VII.1. Order Public Hearing – 2019 Street and Utility Improvements, City Project 2018-10; Klingbeil
October 16, 2018 Council Report 2018-115
ORDER PUBLIC IMPROVEMENT HEARING
2018 STREET AND UTILITY IMPROVEMENTS
CITY PROJECT 2018-10
Proposed Action
Staff recommends the following motion: adopt Resolution 2018-082, Resolution Ordering Public
Improvement Hearing, 2019 Street and Utility Improvements.
This action continues an assessable project for street and utility improvements.
Overview
At its June 5, 2018 meeting, the Hopkins City Council authorized Bolton & Menk, Inc. to prepare a
feasibility report concerning street and utility improvements along Cambridge Street west of Blake Road,
Lake Street NE west of Blake Road, Van Buren Avenue N from Cambridge Street to Lake Street NE, Tyler
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Avenue N from 2 Street NE to Lake Street NE, Hiawatha Avenue, and Oak Park Lane. The report is
complete and is now submitted to Council for review and further action. A summary of the issues is provided
here, and staff will provide a detailed summary of the report at the Council meeting.
Primary Issues to Consider
Scope of Improvements
Public Input
Assessments
Project Budget and Costs
Project Schedule
Staff Recommendation
Supporting Information
Feasibility Report (Available Upon Request)
Project Location Map
Resolution 2018-082
_________________________________
Eric Klingbeil, P.E., Assistant City Engineer
Financial Impact: $5,575,000 Budgeted: Y/N _Y_ Source: _PIR, SA, Water, Sanitary, Storm
Related Documents (CIP, ERP, etc.): CIP _ Notes: _________________________________________
Council Report 2018-115
Page 2
ANALYSIS OF ISSUES
Scope of Improvements
This project includes reconstruction of the following streets:
Cambridge Street
Lake Street NE
Cambridge Street
Van Buren Avenue N
Tyler Avenue N
Hiawatha Avenue
Oak Park Lane
The pavement condition index for most of the project area is below 40, which indicates failed pavement
and warrants reconstruction. In recent years there has also been significant development work completed
in the area, resulting in several street impacts which are accelerating pavement deterioration in the area.
Proposed street improvements include full reconstruction of streets and new curb and gutter throughout
the project area. Street width improvements were also considered with this project.
Water main is proposed to be replaced throughout the project area. Most of the existing main is in excess
of 60 years old and made from cast iron. New main will be ductile iron, which has better reliability and
when properly installed a longer lifecycle than cast iron. All water services will be replaced from the main
to the property line unless they are copper and less than 10 years old.
Sanitary sewer improvements include the removal and replacement of the main, manholes and service
lines to the property line.
Proposed storm sewer improvements include addition of curb and gutter, removal and replacement of the
storm sewer main, addition of storm sewer inlets to reduce water ponding in the street and improvements
to reduce sediment accumulation.
Pedestrian facilities include installation of new sidewalk along Lake Street NE, Van Buren Avenue, and
Cambridge Street. This new sidewalk will provide continuous off-street pedestrian facilities between
Tyler Avenue and Blake Road. Additional sidewalks were considered for Hiawatha Avenue and Oak Park
Lane, however there is limited right-of-way and a lack of neighborhood support.
During the scoping for this project, it was determined that there was some other work that should be
included in the project, due not only to proximity, but to capitalize on pricing. This additional work will
be funded by separate items in the CIP and Budget and includes the following:
Sanitary Sewer Lining in areas across the City identified by the Public Works Department.
Citywide spot alley and sidewalk repairs
Metropolitan Council Environmental Services (MCES) is currently reconstructing the L27 lift station,
which is currently located at 420 Blake Road. The new lift station will be located at 402 Hiawatha
Avenue, approximately 600 feet west of Blake Road. As part of the project, existing sanitary piping in
Lake Street NE must be rerouted to the new lift station. MCES will be reconstructing portions of Lake
Street NE to accommodate this work.
Council Report 2018-115
Page 3
Public Input
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A public informational meeting regarding the improvements was held on September 19 and a second
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meeting is planned for November 14. The meeting format consisted of a presentation of the overall
project scope and a detailed discussion on assessments.
A questionnaire was sent to all properties in the project area in advance of the neighborhood meetings.
Drainage concerns, desire for improved street surface, and additional sidewalk were the most notable
comment in the responses.
Bolton & Menk and City staff has met with individual property owners in person to discuss concerns and
look at options to minimize issues; it is anticipated meetings will continue as design progresses.
Assessments
The proposed street assessments are based on the City’s assessment policy, whereby 70% of the street
reconstruction cost and 50% of the water and sewer service replacement are assessed to benefiting
properties. The policy also allows for assessments to be capped should assessments exceed previous year
assessments by 20%; the costs for this project will trigger the assessment cap. A preliminary assessment
roll has been calculated and can be found in the appendix of the attached Feasibility Report.
The assessment cap for residential properties is $91.56 per front foot based on adding 3% to the 2018
cap. Without the cap assessments could be double the capped rate.
Project Budget and Costs
The estimate for this project, which includes contingency, and costs for legal, administrative, and
engineering costs for all the work totals to $5,575,000.
Project costs and funding sources are as follows:
Funding Source CIP Budget
PI-PIR/General Obligation Bonds $1,975,000
Assessments 1,250,000
Storm Sewer Fund 500,000
Sanitary Sewer Fund 600,000
Water Fund 1,250,000
5,575,000
Total
Preliminary cost estimates show the project tracking within the CIP budget. It is anticipated the costs may
come down as design progresses due to reduced contingency and efficiencies in design.
Council Report 2018-115
Page 4
Project Schedule
Accept feasibility report/order public hearing October 16, 2018
Public Informational Neighborhood Meeting November 14, 2018
Public hearing/order final design November 20, 2018
Approve final plans/order bids February 5, 2019
Order Assessment Hearing March 19, 2019
Public Informational Neighborhood Meeting Early April 2019
Conduct Public Assessment Hearing April 16, 2019
Adopt Assessment Roll/Award Contract April 16, 2019
Begin Construction May, 2019
Complete Construction November, 2019
Staff Recommendation
Staff recommends accepting the feasibility report and ordering a public hearing for November 20, 2018.
CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 2018-082
RESOLUTION ORDERING PUBLIC IMPROVEMENT HEARING FOR
2019 STREET AND UTILITY IMPROVEMENTS
CITY PROJECT 2018-10
WHEREAS, the City Council authorized and directed the City Engineer to prepare a report with
reference to the aforesaid improvement, and
WHEREAS, the City Engineer has caused to be prepared the aforesaid report for improvements
on Cambridge Street, Lake Street Northeast, Van Buren Avenue N, Tyler Avenue N, Hiawatha
Avenue,, and Oak Park Lane and this report was received by the City Council on October 16,
2018, and
WHEREAS, the report provides information regarding whether the proposed improvement is
necessary, cost-effective, and feasible; whether it should best be made as proposed or in connec-
tion with some other improvement; the estimated cost of the improvement as recommended; and a
description of the methodology used to calculate individual assessments for affected parcels,
NOW THEREFORE, BE IT RESOLVED by the City Council of Hopkins, Minnesota:
1. The Council will consider the improvement of such streets and utilities in accordance with
the report and the assessment of benefitting properties for all or a portion of the cost of
the improvement pursuant to Minnesota Statues Chapter 429 at an estimated total cost of
$5,575,000.
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2. A public hearing shall be held on such proposed improvement on Tuesday, the 20 day of
November in the Council Chambers of the City Hall at 1010 First Street South at 7:30
P.M. and the City Clerk shall give mailed and published notice of said hearing and im-
provements as required by law.
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Adopted by the City Council this 16 day of October, 2018.
_________________________
Molly Cummings, Mayor
__________________________
Amy Domeier, City Clerk
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Map Document: \\arcserver1\GIS\HOPK\T19116650\ESRI\Maps\HOPK_2019StreetImprovementsProjectArea_11x17L.mxd | Date Saved: 9/18/2018 3:50:48 PM2019 Street & Utility ImprovementsHopkins, MN Project AreaSeptember 2018
Legend
Project Streets
Proposed Sidewalk
Parcels
City Limits
0 300FeetSource: City of Hopkins, Hennepin County, MnDOT, MnDNR, Nearmap
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