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10-16-2018 Work Session after City Council Meeting MINUTES OF THE CITY COUNCIL WORK SESSION PROCEEDINGS AT CONCLUSION OF THE REGULAR CITY COUNCIL MEETING TUESDAY, OCTOBER 16, 2018 CALL TO ORDER Pursuant to due call and notice thereof a work session of the Hopkins City Council was held on Tuesday, October 16, 2018 at 7:33 p.m. in the Council Chambers at City Hall, 1010 First Street South, Hopkins. Mayor Cummings called the meeting to order with Council Members Kuznia, Halverson and Gadd attending. Staff present included City Manager Morrison, Director of Planning and Development Elverum and Public Works Director Stadler. Public Works Public Works Director Stadler discussed the pilot organics program. After the yard waste site closes for the season labeled carts for organic recycling would be located at Public Works. Program information would be published in the November Highlights. Staff is waiting to hear about the grant request to continue to move the program forward in 2019. Mayor Cummings commented that she has heard from residents who are excited about the organics recycling program. Community Development Director of Planning and Development Elverum discussed the potential purchase of properties by an investment group that include the Driskill's Downtown Market. Staff met with the potential buyers regarding their long-range plans for development. Staff commented that a grocery store is valued in town and that any development would need to match the character of the downtown. Ms. Elverum commented that Driskill's has approximately 4'/2 years remaining on the current lease. There was Council discussion about the need for a grocery store and preservation of historic storefronts. There was discussion of the standards and restrictions of a historic district or local preservation ordinance. Staff would keep the Council updated. Ms. Elverum discussed public art at the LRT stations. Staff identified the Blake and Downtown stations as priorities for installation of public art. The Public Art Committee provided suggestions for art installations. Ms. Elverum commented that the Blake Station area location could potentially benefit from additional funding. Ms. Elverum commented that St. Gabriel Catholic Church — St. Joe's Campus is selling a vacant piece of land. The selling price is $2 million and housing would be allowed under the current zoning. Neighboring property owners at Citigables have expressed concerns about the possible size of a future development. Staff is thinking about opportunities for the site. There was discussion about the Firestone and Hitching Post sites. Ms. Elverum commented that nothing is confirmed for either location. Mayor Cummings commented that the PPL project, Oxford Village, is a finalist for a ReScape Award and Council has been invited to attend the ceremony. City Council • Council Member Kuznia and Council Member Gadd would like to attend the ReScape award ceremony. • Council Member Kuznia would be bagging groceries for tips at Cub Foods on October 20 to benefit ResourceWest. • Council Member Halverson discussed bike light confusion and concerns at 8th Avenue N. and Mainstreet. • Council Member Gadd was contacted by a Citigables resident regarding concerns of a potential property development on vacant land near Citigables. • Council Member Gadd discussed a communication he received regarding the stoplight cycle near Cargill. The concerns have been forwarded to staff. • Council Member Gadd discussed the Minutes from the October 9, 2018 City Council Work Session. Council Member Gadd discussed the Work Session discussions and wanted to ensure clarity for staff. Mr. Mornson commented that staff discussed the proposed auto-oriented business zoning changes. City Planner Lindahl would work on the basic ordinance and would bring it back to Council in December before the proposed ordinance goes out to the business owners. There was discussion about the proposal for increasing inclusivity on boards and commissions. Mayor Cummings commented that the intent was to stimulate thoughts, consolidate efforts and continue discussion on developing a plan on how to deal with encouraging diversity on boards and commissions. Council Member Gadd commented that there was not consensus on offering a stipend. Mayor Cummings commented that more research is needed and that it would be good to get feedback from the new City Council member. Mr. Mornson commented that staff is not developing a plan at this time. There was further discussion about Hopkins Race and Equity Initiative (HREI) being supportive of the efforts to diversify boards and commission. There was discussion about creating a pamphlet/stand alone information that could be easily distributed to those interested in board or commission positions. Council consensus was to amend the last sentence of the Inclusivity Opportunities on Boards & Commissions section of the Work Session minutes to read: Council would consider the suggestions to focus on diversifying the boards and commissions. • Mayor Cummings would be bagging groceries for ICA on Wednesday, November 21. • Mayor Cummings discussed recent and upcoming meetings and conferences. Administration: City Manager Mornson gave the following updates: • Staff would be meeting with Doran Properties. • Council would be receiving an email regarding a City Manager Assessment. • Next Council meeting is Monday, November 5. • Update on scheduled vacation time. • The Artery project could be receiving an award. Mr. Mornson would keep the Council updated. • Discussion of upcoming conferences and meetings. • Discussion of the Goal Setting meeting agenda, facilitator and topics for Friday, January 11, 2019. Council consensus is to schedule an outside facilitator with infrastructure and financial consultant updates. Staff would schedule City Attorney Riggs to present legal topics (legal challenges, implications, technology) at a future Work Session. The new Council Member orientation would include an educational piece by City Attorney Riggs. • Taste of Hopkins and State of the City scheduled for January 31, 2019. • There was discussion regarding the annual spring events, Hopkins Academy Alumni Event and Volunteer Recognition Dinner. Council agreed to hold the separate events every other year with the Alumni event in 2019 and Volunteer Recognition in 2020. • Update on the City Council meeting schedule during the City Hall remodel. • Update on the budget meetings. Finance Director Bishop would be presenting a quarterly update at the City Council meeting, continued discussion of the CIP and ERP at the November Work Session and the Truth in Taxation is scheduled for December 4, 2018. • There was discussion regarding the additional police officer request by the Police Department. Council consensus was that more discussion was needed and to hold off on adding the position in the middle of a budget year but continue to plan for the future and look at the big picture. Mr. Mornson would advise the Police Chief to present a proposal to Council in the fall of 2019. • There was discussion of the City Council vacancy interview questions and interview process. Council would review the applications and submit their top 5 candidates to Assistant City Manager by October 31. • Mr. Mornson updated the Council on his service to the LMC Board. • Overview of projects planned for 2019. Mayor Cummings asked how two-year street projects are assessed. Staff would investigate. Council Member Halverson asked about year two of the Blake Road project. Staff would update the Council. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Kuznia, seconded by Gadd, the meeting was unanimously adjourned at 9:05 p.m. Respectfully Submitted, Debbie Vold ATTEST: A t UL,l,� 0 A22ztA Le/ Molly Cummings, Mayor Amy Domeier, City Clerk