VII.1. Declare Cost to be Assessed and Order Assessment Hearing – 2019 Street and Utility Improvements, City Project No. 2018-10; KlingbeilMarch 19, 2019 Council Report 2019-031
DECLARE COST TO BE ASSESSED AND
ORDER ASSESSMENT HEARING
2019 STREET AND UTILITY IMPROVEMENTS
CITY PROJECT NO. 2018-10
Proposed Action
Staff recommends approval of the following motion: adopt Resolution 2019-025, Declaring Cost
to be Assessed and Ordering Preparation of Proposed Assessment; and Resolution 2019-026,
Resolution for Hearing on Proposed Assessments, 2019 Street and Utility Improvements, City
Project 2018-10.
This action continues an assessable project.
Overview
The bid opening for the 2019 Street and Utility Improvements was March 7, 2019. The low bid
was $4,610,065.34, submitted by Northwest Asphalt. A total of three (3) bids were received.
Assessment calculations will be prepared based on the lowest responsible bid and include
construction contingency and indirect costs.
Primary Issues To Consider
Project Costs and Assessments
Public Information
Supporting Information
Resolutions: 2019-025, 2019-026
Schedule
Recommendation
_____________________________________
Eric Klingbeil, P.E.
Assistant City Engineer
Primary Issues To Consider
Financial Impact: N/A Budgeted Y/N Source: N/A
Related Documents (CIP, ERP, etc.):
Notes: __________________________________________________________________
Project Costs and Assessments
Based on the low bid the total estimated project cost is $4,610,065.34. The current
estimated project amount has remained unchanged from estimate at the time of plan
approval. An additional benefit appraisal report was order for a number of properties with
unique situations to ensure the assessment policy was being applied in an equitable
manner. A summary of assessment impacts from previous assessment rolls to the current
assessment is as follows:
60 properties will see no change from the estimated assessment amount.
94 properties will see a decrease from the estimated assessment.
o 62 properties have been removed from the assessment roll because a
benefit appraisal showed that the property was not befitting from this
project.
o 32 properties facing a utility service assessment will see a decrease for the
utility costs from the preliminary assessment estimate due to unit prices on
smaller utility services
9 properties will see increases from the estimates.
o 9 properties facing a utility service assessment will see a increase for the
utility costs from the preliminary assessment estimate due to unit prices on
larger utility services
The interest rate will be 2 percentage points above the Total Interest Cost (TIC) of the
bonds to be sold for the project, it is anticipated that the rate will be between 4.25% and
7% for this project. Staff recommends adopting a 15-year term for the assessment as
discussed at previous City Council meetings.
Public Information
Staff will be holding a public information meeting in advance of the public hearing to
provide additional information relating to the assessment process and answer questions.
The tentative date for this meeting is April 10, 2019, an update will be provided to council
once the dates are finalized. Notice of these meetings will be mailed with the public
hearing notice.
Schedule
Order Assessment Hearing March 19, 2019
Assessment Hearing/Adopt Assessment Roll/ April 16, 2019
Accept Bids/Award Contract
Recommendation
Staff recommends that council order preparation of the proposed assessment and schedule
a public hearing for the assessment for April 16, 2019.
CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 2019-025
RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING
PREPARATION OF PROPOSED ASSESSMENT
WHEREAS, costs have been determined for the improvements along Cambridge Street, Lake
Street Northeast, Van Buren Avenue N, Tyler Avenue N, Hiawatha Avenue, and Oak Park Lane,
including pavement, curbing, sidewalk, signage, drainage, water and sanitary sewer
improvements and all necessary appurtenances and the bid price for such improvement is
$4,610,065.34, and the expenses incurred or to be incurred in the making of such improvement
including construction contingencies amount to $964,934.66 so that the total cost of the
improvement will be $5,575,000.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Hopkins, Minnesota, that:
1. The portion of the cost of such improvement to be paid by the city is hereby declared to
be $4,384,451.58, the portion of the cost to be assessed against benefited property owners
is declared to be $1,190,548.42.
2.Assessments shall be payable in equal annual installments extending over a period of 15
years, the first of the installments to be payable on or after the first Monday in January,
2020, and shall bear interest at the rate 2 percentage points above the true interest cost of
the bonds sold for this project.
3. The city clerk, with the assistance of the city engineer, shall forthwith calculate the proper
amount to be specially assessed for such improvement against every assessable lot, piece
or parcel of land within the district affected, without regard to cash valuation, as provided
by law, and she shall file a copy of such proposed assessment in her office for public
inspection.
4. The clerk shall upon the completion of such proposed assessment, notify the council
thereof.
Adopted by the City Council this 19th day of March, 2019.
_________________________
Jason Gadd, Mayor
__________________________
Amy Domeier, City Clerk
CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 2019-026
RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT
WHEREAS, by a resolution passed by the Hopkins City Council on March 19, 2019 the city
clerk was directed to prepare a proposed assessment of the cost of improvements along
Cambridge Street, Lake Street Northeast, Van Buren Avenue N, Tyler Avenue N, Hiawatha
Avenue, and Oak Park Lane, including pavement, curbing, sidewalk, signage, drainage, water
and sanitary sewer improvements and all necessary appurtenances,
AND WHEREAS, the clerk has been directed to complete the proposed assessment and put it on
file in her office for public inspection,
NOW, THEREFORE, BE IT RESOLVED by the City Council of Hopkins, Minnesota, that:
1. A hearing shall be held on the 16
th day of April, 2018 in the Fire Hall at 7:00 p.m. to pass
upon such proposed assessment and at such time and place all persons owning property
affected by such improvement will be given an opportunity to be heard with reference to
such assessment.
2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment
to be published once in the official newspaper at least two weeks prior to the hearing, and
she shall state in the notice the total cost of the improvement. She shall also cause mailed
notice to be given to the owner of each parcel described in the assessment roll not less than
two weeks prior to the hearings.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the whole of the assessment on such property, with
interest accrued to the date of payment, to the assessment clerk, except that no interest shall
be charged if the entire assessment is paid on or before July 31, 2019. Any such owner may
at any time thereafter, pay to the assessment clerk the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the year in which such payment
is made. Such payment must be made before November 29, 2019 or interest will be charged
through December 31 of the succeeding year.
Adopted by the council this 19th day of March, 2019.
_________________________
Jason Gadd, Mayor
__________________________
Amy Domeier, City Clerk