HRA Agenda Pkt 2019 3-5HOPKINS HRA
AGENDA
Tuesday, March 5, 2019
7:00 pm
THIS AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF THE HRA MEETING
I. CALL TO ORDER
II. CONSENT AGENDA
1. Approve Minutes of the February 5, 2019, regular meeting
2. Approve Disbursements through February 25, 2019
3. Adopt Resolution No. 527, approving the Operating Budget for the period ending in 3/31/20 (HRA2019-03)
4. Adopt Resolution No. 529, authorizing the HRA staff to write off bad debts as uncollectable (HRA2019-05)
Recommendation: Approve Consent Agenda
III. NEW BUSINESS
1. Award of Contract for Dow Towers Water Service, Ventilation and Exterior Entrance Project (HRA2019-04)
Recommendation: Approve Resolution No. 528
IV. ADJOURNMENT
The Hopkins City Council Chambers are enabled with a hearing loop system and hearing amplification options are available.
Please notify staff for assistance.
MINUTES OF THE HRA REGULAR MEETING PROCEEDINGS
TUESDAY, FEBRUARY 5, 2019
CALL TO ORDER
Pursuant to due call and notice thereof a regular meeting of the Hopkins Housing and
Redevelopment Authority was held on Tuesday, February 5, 2019 at 7 p.m. at the
Hopkins Fire Station, 101 17th Avenue South, Hopkins. Mayor Cummings called the
meeting to order with Commissioners Halverson, Hunke, Gadd and Kuznia attending.
Also present were Executive Director Mike Mornson and Assistant Executive Director
Kersten Elverum.
CONSENT AGENDA
Motion by Kuznia Second by Hunke
Motion to approve the Consent Agenda.
1. Approve Minutes of the January 15, 2019, regular meeting
2. Approve Disbursements through January 23, 2019
3. Schedule HRA special meeting for February 19, 2019
Ayes: 5. Nays: 0. Absent: 0.
Motion carried.
ADJOURNMENT
There being no further business to come before the HRA and upon a motion by Gadd,
second by Halverson, the meeting was unanimously adjourned at 7:02 p.m.
Molly Cummings, HRA Chair
Michael J. Mornson, Executive Director
Accounts Payable
User:
Printed:
kpearsall
2/25/2019 10:17 AM
Checks by Date - Summary by Check Date
Check No CheckDateVendorNameVendorNo Void Checks Check Amount
187 BOBBY PARKER 02/06/2019 0.00 125.0014587
186 MIKE TENNESSEN 02/06/2019 0.00 125.0014588
250.000.00Totalfor2/6/2019:
102 CENTERPOINT ENERGY 02/08/2019 0.00 3,065.7614589
101 CENTURYLINK 02/08/2019 0.00 96.4414590
141 GRAINGER 02/08/2019 0.00 10.5314591
103 HANCE ACE HARDWARE 02/08/2019 0.00 63.9114592
3,236.640.00Totalfor2/8/2019:
106 C. NABER & ASSOCIATES 02/19/2019 0.00 231.0014593
101 CENTURYLINK 02/19/2019 0.00 64.0014594
1 CITY OF HOPKINS 02/19/2019 0.00 10.0014595
120 CITY OF HOPKINS 02/19/2019 0.00 1,644.9614596
137 FINKEN 02/19/2019 0.00 12.6014597
141 GRAINGER 02/19/2019 0.00 92.0014598
110 HD SUPPLY FACILITIES MAINT 02/19/2019 0.00 401.6914599
142 HOME DEPOT CREDIT SERVICES 02/19/2019 0.00 78.7114600
122 MIDWEST MAINTENANCE & MECHANICAL02/19/2019 0.00 90.0014601
107 ROOT-O-MATIC 02/19/2019 0.00 235.0014602
111 WASTE MANAGEMENT 02/19/2019 0.00 2,155.9814603
5,015.940.00Totalfor2/19/2019:
101 CENTURYLINK 02/25/2019 0.00 297.9014604
125 KENNEDY & GRAVEN, CHARTERED 02/25/2019 0.00 714.8514605
122 MIDWEST MAINTENANCE & MECHANICAL02/25/2019 0.00 326.0014606
187 BOBBY PARKER 02/25/2019 0.00 125.0014607
186 MIKE TENNESSEN 02/25/2019 0.00 125.0014608
112 VERIZON 02/25/2019 0.00 85.4314609
1,674.180.00Totalfor2/25/2019:
Report Total (23 checks): 10,176.760.00
Page1APChecksbyDate - Summary by Check Date (2/25/2019 10:17 AM)
February 28, 2018 HRA Report 2019-03
Public Housing Operating Budget
Proposed Action
Staff recommends the following motion: adopt Resolution 527, approving the Operating
Budget for the period ending 3/31/20.
With approval of this motion, staff will complete the Operating Budget documents and
make them available to HUD for their review, adjustment and approval.
Overview
Each year the HRA is required by the Department of Housing and Urban Development
HUD) to develop and approve a budget for the operation of the 76 units of Hopkins
HRA-owned Public Housing at Dow Towers. HUD currently distributes Operating
Subsidy based on the calendar year rather than the HRA fiscal year. In addition to
preparing the fiscal year budget, HUD annually requests the submission of the
Operating Subsidy Calculation. When Congress determines the amount of funding for
public housing programs, we will be notified of the actual amount. For 2019, we will
receive Operating Subsidy funding from HUD to assist in the general operations at Dow
Towers. Currently, we are anticipating receiving approximately 85 percent of federal
Operating Subsidy. The Operating Budget is for our use as a guide during our budget
year; however, HUD requires the Budget to be reviewed and approved by resolution.
Supporting Information
Calculation of Operating Budget Forms HUD-52564
Resolution 527
Alternatives
The HRA has the following alternatives regarding this issue:
1. Approve the action as recommended by staff.
2. Continue for further information.
Stacy Unowsky, Executive Director
PHA Name:PHA Code:
PHA Fiscal Year Beginning:Board Resolution Number:
Acting on behalf of the Board of Commissioners of the above-named PHA as its Chairperson, I make the followin
certification and agreement to the Department of Housing and Urban Development (HUD) regarding the Board's
approval of (check one or more as applicable):
X Operating Budget approved by Board resolution on:
Operating Budget submitted to HUD, if applicable, on:
Operating Budget revision approved by Board resolution on:
Operating Budget revision submitted to HUD, if applicable, on:
I certify on behalf of the above-named PHA that:
1.All statutory and regulatory requirements have been met;
2.The PHA has sufficient operating reserves to meet the working capital needs of its developments;
3.Proposed budget expenditure are necessary in the efficient and economical operating of the housing for the
purpose of serving low-income residents;
4.The budget indicates a source of funds adequate to cover all proposed expenditures;
5.The PHA will comply with the wage rate requirement under 24 CFR 968.110(c) and (f); and
6.The PHA will comply with the requirements for access to records and audits under 24 CFR 968.110(i).
I hereby certify that all the information stated within, as well as any information provided in the accompaniment herewith,
if applicable, is true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18
U.S.C. 1001, 1010, 1012.31, U.S.C. 3729 and 3802)
Previous editions are obsolete form HUD-52574 (04/2013)
OMB No. 2577-0026
exp. 04/30/2016)
PHA Board Resolution
Approving Operating Budget
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing -
527
Real Estate Assessment Center (PIH-REAC)
DATE
This information is required by Section 6(c)(4)of the U.S.Housing Act of 1937.The information is the operating budget for the low-income public housing
program and provides a summary of the proposed/budgeted receipts and expenditures, approval of budg
Public reporting burden for this collection of information is estimated to average 10 minutes per response,including the time for reviewing instructions,searching
existing data sources, gathering and maintaining the data needed, and completing and revie
4/1/2019
MN078
HRA Chair Signature:Date: 3/5/19
HOPKINS HOUSING AUTHORITY
3/5/2019
February 27, 2019 HRA Report 2019-05
Rent Register Write off for Fiscal Year Ending 03/31/2019
Proposed Action.
Staff recommends adoption of the following motion: Adopt Resolution 529, authorizing
the HRA staff to write off bad debts as uncollectible.
Overview.
The HRA currently has one tenant accounts with uncollectible balances. The resident
was evicted for non payment of rent. To clear the books for fiscal year ending
03/31/2019 the HRA Board must approve a resolution clearing this amount from the
books.
Primary Issue to Consider.
What are the dollar amounts to be written off?
Account Number Amount to be written off
700.60 $3,070.00
Can the HRA still attempt to collect the debt from the past tenant?
The HRA will file a claim against past tenants with a bad debt over $25.00 using the
Minnesota Revenue Recapture Act. This act allows housing authorities to collect debts
by intercepting income and property tax refunds. The program administered by the
State of Minnesota has been very successful in returning funds to the HRA.
Supporting Information.
HRA Resolution 529
Alternatives.
The HRA has the following alternatives regarding this issue:
1. Approve the action as recommended by staff.
2. Continue for further information.
Stacy Unowsky, Executive Director
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO. 529
RESOLUTION AUTHORIZING THE WRITE OFF OF UNCOLLECTIBLE
DEBT FROM PAST PUBLIC HOUSING RESIDENTS
WHEREAS, the Housing and Redevelopment Authority In and For the City of
Hopkins, Minnesota, (the “Authority”) desires to clear the books by writing off one
tenant account as uncollectible; and
WHEREAS, the Authority, will file a claim with the State of Minnesota
Department of Revenue for all debts exceeding $25.00.
NOW, THEREFORE, BE IT RESOLVED, that the Authority Board of
Commissioners hereby authorizes the write off of uncollectible debt from tenant account
700.60 totaling $3,070.00 from the books.
Adopted this 5th day of March 2019.
Molly Cummings, HRA Board Chair
ATTEST:
Mike Mornson, Executive Director
February 28, 2019 HRA Report 2019-04
Award of Contract for Dow Towers Water Service, Ventilation and Exterior
Entrance Project
Proposed Action
Staff recommends approval of the following motion: Authorize execution of Resolution 528 and
award the contract to AVM Construction LLC for the Water Service, Ventilation and Exterior
Entrances Project at Dow Towers.
Overview
The Hopkins HRA applied for funding for this project with the Minnesota Housing Finance
Agency in 2017. As part of the application the HRA was required to rank the items requested
and come up with some matching funds. The HRA was initially awarded $292,048 for this
project from the MHFA. The HRA has solicited sealed bids for the Plumbing and HCDP Project.
Two contractors completed bids for the project. Staff is recommending the contract be awarded
to AVM Construction LLC. They were the low bidder.
Primary Issues to Consider
What is the scope of work?
Is the project within the proposed budget?
Is the bid from AVM Construction a responsible bid?
Supporting Documentation
Bid Tabulation
Primary Issues to Consider
What is the scope of work?
The scope of work includes water service and water heating replacement, building ventilation
cleaning, ventilation equipment replacement and exterior entrances replacement. The remaining
proposed items in relation to the HDCP improvements listed as alternates in the common areas
are also to be completed.
Stacy Unowsky, Executive Director
HRA Report 2019-04 - Page 2
Is the project within the proposed budget?
After the bids came in over our estimated budget established in 2017, staff requested additional
funds from MHFA. Both the HRA and MHFA will put additional funds to complete the project.
The HRA will utilize Capital Funds and Reserves to fund our portion of the project. The HRA
also has decided to pay for the two alternates as the improved Handicapped Accessibility and
Safety features are critical to our residents and guests.
Is the bid from AVM Construction Company a responsible bid?
Yes. AVM Construction has completed and submitted all requested components with their bid.
Following the contract award, HRA staff will execute a contract and the additional forms. AVM
has completed similar work for occupied rental properties and area HRAs. Our Architect has
checked additional references performed an onsite interview regarding the project with the
prospective contractor.
Alternatives
The HRA has the following alternatives to consider:
1. Approve the action as recommended by staff. This will allow the HRA to enter into a
contract with AVM Construction LLC for $507,000.
2. Continue for additional information.
THE CITY OF HOPKINS
HOUSING AND REDEVELOPMENT AUTHORITY
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 528
RESOLUTION FOR AWARD OF BID
DOW TOWERS WATER SERVICE, VENTILATION AND EXTERIOR ENTRANCE
PROJECT
BE IT RESOLVED BY THE HOPKINS HRA OF HOPKINS, MINNESOTA, that the
bid from AVM Construction LLC in the amount of $507,000.00 is the most complete and
responsible bid for the Water Service, Ventilation and Exterior Entrances Project at Dow
Towers, and the HRA Executive Director is hereby authorized and directed to enter into
a contract with said bidder for and on behalf of the Hopkins HRA.
Adopted by the Housing and Redevelopment Authority of the City of Hopkins, Minnesota,
this 5th day of March 2019.
By___________________________________
Molly Cummings, HRA Board Chair
ATTEST:
Mike Mornson, Executive Director