01-02-2008A regular meeting of the Hopkins City Council was held on January 2, 2008, in the Council
Chambers of the Hopkins City Hall.
Present were Mayor Maxwell and Council Members Brausen, Youakim, Rowan, and
Halverson. Also, present were staff members Getschow, Stadler, Elverum, Harkens,
Bradford, and City Attorney Jerry Steiner.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:38 p.m.
II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS
There were none.
III. CONSENT AGENDA
1 . Minutes of December 18, 2007 City Council Meeting
2. Minutes of December 18, 2007 City Council Work Session
3. Appointment of Mayor Pro Tempore (CR2008-002)
4. Approval of 2008-2009 Police Officers' Contract (CR2008-006)
5. Designate the Official Newspaper for 2008 (CR2008-003)
6. Charitable Gambling Permit Application for Hopkins Youth Hockey Association
(CR2008-130)
7. Approve Temporary Liquor License for Augustana Chapel View Homes, Inc.
(CR2008-)
The City Clerk noted the change to the Resolution number for item 6.
Council Member Rowan moved and Council Member Brausen seconded a motion to approve
the Consent Agenda. A poll of the vote was as follows: Council Member Youakim, aye;
Council Member Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye;
Mayor Maxwell, aye. The motion carried unanimously.
IV. NEW BUSINESS
1 . Approve Feasibility Report and Order Public Hearing for the 2008 Street and Utility
Project (CR2008-007)
In September, 2007, the City Council authorized Bolten and Menk, Inc. to prepare a feasibility
study concerning street improvements on Minnetonka Mills Road and 2"d St NE between Stn
Ave N and Blake Rd.
Marcus Thomas and of Bolten and Menk presented the feasibility study and the schedule.
The Public Improvement Hearing date needs to be changed from February 5, to February 4,
2008.
Council Members discussed the utility upgrades; the installation of stubs for water and sewer
service for three properties that hook up at the rear of their properties; sidewalks and trails;
January 2, 2008 City Council Meeting Minutes
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removal and replanting of trees for the sidewalk installation; pedestrian crossing markers;
parking on Monroe and 2~d St NE; repairs on St. Louis; and the assessment process.
Keith Lindquist, 349 Sweet Brier La, came forward to ask questions and to comment on the
project.
Andy Babula, 301 Sweet Briar La, came forward to comment on the sidewalk and trees.
Council Member Rowan moved and Council Member Halverson seconded a motion to adopt
Resolution 2008-005, as amended, Resolution Ordering Public Improvement Hearing, 2008
Street and Utility Improvements, City Project 07-10. A poll of the vote was as follows:
Council Member Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye;
Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously.
2. Proposed Water and Sanitary Sewer Utility and Recycling Rate Increases (CR2008-
005)
Earlier this year, staff prepared a Utility Master Plan which sets forth operational, debt and
capital requirements of the water, sanitary sewer and storm sewer systems for the next ten
years. As a result of the plan, staff presented a schedule for rate adjustments over that same
period of time that will allow the City to meet the needs of the utility system and maintain the
utility infrastructure. The proposed rate increases are a result of the prior adoption of the
Utility Master Plan.
Water rates will increase from 51.40 to $1.65 per 1,000 gallons of water used. The sanitary
sewer service charge will increase from 52.50 to 52.70 per 1,000 gallons of water used.
The current recycling rates have been in effect since 2004 and currently do not fully fund the
operation of the recycling program. Operating costs have increased from 5128,61 1 in 2004
to 5171,365 in 2008. The increase is due to several factors. Even with the proposed rate
increase, staff projects a 2008 program deficit. The recycling charge will increase from
52.75 to 53.25 per recycling unit.
Council Member Brausen moved and Council Member Youakim seconded a motion to adopt
Resolution 2008-004, which increases the water and sewer utility and recycling rates
effective on billings rendered from and after January 1, 2008. A poll of the vote was as
follows: Council Member Youakim, aye; Council Member Brausen, aye; Council Member
Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried
unanimously.
3. Approve Contract for Audit Services (CR2008-004)
A request for proposals was prepared and sent to five firms. The City received three
proposals from excellent firms all of which have long term relationships with various
Minnesota cities. KPMG declined to submit a proposal.
Factors that influenced the decision were depth of governmental auditor staffing, previous
and current client cities, ease of transition from previous auditor firm to new audit firm, and
comments from current clients. The proposed cost of the 2008 audit is 534,500.
January 2, 2008 City Council Meeting Minutes
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Council Member Brausen moved and Council Member Rowan seconded a motion to approve a
contract with LarsonAllen, LLP for audit services for the years 2007-2010. A poll of the vote
was as follows: Council Member Youakim, aye; Council Member Brausen, aye; Council
Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion
carried unanimously,
4. Approve the 200$ City Council Meeting Calendar (CR2008-001)
It is customary for the City Council to adopt at the first meeting of the year its meeting
calendar for the upcoming year. City Manager Rick Getschow reviewed the conflicts and
meeting changes.
Council Member Halverson moved and Council Member Rowan seconded a motion to approve
the 2008 City Council Meeting Calendar, A poll of the vote was as follows: Council Member
Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye; Council Member
Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously.
VIII. ADJOURNMENT
There being no further business, Council Member Brausen moved and Council Member
Youakim seconded a motion to adjourn the meeting. The meeting was adjourned by
unanimous consent at 9:25 p.m.
Respectfully Submitted,
Terry Obermaier, City Clerk
ATTEST:
Eugene . Ma ell, Mayor
January 2, 2008 City Council Meeting Minutes
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