HRA Agenda Pkt 2019 01-15HOPKINS HRA
AGENDA
Tuesday, January 15, 2019
7:00 pm
THIS AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF THE HRA MEETING
I. CALL TO ORDER
II. CONSENT AGENDA
1. Approve Minutes of the January 2, 2019, Regular Meeting
Recommendation: Approve Consent Agenda
III. PUBLIC HEARING
1. Approval of Hopkins HRA Annual and Five-Year Action Plans (HRA2019-01)
Recommendation: Adopt Resolution No. 525 the Annual and Five-Year Action Plans
2. 2019 Capital Funds Program (HRA2019-02)
Recommendation: Adopt Resolution No. 526 the 2019 Capital Funds Program
IV. ADJOURNMENT
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MINUTES OF THE HRA REGULAR MEETING PROCEEDINGS
WEDNESDAY, JANUARY 2, 2019
CALL TO ORDER
Pursuant to due call and notice thereof a regular meeting of the Hopkins Housing and
Redevelopment Authority was held on Wednesday, January 2, 2019 at 7 p.m. in the
Council Chambers at City Hall, 1010 1st St. S., Hopkins. Mayor Cummings called the
meeting to order with Commissioners Halverson, Hunke, Gadd and Kuznia attending.
Also present were Executive Director Mike Mornson, Executive Director Stacy Unowsky
and Assistant Executive Director Kersten Elverum.
CONSENT AGENDA
Motion by Kuznia Second by Hunke
Motion to approve the Consent Agenda.
1. Approve Minutes of the December 4, 2018, regular meeting
2. Approve Disbursements through December 17, 2018
3. Schedule HRA special meeting for January 15, 2019
Ayes: 5. Nays: 0. Absent: 0.
Motion carried.
ADJOURNMENT
There being no further business to come before the HRA and upon a motion by
Halverson, second by Gadd, the meeting was unanimously adjourned at 7:02 p.m.
Molly Cummings, Chair
Michael J. Mornson, Executive Director
January 9, 2019 HRA Report 2019-01
PUBLIC HEARING
APPROVAL OF HOPKINS HRA ANNUAL AND FIVE-YEAR ACTION PLANS
Proposed Action
Staff recommends approval of the following motion: Adopt Resolution 525 authorizing
approval of PHA Annual Plan and the Five-Year Action Plan, and subsequent submission to
HUD.
Overview
The objective of the Annual and Five-Year Action Plans is to describe the plans for capital
projects over the next five years. The Plans detail the needs and the priorities for upcoming work
and provide estimates for each. Federal regulations were published regarding the format and
timeline for submission of these plans. The Department of Housing and Urban Development
developed the template for all Housing Authorities to use for electronic submission of the
Annual and the Five-Year Action Plans. We are to submit these plans and additional forms and
paperwork following the approval by the HRA Board.
Supporting Documentation
Capital Fund Program—Five-Year Action Plan HUD 50075.2
HRA Resolution 525
Analysis
What type of plan will the Hopkins HRA need to submit?
The Hopkins HRA is required to submit both the updated Annual and Five-Year Action Plans
each year. This year, we made changes to the plan from last year to reflect on upcoming work
that we will complete in the next year. We were funded by MHFA to do a larger project that
includes replacement of the existing exhaust and ventilation system, water softeners, water
heating and exterior door. The previous year’s Capital Fund plans will be revised to
accommodate this project. The Five-Year Action plan requires HUD review and approval, prior
to the actual submission of the 2019 Capital Fund Plans.
Alternatives
The HRA Board of Commissioners has the following alternatives available for addressing this
issue:
Adopt Resolution 525 and approve the Annual and Five-Year Action Plans.
Continue for additional information.
Stacy Unowsky, Executive Director
Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 08/30/2011
Page 1 of 6 form HUD-50075.2 (4/2008)
Part I: Summary MN 078
PHA Name/Number Hopkins Locality (City/County & State)Hopkins/Hennepin MN Original 5-Year Plan X Revision No:
A.
Development Number and
Name
Work Statement Work Statement for Year 2
for Year 1 FFY 2020
Work Statement for Year 3
FFY 2021
Work Statement for Year 4
FFY 2022
Work Statement for Year 5
FFY 2023
FFY __2019_____
B. Physical Improvements
Subtotal
Annual Statement 35,000 56,000 25,000
C. Management Improvements
D. PHA-Wide Non-dwelling
Structures and Equipment
65,000 30,000 9,000 40,000
E. Administration
F. Architect & Professional Fees
G. Operations
H. Demolition
I. Development
J. Capital Fund Financing –
Debt Service
K. Total CFP Funds
L. Total Non-CFP Funds
M. Grand Total 65,000 65,000 65,000 65,000
Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 4/30/20011
Page 2 of 6 form HUD-50075.2 (4/2008)
Part I: Summary (Continuation)
PHA Name/Number Locality (City/county & State) Original 5-Year Plan Revision No:
Development Number Work Work Statement for
and Name Statement for FFY 2020
Work Statement for Year 3
FFY 201
Work Statement for Year 4
FFY 2019
Work Statement for Year 5
FFY 2020
Year 1
FFY __2019_____
Annual
Statement
MN078001
Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 4/30/20011
Page 3 of 6 form HUD-50075.2 (4/2008)
Part II: Supporting Pages – Physical Needs Work Statement(s)
Work
Statement for
Year 1 FFY
2019_____
Work Statement for Year
FFY 2020
Work Statement for
FFY 2021
Development Number/Name
General Description of Major Work
Categories
Quantity Estimated Cost Development Number/Name
General Description of Major Work
Categories
Qua
ntity
Estimated Cost
See
Annual
Statement Garage Floor & Sewer 1 6,000
MN078001 Hot Water Storage Tank 2 65,000 Dwelling Exterior Doors 15 15,000
AC Sleeves 30 20,000
Carpeting Hallway 2 19,000
Hallway Paint 1 5,000
Subtotal of Estimated Cost $65,000 Subtotal of Estimated Cost 65,000
Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 4/30/20011
Page 4 of 6 form HUD-50075.2 (4/2008)
Part II: Supporting Pages – Physical Needs Work Statement(s)
Work
Statement for
Year 1 FFY
Work Statement for Year 2022 Work Statement for Year: 2023
FFY FFY
Development Number/Name
General Description of Major Work Categories
Quantity Estimated Cost Development Number/Name
General Description of Major Work
Categories
Quanti
ty
Estimated Cost
See
Annual
Statement
MN078001 Lever Lock Sets 30 6,000 HA North Door Ramp, Fence 1 15,000
Apartment Doors 30 30,000 Apartment Doors 16 15,000
AC Sleeves 30 20,000 AC Sleeves 16 10,000
Carpet Hall 1 9,000 Carpet Hall 1 10,000
Outdoor Patio Furniture & 15,000
Replacement of Plants, Trees
Subtotal of Estimated Cost $65,000 Subtotal of Estimated Cost $65,000
Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 4/30/20011
Page 5 of 6 form HUD-50075.2 (4/2008)
Part III: Supporting Pages – Management Needs Work Statement(s)
Work
Statement for
Year 1 FFY
Work Statement for Year Work Statement for Year:
FFY FFY
Development Number/Name
General Description of Major Work Categories
Estimated Cost Development Number/Name
General Description of Major Work Categories
Estimated Cost
See
Annual
Statement
Subtotal of Estimated Cost $ Subtotal of Estimated Cost $
Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 4/30/20011
Page 6 of 6 form HUD-50075.2 (4/2008)
Part III: Supporting Pages – Management Needs Work Statement(s)
Work
Statement for
Year 1 FFY
Work Statement for Year Work Statement for Year:
FFY FFY
Development Number/Name
General Description of Major Work Categories
Estimated Cost Development Number/Name
General Description of Major Work Categories
Estimated Cost
See
Annual
Statement
Subtotal of Estimated Cost $ Subtotal of Estimated Cost $
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION No. 525
RESOLUTION APPROVING THE HOPKINS HRA FIVE-YEAR PLAN AND ANNUAL
AGENCY PLAN AUTHORIZING THE CHAIRMAN AND EXECUTIVE DIRECTOR
TO EXECUTE THE CERTIFICATIONS NECESSARY FOR SUBMISSION TO HUD
WHEREAS, the Housing and Redevelopment Authority In and For the City of Hopkins,
Minnesota, (the “Authority”) operates a low rent public housing program;
WHEREAS, the Authority, as a requirement of the Quality Housing and Work
Responsibility Act of 1998, finds it necessary to implement a five-year agency plan and an
annual agency plan; and,
WHEREAS, the Authority has established a process to address the ongoing capital needs
of Dow Towers and utilize the Capital Funds for these purposes and plan for possible projects
over the next five years by developing the five-year plan.
NOW, THEREFORE, BE IT RESOLVED that the Authority Board of Commissioners
hereby approves the Annual PHA Agency Plan and Five-Year Plan.
Adopted this 15th day of January 2019.
By __________________________________
Molly Cummings, HRA Board Chair
ATTEST:
Stacy Unowsky, Executive Director
January 9, 2019 HRA Report 2019-02
PUBLIC HEARING
2019 CAPITAL FUNDS PROGRAM
Proposed Action
Staff recommends adoption of the following motion: Adopt Resolution 526, authorizing HRA
Board and Executive Director to accept and use the 2019 Capital Funds.
With approval of this motion, the HRA Board and the Executive Director will implement the
proper planning and procurement process to utilize the estimated $65,000 the HRA will receive
in 2019 Capital Funds from the U.S. Department of Housing and Urban Development.
Overview
The HRA was recently notified of the upcoming availability of the annual Capital Fund Program
for 2019. This year the exact allocation has not yet been determined. We plan to utilize the funds
to support the proposed work at Dow Towers in replacement of common area carpeting, first
floor modernization and security system upgrades.
Primary Issues to Consider
Why do we need to act?
The guidance provided to the Hopkins HRA from the HUD field office indicates that a
resolution accepting and authorizing the use of these funds is now required.
Supporting Information
HRA Resolution 526
Alternatives
The HRA has the following alternatives regarding this issue:
1. Adopt Resolution 526, approving the action as recommended by staff.
2. Continue for further information.
Stacy Unowsky, Executive Director
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION No. 526
RESOLUTION AUTHORIZING ACCEPTANCE AND USE OF
2019 CAPITAL FUNDS
WHEREAS, the Housing and Redevelopment Authority In and For the City of
Hopkins, Minnesota, (the “Authority”) operates a Low Rent Public Housing Program;
and,
WHEREAS, the Authority and the Department of Housing and Urban
Development will enter into a Capital Fund ACC Amendment for Fiscal Year 2019 for
the purpose of carrying out capital activities at Dow Towers.
NOW, THEREFORE, BE IT RESOLVED that the Authority Board of
Commissioners hereby authorizes the Authority to accept an estimated amount of
65,000 in Capital Fund Program funding and authorizes the use of such funds.
Adopted this 15th day of January 2019.
Molly Cummings, HRA Board Chair
ATTEST:
Stacy Unowsky, Executive Director