Loading...
05-20-2019MEETING AGENDA HOPKINS PARK BOARD May 20, 2019 I. CALL TO ORDER – 6:30 P.M. II. ROLL CALL III. APPROVAL OF MINUTES FOR April 22, 2019 Park Board Meeting Motion: ________ Second: ___________ Vote: ________ IV. BUSINESS A. Presentation & discussion on 2020 – 2024 Capital Improvement Plan B. Park Board Work Plan – Discuss proposed work plans C. Other topics of interest. - Fencing around Harley Hopkins Park – resident request for its removal - Recreation activities/schedule in Hopkins parks - Schedule park system tour - June meeting date change Park Area Assignment Report Kyle K: Cottageville Park, Oakes Park, Hiawatha Oaks Preserve Emma F.: Maetzold Field, Elmo Park, Hilltop Park, Minnehaha Creek Preserve Caroline R: Central Park, Downtown Park, Shady Oak Beach Mohamed W: Buffer Park, Park Valley Playground, Valley Park, Steiner Park Preserve Laura S: Burnes Park, Harley Hopkins Park, Interlachen Park Park Board member terms: Laura Santiago: remaining term expires 6/30/2019 Mohamed Warsame: remaining term, expires 6/30/2020 Kyle Kaczmarek: remaining term, expires 6/30/2019 Caroline Rinker: second term, expires 6/30/2019 Emma Figgins: remaining term, expires 6/30/2020 V. NEXT SCHEDULED MEETING The next scheduled Park Board Meeting is June 24, 2019 – at the Fire Station, 101 17th Ave S. VI. ADJOURNMENT ____________________________________________________ CITY OF HOPKINS PARK BOARD MEETING MINUTES April 22, 2019 A regular meeting of the Hopkins Park Board was held on April 22, 2019 at the Fire Station. I. CALL TO ORDER Kyle Kaczmarek, Park Board Vice-Chair called the meeting to order at 6:32 pm. II. ROLL CALL Present were Park Board members Kyle Kaczmarek, Emma Figgins, Mohamed Warsame and Laura Santiago. Caroline Rinker arrived just after approval of minutes. Also present was Steve Stadler, PW Director/Park Board City staff liaison. III. APPROVAL OF MINUTES Minutes for the March 25, 2019 Park Board Meeting: Laura Santiago made a motion to approve the minutes, seconded by Emma Figgins. The motion passed with a 4-0 vote. IV. BUSINESS A. Presentation of local trail improvement proposal: Hopkins resident Shaun Pakenham presented a proposal that the City consider enhancing the existing trail/natural area around the stormwater detention pond located along the north side of 2nd St NE and just east of the Hwy 169 corridor/Cedar Lake North trail. Shaun presented many photographs of the area and explained that his vision was that a new park be created at this location, that the site is historic as it is very near the homestead site built in 1861 by Harley Hopkins, the city’s namesake, and is also adjacent to the North Cedar Lake regional trail. Stadler explained the importance of the site as one of very few sites that is available to the City to store snow that is removed from the central business district after each winter storm. Stadler stated that the site’s local trail going around the stormwater pond is a popular get-away location for employees from the nearby Excelsior Crossings office complex. It was mentioned that there could be a potential to partner with the Three Rivers Park District and/or Minnehaha Creek Watershed District on site enhancements. After discussion, it was a consensus of the Board that we continue to explore ways to enhance this natural area as practicable considering: the current park system funding constraints, its likely continued use as a snow storage site and stormwater detention pond, its natural environment features, the adjacency to the regional trail, its looped local trail segment and that there is no public parking area. The Board thanked Shaun for - 2 - bringing forward his idea to the Park Board and for his interest in improving Hopkins and the City’s park system. B. Park Board Work Plans Stadler explained this new initiative as a way for the Park Board to better communicate with City Council on what is happening in the near term. A date for a joint meeting with City Council is yet to be determined but will likely be late summer or fall 2019. There was a broad ranging discussion regarding possible Park Board work plans. Topics discussed included: Three Rivers Park District current plans, City of Minnetonka Park system plans, closer coordination/participation with the Joint Hopkins-Minnetonka Recreation Department on ideas to create more interest and programs in our parks. The Board requested information to get a better idea of what recreation programming is currently happening in each park. The work plan will be further considered, refined and discussed at upcoming meetings. C. Prioritize 2020-2021 Park Improvements There was review and discussion on the status of the park improvement fund (Fund 301) and the current funding gap preventing or delaying the ability to plan for some needed park system improvements. The discussion turned to what could be accomplished within the current funding constraints. Plus, the need to create an alternative CIP plan with expanded project scopes and/or an expanded list of improvements in the event that additional park dedication fees are realized by 2020 from the Hopkins Cold Storage site redevelopment. Stadler reported that the city’s park play equipment is in good shape, generally, and that play court improvements are included in the current long range funding plan as are some park facility upgrades/replacements. However, the Shady Oak Beach picnic shelter is not funded and neither are Downtown Park or Central Park upgrades. Stadler emphasized that the balances shown in the park improvement fund report are based on shared funding for the Blake Road/Lake St NE/Minnehaha Creek triangle area improvements - $180,000 from the City’s General Fund and $180,000 from the Park Capital Improvement Fund. Stadler explained that this was a proposed 2020 funding change that had not yet been approved. He explained how the funding change made sense given that the proposed improvements are equally split between a Cottageville Park/Minnehaha Creek overview feature and Blake Road/Lake Street NE streetscape improvements. It was agreed that upgrades to both Central Park and Downtown Park are vital near-term projects but that there needed to be a flexible scope based on available future funding. Stadler will put together a proposed 2020-2024 CIP for review/discussion & approval at the May meeting. D. Other topics of interest The Board agreed that the July or August meeting include a park system tour and would include Shaun Pakenham’s proposed improvement area. E. Park Area Assignment Report Kyle Kaczmarek: Nothing to Report (NTR) - 3 - Emma Figgins: NTR Caroline Rinker: Enjoyed taking a grandchild to Turf Tots program at the Pavilion + the Pickleball courts are already being used. Mohamed Warsame: NTR Laura Santiago: NTR V. NEXT SCHEDULED MEETING: The next regular Park Board Meeting is 6:30 pm on Monday, May 20, 2019 and held at the Fire Station, 101 17th Ave S. VI. ADJOURNMENT Emma Figgins moved to adjourn the meeting, seconded by Caroline Rinker. The motion passed 5-0. The meeting adjourned at 8:09 p.m. Attest:________________________________ _______________________________, Chairperson PARK CAPITAL IMPROVEMENTS FUND (301)2/26/2018 Revised 750K Cold Storage Redeve fee revenue and revised CIP projects Actual Actual Actual Preliminary Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Working Capital Beginning Year 139,565 141,306 258,548 760,901 1,088,356 85,247 100,390 126,194 11,755 37,973 92,653 277,879 124,958 75,508 80,563 265,668 302,625 243,951 430,691 319,298 606,791 747,159 Revenues: Taxes (from matured Park Bonds)495 Interest 1,844 8,743 4,886 5,246 10,884 852 1,004 1,262 118 380 927 2,779 1,250 755 806 2,657 3,026 2,440 4,307 3,193 6,068 7,472 Dedication fees 0 0 0 0 0 Oxford Village 40,700 Moline Apts 180,750 Village Apts Sanctuary at Oakridge development 27,000 0 Cold Storage Site Redevelopment Joint Rec refunds 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 Franchise Fees (gas/elec)128,289 293,375 296,520 300,805 295,300 295,300 295,300 295,300 295,300 295,300 295,300 295,300 295,300 295,300 295,300 295,300 295,300 295,300 295,300 295,300 295,300 295,300 Transfer in Franchise Fees 319,142 Bond Proceeds 1,504,382 1,154,073 1,829,097 Hennepin County Grant Cottageville Park Donations 34,689 ISD 270 - Cotageville 100,000 BWSR Grant - netted from WD billing CDBG Funds 180,000 Interfund Loan Bond Proceeds PIR Funding (Transfer In)225,000 Water Funding (Transfer In)37,500 Sewer Funding (Transfer In)37,500 Storm Sewer Funding (Transfer In)265,000 Met Council - easement/grant Grants - Private Foundations Donations - general 12,050 989 Donations - benches T-in - Storm Sewer for Cottageville Park 351,966 120,000 Total Revenues 494,644 2,372,489 2,130,010 2,315,898 459,184 302,152 302,304 302,562 301,418 301,680 302,227 304,079 302,550 302,055 302,106 303,957 304,326 303,740 305,607 304,493 307,368 308,772 Expenditures: C.I.P. Projects 95,475 101,269 1,084,208 0 1,077,805 177,010 166,500 300,000 158,200 130,000 0 340,000 235,000 180,000 0 150,000 246,000 0 400,000 0 150,000 350,000 Other Expenditures 21,118 Cottageville Park Improvements 390,429 2,146,978 526,450 Burnes Park Improvements 1,645,374 168,212 Hilltop Park - play equipment 40,702 Play Court repairs 42,400 Shady Oak Beach Improvements Maetzold Field Play Equipment 40,058 Park Valley Play Equipment 27,001 72,999 Elmo Park Play Equipment 48,724 26,276 Central Park Design 11,066 Bond Payment Contribution (2015 Bonds)10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Bond Payment Contribution (2016 Bonds)95,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 Bond Payment Contribution (2017 Bonds) Bond Payment Contribution - Central Park 0 0 0 0 0 0 0 0 0 0 0 0 0 Skate Park commitment 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 Total Expenditures 492,904 2,255,247 1,627,657 1,988,443 1,462,292 287,010 276,500 417,000 275,200 247,000 117,000 457,000 352,000 297,000 117,000 267,000 363,000 117,000 417,000 17,000 167,000 367,000 Working Capital Year End 141,306 258,548 760,901 1,088,356 85,247 100,390 126,194 11,755 37,973 92,653 277,879 124,958 75,508 80,563 265,668 302,625 243,951 430,691 319,298 606,791 747,159 688,930 2017 Projects 2019 Projects 2022 Projects 2027 Projects 50,000 Central Park Play Equipment PARK PROJECTS 1,813,586 Burnes Park Improvements 100,000 Maetzold Field - Pavilion 180,000 Burnes Park - Tennis Courts 2033 Projects 100,000 Hilltop Park - play equipment 8,200 Shady Oak Beach Improvements 0 41,000 Play Court repairs 36,500 Shady Oak Beach Improv 158,200 2028 Projects 16,500 Shady Oak Beach Improvements 140,510 Park Lighting Upgrade - 100,000 Maetzold Field Play Equipment 177,010 2034 Projects - Interlachen PK - Portable Hockey Boards 2023 Projects 2029 Projects 150,000 Oakes Park play equipment 2,071,086 2020 Projects 130,000 Oakes Park - Tennis Courts 150,000 Interlachen Park play equipment 130,000 2018 Projects 150,000 Valley Park Picnic Shelters 2030 Projects 2035 Projects 72,999 Park Valley - Play Equipment 16,500 Shady Oak Beach Imprv 2024 Projects 126,000 1/3 cost Shady Oak Beach play eqpt 18,200 Central Park Tennis Court repairs 120,000 Valley Park Basketball Court 350,000 Cottageville Park play equipment Oakes Park - Tennis Courts 246,000 600,000 Pavilion Addition/Warming House 166,500 2025 Projects 26,276 Elmo Park - 2-5 Play Equipment 140,000 Burnes Park Play Equipment 2031 Projects - Shady Oak Beach Improvements 2021 Projects 200,000 Central Park play equipment - 300,000 Central Park Pickleball Courts 70,000 1/3 cost Shady Oak Beach picnic shelter 340,000 69,490 Park Lighting 2018 payment 50,000 Downtown Park Rehab 2032 Projects 180,000 Creek overlook + Blake Rd/Lake St Ped 155,000 Play Courts - Interlachen, Cottageville, Park Valley 300,000 Improvements 80,000 Maint - Central tennis + Pickleball, Burnes play court 235,000 Project Detail Page 1 CAPITAL REQUEST Department 2020-2024 Responsible Person PROJECT # PROJECT NAME CATEGORY Improvement or Equipment PRIORITY (1 High…5 Low)Useful Life DESCRIPTION JUSTIFICATION Expenditure Schedule 2020 2021 2022 2023 2024 TOTAL FUTURE TOTAL 40,000 40,000 200,000 200,000 - - Totals 40,000 200,000 - - - 240,000 Funding Sources 2020 2021 2022 2023 2024 TOTAL FUTURE TOTAL 40,000 40,000 200,000 200,000 - - - - - Totals 40,000 200,000 - - - 240,000 OPERATIONAL IMPACT/OTHER Public Works: Parks PW Director 17-CIP-P004 Downtown Park Rehabilitation PW - Parks A general upgrade of this urban-setting park, to include: lighting, landscaping, signage. Plus, the addition of some play equipment for 2-5 yr olds. This is a heavily used urban park serving the city's central business district which has a growing population due to redevelopments and increased housing. park has not been upgraded for several decades, is used as a venue for entertainment and is in need of revitalization. PDF - Park Dedication Fund GO - Tax Abatement Bonds Planning & Design Construction Project Detail Page 1 CAPITAL REQUEST Department 2020-2024 Responsible Person PROJECT # PROJECT NAME CATEGORY Improvement or Equipment PRIORITY (1 High…5 Low)Useful Life DESCRIPTION JUSTIFICATION Expenditure Schedule 2020 2021 2022 2023 2024 TOTAL FUTURE TOTAL 60,000 60,000 350,000 350,000 - - Totals 60,000 350,000 - - - 410,000 Funding Sources 2020 2021 2022 2023 2024 TOTAL FUTURE TOTAL 180,000 180,000 60,000 170,000 230,000 - - - - - Totals 60,000 350,000 - - - 410,000 OPERATIONAL IMPACT/OTHER PDF - Park Dedication Fund GO - Tax Abatement Bonds Design Construction City is committed to upgrade this area via a cooperative agreement with the Minnehaha Creek Watershed District. The area needs to be upgraded commensurate with the Cottageville Park improvements, Blake Road corridor upgrades and upcoming Cold Storage site redevelopment. PW - Parks Improvements to the area adjacent to Minnehaha Creek, Blake Road and Lake Street to include a creek overlook area, creek interpretation/education feature, Oakes Park. Public Works: Parks/Streets PW Director 16-CIP-P002 Minnehaha Creek Overlook - Blake Road/Lake Street Pedestrian Plaza Project Detail Page 1 CAPITAL REQUEST Department 2020-2024 Responsible Person PROJECT # PROJECT NAME CATEGORY Improvement or Equipment PRIORITY (1 High…5 Low)Useful Life DESCRIPTION JUSTIFICATION Expenditure Schedule 2020 2021 2022 2023 2024 TOTAL FUTURE TOTAL 150,000 150,000 - - - Totals 150,000 - - - - 150,000 Funding Sources 2020 2021 2022 2023 2024 TOTAL FUTURE TOTAL 150,000 150,000 - - - - - - Totals 150,000 - - - - 150,000 OPERATIONAL IMPACT/OTHER PDF - Park Dedication Fund Design and construction The two existing park shelters are 30+ years old and are in need of replacement/upgrade. PW - Parks Replace the two existing picnic shelters to architecturally complement the warming house/restroom facility. The new picnic shelters would match the Oakes Park. Public Works: Parks PW Director 13-CIP-P068 Valley Park - Replace Picnic Shelters