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CR2003-119 award PD renovation bids t "I' . ,~.J u ( '\ CITY OF . ~! HOPKINS i August 8, 2003 Council Report 2003-119 Award Police Station Renovation, Bid Package #4 Contracts, City Facilities Improvement Project Proposed Action. , Staff recommends adoption of the following motion: Move that Council adopt Resolutions 2003-070 resolution for award of bids, City Facilities Improvement proiect bid packaqe #4. Police Station Renovation. Overview. In February 2003 City Council approved final design and authorized bids for the City Facilities project, including the Police Station Renovation. On August 6, 2003 bids were opened for the 20 divisions of work comprising bid package #4, Police Station Renovation. Staff is now requesting bid awards for a total of 16 contracts. No bids were received fQr two bid divisions, landscaping and structural & miscellaneous steel supply. Kraus-Anderson is investigating two of the bids due to large variations in the bid amounts. The city's construction manager has reviewed all the bids and is recommending award to the contractors listed in the resolution. Staff recommends City Council award the listed construction contracts. Primary Issues to Consider. . Project budget status . Project schedule Supportinq information. · Project Budget Summary - August 8, 2003 · City Facility Project bid analysis and recommendation letter, Kraus-Anderson . Bid Tabula' n sheets esolutio 03-070 Steven J. Stadler, Pu lic Works Director Financial Impact: $ 2.268.270 Budgeted: Y/N ~ Source: HRA lease revenue bond Related Documents (CIP, ERP, etc.): '. ." Council Report 2003-049 Page 2 Analvsis of Issues . Project budget status The Police Station renovation design development construction cost estimate was . $2,400,000. The actual construction cost based on the low bids is $2,843,110. This figure includes budget amounts for the divisions with no bids and an estimated $250,000 for construction services fees. The overall project budget summary with all construction costs, change orders and pending changes to-date is shown on the attachment. · Project schedule Start Phase I construction: September 2, 2003 - complete by July 11, 2004 Start Phase 2 construction: February 1, 2004 - complete by July 11, 2004 Start Phase 3 construction: July 1, 2004 - complete by October 17, 2004 Staff will explain the phases in detail at the August 12 meeting. PROJECT BUDGET SUMMARY - AUGUST 8, 2003 ORIGINAL PROJECT BUDGET: $13,546,022 ORIGINAL CONSTRUCTION BUDGET: $10,636,022 ORIGINAL CONSTRUCTION BUDGET BREAKDOWN VS. CURRENT TOTAL COSTS ORIGINAL BUDGET CURRENT TOTAL COSTS FIRE STATION... ... ... $3,394,523 PUBLIC WORKS... ... .$3,198,126 SITE WORK........... ..$1,393,774 SAND/SALT STOR..... $249,599 POLICE DEPT......... $2.400,000 TOTAL.................. .$10,636,022 $3,072,371 $3,148,211 $1,475,226 (included in PW cost) $2,843,110** $10,538,918 . +allowances, fees testing, etc. ............ .$2,010,000 contingency... ... ... ... ... .$900,000 $2,010,000 $900,000 $13,448,918 TOTAL......... ... ... ...$13,546,022 **includes $250,000 in estimated construction services fees (Krause- Anderson fees and construction general conditions costs) . . . ~ KRAlJS~ANDERSON@ CONSTRUCTION COMPANY ~ CONTRACTORS & CONSTRUCTION MANAGERS August 8, 2003 Mr. Steve Stadler City of Hopkins Department of Public Works 11100 Excelsior Boulevard Hopkins,1vfN 55343 Re: Hopkins Facilities Improvements Prqject BP-4 Police Station Remodel/Addition Hopkins, Minnesota K.AMW #90009 Dear Steve, Bids were received on the Police Station Remodel/Addition 011 August 6, 2003 in the Council Chambers of City Hall. The attached spreadsheet provides a total of the bids and compares each Bid Division to the estimated budget. Below are our bid review comments. Bid Division 1 - Building Works: We received seven bids with the low bid submitted by Merrimac Construction. However, we received a letter in our office at approximately 2:45 p.m. on August 6, 2003 indicating that they had an error in their bid. In a telephone conversation, they indicated the error was $100,000 and supporting documentation indicating the error was a "mathematical error on our spreadsheet". Mathematical errors are considered by the courts justification for a contractor to withdraw their bid without penalty (Le, forfeiture of bid bonds). We then contacted Ebert Construction and reviewed their bid. Their bid appears to be in order and therefore we recommend acceptance. Bid Division 2 - Landscape: No bids were received. Bid Division 3 - Structural Steel Metal Fabrication Supply: No Bids were received Bid Division 4 - Architectural Woodwork and Solid Surfacing: We received only one bid for this division and it was submitted by the same contractor that is furnishing the same materials for the Public Works and Fire Station projects. They are a reputable supplier and within our estimated costs. We therefore recommend acceptance of Wilkie Sanderson's bid. Bid Division 5 - Roofing and FlashingfMetal Wall Panels: We received five bids ranging from $200,000 to $130,000 with a fairly even distribution. Horizon Roofing currently holds the contract for the Public Works project They are a reputable fLrnl and we recommend acceptance of their bid, Bid Division 6"": Steel Doors and Frames. Wood Doors. Finish Hardware Supplv: There were three proposals submitted, all vel)' close. Although our estimate is considerably lower, we feel we have very competitive bids and recommend award to Glewwe Doors. Midwest Division 8625 Rendovi1 Street, CirclE' Pines, MN 55014 Phone: (7b',) 786-7711 Fi1x: (763) 786-2650 EqlJ.ll Opporlunily Employer Mr. Steve Stadler Page 2 August 8, 2003 Bid Division 7 - Sectional Overhead Doors: We again had three bids, although the range is large for the size of contract. The low bidder indicated that he is comfortable with his bid and we therefore recommend award to Twin City Garage Door Company who is also a contractor on the Public Works and Fire Station projects. Bid Division 8 - A]uminum Entrances and Storefronts. A]uminum Windows & Glazinf?:: We have been unable to contact ACG, Inc. to verify their bid. Bid Division 9 - Plastic Unit Skylit!hts and Trans]ucent Wall Assemblies: There was only one bid received as this is a proprietary product that is only distributed by W. 1. Hall Company and there is not an "or equal" product. The bid price was only slightly higher than our estimate and we recommend award. Bid Division 10 - Drywall: We have been unable to contact Mulcahy, Inc, to verify their bid. Bid Division 11 - Tile: We received three bids, all very close together with the low bid by Ceilings and Floors, Inc. Although we have more experience with this contactor on resilient floors and ceilings, we are comfortable with recommending acceptance of their bid for ceramic tile. . Bid Division 12 - Acoustical Ceilings: We received four bids and each of which were very close in range of prices and Ceilings and F[oors, Inc. was low bidder on this bid division also. We recommend acceptance of their bid. Bid Division] 3 - CarpetJResilient Flooring: We received only two bids for this work but St. Paul Lino]eum is a well respected contractor, an apparently competitive bid, and under budget.. Therefore, we would recommend award to S1. Paul Linoleum and Carpet Company" Bid Division 14 - PaintlWallcovering: We received five bids, all approximately the same price range and we have worked with the [ow bidder on many prqjects We therefore recommend award to Swanson & Y oungdale. Bid Division 15 - Lockers and Bid Division 20 - Modular Frame Casework: Mid-America Business Systems provided a very competitive bid for lockers and they ar'e the manufactllrer's representative for the modular frame casework as designed. They have a good reputation and we would recommend acceptance of their bid for Bid Divisions 15 and 20. Bid Division 16 - Plumbing and HV AC Piping: See Bid Division 17. Bid Division 17 - Ventilation, Temperature Controls. Testing & Ba]ancing: We received 11 bids for Bid Division 16 and 13 bids for Bid Division 17, including a combination bid for Bid Divisions 16 and 17 which was the lowest total cost. The contractor, TEK Mechanical, currently holds a contract for the plumbing and HV AC piping on the Fire Station plOject. We have discussed the project with the contractor and they realize the difference between their bid and the nex1 lowest combination. However, they are willing to take the project at their bid price and we therefore recommend award. . . . . Mr. Steve Stadler Page 3 August 8, 200.3 Bid Division 18 - Fire Protection: There were three bidders on this work and Brothers Fire Protection is the lowest bidder. We have discussed the bid with the contractor and find his bid to be responsive and therefore recommend award. Bid Division 19 - Electrical: We received eight bids ranging from $603,840 to the low bid of $424,900 indicating the very competitive bidding for this work We have discussed the bid with the low bidder, they are comfortable with their bid and we therefore recommend award to Bloomington Electric Company, Bloomington Electric is also the electrical contractor for the Fire Station. In general, all the bids came in over our estimate, for the most part only by a modest amount and to a large degree because of the project phasing and overall duration. W11at initially was a 7 to 8 month project will not cover a 13~month construction period. As a result, there will be lost productivity and additional mobilization costs. We feel this added complexity increased costs and where we would nonnally expect to be over on some costs and under on others, the bids consistently were at or over our estimated costs, The item we were significantly under in our estimate was the electr'ical work. In reviewing our cost estimate, we find that we did not include sufficient cost for the new emergency generator and associated switchgear and power distribution revisions to accomplish the switch over required when moving the existing generator to the new fire station and install a new generator at the police station, Also, the emergency power distribution within the police station is more extensive than a typical project and we did not add enough additional cost. In summary, we are pleased with the number of contractors bidding and the competitive pricing of the low bidders. . If you have any questions or concerns, please do not hesitate to call me. Very truly yours, KRAUS-ANDERSONll>CONSTRUCTJON COMPANY MIDWEST DNISION D~ A-~ David A. Chase Project Manager DAC:abm c: James O'Shea, Collaborative Design Group Terry Hart, KAMW Mark Kotten, KAMW Attachment . KRAUS.ANDERSON CONSTRUCTION COMPANY. MIDWEST DIVISION Hopkins Facilities Improvement Project BId Package Analysis. Bid Package 4: Pollee Stallon City of HopkIns 6/6/2003 BID PKG OIVII DESCRIPTION BUDGET LOW BIDDER LOW BID VAR FRM BOGl /I OF BIDS REMARKS BP-4 1 Bulld,oo Works 5759.514 Eben Cooslrucllon 834,800 75,266 7 2 landscao. 515000 15000 0 3 Sltuclrual Sleel & Misc, SUMlv 5'5 000 75 000 0 4 Archiledual Woodwork & Sol,d Surfaclne 535 000 Will-Ie S3nderson 30763 14217 1 5 RooOnn &. Flashloa/MetAI W:"IlI Panels 565 166 Monzon Rcoflnn 130759 .15571 5 6 Steal & \.A.Jood Doors & Hardwaro '16500 Glewwe Doors 54740 36 240 3 7 Secllonal Overhead Ooors 510000 Twin C,lv Garone Door 5300 /47001 3 6 Aluminum Enlrances Alum Windows 591 160 ACG Inc. 65 090 /6070 ? 9 Skvllohls & Translucenl Wall Assemblies 515550 WL Han CD, 17.279 1,729 1 10 Drvwan 5129691.00 Mulcahv Inc. 5134 750 46S9 8 11 T,le Work Sol 1,733,00 Cellinn. & nonlS 693,540 51,607 3 12 Acoustical Celllno. 52033100 Celllnos S nODI S 52493,1 4603 4 13 CareeVRes,lIenl Floo"no 554 660 00 51. PaUl Innleum 539 .63 ,,5217 2 14 Paln\IWancnv~rlnn 535461,00 Swanson & yo"ond.la 55',877 17416 5 15 Lockers 56200.00 Mid America Business 527 638 21436 1 16 Plumblno & HVAC Ploino 5189220.00 TEK Mecha",""1 '424 900 235 680 11 Venhlahoo Temparature Conllols, Tesllng & 5195561 00 1195581 17 Salonelnn In eluded In Dlv 16 13 18 Fire Protecllon 553 036.00 Brolh.", Fire Prole"' 556 597 3561 3 19 Elaclnca' 5270 615.00 Bloomlnalon ElaclrlC 5d2d 900 15d 285 6 20 Modular Frame Casework S20 000 00 Mid Amerlco Buslne.. 549760 29 760 1 Slnnane S15 000,00 515000 - 0 roM SA",lces SO 00 Kraus Anderson SO General Cond,lIons SO.OO Kraus Anderson SO TOlal COSI Pollca Slallon 62134.66000 52.593.110 458ASO . POD" , 0" )> (') ~ "tJ J: :;00<00 (') Z Z = "tJ :Z:~mo " :::j:;o~CD _ ~C(')enz -I (') -. tt' en .. -I~... . (,)OOC:~ OZ;:g 0 '3:0 - >: G) 'C :::c r- OJ ;;0 2=. CD -f o :. ~ 3 -< ~" 0_ -I~ a.s: <:c ~"tJ m CP i>:::c 0)> a.o IDZ 0.< !!!. 0 . 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C/) o <: en o z N !=? 3: o o c !j; :;0 "T1 ~ 3: m o )> C/) m :E o :;0 " 00 m )> m -0 )> 0 0 :53: C/) 0 ~m m m C/) o- m z m ZZ 0 0 C/)m 0 )> c ....0 :;0 :;0 (11m m ~ Qo)> 0 NC/) ~ om m 0 m c i:fl i:fl ->. !!!. ~ --.J ~ - i; i:i m .--.J .CD '" W --.J - -< 11l ~ 6 CD 0) W CD 11l 3 0 (Xl !=> (Jl C/)Cll m 0 0 -~ '< .. :;0 0 0 11l - (J1 _C"l Cll Dl 3 11l !;!! 0 0 m :;0 m 6 0 m :;0 !;!! 0 0 m :;0 !;!! 0 0 m :;0 m 6 0 m :;0 . CITY OF HOPKINS HENNEPIN COUNTY MINNESOTA RESOLUTION NO. 2003-070 RESOLUTION FOR AWARD OF BIDS CITY FACILITY IMPROVEMENT PROJECT FIRE STATION, BID PACKAGE NO.4 PROJECT NO. 02-40 BE IT RESOLVED BY THE CITY COUNCIL OF HOPKINS, MINNESOTA, that the contractors listed below and the associated bid amounts shown are the lowest responsible bids for City Facility Improvement project, Bid Package NO.4 and the Mayor and City Manager are hereby authorized and directed to enter into contracts with said bidders in the amounts shown for and on behalf of the City. BID DIVISION CONTRACTOR BID AMOUNT 1. 4. 5. 6. 7. 9. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. Ebert Construction Wilkie Sanderson Horizon Roofing Glewwe Doors Twin City Garage Door WL Hall Co. Ceilings & Floors Celings & Floors St. Paul Linoleum Swanson & Youngdale Mid America Business TEK Mechanical Included in Div 16 Brothers Fire Protection Bloomington Electric Mid America Business $834,800.00 $30,783.00 $130,759.00 $54,740.00 $5,300.00 $17,279.00 $93,540.00 $24,934.00 $39,463.00 $52,877.00 $27,638.00 $424,900.00 $56.597.00 $424,900.00 $49,760.00 TOTAL...... ... ... ... ... ...... ... ... ... ...... ... ... ... '" ... ... ... ... ... ... ... ... ... $2,268,270.00 . . . City of Hopkins Resolution 2003-070 Page 2 Adopted by the City Council of Hopkins, Minnesota, this 12th day of August 2003. By Eugene J. Maxwell, Mayor ATTEST: Terry Obermaier, City Clerk