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05-31-2016 HOPKINS PLANNING AND ZONING COMMISSION AGENDA �' Tuesday, May 31, 2016 6:30 m THIS AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF PLANNING AND ZONING COMMISSION MEETING I. CALL TO ORDER II. ADOPT AGENDA III. OPEN AGENDA— PUBLIC COMMENTS/CONCERNS IV. CONSENT AGENDA 1. Minutes of the April 26, 2016, Planning & Zoning Commission V. PUBLIC HEARING VI. OLD BUSINESS VII. NEW BUSINESS 1. Planning & Zoning Commission Bylaws Update (PR 16-12-TA) 2. Shady Oak Station Area Zoning (PR 16-11-TA) 3. Election of 2016-2017 Planning Commission Officers "'`'1. ANNOUNCEMENTS 1. Planning & Zoning Commission Members Update 2. Japs Olson Plat 3. Moline Groundbreaking 4. 2040 Comprehensive Plan Update IX. ADJOURN � .-. May 31, 2016 Planning Report 16-12-TA Review and Update of Regulations Governing the Planning& Zoning Commission Pro�osed Action: Staff requests that the Coininission review Chapter 8 of the City Charter (City Planning), Section 325 of the City Code (Zoning&Planning Con�unission) and the Planning& Zoning Cotnmission Bylaws and provide direction to staff. Overview This application was uutiated by staff to update the regularions and Bylaws governing the Planning& Zoning Commission. The Planning& Zoning Commission is regulated by The City Charter, Section 325, of the City Code and the Bylaws. The relevant sections of the Charter and City Code are attached for your reference. The Bylaws were distributed to the Coinmission at the April meeting. During the May meeting, staff will lead a review of these documents and offer suggestions for updates and revisions. Primary Issues to Consider • Legal Authority • Chapter 8 of the Hopkins Ciry Charter–City Planning • City Code Section 325 –Planning& Zoning Coinuiission �' • Planning& Zoning Commission Bylaws Su�porting Documents • Chapter 8 of the Hopkins Cit�� Charter–City Planning • City Code Secrion 325 –Planning& Zoning Cominission Jason Lindahl,AICP Ciry Planner Financial Impact: $ N/A Budgeted: Y/N Source: — Related Documents (CIP, ERP, etc.): Notes: Planning Report 16-12-TA Page 2 Legal Authority. The formation,powers and duties of a planning cominission are established in state law, the City Charter and City Code. Generally, the establishment and organization of a planning co�nmission is left to the local government,while the powers and duries are detailed in state statute. Staff and the City Attorney aYe reviewing applicable sections of the City Charter, City Code and Planning& Zoning Coininission Bylaws to ensure their compliance with state law. Primary Issues to Consider Chapter 8 of the Hopkins City Charter is attached for your reference. It provides that City Council shall,with the assistance of the City ManageY and,if desired, an advisory City Planning Coinnzission, prepare and adopt a complete plan for the future physical development and growth of the City and such surrounding areas as the state law may permit. This is the Charter's only reference to the Planning Coinmission. City Code Section 325 —Planning & Zoning Commission. Section 325 of the City Code was last updated in 2003, and is attached for your reference. It refeYs to the Bylaws and summarizes many of its provisions. Staff recommends this section of the Code be revised and updated consistent with any changes to the Bylaws. Planning & Zoning Commission Bylaws. The current Planning& Zoning Cominission Bylaws were adopted on January 26, 1988. The Bylaws include the sections listed below. � Arricle 1 —Identity Article 2—Origin and Powers Article 3 —Duties and Objecrives Article 4—Membership Article 5 —Officers and Duties Article 6—Election of Officers Article 7—Meetings Article 8—Pre-meeting Procedures Article 9 —Meeting Procedure Article 10—Public Hearing Procedure Axticle 11 —Specialist Article 12—Policy Article 13 —Amendment of Bylaws There have been sevexal updates to applicable state law and City policies and procedures since adoption of the Bylaws in 1988, and staff recommends reviewing and updating both Section 325 and the Bylaws. Section 325 of the City Code may be amended afteY a public heaYing before the Planning Commission and approval by the City Council. The Bylaws may be amended by a two- thirds vote of the Cominission at any regular meeting. Staff suggestions for updates to specific sections of the Bylaws are detailed below. Article 1.1 Identity establishes the tide of this board as the "City Planning and Zoning � Coininission." This tide is often transposed as "Zoning and Planning Coinmission." Most othex ciries and statutes commonly refer to this type of board as the Planning Commission. Planning Report 16-12-TA Page 3 '� Article 2.1 Origins and Powers states the Coininission is advisory to the City Council except that it has the power to approve plats. This is inconsistent with the subdivision regulations which state the Planning& Zoning Commission reviews and holds a public hearing but the City Council approves plat application. Article 4.1 Members states the Coinmission shall consist of seven members who have been residents of the City for at least one year, the Planning and Economic Development Director, and a Ciry Council member as an ex-officio member. r,rricle 4.2 Terms states citizen members shall serve no more than two consecutive terms of office. Article 4.3 Removal states members may be subject to removal by the Mayor, for cause, but only after Council approval, after notice and opportunity for a hearing before the Council. Section 325 outlines a similar procedure for removuig a member. Article 4.4 Absenteeism states if any member fails to attend four regular meetings of the Commission per yeaY, notice of such failuYe may be cause for removal and forwarded by the Chair to the Mayor and Council with the request for removal of such member from the Cominission. Article 6 Election of Officers details the procedure for election of officers and differs from past ^ practice. 7.1 Annual Meeting states an annual organizational meeting shall be held at the regular meeting in July of each year. Election of officers shall be conducted and proposed amendments to the Bylaws may be acted upon. These standards are inconsistent with current pracrice,which is to hold the election of officers during the May meeting. Arricle 8 Pre-Meeting Procedures details standards for the agenda, deadlines and application withdrawal that are inconsistent with the City's zoning regulation and state statute and should be updated. Alternatives 1. Direct staff to prepare amendments to Section 325 of the Ciry Code and the Planning & Zoning Coininission Bylaws and bring these amendments back to the Commission for further review and action. 2. Continue for further informarion. If the Planning Coinmission indicates that further information is needed, the item should be continued. .-. '� City of Ho�kins Charter CITY PLANNING Section 8.01. THE CITY PLAN. The City Council shall with the assistance of the Ciry Manager, and if desired, of an advisory City Planning Commission, prepare and adopt a complete plan for the future physical development and growth of the City and such surrounding areas as the State law may permit. Such plan may be altered from time to time. It may include provisions for zoning, for the platting and development of new areas, for the planning and location of public buildings, parks, playgrounds, bridges, transportation lines and other public places, as well as for other matters which may seem essential to such a plan. Section 8.02. ENFORCEMENT OF CITI' PLAN. The Council shall have all the necessary power to enforce complete adherence by all persons to the plan adopted as the City Plan. .--. '"\ Hopkins City Code (Amended Ju12003)325 .--. Section 325 -Zoning and Planning Commission 325.01. Subdivision 1. Zoning and planning commission established. The zoning and planning commission is created and continued. The commission shall consist of seven persons of which no less than six shall have been a resident of the city for one year or more on the date of appointment; one member may be a business owner or employee of a business that is located within the corporate city limits of the City of Hopkins,one staff liaison to be appointed by the City Manager. Each member except the staff liaison shall have the right to vote on all matters before the commission. Citizen member terms of office shall be for two years. Three citizen members of the commission shall be appointed on July lst of each odd numbered year and four shall be appointed on July 1 st of each even numbered year. Citizen members appointed to complete a current term of office shall be considered to have served a term of office if the appointment is to an office which is less than half completed. If the appointment is to an office which is more than half completed the appointment the appointment will not be considered a term of office. Citizen members shall serve no more than two consecutive terms of office(Amended Ord.No. 87-581, Sec. 1)(Amended Ord. 2003-899) (Amended Ord 2003-905) The commission shall serve without compensation other than such compensation as its members may receive for other services performed for the city. The appointments shall be made by the Mayor with the approval of the Council and any member of the Commission may be removed by a majority vote of the Council for misconduct or neglect of duties. The secretary of the Community Development Department shall act as secretary of the Commission and the City Attorney shall act as legal counsel for the Commission. (Amended Ord.No. 87-577) Subd. 2. Officers: bv-laws. The commission shall elect a chairperson from among its �'' members and such other officers as its by-laws may provide. The chairperson shall not be the business-owner or employee unless that member is also a resident of Hopkins. The commission shall adopt by laws governing its procedures. (Amended Ord 2003-905) Subd. 3. Other duties. The commission is the Board of Adjustment and Appeals as provided in the zoning code(Appendix I to this code)and has the powers and duties assigned to it by the zoning code and by law. Subd.4. Advisorv. The commission is advisory to the city council. .-. Section 325 Page 1 --� May 31, 2016 Planning r�pplication 16-11-TA Shady Oak Station Area Development Strategy and Zoning Regulations Process Proposed Action: Staff requests the Coinmission review the Shady Oak Station Area Development Strategy draft zoning and provide direction. Overview This application was initiated by staff to unplement the Shady Oak Starion Area Development Strategy goal to create a zoning district and development regularions for the area surrounding the Shady Oak Southwest LRT Station. The City Council formall�� accepted the Development Strategy last April and directed staff to prepare the related zoning district and development regulations. During the meeting, staff will review the Shady Oak Station Area Development Strategy vision and draft development regulations and receive feedback from the Commission. Staff will use this feedback to work with the City of Minnetonka to prepare a draft ordinance for further review by both communities. Primary Issues to Consider • Background Information ^ • Shady Oak Station Area Development Strategy Vision and Draft Development Regulations Su�porting Documents • Shady Oak Station Area Development Strategy Jason Lindahl,AICP City Planner ^ Financial Impact: $ N/r� Budgeted: Y/N Source: Related Documents (CIP, ERP, etc.): Notes: Planning Application 16-11-TA Page 2 --� Background Throughout 2015, Hopkins and Minnetonka held a series of joint meetings to review the Shady Oak Starion r�xea Development Strategy. The planning consultant that dxafted the Development Strateg��, Crandall Arambula, shared their initial recommendations at a public open house on May 6, 2015, and through a one-on-one opportunity for Cit�� Council and Planning Commission members. Municipal consent meetings on the Southwest LRT project were held in Minnetonka on September 14 and,in Hopkins, on September 15, 2015. Crandall Arambula staff then held a second joint meeting with both communities on September 21, 2015, to present the fmal draft of the document and its vision and zoning recommendations. Finally, a second public open house on the final draft document was held on October 7, 2015. Development Strategy Vision and Draft Development Regulations The Shady Oak Station r�rea De�-elopment Strategy builds upon previous planning efforts to formulate a vision and draft development regularions and an implementation strategy that can be approved by both cities. The development strategy includes a master plan for the station area and review of both Hopkins' and Minnetonka's existing zoning and entidement processes with a goal of removing barriers to the redevelopment process. The main objective of the work was to develop a master plan and zoning district that is buildable, station-specific, shared by the two communities, transit-oriented and supportive of sustainable development. Part of the development strategy work also studied remnant parcels remaining after the light rail project construction and provides recommendations for how to best take advantage of these .�-. opportunities. The Development Strategy's vision is based on four major themes, each of which is summarized below. 1. Mobility-Oriented District. Building upon existing and planned assets such as the Minnesota River Bluffs Trail, a network of active transportation pedestrian and bicycle routes to the starion will significandy increase transit ridership and reduce auto dependency, traffic congesrion, and the need for parking. By linking the starion to the surrounding e�sting residenrial neighborhoods with pedestrian friendly sidewalks and protected bike lanes, people will be able to access new transit supportive employment, commercial, and retail uses. 2. Trailhead. r�t the confluence of two communiues and at the crossroads of multiple transportation modes, the Shady Oak station provides an opportunity to emphasize both destination and departure functions. The plaza at the intersection of 17th and the park- and-ride entrance will serve as the focus of starion area activiries and a threshold between surrounding development and the station platform. 3. Innovation Distriet. Fstablishment of unique and complementary Innovation District land uses will differenuate this starion from other employment starions in Hopkins and Minnetonka or other Southwest Corridor communities. � The goal of the station area redevelopment will be to create a unique market niche that is based on emerging national trends for station area and urban development that positions the Shady Oak area to maximize benefits of its regional location and future transit access. The district will not be a corporate campus;instead it will give new start-ups, Planning Application 16-11-TA Page 3 --. business incubators, and traditional employment enterprises the opportunity to build or lease corporate, clirucal, and other space in proxi.tnit�� to the wealth of intellectual capital and institutional knowledge of major employers such as Cargill or United Health Care that are already present along the SW LRT Corridor. 4. Authentic Character. Unlike the adjacent campus-like development character of stations to the south, redevelopment of the Shady Oak Station is envisioned to embrace the station area's e�sting raw industrial character and build upon this asset as a distinct, authentic development theme. Based on this vision, the Development Strategy goes on to detail draft development regulations in five areas: Purpose, General Requirements, Zoning Districts, Use Regulations, and Development Standards. The Purpose secrion will focus on the four vision themes and connecting them with the use regulations and development standards. The General Regulations section suggests a structure for the joint planning board and an amendments process. The Zoning District secrion defines the two sub-areas within the district. The Transit Supportive Employment District (TSE) provides for office employment uses, a limited amount of retail and service development, and high densit��residenual,while permitting e�sring industrial, warehousing and manufacturing functions. The Urban Industrial Employment District (LJIE) maintains e�sting industrial uses while permitting redevelopment over time of transit supportive, high density residential, office, and a limited amount of retail and service uses. The Use Regulations section provides a detailed list of suggested permitted and conditional uses and '� maps areas where specific uses must be located. Finally, the Development Standards section provides specific requirements for the physical orientauon, uses and arrangement of buildings; the management of parking; and access to development parcels. Alternatives 1. DiYect staff to prepare draft zoning regulations for the Shady Oak Station Area and conduct a joint meeting with the City of Minnetonka Planning Coinmission to review these draft regulations. 2. Continue for further information. If the Planning Coinmission indicates that further information is needed, the item should be continued. � -, UNOFFICIAL PLANNING & ZONING COMMISSION MINUTES Apri126, 2016 A regular meeting of the Hopkins Planning& Zoning Commission was held on Tuesday, April 26, 2016, at 6:30 p.m. in the Council Chambers of Hopkins City Hall. Present were Commission Members Scott Kerssen, Brian Hunke, Gary Newhouse, Emily Wallace-Jackson and James Warden. Absent were Commissioners Matt McNeil and Mike Tait. Also present was City Planner Jason Lindahl. CALL TO ORDER Chair Kerssen called the meeting to order at 6:30 p.m. ADOPT AGENDA Commissioner James Warden moved, Commissioner Brian Hunke seconded, to adopt the agenda. The motion was approved unanimously. CONSENT AGENDA —_ Commissioner Gary Newhouse moved, Commissioner Emily Wallace-Jackson seconded, to approve the minutes of the March 29, 2016, regular meeting. The motion was approved unanimously. PUBLIC HEARING ITEM: Request by Japs Olson Company for Preliminary and Final Plat Approvals (2016-10-SUBD) City Planner Jason Lindahl explained that the Japs Olson Company, located at 7630 Excelsior Boulevard, requested subdivision approval to combine and plat their existing properties into one parcel. While the subject property is located in St. Louis Park, part of this process will dedicate a portion of the abutting Powell Road to the City of Hopkins. As a result, the City of Hopkins must approve the plats. Should the City of Hopkins approve the subdivision request, the abutting portion of Powell Road will be dedicated to Hopkins. Staff finds the proposed preliminary and final plats in conformance with the City's subdivision standards and recommends the City approve this request. Commissioner Warden asked about how future street maintenance and assessments would work with this property. Mr. Lindahl stated that the City Engineer had reviewed and approved the plats and recommends accepting dedication of Powell Road, but did not specifically comment about the questions of future maintenance or assessments. Staff will obtain this information from the City Engineer and advise the Commission. --. Chairperson Kerssen opened the public hearing on this item at 6:38 p.m. No one came forward to comment Commissioner Emily Wallace-Jackson moved, Commissioner Newhouse seconded, to close the public hearing. The hearing was closed at 6:39 p.m. --� Minutes of the Planning & Zoning Commission, Apri126, 2016—Page 2 UNOFFICIAL Commissioner Newhouse moved, Commissioner Hunke seconded, to adopt Resolution 2016-10, recommending the City Council approve the preliminary and final plats of Japs Olson Addition and accept dedication by easement of the abutting portion of Powell Road. The motion was approved unanimously. ANNOUNCEMENTS During the announcements, City Planner Lindahl updated the Planning and Zoning Commission on the following items. 1. Planning& Zoning Commission By-Laws Update. The City will consider updates to this document prior to the July Planning& Zoning Commission meeting. 2. 2016 Hopkins Farmers Market. The City Council recently approved this contract and is working with the applicant to add a second Farmers Market along the Blake Road corridor. 3. Administrative Subdivision Ordinance Amendment. The City Council approved this item at the April 5 meeting. 4. 2040 Comprehensive Plan Update. Staff continues to work on the public engagement ..-, plan for the Comprehensive Plan and should have a short survey to send out to the public in the summer. 5. Shady Oak Station Area Development Strategy. Last month the City Council accepted this document and directed staff to begin work on drafting the zoning regulations with the City of Minnetonka. The Planning Commission will work on this over the summer. 6. Election of Officers. Staff advised the Commission that they would need to elect a Chair and Vice Chair during the May meeting. ADJOURN Commissioner Newhouse moved, Commissioner Hunke seconded, to adjourn the meeting. The motion was approved unanimously. The meeting adjourned at 6:55 p.m. MEMBERS .-. ATTEST: Scott Kerssen, Chair - � MEMO To: Planning Commission Chair and Members From: Jason Lindahl, AICP Date: May 31, 2016 Subject: Election of Planning & Zoning Commission Officers for 2016/2017 Proposed Action - Conduct nominations and election of officers for 2016/2017. Overview According to its Bylaws, the Planning & Zoning Commission must elect a new Chairperson and Vice-Chairperson annually. The process for nomination and election of officers is outlined below. The newly elected officers will take their posirions at the July 26, 2016, Planning & Zoning Commission meeting. Process to elect officers ^ • The current Chairperson will begin by asking the Cominission for nominations for the position of Chairperson. • Nominations do not require a "second." • After nominations are made, there should be a motion made to close the nominations. • A second is necessary to close the nominations. • The Coinmission needs to vote to close the nominations. Ayes/Nays are needed. If only one nomination is made, the following motion could be used: "Move to elect by unanimous consent to the position of Chairperson." • A second to the morion is necessary. • Ayes/Nays are needed. If more than one nominauon is made: • The current Chairperson will request a show of hands for each nominee and record the votes. • Based upon the show of hands, a motion should be made by the Chairperson: "Move that is elected to the position of Chairperson. .-, • A second to the motion is necessary. • Ayes/Nays are needed. This process should be repeated for Vice-Chairperson.