III. 1. Award of Contract for Dow Towers Water Service, Ventilation and Exterior Entrance Project (HRA2019-04)
February 28, 2019 HRA Report 2019-04
Award of Contract for Dow Towers Water Service, Ventilation and Exterior
Entrance Project
Proposed Action
Staff recommends approval of the following motion: Authorize execution of Resolution 528 and
award the contract to AVM Construction LLC for the Water Service, Ventilation and Exterior
Entrances Project at Dow Towers.
Overview
The Hopkins HRA applied for funding for this project with the Minnesota Housing Finance
Agency in 2017. As part of the application the HRA was required to rank the items requested
and come up with some matching funds. The HRA was initially awarded $292,048 for this
project from the MHFA. The HRA has solicited sealed bids for the Plumbing and HCDP Project.
Two contractors completed bids for the project. Staff is recommending the contract be awarded
to AVM Construction LLC. They were the low bidder.
Primary Issues to Consider
• What is the scope of work?
• Is the project within the proposed budget?
• Is the bid from AVM Construction a responsible bid?
Supporting Documentation
• Bid Tabulation
Primary Issues to Consider
What is the scope of work?
The scope of work includes water service and water heating replacement, building ventilation
cleaning, ventilation equipment replacement and exterior entrances replacement. The remaining
proposed items in relation to the HDCP improvements listed as alternates in the common areas
are also to be completed.
________________________________
Stacy Unowsky, Executive Director
HRA Report 2019-04 - Page 2
Is the project within the proposed budget?
After the bids came in over our estimated budget established in 2017, staff requested additional
funds from MHFA. Both the HRA and MHFA will put additional funds to complete the project.
The HRA will utilize Capital Funds and Reserves to fund our portion of the project. The HRA
also has decided to pay for the two alternates as the improved Handicapped Accessibility and
Safety features are critical to our residents and guests.
Is the bid from AVM Construction Company a responsible bid?
Yes. AVM Construction has completed and submitted all requested components with their bid.
Following the contract award, HRA staff will execute a contract and the additional forms. AVM
has completed similar work for occupied rental properties and area HRAs. Our Architect has
checked additional references performed an onsite interview regarding the project with the
prospective contractor.
Alternatives
The HRA has the following alternatives to consider:
1. Approve the action as recommended by staff. This will allow the HRA to enter into a
contract with AVM Construction LLC for $507,000.
2. Continue for additional information.
THE CITY OF HOPKINS
HOUSING AND REDEVELOPMENT AUTHORITY
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 528
RESOLUTION FOR AWARD OF BID
DOW TOWERS WATER SERVICE, VENTILATION AND EXTERIOR ENTRANCE
PROJECT
BE IT RESOLVED BY THE HOPKINS HRA OF HOPKINS, MINNESOTA, that the
bid from AVM Construction LLC in the amount of $507,000.00 is the most complete and
responsible bid for the Water Service, Ventilation and Exterior Entrances Project at Dow
Towers, and the HRA Executive Director is hereby authorized and directed to enter into
a contract with said bidder for and on behalf of the Hopkins HRA.
Adopted by the Housing and Redevelopment Authority of the City of Hopkins, Minnesota,
this 5th day of March 2019.
By___________________________________
Molly Cummings, HRA Board Chair
ATTEST:
_____________________________________
Mike Mornson, Executive Director