CR 03-053 Payment to HKS-Additional Services
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Council Report 2003-053
March 25,2003
HOPKINS
PAYMENT TO HKS ASSOCIATES FOR ADDITIONAL SERVICES
Proposed Action
Staff recommends approval of the following motion: authorize a payment of$8.793.15 to HKS
Associates for additional environmental service re: the scope of services proposal dated April 8.
2002. Marketplace Lofts Proiect).
Overview
The City contracted with HKS Associates to complete an asbestos and hazardous materials
survey on the buildings between Seventh and Eighth Avenues prior to demolition for the
Marketplace Lofts Project. Their proposal detailed an amount of$8,400 for this work; however,
prior to providing this proposal to the City they had already started the work through a
subcontract with Schoell & Madson, Inc. In preparing the cost estimate for the City, they were
provided wrong information by Schoell & Madson on the amount of work that had been
completed. HKS Associates is now requesting an additional payment of $8,793.15 for this work,
which they completed and was not identified in their original proposal.
The Council needs to approve this action because the original and additional payments would
exceed $10,000. The source of funds for this would be the Economic Development fund.
Alternatives
The City Council has the following alternatives regarding this action:
1) Approve the additional payment as requested by HKS Associates.
2) Continue for additional information and detail the additional information required from
staff or HKS Associates concerning this matter.
3) Deny the request. HKS Associates, under this alternative, would need to decide whether
they wish to proceed with any further action concerning this matter.
Supportin!! Documents
· Scope of Services Proposal dated April 8, 2002
· Letter from HKS Associates dated March 13,2003
· Summary of costs, original proposal and additional costs
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Development Director
Financial Impact: $ $8.793.15 N/A _ Budgeted: Y/N _ Source:
Related Documents (CIP, ERP, etc.):
Notes:
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March 25, 2003
Jim Kerrigan
City of Hopkins
1010 First Street South
Hopkins, MN 55343
RE; Breakdown of project costs
700 Block Main Street Demo & 704 & 706 Main Street, Hopkins, MN
HKS project #10341 & 10364
The original fee amounts that were provided were in error, the actual amounts of work that t.l)1itfe,
performed by the time the letters were submitted to the City was already greated than that
enumerated in the letters because of an accounting error.
Destructive Level Asbestos Survey:[SMI subconsultant]
$6,100.00
Additional Destructive Level Asbestos Survey:
Hazardous Material Survey:[SMI subconsultantJ
$2,300.00
Additional Hazardous Material Survey:
Paid to date:
$8,400.00
$5,916.88
$2,876.27
$8,793.15
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CIVIL ENGINEERING
lANDSCAPE ARCHITECTURE
ENVIRONMENTAL SERVICES
URBAN PLANNING
CONSTRUCTION SERVICES
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3/13/03
Jim Kerrigan" , . , ,., ,
, Director of Planning & Econoniic Development'
City of Hopkins
1010 First Street South
Hopkins,MN 55343,
Re: Cornerstone Development Project
Dear Jim:
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. As per 'our conversation,.! am~writing this letter to request payinent of $8; 793,15 for work: .
on,the pr~-demolition Asbestos Survey and Hazardous Material Survey for the ' " ,
Cornerstone devel6pmentproject:As you know we were'substantially complete with the
fieldwork on both surveys when you requested an estimateof.the total cost for the ,work,
. inCluding remaining ~ork to be completed arid the amount oftime required to prepare the
,final reports., HKS Associates, Inc. had subcontracted with Schoen & Madson, Inc. to'
perform a portion of the abOve referenced work. " .
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The information that was prpvided to HKS from the SMI project mahager on the amount
of work that had been perfo~ed to date' was inaccurate. Because of a simple accounting
error, you were provided with incorrect estimates. In that regard, we are requesting that
the City of Hopkins pay the amountlisted above for the work performed. I will make
myself available t9 the City~ouncil to ansWer any questions they may have. If you have
any questiops please feel free to give me'a c.al1. ' 'I,
Very truly yours; ,
HKS ',' SOCIATES, IN(NC. , :
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Charles F. Habiger, AlA, crn
Director, Environmental,& Construction Services
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Cc: Dana Swindler, SMI "
HKS ASSOCIATES INC
821 RAYMOND AVENUE SUITE 100
, , , ST.PAUL"MN5~114
'PHONE 651/659:9732 ,FAX 651/659-0891 '
E-MaU: info@l1ksasso<;iates.com
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CIVIL ENGINEERING
LANDSCAPE ARCHITECTURE
ENVIRONMENTAL SERVICES
URBAN PLANNING
CONSTRUCTION SERVICES
4/08/02
Jim Kerrigan
Economic Development Director
City of Hopkins
1010 First Street South
Hopkins, MN 55343
Re: Cornerstone Development Project
Fee Proposal for Material Survey Services
Dear Jim;
The following is an outline of Environmental services which will meet Federal and State
regulatory requirements for the project along with associated costs of these services.
Destructive Level Asbestos Survey and detailed report: $6,100.00
Hazardous Material Survey, which will include peeling Lead base paint, and a detailed report:
$2,300.00
Thank you for the opportunity to work with the City of Hopkins. If you have any questions
please feel free to give me a call at 952/847-9611.
Very truly yours;
HKS ASSOCIATES, INC_
Charles F. Habiger, AlA, CID
Director, Environmental & Construction Services
HKS ASSOCIATES INC
821 RAYMOND AVENUE SUITE 100
ST. PAUL, MN 55114
PHONE 651/659-9732 FAX 651/659-0891
E-Mail: info@hksassociates.com
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AUTHORIZATION TO PROCEED
This proposal represents the entire understanding between the City of Hopkins and IlKS Associates,
Inc. in respect to the scope of the proposed project and may only be modified in writing when signed by
both parties. The proposal shall remain valid and shall not be withdrawn until thirty (30) days from the
Date of Proposal.
If this proposal satisfactorily sets forth your understanding of the scope of work to be completed by HKS
Associates, Inc., please sign both copies of this letter in the space provided below. Please retain one copy
for your records and return one copy to IlKS Associates, Inc.
Accepted this
9th
day of
by:
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Steven c. Mielke ~ City
April
,2002
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City Manager
of Hopkins Title
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