CR2002-141-Ice ResurfacerSeptember 26, 2002
Proposed Action
Staff recommends adoption of the following motion: Award the bid for one (1)
"Ice Resurfacer " to Becker Arena Products, for the Olympus Millennium Ice
resurfacer at a net cost of $44,715 plus applicable tax.
Overview
Bid opening the Ice Resurfacer was held at Hopkins City Hall on September 25, 2002.
Two Bids were received, One for a Zanboni Model 520 and the second for an Olympia
Millennium Ice Resurfacer.
The Hopkins Ice Pavilion currently uses an Olympia Ice Resurfacer that was purchased
in 1990 when the Ice Pavilion was constructed. The existing machine has been a
reliable piece of equipment for the past 12 years. However after 12 years of use we
were looking at some major areas of maintence for this machine. Because it is a critical
piece of equipment and even short duration of downtime can result in canceled ice time
and reduced revenue staff has decided to replace rather than repair the machine at this
time.
Staff has reviewed the Bids and has decided to award the Bid to Becker based on
complience to specifications, and lowest cost to the City.
Primary Issue to Consider
• Is the bid in the best interest of the city
• How will the $44,715 be funded?
Supporting Information
Copypf Bids
Norbert Kerber
Supt., Buildings and Equipment
ICE RESURFACER
Council Report 2002 -141
Financial Impact: $47.621 Budgeted: Y/N YES Source: Pavilion Fund
Related Documents (CIP, ERP, etc.): ERP
Notes:
Council Report 2002 -141
Page 2
Is the Bid in the hest interest of the City:
Currently there are two major manufactures of Ice resurfacers in North America
Zamboni USA and Resurfice Corporation that manufactures the Olympis resurfacer.
Because each manufacturers design of its machine is different the city decided to write the
specs to allow both manufactures to bid.
However the bid machine had to meet all minimum specifications and the lowest bid the
Olympia Millennium meet all specifications.
Zamboni 520
Bid $58,021.50
-- $10,009.00 Trade in
$48,021.50
Staff recommendation is for the purchase of the Olympia Millennium.
How will the $47,621.48 funded.
The amount $44,715 X 6.5 sales tax = $47,621.48
The funds will be paid out of the Pavilion Capital Outlay.
Olympia Millennium
Bid $57,215.00
-- $12,500.00 Trade in
$44,715.00
Ice Resurfacing Machine Specs 2002
Page 10 of 11
PROPOSAL FORM
Opening 10:00 a.m. Tuesday, September 25, 2002
Date of Proposal: September 23 2002.
TO THE CITY OF HOPKINS:
I/We Frank J. Zamboni & Co., Inc.
the undersigned as bidder hereby propose and agree to enter into a contract with the
City of Hopkins for the supply of ONE (1) ICE RESURFACING MACHINE as per
attached specification as follows:
ONE (1) ICE RESURFACING MACHINE
as per specifications
MAKE Zamboni
TRADE IN: (1990 Olympus)
Net Cost to City:
Bid security in the amount of $ 2,800.00
being five percent (5 %) of the total bid accompanies this proposal, the same being
subject to forfeiture in the event of default on the part of the bidder in accepting the bid
awarded to him.
sooner a. r
Delivery date will be approximately 175 or days. Delivery will be F.O.B. Hopkins
Public Works Facility.
*Price does not include any applicable sales tax. We do not collect
taxes for any state other thin Jalifornia.
NAME Doug Peters
TITLE Regional Sales Manager
COMPANY NAME zamboni Company
ADDRESS
CITY Paramount
15714 Colorado Avenue
$ 58,021.50
MODEL 520
$ -10,000.00
$ 48,021.50 *
STATE CA ZIP CODE 90723
Ice Resurfacing Machine Specs 2002
Page 10 of 11
PROPOSAL FORM
Opening 10:00 a.m. Tuesday, September 25, 2002
Date of Proposal: September 25, 2002
TO THE CITY OF HOPKINS:
I/We James Becker on behalf of Becker Arena Products Inc.
the undersigned as bidder hereby propose and agree to enter into a contract with the
City of Hopkins for the supply of ONE (1) ICE RESURFACING MACHINE as er
attached specification as follows: p
ONE (1) ICE RESURFACING MACHINE
as per specifications
MAKE Olympia MODEL Millennium
TRADE IN: (1990 Olympus) $ 12, 500.00
Net Cost to City: $ 44, 715.00
Bid security in the amount of $ Please see previously submitted bond
being five percent (5 %) of the total bid accompanies this proposal, the same being
subject to forfeiture in the event of default on the part of the bidder in accepting the bid
awarded to him.
Delivery date will be approximately 90
Public Works Facility.
NAME James Becker
TITLE
President
COMPANY NAME Becker Arena Products, Inc.
ADDRESS 3270 County Road 42 West
CITY Burnsville
" ' Price does not include Minnesota Sales Tax
days. Delivery will be F.O.B. Hopkins
STATE MN ZIP CODE 55337
2002.
'$ 57,215.00