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2004 City of Hopkins, MN Budget2004 BUDGET CITY OF HOPKINS, MINNESOTA 1010 First Street South Hopkins, MN 55343 CITY OF IIOPKINS BUDGET FISCAL YEAR BEGINNING JANUARY 1, 2004 Mayor Eugene Mazwell Councilmember Karen Jensen Councilmember Diane Johnson Councilmember Rick Brausen Councilmember Bruce Rowan Steven C. Mielke .................. City Manager Department Directors Jim Genellie............Community Services Steve Stadler ........................Public Works Jim Kerrigan........Community Development Dave Johnson .........................Recreation Lori Yager ........................Finance Craig Reid .................Chief of Police Don Beckering .................Fire Chief This document was developed and compiled by the Finance Department, City of Hopkins, with significant contributions from: Deb Dahlheimer, Senior Account Clerk CITY OF HOPKINS TABLE OF CONTENTS Introduction/Background Letter of Transmittal ................................................................•----...................... 1 City Manager's Budget Message ...............................•---...................................... 2 Distinguished Budget Presentation Award ................................................................... 6 Mission Statement ............................................................................................... 8 Community Profile ............................................................................................... 9 Organization Structure ........................................................................................ 10 Organization Goals ............................................................................................ 10 Budget Policy ..................................................................................................... 11 Financial Management Policy ............................................................................ 16 Budget Overview Authorized Staffing Levels ................................................................................. 19 2002 Budge# Summary -All Funds ................................................................... 20 2002 Revenue Summary -All Funds ................................................................ 22 2002 Appropriation Summary -All Funds ......................................................... 25 Property Tax Service Costs ............................................................................... 30 Fund Balance .................................................................................................... 34 Debt Overview ................................................................................................... 36 Capital Improvements Overview ........................................................................ 40 General Fund Budget Projection ........................................................................ 42 Organization Chart ----------------------------------------•-•-•---------....................................... 46 General Fund ........................................................................................................ 47 Special Revenue Funds ....................................................................................... 108 Internal Service Fund ............................................................................................... 150 Enterprise Funds ...................................................................................................... 152 General Debt Service Funds .................................................................................... 168 Budget Calendar ...................................................................................................... 169 Glossary ................................................................................................................... 172 CITY OF HOPKINS HOPKINS, MINNESOTA Department of Finance 1010 First Street South * Hopkins, MN 55343 * (952) 935-8474 * FAX: (952) 935-1834 * {952) 548-6330 Dear Reader: This document presents the City's approved 2004 Budget with operating program detail. This information has been compiled and presented in accordance with generally accepted budgeting practices as pronounced by the Government Finance Officers Association of the U.S. and Canada, and with generally accepted accounting principles for governmental accounting. Lori K Yager Director of Finance o f d fEopkLes 1010 ~i~t $tteet ~orct/s • ~iEoPkias, pKQIV 55347573 ~ ~lioae: 954-935-8574 ~ ~ax: 958-935-1834 NVeb addte~~: www.hopki~ma.coirc INTRODUCTION 12/12/03 It is my pleasure to present the 2004 Municipal Budget. The Municipal Budget is one of four financial documents prepared annually by the City of Hopkins. The other documents include the Comprehensive annual Financial Report, the Five Year Capital Improvements Plan, and the Equipment Replacement Plan. Hopkins was first settled in 1853 and was incorporated as the Village of West Minneapolis in 1893. The name was changed in 1928 to Hopkins after one of the early residents. The original territory of incorporation was three square miles, but successive annexation since 1946 has enlarged this area by one-third. In 1947, the residents of the area adopted a City Charter with aCouncil/Manager form of government. The governing council is responsible, among other things, for passing ordinances, adopting the budget, appointing committees and hiring the City's manager and attorney. The Municipal Budget is intended to reflect the goals, objectives, and priorities established by the City Council with input from the residents and taxpayers of Hopkins, and fairly represents the revenues and expenditures necessary to provide the services and programs desired by the community. The City of Hopkins is fully developed. Challenges exist for redevelopment and building community. The city governing body involves its' citizens and constituents through mission and vision statement building, citizen academy and state of the city projects. The budget adoption is a significant way in which the City Council expresses their leadership. The City Council establishes budget goals, which are accurately reflected in this budget. 2004 BUDGET DEVELOPMENT The City has developed a number of elements that have been brought together to provide the best information for the Council to make their budget decisions. These elements include the following: • Visioning Process -The Council has a mission and vision statement which help determine the priorities of the community and direct the council in providing services for it's constituency. • Program Budgeting -This provides more information in regards to what programs departments provide and what is the individual cost of those programs. This accomplishes the objective of reviewing revenues and expenditures based on program activity. • Four Year Budget Modeling -Encourages future planning for the General Fund budget and allows us a preview at projected property tax levy needs over the next four years. • Cash Flow Models -Cash flow projections are created for all funds to provide us with a view of future sources and uses within the various funds and for the City as a whole. This assists in long range planning and goal setting. N t Property Tax Cost for Sample Properties -Developed many years ago, this provides information to the council incorporating expected increases in valuation and projecting actual costs on sample properties within the City. _ • 4,~,ptce • ~ducale . 4nmlve . ~.oininan[cate . CITY OF HOPKINS • Net Tax Cost by Program -This provides both a dollar and percentage of property tax support for each of the City's general fund programs. HOPKINS IN 2003 In the year 2003, the nations economy experienced some growth. However, the govemmental environment in 2003 and 2004 is to cut costs and reduce the size of government. This philosophy impacted the city through lost governmental aids and reduced revenues. In order to accommodate the changed environment, the 2003 budget objectives were modified. The city continued to provide all core services through 2003. The City has made substantial reductions in its operating budgets through reduced capital expenses, together with hiring deferrals, travel freezes and early retirements. This has created a surplus of revenues over expenditures in 2003, adding to the general fund reserves. Program budgeting has helped in our analysis of city services. We have gathered information on alternative revenue sources and will continue to investigate this in the future. One main objective in 2003 was for the city to be flexible and have the ability to cut costs if need be. This objective was accomplished. In 2003, the City's tax base continued to grow. Redevelopment of some properties in Hopkins helped to increase our tax base, which will help to fuel our tax capacity. The general fund levy has gone up an average of 6.7% per year for the last five years. The above average increases in the levy are attributed to the loss of intergovernmental revenues from the state and a $990,000 levy for the new fire, public works and police facilities. The City's general fund expenditures have increased an average of 2.5% a year over the last five years. This increase is directly related to salary and benefit increases for employees. Diligent planning and management has helped in keeping operating expenditures down. The employee compensation has remained competitive in the market for both those with and those without labor contracts. The number of employees has decreased from 119 in 2003 to 113 in 2004. The decreases are from early retirements of three maintenance workers, elimination of assessor, information officer and meter reader positions. ECONOMIC OUTLOOK Minnesota's overall economy is one of the strongest in the nation. With more than ninety percent of all the nations major industries located in Minnesota, it is considered very diverse. Thirteen fortune 500 companies are headquartered in Minnesota. Super Valu is the largest food wholesaler in the nation. They are a fortune 500 company that continues to expand in Hopkins. Another fortune 500 company with a branch in Hopkins is US Banks. Included with the fortune 500 companies in Hopkins there is a diverse community made up of a healthy mix of residential, commercial and industrial properties. Hopkins economic outlook is very stable. The City has expanded its commercial tax base through redevelopment. It is also an attractive bedroom community of Minneapolis with new home construction. Hopkins is an inner-ring suburb of Minneapolis with a good mix of 34% residential, 42% commercial and industrial and 22% apartment properties. Hopkins participates fully in the Minneapolis and Hennepin County economies. Hopkins has preserved its central downtown area where development continues because of its highly desirable location. Retail sales are strong at more than 200% of the states and nation's levels. This reflects on the strength of the downtown area. Hopkins wealth levels are above average when compared nationwide. LONG TERM OBJECTIVES The City Council and staff have establishes long term objectives for the community and the working environment • Increase ratio of residential properties. • Maintain the high quality of our livable community. • Increase tax base to spread share of tax burden. --- - - --- 200- BUDGET - 3 BUDGET OBJECTIVES FOR 2004 CITY OF HOPKINS • Maintain core City services at a reasonable price for residents and commercial/industrial users. • Use program budgeting as a tool for analysis of all programs and services to: • look for ways to reduce dependency on the property tax, • find greater efficiencies in the provision of current services and programs, • compare staffing levels to workloads to assure proper allocation of resources, • create greater linkages between revenues and expenses, to allow for more entrepreneurial approaches to non-essential services. • Forecast funding needs and tax implications to assure strong long-term financial stability. • Continue policy of not using fund balances for operating expenses. • Recognize and award employees that help the City save money. • Temporarily reduce funding for capital equipment expenditures through reduction in charges to departments from the equipment replacement plan. • Review Hopkins Mission Statement and Vision action steps. • Implement utility franchise fees and investigate other sources of revenue. • Establish additional strategies to offset any further loss of state aids. BUDGET CONSIDERATIONS There are areas to consider that may affect the budget during the next few years. State Tax Reform: - The projected state deficit may again affect City finances as well as residential and commercial based taxpayers - Property Classification Chariges - In the past there has been a tendency to shift some of the tax burden back to residential from commercial/industrial taxpayers. This may continue in the future but it is predicted to continue at a much slower pace then in the past. - Tax Increment Finance -Any changes in property classifications impact property tax generated by TIF districts. Currently the tax generated in the various districts is projected to be sufficient to cover any debt or liabilities created in the districts. - Property Tax Freeze -May be considered in the future as a tool to hold down local government spending. - State Aids - In 2002 the state shifted a portion of its aids from local governments to school districts, allowing local governments to levy back the loss. In 2003 the state un-alloted a portion of local government aids without the ability to raise taxes. This trend is projected to continue into the future with State government wanting local governments to become less reliant on aid for support. Real Estate Values -Real estate values in this community continue to increase. This promotes an increase in the City's tax capacity, which in turn decreases the overall tax rate. Redevelopment -Significant redevelopment has occurred within the City of Hopkins over the past five years. This redevelopment has contributed substantially towards the increase in property values by making Hopkins a more attractive place to live and work. In 2003 and 2004, the City of Hopkins is building a new fire station, rebuilding a public works storage facility and remodeling and expanding the police station. There is also a new dental office, redevelopment of a 2 acre vacant warehouse property and significant renovation of an obsolete office building. The redevelopment of Hopkins will continue into the future to ensure that Hopkins continues to be considered a desirable community to live and work in. -- 1 20(1-~ B11 DC; ET 4 CITY OF HOPKINS The overall expenditures will decrease in 2004 by 3% with projected increases of about 1.5% in 2005 and 3% a year into the future. The state aid tosses have triggered program expenditure cuts and increases in other revenue sources. Future programs and services provided by the City of Hopkins may change in relation to available revenue sources. The City Council and staff continue to work on budget solutions for a decrease in funding sources. The planning assists in minimizing the impacts of tax freezes, additional state aid losses and reduced redevelopment activity. Fund Balances for governmental fund types will continue to be strong for the next 3 to 4 years, absent any significant changes in the policy of not using fund balance reserves for current expenditures. GAUGING THE CITY The City uses the following performance measures: • Tax levy history in relation to consumer price index. • Sample properties -cost per month • Comparisons of comparable communities • Goal achievement 2004 BUDGET ADOPTION Overall the budget objective is to provide quality services at a reasonable cost, keeping tax rates fairly constant In the past this has been accomplished through increased net tax capacity levels and keeping the tax levy at a reasonable amount, at the same time allowing the City enough funds to continue with the level and quality of service it currently has. In 2003, the City implemented a $550,000 tax levy for building a new fire station and public works storage facility. In 2004, the City implemented an additional $450,000 tax levy for the remodeling and expansion of its police department facility. At the same time as these new levies are being implemented the state has significantly reduced its' state aids to the city. These new levies and the loss of state aids have significantly impacted the cities tax rates. The cities tax capacity rate has gone from 32% in 2001 to 57% in 2004. To offset a good portion of the increased tax rates the state significantly reduced the school districts reliance on tax levies. The result is more of the property tax dollars going to support local government such as city, county and special districts and a smaller amount going to the schools. School districts now receive a larger portion of their income from state aids. The adopted General Fund budget is a 3% expenditure decrease with no change in the overall tax capacity rate for the city between 2003 and 2004. The total tax levy increase for 2003/2004 is at 7.5%. The levy includes funds designated for general fund operations and debt service payments. The Housing and Redevelopment Authority levy was eliminated do to the impact of the tax levy upon property taxpayers. The monthly tax cost for the average home, which the value has increased from $147,000 in 2002 to 164,000 in 2003, experiences a 13% increase in monthly cost. cerely, Steven C. Mielke City Manager _-- -- 200~ BUDGET GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Hopkins Minnesota For the Fiscal Year Beginning January 1, 2003 President Executive Director 6 CITY OF HOPKINS The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to City of Hopkins, Minnesota for its annual budget for the fiscal year beginning January 1, 2003. In order to receive this award, a government unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. - - 2004~BUllGET 7 CITY OF HOPKINS Inspi Hopkins Partnering with Educate citizens to Involve Enhance the Quality of Life Communicate Together, all of city government pledges to: As a City Council we pledge to: Continually enhance partnerships with citizens. Continually enhance partnerships with staff. Inspire citizen leadership. Lead in the creation of a community-wide vision. Educate and involve residents. Set policy. Communicate openly and effectively. Be responsive. As a staff, we pledge #o: Be fiscally responsible Continually enhance partnerships with the City Council. Develop and implement long-term plans. Provide quality customer service that is: o Responsive to the needs of the community. o Innovative. o Accessible. --- - -- .~. --1 2004 BU I)GET --- - - - CITY OF HOPKINS COMMUNITY PROFILE The City of Hopkins is home to residents, industries, retailers and restaurants. Hopkins is 99% developed and over 4% is designated park and open space areas. A City Charter is the basis for government operation with acouncil -manager form of government. The City Council consists of four council members and the mayor. Council members serve four-year terms and are elected at large. The mayor is elected at large for a two-year term. Dated of Incorporation Date of Adoption of Ciry Charter Form of Government Fiscal Year Begins Area of City Miles of Streets and Alleys Storm Sewers Sanitary Sewers Water Mains Fire Protection: Number of Stations Number of Employees -Volunteer Police Protection: Number of Stations Number of Employees City Parks Playgrounds Skating Rinks Registered Voters -last general election -pulation: 2002 2003 November 27, 1893 December 2, 1947 council -manager January 1 4.0 Square Miles 72.8 Miles 21.4 Miles 43.4 Miles 52.6 Miles 1 40 1 41 12 city parks 1 18 8,830 17,150 17,250 Housing 2,382 single family 4,188 multiple family 486 duplexes 1,763 condo/town home Education 4 Elementary Schools 2 Middle Schools Civil Defense Warning Sirens 2 City Bond Ratings Standard & Poor's AA- Moody's A+ School Enrollment 8,091 Unemployment rate 4.2% Property Values $1.3 billion - - - -- 2004 BUDGET -- -- -- - - 9 -- CITY OF HOPKINS ORGANIZATION STRUCTURE The home rule charter of the City was adopted on December 2, 1947 and serves as the basis for the govemment operations of the City. The City utilizes the council-manager form of municipal government. The City Council is comprised of the mayor and four council members. The mayor and the council members are elected at large. The council members serve afour-year term and the mayor serves a two-year term. The city manager of the City is the chief administrative officer of the City. The city manager and the city attorney are selected by the City Council and serve an indefinite term. The city manager controls and directs the administration of the City's affairs and therefore, supervises all departments and divisions of the City. The city attorney provides legal and prosecution services for the City. City boards and commissions serve in an advisory capacity to the City Council. The City is managed through seven departments, each with a department head who reports to the city manager. In addition to the departments the city manageroversees the administration, human resources and management information functions. A description of each of the departments is included in this document. Within each department are several programs. A description of each program, its objectives and budgets are presented in this document. The City utilizes several commissions to advise, prioritize or implement various city issues or projects throughout the year. These commissions are comprised of volunteer citizens and an appointed staff member as a liaison. The Charter commission reviews the city charter for appropriateness and also recommends changes to the charter. They meet annually or more often as needed. The Human Rights commission meets monthly and they promote equality and fairness within the community. The Zoning and Planning commission meets monthly and reviews and recommends zoning applications, changes to zoning ordinances and recommends possible future economic development for the City. The Park board meets monthly to review park and recreation programs use and recommends future programs and development for parks. The Chemical Health commission meets monthly and they promote chemical use awareness in the City. There are also several internal committees comprised of department heads and employees to assist in the management of City operations. These include the Labor Management committee, Employee Management committee, Safety committee and Police Review committee. ORGANIZATION GOALS Long-range goals for the City are: o Continually enhance partnerships with citizens. o Inspire citizen leadership. o Educate and involve residents. o Communicate openly and effectively. o Be responsive. o Be fiscally responsible. o Provide quality customer service that is: / Responsive to the needs of the community. / Innovative. / Accessible. 2004 BUDGET 10 CITY OF HOPKINS Short-term goals are reviewed bi-annually by City Council and staff. The discussion begins with the global environment and ends with prioritizing goals for the near future. Below are the short-term goals for the City and some strategies to implement them. o Create opportunities for employee growth. / Employee academy / Mentoring o Develop City traffic control committee. o Elicit feedback from residents concerning City services. / Conduct surveys / Informal feedback o Alternative services analysis/alternative means of providing services. / Program budgeting / Department revenues o Redevelopment of "blighted" sites in Hopkins. o Investigate altemative city revenue sources. o Communication improvements with residents / Internet and City website / Digitize information / Education o Long term technology planning. / Technology committee BUDGET POLICY The municipal budget document is the result of months of work and planning and includes proposed revenues and expenditures for 43 separate funds. These funds are grouped into five major categories. They are: o General Fund o Special Revenue Funds o Enterprise Funds o Internal Service Fund o General Debt Service Funds Budgets are complete financial plans for the future by fund, showing all proposed expenditures and estimates of all anticipated revenues. The council may include or exclude at its discretion any fund, except the general fund. The budget shall be submitted to the council at a regular council meeting, in a manner prescribed by state statute, not less than. 30 days prior to final approval. The budget is a public record open to public inspection. The council shall hold a public hearing on the budget and it shall make such changes therein as it deems necessary and adopt the budget by resolution. ~ _ 200.E r~u~(~ET _ _ ~ 11 CITY OF HOPKINS Budgets are estimates and may be amended under the following guidelines. PREPARATION OF THE ANNUAL BUDGET. The annual budget shall provide a complete financial plan for the budget year by fund, showing all proposed expenditures and estimates of all anticipated revenues applicable to proposed expenditures and any other information the council may require or the city manager might deem desirable. In parallel columns shall be shown the amounts, if any, granted and expended under similar heads for the past two complete fiscal years and, as far as possible, for the current year. The council may include or exclude at its discretion any fund, except the general fund. The budget shall be submitted to the council at a regular council meeting, in a manner prescribed by state statute, not less than 30 days prior to final approval. It shall be a public record open to public inspection by anyone and the city manager shall cause sufficient copies thereof to be prepared for distribution to the mayor, members of the council and interested persons. PASSAGE OF THE BUDGET. The council shall hold a public hearing on the budget and it shall make such changes therein as it deems necessary and adopt the budget by Resolution. ENFORCEMENT OF THE BUDGET. Except as set forth in Section 7.16, the city manager or the City Council shall not approve any expenditure uncovered by the budget. The City Council may approve expenditures uncovered by the budget if there is sufficient unexpended balance left after deducting the total past expenditures and the sum of all outstanding bills, orders and encumbrances. No employee of the City shall place any orders or make any purchases except for the purpose and to the amounts authorized in the budget. Except as in this Charter otherwise provided, any obligations incurred by any person in the employ of the City for any purpose not authorized in the budget or for any amount in excess of the amount therein authorized shall be a personal obligation upon the person incurring the expenditure. Ai_TERATIONS IN THE BUDGET. Except as set forth in Section 7.16, after the budget shall have been duly adopted, the council shall not have power to increase the amounts therein fixed, whether by the insertion of new items or otherwise, beyond the estimated revenues, unless the actual receipts shall exceed such estimates, and in that event not beyond such actual receipts. The sums fixed in the budget are appropriated at the beginning of the fiscal year for the several purposes named therein. The council may reduce salaries or the sums appropriated for any other purpose, or authorize the transfer of sums from unexpended balances to other purposes. Budgets are adopted by fund and are appropriated for several purposes. The council may reduce appropriations within any fund and re-appropriate those funds within the same fund for other purposes. The council may also increase appropriations if actual receipts exceed budgeted revenues. The increase in appropriations cannot exceed the excess in budgeted revenues. The budget, as presented in this document, is developed for each program within a department. For example, the Finance department is made up of several programs including Benefit Administration, Payroll, Utility Billing, etc... For management purposes, the sum of the program expenditures may not exceed the total budget for the specific department. For legal purposes, the general fund total expenditures cannot exceed the total general fund appropriation. The council must budget for the general fund but budgets for all other funds are at their discretion. Budgets are adopted on a basis consistent with generally accepted accounting principles and are defined on the same basis of accounting described below. Annually appropriated budgets are legally adopted for the general fund. Budgeted amounts are reported as originally adopted, or as amended by the City Council. Budgeted expenditure appropriations lapse at year-end. Unexpended or supplementary appropriations can be carried forward if approved by the City Council. Encumbrances represent purchase commitments. Encumbrances outstanding at year-end are reported as reservations of fund balances and the budgets associated with them are carried #orward to the next year. Zoos ~ullt><ET 12 CITY OF HOPKINS The City follows the procedures below in establishing the budget. 1. The city manager submits to the City Council a proposed operating budget for the fiscal year commencing the following January 1. The operating budget includes proposed expenditures and the estimated revenues for the general fund, specified special revenue funds requested by City Council, enterprise funds, internal service funds and debt service funds. Capital project funds for the City are not budgeted annually but are included in the Capital Improvement Plan approved by the City Council. Capital projects are approved by the City Council on a per project basis. 2. Public hearings are conducted to obtain taxpayer comments. 3. The general fund budget is enacted through passage of a resolution. FUND ACCOUNTING The accounts of the City are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separa#e set of self balancing accounts that comprises its assets, liabilities, fund equity, revenues, and expenditures, or expenses, as appropriate. Government resources are alloca#ed to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. The various funds are grouped, in the financial statements, into seven generic fund types and three broad fund categories as follows: Governmental Funds General Fund -The general fund is the general operating fund of the City. It is used to account for all financial resources except those required to be accounted for in another fund. Special Revenue Funds -Special revenue funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. Definitions of each special revenue fund are included on the financial summary pages. Debt Service Funds -Debt service funds are used to account for the accumulation of resources for, and the payment of, general long-term debt principal, interest, and related costs. Capital Project Funds -Capital project funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities and infrastructure, other than those financed by proprietary funds or special revenue funds. Proprietary Funds Enterprise Funds -Enterprise funds are used to account for operations that are financed and operated in a manner similar to private business enterprises, where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis, be financed or recovered primarily through user charges. Internal Service Funds -Internal service funds are used to account for the financing of goods and services provided by one department to other departments of the City on acost-reimbursement basis. ----- - ~ ~- zooa. BvocET 13 CITY OF HOPKINS List of City funds Governmental Funds ^ General fund -account for revenues and expenditures to carry out basic governmental activities of the city. ^ Special Revenue funds: • State Chemical Assessment fund -supported by state aid for the purpose of chemical assessment training for the State of Minnesota. • Economic Development fund -revenue sources include interest on loans, taxes, development fees that are used for expenditures relating to housing and redevelopment projects throughout the city. • Real Estate Purchases and Sales fund -revenue sources include variance fees of city property to be used to improve city infrastructure. • Hennepin County CDBG fund -block grant funds used for housing and infrastructure improvements. • Tax Increment funds -tax increment revenues for housing and economic redevelopment projects throughout the city. • Paratransit fund -local grant and rider fees used to support local transit services. • Housing Rehabilitaion fund - interest on loans provided to local businesses and homeowners to improve enhance property. • Parking fund -parking permits and parking violation fees help support the maintenance of the cities current parking lots and ramps. • Section 8 Housing fund -HUD rental assistant program. • Cable Nfund -franchise fee for cable TV supports cable and communications efforts of the city. • Depot Coffee House fund -grants, leases and concession revenues support a local teen center and coffee house. • Art Center fund -leases, state aids, contributions and program sales support the Hopkins Center for the Arts, which is a community-based center with theater and art at its base. • Debt Service funds -sources of revenues include taxes, special assessments, housing fees and investment earnings which all help pay the principal and interest on debt issued by the city. ^. Capital Projects funds: • Park Improvement fund -park development fees which help pay for park improvements. • Capital Improvement fund -transfers from other funds to cover future improvements or maintenance of city facilities and infrastructure. • Municipal State Aid Construction fund -state aid to assist with maintenance and construction of state aid streets throughout the city. • Permanent Improvement Revolving fund -bonds issued to fund reconstruction and maintenance of residential streets throughout the city. Proprietary Funds ^ Enterprise funds: • Water Utility fund -water utility fees based on water usage, which covers the expense of distributing water and maintaining the water system infrastructure. • Sewer Utility fund -sewer utility fees based on water usage, which covers the expense of disposing of sewer products and maintaining the sewer system infrastructure. • Refuse Utility fund -refuse fee based on size of refuse container, which covers the expense of disposing of refuse products. • Storm Sewer Utility fund -storm sewer utility fee based on non-permeable surface of property for commercial or a fixed rate for residential properties, which covers the expense of maintaining the storm sewer infrastructure throughout the city. • Pavilion/Ice Arena fund -rental fees for ice or space, which covers the operating costs of running the facility. • Housing Authority fund -rental charges and federal grants which cover the operating and maintenance of Dow Towers. - - - -- - --- - --- ~d~~ BUnGCT 14 CITY OF HOPKINS ^ Internal Service funds: • Equipment Replacement Plan fund -lease of large equipment to all departments, covers the cost of replacing the equipment in the future. • Insurance Risk fund -dividends received from insurance company for low insurance claims and costs, covers a larger deductible for the city. All of the above mentioned funds are budgeted except for Capital Project funds, the Hennepin County CDBG fund, the Housing Authority fund and the Insurance Risk fund. Basis of Accounting and Budgeting Governmental #unds are accounted for using a current financial resources measurement #ocus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Reported fund balance is considered a measure of "available spendable resources." Governmental fund opera#ing statements represent increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Proprietary funds are accounted for on a flow of economic resources measurement focus. This means that all assets, including fixed assets, and all liabilities, including long-term liabilities, associated with their activity are included on their balance sheets. Their reported fund equity is segregated into contributed capital and retained earnings components. Proprietary fund type operating statements present increases (i.e., revenues) and decreases (i.e., expenses) in net total assets. Governmental and fiduciary funds are accounted for using the modified accrual basis of accounting. Their revenues are recognized when susceptible to accrual (i.e., when they become measurable and available). "Measurable" means the amount of the transaction can be determined and "available" means collectible with the current period or soon enough thereafter to be used to pay liabilities of the current period. Major revenues that are susceptible to accrual include property taxes (excluding delinquent taxes received over sixty days after year-end), special assessments, intergovernmental revenues, charges for services, and interest on inves#ments. Major revenues that are not susceptible to accrual include fees and miscellaneous revenues; such revenues are recorded only as received because they are not measurable until collected. Expenditures are generally recognized under the modified accrual basis of accounting when the related fund liability is incurred, except for principal and interest on general long-term debt which is recognized when due. Proprietary funds are accounted for using the accrual basis of accounting. Revenues are recognized when earned, and expenses are recorded at the time the liabilities are incurred. Unbilled utility service receivables are recorded at year-end. 2(104 BUDGET 15 CITY OF HOPKINS FINANCIAL MANAGEMENT POLICIES Purpose: The City of Hopkins has a responsibility to its citizens to plan the adequate funding of services desired by the public. This includes managing municipal finances wisely to carefully account for public funds. The financial policies are used to achieve the fiscal stability required to accomplish the City's overall goals and objectives. Objectives: In order to achieve this purpose, the financial management policies have the following objectives: 1. Provide accurate information on the full costs of program service levels. 2. Provide accurate and timely information on financial condition. 3. Provide sound principles to guide City Council and management through important decisions, which may have fiscal impacts. 4. Set operational principles which minimize the cost of doing business to the extent of reaching the desired service objectives, while minimizing financial risk. 5. To protect and enhance the City's credit rating and prevent default on any municipal debt. 6. To ensure the legal use and protection of all City funds through a good system of financial and accounting controls. POLICIES Debt Policy A. The City may issue debt for its' Permanent Revolving fund which pays for any improvement in which part of the cost of the improvement is to be assessed against the benefiting properties. The City may also issue revenue bonds that are paid back directly from revenue sources other than debt levies. Finally the City may submit to voters the proposition of issuing debt for any public purpose not prohibited by law, and issue the debt upon a favorable majority vote. B. The City will keep the total maturity length of general obligation bonds below 25 years. C. Total net (after deducting reserves) general obligation bonds (net of utility supported portion and any portion supported by others, such as direct fees to property owners) shall not exceed $1,237 (2003 dollars) per capita, to be indexed annually by the increase in property market value and population. D. Net general obligation debt (as defined above) will not exceed 2% of the estimated full market value of taxable property in the City. E. The City may issue emergency bonds to pay for extraordinary expenditures or to cover a shortfall in revenues for budgeted expenditures. Emergency bonds must mature within ten years of issuance. One tenth of the amount is to be levied the first year following issuance and one tenth every year there after for ten years. 2004 BLIDG~T 16 CITY Of HOPKINS Budgetary and Financial Control Policies A. The council shall have full authority over the financial affairs of the City. B. City manager shall control and direct the adminis#ration of the City's affairs. C. The manager shall prepare the budget annually and submit it to the council and be responsible for its administration after adoption. D. The manager will prepare and submit to the council at the end of the fiscal year a complete report on the finances and administrative activities of the City for the preceding year; and keep the council advised of the financial condi#ion and future needs of the City. . E. The annual budget shall provide a complete financial plan for the budge# year by fund. F. The council shall levy the taxes necessary to meet the requirements of the budget for the ensuing fiscal year. G. The city manager shall be the chie# purchasing agent of the City. H. The City will maintain an investment policy that invests available funds to the maximum extent possible, at the highest rates obtainable at the time of investment, in conformance with the legal and administrative guidelines. Any money in any fund belonging to the City, or any branch thereof, may be invested by the city manager according to policies adopted by the City Council. 1. The city manager shall be the chief accounting officer of the City and shall submit to the council a statement each month containing information relative to the finances of the City as the council may require. Each year the city manager shall submit a report to the council, no later than June 30, covering the entire financial operations of the City for the past year. This report shall follow the style and form, as far as practicable, prescribed for annual City financial reports and copies will be made available to interested parties. L 200- [3 UDGET 17 General Fund Actual and Projection 0~ 0~' 0~ 0~` 0h 0rO 0~ 00 0°~ 00 O~ Off' 00 Off` O~ OHO O~ ,~0 ,~°~ ,~°~ ,~°' ,~°~ ~O ,~°~ ,~°' ,~°' ~O ry0 ~O ~O ~O ry0 ry0 ~O ~ Revenue Expenditure Fund Balance __~.. _ Levy City of Hopkins Market Values $800,fl00,000 :,, $700 000 000 , , ~~ $600,000,000 $500,000,D00 -~-Commercial Industrial 00 000 000 $4 , , Residential $300 000 000 , , -----Apartments 200 000 000 i $ , , $100 000 000 ~! ". , , $D O~ Off' 00 Off` 0~ 0~O 0~ 0~ 0°' 00 O~ O`ff' O~ The general fund tax levy rises in proportion to general fund expenditures. Currently Hopkins relies on its property taxes as its' major source of revenue. State aids have decreased in 2004, causing a general fund tax levy increase of $486,884. The ratio of fund balance compared to tax levy continues to decrease into the future. The city will pay particular attention to this. The city's objective is to have 40% of its' annual general fund tax levy in fund balance. The City of Hopkins is experiencing major growth in its' residential property values. One goal of the city council is to preserve the current housing stock and promote housing growth. The graph to the left depicts the achievement of this goal. The housing stock has grown in Hopkins and the market value of the residential properties has grown substantially. Commercial, Industrial and Apartment properties have also experienced increases in market value. 200A~ BUD~T ~ ~ 18 CITY OF HOPKINS Authorized Staffing Levels Full-Time and Permanent Part-Time Positions . - ~~ A~~ized - 2L~11 .,, ~.r~e~d ;.~ 200~2~~: Authariz~[`° 2003 Authorized : 4_ AOhti~ized r, Administrative Services 4.65 4.53 5.11 5.11 3.53 Finance 3.95 4.0 4.0 4.0 4.30 Municipal Building 2.0 2.0 1.5 1.5 .85 Activity Center 3.32 3.65 3.66 3.66 2.55 Community Services 10.1 10.3 10.3 10.3 9.74 Police 37.5 37.5 40.25 41.25 39.00 Fire .8 .8 .9 .9 .90 Public Works 23.5 22.67 23.05 23.05 20.00 Plan n in g 8 ~ Communit y 1.85 1.85 1 .28 1.28 1.20 / '± ,, ~j y ,,~ r -~ . -Gene€~~t !,„„ d Total _ :: _ _;~~:mTn w-. ,,. .. ~~8767 '. .. ;$~.~ :.: _ _ .. -9t},OS , , 9tl.t}5 , ° 82.117- .. Economic Development 1.8 1.8 2.37 2.37 2.40 Para-Transit .15 .15 .15 .15 .20 Housing Rehabilitation 1.05 1.05 1.05 1.05 .65 Parking 1.3 1.8 1.8 1.8 1.20 Section 8 1.3 1.2 1.2 1.2 1.40 Cable 1.05 1.05 .58 .58 .07 Depot Coffee House 1.5 .67 .73 .73 1.08 Art Center 3.92 3 72 ...~-.,.r _ _ rat ~Re~enue ~i~i Toth ..._. _.~ _~. ,. 8' 1 ~ -: 7.~2. ~ ~ ; - `~ . 7. ~ ' 11,8(3 ` 10 72 Water 3.82 3.82 4.18 4.18 3.56 Sanitary Sewer 3.81 3.71 3.35 3.35 3.23 Refuse 3.27 3.68 3.68 3.68 3.89 Storm Sewer .58 .82 .62 .62 .47 Pavilion/Ice Arena 2.82 2.82 2.37 2.37 2.44 Art Center 3.88 3.78 3.92 - - Skate Park - .35 .38 .38 - Housing & Redevelopment 1.7 1.9 1.9 1.9 1.90 Tol~(Pro~ry ails .,... . ~ 9.88. ... „~(~:~8`. ~ : - - ~ . 2 ::',. - , . 16 48 ~~,~~ _ _ 15 X49 Total All 115.7 115.9 118.33 119.33 108.28 :~ . . .~~-;. 19 CITY OF HOPKINS 2004 BUDGET SUMMARY -ALL FUNDS REVENUES APPROPRIATIONS GENERAL FUND 2004 2003 Difference Change GENERAL FUND 2004 2003 Difference Change Property Taxes $ 6,666,136 $ 6,201,252 $ 464,884 7.5% Council $ 97,313 $ 111,739 $ {14,426) -12.9°.~0 Intergovernmental 386,010 1,369,705 (983,695) -71.8°.o Administrative Services 274,495 384,531 (110,036) -28.6% Licenses, Permits & Fines 621,975 595,530 26,445 4.4% Finance 158,391 158,391 - Interest Earnings 100,000 160,615 (60.615) -37.7% Legal 123,980 123,980 - Charges for Services 210,150 196,940 13,110 6.7% Municipal Building 71,029 101,869 (30,840} -30.3°% Miscellaneous 24,350 13,264 11,186 85.0% Activity Center 273,661 296,446 {22,780 -7.7°.~0 Franchise Fees 265,000 - 265,000 100.0% Community Services 775,565 795,621 (20,056) -2.5% Police 3,511,177 3,553,948 (42,771) -1.2% Fire 532,058 591,536 {59,478) -10.1°%0 Emergency Preparedness 5,110 5,110 - Public Works 1,766,079 1,953,234 (187,155) -9.6°io Recreation 198,049 226,405 (28,356) -12.5% Planning 78,008 103,393 (25,385} -24.6°,% Unallocated 408,706 131,103 277,603 211.7% $ 8,273,621 $ 8,537,306 $ {263,685) -3.1% $ 8,273,621 $ 8,537,306 $ (26.1,685) -3.1°,/0 SPECIAL REVENUES SPECIAL REVENUES Chemical Asses. Team $ 59,545 $ 59,545 - Chemical Assess. Team $ 59,545 $ 59,545 - Economic Development 47,000 213,000 (166,000) -77.9°% Economic Development 300,451 245,786 54,665 22.2% Real Estate Sales 6,000 6,000 - Real Estate Sales - - - Paratransit 130,138 131,714 (],576) -1.2% Paratransit 130,138 131,714 (1,576) -1.2% Housing Rehabilitation 32,100 45,100 (13,000) -28.8% Housing Rehabilitation 81,595 86,073 (4,478) -5.2°%® Parking 100,100 103,000 (2,900) -2.8% Parking 148,124 139,817 8,307 5.9% Section 8 122,500 112,000 10,500 9.4% Section 8 118,095 82,625 35,470 42.9% Cable Franchise 146,450 153,850 (7,400) -4.8°% Cable Franchise 177,725 223,833 (46.108) ?0.6°.0 Depot Coffee House 222,410 226,000 (3,590) -1.6% Depot Coffee House 220,294 210,352 9,942 4.7% Art Center 428,020 411,900 16,120 3.9% Art Center 384,972 370,475 14,497 3.9% Tax Increment Financing 2,228,204 2,106,800 121,404 5.8% Tax Increment Financing 4,855,603 5,100,040 (244,437) -4.8% $ 3,522,467 $ 3,568,909 $ (46,442) -1.3°,% $ 6,476,542 $ 6,650,260 $ (17.1,718) -2.6% -- _ _ _ - -_ - - ~~~~ BVU~i CT - 20 CITY OF HOPKINS REVENUES APPROPRIATIONS PROPRIETARY FUNDS 2004 2003 Difference Change PROPRIETARY FUNDS 2004 2003 Difference Change Equipment Replacement $ 327,000 $ 581,000 (254,000) -43.7°'° Equipment Replacement $ 417,912 $ 425,105 (7,193) -1.7% Water 943,000 928,000 15,000 1.6% Water 1,130,899 1,123,408 7,491 0.7% Sanitary Sewer 1,462,000 1,462,000 - Sanitary Sewer 1,711,691 1,636,693 74,998 4.6% Refuse 630,700 639,741 (9,041) -1.4°,'o Refuse 706,936 713,285 (6,349) -0.9% Storm Sewer 744,054 676,000 68,054 10.1% Storm Sewer 478,875 504,824 (25,949) -5.1°~0 Pavilion/Ice Arena 297,825 279,075 18,750 6.7% Pavilion/Ice Arena 370,122 335,859 34,263 10.2% Skate Park - 34,200 (34,200) -100.0°,% Skate Park 61,589 30,443 (31,146) -50.6% $ 4,404,579 $ 4,600,016 $ (195,437) -4.2% $ 4,816,435 $ 4,769,617 $ 46,818 1.0% DEBT SERVICE FUNDS DEBT SERVICE FUNDS Special Assessments $ 213,219 $ 218,219 (5,000) -2.3% Bond Principal $ 1,780,620 $ 1,688,138 92,482 5.5% Property Taxes 1,038,000 883,000 ~ 155,000 17.6% Bond Interest 1,639,889 1,353,262 286,627 21.2% Special Fees 672,557 672,529 28 -Service Charges 5,710 4,700 1,010 21.5% Tax Increments 1,794,000 1,600,500 193,500 12.1% Interest Earnings 19,675 15,705 3,970 25.3% Operating Transfer In 424,000 - 424,000 100.0% $ 4,161,451 $ 3,389,953 $ 771,498 22.8% $ 3,426,219 $ 3,046,100 380,119 12.5% Total Revenues $ 20,362,118 $ 20,096,184 $ 265,934 1.3% Total Appropriations $ 22,992,817 $ 23,003,283 $ (10,466) -0.0% Use of Equity or Fund Balance 2,630,699 2,907,099 (276,400) TOTAL SOURCES $ 22,992,817 $ 23,003,283 $ (10,466) -0.0°,'o TOTAL USES $ 22,992,817 $ 23,003,283 $ (10,466) -0.0°.~0 - -- - -- _ - 2004 ~3UllGET 21 CITY OF HOPKINS Approved Budget Summary -All Funds REVENUE SUMMARY The total budget represents planned or anticipated revenues for all funds, excluding unbudgeted special revenue funds and capital project funds. The amount of the annual total anticipated revenues, fluctuates up or down from year to year, depending on special projects and grants which may occur during the plan budget period. The budget provides guidelines to staff for City operations. One purpose of the budget is to communicate the financial plans for the City and its allocation of resources. The budgeted revenues for all funds total $20,362.,118. The largest source of revenue by category is property taxes of $10,498,193 comprising 51 % of total revenues. Properly taxes are levied to support the general fund activities, help pay debt and provide tax increment redevelopment funding sources. Successful tax increment projects have helped create a larger tax base for the City. Currently the City is collecting tax increment revenues from several districts to pay off redevelopment notes, redevelopment bonds and help in future redevelopment costs of properties within certain districts. In 2003, levy limits were in place thereby establishing the amount of taxes available for operations in the general fund. The City Council did not levy to its' legal limit in 2004. The City supports the efforts of the state to decrease property tax burdens for Minnesota residents. The debt levy is outside levy limits with some restrictions. Utility fees for water, sewer, refuse and storm sewer account for $3,610,200 of the City's revenue or 17%. Each year the utility fees are analyzed to determine the accuracy of the rates being charged. The City is planning on increasing its' storm sewer rate and its' refuse rate in 2005. The storm sewer utility issued bonds in 1999, 2001 and in 2003 to pay for storm sewer replacement costs throughout the City. The storm sewer rate needs to increase to help cover debt service costs and the continuing capital improvement costs involving City storm sewers. The refuse fund is scheduled to replace a refuse truck and will need to rebuild the out flow of cash for this purchase. Charges for services, other than utilities is $1,230,919 or 6% of the City's revenues. The City charges for plan checks, special police or fire services, facility rental, concessions and ice time. Included in charges for services is $257,000, which is charged to the general and special revenue funds for equipment replacement. Intergovernmental revenues total $881,325 or 4.3% of the City's revenues. The state informs the City in August of the planning year what the amount of state aid will be for the upcoming budget year. As commented earlier, the City has experienced a substantial decrease in state governmental aids. The future of state aid is questionable. The state is again projecting a deficit in 2005. This may impact the states ability to continue to support local governments at current reduced level. This again would affect the sources available to pay for City services. The City Council and staff are well aware of the problems surrounding state aids. They continue to work together to propose solutions for future state aid losses. Special Assessment Fees for housing projects are $672,529 or 3.3% of City revenues. These fees are assessed every year to the specific properties that benefited from the projects. These projects allowed the City to improve the value of the housing stock in several town home and condominium developments. Permits, licenses and fines are $655,575 or 3.2% of revenues. Permit revenues are dependant on the economy and on future development of the City. In 2004, permit revenues should increase over 2003 due to the continued redevelopment scheduled to proceed in 2004. Anew franchise fee is being implemented in 2004 to help offset the loss of state aids. It will impact residential properties by $1 per month on each of their electric and gas utility bills. The rate progresses higher for multiple dwellings and commercial properties. The amount collected will be about $265,000. Overall, total revenues increased by only 1 % over last year. 2004 B U DC ET -- - - - ~ --_ _ - - ~ 22 CITY OF HOPKINS 2004 Budgeted Revenues Utility Charges 21% Franchise Fee 2% Charges for Services ,°;- ~~ 7% Interest 2% License, Permits & Fees 3°/a Intergovermental 5% Special Assess. Fees 4% Zoos RullcET 23 CITY OF HOPKINS Major Revenue Trends $16,000,000 $14,000,000 - $12,000,000 $10,000,000 -I - ,,~ - ~:~,., $8,000,000 ;~_, - $6,000,000 - - $4,000,000 - $2, 000, 000 -; 1 $0 -~ .-- 1999 2000 2001 .2002 2003 2004 ^ Utility Charges Intergovermentai Taxes The graph depicted above demonstrates visually the impacts of losing state aids over the last five years. Overall revenues have remained relatively constant with a drastic shift in the makeup of the sources. Intergovernmental revenues are no longer a major revenue source. - - - __ ___ 2004 BUDGET 24 CITY OF HOPKINS APPROPRIATION SUMMARY Appropriations for all funds total $22,992,817. This is more than anticipated revenues for 2003. The deficit of $2,630,699 will come from designated fund balance in the Tax Increment Financing funds. The largest source of appropriations by category is employee salaries and benefits at $8,157,144. Employee salary and benefits make up 39% of the Citiy's annual appropriation. In 2004, employee salary and benefits decreased by 2.3%. The decrease is a result of the elimination of nine positions and reduction of two positions to part-time. This reduction in staff was necessary to prevent larger tax increases and to streamline city services provided. Materials, supplies and services make up 24% of appropriations at $4,938,432. This amount represents a 4.6% increase over last years budget. The increase is related to out sourcing of some programs and general cost increases. The costs in this category comprise of consulting, professional services, office and general supplies, disposal costs, expenditure reimbursements and general operating costs. Capital outlay and improvements can fluctuate substantially every year. In 2004, the appropriated amount is $2,835,919 or 14% of total appropriations. The City allocates equipment replacement costs to its' general and special revenue funds to ensure that resources are avai-able for replacement of equipment when scheduled or necessary. This equipment allocation was cut 50% in 2004 to reduce expenditures, which helped keep the tax levy down. The other reduction in capital was a decrease in the amount needed for street reconstruction in TIF district 2-11. Debt service appropriations in 2004 have increased 20% with the new HRA lease revenue bond debt payments. Total appropriations for 2004 are $3,665,579 or 18% of appropriations. The remaining 5% of appropriations is for depreciation of property and equipment. The five largest programs of the City in 2004 account for 66% of the appropriations budget and are as follows: Tax Increment Finance Police Debt Service Public Works Sanitary Sewer $4.9 million 3.5 million 3.4 million 1.8 million 1.8 million 2004 BUDGET -~ I --J 25 CITY OF HOPKINS 2004 BL~I~GET 26 CITY OF HOPKINS 2004 BUDGET- ___ 27 CITY OF HOPKINS REVENUES -ALL FUNDS COMPARATIVE ANALYSIS BY SOURCE SOURCE Current Revenues CURRENT PROPERTY TAX SPECIAL ASSESSMENTS INTERGOVERNMENTAL REVENUE LICENSE, PERNIITS & FINES INTEREST CHARGES FOR CURRENT SERVICES UTILITY SERVICE CHARGES OTHER REVENUES TOTAL CURRENT REVENUES Other Financing Sources GROSS TOTAL ADOPTED 2000 2001 2002 2003 2004 ACTUAL ACTUAL ACTUAL BUDGET BUDGET $ 6,853,504 $ 7,817,545 $ 8,218,937 $ 9,223,132 $ 9,825,636 679,719 686,660 696,503 672,529 672,557 3,184,975 2,419,222 2,116,706 1,803,011 821,325 576,692 544,300 616,424 661,530 663,575 867,895 734,705 398,678 501,340 432,825 1,606,815 1,548,014 1,656,149 1,617,515 1,245,919 3,691,634 3,644,288 3,513,770 3,528,991 3,647,754 214,243 209,244 467,915 104,464 457,740 $ 17,675,477 $ 17,603,978 $ 17,685,082 $ 18,112,512 $ 17,767,331 965,250 4,047,379 4,810,941 1,983,672 2,594,787 $ 18,640,727 $ 21,651,357 $ 22,496,023 $ 20,096,184 $ 20,362,118 -- - - - - -2004 BUDG~1~ 28 CITY OF HOPKINS EXPENDITURES/EXPENSES -ALL FUNDS COMPARATIVE ANALYSIS BY OBJECTIVE ADOPTED 2000 2001 2002 2003 2004 OBJECTIVE ACTUAL ACTUAL ACTUAL BUDGET BUDGET Current Expenditures/Expenses SALARIES AND EMPLOYEE BENEFITS MATERIALS, SUPPLIES AND SERVICES CAPITAL OUTLAY INTERGOVERNMENTAL CHARGEBACKS DEPRECIATION DEBT REPAYMENT TOTAL Other Financing Uses GROSS TOTAL Excess (deficiency) of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses Fund Balance and Equity -January 1 Fund Balance and Equity -December 31 $ 7,016,191 $ 7,456,545 $ 7,804,560 $ 8,346,255 $ 8,157,144 5,161,611 5,179,533 6,064,429 6,043,939 6,313,528 2,004,527 2,795,496 2,323,847 3,912,840 2,835,919 (1,303,907) (1,349,614) (1,295,454) (1,323,297) (1,375,096) 1,061,730 1,173,782 1,047,865 1,119,882 1,110,564 1,715,622 2,504,789 5,288,355 3,046,100 3,665,579 $ 20,046,848 $ 17,760,531 $ 21,233,602 $ 21,145,719 $ 20,707,638 623,943 2,021,309 2,157,399 1,857,564 2,285,179 $ 16,279,717 $ 19,781,840 $ 23,391,001 $ 23,003,283 $ 22,992,817 2,361,010 1,869,517 (894,978) (2,907,099) (2,630,699) $ 21,672,378 $ 24,033,388 $ 25,902,905 $ 25,007,927 $ 22,100,828 24,033,388 25,902,905 25,007,927 22,100,828 19,470,128 200= BUDGET 29 CITY OF HOPKINS The growth in tax capacity from 2002 thru 2004 reflects overall increased market value of property in Hopkins from redevelopment. In 2002 the affects of the changes implemented by the state on property classifications is evident. Although market values in Hopkins rose by 10% in 2002, the tax capacity dropped over $5 million dollars. Below depicts tax capacity value over the last twelve years. Tax Capacity History (in thousands) 18,000 - - 15,000 - ` - 12,000 -'; 9,000 6,000 3,000 ~ - 0 - M ~' ~ O ti O O O ~ N M ~ Q O O O O O O O O O O O d7 O d1 O d7 07 O O O O O O ~ ~ ~ ~ ~ ~ ~ N N N N N As the graph depicts, the tax capacity in Hopkins had remained pretty level through 2000. However market value continued to rise every year. The leveling of tax capacity is primarily caused by restructuring of the tax classifications and rates by the state. In 2002, tax capacity decreased substantially due to drastic changes in property classification rates by the state. Without further adjustments by the state, the tax capacity is projected to continue steady growth into the future. The City's levy is allocated against the tax base along with the levies for the school district, county and miscellaneous government entities. An average home in Hopkins in 2004 is valued at $164,000. Total taxes of $2,285 on an average home in Hopkins helps pay for all governmental services. _zoo=~ suncET 30 CITY OF HOPKINS City Property Tax Levy 2004 Monthly Property Tax Cost (average home) City of Hopkins Monthly Property Tax Service Cost (average home) $80 $70 $so $50 $40 $30 $20 $10 $0 Facility Debt Administrative & Council Services Finance Legal Municipal Building - (Public Works) Activity Center - (Public Works) Community Services Police Fire Public Works Recreation Planning and Community Development Debt $8.68 $4x37 $1.35 $0.24 $0.62 $1.78 $2.65 $27.56 $3.80 $14.28 $1.72 $0.63 $3.32 $71.00 Monthly Cost for City Services As depicted above, the cities monthly service costs have risen. Historically, the monthly cost increases have been slight. In 2002, 2003 and 2004 however, we experience increases of $13, $9 and $9 a month respectively, for property tax supported city service costs. The larger then average increases in monthly costs are due primarily for two reasons. In 2002 the state changed the property tax structure, causing the City portion of property taxes to go up substantially. In 2003, the City levied $550,000 for the new facilities that was approved for construction in 2003. In 2004, the property owner is seeing increases in property taxes for the completion of the facility project. The property owner in Hopkins will experience an overall increase in property taxes in 2004. 2004 BUllGET - - 31 1997 1998 1999 2000 2001 2002 2003 2004 CITY OF HOPKINS Monthly Service Co is City of Hopkins Average Monthly Service Costs (average home): 2004 2003 City Property Taxes $71/mo $62/mo HRA Property Taxes $ 0/mo $ 1/mo Water -Consumption 5,000 a month $ 6/mo $ 6/mo $1.20/1000 gal. Sewer-Consumption $11/mo $11/mo 5,000 a month $2.25/1000 gal. Refuse and Recycling $16/mo $16/mo Storm Sewer $ 4/mo $ 4/mo Franchise Fee 2/mo 0/mo Total $110/mo $99/mo 11 % increase overall In 2004 the City increased its property tax levy for the purpose of completing the construction of the new fire station, replacing a public works storage facility and remodeling the police station. This levy is the primary reason for the increase in the monthly costs for Hopkins. In addition to the levy the council implemented a franchise fee which is applied to the electric and gas bills of Hopkins residents and business participants Special revenue funds, which experienced changes in 2004, include Economic Development, Parking, Cable, Tax Increment Financing, Section 8, Depot Coffee House, Art Center and State Chemical Assessment funds. The Economic Development fund was supported in part by the HRA tax levy. This levy was eliminated in 2004. The activities in this fund encompass redevelopment and development of the City of Hopkins. Two projects currently underway include the Knox lumber redevelopment project and the Honda property redevelopment project. Both projects are redevelopment of blighted areas with new businesses and housing. The expenditures follow the goals of continued redevelopment to expand the tax base in Hopkins. Both the Economic Development fund and the Cable fund support the Art Center with an operating transfer to help pay for promoting, advertising and debt at the Art Center. Section 8 housing activity continues to grow in Hopkins, giving the city federal dollars to administer that program. Tax Increment districts see increased revenues in 2004 as a result of increasing market values of properties within the tax increment districts. 200- BUDGET 32 CITY OF HOPKINS City tax capacity rates of 57% result in payments of $852 annually or approximately $71 per month on the average resident. Net property tax cost by program, was developed by crediting related revenues against appropriate programs expenditures. Net monthly property tax costs for program budgets The City's overall net levy increase before tax credits is 7.5%. The general fund gross levy increased from 2003 to 2004 by about 7.9% or $517,000. $279,000 of the general fund levy increase is directly related to the facility project debt. The debt levy increase from 2003 to-2004 is $155,000. The increase in the debt levy was necessary to pay for the facility projects completion in 2004. The total levy increase is $535,884. ,.. `` . u _ s.;'... 33 CITY OF HOPKINS City Levy - By Purpose (Net of Credits) 2004 General Fund $6,654,321 Debt 1, 038, 000 H RA 0 PERA 11,815 2003 $6,167,437 7.5% increase 883,000 17.6% increase 106,000 (100.0%) decrease 11,815 0% no change Fund Balance Fund Balance is the result of accumulated excess revenues over expenditures over past years. The City incorporates fund balance goals to meet its short and long-term needs. Fund balance goals are established by staff and council, to provide for cash flow needs, capital purchases, emergency contingency and other special needs identified. Most funds are projected to exceed the fund balance goals established by staff. The general fund will add about $200,000 to its fund balance in 2003. This is the result of postponing purchases, delaying new hires, early retirements and limiting training. Because of the changes in the tax structure, the general fund is projected to fall below its fund balance goal of 40% of general fund tax levy by 2007. This will be a discussion topic during the next budget process. For 2004, the general fund will be slightly above its' goal. The Economic Development fund will use approximately $250,000 of its' fund balance to pay for normal operations to administer housing and business redevelopments in Hopkins. This is what the HRA levy was established for in 2002. Due to property tax increases the council eliminated the HRA levy temporarily with the anticipation of adding a portion of this levy back in 2006. Without a levy for this fund the normal operating costs to administer housing and redevelopment in Hopkins would absorb all the funds available to assist with redevelopment projects. The Economic Development fund continues to meet its' fund balance goals. The Housing Rehab fund will continue to use fund balance for normal operations. Fund balance use will continue into the future. This fund will need another source of funding by 2016. Currently this fund exceeds its' fund balance goals. The Parking fund will use a portion of its fund balance for operations and a portion for ramp maintenance. The city will need to increase parking fees by approximately 10% every other year or there will not be enough funds to maintain the parking lots and cover operations. Currently this fund is meeting its' fund balance goals. The Cable TV fund continues to support the advertising and promotion of the Art Center. With the addition of this new expense, the Cable TV fund needed some drastic changes. In 2004, the full-time position supporting the communications activity for the city was eliminated. The city has retained a part-time web and newsletter editor. Given these changes this fund should continue well into the future. The council and staff continue to work hard at relieving the Art Center promotional activity expense burden from the cable fund. Currently this fund exceeds its' fund balance goals. Tax Increment fund balance is being used to retire tax increment debt early. With the early retirement of debt, Tax Increment District 1-1 may be retired early in 2005. Currently all tax increment funds meet their combined fund balance goals. 2004 BUDGET 34 CITY OF HOPKINS 2004 FUND BALANCE PROJECTIONS Projected 2004 Projected Amount Recommended Beginning Changes in Available for Amount Fund Balance Fund Balance Fund Balance Appropriation Reserved GENERAL FUND Approximately 40% of General Fund Gross Tax Levy $ 3,333,068 $ 3,644,182 $ - $ 3,107,182 $ 537,000 (the City is projected to be above its' goal of 40%) CHEMICAL ASSESSMENT $0 -Grant must be spent in order to be reimbursed ECONOMIC DEVELOPMENT Maintain healthy fund balance to enable future development projects for the City. REAL ESTATE PURCHASES AND SALES PARATRANSIT BUDGET $0 -Grants and fares do not usually cover entire costs. Supported by the general fund. HOUSING REHABILITATION Maintain healthy fund balance to continue support of housing rehabilitation for the City. PARHING Maintain fund balance to continue maintenance of parking facilities and support the enforcement of parking. SECTION 8 Maintain minimum to continue section 8 housing program. CABLE TV Maintain fund balance to replace communications equipment and support communications. DEPOT COFFEE HOUSE Build fund balance for capital improvements - 4,047 - 4,047 - 1,500,000 2,823,340 (253,451) 1,909,297 660,592 50,000 66,118 6,000 72,118 - 200,000 1,058,143 (49,495) 940,607 68,041 250,000 285,732 (48,024) 237,708 - 65,000 108,074 4,405 112,479 - 100,000 293,058 (31,275) 261,783 - 110,000 1,240 2,116 3,356 - 2004 BUDGET 35 CITY OF HOPKINS 2003 FUND BALANCE PROJECTIONS (cont.) ART CENTER OPERATIONS Build fund balance for capital improvements Projected Recommended Beginning Fund Balance Fund Balance 2002 Projected Changes in Fund Balance 180,000 (1,008,538) 43,048 Amount Available for Amount Appropriation Reserved (965,490) TAX INCREMENTS 1,000,000 4,414,921 (2,627,399) (243,030) 2,030,552 Maintain healthy fund balance to continue support of existing debt, pay-as-you-go notes and projects. Debt Overview The Gity of Hopkins has been conservative in its debt issuance practices and holds Standard and Poors' AA-and Moody's A+ G.O. debt ratings. The City's total outstanding debt on December 31, 2003, was $35,573,056. After reducing this by the amount supported by utilities or special fees, the per capita debt is $1,397. The total debt principal and interest due in 2004 is $4,098,306, of which $1,038,000 is raised through direct tax levy. The remaining principal and interest is paid with direct fees, utility fees, tax increment transfers, general fund transfers and special assessments. As depicted in the graph below debt service requirements increase until 2005 and then decrease for the next twenty years. The requirements drop to $3,300,000 in five years and to $2,200,000 in ten years. The ability to retire 69 percent of the City's debt in the next ten years is a major strength. The City is not anticipating issuing new debt until 2006. The new debt will be issued for street improvements made over 2004 and 2005. The graph on the next page illustrates the early retirement of some debt in years 2001 through 2005. 20fl4 BUDGET 36 CITY OF HOPKINS Total Debt $5 000 000 , , ~- ~ ; ~ $4 500 000 ~; .. F 5 , , . $4 000 000 ~ n.:~y~. , , : a ~ ~ _ . $3 500 000 ~ . ~;. r~ . i ~, X ~ ,~. ~ ~ , , _ , . ~ ; ` : $3 000 000 , a ~~ ~' , , - - -;, r ~.v ~ ~ ~f ~~ ... $2 500 000 ~ ~ ,~.z ,~, , , 5., :•. - r' r ., . ~ $1 500 000 ~ ~ : h ~ ~, ~- ~~ , , $1 000 000 ~' E ~. 5' p , , . h ~- .. e* $500 000 ~ ~ , ti `~ ~o ~o ~o ~yo ~o ~yo ~yo do ~o ~yo ~yo ~yo ~yo Minnesota State law limits the amount of G.O. debt for any municipality to 2% of market value, estimated to be $1,280,068,524 in 2003. This limitation provides reasonable assurance of the municipality's ability to pay. The legal debt limi# #or Hopkins is $25,601,370; projected debt subject to the legal limit for Hopkins is $14,955,000. 37 CITY OF HOPKINS SCHEDULE OF DEBT SERVICE REQUIREMENTS -ALL FUNDS Total General Oblig ation Bonds Revenue Bonds Housing Fee Bonds S pecial Assessment Bonds Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest 2004 2,220,620 1,877,686 1,215,620 1,151,722 440,000 237,798 270,000 412,386 295,000 75,780 2005 2,746,152 1,715,027 1,761,152 1,037,793 440,000 215,303 240,000 395,280 305,000 66,651 2006 2,196,284 1,508,216 1,181,284 873,988 450,000 198,903 260,000 378,399 305,000 56,927 2007 2,085,000 1,358,443 1,015,000 770,719 475,000 181,304 280,000 360,043 315,000 46,378 2008 2,155,000 1,269,631 1,045,000 732,277 495,000 162,201 295,000 340,299 320,000 34,854 2009 2,105,000 1,176,005 1,080,000 690,379 505,000 141,851 320,000 318,910 200,000 24,865 2010 2,080,000 1,081,948 1,105,000 645,326 530,000 120,976 235,000 299,111 210,000 16,534 2011 2,040,000 983,223 1,130,000 597,849 320,000 101,705 480,000 273,474 110,000 10,195 2012 1,435,000 899,742 820,000 557,071 330,000 86,131 170,000 250,473 115,000 6,067 2013 1,745,000 821,209 860,000 520,421 350,000 69,683 435,000 229,131 100,000 1,974 2014 1,465,000 738,118 900,000 479,282 370,000 52,118 195,000 206,718 2015 1,825,000 650,906 935,000 436,075 390,000 33,344 500,000 181,488 2016 1,280,000 567,704 990,000 390,318 65,000 22,534 225,000 154,853 2017 1,560,000 490,616 915,000 345,235 70,000 20,153 575,000 125,229 2018 1,290,000 412,935 960,000 301,064 70,000 17,598 260,000 94,274 2019 1,565,000 336,073 1,005,000 254,388 75,000 14,878 485,000 66,808 2020 1,250,000 262,018 1,055,000 205,086 80,000 11,893 115,000 45,039 2021 1,750,000 182,053 1,110,000 152,843 80,000 8,733 560,000 20,478 2022 1,255,000 102,866 1,170,000 97,455 85,000 5,411 2023 1,315,000 40,905 1,225,000 39,060 90,000 1,845 2023 210,000 4,568 210,000 4,568 $ 35,573,056 $ 16,479,890 $ 21,688,056 $ 10,282,917 $ 5,710,000 $ 1,704,358 $ 5,900,000 $ 4,152,390 $ 2,275,000 $ 340,225 2004 BUDGET 38 CITY OF HOPKINS Through the visioning process the City has discovered that there are many community needs that the City of Hopkins must meet. The future debt capacity will allow the City to issue debt to provide for our community's needs and desires while keeping property taxes reasonable. Principal and Interest Debt Obligations $2,500,000 _... - ., ~ ~ ,`- .. ~ k ~ ~ a 250 $2 000 "` :; ~ ~ ~• , , ~* ~ im K ~ ,~ ~ Z - _. ,~."~' n~.~: - ~ ~ ~ . .. .v` ', _ v $2 000 000 s ' , , , ~ a ~ -Tax Increment _ °- -Special Asses. $1 750 000 . , , • ; * r f" ~ Revenue °--~- G.O. $1,500,000 ~ - -Housing 1 ~ ~ q 3 F F ~; $1 250 000 `~ x ^ , , -r .. .; , : ~ $1 000 000 ^Y ; j • - -~~,~c ~ k ~ ;< ,, Y,: ~ ;`,~ .~.'.t Vii. :~.~'a•_. ~ ~, 2 ~ , , _ }~ -`` Fy`y'~ mss, ~ '~, ~ e Y~b Fv r>~~.: ~-z"•;•''a~ V'" 6 ' ` $750 000 ~~i< - a : .<` "x:~: :~~ ,w~, a;. ~. , ~:M~~:.~{~.1 ~~ ` ~n ~ r ~ t ysy ~ J ~ iA-sue '`;" Y~ !. \~~" $500 000 ~ ~ s R , ~ •~ ~~~" °~ ~, F. ~,~ $250 000 , <.... ~z~ , " ,* , 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Principal and interest payments for the City are projected to stay fairly level into the future. ~.. ~4BU~G~T 39 CITY OF HOPKINS Capital Improvement Plans The Capital Improvement Plan (CIP) process begins with departments editing and updating existing plans from previous years and adding or deleting projects. Once this is completed, Finance does an analysis of funding requirements and any related prioritization is done by the city manager. The analysis includes a review of projected working capital amounts available for the projects, any operating cost adjustments as a result of the improvement and the impact of future funding needs is determined. The mayor and council then use the compiled information in the CIP along with the results of public discussion, to determine which projects are to proceed and exactly how they will be funded. 2004 Capital Improvement Projects Fire Station/Public Works Storage Facility/Police Remodel -The City issued $10,760,000 in Housing and Redevelopment Lease Revenue Bonds that is being spent on construction of a new fire station and replacement of the public works storage facilities. The project includes demolishing the existing storage facilities, creating better parking and drop off for the adjacent school, building the new fire station on that city property and building a new storage facility for public works. The City also issued $3,050,OOD in Housing and Redevelopment Lease Revenue Bonds that is being spent on remodeling the old fire and police stations for the police department use. Utilities -The City has almost completed the replacement of old water meters with radio read meters throughout the City. The cost of the remaining replacements is only $75,000. The city is planning on increasing the water rate in 2005 to help pay for bonds issued in 2000 and increased operating costs. The banks of Nine Mile Creek need to be stabilized in 2004 to prevent erosion and damage to adjacent parks. This cost is approximately $74,000. Another storm water management project is to provide an outlet pipe for Shady Oak Pond into Minnetonka at a cost of $20,000. Other street reconstruction projects include storm sewer upgrades for about $81,000. Sanitary sewer Lift Station #7 will be reconstructed in 2004 at a cost of about $200,000. Pavement Managemen# - A funding and implemen#ation plan for repair and maintenance of Hopkins roadways exists. Needs are identified and funded through State Aids, special assessments, utilities, tax increments and annual levies. This program identifies the most opportune time to repair streets. In 2004 the City anticipates spending approximately $1,171,000 on street improvements. In addition to the City's share of costs, other government agencies will contribute approximately $1,975,000 towards street improvements in Hopkins. Park -The City will continue to connect existing regional and local trails throughout the city. This year's connections and improvements have been postponed pending funding for the project. Trails will be looked at again in 2005. The largest financial impact that the City currently faces is the facility projects. The bonds have been issued for the fire station and the public works storage facilities. The annual levy for this portion of the project will be $722,000. This will cost an average resident about $85 a year. In addition there will be new operating and maintenance costs associated with the new fire station. These are projected to be about $40,000. The next step is to issue bonds for remodeling the police department. The annual levy for this portion of the project is projected to be $279,000. This will cost an average resident about $37 a year. This project adds about $10 a month for city service costs. The overall considerations which may impact operating budgets is how much of an increase can residents sustain. With the knowledge that these increases will occur, the council must try to limit additional levy increases or rate increases that may put unreasonable burdens on its' residents. The aggressive pavement management improvement program will need to be looked at closely and probably delay road improvements to avoid levy or rate increases. f -- - - -- _ -- -.~. 200- [3UllGET 40 CITY OF HOPKINS CAPITAL IMPROVEMENT PROJECTS FOR 2004 PROJECT TITLE _ 2004 Residential Street Improvements $371,000 (seal coating, mill/overlay, reconstruction of several streets) Sanitary sewer Lift Station #7 $200,000 (reconstruct and repair lift station #7) Nine Mile Creek Storm Drainage $74,000 (repair creek banks to avoid erosion) Shady Oak Pond $20,000 (provide outlet pipe to Shady Oak Pond into Minnetonka) County Rd 3 improvements $150,000 (planning & design to upgrade from Blake Rd to Meadowbrook Rd.) Trail connections $103,750 (in#ra city trail connections to regional trails w/ amenities.) CSAH 73/CSAH 5 intersection $2,500,000 (intersection improvement w/ traffic signals, pedestrian ways, landscaping.) Police Station remodel and expansion $3,500,000 (remodel existing police station and fire station for police use.) Minnetonka Blvd corridor improvements $50,000 (planning for appearance upgrade to calm traffic flow.) Total $6,968,750 r The projects described above are planned for 2004. The complete Capital Improvement Plan (CIP) is five years. In addition to the CIP, the City also completes an Equipment Replacement Plan (ERP) that is twenty years out. Both of these plans assist the City with budgeting. The capital improvement projects throughout the city have been pushed out and extended do to the strain which cuts in local government aids have had on property taxes in the City of Hopkins. ~ 2004 BUDGET 41 CITY OF HOPKINS GENERAL FUND BUDGET PROJECTIONS Approved 2003 2004 2005 2006 2007 2008 SOURCE Projected Budget Budget Budget Budget Budget Current Revenues Property Tax $ 5,800,000 $ 6,666,136 $ 6,815,858 $ 7,013,175 $ 7,382,147 $ 7,750,664 Intergovernmental Revenues 1,185,203 386,010 386,010 386,010 386,010 386,010 License, Permits and Fines 782,887 621,975 581,975 621,975 536,975 500,000 Investment Earnings 100,045 100,000 105,000 110,000 115,000 120,000 Charges for Current Services 305,781 210,150 220,658 231,691 243,276 255,440 Other Revenue 3,357 24,350 7,350 7,350 7,350 7,350 Franchise Fee - 265,000 290,000 290,000 290,000 290,000 Total Revenues 8,177,272 8,273,621 8,406,851 8,660,201 8,960,758 9,309,464 Current Expenses Salaries and Employee Benefits 6,378,465 6,259,988 6,570,395 6,814,079 7,072,278 7,344,445 Materials, Supplies and Services 2,484,591 2,765,025 2,792,175 2,820,097 2,848,298 2,876,781 Capital Outlay 328,619 292,703 304,411 322,676 348,490 383,339 Capital Improvements - - 75,000 50,000 50,000 75,000 Total 9,191,674 9,317,716 9,741,981 10,006,852 10,319,066 10,680,155 Less Expenditues Charged to Other Activities (1,298,134) (1,338,743) (1,352;130) (1,365,651) (1,379,308) (1,393,101) . Net Total 7,893,541 7,978,973 8,389,851 8,641,201 8,939,758 9,287,054 Other Financing Uses 15,953 294,648 17,000 19,000 21,000 23,000 Total Expenditures 7,909,494 8,273;621 8,406,851 8,660,201 8,960,758 9,309,464 Change in Fund Balance 267,779 - - - - - Fund Balance $ 3,644,182 $ 3,644,182 $ 3,644,182 $ 3,644,182 $ 3,644,182 $ 3,644,182 200 ~3UDGET 42 CITY OF HOPKINS General Fund Property tax revenue is the amount needed to fill the gap between budgeted revenues and appropriations. The average increase in levy for the general fund for years 2005 through 2008 is projected to be 3.8%. This projection reflects an average annual appropriation increase of 3%. These amounts may be reduced through appropriation cuts or new revenue sources. Tax base growth is used as a guide in keeping the property tax increase to a reasonable level. An average increase of 8% is estimated for tax base growth. In addition to the normal growth there are several redevelopment projects that will contribute to the increase in the tax base. This translates to a projected decrease in the tax capacity rate over the next 5 years. Hotel-motel taxes are not currently imposed on properties within the City of Hopkins. A study is being conducted regarding the impact of these taxes and will be presented to the City Council for consideration. Franchise fees -The City implemented an electric and gas utility franchise fee in 2004 to help offset the amount of tax levy needed to fund general operations. The franchise fee has an optional sunset clause after two years. The City Council will review the impacts of this fee annually and continue to analyze its usefulness. Intergovernmental revenue decreases substantially in 2004. Historically intergovernmental revenues have either decreased or remained the same. In 2004, the City lost all of its local government aid except $50,000 to assist with the operations of the Art Center and $300,000 for market value credit. Local government aid is derived from sales tax revenues and is allocated by the state legislature. Each year the State reviews its ability to make payments of Local Government Aid and Market Value Credits, and the amount can increase or decrease based upon State Legislative action. In 2004, it is anticipated that the legislature will not change its current allocation of aid the City is to receive. The City did not have the ability to replace the lost state completely. The City is developing strategies on how to cope the complete loss of state aids in the future. Licenses, permits and fines include building permits, which are volatile depending on new construction and remodeling projects. Based on projected new construction projects and historical information a slight increase is projected for 2004 with revenues leveling back after that. Various programs throughout the City generate charges for services. Charges are usually increased by an inflationary rate. The volume of activity fluctuates every year. This revenue is forecast to increase 1 % annually. Interest revenues are scheduled to decrease in 2004 and level off over the next five years. This is based on the current state of the economy. Overall revenues will increase each year about 3%. The general fund, which accounts for one third of the City's operating expenses, has a revenue budget of $8,273,621 and an appropriation budget of the same. The decrease in appropriations over 2003 is ($263,685) or 3 percent. This decrease is attributed to elimination of nine positions and decreased capital outlay expenditures. Slight increases occur in other areas especially in unallocated, which includes a debt service transfer for the new facility bond payments. The budget was specifically prepared with the intention of meeting the budget goals, while assuring efficiency and effectiveness in all positions. 2004 BUDGET 43 CITY OF HOPKINS For 2004, the budget was prepared with the intention of cutting costs and not adding new programs or services, which would increase the cost of government services. The Police department still demonstrated a great need for additional personnel to alleviate the overtime burden and burn out of ofFcers and dispatch clerks. AI#hough the need was great the council held fast on it's the "no new positions" stand. An emphasis was placed on holding the line on the cost of current govemment services, while recognizing the increased cost of providing those services. Departments were requested to provide financial information by programs within a department. The budget does provide for the reduction or elimination of positions throughout city programs. The hardest hit programs are in public works where five positions were eliminated. The assessing department responsibilities have been contracted out to Hennepin County eliminating two positions. The Communication coordinator position was eliminated to relieve the expenditures in the cable fund. The police department cut a full time secretarial position to a half-time position. The assistant to the city manager position was eliminated. This was a very challenging budget process for the City of Hopkins. The overall goal of maintaining current services was to be attained with less people and less capital. The council and staff made very difficult decisions and they will revisit those decisions for 2005 and beyond. 200-4 BUDGET 44 CITY OF HOPKINS General Fund Appropriation Budget Comparisons $ Amount 2004 2003 Change Council $97,313 $111,739 ($14,426) Administrative Services $274,495 $384,531 ($110,036) Finance $158,391 $158,391 - Legal $123,980 $123,980 - Municipal Building $71,029 $101,869 ($30,840) Activity Center $273,661 $296,446 ($22,785) Community Services $775,565 $795,621 ($20,056) Police $3,511,177 $3,553,948 ($42,771) Fire $532,058 $591,536 ($59,478) Emergency Preparedness $5,110 $5,110 - Public Works $1,766,079 $1,953,234 ($187,155) Planning ~ Economic Dev. $78,008 $103,393 ($25,385) Recreation $198,049 $226,405 ($28,356) Unallocated $408,706 $131,103 $277,603 TOTAL $8,273,621 $8,537,306 ($263,685) 2 (_104 I3 U I)G ET 45 Change (12.9%) (28.6%) -% (30.3%) (7.7%) (2.5%) (1.2%) (10.1%) (9.6%) (24.6%) (12.5%) 211% (3.1 %) CITIZENS Boards ~ CITY Commissions COUNCIL City Attorney Administrative City Manager MIS Services Administration City of Minnetonka Community Planning ~ Services Finance Economic Fire Police Public Works Recreation Assessin g Accounting Economic Fire 8~ Medical Patrol Buildin Maint.8~ 9 City Clerk Pa roll y Development Response Investigation Equipment Playgrounds Elections Utility Billing Housing Fire Prevention Dispatch Engineering Ice Rinks Inspections Budgeting • Planning & Emergency Crime Parks & Forestry Joint Rece tion p Real Estate Zonin g Preparedness Prevention Street/Traffic Recreation Cable TV Debt Public Housing Chemical Records Refuse • Equipment TIF Districts Assessment Water 8~ Sewer Replacement Parking Facilities Mgmt. ® Paratransit Activity Center Center for the Arts Depot/Skate Park Pavilion/Ice Arena 46 ~nnn CITY OF HOPKINS - 2004 BUDGET GENERAL FUND BUDGET Revenues and Expenditures Projected Actual Actual Actual Budget Budget Percent 2001 2002 2003 2003 2004 Change Property Taxes Intergovernmental Licenses, Permits and Fines Interest Earnings Charges for Services Franchise Fees Miscellaneous Total Revenues Salaries, Wages and Benefits Salaries and Wages Fringe Benefits Materials, Supplies and Services Professional & Technical ServicE Utilities and Maintenance Operations City Support Services Supplies and Materials Capital Outlay Buildings & Improvements Office Furniture and Equipment Equipment Equipment Allocation Total Expenditures Transfer Out Reimbursed Expenditures Net Total Expenditures Excess (deficiency) of Rev. over Exp Ending Fund Balance $ 4,740,931 $ 5,799,309 $ 5,916,488 $ 6,201,252 $ 2,175,051 1,521,977 1,075,214 1,370,905 490,401 583,667 648,312 595,530 160,343 116,211 92,819 160,615 193,337 295,001 291,028 204,840 95,428 16,019 1,111 4,164 _ 7,855,491 8,332,184 8,024,971 8,537,306 6,666,136 386,010 623,575 100,000 216,150 265,000 16,750 8,273,621 4,611,017 4,756,659 4,791,998 5,066,433 4,817,848 1,229,599 1,3 54, 733 1,33 9,924 1,472,420 1,449,488 513,309 621,082 522,764 557,989 595,722 642,902 624,826 637,648 678,601 731,286 331,318 227,609 262,964 422,279 377,741 546,671 511,623 505,397 535,272 579,632 446,951 464,062 430,084 477,485 472,148 64,999 98,469 18,600 18,600 - 4,315 110,412 6,265 - - 60,949 69,497 20,215 53,000 40,000 487,618 509,091 257,049 504,071 252,704 8,939,648 9,348,063 8,792,908 9,786,150 9,316,569 31,379 55,378 15,953 15,953 294,648 (1,287,614) (1,248,954) (1,212,375) (1,264,797) (1,337,596) 7,683,413 8,154,487 7,596,486 8,537,306 8,273,621 172,078 177,697 428,485 - - 3,298,705 3,476,402 3,904,887 7.50 -71.84 4.71 -37.74 5.52 302.26 -3.09 -4.91 -1.56 6.76 7.76 -10.55 8.29 -1.12 -100.00 -49.87% -4.80% 1746.98% 5.76% -3.09% 3,476,402 3,904,887 12.33 47 CITY OF HOPKINS - 2004 BUDGET UNALLOCATED Revenues and Expenditures Projected Actual Actual Actual Budget Budget Percent 2001 2002 2003 2003 2004 Change nues Property Taxes Intergovernmental Revenue Interest earnings Franchise Fees Miscellaneous Total Revenues ;nditures Materials, Supplies and Services Professional & Technical Services Operations Supplies and Materials Capital Outlay Improvements Computers Operating Transfers Transfer to other funds Total Expenditures Indirectly Funded Amount $ 4,740,932 $ 5,799,309 $ 5,916,488 $ 6,201,252 $ 6,666,136 7.50% 1,852,433 1,142,470 693,574 1,124,020 20,510 -98.18°/ 160,343 116,211 92,819 160,615 100,000 -37.74% - - - - 265,000 - 5,421 - 1,864 14,000 651.07% 6,753,708 7,063,411 6,702,881 7,487,751 7,065,646 -5.64°/ 30,140 57,033 - - - 1,914 20,232 102,527 100,150 114,058 13.89% 2,236 15,088 - - - - - - 15,000 - - 1,155 - - - 31,379 19,192 15,953 15,953 294,648 65,669 112,700 118,480 131,103 408,706 211.74% 6,688,039 b,950,711 6,584,401 7,356,648 6,656,940 -9.51% The Unallocated program is where unallocated revenues are recorded and unallocated or unforseen expenditures are allocated from. General Fund Revenue and Expenditure Highlights Market Value Credit Contingency fund Landscaping and Trails Debt Service for Facility 48 GENERAL FUND PROGRAM: Unallocated PROGRAM SUMMARY FUND l0i The purpose of the Unallocated program of the General Fund is to provide budget for unforeseen or unusual expenditures which may occur in a given year. The revenues recorded here are revenues that are not directly associated with another program within the city. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Maintain the current funding level for contingency. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change ~~ REVENUES: Property Taxes $6,201,252 $6,666,136 7.5% Intergovernmental 1,124,020 20,500 (98.2%) Interest Earnings 160,615 100,000 (37.7%) ~ Franchise Fee - 265,000 100% ~~, Miscellaneous 1,864 14,000 651.1% Total Revenues 7,487,751 7,065,646 (5.6%) EXPENDITURES: I Materials, Supplies & Services 100,785 114,058 13.9% Capital Outlay 15,000 - (100%) i Operating Transfer 15,953 294,648 1,746% Total Expenditures 131,103 408,706 211.7% $7,000 $6,000 $5,000 M $4,000 M $3,000 General Fund Revenues ~~ $2,000 NET TAX AND GENERAL $7,356,648 $6,656,940 (9.5%) REVENUE $1,000 - $0 __ 1999 2000 2001 2002 2003 2004 I I-Property Taxes f Intergovernmenta~ ~i Licenses, ~ ~ Permits & Fines ~~ Interest Earnings i ~ Charges for Services j Ilff Franchise Fees +Miscellaneous 49 CTTY OF HOPKINS - 2004 BUDGET CITY COUNCIL BUDGET Revenues and Expenditures Projected Actual Actual Actual Budget Budget Percent 2001 2002 2003 2003 2004 Change Contributions and Donations $ - $ - $ - $ - $ - Expenditures Salaries, Wages and Benefits Salaries and Wages 24,400 24,400 25,250 24,400 24,400 -3.36% Fringe Benefits 1,867 2,097 2,086 1,879 2,109 -9.91% Materials, Supplies and Services Professional & Technical Services 14,376 11,890 8,516 13,500 9,300 -31.11% Operations 41,410 30,627 32,425 55,080 44,189 -19.77% City Support Services 7,987 8,574 8,305 8,470 8,905 5.14% Supplies and Materials 13,395 5,376 4,226 8,410 8,410 Capital Outlay Office Furniture and Equipment - - - - - Total Expenditures 103,435 82,964 80,807 111,739 97,313 -12.91°/ Indirectly Funded Amount 103,435 82,964 80,807 111,739 97,313 -12.91°/ The City Council Department is made up of two programs. They are Council Activity and Health and Welfare. General Fund Revenue and Expenditure Highlights Mayor and Council Audit & consulting Post, print, train & misc. Occupancy, insurance Office supplies & equip. 50 COUNCIL PROGRAM: Council Administration FUND 1.01 C~UNCII. PROGRAM SiT11IlKARY The C~iuncil Administration ;program of the Council Department establishes city policies, gAals and objectives. It approves the budget and monitors the activities of the City Manager and City Attorney. The council also appoints members to Boards and commissions. The., City Council holds regular meetings and vs~ork sessions, receives input from staff, citizens and other interesfed liarties. The Council controls policy through changes in the City . Code and Legislative Policies, They- control spending through their review -and appFOVaI of the City budget and various contracts. MAJOR OBJECTIVES TO BE ACCfl1VIPLISF~D IN 2004 l . Marketing and Action Planning of the Hopkins Vision. 2. Integration of Hop>fins Mission Statement in to Policies 3: Boa~~d and:Commiion General Session. 4, Balancing of City Budget-to meet priorities: 5. Estab'lishinent ofTraffc Commission_ FY 2003 FY 2004 Approved Approved Percent Budget Budget Change EXPENDITURES: Salaries/WagesBenefits $26,279 $26,509 .9% Materials, Supplies & Services 78,610 69,754 -11.3% Capital Outlay Reimbursed Expenditures TOTAL PERSONNEL: Number of FTE positions $104,889 $96,263 -8.2% Mayor Council 51 PROGRAM: Health d Welfare FUND .101 PROGRAIVI SNIIVIARY The Health and Welfare program of the Council Department provides firr3ding to social organizations operating within the City,. It also provides fuxtds to the Human Rights commission. MA30R QBJECTIVES TO BE ACCOMPLISHED IN 2©04 1. CQntilnue to support local programs EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures TOTAL PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $ - $ - 6,850 1,050 -84.7% $6,850 $1,050 -84.7% CITY OF HOPKINS - 2004 BUDGET Salaries, Wages and Benefits Salaries and Wages Fringe Benefits Materials, Supplies and Services Professional & Technical Services Utilities and Maintenance Operations City Support Services Supplies and Materials Capital Outlay Office Furniture and Equipment Equipment Allocation Total Expenditures Reimbursed Expenditures Net Total Expenditures Indirectly Funded Amount ADNIINISTRATIVE SERVICES BUDGET Revenues and Expenditures Projected Actual Actual Actual Budget Budget PercE 2001 2002 2003 2003 2004 Chan 265,494 307,853 268,255 295,553 253,153 -14.3 70,652 85,320 78,121 86,819 69,105 -20.4 7,215 5,885 3,383 8,190 3,465 -57.6 2,400 3,420 5,513 5,813 4,105 -29.3 30,505 35,989 24,695 53,918 25,425 -52.8 8,039 13,630 11,039 13,765 8,321 -39.5 12,343 12,176 4,709 9,912 8,680 -12.4 5,135 5,898 5,750 5,594 2,274 -59 401,783 470,171 401,464 479,564 374,528 -21 (95,188) (104,088) (103,625) (95,033) (100,033) 5 306,595 366,083 297,839 384,531 274,495 -28 306,595 366,083 297,839 384,531 274,495 -28 The Administrative Services Department is made up of seven programs. They are Administration, Legislation, Agenda, Personnel, Capital Improvement Plan, Wellness and Information Services. General Fund Revenue and Expenditure Highlights Three & one-half full time employees Health, dental, life, FICA, PERA Audit and other consulting services Equip. maint., tele. & cell phone Post., print, train, picnic & misc. Space and occupancy, insurance Office supplies and small equipment Equipment allocation Charges to other funds for services 52 ADMINISTRATIVE SERVICES" FUND 10.1 AI?MII~TISTRATIVE SERVICES FiTiYD 101 PR(QGRAM: Administration PROGRAM ~U1YiMARY The pidinit3istration programs of the Administrative Services Department provides leadership and support $o :ail -city programs and operations. Admin'istrati©n "controls and" directs the City's affairs. It esponds to citizen concerns and participates ina~liated organizations. 1VIA:IOR OB.TECTIVES TO BE ACCOMPLISHED IN,2004 1. CouncillStaff retreat. ~. Employee Academy established_ 3. Provide appropriate options to Council to meet anticipated budget cuts. 4. Upgraded Web Site ~. Establish Traffic Eon-mission PROGRAM: Legislation PROGRAM "SI7IYI~MARY The Legislation program of the Administrative Services D~~artinent monitors and recommends legi iative actiops through the sta#e; This includes ensuring that ~legislati~~ policies and larocedures adopted by ~e city are complied with. Also that legislation is necessary for the welfare" of the people and the efficient administration of the' City's affairs. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2044 1. Pursuit of special legislation on TIF District 2-1'1.: 2: Prepares "legislative agenda. 3". Continue to monitor the ,legi~l'ative activities each spring. 4. Lobby on issues affecting the City of Hopkins. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change EXPENDITURES: Salaries/WagesBenefits $104,829 $72,530 -30.8% Materials, Supplies & Services 30,512 26,557 -13% Capital Outlay 878 397 -54.8% Reimbursed Expenditures (48,206) (48,206) 0% TOTAL $88,013 $51,278 -41.7% PERSONNEL: Number of FTE positions 1.75 1.75 FY 2003 FY 2004 Approved Approved Percent Budget Budget Change EXPENDITURES: Salaries/WagesBenefits $15,325 $12,581 -17.9% Materials, Supplies & Services 1,861 1,861 0% Capital Outlay 269 127 -52.8% Reimbursed Expenditures - - TOTAL $17,455 $14,569 -16.5% PERSONNEL: Number of FTE positions .18 .18 53 ADSTRATIVE SERVICES FUND 101 PROGRAM: Agenda PROGRAM SU1VINi(ARY The Agenda program of the Administrative Services Departmen# keeps the council informed through meetings and correspondence. This includes the preparation of the weekly agenda and council updates. Ensures that charter, laws, policies and resolutions passed by the council are recorded .and enforced. The council is provided information regarding all city affairs.and city status. MAJOR OBJECTIVES TO BE ACCOMPLISI~ED IN 2fl04 1. Weekly .packets out to Council on time. 2. Greater use of the internee to provide information on agendas FY 2003 FY 2004 Approved Approved Percent Budget Budget Change EXPENDITURES: Salaries/WagesBenefits $61,005 $63,482 4.1% Materials, Supplies & Services 3,275 3,275 Capital Outlay 878 397 -54.8% Reimbursed Expenditures (20,096) (20,096) TOTAL $45,062 $47,058 4.4% PERSONNEL: Number of FTE positions .75 .75 A~MI~TISTRATIVE: SERVICES FiJND 14: PROGRAM: Personnel PROGRAM SUMMARY The Personnel program of the Administrative Services Department provides. human resource support for departments, employees and organized .unions. This includes. coordination of staff recruitment, coordination of enYployee:. benefit -programs and conducting employee relations' activities for all City employees: Anoeher aspect of this program is enuring compliance with. state,, federal and .localrlaws regarding employment. - MAJOR OECTIVES TD BE ACCOl~'IPLISHED ITT--21104 1. Attract and retain well-trained; competent employees 2, Prepare aril administer fair and reasonable employment policies and . procedures. 3. Negotiate and administer reasonable compensation and benefzt levels for City staff. 4, Coordinate the Hiring of employees. EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures TOTAL PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $45,383 $52,814 16.4% 8,622 5,122 -40.6% 878 397 -54.8% (12,471) (12,471) $42,412 $45,862 8.1% .45 .45 54 ADMINISTRA""TINE SERVICES FUND 101 PROGRAM: Capital Improvement Planning PROGRAM SUMMARY The Capital Improvements program of the Adtriinistrative Services Deparlinent coordinates the annual F"ive Year Capital .Improvement Plan for -the City. This plan encompasses all. infra"structure and major capital changes proposed for the city for the next five years. MAJOR OBJECTIVES TQ BE ACCOMPLIS~IED IN 200 1~ Continue to diligently coordinate the planning of.future projects "for the city. 2. Improve on presentation of CIS to council. 3. Ad"d" graphics to the plan FY 2003 FY 2004 Approved Approved Percent Budget Budget Change EXPENDITURES: Salaries/WagesBenefits $28,236 $28,125 -.4% Materials, Supplies & Services 715 1,115 55.9% Capital Outlay 591 271 -54.1% Reimbursed Expenditures - - TOTAL $29,542 $29,511 -.1% PERSONNEL: Number of FTE positions .25 .2,5 ADMINISTRATIVE ,SERVICES FUlYD 101 PROGRAMM~ Wellness PROGRAM. SUMMARY The Wellness program of the Ai~ministrative Services Department provides support and activities to encourage overall general good health of city employees. MAJOR OBJECTIVES TO BE" ACCOMPLISHED IN 2004 1. Continue to provide healthy guidance to employees. 2. Coordinate the efforts of the Wellness Committee. EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures TOTAL PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $2,941 $3,239 7.3% 1,725 625 -63.8% $4,666 $3,864 6.9% .OS .OS 55 ADNIINISTRATIVE:SERMCES EIT1~1D i01 ADMINISTRATIVE SERVICES F10ND 1©1 P",120GIZAM: Information Services. PR(?GRAIVI SiIlVi1VIARY The "Information Services program of the Administrative Services pepartment provides all network hardware and software support for the City. It also provides individual city employees with hardware and software support. ,The internal' web site is designed and .maintained through this program=_ 1VIAJOR OBJECTIVES TO BE A~COMPIISHED" IlY 2004.. , 1`. Continge to provide technical expertise in maintaining and. designing the city's computer network. 2: Adoptionllmplemeritati©ri of a teehnologyplan. 3. Puri for "the training of "Software.: Experts". PROGRAI~I: Special Projects PROGRAM SI711"IlYIARY Project administration and implementation of those projects, which are outside the realm of other departments, or are directly requested by the City Council. The projects "generally are short terra of specifrc in the area ~f research and data gathering, or are conducted for; or in conjunction with o#her departments, This" .program area is not. "usua~ily providipg an-going program administration. MAJOR OBJEC`IVES TO BE ~CCOIVIPLISFiED IN 2:004 l: Develop•fund development action plans for.Depot :Operations. 2,., Complete planning-for the:City-Wide"Safety Committee. 3, .Complete Study .and implementation of Newspaper Rack project. 4. Completion of LRT Transit Station Study. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change EXPENDITURES: Salaries/WagesBenefits $91,517 89,487 -2.2% Materials, Supplies & Services 11,441 11,441 Capital Outlay 1,506 685 -54.5% Reimbursed Expenditures (14,260) (19,260) 35.1% TOTAL $90,204 82,353 -8.7% PERSONNEL: Number of FTE positions 1.11 1.1 FY 2003 FY 2004 Approved Approved Percent Budget Budget Change EXPENDITURES: Salaries/WagesBenefits $22,506 - -100% Materials, Supplies & Services 13,158 - -100% Capital Outlay 297 - -100% Reimbursed Expenditures - - TOTAL $35,961 - -100% PERSONNEL: Number of FTE positions .33 56 ADMINISTRATIVE .SE1<tVICES FUND-1fl1 PROGRAM: Newsletters PROGRAM SUMMARY' Provide newsletter fbr the City and its r~side~its, employees anti business; its civic, service, and fraternal organizations; and other communities and ~overriment agencies. Wxritten comrriunication etools. MAJOR OBJE'CT1VE$ TO BE ACCOMPLISHED IN 2004 i . Completion of'si~t editions of the newsletter. 2. Analysis of advertising as a revenue option. EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures TOTAL PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Budget Budget $10,630 - 20,289 - 297 - Percent Change -100% -100% -100% $31,216 - -100% .16 ~~ /i ~~ 57 CITY OF HOPKINS - 2004 BUDGET FINANCE BUDGET Revenues and Expenditures Projected Actual Actual Actual Budget Budget Percent 2001 2002 2003 2003 2004 Change ~enues Miscellaneous $ 4,500 $ 2,915 $ 4,346 $ 2,400 $ 3,500 45 Salaries, Wages and Benefits Salaries and Wages 189,208 200,114 209,417 224,699 232,389 3.42% Fringe Benefits 48,706 59,892 55,988 62,194 63,956 2.83% Materials, Supplies and Services Professional & Technical Services 7,578 1,369 1,745 2,910 2,045 -29.73% Utilities and Maintenance 10,434 11,423 10,876 10,755 13,585 26.31% Operations 7,331 6,347 8,716 10,572 8,599 -18.66% City Support Services 8,064 8,277 8,315 8,374 8,347 -0.32°/ Supplies and Materials 6,114 9,663 10,222 4,989 7,025 40.81% Capital Outlay Office Furniture and Equipment - - - - - EquipmentAllocation 24,727 25,626 11,198 11,754 9,660 -17.82% Total Expenditures 302,162 322,711 316,478 336,247 345,606 2.78°/ Reimbursed Expenditures (159,273) (169,296) (182,892) (177,856) (187,215) 5.26% Net Total Expenditures 142,889 153,415 133,586 158,391 158,391 Indirectly Funded Amount 138,389 150,500 129,240 155,991 154,891 -0.71% The Finance department is made up of nine programs. They are Benefit Administration, Budgeting, Cash Management, Debt Management, General Accounting, Payroll, Ri sk Management, Tax Increment Finance Reporting and Utility Billing. General Fund Revenue and Expenditure Highlights Four full time employees Audit, consulting & other Softwaze maint & telephone Post, print, advtg, train, & misc. Space and occupancy, ins. Office supplies and small equip Lateral file cabinet Computer software allocation Chazgebacks for acctg serv. 58 )FINANCE FUND 14)1 FINANCE FUND'101 PROGRAM: Benefit Administration _ ,~.. PROGRAM SU11~MA1[~Y The benefit adini(tisttation program of the Finance Department provides benefit information and administration to employees of the City of Hopkins and the H~nsing and Redevelopment Authority. This program :administers health, dental, fife, short and long-term disability and workers compensation insurances. It also includes flexible spending account .administration and deTerre~ compensation administration. Benefit :administration reconciles insurance reports, files claims and assists employees with all'benefrt-related needs. 1VIA:T4R UB:CTIVES TO BF ACCOMPLISHED-IN'2004 i. Reconcile general ledger liability accounts for insurance. 2. Establish computer codes Ito separate dental; health, life and disability insurance expenses and ,deductions. 3. Consider implementation.of post employment health plan for employees_ PROGRAM: Budget PROGRAM SUlVI1VIARY 'The budget pragracn of the Finance Department cogrdiitates and prepares the annual~~~budget: It~also prepares the 20-year-equipment replacement plan and assists the City Manager with the capital improvement plan preparation. This includes 1neeling with departments and administrators to determine the overall goals and funding requirements for the city. MAJOR-OBJECTIYE5 TO BE ACCOMPLISHED IN 2004 1. Apply for the Croveitlanent Finaxice Offers Budget Award-. 2. Implement a.two-dear budget process. 3. Apply GASB 34 to 205 budget document presentation . FY 2003 FY 2004 Approved Approved Percent Budget Budget Change EXPENDITURES: Salaries/WagesBenefits $19,505 $16,281 -16.5% Materials, Supplies & Services 2,600 1,970 -24.2% Capital Outlay 567 477 -15.9% Reimbursed Expenditures (3,890) (4,855) 24.8% TOTAL $18,782 $13,873 -26.1% PERSONNEL: Number of FTE ositions .3 .3 FY 2003 FY 2004 Approved Approved Percent Budget Budget Change EXPENDITURES: Salaries/WagesBenefits $35,980 $28,795 -20% Materials, Supplies & Services 2,940 3,680 25.2% Capital Outlay 2,025 1,784 -11.9% Reimbursed Expenditures (10,298) (11,595) 12.6% TOTAL $30,647 $22,664 -26.1 PERSONNEL: Number of FTE ositions .4 .4 59 FINANCE PROGRAM: dash FUND i01 PROGRAM SiTM#1'IARY 'The cash piogracn of the Finance Department invests, records- and forecast cash- flows -for ,the city. Cash is invested according to state statute and city investment policies. Cash fi©w prolecti~ps a~-e ,larepared for ali fiinds, MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2404.. 1. :Invest public funds in.a manner, which will provide the highest investment return with minimum risk while. meeting. daily cash flow needs. 2. Maintain and update cash flow prajt~ns. 3. Prepare RFP-for banking services. EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures TOTAL PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $18,756 28,132 50% 4,950 3,715 -25% 1,053 912 -13.4% (12,409) (11,659) -6% $12,350 $21,100 70.9% .25 .25 FINANCE FUND 101 PROGRAM: Debt PROGRAM SUMMARY The Oel~t program of the Finance Departmen# issues, records and maintains debt fo-' the City of Hopkins and the Hopkins ,Housing Rehabilitation .Authority. Debt is issued in accordance with, state statute. and-city charter.. Dept is maintained at a manageable level for the city. MAJOR OBJECTIVES' TO BE ACCOMPLISHED IN'2004 1~ Maintain the current bard rating of,AA- through conservative financial management and accurate reporting of financial and economic conditions of the city. 2. Project future debt needs and ability: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures TOTAL PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $10,068 $10,332 2.6% 574 290 -49.5% 162 119 -26.5% (10,804) (9,556) -11.6% $-0- $1,185 100% 10 .10 60 FINANCE FUND 101 PROGRAM: Accounting PROGI2AIVI SIJMIVIARY The Accounting program of the Finance Department provides financial management for the City and the Housing and Redevelopment Authority. "It also provides support services to other departments in the City. It accomplishes this task through initiating fiscal plhns; implementation and control of those plans, accounting and analysis of transactions. Accounting manages the city's day-to-day accounting transactions,, -including accounts receivable, accounts payable, cash receipts and .general accounting. The program prepares monthly and quarterly financial statements and comliles the year end comprehensive financial report. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 i . Apply for Comprehensive Annual- Financial' Report. 2. Provide accurate and timely month-end anel quarterly financial reports FY 2003 FY 2004 Approved Approved Percent Budget Budget Change REVENUES: $ 2,400 $ 3,000 25% EXPENDITURES: Salaries/WagesBenefits $66,499 $71,172 7% Materials, Supplies & Services 10,785 11,199 3.8% Capital Outlay 3,758 3,045 -19% Reimbursed Expenditures (31,567) (28,919) -8.4% NET TAX AND GENERAL REVENUE SUPPORTED $47,075 $56,497 14,2% PERSONNEL: Number of FTE 1.05 1.0 FINANCE _ FUND 101 PROGRAM:. Payroll PROGRAM SUMMARY The Payroll program of the Finance Department completes the biweekly payroll, maintains all pay'roll' records and completes. the payroll quarterly repasts. It also provides support services to employees regarding payroll issues. MAJOROB.TECTIVES TO BE ACCOMPLISHED~IN 20(14- L Aggressively seek 1~4?0% direct deposit participation. 2: Provide acxurate and timely payroll and reports.: FY 2003 FY 2004 Approved Approved Percent Budget Budget Change EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures TOTAL $39,758 $37,846 -4.8% 5,649 5,280 -6.5% 2,997 2,695 -10.1% (10,357) (13,488) 30.2% $38,047 $32,333 -20.5% PERSONNEL: Number of FTE positions 7 .65 61 FINANCE- FITN131.01 PROGRAM. Risk Management PROGRAM SUNi<MARY The Risk Management program of the Finance Department maintains the property, fleet and general liability insurances for the city. It also maintains the workers compensation insurance and unemployment benefit insurance. It accoinplislies this goal by working with outside brokers and ;agents to arrive at an egriital?le cover-age for the city and its- eonstitnents and employees: MAJOR OBJECTIVES TO- BE ACCQMPLISHED IN 2004 1.. Ensure-.adequate. coverage for.all :property of the city. 2. Encourage employee safety to keep workers compensation insurance lots EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures TOTAL FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $10,817 $14,062 30% 565 440 -22.1% 81 40 -50.6% (2,373) (3,93'Tj 65.9% $9,090 $10,605 16.7% PERSONNEL: Number of FTE positions .10 .15 FINANCE PROGRAM: TIF Administration FT3l~TlD 101 PROGRAM Si1MMARY The `Ir'ax Increment Financing Administration program of the Finance Department records and reports tax increment program activities. It is charged with the responsibility of ensuring compliance-. with state- statutes and guidelines. MAJOR OBJECTIVES TO BE ACCOMPLISHED, IN 2004 1. Computerize annual State Auditor reports. 2. Continue analysis of Tax Increment Financing funds. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change EXPENDITURES: Salaries/WagesBenefits $10,071 $10,335 2.6% Materials, Supplies & Services 812 540 -33.5% Capital Outlay 162 119 -26.5% Reimbursed Expenditures (11,045) (10,860) -1.7% TOTAL $-0- $134 100% PERSONNEL: Number of FTE positions .10 .10 62 FINANCE FUND- k01 PRQGI2AM: Utility.Biiling PROGRAM SUIVIMARY The Utility Billing .program of the Finance Department prepares and issues monthly and quarterly utility bills for callecfion of utility service fees from its' customers. Utility records are maintained and updated within this program. MAJOR OBJECTIVES TQ BE ACCOMPLISHED IN 2004 1. Write Crystal reporfs for Govern Utility Billing System. 2. Internet access for utility customers. 3. Complete monthly billing -implementation in areas where radio read meters are' installed. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change REVENUES: Current Services $- $500 100% EXPENDITURES: Salaries/Wages/Benefits 75,439 79,390 5.2% Materials, Supplies & Services 'I Capital Outlay II Reimbursed Expenditures TOTAL 8,725 12,487 43.1% 949 469 -50.6% (85,113) (92,346) 8.5% $-0- $-0- PERSONNEL: Number of FTE positions 1.05 1.35 Recycle/Yard Waste $2.75 per month Refuse 30 Gallon $11.00 60 Gallon 13.25 90 Gallon 14.45 Water and Sewer Water is $1.20 per 1000 gallons Sanitary Sewer is $2.25 per 1000 gallons of water used Storm Sewer $4.00 per month. State Solid Waste Charge of 9.75% calculated on the Refuse portion of the bill State Health Fee $5.21 per year Hennepin County Charge of 9% calculated on the Refuse portion of the bill. 63 CITY OF HOPKINS - 2004 BUDGET LEGAL BUDGET Revenues and Expenditures Projected Actual Actual Budget Budget Budget Percent 2001 2002 2002 2003 2004 Change Revenues Court Fines $ 73,850 $ 92,870 $ 96,764 $ 90,000 $ 96,000 6.67% Expenditures Materials, Supplies and Services Professional & Technical Services 97,037 112,749 123,783 123,500 123,500 Operations 480 - 450 480 480 Total Expenditures 97,517 112,749 124,233 123,980 123,980 Indirectly Funded Amount 23,667 19,879 27,469 33,980 27,980 -17.66% The Legal Department is made up of two programs. They are Legal Counseling and Prosecution. General Fund Revenue and Expenditure Highlights Legal services Memberships 64 LEGAL PROGRAM: Legal FUND 101 PROGRAM SUMMARY The Legal department represents the City in court, at City Council meetings and direct contact with staff and the general public. The firm of Miller Steiner & Curtiss is retained on a fee per hour basis. They respond to legal summons and/or initiate action on behalf of the City. V~ritten and oral inquiries are made by staff, council, citizens and other interested parties. The city engages other iaw firms when necessary. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 l . Prosecute the rights of the City. 2. Prosecute violators ofthe law. 3. Obtain quality legahrepresentation for the City FY 2003 FY 2004 Approved Approved Percent Budget Budget Change REVENUES: $90,000 $96,000 6.7% EXPENDITURES: Salaries/Wages/Benefits $ - Materials, Supplies & Services 123,950 123,980 -% Capital Outlay - Reimbursed Expenditures - NET TAX AND GENERAL REVENUE SUPPORTED $33950 $27,980 -17.7% PERSONNEL: Number of FTE positions City Total Legal Costs ' $100,000 - - ~ ~ $80,000 -' 'i ~ $60,000 -' $40,000 -' - - E $20,000 - i $0 _; _-- -_ _ _ _..____. 1995 1996 1997 1998 1999 2000 2001 2002 ~-Legal Service --E-Prosecution ~ 65 CITY OF HOPKINS - 2004 BUDGET MUNICIPAL BUILDING BUDGET Revenues and Expenditures Projected Actual Actual Budget Budget 2001 2002 2002 2003 Budget Percent 2004 Change Sale of Fixed Assets $ - $ 66 $ - $ - $ - ;nditures Salaries, Wages and Benefits Salaries and Wages 75,997 51,555 55,368 59,524 48,297 -18.86°/ Fringe Benefits 17,127 18,803 18,763 22,235 18,729 -15.77% Materials, Supplies and Services Professional & Technical Services 20,812 31,488 32, i 75 32,175 33,175 3.11 Utilities and Maintenance 125,169 109,643 114,815 118,000 118,500 0.42% Operations 1,884 1,380 1,200 1,500 1,500 City Support Services 5,753 5,022 5,136 6,653 5,266 -20.85°/ Supplies and Materials 10,920 8,869 5,800 11,442 11,442 Capital Outlay Buildings & Structures 22,510 8,045 - - - Office Furniture and Equipment - - - - - EquipmentAllocation 9,451 11,726 9,050 18,100 1,880 -89.61°/ Total Expenditures 289,623 246,531 242,307 269,629 238,789 -11.44% Reimbursed Expenditures (175,741) (167,880) (167,760) (167,760) (167,760) Net Total Expenditures 113,882 78,651 74,547 101,869 71,029 -30.27% Indirectly Funded Amount 113,882 78,585 74,547 101,869 71,029 -30.27% The Municipal Building Department consists of building maintenace. General Fuud Revenue and Expenditure Highlights full time employee Weekend cleaning service Equip maint., teleph, heat & elect. Training and miscellaneous Insurance Office supplies and small equipment Teleph system replacement alloc. Space & occup. Chargebacks 66 MUNICIPAL BUII.IIING PROGRAM: Maintenance FUND 101 PROGRAM SUMMARY The Maintenance program of the Public Works Department provides for the proper public facility maintenance services. The physical maintenance of public facilities includes proper and preventive maintenance scheduling to maximize the expected life of the public facilities. City buildings and mechanical equipment are maintained through in house maintenance personnel MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Continue excellent job of maintaining a-safe and orderly environment. 2. Plans and specs for H.V.A.C. controls upgrade. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change EXPENDITURES: Salaries/WagesBenefits $81,759 $67,026 -18% Materials, Supplies & Services 169,770 169,883 .1% Capital Outlay 18,100 1,880 -89.6% Reimbursed Expenditures (167,760) (167,760) TOTAL $101,869 $71,029 -30.3% PERSONNEL: Number of FTE positions .70 .70 City Utility Costs $450, 000 - ____ ... _.- - - _-- j $400,000 _ ~... -_ '~ $350, 000 `" ~~ $300, 000 ! _ _ :~ ~ ~~' ~ pTelephone ~' ~ _ _ _ _ , $250,000 - ~ ~ '~ ~ I ^ Electric ~ , I $200, 000 ; ^ Gas i i $150,000 - __ II $100, 000 -I I j $50, 000 - $0 ~ _ ,r f 1998 1999 2000 2001 2002 2003 2004 ~ 67 CITY OF HOPKINS - 2004 BUDGET Charges for Services Contributions Total Revenues nditures Salaries, Wages and Benefits Salaries and Wages Fringe Benefits Materials, Supplies and Services Professional & Technical Services Utilities and Maintenance Operations City Support Services Supplies and Materials Capital Outlay Buildings & Structures Office Furniture and Equipment Computers Equipment Allocation Total Expenditures Indirectly Funded Amount Revenues and Expenditures Projected Actual Actual Actual Budget Budget Perc< 2001 2002 2003 2003 2004 Chan $ 56,500 $ 62,166 $ 67,372 $ 63,300 $ 69,100 9.1 20 - - 100 - 56,520 62,166 67,372 63,400 69,100 8.9 135,817 139,563 142,132 151,464 137,972 -8.9 37,996 36,491 40,246 44,429 ~ 42,226 -4.9 44,237 47,608 45,400 43,000 34,050 -20.81% 29,620 29,021 27,371 29,220 29,140 -0.27% 3,626 2,980 8,516 4,845 9,985 106.09% 3,437 3,702 3,770 2,670 4,250 59.18% 16,650 11,188 15,069 15,580 15,180 -2.57°/ 1,750 794 3,600 3,600 - 1,852 - 6,265 - - - 1,063 - - - 1,982 1,744 819 1,638 858 -47. 276,967 274,154 293,188 296,446 273,661 -7. 220,447 211,988 225,816 233,046 204,561 -12. The Activity Center Department is made up of three programs. They are Community Use, Senior Activities and Maintenance. Due to budget constraints, the center will be closed on Fridays unless there is a special event. General Fund Revenue and Expenditure Highlights Six part-time employees Branson trip, instructors & cleaning Equip maint., tele., heat & electricity Post, print, adver., training and misc. Insurance Office supplies and small equipment Computer and network replacement 68 ACTIVITY CENTER ~ 101 PROGRA1Vi~; Coininunity Use PROGRAM SLR lYIlVIARY T"lie Activity Center G~mmunty Use program of the Public Works Department provides a facility for resdenfs to use for active or passive activities. This program organizes all the. activities that take place at the Activi Cuter. MAJOR C)~.TECTTVES TO BE ACCOMPLISHED Ili 2004 1. Market the Hopkins Activity Center to residents. REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $17,100 $18,500 8.2% 82,186 72,327 -12% 9,985 10,050 .7% 932 488 -47.6% $76,003 $64,365 -15.3% 1.21 1.21 ACTIVITY CENTER FUND 101 PROGRAM: Senior Activities PROGRAM SUMMARY The .Activity Center Senior Activities program of the Public Works Department provides programs for older adults. These programs encompass. r~creationai, social, nutritional, housing, legal; business and a variety of classes. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Continue to implement a Hopkins Activity Center "Gifts to Share" program. 2. Continue to enhance and promote computer classes. REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $45,100 $50,600 12.2% 78,196 93,371 18.1% 41,840 51,105 22.1% 471 370 -21.4% $75,407 $93,246 23.6% 2.18 2.18 69 ACTIVITY CENTER FIJ1vD 1D1. PROGRAM: Teen Programs PROGRAM SUMMARY The Activity Center Teen prograrn of the Public Works Department provides a Friday might teen program for area teens. throughout the school year. This program encompasses 'recreational and social actix=ities, It also encourages computer use. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 204 1. Support local teens through offering Friday night progra€ris. I REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $1,200 - -100% 14,667 - -100% 1,490 - -100% 235 - -100% $15,192 - -100% .26 ACTIVITY CENTER ~O1 PROGRAM;;. Maintenance PROGRAM SU11!IMAItY The. Activity- Canter Maintenance program of the Public Works I)epartrrtent provides maintenance at the Hopkins Activity Center. The physical maintenance of this facility includes proper and preventative maintenance 'scheduling to maximize the expected l~~ ©f the public facility. ` MAJQR OBJECTIVES TO BE ACCOMPLISHED IN 2004 ~. Confinue to maintain the facility.and egµuipment. REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $ - $ - 20,844 15,500 -25.6% 42,000 31,450 -25.1% 3,600 - -100% $66,444 $46,950 -29.3% 2.18 2.18 70 CITY OF HOPKINS - 2004 BUDGET COMMUNITY SERVICES SUMMARY BUDGET Revenues and Expenditures Projected Actual Actual Actual Budget Budget 2001 2002 2003 2003 2004 Licenses $ 37,820 $ 37,084 $ 42,166 $ 38,100 $ 39,000 2.3 Permits 241,366 332,485 481,705 324,500 343,500 5.8 Current Services 87,044 133,190 155,461 56,400 88,850 57.5 Miscellaneous - - - - - ;nditures Salaries, Wages and Benefits Salaries and Wages 514,907 539,430 556,158 537,958 465,348 -13.5 Fringe Benefits 126,674 131,994 139,509 148,259 128,496 -13.3 Materials, Supplies and Services Professional & Technical Services 32,248 32,458 25,311 34,120 98,970 190.0 Utilities and Maintenance 7,187 11,996 13,043 12,293 13,090 6.4 Operations 25,156 21,377 23,957 27,425 23,490 -14.3 City Support Services 16,532 17,054 17,228 34,172 85,584 150.4 Supplies and Materials 12,971 9,986 7,377 12,955 10,330 -20.2 Capital Outlay Office Furniture and Equipment 399 - - - - Equipment Allocation 9,369 9,692 5,284 9,760 4,819 -50.6 Total Expenditures 745,443 773,988 787,867 816,942 830,127 1.6 Reimbursed Expenditures (21,500) (21,556) (21,600) (21,600) (54,562) 152.6 Net Total Expenditures 723,943 752,432 766,267 795,342 775,565 -2.4 Indirectly Funded Amount 357,713 249,673 86,935 376,342 304,215 -19.1 The Community Service department is made up of five main programs. They are Reception, Assessing, Inspections, City Clerk and Elections. General Fund Revenue and Expenditure Highlights Building permits Plan check fees Ten full time employees Health inspec., assessing & consult.. Equip & vehicle maint. & telephone Postage, print, adver, train, & misc. Space & occup., insur. & Admin fee Office supplies and small equipment Computer & equipment allocation Charges to other funds 71 COMMUNITY SERVICES FUND 101 PROGRAM: Receptionist PROGRAM SUNIlYIARY The Receptionist program of the Community Services Department answers calls at main switchboard and route calls to various departments. Directs walk-in customers to the appropriate department, Sales of Hop-A-Ride tickets, dog licenses and parking permits occur in this program. Receipts are accepted for payment of building. permits and utility bills. The program also provides clerical and secretarial services to other departments. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Enter utility receipts into the govern system. 2. Continue to assist customers quickly and accurately. REVENUES EXPENDITURES: Salaries/Wages/Benefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2003 FY 2004 Original Approved Percent Budget Budget Change $ - $ - $34,395 $41,579 20.9% 1,473 1,556 7.8% 543 271 -50.1% $36,411 $43,406 19.3% 1.05 1.05 '~' :1F,, ~~.~~ .~; The re~e~tionis~~ .:,;1,, { ` ' handle m ore khan ' ~ SI 1 .~ ~ . .1~ .. ,. ~~~.~~ : , ~ ~ ~ 0 ~ ~all~ der . _, ar ~~ ~ , I,~ ~ ~ F ~ ~ . year and a~~i~t , , , . 1 111: 1~. ~ 1 1 ~ ~, . ~ ~ ~ ~. over ~~l~~~ ~a 4. r. ~ i~` 1 t r4'1 i 1~, I t I ~ _ ~ ~4 ~ ~1 , .~~~ I 72 co~TY SERVICE - ASSESS>lrrc FU1~TD 101 PROGRAII'1E~ Asse~ing,Information PROGRAM SU1IARY The Assessing Information°program; of the°Community Set~vices Departtitent MAJOR OBJECTIVES TO BE ACCOM~'LISFIEED IN 2004 1. Continue to provide :a high level. of customer service. 2_ Successful implementation of Hennepin County Assessing services. REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $300 $300 84,098 26,781 -68.2% 10,500 33,680 220.8% 812 397 -51.1% $95,110 $60,558 -36.3% 1.20 COIVIl~IUNITY SERVICE =ASSESSING FUND 1~1~r. PRO~RA~I: Homestead Administration PROGRA;M~S°ITMMARY `'fie Homestead Administration program of the. Community- Services Department IYIA.TOR OB:TECTI"VES TO BE ACCOMPLLSAIED IN 20€14 1. Integrate, Govern for homestead tracking. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change EXPENDITURES: Salaries/WagesBenefits $33,020 $23,776 -28% Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions 2,175 1,445 -33.6% 543 271 -50.1 $35,738 $25,492 -28.7% ~ 0.55 0.5 73 COA~>~1VIUN3'TY SERVICES -ASSESSING FIND 10 PROGRAM;: Property Valuation PROGRAM. SUNIlVIARY The Property Valuation program of the ComrntinityServices. Department MAJOR O~CTIVES TO BE ACCUIVIPLiSHED II~T 2004' 1. Reassess 1,00-,percent of the taxable parcels and obtain an equalized assessffient on all classes .of property. EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $81,169 $22,179 -72.7% 7,950 33,515 377.1% 812 397 -51.1 $89,931 $56,091 -37% 1.05 1.05 00~1riME1TtIT~'"ERC`l~S , ASSESSIlYG ~±'IJND 10 PR~GIZAM~ Special Assessments PROGRAl1'I S17NIlVIARY The.Special Assessments program of the Community Services Deparhnent 1VIAJOR OBJECTIVES 'TO BE ACCOMPL)~SI~ED IN 200-I 1. Continue. to improve efficiency using Access for record retention and certifieation~ EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $18,615 $20,783 11.7% 1,825 1,540 -13.2% ~ 543 271 -50.1% I - (20,562) 100% $20,983 $2,032 -90.3% 0.30 0.30 74 COMNIUNITI' SERVICES -INSPECTIONS FU~1D l0i PROGRAM: Building Code Inspection.. PROGRAIVI"SUMMARY The Building Code lnspection program rid the community Services Department inspects all new or remodeled buildings to insure they meet the minimum requirements of the state building code. The4process begins with a plan review; permit issuance; inspection of construction phases and an. issuance of,a certificate of occupancy. MAJOR OBJECTIVES TO BE; ACCOMPLISHED 1N ?A04 ~1. Revise handout material. 2. Adopt :new property maintenance. code. 3. Research and male a recommendation on an alternative records system: FY 2003 FY 2004 Approved Approved Percent Budget Budget Change REVENUES: $280,000 $323,450 15.5% EXPENDITURES: Salaries/WagesBenefits 186,646 195,637 4.8% Materials, Supplies & Services 40,499 95,008 134.6% Capital Outlay 1,087 541 -50.2% Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positi $(51,768) $(32,264) -37.7% 1.75 1.75 COlV1MU1~lITY SEi2VICES -INSPECTIONS )f~t7ND lfll PROGRAM: Fire Code.Inspection PROGRAIII SITI~IIVIARY The Fire Code Inspecta~ program of the Community Services Department inspects .existing buildings from time to time to insure they are maintained safe iri accordance with the miniinuin safety standards ,provided in the state. fife. code. A percentage of cotximereial and large multiple residential. buildings ale inspected yearly for fire code vioTatiotrs to insure.. these structures` aremaintained safe for their occupants-..The focus is on more Hazardous-occupancies. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 21104 l:. EstablisH' fire prevention .inspection program. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions 75 $ - 22,302 23,858 7% 2,445 2,528 3.4% 675 325 -51.9% $25,422 $26,711 5.1% 5 .5 COI~~Y S)~RVICES -INSPECTIONS FUND 101 I'ROGRAIVI Heating and Plumbing'Code Inspection ~,, ~'RaGRAM SI7MMARY The Heating and Plumbing Code.: Inspection" program cif .the Community Services Department inspects new and remodeled buildings far heating and plumbing compliance. MAJOR OBJECTIVES TO `BE ACCOVMPLISHED:IlV 2004 i _ Provide plumbing and ~eatir~g traningta the,"housng inspectar_ 2. Complete revision of plumbing and heating.o~ce policies. REVENUES: FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $80,000 $65,000 -18.8% EXPENDITURES: Salaries/WagesBenefits 76,754 Materials, Supplies & Services 6,320 Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positi 949 79,005 6,260 469 2.9% -1% -50.6% $4,023 $20,734 415.4% 1 1 COMMT.~NLTY SERVICES; ~ :~T~PE"CTTOI~TS FI7N~1-141 PROGI2~Mc -dousing Inspection PROGRAM SLTMIVIARY The HousirYg Inspection program of the Community Services Department inspects .~11 existing buildings from time tci time; to insure they are maintained safe in accordance with city housing code. Rental properties are inspected every" ,.:five years to identify hazards to tiie occupan(s and to insure bni"ldings are well maintained and to improve on the~city's housing stock. Homes being sold in"the community must be evaluated. A listing of certified evaluators for, the Truth in Housing program are~ainta~ned. Nome sales are" monitored to insure compliance. 'MAJOR OB<TECTIVES TO BE ACCOMPLISHED IN 20A4 1. Revise Troth-in-fIousing ordinance. 2. "Revise Rental Registration t)rdinance- 3. ;Adapt New Property Manageinerit. Code" 4. Housing Evaluator Guide FY 2003 FY 2004 Approved Approved Percent Budget Budget Change REVENUES: $7,000 $48,000 585.7% EXPENDITURES: Salaries/WagesBenefits 38,087 39,768 4.4% Materials, Supplies & Services 3,383 3,389 .2% Capital Outlay 949 469 -50.6% Reimbursed Expenditures - - - NET TAX AND GENERAL REVENUE SUPPORTED $35,419 ($4,374) 112.4% PERSONNEL: Number of FTE ositions .7 .7 C0112LVLU1`IITY SERVICES -INSPECTIONS EUND'1'01 PROGRAM: Restaurant"and Hotel inspection PROGRAM SUMMARY The Restaurant and Hotel hisp~ctiori ptograin of the Community Services Dep~rt~nent contracts with. "a health inspector to snake regular inspections of restaurants and': food establishments. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN"2004 1. Complete all required inspections and "respond to complaints in a prompt manlier. ~I REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $24,000 $25,500 6.3% 1,136 3,634 219.9% 18,335 18,343 812 397 -51.1% $(3,717) $(3,126) -15.9% 15 .15 COIYINiUNi~i' SERVICES - INSPECTIO~T~' FUND 101 PROGRAM: Miscellaneous Community Inspection PROGRAM SiJMMARY The Miscellaneous Community, Inspection program ref "the"`;Comiriunit Services Department responds fo general nuisance complaints from Hopkins CitiZenS MAJOR OBJECTIVES TO BE` ACCUMPI,ISHED IN 2004 1.. Revise city ordinances in Moving and Demolition of Buildings 2. Implement administrative citation program. REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $ 10,000 $ - -100% 34,271 38,77$ 13.2% 6,055 6,055 949 469 -50.6% $31,275 $45,302 9.8% .95 .95 77 COMIVIITNTTY SERVICES- - CITY CLERK FUND• 101 PROGRAM: Charter & Council AdnS'~trati©n PROGRAM SUMMARY The Charter & Council Administration program of the Community Services Department -updates- the City Code and takes minutes at City Council x~ieetings. The City Gierk updates 'the qty Code as new ordir-ances~ are passed, takes minutes at the City Council meetings and transcribes diem using a computer: MAJOR OBJECTIVES TO-; BE ACCO1Vl(PLI,SITED IN 2004 1. Integrate, inorc Council; and`.ChaFter C`ommisaion documents with the Web site. REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $6,000 $2,000 -66.7% 25,774 26,553 3% 2,429 2,431 .1 406 199 -51% (10,100) (17,100) 68.3% $12,509 $10,183 -18.6% 0.35 0.35 COM)V~UNITY SERVIC~~ -CITY CLERK FL1ND.101 PRC3GRAM: Licensing PROGRAM SUNTMARY The Licensing program of the Community Services Department is respnnsibl~ fq~ reviewing all applications for licenses and permits,, issuing and signing them. MAJOR OBJECTIVES TO; BE ACCOMPLISHED TN 2110.4 1. Make applications and forms. available on the Web site. REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2003 FY 2004 ', Approved Approved Percent !, Budget Budget Change $6,700 $7,100 6% 12,546 12,956 3.3% 1,544 1,544 137 72 -47.5% $7,527 $7,472 -.7% 0.15 0.15 78 C©~IIYIUNITY SERVICES - PURCHASIl~IG x,.1{11 PROG~.tAM: Purchasing PROGRAM SUMIVIARY T'he '~,urchas~g program of the Comteunify ~~FVices Depar~nent provides other departmet€ts with purchasing services. This program establishes pricing for standard puxchase,s, maintains inventory items and, processes ;purchase orders for the; majority of city purchases. ~JOR :OBJECTIVES TO BE ACCOMPLISHED IN 2fI04. ,1. Maintain beer price. for highest quality standard. 2. Encourage continued use of purchase requisitions. REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $ - $ - 12,601 13,051 3.1% 2,478 2,502 1% 137 72 -47.5% (6,500) (7,500) 15.4% $ 8,716 $ 8,125 -7.4% .25 .25 C0~1911±I1€}NITY SERVICES -CITY CLERK F=UNK.-~01 PROGRAM: Rceords Management PROGRAM~SiTMMARI' The Records Maiaagement program of the Community Services Department reviews City records to ensure ll~at necessary documents are retained and ou"tdated documents are disposed. MAJOR OBJECTIVES TD=BE ACCOMPLISHED IN 2004 1. Continue 'ta transfer permanent records to election%c storage and integrate wifh the Web site. REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $-0- $-0- 12,556 12,961 3.2% 2,373 2,378 .2% 406 199 -51% (5,000) (9,500) 90% $10,335 $6,038 -41.6% I 0.20 0.20 79 CO)t~NEI[1N1<T~' SERVICES 'FUNI3141 PROGRAIVI::Elections. PROGRAM SUMMARY The .Elections prograrn of .the Community Services Department provides: supervision of elections, registers voters, and :certifies e~eeti<i~ r-es~fts All state and- federal. legislati~in ,is reviewed, judges axe. trained; equipment and polling places are prepares. After elections ballots -are counted and the results. certified to the County and State of Minnesota. Throughout the year,; citizens are registered to vote. lv>~>EOR oBr~cTlvEs TO BE ~ccolv~L>GS>~IEn I1`I Zoos 1. Change or ieconfum precinct boundary lines in resp©nse to i~dlstTlCtlllg: REVENUES EXPENDITURES: Salaries/WagesBenefits FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $5,000 $ -0- -100% 12,247 12,545 2.9% Materials, Supplies & Services 11,460 19,290 68.3% Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions $18,707 $31,835 70.7% 0.15 0.15 EL ECT~O ~ .. ~~~ = - fir' - ti" 80 CITY OF HOPKINS - 2004 BUDGET POLICE BUDGET Revenues and Ex penditures Projected Actual Actual Actual Budget Budget Percer 2001 2002 2003 2003 2004 Chang enues Intergovernmental $ 198,793 $ 293,686 $ 181,329 $ 166,150 $ 170,500 2.62 Licenses 88,400 93,331 75,955 96,830 83,875 -13.38 Court Fines 54,320 22,476 40,537 40,000 41,000 2.50 Current Service 32,371 35,955 40,091 27,700 39,900 44.04 Miscellaneous 8,455 14,507 9,251 10,100 9,300 -7.92 ienditures Salazies, Wages and Benefits Salaries and Wages 1,989,404 2,118,678 2,105,594 2,286,279 2,266,342 -0.87 Fringe Benefits 494,234 574,005 580,722 622,850 636,591 2.21 Materials, Supplies and Services Professional & Technical Services 111,300 105,128 125,272 116,450 121,913 4.69 Utilities and Maintenance 72,781 109,230 108,877 94,400 115,856 22.73 Operations 50,694 61,546 45,872 58,000 55,800 -3.79 City Support Services 400,253 368,286 373,865 374,089 401,393 7.30 Supplies and Materials 100,289 115,316 129,013 109,660 115,460 5.29 Capital Outlay Office Furniture and Equipment 2,064 100,094 - - - Equipment 35,292 61,580 5,456 16,000 10,000 -37.50 Equipment Allocation 167,111 185,321 90,760 181,520 89,822 -50.52 Total Expenditures 3,423,422 3,799,183 3,565,432 3,859,248 3,813,177 -1.19 Reimbursed Expenditures (335,760) (300,840) (305,344) (305,300) (302,000) -1.08 Net Total Expenditures 3,087,662 3,498,343 3,260,088 3,553,948 3,511,177 -1.20 Indirectly Funded Amount 2,705,323 3,038,388 2,912,925 3,213,168 3,166,602 -1 The Police Department is made up of eleven programs. They are Administration, Patrol Heat Team, Reserves, Investigations, Metro Drug Task Force, Pawn Shop, Outreach, Dispatch, Records and Receiption and Systems Information. General Fund Revenue and Expenditure Highlights State grants Liquor licenses Thirty nine full time employees Prisoner Board, hiring, & consult. Veh. & equip. maint. & repair, tele. Training, advertising and misc. Admin chrg, space alloc. & ins. Off. supp., uniforms & small equip. Computer software system Auto., radio, comp. & equip rplc. Credit to Admin from police prog. 81 POLYEE FUND 1:01 PROGRAM: Administration PROGRAII~I SUMMARY The Administration program. of the Police Department provides 24-hour staff ng for around the: Block delivery and .supervision of police emergency services. ~ addition, to target community policing as a major o~}ective by assigning, dc~artent personnel to work in the community and- schools; educating and providing assistance tci our citizens. MAJOR O~CTIVES TO R~ ACCOMPLISHED IN 2004 1. Develop afternoon evening overlap patrol'shift to address hearty calls for .service workload duripg those Hours. 2. Cz~ritinue ~~~ith developing plans and an implementation schedule :for the remodelnig of the' Police Department; 3. Implement the. scheduled upgrade c~f.ihe radio system: 4. ion#i~ue to seek grant fiTndinb. EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $271,286 $293,694 8.3% 61,903 80,978 30.8% 25,097 15,029 -40.1% (305,300) (302,000) -1.1% $52,986 $87,701 65.5% 2.85 3.15 Hopkins Police Department Calls for Service # of Calls # of Sworn Officers Calls per day 2003 17,114 24 47 2002 15,161 24 42 Types of Calls for Service Medicals Miscellaneous Accidents Arrests 2003 1,060 5,546 587 1,229 2002 1,021 5,153 534 1,201 2001 1,053 4,050 531 992 Aggravated Assault 2003 66 2002 43 2001 51 Major Crimes Burglary 76 84 64 Larceny-Theft 380 432 563 82 PONCE :FUND 101 PR~GRA1k~I; Patrol PROGRAM SUMMARX "I'he Patrol program of the Police Department is responsible for patrolling the residential and business areas to prevent and deter crime. Respond to calls for "service, provide first response medical assistance and apprehend persons responsible for. crime, Work with citizens to improve the quality of life by implementing effective prevention strategies to reduce.. crime. and improve traffic safety. MAJOR OBJECTIVES T€1 BE ACCQ>YIPLISHED Il~`ZOti4 1. Rotate ancillary job duties to cover for:shortages due to nulitary activation. of a sergeant: ~. Identify°specific traffic related problems and develop strategies to address -them. 3. -Utilize monies obtained from DR~I forfeitures to fund special' DVVI enforcement, projects. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change REVENUES: $200,600 $206,000 2.7% EXPENDITURES: Salaries/WagesBenefits 1,534,172 1,599,166 4.2% Materials, Supplies & Services 355,125 363,426 2.3% Capital Outlay 87,668 35,530 -59.5% Reimbursed Expenditures - - NET TAX AND GENERAL - REVENUE SUPPORTED $1,776,365 $1,792,122 .9% PERSONNEL: Number of FTE ositions 18.2 20.55 83 P4~IGE FUND 1~t P,II;-OGRAM; Heat Team P~iOGRAM SUMMARY 'The Heat `Team program of the Police Department conducts tactical entries, rescue operations and other tactical operations in situations posing a high risk to civilians and/or department personnel_ The Heat Team trains- in cooperate with 5 neighboring cities to reduce training costs-.and provide support during major events. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004. I. ReviewJupdate activation criteria and procedures. 2. Maintain strong working relationships with:=other consortium members. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change REVENUES: $- $- - EXPENDITURES: Salaries/WagesBenefits $48,310 $27,059 -44% Materials, Supplies & Services 16,882 16,872 -.1% Capital Outlay 235 123 -47.7% Reimbursed Expenditures - - NET TAX AND GENERAL REVENUE SUPPORTED $65,427 $44,054 -32.7% PERSONNEL: Number of FTE ositions 0.8 0.35 P+QEICE ~ EUN~ IOI PROGRAM: Reserves PROGRAIVI SUIVIlkiARY The Reserves program of the Police Department pravitles assistance with civic events, surveillance, extra patrol. and other defies as necessary. Personnel consist of civilians hired and trained to. assist regular officers. 1VIA~OR OBJECTIVES ~~ BE ACCOMPLISHED IN 2()04 1. Conduct recruitment processes to tcy at~d achieve 25 members. 2. Tram and certify experienced Reserves to handle additional medical response; REVENUES EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $-0- $ 800 100% $31,003 25,348 -18.2% 10,953 12,179 11.2% 235 123 -47.7% $42,191 $36,850 -12.7% 0.35 0.25 POLICE Fi3ND 101 PR(?GItAM: Investigations PROGRAM SUNIlVIARY The Investigafio~s. program of the Police Department conducts follow-up ii~vestig~tions on criminal activity that has occurred in ~op~ins. The investigators interview and take statements fi-oim victims, suspects and. witnesses. Prepare and execute search warrants relative to investigations. Present conp~eted investigations to the County and City Attorneys fear charging and prosecution. MAJOR OBJECTIVES TO I3E A'CC'OMPLISHED IN 2fl0 1. Maintain practices and supervision of the unit while the Investigative. Sergeant is -out of the country on military duty, 2. Continue the practice of rotating patrol officers into and out ofthe investigators' position. REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $86,600 $87,100 .6% 237,734 $243,233 2.3% 96,226 113,886 18.4% 9,760 5,220 -46.5% $257,120 $275,239 7.1% 2.65 2.9 POLICE FUNS l0i FROGRAM: Metro -Drug Task Force PROGRAM SUMM=ARI'~ The Metro Drug Task Force program of the Police Department conducts illegal drug related investigations including. and utilizing search warrants; sut?veill~nce and other covert activities. They participate i-n amulti-agency drug task force developing suspect information from concerned citizens and confidential informants; MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1 _ Attend quarterly meetings o~ the Task Force Board. 2_ Assist the'Task force with grant applications. 3. Assign a Police Investigator to work with the Task Force. REVENUES: FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $9,500 $9,000 -5.3% EXPENDITURES: Salaries/Wages/Benefits 84,044 80,948 -3.7% Materials, Supplies & Services 9,049 9,045 0% Capital Outlay - - Reimbursed Expenditures - - NET TAX AND GENERAL REVENUE SUPPORTED $83,593 $80,993 -3.1% PERSONNEL: Number of FTE positions 1.00 .95 POLICE- FUND LOl PROGRAIVI: Pawn Shop°1~Ianagement PROGRAM SUIVIMARY The. Pawn Shop Management program of the Police Department maintains computerized records of pawnshop transactions as ~ required by City ordinance. Check transactions for the presence of reported stolen property. Assist other departments in recovering stolen -property located in Hopkins pawnshops. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Conduct at least one random inventory and compitance check at each pawnshop. 2. .Expand access to computerized. APS records to the patrol offcers. REVENUES: EXPENDITURES: Salaries/Wages/Benefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $17,600 $12,000 -31.8% 13,066 13,652 4.5% 10,539 9,983 -5.3% 235 123 -47.7% $6,240 $11,758 232.7% 0.50 0.25 85 POLICE FUND 101 POLICE FI3ND 101. PROGRAIVI: Outreach PROGRAM SIIMIVIARY The Police Services l_,iaison is resgonsiblc for pres~ri#ing and coordinating crime prevention anei•outr~ach programs ui Hopkins, These programs include Neighborhood Watch, National Night-Out, Crime-free Multi- housing, Neighborhood Officer, School SafetyPatrol, public tours, safety presentatiuns.and classroom-instruction of°Project;Alert. In addition, the Police Services Liaison is responsible for the administration of the alarm program; nuisance property program, review and revision o~various ordinances. and grant research; apPl ication and administration_ MAJOR OBJECTIVES Tt) BE'ACCOMPLISHED IN 2004 i . Continue bike helmet sales program. 2. Evaluate current programs for effectiveness and potential changes. 3a: Continue working ~ith~ apartpZent compleXes to obtain Crime l~ree Multi-Housing certification.. .. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change REVENUES: $4,030 $10,175 152.5% EXPENDITURES: Salaries/WagesBenefits 38,655 49,199 27.3% Materials, Supplies & Services 22,532 25,148 11.6% Capital Outlay 812 397 -51.1% NET TAX AND GENERAL REVENUE SUPPORTED $57,969 $64,569 11.4% PERSONNEL: Number of FTE positions 0.90 0.85 86 PROGRAM: Chemical Health Commission PROGRAIVI SUMMARY The Chemical Health Commission pragrain of the Police Depat~ment administers thetobaceo,and liquor enforcement activities. MAJOR OBJECTIVES TO BE ACCOMPI`,LSHED IN 2004 i. Continue to participate. in holding one joint_town muting with;.school district regarding alcohol, fdaaeco and .other drug prevention. 2. Continue support of district =Reduce the Ilse campaign. 3. Continue to-work with City Council on liquor issues~icensing/trattiing for tobacco and liquor retailers. This program is now under Outreach. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change EXPENDITURES: Salaries/WagesBenefits $581 - -100% Materials, Supplies & Services 1,366 - -100% Capital Outlay - - Reimbursed Expenditures - - NET TAX AND GENERAL REVENUE SUPPORTED $1,947 - -100% PERSONNEL: Number of FTE positions 0.10 0 POLICE ~'UNfl 101 POLICE )~ TND 101: 1'RQGRAM: Alert PROGRA1VlE SIJNIMARY The Alert program of the Police Department instructs 4'~ and 5~' grade stud"ents in tl~e areas of drug awareness, deuolgpipg altgrnatives to inappropriate activities and resisting negative peer pressure. Utilize the Police Services Liaison specifically trained to instruct phis program with police officer support. Conduct the training~during,regular-5chooi hour5_ MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 24!04 1. Evaluate Alert program anti= consider alternatives. This progra~t in now under Outreach,. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change EXPENDITURES: Salaries/Wages/Benefits $16,568 Materials, Supplies & Services 7,057 Capital Outlay - Reimbursed Expenditures - NET TAX AND GENERAL REVENUE SUPPORTED $23,625 PERSONNEL: Number of FTE positions 0.15 - -100% - -100% - -100% 0 PROGRAiYI; Dispatch PROGRAM S-i'JARY The Dispa"teh program of the Police Department rece"ves; processes and dispatches calls for service for Police, Fire; EMS .and Public Works; operates E-911 Public Safety Answering Point (PSAP); handles enquiries from the public and receives, enters, modifies and queries information from a variety of information systems including computer-aided dispatch (CAD}, state, national and local databases. MAJOR OBJECTIVE"S TO BE ACCOMPLISHED IN 20©4 1_ ProviderelevantJ"ob related training f©r dispatchers. 2. Involve dispatchers in the planning and design oftle new facility, REVENUES: EXPENDITURES: Salaries/Wages/Benefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $ 18,850 $ 19,400 2.9% 277,621 300,145 8.1 60,341 67,441 11.8% 28,557 10,386 -63.6% $347,669 $358,572 3.1 % 3.85 5 87 POLICE FUND l0i PROGRAM: Records Management PROGRAM SUMMARY Assist the public, police personnel and other law enforcement agencies with in-person, mail and telephone requests for service, documents or records; enter, modify, query, and manage a variety of databases; process information and generate state and federal mandated reports, transcribe and process reports and correspondence and maintain records in accordance with sta#e and local guidelines_ MA.IflR OBJECTIVES TO BE ACCOMPLIS~D IN 2004 1. Involve employees in the design of the new facility. 2. Annual records retention purge. REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $278,936 $183,695 -34.1% 16,561 21,136 27.6% 5,236 13,107 150.3% $300,733 $217,938 -27.5% 2.05 3.25 POLICE FUND 101 PROGRAM; Systerris Management PROGRAM~,SUNIlVIARY The Systems Management program of the Police Department is responsible to plan, prepare, manage and maintain computer system networks, workstation clients, state communications interfaces anti assist with radio systems_ MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 20114. 1. Develop a preventative maintenance schedule for the computer and radio systems. 2. Train art additional Department employee as a backup "systems administrator" for the computer and CAD systems. REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $ 3,600 $ 100 -97.2% 77,153 86,794 12.5% 84,065 90,328 7.5% 39,685 19,784 -50.2% $197,303 $196,806 -.3% 3.20 1.50 88 CITY OF HOPKINS - 2004 BUDGET Licenses State Aid Current Service Salaries, Wages and Benefits Salaries and Wages Fringe Benefits Materials, Supplies and Services Professional & Technical Services Utilities and Maintenance Operations City Support Services Supplies and Materials Capital Outlay Office Furniture and Equipment Equipment Equipment Allocation Total Expenditures Indirectly Funded Amount FIRE BUDGET Revenues and Expenditures Projected Actual Actual Actual Budget Budget 2001 2002 2002 2003 2004 $ 1,478 $ 1,230 $ 1,965 $ 1,500 $ 7,b00 56,885 65,013 79,403 60,585 79,000 5,970 6,160 1,670 2,200 2,600 64,333 72,403 83,038 64,285 88,600 203,043 194,813 215,224 199,268 195,292 105,703 114,911 116,174 111,492 117,696 366.6 30.4 18.1 37.8 -2.0 5.5 8,222 10,321 10,763 5,350 5,350 29,407 21,919 27,798 31,010 31,150 0.4 34,683 40,521 30,929 36,075 53,775 49.0 47,836 46,048 45,680 47,073 13,310 -71.7 45,579 46,017 52,551 51,240 51,190 -0.1 - 2,993 11,700 - - 122,546 110,287 55,015 110,028 64,294 -41 597,019 587,829 565,834 591,536 532,058 -10 532,686 515,426 482,796 527,251 443,458 -15 The Fire Department is made up of three programs. They are Emergency Medical Service, Fire Suppression and Fire Prevention. General Fund Revenue and Expenditure Highligh#s Full time emply & 37 fire fighters. Fire Relief Assoc. contrib. & benefits. Medical exams for fire fighters. Equip. & vehicle repair and maint. Training and miscelaneous. Space allocation and Insurance. Office supp., uniforms & small equip Fire trucks & equip. replct. alloc. 89 FIRE 1<+'iJ1~TD 101 FIl~E >[~'I7lrTD 101 PROGRAM: Energeicy-Medical: Services PROGRAM SUMMARY The Emergency Medical Services program of the Fire Department responds to medica:l> and .,hazardous, conditions affecting life, property and the environment in the,City of Hopkins. MAJOR OBJEC I'IVES TO B~ ACCOMPLISHED Il~T 2Q04 i. Do an analysis of the iinpact:on. servicesifthe fire department discontinued responding.to medical emergencies as a cost.savings measure,~~ n REVENUES: EXPENDITURES: Salaries/Wages/Benefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positi FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $7,585 $9,500 25.3% $17,780 $18,626 4.8% 20,850 16,815 -19.4% 6,312 3,665 -41.9% $37,357 29,606 -20.8% 0.10 0.10 PROGRAM: Fire Suppression PROGRAM SUI~IlVIA.RY Tbe Fire Suppression pro~am of the Fire Department responds t© °all euiergetcy calls for fire, medical hazardous materials emergencies- and. specialized rescue situations. MAJOR OBJECITVES TO BE ACCOMPLl<57~~ IN 20tt14 1. Complete the;:.d+esign, development, construction and move ~of the fire department, into the new firms station. 2. Analysis the activities where the police department and fire department work together to provide-services to determine where cost savings can be achieved wh~e improving both departments' services to the community 3.` Develop a stronger Eri~ergeztcy Management presence in the offcer~ of the~~f re department. REVENUES: EXPENDITURES: Salaries/Wages/Benefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positi FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $47,900 $62,500 30.5% $220,150 $227,640 3.4% 127,698 125,405 -1.8% 96,653 57,509 -40.5% $396,601 $348,054 -12.2% 0.40 0.40 90 FIRE FUND 101 PRQGRAMi .:Fire Prevention PROGRAIt~ SUMMARY The .Fire Prevention program of the Fire Department enforces the fire code, reviews attd inspects new construction, provides for ,public fire education and ;files reports` to the State Faire Marshal on department activity, property loss and injury or death due to fre emergencies: MAJOR OBJECTIVES TO B~ ACCOMPLISHED IN 2004. 1. Continue to provide fire safety information along with testing and installing smgke detectors :in Hopkins homes. 2. Speak with apartment resident groups about fire safety in,apartment buildings. 3. Evaluate the Hopkins fire problem and develop programs to minimize its effect on our residents. REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $8,800 $24,600 179.6% $72,830 $66,723 -8.4% 22,200 12,555 -43.5% 7,063 3,120 -55.8% $93,293 $57,798 -38.1 0.40 0.40 m CITY OF HOPKINS - 2004 BUDGET Civil Defense Reimbursement nditures Salaries, Wages and Benefits Salaries and Wages Materials, Supplies and Services Utilities and Maintenance Operations City Support Services Supplies and Materials Capital Outlay Equipment Total Expenditures Indirectly Funded Amount EMERGENCY PREPAREDNESS BUDGET Revenues and Expenditures Projected Actual Actual Actual Budget Budget Percent 2001 2002 2003 2003 2004 Change $ 3,756 $ - $ 3,500 $ 3,500 $ 3,500 162 1,387 1,033 493 243 10,500 13,656 9,900 1,004 5,202 2,735 2,735 1,289 1, 3 3 0 1,475 1,475 481 500 500 500 - 348 400 400 2,774 7,542 5,110 5,110 2,774 4,042 1,610 1,610 The Emergency Preparedness Department plans for both natural and manmade disasters. General Fund Revenue and Expenditure Highlights 40 volunteer fire fighters. Siren maintenance Training and miscelaneous. Insurance. Office and general supplies 92 EMERGENCY FREPAREDNESS FUND 101 PROGRAM: Emergency Preparedness PROGRAM SUII~IlVIARY The Emergency Preparedness program provides the community with preparedness, mitigation, response, and recovery from natural and technological disasters including acts of terrorism. The emergency preparedness program is designed to provide training for all employees through partnerships with the Federal Emergency Management Agency, Minnesota Division of Emergency Management, and Hennepin County Emergency Preparedness. Training is accomplished through mock drills and simulated emergency situations, along with specialized training. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 l . Full scale exercise, EOC activation. 2. Maintain Ciry's Emergency Pian. 3. Design City's emergency operations. center in new building. 4. Continue waimir~g siren replacement program. ~. Develop a stronger Emergency Management presence in the officers of the fire debartment. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change REVENUES: $3,500 $3,500 EXPENDITURES: Salaries/WagesBenefits $-0- $-0- Materials, Supplies & Services 5,110 5,110 Capital Outlay - - Reimbursed Expenditures - - NET TAX AND GENERAL REVENUE SUPPORTED $1610 $1610 PERSONNEL: Number of FTE ositions - - x_ .. . ~ _ __-_ -_- -_' i Y ~ sib 1s». ~~ ~. 3v~; CITY OF HOPKINS - 2004 BUDGET PUBLIC WORKS BUDGET Revenues and Expenditures Projected Actual Actual Actual Budget Budget Percem 2001 2002 2003 2003 2004 Chang< nues Licenses and Permits $ 3,275 $ 9,005 $ 4,310 $ 3,100 $ 3,700 19.35 Intergovernmental 14,000 15,000 116,208 15,450 116,000 650.81 Charges for Services 4,250 3,285 3,998 26,940 5,200 -80.70 Other Miscellaneous 3,129 430 111 1,200 450 -62.50 Salaries, Wages and Benefits Salaries and Wages 1,060,924 1,060,225 1,098,702 1,151,352 1,077,179 -6.44 Fringe Benefits 300,276 321,874 345,719 346,182 347,354 0.34 Materials, Supplies and Services Professional & Technical Services 98,202 101,864 28,935 116,800 104,700 -10.3E Utilities and Maintenance 363,738 306,879 326,414 351,600 357,350 1.64 Operations 487 (395) (4,890) 21,800 12,800 -41.28 City Support Services 42,573 36,743 38,726 37,136 41,415 11.52 Supplies and Materials 207,567 205,198 176,291 224,100 224,100 Capital Outlay Buildings & Improvements 15,739 - - - - Office Furniture and Equipment - 100 - - - Equipment 15,157 4,924 3,059 37,000 30,000 -18.92 Equipment Allocation 146,147 158,139 82,253 164,512 78,429 -52.33 Total Expenditures 2,250,810 2,195,551 2,095,209 2,450,482 2,273,327 -7.23 Reimbursed Expenditures (500,152) (485,345) (496,011) (497,248) (507,248) 2.01 Net Total Expenditures 1,750,658 1,710,206 1,599,198 1,953,234 1,766,079 -9.58 Indirectly Funded Amount 1,726,004 1,682,486 1,474,571 1,906,544 1,640,729 -13.94 The Public Works Department is made up of thirteen programs. They are Buildings, Equipment Services, Administration., Engineering, Streets, Snow Removal, Seal Coat, Sidewalks, Traffic Signs, Street Lighting, Street Cleaning, Downtown, Parks, and Tree Serv. General Fund Revenue and Expenditure Highlights 20 full] time employees Striping, sidewalks, seal coating Equip maint., tele, heat & elec Print, advertise, training and misc. Insurance, space & occupancy Office supplies & small equipment Skid loader Vehicle & equip replc allocation admin., street and equip charges 94 PUBLIC WORKS FUND 1(31 PROGRAM: Buildings PROGRAM SUMMARY The Buildings program of the Public Works Department provides proper public facility maintenance services to ensure that a neat and orderly environment may be provided for the transaction of public business. The physical maintenance of public facilities includes proper and preventative maintenance scheduling and daily custodial- services to maximise the expected life of public investments. City buildings are maintained using a combination of in-house maintenance personnel for the maintenance of all mechanical equipment along with in-house and contracted daily custodial. services. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 L Construction and remodeling of new Public Works Buildings. 2. Relocation of Public Works;.equipment, vehicles and.personnel during construction. EXPENDITURES: Salaries/Wages/Benefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $11,803 $31,773 169.2% 43,714 37,200 -14.9% 19,224 597 -96.9% (52,250) (52,250) $22,491 $17,320 -23% 0.15 0.7 PUBLIC WORKS FUND 101 PROGRAM.: Equipment Services PROGRAM SUMMARY The Equipment Services program of the Public Works Department provides maintenance and repair of all City vehicles and equipment for as safe and efficient operation as possible is the objective. Activity begins with normal maintenance and- inspection and then work is scheduled including tires, brakes, electrical and whatever else is needed. All work except automatic transmissions and major overhaul is done at the City garage. Change aver all emergency equipment on police units when new cars are purchased. MAJOR OBJECTIVES TO BE ACCOMPLISHED iN 2004 1. Continue aggressive maintenance on ali city equipment. REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $ 200 $ 200 169,299 174,686 3.2% 10,450 10,350 -1% 5,373 885 -83.5% (140,806) (140,806) $44,116 $44,915 1.8% 2.60 2.30 95 PUBLIC WORKS FUND 101- PUBLIC WORKS FUND 101 PROGRAM: Administration PROGRAM SUMMARY The Administration program of the Public Works Department provides administrative. direction, control and support by the Public Works Director, reception and clerical for the following Public. Works Department divisions: Engineering Services; Building Services; Equipment Services; Parks and Forestry; Street and Traffic Services; Water and Sewer Utilities; Refuse Collection; Recycling and Facility Management. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Complete Shady Oak Road improvement planning and coordination with affected commercial businesses and residential areas. 2. Continue to analyze. and. respond to opportunities to improve service quality and efficiency. 3. Complete CSAH 5 corridor improvement plans. 4. Complete City Facility Improvementproject within budget. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change EXPENDITURES: Salaries/Wages/Benefits $133,206 $138,819 4.2% Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions 13,600 13,675 .6% 5,739 2,239 -61% (145,608) (145,608) -% $6,937 $9,125 31.5% 1.35 1.34 PROGRAM: Engineering PROGRAM SUMMARY The Engineering Division of the Public Works Department provides engineering services for the City. The Engineering Division provides drafting, surveying, layout, design and other engineering services for the City, as weXl as maintenance and ,updating of base maps, as-bunts, and other miscellaneous map updating projects. This division also acts as the primary liaison to consultants involved with construction projects. MAJOR OBJECTIVES TO BEACCOMPLISHED Il~T 2004 1. Continue to develop utility maps in digitized format and apply to GIS program. 2. Continue field survey and inventory of utility system for GIS application. 3. Upda#e the City's Pavement Management database. 4. Oversee implementation of the City's Capital Improvement Plan, FY 2003 FY 2004 Original Approved Percent Budget Budget Change REVENUES: $ 23,200 $ 3,500 -84.9% EXPENDITURES: Salaries/Wages/Benefits 145,517 144,760 -.5% Materials, Supplies & Services 26,065 26,065 Capital Outlay 4,340 1,917 -55.8% Reimbursed Expenditures (60,000) (60,000) NET TAX AND GENERAL REVENUE SUPPORTED $92,722 $109,242 17.8% PERSONNEL: Number of FTE ositions 1.97 1.77 PUBLIC WORKS FUND 101 PUBLIC WORKS FUND 101 PROGRAM: Streets and Alleys PROGRAM SUMMARY The Streets and Alleys program of the Public Works Department provides maintenance of 55 miles of streets, 30 miles of alleys and 10 parking lots (including parking ramp) within the City for convenient day-#o-day use, and to prevent deterioration. Maintenance includes activities such as patching, seal coating and curb repair. Major maintenance is scheduled on a 6 year, maintenance district rotation basis. Routine milUpatching/paving is accomplished throughout the City during the summer season. MAJOR OBJECTIVES TO BE ACCOMPLISHED IIN 2004 1, Street maintenance utilizing pavement management support information which includes prep seal coat areas-and contractual crack sealing. 2, Alley and parking system maintenance as required. 3. Continued maintenance of storm water drainage systems, 4. Civic event assistance as required. 5. Continue contractual crack sealing and required preparations/ follow-up maintenance m designated work zones. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change REVENUES: $ 18,090 $118,700 556.2% EXPENDITURES: Salaries/Wages/Benefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions 225,241 127,607 71,983 (87,950) -18.1% $318,791 $210,998 -33.8% 3.60 3.05 230,093 128,600 58,955 (87,950) 2.2% .8% 97 PROGRAM: Street Cleaning PROGRAM SUMMARY The Street Cleaning program of the Public Works Department provides sweeping services of Gity streets, alleys and parking lots on a systematic basis each year. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 20ti4 ] . Early spring sweeping utilizing extended shift operations. (Dependent upon weather conditions) 2. Sweeping/reclamation of seal coat rock from seal coat areas, 3. Downtown Area: One complete sweep of Mainstreet, avenues and parking lots at minimum every three weeks. Residential/Other Areas: total of three sweepings -one sweeping. in the. spring, summer and fall seasons. Note: Alternate sweeping is required in high maintenance areas or weatherrelated operations. 4. Continue research on mandated storm water management relating to sweeping maintenance. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change EXPENDITURES: Salaries/WagesBenefits $24,807 $24,353 -1.8% Materials, Supplies & Services 15,200 15,050 -1% Capital Outlay 10,935 4,802 -56.1% Reimbursed Expenditures (10,634) (20,634) 94% NET TAX AND GENERAL REVENUE SUPPORTED $40,308 $23,571 -41.5% PERS©NNEL: Number of FTE positions 0.20 0.40 PUBLIC WORKS FUND 101 PUBLIC WORKS FUND 101 PROGRAM: Snow & Ice Removal PROGRAM SUMMARY The Snow & Tee Removal program ofthe Public Works Department provides snow and ice control services of 55 miles of streets, 33 miles of alleys and 9 parking lots (including parking ramp) and economic development properties within the city for convenient day-to-day use, and to provide safe travel and parking conditions. MAJOR OBJECTIVES TO BE ACCOMPLISIED IN 2004 1. Complete plowing/sanding operations of all city streets, alleys, parking lots and parking ramp with 12 hours. 2. Complete snow removal operations in downtown areas/ramp/parking lots in expedient manner to meet parking/traffic flow demands. 3. S"ecure permanent snow dump" sites to meet our needs. (Continued) 4. Continue efforts of snow policy information to high density problem areas, include changes, working with apartment managers, and enforcement of notification. 5. Study/review/implement downtown service district sidewalk snow removal (if feasible). FY 2003 FY 2004 Approved Approved Percent Budget Budget Change REVENUES: $1,000 $ 500 -50% EXPENDITURES: Salaries/WagesBenefits 98,594 87,063 -11.7% Materials, Supplies & Services 34,150 34,950 2.3% Capital Outlay 10,935 4,802 -56.1 NET TAX AND GENERAL REVENUE SUPPORTED $142,679 $126,315 -11.5% PERSONNEL: Number of FTE ositions 1.20 1.26 98 PROGRAM: Seal Coat Zone PROGRAM SUMMARY The Seal Coat Zone program of the Public Works Department provides yearly maintenance as recommended by Pavement Management indicators of streets and parking lots. This maintenance provides for longevity of streets and parking lots. City streets, alleys and parking lots are milled, patched, and overlaid to remove void areas prior to seal coating. The seal coating process involves the application of oil and seal coat rock. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Maintenance and preparation work as per Pavement Management requirements in seal .coat areas. 2. Contractual crack sealing of seal coat areas/streets as per Pavement Management requirements. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change EXPENDITURES: Salaries/Wages/Benefits $64,185 $48,581 -24.3% Materials, Supplies & Services 78,800 78,750 -.1% Capital Outlay 17,335 4,802 -72.3% Reimbursed Expenditures - - NET TAX AND GENERAL REVENUE SUPPORTED $160,320 $132,133 -17.6% PERSONNEL: Number of FTE ositions 1.26 .76 PUBLIC WORKS FUND 101 PUBLIC WORKS FiTI~D 101 PROGRAM: Sidewalk Repair PROGRAM: Traffic Signs & Signals PROGRAM SUMMARY The Sidewalk Repair program of the Public Works Department provides yearly maintenance of approximately 7 miles of sidewalks and 3/4 mile of trails. This maintenance-provides for pedestrian safety. City sidewalks and trails are inspected and documented for replacement or repair. Repairs consist of concrete panel replacement, caulking and/or bituminous patching. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Inspect and repair all defective sidewalks, pave brick areas and trails in District 2. FY 2003 FY 2004 Approved Approved Budget Budget EXPENDITURES: Salaries/WagesBenefits $5,520 $5,683 Materials, Supplies & Services 25,100 25,050 Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions Percent Change 3% -.2% $30,620 $30,733 .4% 0.08 0.08 PROGRAM SUMMARY The Traffic Signs & Signals program of the Public Works Department maintains traffic signals, signs and street markings. MAJOR OBJECTIVES,,TO BE ACCOMPLISHED IN 2004 1. Extend change over program electric outlet to vandal proof Bollard system as budgets permit. 2. Continue to maintain, change outs, upgrading signaUsigns/Opticon system as per requirements. 3. Continue maIl maintenance, sign inventory, overall traffic controls, safety issues construction related maintenance and Gopher State One Calls_ 4. 2004 Construction projects, related maintenance issues. J. Yunllc WorKS construction REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions sect. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $ 150 $ 150 -% 62,972 30,948 -50.9% 78,020 77,750 -.4% 5,467 2,401 -56.1% $146,309 $110,949 -24.2% 0.54 0.54 99 PUBLIC WORKS FUND 101 PUBLIC WORKS FUND 101' PROGRAM: Street Lighting PROGRAM SUMMARY The Street Lighting program of the Public Works Department maintains existing City-owned streetlights. Streetlight complaints or repair requests are taken and referred to the proper agency for action. New streetlights may be requested far existing streets. Such requests are evaluated by Engineering and installed and maintained, when warranted. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Routine streetlight pole painting schedule as per sequence areas. 2. Constructionareas maintain/upgrade as required. 3. 5~' Avenue N/S Street Light Improvement (Xcel Energy/City) 4. Excelsior Blvd. project changeover (Street Lighting) to Xcel Energy. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change REVENUES: $ 300 $ 100 -66.7% EXPENDITURES: Salaries/Wages/Benefits 12,852 10,601 -17.5% Materials, Supplies & Services 120,860 120,750 -.1% Capital Outlay - - Reimbursed Expenditures - - NET TAX AND GENERAL REVENUE SUPPORTED $133,412 $131,251 -1.6% PERSONNEL: Number of FTE ositions 0.40 0.15 PROGRAM: Mall Maintenance PROGRAM SUMMARY The Mall Maintenance program of the Public Works Department provides maintenance of Mainstreet appurtenances from Washington Avenue to Shady Oak Road, 8 downtown parking lots within the business district, avenue appurtenances within the business district bounded by ls` St N to ls` St S from 5~' Ave to 13`~ Ave, including alley areas within the business district area. No street/avenue roadway maintenance, utility maintenance or major electrical maintenance procedures are incurred from this account with the exception of street striping. Also, the municipal parking ramp is nat included within this maintenance district. Maintenance procedures are related to traffic controls, signage, electrical and lighting, striping, forestry, asphalt concrete, snow & ice removal, refuse, plaza/clock tower on a scheduled or systematic schedule as per requirements of each related area. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Continue electrical bollard installation. 2.. Upgrade refuse container system. 3. Paver brick maintenance as required. 4. J"" Avenue N/~ Urolect assist as Mamstreet encroacriment. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change EXPENDITURES: Salaries/WagesBenefits $16,309 $ 1,676 -89.7% Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE 11,660 11,720 5,467 2,401 $33,436 $15,797 0.40 0.03 .5% -56.1 -52.8% PUBLIC WORKS FUND 101 PROGRAM: Parks .PROGRAM SUMMARY The Parks program of the Publie Works Department provides for the maintenance df developed parks and grounds adjacent to public buildings and right-of-ways, including, seeding, fertilizing and mowing of grass, maintenance of all athletic fields and general playgrounds and maintenance of Shady Oak Beach. Maintenance of picnic facilities and trails, trash and rubbish removal-from parks is also included. Open skating and hockey areas are included. Open skating and hockey areas are provided from December through February for outdoor recreational purposes. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Continue grounds maintenance of all parks including Shady Oak Beach, City Hail,. 4 well houses, Public Works garage and all other City owned right-of-way. 2. Provide open skating and hockey at the following parks: Valley, Harley I=Iopkins, Oakes, Central and open skating only at Hilltop, Interlachen and Burnes. 3. Monitor E"xcelsior Boulevard landscaping, begin maintenance activities (mowing, irrigation, snow removal). FY 2003 FY 2004 Approved Approved Percent Budget Budget Change REVENUES: $3,450 $2,100 -39.1% EXPENDITURES: Salaries/WagesBenefits $415,180 $377,818 -9% Materials, Supplies & Services 127,405 121,650 -4.5% Capital Outlay 32,729 18,507 -43.5% NET TAX AND GENERAL REVENUE SUPPORTED $571,864 $515,875 -9.8% PERSONNEL: Number of FTE ositions 6.63 5.66 101 PUBLIC WORKS FTJND 141 PROGRAM; Tree Service PROGRAM SUMMARY The Tree Service program of the :Public Works Department provides for the maintenance of all trees. Through the utilization of aboriculture practices, all trees on public property will be maintained in an acceptable condition or removed as necessary to allow for a healthy environment for the urban forest along with providing safe passage for pedestrian and vehicular traffic. Through utilization of tree inspectors residents will be consulted on tree related problems and advised to the solutions. Reforestation of the urban forest is also an activity of this division. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Trim 10 percent of trees on city boulevards, 2. Replace trees on city property which are lost in 2004. 3. Remove all diseased, dead, dying trees on public property. 4. Provide for prompt customer service on requests for trimming and tree consultation. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change REVENUES: $ 300 $ 100 -66.7% EXPENDITURES: Salaries/WagesBenefits 112,049 117,679 5% Materials, Supplies & 38,805 38,805 Capital Outlay 11,985 6,121 -48.9% NET TAX AND GENERAL REVENUE SUPPORTED $162,539 $162,505 -.1% PERSONNEL: Number of FTE ositions 1.92 1.92 CITY OF HOPKINS - 2004 BUDGET Miscellaneous Expenditures Salaries, Wages and Benefits Salaries and Wages Fringe Benefits Materials, Supplies and Services Professional & Technical Services Utilities and Maintenance Operations City Support Services Supplies and Materials Capital Outlay Improvements Other than Bldg Equipment Allocation Transfer Out Total Expenditures Indirectly Funded Amount RECREATION BUDGET Revenues and Expenditures Projected Actual Actual Actual Budget Budget Percent 2001 2002 2003 2003 2004 Change 61,938 50,500 51,443 62,800 49,400 -21.34% 6,063 4,959 4,747 6,805 4,999 -26.54°/ 126,377 135,936 143,000 140,000 143,650 2.61% 14,425 16,800 7,000 16,800 - -100% 25,000 86,186 15,000 - - - 36,186 - - - 233,803 330,567 221,190 226,405 198,049 -12.52% 233,803 330,567 221,190 226,405 198,049 -12.52% The Recreati on department is made up of four main programs. They are Playground, Ice Rink, Park services and Join t Recreation. General Fund Revenue and Expenditure Highlights Part-time employees Reimb. to Minnetonka Recreation. 102 RECREATION FUND 101 PROGRAM: Adult Programming PROGRAM SUMMARY The Adult Recreation program of the Recreation Department provides recreational. opportunities far adults of all ages. The programs- are offered jointly thru the cities of Hopkins -and Minnetonka. Activities include basketball, volleyball, broomball, softball, football and soccer. Classes are offered in swnnming, exercise programs, tennis, golf, ice skating, arts and crafts and cross country skiing. Over 6,200 participants and 550 teams participate is adult sport leagues annually. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Continue to satisfy the needs and desires of the community through quality recreation programs. REVENUES: EXPENDITURES Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of Part-time FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $ - $ - $33,410 $32,810 -1.8% $33,410 $32,810 -1.8% 45 45 RECREATION FUND 101 PROGRAM: Ice Rink operations PROGRAM SUIVIMARY The Recreation Department manages the supervision of six ice rinks within the City of Hopkins annually from mid-December thru mid-March. Rinks are provided at Central, Harley Hopkins, Oakes, Interlachen, Valley, and Burnes Parks. Approximately 20 seasonal staff are employed to supervise the warming house locations MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 L Continue to satisfy the needs and desires of the community through quality recreation programs. I REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services '~i Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of Part-time FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $ - $ - $19,785 $11,120 -43.8% $19,785 $11,120 -43.8% 20 20 103 RECREATION `FUND 101 PROGRAM:.Shady Oak Beach PROGRAM SUMMARY The Shady Oak Beach progam of the Recreation Department provides a quality beach swimming area, water play feature play area for tots, picnic pavilion and park playgound structures. Approximately 40 season employees are hired as lifeguards, maintenance, admissions, and concession stand staff Progam offerings include swim lessons and equipment rentals. . An estimated 60,000 people attend the beach annually during the operation season from June to August. -Weather dependant, Shady Oak Beach is budgeted to operate at a break-even cost. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 20tf4 1. Continue to provide a high quality and safe swimming beach for the community at a reasonable cost. REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of Part-time positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $ - $ - $16,410 $10,469 -36.2% $16,410 $10,469 -36.2% 40 40 RECREATION FUND 101 PROGRAM: Joint Recreation Progams PROGRAM SUMMARY The Miscellaneous Recreation program of the Recreation Department provides recreational opportunities for adults and youth. The classes and activities are offered jointly thru the cities of Hopkins and Minnetonka. General activities include swimming lessons, summer playgrounds, youth and adult sports leagues, day camp, outdoor ice skating rinks and warming houses, open gymnasium, adaptive recreation programs and family gardens. Approximately 55,000 participate annually in programs provided thru the Joint Recreation progam. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Continue to satisfy the needs and desires of the community through quality recreation programs. ', REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Transfers Out NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of Part-time positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $ - $ - $ - $ - 156,800 143,650 -8.4% $156,800 $143,650 -8.4% 150 150 104 1:I1 Y Ur' riVY1C11VJ - ZUU4 KUllI:L~'T PLANNING BUDGET Revenues and Expenditures Projected Actual Actual Budget Budget Budget Percent 2001 2002 2002 2003 2004 Change Permits and Licenses $ 896 $ 1,671 $ 1,673 $ 1,500 $ 1,500 Charges for Services 42,069 40,040 5,368 18,000 4,500 -75.Q Miscellaneous 45,000 - - - - Total Revenues 87,965 41,711 7,041 19,500 6,000 -69.2 nditures Salaries, Wages and Benefits Salaries and Wages 90,199 70,061 64,293 73,136 68,075 -6.9 Fringe Benefits 21,410 18,791 17,542 19,276 18,227 -5.4 Materials, Supplies and Services Professional & Technical Services 41,942 1,050 2,150 1,250 1,250 Utilities and Maintenance 779 958 775 775 775 Operations 5,738 6,017 5,750 3,550 3,550 City Support Services 5,704 2,251 2,251 2,341 2,341 Supplies and Materials 4,219 1,143 1,900 1,900 1,900 Capital Outlay Office Furniture and Equipment - - - - - EquipmentAllocation 1,150 1,165 1,165 1,165 668 -42.6 Total Expenditures 171,141 101,435 95,826 103,393 96,786 -6.3 Reimbursed Expenditures - - (18,778) - (18,778) Net Total Expenditures 171,141 101,435 77,048 103,393 78,008 -24.5 Indirectly Funded Amount 83,176 59,724 70,007 83,893 72,008 -14.1 The Planning department is made up of three programs. They are Zoning Acti vities & Enforcement, Sign & Fence Permits and Miscellaneous P lanning. The Com munity Development program has been moved to th e Economic Development fund. General Fund Revenue and Expenditure Highlights One full time employee Planning consulting and legal advise. Vehicle maintenance and telephone Post., print, advertise, train, & misc. Space and occupancy, insurance Office supplies and small equipment Computer & equipment allocation 105 PLANNING FUND 101 PROGRAM: Zoning Activities & Enforcement PROGRAM SUMIVIARY The Zoning Activities & Enforcement program of the Planning & Community Department provides administration and enforcement of locally approved Zoning Ordinance and Comprehensive Plan. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Implement site plan review ordinance for new developments. 2. Implement East End Overlay District. REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $3,000 $4,500 50.0% $61,270 $54,071 -11.8% 6,721 6,721 935 397 -57.5% $65,926 $37,911 -42.5% 0.90 0.90 PLANNING FUND 101 PROGRAM: Sign and Fence Permits PROGRAM SUMMARY The Sign and Fence Permits program of the Planning & Economic Development Department provides administration and inspection of signs and fences. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Process permit requests timely and expedient manner REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $1,500 $1,500 $7,534 $7,755 2.9% 1,245 1,245 230 271 $7,509 $7,771 3.5% 0.20 0.20 106 PLANNING & GONIIKLTI~ITY DEVELOPMENT FUND-101 PROGRAM: Miscellaneous Planning PROGRAM SUMIVIARY The Miscellaneous Planning program of the Planning & Community Department prepares various planning documents and reports necessary to ensure orderly development/redevelopment of City. MA3OR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Amend Comprehensive Plan/Zoning Ordinance to reflect the results of the East End: Land Use and Market Study. 2. Provide staff a-ssistance to Planning Commission. REVENUES: EXPENDITURES: Salaries/Wages/Benefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $15,000 - -100.0% $23,608 $24,476 3.7% 1,850 1,850 $10,458 $26,326 151.7% 0.2 0.2 107 CITY OF HOPKINS - 2004 BUDGET Intergovernmental Salaries, Wages and Benefits Salaries and Wages Materials, Supplies and Services Professional & Technical Services Utilities and Maintenance Operations City Support Services Supplies and Materials Total Expenditures Excess (deficiency) of revenue over expenditures Ending Fund Balance STATE CHEMICAL ASSESSMENT BUDGET Revenues and Expenditures Projected Actual Actual Actual Budget Budget Percent 2001 2002 2003 2003 2004 Change $ 54,452 $ 54,146 $ 50,906 $ 59,545 $ 59,545 17,913 26,918 28,728 25,545 28,100 10 3,153 3,835 2,500 2,500 2,500 " 111 2,212 4,661 4,550 4,550 5,770 16,428 10,100 12,000 11,070 -7.75% 2,448 2,528 3,750 3,850 3,585 -6.88°/ 10,185 12,998 11,100 11,100 9,740 -12.25°/ 39,580 64,919 60,840 59,545 59,545 14,872 (10,773) (9,934) - - 24,754 13,981 4,047 13,981 4,047 -71 The State Chemical Assessment is supported by state aid for the purpose of chemical assessment training and activity for the State of Minnesota. Special Revenue Fund Revenue and Expenditure Highlights Part-time fire fighters Weekend cleaning service Equip maint., telephone, heat & elec. Training and miscelaneous Insurance & audit Office supplies and small equipment 108 CHEMICAL ASSESSMENT TEAM FUND 203 PROGRAM: State Chemical Assessment Team PROGRAM SUMMARY The State Chemical Assessment Team program provides emergency response far assessment of chemical hazards for the State of Minnesota and maintenance of .state owned equipment for emergency response and training of personnel: Responding as requested by the State Duty Officer to the counties of Hennepin, Scott, Carver, McLeod and Renville. The State of Minnesota will reimburse the City for up to $40,000 per year for the training of personnel, maintenance of equipment, and purchase of supplies and equipment. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 REVENUES: EXPENDITURES: Salaries/Wages/Benefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET SOURCE (USE) OF FUND BALANCE PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $59,545 $59,545 $25,545 $28,100 10% 34,000 31,445 -7.51% $ - $ - -% 109 Property Taxes Intergovernmental Interest earnings Charges for services Miscellaneous Salaries, Wages and Benefits Salaries and Wages Fringe Benefits Materials, Supplies and Services Professional & Technical Services Utilities and Maintenance Operations City Support Services Supplies and Materials Capital Outlay Land Acquisition Other Improvements Equipment Allocation Total Expenditures Reimbursed Expenditures Net Total Expenditures Operating Transfer In (Out) Excess (deficiency) of Revenues over Expenditures Ending Fund Balance l:l l Y Vr riVYli11VJ - lUU4 L3ULliN:1' ECONOMIC AND COMMUNITY DEVELOPMENT BUDGET Revenues and Expenditures Projected Actual Actual Actual Budget Budget Percent 2001 2002 2003 2003 2004 Change $ - $ 93,669 $ 101,840 $ 106,000 $ - -100.00 - 200,000 232,122 - - 69,967 36,131 20,443 25,000 20,000 -20.00 35,720 89,988 10,666 70,000 15,000 -78.57 20,614 236,856 2,157 12,000 12,000 88,262 89,927 104,857 110,616 140,613 27.12 26,885 44,554 23,506 30,340 40,512 33.53 23,941 31,446 37,041 40,012 42,580 6.42 281 255 157 515 420 -18.45 4,299 59,466 4,921 14,029 11,120 -20.74 20,986 27,881 49,236 40,601 36,512 -10.07 1,326 2,135 2,441 5,550 4,400 -20.72 10,000 412,517 - - - 120,478 359,670 381,976 - - 1,695 1,670 887 1,623 794 -51.08 298,153 1,029,521 605,021 243,286 276,951 13.84 (62,000) (46,500) (58,750) (58,500) (37,500) -35.90 236,153 983,021 546,271 184,786 239,451 29.58 (229,000) (61,000) (61,000) (61,000) (61,000) (338,852) (387,377) (240,043) (32,786) (253,451) 673. 3,450,760 3,063,383 2,823,340 3,030,597 2,569,889 -15. The Economic Development Fund was established to fund development and redeveloment opportunities. Sources are derived from loans, grants and tax levy Special Revenue Fund Revenue and Expenditure Highlights HRA levy Livable Community grant Interest earnings on cash balance Two and a half full time employees Development consulting and legal Equipment maintenance and telph. Training and miscelaneous Admin. fee, occupancy and ins. Office supplies and small equip Computer & equip replacement Cost to TIF districts for direct time. Transfer to Art Center 110 ECQNOIVIIC AND "COlYIMUNITY DEVELOPMENT FUND 204 PROGRAM: Project Development and Coordination PROGRAM SlvIMMARY Undertake miscellaneous development activities not directly funded by specific project district budgets. Administer the Economic Development funds. Meet with developers, property owners and business tenants to review possible redevelopment/development activities. Explore alternative methods of financing. MAJOR QBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Monitor income/expenditure of Economic Development fund. 2. Prepare program budget. 3. Facilitate redevelopment of North Annex, East End and Hopkins Honda properties. REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Operating Transfer Out NET USE OF FUND BALANCE PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $158,900 $30,000 -S 1.1 $55,780 $91,600 64.2% 57,425 56,900 -0.9% 731 262 -64.2% 61,000 61,000 $16,036 $179,762 1021.0% ~ 1.22 1.22 ECONOMIC AND COIVZ1YIt7NITY DEVELOPMENT FUND .204 PROGRAM: Taxlncrement Financing Fragram PROGRAM SUMMARY Undertake miscellaneous development activities funded through tax increment districts. Administer ail districts. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Ensure districts are meeting Iegal and statutoryrequirernents. 2. Continue to monitor all districts. 3. Coordinate development activities within districts. REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET USE OF FUND BALANCE PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $ - $ - $48,171 $50,708 5.3% 24,094 18,429 -23.5% 568 262 -53.9% (58,500) (37,500) -35.9% $14,333 $31,899 122.6% ~ .70 .70 111 ECONOMIC & COIVIMUNTTY DEVELOPMENT FUND 204 PROGRAM: Loan Program PROGRAM SUMMARY No funds programmed for new commercial loans in 2004. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Prepare informational handout on financial resources available to businesses. 2. Continue to monitor all outstanding commercial loans. 3. Monitor need for commercial rehab program and make recommendations as appropriate and feasible. REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET USE (SOURCE) OF FUND BALANCE PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $15,000 $15,000 $6,998 $7,239 3.4% 8,819 7,891 -10.5% 162 99 -38.9% $979 $229 -76.6% .OS .OS ECONOMIC & COMMUNITY DEVELOPMENT FUND 204 PROGRAM: Community Development Activity PROGRAM SUMMARY The Community Development Activity program of the Economic Development Department prepares various planning .documents and reports necessary to ensure orderly development/redevelopment of City. Administration of overall economic development process. Preparation and administration of annual CDBG program with Hennepin County. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Commencement of Vision action steps. 2. Continue liaison role for City between both HBCA and Twin West Chamber. 3. Work with Marketing Task Force to develop and implement community REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET USE OF FUND BALANCE PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $39,100 $2,000 -94.9% $30,007 $31,578 5.2% 10,369 11,812 13.9% 162 171 7.5% $1,438 $41,561 2790.2% 0.40 0.40 112 CTTY OF HOPKINS - 2004 BUDGET REAL ESTATE PURCHASES AND SALES BUDGET Revenues and Expenditures Projected Actual Actual Actual Budget Budget Percent 2001 2002 2003 2003 2004 Change Miscellaneous Interest Materials, Supplies and Services Professional & Technical Services Utilites & Maintenance Operations City Support Services Supplies and Materials Capital Outlay Office Furniture and Equipment Equipment Allocation Total Expenditures Reimbursed Expenditures Net Total Expenditures Net Revenues Ending Fund Balance $ 3,700 $ 3,700 $ 3,700 $ 3,700 $ 3,700 2,668 2,013 1,713 2,300 2,300 6,368 5,713 5,413 6,000 6,000 54,992 60,705 66,118 66,705 72,118 8.11°/ The Real Estate Purchases and Sales fund records the acquisition and dispositon of various properties with the proceeds used to improve city buildings. Special Revenue Fund Revenue and Expenditure Highlights Right of way fees Interest earnings 113 REAL ESTATE P.TJRCHASES AND SALES FUND FUND 205 PROGRAM: Reai Estate Purchases & Sales PROGRAM SUMMARY Undertake miscellaneous real estate activities- for the city. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 FY 2003 FY 2004 Approved Approved Percent Budget Budget Change REVENUES: $6,000 $6,000 EXPENDITURES: Salaries/WagesBenefits $ - $ - j Materials, Supplies & Services - - Capital Outlay - - Reimbursed Expenditures - - NET SOURCE OF FUND BALANCE $ 6,000 $6,000 -% PERSONNEL: Number of FTE positions 114 CITY OF HOPKINS - 2004 BUDGET PARR TRANSIT BUDGET Revenues and Expenditures Projected Actual Actual Budget Budget Budget 2001 2002 2003 2003 2004 nues State Grant $ 60,273 $ 100,077 $ 95,256 $ 95,261 $ 93,990 Paratransit Fares 16,780 15,342 19,714 20,500 20,500 Salaries, Wages and Benefits 0.01 3.99% Salaries and Wages 7,260 8,116 10,602 11,971 12,314 12.91% Fringe Benefits 1,424 3,933 2,562 3,058 3,158 19.37% Materials, Supplies and Services Professional & Technical Services 87,040 103,319 103,168 111,248 113,086 7.83°/ Utilites & Maintenance 549 511 557 500 500 Operations 114 15 22 770 720 3400.00°/ City Support Services 265 4,412 4,113 4,167 360 1.31 Total Expenditures 96,652 120,306 121,024 131,714 130,138 8.83% Transfer In from general funds (19,599) (5,563) (7,000) (15,953) (15,648) 127.90% Indirectly Funded Amount - - 946 - - Ending Fund Balance - - 946 - - The Para Tran sit fund accou nts for the receipt of grants and rider fees and the expenditures for the Hop-A-Ride program. Special Revenue Fund Revenue and Expenditure Highlights Grant from Met Council One quarter full time employees Transport. provider, audit & legal Phones Postage, advertising and training. Insurance, space & admin fees Transfer in from the general fund. 115 PA-RATRANSIT FUND 212 PROGRAM: Hap-A-Ride PROGRAM SUMMARY Provide paratransit services for residents of Hopkins. This service is a shared ride service within the City of Hopkins. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Solieitbids-for future service. 2. Provide service within budget constraints. REVENUES: EXPENDITURES: Salaries/Wages/Benefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET SOURCE (USE) OF FUND BALANCE PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $131,714 $130,138 -1.2% $15,029 $15,472 2.9% 116,685 114,666 -1.7% .15 .15 .. ~,_ ~;.: ; ~ -: ~. ~.~ .~., . ~W µ$ 116 CITY OF HOPKINS - 2004 BUDGET HOUSING REHABILITATION BUDGET Revenues and Expenditures Projected Actual Actual Actual Budget Budget Percent 2001 2002 2003 2003 2004 Change ~enues Intergovernmental $ Assessment Fees Interest Earnings Miscellaneous Bond Proceeds ienditures Salaries, Wages and Benefits Salaries and Wages Fringe Benefits Materials, Supplies and Services Professional & Technical Services Utilities and Maintenance Operations City Support Services Supplies and Materials Capital Outlay Improvements Office Furniture and Equipment Equipment Allocation Total Expenditures Transfer to Debt Service Excess (deficiency) of Revenues over Expenditures Ending Fund Balance 5,775 $ - $ 5,775 $ - $ - 62,608 37,943 30,343 45,000 32,000 709 160 - 100 100 -28. 53,734 58,615 49,052 42,930 40,022 -6.77% 13,819 16,121 13,183 11,262 10,344 -8. I S% 4,066 3,220 3,240 5,470 4,470 -18.28% 62 39 183 450 300 -33.33% 2,290 2,612 3,061 7,697 6,557 -14.81°/ 18,507 15,675 17,211 16,187 18,075 11.66% 1,509 1,765 1,280 1,265 1,430 13.04% 121,028 - - - - 1,000 879 609 812 397 -51.11% 216,015 98,926 87,818 86,073 81,595 -5.20% (146,923) (60,823) (51,700) (40,973) (49,495) 20.80°/ 1,170,666 1,109,844 1,058,143 1,068,871 1,008,648 -5.63°/ The Housing Rehabilition fund accounts for funds received from past grants. The funds are used for administration of the housing rehabilitation programs. Special Revenue Fund Revenue and Expenditure Highlights One three quarter time Legal, Audit, and consulting Telephone Post., print, adver., train., misc. Space & occup., admin., insur. Office supplies and small equip. Patio Homes and Valley View Computer and equipment alloc. 117 HOUSING REHAB FUND 2i3 PROGRAM: Special Projects PROGRAM SUMMARY Promotion and development of housing programs and activities for City property oz4ners and residents. Staff support of housing programs such as 1St Time Home Buyer Mortgage Program, Image Awards, Housing Improvement Areas and Livable Communities Program. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Continue support of various housing programs 2. Investigate funding far East End Redevelopment including Livable Communities Demonstration Account FY 2003 FY 2004 Approved Approved Percent Budget Budget Change REVENUES; $ - $ - EXPENDITURES: Salaries/Wages/Benefits $18,778 $19,367 3.1% Materials, Supplies & Services 15,581 15,427 -1.0% Capital Outlay 337 163 -51.6% Reimbursed Expenditures - - NET USE OF FUND BALANCE $34,696 $34,957 .8% PERSONNEL: Number of FTE positions .55 .55 HOUSING REHAB FUND213 PROGRAM: Committee Liaison PROGRAM SUMMARY Coordinate bi-monthly meetings of the Hopkins Apartment Managers Association. Serve as the City representative on the Hopkins 1=amity Resource Center Board of Directors and other community committees and collaborative efforts. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Continue to promote Gity of Hopkins vision statement goals and objectives through collaborative efforts with outside groups/agencies. REVENUES: EXPENDITURES: Salaries/Wages/Benefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET USE OF FUND BALANCE PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $100 $100 $16,636 $11,632 -30.1% 8,079 7,785 -3.6% 203 99 -51.2% $24,818 $19,416 9.4% .25 .2S 118 HOUSING.REHAB- FUND -213 PROGRAM: Housing Program PROGRAM SUMMARY Administer the Revolving Housing Rehabilitation Loan/Grant program. Screen applicants to determine eligibility for program. Monitor opportunities fox new funding sources. Provide ongoing loan servicing support. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Investigate new funding options for housing improvement programs 2. Continue to monitor housing rehabilitation loan servicing activities FY 2003 FY 2004 Approved Approved Percent Budget Budget Change REVENUES: EXPENDITURES: Salaries/Wages/Benefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET SOURCE OF FUND BALANCE PERSONNEL: Number of FTE positions $45,000 $32,000 -28.9% $18,778 19,367 3.1% 7,409 7,620 2.8% 272 135 -50.4% $18,541 $4,878 -73.7% .25 .25 <~~ ~: 119 CITY OF HOPKINS - 2004 BUDGET Court Fines Leased Parking Interest Earned Total Revenues nditures Salaries, Wages and Benefits Salaries and Wages Fringe Benefits Materials, Supplies and Services Professional & Technical Services Utilities and Maintenance Operations City Support Services Supplies and Materials Capital Outlay Other Improvements Office Furniture and Equipment Equipment Allocation Total Expenditures Excess (deficiency) of Revenues over Expenditures Ending Fund Balance PARKING BUDGET Revenues and Expenditures Projected Actual Actual Actual Budget Budget Percent 2001 2002 2003 2003 2004 Change $ 53,899 $ 32,758 $ 43,554 $ 40,000 $ 40,000 43,431 46,673 49,962 50,000 52,600 5.20% 17,697 11,457 7,448 13,000 7,500 -42.31% 115,027 90,888 100,964 103,000 100,100 -2.82% 57,834 54,216 60,472 55,851 62,888 12 9,243 8,813 9,697 10,475 12,573 20 963 711 900 1,360 1,325 -2 27,648 21,131 15,273 27,655 28,025 1 1,627 1,562 1,700 1,275 2,685 110 16,020 14,181 15,216 15,545 15,375 -1 6,410 4,450 - 5,053 10,250 8,925 -12 - 41,032 - 15,000 15,000 576 2,161 2,406 2,406 1,328 -44.80°/ 120,321 148,258 110,717 139,817 148,124 5.94% (5,294) (57,370) (9,753) (36,817) (48,024) 30.44 352,855 295,485 285,732 258,668 237,708 -8.10 The Parking fund aquires land, improves and maintains parking lots and a parking ramp. Revenues are collected through monthly user fees, fines and assessments. Special Revenue Fund Revenue and Expenditure Highlights More permit sales One and three-quarter employees Legal, Audit, and other consulting Bldg & equip. maint., electricity Print new brochures in 2004. Space and occup, admin. fee, insur. Supplies, Equip, signage, lighting. caulking, paint & structural repair Computer and equipment allocation i20 PARKING FUND FUND 214 PROGRAM: Parking Enforcement PROGRAM SUMMARY Manage and enforce parking rules and regulations. Ensure that parking is available for customers and parking rules are followed. MAJOR OBJECTIVES" TO BE ACCOMPLISHED IN 2004 1. Monitor the effects of current parking enforcement efforts and recommend changes as needed. 2. Hire and train a replacement parking enforcement officer (due to resignation of one officer in 2002). 3. Continue to accurately account for fine revenues which result from parking enforcement. REVENUES: EXPENDITURES: Salaries/Wages/Benefits Materials, Supplies & Services Capital Outlay NET USE OF FUND BALANCE PERSONNEL: Number of FTE FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $40,000 $40,000 $47,325 $50,935 7.6% 11,580 11,805 1.9% 1,594 930 -41.7% $20,499 $23,670 15.5% 1.5 1.5 121 PARKING FUND FUND 2.1.4 PROGRAM: Parking Operations PROGRAM SUMMARY hnplement and manage parking recommendations by the City Council and the Parking Committee and follow-up on any questions by the general public. Provide information to the Parking Committee and the City Council on items of operation. Manage the parking as to provide the most convenient parking for customers. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Update parking brochure and map. 2. Develop and implement marketing plan for permit parking and municipal ramp. 3. Review funding options for future maintenance of public lots. 4. Implement moderate permit rate increase to help keep pace with inflation and" rising maintenance costs of aging structures. S. Maintain and improve public parking lots as needed. 6. Monitor the effect of Lot 100 closure. 7. Work with Public Works Department to complete analysis of public ark3ng lots. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change REVENUES: $33,000 $27,500 -16.7% EXPENDITURES: Salaries/Wages/Benefits 6,834 $8,680 27.0% Materials, Supplies & Services 6,015 5,825 -3.2% Capital Outlay 406 199 -51.0% NET SOURCE OF FUND BALANCE $19,745 $12,796 -35.2% PERSONNEL: Number of FTE positi 15 .15 PARKING FUND FUND Z14 PROGRAM: Parking Ramp PROGRAM SUMMARY Proper handling of all matters related to the operation and administration of the leased parking system for the ramp. Implement recommendations by the City Council and the Parking Committee and follow-up on any questions by the general public. Provide information to the Parking Committee and the City Council on items of operation. Manage the parking as to provide the most convenient parking for customers. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Review funding options for future maintenance of parking ramp. 2. Maintain and improve parking ramp as needed., REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET USE OF FUND BALANCE PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $30,000 $32,600 8.7% $12,167 $15,846 30.2% 38,490 38,705 .6% 15,406 15,199 -1.3% $36,063 $37150 3.0% 15 .15 I -~ \\E A 122 CITY OF HOPKINS - 2004 BUDGET SECTION 8 BUDGET Revenues and Expenditures Projected Actual Actual Actual Budget Budget Percent 2001 2002 2003 2003 2004 Change Hues Intergovernmental -Federal -Sec 8 $ 84,566 $ 114,329 $ 117,809 $ 110,000 $ 120,000 9.09% Interest Earnings 1,092 1,850 2,366 2,000 2,500 25.00% Salaries, Wages and Benefits Salaries and Wages 41,785 Fringe Benefits 10,897 Materials, Supplies and Services Professional & Technical Services 882 Utilities and Maintenance 2,826 Operations 3,862 City Support Services 6,786 Supplies and Materials 2,072 Capital Outlay Office Furniture and Equipment 904 Total Expenditures 70,014 43,267 51,600 43,742 63,189 44 11,206 13,532 15,028 19,245 28 - 164 200 200 3,373 4,824 5,480 5,680 3 3,308 6,433 5,392 7,255 34 5,832 5,778 5,779 6,226 7 3,708 4,199 3,000 4,700 56 617 4,151 4,004 11,600 189.71% 71,311 90,680 82,625 118,095 42.93% Excess (deficiency) of revenue over expenditures 15,644 44,868 29,495 29,375 4,405 -85.0 Ending Fund Balance 33,711 78,579 108,074 107,954 112,479 4.1 The Section 8 Housing Department administers the HUD rental assistance program. Special Revenue Fund Revenue and Expenditure Highlights Telephone & equip maint Postage, training and other misc. Accounting, admin. and inswance Office supplies and small equip. 123 SECTION 8 FUND FUND 215 PROGRAM: Section 8 PROGRAM SUIVIMARY Administration of HUD Section 8 Rental Assistance program in conjunction with the contract between the City and the Metropolitan Council. Process applications and verify income as detailed and complete yearly re- examinations of program. participants. Perform housing inspections in accordance with Section 8 quality standards and complete other program related tasks as required. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Develop and provide Section 8 training to new property owners & managers on an annual basis_ 2. Maintain excellent customer service to program participants. 3. Tram new staff and implement a system of efFicient paperwork flow as a team. REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET SOURCE (iJSE) OF FUND BALANCE PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $112,000 $122,500 9.4% $58,770 $82,424 40.3% 19,851 24,061 21.2% 4,004 11,600 189.7% $29,375 $4,405 1.2 1.4 -85.0% 124 3 CITY OF HOPKINS - 2004 BUDGET Franchise Fees Charges for Services Interest Earned Total Revenue ~nditures Salaries, Wages and Benefits Salaries and Wages Fringe Benefits Materials, Supplies and Services Professional & Technical Services Utilities and Maintenance Operations City Support Services Supplies and Materials Capital Outlay Office Furniture and Equipment Equipment Allocation Transfer Out Total Expenditures Excess (deficiency) of Revenues over Expenditures Ending Fund Balance CABLE BUDGET Revenues and Expenditures Projected Actual Actual Actual Budget Budget 2001 2002 2003 2003 2004 $ 138,614 $ 146,575 $ 139,572 $ 141,600 $ 140,000 14,731 11,118 6,462 12,250 6,450 153,345 157,693 146,034 153, 850 146,450 48,501 34,386 41,921 48,603 10,491 12,702 6,560 8,889 10,543 2,005 12,160 1,706 17,306 4,410 24,790 3,722 4,160 2,932 4,300 5,275 23,117 7,579 7,941 11,560 29,060 15,323 8,260 7,939 7,937 14,394 3,733 4,038 1,737 7,800 4,250 Special Revenue Fund ?ercent Revenue and Expenditure ~hange Highlights -1.13% -47.35% -4.81% -78.41% part-time -80.98% 462.1 151.38%i 81.35%, -45.51%'' 32,215 73,394 20,679 40,000 - -100. 1,152 594 680 680 540 -20. - 50,886 36,200 88,000 86,920 -l. 152,625 191,561 146,224 223,833 177,725 -20. 720 (33,868) (190) (69,983) (31,275) -55.31°/d 327,116 293,248 293,058 223,265 261,783 17.25% The Cable fund records the City's share of a five city joint venture cable TV franchise administered under the Southwest Suburban Cable Commission. Audit and other consulting Equipment maint. & telephone. Post, print, adver., train, & misc. Space & occup., admin. fee, ins. Office and general supplies Council Chamber Audio improve. Computer and equip. allocation 125 CABLE- FUND FUND 217 PROGRAM: Special Projects PROGRAM SUMMARY Project administration and implementation of those projects, which are outside the realm of other departments, or are directly requested by the City Council The projects generally are short term of specific in the area of research and data gathering, or are conducted for, or in conjunction with other departments. This program area is not usually providing an-going program administration. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 l . Develop. fund development action plans for Depot Operations.. 2. Complete planning for the-City-Wide Safety Committee. 3. Complete Study and implementation of Newspaper Rack project. 4 . c.;ompletion oI LK 1 'i ransrt Jtarion REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Transfer Out NET USE OF FUND BALANCE PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent '~~ Budget Budget Change $ - $ - $ - $ 3,735 100.0% - 12,040 100.0% - 99 100.0% $ - $15,874 100.0% ~ .33 126 CABLE..FUND FUND 217 PROGRAM: Communication and Cable Liaison PROGRAM SUMMARY Provide two-way communication between the City and its residents, employees and businesses; its civic, service, and fraternal organizations; and other communities and government agencies. Written, verbal and visual communication tools. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Develop strategic communication plans-for all City departments. 2. Replace and upgrade Chamber cable equipment. REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET SOURCE (USE) OF FUND BALANCE PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $121,000 $115,800 -4.3% $21,450 $4,101 -80.9% 17,446 16,000 -8.3% 40,340 171 -99.6% $(46,236) $8,608 -118.6% .27 .27 CABLE FUND FUND 217 PROGRAM: Newsletters PROGRAM SUMMARY Provide newsletter for the City and its residents, employees and businesses; its civic, service, and fraternal organizations; and other communities and government agencies. Written communication tools. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Completion of six editions of the newsletter. 2. Analysis of advertising as a revenue option. REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Transfer Out NET USE OF FUND BALANCE PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent ~I Budget Budget Change $ - $ - $ - $ 1,253 100.0% - 20,760 100.0% - 99 100.0% $ - $22,112 100.0% CABLE FUND FUND 217 PROGRAM: Web and Messaging PROGRAM SUMMARY Provide communication for the City and its residents, employees and businesses; its civic, service, and fraternal organizations; and other communities and government agencies through a web site. Also maintain the Razzle line. Written, verbal and. visual communication tools. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Design and implement a Web site for the Police department. REVENUES: EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET USE OF FUND BALANCE PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $32,850 $30,650 -6.7% $37,696 $ 3,407 -91.0% 18,561 28,969 56.1% 340 171 -49.7% $23,747 $1,897 -92.0% .3 .31 127 CTTY OF HOPKINS - 2004 BUDGET -nues Intergovemmental Leases and Rentals Concessions Contributions Miscellaneous Transfer in Total Revenues ;nditures Salaries, Wages and Benefits Salaries and Wages Fringe Benefits Materials, Supplies and Services Professional & Technical Services Utilities and Maintenance Operations City Support Services Supplies and Materials Capital Outlay Improvements Total Expenditures Excess (deficiency) of Revenues over expenditures Fund Balance DEPOT BUDGET Revenues and Expenditures Projected Actual Actual Actual Budget Budget 2001 2002 2003 2003 2004 $ 10,000 $ 10,000 $ 50,000 $ 50,000 $ 54,000 9,441 56,260 30,784 47,000 31,800 103 , 844 105,261 86,045 119,000 108, 5 00 48,379 19,854 32,624 10,000 23,610 1,839 - 4,656 - 4,500 11,780 13,629 - - - 185,283 205,004 204,109 226,000 222,410 55,709 72,943 97,756 95,684 99,520 14,778 15,692 23,739 23,105 25,589 Percent -~~.~ -8.8 136.1 4.01% 10.75% 50,419 38,010 18,530 4,313 17,975 316.76% 10,049 9,800 7,865 10,325 8,925 -13.56% 5,152 4,392 5,780 5,160 6,260 21.32% 835 885 932 1,015 975 -3.94°/ 50,282 58,481 49,403 66,750 61,050 -8.54% - 4,793 - 4,000 - -100. 187,224 204,996 204,005 210,352 220,294 4. (1,941) 8 105 15,648 2,116 -86.48°/ 1,127 1,135 1,240 16,783 3,356 -80.01°/ The Depot Coffee House fund accounts for the operations of the coffee house business and the teen center operations. Additional grant funds support these operations. Special Revenue Fund Revenue and Expenditure Highlights Reduce the use grant. School Dist & room rents Contributions, partners & others Cover charges General fund support Full time employee &part-timers Consulting, Professional Services Telephone, heat & electricity Equip. rental, training & mist Insurance Concessions, supplies and equipment Coffee equipment 128 DEPOT COFFEE I40USE FI7,ND FUND 219 PROGRAM: Operations PROGRAM SUMMARY Operate a coffee house business. The coffee house is open on a daily basis Generally, daytime hours serve as the time of operation for the coffee house. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Operate a profitable environment. 2. Provide. drug free environment for teens. REVENUES EXPENDITURES: Salaries/Wages/Benefits Materials, Supplies & Services FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $166,000 $154,220 -7.1 $68,835 $73,087 6.2% 85,638 80,560 -5.9% Capital Outlay - - Reimbursed Expenditures - - NET SOURCE (USE) OF FUND BALANCE $7,527 $573 -92.4% PERSONNEL: Number of FTE positi .45 .45 DEPOT COFFEE HOUSE FUND FUND 219 PROGRAM: Teen Center PROGRAM SUMMARY Provide a teen oriented activity center which is funded primarily through coffee house operations. Activities of the facility are determined by a Depot operations Board consisting of City, student and community representatives. Services offered through the teen center include social programs, student outreach programs, educational assistance and chemical dependency education. Late afternoon and evening hours are generally teen center related activities. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1, Provide drug free environment for teens. REVENUES: EXPENDITURES: Salaries/Wages/Benefits Materials, Supplies & Services Capital Outlay Reimbursed Expenditures NET SOURCE (LTSE) OF FUND BALANCE PERSONNEL: Number of FTE FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $60,000 $68,190 13.7% $49,954 $52,022 4.1% 1,925 14,625 659.7% $8,121 $1,543 -81.0% .33 .28 129 CITY OF HOPKINS - 2004 BUDGET Current Services Grants Interest Miscellaneous Transfer In 'Total Revenues ating Expenses Salaries, Wages and Benefits Salaries and Wages Fringe Beneftts Materials, Supplies and Services Professional & Technical Services Utilities and Maintenance Operations City Support Services Supplies and Materials Capital Outlay Equipment Allocation Total Operating Expenses operating expenses Total Expenses Excess (deficiency) of Revenues over Expenditures Close out enterprise fund Total Fund Balance ART CENTER Revenues and Expenditures Projected Actual Actual Actual Budget Budget 2001 2002 2003 2003 2004 $ 197,321 $ 210,723 $ 225,285 $ 208,200 $ 224,500 - 50,000 50,000 50,000 50,000 400 (852) - - - 5,296 46,594 24,093 4,700 5,600 61,000 111,886 97,200 149,000 147,920 ~i ,6I'T ~ 185,408 196,711 202,114 203,845 204,723 52,602 56,145 54,429 59,083 60,429 Percent Change 7.83% -0.72°/ 2,922 1,791 1,575 1,964 1,810 -7.84% $8,485 51,734 59,037 61,950 63,800 2.99°/ 2,115 3,025 2,857 4,050 3,550 -12.35% 18,939 25,754 25,552 24,707 23,104 -6.49% 10,636 12,595 8,632 13,800 14,000 1.45% - 2,316 1,076 1,076 13,556 331,107 350,071 355,270 370,475 384,972 3.91% 102,996 - - - - 434,103 350,071 355,270 370,475 384,972 3.91% (170,086) 68,280 41,308 41,425 43,048 3.9 (1,078,143) (39,982) (1,049,845) (1,008,538) (1,008,420) (965,490) -4.2 The Art Center fund accounts far the maintenance, operations and promotions of the center. Special Revenue Fund Revenue and Expenditure Highlights State Aid Cable & Econ. Dev. Three and 3/4 time employees PICA performance maint, heat, elec. & tele. Post, advert., train., misc Ins., interest expense Supplies, parts, & equip Security equip. 130 ARTS CENTER FUND 250 PROGRAM: Administration SELECTED WORK INDICATORS PROGRAM SUMMARY The Administration program of the Arts Center manages, maintains, 1. Number of reservations schedules, promotes and utilizes the Hopkins Center for the Arts to its 2. Number of bookings (specific activities) maximum potential, and generates adequate revenue to offset the cost of 3 Total number of booked hours operations. Schedule tenants through meet and confer process. Promote and 4 HCA, Inc. membership total lease unallocated space to occasional user groups. Use developed policies #0 5. Number on HCA, Inc newsletter mailing list manage the facility, Train and supervise staff in order to maintain a safe, 6. Total customer visits for events/activities clean and attractive facility. 7• MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 8• 1. Develop a lease with Hopkins Mainstreet School 9• 2. Develop.. collaborative efforts with: tenants, partners, & community that 10. increase net revenues and/or reduce expenses in the Arts Center. 11. 3. Work within the Facilities Divisi6n and Public Works Dept. to improve maintenance of the Arts Center. 4. Work with the City Council.and HCA,, Inc to further develop revenue sharing. S. Develop tracking, reporting,. and:evaluating tools to describe & promote the. Arts Center's role in the community. 6. Operate a budget to maximize revenues. Sell available space in Mainstage ~: l~heater for the summer of REVENUES: EXPENDITURES: Salaries/Wages/Benefits Materials, Supplies & Services Capital Outlay NET SOURCE OF FUND BALANCE PERSONNEL: Number of FTE positions is crrticai m the second bait of "LUU4. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $411,900 $428,020 3.9% $262,928 $265,152 0.9% 106,471 106,414 -0.1 1,076 13,556 1159.9% $ 41,425 $ 42898 3.6% 3.92 3.92 Actual Actual Budget 2002 2003 2004 i -~4 E ~~ ; 1,218 2,928 15,369 307 3,000 156,400 1,094 3,551 22,335 383 7,400 174,100 1,200 3,800 24,000 400 8,700 187,000 zT ~t ." a ,.. , ' ~~~ _ "' CITY OF HOPKINS - 2004 BUDGET Revenues Tax Increment State Aid -Market Value Credit Interest Expenditures Salaries, Wages and Benefits Salaries and Wages Fringe Benefits Materials, Supplies and Services Professional & Technical Services Utilities and Maintenance Operations Supplies and Materials Capital Outlay TIF projects Total Expenditures Transfers out for debt Total Expenditures Excess (deficiency) of Revenues over Expenditures Ending Fund Balance TIF DISTRICT 1-1 BUDGET Revenues and Expenditures Projected Actual Actual Actual Budget Budget Percent 2001 2002 2003 2003 2004 Change $ 1,337,408 $ 970,795 $ 1,064,486 $ 975,000 $ 1,065,000 9.23°/ - 16,786 16,786 - 16,786 37,659 31,006 22,271 30,000 21,000 -30.00% 3,400 - 5,403 - 5,500 2,868 - - - - 856,853 863,121 - 5,403 - 5,500 1,400,000 1,335,000 1,064,000 1,101,000 1,255,000 13. 2,263,121 1,335,000 1,069,403 1,101,000 1,260,500 14. (888,054) (316,413) 34,140 (96,000) (157,714) 64. 1,313,983 997,570 1,031,710 1,015,510 873,996 -13. The Tax Increment District 1-1 fund is primarily the downtown azea. The Tax Increment Districts support redevelopement and development in the City of Hopkins. They are a useful tool for sustaining and improving our current tax base. Special Revenue Fund Revenue and Expenditure Highlights Tax incr. development and legal Computer mamt. and telephone Post, print, adver, train, & misc. Office supplies and small equip TIF 1-1 project -Land acquisition Bond pricipal and interest. 132 TAX INCREMENT DISTRICT 1-1 FUND FUND 20$ PROGRAMc Central Business District PROGRAM SUMMARY Coordinate and,. review redevelopment activity in and around the Central Business District. Meet with developers, City officials and other interested parties regarding projects-,proposed within the district. MAJOR OBJECTIVES TO BE ACCOMPLISHED TN 2004 1. Work with local realtors and potential tenants to fill vacancies in Central Business District. 2. Coordinate East Central Business District redevelopment project. REVENUES: EXPENDITURES: Salaries/Wages/Benefits Materials, Supplies & Services Capital Outlay Transfer Out -Debt Service NET USE OF FUND BALANCE PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $1,005,000 $1,102,786 -8.9% $ - $ - - 5,500 100% 1,101,000 1,260,500 14.5% $96,000 $157,714 64.3 133 CITY OF HOPKINS - 2004 BUDGET Tax Increment Interest Transfers In Materials, Supplies and Services Professional & Technical Services Operations Capital Outlay TIF projects Total Expenditures Transfers out for debt Total Expenditures Excess (deficiency) of Revenues over Expenditures Ending Fund Balance TIF DISTRICT 1-2 BUDGET Revenues and Expenditures Projected Actual Actual Actual Budget Budget Percent 2001 2002 2003 2003 2004 Change $ 60,866 $ 44,186 $ 49,498 $ 45,500 $ 49,500 8.79% 598 749 689 800 700 -12.50% 415 136 454 500 400 -20.00% 2,000 67,787 34,458 48,888 29,525 -39.61% 200,000 - - - - 202,415 67,923 34,912 49,388 29,925 -39.41°/ 202,415 67,923 34,912 49,388 29,925 -39.41°/ (140,951) (22,988) 15,275 (3,088) 20,275 -756.57% 210,876 187,888 203,163 184,800 223,438 20.91% The Tax Increment District 1-2 fund is the redevelopment of former Suburban Chevrolet property. The tax increment district is located in the Central Business District. The fund records the use of tax increment receipts. Special Revenue Fund Revenue and Expenditure Highlights Henn. Co. Distribution charge Development payment and admin. TIF 1-2 project 134 TAX INCREMENT DISTRICT 1-2 FUND FUND 211 PROGRAM. Redevelopment within Central Business District (Suburban Chevrolet Property) PROGRAM SUMMARY Coordinate and review development and redevelopment activity. A few projects were the Theater, restaurant and the Art Center. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Prepare program budget. REVENUES: EXPENDITURES: Salaries/Wages/Benefits Materials, Supplies & Services Capital Outlay Transfer Out -Debt Service NET SOURCE (USE) OF FUND BALANCE PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $46,300 $50,200 8.4% $ - $ - 49,388 29,925 -39.4% $(3,088) $20,275 -756.6 135 CITY OF HOPKINS - 2004 BUDGET Tax Increment Interest Actual 2001 $ 523,385 16,140 TIF DISTRICT 2-1 BUDGET Revenues and Expenditures Projected Actual Budget Budget Budget 2002 2003 2003 2004 342,549 $ 394,995 $ 360,000 $ 395,000 9,631 6,417 9,000 7,000 9 Salaries, Wages and Benefits Salaries and Wages Fringe Benefits Materials, Supplies and Services Professional & Technical Services Operations Capital Outlay TIF projects Total Expenditures Transfers out for debt Total Expenditures Excess (deficiency) of Revenues over Expenditures Ending Fund Balance 803 124 1,418 - 835 57,500 6,000 23,000 23,000 19,000 -17.3 255,680 165,564 165,564 195,000 230,000 17.9 313,983 171,688 189,982 218,000 249,835 14.6 225,000 220,000 219,000 218,000 218,000 538,983 391,688 408,982 436,000 467,835 7.3 542 (39,508) (7,570) (67,000) (65,835) -1. 264,659 225,151 217,581 158,151 151,746 -4. The Tax Increment District 2-1 fund is the redevelopment of an office/warehouse within the project area. The fund records the use of tax increment receipts. Special Revenue Fund Revenue and Expenditure Highlights Tax increments Development and legal consulting Development payment & admin. TIF 2-1 project 136 TAX INCREMENT DISTRICT 2-1 FUND FUND 221 PROGRAM: Improvement of County Road 3 and former Minneapolis Moline. PROGRAM SUMMARY Coordinate and review development and redevelopment activity. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Prepare program budget. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change REVENUES: EXPENDITURES: Salaries/Wages/Benefits $369,000 $402,000 8.9% $ - $ - Materials, Supplies & Services Capital Outlay Transfer Out -Debt Service NET SOURCE (USE) OF FUND BALANCE PERSONNEL: Number of FTE positions 23,000 19,835 -13.8% 195,000 230,000 17.9% 218,000 218,000 -% $(67,000) $(65,835) -1.7% 137 CITY OF HOPKINS - 2004 BUDGET TIF DISTRICT 2-6 BUDGET Revenues and Expenditures Projected Actual Actual Actual Budget Budget Percent 2001 2002 2003 2003 2004 Change Revenues Tax Increment 7,823 8,571 13,522 8,570 13,500 57.53% Interest - 148 558 - 500 Miscellaneous 11,200 10,423 4,940 10,450 5,024 -51.92% Expenditures Materials, Supplies and Services Professional & Technical Services 286 25 351 300 375 25.00% Operations - 504 250 250 250 Capital Outlay TIF projects - - - - - Total Expenditures 286 529 601 550 625 13.64% Transfers out for debt - - - - - Total Expenditures 286 529 601 550 625 13.64% Excess of Revenues over Expenditures 18,737 18,613 18,419 18,470 18,399 -0.38% Ending Fund Balance (456,939) (438,326) (419,907) (419,856) (401,508) -4.37°/ The Tax Increment District 2-6 fund is the handicapped housing development. The fund records the use of tax increment receipts. Special Revenue Fund Revenue and Expenditure Highlights Increased increments Reduced reimbs. to cover shortfall. Fees Administration. 138 TAX INCREMENT DISTRICT 2-6 FUND FUND 226 PROGRAM: Sonoma Handicap Housing Project PROGRAM SUA!IMARY Coordinate and review development and redevelopment activity. __ MAJOR .OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Prepare program budget. REVENUES: EXPENDITURES: Salaries/Wages/Benefits Materials, Supplies & Services Capital Outlay NET SOURCE OF FUND BALANCE PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $19,020 $19,024 $ - $ - 550 625 13.6% $18,470 $18,399 -0.4% ~ ~. ~~ .:` r.. - ~ . , '~ t y f= .. <K .. ,: ~; w ~`` `' 139 CITY OF HOPKINS - 2004 BUDGET TIF DISTRICT 2-7 BUDGET Revenues and Expenditures Projected Actual Actual Budget Budget Budget Percent 2001 2002 2003 2003 2004 Change Revenues Tax Increment 99,571 66,462 69,990 66,500 - -100.00% Interest 1,585 4,446 1,176 5,000 50 -99.00% Expenditures Materials, Supplies and Services Professional & Technical Services 396 61 515 500 525 5.00% Operations 171,558 9,000 12,000 12,000 1,350 -88.75°/ Capital Outlay TIF projects 41,002 - 11,204 - 14,380 Total Expenditures 212,956 9,061 23,719 12,500 16,255 30.04% Transfers out for debt - 97,222 48,611 48,611 48,611 Total Expenditures 212,956 106,283 72,330 61,111 64,866 6.14% Excess of Revenues over Expenditures (111,800) (35,375) (1,164) 10,389 (64,816) -723.89% Ending Fund Baiance 100,195 64,820 210,831 110,584 4 -100.00°/ The Tax Increment District 2-7 fund is the Thermo Tech development. This fund records the use of tax increment receipts. This district is being decertified in 2004. Special Revenue Fund Revenue and Expenditure Highlights Henn. Co. Dist. Fee Administration. Developer payment Interfund repayment 140 TAX INCREMENT DISTRICT 2-7 FUND FUND 227 PROGRAM: Redevelopment, Area (Thermotech Project). PROGRAM SUMMARY Coordinate and review development and redevelopment activity. MAJOR OBJECTIVES TO BE ACCOMPLiSHED'I1V 2004 1. Prepare program budget. REVENUES: EXPENDITURES: Salaries/Wages/Benefits Materials, Supplies & Services Capital Outlay Transfer Out -Internal loan NET SOURCE (USE) OF FUND BALANCE PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $71,500 $ 50 -99.9% $ - $ - 12,500 1,875 -85.0% - 14,380 100% 48,611 48,611 $10,389 $(64,816) -723.9% 141 CITY OF HOPKINS - 2004 BUDGET TIF DISTRICT 2-8 BUDGET Revenues and Expenditures Projectd Actual Actual Actual Budget 2001 2002 2003 2003 Budget Percent 2004 Change 42,500 10.39% 550 -36.78°/ Zevenues Tax Increment 46,362 38,338 42,597 38,500 Interest 2,506 812 509 870 Materials, Supplies and Services Professional & Technical Services Operations Capital Outlay TIF projects Total Expenditures Transfers out for debt Total Expenditures Excess (deficiency) of Revenues over Expenditures Ending Fund Balance 314 5,482 433 - 500 500 4,500 7,000 7,000 - 68,306 28,298 29,532 29,532 29,532 69,120 38,280 36,965 36,532 30,032 -17. 69,120 38,280 36,965 36,532 30,032 -17. (20,252) 870 6,141 2,838 13,018 358. 13,338 14,208 20,349 17,046 33,367 95. The Tax Increment District 2-8 is the Diamond Labs developmen t. This fund records the use of tax increment receipts. An office/warehouse was developed, creating more jobs in Hopkins. 142 Special Revenue Fund Revenue and Expenditure Highlights Henn. Co. Dist. Fee Administration. Developer payment TAX INCREMENT DISTRICT 2-8 FUND FUND 228 PROGRAM: Redevelopment Area (Little League Field). PROGRAM SUMMARY Coordinate and review development and redevelopment activity. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Prepare program budget. REVENUES EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $39,370 $43,050 9.4% $ - $ - 7,000 500 -92.9% 29,532 29,532 -% Transfer Out -Internal loan NET SOURCE OF FUND BALANCE $2,838 $13,018 358.7% ~ ', PERSONNEL: ~~ Number of FTE positions 143 CITY OF HOPKINS - 2004 BUDGET TIF DISTRICT 2-9 BUDGET Revenues and Expenditures Projected Actual Actual Actual Budget Budget Percent 2001 2002 2003 2003 2004 Change nues Tax Increment $ 130,297 $ 100,307 $ 118,535 $ 103,000 $ 119,000 15.53% Intergovernmental -Mkt Value Credit - 14,494 14,494 - 14,494 Development Fees - - - - - Interest 7,342 6,328 4,468 7,500 4,600 -38.67% Total Revenues 137,639 121,129 137,497 110,500 138,094 24.97% Materials, Supplies and Services Professional & Technical Services Operations Capital Outlay TIF projects Transfers out for debt Total Expenditures Excess (deficiency) of Revenues over Expenditures Ending Fund Balance 1,045 38 925 1,105 965 -12. 1,246 2,304 1,379 1,379 - -100. 48,000 131,000 13 0,000 13 0,000 13 3,000 50,291 133,342 132,304 132,484 13 3,965 87,348 (12,213) 5,193 (21,984) 4,129 194,192 181,979 187,172 159,995 191,301 The Tax Increment District 2-9 is the Oaks of Main street development. 'This fund records the use of tax increments and bond proceeds. Residential homes were built and sold to improve the overall area. 2.31 1.12% 81.22% 19.57% Special Revenue Fund Revenue and Expenditure Highlights Henn. Co. Dist. Fee Administration. Developer payment 144 TAX INCREMENT DISTRICT 2-9 FUND FUND 229 PROGRAM: Redevelopment Area - Oak$ ofMain Street, PROGRAM Si-MMARY Coordinate and: review development and redevelopment activity. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Prepare program budget. REVENUES EXPENDITURES: Salaries/WagesBenefits Materials, Supplies & Services Capital Outlay Transfer Out -Debt Service NET SOURCE (USE) OF FUND BALANCE PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent ~ Budget Budget Change ~~ $110,500 $138,094 24.9% $ - $ - 2,484 965 -61.2% 130,000 133,000 2.3% $(21,984) $4,129 81.2% 145 CITY OF HOPKINS - 2004 BUDGET TIF DISTRICT 2-10 BUDGET Revenues and Expenditures Projected Actual Actual Actual Budget Budget Perc 2001 2002 2003 2003 2004 Cha nues Tax Increment $ 17,344 $ 59,112 $ 86,446 $ 60,810 $ 87,000 43 Development Fees - - - - - Interest 114 410 947 300 1,000 233 Materials, Supplies and Services Professional & Technical Services Operations Capital Outlay TIF projects Total Expenditures Excess (deficiency) of Revenues over Expenditures Ending Fund Balance 654 63 500 500 500 2,500 3,504 3,500 500 4,960 6,938 48,110 62,242 43,035 62,548 45 10,092 51,677 66,242 44,035 68,008 54 7,366 7,845 21,151 17,075 19,992 7,366 15,211 36,362 32,286 56,354 The Tax Increment District 2-10 is the Hopkins Business District redevelopment. This fund records the use of tax increment revenues. 17 Special Revenue Fund Revenue and Expenditure Highlights Consulting. Administration. Developer payment 146 TAX INCREMENT' DISTRICT 2-1-0 FUND FUND 230 PROGRAM: Redevelopment Area -Hopkins Business Center. PROGRAM SUMMARY Coordinate and- review development and redevelopment activity. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 i . Prepare program budget. REVENUES: EXPENDITURES: Salaries/Wages/Benefits Materials, Supplies & Services Capital Outlay Transfer Out -Debt Service NET SOURCE OF FUND BALANCE PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $61,110 $88,000 44.0% $ - $ - 1,000 5,460 446.0% 43,035 62,548 45.3% $17,075 $19,992 17.1% 147 CITY OF HOPKINS - 2004 BUDGET TIF DISTRICT 2-11 BUDGET Special Revenue Fund Revenues and Expenditures Projected Actual Actual Actual Budget Budget Percent Revenue and Expenditure 2001 2002 2003 2003 2004 Change Highlights Tax Increment $ 507,175 $ 373,424 $ 358,566 $ 375,000 $ 350,000 -6.67% Interest 9,051 22,980 74,316 10,000 35,000 250.00% Refunds 100 - - - - Bond Issue - 2,450,000 - - - ~enditures Materials, Supplies and Services Professional & Technical Services 278,780 165,547 84,648 20,000 88,000 340.00% Consulting. Operations 3,398 28,438 24,150 23,940 23,847 -0.39% Administration. Capital Outlay TIF projects - 27,760 90,305 3,000,000 2,500,000 -16.67% Road improvements Transfers out for debt - 10,635 187,500 195,000 188,000 -3.59% Total Expenditures 282,178 232,380 386,603 3,238,940 2,799,847 -13.56% Excess (deficiency) of Revenues over Expenditures 234,148 2,614,024 46,280 (2,853,940) (2,414,847) -15.39°/ Ending Fund Balance 267,356 2,881,380 2,927,660 27,440 512,813 The Tax Increment District 2-11 fund is the SuperValu redevelopment. This fund records the use of tax increments and bond proceeds. 148 TAX INCREMENT DISTRICT 2-11 FUND FUND 231 PROGRAM: Redevelopment Area - SuperValu PROGRAM SUMMARY Coordinate and review development and redevelopment activity. MA30R OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Prepare program budget. 2. Work with SUPERVALU and developer to coordinate possible project. 3. Assist in activities to facilitate Excelsior Boulevard/Monroe intersection. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change REVENUES: $385,000 $385,000 EXPENDITURES: - Salaries/Wages/Benefits $ - $ - Materials, Supplies & 43,940 111,847 154.5% Capital Outlay 3,000,000 2,500,000 -16.7% Transfer Out -Debt Service 195,000 188,000 -3.6% NET SOURCE (USE) OF BALANCE $(2,853,940) $(2,414,847) -15.4% PERSONNEL: Number of FTE positions 149 CITY OF HOPKINS - 2004 BUDGET EQUIPMENT REPLACEMENT BUDGET Revenues and Expenses Projected Actual Actual Actual Budget Budget 2001 2002 2003 2003 2004 Current Services Property taxes Interest Earnings Miscellaneous ating Expenses Materials, Supplies and Services Professional & Technical Services Utilities and Maintenance City Support Services Total Operating Expenses on-operating expenses Total Expenses Net Income (Loss) Capital $ 492,944 $ 517,327 $ 256,769 $ 506,000 $ 257,000 -49.21% 67,098 57,108 56,604 60,000 60,000 32,815 21,845 4,335 15,000 10,000 -33.33%, 500 500 500 500 550 10.00%I 12,785 13,051 8,292 16,600 9,500 -42.77% - 7,548 3,014 2,505 2,362 -5.71°/a~, 13,285 21,099 11,806 19,605 12,412 -36.69°/a 405,546 362,568 400,000 405,500 405,500 418,831 383,667 411,806 425,105 417,912 -1.69% 174,026 212,613 (94,098) 155,895 (90,912) - 158.32% 359,969 285,571 431,547 987,000 323,500 -67.22% The Equipment Replacement fund is an internal service fund. It accounts for the acquisition o f machinery and equ ipment. User charges are bil led to the various departments. Equipment purchases scheduled for 2004 include computers, police vehicles, dump truck, pick up truck and riding mower. The total amount to be purchased in 2004 is $323,500. Internal Service Fund Revenue and Expenses Highlights Audit Vehicle & equip. maim. and lease. Administrative fee Depreciation Equipment replacement 150 EQUIPMENT REPfi.ACEMENT FUND FUND' 602 PROGRAM: Equipriient Replacement PROGRAM SUMMARY Coordinate -and review twenty-year equipment replacement plan on an annual basis. The objective of this fund is fo stabilize the required funding on an annual basis ~viile enabling the fund to pu~~ehase scheduled. equipment replacement without issuing bonds. MAJOR OBJECT°IVES TO BE ACC4MPLTSHED IN 2004 1.Prepare annual plan:. 2. Analysis of future needs. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change REVENUES: EXPENDITURES: Salaries/WagesBenefits $581,100 $327,000 -43.7% $ - $ - Materials, Supplies & Services Depreciation NET SOURCE OF EQUITY Capital Purchases PERSONNEL: Number of FTE positions 19,605 12,412 -36.7% 405,500 405,500 $155,895 $(90,912) -1583% $987,000 $323,500 -67.2% Working Capital Balance Assessment Year Cash Sources Cash Uses Net Gain or (Use) Cash Pro'ection 2004 399,000 874,000 (462,000) 1,055,000 2005 389,000 389,000 - 1,055,000 2006 715,000 470,000 245,000 1,300,000 2007 534,000 615,000 (81,000) 1,219,000 2008 478,000 359,000 119,000 1,338,000 2009 525,000 669,000 (144,000) 1,194,000 2010 549,000 687,000 138,000) 1,056,000 2011 594,000 618,000 (24,000) 1,032,000 2012 630,000 454,000 176,000 1,208,000 2013 666,000 476,000 190,000 1,398,000 2014 679,000 234,000 445,000 1,843,000 2015 710,000 329,000 381,000 2,224,000 2016 738,000 697,000 41,000 2,265,000 2017 737,000 512,000 225,000 2,490,000 2018 759,000 1,578,000 (819,000 1,671,000 2019 740,000 1,264,000 (524,000) 1,147,000 2020 735,000 1,222,000 (487,000) 660,000 151 CITY OF HOPKINS - 2004 BUDGET WATER BUDGET Revenues and Expenses Projected Actual Actual Actual Budget Budget 2001 2002 2003 2003 2004 Current Services $ 966,398 $ 826,430 $ 908,678 $ 852,000 $ 875,000 2.70 Permits 4,467 10,500 14,141 14,000 14,000 Interest Earnings 64,689 38,860 25,724 44,000 29,000 -34.09 Miscellaneous 17,860 18,800 27,192 18,000 25,000 38.89 Transfer In - 166,108 - - - Total Revenues 1,053,414 1,060,698 975,735 928,000 943,000 1.62 sting Expenses Salaries, Wages and Benefits Salaries and Wages 234,547 241,875 247,659 230,745 241,848 4.81 Fringe Benefits 63,040 70,884 76,980 71,227 82,588 15.95 Materials, Supplies and Services Professional & Technical Services Utilities and Maintenance Operations City Support Services Supplies and Materials Total Operating Expenses operating expenses Total Expenses Net Income (Loss) 18,198 33,508 22,765 35,730 36,235 1.41 156,239 126,768 155,722 172,300 173,300 0.58 9,560 14,200 8,299 16,950 16,450 -2.95 165,090 177,347 180,893 183,663 181,385 -1.24 49,248 48,599 45,108 47,015 47,015 695,922 713,181 737,426 757,630 778,821 2.80 517,379 371,412 338,078 365,778 352,078 -3.75 1,213,301 1,084,593 1,075,504 1,123,408 1,130,899 0.67 (159,887) (23,895) (99,769) (195,408) (187,899) -3.84 The Water fund is a utility enterprise. The operations of water pumps, wells and distribution are recorded here. Capital purchases in 2004 will be for the radio system. Infrastructure improvements of $457, 153 in 2004 include the radio read meters, street improvements, County Rd 3 im provements and CSAH 73/CSAH 5 intersection. Enterprise Fund Revenue and Expenses Highlights Water rates remain the same Three full time employees Water sampling, audit, legal Equip. maint., heat & elec. Postage, adver., train. & misc. Admin. fee and insurance. Supp., uniforms, parts & equip. Depr & bond interest expense. 152 WATER UTILITY FUND 703 PROGRAM: Pumps & Wells PROGRAM SUMMARY' The Pumps & Wells program of the Water Utility Fund provides maintenance to the City's water system so that.-a continued supply of pntab-le water is furnished° to water customers at the most reasonable cost. Water supply must- be maintained. at proper levels, .as well as bacterial- free. Metering dey~ices- are also maintained. MAJOR OBJECTIVES TO $E ACCOMPLISHED IN 2404 1. Produce water supply sufficient to meet the needs of 16;A40 people. 2. Flush and cleck~ll hydrants annually: 3. Check all wells each: day. 4. Test samples each month to ensure safe water. supply. 5. Start well head protection pi~i. OPERATING REVENUES: OPERATING EXPENSES: Salaries/WagesBenefits Materials, Supplies & Services Operating Income (Loss) NON-OPERATING REVENUES NON-OPERATING EXPENSES: NET INCOME (LOSS) PERSONNEL: Number of FTE FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $441,000 $421,000 -4.5% $97,722 $101,953 4.3% 261,416 259,584 -0.7% 81,862 59,463 -27.4% 25,000 13,000 -48.0% 148,656 171,406 15.3% $(41,794) $(98,943) 136.7% 1.4 1.4 153 WATER UTILITY FIND 703' PROGRAM: Water Distribution PROGITAA~I SIJMIV>IARY The Water Distribution program of the Water Utility Fund provides maintenance to the City's water s~ste~ so that a continued, suppl~~of potable water is fiirnished to water customers at the most -reasonable cost. Water supply must be maintained at proper levels, as w,e11 as .bacterial free. 1Vl~tering devices are also maintained. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2004 1. Produce water supply sufficient to meet the needs of 16,000 people. 2. Flush and check all hydrants annually. 3. Test samples each month to ensure safe water supply.. 4. Ensure all affected"customers are given adequate-notice of all scheduled water shut offs, both~by file city and contractors. 5. Reduce. copper levels at taps to comply with Safe; I)rink~g Water Act- 6 meters to ~ read system. OPERATING REVENUES OPERATING EXPENSES: Salaries/WagesBenefits Materials, Supplies & Services Operating Income (Loss) NON-OPERATING REVENUES NON-OPERATING EXPENSES: NET INCOME (LOSS) Construction: PERSONNEL: Number of FTE FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $443,000 $493,000 11.3% $204,250 $222,483 8.9% 194,242 194,801 0.3% 44,508 75,716 70.1% 19,000 16,000 -15.8% 217,122 180,672 -16.8% $(153,614) $(88,956) -42.1% 509,882 457,153 -10.3% 2.8 2.8 CITY OF HOPKINS - 2004 BUDGET SANITARY SEWER BUDGET Revenues and Expenses Projected Actual Actual Actual Budget Budget Percent 2001 2002 2003 2003 2004 Change Current Services $ 1,400,700 $ 1,314,255 $ 1,329,450 $ 1,420,000 $ 1,420,000 Permits 8,100 20,337 17,463 12,000 13,000 8 Interest Earnings 60,090 35,007 27,665 30,000 29,000 -3 Miscellaneous - - - - - Total Revenues 1,468,890 1,369,599 1,374,578 1,462,000 1,462,000 ating Expenses Salaries, Wages and Benefits Salaries and Wages 132,998 141,167 134,757 183,835 207,143 12 Fringe Benefits 36,077 32,244 38,651 50,482 58,353 15 Materials, Supplies and Services Professional & Technical Services Utilities and Maintenance Operations City Support Services Supplies and Materials Total Operating Expenses operating expenses Total Expenses Net Income (boss) 7,692 13,315 9,577 53,481 54,044 24,676 32,609 26,273 68,540 67,300 819,013 850,493 889,419 912,345 957,626 190,110 192,477 198,336 200,376 199,591 15,210 13,453 7,110 21,220 21,220 _ 1,225,776 1,275,757 1,304,123 1,490,279 1,565,277 146,414 146,070 146,414 146,414 146,414 1,372,190 1,421,827 1,450,537 1,636,693 1,711,691 96,700 (52,228) (75,959) (174,693) (249,691) The Sanitary Sewer fund is a utility enterprise. The operations of the Lift Stations and the Collection/Disposal process is recorded here. Capital purchases in 2004 will be for the radio system. Infrastructure improvements of $575,000 in 2003 are for lift station #7 and street improvements. 1.05% -1.81% -0 4 Enterprise Fund Revenue and Expenses Highlights Rates remain the same Less cash & lower rates 3 3/4 full time emplys GIS, audit, legal & consulting Equip. maint., heat & electr. Disposal, adver, train, & misc. Admin. fee and insurance. Suppls, fuel, parts & equip. Deprc & transfers for cap imp 154 SEWER UTILITY FUND 707 SE~~t UTILITY FIIND -707 PROGRAM: Lift Stations PROGRAIYI: Collection & Disposal PROGRAM SIJNi1VlRI' The Lift Stations program of the Sewer Utility Fuid provides mamter~nee to the City's sewer system which is comprised of sewers, manholes, and lift stations so that sewage may be transported to the Metro Sewer S3~stem fir disposal; " MAJOR OBJECTIVES TO BE ACCOI~PI.I~I~ED IN 2004 1. Mechanically clean 50% of sanitary sewer lines in the City. Check daily the operation of sanitary -sewer lift stations and repair as :needed. 3. Inform neighborhoods prior to scheduled sanitary Viewer line maintenaxtee. 4. Verify accuracy and implement new utility mapping system. 5_ , ~;omplete recon~tructaon of lilt station #"/ (Valley llift). FY 2003 FY 2004 Approved Approved Percent Budget Budget Change OPERATING REVENUES: $284,000 $284,000 PROGRAM;SUMMARI' The Collecfi©n & Disposal program of the Sewer Utility Fund provides. maintenance. to ;the City's seuver system which is comprised of sewers, manholes, and lift stations so that sewage may be transported t© the Metro Sewer System for disposal. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2Q04 1. Mechanically clean SU% of sanitary sewer lines in the City. 2. Inform;neighborhoods prior to scheduled sanitary sewer line maintenance. 3. Verify accuracy and implement new utility mapping system. OPERATING REVENUES: FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $1,148,000 $1,149,000 $111,117 $128,736 15.9% 1,082,170 1,129,186 4.3% (45,287) (108,922) 140.5% 24,000 22,000 -8.3% 58,564 58,564 $(79,851) $(145,486) 82.2% 575,000 575,000 1.65 1.65 OPERATING EXPENSES: Salaries/Wages/Benefits $123,200 $136,760 11.0% OPERATING EXPENSES: Salaries/Wages/Benefits Materials, Supplies & Services 173,792 170,595 -1.8% Materials, Supplies & Services Operating Income (Loss) (12,992) (23,355) -79.8% Operating Income (Loss) NON-OPERATING REVENUES: 6,000 7,000 16.7% NON-OPERATING REVENUES: NON-OPERATING EXPENSES: 87,850 87,850 % NON-OPERATING EXPENSES: NET INCOME (LOSS) $(94,842) $(104,205) 9.9% NET INCOME (LOSS) Construction: - - Construction: PERSONNEL: PERSONNEL: Number of FTE ositions 1.7 1.7 Number of FTE ositions 155 CITY OF HOPKINS - 2004 BUDGET REFUSE BUDGET Revenues and Expenses Projected Actual Actual Actual Budget Budget 2001 2002 2003 2003 2004 Current Services $ 570,240 $ 608,948 $ 548,836 $ 580,991 $ 587,000 1.0 County Grant 29,105 28,898 23,394 28,500 23,000 -19.3 Interest Earnings 29,387 20,945 14,115 25,000 15,000 -40.o Miscellaneous 6,032 5,694 5,829 5,250 5,700 8.5 Total Revenues 634,764 664,485 592,174 639,741 630,700 -1.4 ating Expenses Salaries, Wages and Benefits Salaries and Wages 166,464 186,736 189,326 180,649 184,600 2.1 Fringe Benefits 44,082 51,766 49,779 52,362 55,372 5.7 Materials, Supplies and Services Professional & Technical Services 103,437 91,576 95,601 98,100 99,742 1.6 Utilities and Maintenance 43,618 29,018 19,182 38,652 40,500 4.7 Operations 144,190 136,251 128,583 159,330 141,430 -11.2 City Support Services 102,300 106,875 110,149 112,542 113,742 1.0 Supplies and Materials 38,442 32,825 22,599 39,150 39,050 -0.2 Total Operating Expenses 642,533 635,048 615,219 680,785 674,436 -0.9 operating expenses 31,898 31,619 32,500 32,500 32,500 Total Expenses 674,431 666,667 647,719 713,285 706,936 -0.8 Net Income (Loss) (39,667) (2,182) (55,545) (73,544) (76,236) 3.6 The Refuse fund is a utility enterprise. The operations of bulk collections, yard waste, recycling, brush service and refuse disposal are recorded here. Capital purchases in 2004 will be for the radio system and a refuse truck. Enterprise Fund Revenue and Expenses Highlights New formula for county grant Three and three-quarter employees Recycling service, audit & consulting Vehicle & equip. maint., heat & elec. Disposal, post, adver., train, & misc. Administrative fee and insurance. Supplies, parts, fuel, small equip. Depreciation 156 REFUSE UTII:ITY FUND 717 PROGRAM: Bulk Golection PROGRAM SU1VIMt~RY The. Bulk Collection program of the Refuse UtiEty Fund provides bulk item pickup for larger items, which are scheduled on a call-in basis on Thursdays throughout the year Free bulk i#em drop off service is provided twice per year (spring & fall). MAJOR OBJECTIVES TO °BE ACCOMPLISHED Il~Y :2004 1. Review and expand user, fee: based system. (Councl Approval Required) OPERATING REVENUES: OPERATING EXPENSES: Salaries/WagesBenefits Materials, Supplies & Services Operating Income (Loss) NON-OPERATING REVENUES: NON-OPERATING EXPENSES: NET LOSS Construction: PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $9,500 $12,000 26.3% $22,194 $21,028 -5.3% 36,371 36,532 -0.4% (49,065) (45,560) -7.1% $(49,06 $(45,560) -7.1% 0.28 0.28 157 REFUSE UTILITY F'[JND 717 :PROGRAM: Yard Waste/Leaf Collection PROGRAM Si71!'IMARY The '~'artl WastelL;eaf Collection program of the Refuse Utility .Fuad. provides yartl:waste and leaf colIectiop weekly ~~mid ;Qpril.~hrriu~ November with a rear load refuse truck or 1-ton truck. (Sub3ect to ehange:upon Gciuncil review.)~ MAJQI2 OBCTIVES TO BE' A~COMPLISFIED IN 2004 1. Continue to explore ways to improve our user fee based system (Council ;Aspp"rvua.I Required);;. 2: Continue free residential drop° off system. OPERATING REVENUES: OPERATING EXPENSES: Salaries/WagesBenefits Materials, Supplies & Services Operating Income (Loss) NON-OPERATING REVENUES: NON-OPERATING EXPENSES: NET INCOME (LOSS) Construction: PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $2,500 $7,000 180.0% $38,344 $39,264 2.4% 40,912 42,996 5.1% (76,756) (75,260) -2.0% $(76756) $(75,260) -2.0% 0.605 0.605 REFUSE UTILITY lF'LIND 717 PROGRAM: Recycle PROGRAM SU117)ElVIARY The Recycle program'' of the Refuse Utility Fund provides the t~cyeling coordina#ion for contract collection (2,990 :units) ih City .service area and administration in remaining. aeas, of the City. Recycling materials, are collected single stream (iio sorting) at the curb from. a wheeled recycling cart by a contractedhaule. MAJOR OBJEC~IV~S TO BE ACCOMP~:ISHED IN 28A.4. 1. Monitor the Single Sixeam Recycling Program and work w-tfi residents to increase the volume of waste. recycled. 2. Cod#inue to promote waste-abatement -through public awareness campaigns and educatigrial presenYa#~io OPERATING REVENUES: FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $96,591 $98,000 1.5% OPERATING EXPENSES: Salaries/WagesBenefits $26,658 $24,165 -9.4% Materials, Supplies & Services 107,897 109,621 1.6% Operating Income (Loss) (37,964) (11,621) -69.4% NON-OPERATING REVENUES: 28,500 23,000 -19.3% NON-OPERATING EXPENSES: - - NET INCOME (LOSS) Construction: PERSONNEL: Number of FTE positions $(9,464) $(12,786) 35.1% 0.45 0.45 REFUSE UTILITY PROGRAM; Brush Service PROGRAM SUMMARY The. Brush Service program of the Refuse Utility Fund provides the collection of brusl(- weekly on a call-in basis on Fridays throughQUt the year. Free yard waste/brush drop off is offered two- times- per week from mid-May through November. (Subject to change upon'Cciuncil review.) `MAJOR OBJECTIVES'TO BE ACCOMPLISHED TN 2004 l: Continue to explore ways to improve our user fee based system. (Council Appr~al Required) 2. Continue free reaidentiai drop off system. OPERATING REVENUES: OPERATING EXPENSES: Salaries/WagesBenefits Materials, Supplies & Services Operating Income (Loss) NON-OPERATING REVENUES: NON-OPERATING EXPENSES: NET INCOME (LOSS) Construction: PERSONNEL: Number of FTE positions 158 FUND 717 FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $2,400 $ - -100.0% $39,155 $35,419 -9.5% 30,599 30,698 .3% (67,354) (66,117) -1.8% $(67,354) $(66,117) -1.8% 0.56 0.56 REFUSE U'I`II,ITY FUND 717 PROGRAM: Disposal PROGRAM SUMMARY The Disposal: program of the Refuse Utility Fund provides automated refuse collection. Refuse. is collected .in roll-out containers with fully automated trucks from four routes. MAJOR OB.IECTIVES TO IiE ACCOMPLISHED IN 2004' 1. Continue to improve refuse collection service to our residents. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change OPERATING REVENUES: OPERATING EXPENSES: Salaries/Wages/Benefits Materials, Supplies & Services Operating Income (Loss) NON-OPERATING REVENUES: NON-OPERATING EXPENSES: NET INCOME (LOSS) $475,250 $475,700 0.1% $106,660 $120,096 12.6% 231,995 214,617 -7.5% 136,595 140,987 3.2% 25,000 15,000 -40.0% 32,500 32,500 -% $129,095 $123,487 -4.3% Construction: - - PERSONNEL: Number of FTE positions 1.69 1.69 159 CITY OF HOPKINS - 2004 BUDGET Current Services Interest Earnings Miscellaneous/Transfer In Total Revenues ating Expenses Salaries, Wages and Benefits Salaries and Wages Fringe Benefits Materials, Supplies and Services Professional & Technical Services Utilities and Maintenance Operations City Support Services Supplies and Materials Total Operating Expenses operating expenses Total Expenses Net Income Bond Principal payment STORM SEWER BUDGET Revenues and Expenses Projected Actual Actual Actual Budget Budget 2001 2002 2003 2003 2004 $ 676,492 $ 689,775 $ 685,179 $ 676,000 $ 685,500 43,947 (19,334) 19,816 - 21,000 - 19,077 37,554 - 37,554 720,439 689,518 742,549 676,000 744,054 25, 851 17,3 80 18,771 31,901 29, 520 5,434 5,875 5,146 8,622 8,175 4,597 4,755 10,500 20,500 20,550 10,176 - 10,200 31,000 21,000 - - - 20,000 20,000 68,467 75,409 75,596 68,596 79,032 3,972 1,402 7,112 11,000 11,000 _ 118,497 104, 821 127,325 191,619 189,277 363,795 313,130 293,072 313,205 289,598 482,292 417,951 420,397 504,824 478,875 238,147 271,567 322,151 171,176 265,179 230,000 1,840,000 250,000 250,000 270,000 The Storm Sewer fund is a utility enterprise. The reconstruction of storm sewers and ponding for drain age throughout the city is recorded here. Infrastructu re improvements include street rehabilitaion, alley reconstruction and Excelsior Blvd im provements. 1.41%I -7.4 -5.1 15.21 %I -1.2 -7.5 -5.1 8 Enterprise Fund Revenue and Expenses Highlights Storm Sewer rates remain the same half time employee Storm Sewer consulting & audit. Equip. maint., street sweeping, etc... Storm Sewer projects Administrative fee and insurance. Supplies, parts, sand, small equip. Depreciation & bond interest exp. 160 STORM SEWER FUND 740 PROGRAM: Sewer Maintenance PROGRAM SUMMARY The Sewer°'Maintenance: program of the Storm Sewer Fund maintains all storm sewer lines-,and storm inlets to assn%e adequate run-off. Creeks and ditches ;must be monitored to assure proper run-off and' weed and pollution control. This work is done with men and equipment from the Water .& Sewer and Street 8i'Sanifihtion divisions. MAJOR OBJECTIVES TO BE ACCOM~'LIS~ED IN 2004 l . Continue upgrades of storm water system including catch basin maintenance upgrades and open drainage ditch mainfenance.. 2. Continue reviewingoverall city storm water drainage system with reflection to watershed. districts. OPERATING REVENUES: OPERATING EXPENSES: Salaries/WagesBenefits Materials, Supplies & Services Operating Income NON-OPERATING REVENUES: NON-OPERATING EXPENSES: NET INCOME Construction PERSONNEL: Number of FTE FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $676,000 $723,054 7.0% $40,523 $37,695 -7.0% 118,096 151,582 28.4% 517,381 533,777 3.2% - 21,000 100.0% 313,205 289,598 -7.5% $204,176 $265,179 46.4% 350,000 531,000 51.7% .62 .62 161 NORM SEWER FUND 74@ PRQ~RANI Concrete Alleys PROGRAM SI7MIVIARY "The ~bncrete Alleys. program of the Srom Sewer Fund reconstructs and replaces alleys as needed when doing storm sewer work. -MAJOR OBJECTIVES TO BE ACCOMPT,ISHED IN 2004 1, Gontiriue alleyYimprovements as ,per CII'. FY 2003 FY 2004 Approved Approved Percent Budget Budget Change OPERATING REVENUES: $ - $ - OPERATING EXPENSES: Salaries/WagesBenefits $ - $ - Materials, Supplies & Services 33,000 - -100.0% Operating Income (Loss) (33,000) - -100.0% NON-OPERATING REVENUES: - - NON-OPERATING EXPENSES: - - NET INCOME (LOSS) $(33,000) $ - -100.0% Construction: 74,000 - -100.0% PERSONNEL: Number of FTE ositions - - CITY OF HOPKINS - 2004 BUDGET PAVILION Revenues and Expenses Projected Actual Actual Actual Budget Budget 2001 2002 2003 2003 2004 Rental Grants Interest Earnings Miscellaneous Total Revenues ating Expenses Salaries, Wages and Benefits Salaries and Wages Fringe Benefits Total Salaries and Wages Materials, Supplies and Services Professional & Technical Services Utilities and Maintenance Operations City Support Services Supplies and Materials Total Materials Supplies & Service Total Operating Expenses on-operating expenses Total Expenses Net Income (Loss) $ 245,279 $ 252,130 $ 255,047 $ 264,075 $ 283,325 7.29 3,302 3,183 2,000 3,000 3,000 21,474 23,968 8,512 12,000 11,500 -4.17 270,055 279,281 265,559 279,075 297,825 6.72 131,121 129,991 136,136 141,634 147,514 4.15 35,617 37,761 35,979 37,477 39,130 4.41 166,738 167,752 172,115 179,111 186,644 4.2i 5,692 5,588 6,124 4,068 4,268 55,524 48,040 52,653 56,660 63,190 3,384 2,798 1,913 3,680 3,830 16,308 17,557 17,786 17,320 17,950 13,865 14,983 9,624 16,590 18,090 94,773 88,966 88,101 98,318 107,328 261,511 256,718 260,215 277,429 293,972 58,298 58,075 61,175 58,430 76,150 319,809 314,793 321,390 335,859 370,122 (49,754) (35,512) (55,831) (56,784) (72,297) The Pavilion fund is an ice rin k enterprise. The operations for the ice arena, soccer league and dry floor are recorded here. Capital purchases in 2004 will be for replacement of 23 exterior doors. 11 3.64% 9.04% 9.16% 5 30 10 1.71 Enterprise Fund Revenue and Expenses Highlights Mezzanine rental Two and one-half full time emp. Audit and other consulting. Equip. maint., heat & elec. Post., adver., training, and misc. Administrative fee and insurance Supplies, parts, fuel, small equip. Depreciation 162 PA VllJON -ICE ARENA FUND 747 PROGRAM: Ice Rentll PR.OGRAM SUMMARY The I~~, RenWprogrtpndfftQ:e Pavilion ~ Ice Ar~ F~d manages and scb:e4tii~ pub~c \;J.se/~oupsand maintenance for tQ.e ice atenilJpavilion which will utilize the facility to itsfl1a~rnmrmpotentia:l and generate adequ~te revenue tooffset,hecost{)F<?~~tionS. MAJOR OBJECTIVES TO :O~;ACCOMPL:fS~D IN 2004 1. Rent all prime time i~iJi~uaf:Y(; 1: 'roMm-ch ;~and September 7 to December 31. 2: Maximize the revenue from n~wsol1rces suc\1~ advertising. 3. Develop and utilize en~rgy s~~fng Ptoced~tl:md equipment to lower Q~fating cQsts ao,9saveenergy. 4. O~te abudgetto maximize revenues. ,. ,$ ;';, , Actual Budget Budget " SELECTED WORK INDICATORS 2002 2003 2004 1. Rented prime hours ice 1,310 1,350 1,350 2. Rented non-prime hours ice 169 175 175 3. Pavilion leases for summer use 4 4 6 4. Hours ice resurfacer is in use 275 285 290 5. Hours of part-time employment 2,350 2,400 2,400 6. Open skate hours 180 180 180 7. Teams for indoor soccer 18 24 24 8. Rented roller hockey hours 163 165 165 9. Hours compressors in use 4976 3,850 4,000 10. Hours of turf use 403 430 450 11. Hours Of Mezzanine Rental Use - 260 FY 2003 FY 2004 Original Approved Percent Budget Budget Change OPERATING REVENUES: $227,325 $227,325 -% OPERATING EXPENSES: Salaries/W ages/Benefits $106,841 $107,859 1% Materials, Supplies & Services 72,233 72,790 0.8% Operating Income (Loss) 48,251 46,676 -3.7% NON-OPERATING REVENUES: 3,000 3,000 -% NON-OPERATING EXPENSES: 46,700 52,000 11.4% NET INCOME (LOSS) $4,551 $(2,324) -151.1 % PERSONNEL: Number ofFTE positions 1.50 1.40 163 PAVILION - TCE ARENA FUND 747 PROGRAM: Soc~er< & Leagues PROGRAM SI7MMARI' T'he S"occer & Lewes program of the Pavilion -Ice. Arena'Fund manages and schedules public use groups and maintenance for the ice arena/pavilion which will utilize the "facility to its naXimum potential and generate adequate revenue to offset the cost of operatit~ns. MAJOR OBJECTIVES TO BE ACCON~PLISAED IN-2004 L Maximize the revenue from. new sources Bach as advertising: 2. Develop and utilize energy saving~procedures and equipment t© lower operating costs and save energy. 3. Operate a budget to maximize revenues. OPERATING REVENUES: OPERATING EXPENSES: Salaries/WagesBenefits Materials, Supplies & Services Operating Income (Loss) NON-OPERATING REVENUES: NON-OPERATING EXPENSES: NET INCOME (LOSS) PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $39,000 $39,000 $51,417 $48,113 -6.4% 15,435 14,561 -5.7% (27,852) (23,674) -15.0% 8,730 6,500 -25.5% ${36,582) $(30,174) -17.5% 0.83 0.57 PAVII.I~N - IC'E ARENA FUND '747 PROGRAM: Dry Floor PROGRAM`SUMMARV The Dry Floor program of the Pavilion -.Ice Arena Fund manages and schedules public use groups and maintenance for -the. ice arena/pavilion whicfi will utilize the facility to its maximum potential and generate adequate revenue to offset the cost of opera#ons. MAJOR OBJECTIVES. TO SE ACCOMPLISHEI? IN 200.4 1. Research new possible sources of revenue during dry flooF "sea"son to maximize usage. 2. 1V)aximize the revenue from new sources such. as advertising, 3. Develop and utilize energy saving procedures and equipment to louver operating costs and save energy. 4. Operate a budget to maximize revenues.; OPERATING REVENUES: OPERATING EXPENSES: Salaries/WagesBenefits Materials, Supplies & Services Operating Income (Loss) NON-OPERATING REVENUES: NON-OPERATING EXPENSES: NET INCOME (LOSS) PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $9,750 $10,500 7.7% $20,853 $25,998 24.7% 10,650 10,414 -2.2% (21.,753) (25,912) 19.1% 3,000 2,950 -1.7% $(24,753) $(28,862) 16.6% 0.49 0.4 PAVII,ION - MEZZANIlVE FUND ?4'T ~. PROGRAM: Mezzanine m PROGRAIVI~" SI7MMARi' Hopkins School District is leasing the space during the day.for an alternative classroom settin~E The space- is then available on_~extening and weekencks ~r a various other rental activity. This is a :brand new area that was j st completed in November'2U03. MAJOR OBJECTIVES Tfl BE ACCOMgI.ISHED IN 2004 1". Explore different opportunities.~a~ leasing this space. OPERATING REVENUES: OPERATING EXPENSES: Salaries/WagesBenefits Materials, Supplies & Services Operating Income NON-OPERATING REVENUES: NON-OPERATING EXPENSES: NET INCOME (LOSS) PERSONNEL: Number of FTE FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $ - $18,000 100.0% $ - $4,674 100.0% - 9,563 100.0% - 3,763 100.0% - 14,700 100.0% $ - $(10,937) -100.0% .08 CITY OF HOPKINS - 2004 BUDGET SKATE PARK BUDGET Revenues and Expenses Projected Actual Actual Actual Budget Budget 2001 2002 2003 2003 2004 Current Services Grant Interest Earnings Transfer in perating Expenses Salaries, Wages and Benef is Salaries and Wages Fringe Benefits Materials, Supplies and Services Professional & Technical Services Utilities and Maintenance Operations City Support Services Supplies and Materials Total Operating Expenses on-operating expenses Total Expenses Net Income (Loss) $ 39,298 $ 17,314 $ 5,755 $ 34,200 $ - 750 - - - - 34,905 22,466 9,544 14,083 - -100 7,032 5,435 1,631 2,704 - -100 248 188 240 310 - -100 2,200 2,196 1,419 2,975 - -100 629 279 56 1,550 - -100 4,743 3,535 3,323 3,583 - -100 1,463 924 100 2,200 - -100 51,220 35,023 16,313 27,405 - -100 3,038 3,038 - 3,038 - 54,258 38,061 16,313 30,443 - -100 (14,210) (20,747) (10,558) 3,757 - The Skate Park fund is a park enterprise. Operations of the skate park are recorded here. The skate park will be closed unless grant funds are secured. Enterprise Fund Revenue and Expenses Highlights One Third full time employee Consulting Equip & structural maint., electricity Postage, adver, training, and misc. Administrative fee and insurance. Supplies, parts and small equip. Depreciation and building cost 166 SKATE PARK FUND 760 PR(3GRAM: Overpass- Skate Park PROGRAM.. SiJMMtY Tlie Skate Park program provides skate board and iriline skate athletes- i0 years- of age or older, with a safe, fun and challenging place to improve their skills. Other services offered are free instruction to beginner board and inline skate athletes, and continued lessons for more experienced skaters. The .skate park is -open .seven days a week during the summer months of the year. ,As the school year approaches the Overpass is open on weekends only as long as weather perihits. MA~TC?R OBJECTIVES TO BE ACCOMPI.ISAED IN 2004 1. To open free park thr~iugh grants; contributions- and, voluteers. OPERATING REVENUES: OPERATING EXPENSES: Salaries/Wages/Benefits Materials, Supplies & Services Operating Income (Loss) NON-OPERATING REVENUES: NON-OPERATING EXPENSES: NET INCOME (LOSS) PERSONNEL: Number of FTE positions FY 2003 FY 2004 Approved Approved Percent Budget Budget Change $34,200 $ - -100.0% $16,787 $ - -100.0% 10,618 - -100.0% 6,795 - -100.0% 3,038 - -100.0% $3,757 $ - -100.0% 0.33 0.33 y ~ . `'F ~:~ ,„,:;~- 167 CITY OF HOPKINS - 2004 BUDGET Property Tax Special Assessments Interest Transfer In Bond Proceeds Total Revenues Bond expenditures Principal Interest Fiscal charges Transfer Out Bond issuance expense Total Expenditures DEBT SERVICE FUNDS Revenues and Expenditures Projected Actual Actual Actual Budget Budget 2001 2002 2003 2003 2004 $ 346,382 $ 322,216 $ 842,369 $ 883,000 $ 1,038,000 670,660 679,503 674,264 672,529 675,557 73,248 (14,385) 26,286 15,705 19,675 1,830,000 2,063,755 1,820,171 1,818,719 2,431,219 2,125,000 - - - - 5,045,290 3,051,089 3,363,090 3,389,953 4,164,451 995,847 3,991,502 1,688,138 1,688,138 1,780,620 1,110,907 1,053,878 1,353,261 1,353,262 1,639,889 5,227 4,931 3,731 4,700 5,710 25,156 2,137,137 5,050,311 3,045,130 3,046,100 3,426,219 Sources (Uses) of Fund Balance 2,908,153 (1,999,222) 317,960 343,853 738,232 Ending Fund Balance $ 4,727,313 $ 2,728,091 $ 3,046,051 $ 2,900,042 $ 3,784,283 Debt Service funds fmance and account for the payment of interest and principal on all general obligation debt other than debt issued for an enterprise fund. Percent 1 17 33. 22. 21.18% 21.49% 11 Revenue and Expenditure Highlights Annual levy amount Special housing fees TIF, PIR and General fund Principal payments Interest payments 168 2003 June 24 June 25 June 25 Jules June 7 Jul July 7 July 7 Jul. 2004 PROGRAM BUDGET CALENDAR Meet with Council to set parameters and goals for 2004 budget Distribute 2004 budget calendar. Distribute budget manual and forms (Form B -Salaries and Employee Benefits). Departments return Form B to Finance adding any part time or special pay categories. Review by Finance Director with Departments and City Manager for personnel changes. Receive calendar from State. Distribute Revenue and Expenditure detail budgets for review, updates and changes. (On share directory under 2004 budgets) Notify Public Works Director of the Garage-Labor & Burden budget amount. All budget requests for the following departments and funds, along with activity and workload indicators, must be submitted to the Finance Director on or before the dates indicated below: Mayor-Council Administrative Services Legal Finance Planning Reception Elections Assessing Inspections City Clerk Police FireBmergency Preparedness Recreation Activity Center Public Works and Parks except Enterprise Funds. July 1 g Paratransit Cable TV Depot Coffee House Equipment Replacement Fund Pavilion/Ice Arena Fund Economic Development Housing Rehabilitation Fund TIF Districts Art Center Operations Fund Water Utility Fund Sanitary Sewer Utility Fund Refuse Utility Fund Storm Sewer Utility Fund Skateboard Park Section 8 Parking 169 July 14-21 Finance analysis and assembly. 2004 PROGRAM BUDGET CALENDAR, (continued) July 22 City Council -work session -discuss preliminary budget and levy July 22-29 City Council -Departments have meetings with finance and City Manager for further analysis. August 4 Review capital outlay requests in Management meeting with Deparhnents and City Manager Au ust 6 Department of Revenue notifies City of their 2003 LGA. Au ug st S Regular Julyfseven month computer print outs ready. August 11-i5 Analysis and assembly of budget requests by Finance Director Au u~ Proposed 2004 budget and levy presentation to Council. August.18-22 Compilation and printing of budget documents. Aug. 20 - 2 i Prepare notice of public hearing for newspaper, Thurs. Aug. 28`x, Au ust 26 City Council budget work session -Council, Administration, Finance, Legal, Community Services, Cable and Equipment Replacement Fund- (input from staff). Au ug st 27 Post Proposed 2004 budget and levy on the Web September 2 City Council adopts a proposed levy and budget (General Fund department totals only) and sets a public hearing date for December 8th. If a continuation of the hearing is needed, time and place need to be announced prior to adjournment of first hearing. Public Hearing regarding the proposed increase in the tax rate. September 9 City Council budget work session -Police, Fire, Recreation and Chemical Assessment - (input from staff). September 10 City must certify a proposed budget and preliminary tax levy by 9-12-02 to County Auditor. (Final levy cannot exceed preliminary levy). September 23 City Council budget work session -Planning, Economic & Community Development, Para Transit, Housing Rehab, Parking, Section 8 and TIF Districts- (input from staff). September 30 City Council budget work session -Public Works, including Municipal Building, Activity Center, Depot, Art Center, Utility Funds, Pavilion and Skate Park - (input from staff). 170 2004 PROGRAM BUDGET CALENDAR, (continued) October 1 Notice from Hennepin County regarding tax rate October 1-24 Prepare Budget Document October 28 Present budget to council -final department input November 4 City Manager's presentation and graphs. November 6 Prepare public forum notification advertising, post on November 13~' for a forum on November 18~'. Nov. 10 - 21 County mails notices to taxpayers indicating for all taxing governmental entities their proposed budgets, levies and time of public hearings. The notices are parcel -specific in compliance with truth in taxation notices. November 13 Public Forum notification for budget input regarding current and future projects on Web. November 1$ Submission of City Manager's draft proposed budget to the City Council and Public forum November 25 City Council budget work session - November 26 Prepare official notice of Public Hearing on 2004 Budget. December 4 Publish official notice of Public Hearing on 2004 Budget, not more than six days nor less than two days prior to public hearing date. December 8 City Council Public Hearing on 2004 budget at 6:30 PM (required to be held between November 29 and December 20, 2001). If continuation of Public Hearing is not needed, then Council must announce a subsequent hearing, giving date, time and place, at which hearing, Council would consider a resolution adopting the 2004 Budget and setting the fmal 2004 levy. If a continuation is needed, then date, time and place must be announced prior to adjournment of this first hearing. December 15 City Council -continuation of Budget Public Hearing 6:30 PM, if needed. At the end of this continuation hearing, the Council must announce a subsequent hearing, giving date, time and place, at which hearing Council would consider a resolution adopting the 2004 budget and setting the fina120041evy. December 15 City Council - If a continuation hearing was or was not necessary, adopt Budget and Levy. December 28 Final certification of the 2004 levy to the County Auditor by the City Clerk_ 171 CITY OF HOPKINS GLOSSARY OF TERMS Accrual Basis -The basis of accounting under which revenues are recorded when earned and expenditures are recorded as soon as they result in liabilities for benefits received, notwithstanding that the receipt of cash or the payment of cash may take place, in whole or in part, in another accounting period. Appropriation - A specific amount of money authorized by the City Council, generally during adoption of the annual budget, used to make expenditures for specific purposes. Budget -Budget adopted by the City Council on December 16, 2003. Capital Improvement Program - A five year plan for proposed capital improvements. Certified Levy -Total tax levy of a jurisdiction which is certified to the County Auditor. Contingency -Budget for expenditures which cannot be placed in departmental budgets, primarily due to uncertainty about the level or timing of expenditures when the budget is adopted. Department -Basic organizational unit of City government, responsible for carrying out a spe~fic function. Estimated Market Value -Represents the selling price of a property if it were on the market. Estimated market value is converted to tax capacity before property taxes are levied. Fiscal Disparities -The program created by the Metropolitan Fiscal Disparities Act which shares growth in the commercial-industrial tax base in the seven county metropolitan area. Forty percent of the value of new commercial-industrial development since 1971 is pooled and redistributed among the 300 taxing districts to address uneven business development throughout the state. Fund - An independent fiscal and accounting entity which is segregated for the purpose of performing specific activities or achieving certain objectives. 200 I3UnCET 172 CITY OF HOPKINS Fund Balance -Difference between fund assets and fund liabilities (the equity) in governmental funds. Fund balances will be classified as reserved or unreserved. Reserved funds -Legally segregated for specific use. They aze not available for discretionary appropriation due to third party claim or due to the nature of the asset. Unreserved funds - Designated funds - To establish tentative plans for or restrictions on the future use of financial resources. Undesignated funds -The funds remaining after reduction for reserved and designated balances. Major Account Series -Three classifications of expenditures made by the City. Salaries, Wages and Benefits -Costs relating to employees or temporary help, including fringe benefits. Materials, Supplies and Services -Costs relating to articles ofnon-durable nature, such as office supplies; professional and technical services; utilities and maintenance; operations and city support services. Capital Outlay -Costs of durable goods such as furniture and equipment. Reimbursed Expenditures -Offset against costs for services provided by one fund to another fund. Modified Accrual Basis -Under the modified accrual basis of accounting, revenues are recognized in the period in which they become available and measurable, and expenditures aze recognized at the time a liability is incurred pursuant to appropriation authority. Operating Budget -Financial plan for the fiscal yeaz which authorizes proposed personnel complements, expenditures and the revenues to finance them. Tax Capacity -County tax base for the purposes of levying property taxes. Properties are assigned rates at which their values will be converted into the tax base, (see tax classification rate). Tax Capacity Rate -Tax rate applied to tax capacity to generate property tax revenue. The rate is obtained by dividing the property tax levy by the available tax capacity. Tax Classification Rate -Rates at which estimated market values aze converted into the property tax base. The classification rates aze assigned to properties depending on their type. Tax Increments -The value of local taxes collected on a redeveloped or developed property, above the base year taxes. 2004 BUDGET - 173 CITY OF HOPKINS TIF -Tax Increment Financing PIR -Permanent Improvement Revolving (fund) Outstanding debt obligations and purposes: 2002A General Obligation Tax Increment Bonds - County Road 3 improvements phase II 2001 General Obligation Refunding -Park Bonds 1993D - park improvements 1999A Taxable Housing Improvement - Westbrooke Patio Homes improvements 1999B Taxable Improvement Area Bonds - Valley View Homes improvements 1997A Tax Increment - County Road 3 improvements phase I 1997B Taxable Housing Improvement Area Bonds - Westbrooke Paito Homes improvements 1996C Tax Increment - Oaks of Mainstreet redevelopment 1996D Taxable Tax Increment - Oaks of Mainstreet redevelopment 1995 Housing Improvement Area Bonds - Meadow Creek Condominium improvements 1993C Redevelopment Refunding - Street improvements 1992 Redevelopment Refunding Taxable Bonds - Ice Arena Facility and street improvements 2002B Improvement Revolving Bonds - Street improvements 2001 General Obligation Refunding -Improvement - Street improvements 1999D Improvement Revolving Bonds - Street improvements 2003 General Obligation Storm Sewer - Storm sewer replacement 2001 General Obligation Refunding -Storm Sewer 1993B - Storm sewer replacement 2000 Water Revenue Bonds -Paint water towers and implement radio read meters 1999C Storm Sewer Revenue Bonds - Storm sewer replacement 2003 Public Facility Lease Revenue Bonds - Police station expansion and remodel 2002 Public Facility Lease Revenue Bonds - Fire Station and Public Works Storage Facility 2004 ~3U:llGET $ 2,450,000 $ 1,145,000 $ 1,385,000 $ 2,430,000 $ 1,550,000 $ 1,480,000 $ 500,000 $ 625,000 $ 605,000 $ 1,345,000 $ 263,056 $ 960,000 $ 680,000 $ 635,000 $ 1,265,000 $ 1,440,000 $ 1,740,000 $ 1,265,000 $ 3,050,000 $10,760,000 174