Loading...
11-13-2018 Work Session HOPKINS CITY COUNCIL WORK SESSION PROCEEDINGS NOVEMBER 13, 2018 CALL TO ORDER Pursuant to due call and notice thereof a regular work session of the Hopkins City Council was held on Tuesday, November 13, 2018 at 6:30 p.m. in the Raspberry Room at City Hall, 1010 First Street South, Hopkins. Mayor Cummings called the meeting to order with Council Member Gadd, Halverson and Kuznia attending. Staff present included City Manager Mornson, Finance Director Bishop, City Clerk Domeier, Assistant City Manager Lenz and Public Works Director Stadler. CITY HALL PROJECT UPDATE In addition to City staff, representatives present for the item were Jason Rentmeester, Kraus-Anderson Construction and Melissa Stein, Wold Architects & Engineers. Ms. Stein gave an update on the City Hall project showing images of the exterior and interior concepts. Ms. Stein discussed the exterior project objectives that include an updated front entry, outdoor art plaza and preservation of green spaces. Ms. Lenz explained that the removal of the exterior center front staircase would encourage pedestrians to use the crosswalks. Mayor Cummings asked about ADA access signage, art installations and seating on the plaza. Ms. Stein commented that more wayfinding signage could be added. Ms. Lenz explained that the Public Art Committee suggested higher profile artwork that would be displayed for a 3-5 year term and that the use of movable seating and planters would highlight the art. Ms. Stein commented that the plaza size would be slightly larger than the current plaza and would be a flexible use space. Ms. Stein discussed the proposed interior spaces including the maximized daylighting, information counter, security measures, public information display areas and technology upgrades. Ms. Stein commented that the employee break room would move upstairs and incorporate an outside patio dining and meeting space. Mr. Rentmeester discussed the overall project budget. There was discussion about the budget estimates. Ms. Lenz commented on the additions to the scope of the project. Council Member Gadd commented that the City Council chamber technology upgrades would be funded through the communication fund. Council Member Kuznia commented on the great improvements to the front entrance. Ms. Lenz discussed the 10% contingency and that the goal would be to keep the contingency as low as possible. Mr. Rentmeester commented that tariffs could have an impact on construction projects but there has been good feedback from contractors regarding the project. Mayor Cummings asked about the bid environment. Mr. Rentmeester explained the bidding process. Ms. Stein reviewed the project timeline with construction scheduled from February to July 2019. HOPKINS CITY COUNCIL WORK SESSION PROCEEDINGS NOVEMBER 13, 2018 2019-2023 EQUIPMENT REPLACEMENT PLAN (ERP), 2019-2023 CAPITAL IMPROVEMENT PLAN (CIP) AND 2019 ENTERPRISE AND SPECIAL REVENUE FUND BUDGETS Finance Director Bishop gave an overview of the 2019 -2023 Equipment Replacement Plan (ERP), a 5-year plan that is updated annually and included in the Financial Management Plan (FMP). Mr. Bishop gave an overview of the funding sources and what is included in the 2019 ERP. There was discussion regarding the age of equipment and leasing of vehicles. Mr. Mornson asked about issuance of an Equipment Certificate. Mr. Bishop commented that an Equipment Certificate was issued in 2018 and there is no plan to issue another one for a few years. Finance Director Bishop gave an overview of the 2019 -2023 Capitol Improvement Plan (CIP), a 5-year plan that is updated annually and included in the Financial Management Plan (FMP). Mayor Cummings asked about Park Dedication fees. Mr. Bishop explained that the fees are negotiated as part of a development project and the budgeted amount of dedication fees could change. Mr. Bishop discussed the Park Improvement Fund, what it pays for and how it is funded. Mr. Bishop explained that part of the Burnes Park improvements were paid for with the General Fund tax levy. Mr. Bishop gave an explanation of how revenue sources could be used and how to pay down the debt. Mr. Bishop explained that no other park improvements are funded by the General Fund. Public Works Director Stadler commented that it is important that the Park Board know the amount of funds they have to work with for park improvements. There was discussion regarding possible adjustments to future park projects depending on the funding. Mr. Bishop explained how the CIP is funded and CIP projects in 2019. Finance Director Bishop gave an overview of the 2018 Enterprise and Special Revenue Funds revenues, expenditures and projected fund balances. Mr. Bishop discussed the water fund estimated consumption and that the finance dept. would work to get the estimated numbers closer to the actual. Mr. Bishop discussed the Pavilion fund and commented that future levy support may be needed for the debt. There was discussion regarding reducing the Arts Center's deficit and their need to rely on a more stable funding source in the future. Mr. Bishop discussed the Depot Coffee House youth and coffee operations and unknown effects of the future SWLRT construction. Staff has requested additional funding from the Depot partners. Mr. Bishop discussed the 2019 Residential Property Truth and Taxation statements and percentage changes. Mayor Cummings commented on the need to look at more accurate model of the medium value home in Hopkins. There was discussion regarding the home value increase and explanation to residents. HOPKINS CITY COUNCIL WORK SESSION PROCEEDINGS NOVEMBER 13, 2018 Administration Assistant City Manager Lenz discussed 2019 Hennepin County Human Services budget cuts and the significant implications to Hopkins. Ms. Lenz commented that the Blake Road Corridor Collaborative (BRCC) met with staff asking for partial funding. Staff suggested that the BRCC apply for Community Development Block Grant (CDBG) funds that are administered by Hennepin County. Council discussed the request and the consensus is that the BRCC needs to look for other funding resources. Ms. Lenz would update the BRCC. Ms. Lenz gave the Council an update regarding the Community Engagement meeting and commented that a future meeting date would be scheduled on a Friday in January. Ms. Lenz commented that City Council meetings would not be televised during the City Hall construction. Mayor Cummings suggested airing the recently produced Historical Society video on the government cable channel. UPDATES • Council Member Kuznia is unable to attend the ReScape Awards. • Council Member Kuznia and Council Member Gadd would attend the American Public Works Association award program on Friday, November 16. • Council Member Gadd would attend the ReScape Awards on Thursday, November 15. • Council Member Gadd would be unavailable to attend the Hopkins employee recognition but sends his regards. • Council Member Gadd would like to continue the discussion of diversity on boards and commissions at the December Work Session. City Manager Mornson gave the following update: • The Employee Recognition is on Wednesday, November 14, 2018. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Kuznia, second by Gadd, the meeting was unanimously adjourned at 8:07 p.m. Respectfully Submitted, Debbie Vold I,T� Molly Cummings, Mayor Amy Domeier, City Clerk