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VII.2. Order Feasibility Report – 2020 & 2021 Street and Utility Improvements, City Project 2019-10; KlingbeilMarch 19, 2019 Council Report 2019-032 ORDER FEASIBILITY REPORT 2020 & 2021 STREET AND UTILITY IMPROVEMENTS CITY PROJECT 2019-010 Proposed Action Staff recommends the following motion: Adopt Resolution 2019-027 ordering the preparation of a feasibility report for the 2020 & 2021 Street and Utility Improvements and authorizing Mayor and City Manager to enter into an agreement with Bolton & Menk, Inc. to prepare the report. This action is the first step in the process of improving selected streets in 2020 & 2021 and assessing abutting properties per City assessment policy. A petition to improve any of the proposed streets has not been submitted to the City. Overview The 2019 - 2023 CIP identifies street and utility improvements for the years 2020 &2021. Streets proposed for improvement include Preston Lane, Boyce Street, Goodrich Street, Ashley Road, Holly Road, Oakwood Road, Interlachen Road, Maple Hill Road, Homedale Road, Hawthorne Road, Meadowbrook Road, and Blake Road from Spruce Road to Boyce Street. The first step in proceeding with the project is ordering a feasibility report. Staff has selected a qualified consultant to undertake topographic survey work, geotechnical evaluation and the preliminary engineering report. The cost of these services is $393,899. Final design and construction observation services will be negotiated separately after the feasibility report phase and the Council’s ordering of the improvement project. Primary Issues to Consider Project background Consultant Selection and Fees Project schedule Supporting Information Consultant Proposal Project Location Map Resolution 2019-027 ___________________________________ Eric Klingbeil, P.E., Assistant City Engineer Financial Impact: $ 393,899 Budgeted: Y/N Y Source: Utility Funds, PIR Funds, Special Assessments, Other Government Agencies Related Documents (CIP, ERP, etc.): CIP Notes: Council Report 2019-032 Page 2 Analysis of Issues Project background The condition of the street segments selected for improvement is generally categorized as poor by the City’s Pavement Management Program. In addition, public utilities in the project area are nearing the end of their lifecycle. The amount budgeted for this project in the current CIP is $17,960,000. Selection of consultant/proposed fees Staff solicited a proposal from Bolton & Menk, Inc. This firm has provided exemplary service on many past City projects. Staff believes the value of a quality consultant with considerable Hopkins experience and a proven track record is important to a successful project. Their close interaction with residents on past projects has been a key component for success, and a major factor in the selection of this firm. The proposed fee of $393,899 includes costs for wetland investigation, preliminary design, private utility coordination including UAV photography, geotechnical investigations, benefit appraisals, and alternatives analysis for bicycle and pedestrian facilities. The cost compares favorably with comparable projects in other communities and fees charged by other consultants. Project schedule The feasibility report is tentatively scheduled to be presented to Council at the August 20, 2019 meeting. This puts us on a schedule to advertise for bids in January 2020, which should help secure competitive bids for the project. Construction is anticipated to begin in the spring of 2020 and be completed in the fall of 2021. As in the past, the staff will conduct multi-step public outreach including notification to residents of the project and survey work to be done, upcoming public information meetings, and information regarding assessments and the accompanying public process. CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION 2019-027 RESOLUTION ORDERING THE PREPARATION OF A FEASIBILITY REPORT FOR YEAR 2020 & 2021 STREET AND UTILITY IMPROVEMENTS CITY PROJECT 2019-010 WHEREAS, the following streets are in need of reconstruction: Preston Lane, Boyce Street, Goodrich Street, Ashley Road, Holly Road, Oakwood Road, Interlachen Road, Maple Hill Road, Homedale Road, Hawthorne Road, Meadowbrook Road, and Blake Road from Spruce Road to Boyce Street; and WHEREAS, City staff is requesting that these streets be upgraded under the City’s assessment policy even though no petition for the upgrade has been submitted; and WHEREAS, the first step in the assessment procedure is the ordering of a feasibility report. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hopkins, Minnesota, that the proposed improvements be referred to the firm Bolton and Menk, Inc. for study and that they be instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the City Council of the City of Hopkins, Minnesota, this 19th day of March, 2019. ___________________________________ Jason Gadd, Mayor ATTEST: _______________________________ Amy Domeier, City Clerk City of Hopkins Standard Agreement (Modified from 2004 Standard Form) VER. 12/05/2017 Page 1 of 9 AGREEMENT FOR PROFESSIONAL SERVICES TOPOGRAPHIC SURVEY AND FEASIBILITY STUDY 2020/2021 STREET & UTILITY IMPROVEMENTS CITY OF HOPKINS, MINNESOTA This Agreement, made this 19th day of March, 2019, by and between CITY OF HOPKINS, 11100 Excelsior Blvd, Hopkins, MN 55343, hereinafter referred to as CLIENT, and BOLTON & MENK, INC., 12224 Nicollet Avenue, Burnsville, MN 55337, hereinafter referred to as CONSULTANT. WITNESS, whereas the CLIENT requires professional services in conjunction with the 2020/2021 STREET & UTILITY IMPROVEMENTS and whereas the CONSULTANT agrees to furnish the various professional services required by the CLIENT. NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties hereto, it is agreed: SECTION I - CONSULTANT'S SERVICES A. The CONSULTANT agrees to perform the various Basic Services in connection with the proposed project as described in Exhibit I. B. Upon mutual agreement of the parties hereto, Additional Services may be authorized as described in Exhibit I or as described in Paragraph IV.B. SECTION II - THE CLIENT'S RESPONSIBILITIES A. The CLIENT shall promptly compensate the CONSULTANT in accordance with Section III of this Agreement. B. The CLIENT shall place any and all information related to the project in its custody at the disposal of the CONSULTANT for its use. Such information shall include but shall not be limited boundary surveys, topographic surveys, preliminary sketch plan layouts, building plans, soil surveys, abstracts, deed descriptions, tile maps and layouts, aerial photos, utility agreements, environmental reviews, and zoning limitations. The CONSULTANT may rely upon the accuracy and sufficiency of all such information in performing services unless otherwise instructed, in writing, by CLIENT. This obligation shall not include information that is classified as private or confidential under the Minnesota Government Data Practices Act (MGDPA), unless access to such information is essential to the CONSULTANT’s scope of services, in which case the CLIENT shall establish in writing, and CONSULTANT shall comply with, any conditions governing access to and use of such private or confidential information. C. The CLIENT will guarantee access to and make all provisions for entry upon both public and private portions of the project and pertinent adjoining properties. D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT observes or otherwise becomes aware of any defect in the proposed project. City of Hopkins Standard Agreement (Modified from 2004 Standard Form) VER. 12/05/2017 Page 2 of 9 E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with respect to services to be rendered under this Agreement. Said representative shall have the authority to transmit instructions, receive instructions, receive information, interpret and define the CLIENT'S policies with respect to the project and CONSULTANT'S services. F. The CLIENT shall provide such legal, accounting, independent cost estimating and insurance counseling services as may be required for completion of the consultant serv ices described in this agreement. G. The CLIENT will obtain any and all regulatory permits required for the proper and legal execution of the project. H. The CLIENT will hire, when requested by the CONSULTANT, an independent test company to perform laboratory and material testing services, and soil investigation that can be justified for the proper design and construction of the project. The CONSULTANT shall assist the CLIENT in selecting a testing company. Payment for testing services shall be made directly to the testing company by the CLIENT and is not part of this Agreement. City of Hopkins Standard Agreement (Modified from 2004 Standard Form) VER. 12/05/2017 Page 3 of 9 SECTION III - COMPENSATION FOR SERVICES A. FEES. 1. The CLIENT will compensate the CONSULTANT in accordance with the following schedule of fees for the time spent in performance of Agreement services. Schedule of Fees Classification Hourly Rates Sr. Project Manager – Sr. Principal Engineer/Surveyor $140-205/Hour Sr. Project Manager – Principal Engineer/Surveyor $135-195/Hour Project Manager $120-175/Hour Project/Design Engineer /Planner $100-144/Hour Licensed Surveyor $120-165/Hour Project Surveyor $115-165/Hour Specialist (Nat. Resources; GIS; Traffic; Other) $80-135/Hour Senior Technician (Inc. Survey1) $105-155/Hour Technician (Inc. Survey1) $95-125/Hour Administrative Support & Clerical $85-90/Hour GPS/Robotic Survey Equipment No Charge CAD/Computer Usage No Charge Routine Photo Copying/Reproduction No Charge Routine Office Supplies No Charge Field Supplies/Survey Stakes & Equipment No Charge Mileage No Charge 1No separate charges will be made for GPS or robotic total stations on Bolton & Menk, Inc. survey assignments; the cost of this equipment is included in the rates for Survey Techn icians. 2. Total cost for the services itemized under Exhibit I, Section A (Basic Services) is estimated to be $393,899. Itemization of this cost is as shown in the attached DETAILED WORK PLAN and PROJECT FEES tables, attached hereto as Exhibit II. 3. In addition to the foregoing, CONSULTANT shall be reimbursed at cost plus an overhead fee (not-to-exceed 10%) for the following Direct Expenses when incurred in the performance of the work. a. CLIENT approved outside (facilities not owned by CONSULTANT) computer services. b. CLIENT approved outside professional and technical services. c. Outside reproduction and reprographic charges. d. Expendable field supplies and special field equipment rental. e. Other costs for such additional items and services that the CLIENT may require the CONSULTANT to provide to fulfill the terms of this Agreement. 4. Additional services as outlined in Section I.B will vary depending upon project conditions and will be billed on an hourly basis at the rate described in Section III.A.1. 5. The payment to the CONSULTANT will be made by the CLIENT upon billing at intervals not more often than monthly at the herein rates. Itemized invoices identifying all work completed shall be submitted to the CLIENT by CONSULTANT and paid in the same manner as other claims made to the CLIENT. City of Hopkins Standard Agreement (Modified from 2004 Standard Form) VER. 12/05/2017 Page 4 of 9 SECTION IV - GENERAL A. STANDARD OF CARE Professional services provided under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the Consultant's profession currently practicing under similar conditions. No warranty, express or implied, is made. B. CHANGE IN PROJECT SCOPE In the event the CLIENT changes or is required to change the scope of the project from that described in Section I and/or the applicable addendum, and such changes require Additional Services by the CONSULTANT, the CONSULTANT shall be entitled to additional compensation at the applicable hourly rates. The CONSULTANT shall give notice to the CLIENT of any Additional Services, prior to furnishing such additional services and the CLIENT must approve an Additional Services in writing. The CLIENT may request an estimate of additional cost from the CONSULTANT, and upon receipt of the request, the CONSULTANT shall furnish such, prior to authorization of the changed scope of work. C. INDEPENDENT CONTRACTOR The CONSULTANT shall at times be deemed an independent contractor. The CONSULTANT is not to be deemed an employee or agent of the CLIENT and has no authority to make any binding commitments or obligations on behalf of the CLIENT except to the extent expressly provided herein. All services provided by the CONSUTANT pursuant to this agreement shall be provide on an independent contractor basis not as an employee of the CLIENT for any purpose including, but not limited to, income tax withholding, workers’ compensation, unemployment compensation, FICA taxes, liability for torts, and eligibility for employee benefits. D. LIMITATION OF LIABILITY CONSULTANT shall indemnify, defend, and hold harmless CLIENT and its officials, agents and employees from any loss, claim, liability, and expense (including reasonable attorneys’ fees and expenses of litigation) arising from, or based in the whole, or in any part, on any neg ligent act or omission by CONSULTANT’S employees, agents, or subconsultants. In no event shall CLIENT be liable to CONSULTANT for consequential, incidental, indirect, special, or punitive damages. CLIENT shall indemnify, defend, and hold harmless CONSULTANT and its employees from any loss, claim, liability, and expense (including reasonable attorneys’ fees and expenses of litigation) arising from, or based in the whole, or in any part, on any negligent act or omission by CLIENT’S employees, agents, or consultants. In no event shall CONSULTANT be liable to CLIENT for consequential, incidental, indirect, special, or punitive damages. Nothing contained in this Agreement shall be construed as a limitation on or waiver of any immunities or limitations on liability otherwise available to the CLIENT. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the CONSULTANT. The CONSULTANT'S services under this Agreement are being performed solely for the CLIENT'S benefit, and no other entity shall have any claim against the CONSULTANT because of this Agreement or the performance or nonperformance of services provided hereunder. The CLIENT agrees to include a prov ision in all City of Hopkins Standard Agreement (Modified from 2004 Standard Form) VER. 12/05/2017 Page 5 of 9 contracts with contractors and other entities involved in this project to carry out the intent of the paragraph. E. INSURANCE 1. The CONSULTANT agrees to maintain, at CONSULTANT’S expense a commercial general liability and excess umbrella general liability insurance policy or policies insuring CONSULTANT against claims for bodily injury, death or property damage arising out of CONSULTANT’S general business activities. The general liability coverage shall provide limits of not less than $2,000,000 per occurrence and not less than $2,000,000 general aggregate. Coverage shall include Premises and Operations Bodily Injury and Property Damage; Personal and Advertising Injury; Blanket Contractual Liability; Products and Completed Operations Liability. 2. The CONSULTANT also agrees to maintain, at CONSULTANT’S expense, a single limit or combined limit automobile liability insurance and excess umbrella liability policy or policies insuring owned, non-owned and hired vehicles used by CONSULTANT under this Agreement. The automobile liability coverages shall provide limits of not less than $1,000,000 per accident for property damage, $2,000,000 for bodily injuries, death and damages to any one person and $2,000,000 for total bodily injury, death and damage claims arising from one accident. 3. CLIENT shall be named Additional Insured for the above liability policies. 4. The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory worker's compensation coverage together with Coverage B, Employer’s Liability limits of not less than $500,000 for Bodily Injury by Disease per employee, $500,000.00 for Bodily Injury by Disease aggregate and $500,000 for Bodily Injury by Accident. 5. During the period of design and construction of the project, the CONSULTANT also agrees to maintain, at CONSULTANT’S expense, Professional Liability Insurance coverage insuring CONSULTANT against damages for legal liability arising from an error, omission or negligent act in the performance of professional services required by this agreement. The professional liability insurance coverage shall provide limits of not less than $2,000,000 per claim and an annual aggregate of not less than $2,000,000 on a claims-made basis. 6. Prior to commencement of this Agreement, the CONSULTANT will provide the CLIENT with certificates of insurance, showing evidence of required coverages. All policies of insurance shall contain a provision or endorsement that the coverage afforded will not be canceled or reduced in limits by endorsement for any reason except non-payment of premium, until at least 30 days’ prior written notice has been given to the CLIENT, and at least 10 days’ prior written notice in the case of non-payment of premium. F. OPINIONS OR ESTIMATES OF CONSTRUCTION C OST Where provided by the CONSULTANT as part of Exhibit I or otherwise, opinions or estimates of construction cost will generally be based upon public construction cost information. Since the CONSULTANT has no control over the cost of labor, materials, competitive bidding process, weather conditions and other factors affecting the cost of construction, all cost estimates are opinions for general information of the CLIENT and the CONSULTANT does not warrant or guarantee the accuracy of construction cost opinions or estimates. The CLIENT acknowledges that City of Hopkins Standard Agreement (Modified from 2004 Standard Form) VER. 12/05/2017 Page 6 of 9 costs for project financing should be based upon contracted construction costs with appropriate contingencies. G. CONSTRUCTION SERVICES It is agreed that the CONSULTANT and its representatives shall n ot be responsible for the means, methods, techniques, schedules or procedures of construction selected by the contractor or the safety precautions or programs incident to the work of the contractor. H. USE OF ELECTRONIC/DIGITAL DATA Because of the pot ential instability of electronic/digital data and susceptibility to unauthorized changes, copies of documents that may be relied upon by CLIENT are limited to the printed copies (also known as hard copies) that are signed or sealed by CONSULTANT. Except for electronic/digital data which is specifically identified as a project deliverable by this AGREEMENT or except as otherwise explicitly provided in this AGREEMENT, all electronic/digital data developed by the CONSULTANT as part of the PROJECT is acknowled ged to be an internal working document for the CONSULTANT’S purposes solely and any such information provided to the CLIENT shall be on an “AS IS” basis strictly for the convenience of the CLIENT without any warranties of any kind. As such, the CLIENT is advised and acknowledges that use of such information may require substantial modification and independent verification by the CLIENT (or its designees). Provision of electronic/digital data, whether required by this Agreement or provided as a convenienc e to the Client, does not include any license of software or other systems necessary to read, use or reproduce the information. It is the responsibility of the CLIENT to verify compatibility with its system and long-term stability of media. CLIENT shall indemnify and hold harmless CONSULTANT and its Subconsultants from all claims, damages, losses, and expenses, including attorneys' fees arising out of or resulting from third party use or any adaptation or distribution of electronic/digital data provided under this AGREEMENT, unless such third party use and adaptation or distribution is explicitly authorized by this AGREEMENT. I. DATA PRACTICES All data collected, created, received, maintained, or disseminated, or used for any purposes in the course of the CONSULTANT’S performance of the Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act, as well as state s tatutes and federal regulations on data privacy. The Consultant agrees to abide by these statutes, rules and regulations and as they may be amended. In the event the CONSULTANT receives a request to release data, it shall notify CLIENT as soon as practical. The CLIENT will give instructions concerning release of data to requesting party and CONSULTANT will be reimbursed as Additional Services by CLIENT for its reasonable expenses in complying with the request. City of Hopkins Standard Agreement (Modified from 2004 Standard Form) VER. 12/05/2017 Page 7 of 9 J. PERIOD OF AGREEMENT This Agreement will remain in effect for the longer of a period of two years or such other explicitly identified completion period, after which time the Agreement may be extended upon mutual agreement of both parties. K PAYMENTS If CLIENT fails to make any payment due CONSULTANT for services and expenses within 60 days after date of the CONSULTANT'S itemized invoice, a service charge of one and one-half percent (1.5%) per month or the maximum rate permitted by law, whichever is less, will be charged on any unpaid balance. In addition after giving seven days' written notice to CLIENT, CONSULTANT may, without waiving any claim or right against the CLIENT and without incurring liability whatsoever to the CLIENT, suspend services and withhold project deliverables due under this Agreement until CONSULTANT has been paid in full all amounts due for services, expenses and charges. L. TERMINATION This Agreement may be terminated by the CLIENT for any reason or for convenience by the CLIENT upon seven (7) days written notice. The CONSULTANT may only terminate for non- payment by CLIENT upon CLIENT’s failure to cure upon 30 days written notice. M. CONTINGENT FEE The CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide emp loyee working solely for the CONSULTANT to solicit or secure this Contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from award or making of this Agreement. N. NON-DISCRIMINATION The provisions of any applicable law or ordinance relating to civil rights and discrimination shall be considered part of this Agreement as if fully set forth her ein. The CONSULTANT is an Equal Opportunity Employer and it is the policy of the CONSULTANT that all employees, persons seeking employment, subcontractors, subconsultants and vendors are treated without regard to their race, religion, sex, color, nationa l origin, disability, age, sexual orientation, marital status, public assistance status or any other characteristic protected by federal, state or local law. O. CONTROLLING LAW This Agreement is to be governed by the law of the State of Minnesota. City of Hopkins Standard Agreement (Modified from 2004 Standard Form) VER. 12/05/2017 Page 8 of 9 P. DISPUTE RESOLUTION CLIENT and CONSULTANT agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice of dispute prior to proceeding to formal dispute resolution or exercising their rights under law. Q. SURVIVAL All obligations, representations and provisions made in or given in Section IV of this Agreement will survive the completion of all services of the CONSULTANT under this Agreement or the termination of this Agreement for any reason. R. SEVERABILITY Any provision or part of the Agreement held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon CLIENT and CONSULTANT, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. S. AUDIT DISCLOSURE The CONSULTANT must allow the CLIENT, or its duly authorized agents, and the state auditor or legislative auditor reasonable access to the CONSULTANT’s books, records, documents, and accounting procedures and practices that are pertinent to all services provided under this Agreement for a minimum of six years from the termination of this Agreement. [remainder of the page intentionally blank] City of Hopkins Standard Agreement (Modified from 2004 Standard Form) VER. 12/05/2017 Page 9 of 9 SECTION V - SIGNATURES THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms, conditions or obligation referring to the subject matter other than contained herein. This Agreement may only be amended, supplemented, modified or canceled by a duly executed written instrument signed by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement t o be executed in their behalf. CLIENT: City of Hopkins, Minnesota CONSULTANT: Bolton & Menk, Inc. Mike Waltman, P.E., Principal Engineer Marcus A. Thomas, P.E., BMI Office Manager Date Date City of Hopkins March 19, 2019 1 EXHIBIT I SCOPE OF WORK: TOPOGRAPHIC SURVEY AND FEASIBILITY STUDY FOR CITY OF HOPKINS, MINNESOTA 2020/2021 STREET AND UTILITY IMPROVEMENTS A. BASIC SERVICES In accordance with the City of Hopkins Capital Improvements Plan, the City has designated the follo wing streets for construction in 2020 and 2021: ▪ Preston Ln, Ashley Rd to Homedale Rd ▪ Boyce St, Blake Rd S to Meadowbrook Rd ▪ Goodrich St, Blake Rd S to Meadowbrook Rd ▪ Ashley Rd, Excelsior Blvd to southern limits ▪ Holly Rd, Boyce St to southern limits ▪ Oakwood Rd, Boyce St to southern limits ▪ Interlachen Rd, Excelsior Blvd to southern limits ▪ Maple Hill Rd, Preston Ln to southern limits ▪ Homedale Rd, Excelsior Blvd to southern limits ▪ Hawthorne Rd, Excelsior Blvd to southern limits ▪ Meadowbrook Rd, Excelsior Blvd to southern limits ▪ Blake Rd S, Spruce Rd to Boyce St (watermain and partial street construction) A map of the project area is also attached for reference. Bolton & Menk, Inc. will complete a topographic survey and feasibility study for proposed improvement s within the project area. A description of our proposed services is detailed as follows: Task 1: Topographic Survey and Mapping Topographic Survey & Drafting Bolton & Menk, Inc. will complete a topographic survey of the existing conditions along all st reets within the project area. The survey will be completed within the right -of-way and will include all visible features such as, but not limited to, pavements, curb lines, manholes, catch basins, valves, sidewalks, turf areas, driveways, power poles, tre es, gardens, mailboxes, retaining walls, etc. All underground utility information will be located and described per available as-builts, field markings, and private utility map information. Manhole reports will also be completed for located manholes and catch basins. Right -of-way will be illustrated based on found field monumentation and plat information. Utility Coordination, Aerial Photography – UAV Flight Bolton & Menk will provide enhanced utility coordination services on this project through use o f its unmanned aerial vehicle (UAV) coupled with topographic survey efforts. Following placement of the initial Gopher State One Call request for field City of Hopkins March 19, 2019 2 markings, we will conduct a flight of the project corridors and gather detailed aerial photography of each showing the field markings. This photography will be used for improved aerial imagery in project figures, but also be used to confirm all private utility owners’ information was in fact marked and incorporated into the project drawings. In addition to improving the communication between the design team and private utility owners, this process will save design team time/costs during the final design process. Task 2: Feasibility Study and Report In general, t he feasibility report will include the assembly of existing conditions, discussion of needs for improvement, preliminary design recommendations and resulting proposed conditions, preliminary estimated costs, and a preliminary assessment roll. A more detailed description of the development of these it ems is as follows. Collection and Review of Record Drawings, Preliminary Street/Utility Recommendations Bolton & Menk, Inc. will collect record drawings from the City database and review the records for utility age and material. We will also request and utilize pavement maintenance reports, sewer videos and logs, and relevant utility maintenance reports to assist in making recommendations. After review of this information, Bolton & Menk will facilitate a meeting with the City of Hopkins Engineering and Pub lic Works Staff to discuss the existing conditions and receive input from the City’s Staff regarding their opinions of any necessary improvements and/or known utility problems. With this information, Bolton & Menk will make recommendations for proposed utility replacements. Recommended utility improvements will be drafted in plan view and documented in the feasibility report as proposed conditions. In consideration of necessary utility replacements, the geotechnical evaluation from Braun Intertec, and our o wn field review of pavement and curb conditions, Bolton & Menk will also make pavement reconstruction or rehabilitation recommendations based on geotechnical evaluation and underlying utility needs. Preliminary Stormwater & Permitting Analysis Efforts put forth under Task 2 will also include a pipe capacity analysis of the storm sewer within the project area, including further development of the City-wide storm sewer network model, to gauge the need for storm sewer improvements to be completed with the pro posed street reconstruction. From these findings, preliminary design of recommended drainage improvements will be developed for the roadway corridors. Initial estimates suggest an increase of impervious surface area greater than 10,000 square feet is possible. Preliminary/conceptual sizing and placement of permanent storm water management features necessary to meet MCWD storm water management requirements will be completed. Street Width Evaluation The width of each road segment will be evaluated with consideration given to the following criteria: • Adopted City standard street width minimums • Impacts of adding curb & gutter to existing rural roadway sections • Impacts to other features within the ROW including trees, fencing, retaining City of Hopkins March 19, 2019 3 walls, and landscaping • MCWD stormwater management requirements related to impervious areas Bolton & Menk will develop typical section renderings of the proposed street sections for better visualization by the public and decision makers. Preliminary Roadway / Corridor Design As part of preliminary design, Bolton & Menk will use AutoCAD Civil 3D software to develop a preliminary street corridor design including preliminary centerline alignments and profiles for streets in need of reconstruction. This preliminary design will be used to identify potential major retaining wall locations, identify preliminary tree removals due to street widening, the addition of trails or sidewalks, or significant grade changes, and identify potential property needs. Design of retaining walls and prope rty acquisition services are not proposed as part of the feasibility study, however the location of these needs would be identified in figures within the feasibility study. Sidewalks and/or trails are not being considered for this project at this time, except for a potential multi-use trail along one side Goodrich St reet which has a relatively wider existing right -of-way. A typical section rendering will be developed to depict the preliminary trail location with respect to the roadway and other typical fea tures along the corridor. Project Phasing The scope of this feasibility study will cover the full Interlachen neighborhood with limits defined above. However, we understand City funding will require construction be completed over two construction seasons. Bolton & Menk will evaluate and describe in the feasibility study the at least two project development alternatives for City consideration, including but not limited to: 1. Issuing one construction plan set and construction contract through a single bidding process, but including requirements in the contract dictating a two year completion schedule. This process would be similar to the City of Hopkins’ 2009 and 2010 Street & Utility Improvements process in the Park Ridge neighborhood. 2. Issuing two construction plans and contracts, with separate bidding processes. Within the feasibility study Bolton & Menk will define the intended ‘split’ of the neighborhood construction sequencing to delineate intended 2020 and 2021 construction limits. Rationale for this delineation will be provided based on our knowledge of construction techniques, the preliminary layout of the infrastructure, and City funding available in each calendar year so as to ‘right size’ each year’s improvements to match available funding. City of Hopkins March 19, 2019 4 Preliminary Cost Estimating & Assessment Rolls Bolton & Menk, Inc. will prepare itemized preliminary cost estimates for the proposed improvements throughout the project area. Preliminary estimates will be split by individual City funding sources and planned funding year. Preliminary estimates will be used along with any available plat information to prepare preliminary assessment rolls for the project area based on the adopted City assessment policy, including the following methods as applicable per policy: • Front footage basis and/or unit basis with applicable cap amounts for residential properties • Benefit Appraisals for Commercial Properties and Apartments with larger assessment amounts • Unit basis for irregularly shaped lots, flag lots, and condos Our efforts will include review assessment practices on past projects to apply to some past practice to uniquely positioned properties within the project area. A figure will be developed and included in the feasibility report documenting the proposed properties to receive assessments and if easily communicable due to the presence of a consistent cap, assessment amounts shall be displayed on the figure. Bolton & Menk, Inc. will coordinate with City Staff on all additional sub-project areas that may not be within the Interlachen project area, but will be included under the same construction contract. Consistent with past City projects, t he scope of work in these sub- project areas may include but are not limited to spot concrete sidewalk & alley repairs, sanitary sewer lin ing, and streets to be milled & overlaid. Such improvements will be identified by City staff and subsequently included in the preliminary cost estimates. Public Engagement & Meetings As with all public improvement projects, public engagement is a valuable method for gathering information and opinions. Early in the project development process, Bolton & Menk will prepare and distribute a neighborhood survey form. We will review the results of the surveys for discussion prior to the neighborhood meeting and include the results in the feasibility report. Bolton & Menk will also distribute invitations to and facilitate two neighborhood meeting s for discussion about the project: 1. At the first public meeting we will review and collect input on the scope of the proposed improvements. Input will be collected and received on these improvements as well as other needs identified by the public. 2. At the second public meeting, which will be held after quantification and distribution of preliminary assessment amounts, a presentation will be given to communicate the scope of the proposed improvements (including any revisions from the first meeting as a result of input) and the process/schedule for determination and application of special assessment amounts. Bolton & Menk will prepare and deliver presentations on the proposed improvements and preliminary estimated assessments at two neighborhood meetings and at two City Council meetings – including attendance at the public improvement hearing. City of Hopkins March 19, 2019 5 Feasibility Report The results of the feasibility study including descriptions of the existing infrastructure, proposed improvements, estimated costs, preliminary assessment roll, and proposed project schedule will be detailed in a written report in form and quality similar to the 2019 Street & Utility Improvements feasibility report . Task 3: Contracted Services By Others Soil boring reports prepared by the geotechnical consultant will serve as the basis of our pavement evaluation. Bolton & Menk will secure a geotechnical consultant a s part of Task 3 for investigation of site soils and determination of an assumed R -Value. From this geotechnical report, as discussed above in Task 2, Bolton & Menk will develop a preliminary pavement design and typical section. The evaluations of this rep ort will be summarized for inclusion into the final feasibility study. Attached is a proposal from Braun Intertec who will perform geotechnical evaluation of the project site. Bolton & Menk will contract with a qualified appraiser capable of quantifying benefit to unique properties within the site as determined necessary by the City. The process of identifying such properties will require additional discussion with the City. To attempt to account for co st and minimize unforeseen additional costs, we have included in our proposal an estimated $10,000 for the cost of benefit appraisals. Costs for services by subconsultants to Bolton & Menk are proposed to be furnished at actual cost plus 10% overhead fee, consistent with our standard agreement. City of Hopkins March 19, 2019 6 The following is a preliminary schedule for the 2020/2021 Street & Utility Improvements: Council Orders Preparation of Feasibility Report .............................. March 19, 2019 Topographic Survey, Collect Existing Condition Data .............. March 25 – May 31, 2019 Geotechnical Evaluation ................................................................ May 6 – May 31, 2019 1st Meeting with City Staff – Discuss Existing Conditions ................June 3 – June 7, 2019 Neighborhood Meeting 1 .............................................................. June 19 – June 27, 2019 2nd Meeting with City Staff – Review Proposed Improvements ..... July 15 – July 19, 2019 Council Set Public Hearing Date/Present Feasibility Report ............. August 20, 2019 Neighborhood Meeting 2 ............................................. September 4 – September 12, 2019 Present Feasibility Report / Conduct Public Hearing / Order Final Plans & Specifications .................................... September 17, 2019 Preparation of Final Plans & Specifications ........... September 18, 2019 – January 7, 2020 Approve Final Plans & Specifications / Set Bid Date / Set Assessment Hearing Authorize Advertisement for Bids ............................................ January 7, 2020 Bid Opening .......................................................................................... February 6, 2020 Council Sets Public Assessment Hearing Date ................................ February 18, 2020 Neighborhood Meeting 3 .......................................................... March 4 – March 11, 2020 Council Accepts Bids / Conduct Public Assessment Hearing / Adopt Assessment Roll / Award Bid ........................................ March 17, 2020 Construction ........................................................................ April 2020 - November 2021 City of Hopkins March 19, 2019 7 B. ADDITIONAL SERVICES Consulting services performed other than those authorized under Section I.A. shall be considered not part of the Contract Services and may be authorized by the CLIENT as additional services. Additional Services consist of those services which are not generally considered to be Contract Services; or exceed the requirements of the Contract Services; or are not definable prior to the commencement of the project; or vary depending on the technique, procedures or schedule of the project contractor. Additional services may consist of the following: 1. Cost of postage for mass mailing (those with greater than 100 recipients). 2. All other services not specifically identified in Section A. 40 0.0 © Bolton & Menk, Inc - Web GIS 0 Legend 2020 Streets This drawing is neither a legally recorded map nor a survey and is not intended to be used as one. This drawing is a compilation of records, information, and data located in various city, county, and state offices, and other sources affecting the area shown, and is to be used for reference purposes only. The City of Hopkins is not responsible for any inaccuracies herein contained. Disclaimer: 3/27/2018 9:48 AM 280 Feet City Limits Protected Waters Public Water Basin Public Water Wetland Protected Waters - Watercourse Parcels (8-1-2017) Lot Lines DETAILED WORK PLANESTIMATED PERSON-HOURS2020/2021 STREET & UTILITY IMPROVEMENTS: TOPOGRAPHIC SURVEY & FEASIBILITY STUDYCITY OF HOPKINS, MINNESOTA2/22/2019CLIENT: CITY OF HOPKINS, MINNESOTAPROJECT:CONSULTANT:2020/2021 STREET & UTILITY IMPROVEMENTS: FEASIBILITY STUDYBOLTON & MENK, INC.Task No. Work Task Description1.0 TOPOGRAPHIC SURVEY AND MAPPING1.1 Plat Research (15 O&E Reports @ $125/EACH), GSOC, Calculations/Preparation for Field20 16 4 401.2 Set Horizontal and Vertical Control8 5 80 931.3 Topographic Survey224 40 5 720 7911.4 Manhole Inventories & Reports1405 5 40 911.5 Data Processing, Drafting, and Mapping212 25 1201591.6 UAV Services112 2 65 4 84SUBTOTAL HOURS: TASK 10 6 0 0 40 0 48 100 216 844 4 12582.0 FEASIBILITY STUDY AND REPORT2.1 Review Geotechnical Report and Final Recommendations2 8102.2 Review/Compile Existing Infrastructure Data (As-builts, Private Utilities, Sewer Videos, etc.) 2 2448742.3 Prepare/Mail Resident Questionnaire and Review Responses2 12 4 612 362.4 Preliminary Pavement Design and Utility Replacement Recommendations4 18222.5 Preliminary Stormwater Analysis and Stormwater Management4 120 80 402442.6 Preliminary Roadway / Corridor Design6 60 200 1203862.7 Prepare Preliminary Cost Estimates4 16 16 16522.8 Prepare Preliminary Assessment Rolls16 404602.9 Prepare Written Feasibility Report & Figures12 48 32 12012 2242.10 Develop & Prepare Typical Sections12 16 16601042.11 Prepare Exhibits for Report and Meeting Presentations12 24 24 72 1616 1642.12 Prepare for and Attend Meetings*36 48 30 2424 162SUBTOTAL HOURS: TASK 2112 434 368 34 446 60 20 0 0 0 64 1538TOTAL HOURS112 440 368 34 486 60 68 100 216 844 68 2796*Assumed meetings include: 2-staff meetings, 2-neighborhood meetings, 2-City Council meetingsSurvey Manager / L.S.Survey TechnicianSenior Project EngineerLandscape ArchitectGIS SpecialistCommunications SpecialistESTIMATED PERSON-HOURSPrincipal EngineerEngineering TechnicianSurvey Crew Clerical TotalsDesign Engineer ESTIMATE OF PROJECT FEES2020/2021 STREET & UTILITY IMPROVEMENTS: TOPOGRAPHIC SURVEY & FEASIBILITY STUDYCITY OF HOPKINS, MINNESOTA2/22/2019CLIENT: CITY OF HOPKINS, MINNESOTAPROJECT:CONSULTANT:2020/2021 STREET & UTILITY IMPROVEMENTS: FEASIBILITY STUDYBOLTON & MENK, INC.TASKAVERAGE RATE: $168.00 $135.00 $120.00 $95.00 $120.00 $120.00 $115.00 $150.00 $104.00 $140.00 $85.001.0TOPOGRAPHIC SURVEY AND MAPPING1.1Plat Research (15 O&E Reports @ $125/EACH), GSOC, Calculations/Preparation for Field $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,000.00 $1,664.00 $0.00 $340.00 $1,875.00 $6,879.001.2Set Horizontal and Vertical Control$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,200.00 $520.00$11,200.00 $0.00 $0.00 $12,920.001.3Topographic Survey$0.00 $270.00 $0.00 $0.00 $0.00 $0.00 $2,760.00 $6,000.00 $520.00 $100,800.00 $0.00 $0.00 $110,350.001.4Manhole Inventories & Reports$0.00 $135.00 $0.00 $0.00 $4,800.00 $0.00 $0.00 $750.00 $520.00 $5,600.00 $0.00 $0.00 $11,805.001.5Data Processing, Drafting, and Mapping$0.00 $270.00 $0.00 $0.00 $0.00 $0.00 $1,380.00 $3,750.00 $12,480.00 $0.00 $0.00 $0.00 $17,880.001.6UAV Services$0.00 $135.00 $0.00 $0.00 $0.00 $0.00 $1,380.00 $300.00 $6,760.00 $560.00 $0.00 $0.00 $9,135.00SUBTOTAL FEES: TASK 1$0.00 $810.00 $0.00 $0.00 $4,800.00 $0.00 $5,520.00 $15,000.00 $22,464.00 $118,160.00 $340.00 $1,875.00 $168,969.002.0FEASIBILITY STUDY AND REPORT2.1Review Geotechnical Report and Final Recommendations$336.00 $1,080.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 $1,416.002.2Review/Compile Existing Infrastructure Data (As-builts, Private Utilities, Sewer Videos, etc.) $336.00 $3,240.00 $0.00 $0.00 $5,760.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $9,336.002.3Prepare/Mail Resident Questionnaire and Review Responses$336.00 $1,620.00 $0.00 $380.00 $720.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,020.00 $0.00 $4,076.002.4Preliminary Pavement Design and Utility Replacement Recommendations $672.00 $2,430.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,102.002.5Preliminary Stormwater Analysis and Stormwater Management$672.00 $16,200.00 $9,600.00 $0.00 $4,800.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $31,272.002.6Preliminary Roadway / Corridor Design$1,008.00 $8,100.00 $24,000.00 $0.00 $14,400.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $47,508.002.7Prepare Preliminary Cost Estimates$672.00 $2,160.00 $1,920.00 $0.00 $1,920.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $6,672.002.8Prepare Preliminary Assessment Rolls$2,688.00 $5,400.00 $0.00 $0.00 $0.00 $0.00 $460.00 $0.00 $0.00 $0.00 $0.00 $0.00 $8,548.002.90Prepare Written Feasibility Report & Figures$2,016.00 $6,480.00 $3,840.00 $0.00 $14,400.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,020.00 $0.00 $27,756.002.11Prepare Exhibits for Report and Meeting Presentations$2,016.00 $3,240.00 $2,880.00 $0.00 $8,640.00 $7,200.00 $1,840.00 $0.00 $0.00 $0.00 $1,360.00 $0.00 $27,176.002.12Prepare for and Attend Meetings*$6,048.00 $6,480.00 $0.00 $2,850.00 $2,880.00 $0.00 $0.00$0.00 $0.00 $0.00 $2,040.00 $0.00 $20,298.00SUBTOTAL FEES: TASK 2 $16,800.00 $56,430.00 $42,240.00 $3,230.00 $53,520.00 $7,200.00 $2,300.00 $0.00 $0.00 $0.00 $5,440.00 $0.00 $187,160.003.0CONTRACTED SERVICES BY OTHERS3.1Geotechnical Engineering by Braun Intertec$27,770.00 $27,770.003.2Benefit Appraisals$10,000.00 $10,000.00SUBTOTAL FEES: TASK 3$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $37,770.00 $37,770.00TOTAL FEES$16,800.00$57,240.00$42,240.00$3,230.00$58,320.00$7,200.00$7,820.00$15,000.00$22,464.00$118,160.00$5,780.00$39,645.00$393,899.00*Assumed meetings include: 2-staff meetings, 2-neighborhood meetings, 2-City Council meetingsSenior Project EngineerGIS SpecialistCommunications SpecialistContracted/ Specialty ServicesPROJECT FEESPrincipal EngineerDesign EngineerEngineering TechnicianSurvey Crew Clerical TotalLandscape ArchitectSurvey Manager / L.S.Survey Technician AA/EOE Braun Intertec Corporation 11001 Hampshire Avenue S Minneapolis, MN 55438 Phone: 952.995.2000 Fax: 952.995.2020 Web: braunintertec.com February 21, 2019 Proposal QTB094344 Nick Amatuccio, PE Bolton & Menk, Inc. 12224 Nicollet Avenue Burnsville, MN 55337 Re: Proposal for a Geotechnical Evaluation 2020-2021 Street and Utility Improvements Hopkins, Minnesota Dear Mr. Amatuccio: Braun Intertec Corporation is pleased to present this proposal to perform a geotechnical evaluation for the 2020-2021 Street and Utility Improvements on various streets in Hopkins, Minnesota. Our Understanding of Project The 2020-2021 Street and Utility Improvements project will include utility improvements (storm, water, sanitary) and pavement reconstruction along the streets shown in Figure 1. Figure 1. Streets in the 2020-2021 Project Area Figure provided by Bolton & Menk, Inc. Bolton & Menk, Inc. Proposal QTB094344 February 21, 2019 Page 2 Total length of the project streets is about 20,500 feet. The optional segment of Blake Road (“Option 1”) is about 1,330 feet long. Purpose The purpose of our geotechnical evaluation will be to characterize subsurface geologic conditions at selected exploration locations and evaluate their impact on the design and construction of the Hopkins 2020-2021 Street and Utility Improvements. Scope of Services The following tasks are proposed to help achieve the stated purpose. If unfavorable or unforeseen conditions are encountered at any point during the completion of the tasks that lead us to recommend an expanded scope of services, we will contact you to discuss the conditions before resuming work. Environmental Well Notification This proposal contains provisions for characterizing subsurface conditions to depths of 15 feet or deeper. Auger borings, cores, and cone penetration test soundings advanced to such depths, whether instrumented for monitoring or not, are considered environmental wells by the Minnesota Department of Health (MDH), and need to be made known as such to the MDH before they are completed. This requires that applicable MDH notification forms be signed by the well owner, or representative/agent, and returned to us. Braun Intertec cannot mobilize equipment and crews until an MDH notification form has been signed and submitted. An MDH notification form is attached for this purpose. The MDH notification fees that accompany Environmental Well sealing may include site, individual well, well combination, and maintenance fees based on the depths and purpose of the “wells.” The fees applicable to this project are described in further detail below. Site Access, Staking and Utility Clearance We will stake prospective subsurface exploration locations and obtain surface elevations at those locations using GPS technology. For purposes of linking the GPS data to an appropriate reference, we request that you provide CAD files indicating location/elevation references appropriate for this project. We assume we can access all borings with a truck-mounted drill rig. Depending on access requirements, ground conditions, or potential utility conflicts, our field crew may alter the exploration locations from those proposed to facilitate accessibility. Prior to drilling or excavating, we will contact Gopher State One Call and arrange for notification to the appropriate utility vendors to mark and clear the proposed exploration locations of public underground utilities. You or your authorized representative are responsible for notifying us before we begin our work of the presence and location of any underground objects or private utilities that are not the responsibility of public agencies. Bolton & Menk, Inc. Proposal QTB094344 February 21, 2019 Page 3 Penetration Test Borings We propose to drill standard penetration test (SPT) borings as shown in Table 1. This results in an average horizontal spacing between borings of about 500 feet. Table 1. Proposed Soil Boring Program Locations Rig Type # of Borings Depth (feet) SPT Sampling Interval Total (feet) Borehole Abandonment Ashley Rd Boyce St Hawthorne Rd Holly Rd Homedale Rd Interlachen Rd Maple Hill Rd Oakwood Rd Preston Ln Truck 32 14 1/2 Half-flight* 464 Cuttings and cold- mix bituminous patch Goodrich St Meadowbrook Rd 9 25 Half-flight to 15 feet Full flight to 25 feet 225 Grout; cold-mix bituminous patch Total 689 feet Blake Rd (Option 1) Truck 3 25 Half-flight to 15 feet Full flight to 25 feet 75 Grout; cold-mix bituminous patch *Half-flight = 2 1/2-foot intervals; full-flight = 5-foot intervals. At each boring location, we will record the thickness of the existing bituminous surfacing and aggregate base when visually observed. If groundwater is encountered in the boreholes, the depth where it is observed will be recorded on the boring logs. Borehole Abandonment Minnesota Well Code requires that environmental wells that are 15 feet deep or deeper be sealed. Based on our proposed subsurface characterization depths, we will seal 225 linear feet of borehole with grout and prepare associated sealing records which must also be submitted to the MDH. Option 1 – Borings on Blake Road will require 75 feet of grout. Fees associated with the sealing are included in our Lump Sum cost. Bolton & Menk, Inc. Proposal QTB094344 February 21, 2019 Page 4 Over time, subsidence of borehole backfill may occur, requiring surface grades to be re-leveled or bituminous or concrete patches to be replaced. Braun Intertec is not assuming responsibility for re- leveling or re-patching subsequent to initial backfilling and patching long term. Traffic Control Based on the locations of the projects and apparent nature of the traffic, we have not budgeted for traffic control beyond warning signs for our work area. We will need to revise our proposal if more extensive traffic control measures appear to be required based on conditions encountered at the site. Option 1 – traffic volumes on Blake Road will require flagging. The cost of this subcontracted service is included in our budget for this option. Sample Review and Laboratory Testing We will return soil samples to our laboratory where a geotechnical engineer will visually classify and log them. To help classify the materials encountered and estimate their engineering properties, we have budgeted to perform 30 moisture content tests and 15 sieve analyses (through a #200 sieve only) or organic content tests. Option 1 – Two moisture content tests and one sieve analysis (#200 only)/organic content test. Reporting Data obtained from the borings and laboratory tests will be used to evaluate the subsurface profile and groundwater conditions, perform engineering analyses related to pavement and utility design and performance, and prepare a geotechnical report including:  CAD sketches showing exploration locations.  Logs of the borings describing the materials encountered and presenting the results of our groundwater observations and laboratory tests.  A summary of the subsurface profile and groundwater conditions.  Discussion identifying the site conditions that will impact pavement and utility design and performance, qualifying the nature of their impact, and outlining alternatives for mitigating their impact.  Recommendations for preparing pavement subgrades, estimated design R-value based on observed soil type(s) and our experience, and the selection, placement, and compaction of excavation backfill and other fill, including potential subcut depths.  Recommendations for pavement and utility design. We will submit an electronic copy of the report to you. Bolton & Menk, Inc. Proposal QTB094344 February 21, 2019 Page 5 Cost We will furnish the services described in this proposal for the lump-sum fee of $23,960, broken down as shown in Table 2. The cost for Option 1 requires including it with the other proposed work. Table 2. Cost Estimate Services Fee Staking, utility clearance, CAD $1,325 Drilling and related services 16,185 Laboratory soils testing 1,350 Engineering, analysis, and reporting 5,100 Total $23,960 Option 1 – Blake Road $3,810 Our work will extend over several invoicing periods. As such, for work that is performed during the course of each invoicing period, we will submit partial progress invoices. Schedule We anticipate the field exploration can begin within approximately three to four weeks of written authorization; the field exploration will take up to two weeks to complete. Sample classification and laboratory testing will likely take an additional week. We anticipate we can submit our report approximately six weeks following the completion of our field work. If our proposed scope of services cannot be completed according to this schedule due to circumstances beyond our control, we may need to revise this proposal prior to completing the remaining tasks. General Remarks We will be happy to meet with you to discuss our proposed scope of services further and clarify the various scope components. We appreciate the opportunity to present this proposal to you. Please sign and return a copy in its entirety. The proposed fee is based on the scope of services described and the assumptions that our services will be authorized within 30 days and that others will not delay us beyond our proposed schedule. MDH Well Sealing Notification Form AA/EOE Braun Intertec Corporation 11001 Hampshire Avenue S Minneapolis, MN 55438 Phone: 952.995.2000 Fax: 952.995.2020 Web: braunintertec.com February 21, 2019 Proposal QTB094344 Nick Amatuccio, PE Bolton & Menk, Inc. 12224 Nicollet Avenue Burnsville, MN 55337 Re: Minnesota Department of Health Well Sealing Notification Form 2020-2021 Street and Utility Improvements Hopkins, Minnesota Dear Mr. Amatuccio: Please have the property owner, representative or agent complete the “Well Owner” section only of the Minnesota Department of Health (MDH) Well Sealing Notification form below and return it to Braun Intertec along with the signed proposal. We will complete the remainder of the form and submit it to the MDH. NOTE: This form must be completed and returned to Braun Intertec prior to us scheduling the mobilization of our equipment and crews to the project site.