2005 City of Hopkins, MN Budget
2005 BUDGET
CITY OF HOPKINS,
MINNESOTA
1010 First Street South
Hopkins, MN 55343
CITY OF HOPKINS BUDGET
FISCAL YEAR BEGINNING JANUARY 1,2005
Mayor Eugene Maxwell
Councilmember Rick Brausen
Councilmember Bruce Rowan
Councilmember Diane Johnson
Councilmember Jay Thompson
Jim Genellie .................. Acting City Manager
Department Directors
Jim Genellie................Community Services
Steve Stadler .........................Public Works
Jim Kerrigan........Community Development
Dave Johnson................ ....... ...Recreation
Christine Harkess...... ...... .........Finance
Craig Reid........................Police Chief
Don Beckering.....................Fire Chief
This document was developed and compiled by the Finance Department, City of Hopkins, with significant contributions ji-om:
Deb Dahlheimer, Senior Account Clerk
CITY OF HOPKINS
TABLE OF CONTENTS
I ntrod uction/Backg round
Letter of Transmittal. .................. ..... ........... ......... ... ........... .... ..... .... ... ................. 1
City Manager's Budget Message ......................................................................... 2
Distinguished Budget Presentation Award................................................................... 6
Mission Statement............................................................................................... 8
Community Profile........................................ ....... .............. ................ .................. 9
Organization Structure............................... .......... .................. ............................. 10
Organization Goals................................................. .................... .......... ............. 10
Budget Policy .................................................................................................... 11
Financial Management Policy ............................................................................ 16
Budget Overview
Authorized Staffing Levels..... ..... ..... .... ....... ........ ..... .......... ......... ...... .... ........ ..... 19
2005 Budget Summary - All Funds ................................................................... 20
2005 Revenue Summary - All Funds ................................................................ 22
2005 Appropriation Summary - All Funds ......................................................... 25
Property Tax Service Costs. ... .......... ........... ..... ...... ... ... ...... ..... ..... ..... ... ...... ... .... 30
Fund Balance .................................................................................................... 34
Debt Overview................................................................................................... 36
Capital Improvements Overview ........................................................................ 39
General Fund Budget Projection ....................................................................... 41
Organization Chart............................................ ................................................. 45
General Fund.................... .............................. .............. ................. ....................... 46
Special Revenue Funds ....................................................................................... 105
Internal Service Fund.................................................. ............................................. 147
Enterprise Funds............. ............ .......................... ......... ...... ............. ........... ........... 149
General Debt Service Funds.................................................................................... 165
Budget Calendar........................................................................ ..... ............... .......... 167
Glossary ................................................................ .................................................. 171
CITY OF HOPKINS
HOPKINS, MINNESOTA
Department of Finance
"'.7.m;.>;<::,~:
1010 First Street South. Hopkins, MN 55343. (952) 935-8474. Fax: (952) 935-1834. Finance (952) 548-6330
Dear Reader:
This document presents the City's approved 2005 Budget with operating program detail.
Th is information has been compiled and presented in accordance with generally accepted budgeting
practices as pronounced by the Govemment Finance Officers Association of the U.S. and Canada,
and with generally accepted accounting principles for govemmental accounting.
-~y?;.~
Christine M Harkess, CPA, CGFM
Director of Finance
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Web a""'<.e~~: www.!:.opkin.!.mn..com
.
12/30/04
INTRODUCTION
It is my pleasure to present the 2005 Municipal Budget. The Municipal Budget is one of four financial documents prepared annually by the City of Hopkins. The
other documents include the Comprehensive Annual Financial Report, the Five Year Capital Improvements Plan, and the Equipment Replacement Plan.
Hopkins was first settled in 1853 and was incorporated as the Village of West Minneapolis in 1893. The name was changed in 1928 to Hopkins after one of the
early residents. The original territory of incorporation was three square miles, but successive annexation since 1946 has enlarged this area by one-third. In
1947, the residents of the area adopted a City Charter with a Council/Manager form of government. The governing council is responsible, among other things,
for passing ordinances, adopting the budget, appointing committees and hiring the City's manager and attorney.
The Municipal Budget is intended to reflect the goals, objectives, and priorities established by the City Council with input from the residents and taxpayers of
Hopkins, and fairly represents the revenues and expenditures necessary to provide the services and programs desired by the community.
The City of Hopkins is fully developed. Challenges exist for redevelopment and building community. The city governing body involves its' citizens and
constituents through mission and vision statement building, citizen academy and state of the city projects. The budget adoption is a significant way in which the
City Council expresses their leadership. The City Council establishes budget goals, which are accurately reflected in this budget.
2005 BUDGET DEVElOPMENT
The City has developed a number of elements that have been brought together to provide the best information for the Council to make their budget decisions.
These elements include the following:
. Visioning Process - The Council has a mission and vision statement which help determine the priorities of the community and direct the council in
providing services for it's constituency.
. Program Budgeting - This provides more information in regards to what programs departments provide and what is the individual cost of those
programs. This accomplishes the objective of reviewing revenues and expenditures based on program activity.
. Four Year Budget Modeling - Encourages future planning for the General Fund budget and allows us a preview at projected property tax levy needs
over the next four years.
. Cash Flow Models - Cash flow projections are created for all funds to provide us with a view of future sources and uses within the various funds and
for the City as a whole. This assists in long range planning and goal setting.
. Net Property Tax Cost for Sample Properties - Developed many years ago, this provides information to the council incorporating expected increases
in valuation and projecting actual costs on sample properties within the City.
. Net Tax Cost by Program - This provides both a dollar and percentage of property tax support for each of the City's general fund programs.
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2
CITY OF HOPKINS
HOPKINS IN 2004
In the year 2004, the nations economy experienced some growth. However, the governmental environment in 2003 and 2004 was to cut costs and reduce
the size of government. This philosophy impacted the city through lost governmental aids and reduced revenues. In order to accommodate the changed
environment, the 2003 and 2004 budget objectives were modified. The city continued to provide all core services through 2004. The City made substantial
reductions in its operating budgets through reduced capitai expenses, that along with hiring deferrals, travel freezes and early retirements allowed us to
maintain a balanced budget. Program budgeting has helped in our analysis of city services. We have gathered information on alternative revenue sources
impiementing a franchise fee on natural gas. The council and staff continue to investigate additional revenue sources.
In 2004, the City's tax base continued to grow. Redevelopment of properties in Hopkins helped to increase our tax base, which increased our tax capacity.
The general fund levy has gone up an average of 6.9% per year for the last five years. The above average increases in the levy are attributed to the loss of
intergovernmental revenues from the state and a $990,000 levy for the new fire, public works and poiice facilities. The City's general fund expenditures have
increased an average of 2.5% a year over the last five years. This increase is directly related to salary and benefit increases for employees, insurance costs
and oil based products. Diligent planning and management has heiped in keeping operating expenditures down.
The employee compensation has remained competitive in the market for both those with and those without labor contracts. The number of employees has
decreased from 119 in 2003 to 105 in 2004. The decreases are from early retirements of three maintenance workers, reduction of fire fighter staff, and
elimination of assessor, information officer, and meter reader positions.
ECONOMIC OUTLOOK
Minnesota's overall economy is one of the strongest in the nation. Thirteen fortune 500 companies are headquartered in Minnesota. Super Valu is the
largest food wholesaler in the nation. They are a fortune 500 company that continues to expand in Hopkins. Another fortune 500 company with a branch in
Hopkins is US Banks. Included with the fortune 500 companies in Hopkins there is a diverse community made up of a healthy mix of residential, commercial
and industrial properties.
Hopkins economic outlook is very stable. The City has expanded its commercial tax base through redevelopment. It is also an attractive bedroom community
of Minneapolis with new home construction. Hopkins is an inner-ring suburb of Minneapolis with a good mix of 34% residential, 42% commercial and
industrial and 22% apartment properties. Hopkins participates fully in the Minneapolis and Hennepin County economies. Hopkins has preserved its central
downtown area where development continues because of its highly desirable location. Retail sales are strong at more than 200% of the states and nation's
levels. This reflects on the strength of the downtown area. Hopkins wealth levels are above average when compared nationwide.
LONG TERM OBJECTIVES
The City Council and staff have establishes long term objectives for the community and the working environment
. Increase ratio of residential properties.
. Maintain the high quality of our livable communHy.
. Increase tax base to spread share of tax burden.
2005 BUDGET
3
CITY OF HOPKINS
BUDGET OBJECTIVES FOR 2005
. Maintain core City services at a reasonable price for residents and commercial/industrial users.
. Use program budgeting as a tool for analysis of all programs and services to:
. look for ways to reduce dependency on the property tax,
. find greater efficiencies in the provision of current services and programs,
. compare staffing levels to workloads to assure proper allocation of resources,
. create greater linkages between revenues and expenses, to allow for more entrepreneurial approaches to non-essential services.
. Forecast funding needs and tax implications to assure strong long-term financial stability.
. Continue policy of avoiding the USe of fund balances for operating expenses.
. Recognize and award employees that help the City save money.
. Temporarily reduce funding for capital equipment expenditures through reduction in charges to departments from the equipment replacement plan.
. Review Hopkins Mission Statement and Vision action steps.
. Evaluate utility franchise fees and investigate other sources of revenue.
.
BUDGET CONSIDERATIONS
There are areas to consider that may affect the budget during the next few years.
State Tax Reform:
).- The projected state deficit may again affect City finances as well as residential and commercial based taxpayers
).- Property Classification Changes - In the past there has been a tendency to shift some of the tax burden back to residential taxpayers from
commercial/industrial taxpayers. This may continue in the future but it is predicted to continue at a much slower pace then in the past.
., Tax Increment Finance - Any changes in property classifications impact property taxes generated by TIF districts. Currently the tax generated in
the various districts is projected to be sufficient to cover any debt or liabilities created in the districts.
., Property Tax Freeze - May be considered in the future as a tool to hold down local government spending.
., State Aids - In 2002 the state shifted a portion of its aids from local governments to school districts, allowing local governments to levy back the
loss. In 2003 the state un-allotted a portion of local government aids without the ability to raise taxes. In 2004 cities were given the authority to
levy back 60% of lost local government aid. The trend of reducing local government reliance on state aids is anticipated to continue into the
future.
Real Estate Values - Real estate values in this community continue to increase. This results in an increase in the City's tax capacity, which in turn
decreases the overall tax rate. In addition, three tax increment districts were decertified in 2004 adding over $69M in increased value to the general
tax base.
Redevelopment - Significant redevelopment has occurred within the City of Hopkins over the past five years. This redevelopment has contributed
substantially towards the increase in property values and by making Hopkins a more desirable place to live and work. In 2003 and 2004, the City of
Hopkins built a new fire station, rebuilt and added onto the public works storage facility and remodeled and expanded the police station. Other
development included new commercial structures on Mainstreet, renovation of older industrial buildings and new residential projects. Redevelopment
efforts continue to ensure that Hopkins remains a desirable community to iive and work in.
2005 BUDGET
4
CITY OF HOPKINS
Overall, expenditures will increase by approximately 3% in 2005 with projected increases of about 3% in 2006 and 3% a year into the future. The
state aid losses of the past two years have triggered program expenditure cuts and increases in other revenue sources. Future programs and
services provided by the City of Hopkins may change in relation to available revenue sources. The City Council and staff continue to work on budget
solutions in light of decreases in funding sources. This planning assists in minimizing the impacts of potential tax freezes, additional state aid losses
and reduced redevelopment activity.
Fund Balances for governmental fund types will continue to be strong for the next 3 to 4 years, absent any significant changes in the policy of
avoiding the use of fund balance reserves for current expenditures.
GAUGING THE CITY
The City uses the following performance measures:
. Tax levy history in relation to consumer price index.
. Sample properties - cost per month
. Comparisons of comparable communities
. Goal achievement
2005 BUDGET ADOPTION
Overall the budget objective is to provide quality services at a reasonable cost, keeping tax rates fairly constant In the past this has been
accomplished through increased net tax capacity levels and keeping the tax levy at a reasonable amount, at the same time allowing the City enough
funds to continue with the level and quality of service it currently has. In 2003, the City implemented a $550,000 tax levy for the new fire station and
public works storage facility. In 2004, the City implemented an additional $450,000 tax levy for the remodeling and expansion of its police
department facility. At the same time as these new levies were being implemented the state significantly reduced local government aid to the city.
These new levies and the loss of state aid have significantly impacted the city's tax rates. The city's tax capacity rate has gone from 32% in 2001 to
57% in 2004 but has been reduced to 49% in 2005 largely due to the decertification of three tax increment districts. To offset a large portion of the
increase in the city tax rates the state significantly reduced the school districts reliance on tax levies. The result is that more property tax dollars
support the city, county and special districts with a smaller amount going to the schools. School districts now receive the majority of their income
from state aids.
The adopted General Fund budget has a 7.83% expenditure increase. The city's tax capacity rate for 2005 shows a decrease of 13.4% from 2004.
The total tax levy increase for 2004/2005 is 5.4%. The levy includes funds designated for general fund operations and debt service payments. The
Housing and Redevelopment Authority levy was re-instated at $10,000 and a new levy for capital items in the amount of $25,000 was created. The
monthly city tax cost for a median valued home, which increased in value by15% from $164,000 in 2003 to $187,000 in 2004 is $69.
Sincerely,
q~
James A. Genellie
Acting City Manager
2005 BUDGET
5
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Hopkins,
Minnesota
For the Fiscal Year Beginning
January 1, 2004
-?l~~~ fJfh/~
President Executive Director
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CITY OF HOPKINS
The Government Finance Officers Association of the United States and Canada (GFOA) presented a
Distinguished Budget Presentation Award to City of Hopkins, Minnesota for its annual budget for the
fiscal year beginning January 1, 2004. In order to receive this award, a government unit must publish
a budget document that meets program criteria as a policy document, as an operations guide, as a
financial plan, and as a communications device.
This award is valid for a period of one year only. We believe our current budget continues to
conform to program requirements, and we are submitting it to GFOA to determine its eligibility for
another award.
7
Educate
Together, all of city government pledges to:
Continually enhance partnerships with citizens.
Inspire citizen leadership,
Educate and involve residents.
Communicate openly and effectively.
Be responsive.
Be fiscally responsible
CITY OF HOPKINS
Inspire
Hopkins
Partnering with
Citizens to
Enhance the
Quality of Life
Communicate
As a City Council we pledge to:
Continually enhance partnerships with staff.
Lead in the creation of a community-wide vision.
Set policy.
As a staff, we pledge to:
Continually enhance partnerships with the City Council.
Develop and implement long-term plans.
Provide quality customer service that is:
o Responsive to the needs of the community.
o Innovative.
o Accessible.
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COMMUNITY PROFILE
CITY OF HOPKINS
The City of Hopkins is home to residents, industries, retailers and restaurants. Hopkins is 99% developed and over 4% is designated park
and open space areas.
A City Charter is the basis for government operation with a council- manager form of government. The City Council consists of four
council members and the mayor. Council members serve four-year terms and are elected at large. The mayor is elected at large for a
two-year term.
Dated of Incorporation
Date of Adoption of City Charter
Form of Government
Fiscal Year Begins
Area of City
Miles of Streets and Alleys
Storm Sewers
Sanitary Sewers
Water Mains
Fire Protection:
Number of Stations
Number of Employees - Volunteer
Police Protection:
Number of Stations
Number of Employees
Recreation:
City Parks
Playgrounds
Skating Rinks
Elections:
Registered Voters - last general election
Population:
2002
2003
Housing
November 27, 1893
December 2, 1947
Council - Manager
January 1
4.0 Square Miles
72.8 Miles
21.4 Miles
43.4 Miles
52.6 Miles
Education
2,382 single family
4,188 multiple family
486 duplexes
1,763 condo/town home
4 Elementary Schools
2 Middle Schools
Civil Defense Warning Sirens 2
1
36
City Bond Ratings
1
41
School Enrollment
Unemployment rate
12 city parks
1
18
Property Values
8,830
17,559
17,643
Standard & Poor's AA-
Moody's A+
8,320
2.7%
$1.4 billion
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CITY OF HOPKINS
ORGANIZATION STRUCTURE
The home rule charter of the City was adopted on December 2, 1947 and serves as the basis for the government operations of the City. The City utilizes
the council-manager form of municipal government. The City Council is comprised of the mayor and four council members. The mayor and the council
members are elected at large. The council mem bers serve a four-year term and the mayor serves a two-year term. The city manager of the City is the
chief administrative officer of the City. The city manager and the city attorney are selected by the City Council and serve an indefinite term. The city
manager controls and directs the administration of the City's affairs and therefore, supervises all departments and divisions of the City. The city attorney
provides legal and prosecution services for the City. City boards and commissions serve in an advisory capacity to the City Council.
The City is managed through seven departments, each with a department head who reports to the city manager. In addition to the departments the city
manager oversees the administration, human resources and management information functions. A description of each of the departments is included in
this document. Within each department are several programs. A description of each program, its objectives and budgets are presented in this
document.
The City utilizes several commissions to advise, prioritize or implement various city issues or projects throughout the year. These commissions are
comprised of volunteer citizens and an appointed staff member as a liaison. The Charter commission reviews the city charter for appropriateness and
also recommends changes to the charter. They meet annually or more often as needed. The Human Rights commission meets monthly and they
promote equality and fairness within the community. The Zoning and Planning commission meets monthly and reviews and recommends zoning
applications, changes to zoning ordinances and recommends possible future economic development for the City. The Park board meets monthly to
review park and recreation programs use and recommends future programs a nd development for parks. The Chemical Health commission meets
monthly and they promote chemical use awareness in the City.
There are also several internal committees comprised of department heads and employees to assist in the management of City ope rations. These
include the Labor Management committee, Employee Management committee, Safety committee and Police Review committee.
ORGANIZATION GOALS
Long-range goals for the City are:
o Continually enhance partnerships with citizens.
o Inspire citizen leadership.
o Educate and involve residents.
o Communicate openly and effectively.
o Be responsive.
o Be fiscally responsible.
o Provide quality customer service that is:
.( Responsive to the needs of the community.
.( Innovative.
.( Accessible.
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CITY OF HOPKINS
Short-term goals are reviewed bi-annually by City Council and staff. The discussion begins with the 910bal environment and ends with prioritizing goals for
the near future. Below are the short-term goals for the City and some strategies to implement them.
o Create opportunities for employee growth.
" Employee academy
" Mentoring
o Develop City traffic control committee.
o Elicit feedback from residents concerning City services.
" Conduct surveys
" Informal feedback
o Alternative services analysis/alternative means of providing services.
" Program budgeting
" Department revenues
o Redevelopment of "blighted" sites in Hopkins.
o Investigate alternative city revenue sources.
o Communication improvements with residents
" I nternet and City website
" Digitize information
" Education
o Long term technology planning.
" Technology committee
BUDGET POLICY
The municipal budget document is the result of months of work and planning and includes proposed revenues and expenditures for 43 separate funds.
These funds are grouped into five major categories. They are:
o General Fund
o Special Revenue Funds
o Enterprise Funds
o Internal Service Fund
o General Debt Service Funds
Budgets are complete financial plans for the future by fund, showing all proposed expenditures and estimates of all anticipated revenues. The council
may include or exclude at its discretion any fund, except the general fund. The budget shall be submitted to the council at a regular council meeting, in a
manner prescribed by state statute, not less than 30 days prior to final approval. The budget is a public record open to public inspection. The council
shall hold a public hearing on the budget and it shall make such changes therein as it deems necessary and adopt the budget by resolution.
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CITY OF HOPKINS
Budgets are estimates and may be amended under the following guidelines.
PREPARATION OF THE ANNUAL BUDGET. The annual budget shall provide a complete financial plan for the budget year by fund, showing ali
proposed expenditures and estimates of all anticipated revenues applicable to proposed expenditures and any other information the council may require
or the city manager might deem desirable. In parallel columns shall be shown the amounts, if any, granted and expended under similar heads for the
past two complete fiscal years and, as current as possible, for the immediate past fiscal year. The council may include or exclude at its discretion any
fund, except the general fund. The budget shall be submitted to the council at a regular council meeting, in a manner prescribed by state statute, not less
than 30 days prior to final approval. It shall be a public record open to public inspection by anyone and the city manager shall cause sufficient copies
thereof to be prepared for distribution to the mayor, members of the council and interested persons.
ADOPTION OF THE BUDGET. The council shall hold a public hearing on the budget and it shall make such changes therein as it deems necessary and
adopt the budget by Resolution.
ENFORCEMENT OF THE BUDGET. Except a~ set forth in Section 7.16, the city manager or the City Council shall not approve any expenditure
uncovered by the budget. The City Council may approve expenditures uncovered by the budget if there is sufficient unexpended balance left after
deducting the total past expenditures and the sum of all outstanding bills, orders and encumbrances. No employee of the City shall place any orders or
make any purchases except for the purpose and to the amounts authorized in the budget. Except as in this Charter otherwise provided, any obligations
incurred by any person in the employ of the City for any purpose not authorized in the budget or for any amount in excess of the amount therein
authorized shall be a personal obligation upon the person incurring the expenditure.
ALTERATIONS IN THE BUDGET. Except as set forth in Section 7.16, after the budget shall have been duly adopted, the council shall not have power to
increase the amounts therein fixed, whether by the insertion of new items or otherwise, beyond the estimated revenues, unless the actual receipts shall
exceed such estimates, and in that event not beyond such actual receipts. The sums fixed in the budget are appropriated at the beginning of the fiscal
year for the several purposes named therein. The council may reduce salaries or the sums appropriated for any other purpose, or authorize the transfer
of sums from unexpended balances to other purposes.
Budgets are adopted by fund and are appropriated for several purposes. The council may reduce appropriations within any fund and re-appropriate those
funds within the same fund for other purposes. The council may also increase appropriations if actual receipts exceed budgeted revenues. The increase
in appropriations cannot exceed the excess in budgeted revenues. The budget, as presented in this document, is developed for each program within a
department. For example, the Finance department is made up of several programs including Benefit Administration, Payroll, Utility Billing, etc... For
management purposes, the sum of the program expenditures may not exceed the total budget for the specific department. For legal purposes, the
general fund total expenditures cannot exceed the total general fund appropriation. The council must budget for the general fund but budgets for all other
funds are at their discretion.
Budgets are adopted on a basis consistent with generally accepted accounting principles and are defined on the same basis of accounting described
below. Annually appropriated budgets are legally adopted for the general fund. Budgeted amounts are reported as originally adopted, or as amended by
the City Council. Budgeted expenditure appropriations lapse at year-end. Unexpended or supplementary appropriations can be carried forward if
approved by the City Council. Encumbrances represent purchase commitments. Encumbrances outstanding at year-end are reported as reservations of
fund balances and the budgets associated with them are carried forward to the next year.
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CITY OF HOPKINS
The City follows the procedures below in establishing the budget. .
1. The city manager submits to the City Council a proposed operating budget for the fiscal year commencing the following January 1. The operating
budget includes proposed expenditures and the estimated revenues for the general fund, specified special revenue funds requested by City Council,
enterprise funds, internal service funds and debt service funds. Capital project funds for the City are not budgeted annually but are included in the
Capital Improvement Plan approved by the City Council. Capital projects are approved by the City Council on a per project basis.
2. Public hearings are conducted to obtain taxpayer comments.
3. The general fund budget is enacted through passage of a resolution.
FUND ACCOUNTING
The accounts of the City are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The
operations of each fund are accounted for with a separate set of self baiancing accounts that comprises its assets, liabilities, fund equity, revenues, and
expenditures, or expenses, as appropriate. Government resources are allocated to and accounted for in individual funds based upon the purposes for
which they are to be spent and the means by which spending activities are controlled. The various funds are grouped, in the financial statements, into
seven generic fund types and three broad fund categories as follows:
Governmental Funds
General Fund - The general fund is the general operating fund of the City. It is used to account for all financial resources except those required to be
accounted for in another fund.
Special Revenue Funds - Special revenue funds are used to account for the proceeds of specific revenue sources that are legally restricted to
expenditures for specified purposes. Definitions of each special revenue fund are included on the financial summary pages.
Debt Service Funds - Debt service funds are used to account for the accumulation of resources for, and the payment of, general long-term debt principal,
interest, and related costs.
Capital Project Funds - Capital project funds are used to account for financial resources to be used for the acquisition or construction of major capital
facilities and infrastructure, other than those financed by proprietary funds or special revenue funds.
Proprietarv Funds
Enterprise Funds - Enterprise funds are used to account for operations that are financed and operated in a manner similar to private business
enterprises, where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public
on a continuing basis, be financed or recovered primarily through user charges.
Internal Service Funds - Internal service funds are used to account for the financing of goods and services provided by one department to other
departments of the City on a cost-reimbursement basis.
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CITY OF HOPKINS
List of Citv funds
Governmental Funds
. General fund - account for revenues and expenditures to carry out basic governmental activities of the city.
. Special Revenue funds:
. Economic Development fund - revenue sources include interest on loans, taxes, development fees that are used for expenditures relating to
housing and redevelopment projects throughout the city.
. Real Estate Purchases and Sales fund - revenue sources include variance fees of city property to be used to improve city infrastructure.
. Hennepin County CDBG fund - block grant funds used for housing and infrastructure improvements.
. Tax Increment funds - tax increment revenues for housing and economic redevelopment projects throughout the city.
. Paratransit fund - local grant and rider fees used to support local transit services.
. Housing Rehabilitation fund - interest on loans provided to local businesses and homeowners to improve enhance property.
. Parking fund - parking permits and parking violation fees help support the maintenance of the cities current parking lots and ramps.
. Section 8 Housing fund - HUD rental assistant program.
. Cable TV fund - franchise fee for cable TV supports cable and communications efforts of the city.
. Depot Coffee House fund - grants, leases and concession revenues support a local teen center and coffee house.
. Art Center fund - leases, state aids, contributions and program sales support the Hopkins Center for the Arts, which is a community-based
center with theater and art at its base.
. Debt Service funds - sources of revenues include taxes, special assessments, housing fees and investment earnings which all help pay the principal
and interest on debt issued by the city.
. Capital Projects funds:
. Park Improvement fund - park development fees which help pay for park improvements.
. Capital Improvement fund - transfers from other funds to cover future improvements or maintenance of city facilities and infrastructure.
. Municipal State Aid Construction fund - state aid to assist with maintenance and construction of state aid streets throughout the city.
. Permanent Improvement Revolving fund - bonds issued to fund reconstruction and maintenance of residential streets throughout the city.
Proprietary Funds
. Enterprise funds:
. Water Utility fund - water utility fees based on water usage, which covers the expense of distributing water and maintaining the water system
infrastructure.
. Sewer Utility fund - sewer utility fees based on water usage, which covers the expense of disposing of sewer products and maintaining the
sewer system infrastructure.
. Refuse Utility fund - refuse fee based on size of refuse container, which covers the expense of disposing of refuse products.
. Storm Sewer Utility fund - storm sewer utility fee based on non-permeable surface of property for commercial or a fixed rate for residential
properties, which covers the expense of maintaining the storm sewer infrastructure throughout the city.
. Pavilionllce Arena fund - rental fees for ice or space, which covers the operating costs of running the facility.
. Housing Authority fund - rental charges and federal grants which cover the operating and maintenance of Dow Towers.
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CITY OF HOPKINS
. Internal Service funds:
. Equipment Replacement Plan fund - lease of large equipment to all departments, covers the cost of replacing the equipment in the future.
. Insurance Risk fund - dividends received from insurance company for low insurance claims and costs, covers a larger deductible for the city.
All of the above mentioned funds are budgeted except for Capital Project funds, the Hennepin County CDBG fund, the Housing Authority fund and the
Insurance Risk fund.
Basis of Accounting and Budgeting
Governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and
current liabilities generally are included on the balance sheet. Reported fund balance is considered a measure of "available spendable resources."
Governmental fund operating statements represent increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other
financing uses) in net current assets.
Proprietary funds are accounted for on a flow of economic resources measurement focus. This means that all assets, including fixed assets, and all
liabilities, including long-term liabilities, associated with their activity are included on their balance sheets. Their reported fund equity is segregated into
contributed capital and retained earnings components. Proprietary fund type operating statements present increases (i.e., revenues) and decreases (i.e.,
expenses) in net total assets.
Governmental and fiduciary funds are accounted for using the modified accrual basis of accounting. Their revenues are recognized when susceptible to
accrual (i.e., when they become measurable and available). "Measurable" means the amount of the transaction can be determined and "available"
means collectible with the current period or soon enough thereafter to be used to pay liabilities of the current period.
Major revenues that are susceptible to accrual include property taxes (excluding delinquent taxes received over sixty days after year-end), special
assessments, intergovernmental revenues, charges for services, and interest on investments. Major revenues that are not susceptible to accrual include
fees and miscellaneous revenues; such revenues are recorded only as received because they are not measurable until collected.
Expenditures are generally recognized under the modified accrual basis of accounting when the related fund liability is incurred, except for principal and
interest on general long-term debt which is recognized when due.
Proprietary funds are accounted for using the accrual basis of accounting. Revenues are recognized when earned, and expenses are recorded at the
time the liabilities are incurred. Unbilled utility service receivables are recorded at year-end.
15
CITY OF HOPKINS
FINANCIAL MANAGEMENT POLICIES
Purpose: The City of Hopkins has a responsibility to its citizens to plan the adequate funding of services desired by the public. This includes managing
municipal finances wisely to carefully account for public funds. The financial policies are used to achieve the fiscal stability required to accomplish the
City's overall goals and objectives.
Objectives: In order to achieve this purpose, the financial management policies have the following objectives:
1. Provide accurate information on the full costs of program service levels.
2. Provide accurate and timely information on financial condition.
3. Provide sound principles to guide City Council and management through important decisions, which may have fiscal impacts.
4. Set operational principles which minimize the cost of doing business to the extent of reaching the desired service objectives, while minimizing
financial risk.
5. To protect and enhance the City's credit rating and prevent default on any municipal debt.
6. To ensure the legal use and protection of all City funds through a good system of financial and accounting controls.
POLICIES
Debt Policy
A. The City may issue debt for its Permanent Revolving fund, which pays for any improvement in which part of the cost of the improvement is to be
assessed against the benefiting properties. The City may also issue revenue bonds that are paid back directly from revenue sources other than
debt levies. Finally the City may submit to voters the proposition of issuing debt for any public purpose not prohibited by law, and issue the debt
upon a favorable majority vote.
B. The City will keep the total maturity length of general obligation bonds below 25 years.
C. Total net (after deducting reserves) general obligation bonds (net of utility supported portion and any portion supported by others, such as direct fees
to property owners) shall not exceed $1,509 (2004 dollars) per capita, to be indexed annually by the increase in property market value and
population.
D. Net general obligation debt (as defined above) will not exceed 2% of the estimated full market value of taxable property in the City.
E. The City may issue emergency bonds to pay for extraordinary expenditures or to cover a shortfall in revenues for budgeted expenditures.
Emergency bonds must mature within ten years of issuance. One tenth of the amount is to be levied the first year following issuance and one tenth
every year there after for ten years.
16
CITY OF HOPKINS
Budgetary and Financial Control Policies
A. The council shall have full authority over the financial affairs of the City.
B. City manager shall control and direct the administration of the City's affairs.
C. The manager shall prepare the budget annually and submit it to the council and be responsible for its administration after adoption.
D. The manager will prepare and submit to the council at the end of the fiscal year a complete report on the finances and administrative activities of the
City for the preceding year; and keep the council advised of the financial condition and future needs of the City.
E. The annual budget shall provide a complete financial plan for the budget year by fund.
F. The council shall levy the taxes necessary to meet the requirements of the budget for the ensuing fiscal year.
G. The city manager shall be the chief purchasing agent of the City.
H. The City will maintain an investment policy that invests available funds to the maximum extent possible, at the highest rates obtainable at the time of
investment, in conformance with the legal and administrative guidelines. Any money in any fund belonging to the City, or any branch thereof, may be
invested by the city manager according to policies adopted by the City Council. .
I. The city manager shall be the chief accounting officer of the City and shall submit to the council a statement each month containing information
relative to the finances of the City as the council may require. Each year the city manager shall submit a report to the council, no later than June 30,
covering the entire financial operations of the City for the past year. This report shall follow the style and form, as far as practicable, prescribed for
annual City financial reports and copies will be made available to interested parties.
17
[0.000,000-
$9.000,000
$8.000,000
$7,000,000
$6.000,000
$5.000,000
$4.000,000
$3.000.000
$2.000,000
$1.000,000
$0 .
$>)'-' $>)"" ~ $>)0 $>)'" 0
"Qi "q; "Qj "Qi ,,<?l "os
I $900,000,000 .
$800,000,000
$700,000,000 -
$600,000,000
$500,000,000
, $400,000,000 .
i $300,000,000
$200,000,000
$100,000,000 .
$0
CITY OF HOPKINS
General Fund Actual and Projection
The general fund tax levy rises in
proportion to general fund expenditures.
Currently Hopkins relies on its property
taxes as its' major source of revenue.
State aids have decreased in 2004,
causing a general fund tax levy increase of
$486,884.
1"---rI
, --+- Revenue I
___ Expenditure
The ratio of fund balance compared to tax
levy continues to decrease into the future.
The city will pay particuiar attention to this.
The city's objective is to have 40% of its
annual general fund tax levy in fund
balance.
Fund
Balance
~Levy
PJCO PJOj ~(;:., s;)" S)f"l, !::Jf'>:J S)b< S)~ R><O S. S)'O
...'" ...'" 'J55 'J55 'J55 'J55 'J55 'J55 .-." 'J55 'J55
-l
,
The City of Hopkins is experiencing major
growth in its' residential property values.
One goal of the city council is to preserve
the current housing stock and promote
housing growth. The graph to the left
depicts the achievement of this goal. The
housing stock has grown in Hopkins and
the market value of the residential
properties has grown substantially.
Commercial, Industrial and Apartment
properties have also experienced
increases in market value.
City of Hopkins Market Values
! . co;"merci~~:
--lO-- Industrial I
Res idential i
,x AlJartmentsJ
i
* ~ * ~ * ~ * ~ ~ ~ ~ ~ ~
o 0 0 0 0 0 0 0 ~ ~ ~ ~ ~
u--.J
18
Administrative Services
Finance
Municipal Building
Activity Center
Community Services
Police
Fire
Public Works
Planning&.Community
General Fund Total
Economic Development
Para-Transit
Housing Rehabilitation
Parking
Section 8
Cable
Depot Coffee House
Art Center
/$peciaIRe\ler\l.IeF'l.Ir\dtotal
...."."......u..."...
Water
Sanitary Sewer
Refuse
Storm Sewer
Pavilionllce Arena
Art Center
Skate Park
Housing &. Redevelopment
Total Proprietary Funds
Total All
CITY OF HOPKINS
Authorized Staffing Levels
Full-Time and Permanent Part-Time Positions
2001
Authorized
4.53 5.11 5.11 3.53 4.85
4.0 4.0 4.0 4.30 4.60
2.0 1.5 1.5 .85 1.35
3.65 3.66 3.66 2.55 3.10
10.3 10.3 10.3 9.74 8.90
37.5 40.25 41.25 39.00 37.65
.8 .9 .9 .90 1.20
22.67 23.05 23.05 20.00 19.71
1.85 1 1
87.3
1.8 2.37 2.37 2.40 1.60
.15 .15 .15 .20 .20
1.05 1.05 1.05 .65 .70
1.8 1.8 1.8 1.20 1.40
1.2 1.2 1.2 1.40 1.40
1.05 .58 .58 .07 .07
.67 .73 .73 1.08 1.75
3.92 3.72 4.47
4.18 3.56 3.24
3.71 3.35 3.35 3.23 3.55
3.68 3.68 3.68 3.89 3.89
.82 .62 .62 .47 .47
2.82 2.37 2.37 2.44 2.44
3.78 3.92
.35 .38 .38
1.9 1.9 1.9 1.90 1.90
20.88 20.40 16.48 15.49
115.9 118.33 119.33 108.28 108.89
2005 BUDGET
19
CITY OF HOPKINS
2005 BUDGET SUMMARY - ALL FUNDS
REVENUES APPROPRIA nONS
2005 2004 Difference Change 2005 2004 Difference Change
GENERAL FUND GENERAL FUND
Property Taxes $ 7,273,078 $ 6,666,136 $ 606,942 9.1% Council $ 97,313 $ 97,313 $
Intergovernmental 379,5]0 386,010 (6,500) -1.7% Administrative Services 392,088 274,495 117,593 42.8%
Licenses, Permits & Fines 627,975 623,575 4,400 0.7% Finance t 56,828 158,391 (1,563) -1.0%
Interest Earnings 110,000 100,000 10,000 to.O% Legal 136,480 123,980 12,500 10.1%
Charges for Services 219,350 215,950 3,400 1.6% Municipal Building 123,826 71,029 52,797 74.3%
Miscellaneous 2t,851 16,950 4,901 28.9% Activity Center 276,719 273,661 3,058 1.1%
Franchise Fees 290,000 265,000 25,000 9.4% Community Services 796,107 775,565 20,542 2.6%
Police 3,584,766 3,5It,177 73,589 2.1%
Fire 616,069 532,058 84,01 I 15.8%
Emergency Preparedness 5,t 10 5,110
Public Works 1,875,702 1,766,079 109,623 6.2%
Recreation 204,685 198,049 6,636 3.4%
Ptanning 89,071 78,008 11,063 14.2%
Unallocated 567,000 408,706 t 58,294 38.7%
$ 8,921,764 $ 8,273,62t $ (648,143) -7.8% $ 8,92t,764 $ 8,273,621 $ 648,143 7.8%
SPECIAL REVENUES SPECIAL REVENUES
Chemical Asses. Team $ 45,000 $ 59,545 (14,545) -24.4% Chemical Assess. Team $ 45,000 $ 59,545 (14,545) -24.4%
Economic Development 115,900 591,791 (475,891) -80.4% Economic Development 247,170 300,451 (53,281) -17.7%
Real Estate Sales 5,700 6,000 (300) -5.0% Real Estate Sales
Paratransit t44,t83 131,714 t2,469 9.5% Paratransit 133,601 t30,t38 3,463 2.7%
Housing Rehabilitation 32,100 45,100 (t3,000) -28.8% Housing Rehabilitation 89,101 81,595 7,506 9.2%
Parking 104,000 100,tOO 3,900 3.9% Parking 141,991 148,124 (6,133) -4.1%
Section 8 127,500 122,500 5,000 4.1% Section 8 123,008 118,095 4,913 4.2%
Cable Franchise t50,450 146,450 4,000 2.7% Cable Franchise 183,009 177,725 5,284 3.0%
Depot Coffee House 199,000 222,4tO (23,4tO) -10.5% Depot Coffee House 198,767 220,294 (21.527) -9.8%
Art Center 434,645 489,020 (54,375) -11.1% Art Center 408,238 385,122 23,1 16 6.0%
Tax Increment Financing 1,060,304 2,228,204 (1,167,900) -52.4% Tax Increment Financing 1,068,702 4,855,603 (3,786,901) -78.0%
$ 2,418,782 $ 4,142,834 $ (1,724,052) -41.6% $ 2,638,587 $ 6,476,692 $ (3,838,t 05) -59.3%
20
CITY OF HOPKINS
REVENUES APPROPRIA TrONS
PROPRIETARY FUNDS 2005 2004 Difference change PROPRIETARY FUNDS 2005 2004 Difference change
Equipment Reptacement $ 337,000 $ 327,000 10,000 3.1% Equipment Replacement $ 426,512 $ 417,912 8,600 2.1%
Water l,t3t,200 943,000 188,200 20.0% Water 1,067,049 1,130,899 (63,850) -5.6%
Sanitary Sewer 1,462,000 1,462,000 Sanitary Sewer t,700,254 1,662,882 37,372 2.2%
Refuse 725,300 630,700 94,600 15.0% Refuse 750,608 706,936 43,672 6.2%
Storm Sewer 744,054 744,054 Stonn Sewer 506,628 478,875 27,753 5.8%
Pavilion/fee Arena 385,500 297,825 87,675 29.4% Pavilion/fee Arena 383,035 370,122 12,913 3.5%
Skate Park Skate Park 7,710 7,710
$ 4,785,054 $ 4,404,579 $ 380,475 8.6% $ 4,841,796 $ 4,767,626 $ 74,170 1.6%
DEBT SERVICE FUNDS DEBT SERVICE FUNDS
Special Assessments $ 210,219 $ 213,219 (3,000) -1.4% Bond Principal $ 2,250,132 $ 1,780,620 469,512 26.4%
Properly Taxes 812,000 1,038,000 (226,000) -21.8% Bond Interest 1,503,183 1,639,889 (136,706) -8.3%
Special Fees 672,557 672,557 Service Charges 5,650 5,710 (60) -1.1%
Tax Increments 721,000 1,794,000 ([ ,073,000) -59.8%
Interest Earnings 21,050 19,675 1,375 7.0% $ 3,758,965 $ 3,426,219 332,746 9.7%
Operating Transfer In 545,000 424,000 121,000 28.5%
$ 2,981,826 $ 4,161,451 $ (I,t 79.625) -28.3%
Total Revenues $ 19,107,426 $ 20,982,485 $ (1,875,059) -8.9% Total Appropriations $ 20,161,t 12 $ 22,944,158 $ (2,783,046) -t2.1%
Use of Equity or
Fund Balance 1,053,686 1,961,673 (907,987)
TOTAL SOURCES 20,16t,1 t2 $ 22,944,158 $ (2,783,046) -12.1% TOTAL USES 20,161,112 $ 22,944,158 $ (2,783.046) -12.1%
21
CITY OF HOPKINS
Approved Budget Summary - All Funds
REVENUE SUMMARY
The total budget represents planned or anticipated revenues for all funds, excluding un budgeted special revenue funds and capital project funds. The
amount of the annual total anticipated revenues, fluctuates up or down from year to year, depending on special projects and grants which may occur
during the plan budget period. The budget provides guidelines to staff for City operations.
One purpose of the budget is to communicate the financial plans for the City and its allocation of resources. The budgeted revenues for all funds total
$19,107,426. The largest source of revenue by category is property taxes of $9,160,958 comprising 53% of total revenues. Property taxes are levied to
support the general fund activities, help pay debt and provide tax increment redevelopment funding sources. Successful tax increment projects have
helped create a larger tax base for the City. Currently the City is collecting tax increment revenues from several districts to payoff redevelopment notes,
redevelopment bonds and help in future redevelopment costs of properties within certain districts. In 2004, levy limits were in place thereby establishing
the amount of taxes available for operations in the general fund; however, levy limits have been removed for 2005. The City supports the efforts of the
state to decrease property tax burdens for Minnesota residents. The debt levy is outside levy limits with some restrictions.
Utility fees for water, sewer, refuse and storm sewer account for $4,215,800 of the City's revenue or 24%. Each year the utility fees are analyzed to
determine the accuracy of the rates being charged. The City increased its water and refuse rates in 2005. The storm sewer utility issued bonds in 1999,
2001 and in 2003 to pay for storm sewer replacement costs throughout the City. The storm sewer rate needs to increase to help cover debt service costs
and the continuing capital improvement costs involving City storm sewers.
Charges for services, other than utilities is $1,019,275 or 7% of the City's revenues. The City charges for plan checks, special police or fire services,
facility rental, concessions and ice time. Included in charges for services is $257,000, which is charged to the general and special revenue funds for
equipment replacement.
Intergovernmental revenues total $751,194 or 4% of the City's revenues. The state informs the City in August of the planning year what the amount of
state aid will be for the upcoming budget year. As commented earlier, the City has experienced a substantial decrease in state governmental aids. The
future of state aid is questionable. The state is again projecting a deficit in 2006 that may impact the states ability to continue to support local
governments. This again would affect the sources available to pay for City services. The City Council and staff are well aware of the probiems
surrounding state aids. They continue to work together to propose solutions for future state aid losses.
Special Assessment Fees for housing projects are $672,557 or 4% of City revenues. These fees are assessed every year to the specific properties that
benefited from the projects. These projects allowed the City to improve the value of the housing stock in several town home and condominium
developments. Permits, licenses and fines are $667,975 or 3% of revenues. Permit revenues are dependant on the economy and on future development
of the City. In 2005, permit revenues should increase over 2004 due to redevelopment projects scheduled for 2005. A franchise fee was implemented in
2004 to help offset the loss of state aids. It impacts residential properties by $1 per month on each of their electric and gas utility bills. The rate
progresses higher for multiple dwellings and commercial properties. The amount collected in 2005 will be about $290,000. Overall, total revenues
decreased by 9% over last year primarily due to the decertification of three tax increment districts.
22
CITY OF HOPKINS
2005 Budgeted Revenues
Utility Charges
24%
Interest
2%
Property Tax
/- 53%
Franchise Fee
3% '\
Charges for Services
7% -----________~
License. Permits & Fees /
3%
Intergovermental ~
4% Special Assess. Fees
4%
23
I
I
$16,000,000
$14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
CITY OF HOPKINS
Major Revenue Trends
2000 2001 2002 2003 2004 2005
o Utility Charges
,Dlntergoverrnental
ili!!IlTaxes
u~
The graph depicted above demonstrates visually the impacts of losing state aids over the last five years. Overall revenues have remained relatively
constant with a drastic shift in the makeup of the sources. Intergovernmental revenues are no longer a major revenue source.
24
CITY OF HOPKINS
APPROPRIATION SUMMARY
Appropriations for all funds total $20,161,112. This is more than anticipated revenues for 2005. The deficit of $1 ,053,686 will come from designated fund
balance in the Tax Increment Financing funds, the Section 8 fund and the Economic Development Fund.
The largest source of appropriations by category is employee salaries and benefits at $8,227,883. Employee salary and benefits make up 40% of the
City's annual appropriation. In 2005, employee salary and benefits increased by .87%. The small increase is a result of
Materials, supplies and services make up 25% of appropriations at $5,133,464. This amount represents a 3.9% increase over last years budget. The
increase is related to increased maintenance costs on the expanded public works and police facilities and general cost increases. The costs in this
category comprise of consulting, professional services, office and general supplies, disposal costs, expenditure reimbursements and general operating
costs.
Capital outlay and improvements can fluctuate substantially every year. In 2005, the appropriated amount is $155,483 or .77% of total appropriations.
The City allocates equipment replacement costs to its' general and special revenue funds to ensure that resources are available for replacement of
equipment when scheduled or necessary. This is a significant decrease from 2004 due to the completion of several construction projects.
Debt service appropriations in 2005 have increased 15.9% with scheduied bond debt payments. Total appropriations for 2005 are $4,251,095 or 21% of
appropriations. The remaining 5% of appropriations is for depreciation of property and equipment.
The six largest programs of the City in 2005 account for 64% of the appropriations budget and are as follows:
Police
Debt Service
Public Works
Sanitary Sewer
Water
Tax Increment Finance
$3.6 million
3.7 million
1.9 million
1.7 million
1.1 million
1.1 million
25
CITY OF HOPKINS
2005 Budgeted Appropriations
By Category
Tax Increment
Financing
5%
Debt
19%1\
\
General Governm ent
12%
Public Safety
21%
Utilities
20%
Equipment
Replacement---
2%
Public Works
11%
I
Community
Development
3%
26
CITY OF HOPKINS
!
2005 Budgeted Appropriations
Materials, Supplies
& Services
27%
I
L
27
-~~l
Salaries & Benefits
43%
~....~
CITY OF HOPKINS
REVENUES-ALL FUNDS
COMPARATIVE ANALYSIS BY SOURCE
ADOPTED
2000 2001 2002 2003 2004 2005
SOURCE ACTUAL ACTUAL ACTUAL BUDGET BUDGET BUDGET
Current Revenues
PROPERTY TAX $ 4,620,887 $ 5,087,314 $ 6,215,194 $ 7,190,252 $ 7,704,136 $ 8,153,978
TAX INCREMENT 2,232,617 2,730,231 2,003,743 2,032,880 2,121,500 1,006,980
SPECIAL ASSESSMENTS 679,719 686,660 696,503 672,529 672,557 672,557
LICENSE, PERMITS & FINES 428,435 377,048 468,312 491,530 486,575 490,975
INTERGOVERNMENTAL REVENUE 3,184,975 2,419,222 2,116,706 1,803,011 821,325 751,194
C1IAIWES FOR CURRENT SERVICES 1,480,228 1,409,400 1,656,149 1,470,940 1,245,919 1,019,275
FINES AND FORFEITS 148,257 167,252 148,112 170,000 177,000 177,000
INTEREST ON INVESTMENTS 867,895 734,705 398,678 501,340 432,825 425,800
UTILITY SERVICE CHARGES 3,691,634 3,644,288 3,513,770 3,528,991 3,647,754 4,215,800
FRANCHISE FEES 126,587 138,614 146,575 141,600 405,000 434,000
OTHER REVENUES 214,243 209,244 321,340 104,464 52,740 124,229
TOTAL CURRENT REVENUES $ 17,675,477 $ 17,603,978 $ 17,685,082 $ 18,107,537 $ 17,767,331 $ 17,471,788
Other Financing Sources 965,250 4,047,379 4,810,941 1,983,672 2,594,787 1,635,638
GROSS TOTAL $ 18,640,727 $ 21,651,357 $ 22,496,023 $ 20,091,209 $ 20,362,118 $ 19,107,426
28
CITY OF HOPKINS
EXPENDITURESIEXPENSES - ALL FUNDS
COMP ARA TIVE ANALYSIS BY OBJECTIVE
ADOPTED
2000 2001 2002 2003 2004 2005
OBJECTIVE ACTUAL ACTUAL ACTUAL BUDGET BUDGET BUDGET
Current ExpenditureslExpenses
SALARIES AND EMPLOYEE BENEFITS $ 7,016,191 $ 7,456,545 $ 7,804,560 $ 8,346,255 $ 8,157,144 $ 8,227,883
MATERIALS, SUPPLIES AND SERVICES 5,161,611 5,179,533 6,064,429 6,043,939 6,313,528 6,512,266
CAPITAL OUTLAY 2,004,527 2,795,496 2,323,847 3,912,840 2,835,919 155,483
INTERGOVERNMENTAL CHARGEBACKS (1,303,907) (1,349,614) (1,295,454) (1,323,297) (1,375,096) (1,378,802)
DEPRECIATION 1,061,730 1,173,782 1,047,865 1,119,882 1,110,564 1,110,564
DEBT REPAYMENT 1,715,622 2,504,789 5,288,355 3,046,100 3,665,579 4,251,095
TOTAL $ 15,655,774 $ 17,760,531 $ 21,233,602 $ 21,145,719 $ 20,707,638 $ 18,878,489
Other Financing Uses 623,943 2,021,309 2,157,399 1,857,564 2,285,179 1,282,623
GROSS TOTAL $ 16,279,717 $ 19,781,840 $ 23,391,001 $ 23,003,283 $ 22,992,817 $ 20,161,112
Excess (deficiency) of Revenues and Other
Financing Sources over (under)
Expenditures and Other Financing Uses 2,361,210 1,869,517 (894,978) (2,912,074) (2,630,699) (1,053,686)
Fund Balance and Equity - January ] 21,672,378 24,033,388 25,902,905 25,007,927 22,095,853 19,465,154
Fund Balance and Equity - December 31 24,033,588 25,902,905 25,007,927 22,095,853 19,465,154 18,411,468
29
CITY OF HOPKINS
The growth in tax capacity from 2002 thru 2005 reflects overall increased market value of property in Hopkins from redevelopment. in 2002 the affects of
the changes implemented by the state on property classifications is evident. Although market values in Hopkins rose by 10% in 2002, the tax capacity
dropped over $5 million dollars. Below depicts tax capacity value over the last twelve years.
18,000
15,000 -
12,000
g,OOO
6,000
3,000
o
Tax Capacity History (in thousands)
As the graph depicts, the tax capacity in Hopkins had
remained pretty level through 2000. However market
value continued to rise every year. The leveling of tax
capacity is primarily caused by restructuring of the tax
classifications and rates by the state. In 2002, tax
capacity decreased substantially due to drastic changes
in property classification rates by the state. Without
further adjustments by the state, the tax capacity is
projected to continue steady growth into the future.
'<t L{)
Q) Q)
Q) Q)
~ ~
co Q)
Q) Q)
Q) Q)
~ ~
L{)
o
o
C\l
<D r--
Q) Q)
Q) Q)
~ ~
o ~
o 0
o 0
C\l C\l
C\l '"
o 0
o 0
C\l C\l
'<t
o
o
C\l
The City's ievy is allocated against the tax base along with the levies for the school district, county and miscellaneous government entities. An average
home in Hopkins in 200 is valued at $187,400. Total taxes of $2,053 on an average home in Hopkins helps pay for all governmental services.
30
CITY OF HOPKINS
1999
2000
2001
2002
2003
2004
2005
2005 Monthlv Property Tax Cost (averal!e home)
Council $0.79
Administrative Services $3.20
Finance $1.25
Legal $0.33
Municipal Building - (Public Works) $1.01
Activity Center - (Public Works) $1.67
Community Services $2.58
fu~ m~
Fire $4.24
Emergency Preparedness $0.01
Public Works $14.28
Recreation $1.67
Planning and Community Development $0.68
Unallocated $0.95
Debt $2.75
Facility Project $7.14
Monthly Cost for City Services $69.00
City Property Tax Levy
City of Hopkins Monthly Property Tax
Service Cost for an Average Home
$90
$80
$70.
$60
$50
$40
$30
$20
$10
$0
L__ 1998
As depicted above, the cities monthly service costs have risen. Historically, the monthly cost increases have been slight. In 2002, 2003 and 2004
however, we experience increases of $13, $9 and $9 a month respectively, for property tax supported city service costs. The larger then average
increases in monthly costs are due primarily for two reasons. In 2002 the state changed the property tax structure, causing the City portion of property
taxes to go up substantially. In 2003, the City levied $550,000 for the new facilities that was approved for construction in 2003. In 2004, the property
owner is seeing increases in property taxes for the completion of the facility project. In 2005 due to the decertification of three tax increment districts
additional tax capacity became available, thereby lowering property taxes for the average taxpayer.
The property owner in Hopkins will experience an overall decrease in property taxes in 2005.
31
Monthlv Service Costs
City of Hopkins Average Monthly Service Costs (average home):
2005 2004
City Property Taxes $69/mo $78/mo
HRA Property Taxes $O/mo $O/mo
Water - Consumption
5,000 a month $7/mo $6/mo
$1.40/1000 gal.
Sewer - Consumption $11/mo $11/mo
5,000 a month
$2.25/1000 gal.
Refuse and Recycling $17/mo $16/mo
Storm Sewer $4/mo $4/mo
Franchise Fee $2/mo $2/mo
Total $110/mo $117/mo
6% decrease overall
CITY OF HOPKINS
In 2005 the City continued its property tax levy for the purpose of funding the debt for
the construction of the new fire station, replacing a public works storage facility
and remodeling the police station. 2005 will be the first full year of the franchise fee
on electric and gas bills. Water rates were increased by $.20 per 1000 gallons and
refuse rates were increased by approximately $2 per month.
Special revenue funds, which experienced changes in 2005, include Economic Development, Parking, Cable, Tax Increment Financing, Section 8, Depot
Coffee House, Art Center and State Chemical Assessment funds. The activities in the Economic Development Fund encompass redevelopm ent and
development of the City of Hopkins. Two projects currently underway include the Knox lumber redevelopment project and the Honda property
redevelopment project. Both projects are redevelopment of blighted areas with new businesses and housing. The expenditures follow the goals of
continued redevelopment to expand the tax base in Hopkins. Both the Economic Development fund and the Cable fund support the Art Center with an
operating transfer to help pay for promoting, advertising and debt at the Art Center. Section 8 housing activity continues to grow in Hopkins, giving the city
federal dollars to administer that program. Tax Increment districts see decreased revenues in 2005 as a result of decertifying three tax increment districts
that have to the end of their lives. The decertification of these tax increment districts adds tax base to the overall city thereby holding taxes for all
properties.
32
CITY OF HOPKINS
City tax capacity rates of 49% result in payments of $833 annually or approximately $69 per month on the average resident. Net property tax cost by
program, was developed by crediting related revenues against appropriate programs expenditures.
Net monthly property tax costs for program budgets
The City's overall net levy increase before tax credits is 6.41 %. The general fund gross levy increased from 2004 to 2005 by about 10.29% or $685,000.
$400,000 of the general fund levy increase is directly related to the facility project debt. The debt levy decrease from 2004 to 2005 is $226,000. The
decrease in the debt levy is due to debt retirements and a levy swap. The total levy increase is $494,000.
33
CITY OF HOPKINS
Citv Levv - Bv Purpose (Net of Creditsl
2005 2004
General Fund $7,339,321 $6,654,321 10.2% increase
Debt 812,000 1,038,000 21.8% decrease
HRA 10,0000 0 100.0% increase
PERA 11,815 11,815 0% no change
Capital 25,000 0 100.0% increase
Fund Balance
Fund Balance is the result of accumulated excess revenues over expenditures over past years. The City incorporates fund balance goals to meet its
short and long-term needs. Fund balance goals are established by staff and council, to provide for cash flow needs, capital purchases, emergency
contingency and other special needs identified. Most funds are projected to exceed the fund balance goals established by staff.
The general fund will add about $200,000 to its fund balance in 2004. This is the result of postponing purchases, delaying new hires, early retirements
and limiting training. Because of the changes in the tax structure, the general fund is projected to fall below its fund balance goal of 40% of general fund
tax levy by 2007. This will be a discussion topic during the next budget process. For 2004, the general fund will be slightly above its' goal.
The Economic Development fund will use approximately $250,000 of its' fund balance to pay for normal operations to administer housing and business
redevelopments in Hopkins. This is what the HRA levy was established for in 2002. Due to property tax increases the council eliminated the HRA levy
temporarily with the anticipation of adding a portion of this levy back in 2006. Without a levy for this fund the normal operating costs to administer housing
and redevelopment in Hopkins would absorb all the funds available to assist with redevelopment projects. The Economic Development fund continues to
meet its' fund balance goals.
The Housing Rehab fund will continue to use fund balance for normal operations. Fund balance use will continue into the future. This fund will need
another source of funding by 2016. Currently this fund exceeds its' fund balance goals.
The Parking fund will use a portion of its fund balance for operations and a portion for ramp maintenance. The city will need to increase parking fees by
approximately 10% every other year or there will not be enough funds to maintain the parking lots and cover operations. Currently this fund is meeting its
fund balance goals.
The Cable TV fund continues to support the advertising and promotion of the Art Center. With the addition of this new expense, the Cable TV fund
needed some drastic changes. In 2004, the full-time position supporting the communications activity for the city was eliminated. The city has retained a
part-time web and newsletter editor. Given these changes this fund should continue well into the future. The council and staff continue to work hard at
relieving the Art Center promotional activity expense burden from the cable fund. Currently this fund exceeds its' fund balance goals.
Tax Increment fund balance is being used to retire tax increment debt early. With the early retirement of debt, Tax Increment District 1-1 may be retired
early in 2005. Currently all tax increment funds meet their combined fund balance goals.
34
CITY OF HOPKINS
2005 FUND BALANCE PROJECTIONS
Projected
Beginning
Fund Balance
GENERAL FUND
Approximately 50% of Budgeted Expenditures
CHEMICAL ASSESSMENT
Grant must be spent in order to be reimbursed
ECONOMIC DEVELOPMENT
Maintain healthy fund balance to enable future
development projects for the city.
REAL ESTATE PURCHASES AND SALES
PARATRANSIT BUDGET
Grants and fares do not usually cover entire costs,
Supported by the general fund.
HOUSING REHABILITATION
Maintain healthy fund balance to continue support of
housing rehabilitation for the city.
I'AIIKING
Maintain fund balunce to continue maintenance of parking
facilities and support the enforcement of parking.
SECTION 8
Maintain minimum to continue section 8 housing program.
CABLE TV
Maintain fund balance to replace communications
equipment and support communications.
DEPOT COFFEE HOUSE
Build fund balance for capital improvements
ART CENTER OPERATIONS
Build fund balance for capital improvements
TAX INCREMENTS
Maintain healthy fund balance to continue support of
existing debt, pay-as-you-go notes and projects.
Recommended
Fund Balance
$
4,470,091 $
3,000,000
40,000
1,000,000
250,000
40,000
200,000
40,000
80,000
2,000,000
4,084,780 $
10,160
2,836,711
71,652
(22,789)
967,120
267,454
107,940
287,453
(1,073)
(1.018,593)
3,815,527
35
2005 Projected
Changes in
Fund Balance
(131,270)
(57,001)
(37,991)
4,492
(32,559)
26,407
(8,398)
Amount
Available for
Appropriation
- $
3,818,964 $
10,160
195,794
71,652
(22,789)
799,286
229,463
112,432
254,894
233
(840)
(992,186)
1,736,302
Amount
Reserved
265,816
2,509,647
110,833
2,070,827
Debt Overview
CITY OF HOPKINS
The City of Hopkins has been conservative in its debt issuance practices and holds Standard and Poors' AA- and Moody's A+ G.O. debt ratings. The
City's total outstanding debt on December 31,2004, was $35,573,056. After reducing this by the amount supported by utilities or special fees, the per
capita debt is $1,137.
The total debt principal and interest due in 2005 is $4,461,179, of which $1,212,000 is raised through direct tax levy. The remaining principal and interest
is paid with direct fees, utility fees, tax increment transfers, general fund transfers and special assessments. As depicted in the graph below debt service
requirements increase until 2005 and then decrease for the next twenty years. The requirements drop to $3,163,397 in five years and to $2,475,000 in
ten years. The ability to retire 69 percent of the City's debt in the next ten years is a major strength. The City is not anticipating issuing new debt until
2006. The new debt will be issued for street improvements made over 2004 and 2005.
The graph below illustrates the retirement of debt in years 1999 through 2023.
$5,000,000
$4,500,000
$4,000,000
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$0
,
L_
Total Debt
Minnesota State law limits the amount of G.O. debt
for any municipaiity to 2% of market value,
estimated to be $1,418,158,500 in 2005. This
iimitation provides reasonable assurance of the
municipality's ability to pay. The legal debt iimit for
Hopkins is $28,363,170; projected debt subject to
the legal limit for Hopkins is $14,795,000
~ ~ ~ ~ ~ ~ 0 ~ ~ ~ ~ ~ w
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
36
CITY OF HOPKINS
SCHEDULE OF DEBT SERVICE REQUIREMENTS - ALL FUNDS
Total
Principal Interest
General Obligation Bonds
Princioal Interest
Revenue Bonds
Princioal
Interest
Housing Fee Bonds
Principal Interest
Special Assessment Bonds
Principal Interest
2005 2,746,152 1,715,027 1,761,t52 1,037,793 440,000 215,303 240,000 395,280 305,000 66,651
2006 2, t 96,284 1,508,216 1,181,284 873,988 450,000 198,903 260,000 378,399 305,000 56,927
2007 2,085,000 1,358,443 1,015,000 770,7t9 475,000 181,304 280,000 360,043 315,000 46,378
2008 2,155,000 1,269,631 1,045,000 732,277 495,000 162,201 295,000 340,299 320,000 34,854
2009 2,t05,000 1,176,005 1,080,000 690,379 505,000 141,851 320,000 318,910 200,000 24,865
2010 2,080,000 1,081,948 1,105,000 645,326 530,000 120,976 235,000 299,111 2tO,000 16,534
2011 2,040,000 983,223 1,130,000 597,849 320,000 101,705 480,000 273,474 11 0,000 10,195
20t2 1,435,000 899,742 820,000 557,071 330,000 86,131 170,000 250,473 115,000 6,067
2013 1,745,000 821,209 860,000 520,421 350,000 69,683 435,000 229,131 100,000 1,974
2014 1,465,000 738,118 900,000 479,282 370,000 52,118 195,000 206,7t8
2015 1,825,000 650,906 935,000 436,075 390,000 33,344 500,000 181,488
2016 1,280,000 567,704 990,000 390,318 65,000 22,534 225,000 154,853
2017 1,560,000 490,616 915,000 345,235 70,000 20,153 575,000 125,229
2018 1,290,000 412,935 960,000 301,064 70,000 t7,598 260,000 94,274
2019 1,565,000 336,073 1,005,000 254,388 75,000 14,878 485,000 66,808
2020 1,250,000 262,018 1,055,000 205,086 80,000 11 ,893 115,000 45,039
2021 1,750,000 182,053 1,110,000 152,843 80,000 8,733 560,000 20,478
2022 1,255,000 102,866 1,170,000 97,455 85,000 5,411
2023 t,3 t5,000 40,905 1,225,000 39,060 90,000 1,845
2023 210,000 4,568 210,000 4,568
$ 35,573,056 $ 16,479,890$ 21,688,056 $ 10,282,917 $ 5,710,000 $ 1,704,358 $ 5,900,000 $ 4,152,390 $ 2,275,000 $ 340,225
37
CITY OF HOPKINS
Through the visioning process the City has discovered that there are many community needs that the City of Hopkins must meet. The future debt
capacity will allow the City to issue debt to provide for our community's needs and desires while keeping property taxes reasonable.
Principal and Interest Debt Obligations
$2,500.000
$2,250.000
$2,000.000
$1,750,000 .
$1,500,000
$1,250.000
$1.000.000
$750,000
$500.000
$250,000 .
$0.
2002
- Tax IncrerTent
'- Special Asses.
Revenue
G.O.
- J-Iousing
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
Principal and interest payments for the City are projected to stay fairly level into the future.
2005 BUDGET
38
CITY OF HOPKINS
Capital Improvement Plans
The Capital Improvement Plan (CIP) process begins with departments editing and updating existing plans from previous years and adding or deleting
projects. Once this is completed, Finance does an analysis of funding requirements and any related prioritization is done by the city manager. The
analysis includes a review of projected working capital amounts available for the projects, any operating cost adjustments as a result of the improvement
and the impact of future funding needs is determined. The mayor and council then use the compiled information in the CIP along with the results of public
discussion, to determine which projects are to proceed and exactly how they will be funded.
2005 Capital Improvement Projects
Fire Station/Public Works StoraQe Facility/Police Remodel - The City issued $10,760,000 in Housing and Redevelopment Lease Revenue Bonds that is
being spent on construction of a new fire station and replacement of the public works storage facilities. The project includes demolishing the existing
storage facilities, creating better parking and drop off for the adjacent school, building the new fire station on that city property and building a new storage
facility for public works. The City also issued $3,050,000 in Housing and Redevelopment Lease Revenue Bonds that is being spent on remodeling the old
fire and police stations for the police department use. This project began in 2003 and will be completed in early 2005.
Utilities - The banks of Nine Mile Creek need to be stabilized in 2005 to prevent erosion and damage to adjacent parks. This cost is approximately
$74,000. The city increased the water rates in 2005 to help pay for bonds issued in 2000 and increased operating costs.
Pavement ManaQement - A funding and implementation plan for repair and maintenance of Hopkins roadways exists. Needs are identified and funded
through State Aids, special assessments, utilities, tax increments and annual levies. This program identifies the most opportune time to repair streets. In
2005 the City anticipates spending approximately $4,527,000 on street improvements. In addition to the City's share of costs, other government agencies
will contribute approximately $3,375,000 towards street improvements in Hopkins.
Park - Scheduled for 2005 is park pay equipment for Burnes Park at a cost of $50,000. The City will continue to connect existing regional and local trails
throughout the city. This year's connections and improvements have been postponed pending funding for the project. Trails will be looked at again in
2005.
The largest financial impact that the City currently faces is the facility projects. In 2002 bonds were issued for the fire station and the public works storage
facilities. In 2003 bonds were issued for the remodeling the police department. The annual levy for these projects will be $875,000. This will cost an
average resident about $50 a year. In addition there will be new operating and maintenance costs associated with the new fire station. These are
projected to be about $40,000. This project adds about $10 a month for city service costs. The overall considerations which may impact operating
budgets is how much of an increase can residents sustain. With the knowledge that these increases will occur, the council must try to limit additional levy
increases or rate increases that may put unreasonable burdens on its' residents. The aggressive pavement management improvement program will need
to be looked at closely and probably delay road improvements to avoid levy or rate increases.
39
CITY OF HOPKINS
CAPITAL IMPROVEMENT PROJECTS FOR 2005
PROJECT TITLE
2005
Building Maintenance Office & Shop Upgrade
Burnes Park
Nine Mile Creek Storm Drainage
CSAH 3 - Excelsior Boulevard
Residential Street Improvements
Residential Street Improvements - Utilities
City Parking Lot Improvements
CSAH 3 - Excelsior Boulevard
CSAH 73/CSAH 5 intersection
CSAH 5 Minnetonka Boulevard
Total
$5,000
$50,000
$74,000
$2,000,000
$427,000
$250,000
$250,000
$750,000
$2,500,000
$350,000
$6,656,000
Maintenance office upgrade in city hall
Park Play Equipment
Repair creek banks to avoid erosion
Redevelopment of east Excelsior Blvd from Hwy 169 to
approximately Blake Road.
Oakwood neighborhood streets
Utility improvements in conjunction with street improvemetns
Lot 750 improvements
Excelsior Boulevards streeetscape improvements from 9th Ave to
Hwy 169
Intersection improvements including traffic signal, modified
geometries, pedestrial ways and landscaping to improve pedestrian
safety .
Minnetonka Blvd to Atwater St.- corridor improvements including
multi-purpose trail, landscaping, curbing and neighborhood signage.
The projects described above are planned for 2005. The complete Capital Improvement Plan (CIP) is five years. In addition to the CIP, the City also
completes an Equipment Replacement Plan (ERP) that is twenty years out. Both of these plans assist the City with budgeting. The capital improvements
projects throughout the city have been pushed out and extended do to the strain, cuts in local government aids have had on property taxes in the City of
Hopkins.
40
CITY OF HOPKINS
GENERAL FUND BUDGET PROJECTIONS
Approved
2004 2005 2006 2007 2008 2009
SOURCE Projected Budget Budget Budget Budget Budget
Current Revenues
Property Tax $ 6,600,000 $ 7,273,078 $ 7,013,175 $ 7,382,147 $ 7,750,664 $ 7,850,000
Intergovernmental Revenues 386,010 379,510 386,010 386,010 386,010 387,000
License, Permits and Fines 628,366 627,975 621,975 536,975 500,000 515,000
Investment Earnings 100,000 110,000 110,000 115,000 120,000 123,000
Charges for Current Services 218,134 219,350 231,691 243,276 255,440 262,000
Other Revenue 8,000 21,851 7,350 7,350 7,350 10,000
Franchise Fee 255,000 290,000 290,000 290,000 290,000 290,000
Total Revenues 8,195,510 8,921,764 8,660,201 8,960,758 9,309,464 9,437,000
Current Expenses
Salaries and Employee Benefits 6,134,084 6,416,183 6,814,079 7,072,278 7,344,445 7,492,000
Materials, Supplies and Services 2,682,520 3,152,283 2,820,097 2,848,298 2,876,781 2,900,000
Capital Outlay 294,414 127,600 322,676 348,490 383,339 350,000
Capital Improvements 50,000 50,000 75,000 75,000
Total 9,111,018 9,696,066 10,006,852 10,319,066 10,679,565 10,817,000
Less Expenditues Charged to
Other Activities (1,335,222) (1,341,302) (1,365,651) (1,379,308) (1,393,10 1) (1,405,000)
Net Total 7,775,796 8,354,764 8,641,201 8,939,758 9,286,464 9,412,000
Other Financing Uses 394,648 567,000 19,000 21,000 23,000 25,000
Total Expenditures 8,170,444 8,921,764 8,660,201 8,960,758 9,309,464 9,437,000
Change in Fund Balance 25,066
Fund Balance $ 4,084,780 $ 4,084,780 $ 4,084,780 $ 4,084,780 $ 4,084,780 $ 4,084,780
41
CITY OF HOPKINS
General Fund
Property tax revenue is the amount needed to fill the gap between budgeted revenues and appropriations. The average increase in levy for the general
fund for years 2006 through 2009 is projected to be 3.8%. This projection refiects an average annual appropriation increase of 3%. These amounts may
be reduced through appropriation cuts or new revenue sources.
Tax base growth is used as a guide in keeping the property tax increase to a reasonable level. An average increase of 8% is estimated for tax base
growth. In addition to the normal growth there are several redevelopment projects that will contribute to the increase in the tax base. This translates to a
projected decrease in the tax capacity rate over the next 5 years.
Hotel-motel taxes are not currently imposed on properties within the City of Hopkins. A study is being conducted regarding the impact of these taxes and
will be presented to the City Council for consideration.
Franchise fees - The City implemented an electric and gas utility franchise fee in 2004 to help offset the amount of tax levy needed to fund general
operations. The franchise fee has an optional sunset clause after two years. The City Council will review the impacts of this fee annually and continue to
analyze its usefulness.
Intergovernmental revenue decreases substantially in 2004 and remained stable in 2005. Historically intergovernmental revenues have either decreased
or remained the same. In 2004, the City lost all of its local government aid except $50,000 to assist with the operations of the Art Center and $300,000 for
market value credit. Local government aid is derived from sales tax revenues and is allocated by the state legislature. Each year the State reviews its
ability to make payments of Local Government Aid and Market Value Credits, and the amount can increase or decrease based upon State Legislative
action. In 2005, it is anticipated that the iegislature will not change its current allocation of aid the City is to receive therefore the city continues to
developing strategies on how to cope the loss of state aids.
Licenses, permits and fines include building permits, which are volatile depending on new construction and remodeling projects. Based on projected new
construction projects and historical information a slight decrease is projected for 2005 with revenues continuing to decline.
Various programs throughout the City generate charges for services. Charges are usually increased by an inflationary rate. The volume of activity
fluctuates every year. This revenue is forecast to increase 1 % annually. Interest revenues are scheduled to increase in 2005 and level off over the next
five years. This is based on the current state of the economy. Overall revenues will increase each year about 3%.
The general fund, which accounts for one third of the City's operating expenses, has a revenue budget of $8,921,764 and an appropriation budget of the
same. The increase in appropriations over 2004 is $726,254 or 7.8%. This increase is attributed to salary increases per contract negotiations, new
facilities that have come online, increases in insurance, utilities and fuel costs. Slight increases occur in other areas especially in unallocated, which
includes a debt service transfer for the new facility bond payments. The budget was specifically prepared with the intention of meeting the budget goals,
while assuring efficiency and effectiveness in all positions.
42
CITY OF HOPKINS
For 2005, the budget was prepared with the maintaining the current level of services and not adding new programs or services, which would increase the
cost of government. The Police department and Public Works demonstrated a need for additional personnel to alleviate the overtime burden and burn
out of officers and dispatch clerks and to accommodate the increase workload due to new facilities. Although the need is significant the council held fast
on the "no new positions" stand.
An emphasis was placed on holding the line on the cost of current government services, while recognizing the increased cost of providing those services.
Departments were requested to provide financial information by programs within a department and the council spent considerable time reviewing that
information before adopting the budget.
The council and staff will continue to face budgetary challenges for the next few years as we strive to hold taxes down while meeting the needs of the
citizens. Staff continues to explore ways to contain costs and develop new revenue sources so that we can maintain the quality of life Hopkins residents
have come to expect.
43
CITY OF HOPKINS
General Fund Appropriation Budget Comparisons
$ Amount
2005 2004 Change Change
Council $97,313 $97,313 $0 0.00%
Administrative Services $392,088 $274,495 $117,593 42.84%
Finance $156,828 $158,391 ($1,563) -0.99%
Legal $136,480 $123,980 $12,500 10.08%
Municipal Building $123,826 $71,029 $52,797 74.33%
Activity Center $276,719 $273,661 $3,058 1.12%
Community Services $796,107 $775,565 $20,542 2.65%
Police $3,584,766 $3,511,177 $73,589 2.10%
Fire $616,069 $532,057 $84,012 15.79%
Emergency Preparedness $5,110 $5,110 $0 0.00%
Public Works $1,875,702 $1,766,079 $109,623 6.21%
Planning & Economic Dev. $89,071 $78,008 $11,063 14.18%
Recreation $204,685 $198,049 $6,636 3.35%
Unallocated $567,000 $408,706 $158,294 38.73%
TOTAL $8,921,764 $8,273,620 $648,144 7.83%
44
CITIZENS
I
Boards & CITY City Attorney
Commissions COUNCIL
Administrative City Manager MIS
Services Administration City of
Minnetonka
I I I I I I I
Community Finance Planning & Fire Police Public Works Recreation
Services Economic
I I Development I I I I
I
. Assessing . Accounting . Economic Fire & Medical . Patrol . Building Maint. &
.
. City Clerk . Payroll Development Response . Investigation Equipment . Playgrounds
. Elections . Utility Billing . Housing Fire Prevention . Dispatch . Engineering . Ice Rinks
.
. Inspections . Budgeting . Planning & Emergency . Crime . Parks & Forestry . Joint
.
. Reception . Real Estate Zoning Preparedness Prevention . StreetlTraffic Recreation
. Cable TV . Debt . Public Housing Chemical . Records . Refuse
.
. Equipment . TIF Districts Assessment . Water & Sewer
Replacement . Parking . Facilities Mgmt.
. Paratransit Activity Center
Center for the Arts
DepoUSkate Park
Pavllionllce Arena
45
2000
CITY OF HOPKINS - 2005 BUDGET
GENERAL FUND BUDGET
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent
2001 2002 2003 2004 2004 2005 Change
Revenues
Property Taxes $ 4,740,931 $ 5,799,309 $ 5,932,258 $ 6,375,134 $ 6,666,136 $ 7,273,078 4.56%
Intergovernmental 2,175,051 I ,522,t 52 1,094,005 743,812 386,010 379,510 -48.10%
Licenses, Permits and Fines 490,401 583,667 773,539 687,655 623,575 627,975 -9.32%
Interest Earnings 160,343 116,21 t 101,647 61,251 100,000 110,000 63.26%
Charges for Services 193,337 295,001 333,085 285,287 216,150 219,350 -24.23%
Franchise Fees - - 260,000 265,000 290,000
Miscellaneous 95,428 16,019 9,783 40,219 16,750 21,851 -58.35%
Total Revenues 7,855,491 8,332,359 8,244,317 8,453,357 8,273,621 8,921,764 -2.13%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 4,611,017 4,756,659 4,786,593 4,825,371 4,817,848 4,947,918 -0.16%
Fringe Ikncfits 1,229,599 1,354,733 1,472,768 1,462,922 1,449,488 1,468,265 -0.92%
Materials, Supplies and Services
Prol'essional & Technical Servic~ 5t3,309 621,082 568,456 638,728 595,722 722,779 -6.73%
Utilities and Maintenance 642,902 624,826 670,440 665,146 731,286 806,375 9.94%
Operations 331,318 227,609 173,654 232,449 377,741 430,138 62.50%
City Support Services 546,671 5t 1,623 533,453 585,366 579,632 564,565 -0.98%
Supplies and Materials 446,951 464,062 454,721 458,739 472,148 526,734 2.92%
Capital Outlay
Buildings & Improvements 64,999 98,469 - 18,237 - 12,700 -100.00%
Vehitces 28,400
Office Furniture and Equipment 4,315 110,412 11,722 3,214 - -
Equipment 60,949 69,497 12,549 41,855 40,000 86,500 -4.43%
Equipment Allocation 487,6t8 509,091 252,035 252,745 252,704 251,692 -0.02%
Total Expenditures 8,939,648 9,348,063 8,936,391 9,184,772 9,316,569 9,846,066 1.43%
Transfer Out 31,379 55,378 161,600 279,000 294,648 417,000 5.61%
Reimbursed Expenditures (1,287,614) (1,248,954) (t,265,183) (1,342,863) (1,337,596) (1,341,302) -0.39%
Net Total Expenditures 7,683,413 8,154,487 7,832,809 8,120,909 8,273,621 8,921,764 1.88%
Excess (deficiency) of Rev. over Exp 172,078 177,872 411,508 332,448 - -
Ending Fund Balance 3,198,531 3,376,403 3,787,911 4,120,359 4,120,359 4,120,359
46
CITY OF HOPKtNS - 2005 BUDGET
UNALLOCATED General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Petcent Revenue and Expenditure
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Property Taxes $ 4,740,932 $ 5,799,309 $ 5,932,258 $ 6,375,134 $ 6,666,136 $ 7,273,078 9.10%
Intergovernmental Revenue 1,852,433 1,142,470 693,574 314,785 20,510 20,510 Market Value Credit
Interest earnings 160,343 116,211 92,819 43,056 100,000 110,000 10.00%
Franchise Fees 260,000 265,000 290,000 9.43%
Miscellaneous 5,421 6,000 -100.00%
Total Revenues 6,753,708 7,063,411 6,718,651 6,992,975 7,057,646 7,693,588 9.01%
Expenditures
Materials, Supplies and Services
Professional & Technical Services 30,140 57,033
Operations 1,914 20,232 102,527 100,150 114,058 150,000 31.51% Contingency fund
Supplies and Materials 2,236 15,088 I
Capilal Outlay
J mprovcrncnts 15,000 Landscaping and Trails
Con1putcrs 1,155
Operating Transfers
Transfer to other funds 31,379 19,192 15,953 15,953 294,648 417,000 41.52% Debt Service for Facility
Total Expenditures 65,669 112,700 118,480 131,103 408,706 567,000 38.73%
Indirectly Funded Amount 6,688,039 6,950,711 6,600,171 6,861,872 6,648,940 7,126,588 7.18%
The Unallocated program is where unallocated revenues are recorded and unaIlocated
or unforseen expenditures are allocated from.
47
GENERAL FUND
PROGRAM: Unallocated
PROGRAM SUMMARY
FUND 101
The purpose of the unallocated program of the General Fund is to provide budget for unforeseen or unusual expenditures that may occur in a given year. The
revenues recorded here are revenues that are not directly associated with another program within the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Maintain the current funding level for contingency.
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
REVENUES:
Property Taxes $6,666,136 $7,273,078 9.1%
Intergovernmental 20,510 20,510 0%
Interest Earnings 100,000 110,000 10.0%
Franchise Fcc 265,000 290,000 9.4%
Miscellaneous (100%)
Total Revenues 7,057,646 7,693,588 9.0%
EXPENDITURES:
Materials, Supplies & Services 114,058 150,000 31.5%
Capital Outlay
Operating Transfer 294,648 417,000 41.5%
Total Expenditures 408,706 567,000 38.7%
NET TAX AND GENERAL $6,648,940 $7,126,588 7.1%
REVENUE
$8,000 .
$7,000
$6,000
Vi $5,000
"0
c
~
~ $4,000 .
o
:;
c
'=- $3,000
$2,000
$1,000
48
General Fund Revenues
$0
2000 2001 2002 2003 2004 2005
__ Property Taxes
__ Intergovernmenta
I
Licenses,
Permits & Fines
--Yr--Interest Earnings
I
~ Charges for
Services
__Franchise Fees !
I
i -+-.. MiMO'OO,"", I
l----=J
CITY OF HOPKINS - 2005 BUDGET
CITY COUNCIL BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Contributions and Donations $ $ $ $ $ S
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 24,400 24,400 25,250 24,400 24,400 24,400 Mayor and Council
Fringe Benefits 1,867 2,097 2,086 2,t09 2,109 2,109
Materials, Supplies and Services
Professional & Technical Services t4,376 t t,890 8,5t6 14,500 9,300 9,300 Audit & consulting
()pcrations 4t,410 30,627 32,425 39,150 44,189 44,189 Post, print, train & misc.
(:ity Support Services 7,987 8,574 8,305 8,905 8,905 8,905 Occupancy, insurance
Supplies <Ind Materials 13,395 5,376 4,226 5,685 8,410 8,4tO Office supplies & equip.
Capital Outlay
Office Furniture and Equipment
Total Expenditures 103,435 82,964 80,807 94,749 97,313 97,313
Indirectty Fundcd Amount 103,435 82,964 80,807 94,749 97,313 97,3 t3
The City Council Department is made up of two programs.
They are Council Activity and Heatth and Wetfare.
49
COUNCIL
FUND 101
PROGRAM: Council Administration
PROGRAM SUMMARY
The Council Administration program of the Council Department establishes
city policies, goals and objectives. It approves the budget and monitors the
activities of the City Manager and City Attorney. The council also appoints
members to boards and commissions. The City Council holds regular
meetings and work sessions, receives input from staff, citizens and other
interested parties. The Council controls policy through changes in the City
Code and Legislative Policies. They control spending through their review
and approval of the City budget and various contracts.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Marketing and Action Planning of the Hopkins Vision.
2. Integration of Hopkins Mission Statement in to Policies
1. Board and Commission General Session.
4. Preparation 01" an Economic Development Plan
5. Establishment 01" Trarric Commission.
-----
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
EXPENDITURES:
Salaries/W ages/Benefi ts $26,509 $26,509 0%
Materials, Supplies & Services 69,754 69,754 0%
Capital Outlay
Reimbursed Expenditures
TOTAL $96,263 $96,263 0%
PERSONNEL:
Number ofFTE positions Mayor Council
50
COUNCIL
FUND 101
PROGRAM: Health and Welfare
PROGRAM SUMMARY
The Health and Welfare program of the Council Department provides
funding to social organizations operating within the City. It also provides
funds to the Human Rights commission.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Continue to support local programs
EXPENDITURES:
Salaries/W ages/Benefi ts
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
$ $
1,050 1,050 07%
Materials, Supplies & Services
Capital Outlay
Reimbursed Expenditures
TOTAL
$1,050
0%
$1,050
PERSONNEL:
Number ofFTE positions
CITY OF HOPKINS - 2005 BUDGET
ADMINISTRATIVE SERVICES BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2001 2002 2003 2004 2004 2005 Change Highlights
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 265,494 307,853 268,032 220,072 253,153 297,294 17.44% Three & one-half fun time emptoyees
Fringe Benefits 70,652 84,414 77,665 66,052 69,105 108,686 57.28% Health, dental, life, FICA, PERA
Materials, Supplies and Services
Professional & Technical Services 7,215 5,885 12,280 15,691 3,465 13,035 276.19% Audit and other consulting services
Utilities and Maintenance 2,400 3,420 4,606 2,927 4,105 4,680 14.01% Equip. maint., tele. & cell phone
Operations 30,505 35,989 20,919 19,067 25,425 27,445 7.94% Post., print, train, picnic & misc.
City Support Services 13,174 19,528 16,413 10,572 10,595 18,638 75.91% Space and occupancy, insurance, equip.
Supplies and Materials 12,343 12,176 4,582 4,705 8,680 9,395 8.24% Office supplies and small equipment
Capital Outlay
Office Furniture and Equipment
Total Expcnditures 401,783 469,265 404,498 339,086 374,528 479,173 27.94%
Rcimburscd Expcnditures (95,188) (104,088) (103,625) (100,033) (100,033) (87,085) -12.94% Charges to other funds for services
Nct Total Expcnditures 306,595 365,177 300,873 239,053 274,495 392,088 42.84%
Indirectly Funded Amount 306,595 365,177 300,873 239,053 274,495 392,088 42.84%
The Administrative Services Department is made up of seven programs. They are
Administration, Legislation, Agenda, Personnel, Capital Improvement Plan,
Wellness and Information Services.
51
ADMINISTRATIVE SERVICES
PROGRAM: Administration
FUND 101
PROGRAM SUMMARY
The Administration program of the Administrative Services Department
provides leadership and support to all city programs and operations.
Administration controls and directs the City's affairs. It responds to citizen
concerns and participates in affiliated organizations.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Council/Staff retreat.
2. Employee Academy established.
3. Upgraded Web Site
ADMINISTRATIVE SERVICES
FUND 101
PROGRAM: Legislation
PROGRAM SUMMARY
The Legislation program of the Administrative Services Department
monitors and recommends legislative actions through the state. This
includes ensuring that legislative policies and procedures adopted by the city
are complied with. Also that legislation is necessary for the welfare of the
people and the efficient administration of the City's affairs.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Prepare legislative agenda.
2. Continue to monitor the legislative activities each spring.
3. Lobby on issues affecting the City of Hopkins.
52
ADMINISTRATIVE SERVICES
FUND 101
PROGRAM: Agenda
PROGRAM SUMMARY
The Agenda program of the Administrative Services Department keeps the
council informed through meetings and correspondence. This includes the
preparation of the weekly agenda and council updates. Ensures that charter,
laws, policies and resolutions passed by the council are recorded and
enforced. The council is provided information regarding all city affairs and
city status.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Weekly packets out to Council on time.
2. Greater use of the internet to provide information on agendas
ADMINISTRATIVE SERVICES
FUND 101
PROGRAM: Personnel
PROGRAM SUMMARY
The Personnel program of the Administrative Services Department provides
human resource support for departments, employees and organized unions.
This includes coordination of staff recruitment, coordination of employee
benefit programs and conducting employee relations' activities for all City
employees. Another aspect of this program is ensuring compliance with
state, federal and local laws regarding employment.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Develop new personnel evaluation system.
2. Negotiate and administer reasonable compensation and benefit levels for
City staff.
3. Coordinate the hiring of employees.
FY 2004 FY 2005 FY 2004 FY 2005
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
EXPENDITURES: EXPENDITURES:
Salaries/W ages/Benefits $63,482 $50,026 -21.2% Salaries/W ages/Benefi ts $52,814 $48,254 -8.6%
Materials, Supplies & Services 3672 2,618 -28.7% Materials, Supplies & Services 5,519 6,315 14.4%
Capital Outlay -% Capital Outlay -%
Reimbursed Expenditures (20,096) (18,529) -7.8% Reimbursed Expenditures (12,471) (12,012) -3.7%
TOTAL $47,058 $34,115 -7.8% TOTAL $45,862 $42,557 -7.2%
PERSONNEL: PERSONNEL:
Number of FTE positions .75 .75 Number of FTE positions .45 .45
53
ADMINISTRATIVE SERVICES
FUND 101
PROGRAM: Capital Improvement Planning
PROGRAM SUMMARY
The Capital Improvements program of the Administrative Services
Department coordinates the annual Five Year Capital Improvement Plan for
the City. This plan encompasses all infrastructure and major capital changes
proposed for the city for the next five years.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Continue to diligently coordinate the planning of future projects for the
city.
2. Improve on presentation of CIP to council.
3. Add graphics to the plan
ADMINISTRATIVE SERVICES
FUND 101
PROGRAM: Wellness
PROGRAM SUMMARY
The Wellness program of the Administrative Services Department provides
support and activities to encourage overall general good health of city
employees.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Continue to provide healthy guidance to employees.
2. Coordinate the efforts of the Wellness Committee.
FY 2004 FY 2005 FY 2004 FY 2005
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
EXI'ENlllTlJRES: EXPENDITURES:
Salarics/W agcs/Benefi ts $28,125 $12,535 -55.4% Salaries/W ageslBenefits $3,239 $6,622 104.4%
Materials, Supplies & Services 1386 1,247 -10.0% Materials, Supplies & Services 625 1,955 212.8%
Capital Outlay 271 271 -54.1% Capital Outlay
Reimbursed Expenditures Reimbursed Expenditures
TOTAL $29,511 $13,782 -53.3% TOTAL $3,864 $8,577 122.0%
PERSONNEL: PERSONNEL:
Number ofFTE positions .25 .25 Number ofFTE positions .05 .05
54
ADMINISTRATIVE SERVICES
FUND 101
PROGRAM: Information Services
PROGRAM SUMMARY
The Information Services program of the Administrative Services
Department provides all network hardware and software support for the City.
It also provides individual city employees with hardware and software
support. The internal web site is designed and maintained through this
program.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Relocate servers to server room
2. Relocate computer repair to Police computer room
3. Continue to provide technical expertise in maintaining and designing the
city's computer network.
4. Plan for the training of "Software Experts".
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
EXPENDITURES:
Salaries!W ageslBenefits 89,487 174,410 94.9%
Materials, Supplies & Services 12,126 31,055 156.1%
Capital Outlay -%
Reimbursed Expenditures (19,260) (16,642) -13.6%
TOTAL 82,353 188,823 129.3%
PERSONNEL:
Number ofFTE positions 1.11 1.11
55
CITY OF HOPKfNS - 200S BUDGET
FINANCE BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Miscellaneous 4,500 $ 2,915 $ 4,923 $ 2,400 $ 3,500 $ 3,900 11.43%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 189,208 200,114 222,779 214,497 232,389 229,866 -1.09% Four full time employees
Fringe Benefits 48,706 59,892 59,414 59,175 63,956 63,650 -0.48%
Materials, Supplies and Services
Professional & Technical Services 7,578 t,369 7,066 2,580 2,045 2,635 28.85% Audit, consulting & other
Utilities and Maintenance 10,434 11,423 12,599 13,590 13,585 13,850 1.95% Software maint & telephone
Operations 7,331 6,347 7,066 8,510 8,599 tO,1 t5 17.63% Post, print, advtg, train, & misc.
City Support Services 8,064 8,277 8,344 8,358 8,347 8,358 0.13% Space and occupancy, ins.
Supplies alld Materials 6,114 9,663 10,553 5,924 7,025 7,025 Office supplies and small equip
Capital Outlay
Office furniture and Equipment Lateral file cabinet
]~qlliplllCl1t Allocation 24,727 25,626 5,876 9,660 9,660 9,998 3.50% Computer software allocation
Tolal Expenditures 302,162 322,711 333,697 322,294 345,606 345,497 -0.03%
Reimbursed Expenditures (159,273) (169,296) (186,781) (187,2 t 5) (187,215) (188,669) 0.78% Chargebacks for acctg servo
Net Total Expenditures 142,889 153,415 146,916 135,079 158,391 156,828 -0.99%
Indirectly Funded Amount 138,389 150,500 141,993 132,679 154,891 152,928 -1.27%
The Finance department is made up of nine programs. They are Benefit
Administration, Budgeting, Cash Management, Debt Management,
General Accounting, Payroll, Risk Management, Tax Increment Finance
Reporting and Utility Bilting.
56
FINANCE
FUND 101
PROGRAM: Benefit Administration
PROGRAM SUMMARY
The benefit administration program of the Finance Department provides
benefit information and administration to employees of the City of Hopkins
and the Housing and Redevelopment Authority. This program administers
health, dental, life, short and long-term disability and workers compensation
insurances. It also includes flexible spending account administration and
deferred compensation administration. Benefit administration reconciles
insurance reports, files claims and assists employees with all benefit related
needs.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Reconcile general ledger liability accounts for insurance.
2. Establish computer codes to separate dental, health, life and disability
insurance expenses and deductions.
3. Cnnsidcr implementation of post employment health plan for
cmployccs.
FINANCE
PROGRAM: Budget
FUND 101
PROGRAM SUMMARY
The budget program of the Finance Department coordinates and prepares the
annual budget. It also prepares the 20-year equipment replacement plan and
assists the City Manager with the capital improvement plan preparation.
This includes meeting with departments and administrators to determine the
overall goals and funding requirements for the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Apply for the Government Finance Officers Budget Award.
2. Implement a two-year budget process.
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
EXPENDITURES: EXPENDITURES:
Salaries/W ages/Benefi ts $16,281 $15,720 -3.45% Salaries/W ages/Benefi ts
Materials, Supplies & Services 2,447 2,512 2.66% Materials, Supplies & Services
Capital Outlay -% Capital Outlay
Reimbursed Expenditures (4,855) (4,855) -0/0 Reimbursed Expenditures
TOTAL $13,873 $13,377 -3.58% TOTAL
PERSONNEL: PERSONNEL:
Number of FTE positions .3 .3 Number ofFTE positions
57
FY 2004 FY 2005
Approved Approved
Budget Budget
$28,795 $27,171
5,464 5,077
(11,595)
(11,595)
Percent
Change
-5.64%
-7.1%
-%
12.6%
-9.9%
$22,664
$20,653
.4
.4
FINANCE
FUND 101
PROGRAM: Cash
PROGRAM SUMMARY
The cash program of the Finance Department invests, records and forecast
cash flows for the city. Cash is invested according to state statute and city
investment policies. Cash flow projections are prepared for all funds.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Invest public funds in a manner, which will provide the highest
investment return with minimum risk while meeting daily cash flow
needs.
2. Maintain and update cash flow projections.
FINANCE
FUND 101
PROGRAM: Debt
PROGRAM SUMMARY
The Debt program of the Finance Department issues, records and maintains
debt for the City of Hopkins and the Hopkins Housing Rehabilitation
Authority. Debt is issued in accordance with state statute and city charter.
Debt is maintained at a manageable level for the city. .
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Maintain the current bond rating of AA- through conservative financial
management and accurate reporting of financial and economic
conditions of the city.
2. Project future debt needs and ability.
FY 2004 FY 2005 FY 2004 FY 2005
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
1':XI'ENDlTURES: EXPENDITURES:
Salaries/Wages/Benefits 28,132 27,841 -1.03% SalarieslW ages/Benefits $10,332 $9,643 -6.67%
Materials, Supplies & Services 4,627 4,659 .7% Materials, Supplies & Services 409 313 -23.5%
Capital Outlay -% Capital Outlay -%
Reimbursed Expenditures (11,659) (11,659) -% Reimbursed Expenditures (9,556) (9,556) -%
TOTAL $21,100 $20,841 -1.2% TOTAL $1,185 $400 -66.2%
PERSONNEL: PERSONNEL:
Number ofFTE positions .25 .25 Number of FTE positions .10 .10
58
FINANCE
FUND 101
PROGRAM: Accounting
PROGRAM SUMMARY
The Accounting program of the Finance Department provides financial
management for the City and the Housing and Redevelopment Authority. It
also provides support services to other departments in the City. It
accomplishes this task through initiating fiscal plans, implementation and
control of those plans, accounting and analysis of transactions. Accounting
manages the city's day-to-day accounting transactions, including accounts
receivable, accounts payable, cash receipts and general accounting. The
program prepares monthly and quarterly financial statements and compiles
the year end comprehensive financial report.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Apply for Comprehensive Annual Financial Report reporting award.
2. Provide accurate and time I month-end and uarterl financialre arts.
FINANCE
FUND 101
PROGRAM: Payroll
PROGRAM SUMMARY
The Payroll program of the Finance Department completes the biweekly
payroll, maintains all payroll records and completes the payroll quarterly
reports. It also provides support services to employees regarding payroll
Issues.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Aggressively seek 100% direct deposit participation.
2. Provide accurate and timely payroll and reports.
FINANCE
FUND 101
PROGRAM: Risk Management
PROGRAM SUMMARY
The Risk Management program of the Finance Department maintains the
property, fleet and general liability insurances for the city. It also maintains
the workers compensation insurance and unemployment benefit insurance.
It accomplishes this goal by working with outside brokers and agents to
arrive at an equitable coverage for the city and its constituents and
employees.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Ensure adequate coverage for all property of the city.
2. Encourage employee safety to keep workers compensation insurance
low.
FINANCE
FUND 101
PROGRAM: TIF Administration
PROGRAM SUMMARY
The Tax Increment Financing Administration program of the Finance
Department records and reports tax increment program activities. It is
charged with the responsibility of ensuring compliance with state statutes
and guidelines.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Continne analysis of Tax Increment Financing fnnds.
.------.---
FY 2004 FY 2005 FY 2004 FY 2005
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
EXPENDITURES: EXPENDITURES:
Salaries/W ages/Benefi ts $14,062 $13,918 -1.0% Salaries/W ages/Benefi ts $10,335 $9,648 -6.6%
Materials, Supplies & Services 480 506 5.4% Materials, Supplies & Services 659 693 5.2%
Capital Outlay -% Capital Outlay -%
Reimbursed Expenditures (3,937) (3,937) -% Reimbursed Expenditures (10,860) (10,860) -%
TOTAL $10,605 $10,487 -1.1% TOTAL $134 ($519) -487%
PERSONNEL: PERSONNEL:
Number ofFTE positions .15 .15 Number of FTE positions .10 .10
60
FINANCE
PROGRAM: Utility Billing
FUND 101
PROGRAM SUMMARY
The Utility Billing program of the Finance Department prepares and issues
monthly and quarterly utility bills for collection of utility service fees from
its' customers. Utility records are maintained and updated within this
program.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Write Crystal reports for Govern Utility Billing System.
2. Internet access for utility customers.
3. Complete monthly billing implementation in areas where radio read
meters are installed.
REVENUES:
Current Services
FY 2004 FY 2005
Approved Approved
Budget Budget
$500 $900
79,390 80,401
12,956 13,299
EXPENDITURES:
Salaries/W ages/Benefits
Materials, Supplies & Services
Capital Outlay
Reimbursed Expenditures
(92,346) (93,800)
TOTAL
$-0- ($100)
PERSONNEL:
Number ofFTE positions
1.35
1.35
Percent
Change
80%
1.3%
2.6%
-%
8.5%
100%
Recycie/Yard Waste $2.75 per month
Refuse 30 Gallon
60 Gallon
90 Gallon
Water and Sewer
Storm Sewer
$13.20
15.90
17.25
Water is $1.40 per 1000 gallans
Sanitary Sewer is $2.25 per 1000 gallons of water used
$4.00 per month.
State Solid Waste Charge of 9.75~o calculated on the Refuse portion of the bill
State Health Fee
Hennepin County
$5.21 per year
Charge of 9~o calculated on the Refuse portion of the bill.
6t
CITY OF HOPKINS - 2005 BUDGET
Revenues
Court Fines
Expenditures
Materials, Supplies and Services
Professional & Technical Services
Operations
Total Expenditures
Indirectly Funded Amount
LEGAL BUDGET
Revenues and Expenditures
Actual
2001
Actual
2003
Projected
Actual
2004
Budget
2004
Budget
2005
Percent
Change
Actual
2002
$ 73,850 $ 92,870 $ 95,228
$ 95,285
$ 96,000 $ 96,000
General Fund
Revenue and Expenditure
Highlights
97,037 112,749 119,871 132,679 123,500 136,000 10.12% Legal services
480 480 480 Memberships
97,517 112,749 119,871 132,679 123,980 136,480 10.08%
23,667 19,879 24,643 37,395 27,980 40,480 44.67%
The Legal Department is made up of two programs. They are Legal
Counseling and Prosecution.
62
LEGAL
FUND 101
PROGRAM: Legal
PROGRAM SUMMARY
The Legal department represents the City in cOUlt, at City Council meetings
and direct contact with staff and the general puhlic. The firm of Miller
Steiner & Curtiss is retained on a fee per hour basis. They respond to legal
summons andlor initiate action on behalf of the City. Written and oral
inquiries are made by staff, council, citizens and other interested parties.
The city engages other law firms when necessary.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Prosecute the rights of the City.
2. Prosecute violators of the law.
3. Obtain quality legal representation for the City
FY 2004
Approved
Budget
FY 2005
Approved
Budget
Percent
Change
REVENUES:
$96,000
6.7%
$96,000
EXPENDITURES:
Salaries/W ages/Benefits
Materials, Supplies & Services
136,480
10.1%
123,980
apital Outlay
Reimhursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
$40,480
44.7%
$27,980
PERSONNEL:
Number ofFTE positions
City Legal Costs
$120,000 .
$100,000
$80.000
$60,000
$40,000
$20.000
$0 .
1998 1999 2000 2001 2002 2003 2004 2005
63
i
~ I
\ : Le. gal Service i:
___ Prosecution
CITY OF HOPKINS - 2005 BUDGET
MUNICIPAL BUILDING BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Sale of Fixed Assets $ $ 66 $ $ $ $
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 75,997 51,555 54,556 47,582 48,297 64,780 34.13% full time employee
Fringe Benefits 17,127 18,803 19,791 18,368 18,729 25,143 34.25%
Materials, Supplies and Services
Professional & Technical Services 20,812 31,488 33,240 35,935 33,175 52,000 56.74% Weekend cleaning service
Utilities and Maintenance 125,169 109,643 116,130 91,602 118,500 120,500 1.69% Equip maint., teleph, heat & elect.
Operations 1,884 1,380 480 1,370 1,500 1,500 Training and miscellaneous
City Support Services 15,204 16,748 14,668 7,641 7,146 7,721 8.05% Insurance, equip.
Supplies and Materials 10,920 8,869 6,338 6,150 11,442 14,942 30.59% Office supplies & small equipment
Capital Outlay
Buildings & Structures 22,510 8,045 5,000
Office Furniture and Equipment
Total Expenditures 289,623 246,531 245,203 208,648 238,789 291,586 22.11%
Reimbursed Expenditures (175,741) (167,880) (167,760) (167,760) (167,760) (167,760) Space & occup. Chargebacks
Net Total Expenditures 113,882 78,651 77,443 40,888 71,029 123,826 74.33%
Indirectly Funded Amount 113,882 78,585 77,443 40,888 71,029 123,826 74.33%
The Municipal Building Department consists of building maintenace.
64
MUNICIPAL BUILDING
FUND 101
PROGRAM: Maintenance
PROGRAM SUMMARY
The Building Maintenance Department of Public Works is responsible for the
maintenance and repair of all City Buildings. The Municipal Budget coverS
City Hall and the Police Department. These buildings and equipment are
maintained by in house maintenance personnel and contractual custodial
services.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Maintain an additional 23000 square feet of Police Dept office space
plus a 26000 square feet of Fire station with existing personnel.
2. Completion of Police Dept Renovation.
3. Relocation of Building Maintenance office/workshop.
,---
i
EXPENDITURES:
Salari cs/W ages/Benef'j ts
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
$67,026 $89,923 34.2%
171,763 196,663 14.5%
5,000 5000%
(167,760) (167,760) -%
$71,029 $123,826 74.3%
.70 .70
--..------ ----------
Materials, Supplies & Services
Capital Outlay
, Reimbursed Expenditures
I
,
TOTAL
PERSONNEL:
rumber of FTE POSlti:~S
City Utility Costs
$500,000
$450,000 .
$400,000 .
$350,000
$300,000
$250,000
$200,000
$150,000 .
$100,000 .
I ~~:
1999 2000 2001 2002 2003 2004 2005
65
l
: 0 Telephone]
\11I E[ectri~'!
DGas
~---_.- -'..-'-
CITY OF HOPKINS - 2005 BUDGET
ACTIVITY CENTER BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Charges for Services $ 56,500 $ 62,166 $ 78,168 $ 88,340 $ 69,100 $ 72,500 4.92%
Contributions 20 1,456
Total Revenues 56,520 63,622 78,168 88,340 69,100 72,500 4.92%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 135,817 139,563 140,760 t 36,348 137,972 137,312 -0.48% Six part~time employees
Fringe Benefits 37,996 36,491 42,319 39,136 42,226 43,444 2.88%
Materials, Supplies and Services
Professional & Technical Services 44,237 47,608 46,511 20,t to 34,050 25,771 -24.3t% Branson trip, instt1!ctors & cleaning
Utilities and Maintenance 29,620 29,021 26,977 28,797 29,140 29,640 1.72% Equip maint, tele., heat & electricity
Operations 3,626 2,980 9,009 9,406 9,985 18,565 85.93% Post, print, adver., training and misc.
City Support Services 5,419 5,88t 3,408 3,858 5,t08 3,987 -21.95% Insurance, equipment
Supplies and Materials 16,650 11,188 18,159 15,095 15,180 18,000 18.58% Office supplies and small equipment
Capital Outlay
Buildings & Structures 1,750 794
Olher Improvements 3,444
Office Furniture and Equipment 1,852 6,265
Computers 1,063
Total Expenditures 276,967 278,033 293,408 252,750 273,66] 276,719 1.12%
Indirectly Funded Amount 220,447 214,411 215,240 164,410 204,561 204,219 -0.17%
The Activity Center Department is made up of three programs. They are
Community Use, Senior Activities and Maintenance. Due to budget
constraints, the center will be closed on Fridays unless there is a special
event.
66
ACTIVITY CENTER
FUND 101
PROGRAM: Community Use
PROGRAM SUMMARY
The Activity Center Community Use program of the Public Works
Department provides a facility for residents to use for active or passive
activities. This program coordinates all the activities that take place at the
Activity Center.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Market the Hopkins Activity Center to residents.
ACTIVITY CENTER
FUND 101
PROGRAM: Senior Activities
PROGRAM SUMMARY
The Activity Center Senior Activities program of the Public Works
Department provides programs for older adults. These programs encompass
recreational, social, nutritional, housing, legal, business and a variety of
classes.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Continue to implement a Hopkins Activity Center "Gifts to Share"
program.
2. Promote "Noontime Dinner" program.
3. Encourage users to become a "frequent user" member of the Hopkins
Activity Center.
FY 2004 FY 2005 FY 2004 FY 2004
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
REVENUES: $18,500 $20,100 8.6% REVENUES: $50,600 $52,400 3.6%
EXPENDITURES: EXPENDITURES:
SalarieslW ageslBenefits 72,327 85,253 17.9% SalarieslW ageslBenefi ts 93,371 84,400 -8.6%
Materials, Supplies & Services 10,538 11 ,802 12.0% Materials, Supplies & Services 51,475 51,961 .9%
Capital Outlay _0/1} Capital Outlay -0/0
Reimbursed Expenditures Reimbursed Expenditures
NET TAX AND GENERAL NET TAX AND GENERAL
REVENUE SUPPORTED $64,365 $76,955 19.73% REVENUE SUPPORTED $93,246 $83,961 -9.9%
PERSONNEL: PERSONNEL:
Number ofFTE positions 1.21 1.21 Number of FTE positions 2.18 2.18
67
ACTIVITY CENTER
FUND 101
PROGRAM: Maintenance
PROGRAM SUMMARY
The Building Maintenance Department of Public Works is responsible for
the Maintenance and repair of all City Buildings. The Activity Center
maintenance Budget covers the Hopkins Activity Center. In house
maintenance personnel and part time cleaning personnel maintain this
Building.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Continue to maintain the facility and equipment.
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
REVENUES: $ $ -%
EXPENDITURES:
Salaries/W ages/Benefits 15,500 11,103 -28.3%
Materials, Supplies & Services 31,450 32,200 2.4%
Capital Outlay -100%
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED $46,950 $43,303 -7.8%
PERSONNEL:
Number of FTE positions 2.18 2.18
68
CITY OF HOPKINS - 2005 BUDGET
COMMUNITY SERVICES SUMMARY BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Licenses $ 37,820 $ 37,084 $ 43,301 $ 35,626 $ 39,000 $ 39,000
Permits 241,366 332,485 505,573 34 t ,576 343,500 343,500 Building permits
Current Services 87,044 133,190 175,642 87,054 88,550 88,550 Plan check fees
Miscellaneous 10,599 125 300 9,301
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 514,907 539,430 521,713 450,750 465,348 454,849 -2.26% Ten fun time employees
Fringe Benefits 126,674 131,994 131,350 tI4,928 128,496 138,455 7.75%
Materials, Supplies and Services
Professional & Technical Services 32,248 32,458 45,929 89,518 98,970 119,170 20.41% Health inspec., assessing & consult..
Utilities and Malntenance 7,187 11,996 14,020 14,058 13,090 13,545 3.48% Equip & vehicle maint. & telephone
Operations 25,156 21,377 2],270 19,135 23,490 24,141 2.77% Postage, print, adver, train, & misc.
City Support Services 16,532 17,054 38,767 90,661 90,403 90,629 0.25% Space & occup., insUL & Admin fee
Supplies and Materials 12,971 9,986 9,263 8,160 10,330 10,080 -2.42% Office supplies and small equipment
Capital Outlay
Office Furniture and Equipment 399 #DIV/O!
Equipment Allocation 9,369 9,692 #D1V 10! Computer & equipment allocation
Total Expenditures 745,443 773,988 782,312 787,210 830,127 850,869 2.50%
Reimbursed Expenditures (21,500) (21,556) (21,500) (34,000) (54,562) (54,762) 0.37% Charges to other funds
Net Total Expenditures 723,943 752,432 760,812 753,210 775,565 796,107 2.65%
Indirectly Funded Amount 357,713 249,673 25,697 288,829 304,215 315,756 3.79%
The Community Service depaItment is made up of five main programs. They are
Reception, Assessing, Inspections, City Clerk and Elections.
69
COMMUNITY SERVICES
FUND 101
PROGRAM: Receptionist
PROGRAM SUMMARY
The Receptionist program of the Community Services Department answers
calls at main switchboard and route calls to various departments. Directs
walk-in customers to the appropriate department. Sales of Hop-A-Ride
tickets, dog licenses and parking permits occur in this program. Receipts are
accepted for payment of building permits and utility bills. The program also
provides clerical and secretarial services to other departments.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Enter utility receipts into the govern system.
2. Continue to assist customers quickly and accurately.
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
REVENUES: $ $
EXPENDITURES:
Salaries/W ages/Benef! ts $41,579 $43,793 5.3%
Materials, Supplies & Services 1,827 1,961 7.3%
Capital Outlay -%
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED $43,406 $45,754 5.4%
PERSONNEL:
Number of FTE positions 1.05 1.05
70
The receptionists
handle more than
30,000 calls per
year and assist
over 10,000
visitors.
COMMUNITY SERVICE - ASSESSING
FUND 101
COMMUNITY SERVICE - ASSESSING
FUND 101
PROGRAM: Assessing Information
PROGRAM: Homestead Administration
PROGRAM SUMMARY
The Assessing Information program of the Community Services Department
PROGRAM SUMMARY
The Homestead Administration program of the Community Services
Department
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Continue to provide a high level of customer service.
2. Successful implementation of Hennepin County Assessing services.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Integrate Govern for homestead tracking.
FY 2004 FY 2005 FY 2004 FY 2005
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
REVENUES: $300 $300 -%
I ,XPI ,NDITURI ,S: EXPENDITURES:
Salarics/Wagcs/Bcncfits 26,781 15,328 -42.7% Salaries/W ages/Benefits $23,776 $24,332 2.3%
Materials, Supplies & Services 34,077 50,243 47.4% Materials, Supplies & Services 1,716 1,727 -.6%
Capital Outlay -% Capital Outlay -%
Reimbursed Expenditures Reimbursed Expenditures
NET TAX AND GENERAL NET TAX AND GENERAL
REVENUE SUPPORTED $60,558 $65,271 7.8% REVENUE SUPPORTED $25,492 $26,059 2.2%
PERSONNEL: PERSONNEL:
Number ofFTE positions 1.2 1.2 Number ofFTE positions 0.5 0.5
71
COMMUNITY SERVICES - ASSESSING
FUND 101
PROGRAM: Property Valuation
PROGRAM SUMMARY
The Property Valuation program of the Community Services Department
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Reassess 100 percent of the taxable parcels and obtain an equalized
assessment on all classes of property.
COMMUNITY SERVICES - ASSESSING
FUND 101
PROGRAM: Special Assessments
PROGRAM SUMMARY
The Special Assessments program ofthe Community Services Department
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Continue to improve efficiency using Access for record retention and
certification.
FY 2004 FY 2005 FY 2004 FY 2005
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
I,XI'I,NI)ITlJRES: EXPENDITURES:
Salarics/W agcslBcncll ts $22,179 $10,657 -51.9% Salaries/W ages/Benefits $20,783 $21,247 2.2%
Materials, Supplies & Services 33,912 46,928 38.4% Materials, Supplies & Services 1,811 1,775 -2.0%
Capital Outlay -% Capital Outlay -%
Reimbursed Expenditures Reimbursed Expenditures (20,562) (20,762) .1%
NET TAX AND GENERAL NET TAX AND GENERAL
REVENUE SUPPORTED $56,091 $57,785 2.7% REVENUE SUPPORTED $2,032 $2,260 11.2%
PERSONNEL: PERSONNEL:
Number ofFTE positions 1.05 1.05 Number ofFTE positions 0.30 0.30
72
COMMUNITY SERVICES - INSPECTIONS
FUND 101
PROGRAM: Building Code Inspection
PROGRAM SUMMARY
The Building Code Inspection program of the Community Services
Department inspects all new or remodeled buildings to insure they meet the
minimum requirements ofthe state building code. The process begins with a
plan review, permit issuance, inspection of construction phases and an
issuance of a certificate of occupancy.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Review for possible revision ordinances regarding nuisances, waste
container storage, and water and sewer regulations.
2. Work with other city departments in city hall to create a single record
keeping system.
COMMUNITY SERVICES - INSPECTIONS
FUND 101
PROGRAM: Fire Code Inspection
PROGRAM SUMMARY
The Fire Code Inspection program of the Community Services Department
inspects existing buildings from time to time to insure they are maintained
safe in accordance with the minimum safety standards provided in the state
fire code. A percentage of commercial and large multiple residential
buildings are inspected yearly for fire code violations to insure these
structures are maintained safe for their occupants. The focus is on more
hazardous occupancies.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Continue the fire prevention inspection program.
FY 2004 FY 2005 FY 2004 FY 2005
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
REVENUES: $323,450 $323,450 -% REVENUES:
EXPENDITURES: EXPENDITURES:
Salaries/Wages/Benefits 195,637 201,407 2.9% Salaries/W ages/Benefits 23,858 24,381 2.1%
Materials, Supplies & Services 95,549 98,306 2.9% Materials, Supplies & Services 2,853 2,366 -17.0%
Capital Outlay -% Capital Outlay -%
Reimbursed Expenditures Reimbursed Expenditures
NET TAX AND GENERAL NET TAX AND GENERAL
REVENUE SUPPORTED $(32,264) $(23,737) -26.4% REVENUE SUPPORTED $26,711 $26,747 .1%
PERSONNEL: PERSONNEL:
Number of FTE positions 1.75 1.75 Number of FTE positions .5 .5
73
COMMUNITY SERVICES - INSPECTIONS
FUND 101
PROGRAM: Heating and Plumbing Code Inspection
PROGRAM SUMMARY
The Heating and Plumbing Code Inspection program of the Community
Services Department inspects new and remodeled buildings for heating and
plumbing compliance.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Provide plumbing and heating training to the housing inspector.
2. Adoption of the new International Mechanical Code.
3. Revision of policies related to mechanical contractor licensing.
4.
COMMUNITY SERVICES - INSPECTIONS
FUND 101
PROGRAM: Housing Inspection
PROGRAM SUMMARY
The Housing Inspection program of the Community Services Department
inspects all existing buildings from time to time to insure they are
maintained safe in accordance with city housing code. Rental properties are
inspected every five years to identifY hazards to the occupants and to insure
buildings are well maintained and to improve on the city's housing stock.
Homes being sold in the community must be evaluated. A listing of certified
evaluators for the Truth in Housing program are maintained. Home sales are
monitored to insure compliance.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Update Rental Registration practices
2. Maintain schedule of routine rental inspections
3. Adopt New Property Management Code
FY 2004 FY 2005 FY 2004 FY 2005
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
REVENUES: $65,000 $65,000 -% REVENUES: $48,000 $48,000 -%
EXPENDITURES: EXPENDITURES:
Salaries/W ageslBenefi ts 79,005 80,959 2.5% Salaries/W ageslBenefi ts 39,768 41,192 3.6%
Materials, Supplies & Services 6,729 7,193 6.9% Materials, Supplies & Services 3,858 4,967 28.8%
Capital Outlay -% Capital Outlay 469 469 -50.6%
Reimbursed Expenditures Reimbursed Expenditures
NET TAX AND GENERAL NET TAX AND GENERAL
REVENUE SUPPORTED $20,734 $23,152 11.7% REVENUE SUPPORTED ($4,374) ($1,841) -57.9%
PERSONNEL:
PERSONNEL: Number ofFTE positions .7 .7
Number ofFTE positions I
74
COMMUNITY SERVICES - INSPECTIONS
FUND 101
COMMUNITY SERVICES - INSPECTIONS
FUND 101
PROGRAM: Restaurant and Hotel Inspection
PROGRAM: Miscellaneous Community Inspection
PROGRAM SUMMARY
The Restaurant and Hotel Inspection program of the Community Services
Department contracts with a health inspector to make regular inspections of
restaurants and food establishments.
PROGRAM SUMMARY
The Miscellaneous Community Inspection program of the Community
Services Department responds to general nuisance complaints from Hopkins
citizens.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Complete all required inspections and respond to complaints in a
prompt manner.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Continue with spring and fall sweeps and respond to citizen complaints
in a prompt and courteous manner.
FY 2004 FY 2005 FY 2004 FY 2005
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
REVENUES: $25,500 $25,500 -% REVENUES: $ $ --%
EXPENDITURES: EXPENDITURES:
Salaries/W ages/Benefits 3,634 3,622 -.3% SalarieslW ages/Benefits 38,778 40,369 4.1%
Materials, Supplies & Services 18,740 18,483 -1.3% Materials, Supplies & Services 6,524 4,368 -33.0%
Capital Outlay -% Capital Outlay -%
Reimbursed Expenditures Reimbursed Expenditures
NET TAX AND GENERAL NET TAX AND GENERAL
REVENUE SUPPORTED $(3,126) $(3,392) 8.5% REVENUE SUPPORTED $45,302 $44,737 -1.2%
PERSONNEL: PERSONNEL:
Number ofFTE positions .15 .15 Number ofFTE positions .95 .95
75
COMMUNITY SERVICES - CITY CLERK
FUND 101
PROGRAM: Charter & Council Administration
PROGRAM SUMMARY
The Charter & Council Administration program of the Community Services
Department updates the City Code and takes minutes at City Council
meetings. The City Clerk updates the City Code as new ordinances are
passed, takes minutes at the City Council meetings and transcribes them
using a computer.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Integrate more Council and Charter Commission documents with the
Web site.
COMMUNITY SERVICES - CITY CLERK
FUND 101
PROGRAM: Licensing
PROGRAM SUMMARY
The Licensing program of the Community Services Department is
responsible for reviewing all applications for licenses and permits, issuing
and signing them.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Make applications and forms available on the Web site.
FY 2004 FY 2005 FY 2004 FY 2005
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
REVENUES: $2,000 $2,000 -% REVENUES: $7,100 $7,100 -%
EXPENDITURES: EXPENDITURES:
Salaries/W ages/Benef! ts 26,553 27,161 2.3% Salaries/W ages/Benefits 12,956 13,253 2.3%
Materials, Supplies & Services 2,630 3,074 16.9% Materials, Supplies & Services 1,616 1,619 .2%
Capital Outlay -% Capital Outlay -%
Reimbursed Expenditures (17,000) (17,000) -% Reimbursed Expenditures
NET TAX AND GENERAL NET TAX AND GENERAL
REVENUE SUPPORTED $10,183 $11,235 10.3% REVENUE SUPPORTED $7,472 $7,772 4.0%
PERSONNEL: PERSONNEL:
Number of FTE positions 0.35 0.35 Number of FTE positions 0.15 0.15
76
COMMUNITY SERVICES - CITY CLERK
FUND 101
COMMUNITY SERVICES - CITY CLERK
FUND 101
PROGRAM: Purchasing
PROGRAM: Records Management
PROGRAM SUMMARY
The Purchasing program of the Community Services Department provides
other departments with purchasing services. This program establishes
pricing for standard purchases, maintains inventory items and processes
purchase orders for the majority of city purchases.
PROGRAM SUMMARY
The Records Management program of the Community Services Department
reviews City records to ensure that necessary documents are retained and
outdated documents are disposed.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Maintain best price for highest quality standard.
2. Encourage continued use of purchase requisitions.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Continue to transfer permanent records to electronic storage and
integrate with the Web site.
FY 2004 FY 2005 FY 2004 FY 2004
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
REVENUES: $ $ REVENUES: $-0- $-0- %
EXPENDrrURES: EXPENDITURES:
Salaries/Wages/Benefits 13,051 13,283 1.8% Salaries/WageslBenefits 12,961 19,558 50.1%
Materials, Supplies & Services 2,574 2,457 -4.5% Materials, Supplies & Services 2,577 2,355 -8.6%
Capital Outlay -% Capital Outlay -%
Reimbursed Expenditures (7,500) (7,500) -% Reimbursed Expenditures (9,500) (9,500) -%
NET TAX AND GENERAL NET TAX AND GENERAL
REVENUE SUPPORTED $ 8,125 $ 8,240 1.4% REVENUE SUPPORTED $6,038 $12,413 105.6%
PERSONNEL: PERSONNEL:
Number ofFTE positions .25 .25 Number ofFTE positions 0.20 0.20
77
COMMUNITY SERVICES
FUND 101
PROGRAM: Elections
PROGRAM SUMMARY
The Elections program of the Community Services Depm1ment provides
supervision of elections, registers voters, and certifies election results. All
state and federal legislation is reviewed, judges are trained, equipment and
polling places are prepared. After eJections ballots are counted and the
results certified to the County and State of Minnesota. Throughout the year
citizens are registered to vote.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Review the Polling Place Locations and determine if Precinct Six can be
split into two precincts.
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
REVENUES: $ -0- $ 9,001 9000%
EXPENDITURES:
Salaries/W ageslBenefits 12,545 12,762 \.7%
Materials, Supplies & Services 19,290 9,740 -49.5%
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED $31,835 $13,501 -57,6%
PERSONNEL:
Number of FTE positions 0.15 0.15
78
CITY OF HOPKINS - 2005 BUDGET
POLICE BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Intergovernmental S 198,793 $ 294,085 $ 182,603 $ 156,674 $ 170,500 $ 164,000 -3.81% State grants
Licenses 88,400 93,331 82,878 81,563 83,875 88,275 5.25% Liquor licenses
Court Fines 54,320 22,476 37,021 40,700 41,000 41,000
Current Service 32,371 35,955 38,855 36,034 39,900 41,400 3.76%
Miscellaneous 8,455 14,507 7,780 11,746 9,300 9,300
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 1,989,404 2,118,855 2,164,867 2,257,897 2,266,342 2,271,167 0.21% Thirty nine full time employees
Fringe Benefits 494,234 575,004 624,985 627,765 636,591 625,416 -1.76%
Materials, Supplies and Services
Professional & Technical Services 111,300 115,880 132,229 85,875 121,913 110,213 -9.60% Prisoner Board, hiring, & consult.
Utilities and Maintenance 72,781 105,698 111,739 93,718 115,856 145,850 25.89% Veh. & equip. rnaint. & repair, tele.
()pcratiol1s 50,694 47,002 42,998 44,236 55,800 62,300 11.65% Training, advertising and misc.
City Support Services 567,364 554,818 463,963 490,972 491,215 460,360 -6.28% Admin chrg, space alloe. & ins.
Supplies and Materials 100,289 117,046 120,189 123,314 115,460 133,060 15.24% Off. supp., uniforms & small equip.
Capital Outlay
Vehicles 28,400 #DlV/O! Heat team & Crime Prey vehicles
Office Furniture and Equipment 2,064 100,094 5,456 1,722 Computer software system
Equipment 35,292 61,580 15,850 10,000 50,000 400.00%
Total Expenditures 3,423,422 3,795,979 3,666,425 3,741,349 3,813,177 3,886,766 1.93%
Reimbursed Expenditures (335,760) (300,840) (306,752) (302,000) (302,000) (302,000) Credit to Admin from police prog.
Net Total Expenditures 3,087,662 3,495,139 3,359,674 3,439,349 3,511,177 3,584,766 2.10%
Indirectly Funded Amount 2,705,323 3,034,785 3,010,537 3,112,632 3,166,602 3,240,791 2.34%
The Police Department is made up of eleven programs. They are Administration, Patrol
Heat Team, Reserves, Investigations, Metro Drug Task Force, Pawn Shop, Outreach,
Dispatch, Records and Receiption and Systems Information.
79
POLICE
FUND 101
PROGRAM: Administration
PROGRAM SUMMARY
The Administration program of the Police Department provides 24-hour
staffing of police and support services for delivery and supervision of
emergency and non-emergency services.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Implement an afternoon/evening overlap patrol shift to address heavy
calls for service during those hours.
2. Develop individual employee work plans to integrate community
policing goals.
3. Commemorate the 100th anniversary of the Hopkins Police Department.
4. Host an open house to showcase the new police facility.
5. Continue to seek grant funding.
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
I,XPENDlTURES:
Salaries/Wages/Benefits $293,694 $304,188 3.6%
Materials, Supplies & Services 96,007 124,762 29.9%
Capital Outlay -%
Reimbursed Expenditures (302,000) (302,000) -%
NET TAX AND GENERAL
REVENUE SUPPORTED $87,701 $126,950 44.7%
PERSONNEL:
Number ofFTE positions 3.15 3.15
80
POLICE
FUND 101
PROGRAM: Patrol
PROGRAM SUMMARY
The Patrol program ofthe Police Department is responsible for patrolling the
residential and business areas to prevent and deter crime, respond to calls for
service, provide first response medical assistance and apprehend persons
responsible for crime. Work with citizens to improve the quality of life by
implementing effective prevention strategies to reduce crime and improve
traffic safety.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Develop two, year-long traffic projects to alleviate traffic concerns and
problems.
2. Utilize monies obtained from OWl forfeitures to fund special DWI
enforcement project.
3. Install video cameras in primary use marked patrol vehicles.
REVENUES:
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
$206,000 $205,900 -.05%
1,599,166 1,646,175 2.9%
398,956 423,882 6.2%
0 50,000 -50000%
EXPENDITURES:
Salaries/W ageslB enefits
Materials, Supplies & Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
$1,792,122 $1,914,157
6.8%
PERSONNEL:
Number of FTE positions
20.55
20.55
POLICE
FUND 101
PROGRAM: Heat Team
PROGRAM SUMMARY
The High-risk entry and tactics team (HEAT team) of the Hopkins Police
Department is part of a 5 city tactical consortium that provides tactical and
rescue operations in situations posing a high-risk to civilians and/or
department personnel. The members of the consortium train together and
provide support during high-risk events.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Continue to review and update activation criteria and procedures.
2. Continue to maintain a strong working relationship with other
consortium members.
3. Obtain a response vehicle to replace the 25-year old current vehicle.
REVENUES:
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
$ - $ -
$27,059 $24,023 11.2%
16,872 19,700 15.9%
0 20,000 20000%
EXPENDITURES:
SalarieslW ageslBenefits
Materials, Supplies & Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
$44,054
$63,723
44.6%
PERSONNEL:
Number ofFTE positions
0.35
0.35
81
POLICE
FUND 101
PROGRAM: Reserves
PROGRAM SUMMARY
The Hopkins Police Reserve program has been active for almost 40 years.
This vital unit provides civilian volunteers with exceptional training to assist
the police department with civic events, surveillance details, extra patrol and
other duties as necessary.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Continue to utilize trained Reserve personnel to respond to medical
emergencies and other calls for service.
2. Conduct recruitment processes to achieve 25 members.
REVENUES:
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
$ 800 $ 800 -%
25,348 37,945 49.7%
12,302 12,877 4.6%
-%
EXPENDITURES:
Salaries/Wages/Benefits
Materials, Supplies & Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
$36,850
$50,022 35.7%
PERSONNEL:
Number of FTE positions
0.25
0.25
POLICE
FUND 101
PROGRAM: Investigations
PROGRAM SUMMARY
The Investigations program of the Police Department conducts follow-up
investigations on criminal activity that has occurred in Hopkins. The
investigators interview, take statements from victims, suspects and
witnesses, prepare and execute search warrants relative to investigations and
present completed investigations to the County and City Attorneys for
charging and prosecution.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. IdentifY training opportunities for the investigation and prosecution
techniques regarding identity theft.
2. Continue the practice of rotating patrol officers into the investigator
position.
REVENUES:
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
$87,100 $87,100 -%
$243,233 $239,190 -1.7%
119,106 115,755 -2.8%
-%
EXPENDITURES:
Salaries/W ages/Benefits
Materials, Supplies & Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
$275,239 $267,845
-2.7%
PERSONNEL:
. Number ofFTE positions
2.9
2.9
82
POLICE
FUND 10 1
PROGRAM: Metro Drug Task Force
PROGRAM SUMMARY
The NW Metro Drug Task Force is a multi-jurisdictional unit that conducts
investigations of illegal drug activity by developing suspect information
from citizens, utilizing confidential informants, search warrants, surveillance
and other covert activities. The Hopkins Police Department provides one
investigator to this unit.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Assign a police investigator to work with the Task Force.
REVENUES:
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
$9,000 $8,500 -5.6%
80,948 84,765 4.7%
9,045 9,045 -%
1':XPENl)ITURES:
Salari es/W ages/Benefits
Materials, Supplies & Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
$80,993
$85,310
5.3%
PERSONNEL:
Number ofFTE positions
.95
.95
POLICE
FUND 101
PROGRAM: Pawn Shop Management
PROGRAM SUMMARY
The Pawn Shop Management program of the Police Department maintains
computerized records of pawnshop transactions as required by City
ordinance, check transactions for the presence of reported stolen property
and assist other departments in recovering stolen property located in
Hopkins pawnshops.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Conduct at least one random inventory and compliance check at each
pawnshop.
REVENUES:
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
$12,000 $12,000 -%
13 ,652 13,951 2.2%
10,106 10,112 .06%
_0/0
EXPENDITURES:
Salaries/W ages/Benefits
Materials, Supplies & Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
$11,758
$12,063
2.6%
PERSONNEL:
Number ofFTE positions
0.25
0.25
83
POLICE
FUND 101
POLICE
PROGRAM: Outreach
PROGRAM: Dispatch
PROGRAM SUMMARY
The Police Services Liaison is responsible for presenting and coordinating
crime prevention and outreach programs in Hopkins. These programs
include Neighborhood Watch, National Night Out, Crime-free Multi-
housing, Neighborhood Officer, School Safety Patrol, public tours, safety
presentations and classroom instruction of Project Alert. In addition, the
Police Services Liaison is responsible for the administration of the alarm
program, nuisance property program, providing training for liquor and
tobacco licensees, review and revision of various ordinances and grant
research, application and administration and is the staff liaison to the
Chemical Health Commission.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Continue bike helmet sales program.
2. Continue working with apartment complexes to obtain Crime Free
Multi-Housing certification.
3. Conduct liquor and tobacco compliance checks.
FUND 101
PROGRAM SUMMARY
The Dispatch program of the Police Department receives, processes and
dispatches calls for service for Police, Fire, EMS and Public Works; operates
an E-911 Public Safety Answering Point (PSAP) that handles enquiries from
the public and other agencies, receives, enters, modifies and queries
information from a variety of information systems including computer-aided
dispatch (CAD), state, national and local databases, and operates a state of
the art 800 MHz digital radio system.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Provide relevant job related training for dispatchers.
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change REVENUES:
REVENUES: $10,175 $10,175 ~% EXPENDITURES:
Salaries/W ages/Benefi ts
EXPENDITURES:
Sa1aries/W ageslBenefits 49,199 51,863 5.4% Materials, Supplies & Services
Materials, Supplies & Services 25,545 24,559 -3.9% Capital Outlay
Capital Outlay 0 8,400 8400% Reimbursed Expenditures
NET TAX AND GENERAL NET TAX AND GENERAL
REVENUE SUPPORTED $64,569 $74,647 15.6% REVENUE SUPPORTED
PERSONNEL: PERSONNEL:
Number of FTE positions 0.85 0.85 Number of FTE positions
84
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
$ 19,400 $ 19,400 -0/0
300,145 312,488 4.1%
77,827 77,894 .09%
-%
$358,572 $370,982 3.5%
5
5
POLICE
FUND 101
PROGRAM: Records Management
PROGRAM SUMMARY
Assist the public, police personnel and other law enforcement agencies with
in-person, mail and telephone requests for service, documents or records;
enter, modity, query and manage a variety of databases; process information
and generate state and federal mandated reports, transcribe and process
reports and correspondence and maintain records in accordance with state
and local guidelines.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Annual records retention purge.
2. Streamline records processing.
3. Fill part-time secretary position.
FY 2004
Approved
Budget
FY 2005
Approved
Budget
Percent
Change
REVENUES:
EXPENDITURES:
SalarieslW ages/Benefi ts
$183,695 $181,995 -.9%
Materials, Supplies & Services
24,243 23,553 -2.8%
Capital Outlay
10,000 0 -10000%
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
$205,548
$217,938
-5.7%
PERSONNEL:
Number ofFTE positions
3.25
3.25
POLICE
FUND 101
PROGRAM: Systems Management
PROGRAM SUMMARY
The Systems Management program of the Police Department is under the
supervision of the city's IT department who oversees the maintenance of all
police computer system networks, and state communications interfaces.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005.
I. Develop a preventive maintenance schedule for the computer systems.
2. Train an additional department employee as a backup "systems
administrator" for the computer and CAD systems.
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
REVENUES: $ 100 $ 100 -%
EXPENDITURES:
Salaries/Wages/Benefits 86,794 0 86794%
Materials, Supplies & Services 110,112 69,644 36.7%
Capital Outlay -64.6%
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED $196,806 $69,544 -.3%
PERSONNEL:
Number ofFTE positions 2.0 0
85
CITY OF HOPKINS - 2005 BUDGET
FIRE BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Pel'cent Revenue Bod Expenditure
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Licenses & Permits $ 1,4n $ 1,230 $ 2,185 $ 4,000 $ 15,000 $ 15,000
State Aid 56,885 65,013 79,403 79,000 79,000 79,000
Federal Grant 24,283
Current Service 5,970 6,160 10,295 2,800 2,600 2,600
64,333 72,403 1t6,166 85,800 96,600 96,600
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 203,043 194,813 217,481 219,816 195,292 213,272 9.21% Full time emply & 37 fire fighters.
Fringe Benefits 105,703 1t4,9t1 131,707 123,148 It 7,696 122,560 4,13% Fire Relief Assoc. contrib. & benefits.
Materials, Supplies and Services
Professional & Teclmical Services 8,222 10,321 10,767 4,900 5,350 31,850 495.33% Medical exams for fire fighters.
Utilities and Maintenance 29,407 21,919 38,867 31,810 31,150 38,150 22.47% Equip. & vehicle repair and maint.
Operations 34,683 40,521 37,103 47,875 53,775 54,775 1.86% Training and miscelaneous.
City Support Services 170,382 156,335 99,683 77,370 77,604 80,872 4.21% Space allocation and Insurance.
Supplies and Materials 45,579 46,017 56,833 58,258 51,t90 64,590 26.18% Office 8U1'1'., unifonns & small equip
Capital Outlay
Office Furniture and Equipment
Equipment 2,993 11,700 10,000
Total Expenditures 597,019 587,829 604,143 563,177 532,057 616,069 15.79%
Indirectly Funded Amount 532,686 515,426 487,977 477,377 435,457 519,469 19.29%
The Fire Depmtment is made up of three programs. They are Emergency
Medical Service, Fire Suppression and Fire Prevention.
86
FIRE
FUND 101
PROGRAM: Emergency Medical Services
PROGRAM SUMMARY
The Emergency Medical Services program of the Fire Department supports
the Police Department in managing responses to medical emergencies. The
Fire Department responds to all life threatening situations and when there
are no police officers available to respond.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Work with the Police Department to determine how the Fire
Department can better assist them in managing medical emergency
response.
2. Work with the Police Department to put together an analysis of
medical response in Hopkins and establish the level of service that
will be needed over the next 10 years and how that service will be
delivered.
REVENUES:
EXPENDITURES:
Salaries/W ages/Benefits
Materials, Supplies & Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number ofFTE positions
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
$9,500 $9,500 0%
$18,626 $18,844 1.2%
20,480 20,860 1.8%
29,606
30,204
2.0%
0.10
0.10
FIRE
FUND 101
PROGRAM: Fire Suppression
PROGRAM SUMMARY
The Fire Suppression program of the Fire Department responds to all fire,
hazardous materials, special hazards and special rescue incidents in the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Prepare the Fire Chief component of the position description for the
fulltime fire chief/fire marshal.
2. Prepare the fire department for the change to a fulltime fire chief.
3. Develop action steps and time lines to accomplish Long Range
Planning Goals needed to be done in 2005.
REVENUES:
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
$62,500 $62,500 0%
$227,640 $231,254 1.6%
182,914 226,142 23.6%
10,000 10000%
EXPENDITURES:
Salaries/W ageslBenefits
Materials, Supplies & Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
$348,054
$404,896 16.3%
PERSONNEL:
Number of FTE positions
0.40
0.40
87
FIRE
FUND 101
PROGRAM: Fire Prevention
PROGRAM SUMMARY
The Fire Prevention program of the Fire Department enforces the fire code,
reviews and inspects new construction, provides for public fire education
and files reports to the State Fire Marshal on department activity, property
loss and injury or death due to fire emergencies.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Prepare the Fire Marshal component of the position description for
the full time fire chief/fire marshal.
2. Develop action plan and timeline to replace retiring fire marshal by
August 1,2005.
3. Do an evaluation ofthe fire inspection program implemented in
2004 for effectiveness.
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
REVENUES: $24,600 $24,600 -%
EXPENDITURES:
SalarieslW ages/Benefits $66,723 $85,734 28.5%
Materials, Supplies & Services 15,675 23,235 48.2%
Capital Outlay -%
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED $57,798 $84,369 45.9%
PERSONNEL:
Number ofFTE positions 0.40 0.40
88
."
::D
m
CITY OF HOPKINS - 2005 BUDGET
EMERGENCY PREPAREDNESS BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Civil Defense Reimbursement $ 3,756 $ $ $ 6,365 $ 3,500 $ 3,500
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 785 40 volunteer fire fighters.
Materials, Supplies and Services
Utilities and Maintenance 1,387 1,004 5,193 2,240 2,735 2,735 22.tO% Siren maintenance
Operations 1,033 t,289 616 2,270 t,475 t,475 -35.02% Training and misce1aneous.
City Support Services 493 481 42t 500 500 500 Insurance.
Supplies and Materials 243 174 250 400 400 60.00% Office and general supplies
('apilal Outlay
Equipment 10,500
Total Expenditures 13,656 2,774 7,189 5,260 5,110 5,110 -2.85%
Indirectly Funded Amount 9,900 2,774 7,189 (t,t05) 1,6tO t,610 -245.70%
The Emergency Preparedness Department plans for both natural
and manrnade disasters.
89
EMERGENCY PREPAREDNESS
FUND 101
PROGRAM: Emergency Preparedness
PROGRAM SUMMARY
The Emergency Preparedness program provides the community with
preparedness, mitigation, response, and recovery from natural and
technological disasters including acts of terrorism. The emergency
preparedness program is designed to provide training for all employees
through partnerships with the Federal Emergency Management Agency,
Minnesota Division of Emergency Management, and Hennepin County
Emergency Preparedness. Training is accomplished through mock drills and
simulated emergency situations, along with specialized training.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005.
I. Update City's Emergency Plan with new locations, phone numbers and
radio system information.
2. Train replacements for the Emergency Manager and Emergency
Management Coordinator.
3. Cnntlll11C warning siren replacement program.
4. Develop a stronger Emergency Management presence in the officers of
the Fire Department.
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
REVENUES: $3,500 $3,500 %
EXPENDITURES:
SalarieslW ageslBenefits $-0- $-0- %
Materials, Supplies & Services 5,110 5,110 %
Capital Outlay %
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED $1,610 $1,610 %
90
[ PERSONNEL:
Number ofFTE l'ositions
CITY OF HOPKINS - 2005 BUDGET
PUBLIC WORKS BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Licenses and Permits $ 3,275 $ 9,005 $ 6,290 S 5,200 $ 3,700 S 3,700
Intergovernmental 14,000 15,000 116,208 118,284 116,000 116,000
Charges for Services 4,250 3,285 9,571 4,045 5,200 5,200
Other Miscellaneous 3,129 430 111 400 450 450
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 1,060,924 1,060,225 1,051,646 1,038,700 1,077,179 1,101,357 2.24% 20 rum time employees
Fringe Benefits 300,276 321,874 361,436 323,169 347,354 347,138 -0.06%
Materials, Supplies and Services
Professional & Technical Services 98,202 101,902 24,326 91,358 104,700 138,600 32.38% Striping, sidewalks, seal coating
Utilities and Maintenance 363,738 306,879 339,051 346,383 355,400 391,650 10.20% Equip maint., tele, heat & elee
()pl.:rations 487 (395) 10,618 3,264 12,800 22,500 75.78% Print, advertise, training and misc.
City Support Services 42,573 36,743 40,337 41,415 41,415 42,060 1.56% Insurance, space & occupancy
Supplies and Matcrial~ 207,567 205,198 193,875 223,690 224,100 239,250 6.76% Office supplies & small equipment
Capital Outlay
Buildings & Improvements 15,739 7,700
Office Furniture and Equipment tOO
Equipment 15,157 4,924 849 30,145 30,000 26,500 -11.67% Skid loader
Equipment Allocation 146,147 158,139 82,256 78,429 78,429 81,195 3.53% Vehicle & equip replc allocation
Total Expenditures 2,250,810 2,195,589 2,104,395 2,176,553 2,271,377 2,397,950 5.57%
Reimbursed Expenditures (500,152) (485,345) (472,296) (483,933) (507,248) (522,248) 2.96% admin., street and equip charges
Net Total Expenditures 1,750,658 1,710,244 1,632,099 1,692,620 1,764,129 1,875,702 6.32%
Indirectly Funded Amount 1,726,004 1,682,524 1,499,918 1,564,691 1,638,779 t ,750,352 6.81%
The Public Works Department is made up of thirteen programs, They are Buildings,
Equipment Services, Administration" Engineering, Streets, Snow Removal, Seal Coat,
Sidewalks, Traffic Signs, Street Lighting, Street Cleaning, Downtown, Parks, and Tree Serv,
91
PUBLIC WORKS
FUND 10 1
PROGRAM: Buildings
PROGRAM SUMMARY
The Building Maintenance Department of Public Works is responsible for
the maintenance and repair of all City Buildings. The Public Works
Buildings Budget covers the entire Public Works Complex. These Buildings
and Equipment are maintained by in house maintenance personnel and a part
time Custodial Cleaner.
MAJOR OBJECTiVES TO BE ACCOMPLISHED IN 2005
1. Completion ofPW, Fire and Police Renovations.
2. Maintain the additional 43000 square feet ofPW Buildings with
existing personnel.
3. Follow up after construction issues at Fire and PW and Police
1 - - -- ---------------
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
EXPENl)lTlJRlcS:
Sa laries/W ages/I kne fits $31,773 $30,685 -3.4%
Materials, Supplies & Services 37,797 57,518 52.1%
Capital Outlay 2,700 2700%
Reimbursed Expenditures (52,250) (67,250) 28.7%
NET TAX AND GENERAL
REVENUE SUPPORTED $17,320 $23,653 36.6%
PERSONNEL:
Number ofFTE positions 0.7 0.7
~--------------- ~------ -------- ---
PUBLIC WORKS
FUND 101
PROGRAM: Equipment Services
PROGRAM SUMMARY
The Equipment Services program of the Public Works Department provides
maintenance and repair of all City vehicles and equipment. Equipment
Services is responsible for writing specifications and the purchasing of City
Vehicles. It also is in charge of the disposal of surplns vehicles and
equipment. It is the goal of Equipment Services to provide a quality and cost
effective service to all cities departments for all their equipment needs.
MAJOR OBJECTiVES TO BE ACCOMPLISHED IN 2005
I. Continue aggressive maintenance and repair of all city equipment.
FY 2004 FY 2005 --~
Approved Approved Percent I
Budget Budget Change
REVENUES: $ 200 $ 200 -%
EXPENDITURES:
Salaries/W ageslBenefi ts 174,686 159,878 -8.5% 1
Materials, Supplies & Services 11,235 11 ,966 6.5%
Capital Outlay 3,500 3500%
Reimbursed Expenditures (140,806) (140,806) -%
NET TAX AND GENERAL
REVENUE SUPPORTED $44,915 $34,338 -23.6%
PERSONNEL:
Number ofFTE positions 2.30 2.30
1_____.-- d. ---------- ----------
92
PUBLIC WORKS
FUND 101
PROGRAM: Administration
PROGRAM SUMMARY
The Administration program of the Public Works Department provides
administrative direction, control and support by the Public Works Director,
reception and clerical for the following Public Works Department divisions:
Engineering Services; Building Services; Equipment Services; Parks and
Forestry; Street and Traffic Services; Water and Sewer Utilities; Refuse
Collection; Recycling and Facility Management.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Complete Shady Oak Road improvement planning and coordination
with affected commercial busiuesses and residential areas.
2. Continue to analyze and respond to opportunities to improve service
quality and efficiency.
3. Complete construction ofCSAH 73/5 intersection and CSAH 5 corridor
Improvements.
4. Respond to increased facility maintenance needs and protect City
investment in new facilities.
EXPENDITURES:
Salaries/W ages/Benefits
FY 2004 FY 2005
Approved Approved
Budget Budget
$138,819 $142,860
15,914 15,993
.5%
Percent
Change
2.9%
Materials, Supplies & Services
Capital Outlay
-%
Reimbursed Expenditures
(145,608) (145,608)
-%
NET TAX AND GENERAL
REVENUE SUPPORTED
$9,125 $13,245
45.1%
PERSONNEL:
Number ofFTE positions
1.34
1.34
PUBLIC WORKS
FUND 101
PROGRAM: Engineering
PROGRAM SUMMARY
The Engineering Division of the Public Works Department provides
engineering services for the City. The Engineering Division provides
drafting, surveying, layout, design and other engineering services for the
City, as well as maintenance and updating of base maps, as-builts, and other
miscellaneous map updating projects. This division also acts as the primary
liaison to consultants involved with construction projects.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Continue to develop utility maps in digitized format and apply to GIS
program.
2. Continue field survey and inventory of utility system for GIS
application.
3. Update the City's Pavement Management database.
4. Oversee implementation of the City's Capital Improvement Plan.
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
REVENUES: $ 3,500 $ 3,500 -%
EXPENDITURES:
Salaries/W ages/Benefits 144,760 148,472 2.6%
Materials, Supplies & Services 27,982 28,050 .2%
Capital Outlay 1,917 1,917 -55.8%
Reimbursed Expenditures (60,000) (60,000) -%
NET TAX AND GENERAL
REVENUE SUPPORTED $109,242 $113,022 3.5%
PERSONNEL:
Number ofFTE positions 1.77 1.77
93
PUBLIC WORKS
FUND 101
PROGRAM: Streets and Alleys
PROGRAM SUMMARY
The Streets and Alleys program of the Public Works Department provides
maintenance of 55 miles of streets, 30 miles of alleys and 10 parking lots
(including parking ramp) within the City for convenient day-to-day use, and
to prevent deterioration. Maintenance includes activities such as patching,
seal coating and curb repair. Major maintenance is scheduled on a 6 year,
maintenance district rotation basis. Routine mill/patching/paving is
accomplished throughout the City during the summer season.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Street maintenance utilizing pavement management support information
that includes prep seal coat areas and contractual crack sealing.
2. Alley and parking system maintenance as required.
3. Continued maintenance of storm water drainage systems.
4. Civic event assistance as required.
5. Continue contractual crack sealing and required preparations/ follow-up
maintenance in dcsianated work zones.
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
REVENUES: $118,700 $118,700 -%
EXPENDITURES:
SalarieslW ages/Benefits 230,093 193,830 -15.8%
Materials, Supplies & Services 157,555 159,776 1.4%
Capital Outlay 30,000 18,000 -4.0%
Reimbursed Expenditures (87,950) (87,950) -%
NET TAX AND GENERAL
REVENUE SUPPORTED $210,998 $164,956 -21.8%
PERSONNEL:
Number ofFTE ositions 3.05 3.05
94
PUBLIC WORKS
FUND 101
PROGRAM: Street Cleaning
PROGRAM SUMMARY
The Street Cleaning program of the Public Works Department provides
sweeping services of City streets, alleys and parking lots on a systematic
basis each year.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Early spring sweeping as weather conditions/roadway conditions permit.
2. Sweeping/reclamation of seal coat rock fi'om seal coat areas.
3. Downtown Area: One complete sweep of Mainstreet, avenues and
parking lots at minimnm every three weeks. Residential/Other Areas:
total of three sweepings - one sweeping in the spring, summer and fall
seasons. Note: Alternate sweeping is required in high maintenance areas
or weather related operations.
4. Continue research on mandated storm water management relating to
sweeping maintenance.
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
EXPENDITURES:
SalarieslW ages/Benefits $24,353 $19,350 -20.5%
Materials, Supplies & Services 19,852 20,521 3.4%
Capital Outlay -0/0
Reimbursed Expenditures (20,634) (20,634) -%
NET TAX AND GENERAL
REVENUE SUPPORTED $23,571 $19,237 -18,4%
PERSONNEL:
Number ofFTE positions 0.40 0.40
PUBLIC WORKS
FUND 101
PROGRAM: Snow & Ice Removal
PROGRAM SUMMARY
The Snow & Ice Removal program of the Public Works Department provides
snow and ice control services of 55 miles of streets, 33 miles of alleys and 9
parking lots (including parking ramp) and economic development properties
within the city for convenient day-to-day use, and to provide safe travel and
parking conditions.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Complete plowing/sanding operations of all city streets, alleys, parking
lots and parking ramp with 12 hours.
2. Complete snow removal operations in downtown areas/ramp/parking
lots in expedient manner to meet parking/traffic flow demands.
3. Secure permanent snow dumpsites to meet our needs. (Continued)
4. Continuc cm,rts of snow policy information to high-density problem
arcas, includc changes, working with apartment managers, and
ell Corcemcnt or notification.
5. ^ssist Fng. Div. with the planning/notification info/enforcement of the
downtown area sidewalk snow removal issues.
----~----
PUBLIC WORKS
PROGRAM: Seal Coat Zone
FUND 101
PROGRAM SUMMARY
The Seal Coat Zone program of the Public Works Department provides
yearly maintenance as recommended by Pavement Management indicators of
streets and parking lots. This maintenance provides for longevity of streets
and parking lots. City streets, alleys and parking lots are milled, patched,
and overlaid to remove void areas prior to seal coating. The seal coating
process involves the application of oil and seal coat rock.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Maintenance and preparation work as per Pavement Management
requirements in seal coat areas.
2. Contractual crack sealing of seal coat areaslstreets as per Pavement
Management requirements.
FY 2004 FY 2005 EXPENDITURES:
Approved Approved Percent SalarieslW ageslBenefits
Budget Budget Change
REVENUES: $ 500 $ 500 -% Materials, Supplies & Services
EXPENDITURES: Capital Outlay
Salaries/WageslBenefits 87,063 83,616 -3.9% Reimbursed Expenditures
Materials, Supplies & Services 39,752 39,921 .4%
NET TAX AND GENERAL
Capital Outlay -% REVENUE SUPPORTED
NET TAX AND GENERAL PERSONNEL:
REVENUE SUPPORTED $126,315 $123,037 -2.6% Number ofFTE uositions
PERSONNEL:
Number ofFTE ositions 1.26 1.26
95
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
$48,581 $50,159 -3.2%
83,552 85,721 2.6%
~%
$132,133 $135,880 2.8%
.76 .76
PUBLIC WORKS
FUND 101
PROGRAM: Sidewalk Repair
PROGRAM SUMMARY
The Sidewalk Repair program of the Public Works Department provides
yearly maintenance of approximately 7 miles of sidewalks and :y" mile of
trails. This maintenance provides for pedestrian safety. City sidewalks and
trails are inspected and documented for replacement or repair. Repairs
consist of concrete panel replacement, caulking andlor bituminous patching.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Inspect and repair all defective sidewalks, pave brick areas and trails in
District 1.
FY 2004
Approved
Budget
FY 2005
Approved
Budget
Percent
Change
EXPENDITURES:
Salaries/W ages/Benefits
$5,819
2.4%
$5,683
Materials, Supplies & Services
25,050
-%
25,050
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
$30,733
$30,869
.4%
PERSONNEL:
Number ofFTE positions
0.08
0.08
PUBLIC WORKS
FUND 101
PROGRAM: Traffic Signs & Signals
PROGRAM SUMMARY
The Traffic Signs & Signals program of the Public Works Department
maintains traffic signals, signs and street markings.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Extend change over program electric outlet to vandal proof Bollard
system as budgets permit.( continued).
2. Continue to maintain, change outs, upgrading signal/signs/Opticon
system as per requirements.
3. Continue mall maintenance, sign inventory, overall traffic controls,
safety issues construction related maintenance and Gopher State One
Calls.
4. 2005 Construction projects, related maintenance issues.
REVENUES:
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
$ 150 $ 150 -%
30,948 51,249 65.6%
80,151 103,786 29.5%
2,401 2,401 -56.1%
EXPENDITURES:
Salaries/W ages/Benefits
Materials, Supplies & Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
$11 0,949
$154,885
39.6%
PERSONNEL:
Number of FTE positions
0.54
0.65
96
PUBLIC WORKS
FUND 101
PROGRAM: Street Lighting
PROGRAM SUMMARY
The Street Lighting program of the Public Works Department maintains
existing City-owned streetlights. Streetlight complaints or repair requests
are taken and referred to the proper agency for action. New streetlights may
be requested for existing streets. Such requests are evaluated by Engineering
and installed and maintained, when warranted.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Routine streetlight pole painting schedule as per sequence areas.
2. Construction areas maintain/upgrade as required.
3. XCEL lighting maintenance referrals for repairs etc..
REVENUES:
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
$ 100 $ 100 -%
10,601 19,083 80%
120,750 128,750 6.6%
EXPENDITURES;
Salaries/W ages/Benefits
Materials, Supplies & Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
$147,733
12.6%
$131,251
PERSONNEL:
Number ofFTE positions
0.15
0.29
PUBLIC WORKS
FUND 101
PROGRAM: Mall Maintenance
PROGRAM SUMMARY
The Mall Maintenance program of the Public Works Department provides
maintenance of Mainstreet appurtenances from W ashington Avenue to
Shady Oak Road, 8 downtown parking lots within the business district,
avenue appurtenances within the business district bounded by 1" St N to 1"
St S from s"t Ave to 13th Ave, including alley areas within the business
district area. No street/avenue roadway maintenance, utility maintenance or
major electrical maintenance procedures are incurred from this account with
the exception of street striping. Also, the municipal parking ramp is not
included within this maintenance district. Maintenance procedures are
related to traffic controls, signage, electrical and lighting, striping, forestry,
asphalt concrete, snow & ice removal, refuse, plaza/clock tower on a
scheduled or systematic schedule as per requirements of each related area,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Continue electrical bollard installation,
2. Maintain refuse operations /maintenance thru out downtown areas
3, Paver brick maintenance as required,
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
EXPENDITURES;
Sa1aries/W ages/Benefits $ 1,676 $ 20,280 1110%
Materials, Supplies & Services 14,121 14,206 .6%
Capital Outlay -%
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED $15,797 $34,486 118.3%
PERSONNEL:
Number ofFTE positions 0.03 0,3
97
PUBLIC WORKS
FUND 101
PROGRAM: Parks
PROGRAM SUMMARY
The Parks program of the Public Works Department provides for the
maintenance of developed parks and grounds adjacent to public buildings
and right-of-ways, including, seeding, fertilizing and mowing of grass,
maintenance of all athletic fields and general playgrounds and maintenance
of Shady Oak Beach. Maintenance of picnic facilities and trails, trash and
rubbish removal from parks is also included, Open skating and hockey areas
are included. Open skating and hockey areas are provided from December
through February for outdoor recreational purposes,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
Continue grounds maintenance of all parks including Shady Oak Beach, City
Hall, 4 well houses, Public Works garage and all other City owned right-of-
way.
I, Provide open skating and hockey at the following parks; Valley, Harley
Ilopkins, Oakes, Central and open skating only at Hilltop, Interlachen
and Burnes.
2. Monitor Excelsior Boulevard landscaping, begin maintenance activities
(mowing, irrigation, snow removal).
PUBLIC WORKS
FUND 101
PROGRAM: Tree Service
PROGRAM SUMMARY
The Tree Service program of the Public Works Department provides for the
maintenance of all trees, Through the utilization of aboriculture practices,
all trees on public property will be maintained in an acceptable condition or
removed as necessary to allow for a healthy environment for the urban forest
along with providing safe passage for pedestrian and vehicular traffic,
Through utilization of tree inspectors residents will be consulted on tree
related problems and advised to the solutions, Reforestation of the urban
forest is also an activity of this division.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Trim 5 percent of trees on city boulevards.
2, Replace trees on city property, which are lost in 2005,
3, Remove all diseased, dead, dying trees on public property,
4, Provide for prompt customer service on requests for trimming and tree
consultation.
FY 2004
Approved
Budget
FY 2005
Proposed
Budget
Percent
Change
$
100
$
roo
-%
117,679
44,926
125,290
67,187
6.5%
49.5%
1,500 1500%
$162,505
$193,877
19.3%
1.92
1.92
CITY OF HOPKINS - 2005 BUDGET
RECREATION BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2002 2003 2004 2004 2005 Chauge Highlights
Revenues
Miscellaneous $ $ 25 $ 25 $ $
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 50,500 47,349 40,478 49,400 50,200 1.62% Part-time employees
Fringe Benefits 4,959 4,644 4,152 4,999 4,985 -0.28%
Materials, Supplies and Services
Operations 135,936 143,560 145,650 143,650 149,500 4.07% Reimb. to Minnetonka Recreation.
Supplies and Materials 16,800 7,000
Capital Outlay
ImprovL:I11cnls Other than Bldg 86,186
Transfer Out 36,186
Total Expenditures 330,567 202,553 190,280 198,049 204,685 3.35%
Indirectly Funded Amount 330,567 202,528 190,255 198,049 204,685 3,35%
The Recreation depaltrnent is made up of four main programs. They are
Playground, Ice Rink, Park services and Joint Recreation.
99
RECREATION
FUND 101
PROGRAM: Playgrounds
PROGRAM SUMMARY
The popular summer playground program is provided to children at 13
locations throughout the both the city of Hopkins and Minnetonka.
Activities include outdoor games, arts and crafts, the playground program
play mobile, a tiny tots program, a summer adventure club, and several field
trips, The summer concludes with a carnival attended by children from all
the playground sites.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Continue to satisfY the needs and desires of the community through
quality recreation programs.
RECREATION
FUND 101
PROGRAM: Ice Rink Program
PROGRAM SUMMARY
Supervised outdoor ice rinks are provided at 16 locations throughout
Hopkins and Minnetonka, Each site is staffed with rink attendants from
mid-December thru mid-February dependant on weather conditions. Ice
rinks are available for both general skating, hockey and broom ball ,
Approximately 50 staff are hired and trained to supervise the outdoor ice
rink program,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Continue to satisfY the needs and desires of the community through
quality recreation programs.
FY 2004 FY 2005 FY 2004 FY 2005
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
REVENUES: $ $ REVENUES: $ - $ -
EXPENDITURES: EXPENDITURES:
Salaries/Wages/Benefits $32,810 $30,965 -5.6% Salaries/W ages/Benefits $11,120 $13,345 20%
Materials, Supplies & Services Materials, Supplies & Services
Capital Outlay Capital Outlay
Reimbursed Expenditures Reimbursed Expendi lures
NET TAX AND GENERAL NET TAX AND GENERAL
REVENUE SUPPORTED $32,810 $30,965 -5.6% REVENUE SUPPORTED $11,120 $13,345 20%
PERSONNEL: PERSONNEL:
Number of Part-timc positions 1.S 1.S Number of Part-time positions 1.S 1.S
100
RECREATION
PROGRAM: Park Service
FUND 101
PROGRAM SUMMARY
The Recreation Department hires and trains attendants to supervise park
services at both Burnes and Valley Parks, Attendants manage picnic
reservations, maintain restroom facilities, provide recreational equipment
and keep overall site clean for park users.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Continue to satisty the needs and desires ofthe community through
quality recreation programs.
REVENUES:
EXPENDITURES:
Salaries/W ages/Benefits
Materials, Supplies & Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of Part-time positions
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
$ $
$10,469 $10,875 3.9%
$10,469
$10,875
3.9%
.5
,5
RECREATION
FUND 101
PROGRAM: Joint Recreation
PROGRAM SUMMARY
Programs for all ages are provided through the Joint Recreation division.
Youth classes are offered in over 15 areas of interest including tennis, golf,
swimming, and ice-skating lessons and ball skills programs. Youth sports
leagues are offered in basketball and soccer. Adult classes are offered in
several area of interest, and team sports are offered in soccer, softball,
basketball, volleyball, hockey, broomball and football. In addition, the joint
recreation division oversees the operation of Shady Oak Beach, attended by
over 40,000 people each summer,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Continue to satisty the needs and desires of the community through
quality recreation programs.
FY 2004 FY 200S
Approved Approved Percent
Budget Budget Change
REVENUES: $ $
EXPENDITURES:
Salaries/W ages/Benefits $ $
Materials, Supplies & Services 143,650 149,500 4.1%
Capital Outlay %
Transfers Out %
NET TAX AND GENERAL
REVENUE SUPPORTED $143,650 $149,500 4.1%
PERSONNEL:
Number of Part-time positions 3.25 3.25
101
CITY OF HOPKINS - 2005 BUDGET
PLANNING BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Permits and Licenses $ 896 $ 1,671 $ 1,978 $ 1,700 $ 1,500 $ 1,500
Charges for Services 42,069 40,040 5,993 6,150 4,500 4,500
Miscellaneous 45,000 767
Total Revenues 87,965 41,711 7,971 8,617 6,000 6,000
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 90,199 70,061 71,848 68,342 68,075 71,360 4.83% One full time employee
Fringe Benefits 21,410 18,791 17,737 18,145 18,227 18,740 2.81%
Materials, Supplies and Services
Professional & Technical Services 41,942 1,050 733 10,891 1,250 3,200 156.00% Planning consulting and legal advise.
Utilities and Maintenance 779 958 776 210 775 775 Vehicle maintenance and telephone
Operations 5,738 6,017 3,553 3,749 3,550 8,840 149.01% Post., print, advertise, train, & misc.
City Support Services 6,854 3,416 2,893 2,688 3,009 3,034 0.83% Space and occupancy, insurance
Supplies and Materials 4,219 1,143 1,613 1,907 1,900 1,900 Office supplies and small equipment
Capital Outlay
Office Furniturc and Equipment
Total Expenditures 171,141 101,435 99,153 105,932 96,786 107,849 11.43%
Reimbursed Expenditures (18,778) (18,778) (18,778)
Net Total Expenditures 171,141 101,435 99,153 87,154 78,008 89,071 14.\8%
Indirectly Funded Amount 83,176 59,724 91,182 78,537 72,008 83,071 15.36%
The Planning department is made up of three programs. They are Zoning Activities
& Enforcement, Sign & Fence Permits and Miscellaneous Planning. The Community
Development program has been moved to the Economic Development fund.
102
PLANNING
FUND 101
PLANNING
FUND 101
PROGRAM: Zoning Activities & Enforcement
PROGRAM: Sign and Fence Permits
PROGRAM SUMMARY
The Zoning Activities & Enforcement program of the Planning &
Community Department provides administration and enforcement of locally
approved Zoning Ordinance and Comprehensive Plan.
PROGRAM SUMMARY
The Sign and Fence Permits program of the Planning & Economic
Development Department provides administration and inspection of signs
and fences,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Implement site plan review ordinance for new developments.
2. Implement East End Overlay District.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Process permit requests timely and expedient manner
FY 2004 FY 2005 FY 2004 FY 2005
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
REVENUES: $4,500 $4,500 -% REVENUES: $1,500 $1,500 %
EXPENDITURES: EXPENDITURES:
Salaries/Wages/Benefits $54,071 $56,953 5.3% Sa1aries/W ages/Benefits $7,755 $7,936 2.3%
Materials, Supplies & Services 7,118 14,399 102% Materials, Supplies & Services 1,516 1,450 -4.4%
Capital Outlay -57.5% Capital Outlay 271 271 %
Reimbursed Expenditures (18,778) (18,778) -% Reimbursed Expenditures
NET TAX AND GENERAL NET TAX AND GENERAL
REVENUE SUPPORTED $37,911 $48,074 26.8% REVENUE SUPPORTED $7,771 $7,886 1.5%
PERSONNEL: PERSONNEL:
Number ofFTE positions 0.90 0,75 Number ofFTE positions 0.20 0.10
103
PLANNING & COMMUNITY DEVELOPMENT
FUND 101
PROGRAM: Miscellaneous Planning
PROGRAM SUMMARY
The Miscellaneous Planning program of the Planning & Community
Department prepares various planning documents and reports necessary to
ensure orderly development/redevelopment of City.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Amend Comprehensive Plan/Zoning Ordinance to reflect the results of
the East End Land Use and Market Study.
2. Provide staff assistance to Planning Commission,
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
REVENUES: -%
EXPENDrrURES:
Salaries/WageslBenefits $24,476 $25,211 3.0%
Materials, Supplies & Services 1,850 1,900 2.7%.
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED $26,326 $27,111 3.0%
PERSONNEL:
Number ofFTE positions 0.2 0.35
104
CITY OF HOPKINS - 2005 BUDGET
STATE CHEMICAL ASSESSMENT BUDGET Special Revellue Fund 203
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and EXllenditure
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Intergovernmental $ 54,452 $ 54,146 $ 59,484 $ 45,665 $ 59,545 $ 45,000 -24.43%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 17,913 26,918 32,089 18,503 28,100 24,800 -11.74% Part-time fire fighters
Materials, Supplies and Services
Professional & Technical Services 3,153 3,835 2,500 2,500 2,500 Weekend cleaning service
Utilities and Maintenance III 2,212 2,693 2,230 4,550 4,540 -0.22% Equip maint., telephone, heal & elce.
Operations 5,770 16,428 11,748 3,800 11 ,070 4,500 -59.35% Training and miscclancolls
City Support Services 2,448 2,528 3,605 3,585 3,585 660 -81.59% Insurance & audit
Supplies and Materials 10,185 12,998 6,625 15,600 9,740 5,000 -48.67% Office supplies and small equipment
Capital Outlay
Other Equipment 3,000 #D1V/O!
Total Expenditures 39,580 64,919 56,760 46,218 59,545 45,000 -24.43%
Excess (deficiency) of revenue over
expenditures 14,872 (10,773) 2,724 (553)
Ending Fund Balance 24,754 13,981 16,705 16,153 16,705 16,153 -3.31%
The State Chemical Assessment is supported by state aid for the purpose
of chemical assessment training and activity for the State of Minnesota.
105
CHEMICAL ASSESSMENT TEAM
FUND 203
PROGRAM: State Chemical Assessment Team
PROGRAM SUMMARY
The State Chemical Assessment Team program provides emergency
response for assessment of chemical hazards for the State of Minnesota and
maintenance of state owned equipment for emergency response and training
of personnel. Responding as requested by the State Duty Officer to the
counties of Hennepin, Scott, Carver, McLeod and Renville, The State of
Minnesota will reimburse the City for up to $45,000 per year for the training
of personnel, maintenance of equipment, and purchase of supplies and
equipment.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
REVENUES: $59,S4S $4S,000 -24.4%
EXPENDITURES:
Sa1aries/W ageslBenefi ts $28,100 $24,800 -11.7%
Materials, Supplies & Services 31,445 17 ,200 -45.3%
Capital Outlay 3,000 3000%
Reimbursed Expenditures
NET SOURCE (USE) OF
FUND BALANCE $ $ -%
PERSONNEL:
Number ofPTE positions
106
CITY OF HOPKINS - 2005 BUDGET
ECONOMIC AND COMMUNITY DEVELOPMENT BUDGET
H..cvcnucs and Expenditures
. Projected
Actual Actual Actual Actual Budget Budget Percent
2001 2002 2003 2004 2004 2005 Change
Kevenues
Property Taxes $ - $ 93,669 $ 101,437 $ 68,900 $ 68,900 $ 68,900
Intergovernmental - 200,000 424,969 332,500 415,891 -
Interest earnings 69,967 36,[31 49,342 30,000 25,000 20,000 -20.00%
Charges for services 35,720 89,988 12,056 11,000 70,000 15,000 -78.57%
Miscellaneous 20,614 236,856 45,643 21,600 12,000 12,000
t,xpendltures
Salaries, Wages and Benefits
Salaries and Wages 88,262 89,927 115,435 106,011 140,613 103,574 -26.34%
Fringe Benefits 26,885 44,554 32,035 27,285 40,512 28,411 -29.87%
Materials, Supplies nnd Services
Professional & Technical Services 23,941 31,446 484,763 164,510 42,580 40,620 -4.60%
Utilities and Maintenance 281 255 154 255 420 380 -9.52%
Operations 4,299 59,466 6,872 6,320 11,120 11,645 4.72%
City Support Services 20,986 29,696 49,206 36,506 36,512 34,046 -6.750;;
Supplies and Materials 1,326 2,135 2,313 2,000 4,400 4,200 -4.55%
Capital Outlay
Land Acquisition 10,000 412,517 - - - -
Other Improvements 120,478 359,670 - - - -
Equipment Allocation 1,695 1,670 1,623 794 794 794
Total Expenditures 298,153 1,031,336 692,402 343,681 276,951 223,670 -19.24%
Reimbursed Expenditures (62,000) (46,500) (67,846) (37,500) (37,500) (37,500)
Net Total Expenditures 236,153 984,836 624,557 306,181 239,451 186,170 -22.25%
Operating Transfer In (Out) (229,000) (61,000) (61,000) (61,000) (61,000) (61,000)
Excess (deficiency) ofRevenucs over
Expenditures (338,852) (389,192) (52,111) 96,819 291,340 (131,270) -145.06%
Ending Fund Balance 3,450,760 3,061,568 3,009,457 3,158,387 3,300,797 3,027,117 -8.29%
The Economic Development Fund was established to fund dcvelopment and
redevclomcnt opportunities. Sources are derived from loans, grants and tax Iery.
107
Special Revenue Fund 204
Revenue and Expenditure
Highlights
HRA levy
Livable Community grant - no projects fOf 2005
Interest earnings on cash balance
Two and a half full time employees
Development consulting and legal
Equipment maintenance and telph.
Training and miscelancous
Admin. fee, occupancy and ins.
Office supplies and small equip
Computer & equip replacement
Cost to TlF districts for direct time.
Transfer to Art Center
ECONOMIC AND COMMUNITY DEVELOPMENT
FUND 204
PROGRAM: Project Development and Coordination
PROGRAM SUMMARY
Undertake miscellaneous development actIvItIes not directly funded by
specifIc project district budgets, Administer the Economic Development
funds, Meet with developers, property owners and business tenants to
review possible redevelopment/development activities, Explore alternative
methods of financing.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Monitor income/expenditure of Economic Development fund,
2. Prepare program budget.
3, Facilitate redevelopment projects as directed by the City CounciL
ECONOMIC AND COMMUNITY DEVELOPMENT
FUND 204
PROGRAM: Tax Increment Financing Program
PROGRAM SUMMARY
Undertake miscellaneous development activities funded through tax
increment districts, Administer all districts.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Ensure districts are meeting legal and statutory requirements.
2, Continue to monitor all districts,
3, Coordinate development activities within districts,
108
ECONOMIC & COMMUNITY DEVELOPMENT
FUND 204
PROGRAM: Loan Program
PROGRAM SUMMARY
No funds programmed for new commercial loans in 2005,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Prepare informational handout on financial resources available to
businesses,
2, Continue to monitor all outstanding commercial loans,
3, Monitor need for commercial rehab program and make
recommendations as appropriate and feasible,
REVENUES:
FY 2004 FY 2004
Approved Approved Percent
Budget Budget Change
$15,000 $15,000 -%
$7,239 $- -100%
7,891 150 -98,1%
99 99 -9%
EXPENDITURES:
Sa1aries/W ageslBenefi ts
Materials, Supplies & Services
Capital Outlay
Reimbursed Expenditures
NET USE (SOURCE)
OF FUND BALANCE
$229 ($14,751) -6541.5%
PERSONNEL:
Number ofFTE positions
.05
.05
ECONOMIC & COMMUNITY DEVELOPMENT
FUND 204
PROGRAM: Community Development Activity
PROGRAM SUMMARY
The Community Development Activity program of the Economic
Development Department prepares various planning documents and reports
necessary to ensure orderly development/redevelopment of City,
Administration of overall economic development process, Preparation and
administration of annual CDBG program with Hennepin County,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Commencement of Vision action steps,
2. Continue liaison role for City between both HBCA and Twin West
Chamber,
3, Work with Marketing Task Force to develop and implement community
marketin!l olano
REVENUES:
FY 2004 FY 200S
Approved Approved Percent
Budget Budget Change
$2,000 $2,000 -%
$31,S78 $33,163 5.0%
11,812 Il,812 -%
171 171 -0/0
EXPENDITURES:
Sa1aries/W ages/Benefits
Materials, Supplies & Services
Capital Outlay
Reimbursed Expenditures
NET USE OF FUND
BALANCE
$41,561
$43,146
3.8%
PERSONNEL:
Number ofFTE positions
0.40
0.40
109
CITY Of HOPKINS - 2005 BUDGET
REAL ESTATE PURCHASES AND SALES BUDGET Special Revenue Fund 205
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Miscellaneous S 3,700 $ 3,700 $ 3,700 S 3,700 $ 3,700 $ 3,700 Right of way fees
Interest 2,668 2,013 1,569 1,800 2,300 2,000 -13.04% IntereSt earnings
Expenditures
Materials, Supplies and Services
Professional & Technical Services
Utilites & Maintenance
Operations
City Support Services
Supplies and Materials
Capital Outlay
Office Furniture and Equipment
Equipment Allocation
Total Expenditures
Reimbursed Expenditures
Net Total Expenditun::s
Net Revenues 6,368 5,713 5,269 5,500 6,000 5,700 -5.00%
Ending Fund Balance 54,992 60,705 65,974 66,205 71,974 71,905 -0.10%
The Real Estate Purchases and Sales fund records the acquisition and dispositon
of various properties with the proceeds used to improve city buildings.
110
REAL ESTATE PURCHASES AND SALES FUND
FUND 205
PROGRAM: Real Estate Purchases & Sales
PROGRAM SUMMARY
Undertake miscellaneous real estate activities for the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
REVENUES: $6,000 $5,700 -5,0%
EXPENDITURES,
Sa1aries/W ages/Benefits $ - $ -
Materials, Supplies & Services
Capital Outlay
Reimbursed Expenditures
NET SOURCE
OF FUND BALANCE $ 6,000 $5,700 -5.0%
PERSONNEL:
Number ofFTE positions
111
CITY OF HOPKINS - 2005 BUDGET
PARA TRANSIT BUDGET Special Revenue Fund 212
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
State Grant $ 60,273 $ 100,077 $ 95,261 $ 95,261 $ 95,261 $ 104,684 9.89% Grant from Met Council
Paratransit Fares 16,780 15,342 18,498 18,500 20,500 28,000 36.59%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 7,260 8,116 11,083 12,014 12,314 12,622 2.50% One quarter full time employees
Fringe Benefits \,424 3,933 2,533 2,621 3,158 3,215 1.80%
Materials, Supplies and Services
Professional & Technical Services 87,040 103,319 107,027 94,825 113,086 116,684 3.18% Transport. provider, audit & legal
Utilitcs & Maintenance 549 511 557 50 500 Phones
Operations 114 15 21 18 720 720 Postage, advertising and training.
City Support Services 265 4,412 4,137 360 360 360 Insurance, space & admin fees
Total Expenditures 96,652 120,306 125,358 109,888 130,138 133,601 2.66%
Transfer In from general funds (19,599) (5,563) (11 ,600) (15,953) (15,953) (11,499) -27.92% Transfer in from the general fund.
Indirectly Funded Amount 19,826 1,576 10,582
Ending Fund Balance 19,826 1,576 12,158
The Para Transit fund accounts for the receipt of grants and rider fees
and the expenditures for the Hop-A-Ride program.
112
PARATRANSIT
FUND 212
PROGRAM: Hop-A-Ride
PROGRAM SUMMARY
Provide paratransit services for residents of Hopkins. This service is a shared
ride service within the City of Hopkins.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Solicit bids for future service,
2. Provide service within budget constraints.
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
REVENUES: $131,714 $144,183 9,5%
EXPI,NDrrURES:
Salaries/W ages/Benefits $15,472 $15,837 2.4%
Materials, Supplies & Services 114,666 117,764 2,7%
Capital Outlay
Reimbursed Expenditures
NET SOURCE (USE) OF
FUND BALANCE 1,576 10,582 571.4%
PERSONNEL:
Number ofFTE positions .15 .2
113
CITY OF HOPKINS - 2005 BUDGET
HOUSING REHABILITATION BUDGET Special Revenue Fund 213
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Intergovernmental $ 5,775 $ $ 5,775 $ $ $
Assessment Fees
Interest Earnings 62,608 37,943 24,722 32,400 45,000 32,000 -28.89%
Miscellaneous 709 160 210 25 100 100
Bond Proceeds
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 53,734 58,615 44,939 39,044 40,022 44,871 12.12% One three quarter time
Fringe Benefits 13,819 16,121 11,745 10,401 10,344 13,001 25.69%
Materials, Supplies and Services
Professional & Technical Services 4,066 3,220 4,773 1,749 4,470 4,470 Legal, Audit, and consulting
Utilities and Maintenance 62 39 29 5 300 300 Telephone
Operations 2,290 2,612 1,084 576 6,557 6,557 Post., print, adver., train., misc.
City Support Services 18,507 15,675 17,846 18,280 18,075 18,075 Space & occup., admin., insur.
Supplies and Materials 1,509 1,765 1,207 995 1,430 1,430 Office supplies and small equip.
Capital Outlay
Improvements 6,028 38,022 Patio Homes and Valley View
Office Furniture and Equipment
Equipment Allocation \,000 879 8\2 399 397 397 Computer and equipment aIloc.
Total Expenditures 101,016 98,926 120,456 71,449 81,595 89,101 9.20%
Transfer to Debt Service
Excess (deficiency) of Revenues
over Expenditures (31,923) (60,823) (89,749) (39,024) (36,495) (57,001) 56.19%
Ending Fund Balance 1,285,666 1,224,843 1,135,094 1,185,819 1,098,599 1,128,818 2.75%
Thc Housing Rehabilition fund accounts for funds received from past grants. The funds
are used for administration of the housing rehabilitation programs.
114
HOUSING REHAB
FUND 213
HOUSING REHAB
FUND 213
PROGRAM: Special Projects
PROGRAM: Committee Liaison
PROGRAM SUMMARY
Promotion and development of housing programs and activities for City
property owners and residents, Staff support of housing programs such as I"
Time Home Buyer Mortgage Program, Image Awards, Housing
Improvement Areas and Livable Communities Program,
PROGRAM SUMMARY
Coordinate bi-monthly meetings of the Hopkins Apartment Managers
Association. Serve as the City representative on the Hopkins Family
Resource Center Board of Directors and other community committees and
collaborative efforts.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Continue support of various housing programs
2, Investigate funding for East End Redevelopment including Livable
Communities Demonstration Account
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Continue to promote City of Hopkins vision statement goals and
objectives through collaborative efforts with outside groups/agencies,
FY 2004 FY 2005 FY 2004 FY 2004
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
REVENUES: $ $ REVENUES: $100 $100 %
EXPENDITURES: EXPENDITURES:
Salaries/Wages/Benefits $19,367 $26,202 35.2% Sa1aries/W ages/Benefits $11,632 $11,875 2,1%
Materials, Supplies & Services 15,427 15,427 -% Materials, Supplies & Services 7,785 7,785 -%
Capital Outlay 163 163 -% Capital Outlay 99 99 -%
Reimbursed Expenditures Reimbursed Expenditures
NET USE OF FUND NET USE OF FUND
BALANCE $34,957 $41,792 19.6% BALANCE $19,416 $19,659 3.1%
PERSONNEL: PERSONNEL:
Number ofFTE positions .55 .3 Number of FTE positions .25 ,15
115
HOUSING REHAB
FUND 213
PROGRAM: Housing Program
PROGRAM SUMMARY
Provide referrals to Housing Rehabilitation Loan/Grant programs. Monitor
opportunities for new funding sources, Provide ongoing loan servicing
support.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Investigate new funding options for housing improvement programs
2. Continue to monitor housing rehabilitation loan servicing activities
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
REVENUES: $4S,000 $32,000 -28,9%
EXPJ,NDlTURES:
Salaries/Wages/Benefits 19,367 19,795 2,2%
Materials, Supplies & Services 7,620 7,620 -%
Capital Outlay 135 135 -%
Reimbursed Expenditures
NET SOURCE OF FUND
BALANCE $17,878 $4,450 -75.1%
PERSONNEL:
Number ofFTE positions .25 .25
116
CITY OF HOPKINS - 2005 BUDGET
PARKING BUDGET Special Revenue Fund 214
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Court Fines $ 53,899 $ 32,758 $ 47,920 $ 38,500 $ 40,000 $ 40,000
Leased Parking 43,431 46,673 51,900 48,000 52,600 56,500 7.41% Increase parking permit fees
Interest Earned 17,697 11,457 7,205 10,100 7,500 7,500
Federal Grant 470
Current Services 93
Total Revenues 115,027 90,888 107,588 96,600 100,100 104,000 3.90%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 57,834 54,216 60,160 53,674 62,888 57,206 -9.04% One and three-quarter employees
Fringe Benefits 9,243 8,813 10,102 8,162 12,573 8,997 -28.44%
Materials~ Supplies and Services
Professional & Technical Services 963 711 753 4,506 1,325 1,325 Legal, Audit, and other consulting
Utilities and Maintenance 27,648 21,131 15,291 15,780 28,025 30,950 10.44% Bldg & equip. maint., electricity
Operations 1,627 1,562 100 2,685 2,685 Print new brochures in 2004.
City Support Services 16,020 14,181 15,772 15,375 15,375 15,375 Space and occup, admin. fee, insur.
Supplies and Materials 6,410 4,450 5,995 2,945 8,925 9,125 2.24% Supplies, Equip, signage, lighting.
Capital Outlay
Other Improvements 41,032 15,000 15,000 caulking, paint & structural repair
Office Furniture and Equipment
Equipment Allocation 576 2,161 2,406 1,333 i,328 1,328 Computer and equipment allocation
Total Expenditures 120,321 148,258 110,478 101,875 148,124 141,991 A.14%
Excess (deficiency) of Revenues
over Expenditures (5,294) (57,370) (2,890) (5,275) (48,024) (37,991) -20.89%
Ending Fund Balance 352,855 295,485 292,595 290,210 244,571 252,219 3.130/0
The Parking fund aquires land, improves and maintains parking lots and a parking
ramp. Revenues are collected through monthly user fees, fines and assessments.
117
PARKING FUND
FUND 214
PROGRAM: Parking Enforcement
PROGRAM SUMMARY
Manage and enforce parking rules and regulations, Ensure that parking is
available for customers and parking rules are followed,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1, Monitor the effects of current parking enforcement efforts and
recommend changes as needed.
2. Hire and train a replacement parking enforcement officer (due to
resignation of one officer in 2002),
3, Continue to accurately account for fine revenues that result from parking
enforcement.
H_ .__...._.
PY 2004 PY 2005
Approved Approved Percent
Budget Budget Change
REVENUES: $40,000 $40,000 -%
EXPENDITURES:
Salaries/Wages/Benefits $50,935 $62,686 23.1%
Materials, Supplies & Services 11,805 14,930 26,5%
Capital Outlay 930 930 -%
NET USE OF FUND
BALANCE $23,670 $38,546 62.8%
PERSONNEL:
Number ofPTE positions 1.5 1.5
PARKING FUND
FUND 214
PROGRAM: Parking Operations
PROGRAM SUMMARY
Implement and manage parking recommendations by the City Council and
the Parking Committee and follow-up on any questions by the general
public, Provide information to the Parking Committee and the City Council
on items of operation, Manage the parking as to provide the most
convenient parking for customers,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Update parking brochure and map,
2. Develop and implement marketing plan for permit parking and
municipal ramp,
3, Review funding options for future maintenance of public lots.
4. Implement moderate permit rate increase to help keep pace with inflation
and rising maintenance costs of aging structures.
5. Maintain and improve public parking lots as needed,
6. Monitor the effect of Lot 100 closure.
7. Work with Public Works Department to complete analysis of public
narkina lots.
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
REVENUES: $27 ,500 $29,000 5,5%
EXPENDITURES:
Salaries/W ages/Benefits $8,680 $3,517 -59.5%
Materials, Supplies & Services 5,825 5,825 -%
Capital Outlay 199 199 -%)
NET SOURCE OF FUND
BALANCE $12,796 $19,459 52.1%
PERSONNEL:
Number ofPTE positions .15 .15
118
PARKING FUND
FUND 214
PROGRAM: Parking Ramp
PROGRAM SUMMARY
Proper handling of all matters related to the operation and administration of
the leased parking system for the ramp. Implement recommendations by the
City Council and the Parking Committee and follow-up on any questions by
the general public, Provide information to the Parking Committee and the
City Council on items of operation, Manage the parking as to provide the
most convenient parking for customers.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Review funding options for future maintenance of parking ramp.
2. Maintain and improve parking ramp as needed.
PY 2004 PY 2005
Approved Approved Percent
Budget Budget Change
REVENUES: $32,600 $35,000 7.4%
EXPENDITURES;
Sa1aries/W ages/Benefits $15,846 $ - -100%
Materials, Supplies & Services 38,705 38,705 -%
Capital Outlay 15,199 15,199 -%
Reimbursed Expenditures
NET USE OF FUND
BALANCE $37,150 $18,904 49.1%
PERSONNEL:
Number ofPTE positions .15 .15
119
CITY OF HOPKINS - 2005 BUDGET
SECTION 8 BUDGET Special Revenue Fund 2IS
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Intergovcmmcntal - Federal - See 8 $ 84,566 $ 114,329 $ 128,659 $ 134,372 $ 120,000 $ 124,000 3.33%
Interest Earnings 1,092 1,850 2,431 3,574 2,500 3,500 40.00%
Total Revenues 85,658 116,179 131,090 137,946 122,500 127,500 4.08%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 41,785 43,267 51,494 57,417 63,189 64,921 2.74%
Fringe Benefits 10,897 11,206 13,515 15,859 19,245 22,748 18.20%
Materials, Supplies and Services
Professional & Technical Services 882 164 130 200 200
Utilities and Maintenance 2,826 3,373 5,499 2,387 5,680 5,500 -3.17%) Telephone & equip maint
Opcr:.lIions 3,862 3,573 9,832 9,129 7,255 11,200 54.38% Postage, training and other misc.
City Support Services 6,786 5,832 19,907 6,515 6,226 9,815 57.65% Accounting, admin. and insurance
Supplies and Materials 2,072 3,708 5,416 3,533 4,700 5,500 17.02% Office supplies and small equip.
Capital Outlay
Office Furniture and Equipment 904 617 3,071 10,772 11,600 3,124 -73.07%
Total Expenditures 70,014 71,576 108,898 105,742 118,095 123,008 4.16%
Excess (deficiency) of revenue over
expenditures 15,644 44,603 22,192 32,204 4,405 4,492 1.98%
Ending Fund Balance 33,711 78,314 100,506 110,518 104,911 115,010 9.63%
The Section 8 Housing Department administers the HUD rental assistance program.
120
SECTION 8 FUND
PROGRAM: Section 8
FUND 215
PROGRAM SUMMARY
Administration of HUD Section 8 Rental Assistance program in conjunction
with the contract between the City and the Metropolitan CounciL We
process applications and verifY income while completing yearly re-
examinations of program participants. Staff also perform housing inspections
in accordance with Section 8 Housing Quality Standards and complete other
program related tasks as required,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Continue to adapt policies and procedures to be in compliance with new
standards implemented by HUD and the Metro HRA,
2, Manage Section 8 Administration with reduced funding and increased
staffing needs to continue a positive fund balance.
3, Introduce Quality Control Component consistent with Metro HRA
priorities for Section 8 Program Files.
PY 2004
Approved
Budget
PY 2005
Approved
Budget
REVENUES:
$122,500 $127,500
EXPENDITURES:
Sa1aries/W ages/Benefi ts
$82,424 $87,669
Materials, Supplies & Services
24,061 32,215
Capital Outlay
11,600 3,124
Reimbursed Expenditures
NET SOURCE (USE) OF
FUND BALANCE
$4,405
$4,492
PERSONNEL:
Number of FTE positions
1.4
1.4
Percent
Change
4.1%
6.4%
33.9%
-73.1%
2.0'\"0
121
CITY OF HOPKINS - 2005 BUDGET
CABLE BUDGET
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent
2001 2002 2003 2004 2004 2005 Change
Revenues
Franchise Fees $ 138,614 $ 146,575 $ 137,931 $ 148,446 $ 140,000 $ 144,000
Charges for Services - - - - - -
Proceeds from Sale of Assets - - 500 - - -
Interest Earned 14,731 11,118 6,365 7,330 6,450 6,450
Total Revenue 153,345 157,693 144,796 155,776 146,450 150,450 2.73%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 48,501 34,386 43,520 6,864 10,491 11,691 11.44%
Fringe Benefits 12,702 6,560 9,500 10,934 2,005 2,089 4.19%
Materials, Supplies and Services
Professional & Technical Services 12,160 1,706 21,149 21,501 24,790 28,790 16.14%
Utilities and Maintenance 3,722 4,160 2,897 1,530 5,275 5,275
Operations 23,117 7,579 16,200 13,899 29,060 29,060
City Support Services 15,323 8,260 7,927 14,388 14,394 14,394
Supplies and Materials 3,733 4,038 1,639 1,770 4,250 4,250
Capital Outlay
Office Furniture and Equipment 32,215 75,610 - - - -
Equipment Allocation 1,152 594 680 441 540 540
Transfer Out - 50,886 - 86,920 86,920 86,920
Total Expenditures 152,625 193,777 103,512 158,247 177,725 183,009 2.97%
Excess (deficiency) of Revenues
over Expenditures 720 (36,084) 41,284 (2,471) (31,275) (32,559) 4.11%
Ending Fund Balance 327,985 291,901 333,184 289,430 301,909 256,871 -14.92%
The Cable fund records the City's sharc of a five city joint venture cable TV
franchise administered under the Southwest Suburban Cable Commission.
122
Special Revenue Fund 217
Revenue and Expenditure
Highlights
part~time
Audit and other consulting
Equipment maint. & telephone.
Post, print, adver., train, & misc.
Space & occup., admin. fee, ins.
Office and general supplies
Council Chamber Audio improve.
Computer and equip. allocation
CABLE FUND
PROGRAM: Special Projects
FUND 217
PROGRAM SUMMARY
Project administration and implementation of those projects, which are
outside the realm of other departments, or are directly requested by the City
CounciL The projects generally are short term of specific in the area of
research and data gathering, or are conducted for, or in conjunctiou with
other departments. This program area is not usually providing on-going
program administration,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Develop fund development action plans for Depot Operations,
2, Complete planning for the City-Wide Safety Committee,
3, Complete Study and implementation of Newspaper Rack project.
4. Completion ofLRT Transit Station Study.
PY 2004
Approved
Budget
REVENUES:
$
EXPENDITURES:
Sa1aries/W ageslBenefi ts
$ 3,735
Materials, Supplies & Services
12,040
Capital Outlay
Transfer Out
NET USE OF FUND
BALANCE
$15,874
PERSONNEL:
Number of PTE positions
.33
PY 2005
Approved
Budget
$
$ 3,769
12,040
99
$15,908
.33
Percent
Change
,9%
-%
99
-%
.2%
CABLE FUND
FUND 217
PROGRAM: Communication and Cable Liaison
PROGRAM SUMMARY
Provide two-way communication between the City and its residents,
employees and businesses; its civic, service, and fraternal organizations; and
other communities and government agencies. Written, verbal and visual
communication tools,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Develop strategic communication plans for all City departments.
2, Replace and upgrade Chamber cable equipment.
PY 2004 PY 2005
Approved Approved Percent
Budget Budget Change
REVENUES: $115,800 $119,800 3,5%
EXPENDITURES:
Salaries/W ageslBenefits $4,101 $5,351 30.5%
Materials, Supplies & Services 16,000 16,000 -%
Capital Outlay 171 171 .%
Transfer Out 86,920 86,920 -0/0
NET SOURCE (USE) OF
FUND BALANCE $8,608 $11 ,358 31.9%
PERSONNEL:
Number ofPTE positions .27 .S
123
CABLE FUND
FUND 217
CABLE FUND
FUND 217
PROGRAM: Newsletters
PROGRAM: Web and Messaging
PROGRAM SUMMARY
Provide uewsletter for the City and its residents, employees and businesses;
its civic, service, and fraternal organizations; and other communities and
government agencies. Written communication tools,
PROGRAM SUMMARY
Provide communication for the City and its residents, employees and
businesses; its civic, service, and fraternal organizations; and other
communities and government agencies through a web site. Also maintain
the Razzle line, Written, verbal and visual communication tools,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Completion of six editions of the newsletter.
2. Analysis of advertising as a revenue option.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Design and implement a Web site for the Police department.
PY 2004 PY 2005 FY 2004 PY 2005
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
REVENUES: $ $ REVENUES: $30,650 $30,650 -%
EXPENDITURES: EXPENDITURES:
Salari es/W ages/Benefi ts $ 1,253 $ 1,253 ~% Salaries/W ages/Benefits $ 3,407 $ 3,407 -%
Materials, Supplies & Services 20,760 20,760 ~% Materials, Supplies & Services 28,969 32.969 13.8%
Capital Outlay 99 99 ~% Capital Outlay 171 171 -%
Transfer Out Reimbursed Expenditures
NET USE OF FUND NET USE OF FUND
BALANCE $22,112 $22,112 .0/0 BALANCE $1,897 $5,897 210.9%
PERSONNEL: PERSONNEL:
Number ofPTE positions Number ofFTE positions
124
CITY OF HOPKINS - 2005 BUDGET
DEPOT BUDGET Special Revenue Fund 219
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Intergovernmental $ 10,000 5 10,000 $ 51,000 $ 54,000 5 54,000 $ 25,000 -53.70% Reduce the use grant.
Leases and Rentals 9,441 56,260 4,755 58,200 31,800 60,000 88.68% School Dist & room rents
Concessions 103,844 105,261 86,218 91,644 108,500 104,000 -4.15%
Contributions 48,379 19,854 31,900 16,314 23,610 10,000 -57.65% Contributions, partners & others
Miscellaneous 1,839 5,797 9,500 4,500 -100.00% Cover charges
Transfer in 11,780 13,629 General fund support
Total Revenues 185,283 205,004 179,669 229,658 222,410 199,000 -10.53%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 55,709 72,943 94,264 96,693 99,520 72,970 -26.68% Full time employee & part-timers
Fringe Benefits [4,778 15,692 23,800 26,451 25,589 28,067 9.68%
Materials, Supplies and Services
Professional & Technical Services 50,419 38,010 18,898 15,824 17,975 17,500 -2.64% Consulting, Professional Services
Utilities and Maintenance 10,049 9,800 7,862 10,639 8,925 9,640 8.01% Telephone, heat & electricity
Operations 5,152 4,392 6,431 5,701 6,260 8,865 41.61% Equip. rental, training & mise
City Support Services 835 885 1,088 1,050 975 1,075 10.26% Insurance
Supplies and Materials 50,282 58,481 46,048 50,743 61,050 56,950 -6.72% Concessions, supplies and equipment
Capital Outlay
Improvements 4,793 3,700 Coffee equipment
Total Expenditures 187,224 204,996 198,392 207,101 220,294 198,767 -9.77%
Excess (deficiency) of Revenues
over expenditures (1,941) 8 (18,723) 22,557 2,116 233 -88.99%
Fund Balance 1,127 1,135 (17,588) 23,692 (15,472) 23,925 -254.63%
The Depot Coffee House fund accounts for the operations of the coffee house business
and the teen center operations. Additional grant funds support these operations.
125
DEPOT COFFEE HOUSE FUND
PROGRAM: Operations
FUND 219
PROGRAM SUMMARY
Operate a coffee house business to support the teen center component of the
Depot and to provide educational opportunities for youth. The coffee house
is open on a daily basis. Generally, daytime hours serve as the time of
operation for the coffee house.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Operate a profitable environment.
2. Transition Coffee House food service operations to Hopkins School
District
3, Provide drug free environment for teens,
PY 2004
Approved
Budget
PY 2005
Approved
Budget
REVENUES:
$154,220
$139,000
EXPENDITURES:
Sa1aries/W ages/Benefits
$73,087
$6 I ,448
Materials, Supplies & Services
80,560
73,850
Capital Outlay
3,700
Reimbursed Expenditures
NET SOURCE (USE) OF
FUND BALANCE
$573
$2
PERSONNEL:
Number of FTE positions
.45
1.18
Percent
Change
-9,9%
-15,9%
-8,3%
3700%
-99.6%
DEPOT COFFEE HOUSE FUND
PROGRAM: Teen Center
FUND 219
PROGRAM SUMMARY
Provide a teen oriented activity center, which is funded primarily through
coffee house operations, admittance fees, rentals, and grants. A Depot Board
& a Partners group, consisting primarily of students, community individuals,
community business partners, City, and Hopkins School District
representatives, determines activities of the facility, Services offered
through the teen center include social programs, student outreach programs,
educational programs, and chemical dependency education, Late afternoon
and Friday evening hours are generally utilized for teen center related
activities,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1, Provide drug free environment for teens.
2. Provide leadership opportunities for teens,
3. Provide educational opportunities for teens
PY 2004
Approved
Budget
REVENUES:
$68,190
EXPENDITURES;
Sa1aries/W ageslBenefits
$52,022
Materials, Supplies & Services
14,825
Capital Outlay
Reimbursed Expenditures
NET SOURCE (USE) OF
FUND BALANCE
$1,343
PERSONNEL:
Number ofPTE positions
.28
126
PY 2005
Approved
Budget
Percent
Change
$60,000 -12.0%
$39,589 -23.9%
20,180
36.1%
$231
-81.0%
.75
CITY OF HOPKINS - 2005 BUDGET
ART CENTER Special Revenue Fund 250
Revenues and Expenditures
Projected Revenue and Expenditure
Actual Actual Actual Actual Budget Budget Percent Highlights
2001 2002 2003 2004 2004 2005 Change
Revenues
CUrrent Services $ 197,321 $ 210,723 $ 227,970 $ 216,000 $ 224,500 $ 225,875 0.61%
Grants 50,000 50,000 50,000 50,000 50,000 State Aid
Interest 400 (852)
Miscellaneous 5,296 46,594 24,266 10,866 5,600 10,850 93.75%
Transfer In 61,000 111,886 61,000 147,920 208,920 147,920 -29.20% Cable & Econ. Dev.
Total Revenues L,64,Ul/ 4 l<:i,jj 1 j()j,Lj6 4L4,/l:)6 4l$)l,U;W 4j4,b4:' :j l:T2"l'o
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages 185,408 196,711 199,937 203,845 204,723 231,252 12.96% Three and 3/4 time
Fringe Benefits 52,602 56,145 55,695 59,083 60,429 71,209 17.84%
Materials, Supplies and Services
Professional & Technical Services 2,922 1,791 888 20,224 1,810 1,810 HCA perfonnance
Utilities and Maintenance 58,485 51,734 61,789 61,950 63,800 63,300 -0.78% maiot., heat, clee. & tele.
Operations 2,115 3,025 3,226 4,050 3,700 3,600 -2.70% Post, advert., train., mise
City Support Services 20,144 28,070 25,818 25,783 23,660 21,967 -7.16% Ins., interest expense
Supplies and Materials 10,636 12,595 9,506 13,800 14,000 15,100 7.86% Supplies, parts, & equip
Capital Outlay
Equipment 12,670 13,000 -100.00% Security equip.
Total Operating Expenses 332,312 350,071 356,859 401,405 385,122 408,238 6.00%
Non-operating expenses 102,996
Total Expenses 435,308 350,071 356,859 401,405 385,122 408,238 6.00%
Excess (deficiency) of Revenues
over Expenditures (171,291) 68,280 6,377 23,381 103,898 26,407 -74.58%
Close out enterprise fund (1,078,143)
Total Fund Balance (39,982) (1,049,845) (1,043,469) (1,026,464) (939,571) (1,000,057) 6.44%
The Art Center fund accounts for the maintenance, operations and promotions of the center.
127
ARTS CENTER
PROGRAM: Administration
FUND 250
PROGRAM SUMMARY
The Administration program of the A11s Center manages, maintains,
schedules, promotes and utilizes the Hopkins Center for the Arts to its
maximum potential. Schedules major tenants through meet and confer
process. Promotes and leases unallocated space to occasional user and
community groups, Uses developed policies to manage the facility, Trains
and supervises staff in order to maintain a safe, clean, and attractive facility.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Develop a lease with Hopkins Mainstreet SchooL
2. Develop collaborative efforts with tenants, partners, & community that
increase net revenues and/or reduce expenses in the Arts Center,
3, Work within the Facilities Division and Public Works Dept. to improve
maintenance ofthe Arts Center.
4, Develop tracking, reporting, and evaluating tools to describe & promote
the Arts Center's role in the community,
5, Operate a budget to maximize revenues.
FY 2004
Approved
Budget
FY 2005
Approved
Budget
Percent
Change
REVENUES: $489,020 $434,645 11.1%
EXPENDITURES:
Sa1aries/W ages/Benefi ts $265,152 $302,461 14,1%
Materials, Supplies & Services 106,970 105,777 -1.1%
Capital Outlay 13,000 100%
NET SOURCE OF FUND
BALANCE $ 103,898 $ 26,407 -74,6%
PERSONNEL:
Number ofPTE positions 3.92 4.22
SELECTED WORK INDICATORS
Actual
2003
Budget
2005
Budget
2004
1. # of reservations (events)
2. # of bookings (room uses within events)
3 Total number of booked hours
4 HCA, Inc. membership total
S, Number on HCA, Inc newsletter mailing list
6, Total customer visits for events/activities
7.
8.
9.
1,094
3,551
22,335
383
7,400
174,100
1,200
3,800
24,000
400
8,700
187,000
1,300
4,400
28,000
400
8,700
188,000
128
CITY OF HOPKINS - 2005 BUDGET
TIF DISTRICT I-I BUDGET Special Revenue Fund 208
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Tax Increment $ 1,337,408 $ 970,795 $ 1,101,312 $ 1,140,624 $ 1,065,000 $ -]00.000/,
State Aid ~ Market Value Credit 16,786 17,566 16,786 -100.000/,
Interest 37,659 31,006 21,996 24,028 21,000 3,000 -85.71%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional & Technical Services 3,400 9,044 2,022 5,500 4,000 -27.27% Tax iner. development and legal
Utilities and Maintenance Computer maint. and telephone
Operations 2,868 Post, print, advcr, train, & misc.
Supplies and Materials Office supplies and sman equip
CapitalOlltlay
'1'1 F projl:Cls 856,853 TIF 1-1 project - Land acquisition
Total Expenditures 863,121 9,044 2,022 5,500 4,000 -27.27%
Transfers out for debt 1,400,000 1,335,000 1,065,452 1,255,000 1,255,000 970,578 -22.66% Bond pricipal and interest.
Total Expenditures 2,263,121 1,335,000 1,074,496 1,257,022 1,260,500 974,578 -22.68%
Excess (deficiency) of Revenues
over Expenditures (888,054) (316,413) 66,378 (92,370) (157,714) (971,578) 516.04%
Ending Fund Balance 1,313,983 997,570 1,063,948 971,578 813,864 0 -100.000/,
The Tax Increment District l~l fund is primarily the downtown area.
The Tax Increment Districts support redeveIopcmcnt and development in the City of
Hopkins. They are a useful tool for sustaining and improving our current tax base.
129
TAX INCREMENT DISTRICT 1-1 FUND
FUND 208
PROGRAM: Central Business District
PROGRAM SUMMARY
Coordinate and review redevelopment activity in and around the Central
Business District.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
Decertified December 31, 2004,
REVENUES:
EXPENDITURES:
Salaries/Wages/Benefits
Materials, Supplies & Services
Capital Outlay
Transfer Out - Debt Service
NET USE OF FUND
BALANCE
PERSONNEL:
Number ofPTE positions
PY 2004 PY 2005
Approved Approved Percent
Budget Budget Change
$1,102,786 $ 3,000 -99.7%
$ - $
5,500 4,000 -27,7%
1,260,500 970,578 -22,6%
$157,714 $ 974,578 -22.7 %
130
CITY OF HOPKINS - 2005 BUDGET
TIF DISTRICT 1-2 BUDGET Special Revenue Fund 211
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Tax Increment S 60,866 S 44,186 $ 49,409 $ 49,500 $ 49,500 $ 49,500
Interest 598 749 849 900 700 700
Transfers In
Expenditures
Materials, Supplies and Services
Professional & Technical Services 415 136 820 255 400 400 Henn. Co. Distribution charge
Operations 2,000 67,787 34,458 29,525 28,544 -3.32% Development payment and admin.
Capital Outlay
TIP projects 200,000 150,000 TIF 1-2 project
Total Expenditures 202,415 67,923 185,278 255 29,925 28,944 -3.28%
Tnlllsfcrs out fOf debt
Total Expenditures 202,415 67,923 185,278 255 29,925 28,944 -3.28%
Excess (deficiency) of Revenues
over Expenditures (140,951) (22,988) (135,020) 50,145 20,275 21,256 4.84%
Ending Fund Balance 210,876 187,888 52,868 184,800 73,143 206,056 181.72%
The Tax Increment District 1-2 fund is the redevelopment of former Suburban Chevrolet
property. The tax increment district is located in the Central Business District.
The fund records the use of tax increment receipts.
131
TAX INCREMENT DISTRICT 1-2 FUND
FUND 211
PROGRAM: Redevelopment within Central Business District
PROGRAM SUMMARY
Redevelopment activity of property in the CBD, north and south of
Mainstreet between 11th and l2'h Avenues,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Assist in preparation of program budget and other required
documentation,
PY 2004 PY 2005
Approved Approved Percent
Budget Budget Change
REVENUES: $50,200 $50,200 -%
EXPENDITURES:
Salaries/W ages/Benefits $ - $ -
Materials, Supplies & Services 29,925 28,944 -3.3%
Capital Outlay
Transfer Out - Debt Service
NET SOURCE (USE) OF
FUND BALANCE $20,275 $21,256 -4.8 %
PERSONNEL:
Number ofPTE positions
132
CITY OF HOPKINS - 2005 BUDGET
TIF DISTRICT 2-t BUDGET Special Revenue Fund 221
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Tax Increment $ 523,385 342,549 S 375,899 $ 386,799 S 395,000 S 373,000 -5.57% Tax increments
Interest 16,140 9,631 6,602 7,200 7,000 6,500 -7.14%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional & Technical Services 803 124 2,134 700 835 Development and legal consulting.
Operations 57,500 6,000 23,000 19,000 19,000 18,000 -5.26% Development payment & admin.
Capit<.llOutlay
'1'1 F projects 255,680 165,564 170,588 170,588 230,000 170,588 -25.83% TIF 2-1 project
Total Expenditures 313,983 171,688 195,722 190,288 249,835 188,588 -24.51%
Transfers out for debt 225,000 220,000 219,000 218,000 218,000 400,000 83.49%
Total Expenditures 538,983 391,688 414,722 408,288 467,835 588,588 25.81%
Excess (deficiency) of Revenues
over Expenditures 542 (39,508) (32,221) (14,289) (65,835) (209,088) 217.59%
Ending Fund Balance 264,659 225,151 192,930 178,641 159,316 (16,158) -110.14%
The Tax Increment District 2~ 1 fund is the redevelopment of an office/warehouse within
the project area. The fund records the use of tax increment receipts.
133
TAX INCREMENT DISTRICT 2-1 FUND
FUND 221
PROGRAM: Improvement of County Road 3 and former Minneapolis
Moline.
PROGRAM SUMMARY
Coordinate redevelopment activity of former Minneapolis Moline property
on 11th Av., south of Excelsior Boulevard,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Assist in preparation of program budget and other required
documents.
PY 2004 PY 2005
Approved Approved Percent
Budget Budget Change
REVENUES: $402,000 $397,500 -5,6%
EXPENDITURES:
Sa1aries/W ages/Benefits $ $
Materials, Supplies & Services 19,835 18,000 -9.2%
Capital Outlay 230,000 170,588 -25,8%
Transfer Out - Debt Service 218,000 400,000 83.4%
NET SOURCE (USE) OF
FUND BALANCE $(65,835) $(209,088) 217.5%
PERSONNEL:
Number ofFTE positions
134
CITY OF HOPKINS - 2005 BUDGET
T1F DISTRICT 2-6 BUDGET Special Revenue Fund 226
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Tax Increment $ 7,823 $ 8,571 $ 13,498 $ 18,000 $ 13,500 $ 13,500 Increased increments
Interest 148 581 500 500 500
Miscellaneous 1 ],200 10,423 5,550 5,024 5,024 Reduced reimbs. to cover shortfall.
Expenditures
Materials, Supplies and Services
Professional & Technical Services 286 25 681 70 375 375 Fees
Operations 504 250 70 250 50 Administration.
Capital Outlay
TIP projects
Total Expenditures 286 529 931 140 625 425 -32.00%
Transfers out for debt
Total Expenditures 286 529 931 140 625 425 -32.00%
Excess of Revenues over Expenditures 18,737 18,613 13,148 23,910 18,399 18,599 109%
Ending Fund Balance (456,939) (438,326) (425,178) (414,416) (406,779) (395,817) -2.69%
The Tax Increment District 2-6 fund is the handicapped housing development.
The fund records the use of tax increment receipts.
135
T AX INCREMENT DISTRICT 2-6 FUND
FUND 226
PROGRAM: Sonoma Handicap Housing Project
PROGRAM SUMMARY
Coordinate redevelopment of northwest corner of sth Avenue and Excelsior
Boulevard,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Assist in preparation of program budget and other required
documents.
PY 2004 PY 2005
Approved Approved Percent
Budget Budget Change
REVENUES: $19,024 $19,024 -%
liXl'liNDlTURES:
Salaries/Wages/Benefits $ $
Materials, Supplies & Services 625 425 -32%
Capital Outlay
NET SOURCE OF FUND
BALANCE $18,399 $18,599 1.1%
PERSONNEL:
Number ofPTE positions
136
CITY OF HOPKINS - 2005 BUDGET
TIF DISTRICT 2-7 BUDGET Special Revenue Fund 'l27
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Tax Increment 99,571 66,462 69,864
Interest 1,585 4,446 1,280 185 50 -100.00%
Expenditures
Materials, Supplies and Services
Professional & Technical Services 396 61 906 144 525 -100.00% Henn. Co. Dist Fee
Operations 171,558 9,000 99,900 1,350 1,350 -100.00% Administration.
Capital Outlay
TIF projects 41,002 34,505 14,380 -100.00% Developer payment
Total Expenditures 212,956 9,061 135,311 1,494 16,255 -100.00%
TransICrs out for debt 97,222 48,611 -100.00% Interfund repayment
Total Expenditures 212,956 106,283 135,311 1,494 64,866 -100.00%
Excess of Revenues
over Expenditures (111,800) (35,375) (64,166) (1,309) (64,816) -100.00%
Ending Fund Balance 100,195 64,820 654 (655) (64,162) (64,162)
The Tax Increment District 2-7 fund is the Thermo Tech development. This fund
records the use of tax increment receipts. This district is being decertified in 2004.
137
TAX INCREMENT DISTRICT 2-7 FUND
FUND 227
PROGRAM: Redevelopment Area
PROGRAM SUMMARY
Coordinate expansion, Thermotech, Hopkins,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
District decertified December 31, 2004
PY 2004 PY 2005
Approved Approved Percent
Budget Budget Change
REVENUES: $ 50 $ -100%
EXPENDITURES:
Salarics/W agcs/Bcncfi ts $ $
Materials, Supplies & Services 1,87S -100%
Capital Outlay 14,380 -100%
Transfer Out - Internal loan 48,611 -100%
NET SOURCE (USE) OF
FUND BALANCE $(64,816) $(0) -100%
PERSONNEL:
Number ofPTE positions
138
CITY OF HOPKINS - 2005 BUDGET
TIF DISTRICT 2-8 BUDGET Special Revenue Fund 228
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revellue and Expenditure
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Tax Increment 46,362 38,338 42,520 43,105 42,500 -100.000/,
Interest 2,506 812 661 1,167 550 200 -63.64%
Expenditures
Materials, Supplies and Services
Professional & Technical Services 3\4 5,482 789 172 500 400 Henn. Co. Dist. Fec
Operations 500 4,500 4,667 -100.000/, Administration.
Capital Outlay
TIF projects 68,306 28,298 29,532 29,532 29,532 Developer payment
Total Expenditures 69,120 38,280 34,988 172 30,032 29,932 -0.33%
Transfers out for debt .
Total Expenditures 69,\20 38,280 34,988 172 30,032 29,932 -0.33%
Excess (deficiency) of Revenues
over Expenditures (20,252) 870 8,194 44,100 13,018 (29,732) -328.390/,
Ending Fund Balance 13,338 14,208 22,402 66,502 35,420 5,688 -83.94%
The Tax Increment District 2-8 is the Diamond Labs development. This fund records
the use of tax increment receipts. An office/warehouse was developed, creating morc
jobs in Hopkins.
139
TAX INCREMENT DISTRICT 2-8 FUND
FUND 228
PROGRAM: Redevelopment Area
PROGRAM SUMMARY
Coordinate and review development on former Little League Field on 11 th
Avenue South,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
District decertified December 31,2004.
PY 2004 FY 200S
Approved Approved Percent
Budget Budget Change
REVENUES: $43,050 $ 200 -99.5%
EXPENDITURES:
Salaries/W ages/Benefits $ $
Materials, Supplies & Services 500 400 -20%
Capital Outlay 29,532 29,532 -%
Transfer Out - Intema110an
NET SOURCE OF FUND
BALANCE $13,018 $(29,732) -328%
PERSONNEL:
Number ofPTE positions
- --------~~
--------.
......
DIAMOND LABORATORIE,
HOPKINS, MINNESOTA
(Recently sold to King Technologies)
140
CITY OF HOPKINS - 2005 BUDGET
TIF DISTRICT 2-9 BUDGET
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent
2001 2002 2003 2004 2004 2005 Change
Revenues
Tax Increment S 130,297 S 100,307 $ 118,111 $ 120,000 S 119,000 $ 120,000 -0.83%
Intergovernmental - Mkt Value Credit - 14,494 13,980 - 14,494 13,980
Development Fees - - - - - -
Interest 7,342 6,328 4,220 6,080 4,600 4,600 -24.34%
Total Revenues 137,639 121,129 136,311 126,080 138,094 138,580 9.53%
Expenditures
Materials, Supplies and Services
Professional & Technical Services 1,045 38 1,560 260 865 1,000 232.69%
Operations 1,246 2,304 1,379 1,194 100 8,600 -91.62%
Capital Outlay 965 9,600
'1'1 r projects - - - - - -
Transfers out for debt 48,000 131,000 130,000 133,000 133,000 133,873
Total Expenditures 50,291 133,342 132,939 134,454 133,965 143,473 -0.36%
Excess (deficiency) of Revenues
over Expenditures 87,348 (12,213) 3,373 (8,374) 4,129 (4,893) 50.69%
Ending Fund Balance 194,192 181,979 185,352 176,978 189,481 180,459 7.06%
The Tax Increment District 2-9 is the Oaks of Mainstreet development This fund
records the use of tax increments and bond proceeds. Residential homes were
built and sold to improve the overall area.
.'
141
Special Revenue Fund 229
Revenue and Expenditure
Highlights
Henn. Co. Dist. Fee
Administration.
Developer payment
TAX INCREMENT DISTRICT 2-9 FUND
FUND 229
PROGRAM: Redevelopment Area - Oaks of Main Street.
PROGRAM SUMMARY
Coordinate redevelopment activity on southeast corner of Shady Oak Road
and Mainstreet.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1, Assist in preparation of program budget and other required
documents,
FY 2004 PY 2004
Approved Approved Percent
Budget Budget Change
REVENUES: $138,094 $138,580 .4%
EXPENDITURES:
Salaries/W ageslBenefi ts $ $
Materials, Supplies & Services 965 9,600 894%
Capital Outlay
Transfer Out - Debt Service 133,000 133,873 ,7%
NET SOURCE (USE) OF
FUND BALANCE $4,129 $(4,893) -218%
PERSONNEL:
Number ofPTE positions
142
CITY OF HOPKINS - 2005 BUDGET
TIF DISTRICT 2-10 BUDGET Special Revenue Fund 230
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Tax Increment $ 17,344 $ 59,112 $ 86,291 $ 87,308 $ 87,000 $ 87,000
Development Fees
Interest 114 410 1,276 1,615 1,000 \,000
Expenditures
Materials, Supplies and Services
Professional & Technical Services 654 63 1,527 458 500 500 Consulting.
Operations 2,500 3,504 500 4,959 4,960 5,200 4.84% Administration.
Capital Outlay
T1F projects 6,938 48,110 62,130 62,862 62,548 76,695 22.62% Developer payment
Total Expenditures 10,092 51,677 64,157 68,279 68,008 82,395 21.15%
Excess (deficiency) of Revenues
over Expenditures 7,366 7,845 23,411 20,644 19,992 5,605 -71.96%
Ending Fund Balance 7,366 15,211 38,622 59,266 35,203 44,227 25.63%
The Tax Increment District 2-10 is the Hopkins Business District redevelopment.
This fund records the use of tax increment revenues.
143
TAX INCREMENT DISTRICT 2-10 FUND
FUND 230
PROGRAM: Redevelopment Area - Hopkins Business Center,
PROGRAM SUMMARY
Coordinate redevelopment actIvIty of project area south of Excelsior
Boulevard and west of 11th Avenue.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Assist in preparation of program budget and other documents..
PY 2004 PY 2005
Approved Approved Percent
Budget Budget Change
REVENUES: $88,000 $88,000 -%
EXPENDITURES:
Salaries/WagcslBcncfits $ $
Matcria1s, Supplies & Services 5,460 5,700 4.4%
Capital Outlay 62,548 76,695 22.6%
Transfer Out - Debt Service
NET SOURCE OF FUND
BALANCE $19,992 $5,605 -71.9%
PERSONNEL:
Number ofPTE positions
144
CITY OF HOPKINS - 2005 BUDGET
TIF DISTRICT 2-It BUDGET Special Revenue Fund 231
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
200\ 2002 2003 2004 2004 2005 Change Highlights
Revenues
Tax Increment $ 507,175 $ 373,424 S 357,928 $ 345,976 $ 350,000 $ 350,000
Interest 9,051 22,980 65,063 76,959 35,000 35,000
Refunds 100 21,505 4,075
Bond Issue 2,450,000
Expenditures
Materials, Supplies and Services
Professional & Technical Services 278,780 165,547 385,617 39,935 88,000 \8,000 -79.55% Consulting.
Operations 3,398 28,438 24,186 23,647 23,847 23,647 -0.84% Administration.
Capital Outlay
TI F pmjc:cts 27,760 394,927 15,765 2,500,000 -100.00% Road improvements
Transfers out for debt 10,635 187,500 188,000 188,000 183,830 -2.22%
Total Expenditures 282,178 232,380 992,230 267,347 2,799,847 225,477 -91.95%
Excess (deficiency) of Revenues
over Expenditures 234,148 2,614,024 (547,734) 159,663 (2,414,847) 159,523 -106.61%
Ending Fund Balance 267,356 2,881,380 2,333,646 2,493,309 466,533 2,493,169
The Tax Increment District 2-11 fund is the SuperVa\u redevelopment.
This fund records the use of tax increments and bond proceeds.
145
TAX INCREMENT DISTRICT 2-11 FUND
FUND 231
PROGRAM: Redevelopment Area ~ SUPERV ALU
PROGRAM SUMMARY
Coordinate and review development and redevelopment activity.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Prepare program budget.
2. Work with SUPERV ALU and developer to coordinate redevelopment
project.
PY 2004 PY 2005
Approved Approved Percent
Budget Budget Change
REVENUES: $385,000 $385,000 -%
EXPENDrrURES:
Salaries/Wages/Benefits $ $
Materials, Supplies & 111,847 41,647 -62,7%
Capital Outlay 2,500,000 -100%
Transfer Out - Debt Service 188,000 183,830 -2,0%
NET SOURCE (USE) OF
BALANCE $(2,414,847) $159,523 -106.6%
PERSONNEL:
Number ofFTE positions
146
Revenues
Current Services
Property taxes
Interest Earnings
Miscellaneous
Operating Expenses
Materials, Supplies and Services
Professional & Technical Services
Utilities and Maintenance
City Support Services
Total Operating Expenses
Non-operating expenses
Total Expenses
Net Income (Loss)
Capital
CITY OF HOPKINS - 2005 BUDGET
EQUIPMENT REPLACEMENT BUDGET Internal Service Fund 602
Revenues and Expenses
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenses
2001 2002 2003 2004 2004 2005 Change Highlights
$ 492,944 $ 517,327 $ 259,136 $ 256,920 $ 257,000 $ 257,000
67,098 57,108 21,457 65,000 60,000 65,000 8.330/,
32,815 21,845 4,335 15,000 10,000 15,000 50.000/,
500 500 500 550 550 550 Audit
12,785 13,051 14,071 17,771 9,500 18,100 90.53% Vehicle & equip. maint. and lease.
7,548 3,014 2,362 2,362 2,362 Administrative fee
13,285 21,099 17,585 20,683 12,412 21,012 69.29%
405,546 362,568 312,932 405,500 405,500 405,500 Depreciation
418,831 383,667 330,517 426,183 417,912 426,512 2.06%
174,026 212,613 (45,589) (89,263) (90,912) (89,512) -1.54%
359,969 285,571 81,145 987,000 323,500 741,800 129,30% Equipment replacement
The Equipment Replacement fund is an internal service fund. It accounts for the
acquisition of machinery and equipment. User charges are billed to the various
departments. Equipment purchases scheduled for 2005 include police vehicles, front end loaders,
3/4 ton trucks, extrication tool, computers, network servers & upgrades
147
EQUIPMENT REPLACEMENT FUND
FUND 602
PROGRAM: Equipment Replacement
PROGRAM SUMMARY
Coordinate and review twenty-year equipment replacement plan on an
annual basis, The objective of this fund is to stabilize the required funding
on an annual basis while enabling the fund to purchase scheduled equipment
replacement without issuing bonds.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Prepare annual plan,
2. Analysis of future needs,
FY 2004 PY 2005
Approved Approved Percent
Budget Budget Change
REVENUES: $327,000 $337,000 -43.7%
EXPENDITURES:
Salaries/Wages/Benefits $ $
Materials, Supplies & Services 12,412 21,012 69,2%
Depreciation 40S,500 405,SOO -%
NET SOURCE (USE) OF $(90,912) $(89,512) -1.5%
EQUITY
Capital Purchases $323,500 $741,800 129%
PERSONNEL:
Number of FTE positions
Working Capital Balance Assessment
Year Cash Cash Uses Net Gain or Cash
Sources (Use) Projection
2005 337,000 762,800 (425,800) 1,161,200
2006 715,000 470,000 245,000 1,406,200
2007 534,000 615,000 (81,000) 1,325,200
2008 478,000 359,000 119,000 1,442,200
2009 525,000 669,000 (144,000) 1,302,200
2010 549,000 687,000 (138,000) 1,162,200
2011 594,000 618,000 (24,000) 1,138,200
2012 630,000 454,000 176,000 1,314,200
2013 666,000 476,000 190,000 1,504,200
2014 679,000 234,000 445,000 1,949,200
2015 710,000 329,000 381,000 2,330,200
2016 738,000 697,000 41,000 2,371,200
2017 737,000 512,000 22S,000 2,596,200
2018 759,000 1,578,000 (819,000) 1,777,200
2019 740,000 1,264,000 (524,000) 1,253,200
2020 735,000 1,222,000 (487,000) 766,200
148
CITY OF HOPKINS - 2005 BUDGET
WATER BUDGET
Revenues and Expenses
Projected
Actual Actual Actual Actual Budget Budget
2001 2002 2003 2004 2004 2005
$ 966,398 $ 826,430 $ 911,397 $ 852,000 $ 875,000 $ 1,063,200
4,467 10,500 11,508 4,000 14,000 14,000
64,689 38,860 24,594 28,654 29,000 29,000
17,860 18,800 19,891 15,506 25,000 25,000
166,108
1,053,414 1,060,698 967,390 900,160 943,000 1,131,200
Revenues
Current Services
Permits
Interest Earnings
Miscellaneous
Transfer In
Total Revenues
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional & Technical Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
Total Operating Expenses
Non-operating expenses
Total Expenses
Net Income (Loss)
Percent
Change
21.51% Waterrates increased to$lAO/gal
19,96%
Enterprise Fund 703
Revenue and Expenses
Highlights
234,547 241,875 234,733 225,648 241,848 201,793 -16,56% Three full time employees
63,040 70,884 76,365 70,300 82,588 61,038 -26,09%
18,198 33,508 38,488 31,235 36,235 36,235 Water sampling, audit, legal
156,239 126,768 150,490 153,608 173,300 175,000 0.98% Equip. maint., heat & elee.
9,560 14,200 7,717 10,000 16,450 16,450 Postage, adver., train. & misc.
165,090 177,347 189,675 181,231 181,385 181,385 Admin. fee and insurance.
49,248 48,599 66,848 53,098 47,0\5 48,415 2,98% Supp., unifonns, parts & equip.
695,922 713,181 764,316 725,120 778,821 720,316 -7.51 Yo
426,855 308,724 311,083 414,488 360,672 358,801 -0.52% Dcpr & bond interest expense.
1,122,776 1,021,905 1,075,399 1,139,608 1,139,493 1,079,117 -5.30%
(69,362) 38,793 (108,009) (239,448) (196,493) 52,083 -126.51%
The Water fund is a utility enterprise. The operations of water pumps, wells and distribution
are recorded here. Capital purchases in 2005 will be for the radio system
Infrastructure improvements of$375,000 in 2005 include the radio read meters,
street improvements, County Rd 3 improvements and CSAH 73/CSAH 5 intersection.
149
WATER UTILITY
FUND 703
PROGRAM: Pumps & WelIs
PROGRAM SUMMARY
The Pumps & WelIs program of the Water Utility Fund provides
maintenance to the City's water system so that a continued supply of potable
water is furnished to water customers at the most reasonable cost. Water
supply must be maintained at proper levels, as welI as bacterial free.
Metering devices are also maintained.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Produce water supply sufficient to meet the needs of 17,000 people,
2, Plush and check alI hydrants annualIy.
3, Check alI welIs each day.
4. Test samples each month to ensure safe water supply.
5, Complete the first phase of the WelIhead protection plan,
OPERATING REVENUES:
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
$421,000 $485,500 15.3%
$101,953 $98,2 I 6 -3,7%
259,584 262,284 1.0%
59,463 125,000 90.4%
13,000 13,000 -%
171,406 167,931 -6.2%
$(98,943) $(29,931) -69.7%
OPERATING EXPENSES:
Salaries/Wages/Benefits
Materials, Supplies & Services
Operating Income (Loss)
NON-OPERATING REVENUES:
NON-OPERATING EXPENSES:
NET INCOME (LOSS)
PERSONNEL:
Numbcr ofFTE positions
1.4
1.31
WATER UTILITY
FUND 703
PROGRAM: Water Distribution
PROGRAM SUMMARY
The Water Distribution program of the Water Utility Fund provides
maintenance to the City's water system so that a continued supply of potable
water is furnished to water customers at the most reasonable cost. Water
supply must be maintained at proper levels, as welI as bacterial free,
Metering devices are also maintained.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1, Produce water supply sufficient to meet the needs of 17,000 people,
2. Flush and check alI hydrants annualIy.
3. Test samples each month to ensure safe water supply.
4. Ensure alI affected customers are given adequate notice of all scheduled
water shut offs, both by the city and contractors.
5. Reduce copper levels at taps to comply with Safe Drinking Water Act.
6. Continue to renlace the commercial meters to radio read svstem,
FY 2004 FY 2005
Approved Approved
Budget Budget
Percent
Change
OPERATING REVENUES: $493,000 $616,700 24,3%
OPERATING EXPENSES;
Sa1aries/Wages/Benefits $222,483 $164,615 -26,0%
Materials, Supplies & Services 194,801 195,201 0.2%
Operating Income (Loss) 75,716 256,884 197.5%
NON-OPERATING REVENUES: 16,000 16,000 -%
NON-OPERATING EXPENSES: 205,672 178,801 -13.1%
NET INCOME (LOSS) $(113,956) $94,083 182.5%
Construction: 322,271 269,542 -16.4%
PERSONNEL:
Number of FTE positions 2.8 1.93
150
CITY OF HOPKINS - 2005 BUDGET
SANITARY SEWER BUDGET Enterprise Fund 707
Revenues and Expenses
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenses
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Current Services $ 1,400,700 $ 1,314,255 $ 1,306,341 $ 1,079,652 $ 1,420,000 $ 1,420,000 Rates remain the same
Permits 8,100 20,337 17,913 7,200 13,000 13,000
Interest Earnings 60,090 35,007 26,559 34,493 29,000 29,000 Less cash & lower rates
Miscellaneous
Total Revenues 1,468,890 1,369,599 1,350,813 1,121,345 1,462,000 1,462,000
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages 132,998 141,167 131,583 148,808 207,143 199,306 -3.78% 3 3/4 full time emplys
Fringe Benefits 36,077 32,244 39,646 42,819 58,353 55,647 -4.64%
Materials, Supplies and Services
Professional & Technical Services 7,692 13,315 8,512 12,527 54,044 54,044 GIS, audit, legal & consulting
Utilities and Maintenance 24,676 32,609 23,758 33,237 67,300 68,010 1.05% Equip. maint., heat & electr.
Operations 819,013 850,493 954,193 864,751 908,817 954,522 5.03% Disposal, adver, train, & misc.
City Support Services 190,110 192,477 199,658 185,641 199,591 199,591 Admin. fee and insurance.
Supplies and Materials 15,210 13,453 8,765 11,886 21,220 22,720 7.07% Suppls, fuel, parts & equip.
Total Operating Expenses 1,225,776 1,275,757 1,366,115 1,299,669 1,516,468 1,553,840 2.46%
Non-operating expenses 146,414 146,070 93,628 146,414 146,414 146,414 Deprc & transfers for cap imp
Total Expenses 1,372,190 1,421,827 1,459,742 1,446,083 1,662,882 1,700,254 2.25%
Net Income (Loss) 96,700 (52,228) (108,929) (324,738) (200,882) (238,254) 18.60'7<
The Sanitary Sewer fund is a utility enterprise. The operations of the Lift Stations and the
Collection/Disposal process is recorded here. Infrastructure improvements in 2005 are for the
lift station #7 and residential utility improvements. These improvements for 2005 total $575,000.
151
SEWER UTILITY
PROGRAM: Lift Stations
FUND 707
PROGRAM SUMMARY
The Lift Stations program of the Sewer Utility Fund provides maintenance to
the City's sanitary sewer system which is comprised of sewers, manholes,
and lift stations so that sewage may be transported to the Metro Sewer
System for disposaL
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Mechanically clean SO% of sanitary sewer lines in the City,
2, Check daily the operation of sanitary sewer lift stations and repair as
needed,
3. lnform neighborhoods prior to scheduled sanitary sewer line
maintenance,
4. Verify accuracy and implement new utility mapping system,
5. Complete reconstruction oflift station #7 (Vallev Lift).
FY 2004 FY 2005
Approved Approved
Budget Budget
OPERATING REVENUES: $284,000 $284,000
OPERATING EXPENSES:
Sa1aries/WagesIBenefits $136,760 $140,706
Materials, Supplies & Services 170,595 171,045
Operating Income (Loss) (23,355) (27,751)
NON-OPERATING REVENUES: 7,000 7,000
NON-OPERATING EXPENSES: 87,850 87,850
NET INCOME (LOSS)
$(104,205 $(108,601)
Construction:
PERSONNEL:
Number of FTE positions
1.7
1.95
Percent
Change
-0/0
2,9%
.3%
-26,8%
-%
-%
4.2%
SEWER UTILITY
FUND 707
PROGRAM: Collection & Disposal
PROGRAM SUMMARY
The Collection & Disposal program of the Sewer Utility Fund provides
maintenance to the City's sanitary sewer system which is comprised of
sewers, manholes, and lift stations so that sewage may be transported to the
Metro Sewer System for disposal.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1, Mechanically clean 50% of sanitary sewer lines in the City,
2. Inform neighborhoods prior to scheduled sanitary sewer line
maintenance.
3, Verif'y accuracy and implement new utility mapping system.
OPERATING REVENUES:
FY 2004 PY 2005
Approved Approved Percent
Budget Budget Change
$1,149,000 $1,149,000 -%
$128,736 $114,247 -11.2%
1,080,377 1,127,842 4.4%
(60,113) (93,089) -86.5%
22,000 22,000 -8.3%
108,564 58,564 -46.1 %
$(146,677) $(129,653) 11.6%
575,000 S75,000 -0/0
1.65 1.6
OPERATING EXPENSES:
Salaries/W ages/Benefits
Materials, Supplies & Services
Operating Income (Loss)
NON-OPERATING REVENUES:
NON-OPERATING EXPENSES:
NET INCOME (LOSS)
Construction:
PERSONNEL:
Number of FTE positions
152
CITY OF HOPKINS - 2005 BUDGET
REFUSE BUDGET Enterprise Fund 717
Revenues and Expenses
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenses
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Current Services $ 570,240 $ 608,948 $ 510,721 $ 585,040 $ 587,000 $ 681,600 0.34% Disposal rates increased
County Grant 29,105 28,898 23,394 22,891 23,000 23,000 0.48% New fannula for county grant in 2004
Interest Earnings 29,387 20,945 13,378 18,530 15,000 15,000 -19.05%
Miscellaneous 6,032 5,694 5,209 5,700 5,700 #DIV /O!
Total Revenues 634,764 664,485 552, 702 626,461 630,700 725,300 U,M'!',
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages 166,464 186,736 181,222 162,058 184,600 200,320 13,91% lbree and three-quarter employees
Fringe Benefits 44,082 51,766 50,514 48,040 55,372 58,909 15,26%
Materials, Supplies and Services
Professional & Technical Services 103,437 91,576 112,338 80,361 99,742 110,007 24.12% Recycling service, audit & consulting
Utilities and Maintenance 43,618 29,018 18,304 26,820 40,500 40,500 51.01% Vehicle & equip. maint., heat & elee.
Operations 144,190 136,251 121,749 118,416 141,430 140,430 19.43% Disposal, post, adver., train, & misc.
City Support Services 102,300 106,875 112,282 113,742 113,742 128,742 Administrative fee and insurance.
Supplies and Materials 38,442 32,825 24,934 27,188 39,050 39,200 43.63% Supplies, parts, fuel, small equip.
Total Operating Expenses 642,533 635,048 621,343 576,625 674,436 718,108 16.96%
Non-operating expenses 31,898 31,619 33,378 32,500 32,500 32,500 -2,63% Depreciation
Total Expenses 674,431 666,667 654,721 609,125 706,936 750,608 16,06%
Net Income (Loss) (39,667) (2,182) (102,019) 17,336 (76,236) (25,308) -539.77%
The Refuse fund is a utility enterprise. The operations of bulk collections, yard
waste, recycling, brush service and refuse disposal are recorded here. Capital
purchases in 2005 totals $9,000 for refuse container replacements
153
PY 2004 FY 200S PY 2004 PY 2005
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
OPERATING REVENUES: $12,000 $12,000 -% OPERATING REVENUES: $7,000 $7,000 -%
OPERATING EXPENSES: OPERATING EXPENSES:
Sa1aries/W ages/Benefits $21,028 $20,276 -3.6% Salaries/W ages/Benefi ts $39,264 $42,671 8,7%
Materials, Supplies & Services 36,532 36,532 -% Materials, Supplies & Services 42,996 45,996 6.9%
Operating Income (Loss) (45,560) (44,858) 1.5% Operating Income (Loss) (75,260) (81,667) -8.5%
NON-OPERATING REVENUES: NON-OPERATING REVENUES:
NON-OPERATING EXPENSES: NON-OPERATING EXPENSES:
NET LOSS $(45,560) $(44,858) 1.5% NET INCOME (LOSS) $(75,260) $(81,667) -8.5%
Construction: Construction:
PERSONNEL: PERSONNEL:
Number ofFTE positions 0.28 0.26 Number ofPTE positions 0,605 0,63
154
REFUSE UTILITY
FUND 717
PROGRAM: Bulk Collection
PROGRAM SUMMARY
The Bulk Collection program of the Refuse Utility Fund provides bulk item
pickup for larger items, which are scheduled on a call-in basis on Thursdays
throughout the year. Free bulk item drop off service is provided twice per
year (spring & fall).
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Review and expand user fee based system. (Council Approval
Required)
REFUSE UTILITY
FUND 717
PROGRAM: Yard Waste/Leaf Collection
PROGRAM SUMMARY
The Yard Waste/Leaf Collection program of the Refuse Utility Fund
provides yard waste and leaf collection weekly mid-April through November
with a rear load refuse truck or ] -ton truck, (Subject to change upon Council
review,)
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Continue to explore ways to improve our user fee based system,
(Council Approval Required)
2, Continue free residential drop off system.
REFUSE UTILITY
FUND 717
PROGRAM: Recycle
PROGRAM SUMMARY
The Recycle program of the Refuse Utility Fund provides the recycling
coordination for contract collection (2,990 units) in City service area and
administration in remaining areas of the City. Recycling materials are
collected single stream (no sorting) at the curb from a wheeled recycling cart
by a contracted hauler.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1, Monitor the Single Stream Recycling Program and work with residents
to increase the volume of waste recycled,
2. Continue to promote waste abatement through public awareness
campaigns and educational presentations.
3, Review & update Recyclopedia for publication in late 200S,
REFUSE UTILITY
PROGRAM: Brush Service
FUND 717
PROGRAM SUMMARY
The Brush Service program of the Refuse Utility Fund provides the
collection of brush weekly on a call-in basis on Fridays throughout the year.
Free yard waste/brush drop off is offered two times per week from mid-May
through November. (Subject to change upon Council review.)
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1, Continue to explore ways to improve our user fee based system.
(Council Approval Required)
2. Continue free residential drop off system.
FY 2004
Approved
Budget
$
$35,419
30,698
(66,117)
$(66,117)
FY 2005
Approved
Budget
Percent
Change
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
OPERATING REVENUES: $98,000 $98,000 -% OPERATING REVENUES:
OPERATING EXPENSES: OPERATING EXPENSES:
Salaries/Wages/Benefits $24,165 $25,536 5.7% Salaries/W ages/Benefi ts
Materials, Supplies & Services 109,621 114,336 4.3% Materials, Supplies & Services
Operating Income (Loss) (35,786) (41,872) -47.6% Operating Income (Loss)
NON-OPERATING REVENUES: 23,000 23,000 -% NON-OPERATING REVENUES:
NON-OPERATING EXPENSES: NON-OPERATING EXPENSES:
NET INCOME (LOSS) $(12,786) $(18,872) -47.6% NET INCOME (LOSS)
Construction:
PERSONNEL: Construction:
Number of PTE positions 0.45 0.42
PERSONNEL:
Number ofFTE Dositions
155
$
-100,0%
$37,477
32,198
5.8%
4.9%
(69,675)
-5.4%
$(69,675)
-5.4 %
0.56 0.665
REFUSE UTILITY
FUND 717
PROGRAM: Disposal
PROGRAM SUMMARY
The Disposal program of the Refuse Utility Fund provides automated refuse
collection. Refuse is collected in roll-out containers with fully automated
trucks from four routes,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Continue to improve refuse collection service to our residents,
2, Customer service/notifications/improvements for operations
PY 2004 PY 2005
Approved Approved Percent
Budget Budget Change
OPERATING REVENUES: $475,700 $570,300 19,2%
OPERATING EXPENSES:
Salaries/Wages/Benefits $120,096 $133,269 10,9%
Materials, Supplies & Services 214,617 229,767 7.1%
Operating Income (Loss) 140,987 207,264 42.3%
NON-OPERATING REVENUES: 1S,000 1S,000 -%
NON-OPERATING EXPENSES: 32,500 32,500 -%
NET INCOME (LOSS) $123,487 $189,764 53.7%
Construction:
PERSONNEL:
Number ofPTE positions 1.69 2.175
156
CITY OF HOPKINS - 2005 BUDGET
STORM SEWER BUDGET
Revenues and Expenses
Projected
Actual Actual Actual Actual Budget Budget
2001 2002 2003 2004 2004 2005
Revenues
Current Services $ 676,492 $ 689,775 $ 628,971 $ 674,502 $ 685,500 $ 685,500
Interest Earnings 43,947 (19,334) 23,843 28,000 21,000 21,000
MiscellaneouslTransfer In 19,077 37,553 5,375 37,554 37,554
Total Revenues 720,439 689,518 690,367 707,877 744,054 744,054
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages 25,851 17,380 17,988 20,231 29,520 27,807
Fringe Benefits 5,434 5,875 3,580 5,338 8,175 7,669
Materials, Supplies and Services
Professional & Technical Services 4,597 4,755 538 2,380 20,550 20,550
Utilities and Maintenance 10,176 88 1,245 21,000 21,000
Operations 400 20,000 20,000
City Support Services 68,467 75,409 69,367 79,032 79,032 79,032
Supplies and Materials 3,972 1,402 5,406 3,956 I1,000 11,000
Total Operating Expenses II 8,497 104,821 96,967 112,582 189,277 187,058
Non-operating expenses 363,795 313,130 312,315 289,598 289,598 319,570
Total Expenses 482,292 417,951 409,282 402,180 478,875 506,628
Net Income 238,147 271,567 281,085 305,697 265,179 237,426
Bond Principal payment 230,000 1,840,000 250,000 270,000 270,000
The Stonn Sewer fund is a utility enterprise. The reconstruction of stonn sewers and
ponding for drainage throughout the city is recorded here. Infrastructure improvements
include street rehabilitation, CSAH 73/CSAH 5 intersection, and residential storm sewer
utility improvements and total $498,000 for 2005.
Percent
Change
Enterprise Fund 740
Revenue and Expenses
Highlights
Storm Sewer rate:; remain the same
-5.80% halftime employee
-6,\9%
-1.17%
Stonn Sewer consulting & audit.
Equip. maint., street sweeping, ete.,
Stonn Sewer projects
Administrative fee and insurance.
Supplies, parts, sand, small equip.
5,80%
10.35% Depreciation & bond interest expo
-10.47%
157
FY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
OPERATING REVENUES: $723,054 $723,054 _0/0 OPERATING REVENUES:
OPERATING EXPENSES: OPERATING EXPENSES:
Sa1aries/W ages/Benefits $37,695 $35,476 -5,9% Salaries/W ages/Benefits
Materials, Supplies & Services 151,582 151,582 -% Materials, Supplies & Services
Operating Income 533,777 535,996 .4% Operating Income (Loss)
NON-OPERATING REVENUES: 21,000 21,000 -% NON-OPERATING REVENUES:
NON-OPERATING EXPENSES: 289,598 319,570 10.3% NON-OPERATING EXPENSES:
NET INCOME $265,179 $237,426 -10.4% NET INCOME (LOSS)
Construction 531,000 498,000 -6.2% Construction:
PERSONNEL: PERSONNEL:
Number ofFTE positions .62 .47 Number ofFTE positions
158
STORM SEWER
FUND 740
PROGRAM: Sewer Maintenance
PROGRAM SUMMARY
The Sewer Maintenance program of the Storm Sewer Fund maintains all
storm sewer lines and storm inlets to assure adequate run-off. Creeks and
ditches must be monitored to assure proper run-off and weed and pollution
control. This work is done with men and equipment from the Water &
Sewer and Street & Sanitation divisions,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I, Continue upgrades of storm water system including catch basin
maintenance upgrades and open drainage ditch maintenance..
2. Continue reviewing overall city storm water drainage system with
reflection to watershed districts/mandated requirements,
STORM SEWER
FUND 740
PROGRAM: Concrete Alleys
PROGRAM SUMMARY
The Concrete Alleys program of the Storm Sewer Pund reconstructs and
replaces alleys as needed when doing storm sewer work.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
L Continue alley improvements as per CIP.
$
-0/0
$
-%
CITY OF HOPKINS - 2005 BUDGET
PAVILION
Revenues and Expenses
Projected
Actual Actual Actual Actual Budget Budget Percent
2001 2002 2003 2004 2004 2005 Change
Revenues
Rental $ 245,279 $ 252,130 $ 261,210 $ 353,168 $ 283,325 $ 365,500 29.00%
Grants - - . . . -
Interest Earnings 3,302 3,183 393 300 3,000 1,000 .66.67%
Miscellaneous 21,474 23,968 14,277 16,770 11,500 17,000 47.83%
Total Revenues 270,055 279,281 275,880 370,238 297,825 383,500 "..77"/,
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages 131,121 129,991 135,140 132,675 147,514 148,432 0,62%
Fringe Benefits 35,617 37,761 38,621 36,221 39,130 45,225 15.58%
Total Salaries and Wages 166,738 167,752 173,761 168,896 186,644 193,657 5.70%
Materials, Supplies and Services
Professional & Technical Services 5,692 5,588 5,826 3,900 4,268 4,268
Utilities and Maintenance 55,524 48,040 55,509 47,418 63,090 69,090 9.51%
Operations 3,384 2,798 2,719 1,011 3,830 3,830
City Support Services 16,308 17,557 18,411 17,950 17,950 17,950
Supplies and Materials 13,865 14,983 15,550 14,395 18,090 18,090
Total Materials Supplies & Service 94,773 88,966 98,015 84,674 107,228 113,228 5.60%
Total Operating Expenses 261,511 256,718 271,776 253,570 293,872 306,885 4,43%
Non~operating expenses 58,298 58,075 67,735 76,150 76,150 76,150
Total Expenses 319,809 314,793 339,511 329,720 370,022 383,035 3.52'1<
Net Income (Loss) (49,754) (35,512) (63,631) 40,518 (72,197) 465 -100.64%
The Pavilion fund is an ice rink enterprise. The operations for the ice arena,
soccer league and dry floor are recorded here. There are no capital expenditures
scheduled for 2005.
159
Enterprise Fund 747
Revenue and Expenses
Highlights
Mezzanine rental
Two and one-half full time emp.
Audit and other consulting.
Equip. maint., heat & eIee.
Post., adver., training, and misc.
Administrative fee and insurance
Supplies, parts, fuel, small equip.
Depreciation
PAVILION - ICE ARENA
FUND 747
PROGRAM: Ice Rental
PROGRAM SUMMARY
The Ice Rental program of the Pavilion - Ice Arena Fund manages and
schedules public use groups and maintenance for the ice arena/pavilion
which will utilize the facility to its maximum potential and generate
adequate revenue to offset the cost of operations,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Rent all prime time ice January I to March 2 and September 7 to
December 31,
2. Maximize the revenue from new sources such as advertising,
3. Develop and utilize energy saving procedures and equipment to
lower operating costs and save energy,
4. Operate a budget to maximize revenues,
Actual Actual Budget
SELECTED WORK INDICATORS 2003 2004 2005
1. Rented prime hours ice 1,291 1,270 1,300
2. Rented non-prime hours ice 196 251 260
3, Pavilion leases for summer use 4 3 6
4. Hours ice resurfacer is in use 258 229 240
5. Hours of part-time employment 2,167 2,417 2,400
6. Open skate hours 180 180 180
7. Teams for indoor soccer 17 6 8
8, Rented roller hockey hours 136 75 100
9. Hours compressors in use 3,850 4,012 4,050
10. Hours of turf use 4S0 464 4S0
11. Hours Of Mezzanine Rental Use 162 250
PY 2004 PY 2004
Approved Approved Percent
Budget Budget Change
OPERATING REVENUES: $227,325 $235,500 3.4%
OPERATING EXPENSES:
Salaries/W ages/Benefits $107,859 $113,926 5,6%
Materials, Supplies & Services 72,790 78,790 8.2%
Operating Income (Loss) 46,676 42,784 -8.3%
NON-OPERATING REVENUES: 3,000 1,000 -66.7%
NON-OPERATING EXPENSES: 52,000 S2,000 11.4%
NET INCOME (LOSS) $(2,324) $(8,216) -253.5%
PERSONNEL:
Number of FTE positions 1.40 1.45
160
PAVILION - ICE ARENA
FUND 747
PROGRAM: Soccer & Leagues
PROGRAM SUMMARY
The Soccer & Leagues program of the Pavilion - Ice Arena Fund manages
and schedules public use groups and maintenance for the ice arena/pavilion
that will utilize the facility to its maximum potential and generate adequate
revenue to offset the cost of operations,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I. Maximize the revenue from new sources such as advertising,
2. Develop and utilize energy saving procedures and equipment to lower
operating costs and save energy,
3. Operate a budget to maximize revenues,
PAVILION - ICE ARENA
FUND 747
PROGRAM: Dry Floor
PROGRAM SUMMARY
The Dry Floor program of the Pavilion - Ice Arena Fund manages and
schedules public use groups and maintenance for the ice arena/pavilion that
will utilize the facility to its maximum potential and generate adequate
revenue to offset the cost of operations.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. Research new possible sources of revenue during dry floor season to
maximize usage,
2, Maximize the revenue from new sources such as advertising.
3. Develop and utilize energy saving procedures and equipment to lower
operating costs and save energy,
4. Operate a budget to maximize revenues,
PAVILION -MEZZANINE
FUND 747
PROGRAM: Mezzanine
PROGRAM SUMMARY
Hopkins School District is leasing the space during the day for an alternative
classroom setting, The space is then available on evening and weekends for
a various other rental activity. This is a brand new area that was just
completed in November 2003.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
I, Explore different opportunities for leasing this space.
PY 2004 PY 2004
Approved Approved Percent
Budget Budget Change
OPERATING REVENUES: $18,000 $94,000 422.0%
OPERATING EXPENSES:
Salaries/WageslBenefits $4,674 $4,687 .3%
Materials, Supplies & Services 9,563 9,563 -%
Operating Income 3,763 79,750 695%
NON-OPERATING REVENUES:
NON-OPERATING EXPENSES: 14,700 14,700 -%
NET INCOME (LOSS) $(10,937) $65,050 695%
PERSONNEL:
Number ofPTE positions .08 .06
162
CITY OF HOPKINS - 2005 BUDGET
SKATE PARK BUDGET Enterprise Fund 760
Revenues and Expenses
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenses
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Current Services $ 39,298 $ 17,314 $ 5,655 $ $ $
Grant
Interest Earnings 750
Transfer in
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages 34,905 22,466 9,182 3,428 5% of Facilities Director
Fringe Benefits 7,032 5,435 1,172 482
Materials, Supplies and Services
Professional & Technical Services 248 188 240 347 200 Legal Sevices
Utilities and Maintenance 2,200 2,196 1,155 170 3,100 Equip & structural maiot., electricity
Operations 629 279 69 140
City Support Services 4,743 3,535 3,244 813
Supplies and Materials 1,463 924 100 500 Supplies, parts and small equip.
Total Operating Expenses 51,220 35,023 15,162 1,469 7,710
Non-operating expenses 3,038 3,038 3,038 Depreciation and building cost
Total Expenses 54,258 38,061 18,200 1,469 7,710
Net Income (Loss) (14,210) (20,747) (12,545) (1,469) (7,710)
The Skate Park fund is a park enterprise. Operations of the skate park are recorded
here. The parks operation will depend on finding an independent operator or the park will close.
163
SKATE PARK
FUND 760
PROGRAM: Overpass Skate Park
PROGRAM SUMMARY
The Skate Park program provides skate board and inline skate athletes 10
years of age or older, with a safe, fun and challenging place to improve their
skills, The skate park is open up to seven days a week during the summer
months of the year. When school is in session the park is open on weekends
only as weather permits.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2005
1. To attract an organization to operate the park under an operating
agreement with the City of Hopkins.
PY 2004 FY 2005
Approved Approved Percent
Budget Budget Change
OPERATING REVENUES: $ -%
OPERATING EXPENSES:
Sa1aries/Wages/Benefits $ 3,910 3910%
Materials, Supplies & Services 3,800 3800%
Operating Income (Loss) -%
NON-OPERATING REVENUES:
NON-OPERATING EXPENSES: _0/0
NET INCOME (LOSS) $ (7,710) 7710%
PERSONNEL:
Number ofPTE positions 0,05
164
CITY OF HOPKINS - 2005 BUDGET
DEBT SERVICE FUNDS
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2001 2002 2003 2004 2004 2005 Change Highlights
Revenues
Property Tax $ 346,382 $ 322,216 $ 842,369 $ 987,417 $ 1,038,000 $ 812,000 5.12% Annual levy amount
Special Assessments 670,660 679,503 672,999 658,885 672,557 672,557 2.08% Special housing fees
Interest 73,248 (14,385) 26,846 30,515 19,675 21,050 -35.52%
Transfer In 1,830,000 2,063,755 1,820,171 2,431,219 2,431,219 1,476,219 TIF, PIR and General fund
Bond Proceeds 2,125,000
Total Revenues 5,045,290 3,051,089 3,362,385 4,108,036 4,161,451 2,981,826 1.30%
Expenditures
Bond expenditures
Principal 995,847 3,991,502 1,688,138 1,780,620 1,780,620 2,250,132 Principal payments
Interest 1,110,907 1,053,878 1,353,262 1,639,888 1,639,889 1,503,183 0.00% Interest payments
Fiscal charges 5,227 4,931 3,731 5,323 5,710 5,650 7.27%
Transfer Out
Bond issuance expense 25,156
Total Expenditures 2,137,137 5,050,3\1 3,045,131 3,425,831 3,426,219 3,758,965 0.01%
Sources (Uses) of Fund Balance 2,908,153 (1,999,222) 317,254 682,205 735,232 (777,139) 7,77%
Ending Fund Balance $ 4,727,313 $ 2,728,091 $ 3,045,345 $ 3,727,550 $ 3,780,577 $ 3,003,438 1,42%
Debt Service funds finance and account for the payment of interest and principal on all
general obligation debt other than debt issued for an enterprise fund.
165
CITY OF HOPKINS
OUTSTANDING DEBT AND PURPOSE
2003
2003
2002A
2002B
2002
2001
2001
2001
2000
1999A
1999B
1999C
1999D
1997 A
1997B
1996D
1996C
1995
1993C
1992
General Obligation Storm Sewer
Public Facilities Lease Revenue Bonds
General Obligation Tax Increment Bonds
Improvement Revolving Bonds
Public Facilities Lease Revenue Bonds
General Obligation Refunding - Park Bonds 1993D
General Obligation Refunding - Improvement
General Obligation Refunding - Storm Sewer 1993B
Water Revenue Bonds
Taxable Housing Improvement
Taxable Improvement Area Bonds
Storm Sewer Revenue Bonds
Improvement Revolving Bonds
Tax Increment
Taxable Housing Improvement Area Bonds
Taxable Tax Increment
Tax Increment
Housing Improvement Area Bonds
Redevelopment Refunds
Redevelopment Refunding Taxable Bonds
Total Outstanding Debt December 31, 2004
Storm Sewer Replacement
Police Station Expansion and Remodeling
County Road 3 Improvements Phase II
Street Improvements
Fire Station & Public Works Storage Facility
Park Improvements
Street Improvements
Storm Sewer Replacement
Paint Water Towers & Implement Radio
Read Meters
Westbrooke Patio Homes Improvements
Valley View Homes Improvements
Storm Sewer Replacement
Street Improvements
County Road 3 Improvements Phase I
Westbrooke Patio Homes Improvements
Oaks of Mainstreet Redevelopment
Oaks of Mainstreet Redevelopment
Meadow Creek Condominium Improvements
Street Improvements
Ice Arena Facility and Street Improvements
$ 1,205,000
$ 3,050,000
$ 2,380,000
$ 885,000
$10,760,000
$ 985,000
$ 540,000
$ 1,250,000
$ 1,630,000
$ 1,340,000
$ 2,355,000
$ 1,185,000
$ 555,000
$ 1,410,000
$ 1,425,000
$ 565,000
$ 500,000
$ 510,000
$ 695,000
$ 127,436
$33,352,436
166
2004
May 11
June 9
June 18
June 25
June 28
June 29
July 1
July 16
2005 PROPOSED BUDGET CALENDAR
Meet with Council to set parameters and goals for 2005 budget
Distribute 2005 budget calendar.
Distribute budget manual instructions and Form A - position allocation forms.
Departments return Form A to Finance having made any additions/deletions/adjustments to allocations.
Review by Finance Director with Departments and City Manager for personnel changes.
Notify Public Works Director ofthe Garage-Labor & Burden budget amount
Distribute Revenue and Expenditure detail budgets for review, updates and changes. (On share directory under
2005 budgets)
All budget requests for the following departments and funds must be submitted to the Finance Director on or
before the dates indicated below:
Mayor-Council Legal
Administrative Services Finance
Planning Reception
Elections Assessing
Inspections City Clerk
Police Fire/Emergency Preparedness
Recreation Activity Center
Public Works and Parks except Enterprise Funds.
167
2005 PROGRAM BUDGET CALENDAR, (continued)
July 23
Paratransit
Cable TV
Depot Coffee House
Equipment Replacement Fund
Pavilion/Ice Arena Fund
Economic Development
Section 8
Parking
Art Center Operations Fund
Water Utility Fund
Sanitary Sewer Utility Fund
Refuse Utility Fund
Storm Sewer Utility Fund
Housing Rehabilitation Fund
TIF Districts
July 23-30 Finance analysis and assembly.
July 27 City Council - work session - discuss preliminary budget and levy
Aug 2-6 Departments have meetings with finance and City Manager for further analysis. Review capital outlay requests
in Management meeting with Departments and City Manager
August 9 Regular July/seven month computer print outs ready.
Aug 9-13 Analysis and assembly of budget requests by Finance Director
Aug.16-20 Compilation and printing of preliminary budget documents.
August 24 Proposed 2005 budget and levy presentation to Council.
August 25 Prepare notice of public hearing for newspaper, Thurs. Sept. 2nd.
August 31 Post Proposed 2005 budget and levy on the Web
168
2005 PROGRAM BUDGET CALENDAR, (continued)
Sept. 7 City Council adopts a proposed levy and budget (General Fund department totals only) and sets a public hearing
date for December 13th. If a continuation of the hearing is needed, time and place need to be announced prior
to adjournment of first hearing. Public Hearing regarding the proposed increase in the tax rate.
Sept. 10 City must certify a proposed budget and preliminary tax levy by 9-15-04 to County Auditor. (Final levy cannot
exceed preliminary levy).
Sept. 14 City Council budget work session - Council, Administration, Finance, Legal, Community Services, Cable and
Equipment Replacement Fund - (input from staff).
Sept. 28 Citv Council budget work session - Police, Fire, Recreation, Parking and Chemical Assessment - (input from
staff).
October 1 Notice from Hennepin County regarding tax rate
October 12 City Council budget work session - Planning, Economic & Community Development, Para Transit, Housing
Rehab, Section 8 and TIF Districts- (input from staff).
October 26 City Council budget work session - Public Works, including Municipal Building, Activity Center, Depot, Art
Center, Utility Funds, Pavilion and Skate Park - (input from staff).
Nov. 1 - 5 Prepare Budget Document
Nov. 2-4 Prepare public forum notification advertising, post on November 11 th for a forum on November 16th.
Nov 9 Present budget to council- final department input
169
2005 PROGRAM BUDGET CALENDAR, (continued)
Nov.10-21 County mails notices to taxpayers indicating for all taxing governmental entities their proposed budgets, levies
and time of public hearings. The notices are parcel - specific in compliance with truth in taxation notices.
Nov. 11
Nov. 16
Nov. 30
Dec. 1-2
Dec. 9
Dec. 13
Dec. 21
Dec. 21
Dec. 23
Public Forum notification for budget input regarding current and future financing.
Public forum and submission of City Manager's draft proposed budget to the City Council.
City Council budget work session -
Prepare official notice of Public Hearing on 2005 Budget.
Publish official notice of Public Hearing on 2005 Budget, not more than six days nor less than two days prior to
public hearing date.
City Council Public Hearing on 2005 budget at 6:30 PM (required to be held between November 29 and
December 20, 2001). If continuation of Public Hearing is not needed, then Council must announce a
subsequent hearing, giving date, time and place, at which hearing, Council would consider a resolution adopting
the 2004 Budget and setting the final 2004 levy. If a continuation is needed, then date, time and place must be
announced prior to adjournment of this first hearing.
City Council - continuation of Budget Public Hearing 6:30 PM, if needed. At the end of this continuation
hearing, the Council must announce a subsequent hearing, giving date, time and place, at which hearing Council
would consider a resolution adopting the 2005 budget and setting the final 2005 levy.
City Council - If a continuation hearing was or was not necessary, adopt Budget and Levy.
Final certification of the 2005 levy to the County Auditor by the City Clerk.
170
CITY OF HOPKINS
GLOSSARY OF TERMS
Accrual Basis - The basis of accounting under which revenues are recorded when earned and expenditures are recorded as soon as they
result in liabilities for benefits received, notwithstanding that the receipt of cash or the payment of cash may take place, in whole or in part,
in another accounting period,
Appropriation - A specific amount of money authorized by the City Council, generally during adoption of the annual budget, used to make
expenditures for specific purposes.
Budget - Budget adopted by the City Council on December 21, 2004,
Capital Improvement Program - A five year plan for proposed capital improvements.
Certified Levy - Total tax levy of a jurisdiction which is certified to the County Auditor.
Contingency - Budget for expenditures which cannot be placed in departmental budgets, primarily due to uncertainty about the level or
timing of expenditures when the budget is adopted.
Department - Basic organizational unit of City government, responsible for carrying out a specific function.
Estimated Market Value - Represents the selling price of a property if it were on the market. Estimated market value is converted to tax
capacity before property taxes are levied,
Fiscal Disparities - The program created by the Metropolitan Fiscal Disparities Act which shares growth in the commercial-industrial tax
base in the seven county metropolitan area. Porty percent of the value of new commercial-industrial development since 1971 is pooled and
redistributed among the 300 taxing districts to address uneven business development throughout the state.
Fund - An independent fiscal and accounting entity which is segregated for the purpose of performing specific activities or achieving
certain objectives,
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CITY OF HOPKINS
Fund Balance - Difference between fund assets and fund liabilities (the equity) in governmental funds. Fund balances will be classified as
reserved or unreserved.
Reserved funds - Legally segregated for specific use, They are not available for discretionary appropriation due to third party claim
or due to the nature of the asset.
Unreserved funds - Designated funds - To establish tentative plans for or restrictions on the future use of financial resources,
Undesignated funds - The funds remaining after reduction for reserved and designated balances,
Major Account Series - Three classifications of expenditures made by the City,
Salaries, Wages and Benefits - Costs relating to employees or temporary help, including fringe benefits.
Materials, Supplies and Services - Costs relating to articles of non-durable nature, such as office supplies; professional and
technical services; utilities and maintenance; operations and city support services.
Capital Outlay - Costs of durable goods such as furniture and equipment.
Reimbursed Expenditures - Offset against costs for services provided by one fund to another fund,
Modified Accrual Basis - Under the modified accrual basis of accounting, revenues are recognized in the period in which they become
available and measurable, and expenditures are recognized at the time a liability is incurred pursuant to appropriation authority,
Operating Budget - Financial plan for the fiscal year which authorizes proposed personnel complements, expenditures and the revenues to
finance them,
Tax Capacity - County tax base for the purposes of levying property taxes, Properties are assigned rates at which their values will be
converted into the tax base, (see tax classification rate),
Tax Capacity Rate - Tax rate applied to tax capacity to generate property tax revenue, The rate is obtained by dividing the property tax
levy by the available tax capacity,
Tax Classification Rate - Rates at which estimated market values are converted into the property tax base. The classification rates are
assigned to properties depending on their type.
Tax Increments - The value oflocal taxes collected on a redeveloped or developed property, above the base year taxes,
172