CR2002-152 - Order Assessment Hearing - alleysSeptember 11, 2002 Council Report 2002 -152
Proposed Action
Staff recommends the following motion: "Move that Council adopt Resolution 2002 -85, Resolution for
Hearing on Proposed Assessments, 2002 Alley Reconstruction Project, City Project 00 -12.
This action continues an assessable project for alley upgrading.
Overview
The 2002 Alley Reconstruction Project is essentially complete and only punch list items remain. Council
awarded the project on June 18, 2002, following the public hearing for the project, which was held the
previous month. Assessment calculations have been prepared based on the estimated final project quantities
and the awarded low bid costs. Staff is now recommending ordering an assessment hearing for the project
on October 15, 2002. Notices of the public hearing will be mailed out to each of the affected property owners
in addition to placing notice publication in the local newspaper.
Primary Issues to Consider
• Project costs and assessments
Supporting Information
• Proposed cost and funding tabulations
• Resolution 2002 -85
Steven G. Bot
Assistant City Engineer
ORDER ASSESSMENT HEARING
2002 ALLEY RECONSTRUCTION PROJECT
PROJECT 00 -12
Financial Impact: $ 33,229.07 Budgeted: Y/N Yes Source: S.A, PIR, Storm Sewer Utility
Funds Related Documents (CIP, ERP, etc.): CIP Notes:
i
Council Report 2002 -152
Page 2
Analysis of Issues
• Project costs, funding, and assessments:
Based on the low bid, engineering costs, admin/legal fee and estimated final project quantities, the total
estimated project cost is $33,229.07. This amount is below the $50,000 estimated in the 2002 CIP. The
amount proposed to be assessed is $14,345.10. This amount equates to $2,049.30 per property, which is
3% higher than the approved pending amount of $1,993.00. This slightly higher assessment amount is
due primarily to the fact that the low bid for the project had a unit price amount for the alley concrete that
was a little higher than the engineer's estimate. Staff will be recommending adoption of these
assessments at a proposed assessment interest rate 7% for the duration of 10 years. Both the
recommended assessment amount and duration is consistent with many recent alley assessments in
Hopkins. The recommended interest rate was just reduced this year by the finance director from 8% to
7% based on several considerations.
It is proposed that the concrete pavement project be assessed in accordance with the City of Hopkins'
current assessment policy, wherein 80% of the cost is assessed to abutting properties and 20% is funded
as a City cost. It is further proposed that the City's portion of the costs be paid entirely from the storm
sewer utility fund, in accordance with City policy. Additional drainage improvements at Hilltop Park at
the north end of the alley dead end would also be paid from the storm sewer utility fund.
Because there are such unique circumstances surrounding this project site, including the unusual "L"
shaped functional nature of this alley, staff feels that the fairest method to assess this project is on a per -
unit basis rather than on an abutting linear footage basis as is usually done with alley assessments, and
that each abutting property be assessed the same, as they all have equal eligibility to use the alleyway.
This assessment method is consistent with past assessments for Hopkins alley projects by assessing each
abutting property in the same manner even though every property doesn't currently use the alleyway for
their primary driveway access. As mentioned above, each property has the same eligibility to use the
alley and the potential for future redevelopment or changes to each of the properties means each property
should be assessed in the same manner. The City staff is also of the opinion that the computation for the
costs eligible for assessment should be based off a 10- foot -wide alley section for the entire length of the
functional alleyway because the additional 8 -foot width for the east west portion is needed to benefit the
City for maintenance and refuse pickup purposes. The proposed assessment amounts were computed in
accordance with the per -unit 10 -foot alley method outlined above to come up with $2,049.30 per unit.
This amount is consistent with assessment amounts for other recent alley projects in the City of Hopkins.
The costs associated with this additional width are proposed to come out of the PIR Fund. The CIP
budget for the proposed project is $50,000.
Estimated Cost and Funding Breakdown
Estimated Alley Construction Costs $31,201.00
Engineering and Administration @ 6.5% $ 2,028.07
Total Project Costs $33,229.07
Council Report 2002 -152
Page 3
Assessments:
80% of alley costs per City policy $14,345.10
(Based on standard 10- foot -wide residential alley)
Assessment Period 10 years
Interest Rate 7.0%
Est. Assessment per abutting lot unit (7 lots) $2,049.30
Storm Sewer Fund:
20% of alley costs per City policy $3,586.31
(Based on standard 10- foot -wide residential alley)
Drainage Improvements at Hilltop Park $2,225.85
(North end of alley dead end)
PIR Fund:
Alley costs for wider east -west alleyway $13,071.81
Necessary for City maintenance and refuse pickup
(Based on standard 10 -foot -wide residential alley)
OJECT NO. 00-12
y Reconstruction
FINAL PROJECT COST ESTIMATE
2002 ALLEY RECONSTRUCTION PROJECT — C.P. NO. 00 -12
1 Remove bituminous pavement
2 Remove concrete curb and gutter
3 Saw cut bituminous pavement
4 F& I Type 41Awear course mixture
5 Install 10' - 18' wide concrete alley pavement
6 F & I class V aggregate base
7 F & I select granular borrow
8 Common excavating (plan quantities)
9 Subgrade correction
10 Install concrete cross gutter
11 Install 8" integral concrete curb section
2 High Velocity Erosion Control Blanket
13 F & I class III Rip Rap
14 Restoration
Project 00 -12 Asmt Hear Comps
32 S.Y. $ 3.75 $
50 L.F. $ 5.00 $
64 L.F. $ 4.75 $
20 S.Y. $ 40.00 $
563 S.Y. $ 34.00 $
50 TON $ 15.00 $
0 TON $ 14.00 $
295 C.Y $ 12.00 $
150 C.Y. $ 13.00 $
60 L.F. $ 12.00 $
150 L.F. $ 8.90 $
360 S.Y. $ 1.50 $
25 TON $ 30.00 $
1 LUMP SUM $ 1,000.00 $
Total of estimated bid amount Dollars = $
Add 6.5% Eng. & Admin
rvh /NT450 9/12/2002
120.00
250.00
304.00
800.00
19,142.00
750.00
0.00
3,540.00
1,950.00
720.00
1,335.00
540.00
750.00
1,000.00
31,201.00
33,229.07
AILOJ NO. 00 -12
y Reconstruction
ASSESSMENT COMPUTATION BASED ON STANDARD 10' WIDE
RESIDENTIAL ALLEY
1 Remove bituminous pavement
2 Remove concrete curb and gutter
3 Saw cut bituminous pavement
4 F& I Type 41A wear course mixture
5 Install 10' - 18' wide concrete alley pavement
6 F & I class V aggregate base
7 F & I select granular borrow
8 Common excavating (plan quantities)
9 Subgrade correction
10 Install concrete cross gutter
1 Install 8" integral concrete curb section
12 High Velocity Erosion Control Blanket
13 F & I class III Rip Rap
14 Restoration
Total of estimated bid amount Dollars = $ 16,837.00
Add 6.5% Eng. & Admin 17,931.41
Project 00 -12 Asmt Hear Comps rvh /NT450 9/12/2002
5 S.Y. $ 3.75 $
10 L.F. $ 5.00 $
25 L.F. $ 4.75 $
5 S.Y. $ 40.00 $
400 S.Y. $ 34.00 $
0 TON $ 15.00 $
0 TON $ 14.00 $
160 C.Y $ 12.00 $
0 C.Y. $ 13.00 $
20 L.F. $ 12.00 $
55 L.F. $ 8.90 $
0 S.Y. $ 1.50 $
0 TON $ 30.00 $
0.2 LUMP SUM $ 1,000.00 $
Subtract 20% to Storm Sewer Fund
Total Assessments
Assessment For 7 Parcels
18.75
50.00
118.75
200.00
13,600.00
0.00
0.00
1,920.00
0.00
240.00
489.50
0.00
0.00
200.00
14,345.12
14,345.12
2,049.30
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CITY OF HOPKINS
' HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2002 -85
RESOLUTION FOR HEARING ON PROPOSED ASSESSMENTS
2002 ALLEY RECONSTRUCTION PROJECT
CITY PROJECT 00 -12
WHEREAS, the Assistant City Engineer has prepared assessments for the 2002
Alley Reconstruction Project, City Project 00 -12, and
WHEREAS, the City Clerk has notified the Council that such proposed
assessments have been completed and filed in her office for public inspection.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Hopkins, Minnesota:
1. A hearing shall be held on the 15 day of October, 2002, at 7:30 P.M. in the
Council Chambers of the City Hall at 1010 First Street South to pass upon
such proposed assessments and at such time and place all persons owning
property affected by such improvements will be given the opportunity to be
heard with reference to such assessment.
2. The City Clerk is hereby directed to cause a notice of hearing on the
proposed assessments to be published in the official newspaper at least two
weeks prior to the hearing and to mail notices to the owners of all property
affected by said assessments.
3. The notice of hearing shall state the date, time, and place of the hearing, the
general nature of the improvement, the area to be assessed, the total cost of
each of such improvements, and that the proposed assessment roll is on file
with the clerk and that written or oral objections will be considered.
4. The portion of the cost to be assessed against benefited property owners is
declared to be $14,345.10.
5. Assessments shall be payable in annual installments extending over a period
of 10 years and shall bear interest at a rate of 7 per cent per annum.
Adopted by the City Council of the City of Hopkins this 17 day of September, 2002.
ATTEST:
Terry Obermaier, City Clerk
By
Eugene J. Maxwell, Mayor