-3).
2. Monitor income/expenditure of ED account.
3. Continue to monitor all outstanding loans.
4. Monitor revised Commercial Rehab. Program and make changes as necessary.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Commercial rehab loan program apps. 0 2 1 2 2
2. Process Revenue Bond applications 3
178
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ECONOMIC DEVELOPMENT FUND BUDGET
Revenues and Expenditures Summary
Projected
Actual Actual Actual Actual Budget Budget Percent
1996 1997 1998 1999 1999 2000 Change
Revenues
Interest Earned $ 90,400 $ 96,947 $ 26,770 $ 33,889 $ 25,000 $ 32,000 28.00%
Interest on Loans 18,719 26,847 29,661 94,175 28,000 87,000 210.71%
Charges for Services 21,079 62,539 57,832 13,680 13,680 13,513 -1.22%
Other 52,638 72,703 57,502 7,676 50,000 2,000 -96.00%
Total 182,836 259,036 171,765 149,420 116,680 134,513 15.28%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 26,334 12,652 15,114 52,123 69,920 83,968 20.09%
Fringe Benefits 4,837 2,519 5,636 11,571 17,704 21,214 19.83%
Materials, Supplies and Services
Professional & Technical Services 31,644 23,758 21,304 12,429 21,195 29,795 40.58%
Utilities and Maintenance 5,607 703 438 156 410 410
Operations (162,129) 16,704 45,512 52,853 56,149 13,149 -76.58%
City Support Services 3,900 4,200 4,800 18,465 18,667 18,667
Supplies and Materials 2,212 1,438 2,327 2,365 4,715 4,715
Capital Outlay
Land (225,000) - - - - -
Equipment Allocation - - 466 468 466 466
Total Expenditures (312,595) 61,974 95,597 150,430 189,226 172,384 -8.90%
Reimbursed Expenditures - - - (62,760) (62,860) (61,483) -2.19%
Net Total Expenditures (312,595) 61,974 95,597 87,670 126,366 110,901 -12.24%
Indirectly Funded Amount $ (495,431) $ (197,062) $ (76,168) $ (61,750) $ 9,686 $ (23,612) 343.77%
The Economic Development Fund is made up of three programs. They are Project Development,TIF Administration and Economic Loan
Program.
179
DEPARTMENT - ECONOMIC DEVELOPMENT FUND 204
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 24,915 $ 12,652 $ 15,114 $ 52,123 $ 69,920 $ 83,968 20.09%
501 Overtime-Regular Employees 585 - - - - - _
524 SL Converted/LTD - - - 344 551 661 19.96%
525 P.E.R.A. Contribution 1,117 556 768 2,724 3,622 4,349 20.07%
526 F.I.C.A. Contribution 1,996 893 1,091 3,864 5,384 6,466 20.10%
527 Cafeteria Benefit Plan 1,468 1,073 1,265 3,425 6,943 8,394 20.90%
531 Workers'Compensation Insurance 256 (3) 114 407 397 375 -5.54%
535 Paid Leave Accrual - - 2,398 807 807 969 20.07%
TOTAL 30,337 15,171 20,750 63,693 87,624 105,182 20.04%
Material, Supplies & Services
540 Office Supplies 1,597 1,082 1,777 1,520 2,665 2,665
542 General Supplies 615 356 550 845 2,050 2,050
560 Postage 1,844 1,039 984 1,024 1,538 1,538
565 Maint. &Repair- Structures 69,533 196 - 45,000 45,000 -
580 Audit 600 600 800 820 820 1,670 103.66%
581 Advertising, Publication,Printing 5,268 877 2,785 273 2,050 2,050
582 Expert& Professional Services 2,737 9,877 9,654 4,469 7,125 11,000 54.39%
583 Other Contractual Services-NBCA 5,325 930 1,834 801 5,125 5,125
179a
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DEPARTMENT - ECONOMIC DEVELOPMENT FUND 204
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Material,Supplies& Services,cont.
584 Telephone- Local 357 678 382 - 410 410
585 Telephone- Long Distance - - 16 27 - - -
586 Telephone- Cellular - - 40 129 - -
588 Legal Services 13,915 12,351 9,016 6,339 8,125 12,000 47.69%
602 Heating Fuel 1,847 (327) - - - -
603 Water/Sewer 149 77 - - - -
604 Electricity 369 79 - - - -
605 Disposal Charges 891 - - - - -
615 City Project Contracts 14,813 5,000 - - - -
616 Construction Costs 3,328 - 36,186 2,275 - - -
621 Space Allocation - - - 12,720 12,750 12,750 -
622 Administrative Fee 3,900 4,200 4,800 5,745 5,917 5,917
630 Training 3,481 3,372 1,137 1,173 5,125 5,125
633 Dues and Memberships 1,251 929 2,190 1,157 2,050 2,050
635 Travel or Mileage - - 269 439 - 1,000 -
637 Meals and Lodging - - 1,283 1,180 - 1,000 -
639 Subscriptions and Publications - - 74 30 - - -
644 Taxes&Licenses 15,497 3,921 - - - -
179b
DEPARTMENT - ECONOMIC DEVELOPMENT FUND 204
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Material,Supplies & Services,cont.
652 General Liability - 695 - 301 386 386 -
665 Refunds&Reimbursements (266,083) 871 604 - - - -
TOTAL (118,766) 46,803 74,381 86,269 101,136 66,736 -34.01%
Capital Outlay
710 Land (225,000)
790 Equipment Allocation - - 466 468 466 466 -
TOTAL (225,000) - 466 468 466 466
DEPARTMENT TOTAL $ (313,429) $ 61,974 $ 95,597 $ 150,430 $ 189,226 $ 172,384 -8.90%
699 Less charges to other departments - - - (62,760) (62,860) (61,483) -2.19%
NET TOTAL (313,429) 61,974 95,597 87,670 126,366 110,901 -12.24%
179c
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ECONOMIC DEVELOPMENT FUND 204
PROGRAM SUMMARY
INCREASE
(DECREASE)
FUND
REVENUES EXPENDITURES BALANCE
Project Development $ 34,000 $ 90,860 $ (56,860)
Tax Increment Financing Administration $ - $ 7,898 $ (7,898)
Economic Development Loan Program $ 100,513 $ 12,143 $ 88,370
TOTAL $ 134,513 $ 110,901 $ 23,612
PERMANENT STAFFING
Project Development 1.05
Tax Increment Financing Administration 0.70
Economic Development Loan Program 0.05
1.80
CAPITAL OUTLAY
Equipment Allocation $ 466
LOAN ACTIVITY
Interfund Loan To Tax Increment 1-2 20,036
Interfund Loan To Tax Increment 1-1 86,071
Economic Development Loans payable (45,000)
180
PROGRAM 46210-PROJECT DEV& COORDINATION PROGRAM 46220-TAX INCREMENT FINANCING
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget
CODE 2000 Budget200
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 47,412 Regular Employees $ 34,192
524 SL/Converted-LTD 373 SL/Converted-LTD 269
525 P.E.R.A. Contribution 2,456 P.E.R.A. Contribution 1,771
526 F.I.C.A. Contribution 3,651 F.I.C.A. Contribution 2,633
527 Cafeteria Benefit Plan 4,887 Cafeteria Benefit Plan 3,277
531 Workers' Compensation Insurance 200 Workers' Compensation Insurance 150
535 Paid Leave Accrual 547 Paid Leave Accrual 395
TOTAL 59,526 TOTAL 42,687
Materials,Supplies and Services Materials,Supplies and Services
540 Office Supplies 1,333 Office Supplies 1,066
542 General Supplies 1,025 General Supplies 820
560 Postage 769 Postage 615
580 Audit 835 Audit 668
581 Advertising, Publication,Printing 1,025 Advertising,Publication, Printing 820
582 Expert& Professional Services 4,500 Expert&Professional Services 5,600
583 Other Contractual Services 2,563 Other Contractual Services 2,050
584 Telephone- Local 205 Telephone- Local 164
180a
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PROGRAM 46210-PROJECT DEV& COORDINATION PROGRAM 46220-TAX INCREMENT FINANCING
Budget Budget
CODE 2000 2000
Materials,Supplies and Services(cont) Materials, Supplies and Services (cont)
586 Telephone- Cellular - Telephone- Cellular -
588 Legal Services 4,500 Legal Services 3,600
616 Construction Costs - Construction Costs -
621 Space Allocation 6,375 Space Allocation 5,100
622 Administrative Fee 2,959 Administrative Fee 2,367
630 Training 2,563 Training 2,050
633 Dues and Memberships 1,025 Dues and Memberships 820
635 Travel or Mileage 500 Travel or Mileage 400
637 Meals and Lodging 500 Meals and Lodging 400
652 General Liability 193 General Liability 154
665 Refunds&Reimbursements - Refunds &Reimbursements -
TOTAL 30,868 TOTAL 26,694
Capital Outlay Capital Outlay
799 Equipment Allocation 466 Equipment Allocation -
PROGRAM TOTAL 90,860 PROGRAM TOTAL 69,381
Expenditures Charged to Other Activities Expenditures Charged to Other Activities
699 Intragovermental Chargebacks - Intragovermental Chargebacks (61,483)
NET TOTAL $ 90,860 NET TOTAL $ 7,898
180b
PROGRAM 46230-ED LOAN PROGRAM
EXPENDITURE DETAIL
Budget
CODE 2000
Salaries and Employee Benefits
500 Regular Employees $ 2,364
524 SL/Converted-LTD 19
525 P.E.R.A. Contribution 122
526 F.I.C.A. Contribution 182
527 Cafeteria Benefit Plan 230
531 Workers' Compensation Insurance 25
535 Paid Leave Accrual 27
TOTAL 2,969
Materials, Supplies and Services
540 Office Supplies 267
542 General Supplies 205
560 Postage 154
580 Audit 167
581 Advertising, Publication, Printing 205
582 Expert&Professional Services 900
583 Other Contractual Services 513
584 Telephone- Local 41
180c
I I I I I I I I I I I I I 1 I I I 1 I
PROGRAM 46230-ED LOAN PROGRAM
Budget
CODE 2000
Materials,Supplies and Services(cont)
586 Telephone- Cellular -
588 Legal Services 3,900
616 Construction Costs -
621 Space Allocation 1,275
622 Administrative Fee 592
630 Training 512
633 Dues and Memberships 205
635 Travel or Mileage 100
637 Meals and Lodging 100
652 General Liability 39
665 Refunds& Reimbursements -
TOTAL 9,173
Capital Outlay
799 Equipment Allocation -
PROGRAM TOTAL 12,142
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks
NET TOTAL $ 12,142
180d
REAL ESTATE PURCHASES AND SALES FUND FUND 205
DEPT 44200 PURCHASES AND SALES
ACTIVITY: Administration of miscellaneous real estate purchases for the City.
ACTIVITY MANAGER: CITY MANAGER
GENERAL ACTIVITY DESCRIPTION
Undertake miscellaneous activities not directly funded by specific project district budgets in the purchasing of real estate for the City.
PROCESS USED
Meet with developers, property owners, and business tenants to review possible purchase negotiations. Explore alternative methods of financing.
181
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REAL ESTATE PURCHASES& SALES FUND FUND 205
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1996 1997 1998 1999 1999 2000 Change
EXPENDITURES
Transfer Out $ - $ - $ - $ - $ - $ - -
REVENUES
Interest Earned - 1,396 2,050 2,197 1,900 2,000 5.26%
Right of way fees 3,700 3,700 3,700 3,700 3,700 3,700 -
TOTAL 3,700 5,096 5,750 5,897 5,600 5,700 1.79%
Increase(Decrease)to Fund Balance 3,700 5,096 5,750 5,897 5,600 5,700 1.79%
FUND BALANCE 12-31 $ 25,403 $ 30,499 $ 36,249 $ 42,146 $ 41,849 $ 47,846 14.33%
182
HENNEPIN COUNTY CDBG FUND FUND 207
DEPT 46310 HOUSING LOANS
46320 HOUSING GRANTS
ACTIVITY: Administration of the annual CDBG Program through Hennepin County
ACTIVITY MANAGER: DIRECTOR OF PLANNING& COMMUNITY DEVELOPMENT
GENERAL ACTIVITY DESCRIPTION
Grant dollars allocated to the City by Hennepin County on an annual basis. Loan repayments for projects using CDBG dollars are deposited into this fund and
then remitted to Hennepin County to be used for housing rehabilitation loans.
PROCESS USED
CDBG Program
Prepare annual application and schedule public hearing. Implementation and coordination of approved program activities. Funds from this program have been
used for the following activities:
1. Housing Rehabilitation Loans&Grants
2. Renovation of City Community Center
3. Subsidy for Greater Minneapolis Day Care Program
4. Public Housing Modernization
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Implement three-year planning process for CDBG funds.
2. Assist Hennepin County in updating the Urban Hennepin County Consolidated Plan 2000-2004.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1998 2000
1. CDBG application prepared 1 1 1 1 1
2. Loan repayments remitted to Hennepin Co 4 12 12 12
183
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HENNEPIN COUNTY CDBG FUND FUND 207
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1996 1997 1998 1999 1999 2000 Change
EXPENDITURES
Materials, Supplies and Services $ (13,242) $ 58,917 $ 35,581 $ 24,309 $ 1,800 $ 55,000 2955.56%
REVENUES
CDBG Grant55,072 31,765 21,101 -
-
52,000 -
Less: Direct- Social Serv. Agencies - - - - - - -
Hennepin County Grant - 55,072 31,765 21,101 - 52,000 -
Interest on Loans 3,265 3,845 3,816 3,208 3,000 3,000 -
TOTAL 3,265 58,917 35,581 24,309 3,000 55,000 1733.33%
Increase(Decrease)to Fund Balance 16,507 - - - 1,200 - -100.00%
FUND BALANCE 12-31 $ 134,399 $ 134,399 $ 134,399 $ 134,399 $ 135,599 $ 134,399 -0.88%
PERMANENT STAFFING
No administrative salaries are charged to this account. Administration is undertaken by the Director of Planning&Community Development
and the Housing Coordinator. The expense for these administrative costs are spread to other funds.
184
DEPT 46300( FUND 207
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
DEPARTMENTS
Rehab Loan $ (31,234) $ 60,136 $ 27,034 $ 24,309 $ 1,800 $ 40,000 2122.22%
Rehab Grant 17,992 (1,219) 8,547 - - 15,000 -
FUND TOTAL $ (13,242) $ 58,917 $ 35,581 $ 24,309 $ 1,800 $ 55,000 2955.56%
184a
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! 1 1 I I 1 1 1 1 1
TAX INCREMENT 1.1 FUND FUND 208
DEPT 46510 ADMINISTRATION
46514 PROPERTY ACQUIRED
46524 SITE IMPROVEMENTS
46526 PUBLIC IMPROVEMENTS
ACTIVITY: Administration-Coordination of TIF District 1-1 (CBD).
ACTIVITY MANAGER: DIRECTOR OF PLANNING&COMMUNITY DEVELOPMENT
GENERAL ACTIVITY DESCRIPTION
Implementation of Tax Increment Plan for Tax Increment District 1-1 which is located in the Central Business District(CBD).
PROCESS USED
Coordinate and review redevelopment activities with developers, City and HRA for projects proposed to be undertaken within the CBD Tax Increment
District. Administer expenditures of tax increments received on annual basis and perform general administrative activities.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Work with local realtors and potential tenants to fill vacancies in CBD.
2. Prepare program budget.
3. Assist Finance Dept. in preparation of annual report.
4. Insure local match requirement is met.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Preparation of annual TIF report 1 1 1 1 1
2. Meeting with developers, consultants, etc. 20 20 12 20 12
3. Prepare annual budget 1 1 1 1 1
185
TAX INCREMENT 1.1 FUND FUND 208
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1996 1997 1998 1999 1999 2000 Change
EXPENDITURES
Salaries and Employee Benefits $ 53,084 $ 44,545 $ 20,392 $ $
Materials, Supplies and Services 145,970 237,005 10,176 55,200 64,690 4,750 -92.66%
Transfers Out 973,737 2,596,000 679,000 1,029,000 679,000 350,000 -48.45%
TOTAL 1,172,791 2,877,550 709,568 1,084,200 743,690 354,750 -52.30%
REVENUE
Interest - 12,032 23,773 12,630 25,000 23,000 -8.00%
Transfers In - 50,000 - - - - -
Tax Increment 1,127,122 1,004,679 1,092,087 1,225,242 1,086,209 1,184,059 9.01%
TOTAL 1,127,122 1,066,711 1,115,860 1,237,872 1,111,209 1,207,059 8.63%
Increase(Decrease)to Fund Balance -45,669 -1,810,839 406,292 153,672 367,519 852,309 131.91%
Prior Period Adjustment - 1,680 - - - - -
FUND BALANCE 12-31 $ 2,348,877 $ 539,718 $ 946,010 $ 1,099,682 $ 3,025,377 $ 1,951,991 -35.48%
Interfund Loan From Economic Dev. 200,000 1,400,000 (50,000) (50,000) (123,077) (86,071) -30.07%
Interfund Loan To TIF #2.6 18,600 18,600 18,600
CASH BALANCE 12-31 $ 380,988 $ 161,927 $ 528,354 $ 650,626 $ 636,527 $ 1,435,464 125.52%
186
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1 I I I I I I I I I I I I I I I I I I
DEPT 46510 ADMINISTRATION FUND 208
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 42,977 $ 36,411 $ 16,554 $ - $ - $ - -
501 Overtime-Regular Employees 875 102 15 - - - -
524 SL Converted/LTD 422 455 386 - - - -
525 P.E.R.A. Contribution 1,826 1,581 825 - - - -
526 F.I.C.A. Contribution 3,337 2,700 1,131 - - - -
527 Hospitalization-Life Insurance 1,998 2,283 1,365 - - - -
531 Workers' Compensation Insurance 471 150 116 - - - -
533 Deferred Compensation 1,178 863 - - - - -
TOTAL 53,084 44,545 20,392 - - -
Materials,Supplies and Services
540 Office Supplies 50 - - - 400 - -
560 Postage - 1 - - 100 - -
580 Audit 1,000 1,500 800 800 800 - -
581 Advertising and Publication 121 51 - - 100 - -
582 Expert&Professional Services 6,508 5,712 4,627 2,000 2,000 2,000 -
583 Other Contractual Services 2,085 - - - 2,000 - -
584 Telephone- Local 314 386 382 - 390 - -100.00%
186a
DEPT 46510 ADMINISTRATION FUND 208
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services, cont.
588 Legal Service 2,414 1,747 25 200 2,000 500 -75.00%
630 Training 112 26 - 100 300 250 -16.67%
633 Dues and Memberships 160 - 200 - -
636 Conference Fees - - 40 - 100 - -
TOTAL 12,604 9,423 6,034 3,100 8,390 2,750 -67.22%
Transfers Out
920 Operating Transfers 200,000 1,856,000 - - - - -
920 OperatingTransfer to Debt Service 773,737 740,000 679,000 1,029,000 679,000 350,000 -48.45%
TOTAL 973,737 2,596,000 679,000 1,029,000 679,000 350,000 -48.45%
DEPARTMENT TOTAL $ 1,039,425 $ 2,649,968 $ 705,426 $ 1,032,100 $ 687,390 $ 352,750 -48.68%
DEPT 46512 COMMERICAL LOANS FUND 208
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services
588 Legal Services $ 380 $ - $ - $ - $ - $ - -
186b
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1 I I I I I I I 1 I I I I I I I I I I
DEPT 46516 BURSCH PROPERTY DEVELOPMENT FUND 208
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services
616 Construction Costs $ - $ - $ - $ 50,000 $ 50,000 $ - -
DEPT 46524 SITE IMPROVEMENTS FUND 208
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998. 1999 1999 2000 Change
Materials,Supplies and Services
616 Construction Costs $ - $ 1,141 $ - $ - $ - $ - -
DEPT 46540 GROCERY STORE FUND 208
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services
556 Sand/Gravel $ 314 $ - $ - $ - $ - $ - -
560 Postage 3 1 - - - - -
565 Maint. & Repair- Structural 14,369 - - - - - -
581 Advertising and Publication 210 - - - - - -
186c
DEPT 46540 GROCERY STORE FUND 208
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services,cont.
582 Expert&Professional Services $ 7,800 $ 5,084 $ - $ - $ - $ - -
588 Legal Services 4,202 7,305 - - - - -
616 Construction Costs 83,527 204,913 - - - - -
DEPARTMENT TOTAL $ 110,425 $ 217,303 $ - $ - $ - $ - -
DEPT 46546 MAINSTREET ALLEYSCAPE FUND 208
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services
582 Expert&Professional Services $ 2 $ - $ - $ - $ - $ i -
616 Construction Costs 22,559 - - - -
DEPARTMENT TOTAL $ 22,561 $ - $ - $ - $ - $ - -
186d
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I I I I I I I 1 I I I I I I I I I
DEPT 49708 STORM SEWER-HOPKINS PLAZA/HOME CTR. FUND 208
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies & Services
542 General Supplies $ - $ - $ 113 $ - $ 200 $ - -
581 Advertising and Publication - 338 51 100 100 - -
582 Expert&Professional Services - 8,800 3,978 2,000 6,000 2,000 -66.67%
DEPARTMENT TOTAL $ - $ 9,138 $ 4,142 $ 2,100 $ 6,300 $ 2,000 -68.25%
FUND TOTAL $ 1,172,791 $ 2,877,550 $ 709,568 $ 1,084,200 $ 743,690 $ 354,750 -52.30%
186e
TAX INCREMENT 1.2 FUND FUND 210
FUND 211
DEPT 46510 ADMINISTRATION
46518 SUBURBAN CHEVROLET-THEATER/RESTAURANT
46520 SUBURBAN CHEVROLET-ARTS FACILITY
ACTIVITY: Redevelopment of former Suburban Chevrolet property.
ACTIVITY MANAGER: DIRECTOR OF PLANNING& COMMUNITY DEVELOPMENT
GENERAL ACTIVITY DESCRIPTION
Implementation of Tax Increment Plan for Tax Increment District 1-2 which is located in the Central Business District(CBD).
PROCESS USED
Coordination of annual administrative activities for this district.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Assist Finance Dept. in preparation of annual report.
2. Insure local match requirements are met.
3. Prepare program budget.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Preparation of annual TIF report 1 1 1 1 1
2. Prepare annual budget 1 1 1 1 1
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TAX INCREMENT 1.2 FUND-HOPKINS ART FACILITY FUND 210
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1996 1997 1998 1999 1999 2000 Change
EXPENDITURES
Materials, Supplies and Services $ 175,850 $ 3,493,268 $ 76,912 $ 511 $ - $ - -
TOTAL 175,850 3,493,268 76,912
REVENUE
State Grants - 500,000 - - - - -
Contributions - 417,824 65,150 36,900 388,000 242,477 -115%
Miscellaneous Revenues - - 12,679 - - - -
Transfers In - 1,856,000 615,000 - - - -
TOTAL 2,773,824 692,829 36,900 388,000 242,477 -115%
Increase (Decrease)to Fund Balance (175,850) (719,444) 615,917 36,900 388,000 242,477 -115%
FUND BALANCE 12-31 $ (175,850) $ (895,294) $ (279,377) $ (242,477) $ 841 $ -
188
DEPT 46520 -HOPKINS ART FACILITY FUND 210
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services
540 Office Supplies $ - $ 81 $ - $ - $ - $ i
_
542 General Supplies 306 15,985 - - - _
560 Postage - 528 36 1 - - -
581 Advertising, Publication, Printing 10,052 1,992 314 - - - _
582 Expert&Professional Services 158,855 440,313 600 510 - - -
588 Legal Services 6,637 4,559 - - - _
616 Construction Costs 3,029,810 75,962 - - - -
622 Administrative Services - - - - _
TOTAL 175,850 3,493,268 76,912 511 - - -
FUND TOTAL $ 175,850 $ 3,493,268 $ 76,912 $ 511 $ - $ - -
188a
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1 1 I I I I I I I I I I I I I I I I I
TAX INCREMENT 1.2 FUND-ENTERTAINMENT CENTER FUND 211
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1996 1997 1998 1999 1999 2000 Change
EXPENDITURES
Materials, Supplies and Services $ 229,656 $ 213 $ 247 $ 59,984 $ 41,940 $ 60,497 44.25%
Capital Outlay - 15,027 - - - - -
TOTAL 229,656 15,240 247 59,984 41,940 60,497 44.25%
REVENUE
Interest - 7,611 393 3,302 - 3,400 -
Tax Increments - - 75,053 65,357 59,841 58,973 -1.45%
Transfer In 200,000 - - - - - -
TOTAL 200,000 7,611 75,446 68,659 59,841 62,373 4.23%
Increase(Decrease)to Fund Balance (29,656) (7,629) 75,199 8,675 17,901 1,876 -89.52%
Prior Period Adjustment - 200,000 - - - - -
Beard escrow payment (200,000) o
Reduction of Interfund Loan to Econ - (18,049) (13,582) (20,036) 47.52/0
FUND BALANCE 12-31 $ (29,656) $ 162,715 $ 237,914 $ 228,540 $ 134,544 $ 10,380 -92.29%
189
DEPT 46510 ADMINISTRATION FUND 211
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services
582 Expert& Professional Services $ 7,997 $ 150 $ 247 $ - $ - $ -
588 Legal Services - 63 - - - -
622 Administration Fee - - - - 3,500 2,500 -28.57%
DEPARTMENT TOTAL $ 7,997 $ 213 $ 247 $ - $ 3,500 $ 2,500 -28.57%
DEPT 46518 SUBURBAN CHEVROLET-THEATER/RESTAURANT FUND 211
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services
582 Expert& Professional Services $ 45,193 $ 4,865 $ - $ - $ - $ -
588 Legal Services 11,290 2,341 - - - -
616 Construction Costs 165,176 7,821 - - - -
830 Interest Expense - - - 59,984 38,440 57,997 50.88%
DEPARTMENT TOTAL $ 221,659 $ 15,027 $ - $ 59,984 $ 38,440 $ 57,997 50.88%
FUND TOTAL $ 229,656 $ 15,240 $ 247 $ 59,984 $ 41,940 $ 60,497 44.25%
189a
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PARATRANSIT FUND FUND 212
DEPT 44300 HOP-A-RIDE
ACTIVITY: Paratransit Service
ACTIVITY MANAGER: DIRECTOR OF PLANNING&COMMUNITY DEVELOPMENT
GENERAL ACTIVITY DESCRIPTION
Provide paratransit service for residents of Hopkins.
PROCESS USED
The purpose of the Hopkins Hop-A-Ride paratransit system is to provide an advance-reservation, shared-ride service to all who need such transportation
within the limits of the City of Hopkins. The City contracts on a yearly basis from bid submitted to provide the service.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Provide service within the budget
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Number of monthly statements 12 12 12 12 12
2. Number of passengers 15,511 13,107 11,035 12,000 12,000
Regular 7% 1% .4% 1%
Low Income 93% 99% 99.6% 99% 100%
3. Fares
Regular $4.00 $4.00 $4.85 $5.00 $5.00
Low Income $1.20 $1.55 $1.65 $1.65 $1.75
4. Number of questions answered 300 300 300 300 300
190
PARATRANSIT FUND FUND 212
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1996 1997 1998 1999 1999 2000 Change
EXPENDITURES
Salaries and Employee Benefits $ 5,312 $ 6,185 $ 5,743 $ 5,811 $ 8,859 $ 9,063 2.30%
Materials, Supplies and Services 63,621 53,803 49,428 62,172 62,386 65,096 4.34%
TOTAL 68,933 59,988 55,171 67,983 71,245 74,159 4.09%
REVENUES
State Grant 34,810 33,128 42,384 42,400 42,400 42,400 -
Paratransit Fares 20,245 18,346 15,745 19,500 19,800 20,400 3.03%
Interest - 35 - - - - -
Transfer In- General Fund 13,878 8,479 - 3,125 9,045 11,359 25.58%
TOTAL 68,933 59,988 58,129 65,025 71,245 74,159 4.09%
Increase (Decrease)to Fund Balance - - 2,958 (2,958) - - -
FUND BALANCE 12-31 $ - $ - $ 2,958 $ - $ - $ - -
PERMANENT STAFFING
Planner 0.15 0.15 0.15 0.15 0.15 0.15
191
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1 I I I I I I I I I I I I I I I I I 1
DEPT 44300 HOP-A-RIDE FUND 212
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 4,514 $ 5,269 $ 4,865 $ 4,839 $ 7,093 $ 7,270 2.50%
524 SL Converted/LTD - - - - 56 57 1.79%
525 P.E.R.A. Contribution 202 234 245 255 367 377 2.72%
526 F.I.C.A. Contribution 344 395 362 372 546 560 2.56%
527 Cafeteria Benefit Plan 252 286 251 240 684 690 0.88%
531 Workers Compensation - 1 20 22 31 25 -19.35%
535 Paid Leave Accrual - - - 82 82 84 2.44%
TOTAL 5,312 6,185 5,743 5,811 8,859 9,063 2.30%
Materials,Supplies and Services
560 Postage 57 53 28 50 100 100 -
580 Audit 300 300 300 300 300 310 3.33%
581 Advertising and Publication 904 705 52 1,000 1,300 1,200 -7.69%
583 Other Contractual Services 62,344 52,686 48,890 60,334 60,000 62,800 4.67%
588 Legal Services 16 51 136 62 100 100 -
630 Training - 8 - - 100 100 -
635 Travel or Mileage - - 17 20 - - -
637 Meals and Lodging - - 5 20 - - -
191a
DEPT 44300 HOP-A-RIDE FUND 212
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
639 Subscriptions and Publications - - - - 100 100 -
652 General Liability - - - 386 386 386 -
TOTAL 63,621 53,803 49,428 62,172 62,386 65,096 4.34%
FUND TOTAL $ 68,933 $ 59,988 $ 55,171 $ 67,983 $ 71,245 $ 74,159 4.09%
191b
I I I I I I I I I I I I I I I I I I I
1
HOUSING REHAB FUND FUND 213
DEPT 46320 SPECIAL PROJECTS
46330 COMMITTEE LIAISON
46340 HOUSING PROGRAM
ACTIVITY: Administration of Revolving Housing Rehabilitation Loan/Grant Program. Staff support for other housing programs including 1st Time Home
Buyer Mortgage Program,Hopkins Apt.Mgrs.Assoc.,Home Remodeling Fair,Image Awards,Housing Improvement Areas and Livable Communities Program.
ACTIVITY MANAGER: DIRECTOROF PLANNING&COMMUNITY DEVELOPMENT
GENERAL ACTIVITY DESCRIPTION
Administration, promotion and development of housing rehab program for City property owners.
PROCESS USED
Housing Rehabilitation
Screening of applicants to determine eligibility for program. Filing mortgages on property. Monitoring opportunities for new funding sources. Providing
ongoing loan servicing support.
Other Housing Programs/Projects
Monitor funding opportunities,recommend and prepare applications for housing programs offered through agencies such as MHFA and Met Council. Coordinate
annual Home Remodeling Fair and monthly meetings of HAMA.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Process applications in a timely manner; revise program as needed; coordinate program with vision statement goals and objectives.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
Housing Rehabilitation
1. Applications processed 19 12 12 20 15
2. Projects completed 14 10 7 12 12
Other Housing Programs/Projects
1. Mortgages provided through 1st Time
Home Buyers 9 9 11 12 12
2. Coordinate meetings of Hopkins Apt.
Mgrs. Assoc. 11 11 11 11 11
192
HOUSING REHABILITATION FUND BUDGET
Revenues and Expenditures Summary
Projected
Actual Actual Actual Actual Budget Budget Percent
1996 1997 1998 1999 1999 2000 Change
Revenues
Federal Grant $ - $ 43,256 $ - $ - $ - $ -
State Grant - - - 1,930 - -
Interest Earned 17,000 86,057 69,984 81,502 70,000 75,000 7.14%
Rehab Loan Interest 129,668 5,452 3,372 2,258 5,000 4,000 -20.00%
Meadow Creek Fees 97,956 98,498 103,339 - - -
Patio Home Fees - 525,401 164,297 667,787 - -
Valley Park Fees - - - 99,657 - -
Refunds &Reimbursements - 3,721 130 - - -
Bond Proceeds - 1,700,000 - 4,030,000 - -
Total Revenues 244,624 2,462,385 341,122 4,883,134 75,000 79,000 5.33%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 27,245 46,978 46,907 46,900 47,284 51,383 8.67%
Fringe Benefits 6,930 10,318 10,713 11,662 11,562 12,656 9.46%
Materials, Supplies and Services
Professional &Technical Services 8,889 4,325 9,313 259,588 2,563 5,075 98.01%
Utilities and Maintenance 5,652 (110) 419 200 820 600 -26.83%
Operations 236,999 2,068,410 275,846 4,495,890 4,092 5,505 34.53%
City Support Services 980 62,420 2,400 17,306 15,113 15,300 1.24%
Supplies and Materials 1,600 1,714 1,973 2,812 1,845 2,100 13.82%
Capital Outlay
Computers - - 2,104 - - -
Equipment Allocation - - 5,871 5,871 5,871 3,344 -43.04%
Total Expenditures 288,295 2,194,055 355,546 4,840,229 89,150 95,963 7.64%
Indirectly Funded Amount $ 43,671 $ (268,330) $ 14,424 $ (42,905) $ 14,150 $ 16,963 19.88%
The Housing Rehabilitation Fund of three programs. They are Special Projects, Committee Liaison and Housing Programs
193
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DEPARTMENT - HOUSING REHABILATATION FUND 213
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ 26,262 $ 46,062 $ 46,907 $ 46,900 $ 47,284 $ 51,383 8.67%
501 Overtime-Regular Employees 983 916 - - - - -
524 SL Converted/LTD 495 503 421 360 372 404 8.60%
525 P.E.R.A. Contribution 1,218 2,061 2,364 2,400 2,449 2,662 8.70%
526 F.I.C.A. Contribution 2,217 3,679 3,593 3,700 3,641 3,956 8.65%
527 Cafeteria Benefit Plan 1,606 2,567 2,728 2,800 2,760 2,941 6.56%
531 Workers' Compensation Insurance 112 28 192 200 168 200 19.05%
533 Deferred Compensation 1,282 1,480 1,479 1,830 1,800 1,900 5.56%
535 Paid Leave Accrual - - (64) 372 372 593 59.41%
TOTAL 34,175 57,296 57,620 58,562 58,846 64,039 8.82%
Materials,Supplies and Services
540 Office Supplies 722 530 698 912 820 850 3.66%
542 General Supplies - - 751 200 - 200 -
560 Postage 878 1,184 524 1,700 1,025 1,050 2.44%
563 Maintenance-Equip./Vehicle - - 37 - - - -
565 Maint. &Repair- Structures 5,342 (494) - - - -
568 Printing - - 5,065 50 - - -
580 Audit 600 500 500 513 513 525 2.34%
193a
DEPARTMENT - HOUSING REHABILATATION FUND 213
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services(cont.)
581 Advertising and Publication 195 505 359 1,100 308 320 3.90%
582 Expert&Professional Services 6,520 2,594 3,902 91,400 - 1,500 -
583 Other Contractual Services - - 432 150,432 - -
584 Telephone-Local 310 384 382 200 820 600 -26.83%
588 Legal Services 2,919 4,383 4,479 10,000 2,050 3,050 48.78%
616 Conctruction Costs 137,205 1,895,000 - 4,326,000 - -
621 Space Allocation - - - 8,500 8,500 8,500 -
622 Administrative Fee 980 62,420 2,400 8,806 6,613 6,800 2.83%
630 Training 2,651 1,336 995 1,000 2,050 1,050 -48.78%
633 Dues and Memberships - - 315 300 - 300 -
635 Travel/Mileage - - 345 300 - 300 -
636 Conference Fees - - 774 1,000 - 1,000 -
637 Meals and Lodging - - 356 800 - 800 -
639 Subscription and Publications 150 165 - 100 205 200 -2.44%
651 Fleet Liability - - - 344 344 350 1.74%
652 General Liability - - - 1,185 1,185 1,185
665 Set Up Loans (1,150) (3,152) - - - - _
TOTAL 157,322 1,965,355 22,314 4,604,842 24,433 28,580 16.97%
193b
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I I I I I I I I I I I I I I I I I I I
DEPARTMENT - HOUSING REHABILATATION FUND 213
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Capital Outlay
760 Computers - - 2,104 - - - -
799 Equipment Allocation - - 5,871 5,871 5,871 3,344 -43.04%
TOTAL - - 7,975 5,871 5,871 3,344 -43.04%
Debt Service
840 Agent Fee - - - 150 - - -
850 Bond Discount - - - 6,593 - - -
TOTAL - - - 6,743 - - -
Transfers
930 Transfer to Debt Service 96798 171404 267637 164211 - - -
DEPARTMENT TOTAL $ 288,295 $ 2,194,055 $ 355,546 $ 4,840,229 $ 89,150 $ 95,963 7.64%
193c
DEPARTMENT - HOUSING REHAB FUND FUND 213
PROGRAM SUMMARY
Budget Budget Percent
CATEGORY 1999 2000 Change
PROGRAM EXPENDITURES
Special Projects $ - $ 49,775
Committee Liason 23,094
Housing Program 23,094
TOTAL 89,150 95,963 7.64%
PROGRAM REVENUES
Special Projects 70,000 75,000 7.14%
Committee Liason
Housing Program 5,000 4,000 -20.00%
TOTAL 75,000 79,000 5.33%
NET COST(RETURN) $ 14,150 $ 16,963 19.88%
PERMANENT STAFFING
Special Projects 0.55
Committee Liason 0.25
Housing Program 0.25
TOTAL 1.05
CAPITAL OUTLAY
Equipment Allocation $ 3,344
194
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i 1 I I I I I I I I I I I I I I I I I
PROGRAM 46320- SPECIAL PROJECTS PROGRAM 46330-COMMITTEE LIASON
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 27,149 Regular Employees $ 12,117
501 Overtime-Regular Employees - Overtime-Regular Employees -
524 SL/Converted-LTD 214 SL/Converted-LTD 95
525 P.E.R.A. Contribution 1,406 P.E.R.A. Contribution 628
526 F.I.C.A. Contribution 2,090 F.I.C.A. Contribution 933
527 Cafeteria Benefit Plan 1,591 Cafeteria Benefit Plan 675
531 Workers' Compensation Insurance 100 Workers' Compensation Insurance 50
533 Deferred Compensation 950 Deferred Compensation 475
535 Paid Leave Accrual 313 Paid Leave Accrual 140
TOTAL 33,813 TOTAL 15,113
Materials,Supplies and Services Materials,Supplies and Services
540 Office Supplies 425 Office Supplies 213
542 General Supplies 100 General Supplies 50
560 Postage 525 Postage 263
563 Maintenance- Equip.Nehicle - Maintenance-Equip.Nehicle -
568 Printing - Printing -
580 Audit 263 Audit 131
194a
PROGRAM 46320- SPECIAL PROJECTS PROGRAM 46330- COMMITTEE LIASON
Budget Budget
CODE 2000 2000
Materials,Supplies and Services (cont) Materials,Supplies and Services (cont)
581 Advertising and Publication 160 Advertising and Publication 80
582 Expert&Professional Services 750 Expert&Professional Services 375
584 Telephone-Local 300 Telephone-Local 150
588 Legal Services 1,525 Legal Services 763
621 Space Allocation 4,250 Space Allocation 2,125
622 Administrative Fee 3,400 Administrative Fee 1,700
630 Training 525 Training 263
633 Dues and Memberships 150 Dues and Memberships 75
635 Travel/Mileage 150 Travel/Mileage 75
636 Conference Fees 500 Conference Fees 250
637 Meals and Lodging 400 Meals and Lodging 200
639 Subscription and Publications 100 Subscription and Publications 50
651 Fleet Liability 175 Fleet Liability 88
652 General Liability 593 General Liability 296
TOTAL 14,290 TOTAL 7,145
Capital Outlay Capital Outlay
799 Equipment Allocation 1,672 Equipment Allocation 836
PROGRAM TOTAL $ 49,775 PROGRAM TOTAL $ 23,094
194b
I I I I 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1
1 l I I I I I I 1 I I l I I l I I I I
PROGRAM 46340-HOUSING PROGRAM
EXPENDITURE DETAIL
Budget
CODE 2000
Salaries and Employee Benefits
500 Regular Employees $ 12,117
501 Overtime-Regular Employees -
524 SL/Converted-LTD 95
525 P.E.R.A. Contribution 628
526 F.I.C.A. Contribution 933
527 Cafeteria Benefit Plan 675
531 Workers' Compensation Insurance 50
533 Deferred Compensation 475
535 Paid Leave Accrual 140
TOTAL 15,113
Materials,Supplies and Services
540 Office Supplies 213
542 General Supplies 50
560 Postage 263
563 Maintenance-Equip./Vehicle -
568 Printing -
580 Audit 131
194c
PROGRAM 46340-HOUSING PROGRAM
Budget
CODE 2000
Materials,Supplies and Services (cont)
581 Advertising and Publication 80
582 Expert& Professional Services 375
584 Telephone- Local 150
588 Legal Services 763
621 Space Allocation 2,125
622 Administrative Fee 1,700
630 Training 263
633 Dues and Memberships 75
635 Travel/Mileage 75
636 Conference Fees 250
637 Meals and Lodging 200
639 Subscription and Publications 50
651 Fleet Liability 88
652 General Liability 296
TOTAL 7,145
Capital Outlay
799 Equipment Allocation 836
PROGRAM TOTAL $ 23,094
194d
I I I I I I I I I I I I I I 1 I I I I
PARKING FUND FUND 214
DEPT 44400 PARKING ENFORCEMENT
44410 PARKING OPERATIONS
44420 PARKING RAMP
ACTIVITY: Parking
ACTIVITY MANAGER: DIRECTOR OF PLANNING&COMMUNITY DEVELOPMENT
GENERAL ACTIVITY DESCRIPTION
The proper handling of all matters related to the operation and administration of the leased parking program. Implement items recommended by the City
Council and Parking Committee and follow-up on any questions by the general public.
PROCESS USED
Provide advice to the Parking Committee and the City Council on items of operation. Purpose of system is to manage the parking so as to provide the most
convenient parking spaces for the customers.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Review funding options for future maintenance to public lots/ramp with downtown commercial property owners.
2. Maintain annual improvements to public lots and ramp and make improvements as needed.
3. Work with Vedi Associates, Inc., to complete improvement analysis of ramp.
4. Continue to monitor the affect of Tait's rehab. on Lot 500, including parking from theater area users.
5. Work with the Public Works department to complete analysis of public parking lots.
6. Update parking map and implement marketing plan of parking system.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Permits sold 464 251 221 500 500
2. Complaints addressed 12 16 14 20 20
3. Staff reports/studies 2 1 4 4 4
195
PARKING FUND BUDGET
Revenues and Expenditures Summary
Projected
Actual Actual Actual Actual Budget Budget Percent
1996 1997 1998 1999 1999 2000 Change
Revenues
Court Fines $ 15,986 $ 5,789 $ 24,374 $ 29,454 $ 18,000 $ 24,000 33.33%
Interest Earned 5,000 13,223 14,403 13,793 13,000 12,000 -7.69%
Leased Parking 14,095 13,695 15,535 17,241 17,000 17,000
Public Works Services 15,500 16,300 15,300 16,000 16,000 16,500 3.13%
Total Revenues 50,581 49,007 69,612 76,488 64,000 69,500 8.59%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 41,771 48,307 61,122 55,473 43,471 46,213 6.31%
Fringe Benefits 9,984 11,176 11,442 11,262 12,730 13,640 7.15%
Materials, Supplies and Services
Professional&Technical Services 600 4,249 821 2,616 6,116 5,820 -4.84%
Utilities and Maintenance 13,546 29,096 16,889 16,400 26,776 27,800 3.82%
Operations 7,141 6,711 7,277 6,666 8,526 7,381 -13.43%
City Support Services 9,000 11,600 12,300 28,965 17,166 8,346 -51.38%
Supplies and Materials 5,366 3,511 3,301 4,663 11,934 10,685 -10.47%
Capital Outlay
Office Furniture and Equipment - - 2,103 - - -
Equipment Allocation - - 1,300 1,300 1,300 1,500 15.38%
Total Expenditures 87,408 114,650 116,555 127,345 128,019 121,385 -5.18%
Indirectly Funded Amount $ 36,827 $ 65,643 $ 46,943 $ 50,857 $ 64,019 $ 51,885 -18.95%
The Parking Fund is made up of three programs. They are Enforcement,Ramp, and Operations.
196
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DEPARTMENT - PARKING FUND 214
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 39,184 $ 46,049 $ 60,532 $ 54,985 $ 43,271 $ 46,213 6.80%
501 Overtime-Regular Employees 1,372 120 185 324 200 - -
503 Part-Time Employees 1,215 2,138 405 164 - -
524 SL Converted/LTD 335 341 191 19 341 364 6.74%
525 P.E.R.A. Contribution 1,818 2,015 2,639 2,572 4,233 2,394 -43.44%
526 F.I.C.A. Contribution 3,327 3,706 4,385 3,992 866 3,558 310.85%
527 Cafeteria Benefit Plan 2,733 3,189 4,607 3,252 5,700 5,940 4.21%
531 Workers' Compensation Insurance 235 63 548 643 1,090 850 -22.02%
533 Deferred Compensation 1,536 1,862 1,192 285 - - -
535 Paid Leave Accrual - - (2,120) 499 500 534 6.80%
TOTAL 51,755 59,483 72,564 66,735 56,201 59,853 6.50%
Material,Supplies and Services
541 Uniforms/Clothing - - - - 308 315 2.27%
542 General Supplies 562 154 1,232 876 1,115 1,115
543 Equipment&Vehicle Parts 79 55 76 19 410 205 -50.00%
544 Structural Supplies 1,489 3,228 360 1,000 3,500 3,500
545 Parts and Supplies - - 354 1,000 2,718 2,900 6.70%
196a
DEPARTMENT - PARKING FUND 214
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Material,Supplies and Services,cont.
549 Motor Fuels and Lubricants 8 74 44 168 820 250 -69.51%
555 Other Supplies 3,228 - 1,235 1,600 3,063 2,400 -21.65%
560 Postage 1 - 21 100 205 205
563 Maint. & Repair- Equip. & Vehicles - 344 - 600 513 525 2.34%
565 Maint. &Repair- Structures 3,968 19,186 7,135 5,000 15,375 15,375
567 Maint. &Repair- Other Improvements - 540 - 1,000 2,050 2,050
568 Printing - - 117 100 - 100 -
580 Audit 600 600 600 616 616 620 0.65%
581 Advertising and Publication 623 1,031 57 100 1,200 250 -79.17%
582 Expert& Professional Services - 3,649 - 2,000 5,500 5,000 -9.09%
584 Telephone-Local 417 381 472 500 513 525 2.34%
588 Legal Services - - 221 - - 200 -
604 Electricity 8,945 8,438 9,202 9,200 8,200 9,200 12.20%
611 Equipment Rental - - - - 308 - -100.00%
621 Space Allocation - - - 10,625 10,625 4,250 -60.00%
622 Administrative Fee 9,000 11,600 12,300 18,340 6,541 4,096 -37.38%
623 Garage- Labor&Burden 216 207 160 100 125 125
196b
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DEPARTMENT - PARKING FUND 214
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Material, Supplies and Services,cont.
630 Training 17 455 364 200 206 215 4.37%
633 Dues- Memberships 100 - 40 100 103 100 -2.91%
644 Taxes and Licenses - - 204 - - -
652 General Liability 4,800 4,365 5,527 5,066 5,061 5,066 0.10%
653 Property Insurance 1,600 860 867 1,000 1,443 1,445 0.14%
TOTAL 35,653 55,167 40,588 59,310 70,518 60,032 -14.87%
Capital Outlay
760 Computers - - 2,103 - - - -
799 Equipment Allocation - - 1,300 1,300 1,300 1,500 15.38%
TOTAL - - 3,403 1,300 1,300 1,500 15.38%
DEPARTMENT TOTAL $ 87,408 $ 114,650 $ 116,555 127,345 $ 128,019 $ 121,385 -5.18%
196c
DEPT PARKING FUND 214
PROGRAM SUMMARY
Proposed
Budget Budget Percent
CATEGORY 1999 2000 Change
EXPENDITURES
Enforcement $ - $ 52,925
Parking Ramp 51,383
Parking Operations 17,077
TOTAL 127,814 121,385 -5.03%
REVENUE
Enforcement 18,000 24,000 33.33%
Parking Ramp 42,000 41,500 -1.19%
Parking Operations 4,000 4,000
TOTAL 64,000 69,500 8.59%
NET COST(RETURN) $ 63,814 $ 51,885 -18.69%
PERMANENT STAFFING
Enforcement 1.00
Operation 0.30
TOTAL 1.30
197
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PROGRAM 44400-PARKING ENFORCEMENT PROGRAM 44410-PARKING OPERATIONS
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 32,030 Regular Employees $ 7,092
501 Overtime-Regular Employees - Overtime-Regular Employees -
524 SL/Converted-LTD 252 SL/Converted-LTD 56
525 P.E.R.A. Contribution 1,659 P.E.R.A. Contribution 368
526 F.I.C.A. Contribution 2,466 F.I.C.A. Contribution 546
527 Cafeteria Benefit Plan 4,560 Cafeteria Benefit Plan 690
531 Workers' Compensation Insurance 600 Workers'Compensation Insurance 125
533 Deferred Compensation - Deferred Compensation -
535 Paid Leave Accrual 370 Paid Leave Accrual 82
TOTAL 41,937 TOTAL 8,958
Materials,Supplies and Services Materials, Supplies and Services
541 Uniforms/Clothing 315 General Supplies 250
542 General Supplies 615 Structural Supplies -
543 Equipment&Vehicle Parts 205 Parts and Supplies 1,350
545 Parts and Supplies 200 Other Supplies 200
549 Motor Fuels and Lubricants 250 Maint. &Repair- Equip. &Vehicles 263
555 Other Supplies 2,000 Maint. &Repair- Structures -
197a
PROGRAM 44400-PARKING ENFORCEMENT PROGRAM 44410-PARKING OPERATIONS
Budget Budget
CODE 2000 2000
Materials, Supplies and Services(cont) Materials, Supplies and Services (cont)
560 Postage 205 Maint. & Repair- Other Improvements 1,025
568 Printing 100 Audit 155
580 Audit 310 Advertising and Publication 125
588 Legal Services 200 Expert& Professional Services 2,500
621 Space Allocation 2,125 Telephone-Local 262
622 Administrative Fee 2,242 Electricity -
623 Garage-Labor&Burden 125 Space Allocation 1,062
630 Training 110 Administrative Fee 927
633 Dues -Memberships 100 Training -
652 General Liability 386 General Liability, Fire, Etc. -
TOTAL 9,488
Property Insurance -
Capital Outlay TOTAL 8,119
799 Equipment Allocation 1,500
PROGRAM TOTAL $ 52,925 PROGRAM TOTAL $ 17,077
197b
I I I I I I I I I I I I I I I I I I I
PROGRAM 44420-PARKING RAMP
EXPENDITURE DETAIL
Budget
CODE 2000
Salaries and Employee Benefits
500 Regular Employees $ 7,092
501 Overtime-Regular Employees
524 SL/Converted-LTD 56
525 P.E.R.A. Contribution 368
526 F.I.C.A. Contribution 546
527 Cafeteria Benefit Plan 690
531 Workers'Compensation Insurance 125
533 Deferred Compensation
535 Paid Leave Accrual 82
TOTAL 8,958
Materials,Supplies and Services
541 General Supplies 250
542 Structural Supplies 3,500
543 Parts and Supplies 1,350
545 Other Supplies 200
549 Maint. &Repair-Equip. &Vehicles 262
565 Maint. &Repair- Structures 15,375
197c
PROGRAM 44420-PARKING RAMP
Budget
CODE 2000
Materials,Supplies and Services (cont)
567 Maint. & Repair- Other Improvements 1,025
580 Audit 155
581 Advertising and Publication 125
582 Expert&Professional Services 2,500
584 Telephone- Local 263
604 Electricity 9,200
621 Space Allocation 1,063
622 Administrative Fee 927
630 Training 105
652 General Liability, Fire, Etc. 4,680
653 Property Insurance 1,445
TOTAL 42,425
PROGRAM TOTAL $ 51,383
197d
I I I I I I I I I I I I I I I 1 I I I
� II
SECTION 8 FUND FUND 215
DEPT 46370 SECTION 8
ACTIVITY: Administration of Section 8 Existing Housing Rental Program.
ACTIVITY MANAGER: DIRECTOR OF PLANNING&COMMUNITY DEVELOPMENT
GENERAL ACTIVITY DESCRIPTION
Administration of HUD Section 8 Rental Assistance Program in conjunction with contract between the City and Metropolitan Council.
PROCESS USED
Process applications and verify income as detailed. Complete yearly reexaminations. Perform housing inspections in accordance with Section 8 quality
standards. Process administrative payment requests with Metropolitan Council. Process damage claims;conduct fraud investigations.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Stabilization of program size.
2. Educate owners and program participants with changes to Section 8 program.
3. Resolve contract issues with metro HRA.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Respond to general housing questions 400 550 650 650 650
2. Phone calls-Hopkins clients 2,000 2,200 2,800 3,000 3,000
3. Vouchers/certificates placed 175 198 285 350 300
4. Inspections 250 325 500 475 525
5. Interim income changes 100 200 250 250 250
6. New client briefings 90 175 225 100
7. Damage claims processed 2 1 0 0
8. Data entry-tenant files 400 500 500 500
198
SECTION 8 FUND 215
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1996 1997 1998 1999 1999 2000 Change
EXPENDITURES
Salaries and Employee Benefits $ 31,269 $ 34,990 53,682 56,618 $ 62,042 $ 65,359 5.35%
Materials, Supplies and Services 5,360 6,417 8,785 14,500 12,263 11,200 -8.67%
Capital Outlay - - 9,189 - - 3,344 -
TOTAL 36,629 41,407 71,656 71,118 74,305 79,903 7.53%
REVENUES
Intergovernmental - Federal- Sec 8 38,000 43,256 52,799 75,000 90,000 75,000 -16.67%
Interest Earned - - - 1,000 3,000 1,000 -66.67%
TOTAL 38,000 43,256 52,799 76,000 93,000 76,000 -18.28%
Increase(Decrease)to Fund Balance 1,371 1,849 (18,857) 4,882 18,695 (3,903) -120.88%
FUND BALANCE 12-31 $ 60,000 $ 61,849 $ 42,992 $ 47,874 $ 67,449 $ 43,971 -34.81%
PERMANENT STAFFING
Section 8 Coordinator 1.00 1.00
Program Technician 0.25 0.25 0.25 0.25 0.25
Public Housing Manager 0.50 0.50 0.50 0.50 0.30 0.20
Secretary 0.10
CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
Equip. Allocation-computers, copier& phone sys. $ 3,344 $ 3,344 $ 3,344
199
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DEPT 46370 SECTION 8 FUND 215
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 26,695 $ 30,337 $ 44,841 $ 43,500 $ 47,542 $ 50,350 5.91%
503 Part Time Employees - 200 - - - - -
524 SL Converted/LTD - - 94 250 374 397 6.15%
525 P.E.R.A. Contribution - 5 - - 2,462 2,608 5.93%
526 F.I.C.A. Contribution 1,966 2,241 3,429 3,630 3,660 3,877 5.93%
527 Cafeteria Benefit Plan 2,012 2,080 2,584 3,800 3,928 3,980 1.32%
531 Workers Compensation - 127 867 1,250 1,528 1,500 -1.83%
533 Deferred Compensation 596 - 1,417 3,640 2,000 2,000
535 Paid Leave Accrual - - 450 548 548 647 18.07%
TOTAL 31,269 34,990 53,682 56,618 62,042 65,359 5.35%
Materials,Supplies and Services
540 Office Supplies 352 1,150 1,165 1,800 1,948 2,000 2.67%
560 Postage 1,008 1,400 2,113 2,600 1,845 1,895 2.71%
563 Maintenance- Equip./Vehicle - - 788 400 800 800 -
567 Maint. &Repair- Other Improvemts 4,000 2,414 - - - - -
581 Advertising and Publication - - - 100 103 105 1.94%
582 Expert and Professional Services - - 116 - - - -
199a
DEPT 46370 SECTION 8 FUND 215
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services,cont.
584 Telephone - local - 236 3,115 2,100 500 515 3.00%
586 Telephone-cellular - - 159 400 - 200 -
588 Legal Services - 17 - 100 - 100 -
622 Intergovernmental Admin. Fee - 1,200 1,200 6,500 6,452 4,970 -22.97%
630 Training - - - 200 615 315 -48.78%
635 Travel/Mileage 129 200 - 200 -
637 Meals and Lodging - - - 100 - 100 -
TOTAL 5,360 6,417 8,785 14,500 12,263 11,200 -8.67%
Capital Outlay
750 Office Equipment&Furnishings - - 9,189 - - -
799 Equipment Allocation - - - - - 3,344 -
TOTAL - - 9,189 - - 3,344
FUND TOTAL $ 36,629 $ 41,407 $ 71,656 $ 71,118 $ 74,305 $ 79,903 7.53%
199b
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CABLETV FUND FUND 217
DEPT CABLE TV
ACTIVITY: Communications
ACTIVITY MANAGER: COMMUNITY RELATIONS COORDINATOR
GENERAL ACTIVITY DESCRIPTION
Provide two way communication between the City and its residents, employees, and businesses; its civic, service, and fraternal organizations; and other
communities and government agencies.
PROCESS USED
Written,verbal and visual communication tools.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
I. Web Site rollout and maintenance
2. Develop a centralized communication system
3. Develop and incorporate Hopkins Academy
200
CABLE TV FUND FUND 217
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Newsletters:
Hopkins Highlights 6 6 6 6
Link(Boards& Commissions) 12 12 4 4
Edition(City employees) 12 12 12 12
Twin West articles 12 12 0 0
HBCA articles 12 12 0 4
2. Press releases- City briefs 95 100 36 60
3. Cable television:
Meeting cablecasts 37 37 37 37
Video productions 4 3 3 3
Bulletin board updates 125 130 120 130
4. Razzle message line:
Phone messages received 270 300 90 90
Updates to the information 60 60 12 12
5. Special publications:
Annual Report 1 1 1 1
6. Liaison:
Raspberry Festival meetings 6 6 6 0
HBCA meetings 12 24 15 6
Other commission and board meetings 24 24 24 24
201
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CABLE TV FUND BUDGET
Revenues and Expenditures Summary
Projected
Actual Actual Actual Actual Budget Budget Percent
1996 1997 1998 1999 1999 2000 Change
Revenues
Interest Earned $ 5,000 $ 10,337 $ 14,462 $ 12,362 $ 10,000 $ 11,000 10.00%
Current Service - 135 289 - - -
Franchise Fees 61,343 165,129 103,397 112,152 95,000 105,000 10.53%
Total Revenues 66,343 175,601 118,148 124,514 105,000 116,000 10.48%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 38,444 41,447 36,419 36,900 38,263 40,065 4.71%
Fringe Benefits 11,589 11,471 8,060 10,301 10,380 10,841 4.44%
Materials, Supplies and Services
Professional &Technical Services 400 300 5,342 1,410 3,410 3,420 0.29%
Utilities and Maintenance 3,300 5,717 3,334 5,600 4,800 4,345 -9.48%
Operations 34,798 21,280 19,671 27,486 31,486 30,661 -2.62%
City Support Services 8,700 7,000 7,200 14,100 13,859 13,557 -2.18%
Supplies and Materials 2,390 2,886 3,697 2,900 2,100 2,140 1.90%
Capital Outlay
Office Furniture and Equipment 4,139 5,345 8,054 30,000 32,000 9,000 -71.88%
Equipment Allocation - - 7,355 7,355 7,355 4,664 -36.59%
Total Expenditures 103,760 95,446 99,132 136,052 143,653 118,693 -17.38%
Indirectly Funded Amount $ 37,417 $ (80,155) $ (19,016) $ 11,538 $ 38,653 $ 2,693 -93.03%
The Cable TV Fund is made up of four programs. They are Committee Liaison,Newsletter, Web&Messaging and Special Projects.
202
DEPARTMENT - CABLE TV FUND 217
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 36,402 $ 39,625 $ 36,408 $ 36,700 $ 36,418 $ 38,220 4.95%
503 Part-Time Employees 2,042 1,822 11 200 1,845 1,845
524 SL Converted/LTD 383 403 288 270 287 300 4.53%
525 P.E.R.A. Contribution 1,599 1,661 1,584 1,850 1,886 2,317 22.85%
526 F.I.C.A. Contribution 2,970 3,096 2,771 3,100 2,942 2,938 -0.14%
527 Cafeteria Benefit Plan 6,523 6,285 4,255 2,640 2,726 2,746 0.73%
531 Workers' Compensaton Insurance 114 26 157 180 208 200 -3.85%
533 Deferred Compensation 492 1,830 1,900 1,900
535 Paid Leave Accrual - - (1,487) 431 431 440 2.09%
TOTAL 50,033 52,918 44,479 47,201 48,643 50,906 4.65%
Materials,Supplies and Services
540 Office Supplies 1,251 1,498 3,294 2,500 1,600 1,640 2.50%
542 General Supplies 1,139 1,388 403 400 500 500
560 Postage 6,711 6,285 5,729 6,600 7,500 7,500
563 Maint. &Repair- Equip. &Vehicles 1,654 4,057 1,457 2,000 3,000 2,500 -16.67%
568 Printing - - 1,724 - 2,600 2,600 -
580 Audit 400 300 400 410 410 420 2.44%
581 Advertising and Publication 5,247 3,964 5,117 12,800 7,000 7,175 2.50%
202a
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1 I I I I I I I I I I I I I I I I I I
DEPARTMENT - CABLE TV FUND 217
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services(cont)
582 Expert&Professional Services - - 4,942 1,000 3,000 3,000 -
584 Telephone-Local 1,646 1,660 1,877 3,600 1,800 1,845 2.50%
621 Space Allocation - - - 8,500 8,500 8,500 -
622 Administrative Fee 8,700 7,000 7,200 5,600 5,359 5,057 -5.64%
630 Training 327 310 450 300 300 300 -
633 Dues and Memberships - - 6,359 7,000 8,500 7,500 -
635 Travel or Mileage - - 163 200 300 300 -
637 Meals and Lodging - - 24 100 100 -
639 Subscriptions and Publications 22,513 10,721 105 200 4,800 4,800
652 General Liability - - - 386 386 386 -
TOTAL 49,588 37,183 39,244 51,496 55,655 54,123 -2.75%
Capital Outlay
750 Office Equipment& Furnishings 3,355 5,345 5,662 - - -
760 Computers - - 2,392 - - 4,000
790 Other Equipment 784 - - 30,000 32,000 5,000
799 Equipment Allocation - - 7,355 7,355 7,355 4,664 -36.59%
TOTAL 4,139 5,345 15,409 37,355 39,355 13,664 -65.28%
FUND TOTAL $ 103,760 $ 95,446 $ 99,132 $ 136,052 $ 143,653 $ 118,693 -17.38%
202b
DEPARTMENT - CABLE TV FUND 217
PROGRAM SUMMARY
Proposed
Budget Budget Percent
CATEGORY 1999 2000 Change
PROGRAM EXPENDITURES
Special Projects $ - $ 29,312
Communication Liason - 18,262
Newsletter - 39,827
Web and Message - 31,292
TOTAL 143,653 118,693 -17.38%
PROGRAM REVENUES
Special Projects 105,000 116,000 10.48%
Communication Liason - -
Newsletter - -
Web and Message - -
TOTAL 105,000 116,000 10.48%
NET COST (RETURN) $ 38,653 $ 2,693 -93.03%
PERMANENT STAFFING
Special Projects 0.30
Communication Liason 0.10
Newsletter 0.35
Web and Message 0.30
TOTAL 1.05
CAPITAL OUTLAY
Personal Computer $ 4,000
Portable Video Projector 5,000
Equipment Allocation 4,664
$ 13,664
203
I I I 1 I I I I I I I I I I I I I I
I 1 I I I I I I I I I I I I I I I I I
PROGRAM 44520- SPECIAL PROJECTS PROGRAM 44540-COMMUNICATION&LIASON
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 11,466 Regular Employees $ 1,911
503 Part-Time Employees - Part-Time Employees 1,845
524 SL/Converted-LTD 90 SL/Converted-LTD 15
525 P.E.R.A. Contribution 594 P.E.R.A. Contribution 99
526 F.I.C.A. Contribution 883 F.I.C.A. Contribution 289
527 Cafeteria Benefit Plan 925 Cafeteria Benefit Plan 148
531 Workers' Compensation Insurance 50 Workers' Compensation Insurance 30
533 Deferred Compensation 475 Deferred Compensation 85
535 Paid Leave Accrual 132 Paid Leave Accrual 22
TOTAL 14,615 TOTAL 4,444
Materials,Supplies and Services Materials,Supplies and Services
540 Office Supplies 410 Office Supplies 246
542 General Supplies 125 General Supplies 75
560 Postage 1,875 Postage 1,125
563 Maint. & Repair-Equip. &Vehicles 625 Maint. &Repair- Equip. &Vehicles 375
568 Printing 650 Printing 390
580 Audit 105 Audit 63
203a
PROGRAM 44520- SPECIAL PROJECTS PROGRAM 44540- COMMUNICATION& LIASON
Budget Budget
CODE 2000 2000
Materials,Supplies and Services (cont) Materials,Supplies and Services (cont)
581 Advertising and Publication 1,794 Advertising and Publication 1,076
582 Expert&Professional Services 750 Expert&Professional Services 450
584 Telephone- Local 461 Telephone- Local 277
621 Space Allocation 2,125 Space Allocation 1,275
622 Administrative Fee 1,264 Administrative Fee 759
630 Training 75 Training 45
633 Dues and Memberships 1,875 Dues and Memberships 1,125
635 Travel or Mileage 75 Travel or Mileage 45
637 Meals and Lodging 25 Meals and Lodging 15
639 Subscriptions and Publications 1,200 Subscriptions and Publications 720
652 General Liability 97 General Liability 58
TOTAL 13,531 TOTAL 8,118
Capital Outlay Capital Outlay
790 Other Equipment - Other Equipment 5,000
799 Equipment Allocation 1,166 Equipment Allocation 700
1,166 5,700
PROGRAM TOTAL $ 29,312 PROGRAM TOTAL $ 18,262
203b
I I I I I I I I I I I I I I I I I I I
1 1 I I I I I I I I ! I I I I I I I 1
PROGRAM 44560-NEWSLETTERS PROGRAM 44580-WEB AND MESSAGE
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 13,377 Regular Employees $ 11,466
503 Part-Time Employees - Part-Time Employees -
524 SL/Converted-LTD 105 SL/Converted-LTD 90
525 P.E.R.A. Contribution 1,030 P.E.R.A. Contribution 594
526 F.I.C.A. Contribution 883 F.I.C.A. Contribution 883
527 Cafeteria Benefit Plan 768 Cafeteria Benefit Plan 905
531 Workers' Compensation Insurance 70 Workers' Compensation Insurance 50
533 Deferred Compensation 865 Deferred Compensation 475
535 Paid Leave Accrual 154 Paid Leave Accrual 132
TOTAL 17,252 TOTAL 14,595
Materials,Supplies and Services Materials,Supplies and Services
540 Office Supplies 574 Office Supplies 410
542 General Supplies 175 General Supplies 125
560 Postage 2,625 Postage 1,875
563 Maint. & Repair- Equip. &Vehicles 875 Maint. &Repair- Equip. &Vehicles 625
568 Printing 910 Printing 650
580 Audit 147 Audit 105
203c
PROGRAM 44560-NEWSLETTERS PROGRAM 44580-WEB AND MESSAGE
Budget Budget
CODE 2000 2000
Materials,Supplies and Services(cont) Materials,Supplies and Services (cont)
581 Advertising and Publication 2,511 Advertising and Publication 1,794
582 Expert& Professional Services 1,050 Expert& Professional Services 750
584 Telephone -Local 646 Telephone - Local 461
621 Space Allocation 2,975 Space Allocation 2,125
622 Administrative Fee 1,770 Administrative Fee 1,264
630 Training 105 Training 75
633 Dues and Memberships 2,625 Dues and Memberships 1,875
635 Travel or Mileage 105 Travel or Mileage 75
637 Meals and Lodging 35 Meals and Lodging 25
639 Subscriptions and Publications 1,680 Subscriptions and Publications 1,200
652 General Liability 135 General Liability 97
TOTAL 18,943 TOTAL 13,531
Capital Outlay Capital Outlay
760 Computer 2,000 Computer 2,000
799 Equipment Allocation 1,632 Equipment Allocation 1,166
TOTAL 3,632 TOTAL 3,166
PROGRAM TOTAL $ 39,827 PROGRAM TOTAL $ 31,292
203d
I I I I I I I I I I I I I I I I I 1 1
DEPOT COFFEE HOUSE FUND FUND 219
DEPT 44700 DEPOT COFFEE HOUSE
44710 TEEN CENTER
ACTIVITY: Operation of Depot Coffee House and Teen Center
ACTIVITY MANAGER: DEPOT OPERATIONS MANAGER
GENERAL ACTIVITY DESCRIPTION
The Depot Coffee House serves a dual purpose by providing a teen oriented activity center which is funded through operating of a coffee house business.
Activities of the facility are determined by a Depot Operations Board consisting of City, student and community representatives. Services offered through the
teen center include social programs, student outreach programs, educational assistance and chemical dependency education.
PROCESS USED
The Depot is open on a daily basis, twelve months of the year. Generally, daytime hours serve as the time of operation for the coffee house; and late afternoon
and evening hours for teen center related activities.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Cover projected annual operating shortfall through grants,donations and fundraising events.
2. Increase recruitment of Hopkins teens to be interns,employees and volunteers throughout the community.
3. Complete the original Depot plan by paving the parking lot and finishing the exterior improvements, so that the Depot will be established as a permanent
facility.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Teen program attendance 700 17,900 13,900
2. Days of operation 117 355 355
3. Coffee house revenues $13,000 $170,000 $130,000
4. Average revenue per day $110 $478 $366
204
DEPOT COFFEE HOUSE FUND BUDGET
Revenues and Expenditures Summary
Projected
Actual Actual Actual Actual Budget Budget Percent
1996 1997 1998 1999 1999 2000 Change
Revenues
Grants $ - $ - $ 85,079 $ 51,296 $ 76,638 $ 71,555 -6.63%
Sales - - 22,680 101,924 170,700 105,000 -38.49%
Interest Earnings - - 2,541 - 1,000 -
Contributions - - 2,569 4,000 8,500 3,000 -64.71%
Other Miscellaneous - - 495 718 - 500
Total Revenues - - 113,364 157,938 256,838 180,055 -29.90%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages - - 41,116 73,699 133,616 59,860 -55.20%
Fringe Benefits - - 10,510 16,422 27,088 15,264 -43.65%
Materials, Supplies and Services
Professional& Technical Services - - 3,264 22,819 3,700 42,000 1035.14%
Utilities and Maintenance - - 1,836 10,410 12,220 10,850 -11.21%
Operations - - 23,649 3,584 5,460 5,936 8.72%
City Support Services - - - - 2,473 - -100.00%
Supplies and Materials - - 14,143 43,733 26,150 44,050 68.45%
Total Expenditures - - 94,518 170,668 210,707 177,960 -15.54%
Indirectly Funded Amount $ - $ - $ (18,846) $ 12,730 $ (46,131) $ (2,095) -95.46%
The Depot Coffee House Fund is made up of two programs. They are Coffee Operations and Teen Center.
205
I I I I I I I I I I I I I I I i I I I
I I I I I I I I I I I I I I I I I I I
DEPOT COFFEE HOUSE FUND 219
PROGRAM SUMMARY
Budget Budget Percent
CATEGORY 1999 2000 Change
PROGRAM EXPENDITURES
Coffee House Operations $ 165,590 $ 116,405 -29.70%
Teen Center 47,583 61,555 29.36%
TOTAL 210,707 177,960 -15.54%
PROGRAM REVENUES
Coffee House Operations 180,200 118,500 -34.24%
Teen Center 76,638 61,555 -19.68%
TOTAL 256,838 180,055 -29.90%
NET COST (RETURN) $ (46,131) $ (2,095) -95.46%
PERMANENT STAFFING
Operations Manager 1.00
Part-time 0.50
TOTAL 1.50
206
DEPT 44700 DEPOT COFFEE HOUSE FUND 219
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ - $ - $ 36,266 $ 30,313 $ 27,808 $ 14,680 -47.21%
501 Overtime- Regular Employees - - - 376 - -
503 Part-Time Employees - - - 28,709 72,000 30,000 -58.33%
524 SL Converted/LTD - - 109 160 213 116 -45.54%
525 P.E.R.A. Contribution - - 1,429 1,899 2,899 2,314 -20.18%
526 F.I.C.A. Contribution - - 2,660 4,659 9,007 3,440 -61.81%
527 Cafeteria Benefit Plan - - 1,847 2,501 4,560 2,300 -49.56%
531 Workers Compensation - - 906 2,340 208 2,350 1029.81%
532 Unemployment - - - 609 - -
533 Deferred Compensation - - 1,109 685 1,000 - -100.00%
535 Paid Leave Accrual - - 1,595 312 312 169 -45.83%
TOTAL - - 45,921 72,563 118,007 55,369 -53.08%
Materials,Supplies and Services
540 Office Supplies - - 157 725 1,000 700 -30.00%
542 General Supplies - - 13,850 1,521 1,300 1,500 15.38%
543 Equipment Parts - - 47 - 500 - -100.00%
545 Parts and Other Improvements - - - - 600 - -100.00%
206a
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I
DEPT 44700 DEPOT COFFEE HOUSE FUND 219
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
546 Medical Supplies and Materials - - - - 100 - -100.00%
548 Concession Supplies - - - 40,115 20,500 40,000 95.12%
555 Other Supplies - - - - 1,000 500 -50.00%
560 Postage - - 89 56 150 150
563 Maint& Repair-Equipment/Vehicles - - 79 285 500 500
568 Printing - - - 176 200 200
580 Audit - - - 100 100 100
581 Advertising and Publication - - 2,159 1,603 1,500 1,500
582 Expert& Professional Services - - 1,679 1,236 600 1,000 66.67%
583 Other Contractual Services - - - 2,232 3,000 2,500 -16.67%
584 Telephone-Local - - 645 1,845 1,800 1,850 2.78%
585 Telephone- Long Distance - - 24 76 - 100
588 Legal Service - - 85 - - -
602 Heating Fuel - Gas - - 957 2,325 6,000 2,500 -58.33%
604 Electricity - - 115 5,037 2,000 5,000 150.00%
605 Disposal Charges - - 16 841 1,200 900 -25.00%
611 Equipment Rental - - 777 1,151 960 1,200 25.00%
206b
DEPT 44700 DEPOT COFFEE HOUSE FUND 219
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
616 Construction Costs - - 20,713 - - -
622 Administrative Fee - - - - 2,473 - -100.00%
633 Dues and Memberships - - - 55 400 100 -75.00%
635 Travel/Mileage - - - 22 - -
636 Conference Fees - - - - 300 100 -66.67%
639 Subscriptions and publications - - - 139 200 150 -25.00%
652 General Liability,Fire,Etc. - - - 236 200 236 18.00%
665 Miscellaneous Other Charges - - - 1,000 250 -75.00%
TOTAL - - 41,392 59,777 47,583 61,036 28.27%
DEPARTMENT TOTAL $ - $ - $ 87,313 $ 132,340 $ 165,590 $ 116,405 -29.70%
206c
I I I I I I I I I I I I I I I I I I I
DEPT 44710 TEEN CENTER FUND 219
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ - $ - $ 4,850 14,251 $ 27,808 $ 14,680 -47.21%
503 Part-Time Employees - - - 50 6,000 500 -91.67%
524 SL Converted/LTD - - - - 219 116 -47.03%
525 P.E.R.A. Contribution - - 237 653 1,440 760 -47.22%
526 F.I.C.A. Contribution - - 371 1,065 2,141 1,130 -47.22%
527 Cafeteria Benefit Plan - - 213 523 4,560 2,300 -49.56%
531 Workers Compensation - - 34 85 208 100 -51.92%
532 Unemployment - 609 609 - -
535 Paid Leave Accrual - - - 321 321 169 -47.35%
Total - - 5,705 17,558 42,697 19,755 -53.73%
Materials,Supplies and Services
542 General Supplies - - - 1,216 500 700 40.00%
560 Postage - - - 100 500 500
568 Printing - - - 50 200 1,000 400.00%
581 Advertising and Publication - - - 133 - 1,000
582 Expert&Professional Services - - - 1,293 - 1,000
583 Other Contractual Services - - 1,500 17,957 - 37,400
206d
DEPT 44710 TEEN CENTER FUND 219
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
584 Telephone- Local - - - - 720 - -100.00%
630 Training - - - - 300 200 -33.33%
635 Travel/Mileage - - - 20 - -
652 General Liability - - - 200 - -100.00%
TOTAL 1,996 1,997 1,500 20,770 2,420 41,800 1627.27%
DEPARTMENT TOTAL $ 1,996 $ 1,997 $ 7,205 $ 38,328 $ 45,117 $ 61,555 36.43%
FUND TOTAL $ 1,996 $ 1,997 $ 94,518 $ 170,668 $ 210,707 $ 177,960 -15.54%
206e
I I I I I I I I I I I I I I I I I I
1 I I I i 1 f i 1 I
TAX INCREMENT 2.1-2.10 FUNDS FUNDS 22X
DEPT 46510/46536/46548 TAX INCREMENT DISTRICT 2.1 FUND 221
46510/46542 TAX INCREMENT DISTRICT 2.6 FUND 226
46530 TAX INCREMENT DISTRICT 2.7 FUND 227
46528 TAX INCREMENT DISTRICT 2.8 FUND 228
46510/46522 TAX INCREMENT DISTRICT 2.9 FUND 229
ACTIVITY: Tax Increment District Administration and HRA Housing and Economic Development
ACTIVITY MANAGER: DIRECTOR OF PLANNING&COMMUNITY DEVELOPMENT
GENERAL ACTIVITY DESCRIPTION
Administration and coordination of financing and program activities for Tax Increment Districts 2.1, 2.6, 2.7,2.8,2.9, 2.10,2.11.
PROCESS USED
Coordinate and review redevelopment activities with developers, City and HRA for projects proposed to be undertaken within the CBD Tax Increment
District. Administer expenditures of tax increment received on annual basis.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Coordinate Economic Development department activities as required concerning Phase II SuperValu redevelopment project.
2. Coordinate activities as required for redevelopment activities Phase II Excelsior Boulevard improvement project.
3. Assist Finance Department in preparation of annual disclosure statement TIF Districts 2-1 through 2-11.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Preparation annual disclosure statement 5 6 7 7 7
2. Coordination/implementation of projects 2 0 1 2 1
3. Preparation of annual budget 6 6 7 7 7
207
TAX INCREMENT 2.1 FUND -R.L.JOHNSON FUND 221
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1996 1997 1998 1999 1999 2000 Change
EXPENDITURES
Salaries and Employee Benefits $ 14,788 $ 18,655 $ 24,467 $ - $ - $ -
Materials, Supplies and Services 5,122 19,624 234,306 305,263 281,402 317,178 12.71%
Operating Transfer Out 1,005,004 203,200 216,600 215,600 215,600 215,600
TOTAL 1,024,914 241,479 475,373 520,863 497,002 532,778 7.20%
REVENUE
Tax Increment 262,033 271,176 604,556 617,127 509,026 506,168 -0.56%
Interest Earnings - 686 11,302 10,173 9,000 8,500 -5.56%
TOTAL 262,033 271,862 615,858 627,300 518,026 514,668 -0.65%
Increase(Decrease)to Fund Balance (762,881) 30,383 140,485 106,437 21,024 (18,110) -86.14%
FUND BALANCE 12-31 $ (438) $ 29,945 $ 170,430 $ 276,867 $ 191,454 $ 258,757 135.15%
208
I I I I I I I I I I I I I I I I I I I
DEPT 46510 TIF DISTRICT 2.1 FUND 221
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 11,741 $ 15,934 $ 20,481 $ - $ - $ -
501 Overtime-Regular Employees 717 - 31 - - -
525 P.E.R.A. Contribution 558 705 1,039 - - -
526 F.I.C.A. Contribution 921 1,186 1,490 - - -
527 Hospitalization- Life Insurance 738 831 1,272 - - -
531 Workers' Compensation Insurance 113 (1) 154 - - -
TOTAL 14,788 18,655 24,467 - - -
Materials,Supplies and Services
580 Audit 450 400 200 - - -
581 Advertising and Publication 121 197 109 - - -
582 Expert& Professional Services 1,171 7,800 3,200 1,500 - -
588 Legal Services 29 2,450 - 400 - -
616 Construction Costs 2,856 - - - - -
622 Administrative Fee - - - 30,250 30,250 30,250
630 Training - 43 - 200 - -
633 Dues and Memberships - - 285 - - -
636 Conference Fees - - 150 - - -
639 Subscriptions and Publications - 80 - - - -
665 Refunds&Reimbursements - 7,911 - 21,661 - 22,000
TOTAL 4,627 18,881 3,944 54,011 30,250 52,250 72.73%
208a
DEPT 46510 TIF DISTRICT 2.1 FUND 221
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Transfers Out
930 Operating Transfers 790,000 - - - - -
930 Transfer to Debt Service 215,004 203,200 216,600 215,600 215,600 215,600
TOTAL 1,005,004 203,200 216,600 215,600 215,600 215,600
DEPARTMENT TOTAL $ 1,024,419 $ 240,736 $ 245,011 $ 269,611 $ 245,850 $ 267,850 8.95%
DEPT 46536 RL JOHNSON PROPERTY DEVELOPMENT FUND 221
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services
582 Expert& Professional Services $ - $ 530 $ 90 $ - $ - $ -
588 Legal Services 495 213 50 100 - -
690 TIF Note Payment - - 230,222 251,152 251,152 264,928 5.49%
DEPARTMENT TOTAL $ 495 $ 743 $ 230,362 $ 251,252 $ 251,152 $ 264,928 5.49%
FUND 221 TOTAL $ 1,024,914 $ 241,479 $ 475,373 $ 520,863 $ 497,002 $ 532,778 7.20%
208b
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
TAX INCREMENT 2.6 FUND FUND 226
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1996 1997 1998 1999 1999 2000 Change
EXPENDITURES
Materials, Supplies and Services $ 275 $ 268 $ 1,175 $ 1,000 $ 28,056 $ 1,000 -96%
TOTAL 275 268 1,175 1,000 28,056 1,000 -96%
REVENUE
Tax Increments 19,006 18,615 16,738 7,564 10,329 11,465 11%
Interest earnings - 1,382 906 - 250 - -100%
Other Surcharges - - 3,634 12,036 8,695 8,135 -6%
TOTAL 19,006 19,997 21,278 19,600 19,274 19,600 2%
Increase(Decrease)to Fund Balance 18,731 19,729 20,103 18,600 (8,782) 18,600 312%
Loan payment (37,121) (18,600) (18,600) (19,024) (18,600) 2%
FUND BALANCE 12-31 $ (541,189) $ (521,460) $ (501,357) $ (482,757) $ (510,139) $ (464,157) 9%
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services
582 Expert&Professional Services $ 275 $ 268 $ 1,015 $ - $ - $ - -
622 Administrative Fee - - - 1,000 28,056 1,000 -96%
633 Dues and Memberships - - 160 - - - -
FUND 226 TOTAL $ 275 $ 268 $ 1,175 $ 1,000 $ 28,056 $ 1,000 -96%
209
TAX INCREMENT 2.7 FUND-THERMOTECH(MANASHA) FUND 227
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1996 1997 1998 1999 1999 2000 Change
EXPENDITURES
Materials, Supplies and Services $ - $ 277 $ 1,401 $ 10,520 $ 10,520 $ 11,450 9%
Note Payment - - 107,587_ 54,124 84,124 48,557 -42%
TOTAL - 277 108,988 64,644 94,644 60,007 -37%
REVENUE
Tax Increments - 104,335 108,149 101,963 135,363 100,000 -26%
Interest Earnings - 2,461 6,115 6,860 7,000 7,000 -
TOTAL - 106,796 114,264 108,823 142,363 107,000 -25%
Increase(Decrease)to Fund Balance - 106,519 5,276 44,179 47,719 46,993 -2%
FUND BALANCE 12-31 $ - $ 106,519 $ 111,795 $ 155,974 $ 47,719 $ 202,967 325%
210
I I I I I I I I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
DEPT 46530 THERMOTECH(MANASHA) FUND 227
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services
582 Expert and Professional Services $ - $ 264 $ 1,128 $ - $ - $ - -
588 Legal Services - 13 113 - - - -
622 Administrative Fee - - - 10,520 10,520 11,450 -
633 Dues and Memberships - - 160 - - - -
TOTAL - 277 1,401 10,520 10,520 11,450 8.84%
Other Financing Uses
690 TIF Note Payment - - 107,587 54,124 54,124 48,557 -10.29%
930 Transfer to General Fund for LGA - - - - 30,000 - -100.00%
TOTAL - - 107,587 54,124 84,124 48,557 -42.28%
FUND 227 TOTAL $ - $ 277 $ 108,988 $ 64,644 $ 94,644 $ 60,007 -36.60%
210a
TAX INCREMENT 2.8 FUND- DIAMOND LABS FUND 228
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1996 1997 1998 1999 1999 2000 Change
EXPENDITURES
Materials, Supplies and Services $ 641 $ 293 $ 28,223 $ 39,262 $ 30,102 $ 45,448 50.98%
Capital Outlay - 273 10,058 - - - -
TOTAL 641 566 38,281 39,262 30,102 45,448 50.98%
REVENUE
Tax Increments - - 46,415 42,251 32,487 33,214 2.24%
Interest Earned - - 938 410 500 300 -40.00%
TOTAL - - 47,353 42,660 32,987 33,514 1.60%
Increase(Decrease)to Fund Balance (641) (566) 9,072 3,398 2,885 (11,934) -513.66%
FUND BALANCE 12-31 $ (641) $ (1,207) $ 7,865 $ 11,263 $ 10,750 $ (671) -106.24%
211
I I I I I I I I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
DEPT 46528 DIAMOND LABS FUND 228
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services
582 Expert& Professional Services $ 641 $ 293 $ 992 $ - $ - $ -
622 Adminstrative Fees - - - 570 570 10,850 1803.51%
633 Dues and Memberships - - 160 - - -
690 TIF Note Payment - - - 9,160 - 5,066
690 TIF Note Payment - - 27,071 29,532 29,532 29,532
TOTAL 641 293 28,223 39,262 30,102 45,448 50.98%
Capital Outlay
720 Improvements - 273 10,058 - - -
FUND 228 TOTAL $ 641 $ 566 $ 38,281 $ 39,262 $ 30,102 $ 45,448 50.98%
211a
TAX INCREMENT 2.9 FUND-OAKS OF MAINSTREET FUND 229
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1996 1997 1998 1999 1999 2000 Change
EXPENDITURES
Materials, Supplies and Services $ 216,117 $ (6,500) $ 956 $ 27,056 $ - $ -
Capital Outlay 2,024,626 5,264,616 1,521,930 - - -
Other Financing Uses 228,623 2,256,813 6,195,691 39,000 39,000 34,000 -13%
TOTAL 2,469,366 7,514,929 7,718,577 66,056 39,000 34,000 -13%
REVENUE
Tax Increments 734 - 8,192 109,149 102,299 105,829 3%
Development Fees 300,000 4,022,041 4,041,005 - - -
Interest Earnings 57,824 250,905 126,876 - - 1,000
Other Miscellaneous 99,391 - - -
Other Financing Sources 8,770,000 - - - -
TOTAL 9,128,558 4,272,946 4,275,464 109,149 102,299 106,829 4%
Increase(Decrease)to Fund Balance 6,659,192 (3,241,983) (3,443,113) 43,093 63,299 72,829 15%
FUND BALANCE 12-31 $ 6,661,374 $ 3,419,391 $ (23,722) $ 19,371 $ 39,577 $ 92,200 133%
212
I I I I I I I I I I I I I I I I I I I
DEPT 46510 ADMINISTRATION FUND 229
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services
581 Advertising and Publication $ 172 $ - $ - $ - $ - $ -
582 Expert& Professional Services 13,265 (6,500) - - - -
588 Legal Services 22,446 - - - - -
DEPARTMENT TOTAL $ 35,883 $ (6,500) $ - $ - $ - $ -
DEPT 46522 OAKS OF MAINSTREET REDEVELOPMENT FUND 229
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services
582 Expert&Professional Services $ 180,234 $ - $ 956 $ - $ - $ -
622 Intergovernmental Admin. Fee 27,056
TOTAL 180,234 - 956 27,056 - -
Capital Outlay
616 Construction Costs 2,024,626 5,264,616 1,521,930 - - -
Tranfers Out
930 Transfer to Debt Service 228,623 - - 39,000 39,000 34,000 -13%
930 Transfer to Debt Service(escrow) - 2,252,644 6,175,691 - - -
930 Transfer Out - 4,169 20,000 - - -
TOTAL 228,623 2,256,813 6,195,691 39,000 39,000 34,000 -13%
DEPARTMENT TOTAL $ 2,433,483 $ 7,521,429 $ 7,718,577 $ 66,056 $ 39,000 $ 34,000 -13%
FUND 229 TOTAL $ 2,469,366 $ 7,514,929 $ 7,718,577 $ 66,056 $ 39,000 $ 34,000 -13%
212a
CITY OF HOPKINS, MINNESOTA
INTERNAL SERVICE FUND
Internal Service Funds are use to account for the financing of goods or services provided by one department to other departments of
the government, on a cost reimbursement basis. Revenues and expenses are recognized on the accrual basis. Revenues are recognized
in the accounting period in which they are earned and become objectively measurable; expenses are recognized in the period incurred,
if objectively measurable.
Equipment Replacement Fund — This fund accounts for the acquisition of machinery and equipment. User charges are billed to the
various City departments.
i 1 1 I I I I 1 I I I I I I I I I I I
EQUIPMENT REPLACEMENT FUND 602 FUND 602
DEPT 44100 EQUIPMENT REPLACEMENT
ACTIVITY: Funding Replacement of Large Equipment/Vehicle Items
ACTIVITY MANAGER: FINANCE DIRECTOR
GENERAL ACTIVITY DESCRIPTION
Account for funds received through the tax levy,and sale of obsolete equipment to purchase larger capital outlays for use b the General Fund.
PROCESS USED
Initial transfers from the General Fund were made early at the inception of this fund in 1987. A 20 year replacement schedule was developed and is revised
annually for items in all funds. Objective of Fund 202 is to stabilize the required taxes as purchases of items fluctuate drastically between years. A separate
document entitle "Equipment Replacement Plan" is prepared for the ensuing five years which provides greater detail and justification for the items to be
purchased in the first quarter of the twenty year schedule.
MAJOR OBJECTIVES TO BE ACCOMPLISH FT)IN 2000
1. Control revenue flow to meet anticipated capital needs.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Number of vehicles purchased 8 4 6 5 6
2. Pieces of equipment purchased 8 4 4 11 11
214
EQUIPMENT REPLACEMENT FUND FUND 602
.FINANCIAL SUMMARY
Projected Original
Actual Actual Actual Actual Budget Budget Percent
CA 11,GORY 1996 1997 1998 1999 1999 2000 Change
EXPENDITURES
Materials, Supplies and Services $ 20,451 $ 20,751 $ 22,152 $ 20,781 $ 21,321 $ 22,030 3.33%
Depreciation - - 318,640 292,583 - 300,000
Capital Outlay 358,564 278,752 257,515 184,511 151,000 355,300 135.30%
Less Capitalized Equipment - - (257,515) (184,511) - (355,300)
TOTAL 379,015 299,503 340,792 313,364 172,321 322,030 86.88%
REVENUES
Property Taxes 450,000 456,244 - - - - -
Charges for Services 443,492 485,000 485,000 488,000 0.62%
Interest 19,000 32,760 15,255 74,085 50,000 75,000 50.00%
Auction Proceeds 50,077 14,583 22,030 13,250 23,000 15,000 -34.78%
TOTAL 519,077 503,587 480,777 572,335 558,000 578,000 3.58%
Net Income(Loss) 140,062 204,084 139,985 258,972 385,679 255,970 -33.63%
FUND BALANCE 12-31 $ 735,950 $ 940,034 $ - $ - $ - $ -
RETAINED EARNINGS 12-31 $ - $ - $ 139,985 $ 398,957 $ - $ 654,927
WORKING CAPITAL 12-31 $ 735,950 $ 940,036 $ 1,149,860 $ 1,516,903 $ - $ 1,717,573
215
I I i I I I I 1 I I I I I I I I I I I
1 I I I I I I I I I I I 1 I I I 1 I I
EQUIPMENT REPLACEMENT FUND FUND 602
PERMANENT STAFFING
Finance Director serves as the coordinator of this fund with the Equipment Replacement Plan.
Monitor the equipment purchases and revenues.
CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
Computers $ 30,000 $ 30,000 $ 30,000
Marked Patrol Vehicles(3) 91,200 91,200 91,200
Administration Vehicle 19,100 19,100 19,100
4 x 4 One Ton Truck 32,000 32,000 32,000
Single Axle Dump Truck 78,000 78,000 78,000
Grader 80,000 80,000 80,000
City Hall Small Copy Machine 2,000 2,000 2,000
Network Upgrade 5,000 5,000 5,000
$ 337,300 $ 337,300 $ 337,300
216
DEPT 44100 EQUIPMENT REPLACEMENT FUND 602
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services
563 Maintenance-Equipment/Vehicle $ - $ - $ - $ 1,600 $ - $ 1,600
580 Audit 300 300 300 300 300 330 10.00%
612 Copier Lease 11,451 11,451 12,252 14,460 15,000 15,000
622 Administrative Fee 8,700 9,000 9,600 6,021 6,021 6,700 11.28%
680 Depreciation - - 318,640 292,583 - 300,000
TOTAL 20,451 20,751 340,792 313,364 21,321 322,030 1410.39%
Capital Outlay
740 Motor Vehicles 235,068 88,147 163,054 105,575 109,300 220,300 101.56%
750 Office Equipment&Furnishings 10,898 19,562 3,178 - - 20,000 #DIV/0!
760 Computers - 155,829 13,298 73,314 29,000 35,000 20.69%
790 Other Equipment 112,598 15,214 77,985 5,622 12,700 80,000
TOTAL $ 358,564 $ 278,752 $ 257,515 $ 184,511 $ 151,000 $ 355,300 135.30%
699 Intragovermental Chargebacks - - - - - -
FUND TOTAL $ 379,015 $ 299,503 $ 598,307 $ 497,875 $ 172,321 $ 677,330 293.06%
216a
I I I I I I I I I I I I I I I I I I I
i I I I I I I I I I I I I I I I I I I
CITY OF HOPKINS, MINNESOTA
ENTERPRISE FUNDS
Enterprise funds are established to account for the financing of self-supporting activities of governmental units which render services
to the general public on a user charge basis. Records are maintained on the accrual basis of accounting.
The Authority for these types of funds is derived from Section 11.01 of the City Charter which allows for utility or other public service
enterprise funds.
The City has seven Enterprise Funds:
Water Utility Fund
Sewer Utility Fund
Refuse Utility Fund
Storm Sewer Utility Fund
Pavilion/Ice Arena Fund
Arts Center Fund
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1 1 I I 1 I 1 ► ► I I 1 I I I I 1 1 I
WATER UTILITY FUND (cont.) FUND 703
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Number of connections 5,115 5,115 5,135 5,135 5,135
2. Millions of gallons of water pumped 930 930 950 950 950
3. Number of water tests taken 500 500 500 500 500
4. Number of well house inspections made 1,825 1,825 1,825 1,825 1,825
5. Number of hydrants flushed 400 400 400 400 400
6. Number of service orders completed 300 300 330 330 330
7. Meters read 18,000 18,000 18,000 18,000 18,000
8. Repair stopped meters 300 300 300 300 300
9. Repair broken water mains 5 5 5 5 5
218
WATER FUND BUDGET
Revenues and Expenditures Summary
Projected
Actual Actual Actual Actual Budget Budget Percent
1996 1997 1998 1999 1999 2000 Change
Revenues
Water Service Charge $ 843,503 $ 784,813 $ 797,704 $ 758,970 $ 780,000 $ 842,000 7.95%
Other Service Charges 39,159 58,720 25,876 30,789 23,000 22,200 -3.48%
Interest Earned 15,000 32,095 21,582 31,053 20,000 30,000 50.00%
Other Miscellaneous (127,808) - - 217 - -
Total Revenues 769,854 875,628 845,162 821,029 823,000 894,200 8.65%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 184,608 202,098 223,483 204,820 173,009 194,343 12.33%
Fringe Benefits 49,861 46,566 65,243 58,422 44,863 47,260 5.34%
Materials, Supplies and Services
Professional& Technical Services 13,312 23,234 21,066 22,600 39,600 34,735 -12.29%
Utilities and Maintenance 143,567 144,942 160,866 132,200 131,900 141,400 7.20%
Operations 25,786 22,017 21,795 32,681 37,031 37,645 1.66%
City Support Services 127,200 132,000 144,000 145,909 145,909 149,686 2.59%
Supplies and Materials 29,886 31,163 42,329 35,050 42,500 43,450 2.24%
Non-operating
Depreciation 127,458 153,389 161,623 147,600 147,600 147,600
Transfer to PIR fund - - 6,961 - - -
Total Expenditures 701,678 755,409 847,366 779,282 762,412 796,119 4.42%
Indirectly Funded Amount $ (68,176) $ (120,219) $ 2,204 $ (41,747) $ (60,588) $ (98,081) 61.88%
The Water Fund is made up of two programs. They are Pumps&Wells and Distribution.
219
I I I I I I I I I I I I I I I I I I I
1 I I I I I 1 i I I I I I I I I I I I
DEPARTMENT - WATER FUND 703
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 167,558 $ 183,788 $ 199,406 $ 182,500 $ 149,269 $ 165,603 10.94%
501 Overtime-Regular Employees 6,147 9,902 9,441 4,420 7,800 7,800
503 Part-Time Employees 10,903 8,408 14,636 17,900 15,940 20,940 31.37%
524 SL Converted/LTD 1,755 1,771 1,725 1,530 1,162 1,237 6.45%
525 P.E.R.A. Contribution 8,152 8,688 10,884 10,310 8,496 8,983 5.73%
526 F.I.C.A. Contribution 14,161 14,607 16,470 15,720 13,321 14,579 9.44%
527 Cafeteria Benefit Plan 18,020 18,651 19,624 19,200 17,653 14,020 -20.58%
531 Workers' Compensation Insurance 6,174 973 6,541 6,000 2,528 2,800 10.76%
533 Deferred Compensation 1,599 1,876 3,586 3,960 - 3,830
535 Paid Leave Accrual - - 6,413 1,702 1,703 1,811 6.34%
TOTAL 234,469 248,664 288,726 263,242 217,872 241,603 10.89%
Materials,Supplies and Services
540 Office Supplies 2,047 1,871 3,060 1,000 2,500 2,500 -
541 Uniforms/Clothing 549 863 673 850 1,000 1,000 -
542 General Supplies 534 771 236 700 1,000 1,000 -
543 Equipment&Vehicle Parts 11,961 12,513 15,036 6,900 14,500 13,200 -8.97%
545 Parts and Supplies - - 179 200 - 200 -
549 Motor Fuels&Lubricants 1,366 1,262 1,076 1,200 2,000 1,550 -22.50%
219a
DEPARTMENT - WATER FUND 703
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,(cont.)
555 Chemicals 8,104 8,640 17,692 19,200 15,000 18,000 20.00%
560 Postage 2,209 2,231 2,087 2,300 2,500 2,500 -
563 Maint&Repair-Equipment/Vehicles 6,155 2,432 17,512 18,300 15,000 17,100 14.00%
565 Maint. &Repair-Structures 16,131 23,845 28,829 14,500 24,000 24,000 -
580 Audit 4,500 4,500 4,600 4,600 4,600 4,735 2.93%
581 Advertising and Publication 513 588 647 300 1,200 1,500 25.00%
582 Expert& Professional Services 8,812 18,734 16,466 18,000 35,000 30,000 -14.29%
584 Communications-Telephone Local 2,794 3,406 5,367 5,000 3,400 5,000 47.06%
586 Telephone- Cellular - - 765 1,400 - 1,300 -
587 Radio Contract 448 242 399 200 700 600 -14.29%
602 Heating Fuel- Gas 8,496 6,714 4,315 8,000 9,500 9,000 -5.26%
604 Electricity 109,991 108,545 104,078 85,000 80,000 85,000 6.25%
622 Administrative Fee 127,200 132,000 144,000 145,909 145,909 149,686 2.59%
623 Garage- Labor& Burden 6,520 4,496 2,736 3,450 5,900 5,000 -15.25%
630 Training 1,025 760 282 1,500 2,000 2,000 -
633 Dues and Memberships 293 209 378 400 - 400 -
636 Conference Fees - - 589 100 - 400 -
219b
I I I I I I I I I I I I I I I I I I I
1 ► 1 1 I 1 1 I 1 I I I I I I I I I I
DEPARTMENT - WATER FUND 703
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
637 Meals&Lodging - - 165 100 - 1,000 -
639 Subscriptions and Publications - - 33 100 500 400 -20.00%
644 Taxes& Licenses 5,325 5,243 4,377 5,000 6,500 6,000 -7.69%
651 Fleet Liability 600 475 440 1,205 1,205 1,205 -
652 General Liability 11,278 10,340 11,920 20,136 20,136 19,750 -1.92%
653 Property Insurance 2,900 1,500 1,391 2,890 2,890 2,890 -
658 Insurance Deductible - 1,176 728 - - - -
TOTAL 339,751 353,356 390,056 368,440 396,940 406,916 2.51%
DEPARTMENT TOTAL $ 574,220 $ 602,020 $ 678,782 $ 631,682 $ 614,812 $ 648,519 5.48%
DEPT 48260 NON-OPERATING FUND 703
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
680 Depreciation $ 127,458 $ 153,389 $ 161,623 $ 147,600 $ 147,600 $ 147,600
930 Transfer to PIR Fund - - 6,961 - - -
TOTAL NON OPERATING 127,458 153,389 168,584 147,600 147,600 147,600
WATER UTILITY TOTAL $ 701,678 $ 755,409 $ 847,366 $ 779,282 $ 762,412 $ 796,119 4.42%
219c
DEPT 48270-MEMO--CAPITAL OUTLAY FUND 703
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
740 Motor Vehicles $ 19,478 $ 18,399 $ - $ - $ - $ - -
760 Computers - - - 16,000 13,700 - -
790 Other Equipment 18,311 20,849 - 37,155 - 9,100
TOTAL $ 37,789 $ 39,248 $ - $ 53,155 $ 13,700 $ 9,100 -33.58%
CONSTRUCTION-MEMO
Moline Treatment Plant $ 647,430 $ 60,930 $ (12,772) $ - $ - $ - -
SCADA System - 2,765 366,363 - - - -
Well Rehab#5  - 8,458 18,962 - - - -
Water Treatment Facility Repairs 80,000 80,000 - -
Water Treatment Facility, Elmo Park 395,000
Water System Controls 17,641 - - - - - -
Repaint Moline Tower - - 3,590 - 500,000 500,000 -
Blake Tower 17,150 - - - - - -
Watermeter Radio Read System 40,000 40,000 200,000 -
Transfer out for Cty Rd. 3 Project 100,000 100,000 - -
Lake Street Bridge Replacement 10,000
Residential Street Improvements - - - 75,000 75,000 75,000 -
TOTAL $ 682,221 $ 72,153 $ 376,143 $ 295,000 $ 795,000 $ 1,180,000 48.43%
219d
I I I I I I I I I I I I I I I I I I I
1 1 1 1 1 I I I I I I I I I I I I I I
DEPARTMENT - WATER FUND FUND 703
PROGRAM SUMMARY
Budget Budget Percent
CATEGORY 1999 2000 Change
PROGRAM EXPENDITURES
Pumps and Wells $ - $ 340,059
Water Distribution - 456,060
TOTAL 762,412 796,119 4.42%
PROGRAM REVENUES
Pumps and Wells - 22,200
Water Distribution - 872,000
TOTAL 823,000 894,200 8.65%
NET COST(RETURN) $ (60,588) $ (98,081) 61.88%
PERMANENT STAFFING
Pumps and Wells 1.44
Water Distribution 2.98
TOTAL 4.42
CAPITAL AND CONSTRUCTION
Copier $ 9,100
Water Treatment Facility, Elmo Park 395,000
Repaint Moline Tower 500,000
Watermeter Radio Read System 200,000
Lake Street Bridge Replacement 10,000
Residential Street Improvements 75,000
TOTAL $ 1,189,100
220
PROGRAM 48220-PUMPS &WELLS PROGRAM 48240-WATER DISTRIBUTION
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 53,230 Regular Employees $ 112,373
501 Overtime-Regular Employees 2,340 Overtime-Regular Employees 5,460
503 Part-Time Employees 4,782 Part-Time Employees 16,158
524 SL/Converted-LTD 399 SL/Converted-LTD 838
525 P.E.R.A. Contribution 2,879 P.E.R.A. Contribution 6,104
526 F.I.C.A. Contribution 4,647 F.I.C.A. Contribution 9,932
527 Cafeteria Benefit Plan 5,288 Cafeteria Benefit Plan 8,732
531 Workers' Compensation Insurance 1,400 Workers' Compensation Insurance 1,400
533 Deferred Compensation 550 Deferred Compensation 3,280
535 Paid Leave Accrual 584 Paid Leave Accrual 1,227
TOTAL 76,099 TOTAL 165,504
Materials,Supplies and Services Materials,Supplies and Services
540 Office Supplies 750 Office Supplies 1,750
541 Uniforms/Clothing 300 Uniforms/Clothing 700
542 General Supplies 300 General Supplies 700
543 Equipment&Vehicle Parts 3,200 Equipment&Vehicle Parts 10,000
545 Parts and Supplies 200 Parts and Supplies -
220a
I I I I I I I I I I I I I I I I I I I
PROGRAM 48220-PUMPS& WELLS PROGRAM 48240-WATER DISTRIBUTION
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Materials,Supplies and Services (cont) Materials, Supplies and Services(cont)
549 Motor Fuels& Lubricants 500 Motor Fuels&Lubricants 1,050
555 Chemicals 18,000 Chemicals -
560 Postage 750 Postage 1,750
563 Maint&Repair-Equipment/Vehicles 13,000 Maint&Repair-Equipment/Vehicles 4,100
565 Maint. & Repair-Structures 5,000 Maint. & Repair-Structures 19,000
580 Audit 1,420 Audit 3,315
581 Advertising and Publication 500 Advertising and Publication 1,000
582 Expert&Professional Services 16,000 Expert&Professional Services 14,000
584 Communications-Telephone Local 1,500 Communications-Telephone Local 3,500
586 Telephone- Cellular 300 Telephone- Cellular 1,000
587 Radio Contract 300 Radio Contract 300
602 Heating Fuel - Gas 9,000 Heating Fuel- Gas -
604 Electricity 85,000 Electricity -
622 Administrative Fee 44,906 Administrative Fee 104,780
623 Garage- Labor& Burden 1,500 Garage-Labor& Burden 3,500
630 Training 1,000 Training 1,000
633 Dues and Memberships 100 Dues and Memberships 300
636 Conference Fees 200 Conference Fees 200
220b
PROGRAM 48220-PUMPS& WELLS PROGRAM 48240-WATER DISTRIBUTION
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Materials,Supplies and Services(cont) Materials, Supplies and Services(cont)
637 Meals&Lodging 500 Meals&Lodging 500
639 Subscriptions and Publications 200 Subscriptions and Publications 200
644 Taxes&Licenses 1,800 Taxes &Licenses 4,200
651 Fleet Liability Insurance 689 Fleet Liability Insurance 516
652 General Liability, Fire, Etc. 9,875 General Liability, Fire, Etc. 9875
653 Property Insurance 2,890 Property Insurance -
TOTAL 219,680 TOTAL 187,236
Non-Operating Non-Operating
680 Depreciation 44,280 Depreciation 103,320
930 Transfer to PIR Fund - Transfer to PIR Fund -
PROGRAM TOTAL $ 340,059 PROGRAM TOTAL $ 456,060
CONSTRUCTION-MEMO CONSTRUCTION-MEMO
Water Treatment Facility,Elmo Park 395,000 Repaint Moline Tower 500,000
Watermeter Radio Read System 200,000
Lake Street Bridge Replacement 10,000
Residential Street Improvements 75,000
Capital Outlay Capital Outlay
Copier 2,730 Copier 6,370
220c
I I I I I I I I I I I I I I I I I I I
I
SEWER UTILITY FUND FUND 707
DEPT 48410 LIFT STATIONS
48420 COLLECTION/DISPOSAL
ACTIVITY: s
a
ni
t
a
ryServer Operation and Maintenance
ACTIVITY MANAGER: WATER& SEWER SUPERINTENDENT
GENERAL ACTIVITY DESCRIPTION
All sanitary sewers must be inspected and cleaned to prevent stoppage. Should there be a stoppage or breakdown that cannot be prevented, it would then be
necessary to clean and possibly repair the problem. Maintaining sanitary sewage system which is comprised of sewers, manholes, and lift stations so that
sewage may be transported to the Metro Sewer System for disposal.
PROCESS USED
All sanitary sewers are inspected each year. A program of cleaning with a jet machine is utilized whereby all Iines are jetted every two years. Seven sewage
lift stations must be maintained daily; lift stations must be free from trash to prevent backups.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Mechanically clean 50%of sanitary sewer lines in the City.
2. Check daily the operation of sanitary sewer lift stations and repair as needed.
3. Inform neighborhoods prior to scheduled sanitarysewer line maintenance.
4. Verify accuracy and implement new utility mapping systema
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Number of connections 5,110 5,110 5,135 5,135 5,135
2. Miles of sewer lines jetted 25 25 25 25 25
3 Number of manholes checked/cleaned 700 700 600 600 600
4. Lift station maintenance checks 3,100 3,100 3,100 3,100 3,100
5. Rod sanitary sewer lines
(miles of sewer lines) 15 15 10 10 10
6. Raise&repair manholes 10 10 10 10 10
221
SANITARY SEWER FUND BUDGET
Revenues and Expenditures Summary
Projected
Actual Actual Actual Actual Budget Budget Percent
1996 1997 1998 1999 1999 2000 Change
Revenues
Sewer Service Charge $ 1,601,043 $ 1,512,039 $ 1,503,256 $ 1,445,423 $ 1,470,000 $ 1,420,000 -3.40%
Other Service Charges 16,059 37,060 27,362 17,768 23,000 24,000 4.35%
Interest Earned 20,086 72,450 50,671 44,185 27,000 60,000 122.22%
Met Council Environmental Loan - - - 40,000 40,000 -
Other Miscellaneous 11,494 - 792 - - -
Total Revenues 1,648,682 1,621,549 1,582,081 1,547,375 1,560,000 1,504,000 -3.59%
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 109,885 123,454 124,232 143,175 172,276 188,509 9.42%
Fringe Benefits 27,580 25,385 32,977 35,513 44,760 47,670 6.50%
Materials, Supplies and Services
Professional&Technical Services 6,107 14,995 9,073 22,816 120,600 124,735 3.43%
Utilities and Maintenance 37,550 32,992 41,900 44,061 68,600 63,100 -8.02%
Operations 903,719 915,458 880,682 872,134 925,321 897,885 -2.97%
City Support Services 127,200 132,000 144,000 152,880 152,825 158,460 3.69%
Supplies and Materials 16,105 5,523 9,662 7,162 21,050 17,110 -18.72%
Non-operating
Depreciation 90,427 112,520 58,620 110,000 110,000 65,000 -40.91%
Total Expenditures 1,318,573 1,362,327 1,301,146 1,387,740 1,615,432 1,562,469 -3.28%
Indirectly Funded Amount $ (330,109) $ (259,222) $ (280,935) $ (159,636) $ 55,432 $ 58,469 5.48%
The Sewer Fund is made up of two programs. They are Lift Stations and Collection& Disposal.
222
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DEPARTMENT - SANITARY SEWER FUND 707
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 103,081 $ 112,471 $ 112,884 $ 120,483 $ 153,876 $ 165,109 7.30%
501 Overtime-Regular Employees 3,581 4,493 4,020 7,667 4,900 4,900
503 Part-Time Employees 3,223 6,490 7,328 15,025 13,500 18,500 37.04%
524 SL Converted/LTD 382 385 441 596 1,184 1,236 4.39%
525 P.E.R.A. Contribution 5,016 5,308 6,134 7,051 8,458 8,807 4.13%
526 F.I.C.A. Contribution 8,332 8,824 8,929 10,724 13,266 14,515 9.42%
527 Cafeteria Benefit Plan 10,447 10,054 10,953 11,372 17,431 17,212 -1.26%
531 Workers' Compensation Insurance 3,403 814 3,460 4,037 2,687 4,088 52.14%
535 Paid Leave Accrual - - 3,060 1,733 1,734 1,812 4.50%
TOTAL 137,465 148,839 157,209 178,687 217,036 236,179 8.82%
Materials,Supplies and Services
540 Office Supplies 2,240 1,755 3,039 768 2,000 2,000
541 Uniforms/Clothing 259 444 175 187 850 910 7.06%
542 General Supplies 292 368 73 1,267 700 700 -
543 Equipment&Vehicle Parts 10,267 90 3,988 1,365 13,000 9,000 -30.77%
544 Structural Supplies 478 - 6 1,353 1,000 1,000
549 Motor Fuels&Lubricants 2,569 2,866 2,381 2,223 3,500 3,500
560 Postage 2,184 2,228 2,087 2,207 3,000 3,000
222a
DEPARTMENT - SANITARY SEWER FUND 707
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
563 Maint&Repair-Equipment/Vehicles 20,196 13,246 15,850 26,215 25,000 24,600 -1.60%
565 Maint&Repair- Structures - - - 173 500 500 -
567 Maint&Repair-Other Improvements - 3,821 8,598 1,467 25,000 21,000 -16.00%
580 Audit 4,500 4,500 4,600 4,600 4,600 4,735 2.93%
581 Advertising, Publication,Printing 333 367 632 115 200 200 -
582 Expert&Professional Services 1,607 7,152 4,062 17,324 24,000 27,000 12.50%
583 Other Contractual Services - 3,343 275 - 92,000 92,000 -
584 Communications-Telephones/Alarms 1,297 1,521 1,639 839 3,100 2,000 -35.48%
587 Radio Contract 151 242 319 97 500 400 -20.00%
588 Legal - - 136 892 - 1,000 -
602 Heating Fuel- Gas 714 489 250 250 1,000 500 -50.00%
604 Electricity 15,343 13,915 15,563 15,117 14,000 14,500 3.57%
618 MWCC Charges 886,634 895,979 861,185 848,304 890,000 875,000 -1.69%
622 Administrative Fee 127,200 132,000 144,000 152,880 152,825 158,460 3.69%
623 Garage-Labor&Burden 1,337 4,288 3,360 1,920 7,000 5,000 -28.57%
630 Travel, Conferences, Schools - - - - - 1,000 -
636 Conferences 342 897 202 672 1,000 - -100.00%
222b
I I I I I I I I I I I I I I I I I I I
DEPARTMENT - SANITARY SEWER FUND 707
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
639 Subscription-Memberships - 123 - - 200 - -100.00%
644 Taxes&Licenses 40 89 - - 200 - -100.00%
651 Fleet Liability 600 475 440 1,122 1,205 1,205 -
652 General Liability 11,278 10,340 11,920 17,697 20,136 10,200 -49.34%
653 Property Insurance 820 430 537 - 1,880 1,880 -
TOTAL 1,090,681 1,100,968 1,085,317 1,099,053 1,288,396 1,261,290 -2.10%
DEPARTMENT TOTAL $ 1,228,146 $ 1,249,807 $ 1,242,526 $ 1,277,740 $ 1,505,432 $ 1,497,469 -0.53%
DEPT 48440 NON-OPERATING FUND 707
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
680 Depreciation $ 90,427 $ 112,520 $ 58,620 $ 110,000 $ 110,000 $ 65,000 -40.91%
SEWER UTILITY TOTAL $ 1,318,573 $ 1,362,327 $ 1,301,146 $ 1,387,740 $ 1,615,432 $ 1,562,469 -3.28%
222c
DEPT 48450 CAPITAL OUTLAY-MEMO FUND 707
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Capital Outlay-Memo
740 Motor Vehicles $ - $ 25,216 $ - $ - $ - $ 100,000 -
760 Computers 15,976 - - -
790 Other Equipment - 20,050 - - 10,000 - -100.00%
TOTAL $ $ 45,266 $ $ 15,976 $ 10,000 $ 100,000 900.00%
CONSTRUCTION-MEMO
Sump Pump Inspection $ - $ - $ 23,681 $ 78,429 $ - $ - -
Lift Station Reconstruction#6 - - - - 110,000 130,000 18.18%
Lift Station Reconstruction#5 40,051 279,645 (10,565) 10,017 - - -
County Road#3 - - 9,231 - 45,000 - -100.00%
11th Avenue- 5th St. So. To Wendys - - 4,395 - - -
3rd St.No. - 11th thru 14th Ave. - - - - - 70,000 -
Lake Street Bridge Replacement - - - - - 20,000 -
Residual Equity Transfer to Storm - - 600,000 - - - -
Residential Utility Improvements - - - - 75,000 75,000 -
TOTAL $ 40,051 $ 279,645 $ 626,742 $ 88,446 $ 230,000 $ 295,000 28.26%
222d
I I I I I I I I I I I I I I I I I I I
1 1 I I I I 1 I I I I I I I I I I I I
SANITARY SEWER FUND FUND 707
PROGRAM SUMMARY
Budget Budget Percent
CATEGORY 1999 2000 Change
PROGRAM EXPENDITURES
Lift Stations $ - $ 366,209
Collection and Disposal - 1,196,260
TOTAL 1,615,432 1,562,469 -3.28%
PROGRAM REVENUES
Lift Stations 24,000
Collection and Disposal 1,480,000
TOTAL 1,560,000 1,504,000 -3.59%
NET COST (RETURN) $ 55,432 $ 58,469 5.48%
PERMANENT STAFFING
Lift Stations 2.29
Collection and Disposal 1.53
TOTAL 3.82
CAPITAL OUTLAY AND CONSTRUCTION
Motor Vehicles $ 100,000
Lift Station Reconstruction#6 130,000
3rd St.No. - 11th thru 14th Ave. 70,000
Lake Street Bridge Replacement 20,000
Residential Utility Improvements 75,000
TOTAL $ 395,000
223
PROGRAM 48410-LIFT STATIONS PROGRAM 48420-COLLECTION&DISPOSAL
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 97,688 Regular Employees $ 67,421
501 Overtime-Regular Employees 2,940 Overtime-Regular Employees 1,960
503 Part-Time Employees 8,100 Part-Time Employees 10,400
524 SL/Converted-LTD 731 SL/Converted-LTD 505
525 P.E.R.A. Contribution 5,213 P.E.R.A. Contribution 3,594
526 F.I.C.A. Contribution 8,372 F.I.C.A. Contribution 6,143
527 Cafeteria Benefit Plan 10,116 Cafeteria Benefit Plan 7,096
531 Workers'Compensation Insurance 2,204 Workers' Compensation Insurance 1,884
535 Paid Leave Accrual 1,071 Paid Leave Accrual 741
TOTAL 136,435 TOTAL 99,744
Materials,Supplies and Services Materials, Supplies and Services
540 Office Supplies 1,200 Office Supplies 800
541 Uniforms/Clothing 510 Uniforms/Clothing 400
542 General Supplies 420 General Supplies 280
543 Equipment&Vehicle Parts 6,800 Equipment& Vehicle Parts 2,200
544 Structural Supplies 1,000 Structural Supplies -
549 Motor Fuels& Lubricants 2,300 Motor Fuels& Lubricants 1,200
560 Postage 1,800 Postage 1,200
223a
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PROGRAM 48410-LIFT STATIONS PROGRAM 48420-COLLECTION& DISPOSAL
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Materials,Supplies and Services(cont) Materials,Supplies and Services (cont)
563 Maint&Repair-Equipment/Vehicles 19,000 Maint&Repair-EquipmentIVehicles 5,600
565 Maint&Repair- Structures 500 Maint& Repair- Structures -
567 Maint&Repair-Other Improvements 6,000 Maint& Repair-Other Improvements 15,000
580 Audit 2,840 Audit 1,895
581 Advertising, Publication, Printing 120 Advertising, Publication,Printing 80
582 Expert& Professional Services 19,600 Expert&Professional Services 7,400
583 Other Contractual Services - Other Contractual Services 92,000
584 Communications-Telephones/Alarms 1,600 Communications-Telephones/Alarms 400
587 Radio Contract 240 Radio Contract 160
588 Legal 600 Legal 400
602 Heating Fuel- Gas 500 Heating Fuel- Gas -
604 Electricity 14,500 MWCC Charges 875,000
622 Administrative Fee 95,075 Administrative Fee 63,385
623 Garage-Labor& Burden 3,000 Garage- Labor&Burden 2,000
636 Conferences 600 Conferences 400
651 Fleet Liability 689 Fleet Liability 516
652 General Liability 10,000 General Liability 200
653 Property Insurance 1,880 Property Insurance -
TOTAL 190,774 223b TOTAL 1,070,516
PROGRAM 48410-LIFT STATIONS PROGRAM 48420-COLLECTION& DISPOSAL
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
NON OPERATING NON OPERATING
680 Depreciation 39,000 Depreciation 26,000
PROGRAM TOTAL $ 366,209 PROGRAM TOTAL $ 125,744
CAPITAL OUTLAY-MEMO CAPITAL OUTLAY-MEMO
790 Other Equipment - Other Equipment 100,000
CONSTRUCTION-MEMO CONSTRUCTION-MEMO
Lift Station Reconstruction#6 130,000 3rd St.No. - 11th thru 14th Ave. 70,000
Lake Street Bridge Replacement 20,000
Residential Utility Improvements 75,000
165,000
223c
I I I I I I I I I I I I I I I I I I I
REFUSE UTILITY FUND FUND 717
DEPT 48910 BULK COLLECTION 48915 YARD WASTE/LEAF COLLECT 48920 RECYCLE 48925 BRUSH SERVICE
ACTIVITY: Automated Refuse Collection,Yard Waste Collection,Bulk Item Pickup,Brush Service and Recycling Collection and Administration.
ACTIVITY MANAGER: STREET& SANITATION SUPERINTENDENT,RECYCLING COORDINATOR
GENERAL ACTIVITY DESCRIPTION
Automated refuse collection, bulk pickup, yard waste, brush from all single family, duplex and triplex residences (2,780 units). Recycling coordination for
contract collection(3,318 units)in City service area and administration in remaining areas of the City.
PROCESS USED
Refuse is collected in roll-out containers with fully automated trucks from four routes. Recycling materials are collected at the curb from 3-bag containers by a
contracted hauler. Yard waste and leaves are collected weekly mid-April - November with a rear load refuse truck or 1 ton trucks. Bulk item pickup for larger
items is scheduled on a call-in basis on Thursdays throughout the year. Free bulk item drop off service is provided twice per year (Spring & Fall). Brush is
collected weekly on a call-in basis on Fridays throughout the year. Free yard waste/brush drop off is offered two times per week from mid-May- September.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Deliver new recycle bins to residents with curbside recycling collection.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Number of customers- Recycle 3,311 3,318 3,318 3,318 3,318
2. Number of customers- Refuse 2,780 2,780 2,780 2,780 2,780
3 Tons regular refuse 2,572 2,725 2,729 3,000 3
4. Number of tons of yard waste 544 994 678 1,000 900
5. Extra bulk pickups 216 289 333 300 350
6. Tons bulk pickup/drop off 270 246 274 300 300
7. Tons recycle material(residential) 1,267 1,320 1,136 1,400 1,500
8. Number of boulevard brush pickups 2,330 1,791 1,809 2,000 2,000
9. Number of man hours spent on brush
collection 792 845 1,113 900 1,100
10. Amount of brush chipped(cu. yd.) 100 163 248 200 250
11. Amount of loose brush collected(cu.yd.) 2,100 3,517 3,600 3,500 3,700
224
REFUSE FUND BUDGET
Revenues and Expenditures Summary
Projected
Actual Actual Actual Actual Budget Budget Percent
1996 1997 1998 1999 1999 2000 Change
Revenues
Refuse Service Charge $ 465,747 $ 390,644 $ 477,750 $ 466,333 $ 465,000 $ 466,000 0.22%
Other Service Charges 91,323 105,766 99,050 91,967 91,000 92,000 1.10%
Interest Earned 2,000 28,151 39,034 33,935 30,000 30,000
County Grant 31,080 30,952 30,773 30,220 31,000 31,000
Other Miscellaneous - - - - - -
Total Revenues 590,150 555,513 646,607 622,455 617,000 619,000 0.32%
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 147,736 150,753 158,822 139,720 147,952 150,893 1.99%
Fringe Benefits 32,706 27,500 36,335 36,071 41,288 42,891 3.88%
Materials, Supplies and Services
Professional&Technical Services 86,690 90,948 92,921 90,600 85,700 101,250 18.14%
Utilities and Maintenance 4,279 3,468 5,046 7,500 8,400 7,425 -11.61%
Operations 163,001 174,606 186,428 196,510 226,438 212,375 -6.21%
City Support Services 61,200 64,800 72,000 75,700 75,700 82,920 9.54%
Supplies and Materials 29,894 26,420 27,769 38,000 36,300 35,675 -1.72%
Non-operating
Transfer Out - - 7,788 - - -
Depreciation 33,078 38,398 32,952 36,900 36,900 36,900
Total Expenditures 558,584 576,893 620,061 621,001 658,678 670,329 1.77%
Indirectly Funded Amount $ (31,566) $ 21,380 $ (26,546) $ (1,454) $ 41,678 $ 51,329 23.16%
The Refuse Fund is made up of five programs. They are Bulk Collection,Yard Waste/Leaf Collection, Recycle,
Brush Service and Refuse Disposal.
225
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1 I I I I I I I I I I I I 1 I I I I 1
DEPARTMENT - REFUSE FUND 717
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 121,485 $ 123,087 $ 137,044 $ 119,800 $ 124,252 129,293 4.06%
501 Overtime-Regular Employees 7,248 9,649 8,465 6,820 8,500 8,900 4.71%
503 Part-Time Employees 19,003 18,017 13,313 13,100 15,200 12,700 -16.45%
524 SL Converted/LTD 375 378 323 320 995 1,018 2.31%
525 P.E.R.A. Contribution 5,929 6,079 7,752 6,780 7,005 7,158 2.18%
526 F.I.C.A. Contribution 11,133 11,237 11,879 10,240 11,392 11,618 1.98%
527 Cafeteria Benefit Plan 9,515 9,641 11,560 10,670 14,865 15,135 1.82%
531 Workers' Compensation Insurance 5,754 165 5,317 6,600 5,573 6,470 16.10%
535 Paid Leave Accrual - - (496) 1,461 1,458 1,492 2.33%
TOTAL 180,442 178,253 195,157 175,791 189,240 193,784 2.40%
Materials,Supplies and Services
540 Office Supplies 1,823 1,755 1,420 1,200 1,200 1,100 -8.33%
541 Uniforms/Clothing 239 211 178 300 500 450 -10.00%
542 General Supplies 2,658 1,619 1,557 7,900 5,800 5,275 -9.05%
543 Equipment&Vehicle Parts 18,166 14,837 17,311 19,400 18,800 18,850 0.27%
545 Container Parts 439 1,012 814 2,500 2,500 2,500 -
546 Personal Safety Equipment - - - 100 100 100 -
549 Motor Fuels&Lubricants 6,569 6,986 6,489 6,600 7,400 7,400 -
560 Postage 1,596 2,653 1,821 2,050 4,100 1,925 -53.05%
225a
DEPARTMENT - REFUSE FUND 717
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services
563 Maint. &Repair-Equip/Vehicles 3,763 2,507 4,282 7,500 7,400 6,425 -13.18%
567 Maintenance& Repair-Other - 294 - - - - -
568 Printing - - 302 - - - -
580 Audit 1,800 1,700 1,700 1,700 1,700 2,850 67.65%
581 Advertising and Publication 3,286 4,055 1,805 1,000 9,900 3,900 -60.61%
582 Expert&Professional Services 22 - - - - - -
583 Other Contractual Services 84,868 89,248 91,221 88,900 84,000 98,400 17.14%
584 Communications-Telephones/Alarms 516 667 764 - 1,000 1,000 -
605 Disposal Charges 134,541 140,879 145,062 149,300 168,800 165,800 -1.78%
611 Equipment Rental - 116 - 500 5,000 5,000 -
622 Administrative Fee 61,200 64,800 72,000 75,700 75,700 82,920 9.54%
623 Garage-Labor&Burden 13,771 17,752 25,344 27,500 21,500 21,600 0.47%
630 Training 859 1,007 894 1,200 2,500 1,000 -60.00%
633 Dues and Memberships - - 276 200 - 300 -
635 Travel/Mileage - - 414 200 - 700 -
636 Conference Fees - - 560 - - 700 -
637 Meals and Lodging - - 394 100 - 500 -
639 Subscriptions and Publications 230 224 - 200 400 100 -75.00%
644 Taxes& Licenses 240 200 241 300 300 300 -
225b
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
DEPARTMENT - REFUSE FUND 717
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services
651 Fleet Liability 900 790 1,079 1,040 1,032 774 -25.00%
652 General Liability 7,578 6,930 8,236 12,920 12,906 9,776 -24.25%
TOTAL 345,064 360,242 384,164 408,310 432,538 439,645 1.64%
DEPARTMENT TOTAL $ 525,506 $ 538,495 $ 579,321 $ 584,101 $ 621,778 $ 633,429 1.87%
DEPT 48940 NON-OPERATING FUND 717
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
680 Depreciation $ 33,078 $ 38,398 $ 32,952 $ 36,900 $ 36,900 $ 36,900 -
930 Transfer to PIR Fund $ - $ - $ 7,788 $ - $ - $ - -
TOTAL 33,078 38,398 40,740 36,900 36,900 36,900 -
REFUSE UTILITY TOTAL $ 558,584 $ 576,893 $ 620,061 $ 621,001 $ 658,678 $ 670,329 1.77%
DEPT 48950 CAPITAL OUTLAY-MEMO FUND 717
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
740 Motor Vehicles $ - $ - $ - $ 127,700 $ 127,700 $ - -100.00%
760 Computers - - - 15,000 14,500 - -100.00%
790 Other Equipment 4,983 - 10,613 - - 46,000 -
TOTAL $ 4,983 $ $ 10,613 $ 142,700 $ 142,200 $ 46,000 -67.65%
225c
REFUSE FUND 717
PROGRAM SUMMARY
Budget Budget Percent
CATEGORY 1999 2000 Change
PROGRAM EXPENDITURES
Bulk Collection $ 41,735 $ 53,471 28.12%
Yard Waste/Leaf Collection 54,534 73,175 34.18%
Recycle 126,457 136,910 8.27%
Brush Service 47,251 89,226 88.83%
Refuse Disposal 388,701 317,547 -18.31%
TOTAL 658,678 670,329 1.77%
PROGRAM REVENUES
Bulk Collection 5,000 6,000 20.00%
Yard Waste/Leaf Collection 2,300 2,300
Recycle 112,400 112,400
Brush Service 2,300 2,300
Refuse Disposal 495,000 496,000 0.20%
TOTAL 617,000 619,000 0.32%
NET COST(RETURN) $ 41,678 $ 51,329 23.16%
PERMANENT STAFFING
Bulk Collection 0.28
Yard Waste/Leaf Collection 0.5
Recycle 0.4
Brush Service 0.82
Refuse Disposal 1.27
Part-time 1.05
TOTAL 4.32
CAPITAL OUTLAY
Mall Containers $ 5,000
Refuse Containers 6,000
Recycling Bins 35,000
TOTAL $ 46,000
226
I I I I I I I I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
DEPT 48910 BULK COLLECTION FUND 717
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 2,843 $ 4,732 $ 6,044 $ 6,000 $ 7,405 11,213 51.42%
501 Overtime-Regular Employees 1,448 2,068 3,156 3,220 2,500 2,800 12.00%
503 Part-Time Employees 194 282 133 200 600 600 -
524 SL Converted/LTD - - - - 56 88 57.14%
525 P.E.R.A. Contribution 192 304 471 410 513 726 41.52%
526 F.I.C.A. Contribution 338 535 700 600 809 1,125 39.06%
527 Cafeteria Benefit Plan 166 338 376 280 912 1,297 42.21%
531 Workers' Compensation Insurance 143 (132) 307 300 1,070 400 -62.62%
535 Paid Leave Accrual - - - 82 82 129 57.32%
TOTAL 5,324 8,127 11,187 11,092 13,947 18,378 31.77%
Materials,Supplies and Services
540 Office Supplies - - - - - 100 -
541 Uniforms/Clothing - - - - - 50 -
542 General Supplies - - - - - 150 -
560 Postage - - - - - 190 -
580 Audit - - - - - 425 -
581 Advertising and Publication - - - 200 400 400 -
583 Other Contractual Services - - 129 100 - - -
584 Communications-Telephones/Alarms - - - - - 100 -
226a
DEPT 48910 BULK COLLECTION FUND 717
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,(cont.)
605 Disposal Charges 15,211 20,687 20,897 18,000 24,000 22,000 -8.33%
622 Administrative Fee - - - - - 8,290 -
651 Fleet Liability - - - 260 258 258 -
652 General Liability - - - 3,130 3,130 3,130 -
TOTAL 15,211 20,687 21,026 21,690 27,788 35,093 26.29%
DEPARTMENT TOTAL $ 20,535 $ 28,814 $ 32,213 $ 32,782 $ 41,735 $ 53,471 28.12%
DEPT 48915 YARD WASTE/LEAF COLLECT FUND 717
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 16,597 $ 17,462 $ 21,969 $ 16,000 $ 14,010 $ 18,769 33.97%
501 Overtime-Regular Employees 36 694 745 300 500 100 -80.00%
503 Part-Time Employees 8,007 5,906 3,839 4,000 5,300 5,500 3.77%
524 SL Converted/LTD - - - - 112 148 32.14%
525 P.E.R.A. Contribution 715 782 1,184 800 741 977 31.85%
526 F.I.C.A. Contribution 1,871 1,804 2,042 1,400 1,525 1,876 23.02%
527 Cafeteria Benefit Plan 1,102 931 1,354 700 1,824 2,315 26.92%
226b
I I I I I I I I I I I I I I I I I I I
I I I I I I 1 i I I I I I I I I I I I
DEPT 48915 YARD WASTE/LEAF COLLECT FUND 717
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits,(cont)
531 Workers' Compensation Insurance 941 (253) 1,089 700 1,070 1,070 -
535 Paid Leave Accrual - - - 164 164 217 32.32%
TOTAL 29,269 27,326 32,222 24,064 25,246 30,972 22.68%
Materials, Supplies and Services
540 Office Supplies - - - 100 100 250 150.00%
541 Uniforms/Clothing - - - - - 75 -
542 General Supplies 261 1,136 202 6,000 1,000 1,225 22.50%
543 Equipment&Vehicle Parts 2,657 471 2,389 3,200 2,200 2,250 2.27%
549 Motor Fuels&Lubricants 962 1,047 1,162 800 1,500 1,500 -
560 Postage 14 107 197 50 200 390 95.00%
563 Maint. & Repair- Equip./Vehicle 722 553 421 3,000 900 925 2.78%
567 Maint& Repair-Other Improvements - 147 - - - - -
580 Audit - - - - - 510 -
581 Advertising and Publication 121 161 141 100 500 500 -
582 Expert&Professional Services 22 - - - - - -
584 Communications-Telephones/Alarms - - - - - 150 -
605 Disposal Charges 1,689 615 9,575 9,000 12,000 11,000 -8.33%
226c
DEPT 48915 YARD WASTE/LEAF COLLECT FUND 717
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
611 Equipment Rental - 58 - 500 5,000 5,000 -
622 Administrative Fee - - - - - 12,440 -
623 Garage- Labor&Burden 1,742 1,296 2,400 7,000 2,500 2,600 4.00%
651 Fleet Liability - - - 260 258 258 -
652 General Liability - - - 3,130 3,130 3,130 -
TOTAL 8,190 5,591 16,487 33,140 29,288 42,203 44A0%
DEPARTMENT TOTAL $ 37,459 $ 32,917 $ 48,709 $ 57,204 $ 54,534 $ 73,175 34.18%
DEPT 48920 RECYCLE FUND 717
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees 14,107 $ 14,625 $ 15,265 $ 15,000 $ 13,621 $ 16,878 23.91%
501 Overtime-Regular Employees 244 193 204 100 500 500 -
524 SL Converted/LTD - - - - 107 133 24.30%
525 P.E.R.A. Contribution 643 656 786 780 731 900 23.12%
226d
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
DEPT 48920 RECYCLE FUND 717
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits, (cont.)
526 F.I.C.A. Contribution 1,098 1,115 1,152 1,140 1,087 1,338 23.09%
527 Cafeteria Benefit Plan 776 782 872 1,190 1,596 1,851 15.98%
531 Workers'Compensation Insurance 55 8 62 800 1,070 1,000 -6.54%
535 Paid Leave Accrual - - - 160 157 195 24.20%
TOTAL 16,923 17,379 18,341 19,170 18,869 22,795 20.81%
Materials,Supplies and Services
540 Office Supplies - - - 100 100 100 -
542 General Supplies 2,041 73 530 500 2,500 2,500
560 Postage 39 819 49 100 2,000 300 -85.00%
580 Audit - - - - - 425 -
581 Advertising and Publicatons 187 775 393 500 7,000 1,000 -85.71%
583 Other Contractual Services 84,636 81,621 81,502 82,000 84,000 92,400 10.00%
584 Communications-Telephones/Alarms - - - - 100 -
605 Disposal Charges 5,292 5,292 5,292 300 6,300 6,300 -
622 Administrative Fee - - - - 8,290 -
630 Training 521 1,007 539 800 2,000 500 -75.00%
633 Dues and Memberships - - 276 200 - 300 -
226e
DEPT 48920 RECYCLE FUND 717
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
635 Travel/Mileage - - 414 200 - 700 -
636 Conference Fees - - 560 - - 700 -
637 Meals and Lodging - - 394 100 - 500 -
639 Subscription and Publications 230 224 - 100 300 - -100.00%
651 Fleet Liability - - - 260 258 - -100.00%
652 General Liability - - - 3,130 3,130 - -100.00%
TOTAL 92,946 89,811 89,949 88,290 107,588 114,115 6.07%
DEPARTMENT TOTAL $ 109,869 $ 107,190 $ 108,290 $ 107,460 $ 126,457 $ 136,910 8.27%
DEPT 48925 BRUSH SERVICE FUND 717
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 23,454 $ 19,565 $ 21,164 $ 19,000 $ 20,437 $ 30,918 51.28%
501 Overtime-Regular Employees 2,153 1,641 2,484 1,200 1,500 2,000 33.33%
503 Part-Time Employees 2,635 2,541 2,407 2,000 3,300 3,300 -
524 SL Converted/LTD - - - - 157 243 54.78%
226f
I I I I I I I I I I I I I I I I I I 1
I I I I I I I I I I I I I I I I I I I
DEPT 48925 BRUSH SERVICE FUND 717
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits,(cont.)
525 P.E.R.A. Contribution 1,147 912 1,222 900 1,136 1,705 50.09%
526 F.I.C.A. Contribution 2,109 1,759 1,987 1,500 1,943 2,789 43.54%
527 Cafeteria Benefit Plan 1,997 1,669 1,913 2,000 2,690 3,796 41.12%
531 Workers' Compensation Insurance 974 (147) 727 800 1,070 1,000 -6.54%
535 Paid Leave Accrual - - - 230 230 357 55.22%
TOTAL 34,469 27,940 31,904 27,630 32,463 46,108 42.03%
Materials, Supplies and Services
540 Office Supplies - - - - - 250
541 Uniforms/Clothing - - - - - 125
542 General Supplies - 41 35 400 800 800 -
543 Equipment&Vehicle Parts 334 293 204 1,200 1,600 1,600 -
546 Personal Safety Equipment - - - 100 100 100 -
549 Motor Fuels& Lubricants 757 899 657 800 900 900 -
560 Postage - - - - - 285
563 Maint. &Repair- Equip/Vehicles - - 364 500 500 500
567 Maintenance&Repair-Other - 147 - - - - -
580 Audit - - - - - 690
226g
DEPT 48925 BRUSH SERVICE FUND 717
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services, cont.
581 Advertising and Publications - 97 - - - 500 -
583 Other Contractual Services - 7,395 8,470 6,000 - 6,000 -
584 Communications-Telephones/Alarms - - - - - 250 -
605 Disposal Charges - 4,649 - 2,000 3,500 3,500 -
611 Equipment Rental - 58 - - - - -
622 Administrative Fee - - - - - 20,730 -
623 Garage-Labor&Burden 243 544 688 2,500 3,500 3,000 -14.29%
630 Training - - 159 300 500 500 -
651 Fleet Liability - - - 260 258 258 -
652 General Liability - - - 3,130 3,130 3,130 -
TOTAL 1,334 14,123 10,577 17,190 14,788 43,118 191.57%
DEPARTMENT TOTAL $ 35,803 $ 42,063 $ 42,481 $ 44,820 $ 47,251 $ 89,226 88.83%
226h
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
DEPT 48930 DISPOSAL FUND 717
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 64,484 $ 66,703 $ 72,602 $ 63,800 $ 68,779 $ 51,515 -25.10%
501 Overtime-Regular Employees 3,367 5,053 1,876 2,000 3,500 3,500
503 Part-Time Employees 8,167 9,288 6,934 6,900 6,000 3,300 -45.00%
524 SL Converted/LTD 375 378 323 320 563 406 -27.89%
525 P.E.R.A. Contribution 3,232 3,425 4,089 3,890 3,884 2,850 -26.62%
526 F.I.C.A, Contribution 5,717 6,024 5,998 5,600 6,028 4,490 -25.51%
527 Hospitalization- Life Insurance 5,474 5,921 7,045 6,500 7,843 5,876 -25.08%
531 Workers' Compensation Insurance 3,641 689 3,132 4,000 1,293 3,000 132.02%
535 Paid Leave Accrual - - (496) 825 825 594 -28.00%
TOTAL 94,457 97,481 101,503 93,835 98,715 75,531 -23.49%
Materials,Supplies and Services
540 Office Supplies 1,823 1,755 1,420 1,000 1,000 400 -60.00%
541 Uniforms/Clothing 239 211 178 300 500 200 -60.00%
542 General Supplies 356 369 790 1,000 1,500 600 -60.00%
543 Equipment&Vehicle Parts 15,175 14,073 14,718 15,000 15,000 15,000
545 Container Parts 439 1,012 814 2,500 2,500 2,500
549 Motor Fuels& Lubricants 4,850 5,040 4,670 5,000 5,000 5,000
226i
DEPT 48930 DISPOSAL FUND 717
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
560 Postage 1,543 1,727 1,575 1,900 1,900 760 -60.00%
563 Maint& Repair-Equipment/Vehicles 3,041 1,954 3,497 4,000 6,000 5,000 -16.67%
568 Printing - - 302 - - - -
580 Audit 1,800 1,700 1,700 1,700 1,700 800 -52.94%
581 Advertising and Publications 2,978 3,022 1,271 200 2,000 1,500 -25.00%
583 Other Contractual Services 232 232 1,120 800 - - -
584 Communications-Telephones/Alarms 516 667 764 - 1,000 400 -60.00%
605 Disposal Charges 112,349 109,636 109,298 120,000 123,000 123,000 -
622 Administrative Fee 61,200 64,800 72,000 75,700 75,700 33,170 -56.18%
623 Garage- Labor&Burden 11,786 15,912 22,256 18,000 15,500 16,000 3.23%
630 Training 338 - 196 100 - - -
639 Subscriptions and Publications - - - 100 100 100 -
644 Taxes& Licenses 240 200 241 300 300 300 -
651 Fleet Liability Insurance 900 790 1,079 - - - -
652 General Liability, Fire, Etc. 7,578 6,930 8,236 400 386 386 -
TOTAL 227,383 230,030 246,125 248,000 253,086 205,116 -18.95%
DEPARTMENT TOTAL $ 321,840 $ 327,511 $ 347,628 $ 341,835 $ 351,801 $ 280,647 -20.23%
226j
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1 I 1 I I I I I I I I I I I I I I I 1
DEPT 48940 NON-OPERATING FUND 717
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
680 Depreciation $ 33,078 $ 38,398 $ 32,952 $ 36,900 $ 36,900 $ 36,900 -
REFUSE UTILITY TOTAL $ 558,584 $ 576,893 $ 612,273 $ 621,001 $ 658,678 $ 670,329 1.77%
DEPT 48950 CAPITAL OUTLAY-MEMO FUND 717
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Capital Outlay-Memo
740 Motor Vehicles $ - $ - $ - $ 127,700 $ 127,700 $ - -100.00%
760 Computers - - - 15,000 14,500 - -100.00%
790 Other Equipment 4,983 - 10,613 - - 46,000 -
TOTAL $ 4,983 $ $ 10,613 $ 142,700 $ 142,200 $ 46,000 -67.65%
Transfers
930 Transfer to PIR Fund $ - $ - $ 7,788 $ - $ - $ - -
226k
STORM SEWER UTILITY FUND FUND 740
DEPT 48610 SEWER MAINTENANCE 48615 SEWER CLEANING 48620 CONCRETE ALLEYS
ACTIVITY: Storm Sewer System Maintenance
ACTIVITY MANAGER: WATER& SEWER SUPERINTENDENT, STREET& SANITATION SUPERINTENDENT,ENGINEERING
SUPERINTENDENT
GENERAL ACTIVITY DESCRIPTION
All storm sewer lines and storm inlets must be maintained to assure adequate run-off. Creeks and ditches must be monitored to assure proper run-off and
week and pollution control. This work is done with men and equipment from the Water& Sewer and Street& Sanitation divisions.
PROCESS USED
Storm sewer lines and catch basins are cleaned on a rotating basis. Storm inlet grates are cleaned in the spring and fall and when conditions require it. Streets.
alleys and parking lots are swept at least three times annually. Ditches are cleaned with a backhoe when necessary. Inlet grates and structures are repaired as
needed after inspection.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Continue upgrades of storm water system including catch basin maintenance upgrades and open drainage ditch maintenance.
2. Continue reviewing overall city storm water drainage system with reflection to watershed districts.
3. Continue alley improvements as per CIP.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Number of catch basins inspected 350 350 350 350 350
2. Number of catch basins rebuilt 10 10 10 10 10
3. Number of feet of storm sewer pipe
cleaned 2,000 2,000 2,000 2,000 2,000
4. Number of feet of ditches restored and
cleaned 2,000 2,000 2,000 2,000 2,000
5. Jet out iced catch basins/pipes 25 25 25 25 25
6. Inspect N.U.R.P. ponds per access
agreements 3 3
7. Inspect catch basins per access agreements 30 30
227
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STORM SEWER FUND BUDGET
Revenues and Expenditures Summary
Projected
Actual Actual Actual Actual Budget Budget Percent
1996 1997 1998 1999 1999 2000 Change
Revenues
Storm Sewer Charges $ 513,513 $ 469,938 $ 533,422 $ 625,730 $ 661,550 $ 661,550
Interest Earned - - 12,424 29,180 32,000 40,000 25.00%
Other Miscellaneous 230,310 - 21,200 - - -
Total Revenues 743,823 469,938 567,046 654,910 693,550 701,550 1.15%
Transfer In - - 600,000 - - -
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 18,043 22,474 20,870 19,243 38,911 48,852 25.55%
Fringe Benefits 3,924 3,965 3,773 3,776 11,312 11,756 3.93%
Materials, Supplies and Services
Professional&Technical Services 2,996 8,978 17,060 18,776 34,500 31,030 -10.06%
Utilities and Maintenance 444 16,739 33,661 409 81,000 51,000 -37.04%
Operations 47,937 1,455 1,842 43,051 42,357 42,357
City Support Services 27,600 30,000 30,000 36,480 36,507 58,347 59.82%
Supplies and Materials 2,733 5,104 3,089 2,131 13,500 10,500 -22.22%
Non-operating
Depreciation 27,535 108,614 110,085 107,625 107,625 107,625
Transfer Out - - 135,301 - - -
Bond Interest&Fees 118,838 156,447 104,870 98,750 138,758 163,155 17.58%
Total Expenditures 250,050 353,776 460,551 330,240 504,470 524,622 3.99%
Indirectly Funded Amount $ (493,773) $ (116,162) $ (706,495) $ (324,669) $ (189,080) $ (176,928) -6.43%
The Storm Sewer Fund is made up of three programs. They are Sewer Maintenance, Sewer Cleaning and Concrete Alleys.
228
DEPARTMENT - STORM SEWER FUND 740
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 16,528 $ 20,084 $ 16,638 $ 18,039 $ 34,411 $ 44,102 28.16%
501 Overtime-Regular Employees 420 969 314 289 500 750 50.00%
503 Part-Time Employees 1,095 1,421 3,918 915 4,000 4,000 -
524 SL Converted/LTD - - - - 271 348 28.41%
525 P.E.R.A. Contribution 759 932 762 951 1,808 2,323 28.48%
526 F.I.C.A. Contribution 1,352 1,638 1,590 1,444 2,688 3,453 28.46%
527 Cafeteria Benefit Plan 1,404 1,242 1,130 1,092 3,983 4,948 24.23%
531 Workers' Compensation Insurance 409 153 291 289 2,165 175 -91.92%
535 Paid Leave Accrual - - - 336 397 509 28.21%
TOTAL 21,967 26,439 24,643 23,019 50,223 60,608 20.68%
Materials,Supplies and Services
540 Office Supplies 1,036 1,048 717 - 1,000 1,000 -
542 General Supplies 759 1,330 10 132 3,500 1,500 -57.14%
545 Parts and Supplies 416 629 356 684 5,000 4,000 -20.00%
547 Street Maint. Material 402 486 - - 2,000 2,000 -
549 Motor Fuels& Lubricants - 92 - - - - -
556 Sand/Gravel 120 1,519 2,006 1,315 2,000 2,000 -
228a
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1 I I I I I I I I I I I I I I I l I I
DEPARTMENT - STORM SEWER FUND 740
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,(cont.)
563 Maint&Repair-Equipment/Vehicles 444 644 472 409 1,000 1,000 -
567 Maint&Repair-Other Improvements - 16,095 33,189 - 80,000 50,000 -37.50%
580 Audit 1,800 1,700 1,000 1,000 1,000 1,030 3.00%
582 Expert&Professional Services 625 7,278 16,060 17,776 33,500 30,000 -10.45%
588 Legal Services 571 - - - - - -
615 City Project Contracts 46,337 - - 40,815 40,000 40,000 -
622 Administrative Fees 27,600 30,000 30,000 36,480 36,507 58,347 59.82%
652 General Liability 1,600 1,455 1,842 2,236 2,357 2,357
TOTAL 81,710 62,276 85,652 100,847 207,864 193,234 -7.04%
DEPARTMENT TOTAL $ 103,677 $ 88,715 $ 110,295 $ 123,865 $ 258,087 $ 253,842 -1.64%
DEPT 48640 NON-OPERATING FUND 740
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
680 Depreciation $ 27,535 $ 108,614 $ 110,085 $ 107,625 $ 107,625 $ 107,625
Operating Transfer - - 135,301 - - -
820 Bond Interest 118,238 155,973 104,570 98,450 138,450 162,555 17.41%
840 Fiscal Fee 600 474 300 300 308 600 94.81%
TOTAL $ 146,373 $ 265,061 $ 350,256 $ 206,375 $ 246,383 $ 270,780 9.90%
STORM SEWER UTILITY TOTAL $ 250,050 $ 353,776 $ 460,551 $ 330,240 $ 504,470 $ 524,622 3.99%
228b
DEPARTMENT - STORM SEWER FUND 740
48660 CAPITAL OUTLAY-MEMO
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
CAPITAL OUTLAY-MEMO
760 Computers $ - $ - $ - $ 9,300 $ - $ - -
790 Other Equipment - - - - 9,300 - -100.00%
TOTAL $ - $ - $ - $ 9,300 $ 9,300 $ - -100.00%
DEPT 48650 CONSTRUCTION-MEMO FUND 740
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
CONSTRUCTION-MEMO
Meadow Creek $ 73,222 $ - $ - $ - $ - $ - -
Meadowbrooke Storm Sewer - 10,236 - - - - -
Thermotech Site- Storm Drainage - - - - - 300,000 -
Street Rehab/Maint. - - - - 50,000 50,000 -
Nine Mile Creek Improvements - 5,564 - - - - -
Alley Reconstr-100 blk. 12/13 ave. S. - 8,202 - - - - -
2nd St No at 16th, 18th& 19th Ave No 5,158 105,572 3,187 - - - -
Alley Reconstruction - 14,338 14,877 12,000 12,000 14,000 16.67%
6th Ave No Improvements - 4,354 883,329 (33,559) - - -
South Park and Shady Oak Pond - - - 61,836 160,000 - -100.00%
Monroe Ave./2nd St.NE and Hilltop - - 12,622 22,364 125,000 125,000 -
Alley between 8th&9th and 2nd& 3rd - - - - 200,000 - -100.00%
1st St.No., 5th- 17th Ave. reconstr. - - 38,773 - - - -
11th Ave., 5th St. So. To Wendys - - 81,651 - - - -
5th- 8th/9th Ave.No. - - 3,742 453,860 - - -
Miscellaneous Storm Sewer Projects - - 65,044 5,903 - - -
DEPARTMENT TOTAL $ 78,380 $ 148,266 $ 1,103,225 $ 522,404 $ 547,000 $ 489,000 -10.60%
228c
I I I I I I I I I I I I I I I I I I I
STORM SEWER FUND 740
PROGRAM SUMMARY
Budget Budget Percent
CATEGORY 1999 2000 Change
PROGRAM EXPENDITURES
Storm Sewer Maintenance $ 444,084 $ 454,466 2.34%
Storm Sewer Cleaning - 9,770
Concrete Alleys 60,386 60,386
TOTAL 504,470 524,622 3.99%
PROGRAM REVENUES
Storm Sewer Maintenance 661,550 661,550
Storm Sewer Cleaning - -
Concrete Alleys 32,000 40,000 25.00%
TOTAL 693,550 701,550 1.15%
NET COST (RETURN) $ (189,080) $ (176,928) -6.43%
PERMANENT STAFFING
Storm Sewer Maintenance 0.87
Storm Sewer Cleaning 0.2
Concrete Alleys 0.11
TOTAL 1.18
CAPITAL OUTLAY AND CONSTRUCTION
Street Rehab/Maint. $ 50,000
Alley Reconstruction 14,000
Thermotech Site- Storm Drainage 300,000
Monroe Ave./2nd St.NE and Hilltop 125,000
TOTAL $ 489,000
Bond Principal $ 205,000
229
DEPT 48610 STORM SEWER MAINTENANCE FUND 740
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 16,528 $ 19,450 $ 16,638 $ 18,039 $ 29,173 $ 36,662 25.67%
501 Overtime-Regular Employees 420 969 314 289 500 500 -
503 Part-Time Employees 1,095 1,421 338 915 - 4,000 -
524 SL Converted/LTD - - - - 230 289 25.65%
525 P.E.R.A. Contribution 759 904 762 951 1,537 1,925 25.24%
526 F.I.C.A. Contribution 1,352 1,593 1,336 1,444 2,285 2,861 25.21%
527 Cafeteria Benefit Plan 1,404 1,242 1,130 1,092 3,491 4,028 15.38%
531 Workers' Compensation Insurance 409 153 265 289 2,026 150 -92.60%
535 Paid Leave Accrual - - - 336 337 423 25.52%
TOTAL 21,967 25,732 20,783 23,019 39,579 50,838 28.45%
Materials,Supplies and Services
540 Office Supplies - 19 - - - 1,000 -
542 General Supplies 759 1,330 10 132 3,500 1,500 -57.14%
545 Parts and Supplies 416 629 356 684 5,000 4,000 -20.00%
547 Street Maint. Material 402 486 - - 2,000 2,000 -
556 Sand/Gravel 120 1,519 2,006 1,315 2,000 2,000 -
563 Maint& Repair-Equipment/Vehicles - - - 409 - 1,000 -
229a
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
DEPT 48610 STORM SEWER MAINTENANCE FUND 740
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,(cont.)
567 Maint&Repair-Other Improvements - 5,404 32,370 - 60,000 30,000 -50.00%
580 Audit - - - 1,000 - 1,030
582 Expert&Professional Services - - 463 17,776 1,500 30,000 1900.00%
615 City Project Contracts 46,337 - - - - - -
622 Administrative Fees - - - 36,480 - 58,347
652 General Liability - - - 1,727 1,585 1,971 24.35%
TOTAL 48,034 9,387 35,205 59,523 75,585 132,848 75.76%
DEPARTMENT TOTAL $ 70,001 $ 35,119 $ 55,988 $ 82,542 $ 115,164 $ 183,686 59.50%
229b
DEPT 48615 STORM SEWER CLEANING FUND 740
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ $ $ $ $ $ 7,440
501 Overtime-Regular Employees 250
503 Part-Time Employees -
524 SL Converted/LTD 59
525 P.E.R.A. Contribution 398
526 F.I.C.A. Contribution 592
527 Cafeteria Benefit Plan 920
531 Workers' Compensation Insurance 25
535 Paid Leave Accrual 86
DEPARTMENT TOTAL $ $ $ $ $ $ 9,770
DEPT 48620 CONCRETE ALLEYS FUND 740
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials, Supplies and Services
567 Maint. &Repair-Other Improvements $ - $ 10,691 $ 819 $ - $ 20,000 $ 20,000 -
615 City Project Contracts - - - 40,815 40,000 40,000
652 General Liability - - - 509 386 386 -
DEPARTMENT TOTAL $ - $ 10,691 $ 819 $ 41,324 $ 60,386 $ 60,386
229c
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1 I I I I I I I I I I I I I I I I I I
DEPT 48630 ADMINISTRATION FUND 740
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ - $ 634 $ - $ - $ 5,238 $ - -100.00%
503 Part-Time Employees - - 3,580 - 4,000 - -100.00%
524 SL Converted/LTD - - - - 41 - -100.00%
525 P.E.R.A. Contribution - 28 - - 271 - -100.00%
526 F.I.C.A. Contribution - 45 254 - 403 - -100.00%
527 Cafeteria Benefit Plan - - - - 492 - -100.00%
531 Workers Compensation - - 26 - 139 - -100.00%
535 Paid Leave Accrual - - - - 60 -
TOTAL - 707 3,860 - 10,644 - -100.00%
Materials,Supplies and Services
540 Office Supplies 1,036 1,029 717 - 1,000 - -100.00%
549 Motor Fuels &Lubricants - 92 - - - - -
563 Maint&Repair-Equipment/Vehicles 444 644 472 - 1,000 - -100.00%
580 Audit 1,800 1,700 1,000 - 1,000 - -100.00%
582 Expert&Professional Services 625 7,278 15,597 - 32,000 - -100.00%
588 Legal Services 571 - - - - - -
622 Administrative Fees 27,600 30,000 30,000 - 36,507 - -100.00%
229d
DEPT 48630 ADMINISTRATION FUND 740
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
652 General Liability,Fire, Etc. $ 1,600 $ 1,455 $ 1,842 $ - $ 386 $ - -100.00%
TOTAL 33,676 42,198 49,628 - 71,893 - -100.00%
DEPARTMENT TOTAL $ 33,676 $ 42,905 $ 53,488 $ - $ 82,537 $ - -100.00%
DEPT 48640 NON-OPERATING FUND 740
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
680 Depreciation $ 27,535 $ 108,614 $ 110,085 $ 107,625 $ 107,625 $ 107,625
820 Bond Interest 118,238 155,973 104,570 98,450 138,450 162,555 17.41%
840 Fiscal Fee 600 474 300 300 308 600 94.81%
DEPARTMENT TOTAL $ 146,373 $ 265,061 $ 214,955 $ 206,375 $ 246,383 $ 270,780 9.90%
STORM SEWER UTILITY TOTAL $ 250,050 $ 353,776 $ 325,250 $ 330,240 $ 504,470 $ 524,622 3.99%
229e
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
DEPT 48660 CAPITAL OUTLAY- MEMO FUND 740
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
760 Computers $ - $ - $ - $ 9,300 $ - $ - -
790 Other Equipment - - - - 9,300 - -100.00%
TOTAL $ - $ - $ - $ 9,300 $ 9,300 $ - -100.00%
DEPT 48650 CONSTRUCTION-MEMO FUND 740
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
CONSTRUCTION-MEMO
Meadow Creek $ 73,222 $ - $ - $ - $ $
Meadowbrooke Storm Sewer - 10,236 - - -
Thermotech Site- Storm Drainage - - - - 300,000 -
Street Rehab/Maint. - - - - 50,000 50,000 -
Nine Mile Creek Improvements - 5,564 - - -
Alley Reconstr-100 blk. 12/13 ave. S. - 8,202 - - - - -
2nd St No at 16th, 18th& 19th Ave No 5,158 105,572 3,187 - - -
Alley Reconstruction - 14,338 14,877 12,000 12,000 14,000 16.67%
6th Ave No Improvements - 4,354 883,329 (33,559) -
-
South Park and Shady Oak Pond - - - 61,836 160,000 - -100.00%
Monroe Ave./2nd St.NE and Hilltop - - 12,622 22,364 125,000 125,000 -
Alley between 8th&9th and 2nd& 3rd - - - - 200,000 - -100.00%
1st St.No., 5th- 17th Ave. reconstr. - - 38,773 - -
11th Ave., 5th St. So.To Wendys - 81,642 453 860 - - -
1 - - - -
5th- 8th/9th Ave.No. - >
Miscellaneous Storm Sewer Projects - - 65,044 5,903 - - -
DEPARTMENT TOTAL $ 78,380 $ 148,266 $ 1,103,225 $ 522,404 $ 547,000 $ 489,000 -10.60%
229f
PAVILION/ICE ARENA FUND FUND 747
DEPT 48735 ICE RENTAL
48740 SOCCER-LEAGUE/RENTAL
48745 DRY FLOOR
ACTIVITY: Ice Arena and Pavilion
ACTIVITY MANAGER:PAVILION MANAGER
GENERAL ACTIVITY DESCRIPTION
Manage and schedule public user groups and maintenance for the ice arena/pavilion, which will utilize the facility to its maximum potential, and generate
adequate revenue to offset the cost of operations.
PROCESS USED
Schedule and control a wide variety of user groups. Utilize all prime ice hours,scheduling non-prime hours as permitted. Use developed policies to manage the
facility and determine rental rates for pavilion user groups. Supervision of accounts payable and accounts received. Train and supervise staff in order to maintain
an efficient, safe and clean facility.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Rent all prime time ice January 1 to March 2 and September 7 to December 31.
2. Research new possible sources of revenue during dry floor season to maximize usage.
3. Maximize the revenue from new sources such as advertising.
4. Develop and utilize energy saving procedures and equipment to lower operating costs and save energy.
5. Operate a budget to maximize revenues.
230
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PAVILION/ICE ARENA FUND FUND 747
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Rented prime hours ice 1,259 1,261 1,225 1,245 1,250
2. Rented non-prime hours ice 320 291 285 285 255
3. Pavilion leases for summer use 3 2 4 4 6
4. Hours ice resurfacer is in use 327 334 325 330 330
5. Hours of part-time employment 3,416 3,387 2,887 2,200 2,700
6. Open skate hours 210 176 181 179 180
7. Teams for indoor soccer 71 66 68 68 68
8. Rented roller hockey hours 183 247 189 177 190
9. Hours compressors in use 3,708 4,152 4,104 4,050 4,125
10. Hours of turf use 421 545 480 410 435
231
PAVILION-ICE ARENA FUND BUDGET
Revenues and Expenditures Summary
Projected
Actual Actual Actual Actual Budget Budget Percent
1996 1997 1998 1999 1999 2000 Change
Revenues
Interest $ - $ 1,385 $ 3,003 $ 2,832 $ 3,500 $ 3,250 -7.14%
Ice Rental 164,340 170,859 171,873 170,463 175,000 178,000 1.71%
Pavilion Rental 10,289 10,685 9,515 11,142 10,500 9,500 -9.52%
Open Skating Fees 4,185 2,876 2,790 2,482 4,000 3,500 -12.50%
Soccer League Fees 39,388 38,012 38,273 40,038 38,000 38,500 1.32%
Turf Rental 4,230 7,901 7,934 7,753 9,500 8,500 -10.53%
HHS Hockey Gate 4,399 3,001 3,954 3,500 3,000 3,400 13.33%
Mighty Ducks Grant - - 16,000 - - -
Advertising Rental 1,000 9,000 1,000 6,953 1,000 4,500 350.00%
Concessions 4,777 2,909 1,933 1,979 3,200 3,000 -6.25%
Vending Machines 7,514 7,495 7,113 7,082 4,600 5,500 19.57%
Miscellaneous - - 43 175 - -
Sale of Assets - - 3,832 - - -
Total Revenues 240,122 254,123 267,263 254,397 252,300 257,650 2.12%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 109,523 122,118 132,350 128,050 122,785 126,419 2.96%
Fringe Benefits 29,534 26,658 19,942 39,340 29,182 35,562 21.86%
Materials, Supplies and Services
Professional&Technical Services 997 732 1,333 1,810 1,230 1,440 17.07%
Utilities and Maintenance 46,618 73,572 56,198 44,270 47,998 52,105 8.56%
Operations 7,649 5,997 5,989 9,835 9,840 9,680 -1.63%
City Support Services 6,600 7,200 7,800 10,885 10,885 10,003 -8.10%
Supplies and Materials 17,711 15,430 14,018 13,030 16,713 17,440 4.35%
Non-operating expense
Depreciation 3,670 5,422 57,099 57,000 5,000 57,000 1040.00%
Total Expenditures 222,302 257,129 294,729 304,220 243,633 309,649 27.10%
Indirectly Funded Amount $ (17,820) $ 3,006 $ 27,466 $ 49,823 $ (8,667) $ 51,999 -699.97%
The Pavillion-Ice Arena fund is made up of three programs. They are Ice Rental, Soccer& Leagues and Dry Floor Rental.
232
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I I I I I i I I I I I I I I I I I I I
DEPARTMENT - PAVILION/ICE ARENA FUND 747
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ 68,624 $ 73,930 $ 91,508 $ 93,250 $ 98,835 $ 102,469 3.68%
501 Overtime Employees 929 2,002 2,621 400 1,000 2,600 160.00%
503 Part-Time Employees 39,970 46,186 38,221 34,400 # 22,950 21,350 -6.97%
524 SL Converted/LTD 771 791 1,012 1,310 # 779 806 3.47%
525 P.E.R.A. Contribution 3,837 3,823 4,541 9,370 # 5,172 5,360 3.63%
526 F.I.C.A. Contribution 8,808 9,076 10,250 11,350 # 7,958 9,634 21.06%
527 Cafeteria Benefit Plan 10,443 9,127 7,210 7,440 # 13,329 11,330 -15.00%
531 Workers' Compensation Insurance 2,959 493 2,930 3,000 805 2,050 154.66%
532 Unemployment Compensation - - 171 - - - -
533 Deferred Compensation 2,716 3,348 3,868 5,800 - 5,200 -
535 Paid Leave Accrual - - (10,040) 1,070 1,139 1,182 3.78%
TOTAL 139,057 148,776 152,292 167,390 151,967 161,981 6.59%
Materials,Supplies and Services
540 Office Supplies 509 1,097 1,220 1,100 615 700 13.82%
541 Uniforms/Clothing 371 359 569 550 718 700 -2.51%
542 General Supplies 7,617 5,566 5,992 4,680 6,253 6,550 4.75%
543 Equipment&Vehicle Parts 2,053 3,757 2,308 2,200 2,871 2,800 -2.47%
544 Structural Supplies 488 1,761 1,528 1,200 2,154 2,300 6.78%
232a
DEPARTMENT - PAVILION/ICE ARENA FUND 747
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services(cont.)
545 Parts and Supplies 379 649 - 500 820 1,200 46.34%
547 Street Materials and Supplies 553 48 - - 103 - -100.00%
548 Concessions 1,780 213 - 500 308 340 10.39%
549 Motor Fuels&Lubricants 1,734 1,714 1,693 1,600 1,845 1,800 -2.44%
555 Other Supplies 1,929 (117) 147 300 410 400 -2.44%
560 Postage 298 383 561 400 616 650 5.52%
563 Maint&Repair-Equipment/Vehicles 6,115 9,308 9,481 3,900 4,203 7,200 71.31%
565 Maint. &Repair- Structures 1,020 22,148 6,827 570 820 1,600 95.12%
567 Maint& Repair-Other Improvements 465 241 3,090 700 1,563 1,300 -16.83%
568 Printing - - 53 _ _ - -
580 Audit 400 300 400 410 410 440 7.32%
581 Advertising and Publication 2,124 1,806 1,104 2,300 1,846 1,900 2.93%
582 Expert&Professional Services 597 432 933 1,400 820 1,000 21.95%
584 Telephone - Local 2,110 1,550 1,783 2,700 2,050 2,300 12.20%
602 Heating Fuel-Gas 13,570 14,293 10,417 12,400 14,146 13,805 -2.41%
604 Electricity 23,338 26,032 24,600 24,000 25,216 25,900 2.71%
622 Administrative Fee 6,600 7,200 7,800 10,885 10,885 10,003 -8.10%
232b
I I 1 I I I I I I I I I I I I I I I 1
DEPARTMENT - PAVILION/ICE ARENA FUND 747
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services (cont.)
623 Garage- Labor&Burden 446 - - 300 625 600 -4.00%
630 Training 846 936 651 900 1,026 650 -36.65%
633 Dues and Memberships - - 150 150 150 150 -
637 Meals and Lodging - - 289 50 50 330 560.00%
639 Subscriptions and Publications - 150 - 100 108 50 -53.70%
652 General Liability, Fire, Etc. 2,178 2,055 2,456 3,955 3,955 4,000 1.14%
653 Property Insurance 2,055 1,050 1,286 2,080 2,080 2,000 -3.85%
TOTAL 79,575 102,931 85,338 79,830 86,666 90,668 4.62%
DEPARTMENT TOTAL $ 218,632 $ 251,707 $ 237,630 $ 247,220 $ 238,633 $ 252,649 5.87%
DEPT 48770 NON-OPERATING FUND 747
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
680 Depreciation $ 3,670 $ 5,422 $ 57,099 $ 57,000 $ 5,000 $ 57,000 1040.00%
PAVILION/ICE ARENA TOTAL $ 222,302 $ 257,129 $ 294,729 $ 304,220 $ 243,633 $ 309,649 27.10%
232c
DEPT 48775 CAPITAL OUTLAY-MEMO FUND 747
SUMMARY EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
750 Office Equipment&Furnishings $ - $ - $ 2,553 $ - $ - $ 2,500 -
760 Computer - - - - - 1,400 -
790 Other Equipment - 2,748 2,130 4,600 - - -
TOTAL $ - $ 2,748 $ 4,683 $ 4,600 $ - $ 3,900 -
232d
I 1 I I I I i I I I I I I I I I I I I
I I I I I I I I I I I I I I 1 I I I 1
DEPARTMENT - PAVILLION-ICE ARENA FUND 747
PROGRAM SUMMARY
Budget Budget Percent
CATEGORY 1999 2000 Change
PROGRAM EXPENDITURES
Ice Rental $ - $ 181,578
Soccer and Leagues - 82,842
Dry Floor Rental - 45,229
TOTAL 243,633 309,649 27.10%
PROGRAM REVENUES
Ice Rental - 195,150
Soccer and Leagues - 51,500
Dry Floor Rental - 11,000
TOTAL 252,300 257,650 2.12%
NET COST(RETURN) $ (8,667) $ 51,999 -699.97%
PERMANENT STAFFING
Ice Rental 2.40
Soccer and Leagues 1.38
Dry Floor Rental 0.79
TOTAL 4.57
CAPITAL OUTLAY
Office Furniture $ 2,500
Computer 1,400
TOTAL $ 3,900
233
PROGRAM 48735-ICE RENTAL PROGRAM 48740- SOCCER&LEAGUES
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Salaries and Employee Benefits Salaries and Employee Benefits
500 Regular Employees $ 54,274 Regular Employees $ 30,867
501 Overtime-Regular Employees 1,000 Overtime-Regular Employees -
503 Part-Time Employees 11,100 Part-Time Employees 10,250
524 SL/Converted-LTD 427 SL/Converted-LTD 243
525 P.E.R.A. Contribution 2,863 P.E.R.A. Contribution 1,599
526 F.I.C.A. Contribution 5,111 F.I.C.A. Contribution 3,166
527 Cafeteria Benefit Plan 5,940 Cafeteria Benefit Plan 3,146
531 Workers' Compensation Insurance 1,125 Workers' Compensation Insurance 655
533 Deferred Compensation 2,900 Deferred Compensation 1,740
535 Paid Leave Accrual 626 Paid Leave Accrual 356
TOTAL 85,366 TOTAL 52,022
Materials, Supplies and Services Materials, Supplies and Services
540 Office Supplies 400 Office Supplies 200
541 Uniforms/Clothing 300 Uniforms/Clothing 250
542 General Supplies 4,300 General Supplies 1,200
543 Equipment& Vehicle Parts 2,700 Equipment& Vehicle Parts -
544 Structural Supplies 1,700 Structural Supplies 100
545 Parts and Supplies 800 Parts and Supplies 400
233a
I I I I I I I I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
PROGRAM 48735- ICE RENTAL PROGRAM 48740- SOCCER& LEAGUES
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Materials,Supplies and Services(cont) Materials,Supplies and Services (cont)
548 Concessions 250 Concessions 90
549 Motor Fuels&Lubricants 1,800 Motor Fuels &Lubricants -
555 Other Supplies 400 Other Supplies -
560 Postage 100 Postage 450
563 Maint& Repair-EquipmentNehicles 6,800 Maint& Repair-Equipment/Vehicles 200
565 Maint&Repair-Structural 1,200 Maint& Repair-Structural 250
567 Maint&Repair-Other Improvements 700 Maint& Repair-Other Improvements 400
580 Audit 226 Audit 128
581 Advertising and Publication 700 Advertising and Publication 900
582 Expert& Professional Services 1,000 Expert&Professional Services -
584 Telephone- Local 1,250 Telephone- Local 630
602 Heating Fuel-Gas 12,500 Heating Fuel-Gas 1,200
604 Electricity 21,000 Electricity 2,200
622 Administrative Fee 4,986 Administrative Fee 3,192
623 Garage-Labor& Burden 600 Garage- Labor&Burden -
630 Training 500 Training 100
633 Dues and Memberships 150 Dues and Memberships -
637 Meals and Lodging 300 Meals and Lodging 30
233b
PROGRAM 48735-ICE RENTAL PROGRAM 48740- SOCCER& LEAGUES
EXPENDITURE DETAIL EXPENDITURE DETAIL
Budget Budget
CODE 2000 2000
Materials,Supplies and Services(cont) Materials,Supplies and Services(cont)
639 Subscriptions and Publications 50 # Subscriptions and Publications -
652 General Liability, Fire, Etc. 2,000 # General Liability, Fire, Etc. 1,200
653 Property Insurance 1,000 # Property Insurance 600
680 Depreciation 28,500 Depreciation 17,100
TOTAL 96,212 TOTAL 30,820
PROGRAM TOTAL $ 181,578 PROGRAM TOTAL $ 82,842
233c
I I I I I I I I I I I I I I I I I I I
PROGRAM 48745-DRY FLOOR
EXPENDITURE DETAIL
Budget
CODE 2000
Salaries and Employee Benefits
500 Regular Employees $ 17,328
501 Overtime-Regular Employees 1,600
503 Part-Time Employees
524 SL/Converted-LTD 136
525 P.E.R.A. Contribution 898
526 F.I.C.A. Contribution 1,357
527 Cafeteria Benefit Plan 2,244
531 Workers' Compensation Insurance 270
533 Deferred Compensation 560
535 Paid Leave Accrual 200
TOTAL 24,593
Materials, Supplies and Services
540 Office Supplies 100
541 Uniforms/Clothing 150
542 General Supplies 1,050
543 Equipment& Vehicle Parts 100
544 Structural Supplies 500
560 Postage 100
233d
PROGRAM 48745-DRY FLOOR
EXPENDITURE DETAIL
Budget
CODE 2000
Materials,Supplies and Services(cont)
563 Maint&Repair-Equipment/Vehicles 200
565 Maint. & Repair- Structures 150
567 Maint&Repair-Other Improvements 200
580 Audit 86
581 Advertising and Publication 300
584 Telephone- Local 420
602 Heating Fuel-Gas 105
604 Electricity 2,700
622 Administrative Fee 1,825
630 Training 50
652 General Liability, Fire, Etc. 800
653 Property Insurance 400
680 Depreciation 11,400
TOTAL 20,636
PROGRAM TOTAL $ 45,229
233e
I I I I I I I I I I I I I I I I I I I
ARTS CENTER FUND FUND 750
DEPT 48530 ADMINISTRATION
ACTIVITY: Hopkins Center for the Arts
ACTIVITY MANAGER: FACILITIES MANAGER
GENERAL ACTIVITY DESCRIPTION
Manage, maintain, schedule, promote and utilize the Hopkins Center for the Arts to its maximum potential, and generate adequate revenue to offset the cost of
operations.
PROCESS USED
Schedule tenants through meet and confer process. Promote and lease unallocated space to occasional user groups. Use developed policies to manage the
facility. Supervision of accounts payable and accounts received. Train and supervise staff in order to maintain a safe, clean and attractive facility.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2000
1. Develop an events series of concerts,performances and/or dance.
2. Create a Hopkins Center for the Arts membership program to increase interest and revenue.
3. Develop at least one self promoted or co-promoted fundraising event.
4. Expand volunteer program to have a volunteer present everyday there is a performance of class at the Art Center.
5. Operate a budget to maximize revenues.
Actual Actual Actual Budget Budget
SELECTED WORK INDICATORS 1996 1997 1998 1999 2000
1. Number of theater rentals 18 20 20
2. Number of studio rentals 16 40 30
3. Number of dance studio rentals 8 20 15
4. Number of classroom rentals 16 40 25
5. Number of rehearsal room rentals 25 50 40
6. Number of gallery rentals 1 10 16
7. Hours of part-time employment 2,252 3,600 2,600
8. Number of days of performance/
classroom activity 345 300 350
234
ARTS CENTER FUND FUND 750
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1996 1997 1998 1999 1999 2000 Change
EXPENSES
Salaries and Employee Benefits $ - $ 33,407 $ 158,489 $ 162,209 $ 178,185 $ 225,959 26.81%
Materials, Supplies and Services - 28,985 99,954 140,295 66,960 171,861 156.66%
Operating Transfer Out - - 615,000 - - - -
Non-Operating - 1,599 98,609 91,912 97,213 101,058 3.96%
TOTAL - 63,991 972,052 394,416 342,358 498,878 45.72%
REVENUES
Interest - 9,976 16,912 12,980 15,000 12,000 -20.00%
Leases - 30,666 137,998 152,820 146,000 143,600 -1.64%
Rental - 1,640 37,342 46,072 54,500 48,000 -11.93%
Concessions - 10 2,135 1,997 3,000 4,000 33.33%
Admissions - - 12,711 29,064 - 96,000 -
Gramts - - - - 10,000 10,000 -
Memberships/Registrations - - - - 5,000 15,000 200.00%
Miscellaneous - - 5,000 - - - -
Fundraising/Donations - - 2,951 375 15,000 15,000 -
Art Sales - - - - - 4,000 -
TOTAL - 42,292 215,049 243,308 248,500 347,600 39.88%
Increase(Decrease)to Retained Earn. $ - $ (21,699) $ (757,003) $ (151,108) $ (93,858) $ (151,278) 61.18%
Residual Equity Transfer In $ - $ 300,000 $ - $ - $ - $ - -
TOTAL FUND EQUITY $ - $ 278,301 $ 3,341,916 $ 3,190,809 $ 80,761 $ 3,039,531 3663.61%
Cash Balance 12-31 $ - $ 286,941 $ 275,927 $ 220,927 $ 171,121 $ 167,448 -2.15%
Capital Outlay $ - $ 12,513 $ 2,080 $ 11,300 $ 3,000 $ 7,000 133.33%
Interfund Loan Principal Payment $ - $ - $ - $ 20,653 $ 24,600 $ 21,479 -12.69%
235
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1 I I I I I I I I I I I I I I I I I I
ART CENTER FUND FUND 750
FINANCIAL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget
CATEGORY 1996 1997 1998 1999 1999 2000
PERMANENT STAFFING
Arts Center Manager 0.50 0.80 0.80 1.00
Arts Center Coordinator 1.00 1.00 1.00 1.00
Custodial 0.60 1.00 0.90 1.00
Administrative Support 0.25 0.25 0.25
Scheduling Clerk 0.60 0.60
Assistant Manager 0.03
Part-Time 0.70 1.10 1.73 1.25
TOTAL 2.80 4.15 5.28 5.13
SIGNIFICANT EXPENDITURES
Services&Charges-Heating Fuel $9,000
Electricity $34,000
Adminitration Fee $11,413
Depreciation $78,000
Bond Interest $23,058
Expert and Professional Services $84,000 (Event Services)
CAPITAL OUTLAY DETAIL
Dept. Manager Adopted
Item Requested Proposed Proposed Budget
Photo Copier $ 5,000 $ 5,000 $ 5,000
Lobby Benchs 2,000 2,000 2,000
TOTAL $ 7,000 $ 7,000 $ 7,000
236
DEPT 48530 ART CENTER OPERATIONS FUND 750
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Salaries and Employee Benefits
500 Regular Employees $ - $ 23,061 $ 86,892 105,492 $ 119,267 $ 153,525 28.72%
501 Overtime-Regular Employees - 2,582 1,748 1,171 1,000 1,000
503 Part-Time Employees - 2,470 22,984 20,395 24,620 24,000 -2.52%
524 SL Converted/LTD - 63 450 383 921 1,191 29.32%
525 P.E.R.A. Contribution - 1,102 4,444 5,665 6,230 9,248 48.44%
526 F.I.C.A. Contribution - 2,072 8,599 10,224 9,555 13,746 43.86%
527 Cafeteria Benefit Plan - 2,391 9,513 10,875 12,592 14,604 15.98%
531 Other Benefits - - - 2,298 53 -
531 Workers Compensation - 434 2,478 2,868 597 2,900 385.76%
533 Deferred Compensation - (768) 3,448 3,839 2,000 4,000 100.00%
535 Paid Leave Accrual - - 17,933 (1,000) 1,350 1,745 29.26%
TOTAL - 33,407 158,489 162,209 178,185 225,959 26.81%
Materials,Supplies and Services
540 Office Supplies - 1,795 2,122 2,205 500 1,400 180.00%
541 Uniforms/Clothing - - 162 - 400 500 25.00%
542 General Supplies - 7,243 7,768 6,173 3,000 5,800 93.33%
543 Equipment&Vehicle Parts - - 240 111 100 100 -
544 Structural Supplies - - 784 905 1,000 1,100 10.00%
23 6a
I I I I I I I I I I I I I I I I I I I
1 1 I I I I I I I I I I I I I I I I I
DEPT 48530 ART CENTER OPERATIONS FUND 750
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services(cont.)
545 Parts and supplies - - 628 221 500 1,000 100.00%
560 Postage - 376 2,546 4,085 1,900 4,200 121.05%
563 Maint. &Repair- Equipment/vehicle - 120 - - -
565 Maint. &Repair- Structures - - 1,972 11,567 2,500 2,500 -
567 Maint& Repair-Other Improvements - 2,095 1,303 1,160 5,000 3,000 -40.00%
568 Printing 208 312 - 600 -
580 Audit - - 400 400 400 410 2.50%
581 Advertising and Publication - 3,928 3,556 10,885 2,500 4,000 60.00%
582 Expert&Professional Services - 295 18,885 43,220 500 84,000 16700.00%
583 Other Contractual Services - - - 31 - - -
584 Communications-Telephones/Alarms - 2,921 4,165 3,761 3,700 3,800 2.70%
586 Telephone- Cellular 509 340 300 300 -
602 Heating Fuel-Gas - 4,766 5,918 8,653 8,000 9,000 12.50%
604 Electricity - 3,792 36,058 33,571 21,000 34,000 61.90%
622 Administrative Fee - - 7,200 11,520 11,563 11,454 -0.94%
630 Training - - 104 327 300 600 100.00%
633 Dues and Memberships - - 314 323 - 300
236b
DEPT 48530 ART CENTER OPERATIONS FUND 750
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
Materials,Supplies and Services,cont.
637 Meals and Lodging - 180 50 - 150 -
639 Subscription- Memberships - 280 15 15 350 200 -
652 General Liability, Fire, Etc. - 62 3,070 339 386 386 -
653 Property Insurance - 1,432 1,847 - 3,061 3,061 -
TOTAL - 28,985 99,954 140,295 66,960 171,861 156.66%
DEPARTMENT TOTAL $ - $ 62,392 $ 258,443 302,504 $ 245,145 $ 397,820 62.28%
DEPT 48570 NON-OPERATING FUND 750
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
680 Depreciation $ $ 1599 $ 78,109 68,000 $ 68,000 $ 78,000 14.71%
820 Loan Interest Expense - - 20,500 23,912 29,213 23,058 -21.07%
DEPARTMENT TOTAL $ - $ 1,599 $ 98,609 $ 91,912 $ 97,213 $ 101,058 3.96%
ARTS CENTER TOTAL $ - $ 63,991 $ 357,052 394,416 $ 342,358 $ 498,878 45.72%
236c
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
DEPT 48575 CAPITAL OUTLAY-MEMO FUND 750
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
750 Office Equipment&Furnishings $ - $ 12,051 $ 2,080 11,300 $ 3,000 $ 7,000 133.33%
790 Other Equipment - 462 - - - - -
DEPARTMENT TOTAL $ - $ 12,513 $ 2,080 $ 11,300 $ 3,000 $ 7,000 133.33%
DEPT 48575 DEBT PRINCIPAL-MEMO FUND 750
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 1999 2000 Change
255 Interfund Loan Payable $ - $ - $ - $ 20,653 $ 24,600 $ 21,479 -12.69%
236d
CITY OF HOPKINS, MINNESOTA
GENERAL LONG-TERM DEBT
ACCOUNT GROUP
General obligation bonds and other forms of long-term debt supported by general revenues are obligations of a governmental unit as a
whole and not its individual constituent funds. Moreover, the proceeds of such debt may be spent on facilities which are utilized in the
operations of several funds. For these reasons, the amount of unmatured, long-term indebtedness which is backed by the full faith and
credit of the government should be recorded and accounted for in a separate self-balancing group of accounts titled the "General Long-
Term Debt Account Group". This debt group will include, in addition to conventional general obligation bonds, time warrants and
notes which have a maturity of more than one year from date of issuance. This account group does not include general obligation
water and sewer bonds, which are reflected in their respective funds.
I I I i I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
GENERAL DEBT SERVICE FUNDS 4XX
FINANCIAL SUMMARY
Actual Actual Actual Budget Budget Percent
CATEGORY 1996 1997 1998 1999 2000 Change
EXPENDITURES
BOND PAYMENTS:
PRINCIPAL $ 1,026,600 $ 2,625,000 $ 6,695,000 $ 1,006,375 $ 720,000 -28.46%
INTEREST 572,741 1,115,671 1,098,309 758,200 993,298 31.01%
FISCAL AGENTS CHARGES 3,561 3,193 4,607 4,114 5,002 21.58%
TOTAL 1,602,902 3,743,864 7,797,916 1,768,689 1,718,300 -2.85%
REVENUES
PROPERTY TAX- CURRENT AD
VALOREM 354,000 378,073 323,091 330,000 330,000 -
FISCAL DISPARITIES - 9,035 7,871 - - -
INTEREST 35 34,148 19,194 11,950 24,300 103.35%
SPECIAL ASSESSMENTS - - - 98,700 731,812 641.45%
TRANSFER FROM P.I.R. FUND 183,200 168,000 168,600 168,000 263,000 56.55%
TRANSFER FROM T.I.F. 1,217,329 3,195,844 7,071,566 933,600 607,000 -34.98%
TRANSFER FROM HOUSING 96,798 171,404 267,637 174,600 - -100.00%
TOTAL $ 1,851,362 $ 3,956,504 $ 7,857,959 $ 1,716,850 $ 1,956,112 13.94%
FUND BALANCE 12-31 $ 1,169,198 $ 1,381,838 $ 1,441,881 $ 1,390,042 $ 1,627,854 17.11%
238
ISSUE: IMPROVEMENT REVOLVING BONDS- 1990 FUND 402
DEPT: General Obligation Bonds-47190
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 2000 Change
EXPENDITURES
BOND PAYMENTS
810 Principal $ 50,000 $ 50,000 $ 50,000 $ 45,000 $ 45,000
820 Interest 16,822 13,685 10,510 7,448 4,500 -39.58%
840 Fiscal Agent Charges 300 300 300 300 300
TOTAL 67,122 63,985 60,810 52,748 49,800 -5.59%
REVENUES
300 Property Tax- Current Ad Valorem 63,400 58,118 45,964 50,000 44,500 -11.00%
301 Fiscal Disparities 9,035 7,871
370 Interest 1,287 865 250 300 20.00%
TOTAL 63,400 68,440 54,700 50,250 44,800 -10.85%
FUND BALANCE $ 55,304 $ 59,759 $ 53,649 $ 50,211 $ 45,211 -9.96%
Issue Matures in 2001
238a
I I I I I I I I I I I I I I I I I I I
I 1 I I I I I I I I I I I I I I I I I
ISSUE: REDEVELOPMENT REFUNDING BONDS- 1992 FUND 408
DEPT: General Obligation Bonds (Taxable)-47192
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 2000 Change
EXPENDITURES
BOND PAYMENTS
810 Principal $ 255,000 $ 275,000 $ 295,000 $ 302,375 $ -
820 Interest 101,081 83,363 63,654 65,245 -
840 Fiscal Agent Charges 600 600 450 662 450 -32.02%
TOTAL 356,681 358,963 359,104 368,282 450 -99.88%
REVENUES
370 Interest - 2,295 - 1,000 5,000 400.00%
490 Transfer from Tax Increment 2-4 - - 275 - -
490 Transfer from Tax Increment 1-1 360,000 360,000 360,000 360,000 -
TOTAL 360,000 362,295 360,275 361,000 5,000 -98.61%
FUND BALANCE $ 180,950 $ 184,282 $ 185,453 $ 176,700 $ 181,250 2.57%
Issue Matures in 2006
23 8b
ISSUE: REDEVELOPMENT BONDS- 1996D FUND 476
DEPT: General Obligation Bonds(Taxable)-47196
Actual Actual Budget Budget Budget Percent
CODE 1996 1997 1998 1999 2000 Change
EXPENDITURES
BOND PAYMENTS
810 Principal $ - $ - $ - $ - $ -
820 Interest - 42,352 50,822 50,823 50,823
840 Fiscal Agent Charges 75 38 451 300 451 50.33%
TOTAL 75 42,390 51,273 51,123 51,274 0.30%
REVENUES
370 Interest - 3,999 3,078 500 1,250 150.00%
460 Proceeds from Issuance 118,586 - - - -
490 Transfer from T.I.F. 2-9 - - 60,184 25,000 30,000 20.00%
TOTAL 118,586 3,999 63,262 25,500 31,250 22.55%
FUND BALANCE $ 118,511 $ 80,120 $ 92,109 $ 66,486 $ 46,462 -30.12%
Issue Matures in 2011
23 8c
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
ISSUE: REDEVELOPMENT REFUNDING 1984& 1989 BONDS- 1993 FUND 483
DEPT: General Obligation Bonds-47193
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 2000 Change
EXPENDITURES
BOND PAYMENTS
810 Principal $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 30,000 50.00%
820 Interest 138,540 137,660 136,780 135,890 134,765 -0.83%
840 Fiscal Agent Charges 900 779 300 720 300 -58.33%
TOTAL 159,440 158,439 157,080 156,610 165,065 5.40%
REVENUES
370 Interest - 1,855 849 1,000 750 -25.00%
490 Transfer from Tax Increment 1-1 190,000 180,000 135,000 135,000 200,000 48.15%
TOTAL 190,000 181,855 135,849 136,000 200,750 47.61%
FUND BALANCE $ 89,813 $ 113,229 $ 91,998 $ 69,119 $ 104,054 50.54%
Issue Matures in 2009
238d
ISSUE: REDEVELOPMENT BONDS- 1996C FUND 486
DEPT: General Obligation Bonds- 47296
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 2000 Change
EXPENDITURES
BOND PAYMENTS
810 Principal $ - $ - $ - $ - $ -
820 Interest - 23,750 28,500 28,500 28,500
840 Fiscal Agent Charges 75 38 451 300 451 50.33%
TOTAL 75 23,788 28,951 28,800 28,951 0.52%
REVENUES
370 Interest - 2,241 2,123 500 2,000 300.00%
490 Transfer from Tax Increment 2.1 - - 1,000 - -
490 Transfer from Tax Increment 2.9 66,500 - 60,184 14,000 4,000 -71.43%
TOTAL 66,500 2,241 63,307 14,500 6,000 -58.62%
FUND BALANCE $ 66,425 $ 44,878 $ 79,234 $ 2,778 $ 44,714 1509.58%
Issue Matures in 2016
238e
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
ISSUE: REDEVELOPMENT REFUNDING 1988 BONDS- 1993 FUND 487
DEPT: General Obligation Bonds-47293
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 2000 Change
EXPENDITURES
BOND PAYMENTS
810 Principal $ 15,000 $ 160,000 $ 160,000 $ 164,000 $ 155,000 -5.49%
820 Interest 39,317 36,573 31,413 32,198 20,635 -35.91%
840 Fiscal Agent Charges 300 300 300 295 300 1.69%
TOTAL 54,617 196,873 191,713 196,493 175,935 -10.46%
REVENUES
370 Interest - 5,472 6,123 3,000 4,000 33.33%
490 Transfer from Tax Increment 1-1 184,000 200,000 184,000 184,000 148,000 -19.57%
TOTAL 184,000 205,472 190,123 187,000 152,000 -18.72%
FUND BALANCE $ 179,423 $ 188,022 $ 186,432 $ 167,829 $ 139,894 -16.64%
Issue Matures in 2003
23 8f
ISSUE: PARK AND RECREATIONAL BONDS- 1990 FUND 490
DEPT: General Obligation Bonds-47290
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 2000 Change
EXPENDITURES
BOND PAYMENTS
810 Principal $ 140,000 $ 140,000 $ 140,000 $ - $ - -
820 Interest 22,155 13,370 4,334 - - -
840 Fiscal Agent Charges 300 300 552 - - -
TOTAL 162,455 153,670 144,886 - - -
REVENUES
300 Property Tax-Current Ad Valorem 150,000 150,106 - - - -
370 Interest - 3,329 - - - -
150,000 153,435 - - - -
Residual equity transfer - - (2,034) - - -
FUND BALANCE $ 147,155 $ 146,920 $ - $ - $ - -
Issue Matures in 2011
Call February 1998- Defeased in 1993
238g
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
ISSUE: REDEVELOPMENT BONDS- 1991 FUND 491
DEPT: HRA Revenue Bonds(Taxable)-46910
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 2000 Change
EXPENDITURES
BOND PAYMENTS
800 Principal $ 246,600 $ - $ - $ - $ -
820 Interest 19,420 - - - -
840 Fiscal Agent Charges 325 - - - -
TOTAL 266,345 - - - -
REVENUES
490 Transfer from Tax Increment 215,004 - - - -
FUND BALANCE $ - $ - $ - $ - $ -
Issue Matures in 2001
Issue Called 10-31-96
238h
ISSUE: IMPROVEMENT REVOLVING BONDS- 1992 FUND 492
DEPT: General Obligation Bonds-47292
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 2000 Change
EXPENDITURES
BOND PAYMENTS
810 Principal $ 130,000 $ 130,000 $ 130,000 $ 135,000 $ 135,000
820 Interest 82,840 77,608 72,082 66,184 59,906 -9.49%
840 Fiscal Agent Charges 300 300 300 300 300
TOTAL 213,140 207,908 202,382 201,484 195,206 -3.12%
REVENUES
300 Property Tax- Current Ad Valorem 42,600 41,477 35,713 40,000 40,000
370 Interest 5,414 375 350
490 Transfer from P.I.R. Fund 183,200 168,000 168,600 168,000 168,000
TOTAL 225,800 214,891 204,688 208,000 208,350 0.17%
FUND BALANCE $ 166,512 $ 173,495 $ 175,801 $ 140,734 $ 195,461 38.89%
Issue Matures in 2008
238i
1 I I I I I I I I I I I I I I I I I 1
I I I I I I I I I I I I I I I I I I I
ISSUE: REFUNDING 1990 PARK& RECREATIONAL BONDS- 1993 FUND 493
DEPT: General Obligation Bonds-47393
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 2000 Change
EXPENDITURES
BOND PAYMENTS
810 Principal $ 25,000 $ 25,000 $ 25,000 $ 165,000 $ 165,000
820 Interest 91,890 90,790 89,690 85,428 78,003 -8.69%
840 Fiscal Agent Charges 300 300 300 300 300
TOTAL 117,190 116,090 114,990 250,728 243,303 -2.96%
REVENUES
300 Property Tax- Current ad Valorem 98,000 128,372 241,414 240,000 230,500 -3.96%
370 Interest 1,164 3,073 1,500 500 -66.67%
TOTAL 98,000 129,536 244,487 241,500 231,000 -4.35%
Residual equity transfer 2,035
FUND BALANCE $ 63,591 $ 77,037 $ 208,569 $ 191,309 $ 187,038 -2.23%
Issue Matures in 2011
238j
ISSUE: HOUSING BONDS-VALLEY PARK 1999 A FUND 494
DEPT: General Obligation Bonds (Taxable)-47199
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 2000 Change
EXPENDITURES
BOND PAYMENTS
810 Principal $ - $ - $ - $ - $ -
820 Interest - - - - 121,531
840 Fiscal Agent Charges - - - - 300
TOTAL - - - - 121,831
REVENUES
370 Interest - - - 3,308 750 -77.33%
Valley Park Fees - - - 72,919 143,240 96.44%
TOTAL - - - 76,227 143,990 88.90%
FUND BALANCE $ - $ - $ - $ 76,227 $ 98,386 29.07%
Issue Matures in 2003
238k
I I I I i I I I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
ISSUE: HOUSING BONDS-MEADOW CREEK 1995 FUND 495
DEPT: General Obligation Bonds (Taxable)-47195
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 2000 Change
EXPENDITURES
BOND PAYMENTS
810 Principal $ - $ - $ 25,000 $ 30,000 $ 35,000 16.67%
820 Interest 56,217 61,328 60,503 58,673 56,478 -3.74%
840 Fiscal Agent Charges 75 150 150 300 300
TOTAL 56,292 61,478 85,653 88,973 91,778 3.15%
REVENUES
370 Interest - 346 1,690 1,200 2,500 108.33%
Meadow Creek Fees 98,700 98,700
490 Transfer from Housing Rehab 96,798 81,700 98,629 - -
TOTAL 96,798 82,046 100,319 99,900 101,200 1.30%
FUND BALANCE $ 57,977 $ 78,545 $ 93,211 $ 102,372 $ 111,795 9.20%
Issue Matures in 2012
2381
ISSUE: REDEVELOPMENT BONDS- 1997 FUND 496
DEPT: General Obligation Bonds-47197
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 2000 Change
EXPENDITURES
BOND PAYMENTS
810 Principal $ - $ - $ 85,000 $ 110,000 $ 115,000 4.55%
820 Interest - 63,400 106,921 102,793 97,926 -4.73%
840 Fiscal Agent Charges - 88 601 300 600 100.00%
TOTAL - 63,488 192,522 213,093 213,526 0.20%
REVENUES
370 Interest - 2,577 1,018 1,000 1,000
490 Transfer from Tax Increment 2-1 - 203,200 215,600 215,600 225,000 4.36%
TOTAL - 205,777 216,618 216,600 226,000 4.34%
FUND BALANCE $ - $ 142,289 $ 166,385 $ 169,196 $ 181,670 7.37%
Issue Matures in 2012
238m
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I l I
ISSUE: HOUSING BONDS-PATIO HOMES FUND 497
DEPT: General Obligation Bonds(Taxable)-47297
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 2000 Change
EXPENDITURES
BOND PAYMENTS
810 Principal $ - $ - $ - 35,000 $ 40,000
820 Interest - - 152,777 125,018 122,559 -1.97%
840 Fiscal Agent Charges - - 452 337 350 3.86%
TOTAL - - 153,229 160,355 162,909 1.59%
REVENUES
370 Interest - 3,556 - 2,000 1,200
490 Transfers In- Housing Rehab - 89,704 169,008 174,600 174,600
TOTAL - 93,260 169,008 176,600 175,800 -0.45%
FUND BALANCE $ - $ 93,260 $ 109,039 125,284 $ 121,930 -2.68%
Issue Matures in 2018
238n
ISSUE: HOUSING BONDS-PATIO HOMES H 1999 B FUND 498
DEPT: General Obligation Bonds (Taxable)-47299
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 2000 Change
EXPENDITURES
BOND PAYMENTS
810 Principal $ - $ - $ - - $ -
820 Interest - - - - 179,749
840 Fiscal Agent Charges - - - - 300
TOTAL - - - - 180,049
REVENUES
370 Interest - - - 1,831 4,000 118.46%
490 Transfers In-Housing Rehab - - - 91,292 315,272 245.34%
TOTAL - - - 93,123 319,272 242.85%
FUND BALANCE $ - $ - $ - $ 93,123 $ 232,346 149.50%
Issue Matures in 2018
238o
I I I I I I I I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I i I I
ISSUE: IMPROVEMENT REVOLVING BONDS- 1999 FUND 499
DEPT: General Obligation Bonds-47399
Actual Actual Actual Budget Budget Percent
CODE 1996 1997 1998 1999 2000 Change
EXPENDITURES
BOND PAYMENTS
810 Principal $ - $ - $ - - $ -
820 Interest - - - - 37,923
840 Fiscal Agent Charges - - - - 300
TOTAL - - - - 38,223
REVENUES
300 Property Tax- Current Ad Valorem - - - - 15,000
370 Interest - - - 380 700 84.21%
490 Transfers In- Housing Rehab - - - 18,961 95,000 401.03%
TOTAL - - - 19,341 110,700 472.36%
FUND BALANCE $ - $ - $ - $ 19,341 $ 91,818 374.73%
Issue Matures in 2018
238p
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