VII.2. Order Public Improvement Hearing – 2020 & 2021 Street and Utility Improvements, City Project 2019-10; KlingbeilAugust 20, 2019 Council Report 2019-081
ORDER PUBLIC IMPROVEMENT HEARING
2020 & 2021 STREET AND UTILITY IMPROVEMENTS
CITY PROJECT 2019-10
Proposed Action
Staff recommends the following motion: adopt Resolution 2019-061, Resolution Ordering Public
Improvement Hearing for 2020 & 2021 Street and Utility Improvements.
This action continues an assessable project for street and utility improvements.
Overview
At its March 19, 2019 meeting, the Hopkins City Council authorized Bolton & Menk, Inc. to prepare a
feasibility report concerning street and utility improvements along Preston Lane, Boyce Street, Goodrich
Street, Ashley Road, Holly Road, Oakwood Road, Interlachen Road, Maple Hill Road, Homedale Road,
Hawthorne Road, Meadowbrook Road, and Blake Road from Spruce Road to Boyce Street. The report is
complete and is now submitted to Council for review and further action. A summary of the issues is
provided here, and staff will provide a detailed summary of the report at the Council meeting.
Primary Issues to Consider
Scope of Improvements
Public Input
Assessments
Project Budget and Costs
Project Schedule
Staff Recommendation
Supporting Information
Feasibility Report (Available Upon Request)
Project Location Map
Resolution 2019-061
_________________________________
Eric Klingbeil, P.E., Assistant City Engineer
Financial Impact: $18,174,000 Budgeted: Y/N _Y_ Source: _PIR, SA, Water, Sanitary, Storm
Related Documents (CIP, ERP, etc.): CIP _ Notes: _________________________________________
Council Report 2019-081
Page 2
ANALYSIS OF ISSUES
Scope of Improvements
This project includes improvement of the following streets:
Preston Lane
Boyce Street
Goodrich Street
Ashley Road
Holly Road
Meadowbrook Road
Blake Road from Spruce Road to Boyce Street
The pavement condition index for most of the project area is below 40, which indicates failed pavement
and warrants reconstruction. Proposed street improvements include full reconstruction of streets and new
curb and gutter throughout the project area. Street width improvements were also considered with this
project.
Water main is proposed to be replaced throughout the project area. Most of the existing main is in excess
of 60 years old and made from cast iron. New main will be ductile iron, which has better reliability and
when properly installed a longer lifecycle than cast iron. All water services will be replaced from the
main to the property line.
Sanitary sewer improvements include the removal and replacement of the main, manholes and service
lines to the property line.
Proposed storm sewer improvements include addition of curb and gutter, removal and replacement of the
storm sewer main, addition of storm sewer inlets to reduce water ponding in the street and improvements
to reduce sediment accumulation.
Pedestrian facilities include installation of new trail on the golf course side of Meadowbrook Road. The
City is coordinating this work with the Minneapolis Park and Recreation Board (MPRB) as a portion of
the trail will be on MPRB property.
During the scoping for this project, it was determined that there was other work that should be included
in the project, due not only to proximity, but to capitalize on pricing. This additional work will be
funded by separate items in the CIP and Budget and includes the following:
Sanitary Sewer Lining in areas across the City identified by the Public Works Department.
Citywide spot alley and sidewalk repairs
Public Input
Public informational meetings regarding the improvements were held on June 25th and August 5th. The
June 25th meeting format consisted of a presentation of the overall project scope and assessments,
followed with an open house style question and answer session. The August 5th meeting was an open
house style meeting. Both meetings were well attended and staff spent significant time interacting
Council Report 2019-081
Page 3
directly with residents. A third neighborhood meeting has been scheduled for September 11th to review
proposed improvements and provide detailed information on proposed assessments.
A questionnaire was sent to all properties in the project area in March 2019 in advance of the
neighborhood meetings. 123 questionnaires were returned. Drainage concerns, desire for improved street
surface, both desire and opposition to curb and gutter, and property specific concerns were the most
common responses.
A supplemental questionnaire focused on boulevard tree impacts was sent out in July 2019 to gain
additional input on boulevard tree issues such as preservation and privately treated ash trees.
Bolton & Menk and City staff has met with individual property owners in person to discuss concerns and
look at options to minimize issues; it is anticipated meetings will continue as design progresses.
Assessments
The proposed street assessments are based on the City’s assessment policy, whereby 70% of the street
reconstruction cost and 50% of the water and sewer service replacement are assessed to benefiting
properties. The policy also allows for assessments to be capped should assessments exceed previous year
assessments by 20%; the costs for this project will trigger the assessment cap. A preliminary assessment
roll has been calculated and can be found in the appendix of the attached Feasibility Report.
The assessment cap for residential properties is $94.31 per front foot based on adding 3% to the 2019
cap. Without the cap assessments could be more than double the capped rate.
Project Budget and Costs
The estimate for this project, which includes contingency, and costs for legal, administrative, and
engineering costs for all the work totals to $18,174,000.
Project costs and funding sources are as follows:
Funding Source CIP Budget Estimated Cost
PI-PIR/General Obligation Bonds $6,064,000 $4,728,000
Assessments 3,200,000 3,200,000
Storm Sewer Fund 1,760,000 3,304,000
Sanitary Sewer Fund 3,214,000 3,214,000
Water Fund 3,722,000 3,722,000
Total $17,960,000 $18,174,000
Preliminary cost estimates show the project tracking slightly higher than the CIP budget, this is due to
additional work outside the original scope included with the project, and conservative estimates for
contingencies and soft costs. It is anticipated that costs will come down as design progresses due to
reduced contingency and efficiencies in design. Estimated costs from the storm sewer fund are higher
Council Report 2019-081
Page 4
than the CIP budget, but staff has been working with the finance director to ensure the project will be
funded.
Project Schedule
Accept feasibility report/order public hearing August 20, 2019
Public Informational Neighborhood Meeting September 11, 2019
Public hearing/order final design September 17, 2019
Approve final plans/order bids January 7, 2020
Order Assessment Hearing February 18, 2020
Public Informational Neighborhood Meeting March 4-11, 2020 (Date TBD)
Conduct Public Assessment Hearing March 17, 2020
Adopt Assessment Roll/Award Contract March 17, 2020
Begin Construction April 2020
Complete Construction November 2021
Staff Recommendation
Staff recommends accepting the feasibility report and ordering a public hearing for September 17, 2019.
CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 2019-061
RESOLUTION ORDERING PUBLIC IMPROVEMENT HEARING FOR
2020 & 2021 STREET AND UTILITY IMPROVEMENTS
CITY PROJECT 2019-10
WHEREAS, the City Council authorized and directed the City Engineer to prepare a report with
reference to the aforesaid improvement, and
WHEREAS, the City Engineer has caused to be prepared the aforesaid report for improvements
on Preston Lane, Boyce Street, Goodrich Street, Ashley Road, Holly Road, Oakwood Road,
Interlachen Road, Maple Hill Road, Homedale Road, Hawthorne Road, Meadowbrook Road, and
Blake Road from Spruce Road to Boyce Street; and this report was received by the City Council
on August 20th, 2019, and
WHEREAS, the report provides information regarding whether the proposed improvement is
necessary, cost-effective, and feasible; whether it should best be made as proposed or in
connection with some other improvement; the estimated cost of the improvement as
recommended; and a description of the methodology used to calculate individual assessments for
affected parcels,
NOW THEREFORE, BE IT RESOLVED by the City Council of Hopkins, Minnesota:
1. The Council will consider the improvement of such streets and utilities in accordance
with the report and the assessment of benefitting properties for all or a portion of the cost
of the improvement pursuant to Minnesota Statues Chapter 429 at an estimated total cost
of $18,174,000.
2. A public hearing shall be held on such proposed improvement on Tuesday, the 17h day of
September in the Council Chambers at 101 17th Avenue South at 7:00 P.M. and the City
Clerk shall give mailed and published notice of said hearing and improvements as
required by law.
Adopted by the City Council this 20th day of August, 2019.
_________________________
Jason Gadd, Mayor
__________________________
Amy Domeier, City Clerk
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