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CR 05-097 Resolution Approving the 2005-2006 Goals and Objectives July 19, 2005 ~ Council Report 2005-097 Resolution Approving the 2005-2006 Goals and Objectives Proposed Action Staff recommends adoption of the following motion: Move to approve Resolution 2005- 062 adoptina the aoals and obiectives for the City of Hopkins for 2005-2006. Adoption of this motion will publicly state the goals and objectives for the years 2005 and 2006. These goals and objectives will also be reviewed as part of the budget process. Overview On a regular basis, it is critical to create and assess the goals and the objectives of the community. The goals and objectives contained herein, publicly state those items that the Council wishes to accomplish above and beyond the normal operations and everyday services that are provided by the City of Hopkins. The City Council has been meeting since March of this year to create the 2005-2006 Goals and Objectives. Staff recommends approval of Resolution 2005-062, which adopts the goals, objectives, and actions steps for 2005 and 2006. Primary Issues to Consider . How were the 2005-2006 Goals and Objectives arrived at? The City Council, with the assistance of city staff, discussed various issues affecting the City of Hopkins. Goals, objectives and action steps have been developed to address several of the needs of the City as a result of these discussions. Supportina Information . · J Reso~ution Number 2005-062 ilA \J...... - Richar( B. Getschow City Manager Financiallmpact: N/A Budgeted: Y/N Related Documents (CIP, ERP, etc.): Notes: N/A Source: City of Hopkins Hennepin County, Minnesota Resolution No. 2005-062 A RESOLUTION AFFIRMING THE CITY OF HOPKINS MISSION STATEMENT AND ADOPTING THE 2005-2006 GOALS AND OBJECTIVES FOR THE CITY OF HOPKINS WHEREAS, the Hopkins City Council believes it necessary for an effective local government to clearly establish it overall mission and to prescribe the goals and objectives necessary to accomplish that mission; and WHEREAS, the Hopkins City Council has previously adopted the following Mission Statement Partnering with the Community to enhance the quality of life . Inspire . Educate . Involve . Communicate Together, all of city government pledges to: * * * * * * Continually enhance partnerships with citizens. Inspire citizen leadership. Educate and involve citizens. Communicate openly and effectively. Be responsive. Be fiscally responsible. As a city council, we pledge to: * * * Continually enhance partnerships with the staff. Lead in the creation of a community wide vision. Set policy. As a city staff, we pledge to: * * * Continually enhance partnerships with the city council. Develop and implement long term plans. Provide quality customer service that is: Responsive to the needs of the community. Innovative. Accessible. WHEREAS, the Hopkins City Council has identified certain goals and objectives for years 2005-2006. NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Hopkins re-affirm the previously adopted mission statement and formally adopt the listed goals, and that the City Council, City Manager and staff are hereby committed to the accomplishment of these goals: Goal I Improve Communications and Marketing Efforts to Residents, Developers and Businesses I A Market Hopkins to the residents, future residents, and the business and development community. Action I Action 2 Action 3 Action 4 Action 5 Partner with the HBCA to better market and promote the City Enhance the use of the city website Enhance the monthly newsletter Collaboration with the official city newspaper (Sun*Sailor)- initiate monthly city column Enhance the promotion of city events (Raspberry Festival, Mainstreet Days, and Heritage Celebration) I B Produce educational materials for residents to identify economic development activities Action 6 Action 7 Action 8 Propose the creation of an "Economic Development Summary" Place the summary on the website Ensure that the summary is available to everyone in the community I C Emphasize and Celebrate Accomplishments Action 9 Action 10 Action 11 Action 12 Provide pictures and stories in the city newsletter, in the newspaper and on the city web site Names and photographs of Board and Commission volunteers on web site Show historical accomplishments on the web site Publicize customer feedback on the web site I D Conduct a Citizen Academy as an education opportunity Action 13 Action 14 Action 15 Design a class to accomplish purpose within budget Schedule classes (1-2 departments per year) Publicize and conduct the classes on an annual basis Goal II Provide and Nurture Growth of Employees, Supervisors and City Council II A Leadership Development and Training for Employees Action I Action 2 Provide Supervisor and Leadership Training for Supervisors and Future Supervisors Encourage all employees to take advantage of training opportunities to enhance their skills II B Evaluation and Review of Employees to assure quality service and leadership Action 3 Action 4 Action 5 Research evaluation methods Discuss evaluation method with the City Council hnplement evaluation method II C Develop feedback systems/methods for Council members Action 6 Action 7 Action 8 Research feedback systems/methods Discuss systems/methods at a Work Session hnplement feedback system II D Improve City Council, Board and Commission training Action 9 Provide training opportunities for the City Council and other City Boards and Commissions II E More Gatherings of Council and Staff to Discuss Current Issues and Build Relationships Action 10 Action 1 I Action 12 Goal III Encourage Council attendance at Labor-Management Committee meetings Encourage Council attendance at all-employee staff meetings Have Council provide an article in the employee newsletter Improve the Budget Process III A Pre-budget meetings with each dept. prior to full budget process Action 1 Action 2 Action 3 Establish calendar for meetings Summarize issues by department at work sessions Incorporate information into the budget process III B Provide a better understanding of the budget numbers Action 4 Action 5 Action 6 Action 7 Action 8 Action 9 Determine amount of budget detail that is appropriate Provide brief comparison of revenues and expenditures between similar cities Present historical financial information in a very readable format Compare financial changes to other simple measurements such as the cost ofliving index Present financial trends Consider soliciting proposals for recurring consultant services such as legal services and auditing services III C Explore new funding sources for all programs Action 10 Action I I Action 12 Action 13 Action 14 Action IS Goal IV Meet with department heads to brainstorm on funding ideas List all fees and their purpose Analyze current fees to determine whether fees are covering costs Contact other agencies to get ideas on funding sources Ask departments to explore grant possibilities Meet with council to brain storm and provide information Improve the Quality of Life in Hopkins IV A Facilitate Development/Redevelopment throughout the City Action I Action 2 Action 3 Action 4 Action 5 Action 6 Action 7 Action 8 Downtown Luther property: Work with existing developer on a mixed use redevelopment Block 64: Work with the existing developer on an upscale senior housing project North Annex: Revise existing development agreement. North Annex: Coordinate efforts to initiate redevelopment on the site (Phase 1: Office Project) 1010 Mainstreet (Bed Shop): Coordinate redevelopment efforts with the property owner The Summit: Coordinate efforts with the property owners to complete the development Shady Oak Road: Coordinate efforts with Hennepin County and the City of Minnetonka to formulate a plan for the future redevelopment along the Shady Oak Road Corridor Miscellaneous sites to be identified as opportunities develop: Work with other property owners and developers to coordinate redevelopment/development efforts IV B Partner with faith community to accomplish certain goals. Action 9 Action 10 Action 11 Action 12 Action 13 Action 14 Recruit 3-4 faith community leaders and faith organizations to discuss goals. Develop strategies based on common values and goals of recruited faith members and city officials. Develop a framework of specific goals and action strategy steps within the larger faith community group. Implement action groups and demonstrate shared goals and values. Incorporate action steps into government and city function. Research the development and implementation of a police chaplain program IV C Improve bicycle and pedestrian safety and access Action 15 Action 16 Action 17 Action 18 Action 19 Action 20 Action 21 Purchase and install regional trail system/downtown area orientation maps at key locations Upgrade trail along Minnetonka Mills Road to Cedar Lake Trail (CIP - 2008) Construct trail along Shady Oak Road (CIP - 2009/2010) Spring/summer article in Hopkins Highlights calling attention to major trail crossing locations & pedestrian safety Continue to support regional trail improvements, i.e., City of Edina plan, Three Rivers Park District First Tier Trail Staff contact with School District representatives on an annual basis to discuss school crossing concerns (i.e., Katherine Curren and Alice Smith) Continue to incorporate pedestrian improvements in all street improvement projects, especially along major roads to enhance access to regional trails IV D Reduce Traffic congestion/volume and limit cut-through traffic Action 22 Action 23 City staff will solicit input from neighborhood associations to facilitate identification of perceived or actual problems Continue to support State and County road projects that improve capacity and level of service on major arterials Goal V Provide and Nurture Citizen Growth and Development V A Encourage citizen participation in City activities and service to Boards and Commissions Action 1 Action 2 Action 3 Action 4 Action 5 Action 6 Advertising positions and activities on website & Sun-Sailor Include information in monthly Hopkins Highlights Prepare a feature story in the Sun-Sailor Take the message to community organizations, groups & associations Advertise with banners on Mainstreet Promote during the Citizen's Academy V B Strengthen efforts to involve residents from minority populations in City activities/issues Action 7 Action 8 Action 9 Action 10 Action 11 Action 12 Goal VI Action 1 Action 2 Action 3 Action 4 Action 5 Action 6 Advertising positions on website & Sun-Sailor Include information in monthly Hopkins Highlights Prepare a feature story in the Sun-Sailor Take the message to community organizations, groups & associations Communicate with school district PTO groups Enlist current members to recruit new applicants Meet with groups/organizations to talk about mutual areas , of interest Meeting with the Neighborhood Association Presidents Meeting with the Faith Community (Churches) Meeting with the Hopkins School District/School Board Meeting with Legislative representatives (Establish a legislative platform/agenda) Meeting with HAMA Meeting with the Business Community (HBCA)