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IV.4. Revise Legislative Policy Manual Chapter 8; Stanley February 19, 2019 Council Report 2019-017 REVISE LEGISLATIVE POLICY MANUAL CHAPTER 8 Proposed Action Staff recommends the following motion: Adopt Resolution 2019-012, Resolution Revising Chapter 8 of the Legislative Policy Manual. Overview Chapter 8 of the Legislative Policy Manual contains policies governing street and traffic improvements and operations. In the years since some of the policies contained in this chapter were developed, there have been updates and decisions regarding the city’s street reconstruction and maintenance programs. The proposed revisions to Chapter 8 will formalize the policies and align them with how the city conducts business. Supporting Information  Legislative Policy Manual Chapter 8 (redline copy)  Legislative Policy Manual Chapter 8 (clean copy)  Resolution 2019-012 _________________________________ Nate Stanley, P.E. City Engineer Financial Impact: 0 Budgeted: Y/N _N/A___ Source: _N/A Related Documents (CIP, ERP, etc.): _______________________________ Notes: ____________________________ Legislative Policy Manual -- Chapter 8 LEGISLATIVE POLICY MANUAL CHAPTER VIII Policy 8-A Requests for Traffic Controls Policy 8-B Roadway Improvements Policy 8-C Other Local Improvements Policy 8-D Solid Waste Collection Policy 8-E Storm Water Utility Credits and/or Adjustments Policy 8-F Snow and Ice Control Policy 8-G Sidewalk Repair and Maintenance Policy 8-H Street Restoration Reimbursement for Private Utility Repairs Policy 8-I Complete Street Policy Revised: May 2013 Legislative Policy Manual -- Chapter 8-A 1 POLICY 8-A REQUESTS FOR TRAFFIC CONTROLS 1. PURPOSE 1.01 The City receives requests from time to time for additional or modified traffic control measures. This policy is intended to outline policies and procedures dealing with those requests. 2. REQUESTS 2.01 Requests for traffic controls should be made in writing to the City of Hopkins. The requests should detail the types of controls desired, problems with the current controls, if any, and any additional information needed to explain or justify the request. 2.02 If the request is made to a staff member, the request should be forwarded to the Engineer. The Engineer shall prepare a memo to the Council indicating the request, if warranted. The Council should consider the request and authorize an Engineers study if desired. 2.03 The Engineer, if so authorized, shall prepare an Engineers Report to the Council indicating the current status of conditions. The level of justification of improvements, the cost of providing improvements and recommending action on the request. 2.04 The Council upon receiving the report shall have discretion to ultimately decide on the action to be taken and so instruct staff. 2.05 Upon Council action, an official response to the requester shall be drafted by the Engineer and forwarded to the requester. Established 8/18/87 City of Hopkins Legislative Policy Manual -- Chapter 8-B 1 POLICY 8-B ROADWAY IMPROVEMENTS INDEX 1. PURPOSE 2. GENERAL 3. DEFINITIONS 4. STATE HIGHWAYS 5. COUNTY ROADS 6. MUNICIPAL STATE AID STREETS 7. MAJOR STREETS 8. LOCAL STREETS 9. ALLEYS 10. ASSESSMENT POLICIES 11. ASSESSMENT FORMULAS 12. ASSESSMENT INTEREST RATE Revised: December 2012 Legislative Policy Manual -- Chapter 8-B 2 1. PURPOSE 1.01 The purpose of these policies is to establish guidelines and procedures for the improvement of roadways within the City of Hopkins. 2. GENERAL 2.01 This policy relates to roadway improvements eligible to be assessed under authorization of Minnesota State Statutes Chapter 429.021. 2.02 Assessable roadway improvement projects shall conform with the procedural requirements of Chapter 429 which generally are as follows: 1. Project Initiation by Petition or Council Resolution 2. Resolution Ordering Preparation of Engineers Report 3. Resolution Approving Engineers Report & Ordering a Hearing 4. Publication and Individual Notification of Hearing 5. Public Hearing 6. Resolution Ordering Improvement 7. Resolution Ordering the Preparation of Assessment Roll 8. Public Notice of Hearing on Assessments 9. Assessment Hearing 10. Resolution Adopting Assessment Roll 11. Filing of Assessments with Hennepin County 2.03 In addition to special assessments, other sources of funds are available to the City for street purposes depending on the type of project involved. 3. DEFINITIONS 3.01 The City of Hopkins contains various types of roadways. Descriptions of the City's street classifications are outlined as follows: State Highways This category includes highways with various designs and traffic capacities. Rights of way are from 150' to 400'. These highways are intended for national or regional service. All of the highways in this category have been designated as principle, intermediate, or minor arterials by the Metropolitan Council. Thoroughfares These are important traffic routes which provide community continuity and interconnect the City with neighboring communities. They are usually spaced at one mile intervals, although they may be closer in more heavily developed areas. When upgraded these roadways will generally have 100' rights-of-way and be of sufficient design to handle anticipated traffic. Collectors Streets which are designed to collect traffic from individual properties and feed into thoroughfares. They have 60-80' rights-of-way with 7 or 9 ton capacity and are generally spaced at one-half mile intervals. Local Relatively short streets which provide access to individual lots in interior areas of development. Minimum right of way is 50-60'. Legislative Policy Manual -- Chapter 8-B 3 Cul-de-sac Dead-end streets usually designed with a maximum length of 500' and a turn around area of 120' diameter at the property line. They generally are constructed in interior residential developments. Service Road Streets which run parallel and adjacent to a high volume roadway. They are designed to serve individual properties along streets where it is desirable to control access. Alley Roadways which are generally 12-20 feet in right-of-way width which service properties on the rear property line. 4. STATE HIGHWAYS 4.01 The State Highways within the City of Hopkins are Highway No. 7 and Highway No. 169. State highway projects generally do not directly involve city funds. However, associated improvements such as storm sewer or water trunks may be initiated so that future construction under these highways will not be needed. 5. COUNTY ROADS 5.01 The Hennepin Countycounty roads in Hopkins are: Blake Road (#20) Excelsior Avenue (#3) Hopkins Crossroad (#73) Minnetonka Boulevard (#5) Shady Oak Road (#61) 5.02 These roads were originally designed as part of the county's highway system and were meant to link rural areas with the urban centers. As Hopkins developed, these roads have become an important part of the network of city streets. However many of these county roads need to be upgraded in order to facilitate present and future traffic demand. Since this type of improvement is needed in part because of increased urban use it has been the county policy to share the cost of the project with the city. Costs shared in this manner shall adhere to the current version of the Hennepin County Public Works Business Line Transportation Department Policies for Cost Participation Between Hennepin County and Other Agencies for Cooperative Highway Projects.include: 1. Curb and Gutter 2. Traffic Controls 3.1.Storm Drainage 5.023 Payment of the City portion of projects may be assessed and/or paid by City funds. Formatted: Outline numbered + Level: 2 + Numbering Style: 01, 02, 03, … + Start at: 2 + Alignment: Left + Aligned at: 0" + Indent at: 0.29" Formatted: Subdivision, Space After: 0 pt, No bullets or numbering Formatted: Numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 0.5" + Indent at: 0.75" Formatted: Space After: 3 pt, Numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 0.5" + Indent at: 0.75" Legislative Policy Manual -- Chapter 8-B 4 6. MUNICIPAL STATE AID (MSA) STREETS 6.01 Recent regulations allow a municipality to designate up to 20% of its existing street mileage, excluding county state aid highways and state trunk highways as MSA streets. The City of Hopkins currently has approximately 9.60 miles designated as MSA streets. The City receives MSA funds on an annual basis and are allotted for maintenance and construction of MSA streets. This money is part of the gasoline tax collected in Minnesota and is apportioned to the community according to state guidelines based on population and constructionroad needs. Maintenance funds are sent automatically to the City each year while the construction funds are held in an account by the state until the time construction contracts are awarded. 6.02 The following are MSA streets: Street From To Mainstreet Co. Rd. #61 5th Ave. (Shady Oak Rd.) St. Louis St . County Road #3 Tyler Ave. No. (Excelsior Blvd.) Tyler Ave. No. St. Louis Street 2nd St. N.E. 1st St. No. 8th Avenue 12th Avenue. 1st St. So. 11th Ave. So. 8th Ave. So. 5th St. So. 16th Ave. So. 11th Ave. So. 5th St. So. 10th Ave. So. State Highway No. 169 6th St. So. 11th Ave. So. 10th Ave. So. 7th St. So. 9th Ave. So. Alley W of 14th Ave. So. Oakridge Rd. City Limits State Highway No. 7 5th Ave. No. State Highway No. 7 Mainstreet 5th Ave. So. Mainstreet 3rd St. So. 6th Ave. So. 3rd Street So. 5th St. So. 8th Ave. No. 1st St. No. Mainstreet 8th Ave. So. Mainstreet Co. Rd. #3 11th Ave. No. 1st Street No. Mainstreet 11th Ave. So. Mainstreet Smetana Rd. 12th Ave. No. State Highway No. 7 1st St. No. 17th Ave. No. State Highway No. 7 Mainstreet 17th Ave. So. Mainstreet Co. Rd. #3 Smetana Rd. West City Limits .38 Mi. E of 11th Ave. So. Minnetonka Mills Road 5th Avenue North Washington Avenue 2nd Street North Washington Avenue Tyler Avenue North Blake Road Excelsior Boulevard South City Limits 6.03 It is not the intent of the State Aid Funding Program to totally finance the MSA system. Rather, it is designed to assist communities with street construction projects in an effort to improve the roadway system state wide. Therefore, when an MSA street is constructed or upgraded, assessments will be levied in accordance with citythe policies for major streets. The assessment rate will reflect the benefit conveyed by the improved design, additional Legislative Policy Manual -- Chapter 8-B 5 width, and curb and gutter, and these rates will be set by the City Council on recommendation of the Public Works Director. 7. MAJOR STREETS 7.01 Major streets are considered by the City of Hopkins to be collector and thoroughfare streets. Streets of this variety generally service local traffic as well as traffic from other areas and therefore are designed in accordance with standards of a higher road capacity. Major streets within the City of Hopkins are constructed with a minimum capacity of 9 ton per axle. The primary source of funding for major roadways is special assessments and MSA funds. 7.02 Major new and reconstructed streets shall be constructed with curb and gutter. Street width shall be determined by existing conditions, traffic counts and patterns, and, if applicable, MSA standards. 8. LOCAL STREETS 8.01 Local Streets are generally streets which service a small area and do not typically involve a movement of traffic between areas. Local streets typically connect two collector streets or county roads. Streets of this type include local streets, cul-de-sacs, and service roads. Local streets within the City of Hopkins are constructed with a minimum capacity of 7 tons per axle. The primary source of funding of local streets is special assessments. 8.02 New local streets shall be constructed with curb and gutter. When reconstructing streets concrete curb and gutter shall be installed. in the following instances: 1. All streets with existing concrete curb and gutter or existing vertical asphalt curb. 2. All Municipal State Aid streets 3. Local streets without curb and gutter in a defined residential area where the predominance of existing streets have concrete curb and gutter 4. Other local streets without curb and gutter unless the neighborhood presents a petition of 55% or more of the affected residents objecting to concrete curb and gutter. The affected residents or affected area will be defined by City Council. If a petition is presented, the street shall be reconstructed in such a way that the current design/appearance of the street (prior to reconstruction) is maintained. Once a petition from the affected residents is certified and accepted by City Council, that petition will remain in effect for the affected area until City Council rescinds the petition or changes this legislative policy. If a petition of 55% is not presented to City Council and the local streets are reconstructed with curb and gutter, subsequent street reconstruction in the same affected area will also be reconstructed with curb and gutter. 8.03 New local street minimum unobstructed street width, (face to face of curb) is 30 feet. The standard minimum unobstructed street width for reconstructed streets shall be 26 feet. Streets which do not meet this requirement shall be reconstructed to meet the minimum requirementat current width (unless a wider street is desired by the affected residents) but not less than twenty feet (20') unless the Council finds that: Reconstruction to the minimum A twenty foot (20') width would adversely affect trees or other significant or desirable physical features;: and A reduced unobstructed street width would not constitute a distinct hazard to life or Formatted: Subdivision, Indent: Left: 0", First line: 0", Space After: 0 pt Formatted: Subdivision, Indent: Left: 0", First line: 0" Legislative Policy Manual -- Chapter 8-B 6 property. Factors to be considered shall include, but not be limited to, safe access of emergency vehicles, snow storage requirements, availability of parking, and aesthetics. 8.04 Streets which are twenty-six feet (26') or more in width will have parking allowed on both sides, unless it is determined by City Staff that parking restrictions are necessary. . Streets less than twenty-six feet (26') in width may be subject to parking restrictions on an "as - needed" basis. Factors influencing parking restrictions may include, but not be limited to, safety concerns, emergency vehicle access, sight distance problems, neighborhood input, or street maintenance needs. Parking restrictions could be established at the time of street projects or at any future date based upon general City parking requirements. Factors to be considered shall include, but not be limited to, staff report regarding safety and emergency vehicles access and neighborhood input. Where streets are less than twenty-six feet (26') in width, the staff shall assist the neighborhood in identifying areas where existing street width can be increased to provide additional parking. 9. ALLEYS 9.01 Alleys are minor roadways which service parcels of property along the rear property line. The primary source of funding of alleys is special assessments. 9.02 All alleys shall be concrete construction. Alley width is generally 10 feet in residential areas and 12 feet in commercial areas. 10. ASSESSMENT POLICIES 10.01 When assessments are levied for roadway improvements, the assessment will be calculated in accordance with the formulas set forth in the section on Assessment Formulas, using either the adjusted front foot method or per lot unit method. The adjusted front foot method will be used for assessment purposes unless the per lot/unit method is requested by petition by at least 55% of the assessed property owners and/or it is determined that the affected lots have received equal benefits. The City Council shall have final authority on the type of formula to be used. 10.02 The total project cost for streets constructed or reconstructed in any given project shall be equal to the actual construction cost, plus associated costs such as legal, bonds, administrative and engineering. 10.03 When the city CONSTRUCTS A NEW LOCAL OR MAJOR STREET, 100% of the total project cost, including all utilities, will be recovered by assessing the benefiting property for actual benefit received. A new street shall be defined as a roadway including curb and gutter which had not previously existed. 10.04 When the city RECONSTRUCTS AN EXISTING LOCAL OR MAJOR STREET, 70% of the total project cost will be recovered by assessing the benefiting property for benefit received. The remaining 30% shall be absorbed by the city. A reconstructed street shall be defined as a roadway which existed previously. The addition of curb and gutter when it did not previously exist is still considered reconstruction. 10.05 When the city CONSTRUCTS OR RECONSTRUCTS AN ALLEY, 80% of the total Formatted: Space Before: 0 pt Legislative Policy Manual -- Chapter 8-B 7 project cost will be recovered by assessing the benefiting property for benefit received. The remaining 20% shall be absorbed by the city. 10.06 When major street construction or reconstruction is partially financed by State Aid Funds to improve the design and capacity, the adjoining properties will be charged an assessment as prescribed in this policybased on the cost of an average street construction. The remainder of the street costs shallto be paid by State Aid Funds or General Funds. 10.07 The following assessment policies will apply for existing single family property when a major street is improved: 1. Existing single family residential property abutting two or four lane divided median roads will be assessed using the adjusted front footage method, based on 1/4 of the cost of a standard local street as if built at the time of the assessment. 2. Existing single family residential property abutting two or four lane undivided roads will be assessed using the adjusted front footage method, based on 1/2 of the cost of a standard local street as if built at the time of the assessment. 10.078 Lots which are split subsequent to a roadway improvement project shall be assessed as if in existence at the time the assessment was adopted, using the formula used at the time of assessment plus interest as per current City policy from date of assessment. 10.089 The following items are to be assessable as part of a reconstruction project cost: 1. Remove concrete curb and gutter 2. Remove concrete pavement 3. Remove/replace concrete steps 4. Construct and reinforce concrete steps 5. Remove concrete driveway pavement 6. Remove/construct apron 6" thick concrete pavement (residential) 7. Remove/construct apron 8" thick concrete pavement (commercial) 8. Common excavation 9. Core excavation 10. Construct cConcrete curb and gutterC & G Design B-618 or surmountable 11. Bituminous pavement 10.12.Concrete Pavement 11.13.Saw joint in concrete 12.14.Adjust manholes 13.15.Adjust catch basin 14.16.Adjust gate valves 15.17.Retaining wall 16.18.Electric conduit 17.19.Construct 4' x 8" thick valley cone gutter 18.20.Surfacing aggr. Cl. 2 100% crushed 19.21.Cultured sod with 4" thick topsoil in place 20.22.Clearing 21.23.Grubbing 22.24.Aggregate backfill 23.25.Replacement of driveway aprons 24.26.Construct concrete pedestrian ramps Formatted: Space Before: 4 pt Formatted: Subdivision, No bullets or numbering Legislative Policy Manual -- Chapter 8-B 8 25.27.Full-depth asphalt milling and overlay 28. Pavement reclamation 10.09 The following items are to be assessable, at 50% for single family or duplex properties and 100% for commercial properties, of the actual cost as part of a reconstruction project: 1. Sanitary sewer service line replacement from the main to the property line 2. Water service line replacement from the main to the property line 26. 10.100 The following items would not be included in a reconstruction project cost. The items will be billed directly or assessed to the benefited property: 1. Sewer and water service line repairs 2. Random 6-8" concrete pavement 3. Random concrete sidewalk 4. Random sod 10.111 The following items will be paid at city expense when part of a reconstruction project: 1. Remove, replace or relocate hydrants 2. Install hydrants and/or gate valves 3. Sanitary sewer and water mains repair and replacement 4. Storm sewer reconstruction or construction 11. ASSESSMENT FORMULAS 11.01 The adjusted front foot method of assessment uses the actual frontage or adjusts lots to an average frontage by using area ratios or the average lot frontage in the project area. When the adjusted front foot method is used, the individual lot assessment shall be calculated as follows: Assessment = Total Project Cost X Assessable Adjusted Front Total Adjusted Footage of Lot Front Footage 11.02 The per lot/unit method of assessment is intended to simplify the assessment process by assuming that all properties to be assessed will receive equal benefits. When the per lot/unit method is used, the individual lot assessment shall be calculated as follows: Assessment = Total Project Cost Number of Lots 11.03 The adjusted front foot is calculated using the following methods: 1. In the RECTANGULAR BLOCK AREAS of the city the adjusted front footage for street or alley construction is the actual footage of the lot abutting the improvement. Side streets in these areas are assessed to the entire block on an adjusted front foot basis. See Figure A. East-West alleys, north or south of Mainstreet are assessed 7 feet to Mainstreet properties and 5 feet to the balance of the block on an adjusted front foot basis. Formatted: Indent: Left: 0.7", Hanging: 0.25", No bullets or numbering Formatted: Indent: Left: 0.7", Hanging: 0.25", No bullets or numbering Legislative Policy Manual -- Chapter 8-B 9 2. In the ODD-SHAPE LOT AREAS the following methods are used: a. In areas where the MAJORITY of lots are odd-shaped, the adjusted front footage of a lot is determined as follows: Area of Lot Project Adjusted Front Footage = Total Area X Centerline of Assessable Footage Lots Adjusted front footage minimum is 100 feet and maximum is 150 feet using this method. b. In areas where the MINORITY of lots are odd-shaped, the adjusted front footage for the odd-shaped lots is determined by the average actual front footage of the rectangular lots assessed. Adjusted front footage maximum is 150 feet using this method. Formatted: Indent: Left: 0", First line: 0" Legislative Policy Manual -- Chapter 8-B 10 11.04 Assessment Caps 1. Maximum per foot assessment. The maximum per foot assessment amount to single family residential properties (single unit or duplex unit) may not exceed the assessment cap.120% of the average per foot assessment on the previous three similar street reconstruction projects. This cap applies only to total street reconstruction costs (public improvements) and the associated assessments. It does not apply to partial reconstruction, i.e. curb replacement and asphalt overlay or full-depth milling/overlay or other assessable roadway improvements. The cost of special neighborhood requests which are non-standard construction items are excluded when comparing the current project assessment to the assessment cap amount. Properties subject to the front foot assessment cap during an improvement project shall not be charged assessments for side street or alley work completed as part of the project. The project feasibility report will include the per foot assessment cap amount. The assessment cap will increase at a rate of three percent (3%) per year to account for inflation. 2. Multiple Assessments. There shall be a maximum of two (2) concurrent special assessments for street or alley improvement to any single family residential properties (single unit or duplex unit) within any 10-year period. Volunteer assessment, i.e. assessments petitioned by property owners, do not apply to the maximum. Assessments created by road/alley construction or reconstruction deemed as emergency work by the City Council do not apply to the maximum. 11.05 In certain unusual cases assessments may be determined by a "fair" comparison to other assessed property or through an independent benefit appraisal. This will be determined by the Engineering Division of Public Works and can be appealed to the City Council. 12. ASSESSMENT INTEREST RATE 12.01 Following approval of the assessment roll by the City Council, assessments not paid within the timeframe established by the City Council plus 30 days shall bear interest at 2% over the True Interest Cost (TIC) of the bonds sold to finance the project. 12.02 If bonds are not sold in a timely enough fashion to establish the TIC, the assessments shall bear interest at 2% over the anticipated TIC of the bonds sold to finance the project. Established 11/03/87 Revised 04/15/97 Revised 12/15/1998 Revised 04/20/2004 Revised 12/18/2012 City of Hopkins Legislative Policy Manual -- Chapter 8-B 11 FIGURE A ASSESSING POLICIES FOR IMPROVEMENTS IN RECTANGULAR BLOCK AREAS Improvements in this block assessed to abutting properties on the basis of adjusted front footage Improvements on side streets assessed to abutting blocks on the basis of adjusted front footage Legislative Policy Manual -- Chapter 8-C 1 POLICY 8-C OTHER LOCAL IMPROVEMENTS 1. PURPOSE 1.01 The purpose of these policies is to establish guidelines and procedures for improvements within the City of Hopkins. 2. GENERAL 2.01 This policy relates to improvements eligible to be assessed under authorization of Minnesota State Statutes Chapter 429.021. 2.02 Assessable improvement projects shall conform to the procedural requirements of Chapter 429 which generally are as follows: a. Project initiation by petition or Council resolution b. Resolution ordering preparation of Engineers Report c. Resolution Approving Engineers Report & Ordering a Hearing d. Publication and individual notification of hearing e. Public Hearing f. Resolution Ordering Improvement g. Resolution Ordering the Preparation of Assessment Roll h. Public Notice of Hearing on assessments i. Assessment Hearing j. Resolution Adopting Assessment Roll k. Filing of Assessments with Hennepin County 3. SEWER AND WATER 3.01 The following method shall be used in distributing costs on sewer and water improvements: a. Connections are charged to parcels where they are actually located. Costs of work done in front of properties (laterals) are charged to the abutting property either on a front foot basis, or an average width of lot basis, or an equal division basis. Costs of installations which are "shared" such as ends of blocks, necessary mains, lift stations, manholes, etc., are charged to all benefiting property on an area basis. Sometimes areas which lie close to the improvement are charged on a higher basis than more remote areas. Legislative Policy Manual -- Chapter 8-C 2 4. DRAINAGE IMPROVEMENTS 4.01 The following method shall be used in distributing costs on drainage improvements: a. The City policy is to pay for all street and alley storm sewers from the general fund. Any new surface or reconstruction of existing surface would be assessed as otherwise herein defined. 5. FIRE PROTECTION SYSTEMS 5.01 Definition: "Fire protection system" means pipes, standpipes, sprinklers, control systems, hydrants, and other devices and equipment installed in or outside a building for the primary purpose of eliminating or reducing the spread of fire in the building or providing for safe evacuation of the building, whether the devices and equipment are publicly or privately owned. 5.02 Policy: The City of Hopkins, at its sole discretion, may honor petitions to construct, reconstruct, alter, extend, operate, maintain and promote fire protection systems in existing buildings under the following conditions: 1. The project meets the requirements of Minnesota State Statute 429.031. 2. The total amount of petitions honored for a given calendar year do not exceed $200,000.00. 5.03 Petitions will be honored on a first come, first serve basis. If the amounts requested exceed dollars allocated for that year the petitions will be placed on a list and honored the following year in order of greatest need using the following criteria: 1. Orders issued by the City requiring the work or its' equivalency be done. 2. Financial hardship by the requesting company such as not being able to qualify for a loan to do the work. 5.04 Procedures: 1. A petition or letter of application shall be submitted and signed by all owners of the property. 2. The petition shall also contain the plans and specifications for the improvement, the estimated cost of the improvement and a statement indicating whether the City or the owner will contract for the construction of the improvement. 3. If the owner is contracting for the construction of the improvement, the City shall not approve the petition until it has reviewed and approved the plans, specifications, and cost estimates contained in the petition. 4. The construction cost financed under Section 429.091 shall not exceed the amount of the cost estimate contained in the petition. 5. The petitioner may request abandonment of the improvement at any time after it has been ordered pursuant to Section 429.041 Subdivision 1 and before contracts have been awarded for the construction of the improvement under Section 429.041, Subdivision 2. If such a request is received, the City Council shall abandon the proceedings but in such case the petitioner shall reimburse the City for any and all expenses incurred by the City in connection with the improvement. Legislative Policy Manual -- Chapter 8-C 3 6. The cost of the improvements plus an administrative fee of 5% or $100.00, whichever is greater, will be assessed to the petitioning property owner under the provisions of Section 429. The length of the assessment shall not exceed 10 years and the interest rate shall not exceed 8%. 6. RESIDENTIAL STREET LIGHTING 6.01 General: This policy applies to residential street lighting erected within the public right-of- way for the purpose of lighting public streets. 6.02 Residential street lighting should, by definition, provide adequate illumination for information relative to the street geometry, to objects or activities within the street, and to objects or activities in areas immediately adjacent to the street. 6.03 Due to the inability of street lights to provide good security illumination and due to public funding limitations, personal or neighborhood security lighting requests shall be reviewed as to conformance to the warrants made a part of this policy. In a case where a request for personal or neighborhood security lighting does not meet the warrants, it shall be recommended that those persons desiring that lighting should purchase such lighting from the local power utility. Such lighting may be installed on public right-of-way or on private property. All such installations on the public right-of-way shall require a permit from the City. Any lights that may overlap proposed or existing lighting, are too close per the City standards or are deemed hazardous or unnecessary for traffic safety will not be recommended for installation. Traffic safety shall mean both vehicle and pedestrian safety. 6.04 Warrants: Upon receiving a request or petition to install residential street lighting, an engineering evaluation shall be made of the subject location to determine whether that location warrants installation of such lighting. Such additional residential lighting is warranted when any of the following conditions are present: - Existing at grade intersection - Existing crosswalk or trail intersection with street - Cul-de-sac or dead end street more than 300 feet long - Where the luminare spacing using 100 watt high pressure sodium lighting is more than + tolerance 200 to 225 feet (provides 0.4 foot candle recommended average illumination). - Where hazardous conditions exist due to limited sight distance caused by vertical and/or horizontal alignment of the roadway and/or other roadway environment conditions. 6.05 Street Light Request: Street lights will be considered upon receipt of a petition from property owners on the affected street, or upon recommendation of the City Council or of the engineer. Consideration will be given only when such petition, and thereafter review by the City, demonstrates a specific need warranted, due to traffic safety. 6.06 A petition requesting residential street lights shall be signed by 35% of the abutting property owners. The petition and signatures shall mean the consent of the affected owners to locate a light near their property. Such consent will be deemed effective if a light is located within 200 feet in any street direction from the proposed location on either side of the street. Legislative Policy Manual -- Chapter 8-C 4 6.07 Payment for Street Lights: Costs for the furnishing and installation of residential street lights plus engineering and administrative costs will be assessed to the benefited properties. Costs to be assessed will be established by the City Council at public hearing after all the costs are known. All electricity and maintenance for residential street lights will be paid for by the City out of the general fund. Established 8/18/87 City of Hopkins Legislative Policy Manual -- Chapter 8-D 1 LEGISLATIVE POLICY 8-D SOLID WASTE COLLECTION PROCEDURES 1. PURPOSE 1.01 The purpose of this Policy is to outline policies regarding all solid waste collection methods and administrative procedures. 2. REFUSE COLLECTION 2.01 Residential refuse collection in the City service area is provided by the City for a fee established by Council Resolution, on a once a week basis with an automated system using containers provided by the city. 2.02 The general location for containers in areas without alleys is in the street boulevard one (1) to three (3) feet behind the curb line with handle positioned away from the street (arrows toward truck). 2.03 When alleys are present, and conditions allow, containers are to be located in the alley. The proper container location is one (1) to three (3) feet behind the alley edge line with the handle away from the alley. 2.04 The container should be placed a minimum of four (4) feet from any building or other obstacle and a minimum of four (4) feet from any other container. 2.05 The Public Works Department reserves the right to designate location of containers to maintain an efficient pattern of collection and/or allow safe operations. 2.06 Cans in alley locations that require trucks to be backed will only be collected from the street side of the residence. 2.07 Automated refuse truck operators DO NOT leave the vehicle to move cans or put extra bags into cans. 2.08 Container accessibility is the responsibility of the resident. This includes snow removal to allow pick up during the winter months. Special care should be taken to place the containers where a vehicle will not block pick up. 2.09 The container may remain at the pick up location only on the pick up day or until it is collected if normal pick up is delayed. Containers can remain out at the pick up site continuously only by approval of the Public Works Department. 2.10 Containers will be stenciled with the home address for identification. 2.11 The resident is responsible for cleaning the container and any repairs caused by negligence. 2.12 The City will repair damage caused by collection equipment or conditions beyond the resident's control. Residents may be charged for repairs or lost containers if negligence is determined by the Public Works Dept. (subject to City Manager review). 2.13 Items not accepted in the container include but are not limited to; tires, junk cars, car parts, waste oil, paint products, lead batteries, all household batteries (i.e. nickel cadmium batteries, mercury batteries, button batteries etc.), brush, yard waste, leaves, fluorescent tubes, metal barrels or drums, major appliances, or hazardous wastes. In addition to these items, any material banned from disposal through the Minnesota Waste Management Act Legislative Policy Manual -- Chapter 8-D 2 will not be accepted inside the container. 2.14 Only refuse which is contained within the refuse container(s) will be collected. If the resident is present when the container is being collected, extra refuse equal to two (2) additional containers full, placed in the container by the resident, will be accepted for an extra charge based on the size of the container at the property. Fees are set by Council resolution. 2.15 Collection will be performed weekly. In the event of a holiday during the collection schedule, in most cases normal collection for the balance of the holiday week will be one day later. However, because of the two day Thanksgiving Holiday, refuse collection for residents in Thursday's route, during this holiday, will be collected one day early, on Wednesday. 2.16 Refuse containers must be set out by 6:00 a.m. of the collection day or the night before. 2.17 The City provides a choice of three different container sizes; 30 gallon, 60 gallon and 90 gallon. Containers selected by residents must be large enough to contain the household refuse generated each week. The city reserves the right to designate container size if necessary in cases where refuse is found to overflow the container or accumulate on the property. Multiple container requests that equal a larger single size container will not be allowed. 2.18 Extra refuse containers for weekly picks up (City Service Area) are available at an additional monthly charge for each container. 2.19 Lids must be closed (not flopped back). All refuse must be confined to inside the container and not protruding. A protrusion of refuse out of the container is unsanitary and reason for non-collection. 2.20 Changes in number of containers and container sizes are limited to one change for each three month period. 2.21 Each occupied residential dwelling unit is required to have refuse services provided by the city and to pay for that service. 3. EXTRA REFUSE SERVICES 3.01 Carry out service a. Available (City Service Area) at an additional monthly charge to disabled residents only. (Doctor letter required). b. The resident must use a city supplied container and have it in an outside location that is accessible. 3.02 Call Back Service a. If time allows and under special circumstances, the city may offer to return to a property on a day other than their regular refuse day for an additional pick up of refuse. An additional fee will be charged for this service. Fees are established by Council Resolution. 3.04 Special Bulk Item Pick-up (City Service Area). a. Conducted weekly (Thursdays) during the year on a call-in basis ONLY. Call before Legislative Policy Manual -- Chapter 8-D 3 2:00 p.m. on Wednesday for collection on Thursdays. b. The pick-up charges are established by council resolution and are based on a per stop and/or bulk item charge schedule. For loose volume material the fee is based on each 3/4 cubic yard of material set out for pick-up. c. Items accepted are those too large for normal refuse container pick up and MUST be liftable by 2 men. Maximum item size is 4' X 6'. d. Place all items at the normal refuse collection site. All small items MUST be boxed or bagged. e. Keep all items must be at least four (4) feet from the refuse container. f. See section 3.06, for items NOT accepted. Major appliances are accepted through this service. g. BULK ITEM DEFINITION: Bulk items include furniture, sofas, stuffed chairs, mattresses, box springs, carpets, major appliances (excluding gas refrigerators and gas air conditioners), etc. 3.05 Bulk Item Drop Off (City Service Area) a. A drop off for bulk items will be conducted at a city designated location twice a year. Fees are established by Council Resolution. b. Material brought by residents to the site will be collected in 30 cu. yd. roll off containers (licenses will be checked to establish residency). c. Amount not to exceed three (3) cubic yards [approx. one (1) pick-up truck load] per household. d. See section 3.06 for items NOT accepted. 3.06 Items NOT included in these extra pick up services. a. Hazardous Wastes; should be taken to a Hennepin County drop off facility. Call Hennepin County for more information. b. Other items not accepted include, but are not limited to; brush, yard waste, leaves, tires, junk cars, waste oil, paint products, car (lead) batteries, fluorescent bulbs, HID lamp bulbs, mercury switches, thermostats, button (mercury type) batteries, nickel cadmium batteries, gas air conditioners and refrigerators, and metal barrels or drums. c. Brush; No Brush. Keep brush separate from items set out during these scheduled bulk item pickups and do not bring brush to the bulk item drop off. See Section 4.02 and 4.03 for more information on brush disposal. d. Yard Waste; No yard waste/leaves are accepted as part of these scheduled bulk item pickups and do not bring yard waste to the bulk item drop off. See Section 4.03 and 4.04 for more information on Yard Waste disposal. 4. SPECIAL COLLECTIONS 4.01 Recycling a. Curbside/Alleyway Collection 1. The City provides contracted curbside/alleyway single stream recycling collection Legislative Policy Manual -- Chapter 8-D 4 every other week to residents within the City Service Area and by special contract. 2. Recycle materials collected are; newspapers; cereal, cake, cracker, and chip cartons; metal food and beverage containers (aluminum, bimetal, "tin" cans); glass jars and bottles (any color); Plastic container (#1 through #7) excluding those that previously contained motor oil or hazardous materials, mixed paper; and corrugated cardboard. Refer to current contract language for the most up to date information on materials collected. 3. All recycle materials are to be placed in the single stream cart and then the cart should be placed at the designated curb or alley location. Corrugated Cardboard that does not fit into the single stream cart should be flattened into 3’ X 3’ pieces, bundled with string and placed next to the single stream cart. 4. In most cases, recycling containers are to be placed at the normal refuse container site, at least four (4) feet from the refuse container. The Public Works Department reserves the right to designate location of recycling containers to maintain an efficient pattern of collection and/or allow safe operations. 5. Recycle materials must be set out by 6:00 a.m. every other week on the same day as regular refuse. The container may remain at the pick up location only on the pick up day or until it is collected if normal pick up is delayed. A calendar with recycle weeks designated will be sent to residential refuse customers annually. 6. Call back service is available, provided that the recyclables were set out by 6:00 a.m., properly prepared and placed into the acceptable containers. Missed collections called into the Contractor by 12:00 p.m. on the day following pick-up will have recycle material collected before 12:00 the next day. Missed collections called in after 12:00 p.m. will not be serviced at the earliest possible date. 7. Items not recyclable at this time include but are not limited to; window panes, oven proof glass (Pyrex), light bulbs, mirrors, paint cans, aerosol cans, building materials, and any other materials listed in the current recycling collection contract or defined by the MPCA as being non-recyclable. b. Recycling Drop Off Center 1. The City provides a free recycling drop off center as an extra service. The drop off is available to all residents and small businesses of Hopkins. 2. The drop off center is located at the City of Minnetonka's Operations and Maintenance Facility at 11522 Minnetonka Boulevard. 3. Residents/businesses may drop off recyclable items 24 hours a day. The items accepted at the drop off are the same as those collected curbside/alley side. c. Materials are to be prepared as follows: 1. Glass jars and bottles -- Rinsed to remove remaining food substances. Remove lids and rings. Labels do not need to be removed. 2. Metal Food Cans -- Rinsed to remove remaining food substances. It is not necessary to remove labels or flatten cans. 3. Corrugated Cardboard – Flatten and cut into 3’ X 3’ pieces. 4. Plastic -- Rinsed to remove remaining food/detergent substances. Labels do not Legislative Policy Manual -- Chapter 8-D 5 need to be removed. Flattened. Plastic caps do not need to be removed. 5. Cereal, Cake, Chip and Cracker boxes. Remove food and liner, flatten box. 6. Refer to collection contract for the most up to date information regarding materials accepted. 4.02 Brush Pick Up a. The City provides brush pick up free (City Service Area ONLY) on a call in basis for a designated period of time in the spring and one Tuesday in the fall. Dates are determined by Public Works Staff. During all other Tuesdays a fee per pick-up is charged. Fees are established by Council Resolution. b. BRUSH DEFINITION: Tree limbs and branches up to a maximum of 6 inch diameter and 15 foot length..includes twigs and other tree parts within size definition. c. Brush is picked up from the boulevard side of the residence ONLY due to height restrictions for equipment in alleys. d. Brush must be stacked on the boulevard in a neat pile, parallel to the street. Small twigs can be placed in cardboard boxes, but not in plastic bags. Keep brush far enough away from containers (4 feet) to allow regular automated refuse pick up. Keep brush at least 5 feet away from utility poles and parked cars. Do not pile brush under trees and shrubs, behind fences or under overhead wires. e. Normally, brush pick up is completed every Tuesday, except for holidays and during unusual conditions such as snowstorms. f. Calls are taken through Monday before 2:00 p.m. for scheduled pick up that Tuesday. g. State Law prohibits mixing brush in the same container with regular household waste. DO NOT put brush in your refuse container. h. Only brush that is generated on Hopkins properties will be picked up. Brush from land clearing operations will not be accepted. 4.03. Brush and Yard Waste Drop Off a. The city provides a free Brush and Yard Waste drop off site. The site is open Monday, Wednesday and Saturday. The site is located at 3100 Hopkins Crossroads. Dates and hours of operation are determined by Public Works Staff. b. All material brought to the site must be separated according to brush and yard waste definitions in sections 4.02 and 4.04 and all material must have been generated within the city of Hopkins boundaries. c. Materials will not be accepted from lawn services. 4.04 Spring/Summer Yard Waste Program a. The City provides a free yard waste pick up (City Service Area) for a designated period of time in the spring. Dates are determined by Public Works Staff. b. A per bag fee is charged during the non-free pick-up period. Fees will be collected by the sale of yard waste stickers. Yard Waste Stickers must be affixed to each bag as payment for pick up during this time period. Stickers may be obtained by stopping at City Hall or Public Works. They may also be obtained by calling Public Works, and ordering a minimum of ten stickers which will be mailed out, and the charge placed on Legislative Policy Manual -- Chapter 8-D 6 the utility bill. c. Yard waste is picked up with a rear load refuse truck by a City crew on the same day as regular refuse pick-up in the city service area. d. YARD WASTE DEFINITION: Leaves (with twig stems no longer than 4 inches), grass clippings and similar garden waste will be accepted. Items not accepted include: No animal feces (please clean up after pets before raking your lawn), branches, vines, long twigs, sod waste, shrub clippings, and no garden products such as melons, pumpkin, squash, potatoes, apples, tomatoes, etc. Place unused garden products, such as these, into your regular refuse container. e. Yard waste must be placed in compostable bags that meet the ASTM D6400 standards or in a 30 gallon or smaller container (maximum weight-40 lbs.) and placed at the normal refuse container collection site the same day as scheduled refuse pick up. Keep yard waste materials far enough away (4 feet) to allow regular automated pick up. f. State Law prohibits mixing yard waste in the same container with regular household waste. DO NOT put yard waste in your refuse container. 4.05 Fall Leaf/Yard Waste Collection a. Area 1 - Belgrove, Hobby Acres, Park Ridge, Interlachen Park 1. The City provides street pick-up of leaves/yard waste in the Belgrove, Hobby Acres, Park Ridge, and Interlachen Park areas using front-end loaders and dump trucks. This is done because of: the amount and type of trees in these areas; the cooperation of the neighborhood associations; and the cost savings to the City due to the large concentrations of leaves in these areas. Residents of these areas are encouraged to place all leaves at the curb area and avoid bagging due to this clean- up procedure. Leaves may not be placed in the street until the day before the street pick up. Placing leaves in the street prior to one day before pick up is a violation of City Code 615.02 and 800.07. 2. Residents in these areas are charged a per bag fee for bags generated in the fall. Stickers will be sold and must be affixed to each bag as payment for pick up during this time period. Stickers may be obtained by stopping at City Hall or Public Works. They may also be obtained by calling Public Works, and ordering a minimum of ten stickers which will be mailed out, and the charge placed on the utility bill. 3. Yard Waste must be placed in compostable bags that meet the ASTM D64 Standards or in a 30 gallon or smaller container (maximum weight-40 lbs.) and placed at the normal refuse container collection site the same day as scheduled refuse pick up. Keep yard waste materials far enough away (4 feet) to allow regular automated pick up. 4. State Law prohibits mixing yard waste in the same container with regular household waste. DO NOT put yard waste in your refuse container. 5. Residents in these neighborhoods who live on 5th Ave N., Minnetonka Mills Road, Washington Ave N., County Roads 73 and 5, and Blake Road will receive free bag pick up as defined in 4.05, B. Area 2 – All other areas of the City Service Area. This is due to county restrictions and high traffic levels. Legislative Policy Manual -- Chapter 8-D 7 b. Area 2 - All other areas of the City Service Area 1. The city provides free bagged leaf/yard waste pick up in the fall for all residential refuse customers who do not live in the areas where street pick up takes place. Dates for the free fall bagged leaf/yard waste pick up are determined by Public Works staff. 2. A per bag fee is charged during the non-free pick-up period. Stickers will be sold and must be affixed to each bag as payment for pick up during this time period. Stickers may be obtained by stopping at City Hall or Public Works. They may also be obtained by calling Public Works, and requesting that they be mailed out, and the cost placed on the utility bill. 3. Yard Waste Definition: See section 4.04 d. 4. Leaves must be bagged in compostable bags that meet the ASTM D6400 standards, or in a 30 gallon or smaller container (maximum weight-40 lbs.) and placed at the normal refuse container collection site (leaf/yard waste bags, etc., must be a minimum of 4 feet from the refuse container). 5. Weather conditions may delay the pick up and/or cause changes in the scheduling. All efforts will be made to complete the pick up as scheduled. 6. Yard Waste is picked up with a rear load refuse truck by a City crew on the same day as regular refuse pick-up in the defined area. c. Yard Waste Definition: See Section 4.04 d. 1. Yard Waste must be bagged in compostable bags that meet the ASTM D6400 Standards or in a 30 gallon or smaller container (maximum weight-40 lbs.) and placed at the normal refuse container collection site the same day as scheduled refuse pick up. Keep yard waste materials far enough away (4 feet) to allow regular automated pick up. 2. State Law prohibits mixing yard waste in the same container with regular household waste. DO NOT put yard waste in your refuse container. 4.06 Christmas Tree Pick Up a. The City provides pick up of Christmas Trees for residential refuse customers period expires residents must call in to schedule a brush pick up for a Christmas Tree and will be charged a fee. Established 8/18/87 Revised 7/1/97 Revised 2/17/09 Revised 12/18/12 City of Hopkins Legislative Policy Manual -- Chapter 8-E 1 POLICY 8-E STORM WATER UTILITY FEE CREDITS AND/OR ADJUSTMENTS 1. PURPOSE 1.01 To establish guidelines and procedures for the review of credits and/or adjustments of municipal storm water drainage fees. 2. GENERAL 2.01 The municipal storm water drainage utility utilizes a fee structure based on the anticipated relative contribution of storm drainage runoff volumes to the storm water drainage system. A parcel's contribution is determined by that parcel's size and its land use, under the principal that more intensively developed land uses typically have a larger percentage of impervious surface and contribute a much greater volume of water and/or sediment/nutrient loadings to the system. It is recognized that some parcels, due either to their unique topographic, vegetative, geologic and other characteristics, or the existence and maintenance of on-site storm drainage control, detention, or retention facilities have a hydrologic and sediment/nutrient loading response substantially different from that of similarly sized parcels of the same land use. To provide for an equitable assessment of storm drainage fees, based on reasonable expected contribution of flows and sediment/nutrients, provisions need to be made to permit adjustments or credits to the storm drainages fees for all parcel classes except Class 1 (single family and duplex residential). 3. POLICY 3.01 The basis of the City of Hopkins' storm water drainage fees is the anticipated relative contribution of storm water volumes and sediment/nutrient loadings to the storm drainage system from a given parcel. Where unique or unusual conditions exist where the actual contributions of water volume and sediment/nutrient loadings from a given parcel are substantially different from those anticipated by the storm drainage fee structure, the Public Works Director or his designate may adjust or credit the storm drainage fee for said parcel to an appropriate level in accordance with the guidelines and procedures specified herein. 4. PROCEDURES 4.01 It is the responsibility of the property owner or his agent to present to the Public Works Director or his designate, sufficient information concerning a parcel's hydrologic characteristics to permit an accurate assessment of the conditions that exist. This information may include, but is not limited to: a. Site plan and certified survey showing locations of all property lines, buildings and other development relative to lot lines. b. The total lot area and area of impervious surfaces. c. Site topography or contours of sufficient detail to ascertain flow directions, rates and volumes. d. Size, details and/or volumetric characteristics of any drainage control facilities. e. Hydraulic calculations specifying outflow volumes and rates for various rainfall Legislative Policy Manual -- Chapter 8-E 2 events. 4.02 Where the unit runoff generated by a parcel differs from the assigned amount for that land use category by more than 20%, the Public Works Director or his designate may adjust the parcel's storm water drainage fee in accordance with the following procedure: a. Calculations of unit runoff for the parcel shall be determined by the methods outlined in the Soil Conservation Service Technical Release No. 55, utilizing a 2" total rainfall amount and antecedent moisture condition II. b. If calculated unit runoff is shown to differ from the assigned amount for that land use category by 20% or more, than the number of assigned REF's for that parcel shall be adjusted by multiplying by the ratio of the calculated unit runoff to the standard unit runoff. c. A parcel's storm water drainage fee shall be subject to increases as well as decreases by this procedure. d. Because single family and duplex fees are not based upon actual parcel acreage, no adjustments for unit runoff differences will be made for those land uses. 4.03 Wet pond credits are calculated using the following methods. A parcel may be credited for up to 40% of the storm water drainage fee for on-site measures which are owned and maintained by the applicant which effectively reduce the outflow of sediment/nutrients from the site. Credit percentage shall be based on 40% of the actual percentage of sediment removal efficiency, as determined by the following procedure, rounded to the nearest 5%; except that no credit will be given for sediment removal efficiencies of less than 20%. a. Determine a total site acreage and percent of site that has an improved or impervious surface. b. Calculate the annual depth of runoff from the following equation: D = 0.9 P (0.05 + 0.9 I) Where: D = annual depth of runoff in inches. I = percent of site impervious area, expressed as a decimal P = annual depth of precipitation = 29 inches c. Calculate annual volume of runoff in acre-feet: V = site acreage X (D/12) d. Determine pond capacity below outlet elevation in acre-feet. e. Calculate capacity inflow ratio (CIR), where: CIR = pond capacity /V f. Read sediment removal efficiency from the Brune's Trap Efficiency Curve. g. Credit = 0.4 (percent sediment removal efficiency). h. Round credit to the nearest 5% and multiply by the original storm sewer utility rate. This will be the fee deduction for having a wet pond. Legislative Policy Manual -- Chapter 8-E 3 4.04 Storm water detention credits are established by using the following methods. A parcel may be credited for up to 35% of the storm water drainage fee for on-site measures which limit storm water outflow rates from the site in accordance with the following procedure: a. 15% credit for parcels which limit peak outflow rates during a 5-year rainfall event to pre-development rates. b. 20% credit for parcels which limit peak outflow rates during a 10-year rainfall event to pre-development rates. c. 25% credit for parcels which limit peak outflow rates during a 25-year rainfall event to pre-development rates. d. 30% credit for parcels which limit peak outflow rates during a 50-year rainfall event to pre-development rates. e. 35% credit for parcels which limit peak outflow rates during a 100-year rainfall event to pre-development rates. f. No detention credits will be given for parcels which do not limit 5-year events to pre- development rates. Pre-development runoff rates shall be determined using the Rational Method of runoff prediction with a "C" value of 0.2. Time of concentration shall be no shorter than 30 minutes. Only one of the above credits (a-f) may be applied to each parcel. Detention ponds which operate between the steps described above will receive the lower credit. 4.05 Credits shown in 4.03 and 4.04 above may be cumulative. 4.06 The Public Works Director reserves the right to inspect periodically all storm drainage Legislative Policy Manual -- Chapter 8-E 4 control facilities to ascertain that they are operating properly. If such a system, due to improper maintenance or other reason, fails to detain or cleanse storm water runoff in an effective manner, the Public Works Director may eliminate or reduce water quality or detention credits to an appropriate level. Any such facility shall not be eligible to apply for storm drainage fee adjustments for a period of 12 months following any credit adjustment. Credit adjustments shall not be made retroactively. The issuance of any building permit or other action which changes or intensifies an existing land use shall be cause for an adjustment of storm water drainage fees to an appropriate level. 5. AUTHORITY 5.01 City of Hopkins Ordinance No. 89-640, City Code Section 720, an ordinance establishing a storm water drainage utility. Established 10/12/89 City of Hopkins Legislative Policy Manual -- Chapter 8-F 1 POLICY 8-F SNOW AND ICE CONTROL POLICIES AND PROCEDURES 1. PURPOSE 1.01 The City of Hopkins believes that it is in the best interest of the residents for the city to assume basic responsibility for control of snow and ice on city streets. Reasonable ice and snow control is necessary for routine travel and emergency services. The city will provide such control in a safe and cost effective manner, keeping in mind safety, budget, personnel and environmental concerns. The city will use city employees, equipment and/or private contractors to provide this service. 2. CITY CODES 2.01 Hopkins City Codes 1305.31 and 1305.33 are referenced and provide the basis for this policy. 3. POLICY 3.01 The Hopkins Public Works Department shall endeavor to maintain the city's street system in a safe and travelable condition. Snowplowing and sanding operations will be accomplished by subdividing the city's transportation system into a number of snowplowing routes equal to the number of snowplowing vehicles available. Within each of the areas, the collector and thoroughfare streets are defined as well as areas of steep grades and hazardous alignments that need extra care. Equipment is assigned to these zones based on the amount of effort required. The call out of equipment is dependent upon the time and severity of the snowfall. The most critical times are morning and evening rush hour periods. The plan is designed, it at all feasible, to have the snow removed from collectors, thoroughfares, and hazardous areas prior to the beginning of these rush hour periods. Subsequent to the priorities of the rush hour period, the remaining streets in residential and commercial areas are plowed. Snow and ice control operations are expensive and involve the use of limited personnel and equipment. Consequently, snowplowing operations will not generally be conducted for snowfall of less than two inches. 4. SNOW EMERGENCIES 4.01 Hopkins City Code prohibits parking on any public street or parking lot, including the parking ramp, after a snowfall of two (2) inches or more until the street has been plowed to the curb or removed from the street. The depth of the snow is determined by city monitoring device(s). 4.02 Cars normally parked on the street should be relocated to a parking area off the street when there is a snowfall of two (2) inches or more. The city offers two locations for parking during this time: 1) Lot 300 north of Downtown Park, and 2) Railroad right-of-way between 9th and 20th Avenues. Cars parked on the street or in a municipal parking lot (other than the two mentioned above) may be ticketed and towed to allow for efficient snowplowing. 4.03 Snow emergencies may be declared by the Public Works Department whenever a snow Legislative Policy Manual -- Chapter 8-F 2 accumulation is two inches or greater. Snow emergencies declared after 10 p.m. will result in towing operations beginning at 8 a.m. on the following day. 4.04 If a snow emergency is declared, the Police Department will initiate notification procedures and will coordinate with public works on the removal of illegally parked vehicles. 4.05 Notification of snow emergencies will be accomplished in two ways: a. Police Department will place a recorded message on the Police Department's "SNOW LINE" detailing local snow plowing/towing regulations, whether or not a "snow emergency" has been declared, and procedures to follow when claiming a vehicle that has been towed. The snow line may be accessed by dialing 939-1399. b. Police Department will notify WCCO AM radio and WCCO TV to request public notification of a snow emergency and to outline the regulations stated in Section 4.01 and 4.02. 4.06 Coordination of the towing and retrieving of vehicles shall be the responsibility of the Police Department. 5. PROCEDURE 5.01 How snow will be plowed. Snow will be plowed in a manner so as to minimize any traffic obstructions. In most situations, the center of the roadway will be plowed first. The snow shall then be pushed from left to right. The discharge shall go onto the boulevard area of the street. When a plow goes on a bridge, the driver shall slow down so that snow does not go over the bridge if possible. In times of extreme snowfall, streets will not always immediately be able to be completely cleared of snow. 5.02 Snow Removal. The Public Works Department will determine when snow will be removed by truck from an area. Such snow removal will occur in areas where there is no room on the boulevard for snow storage and in areas where accumulated piles of snow create a hazardous condition. Snow removal operations will not commence until other snowplowing operations have been completed. Snow removal operations may also be delayed depending on weather conditions, personnel and budget availability. The snow will be removed and hauled to a snow storage area. The snow storage area will be located so as to minimize environmental problems. 5.03 Priorities and schedule for which streets will be plowed. The city has classified city streets based on the street function, traffic volume, and importance to the welfare of the community. Those streets having high priority will be plowed first. These are high volume streets which connect major sections of the city and provide access for emergency fire, police and medical services. The second priority streets are those streets providing access to schools and commercial businesses. The third priority streets are low volume residential streets. The fourth priority area are alleys and city parking lots. As mentioned in the policy statement, the snowplowing and sanding operations will be accomplished by subdividing the city's transportation system into a number of snowplowing routes equal to the number of snowplowing vehicles available. Legislative Policy Manual -- Chapter 8-F 3 5.04 Work schedule for snowplow operators. Snowplow operators will be expected to work eight-hour shifts. In severe snow emergencies, operators sometimes have to work in excess of eight-hour shifts. However, because of budget and safety concerns, the city will try not to work operators more than 12 hours in any 24-hour period. 5.05 Weather conditions. Snow and ice control operations will be conducted only when weather conditions do not endanger the safety of city employees and equipment. Factors that may delay snow and ice control operations include: severe cold, significant winds and limited visibility. 5.06 Use of sand, salt and other chemicals. The city will use sand, salt, and other chemicals when there are hazardous ice or slippery conditions. The city is concerned about the effect of such chemicals on the environment and will limit its use for that reason. 6. SIDEWALKS 6.01 Sidewalks - Hopkins City Code requires an owner or the occupant of any property adjacent to a public sidewalk to remove snow or ice within 12 hours of its deposit. If this is not done, the city may remove the snow or ice and bill the property owner. Compliance with this ordinance requirement will help ensure the safety of all. 7. REFUSE CONTAINERS 7.01 Hopkins legislative policies require that refuse containers be accessible for pick-up and placed off street or alley to allow snow removal. This container may have to be placed in the driveway to meet both of these requirements. It is the responsibility of the resident to see that the container is not in the way of the snowplow and is also in a spot accessible to the garbage truck. Whenever possible, the Public Works Department will attempt to plow the refuse pick-up route early. 8. MAILBOXES 8.01 Mailboxes damaged during snow removal will not be replaced by the city, unless there is physical evidence that the snow removal vehicle actually hit the mailbox. If, due to snow build-up on the boulevards, mailboxes are tipped or knocked over from the weight of the snow, it shall be the responsibility of the property owner to repair or replace the mailbox. If the city is responsible, the mailbox will be replaced with comparable quality items. Residents are responsible for keeping the mailbox cleared for Post Office deliveries. 9. FIRE HYDRANTS 9.01 Fire hydrants are critical to minimize the potential losses involved in any fire. The Public Works and Fire Departments attempt to clear access to hydrants as quickly as possible after a storm. Residents are encouraged to assist the city by clearing hydrants near their property. If possible, they should be cleared five feet on each side to allow Fire Department access. 10. SAFETY 10.1 Minnesota statute and Hopkins City Code prohibit plowing, shoveling, blowing, or placing snow onto public roadways and boulevards. Placing snow on a public roadway can subject a person to civil liability if a road hazard, such as a slippery area, frozen rut, or bump occurs and causes a traffic accident. Established 10/17/91 City of Hopkins Legislative Policy Manual -- Chapter 8-G 1 POLICY 8-G SIDEWALK REPAIR AND MAINTENANCE 1. PURPOSE 1.01 The purpose of this policy is to ensure that all sidewalks along the streets in the City of Hopkins are kept and maintained in a safe condition for use by the public. 1.02 This policy relates to repairs of sidewalks as outlined in Section 820.07 of the Hopkins City Code. The repair of sidewalks outlined in this section are eligible to be assessed under authorization of Minnesota State Statutes Chapter 429. 2. POLICY 2.01 It shall be the policy of the City to inspect sidewalks along city streets once every sixfour years in accordance with the zones designated on the Sidewalk and Alley Repair Zone Mapdescribed in Attachment "A: of this policy. Following sidewalk inspection, recommendations for repair will be made to the City Engineer. 2.02 Sidewalks shall be repaired in accordance with the most current version of the Minnesota Department of Transportation Standard Specifications for Construction, 1988 Edition, Section 2521. 3. RESPONSIBILITY 3.01 It shall be the responsibility of the City Engineering division to perform sidewalk inspections on all such sidewalks designated for inspection during each given year. The City Engineering division shall keep signed and dated inspection records indicating areas inspected, problems discovered and recommendations to the City Engineer. 3.02 Any sidewalk repair recommendation approved by the City Engineer shall be repaired by and at the expense of the owner of the premise abutting the defective sidewalk. On street corners, repair of sidewalk panels which are bounded by the extension of the property lines and the street, but not directly adjacent to the property, will be paid by the City. 4. PROCEDURES 4.01 By reason of the fact that the following sidewalk conditions endanger life, limb, and property, they are hereby declared to be nuisances, to wit: (a) Any crack fissure, 1/2 inch or greater raise between panels, hump, unevenness or condition therein of such width, height, depth or form that pedestrians lawfully using such walk might catch their shoes, feet, canes, crutches or other proper implements thereon or therein; or which might cause pedestrians using such walk to trip, stumble, or fall; or which endanger the use of such walks for travel with wheelchairs, perambulators or similar conveyances. (b) Sags or depressions which are considered hazardous by the City Engineer. (c) Accumulations of sod, vegetation or other materials creating hazardous conditions on such sidewalks, and any such accumulations extending more than three (3) inches over the edge of the sidewalk. (d) Water service valve covers on the sidewalk which are not flush with the walk. Legislative Policy Manual -- Chapter 8-G 2 Any such conditions noted during a sidewalk inspection or otherwise observed by city employees will be recommended for repair to the City Engineer. 4.02 Complaints regarding sidewalks shall be forwarded to the City Engineerrecorded by city personnel and permanently filed. Following receipt of a complaint, the City Engineering division will inspect the problem area and determine if repairs are necessary under this policy. Such repairs will then be recommended by the City Engineer. 4.03 If the City Engineer finds that any sidewalk abutting private property is unsafe and in need of repairs, he/she shall cause notice to be served ordering the owner of the property to correct the condition causing the nuisance within 20 days of receipt of notice. The notice will also state that if the repairs are not made within the specified time, the City will complete the repairs at the owner's expense, and if unpaid, it will be made a special assessment against the property. 4.04 If such sidewalk is not repaired within the specified time, or if proof cannot be shown that a contract has been signed to have the repairs completed, the City will cause the repairs to be completed at the owner's expense and will cause the expense, thereof, to be assessed against the premise in accordance with Section 820.07, Sub. 3 of the Hopkins City Code. Established 4/21/92 City of Hopkins Legislative Policy Manual -- Chapter 8-H 1 POLICY 8-H STREET RESTORATION REIMBURSEMENT FOR PRIVATE UTILITY SERVICE REPAIRS 1. PURPOSE 1.01 The Hopkins City Council recognizes that from time to time property owners experience very expensive street restoration costs when they are required to repair their water or sewer service within the city right-of-way. The City Council furthermore recognizes that some property owners may experience a situation where they may be paying an amount that is substantially higher than the average street restoration cost. 1.02 The purpose of this policy is to outline policies and procedures for reimbursing property owners who experience extremely high street restoration costs when performing repairs to their private water and sanitary sewer service within the city right-of-way. 2. ELIGIBILITY FOR REIMBURSEMENT 2.01 Property owners of homesteaded single family or duplex properties are eligible for street restoration reimbursement under this policy. All other property owners are ineligible. 3. REIMBURSEMENT CONDITIONS 3.01 Property owners may request reimbursement for all street restoration costs that exceed One Thousand Two Hundred Fifty Dollars ($1,250) for each service repair they experience. 3.02 The only street restoration costs eligible for reimbursement are those costs associated with removing and replacing the pavement section and public sidewalk. These items include: bituminous or concrete pavement, curb and gutter, pavement base course, and the public sidewalk. Items not included are: backfilling, grading, sod, private walks, carriage walks, disposal fees, hauling costs, traffic control, or any other work not directly related to replacing the roadway pavement or public sidewalk. 3.03 Property owners shall be ineligible for street restoration reimbursement when falsifying information requested by the city in processing the reimbursement. City staff shall have the authority to deny any such claims. Claims may be denied completely, or in portions. 3.04 Property owners may appeal reimbursement denials to the Hopkins City Council after submitting their appeal in writing to the Hopkins City Manager. The appeal shall contain the reason for the appeal as well as all pertinent information that may be needed by the City Council in reviewing the appeal. 4. REIMBURSEMENT NOTIFICATION 4.01 Notification of the City's reimbursement policy will be distributed to both the person applying for the plumbing permit, and to the property owner. 4.02 The plumbing permit applicant will receive notice of the city's reimbursement policy when applying for the plumbing permit. 4.03 The property owner will be mailed notice of the city's reimbursement policy subsequent to the plumbing permit being approved by the city's Inspection division. Legislative Policy Manual -- Chapter 8-H 2 5. REIMBURSEMENT PROCEDURE 5.01 Street restoration reimbursement requests shall be submitted to the Engineering Superintendent or his designee, after full payment has been made by the property owner to the plumbing contractor. 5.02 The reimbursement shall be in writing by the property owner and contain itemized costs submitted by the plumbing contractor for the entire repair. The information required includes repairs to the utility service and to the city right-of-way. 5.03 The reimbursement amount will be the lowest of: 5.03.1 The quantities submitted and verified in the reimbursement request at the current unit prices paid by the City to its general street restoration contractor x 1.2 or 5.03.2 The actual prices paid by the property owner The difference between this amount and $1,250 will be paid as a reimbursement to the property owner. The city shall have full authority to request additional information from the property owner, or the plumbing contractor, when verifying requests. 5.04 Any repair not acceptable to the city shall be corrected to the city's satisfaction prior to any reimbursement being made by the city. 5.05 After the Engineering Superintendent or his designee has approved the street repair and the reimbursement information, the reimbursement shall be forwarded to the city's Finance department for issuance of a reimbursement check. 5.06 The city's Finance department shall follow all established policies and procedures when issuing the reimbursement. 6. REIMBURSEMENT FUNDING 6.01 The funds for reimbursements shall be provided by the city's water and sanitary sewer funds. The water fund shall provide funds for reimbursements associated with water service repairs, and the sanitary sewer fund for reimbursements associated with sanitary sewer service repairs. In the event that repairs are made to both the water and sanitary sewer services the reimbursements shall be funded 50% from the water fund, and 50% from the sanitary sewer fund. 7. REIMBURSEMENT DEADLINES 7.01 Reimbursement must be submitted in writing to the city's Engineering Superintendent or his designee within 60 days of issuance of the plumbing permit. Reimbursement requests submitted after this date shall be ineligible for reimbursement. The only exception to this rule will be in cases where restoration must be delayed due to weather conditions. 8. EFFECTIVE DATE 8.01 This policy shall be effective as of January 1, 1994. All private service repairs made after this date shall be eligible for reimbursement. Service repair dates shall be determined by the date of plumbing permit issuance. The 60-day reimbursement deadline contained in section 6.01 shall be waived for all service repairs made between January 1, 1994 and the adoption date of this policy. Established 7/19/94 Revised 12/18/2012 City of Hopkins Legislative Policy Manual -- Chapter 8-I 1 POLICY 8-I COMPLETE STREETS POLICY 1. VISION This Complete Streets Policy incorporates the City of Hopkins’ belief that streets and roadways should be designed and operated to be safe and accessible for all transportation users whether they are pedestrians, bicyclists, transit riders or vehicular motorists. Transportation shall include all multi-modal users regardless of age or ability. 2. PURPOSE/BENEFIT Complete streets will create transportation corridors that are safe, functional and aesthetically attractive for all users as supported by the following principles: 1. Safety a. The guiding principle of Complete Streets is to provide safety for all road users. 2. Public Health a. The City of Hopkins can promote public health and physical activity through the constructed environment. 3. Access and Transportation Equity a. Not all residents of the City drive a vehicle and rely on safe alternative modes of transportation such as walking or biking. 4. Affordable Transportation Choices a. Gas prices are constantly fluctuating and alternative modes of transportation should be supported. 5. Economic Development a. Walking and biking offer additional means to access businesses and encourage economic development. 6. Environment a. Complete Streets supports many transportation options that help lessen dependence on oil and promote cleaner air. 7. Cost Effectiveness a. Designing roads with all users in mind from the beginning reduces costly retrofits. 8. Quality of Life/Social Capital a. Walkable neighborhoods increase community interaction and promote a small town feel. B. COMPLETE STREETS ELEMENTS: a. Transportation improvements will include facilities and amenities that are recognized as contributing to Complete Streets, which may include street and sidewalk lighting; sidewalks and pedestrian safety improvements such as median refuges or crosswalk improvements; improvements that provide ADA (Americans with Disabilities Act) compliant accessibility; transit accommodations including improved pedestrian access to the Light Rail Stations; bicycle accommodations, shared-use lanes, wide travel lanes or bike lanes as appropriate; and street trees, boulevard landscaping, street furniture and adequate drainage facilities. Legislative Policy Manual -- Chapter 8-I 2 C. PLANNING AND DESIGN: a. Early consideration of all modes for all users will be important to the success of this Policy. Those planning and designing street projects will give due consideration to bicyclists and pedestrians, from the very start of planning and design work. This will apply to all roadway projects, including those involving new construction, reconstruction, or changes in the allocation of pavement space on an existing roadway. b. It will be important to the success of the Complete Streets policy to ensure that the project development process includes early consideration of the land use and transportation context of the project, the identification of gaps or deficiencies in the network for various user groups that could be addressed by the project, and an assessment of the tradeoffs to balance the needs of all users. The context factors that should be given high priority include the following: i. Whether the corridor provides a primary access to a significant destination such as a community or regional park or recreational area, a school, a shopping / commercial area, or an employment center; ii. Whether the corridor provides access across a natural or man-made barrier such as a river or freeway; iii. Whether the corridor is in an area where a relatively high number of users of non- motorized transportation modes can be anticipated; iv. Whether a road corridor provides important continuity or connectivity links for an existing trail or path network; or v. Whether nearby routes that provide a similar level of convenience and connectivity already exist. c. The design of new or reconstructed facilities should anticipate likely future demand for bicycling and walking and should not preclude the provision of future improvements. [For example, under most circumstances bridges (which last for 75 years or more) should be built with sufficient width for safe bicycle and pedestrian use in anticipation of a future need for such facilities]. d. The City will generally follow accepted or adopted design standards when implementing improvements intended to fulfill this Complete Streets policy but will consider innovative or non-traditional design options where a comparable level of safety for users is present. D. POLICY EXEMPTIONS: a. Consideration of bicyclist and pedestrian transportation users shall be included in street construction, re-construction, re-paving, and re-habilitation projects, except under one or more of the following conditions: i. A project involves only ordinary maintenance activities designed to keep assets in serviceable condition, such as mowing, cleaning, sweeping, spot repair, concrete joint repair, or pothole filling, or when interim measures are implemented on temporary detour or haul routes. Legislative Policy Manual -- Chapter 8-I 3 ii. The Public Works Director, City Engineer, and City Planner determine there is insufficient space to safely accommodate new facilities. iii. The Public Works Director, City Engineer, and City Planner determine there are relatively high safety risks. iv. The City Council exempts a project due to the excessive and disproportionate cost of establishing a bikeway, walkway or transit enhancement as part of a project. v. The Public Works Director, City Engineer, and City Planner jointly determine that the construction is not practically feasible or cost effective because of significant or adverse environmental impacts to streams, flood plains, remnants of native vegetation, wetlands, steep slopes or other critical areas, or due to impacts on neighboring land uses, including impact from right of way acquisition. 4. IMPLEMENTATION The Complete Streets Policy will become effective upon approval of the City Council and will be implemented through the following practices: 1. City street construction and reconstruction projects shall be reviewed at staff level by the City Engineer, Public Works Director and City Planner to determine appropriate level of complete street implementation. Greater attention will be made to those projects within the Downtown and Transit Oriented Development Districts. 2. The City will work with governmental agencies such as Hennepin County and Minnesota Department of Transportation to encourage incorporation of the City’s Complete Street policy into street and road projects under their jurisdiction. 3. Update City’s Comprehensive Plan to include Complete Streets policy. 4. The City will maintain a comprehensive inventory of the pedestrian and bicycling facility infrastructure integrated with the Capital Improvements Plan and will carry out projects to eliminate gaps in the sidewalk and trail networks where feasible. 5. Complete Streets may be achieved through single projects or incrementally through a series of smaller improvements or maintenance activities over time. 6. The City will develop implementation strategies that may include evaluating and revising manuals and practices, developing and adopting network plans, identifying goals and targets, and tracking measures such as safety and modal shifts to gauge success. 7. Staff will continuously educate themselves, Council and Planning Commission members about best practices and cost-effective measures to design and construct Complete Streets. Revised 05/2013 City of Hopkins Legislative Policy Manual -- Chapter 8 LEGISLATIVE POLICY MANUAL CHAPTER VIII Policy 8-A Requests for Traffic Controls Policy 8-B Roadway Improvements Policy 8-C Other Local Improvements Policy 8-D Solid Waste Collection Policy 8-E Storm Water Utility Credits and/or Adjustments Policy 8-F Snow and Ice Control Policy 8-G Sidewalk Repair and Maintenance Policy 8-H Street Restoration Reimbursement for Private Utility Repairs Policy 8-I Complete Street Policy Revised: May 2013 Legislative Policy Manual -- Chapter 8-A 1 POLICY 8-A REQUESTS FOR TRAFFIC CONTROLS 1. PURPOSE 1.01 The City receives requests from time to time for additional or modified traffic control measures. This policy is intended to outline policies and procedures dealing with those requests. 2. REQUESTS 2.01 Requests for traffic controls should be made in writing to the City of Hopkins. The requests should detail the types of controls desired, problems with the current controls, if any, and any additional information needed to explain or justify the request. 2.02 If the request is made to a staff member, the request should be forwarded to the Engineer. The Engineer shall prepare a memo to the Council indicating the request, if warranted. The Council should consider the request and authorize an Engineers study if desired. 2.03 The Engineer, if so authorized, shall prepare an Engineers Report to the Council indicating the current status of conditions. The level of justification of improvements, the cost of providing improvements and recommending action on the request. 2.04 The Council upon receiving the report shall have discretion to ultimately decide on the action to be taken and so instruct staff. 2.05 Upon Council action, an official response to the requester shall be drafted by the Engineer and forwarded to the requester. Established 8/18/87 City of Hopkins Legislative Policy Manual -- Chapter 8-B 1 POLICY 8-B ROADWAY IMPROVEMENTS INDEX 1. PURPOSE 2. GENERAL 3. DEFINITIONS 4. STATE HIGHWAYS 5. COUNTY ROADS 6. MUNICIPAL STATE AID STREETS 7. MAJOR STREETS 8. LOCAL STREETS 9. ALLEYS 10. ASSESSMENT POLICIES 11. ASSESSMENT FORMULAS 12. ASSESSMENT INTEREST RATE Revised: December 2012 Legislative Policy Manual -- Chapter 8-B 2 1. PURPOSE 1.01 The purpose of these policies is to establish guidelines and procedures for the improvement of roadways within the City of Hopkins. 2. GENERAL 2.01 This policy relates to roadway improvements eligible to be assessed under authorization of Minnesota State Statutes Chapter 429.021. 2.02 Assessable roadway improvement projects shall conform with the procedural requirements of Chapter 429 which generally are as follows: 1. Project Initiation by Petition or Council Resolution 2. Resolution Ordering Preparation of Engineers Report 3. Resolution Approving Engineers Report & Ordering a Hearing 4. Publication and Individual Notification of Hearing 5. Public Hearing 6. Resolution Ordering Improvement 7. Resolution Ordering the Preparation of Assessment Roll 8. Public Notice of Hearing on Assessments 9. Assessment Hearing 10. Resolution Adopting Assessment Roll 11. Filing of Assessments with Hennepin County 2.03 In addition to special assessments, other sources of funds are available to the City for street purposes depending on the type of project involved. 3. DEFINITIONS 3.01 The City of Hopkins contains various types of roadways. Descriptions of the City's street classifications are outlined as follows: State Highways This category includes highways with various designs and traffic capacities. Rights of way are from 150' to 400'. These highways are intended for national or regional service. All of the highways in this category have been designated as principle, intermediate, or minor arterials by the Metropolitan Council. Thoroughfares These are important traffic routes which provide community continuity and interconnect the City with neighboring communities. They are usually spaced at one mile intervals, although they may be closer in more heavily developed areas. When upgraded these roadways will generally have 100' rights-of-way and be of sufficient design to handle anticipated traffic. Collectors Streets which are designed to collect traffic from individual properties and feed into thoroughfares. They have 60-80' rights-of-way with 7 or 9 ton capacity and are generally spaced at one-half mile intervals. Local Relatively short streets which provide access to individual lots in interior areas of development. Minimum right of way is 50-60'. Legislative Policy Manual -- Chapter 8-B 3 Cul-de-sac Dead-end streets usually designed with a maximum length of 500' and a turn around area of 120' diameter at the property line. They generally are constructed in interior residential developments. Service Road Streets which run parallel and adjacent to a high volume roadway. They are designed to serve individual properties along streets where it is desirable to control access. Alley Roadways which are generally 12-20 feet in right-of-way width which service properties on the rear property line. 4. STATE HIGHWAYS 4.01 The State Highways within the City of Hopkins are Highway No. 7 and Highway No. 169. State highway projects generally do not directly involve city funds. However, associated improvements such as storm sewer or water trunks may be initiated so that future construction under these highways will not be needed. 5. COUNTY ROADS 5.01 Hennepin County roads in Hopkins are: Blake Road (#20) Excelsior Avenue (#3) Hopkins Crossroad (#73) Minnetonka Boulevard (#5) Shady Oak Road (#61) 1. These roads were originally designed as part of the county's highway system and were meant to link rural areas with the urban centers. As Hopkins developed, these roads have become an important part of the network of city streets. However many of these county roads need to be upgraded in order to facilitate present and future traffic demand. Since this type of improvement is needed in part because of increased urban use it has been the county policy to share the cost of the project with the city. Costs shared in this manner shall adhere to the current version of the Hennepin County Public Works Business Line Transportation Department Policies for Cost Participation Between Hennepin County and Other Agencies for Cooperative Highway Projects. 5.02 Payment of the City portion of projects may be assessed and/or paid by City funds. 6. MUNICIPAL STATE AID (MSA) STREETS 6.01 Recent regulations allow a municipality to designate up to 20% of its existing street mileage, excluding county state aid highways and state trunk highways as MSA streets. The City of Hopkins currently has approximately 9.6 miles designated as MSA streets. The City receives MSA funds on an annual basis and are allotted for maintenance and construction of MSA streets. This money is part of the gasoline tax collected in Minnesota and is apportioned to the community according to state guidelines based on population and construction needs. Maintenance funds are sent automatically to the City each year while Legislative Policy Manual -- Chapter 8-B 4 the construction funds are held in an account by the state until the time construction contracts are awarded. 6.02 The following are MSA streets: Street From To Mainstreet Co. Rd. #61 5th Ave. (Shady Oak Rd.) St. Louis St . County Road #3 Tyler Ave. No. (Excelsior Blvd.) Tyler Ave. No. St. Louis Street 2nd St. N.E. 1st St. No. 8th Avenue 12th Avenue. 1st St. So. 11th Ave. So. 8th Ave. So. 5th St. So. 16th Ave. So. 11th Ave. So. 5th St. So. 10th Ave. So. State Highway No. 169 6th St. So. 11th Ave. So. 10th Ave. So. 7th St. So. 9th Ave. So. Alley W of 14th Ave. So. Oakridge Rd. City Limits State Highway No. 7 5th Ave. No. State Highway No. 7 Mainstreet 5th Ave. So. Mainstreet 3rd St. So. 6th Ave. So. 3rd Street So. 5th St. So. 8th Ave. No. 1st St. No. Mainstreet 8th Ave. So. Mainstreet Co. Rd. #3 11th Ave. No. 1st Street No. Mainstreet 11th Ave. So. Mainstreet Smetana Rd. 12th Ave. No. State Highway No. 7 1st St. No. 17th Ave. No. State Highway No. 7 Mainstreet 17th Ave. So. Mainstreet Co. Rd. #3 Smetana Rd. West City Limits .38 Mi. E of 11th Ave. So. Minnetonka Mills Road 5th Avenue North Washington Avenue 2nd Street North Washington Avenue Tyler Avenue North Blake Road Excelsior Boulevard South City Limits 6.03 It is not the intent of the State Aid Funding Program to totally finance the MSA system. Rather, it is designed to assist communities with street construction projects in an effort to improve the roadway system state wide. Therefore, when an MSA street is constructed or upgraded, assessments will be levied in accordance with city policies for major streets. 7. MAJOR STREETS 7.01 Major streets are considered by the City of Hopkins to be collector and thoroughfare streets. Streets of this variety generally service local traffic as well as traffic from other areas and therefore are designed in accordance with standards of a higher road capacity. Major streets within the City of Hopkins are constructed with a minimum capacity of 9 ton per axle. The primary source of funding for major roadways is special assessments and MSA funds. 7.02 Major new and reconstructed streets shall be constructed with curb and gutter. Street width shall be determined by existing conditions, traffic counts and patterns, and, if applicable, MSA standards. Legislative Policy Manual -- Chapter 8-B 5 8. LOCAL STREETS 8.01 Local Streets are generally streets which service a small area and do not typically involve a movement of traffic between areas. Streets of this type include local streets, cul-de-sacs, and service roads. Local streets within the City of Hopkins are constructed with a minimum capacity of 7 tons per axle. The primary source of funding of local streets is special assessments. 8.02 New local streets shall be constructed with curb and gutter. When reconstructing streets concrete curb and gutter shall be installed. 8.03 New local street minimum unobstructed street width, (face to face of curb) is 30 feet. The standard minimum unobstructed street width for reconstructed streets shall be 26 feet. Streets which do not meet this requirement shall be reconstructed to meet the minimum requirement unless the Council finds that: Reconstruction to the minimum width would adversely affect trees or other significant or desirable physical features; and A reduced unobstructed street width would not constitute a distinct hazard to life or property. Factors to be considered shall include, but not be limited to, safe access of emergency vehicles, snow storage requirements, availability of parking, and aesthetics. 8.04 Streets which are twenty-six feet (26') or more in width will have parking allowed on both sides, unless it is determined by City Staff that parking restrictions are necessary. Streets less than twenty-six feet (26') in width may be subject to parking restrictions on an as- needed basis. Factors influencing parking restrictions may include, but not be limited to, safety concerns, emergency vehicle access, sight distance problems, neighborhood input, or street maintenance needs. Parking restrictions could be established at the time of street projects or at any future date based upon general City parking requirements. 9. ALLEYS 9.01 Alleys are minor roadways which service parcels of property along the rear property line. The primary source of funding of alleys is special assessments. 9.02 All alleys shall be concrete construction. Alley width is generally 10 feet in residential areas and 12 feet in commercial areas. 10. ASSESSMENT POLICIES 10.01 When assessments are levied for roadway improvements, the assessment will be calculated in accordance with the formulas set forth in the section on Assessment Formulas, using either the adjusted front foot method or per lot unit method. The adjusted front foot method will be used for assessment purposes unless it is determined that the affected lots have received equal benefits. The City Council shall have final authority on the type of formula to be used. 10.02 The total project cost for streets constructed or reconstructed in any given project shall be equal to the actual construction cost, plus associated costs such as legal, bonds, administrative and engineering. 10.03 When the city CONSTRUCTS A NEW LOCAL OR MAJOR STREET, 100% of the total Legislative Policy Manual -- Chapter 8-B 6 project cost, including all utilities, will be recovered by assessing the benefiting property for actual benefit received. A new street shall be defined as a roadway which had not previously existed. 10.04 When the city RECONSTRUCTS AN EXISTING LOCAL OR MAJOR STREET, 70% of the total project cost will be recovered by assessing the benefiting property for benefit received. The remaining 30% shall be absorbed by the city. A reconstructed street shall be defined as a roadway which existed previously. 10.05 When the city CONSTRUCTS OR RECONSTRUCTS AN ALLEY, 80% of the total project cost will be recovered by assessing the benefiting property for benefit received. The remaining 20% shall be absorbed by the city. 10.06 When major street construction or reconstruction is partially financed by State Aid Funds, the adjoining properties will be charged an assessment as prescribed in this policy. The remainder of the street costs shall be paid by State Aid Funds or General Funds. 10.07 Lots which are split subsequent to a roadway improvement project shall be assessed as if in existence at the time the assessment was adopted, using the formula used at the time of assessment plus interest as per current City policy from date of assessment. 10.08 The following items are to be assessable as part of a reconstruction project cost: 1. Remove concrete curb and gutter 2. Remove pavement 3. Remove/replace concrete steps 4. Construct and reinforce concrete steps 5. Remove concrete driveway pavement 6. Remove/construct apron 6" thick concrete pavement (residential) 7. Remove/construct apron 8" thick concrete pavement (commercial) 8. Common excavation 9. Core excavation 10. Concrete curb and gutter 11. Bituminous pavement 12. Concrete Pavement 13. Saw joint 14. Adjust manholes 15. Adjust catch basin 16. Adjust gate valves 17. Retaining wall 18. Electric conduit 19. Construct 4' x 8" thick valley cone gutter 20. Surfacing aggr. Cl. 2 100% crushed 21. Cultured sod with 4" thick topsoil in place 22. Clearing 23. Grubbing 24. Aggregate backfill 25. Replacement of driveway aprons 26. Construct concrete pedestrian ramps 27. Full-depth asphalt milling and overlay 28. Pavement reclamation Legislative Policy Manual -- Chapter 8-B 7 10.09 The following items are to be assessable, at 50% for single family or duplex properties and 100% for commercial properties, of the actual cost as part of a reconstruction project: 1. Sanitary sewer service line replacement from the main to the property line 2. Water service line replacement from the main to the property line 10.10 The following items would not be included in a reconstruction project cost. The items will be billed directly or assessed to the benefited property: 1. Sewer and water service line repairs 2. Random 6-8" concrete pavement 3. Random concrete sidewalk 4. Random sod 10.11 The following items will be paid at city expense when part of a reconstruction project: 1. Remove, replace or relocate hydrants 2. Install hydrants and/or gate valves 3. Sanitary sewer and water mains repair and replacement 4. Storm sewer reconstruction or construction 11. ASSESSMENT FORMULAS 11.01 The adjusted front foot method of assessment uses the actual frontage or adjusts lots to an average frontage by using area ratios or the average lot frontage in the project area. When the adjusted front foot method is used, the individual lot assessment shall be calculated as follows: Assessment = Total Project Cost X Assessable Adjusted Front Total Adjusted Footage of Lot Front Footage 11.02 The per lot/unit method of assessment is intended to simplify the assessment process by assuming that all properties to be assessed will receive equal benefits. When the per lot/unit method is used, the individual lot assessment shall be calculated as follows: Assessment = Total Project Cost Number of Lots 11.03 The adjusted front foot is calculated using the following methods: 1. In the RECTANGULAR BLOCK AREAS of the city the adjusted front footage for street or alley construction is the actual footage of the lot abutting the improvement. Side streets in these areas are assessed to the entire block on an adjusted front foot basis. See Figure A. East-West alleys, north or south of Mainstreet are assessed 7 feet to Mainstreet properties and 5 feet to the balance of the block on an adjusted front foot basis. 2. In the ODD-SHAPE LOT AREAS the following methods are used: a. In areas where the MAJORITY of lots are odd-shaped, the adjusted front footage Legislative Policy Manual -- Chapter 8-B 8 of a lot is determined as follows: Area of Lot Project Adjusted Front Footage = Total Area X Centerline of Assessable Footage Lots Adjusted front footage minimum is 100 feet and maximum is 150 feet using this method. b. In areas where the MINORITY of lots are odd-shaped, the adjusted front footage for the odd-shaped lots is determined by the average actual front footage of the rectangular lots assessed. Adjusted front footage maximum is 150 feet using this method. 11.04 Assessment Caps 1. Maximum per foot assessment. The maximum per foot assessment amount to single family residential properties (single unit or duplex unit) may not exceed the assessment cap.. This cap applies only to total street reconstruction costs (public improvements) and the associated assessments. It does not apply to partial reconstruction, i.e. curb replacement and asphalt overlay or full-depth milling/overlay or other assessable roadway improvements. The cost of special neighborhood requests which are non-standard construction items are excluded when comparing the current project assessment to the assessment cap amount. Properties subject to the front foot assessment cap during an improvement project shall not be charged assessments for side street or alley work completed as part of the project. The project feasibility report will include the per foot assessment cap amount. The assessment cap will increase at a rate of three percent (3%) per year to account for inflation. 2. Multiple Assessments. There shall be a maximum of two (2) concurrent special assessments for street or alley improvement to any single family residential properties (single unit or duplex unit) within any 10-year period. Volunteer assessment, i.e. assessments petitioned by property owners, do not apply to the maximum. Assessments created by road/alley construction or reconstruction deemed as emergency work by the City Council do not apply to the maximum. 11.05 In certain unusual cases assessments may be determined by a fair comparison to other assessed property or through an independent benefit appraisal. This will be determined by the Engineering Division of Public Works and can be appealed to the City Council. 12. ASSESSMENT INTEREST RATE 12.01 Following approval of the assessment roll by the City Council, assessments not paid within the timeframe established by the City Council plus 30 days shall bear interest at 2% over the True Interest Cost (TIC) of the bonds sold to finance the project. 12.02 If bonds are not sold in a timely enough fashion to establish the TIC, the assessments shall bear interest at 2% over the anticipated TIC of the bonds sold to finance the project. Legislative Policy Manual -- Chapter 8-B 9 Established 11/03/87 Revised 04/15/97 Revised 12/15/1998 Revised 04/20/2004 Revised 12/18/2012 City of Hopkins Legislative Policy Manual -- Chapter 8-B 10 FIGURE A ASSESSING POLICIES FOR IMPROVEMENTS IN RECTANGULAR BLOCK AREAS Improvements in this block assessed to abutting properties on the basis of adjusted front footage Improvements on side streets assessed to abutting blocks on the basis of adjusted front footage Legislative Policy Manual -- Chapter 8-C 1 POLICY 8-C OTHER LOCAL IMPROVEMENTS 1. PURPOSE 1.01 The purpose of these policies is to establish guidelines and procedures for improvements within the City of Hopkins. 2. GENERAL 2.01 This policy relates to improvements eligible to be assessed under authorization of Minnesota State Statutes Chapter 429.021. 2.02 Assessable improvement projects shall conform to the procedural requirements of Chapter 429 which generally are as follows: a. Project initiation by petition or Council resolution b. Resolution ordering preparation of Engineers Report c. Resolution Approving Engineers Report & Ordering a Hearing d. Publication and individual notification of hearing e. Public Hearing f. Resolution Ordering Improvement g. Resolution Ordering the Preparation of Assessment Roll h. Public Notice of Hearing on assessments i. Assessment Hearing j. Resolution Adopting Assessment Roll k. Filing of Assessments with Hennepin County 3. SEWER AND WATER 3.01 The following method shall be used in distributing costs on sewer and water improvements: a. Connections are charged to parcels where they are actually located. Costs of work done in front of properties (laterals) are charged to the abutting property either on a front foot basis, or an average width of lot basis, or an equal division basis. Costs of installations which are "shared" such as ends of blocks, necessary mains, lift stations, manholes, etc., are charged to all benefiting property on an area basis. Sometimes areas which lie close to the improvement are charged on a higher basis than more remote areas. Legislative Policy Manual -- Chapter 8-C 2 4. DRAINAGE IMPROVEMENTS 4.01 The following method shall be used in distributing costs on drainage improvements: a. The City policy is to pay for all street and alley storm sewers from the general fund. Any new surface or reconstruction of existing surface would be assessed as otherwise herein defined. 5. FIRE PROTECTION SYSTEMS 5.01 Definition: "Fire protection system" means pipes, standpipes, sprinklers, control systems, hydrants, and other devices and equipment installed in or outside a building for the primary purpose of eliminating or reducing the spread of fire in the building or providing for safe evacuation of the building, whether the devices and equipment are publicly or privately owned. 5.02 Policy: The City of Hopkins, at its sole discretion, may honor petitions to construct, reconstruct, alter, extend, operate, maintain and promote fire protection systems in existing buildings under the following conditions: 1. The project meets the requirements of Minnesota State Statute 429.031. 2. The total amount of petitions honored for a given calendar year do not exceed $200,000.00. 5.03 Petitions will be honored on a first come, first serve basis. If the amounts requested exceed dollars allocated for that year the petitions will be placed on a list and honored the following year in order of greatest need using the following criteria: 1. Orders issued by the City requiring the work or its' equivalency be done. 2. Financial hardship by the requesting company such as not being able to qualify for a loan to do the work. 5.04 Procedures: 1. A petition or letter of application shall be submitted and signed by all owners of the property. 2. The petition shall also contain the plans and specifications for the improvement, the estimated cost of the improvement and a statement indicating whether the City or the owner will contract for the construction of the improvement. 3. If the owner is contracting for the construction of the improvement, the City shall not approve the petition until it has reviewed and approved the plans, specifications, and cost estimates contained in the petition. 4. The construction cost financed under Section 429.091 shall not exceed the amount of the cost estimate contained in the petition. 5. The petitioner may request abandonment of the improvement at any time after it has been ordered pursuant to Section 429.041 Subdivision 1 and before contracts have been awarded for the construction of the improvement under Section 429.041, Subdivision 2. If such a request is received, the City Council shall abandon the proceedings but in such case the petitioner shall reimburse the City for any and all expenses incurred by the City in connection with the improvement. Legislative Policy Manual -- Chapter 8-C 3 6. The cost of the improvements plus an administrative fee of 5% or $100.00, whichever is greater, will be assessed to the petitioning property owner under the provisions of Section 429. The length of the assessment shall not exceed 10 years and the interest rate shall not exceed 8%. 6. RESIDENTIAL STREET LIGHTING 6.01 General: This policy applies to residential street lighting erected within the public right-of- way for the purpose of lighting public streets. 6.02 Residential street lighting should, by definition, provide adequate illumination for information relative to the street geometry, to objects or activities within the street, and to objects or activities in areas immediately adjacent to the street. 6.03 Due to the inability of street lights to provide good security illumination and due to public funding limitations, personal or neighborhood security lighting requests shall be reviewed as to conformance to the warrants made a part of this policy. In a case where a request for personal or neighborhood security lighting does not meet the warrants, it shall be recommended that those persons desiring that lighting should purchase such lighting from the local power utility. Such lighting may be installed on public right-of-way or on private property. All such installations on the public right-of-way shall require a permit from the City. Any lights that may overlap proposed or existing lighting, are too close per the City standards or are deemed hazardous or unnecessary for traffic safety will not be recommended for installation. Traffic safety shall mean both vehicle and pedestrian safety. 6.04 Warrants: Upon receiving a request or petition to install residential street lighting, an engineering evaluation shall be made of the subject location to determine whether that location warrants installation of such lighting. Such additional residential lighting is warranted when any of the following conditions are present: - Existing at grade intersection - Existing crosswalk or trail intersection with street - Cul-de-sac or dead end street more than 300 feet long - Where the luminare spacing using 100 watt high pressure sodium lighting is more than + tolerance 200 to 225 feet (provides 0.4 foot candle recommended average illumination). - Where hazardous conditions exist due to limited sight distance caused by vertical and/or horizontal alignment of the roadway and/or other roadway environment conditions. 6.05 Street Light Request: Street lights will be considered upon receipt of a petition from property owners on the affected street, or upon recommendation of the City Council or of the engineer. Consideration will be given only when such petition, and thereafter review by the City, demonstrates a specific need warranted, due to traffic safety. 6.06 A petition requesting residential street lights shall be signed by 35% of the abutting property owners. The petition and signatures shall mean the consent of the affected owners to locate a light near their property. Such consent will be deemed effective if a light is located within 200 feet in any street direction from the proposed location on either side of the street. Legislative Policy Manual -- Chapter 8-C 4 6.07 Payment for Street Lights: Costs for the furnishing and installation of residential street lights plus engineering and administrative costs will be assessed to the benefited properties. Costs to be assessed will be established by the City Council at public hearing after all the costs are known. All electricity and maintenance for residential street lights will be paid for by the City out of the general fund. Established 8/18/87 City of Hopkins Legislative Policy Manual -- Chapter 8-D 1 LEGISLATIVE POLICY 8-D SOLID WASTE COLLECTION PROCEDURES 1. PURPOSE 1.01 The purpose of this Policy is to outline policies regarding all solid waste collection methods and administrative procedures. 2. REFUSE COLLECTION 2.01 Residential refuse collection in the City service area is provided by the City for a fee established by Council Resolution, on a once a week basis with an automated system using containers provided by the city. 2.02 The general location for containers in areas without alleys is in the street boulevard one (1) to three (3) feet behind the curb line with handle positioned away from the street (arrows toward truck). 2.03 When alleys are present, and conditions allow, containers are to be located in the alley. The proper container location is one (1) to three (3) feet behind the alley edge line with the handle away from the alley. 2.04 The container should be placed a minimum of four (4) feet from any building or other obstacle and a minimum of four (4) feet from any other container. 2.05 The Public Works Department reserves the right to designate location of containers to maintain an efficient pattern of collection and/or allow safe operations. 2.06 Cans in alley locations that require trucks to be backed will only be collected from the street side of the residence. 2.07 Automated refuse truck operators DO NOT leave the vehicle to move cans or put extra bags into cans. 2.08 Container accessibility is the responsibility of the resident. This includes snow removal to allow pick up during the winter months. Special care should be taken to place the containers where a vehicle will not block pick up. 2.09 The container may remain at the pick up location only on the pick up day or until it is collected if normal pick up is delayed. Containers can remain out at the pick up site continuously only by approval of the Public Works Department. 2.10 Containers will be stenciled with the home address for identification. 2.11 The resident is responsible for cleaning the container and any repairs caused by negligence. 2.12 The City will repair damage caused by collection equipment or conditions beyond the resident's control. Residents may be charged for repairs or lost containers if negligence is determined by the Public Works Dept. (subject to City Manager review). 2.13 Items not accepted in the container include but are not limited to; tires, junk cars, car parts, waste oil, paint products, lead batteries, all household batteries (i.e. nickel cadmium batteries, mercury batteries, button batteries etc.), brush, yard waste, leaves, fluorescent tubes, metal barrels or drums, major appliances, or hazardous wastes. In addition to these items, any material banned from disposal through the Minnesota Waste Management Act Legislative Policy Manual -- Chapter 8-D 2 will not be accepted inside the container. 2.14 Only refuse which is contained within the refuse container(s) will be collected. If the resident is present when the container is being collected, extra refuse equal to two (2) additional containers full, placed in the container by the resident, will be accepted for an extra charge based on the size of the container at the property. Fees are set by Council resolution. 2.15 Collection will be performed weekly. In the event of a holiday during the collection schedule, in most cases normal collection for the balance of the holiday week will be one day later. However, because of the two day Thanksgiving Holiday, refuse collection for residents in Thursday's route, during this holiday, will be collected one day early, on Wednesday. 2.16 Refuse containers must be set out by 6:00 a.m. of the collection day or the night before. 2.17 The City provides a choice of three different container sizes; 30 gallon, 60 gallon and 90 gallon. Containers selected by residents must be large enough to contain the household refuse generated each week. The city reserves the right to designate container size if necessary in cases where refuse is found to overflow the container or accumulate on the property. Multiple container requests that equal a larger single size container will not be allowed. 2.18 Extra refuse containers for weekly picks up (City Service Area) are available at an additional monthly charge for each container. 2.19 Lids must be closed (not flopped back). All refuse must be confined to inside the container and not protruding. A protrusion of refuse out of the container is unsanitary and reason for non-collection. 2.20 Changes in number of containers and container sizes are limited to one change for each three month period. 2.21 Each occupied residential dwelling unit is required to have refuse services provided by the city and to pay for that service. 3. EXTRA REFUSE SERVICES 3.01 Carry out service a. Available (City Service Area) at an additional monthly charge to disabled residents only. (Doctor letter required). b. The resident must use a city supplied container and have it in an outside location that is accessible. 3.02 Call Back Service a. If time allows and under special circumstances, the city may offer to return to a property on a day other than their regular refuse day for an additional pick up of refuse. An additional fee will be charged for this service. Fees are established by Council Resolution. 3.04 Special Bulk Item Pick-up (City Service Area). a. Conducted weekly (Thursdays) during the year on a call-in basis ONLY. Call before Legislative Policy Manual -- Chapter 8-D 3 2:00 p.m. on Wednesday for collection on Thursdays. b. The pick-up charges are established by council resolution and are based on a per stop and/or bulk item charge schedule. For loose volume material the fee is based on each 3/4 cubic yard of material set out for pick-up. c. Items accepted are those too large for normal refuse container pick up and MUST be liftable by 2 men. Maximum item size is 4' X 6'. d. Place all items at the normal refuse collection site. All small items MUST be boxed or bagged. e. Keep all items must be at least four (4) feet from the refuse container. f. See section 3.06, for items NOT accepted. Major appliances are accepted through this service. g. BULK ITEM DEFINITION: Bulk items include furniture, sofas, stuffed chairs, mattresses, box springs, carpets, major appliances (excluding gas refrigerators and gas air conditioners), etc. 3.05 Bulk Item Drop Off (City Service Area) a. A drop off for bulk items will be conducted at a city designated location twice a year. Fees are established by Council Resolution. b. Material brought by residents to the site will be collected in 30 cu. yd. roll off containers (licenses will be checked to establish residency). c. Amount not to exceed three (3) cubic yards [approx. one (1) pick-up truck load] per household. d. See section 3.06 for items NOT accepted. 3.06 Items NOT included in these extra pick up services. a. Hazardous Wastes; should be taken to a Hennepin County drop off facility. Call Hennepin County for more information. b. Other items not accepted include, but are not limited to; brush, yard waste, leaves, tires, junk cars, waste oil, paint products, car (lead) batteries, fluorescent bulbs, HID lamp bulbs, mercury switches, thermostats, button (mercury type) batteries, nickel cadmium batteries, gas air conditioners and refrigerators, and metal barrels or drums. c. Brush; No Brush. Keep brush separate from items set out during these scheduled bulk item pickups and do not bring brush to the bulk item drop off. See Section 4.02 and 4.03 for more information on brush disposal. d. Yard Waste; No yard waste/leaves are accepted as part of these scheduled bulk item pickups and do not bring yard waste to the bulk item drop off. See Section 4.03 and 4.04 for more information on Yard Waste disposal. 4. SPECIAL COLLECTIONS 4.01 Recycling a. Curbside/Alleyway Collection 1. The City provides contracted curbside/alleyway single stream recycling collection Legislative Policy Manual -- Chapter 8-D 4 every other week to residents within the City Service Area and by special contract. 2. Recycle materials collected are; newspapers; cereal, cake, cracker, and chip cartons; metal food and beverage containers (aluminum, bimetal, "tin" cans); glass jars and bottles (any color); Plastic container (#1 through #7) excluding those that previously contained motor oil or hazardous materials, mixed paper; and corrugated cardboard. Refer to current contract language for the most up to date information on materials collected. 3. All recycle materials are to be placed in the single stream cart and then the cart should be placed at the designated curb or alley location. Corrugated Cardboard that does not fit into the single stream cart should be flattened into 3’ X 3’ pieces, bundled with string and placed next to the single stream cart. 4. In most cases, recycling containers are to be placed at the normal refuse container site, at least four (4) feet from the refuse container. The Public Works Department reserves the right to designate location of recycling containers to maintain an efficient pattern of collection and/or allow safe operations. 5. Recycle materials must be set out by 6:00 a.m. every other week on the same day as regular refuse. The container may remain at the pick up location only on the pick up day or until it is collected if normal pick up is delayed. A calendar with recycle weeks designated will be sent to residential refuse customers annually. 6. Call back service is available, provided that the recyclables were set out by 6:00 a.m., properly prepared and placed into the acceptable containers. Missed collections called into the Contractor by 12:00 p.m. on the day following pick-up will have recycle material collected before 12:00 the next day. Missed collections called in after 12:00 p.m. will not be serviced at the earliest possible date. 7. Items not recyclable at this time include but are not limited to; window panes, oven proof glass (Pyrex), light bulbs, mirrors, paint cans, aerosol cans, building materials, and any other materials listed in the current recycling collection contract or defined by the MPCA as being non-recyclable. b. Recycling Drop Off Center 1. The City provides a free recycling drop off center as an extra service. The drop off is available to all residents and small businesses of Hopkins. 2. The drop off center is located at the City of Minnetonka's Operations and Maintenance Facility at 11522 Minnetonka Boulevard. 3. Residents/businesses may drop off recyclable items 24 hours a day. The items accepted at the drop off are the same as those collected curbside/alley side. c. Materials are to be prepared as follows: 1. Glass jars and bottles -- Rinsed to remove remaining food substances. Remove lids and rings. Labels do not need to be removed. 2. Metal Food Cans -- Rinsed to remove remaining food substances. It is not necessary to remove labels or flatten cans. 3. Corrugated Cardboard – Flatten and cut into 3’ X 3’ pieces. 4. Plastic -- Rinsed to remove remaining food/detergent substances. Labels do not Legislative Policy Manual -- Chapter 8-D 5 need to be removed. Flattened. Plastic caps do not need to be removed. 5. Cereal, Cake, Chip and Cracker boxes. Remove food and liner, flatten box. 6. Refer to collection contract for the most up to date information regarding materials accepted. 4.02 Brush Pick Up a. The City provides brush pick up free (City Service Area ONLY) on a call in basis for a designated period of time in the spring and one Tuesday in the fall. Dates are determined by Public Works Staff. During all other Tuesdays a fee per pick-up is charged. Fees are established by Council Resolution. b. BRUSH DEFINITION: Tree limbs and branches up to a maximum of 6 inch diameter and 15 foot length..includes twigs and other tree parts within size definition. c. Brush is picked up from the boulevard side of the residence ONLY due to height restrictions for equipment in alleys. d. Brush must be stacked on the boulevard in a neat pile, parallel to the street. Small twigs can be placed in cardboard boxes, but not in plastic bags. Keep brush far enough away from containers (4 feet) to allow regular automated refuse pick up. Keep brush at least 5 feet away from utility poles and parked cars. Do not pile brush under trees and shrubs, behind fences or under overhead wires. e. Normally, brush pick up is completed every Tuesday, except for holidays and during unusual conditions such as snowstorms. f. Calls are taken through Monday before 2:00 p.m. for scheduled pick up that Tuesday. g. State Law prohibits mixing brush in the same container with regular household waste. DO NOT put brush in your refuse container. h. Only brush that is generated on Hopkins properties will be picked up. Brush from land clearing operations will not be accepted. 4.03. Brush and Yard Waste Drop Off a. The city provides a free Brush and Yard Waste drop off site. The site is open Monday, Wednesday and Saturday. The site is located at 3100 Hopkins Crossroads. Dates and hours of operation are determined by Public Works Staff. b. All material brought to the site must be separated according to brush and yard waste definitions in sections 4.02 and 4.04 and all material must have been generated within the city of Hopkins boundaries. c. Materials will not be accepted from lawn services. 4.04 Spring/Summer Yard Waste Program a. The City provides a free yard waste pick up (City Service Area) for a designated period of time in the spring. Dates are determined by Public Works Staff. b. A per bag fee is charged during the non-free pick-up period. Fees will be collected by the sale of yard waste stickers. Yard Waste Stickers must be affixed to each bag as payment for pick up during this time period. Stickers may be obtained by stopping at City Hall or Public Works. They may also be obtained by calling Public Works, and ordering a minimum of ten stickers which will be mailed out, and the charge placed on Legislative Policy Manual -- Chapter 8-D 6 the utility bill. c. Yard waste is picked up with a rear load refuse truck by a City crew on the same day as regular refuse pick-up in the city service area. d. YARD WASTE DEFINITION: Leaves (with twig stems no longer than 4 inches), grass clippings and similar garden waste will be accepted. Items not accepted include: No animal feces (please clean up after pets before raking your lawn), branches, vines, long twigs, sod waste, shrub clippings, and no garden products such as melons, pumpkin, squash, potatoes, apples, tomatoes, etc. Place unused garden products, such as these, into your regular refuse container. e. Yard waste must be placed in compostable bags that meet the ASTM D6400 standards or in a 30 gallon or smaller container (maximum weight-40 lbs.) and placed at the normal refuse container collection site the same day as scheduled refuse pick up. Keep yard waste materials far enough away (4 feet) to allow regular automated pick up. f. State Law prohibits mixing yard waste in the same container with regular household waste. DO NOT put yard waste in your refuse container. 4.05 Fall Leaf/Yard Waste Collection a. Area 1 - Belgrove, Hobby Acres, Park Ridge, Interlachen Park 1. The City provides street pick-up of leaves/yard waste in the Belgrove, Hobby Acres, Park Ridge, and Interlachen Park areas using front-end loaders and dump trucks. This is done because of: the amount and type of trees in these areas; the cooperation of the neighborhood associations; and the cost savings to the City due to the large concentrations of leaves in these areas. Residents of these areas are encouraged to place all leaves at the curb area and avoid bagging due to this clean- up procedure. Leaves may not be placed in the street until the day before the street pick up. Placing leaves in the street prior to one day before pick up is a violation of City Code 615.02 and 800.07. 2. Residents in these areas are charged a per bag fee for bags generated in the fall. Stickers will be sold and must be affixed to each bag as payment for pick up during this time period. Stickers may be obtained by stopping at City Hall or Public Works. They may also be obtained by calling Public Works, and ordering a minimum of ten stickers which will be mailed out, and the charge placed on the utility bill. 3. Yard Waste must be placed in compostable bags that meet the ASTM D64 Standards or in a 30 gallon or smaller container (maximum weight-40 lbs.) and placed at the normal refuse container collection site the same day as scheduled refuse pick up. Keep yard waste materials far enough away (4 feet) to allow regular automated pick up. 4. State Law prohibits mixing yard waste in the same container with regular household waste. DO NOT put yard waste in your refuse container. 5. Residents in these neighborhoods who live on 5th Ave N., Minnetonka Mills Road, Washington Ave N., County Roads 73 and 5, and Blake Road will receive free bag pick up as defined in 4.05, B. Area 2 – All other areas of the City Service Area. This is due to county restrictions and high traffic levels. Legislative Policy Manual -- Chapter 8-D 7 b. Area 2 - All other areas of the City Service Area 1. The city provides free bagged leaf/yard waste pick up in the fall for all residential refuse customers who do not live in the areas where street pick up takes place. Dates for the free fall bagged leaf/yard waste pick up are determined by Public Works staff. 2. A per bag fee is charged during the non-free pick-up period. Stickers will be sold and must be affixed to each bag as payment for pick up during this time period. Stickers may be obtained by stopping at City Hall or Public Works. They may also be obtained by calling Public Works, and requesting that they be mailed out, and the cost placed on the utility bill. 3. Yard Waste Definition: See section 4.04 d. 4. Leaves must be bagged in compostable bags that meet the ASTM D6400 standards, or in a 30 gallon or smaller container (maximum weight-40 lbs.) and placed at the normal refuse container collection site (leaf/yard waste bags, etc., must be a minimum of 4 feet from the refuse container). 5. Weather conditions may delay the pick up and/or cause changes in the scheduling. All efforts will be made to complete the pick up as scheduled. 6. Yard Waste is picked up with a rear load refuse truck by a City crew on the same day as regular refuse pick-up in the defined area. c. Yard Waste Definition: See Section 4.04 d. 1. Yard Waste must be bagged in compostable bags that meet the ASTM D6400 Standards or in a 30 gallon or smaller container (maximum weight-40 lbs.) and placed at the normal refuse container collection site the same day as scheduled refuse pick up. Keep yard waste materials far enough away (4 feet) to allow regular automated pick up. 2. State Law prohibits mixing yard waste in the same container with regular household waste. DO NOT put yard waste in your refuse container. 4.06 Christmas Tree Pick Up a. The City provides pick up of Christmas Trees for residential refuse customers period expires residents must call in to schedule a brush pick up for a Christmas Tree and will be charged a fee. Established 8/18/87 Revised 7/1/97 Revised 2/17/09 Revised 12/18/12 City of Hopkins Legislative Policy Manual -- Chapter 8-E 1 POLICY 8-E STORM WATER UTILITY FEE CREDITS AND/OR ADJUSTMENTS 1. PURPOSE 1.01 To establish guidelines and procedures for the review of credits and/or adjustments of municipal storm water drainage fees. 2. GENERAL 2.01 The municipal storm water drainage utility utilizes a fee structure based on the anticipated relative contribution of storm drainage runoff volumes to the storm water drainage system. A parcel's contribution is determined by that parcel's size and its land use, under the principal that more intensively developed land uses typically have a larger percentage of impervious surface and contribute a much greater volume of water and/or sediment/nutrient loadings to the system. It is recognized that some parcels, due either to their unique topographic, vegetative, geologic and other characteristics, or the existence and maintenance of on-site storm drainage control, detention, or retention facilities have a hydrologic and sediment/nutrient loading response substantially different from that of similarly sized parcels of the same land use. To provide for an equitable assessment of storm drainage fees, based on reasonable expected contribution of flows and sediment/nutrients, provisions need to be made to permit adjustments or credits to the storm drainages fees for all parcel classes except Class 1 (single family and duplex residential). 3. POLICY 3.01 The basis of the City of Hopkins' storm water drainage fees is the anticipated relative contribution of storm water volumes and sediment/nutrient loadings to the storm drainage system from a given parcel. Where unique or unusual conditions exist where the actual contributions of water volume and sediment/nutrient loadings from a given parcel are substantially different from those anticipated by the storm drainage fee structure, the Public Works Director or his designate may adjust or credit the storm drainage fee for said parcel to an appropriate level in accordance with the guidelines and procedures specified herein. 4. PROCEDURES 4.01 It is the responsibility of the property owner or his agent to present to the Public Works Director or his designate, sufficient information concerning a parcel's hydrologic characteristics to permit an accurate assessment of the conditions that exist. This information may include, but is not limited to: a. Site plan and certified survey showing locations of all property lines, buildings and other development relative to lot lines. b. The total lot area and area of impervious surfaces. c. Site topography or contours of sufficient detail to ascertain flow directions, rates and volumes. d. Size, details and/or volumetric characteristics of any drainage control facilities. e. Hydraulic calculations specifying outflow volumes and rates for various rainfall Legislative Policy Manual -- Chapter 8-E 2 events. 4.02 Where the unit runoff generated by a parcel differs from the assigned amount for that land use category by more than 20%, the Public Works Director or his designate may adjust the parcel's storm water drainage fee in accordance with the following procedure: a. Calculations of unit runoff for the parcel shall be determined by the methods outlined in the Soil Conservation Service Technical Release No. 55, utilizing a 2" total rainfall amount and antecedent moisture condition II. b. If calculated unit runoff is shown to differ from the assigned amount for that land use category by 20% or more, than the number of assigned REF's for that parcel shall be adjusted by multiplying by the ratio of the calculated unit runoff to the standard unit runoff. c. A parcel's storm water drainage fee shall be subject to increases as well as decreases by this procedure. d. Because single family and duplex fees are not based upon actual parcel acreage, no adjustments for unit runoff differences will be made for those land uses. 4.03 Wet pond credits are calculated using the following methods. A parcel may be credited for up to 40% of the storm water drainage fee for on-site measures which are owned and maintained by the applicant which effectively reduce the outflow of sediment/nutrients from the site. Credit percentage shall be based on 40% of the actual percentage of sediment removal efficiency, as determined by the following procedure, rounded to the nearest 5%; except that no credit will be given for sediment removal efficiencies of less than 20%. a. Determine a total site acreage and percent of site that has an improved or impervious surface. b. Calculate the annual depth of runoff from the following equation: D = 0.9 P (0.05 + 0.9 I) Where: D = annual depth of runoff in inches. I = percent of site impervious area, expressed as a decimal P = annual depth of precipitation = 29 inches c. Calculate annual volume of runoff in acre-feet: V = site acreage X (D/12) d. Determine pond capacity below outlet elevation in acre-feet. e. Calculate capacity inflow ratio (CIR), where: CIR = pond capacity /V f. Read sediment removal efficiency from the Brune's Trap Efficiency Curve. g. Credit = 0.4 (percent sediment removal efficiency). h. Round credit to the nearest 5% and multiply by the original storm sewer utility rate. This will be the fee deduction for having a wet pond. Legislative Policy Manual -- Chapter 8-E 3 4.04 Storm water detention credits are established by using the following methods. A parcel may be credited for up to 35% of the storm water drainage fee for on-site measures which limit storm water outflow rates from the site in accordance with the following procedure: a. 15% credit for parcels which limit peak outflow rates during a 5-year rainfall event to pre-development rates. b. 20% credit for parcels which limit peak outflow rates during a 10-year rainfall event to pre-development rates. c. 25% credit for parcels which limit peak outflow rates during a 25-year rainfall event to pre-development rates. d. 30% credit for parcels which limit peak outflow rates during a 50-year rainfall event to pre-development rates. e. 35% credit for parcels which limit peak outflow rates during a 100-year rainfall event to pre-development rates. f. No detention credits will be given for parcels which do not limit 5-year events to pre- development rates. Pre-development runoff rates shall be determined using the Rational Method of runoff prediction with a "C" value of 0.2. Time of concentration shall be no shorter than 30 minutes. Only one of the above credits (a-f) may be applied to each parcel. Detention ponds which operate between the steps described above will receive the lower credit. 4.05 Credits shown in 4.03 and 4.04 above may be cumulative. 4.06 The Public Works Director reserves the right to inspect periodically all storm drainage Legislative Policy Manual -- Chapter 8-E 4 control facilities to ascertain that they are operating properly. If such a system, due to improper maintenance or other reason, fails to detain or cleanse storm water runoff in an effective manner, the Public Works Director may eliminate or reduce water quality or detention credits to an appropriate level. Any such facility shall not be eligible to apply for storm drainage fee adjustments for a period of 12 months following any credit adjustment. Credit adjustments shall not be made retroactively. The issuance of any building permit or other action which changes or intensifies an existing land use shall be cause for an adjustment of storm water drainage fees to an appropriate level. 5. AUTHORITY 5.01 City of Hopkins Ordinance No. 89-640, City Code Section 720, an ordinance establishing a storm water drainage utility. Established 10/12/89 City of Hopkins Legislative Policy Manual -- Chapter 8-F 1 POLICY 8-F SNOW AND ICE CONTROL POLICIES AND PROCEDURES 1. PURPOSE 1.01 The City of Hopkins believes that it is in the best interest of the residents for the city to assume basic responsibility for control of snow and ice on city streets. Reasonable ice and snow control is necessary for routine travel and emergency services. The city will provide such control in a safe and cost effective manner, keeping in mind safety, budget, personnel and environmental concerns. The city will use city employees, equipment and/or private contractors to provide this service. 2. CITY CODES 2.01 Hopkins City Codes 1305.31 and 1305.33 are referenced and provide the basis for this policy. 3. POLICY 3.01 The Hopkins Public Works Department shall endeavor to maintain the city's street system in a safe and travelable condition. Snowplowing and sanding operations will be accomplished by subdividing the city's transportation system into a number of snowplowing routes equal to the number of snowplowing vehicles available. Within each of the areas, the collector and thoroughfare streets are defined as well as areas of steep grades and hazardous alignments that need extra care. Equipment is assigned to these zones based on the amount of effort required. The call out of equipment is dependent upon the time and severity of the snowfall. The most critical times are morning and evening rush hour periods. The plan is designed, it at all feasible, to have the snow removed from collectors, thoroughfares, and hazardous areas prior to the beginning of these rush hour periods. Subsequent to the priorities of the rush hour period, the remaining streets in residential and commercial areas are plowed. Snow and ice control operations are expensive and involve the use of limited personnel and equipment. Consequently, snowplowing operations will not generally be conducted for snowfall of less than two inches. 4. SNOW EMERGENCIES 4.01 Hopkins City Code prohibits parking on any public street or parking lot, including the parking ramp, after a snowfall of two (2) inches or more until the street has been plowed to the curb or removed from the street. The depth of the snow is determined by city monitoring device(s). 4.02 Cars normally parked on the street should be relocated to a parking area off the street when there is a snowfall of two (2) inches or more. The city offers two locations for parking during this time: 1) Lot 300 north of Downtown Park, and 2) Railroad right-of-way between 9th and 20th Avenues. Cars parked on the street or in a municipal parking lot (other than the two mentioned above) may be ticketed and towed to allow for efficient snowplowing. 4.03 Snow emergencies may be declared by the Public Works Department whenever a snow Legislative Policy Manual -- Chapter 8-F 2 accumulation is two inches or greater. Snow emergencies declared after 10 p.m. will result in towing operations beginning at 8 a.m. on the following day. 4.04 If a snow emergency is declared, the Police Department will initiate notification procedures and will coordinate with public works on the removal of illegally parked vehicles. 4.05 Notification of snow emergencies will be accomplished in two ways: a. Police Department will place a recorded message on the Police Department's "SNOW LINE" detailing local snow plowing/towing regulations, whether or not a "snow emergency" has been declared, and procedures to follow when claiming a vehicle that has been towed. The snow line may be accessed by dialing 939-1399. b. Police Department will notify WCCO AM radio and WCCO TV to request public notification of a snow emergency and to outline the regulations stated in Section 4.01 and 4.02. 4.06 Coordination of the towing and retrieving of vehicles shall be the responsibility of the Police Department. 5. PROCEDURE 5.01 How snow will be plowed. Snow will be plowed in a manner so as to minimize any traffic obstructions. In most situations, the center of the roadway will be plowed first. The snow shall then be pushed from left to right. The discharge shall go onto the boulevard area of the street. When a plow goes on a bridge, the driver shall slow down so that snow does not go over the bridge if possible. In times of extreme snowfall, streets will not always immediately be able to be completely cleared of snow. 5.02 Snow Removal. The Public Works Department will determine when snow will be removed by truck from an area. Such snow removal will occur in areas where there is no room on the boulevard for snow storage and in areas where accumulated piles of snow create a hazardous condition. Snow removal operations will not commence until other snowplowing operations have been completed. Snow removal operations may also be delayed depending on weather conditions, personnel and budget availability. The snow will be removed and hauled to a snow storage area. The snow storage area will be located so as to minimize environmental problems. 5.03 Priorities and schedule for which streets will be plowed. The city has classified city streets based on the street function, traffic volume, and importance to the welfare of the community. Those streets having high priority will be plowed first. These are high volume streets which connect major sections of the city and provide access for emergency fire, police and medical services. The second priority streets are those streets providing access to schools and commercial businesses. The third priority streets are low volume residential streets. The fourth priority area are alleys and city parking lots. As mentioned in the policy statement, the snowplowing and sanding operations will be accomplished by subdividing the city's transportation system into a number of snowplowing routes equal to the number of snowplowing vehicles available. Legislative Policy Manual -- Chapter 8-F 3 5.04 Work schedule for snowplow operators. Snowplow operators will be expected to work eight-hour shifts. In severe snow emergencies, operators sometimes have to work in excess of eight-hour shifts. However, because of budget and safety concerns, the city will try not to work operators more than 12 hours in any 24-hour period. 5.05 Weather conditions. Snow and ice control operations will be conducted only when weather conditions do not endanger the safety of city employees and equipment. Factors that may delay snow and ice control operations include: severe cold, significant winds and limited visibility. 5.06 Use of sand, salt and other chemicals. The city will use sand, salt, and other chemicals when there are hazardous ice or slippery conditions. The city is concerned about the effect of such chemicals on the environment and will limit its use for that reason. 6. SIDEWALKS 6.01 Sidewalks - Hopkins City Code requires an owner or the occupant of any property adjacent to a public sidewalk to remove snow or ice within 12 hours of its deposit. If this is not done, the city may remove the snow or ice and bill the property owner. Compliance with this ordinance requirement will help ensure the safety of all. 7. REFUSE CONTAINERS 7.01 Hopkins legislative policies require that refuse containers be accessible for pick-up and placed off street or alley to allow snow removal. This container may have to be placed in the driveway to meet both of these requirements. It is the responsibility of the resident to see that the container is not in the way of the snowplow and is also in a spot accessible to the garbage truck. Whenever possible, the Public Works Department will attempt to plow the refuse pick-up route early. 8. MAILBOXES 8.01 Mailboxes damaged during snow removal will not be replaced by the city, unless there is physical evidence that the snow removal vehicle actually hit the mailbox. If, due to snow build-up on the boulevards, mailboxes are tipped or knocked over from the weight of the snow, it shall be the responsibility of the property owner to repair or replace the mailbox. If the city is responsible, the mailbox will be replaced with comparable quality items. Residents are responsible for keeping the mailbox cleared for Post Office deliveries. 9. FIRE HYDRANTS 9.01 Fire hydrants are critical to minimize the potential losses involved in any fire. The Public Works and Fire Departments attempt to clear access to hydrants as quickly as possible after a storm. Residents are encouraged to assist the city by clearing hydrants near their property. If possible, they should be cleared five feet on each side to allow Fire Department access. 10. SAFETY 10.1 Minnesota statute and Hopkins City Code prohibit plowing, shoveling, blowing, or placing snow onto public roadways and boulevards. Placing snow on a public roadway can subject a person to civil liability if a road hazard, such as a slippery area, frozen rut, or bump occurs and causes a traffic accident. Established 10/17/91 City of Hopkins Legislative Policy Manual -- Chapter 8-G 1 POLICY 8-G SIDEWALK REPAIR AND MAINTENANCE 1. PURPOSE 1.01 The purpose of this policy is to ensure that all sidewalks along the streets in the City of Hopkins are kept and maintained in a safe condition for use by the public. 1.02 This policy relates to repairs of sidewalks as outlined in Section 820.07 of the Hopkins City Code. The repair of sidewalks outlined in this section are eligible to be assessed under authorization of Minnesota State Statutes Chapter 429. 2. POLICY 2.01 It shall be the policy of the City to inspect sidewalks along city streets once every six years in accordance with the zones designated on the Sidewalk and Alley Repair Zone Map. Following sidewalk inspection, recommendations for repair will be made to the City Engineer. 2.02 Sidewalks shall be repaired in accordance with the most current version of the Minnesota Department of Transportation Standard Specifications for Construction. 3. RESPONSIBILITY 3.01 It shall be the responsibility of the City Engineering division to perform sidewalk inspections on all such sidewalks designated for inspection during each given year. 4. PROCEDURES 4.01 By reason of the fact that the following sidewalk conditions endanger life, limb, and property, they are hereby declared to be nuisances, to wit: (a) Any crack fissure, 1/2 inch or greater raise between panels, hump, unevenness or condition therein of such width, height, depth or form that pedestrians lawfully using such walk might catch their shoes, feet, canes, crutches or other proper implements thereon or therein; or which might cause pedestrians using such walk to trip, stumble, or fall; or which endanger the use of such walks for travel with wheelchairs, perambulators or similar conveyances. (b) Sags or depressions which are considered hazardous by the City Engineer. (c) Accumulations of sod, vegetation or other materials creating hazardous conditions on such sidewalks, and any such accumulations extending more than three (3) inches over the edge of the sidewalk. (d) Water service valve covers on the sidewalk which are not flush with the walk. Any such conditions noted during a sidewalk inspection or otherwise observed by city employees will be recommended for repair to the City Engineer. 4.02 Complaints regarding sidewalks shall be forwarded to the City Engineer. Following receipt of a complaint, the City Engineering division will inspect the problem area and determine if repairs are necessary under this policy. Such repairs will then be recommended by the City Engineer. Legislative Policy Manual -- Chapter 8-G 2 Established 4/21/92 City of Hopkins Legislative Policy Manual -- Chapter 8-H 1 POLICY 8-H STREET RESTORATION REIMBURSEMENT FOR PRIVATE UTILITY SERVICE REPAIRS 1. PURPOSE 1.01 The Hopkins City Council recognizes that from time to time property owners experience very expensive street restoration costs when they are required to repair their water or sewer service within the city right-of-way. The City Council furthermore recognizes that some property owners may experience a situation where they may be paying an amount that is substantially higher than the average street restoration cost. 1.02 The purpose of this policy is to outline policies and procedures for reimbursing property owners who experience extremely high street restoration costs when performing repairs to their private water and sanitary sewer service within the city right-of-way. 2. ELIGIBILITY FOR REIMBURSEMENT 2.01 Property owners of homesteaded single family or duplex properties are eligible for street restoration reimbursement under this policy. All other property owners are ineligible. 3. REIMBURSEMENT CONDITIONS 3.01 Property owners may request reimbursement for all street restoration costs that exceed One Thousand Two Hundred Fifty Dollars ($1,250) for each service repair they experience. 3.02 The only street restoration costs eligible for reimbursement are those costs associated with removing and replacing the pavement section and public sidewalk. These items include: bituminous or concrete pavement, curb and gutter, pavement base course, and the public sidewalk. Items not included are: backfilling, grading, sod, private walks, carriage walks, disposal fees, hauling costs, traffic control, or any other work not directly related to replacing the roadway pavement or public sidewalk. 3.03 Property owners shall be ineligible for street restoration reimbursement when falsifying information requested by the city in processing the reimbursement. City staff shall have the authority to deny any such claims. Claims may be denied completely, or in portions. 3.04 Property owners may appeal reimbursement denials to the Hopkins City Council after submitting their appeal in writing to the Hopkins City Manager. The appeal shall contain the reason for the appeal as well as all pertinent information that may be needed by the City Council in reviewing the appeal. 4. REIMBURSEMENT NOTIFICATION 4.01 Notification of the City's reimbursement policy will be distributed to both the person applying for the plumbing permit, and to the property owner. 4.02 The plumbing permit applicant will receive notice of the city's reimbursement policy when applying for the plumbing permit. 4.03 The property owner will be mailed notice of the city's reimbursement policy subsequent to the plumbing permit being approved by the city's Inspection division. Legislative Policy Manual -- Chapter 8-H 2 5. REIMBURSEMENT PROCEDURE 5.01 Street restoration reimbursement requests shall be submitted to the Engineering Superintendent or his designee, after full payment has been made by the property owner to the plumbing contractor. 5.02 The reimbursement shall be in writing by the property owner and contain itemized costs submitted by the plumbing contractor for the entire repair. The information required includes repairs to the utility service and to the city right-of-way. 5.03 The reimbursement amount will be the lowest of: 5.03.1 The quantities submitted and verified in the reimbursement request at the current unit prices paid by the City to its general street restoration contractor x 1.2 or 5.03.2 The actual prices paid by the property owner The difference between this amount and $1,250 will be paid as a reimbursement to the property owner. The city shall have full authority to request additional information from the property owner, or the plumbing contractor, when verifying requests. 5.04 Any repair not acceptable to the city shall be corrected to the city's satisfaction prior to any reimbursement being made by the city. 5.05 After the Engineering Superintendent or his designee has approved the street repair and the reimbursement information, the reimbursement shall be forwarded to the city's Finance department for issuance of a reimbursement check. 5.06 The city's Finance department shall follow all established policies and procedures when issuing the reimbursement. 6. REIMBURSEMENT FUNDING 6.01 The funds for reimbursements shall be provided by the city's water and sanitary sewer funds. The water fund shall provide funds for reimbursements associated with water service repairs, and the sanitary sewer fund for reimbursements associated with sanitary sewer service repairs. In the event that repairs are made to both the water and sanitary sewer services the reimbursements shall be funded 50% from the water fund, and 50% from the sanitary sewer fund. 7. REIMBURSEMENT DEADLINES 7.01 Reimbursement must be submitted in writing to the city's Engineering Superintendent or his designee within 60 days of issuance of the plumbing permit. Reimbursement requests submitted after this date shall be ineligible for reimbursement. The only exception to this rule will be in cases where restoration must be delayed due to weather conditions. 8. EFFECTIVE DATE 8.01 This policy shall be effective as of January 1, 1994. All private service repairs made after this date shall be eligible for reimbursement. Service repair dates shall be determined by the date of plumbing permit issuance. The 60-day reimbursement deadline contained in section 6.01 shall be waived for all service repairs made between January 1, 1994 and the adoption date of this policy. Established 7/19/94 Revised 12/18/2012 City of Hopkins Legislative Policy Manual -- Chapter 8-I 1 POLICY 8-I COMPLETE STREETS POLICY 1. VISION This Complete Streets Policy incorporates the City of Hopkins’ belief that streets and roadways should be designed and operated to be safe and accessible for all transportation users whether they are pedestrians, bicyclists, transit riders or vehicular motorists. Transportation shall include all multi-modal users regardless of age or ability. 2. PURPOSE/BENEFIT Complete streets will create transportation corridors that are safe, functional and aesthetically attractive for all users as supported by the following principles: 1. Safety a. The guiding principle of Complete Streets is to provide safety for all road users. 2. Public Health a. The City of Hopkins can promote public health and physical activity through the constructed environment. 3. Access and Transportation Equity a. Not all residents of the City drive a vehicle and rely on safe alternative modes of transportation such as walking or biking. 4. Affordable Transportation Choices a. Gas prices are constantly fluctuating and alternative modes of transportation should be supported. 5. Economic Development a. Walking and biking offer additional means to access businesses and encourage economic development. 6. Environment a. Complete Streets supports many transportation options that help lessen dependence on oil and promote cleaner air. 7. Cost Effectiveness a. Designing roads with all users in mind from the beginning reduces costly retrofits. 8. Quality of Life/Social Capital a. Walkable neighborhoods increase community interaction and promote a small town feel. B. COMPLETE STREETS ELEMENTS: a. Transportation improvements will include facilities and amenities that are recognized as contributing to Complete Streets, which may include street and sidewalk lighting; sidewalks and pedestrian safety improvements such as median refuges or crosswalk improvements; improvements that provide ADA (Americans with Disabilities Act) compliant accessibility; transit accommodations including improved pedestrian access to the Light Rail Stations; bicycle accommodations, shared-use lanes, wide travel lanes or bike lanes as appropriate; and street trees, boulevard landscaping, street furniture and adequate drainage facilities. Legislative Policy Manual -- Chapter 8-I 2 C. PLANNING AND DESIGN: a. Early consideration of all modes for all users will be important to the success of this Policy. Those planning and designing street projects will give due consideration to bicyclists and pedestrians, from the very start of planning and design work. This will apply to all roadway projects, including those involving new construction, reconstruction, or changes in the allocation of pavement space on an existing roadway. b. It will be important to the success of the Complete Streets policy to ensure that the project development process includes early consideration of the land use and transportation context of the project, the identification of gaps or deficiencies in the network for various user groups that could be addressed by the project, and an assessment of the tradeoffs to balance the needs of all users. The context factors that should be given high priority include the following: i. Whether the corridor provides a primary access to a significant destination such as a community or regional park or recreational area, a school, a shopping / commercial area, or an employment center; ii. Whether the corridor provides access across a natural or man-made barrier such as a river or freeway; iii. Whether the corridor is in an area where a relatively high number of users of non- motorized transportation modes can be anticipated; iv. Whether a road corridor provides important continuity or connectivity links for an existing trail or path network; or v. Whether nearby routes that provide a similar level of convenience and connectivity already exist. c. The design of new or reconstructed facilities should anticipate likely future demand for bicycling and walking and should not preclude the provision of future improvements. [For example, under most circumstances bridges (which last for 75 years or more) should be built with sufficient width for safe bicycle and pedestrian use in anticipation of a future need for such facilities]. d. The City will generally follow accepted or adopted design standards when implementing improvements intended to fulfill this Complete Streets policy but will consider innovative or non-traditional design options where a comparable level of safety for users is present. D. POLICY EXEMPTIONS: a. Consideration of bicyclist and pedestrian transportation users shall be included in street construction, re-construction, re-paving, and re-habilitation projects, except under one or more of the following conditions: i. A project involves only ordinary maintenance activities designed to keep assets in serviceable condition, such as mowing, cleaning, sweeping, spot repair, concrete joint repair, or pothole filling, or when interim measures are implemented on temporary detour or haul routes. Legislative Policy Manual -- Chapter 8-I 3 ii. The Public Works Director, City Engineer, and City Planner determine there is insufficient space to safely accommodate new facilities. iii. The Public Works Director, City Engineer, and City Planner determine there are relatively high safety risks. iv. The City Council exempts a project due to the excessive and disproportionate cost of establishing a bikeway, walkway or transit enhancement as part of a project. v. The Public Works Director, City Engineer, and City Planner jointly determine that the construction is not practically feasible or cost effective because of significant or adverse environmental impacts to streams, flood plains, remnants of native vegetation, wetlands, steep slopes or other critical areas, or due to impacts on neighboring land uses, including impact from right of way acquisition. 4. IMPLEMENTATION The Complete Streets Policy will become effective upon approval of the City Council and will be implemented through the following practices: 1. City street construction and reconstruction projects shall be reviewed at staff level by the City Engineer, Public Works Director and City Planner to determine appropriate level of complete street implementation. Greater attention will be made to those projects within the Downtown and Transit Oriented Development Districts. 2. The City will work with governmental agencies such as Hennepin County and Minnesota Department of Transportation to encourage incorporation of the City’s Complete Street policy into street and road projects under their jurisdiction. 3. Update City’s Comprehensive Plan to include Complete Streets policy. 4. The City will maintain a comprehensive inventory of the pedestrian and bicycling facility infrastructure integrated with the Capital Improvements Plan and will carry out projects to eliminate gaps in the sidewalk and trail networks where feasible. 5. Complete Streets may be achieved through single projects or incrementally through a series of smaller improvements or maintenance activities over time. 6. The City will develop implementation strategies that may include evaluating and revising manuals and practices, developing and adopting network plans, identifying goals and targets, and tracking measures such as safety and modal shifts to gauge success. 7. Staff will continuously educate themselves, Council and Planning Commission members about best practices and cost-effective measures to design and construct Complete Streets. Revised 05/2013 City of Hopkins Hopcivil\Resolution.Gimberline 1 CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2019-012 RESOLUTION ADOPTING REVISIONS TO LEGISLATIVE POLICY CHAPTER 8 WHEREAS, Chapter 8 was last revised in April 2015; and WHEREAS, revisions have been made to Policies 8-A “Requests for Traffic Controls”, 8-B “Roadway Improvements” and 8-G “Sidewalk Repair and Maintenance”; and WHEREAS, the revisions to the Policies are consistent with City standards and practices; and WHEREAS, based on review the City Engineer has revised the Policies; THEREFORE, BE IT RESOLVED, that the City Council of the City of Hopkins hereby adopts the revisions to Legislative Policies 8-A, 8-B, and 8-G. Adopted this 19th day of February, 2019 By: _________________________________ Molly Cummings, Mayor Attest: __________________________________ Amy Domeier, City Clerk