CR 08-014 Street & Utility Improvement Project (2008)HOPKINS
February 4, 2008 Council Report 2008 -014
Proposed Action.
Staff recommends adoption of the following motion: Move that Council adopt Resolution 2008-
013, Resolution Ordering Improvement after Public Hearing, 2008 Street and Utility
Improvement project, Project 07 -10, and companion Resolution 2008 -014, stating City's intent
to sell revenue bonds to fund this project, and authorize the Mayor and City Manager to enter
into an agreement with Bolton and Menk, Inc. for project engineering services.
This action continues an assessable project for street improvements.
Overview.
At the September 14, 2007 meeting the Hopkins City Council authorized Bolton and Menk, Inc.
to prepare a feasibility report concerning street improvements on Minnetonka Mills Road and 2nd
Street NE between 5 Avenue North and Blake Road. The report was presented to City Council
at its January 2, 2008 meeting and a public hearing was ordered for February 4, 2008. Hearing
notices have been mailed to all affected property owners of record. In accordance with state
statutes, City Council needs to conduct the public hearing and determine authorization of the
project. Following the public hearing, if the project is ordered City Council is asked to authorize
the engineering services for the project and to state the City's intent to sell revenue bonds to
fund the project.
Primary Issues to Consider.
• Scope of improvements
• Public Input
• Project costs, assessments and budget
• Engineering Services
• Schedule
• Staff recommendation
Supporting information.
• Public Hearing Notice, Affidavit of Mailing and Proposed Pending Assessment Roll
• Engineering Services Agreement
• Resolutions 2008 -013 and 2008 -014
• Feasibility Report
John R. Bradford, City Engineer
G\T Y OF
Public Hearing
2008 Street and Utility Improvement Project
City Project 07 -10
Financial Impact: $ 1.67M Budgeted: Y/N Y Source: Utilities, PIR, SA, MSA & Utility
Funds Related Documents (CIP, ERP, etc.): CIP Notes: _
Council Report 2006 -151
Page 2
Scope of Improvements
Proposed street improvements include complete reconstruction of Minnetonka Mills
Road between 5th Avenue North and approximately 150 feet east of Hwy 169 with
asphalt pavement, concrete curb and gutter. The proposed street is 32 feet from curb
to curb which is 2 feet narrower than the current width. We are proposing to not allow
parking on this street as head in parking is available at the park, and in the lot just west
of Burns park. The addition of sidewalk also allows to narrower street without
compromising pedestrian safety. Additional improvements include a crosswalk at Burns
Drive, and a narrowed section (28 feet) at the regional trail for pedestrian safety. These
improvements will also aid in traffic calming.
Proposed water main upgrades are limited to the voluntary water service replacement
program that was instituted in last several year's street improvement projects and
hydrant replacement. The water service replacement program shares the cost of
replacing water service from the water main to the right of way line between the resident
and City. The City would pay 1/3 of the pipe and installation costs. There is only one
residence with a water service on Minnetonka Road.
Additionally, there are three residences on the south side of Minnetonka Mills Road with
water services that run south to 2nd Street North across other private property. We are
proposing to stub water service into these properties so that they may connect to them
in the future. This cost would not be assessed to the property owners.
Proposed sanitary sewer improvements include minor reconstruction of manhole tops to
match street grades and either sewer lining or line replacement on Minnetonka Mills
Road between 5th Avenue North and Sweet Briar Lane. The work is necessary due to
the condition of the existing sewer main. Additionally, manholes made with block will be
sealed to reduce inflow and infiltration of groundwater into the sewer system.
Proposed storm sewer upgrades include extension of storm sewer from the intersection
of Minnetonka Mills Road and 5th Avenue North to Burns Drive. Additional storm sewer
catch basins are needed from Campbell Drive to Hwy 169.
A mill and overlay is proposed for 2nd Street NE from the end of the regional trail taper
to Blake Road.
Council Report 2006 -151
Page 3
Public Input
A public information meeting was held on December 13, 2007, and a resident survey
questionnaire was sent in the mail. Responses and feedback gathered through the
returned questionnaires have generally noted the erosion along Minnetonka Mills Road
and the desire for a sidewalk or trail. The minutes of the information meeting are in
Appendix E of the attached feasibility report.
Project Costs & Assessments
The CIP estimated budget for the proposed project included the following:
Project Budget
PIR $100,000
MSA 856,000
Assessments 327,000
Utility Funds 327,000
Total 1,673,000
The estimated assessment rates are: $140.18 /front foot for non - residential properties
with frontage, $60.08 /front foot for residential properties with frontage (based on 30% of
cost, cap = $68.13), and $612.24/unit for the 129 assessable properties without
frontage. The actual assessments will be based upon the construction contract amount.
See page 18 -19 of report for more detail on assessment rates and appendix C for the
preliminary assessment roll.
The CIP estimated budget for the proposed project included the following:
PIR $100,000
MSA 750,000
Assessments 450,000
Utility Funds 260,000
I/1 Reduction Funds (san sewer funds) 89,000
Total 1,649,000
Council Report 2006 -151
Page 4
Engineering Services
Bolton and Menk, Inc. proposes to offer plan /specification preparation, construction
staking and inspection, project administration and record drawings at a cost of
$183,562. This proposal is roughly 13.5% of a projected construction cost of
$1,359,000. This rate compares favorably with previous projects, including the 2006
and 2007 street improvement project.
Schedule
Sept 14, 2007
Dec 13, 2007
Jan 2, 2008
Feb 5, 2008
Apr, 15, 2008
May 6, 2008
June 17, 2008
June 17, 2008
July 2008
Oct. 2008
Staff Recommendation
Order Feasibility Study
Neighborhood Meeting
Approve Feasibility Study, Order Public Hearing
Public hearing, order project, and final design
Approve plans & Specifications, Authorize Bidding
Accept bids, Order Assessment Hearing
Assessment Hearing
Award construction Contract
Begin construction
Substantial completion of construction
Staff recommends ordering this improvement project with adoption of Resolution 2006-
090 and adopting companion resolution 2006 -091. Staff further recommends
authorizing the Mayor and City Manager to enter into an agreement with Bolton and
Menk, Inc. for engineering services related to this project.
AGREEMENT FOR PROFESSIONAL SERVICES
FINAL DESIGN, CONSTRUCTION OBSERVATION, ADMINISTRATION & STAKING
2008 STREET AND UTILITY IMPROVEMENTS
CITY OF HOPKINS, MINNESOTA
This Agreement, made this 28th day of January, 2008, by and between CITY OF HOPKINS, 1010 l
Street South, Hopkins, MN 55343, hereinafter referred to as CLIENT, and BOLTON & MENK, INC.,
12224 Nicollet Avenue, Burnsville, MN 55337, hereinafter referred to as CONSULTANT.
WITNESS, whereas the CLIENT requires professional services in conjunction with 2008 STREET AND
UTILITY IMPROVEMENTS — FINAL DESIGN, CONSTRUCTION OBSERVATION,
ADMINISTRATION & STAKING and whereas the CONSULTANT agrees to furnish the various
professional services required by the CLIENT.
NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties hereto,
it is agreed:
SECTION I - CONSULTANT'S SERVICES
A. The CONSULTANT agrees to perform the various Basic Services in connection with the proposed
project as described in Exhibit I.
B. Upon mutual agreement of the parties hereto, Additional Services may be authorized as described
in Exhibit I or as described in Paragraph IV.B.
SECTION II - THE CLIENT'S RESPONSIBILITIES
A. The CLIENT shall promptly compensate the CONSULTANT in accordance with Section III of this
Agreement.
B. The CLIENT shall place any and all previously acquired information in its custody at the disposal
of the CONSULTANT for its use. Such information shall include but shall not be limited boundary
surveys, topographic surveys, preliminary sketch plan layouts, building plans, soil surveys,
abstracts, deed descriptions, tile maps and layouts, aerial photos, utility agreements, environmental
reviews, and zoning limitations. The CONSULTANT may rely upon the accuracy and sufficiency
of all such information in performing services unless otherwise instructed, in writing, by CLIENT.
C. The CLIENT will guarantee access to and make all provisions for entry upon both public and
private portions of the project and pertinent adjoining properties.
D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT observes or
otherwise becomes aware of any defect in the proposed project.
E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with respect to
services to be rendered under this Agreement. Said representative shall have the authority to
Public Standard Agreement (2004 Form) VER. 6/22/2006
Page 1 of 9
transmit instructions, receive instructions, receive information, interpret and define the CLIENT'S
policies with respect to the project and CONSULTANT'S services.
F. The CLIENT shall provide such legal, accounting, independent cost estimating and insurance
counseling services as may be required for completion of the consultant services described in this
agreement.
G. The CLIENT will obtain any and all regulatory permits required for the proper and legal execution
of the project.
H. The CLIENT will hire, when requested by the CONSULTANT, an independent test company to
perform laboratory and material testing services, and soil investigation that can be justified for the
proper design and construction of the project. The CONSULTANT shall assist the CLIENT in
selecting a testing company. Payment for testing services shall be made directly to the testing
company by the CLIENT and is not part of this Agreement.
Public Standard Agreement (2004 Form) VER. 6/22/2006
Page 2 of 9
A. FEES.
SECTION III - COMPENSATION FOR SERVICES
1. The CLIENT will compensate the CONSULTANT in accordance with the following schedule
of fees for the time spent in performance of Agreement services.
Schedule of Fees
Classification Hourly Rates
Principal Engineer /Surveyor $120- 180/Hour
Associate Engineer /Surveyor $95- 140/Hour
Project/Design Engineer $55- 130/Hour
Licensed Surveyor $70- 130 /Hour
Project Surveyor $50- 90/Hour
Senior Technician $55- 120/Hour
Technician $40- 90/Hour
Clerical $30- 85/Hour
GPS/Robotic Survey Equipment $45- 60/Hour
2. Total cost for the services itemized under Section I.A (Basic Fee) shall include a Final Design
fee not to exceed $79,434.00, and an estimated hourly Construction Services fee of
$104,128.00. Therefore, the total estimated contract fee is $183,562.00. Itemization of this fee
is as shown in the attached DETAILED WORK PLAN and PROJECT FEES tables.
3. In addition to the foregoing, CONSULTANT shall be reimbursed at cost plus an overhead fee
(not -to- exceed 10 %) for the following Direct Expenses when incurred in the performance of the
work.
a. CLIENT approved outside (facilities not owned by CONSULTANT) computer services.
b. CLIENT approved outside professional and technical services.
c. Outside reproduction and reprographic charges.
d. Expendable field supplies and special field equipment rental.
e. Other costs for such additional items and services that the CLIENT may require the
CONSULTANT to provide to fulfill the terms of this Agreement.
4. Additional services as outlined in Section I.B will vary depending upon project conditions and
will be billed on an hourly basis at the rate described in Section III.A.1.
B. The payment to the CONSULTANT will be made by the CLIENT upon billing at intervals not
more often than monthly at the herein rates.
Public Standard Agreement (2004 Form) VER. 6/22/2006
Page 3 of 9
A. STANDARD OF CARE
B. CHANGE IN PROJECT SCOPE
C. LIMITATION OF LIABILITY
SECTION IV - GENERAL
Professional services provided under this Agreement will be conducted in a manner consistent with
that level of care and skill ordinarily exercised by members of the Consultant's profession currently
practicing under similar conditions. No warranty, express or implied, is made.
In the event the CLIENT changes or is required to change the scope of the project from that
described in Section I and/or the applicable addendum, and such changes require Additional
Services by the CONSULTANT, the CONSULTANT shall be entitled to additional compensation
at the applicable hourly rates. The CONSULTANT shall give notice to the CLIENT of any
Additional Services, prior to furnishing such additional services. The CLIENT may request an
estimate of additional cost from the CONSULTANT, and upon receipt of the request, the
CONSULTANT shall furnish such, prior to authorization of the changed scope of work.
CONSULTANT shall indemnify, defend, and hold harmless CLIENT and its officials, agents and
employees from any loss, claim, liability, and expense (including reasonable attorneys' fees and
expenses of litigation) arising from, or based in the whole, or in any part, on any negligent act or
omission by CONSULTANT'S employees, agents, or subconsultants. In no event shall CLIENT
be liable to CONSULTANT for consequential, incidental, indirect, special, or punitive damages.
CLIENT shall indemnify, defend, and hold harmless CONSULTANT and its employees from any
loss, claim, liability, and expense (including reasonable attorneys' fees and expenses of litigation)
arising from, or based in the whole, or in any part, on any negligent act or omission by CLIENT'S
employees, agents, or consultants. In no event shall CONSULTANT be liable to CLIENT for
consequential, incidental, indirect, special, or punitive damages.
Nothing contained in this Agreement shall create a contractual relationship with or a cause of action
in favor of a third party against either the CLIENT or the CONSULTANT. The CONSULTANT'S
services under this Agreement are being performed solely for the CLIENT'S benefit, and no other
entity shall have any claim against the CONSULTANT because of this Agreement or the
performance or nonperformance of services provided hereunder. The CLIENT agrees to include a
provision in all contracts with contractors and other entities involved in this project to carry out the
intent of the paragraph.
D. INSURANCE
The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory worker's
compensation coverage.
The CONSULTANT also agrees to maintain, at CONSULTANT'S expense, general liability
insurance coverage insuring CONSULTANT against claims for bodily injury, death or property
damage arising out of CONSULTANT'S general business activities (including automobile use).
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Page 4 of 9
The liability insurance policy shall provide coverage for each occurrence in the minimum amount
of $1,000,000.
During the period of design and construction of the project, the CONSULTANT also agrees to
maintain, at CONSULTANT'S expense, Professional Liability Insurance coverage insuring
CONSULTANT against damages for legal liability arising from an error, omission or negligent act
in the performance of professional services required by this agreement, providing that such
coverage is reasonably available at commercially affordable premiums. For purposes of this
agreement, "reasonably available" and "commercially affordable" shall mean that more than half of
the design professionals practicing in this state in CONSULTANT'S discipline are able to obtain
coverage. The professional liability insurance policy shall provide coverage for each occurrence in
the amount of $1,000,000 and annual aggregate of $1,000,000 on a claims -made basis.
Upon request of CLIENT, CONSULTANT shall provide CLIENT with certificates of insurance,
showing evidence of required coverages.
E. OPINIONS OR ESTIMATES OF CONSTRUCTION COST
Where provided by the CONSULTANT as part of Exhibit I or otherwise, opinions or estimates of
construction cost will generally be based upon public construction cost information. Since the
CONSULTANT has no control over the cost of labor, materials, competitive bidding process,
weather conditions and other factors affecting the cost of construction, all cost estimates are
opinions for general information of the CLIENT and the CONSULTANT does not warrant or
guarantee the accuracy of construction cost opinions or estimates. The CLIENT acknowledges that
costs for project financing should be based upon contracted construction costs with appropriate
contingencies.
F. CONSTRUCTION SERVICES
It is agreed that the CONSULTANT and its representatives shall not be responsible for the means,
methods, techniques, schedules or procedures of construction selected by the contractor or the
safety precautions or programs incident to the work of the contractor.
G. USE OF ELECTRONIC/DIGITAL DATA
Because of the potential instability of electronic /digital data and susceptibility to unauthorized
changes, copies of documents that may be relied upon by CLIENT are limited to the printed copies
(also known as hard copies) that are signed or sealed by CONSULTANT. Except for
electronic /digital data which is specifically identified as a project deliverable by this
AGREEMENT or except as otherwise explicitly provided in this AGREEMENT, all
electronic /digital data developed by the CONSULTANT as part of the PROJECT is acknowledged
to be an internal working document for the CONSULTANT'S purposes solely and any such
information provided to the CLIENT shall be on an "AS IS" basis strictly for the convenience of
the CLIENT without any warranties of any kind. As such, the CLIENT is advised and
acknowledges that use of such information may require substantial modification and independent
verification by the CLIENT (or its designees). Provision of electronic /digital data, whether
required by this Agreement or provided as a convenience to the Client, does not include any license
of software or other systems necessary to read, use or reproduce the information. It is the
Public Standard Agreement (2004 Form) VER. 6/22/2006
Page 5 of 9
responsibility of the CLIENT to verify compatibility with its system and long -term stability of
media. CLIENT shall indemnify and hold harmless CONSULTANT and its Subconsultants from
all claims, damages, losses, and expenses, including attorneys' fees arising out of or resulting from
third party use or any adaptation or distribution of electronic /digital data provided under this
AGREEMENT, unless such third party use and adaptation or distribution is explicitly authorized by
this AGREEMENT.
H. REUSE OF DOCUMENTS
Drawings and Specifications and all other documents (including electronic versions of any
documents) prepared or furnished by CONSULTANT pursuant to this AGREEMENT are
instruments of service in respect of the Project and CONSULTANT shall retain exclusive
ownership and property interest therein whether or not the Project is completed. The
CONSULTANT shall be deemed the author of these documents and shall retain all common law,
statutory and other reserved rights including the copyright. CLIENT may make and retain copies
for information and reference in connection with the use and occupancy of the Project by CLIENT
and others; however, such documents are not intended or represented to be suitable for reuse by
CLIENT or others on extensions of the Project or on any other project. Any reuse by CLIENT or
any other entity without written verification or adaptation by CONSULTANT for the specific
purpose intended will be at CLIENT'S sole risk and without liability or legal exposure to
CONSULTANT and CLIENT shall indemnify, defend and hold harmless CONSULTANT from all
claims, damages, losses and expenses including attorney's fees arising out of or resulting therefrom.
Any such verification or adaptation will entitle CONSULTANT to further compensation at rates to
be agreed upon by CLIENT and CONSULTANT.
I. PERIOD OF AGREEMENT
This Agreement will remain in effect for the longer of a period of two years or such other explicitly
identified completion period, after which time the Agreement may be extended upon mutual
agreement of both parties.
J. PAYMENTS
If CLIENT fails to make any payment due CONSULTANT for services and expenses within thirty
days after date of the CONSULTANT'S invoice, a service charge of one and one -half percent
(1.5 %) per month or the maximum rate permitted by law, whichever is less, will be charged on any
unpaid balance. In addition after giving seven days' written notice to CLIENT, CONSULTANT
may, without waiving any claim or right against the CLIENT and without incurring liability
whatsoever to the CLIENT, suspend services and withhold project deliverables due under this
Agreement until CONSULTANT has been paid in full all amounts due for services, expenses and
charges.
K. TERMINATION
This Agreement may be terminated by either party for any reason or for convenience by either party
upon seven (7) days written notice.
Public Standard Agreement (2004 Form) VER. 6/22/2006
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In the event of termination, the CLIENT shall be obligated to the CONSULTANT for payment of
amounts due and owing including payment for services performed or furnished to the date and time
of termination, computed in accordance with Section III of this Agreement.
L. CONTINGENT FEE
The CONSULTANT warrants that it has not employed or retained any company or person, other
than a bona fide employee working solely for the CONSULTANT to solicit or secure this Contract,
and that it has not paid or agreed to pay any company or person, other than a bona fide employee,
any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or
resulting from award or making of this Agreement.
M. NON - DISCRIMINATION
The provisions of any applicable law or ordinance relating to civil rights and discrimination shall be
considered part of this Agreement as if fully set forth herein.
The CONSULTANT is an Equal Opportunity Employer and it is the policy of the
CONSULTANT that all employees, persons seeking employment, subcontractors, subconsultants
and vendors are treated without regard to their race, religion, sex, color, national origin, disability,
age, sexual orientation, marital status, public assistance status or any other characteristic protected
by federal, state or local law.
N. CONTROLLING LAW
This Agreement is to be governed by the law of the State of Minnesota.
O. DISPUTE RESOLUTION
CLIENT and CONSULTANT agree to negotiate all disputes between them in good faith for a
period of 30 days from the date of notice of dispute prior to proceeding to formal dispute resolution
or exercising their rights under law. Any claims or disputes unresolved after good faith
negotiations shall first be submitted to mediation utilizing the Minnesota District Court Rule 114
Roster. Disputes not resolved by mediation shall then be submitted to arbitration in accordance
with provisions of the Construction Industry Arbitration Rules of the American Arbitration
Association. CONSULTANT and the CLIENT agree to require an equivalent dispute resolution
process governing all contractors, sub - contractors, suppliers, consultants, and fabricators concerned
with this project.
P. SURVIVAL
All obligations, representations and provisions made in or given in Section IV of this Agreement
will survive the completion of all services of the CONSULTANT under this Agreement or the
termination of this Agreement for any reason.
Public Standard Agreement (2004 Form) VER. 6/22/2006
Page 7 of 9
Q. SEVERABILITY
Any provision or part of the Agreement held to be void or unenforceable under any law or
regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and
binding upon CLIENT and CONSULTANT, who agree that the Agreement shall be reformed to
replace such stricken provision or part thereof with a valid and enforceable provision that comes as
close as possible to expressing the intention of the stricken provision.
Public Standard Agreement (2004 Form) VER. 6/22/2006
Page 8 of 9
SECTION V - SIGNATURES
THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms,
conditions or obligation referring to the subject matter other than contained herein. This Agreement may
only be amended, supplemented, modified or canceled by a duly executed written instrument signed by
both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf.
CLIENT: CONSULTANT: Bolton & Menk, Inc.
Date Date
Mark D. Kasma, BMI Office Manager
Marcus A. Thomas, Associate Engineer
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Page 9 of 9
EXHIBIT I
FINAL DESIGN, CONSTRUCTION OBSERVATION, ADMINISTRATION & STAKING
2008 STREET AND UTILITY IMPROVEMENTS
CITY OF HOPKINS, MINNESOTA
A. BASIC SERVICES
In accordance with the City of Hopkins' Preliminary Engineering Report, Bolton & Menk, Inc.
has been requested to complete final design, bidding assistance, construction staking, construction
observation and construction administration services for the City's 2008 Street and Utility
Improvements. The project areas include:
• Minnetonka Mills Road, 5 Avenue N. to Approx. 400' East of TH 169:
Reconstruction
• 2 " Street Northeast, Approx. 400' East of TH 169 to Blake Road: Mill &
Overlay
• St. Louis Street, 2 Street NE to Jackson Avenue: Crack Repairs
Detailed tasks associated with the work are itemized in the attached Detailed Work Plan and are
described as follows:
Task 1: Final Design
Final design for the 2008 Street and Utility Improvements will be completed based on the
Preliminary Engineering Report completed by Bolton & Menk, Inc. in December 2007. Detailed
construction plans will be prepared in CAD, illustrating plan and profile views of the street
reconstruction and utility improvements. Mill *and overlay improvements will be illustrated in
plan view only, utilizing the City of Hopkins' existing GIS mapping data. Cross sections will be
shown for reconstructed streets at a maximum of 50' spacing. Designs for sidewalks and trails
will be illustrated in plan view and will be illustrated in profile and cross section only as
necessary. Final design will also include meetings with adjacent property owners as required to
establish design parameters for the sidewalk and trail improvements. Required construction
details and tabulations will be completed. Final designs and tabulations will be in accordance
with Municipal State Aid (MSA) requirements, and final plans will be submitted to Mn/DOT's
State Aid Office for review, comments, and approval. Special Provisions, construction cost
estimates, and assessment rolls will also be prepared. Final plans and specifications will also be
completed in compliance with the City of Hopkins' Engineering Guidelines. Final plans will be
submitted for review and comment by private utility owners. Permit applications will be
completed as noted in the Preliminary Engineering Report. The project will be advertised, bids
will be taken, and recommendation will be made to accept or reject bids. Meetings included
during final design include one (2) City Staff meetings for design review and two (2) City
Council meetings for final plan presentation and an assessment hearing.
Task 2: Construction Services
Construction Staking
Construction staking indicating cuts to the line and grade of the proposed utilities will be
performed at intervals of no more than 100 feet. Curb stakes will be set along the reconstructed
roadways at intervals of no more than 50 feet. Staking for sidewalks and trails will be set at
intervals of no more than 50 feet.
City of Hopkins
T16.22221
1
January 28, 2008
Construction Observation and Administration
Full time construction observation is proposed for this project. Duties of the Construction
Observer will include attendance at the pre - construction meeting and all construction - related
meetings, service as a liaison between the City and the contractor, review of the completed work
to determine if the project is in general conformance with the plans and specifications, review of
all materials testing, maintenance of construction documentation, and communication with
affected property owners, as necessary, to address their construction- related concerns and issues.
Administration duties include a pre- construction meeting, weekly project meetings, review of
shop drawings, and preparation of pay estimates. Observation and administration services will be
completed on an hourly basis. The projected fee estimate is based upon a 16 -week construction
schedule. Estimated weekly time spent for observation and administration is 55hrs /wk and
12hrs /wk, respectively.
In accordance with MSA requirements, the City of Hopkins will be required to contract with a
materials testing firm to complete independent materials testing in accordance with Mn/DOT's
Schedule of Materials Control. This proposal does not include these services. We recommend
that the City consider a separate proposal from American Engineering Testing, Inc. for these
services, as they completed the initial geotechnical evaluation for this project.
Record Drawings
Record drawings detailing the completed improvements as recorded by the construction observer
and the City of Hopkins' contractor will be completed and furnished to the City in hard copy and
electronic format.
B. ADDITIONAL SERVICES
Consulting services performed other than those authorized under Section I.A. shall be considered
not part of the Contract Services and may be authorized by the CLIENT as additional services.
Additional Services consist of those services which are not generally considered to be Contract
Services; or exceed the requirements of the Contract Services; or are not definable prior to the
commencement of the project; or vary depending on the technique, procedures or schedule of the
project contractor. Additional services may consist of the following:
1. All other services not specifically identified in Section A.
City of Hopkins
T16.22221
2
January 28, 2008
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CLIENT: CITY OF HOPKINS. MINNESOTA
PROJECT: 2008 STREET & UTILITY IMPROVEMENTS: FINAL DESIGN & CONSTRUCTION
CONSULTANT: BOLTON & MENK. INC.
Work Task Description
FINAL DESIGN
ugtsaQ pur. flutaaaur8uB ,<1110, - 1
( Roadway Engineering and Design
Pedestrian Facility Design and Coordination
Municipal State Aid Project Coordination - f
Private Utility Coordination
Construction Quantities and Cost Estimates
Construction Specifications
Permit Applications
Bidding Assistance
Final Assessment Roll Preparation
City Staff Meeting (2 meetings)
City Council Meeting (2 meetings
SUBTOTAL HOURS: 'TASK 1
CONSTRUCTION SERVICES
( Construction Observation (16 weeks @ 55 hrs /week)
Construction Administration (16 weeks @ 12 hrs /week)
Construction Staking
Record Drawings
SUBTOTAL HOURS: TASK 2
TOTAL HOURS
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2008 STREET & UTILITY IMPROVEMENTS: FINAL DESIGN & CONSTRUCTION
CITY OF HOPKINS, MINNESOTA
ESTIMATED PERSON-HOURS
DETAILED WORK PLAN
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Survey Crew
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100'0$
1000$
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100'0$
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CLIENT: CITY OF HOPKINS, MINNESOTA
PROJECT: 2008 STREET & UTILITY IMPROVEMENTS: FINAL DESIGN & CONSTRUCTION
CONSULTANT: BOLTON & MENK. INC.
AVERAGE R,1TE:
FINAL DESIGN
( Utility Engineering and Design
Roadway Engineering and Design
Pedestrian Facility Design and Coordination
Municipal State Aid Project Coordination 1
Private Utility Coordination
',Construction Quantities and Cost Estimates 1
Construction Specifications
suoi1e3gddV lnwad,
Bidding Assistance
Final Assessment Roll Preparation
City Staff Meeting (2 meetings) 1
City Council Meeting (2 meetings)
SUBTOTAL FEES: TASK 1
CONSTRUCTION SERVICES
Construction Observation (16 weeks @ 55 hrs /week)
Construction Administration (16 weeks @ 12 hrs /week) 1
Construction Staking 1
Record Drawings
SUBTOTAL FEES: TASK 2
TOTAL FEES
NSV.L
° 1
I.' I. 1
3' I 1
£1
I 1
S I 1
9 I. 1
L 1
6'1 1
01.I
1 11.1
1 Z11
03
IZ
Z3 1
sz 1
17'3
2008 STREET & UTILITY IMPROVEMENTS: FINAL DESIGN & CONSTRUCTION
CITY OF HOPKINS, MINNESOTA
PROJECT FEES
CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO. 2008 -013
RESOLUTION ORDERING PUBLIC IMPROVEMENT, 2008 STREET
IMPROVEMENT PROJECT, PROJECT NO. 07 -10
WHEREAS, a resolution of the City Council adopted the 2nd day of January, 2008 fixed a
date for a Council Hearing on the proposed street improvements to Minnetonka Mills
Road and 2nd Street NE between 5 Avenue North and Blake Road including asphalt
roadway, concrete curb and gutter installation and water, sanitary and storm sewer
improvements and all necessary appurtenances, and
WHEREAS, the City Council deems it appropriate and expedient to make such
improvements, and
WHEREAS, ten days mailed notice and two weeks published notice of the hearing was
given, and the hearing was held thereon on the 4 day of February, 2008 at which all
persons desiring to be heard were given an opportunity to be heard thereon.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hopkins,
Minnesota:
1. Such improvement is necessary, cost - effective, and feasible as detailed in the
feasibility report.
2. Such improvement is hereby ordered as proposed in the Council Resolution
adopted the 2nd day of January, 2008. The total estimated project cost is
$1,673,000.
3. Bolton and Menk, Inc. is hereby designated as the engineer for this improvement.
The engineer shall prepare plans and specifications for the making of such
improvement.
Adopted by the City Council of the City of Hopkins this 4 day of February, 2008.
ATTEST:
Terry Obermaier, City Clerk
Eugene J. Maxwell, Mayor
ATTEST:
CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2008 -014
DECLARING THE OFFICIAL INTENT OF THE CITY OF HOPKINS TO
REIMBURSE CERTAIN EXPENDITURES FROM
GENERAL OBLIGATION IMPROVEMENT BOND PROCEEDS
TO BE ISSUED BY THE CITY OF HOPKINS
WHEREAS, the Internal Revenue Service has issued Treas. Reg. #1.150 -2
providing that proceeds of tax - exempt bonds used to reimburse prior expenditures
shall not be deemed spent unless certain requirements are met; and
WHEREAS, the City expects to incur certain expenditures, which may be
financed temporarily from sources other than bonds, and reimbursed from the
bond proceeds;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HOPKINS, MINNESOTA (THE CITY) AS FOLLLOWS:
1. The City intends to incur expenditures for the project described in Council
Report 2008 -014, for City Project 07 -10 (the "Project "), and intends to
reimburse itself for such expenditures from the bond proceeds to be issued
by the City in the maximum principal amount described in the "project ".
2. The City Manager is authorized to designate additions to Project 07 -10 in
circumstances where time is of the essence, and any such designation shall
be reported to the Council at the earliest practicable date and shall be filed
with the official books and records of the City.
3. This resolution is intended to constitute a declaration of official intent for the
purpose of Treas. Reg. #1.150 -2 and any successor law, regulation, ruling
or amendment pertaining thereto.
Adopted by the City Council of the City of Hopkins, Minnesota, this 4 day of
February, 2008.
Terry Obermaier, City Clerk
By
Eugene J. Maxwell, Mayor