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IV.3. Minutes of the July 23, 2019 City Council Work Session ProceedingsHOPKINS CITY COUNCIL WORK SESSION PROCEEDINGS JULY 23, 2019 CALL TO ORDER Pursuant to due call and notice thereof a regular work session of the Hopkins City Council was held on Tuesday, July 23, 2019 at 6:33 p.m. at the Hopkins Pavilion, 11000 Excelsior Blvd., Hopkins. Mayor Gadd called the meeting to order with Council Member Brausen, Halverson, Hunke and Kuznia attending. Staff present included City Manager Mornson, Finance Director Bishop, Assistant City Manager Lenz, Public Works Director Stadler and Streets and Parks Superintendent Strachota. Oh behalf of the Council, Mayor Gadd thanked Public Works for their efforts during the Raspberry Festival. SNOW AND ICE CONTROL POLICY REVISIONS Public Works Director Stadler and Streets and Parks Superintendent Strachota discussed the revisions to the Snow and Ice Control Policy. Mr. Stadler commented that the recommendations have been discussed with the Police Department. The revisions include on-street parking restrictions during the winter months. Residents would be informed through notices and education efforts. Mr. Stadler discussed changes to the ticketing and towing policy for on-street parking violations. Council Member Hunke asked for an explanation between ticketing and towing. Streets and Parks Superintendent Strachota explained that during the snow emergencies vehicles would be given 24-hour notice to move their vehicle or it would be towed. Mr. Stadler commented that the ability to call a snow emergency in the early morning hours would allow Public Works staff to begin plowing sooner with the assist of the Police Department to locate owners of parked vehicles. The goal is begin plowing as soon as possible after a snowfall event. Staff discussed notification efforts for the transition to winter parking restrictions in the Central Business District. Mr. Stadler commented that the recommended changes would be on the August 5th City Council agenda. Council Member Brausen asked about the areas designated for on-street parking restrictions. Mr. Strachota commented that the proposed streets have more readily available off- street parking. Mayor Gadd commented on the importance of the education efforts about the changes and Council Member Brausen asked about public notification. Mr. Stadler discussed the ways the City would promote the changes, including the Hopkins Highlights, city website and Hopkins Apartment Managers’ Association. Assistant City Manager Lenz asked about off-street parking areas and enforcement. Mr. Strachota discussed the available snow emergency parking lots and commented that the Hopkins Police Department would have the ability to track owners of vehicles that need to be moved. General feedback from the City Council was in support of the proposed changes. 2020 – 2024 EQUIPMENT REPLACEMENT PLAN (ERP) AND CAPITAL IMPROVEMENT PLAN (CIP) Finance Director Bishop gave an overview of the Equipment Replacement Plan (ERP), a 5-year plan that is updated annually. Mr. Bishop discussed what is included in the ERP, the funding sources and the proposed 2020 increase. The 2020 proposed total HOPKINS CITY COUNCIL WORK SESSION PROCEEDINGS JULY 23, 2019 projects are $801,000, an increase of $99,276 from 2019. Mr. Bishop discussed what equipment is included in the proposed increase and commented that the fund ending balance is projected to be $19,000. Mr. Bishop gave an overview of the 2021-2024 proposed equipment purchases. Mayor Gadd commented that this is a preliminary look at the ERP and Council and staff would go over more details at a future Work Session. There was Council discussion regarding Public Works vehicles. Mr. Stadler explained the Wheel Loader, which is used for alley plowing, was added to the ERP replacing another piece of equipment. Council Member Brausen asked how the City disposes of older equipment. Mr. Stadler commented that a minimum amount is assigned to the equipment and then the equipment is sent to a municipal auction. Council Member Brausen asked about the $19,000 balance and what would happen if additional funds were needed for emergency equipment replacement. Mr. Bishop commented that there would be a deficit in the fund and Mr. Mornson commented that departments could offset the needed funds with cuts or holding off on another purchase. Mr. Mornson commented that Public Works does a good job maintaining their equipment. Mayor Gadd asked about the increased costs for the Fire Department equipment. Mr. Bishop would update the Council. Ms. Lenz commented on the needs and significant costs of maintaining and upgrading technology. City Manager Mornson commented that Council should send their questions to city staff and that the ERP would be on a future Work Session agenda. Mr. Bishop gave an overview of the Capital Improvement Plan (CIP), a 5-year plan that is updated annually. Mr. Bishop discussed what is included in the fund, funding sources and projected end balance. Mr. Bishop discussed the Park Dedication fund commenting that the Central Park project is no longer included. Mr. Bishop discussed the funding sources commenting that the fund is projected to end with a negative balance. Mr. Stadler commented that the Valley Park picnic shelter is scheduled for replacement in 2020. Mr. Bishop commented that Cottageville Park phase 2 is asking for $230,000 of support and Downtown Park is asking for $200,000 of support. Mr. Bishop discussed the Permanent Improvement fund, funding sources and projects. The projects include the first half of the Interlachen Neighborhood street reconstruction project as well as four new projects. Mayor Gadd commented that residents have requested the Hopkins Crossroads trail segments. There was discussion about bonding for the entire amount. Mr. Bishop discussed the Pavilion Fund, funding sources and projects. Mr. Stadler discussed the signal replacement costs at 5th Avenue and Minnetonka Mills Road and needed ADA upgrades. Mr. Bishop discussed the next steps in the budget process. The General Fund budget is scheduled on the August 13 Work Session agenda and staff would review the ERP and CIP again with Council at a future meeting. Council should send questions and comments to staff. Mr. Mornson commented that Council Members could arrange for more a more in depth budget discussion with the Finance Director. There was discussion regarding the resignation of a Park Board member and HOPKINS CITY COUNCIL WORK SESSION PROCEEDINGS JULY 23, 2019 appointment of a candidate. There was discussion of a Hopkins Interlachen resident’s comments about street reconstruction and area concerns and how to respond to the comments. Mr. Stadler commented on the City’s large investment in its infrastructure and the proven Street Reconstruction Policy. UPDATES City Manager Mornson gave the following updates: • The next City Council meeting is Monday, August 5. • National Night Out is Tuesday, August 6 and the kick-off event is at Burnes Park. • City Council walk-through tour of the City Hall construction project. • A branding update is scheduled on the August 5 agenda. • The filing period for City Council begins Tuesday, July 30. • A duplex on Blake Road is scheduled for demolition. • Hopkins and Minnetonka staff would be meeting Friday, July 26 regarding the Shady Oak development and property annexation. • Staff would be meeting on Friday, August 2 with Doran property owner. • Mr. Mornson gave an update on League of Minnesota Cities meetings and vacation schedule. • Discussion about upcoming projects within the City. • Ms. Lenz discussed potential Liquor License revisions and limitations for entertainment businesses. Staff would bring a draft back to Council for review. • Ms. Lenz discussed the Food Truck policy and feedback from community members. The City Council would like to revisit the policy. City Council gave the following updates: • Council Member Brausen would like an update from staff on the Cold Storage site. • Council Member Brausen discussed a resident comment about the condition of the trail and former railroad bridge over Highway 7. • Mayor Gadd commented that City Council members need to review the Police Department and Fire Department personnel budget requests. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Kuznia, second by Brausen, the meeting was unanimously adjourned at 8:08 p.m. Respectfully Submitted, Debbie Vold ATTEST: ___________________________ ____________________________ Jason Gadd, Mayor Amy Domeier, City Clerk