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03-25-2019MEETING AGENDA HOPKINS PARK BOARD March 25, 2019 I. CALL TO ORDER – 6:30 P.M. II. ROLL CALL III. APPROVAL OF MINUTES FOR February 25, 2019 Park Board Meeting Motion: ________ Second: ___________ Vote: ________ IV. BUSINESS A. Bellgrove Neighborhood Park – feedback from 3/20 meeting with neighborhood reps B. Park Board Work Plan – Discuss proposed work plans C. Splash Pad – 2019 new feature D. Prioritize 2020 & 2021 Park Improvements E. Other topics of interest. Park Area Assignment Report Kyle K: Cottageville Park, Oakes Park, Hiawatha Oaks Preserve Emma F.: Maetzold Field, Elmo Park, Hilltop Park, Minnehaha Creek Preserve Caroline R: Central Park, Downtown Park, Shady Oak Beach Mohamed W: Buffer Park, Park Valley Playground, Valley Park, Steiner Park Preserve Laura S: Burnes Park, Harley Hopkins Park, Interlachen Park Park Board member terms: Laura Santiago: remaining term expires 6/30/2019 Mohamed Warsame: remaining term, expires 6/30/2020 Kyle Kaczmarek: remaining term, expires 6/30/2019 Caroline Rinker: second term, expires 6/30/2019 Emma Figgins: remaining term, expires 6/30/2020 V. NEXT SCHEDULED MEETING The next scheduled regular Park Board Meeting is April 22, 2019 – at the Fire Station, 101 17th Ave S. VI. ADJOURNMENT ____________________________________________________ CITY OF HOPKINS PARK BOARD MEETING MINUTES February 25, 2019 A regular meeting of the Hopkins Park Board was held on February 25, 2019 at the Fire Station. I. CALL TO ORDER Caroline Rinker, Park Board Chair called the meeting to order at 6:31 pm. II. ROLL CALL Present were Park Board members Caroline Rinker, Kyle Kaczmarek and Mohamed Warsame. Absent were Laura Santiago and Emma Figgins. Also present was Steve Stadler, PW Director/Park Board City staff liaison. III. APPROVAL OF MINUTES Minutes for the January 14, 2019 Park Board Meeting: Caroline Rinker made a motion to approve the minutes, seconded by Mohamed Warsame. The motion passed with a 3-0 vote. IV. BUSINESS A. Athletic Field Use Fees: The City of Minnetonka has approved a small user fee increase effective for 2019. It is preferred that both cities have the same use fees. The hourly use fees range from $5 to $24/hr for programs with minimum 50% Hopkins/Minnetonka resident participation. These fees are increasing from $1 to $3 per hour. It was noted that it has been several years since the fees have been increased. (The previous adjustment was in 2015). After brief discussion, Kyle Kaczmarek made a motion to recommend that City Council approve the proposed fee increases, seconded by Mohamed Warsame. The motion passed with a 3-0 vote. B. Downtown Park Rehab Project: Stadler distributed to members two versions of the concept design detailed cost opinion sheets with specific scope elements selected. One version was for an estimated project cost of $148,000, which is within a reasonable Park Improvement Fund budget amount. The second version was a more extensive improvement scope with an estimated project cost of $345,000. After discussion there was general agreement that only the more modestly priced improvement was feasible to consider at this point. The scope would include lighting upgrades, some play features, and a screen structure for the portable toilets. It was agreed that there would be more specific discussion - 2 - about this needed downtown project once there was more certainty about the timing and the amount of future park dedication fee revenue from the Cold Storage site redevelopment project. C. Board/Commission Work Plans Stadler explained this new initiative as a way for both the Park Board and the Zoning and Planning Commission to better communicate with City Council on what is happening in the near term for each board/commission. A date for a joint meeting with City Council is yet to be determined but will likely be late summer 2019. Stadler provided the work plan form with a few proposed ongoing or new initiatives for the Park Board. Those initiatives having to do with the Downtown Park project, Central Park improvements and the upcoming 2020-2024 Capital Improvement program. The work plan will be further considered and refined at upcoming meetings. D. Burnes Park Splash Pad new feature Stadler presented three alternatives for a new feature to add at the Burnes Park splash pad. There was discussion on whether or not to solicit public/neighborhood feedback regarding the new feature and, if so, how that would be done. It was decided that new splash pad features would likely be an annual improvement and the added features therefore can be selected by the Park Board and will most-assuredly be well received by splash pad users. Instead of soliciting input there will be communication via the city’s newsletter on the upcoming enhancements for this next season. The Park Board will select the new feature for the 2019 season. E. Burnes Park Historical Recognition plaque The Board reviewed and there was a consensus to approve the addition of the historical plaque commemorating George McCoy Burnes and Dr. Catherine Amelia Burnes. The Hopkins Historical Society will purchase the plaque and Hopkins Public Works employees will install it this spring on the west side of the new splash pavilion. F. Upcoming Park projects & current Park Improvement Fund status Stadler provided a Park Improvement Fund report with revisions showing just the Franchise Fee revenues. In order to maintain positive year end fund balances there was no funding shown for several current CIP projects, including the Shady Oak Beach picnic shelter, Downtown Park Rehab, and Central Park Improvements, plus, the funding for the 2021 Cottageville Park, Phase III project was reduced from $450,000 to $175,000. Given the uncertainty of amount and timing of future park dedication fees, the Park Board will have to carefully review options and determine which projects are the priorities for the next couple years until the future funding picture is more clear. This will be done over the next several meetings. G. Other topics of interest Park assignment rotation was briefly discussed. It was decided that rotation of park assignments would be considered at the end of Park Board terms, i.e. July of each year. - 3 - H. Park Area Assignment Report Kyle Kaczmarek: Nothing to Report (NTR) Emma Figgins: Absent Caroline Rinker: NTR. Mohamed Warsame: NTR Laura Santiago: Absent V. NEXT SCHEDULED MEETING: The next regular Park Board Meeting is 6:30 pm on Monday, March 25, 2019 and held at the Fire Station, 101 17th Ave S. VI. ADJOURNMENT Kyle Kaczmerak moved to adjourn the meeting, seconded by Caroline Rinker. The motion passed 3-0. The meeting adjourned at 7:24 p.m. Attest:________________________________ _______________________________, Chairperson Commercial Recreation Specialists 807 Liberty Dr., Ste 101 Verona, WI 53593-9160 Ph: (877) 896-8442 Fx: (608) 848-8782 43-2046045 Page:1 0012886 3/18/2019Quote Date: Quote Number: Bill To : City of Hopkins 1010 1st Street South Hopkins, MN 55343 Ship To : City of Hopkins Steve Stadler, 952-548-6350 1010 1st Street South Hopkins, MN 55343 Ph: 952-548-6350 BEST WAY Shipping Method Customer PO Number Net 30 Payment Terms Jeff Corniea Sales Rep NameCustomer ID 4/18/2019 CITY OF HOPKINS Valid Through Item Unit Cost AmountDescriptionQuantity VO VOR-0555.2000 2,500.002,500.001.00Aqua Dome No1, Color: TBD VO VOR-0201.2000 5,800.005,800.001.00Spray Cannon, Color: TBD VO VOR-7030.0000 4,100.004,100.001.00Tot-Twister, Colors: TBD VO 251 2,175.00-725.00-3.00Expandable Splashpad Credit NOTE:Above pricing does not include receiving, off -loading, storage or installation. Net Order:10,225.00 Freight:800.00 Sales Tax:0.00 11,025.00Order Total: Note:This quote is valid for 30 days. Please review the above information carefully. It defines your order as we understand it. If satisfactory, please sign and date below and fax to 608-848-8782, email back to your sales representative, or send a copy with your deposit to the address above. We will begin processing your order upon receipt of both your DEPOSIT AND APPROVAL SIGNATURE, per the terms indicated on your quote above.Additional surcharges may apply depending on final delivery address, actual delivery requirements and payment method. Please note that a 3% convenience fee may apply to credit card orders. Customer Acceptance: ______________________________________________ Date: _____________ Donna