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04-26-2016 (2) HOPKINS PLANNING AND ZONING COMMISSION AGENDA Tuesday, April 26, 2016 6:30 m THIS AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF PLANNING AND ZONING COMMISSION MEETING I. CALL TO ORDER II. ADOPT AGENDA III. OPEN AGENDA— PUBLIC COMMENTS/CONCERNS IV. CONSENT AGENDA 1. Minutes of the March 29, 2016, Planning and Zoning Commission V. PUBLIC HEARING 1. Request by the Japs Olson Company for Preliminary and Final Plat Approvals (2016-10-SUBD) VI. OLD BUSINESS VII. NEW BUSINESS VIII. ANNOUNCEMENTS 1. Planning & Zoning Commission By-Laws Update "' 2. 2016 Hopkins Farmer's Market 3. Administrative Subdivision Ordinance Amendment 4. 2040 Comprehensive Plan Update IX. ADJOURN �"� UNOFFICIAL PLANNING & ZONING COMMISSION MINUTES March 29, 2016 A regular meeting of the Hopkins Planning&Zoning Commission was held on Tuesday, March 29, 2016, at 6:30 p.m. in the Council Chambers of Hopkins City Hall. Present were Commission Members Scott Kerssen, Brian Hunke, Matt McNeil, Gary Newhouse, Mike Tait, Emily Wallace-Jackson and James Warden. Also present was City Planner Jason Lindahl. • CALL TO ORDER Chair Kerssen called the meeting to order at 6:30 p.m. ADOPT AGENDA Commissioner McNeil moved, Commissioner Tait seconded, to adopt the agenda. The motion was approved unanimously. CONSENT AGENDA --� Commissioner Tait moved, Commissioner Hunke seconded, to approve the minutes of the February 23, 2016, regular meeting. The motion was approved unanimously. PUBLIC HEARING ITEM: Request by the City of Hopkins for a Text Amendment Related to Subdivision Regulations (2016-09-TA) Mr. Lindahl reviewed the application to amend Section 500 of the City Code related to waiver of plat standards. He explained that the amendment, which was initiated by staff, allows the platting process to be done administratively and waives the public hearing step. Mr. Lindahl stated that a prior change in 2014 allowed consolidation of plats to be handled administratively. The Commission raised questions about the elimination of the public hearing requirement for administrative subdivisions and the waiver of plat processes and discussed other ways to notify the public and let their concerns be voiced. Mr. Lindahl stated that the recommendation to eliminate the requirement for a public hearing would apply only to a limited number of applications that conformed to all the zoning requirements and would modernize and streamline the process for residents and property owners. Commissioner Tait discussed the potential loss of an easement between buildings. In response to a question from the Commission, Mr. Lindahl stated that the difference between the current and proposed processes to be completed is 60 days currently vs. 25-30 days at most with the proposed, streamlined process. � Public Hearing: Chair Kerssen opened the public hearing at 7:13 p.m. No one came forward to speak. Commissioner Tait moved, Commissioner Newhouse seconded, to close the public hearing. The motion was approved unanimously. The public hearing closed at 7:14 p.m. Planning& Zoning Commission Minutes, March 29, 2016–Page 2 Commissioner Newhouse moved, Commissioner Tait seconded, to adopt Planning Commission '�� Resolution 2016-09, recommending the City Council approve an ordinance amending Section 500 of the City Code related to waiving of plat standards. The motion was approved 6-1, with Commissioner McNeil voting nay. NEW BUSINESS ITEM: 2040 Comprehensive Plan Update Process Mr. Lindahl gave the Commission an overview of the process for updating the Comprehensive Plan. He stated that the significant changes in this plan will be the creation of goals that are more measurable and the increased connectivity of all components. The Planning Commission will ultimately hold a public hearing and make a recommendation on the Plan. Mr. Lindahl's presentation included the following ideas: • Creation of a task force including diverse groups (ambassadors) already in existence and the Commission's role relative to it • Economic development plan for downtown • Public engagement, i.e., Pecha Kucha event; existing events; through technology and social media Mr. Lindahl presented the following timeline: 2016: Consult with City Council and advisory boards; form internal team led by Planning department; hire consultant for technological parts of plan; soft launch of public — engagement process in summer. 2017: Task force will create timeline for 2017 work and complete first draft. 2018: Finish final draft and submit to surrounding cities and communities for comments for period of six months. 2018: Planning & Zoning public hearing and recommendation followed by City Council approval. The Commission had the following comments: • The plan should have geographic balances; and every neighborhood should be included • Best way to get representation is go to where people live, schools, make people comfortable, be informal, social media • Consider financial impacts of different land uses • Ask what is unique about Hopkins in addition to "What do you like?" • Make plan vital • Understand we don't know the future�lon't box in, make it malleable • Plan should be broad; have everyone's perspective • Should expansion of downtown be discussed? The Comp Plan will cover many different topics, so the task force should be diverse and more than just the Planning&Zoning Commission. Several Commissioners stated they would like the Commission to be very engaged. Mr. Lindahl stated that he anticipates giving monthly updates on the Plan to the Commission. �" Planning& Zoning Commission Minutes, March 29, 2016—Page 3 ANNOUNCEMENTS Staff inet with Minnetonka staff to develop Shady Oak zoning standards. The goal is to review and develop with the Commission by the end of the year. ADJOURN Commissioner McNeil moved, Commissioner Newhouse seconded, to adjourn the meeting. The motion was approved unanimously. The meeting adjourned at 8:05 p.m. MEMBERS .-. ATTEST: Scott Kerssen, Chair A � � April 29, 201( Planning Applicarion 16-10-SUBD PRELIMINARY/FINAL PLATS—7630 Excelsior Boulevard,Japs Olson Properry Proposed Action: Staff recommends the following motion: • Move to ado�t Resolurion 2016-10, recommending the Cit� Council a�rove the �reliininar� and final �lats of�at�s Olson Addirion and acce�t dedicarion by easement of the abutting �ortion of Powell Road. Overview The Japs Olson Company, located at 7630 Excelsior Boulevard,requests subdivision approval to combine and plat their existing properries into one parceL Wlvle the subject property is located in St. Louis Park, part of this process will dedicate a porrion of the abutting Powell Road to the Ciry of Hopkins. As a result, the City of Hopkins must approve the plats. Should the City of Hopkins approve the subdivision request, the abutting porrion of Powell Road will be dedicated to Hopkins. Staff finds the proposed preliininary and final plats in conformance with the City's subdivision standards and recomtnends the City approve this request. Primary Issues to Consider • Prelimuiary and final plats design • Street and access standards "` • Park and open space standards Su�.porting Documents • Hopkins - St Louis Park Municipal Boundary Line Adjustment Map • Preliminary Plat • Final Plat • City Engineex's memo dated Apri120, 2016 • Planning and Zoning Comnussion Resolurion 2016-10 � St. Louis Park Resolution 16-024, approving the preliminary and final plats of Japs Olson Addition Jason Lindahl,AICP Ciry Planner Financial Impact: $ N/A Budgeted: Y/N Source: Related Documents (CIP, ERP, etc.): ��-. Notes: � Planning Application 16-10-SUBD Page 2 � Background The Japs Olson properry at 7630 Excelsior Boulevard had the Hopkins/St. Louis Park city boundary running through the lot and building (see attached maps). Japs Olson wanted to expand their e�sting building in St Louis Park and acquired the property abutting 7630 Excelsior Boulevard in Hopkins. To facilitate this expansion, Hopkins swapped its portion of 7630 Excelsior Boulevard for the properties at 8000 and 8050 Powell Road and 4103 and 4101 Texas Avenue South. This transacrion was processed through an annexarion that was approved by Hopkins, St. Louis Park and the State of Minnesota Office of Adiniiustrarive Hearings at the end of 2015. During the subdivision and building expansion review process with St Louis Park,it was discovered that the abutting porrion of Powell Road is located within the City of Hopkins and must be dedicated to Hopkins when the plat is recorded with Hennepin County. As a result, the City of Hopkins must also review, approve and sign the Japs Olson plat. Legal Authority. Subdivision approvals are considered quasi-judicial actions. As such cases, the City is acting as a judge to deteriiune if the regularions within the Comprehensive Plan, Zoning Ordinance and Subdivision Ordinance are being followed. Generally,if the applicarion meets these requirements, it must be approved. Primary Issues to Consider Preliminary and Final Plat Design. Standards for reviewing subdivision requests are outlined '"� in Secrion 500 of the City Code. This secrion of the Code details a two-step preliminary and final plats process for land subdivision. In this case the applicant Yequests the City review prelinvnary and final plats concurrently. In this case, the details of the plat were reviewed and approved by St. Louis Park on February 1, 2016 (see attached resolurion). The plats indicate the applicant owns two parcels that they wish to combine into one property. The larger parcel is approximately 383,447 square feet and contains the e�sting Japs Olson producrion facilit��. The other parcel is approxixnately 84,310 square feet and includes the easement portion of Powell Road that must be dedicated to the City of Hopkins. Streets and Access Standards. The final plat includes the portion of Powell Road within the City of Hopkins. Specifically, they show a 34' wide street and utility easement per document number 2902358. The City Engineer has reviewed the plat and recommends accepting dedication of this porrion of Powell Road to Hopkins (see attached memo). Park and Open Space Standards. Given the subject property is located in the City of St. Louis Park, Hopkins may not collect park dedication fees on this plat. Alternatives 1. Recommend approval of the preliininary/final plats. By recommending approval of the � preliininary/final plats, the City Council will consider a recommendarion of approval. 2. Recommend denial of the prelunuiary/final plats. By recommending denial of the Planning Application 16-10-SUBD Page 3 preliininary/final plats, the Cit�� Council will consider a recommendarion of deniaL If the Planning Coininission considers this alternarive, findings will have to be idenrified that � support this alternative. 3. Continue for further information. If the Planning Cominission indicates that further information is needed, the item should be continued. ... �..- . ) � ) Hopkins-St.Louis Park Muncipal Boundary Adiustment Map .s - --.,��,.• �-.•- - ♦ -�.� . �T ' -` ^�� . � •. . I I I. �� '1 A�'a �e„�, /r ' ♦�a�' .�,,•� � R� 'y� `+ t�� ,,,;,�5,. ti z �,, � � . �. ,•�'• k 't' . Y�,�,��.... .------ =.w�.�-• -- - ;, -r�� •-,e.-.. r ' `� , � ., f ��'� �.?��I ��r�� .,,ro�.*` . *i� °i �n�. / • � �� Jp fn _�Y# \� �'#�"`�. ~' i a`• � '� "'.�'�`�, . �•.•LI C � �' � � � � �^7�, .f'•� Y � � a� . +. '��S -. '� /r �� "'+��'1�� • " � �� ► �• �� .�"s 0 � r � 7� �� . S.' y�J ��. ,�l , � �� ,r�i�" �'�"- � O -- ` ' � � 1�M t� , �` :*��O ,Jp � r : : ` T • n � - 1 j � � r• •��r�'f t . . ... �� 9 �� • r � � .w� � . . � �?' .. :. o . r i .�w;r, p_;...��..,C�:.;., � ,,.,,; „ r r � , .i • �, , _ , . �,* � . 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I ,��:�_.'�� I € � ; ;� � I�. � � �-� s k >> � -" � n?t o � ��" �;" � � . :��I � ^Y Q,y I 3 m 'p'�V't�:r�'�'i+ F � � ' ° � °' � o r K�?��i, = :' s a R O , � A , ��,-�� I P � H m� No I � n °�Q , ; � �\I � S o � � �� a '�{ = 11',a � � � �I I c� i� I ' $ i a I�'l i� I I � R I � * k �� ;� I i R I��, ,� � , ;, q �J ,,�; �y '', � �,,.�r.,,_�,,, :--v;��„ � �' i' � ,.��.�,�� .��' --�� —� � I , , , , . ,p � _ ------ ,o.� I R 1 j � a� ��a.w- ---�--------- � -- l , .umex,.n a,c.a,«.w�, ,%� ��. l�e=______'_ «r��.u'°n��rno.w-_� j %�h � % :C �I rw�wv — .,�� B�V��O � $ �.�ro.,��,�,��.+-,, a.:; Public Wo�s Deparhn�t Memorandum To: Jason Lindahl, City Planner CC: From: Nate Stanley, City Engineer Date: Apri120, 2016 Re: Powell Road Roadway Easement Conveyance As a part of the land swap between Hopkins and St. Louis Park to allow for the Japs- Olson site improvements, a portion of Powell Road along the site was transferred to ..� the City of Hopkins. This portion of public roadway exists in an easement for street and utility purposes. Engineering staff has reviewed and deternuned that the current status of the roadway easement is acceptable and that it affords the City the same authorities over the roadway as if it was platted right-of-way. 1 CITY OF HOPHINS Hennepin County, Minnesota PLANNING & ZONING COMMISSION RESOLUTION NO: 2016-10 RESOLUTION MAKING FINDINGS OF FACT AND RECOMMENDING APPROVAL OF A PRELIMINARY AND FINAL PLAT FOR JAPS OLSON ADDITION WHEREAS, an application for both preliminary and final plats were submitted by the Japs Olson Company; and WHEREAS, the procedural history of the application is as follows: 1. That applications for both preliminary and final plats were submitted by the Japs Olson Company on March 25, 2016; 2. That the Hopkins Zoning and Planning Commission, pursuant to mailed and published notice, held a public hearing on the applications and reviewed such applications on April 29, 2016: all persons present were given an opportunity to be heard; 3. That the written comments and analysis of City staff were considered; and, 4. The legal descriptions of the parcels are as follows: --� That part of the Northwest Quarter of the Southwest Quarter of Section 20, Township 117, Range 21, described as follows: Commence at the Northeast corner of the Quarter-Quarter; thence Westerly along the North line thereof 700 feet; thence Southerly along a line parallel with the West line of said Quarter-Quarter 642.5 feet to the center line of Excelsior Avenue; thence Easterly along the center line of Excelsior Avenue to the East line of said Quarter-Quarter; thence Northerly along said East line to point of beginning, except the West 49 feet of the Southerly 461 feet thereof. AND That part of the Southwest Quarter of the Northwest Quarter lying South and East of the center line of Powell Road; That part of the Northwest Quarter of the Southwest Quarter described as follows: Commencing at a point on the North line of the Northwest Quarter of the Southwest Quarter, 700 feet West of the Northeast corner thereof; thence South along a line parallel with the West line thereof to a point 461 feet North of the center line of Excelsior Boulevard as measured along said parallel line, which is the actual point of beginning of the tract to be described; thence North along said parallel line to the North line of the � Northwest Quarter of the Southwest Quarter; thence West along said North line 185.3 feet; thence South along a line deflecting to the left 90.008 degrees to a point of intersection with a line running parallel with the center line of Excelsior Boulevard from the point of beginning; thence Easterly to the point of beginning; the Southerly boundary of said tract is marked by Judicial Landmark set pursuant to Torrens Case No. 12986, all in Section 20, Township 117, Range 21, Hennepin County, Minnesota. AND �. That part of the Northwest Quarter of the Southwest Quarter, Section 20, Township 117, Range 21 described as beginning at a point on the North line of said Northwest Quarter of the Southwest Quarter distant 700 feet West from the Northeast corner of said Northwest Quarter of the Southwest Quarter; thence West along said North line 185.3 feet; thence South deflecting to the left 90 degrees 00 minutes 29 seconds to the center line of Excelsior Boulevard; thence easterly along said center line to its intersection with a line drawn South, parallel with the West line of said Northwest Quarter of the Southwest Quarter from the point of beginning; thence North along said parallel line to the point of beginning; except that part thereof lying Northerly of a line drawn Westerly, parallel with the center line of Excelsior Boulevard from a point on the East line of said above described tract distant 461 feet North along said East line from the center line of Excelsior Boulevard. AND The West 49 feet of the Southerly 461 feet of the premises described as follows: That part of the Northwest Quarter of the Southwest Quarter of Section 20, Township 117, Range 21 described as follows: Commencing at the Northeast corner of said Quarter-Quarter, thence Westerly along the North line thereof 700 feet; thence Southerly along a line parallel with the West line of said Quarter-Quarter 642.5 feet to the center line of Excelsior Avenue; thence Easterly along the center line of Excelsior Avenue to the � East line of said Quarter-Quarter; thence Northerly along said East line to point of beginning; 5. The subject properties are located in the City of St. Louis Park and that City approved the preliminary and final plats on February 1, 2016, through Resolution 16-024. NOW, THEREFORE, BE IT RESOLVED that the application for preliminary and final plats for Japs Olson Addition are hereby recommended for approval and the City of Hopkins shall accept dedication of the abutting portion of Powell Road based on the following Findings of Fact: l. That the preliminary and final plats conform to the requirements of the City's Comprehensive Plan, zoning regulations and subdivision standards. BE IT FURTHER RESOLVED that application for preliminary and final plats for Japs Olson is hereby recommended for approval based on the following conditions: 1. Conformance with all requirements of the City's Comprehensive Plan, zoning regulations, and subdivision standards. 2. Conformance with all requirements of the City Engineer. Adopted this 29th day of Apri12016. � Scott Kerssen, Chair i RESOLUTION NO. 16-024 .�:. , RESOLUTION APl'ROVING THE PRELIMINARY AND FINAL PLAT OF . � `� JAPS OLSON ADDITION � BE IT RESOLVED BY the City Council of St. Louis Park: Findin�s 1. Japs Olson Company, owner and subdivider of the land proposed tc� be platted as 3aps Olson Addition, has submitted au application for the preiiminary and final plat of said subdivision an the manner required for platting of land under the St. Louis Park Ordinance Code, and all proceedings have been duly had thereunder. � I 2. The propased preliminaiy and final plat has been found to be in all respects ; consistent with the City Plata and the regulations and requirements of the laws of the State of i Mznnesota and the ordinances of the City of St. Louis Park. 3. The proposed plat is situated upon the following described lands in Hennepin County, Minnesota,to-wit: See Exhibit"A" .-�"'� Conclusion -� 1. The pzoposed preliminary and final plat of Japs Ulson Addition is hereby approved j a.n.d accepted by the City as being in accord and confornuty with a11 ordinances, City plans and ! regulations of the City of St.Lvuis Pazk and the laws of the State of Minnesota,provided,however, that this approval is made subject to the opinion o£the City Attorney and Certification.by the City ! Clerk subject to the following conditions: ; a. The site shall be developed,used and maintained in accordance with the City Council � i resolution, Official Exhibits, Development Agreennent and City Code. � b. AlI irtility service structures shall be buried. If any utility service structure cannot be ! buried(i.e. electric iransfaz�mer),it sha11 be integrated into the building design and 100% screened from off site.� � c. A financial security in the form of a cash escrow or letter of credit in the amount af � $6,000 shall be submitted to the City to insure that a signed Mylar copy of the final plat is provided to the City,and that iron monuments are installed as verified by t1�e surveyor. d. Prior to startizag any land disturbing activities,the following conditions shall be met: i. Proof of recording the fmal plat shall be submitted to the City. ii. Assent Form a.nd Official Exhibits must be signed by the applicant and property owner(s}. 2. The City Clerk is hereby directed to supply two certified copies of tlus Resolution to the abave-named owner and subdivider, who is the applicant herein. f�r I � 3. The Mayor and City Manager are hereby authonized to execute all contracts ��... required herein, and the City Clerk is hereby directed to execute the certi�cate of approval on � behalf of the City Council upon the said plat when a11 of the conditions set forth it�Paragraph Na � 1 above and the St. Louis Park Ordinance Code have been fulfilled. � i i i � Resolution No. 1b-024 -2- � i 4. Such execution of the certificate upon said plat by the City Clerk,as required under '; Section 26-123(1}j of the St. Louis Pa1•k Ordinance Code, sha11 be conclusive showing of proper ` � compliance therewit�i by the subdivider and City officials charged with duties ahove described and � shall entitle such plat to be placed on record forthwith withoui fw�ther formaliry. � I e ity Clezk is instructed to record certified copies of this resolution in the Off'ice of the j Henne in County Register of Deeds or Registrar of Titles as the case rnay be. ; i Re x ed r Administration: ted ity Cown.cil February 1,2016 ; i � orna , i y Manager 7� o, ;.' a r � Attest; Meliss Kennedy, ity Clerk `.. � � � j I � i r I I Resolution No. 16-024 -3- EXHIBIT<`A>' � —� � � I � That part of the Northwest Quarter of the Southwest Quarter o£Section 20,Township 117, ( Range 21, described as foilows: I Commence at the Northeast corner of the Quarter-Quarter;thence Westerly along the North line thereof 700 feet; thence Southex•ly along a line parallel with the West lina of said Quaarter-QiYarter 642.5 feet to the center line of Excelsior Avenue; thence Easterly along : fhe center line of Excelsior Avenue to the East line of said Quarter-Quarter; thence Northerly along said East line to point of beginning, except the West 49 feet of the � , Southerly 461 feet thereof � i � �ND ' That pat�t of the Southwest Quarter of the Northwest Quarter lying South and East af the ; center line of Powell Road; That pai�t of the Northwest Quarter of the Southwest Quarter � described as follows: � Coznmencing at a point on the North line of the Northwest Quarter of the Southwest Quarter, 700 feet West of the Northeast corner thereof; thence South along o line parallel with the West line thereof to a point 461 feet North of the center line of Excelsior Boulevard as rneasured along said parallel line, which is the actual point of beginning of the txact to be described; thence North along said parallel line to the North line of the Northwest ��` Quarter of the Southwest Quarter; thence West along said North line 1853 feet; thence ` South along a line deflecti.ng to the lefl 90.OQ8 degrees to a point of intersection with a line running para11e1 with the centez• line of Excelsior Boulevard from the point of beginnu�g; thence Easterly to the point of beginning; the Southerly boundary of said tract is marked by Judicial Landmark set pursuant#o Torrens Case No. 12986,all in Section 20,Township 117,Range 21,Hennepin County, Minnesota AND That part of the Northwest Quarter of the Southwest Quarker, Section 20, Township 117, Range 21 described as beginning at a point on the North line of said Northwest Quarter of the Southwest Quarter distant 700 feet West from the Northeast cox�ner of said Northwest Quarter of the Southwest Quarter; thence West along said North line 185.3 feet; thence South deflecting to the left 90 degrees 00 minutes 29 seconds to the center line of Excelsior Boulevard;thence easterly along said center line to its intersection with a line draum South, parallel with the West line of said Northwest Quarter of the Southwest Quarter fram the point of beginning; thence North along said parallel line to the point of beginning; except that part thereof lying Northerly of a line drawn Westerly,para11e1 with the center line of Excelsior Boulevard from a point on the East line of said above described tract distant 461 feet North along said Eas�line fi•om the center line of Excelsior Boulevard. AND /� ;. The West 49 feet of the Southerly 461 feet of the premises described as follows: ---��.. That pai�t of the Northwest Quarter of the Southwest Quarter of Section 20, � Townskup 117, Range 21 described as follows: Commencing at the Northeast j i � i i Resolution No. 16-024 -4- i corner of said Quat�ter-Quarter, thence Westerly alang the North line thereof 700 � feet; thence Southerly along a line parallel with the West line of said Quarter- _ , Quarter 642.5 feet to the center line of Excelsior Avenue;thence Easterly along the ; center line of Excelsior Avenue to the East line of said Quarter-Quarter; thence ; Northezly along said East line to point of beginning. i i I � I i . ; _ � f � � � ! �