2007 City of Hopkins, MN Budget2007 BUDGET
CITY OF HOPKINS,
MINNESOTA
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Business Education Arts
1010 First Street South
Hopkins, MN 55343
January 2007
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Citizens, Honorable Mayor, City Council
City of Hopkins
Hopkins, Minnesota 55343
Dear Citizens, Mayor and Council Members:
It is my pleasure to present to you the City of Hopkins 2007 Budget. Hopkins' strong financial position and proactive fiscal management practices allowed
options for the City Council to maintain a service delivery at current levels while minimizing the impact on the 2007 tax levy. The final result is an adopted 2007
budget that lives within the City's financial resources, meets basic service needs, provides for the maintenance and replacement of the City's infrastructure, and
plans for the future, keeping Hopkins' good financial condition intact.
The Municipal Budget is intended to reflect the goals, objectives, and priorities established by the City Council with input from the residents and taxpayers of
Hopkins, and fairly represents the revenues and expenditures necessary to provide the services and programs desired by the community.
The City of Hopkins is fully developed. Challenges exist for redevelopment and building community. The city governing body involves its' citizens and
constituents through its mission and vision statement by: conducting a citizen's academy, providing a state of the city address, publishing a city annual report,
and communicating with the community as often as possible regarding many city initiatives and proposed polices. The budget adoption is a significant way in
which the City Council expresses their leadership_ The City Council establishes budget goals, which are accurately reflected in this budget.
2007 BUDGET DEVELOPMENT
The City has developed a number of elements that have been brought together to provide the best information for the Council to make their budget decisions.
These elements include the following:
Strategic Planning Process The Council has a mission and vision statement, which helps determine the priorities of the community and direct the
council in providing services for its constituency. As part of the process annual goals and objectives are set.
Program Budgeting This provides more information in regards to what programs departments provide and what is the individual cost of those
programs. This accomplishes the objective of reviewing revenues and expenditures based on program activity.
Four Year Budget Modeling Encourages future planning for the General Fund budget and allows us a preview at projected property tax levy needs
over the next four years.
d'attnetin,i with the Community to Enhance the QualiQ/ o f i fiie
(Inspire d {ducate Involve Communicate
2
CITY OF HOPKINS
Cash Flow Models Cash flow projections are created for all funds to provide us with a view of future sources and uses within the various funds
and for the City as a whole. This assists in long range planning and goal setting.
Net Property Tax Cost for Sample Properties Developed many years ago, this provides information to the council incorporating expected
increases in valuation and projecting actual costs on sample properties within the City.
Net Tax Cost by Program This provides both a dollar and percentage of property tax support for each of the City's general fund programs.
HOPKINS IN 2007
In the year 2006, the nation's economy experienced some growth. However, the governmental environment was to maintain staff and minimize budget
increases. The city continued to provide all core services through 2006. The City held the line on expansion of staffing and capital expenditures that along
with retirements allowed us to maintain a balanced budget. Program budgeting has helped in our analysis of city services, while we look at ways to continue
to do more with less. The Council and staff will also continue to investigate additional revenue sources.
In 2006, the City's tax base continued to grow. Redevelopment of properties in Hopkins helped to increase our tax base, which increased our tax capacity.
The levy has gone up an average of 5.9% per year for the last five years. The above average increases in the levy are attributed to the loss of
intergovernmental revenues from the state and a $890,000 levy for the new fire, public works and police facilities. The City's general fund expenditures have
increased an average of 3% a year over the last five years. This increase is directly related to salary and benefit increases for employees, insurance costs
and oil based products. Diligent planning and management has helped in keeping operating expenditures down.
The employee compensation has remained competitive in the market for both those with and those without labor contracts. The number of employees has
remained stable at 110. We will be adding one additional dispatcher and enhancing the emergency response program for 2007. However, the City will not
be adding an extra employee since the majority of the payroll costs for the new dispatcher are being funded through the reduction in the number of part -time
parking enforcement officers in the Police Department from 2 to 1.
ECONOMIC OUTLOOK
Minnesota's overall economy is one of the strongest in the nation. Thirteen Fortune 500 companies are headquartered in Minnesota. Super Valu is the
largest food wholesaler in the nation. They are a Fortune 500 company that continues to expand in Hopkins. Another Fortune 500 company with a branch in
Hopkins is US Bank. Included with the Fortune 500 companies in Hopkins there is a diverse community made up of a healthy mix of residential, commercial
and industrial properties.
Hopkins economic outlook is very stable. The City has expanded its commercial tax base through redevelopment. It is also an attractive bedroom community
of Minneapolis with new home construction. Hopkins is an inner -ring suburb of Minneapolis with a good mix of 34% residential, 42% commercial and
industrial and 22% apartment properties. Hopkins participates fully in the Minneapolis and Hennepin County economies. Hopkins has preserved its central
downtown area where development continues because of its highly desirable location. Retail sales are strong at more than 200% of the states and nation's
levels. This reflects on the strength of the downtown area. Hopkins wealth levels are above average when compared nationwide.
2007 BUDGET
3
CITY OF HOPKINS
REDEVELOPMENT
Significant redevelopment has occurred within the City of Hopkins over the past five years. This redevelopment has contributed substantially towards the
increase in property values and by making Hopkins a more desirable place to live and work. In 2004 and early 2005 the City of Hopkins completed
construction of a new fire station, rebuilt and added onto the public works storage facility and remodeled and expanded the police station.
The largest redevelopment project in the city's history is beginning to occur in 2007. The City has been working for several years to redevelop the Red Owl or
North Annex site east of Highway 169 on Excelsior Boulevard in Hopkins. It is a 29 -acre parcel that housed several operations for Super Valu over the past
decades. The office redevelopment that the City has been seeking for quite some time is now coming to fruition. Cargill has recently announced that they
will be taking a very large share of the site for corporate office development. This potential $130 million project, which begins in 2007 and continues into the
early part of the next decade, will not only bring over 750,000 square feet of Class A office space to Hopkins, but will also bring over 2,500 new jobs to the
City.
In addition to this large office development, other development continues in Hopkins. This includes new commercial structures on Mainstreet, renovation of
older industrial buildings, new residential projects, and more mixed -use projects that incorporate residential and commercial development. Overall, these
redevelopment efforts continue to ensure that Hopkins remains a desirable community to live and work in.
LONG TERM OBJECTIVES
The City Council and staff have established long term objectives for the community and the working environment
Increase ratio of residential properties.
Maintain the high quality of our livable community.
Increase tax base to spread share of tax burden.
BUDGET OBJECTIVES FOR 2007
Maintain core City services at a reasonable price for residents and commercial /industrial users.
Use program budgeting as a tool for analysis of all programs and services to:
look for ways to reduce dependency on the property tax,
find greater efficiencies in the provision of current services and programs,
compare staffing levels to workloads to assure proper allocation of resources,
create greater linkages between revenues and expenses, to allow for more entrepreneurial approaches to non essential services.
Forecast funding needs and tax implications to assure strong long -term financial stability.
Continue policy of avoiding the use of fund balances for operating expenses.
Recognize and award employees that assist the City in saving money.
Evaluate and investigate other sources of revenue.
2007 BUDGET
4
BUDGET CONSIDERATIONS
There are areas to consider that may affect the budget during the next few years.
State Tax Reform:
The state's ongoing budget issues may again affect City finances as well as residential and commercial based taxpayers.
Property Classification Changes In the past there has been a tendency to shift some of the tax burden back to residential taxpayers from
commercial /industrial taxpayers. This continues with the phase out of limited market value on residential properties.
Tax Increment Finance Any changes in property classifications impact property taxes generated by TIF districts. Currently the tax generated in
the various districts is projected to be sufficient to cover any debt or liabilities created in the districts.
Property Tax Freeze and /or Levy Limits May be considered in the future as a tool to hold down local government spending.
Y State Aids In 2002 the state shifted a portion of its aids from local governments to school districts, allowing local governments to levy back the
loss. In 2003 the state un- allotted a portion of local government aids without the ability to raise taxes. In 2004 cities were given the authority to
levy back 60% of lost local government aid. The trend of reducing local government reliance on state aids is anticipated to continue into the
future.
Real Estate Values Real estate values in this community continue to increase. This results in an increase in the City's tax capacity, which in turn
decreases the overall tax rate. In addition, three tax increment districts were decertified in 2004 adding over $69M in increased value to the general
tax base.
Overall, expenditures will increase by 4.29% in 2007 with projected increases of about 3% in 2008 and 3% a year into the future. Future programs
and services provided by the City of Hopkins may change in relation to available revenue sources. The City Council and staff continue to work on
budget solutions in light of decreases in funding sources. This planning assists in minimizing the impacts of potential tax freezes, additional state aid
losses and reduced potential redevelopment activity.
Fund Balances for governmental fund types will continue to be strong for the next 3 to 4 years, absent any significant changes in the policy of
avoiding the use of fund balance reserves for current expenditures.
GAUGING THE CITY
The City uses the following performance measures:
Tax levy history in relation to the consumer price index.
Sample properties cost per month
Comparisons of comparable communities
Goal achievement
CITY OF HOPKINS
2007 BUDGET ADOPTION
Overall the budget objective is to provide quality services at a reasonable cost, keeping tax rates fairly constant In the past this has been
accomplished through increased net tax capacity levels and keeping the tax levy at a reasonable amount, at the same time allowing the City enough
funds to continue with the level and quality of service it currently has. In 2003, the City implemented a $550,000 tax levy for the new fire station and
2007 BUDGET
5
CITY OF HOPKINS
public works storage facility. In 2004, the City implemented an additional $450,000 tax levy for the remodeling and expansion of its police
department facility. At the same time as these new levies were being implemented the state significantly reduced local government aid to the city.
These new levies and the loss of state aid have significantly impacted the city's tax rates. The city's tax capacity rate has gone from 32% in 2001 to
57% in 2004 but was reduced to 49% in 2005 largely due to the decertification of three tax increment districts and has been reduced each year
thereafter due to growth of the tax base and service efficiencies throughout city government. The 2007 city tax rate is 46
The adopted General Fund budget has a 4.29% expenditure increase for a total General Fund Budget of $9,269,767. The city's tax capacity rate for
2007 shows a decrease of 4.223% from 2006. The total tax levy increase for 2007 is 4.36 The levy includes funds designated for general fund
operations and debt service payments. The capital levy was increased to $50,000 and the levy for the Housing and Redevelopment Authority
remains at $20,000. The monthly city tax cost for a median valued home, which increased in value by 15% from $189,000 in 2005 to $217,400 in
2006 is approximately $84 or approximately $1,005 for the year.
The city's goals and objectives were once again reviewed and updated by city staff, commissions, citizens and the City Council. They are integral
part in meeting the needs of the citizens. The goal, objectives and action steps are included in the budget document on pages 13 -14.
Sincerely,
CITY OF HOP INS
Rick Getschow
City Manager
6
2007 BUDGET
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Hopkins
Minnesota
For the Fiscal Year Beginning
January 1, 2006
6a,14,./
President Executive Director
CITY OF HOPKINS
7
The Government Finance
Officers Association of the
United States and Canada
(GFOA) presented a
Distinguished Budget
Presentation Award to City of
Hopkins, Minnesota for its
annual budget for the fiscal year
beginning January 1, 2006. In
order to receive this award, a
government unit must publish a
budget document that meets
program criteria as a policy
document, as an operations
guide, as a financial plan, and as
a communications device.
This award is valid for a period
of one year only. We believe
our current budget continues to
conform to program
requirements, and we are
submitting it to GFOA to
determine its eligibility for
another award.
Community
Services
Assessing
City Clerk
Elections
Inspections
Reception
Communications
MIS
Finance
Accounting
Payroll
Utility Billing
Budgeting
Real Estate
Debt
Equipment
Replacement
Boards
Commissions
Planning
Economic
Development
Economic
Development
Housing
Planning
Zoning
Public Housing
TIF Districts
Parking
Paratransit
CITY OF HOPKINS
CITIZENS
CITY
COUNCIL
City Manager
Administration
Fire
Fire Medical
Response
Fire Prevention
Emergency
Preparedness
Chemical
Assessment
2007 BUDGET
8
City Attorney
Police
Patrol
Investigation
Dispatch
Crime
Prevention
Records
Public Works
Building Maint.
Equipment
Engineering
Parks Forestry
Street /Traffic
Refuse
Water Sewer
Facilities Mgmt_
Activity Center
Center for the Arts
Depot, Skate Park
Pavilion /Ice Arena
City of
Minnetonka
Recreation
Playgrounds
Ice Rinks
Joint
Recreation
2006
MISSION STATEMENT
Educate
Continually enhance partnerships with citizens.
Inspire citizen leadership.
Educate and involve residents.
Communicate openly and effectively.
Be responsive.
Be fiscally responsible
CITY OF HOPKINS
Inspire
Hopkins
Partnering with
Citizens to
Enhance the
Quality of Life
Communicate
Together, all of city government pledges to: As a City Council we pledge to:
Continually enhance partnerships with staff.
Lead in the creation of a community -wide vision.
Set policy.
As a staff, we pledge to:
2007 BUDGET
9
Involve
Continually enhance partnerships with the City Council.
Develop and implement long -term plans.
Provide quality customer service that is:
o Responsive to the needs of the community.
o Innovative.
o Accessible.
COMMUNITY PROFILE
CITY OF HOPKINS
The first settlers of Hopkins arrived in 1852; however, the roots of the town begin in 1887 with the building of the Minneapolis Threshing Machine
Company, later called Minneapolis Moline. Minneapolis Moline, once employed most of the Hopkins residents. The West Minneapolis Land Company was
also founded in 1887 and was formed to build housing for the Minneapolis Moline factory workers. In 1893, the Hennepin County Board of
Commissioners received a petition signed by 41 residents, asking that the village be formed. Following an election, the community was then incorporated
as the village of West Minneapolis.
The original village was comprised of three square miles, and it has been enlarged by annexation to its present size of about four square miles. The
population at the time of its incorporation was 1,105; today, there are 17,559 people living in Hopkins. In 1928, the name of the village was changed to
Hopkins for Harley H. Hopkins who was among its first homesteaders and was the community's first postmaster. The first mayor was Harley Hopkins'
son, Chester L. Hopkins.
On January 1, 1948, the village became a city upon adoption of a City Charter with a Council /Manager form of government. The City Council consists of
four council members and the mayor. Council members serve four -year terms and are elected at large. The mayor is elected at large for a two -year
term. The governing council is responsible, among other things, for passing ordinances, adopting the budget, appointing committees and hiring the City's
manager and attorney
Hopkins has always had a core business district, and in the center of that early business district was Hopkins City Hall at 8th Ave N and Mainstreet.
Completed in 1912, it housed the city's police and jail in the rear portions, and city offices, library and meeting room upstairs. The fire station was on the
main level, and the firefighters used horse drawn rigs. The building was remodeled in 1940 to accommodate more fire trucks.
That fire station was torn down in 1965 after a new City Hall, Police Station and Fire Station were built at 1010 1st St S. In 2004, a new Fire Station was
built on 17th Ave. The Police Department was expanded and remodeled in 2005. In the summer of 1982, the city and its Public Works Department
accomplished the challenge of building a city garage on a small area, using as many of the existing structures as possible, doing it within a $475,000
budget, and doing it without disrupting city services. The Public Works facility was expanded and remodeled in 2004.
Adjacent to the Public Works facilities is the Hopkins Pavilion, which was built with money from a 1989 park bond referendum. The facility opened in
December 1991. It is now one of the premier facilities of its kind in the Twin Cities area, and is used for soccer, lacrosse, in -line roller hockey, skating and
ice hockey. The Hopkins Activity Center, a multipurpose community facility, opened in January 1981 at the site of the former South Junior High School. A
variety of programs for people of all ages are offered at the Activity Center. It was renovated in 1990, and the facility includes a gymnasium, meeting
rooms and kitchen. The Hopkins Historical Society, which was started more than 24 years ago, also is located in the Activity Center.
The Hopkins Center for the Arts, 1111 Mainstreet, opened in November 1997. The Arts Center stands as a focal point for arts, culture and entertainment
in the Hopkins community, the Twin Cities metro area and the region. It is a community gathering place where young and old can enjoy high quality, multi-
disciplinary cultural arts programs and community activities. The Arts Center includes a theater, a visual arts gallery, multipurpose spaces for rehearsals,
community activities and small performances, a visual arts classroom, a dance studio, and kitchen facilities for serving catered food.
It addition to its facilities, the City of Hopkins is home to the annual Raspberry Festival. The first festival was organized in 1934 by a group of community
business people who were concerned that the Hopkins economy and community needed a boost. This festival is one of the largest in the state.
2007 BUDGET
10
Dated of Incorporation
Date of Adoption of City Charter
Form of Government
Fiscal Year Begins
Area of City
Miles of Streets and Alleys:
Trunk Highways
County
City Streets
Alleys
Miles of Sewers:
Storm Sewers
Sanitary Sewers
Miles of Watermains
Civil Defense Warning Sirens
Fire Protection:
Number of Stations
Number of Employees Volunteer
Police Protection:
Number of Stations
Number of Employees
November 27, 1893
December 2, 1947
Council Manager
January 1
4.0 Square Miles
1.6
6.3
55.0
9.9
Housing
Single Family
21.4 Multiple Family
43.4 Duplexes
Condo /Townhouses
52.6
School Enrollment
3 Education
Elementary Schools
Middle Schools
1
36 Unemployment Rate
1
41
CITY OF HOPKINS
Parks:
City Parks
Playgrounds
Skating Rinks
City Bond Rating Standard Poor's AA-
Moody's A+
Property Values $1.61 billion
2007 BUDGET
1 1
12
1
18
Elections:
Registered Voters last general election 10,621
Number of votes cast last general election 6,279
Election day registrations 1,179
Percentage of registered voters voting 59%
2,382
4,188
486
1,763
7,900
7
3
3.6%
1920
1930
1940
1950
1960
1970
1980
1991
2000
2001
2002
2003
2004
2005
2006
Population:
3,055
3,834
4,100
7,595
11,380
(census) 13,395
(census) 15,336
(census) 16,534
(census) 17,145
17,145
17,250
17,559
17,643
17,675
N/A
ORGANIZATION STRUCTURE
The home rule charter of the City was adopted on December 2, 1947 and serves as the basis for the government operations of the City. The City utilizes
the council- manager form of municipal government. The City Council is comprised of the mayor and four council members. The mayor and the council
members are elected at large. The council members serve a four -year term and the mayor serves a two -year term. The city manager of the City is the
chief administrative officer of the City. The city manager and the city attorney are selected by the City Council and serve an indefinite term. The city
manager controls and directs the administration of the City's affairs and therefore, supervises all departments and divisions of the City. The city attorney
provides legal and prosecution services for the City. City boards and commissions serve in an advisory capacity to the City Council.
The City is managed through seven departments, each with a department head who reports to the city manager. In addition to the departments the city
manager oversees the administration, human resources and management information functions. A description of each of the departments is included in
this document. Within each department are several programs. A description of each program, its objectives and budgets are presented in this
document.
The City utilizes several commissions to advise, prioritize or implement various city issues or projects throughout the year. These commissions are
comprised of volunteer citizens and an appointed staff member as a liaison. The Charter commission reviews the city charter for appropriateness and
also recommends changes to the charter. They meet annually or more often as needed. The Human Rights commission meets monthly and they
promote equality and fairness within the community. The Zoning and Planning commission meets monthly and reviews and recommends zoning
applications, changes to zoning ordinances and recommends possible future economic development for the City. The Park board meets monthly to
review park and recreation programs use and recommends future programs and development for parks. The Chemical Health commission meets
monthly and they promote chemical use awareness in the City.
There are also several internal committees comprised of department heads and employees to assist in the management of City operations. These
include the Labor Management committee, Employee Management committee, Safety committee and Police Review committee.
ORGANIZATION GOALS
Long -range goals for the City are:
o Continually enhance partnerships with citizens.
o Inspire citizen leadership.
o Educate and involve residents.
o Communicate openly and effectively.
o Be responsive.
o Be fiscally responsible.
o Provide quality customer service that is:
Responsive to the needs of the community.
Innovative.
Accessible.
CITY OF HOPKINS
2007 BUDGET
12
CITY OF HOPKINS
Short-term goals are reviewed bi- annually by City Council and staff. The discussion begins with the global environment and ends with prioritizing goals for
the near future. Below are the short-term goals for the City and some strategies to implement them.
Goal I To Improve Communications and Marketing Efforts to
Residents, Developers and Businesses
Action 1 Think Hopkins Implement the City -wide Branding and
Marketing Campaign as a partnership with the HBCA and
Hopkins Marketing Committee
Action 2 City Website: 2007 Redesign planned. Explore more E-
Government capabilities.
Action 3 Monthly Newsletter- Hopkins Highlights: Continue to be a
well- received publication delivered to every household
Action 4 Collaboration with the official city newspaper (Sun *Sailor)
regular city columns
Action 5 Enhance the promotion of city events (Raspberry Festival,
Mainstreet Days, and Heritage Celebration)
Action 6 Conduct a City -Wide survey
Action 7 Produce a Printed City Annual Report
Action 8 Implement "Action Center" customer service /complaint
tracking software
Action 9 Continue conducting Annual Citizen Academies and Alumni
Events
Action 10
Action 11
Comprehensive Plan Update /Revision as a Community
Building Tool
Research the Construction of a Message Board at the
Hopkins Pavilion
Goal II Provide and Nurture Growth of Employees and the City
Council
Action 1 City Council and Board /Commission Orientation
Action 2 Explore a City Council Training /Feedback system
2007 -08 GOALS AND OBJECTIVES
13
Goal II Provide and Nurture Growth of Employees and the City
Council (continued)
Action 3 Research conducting a city -wide Volunteer and Board
recognition event
Action 4 Monitor the new employee evaluation system
Action 5
Action 6
Action 7
Action 1
Action 2
Action 3
Action 4
Action 5
Action 6
2007 BUDGET
Initiate an Employee Academy
Reinvigorate the Tuition Reimbursement program
Implement a City -wide employee training program
Goal III Enhance the Budget Process and Increase the Education
and Understanding of City Finances
Continue with a new budget process whereby department
presentations and work sessions are begun after
department budgets are submitted and evaluated
Conduct a detailed analysis of all city fees
Research the Possibility of Conducting a Budget "Boot
Camp"
Entire Newsletter devoted to the budget
Feature Newspaper article on the budget
Restart and /or Reinvigorate the Bricks and Benches
Programs
Goal IV Improve the Quality of Life in Hopkins
Facilitate Redevelopment throughout the City
Action 1 Downtown Luther property: Work with a developer on a
mixed use redevelopment
Action 2 Block 64: Work with a developer on a mixed use
redevelopment project
CITY OF HOPKINS
Goal IV Improve the Quality of Life in Hopkins (continued) Goal V- Provide and Nurture Citizen Growth and Development
Action 3
Action 4
Action 5
Action 6
Action 7
Action 8
Action 9
Action 10
Action 11
Action 12
Action 13
Action 14
Action 15
Action 16
Action 17
Excelsior Crossings: Coordinate efforts to conduct
redevelopment on the site with Opus Northwest, LLC (office
project)
Shady Oak Road: Coordinate efforts with Hennepin County
and the City of Minnetonka to implement a plan or the future
redevelopment along the Shady Oak Road Corridor
Hopkins Dodge Site: Work with potential developer on a
redevelopment of this site.
East End Study Implementation
Continue with the Nurturing Our Retired Citizens (NORC)
Project
Implement a Hopkins Police Chaplaincy Program
Pursue an upgraded and enhanced Code Enforcement and
Rental Licensing Program
Continue with the Blake Road Corridor Initiatives
Sanitary Sewer Inflow and Infiltration Program
Partnership with the Minnesota Pollution Control Agency
(MPCA) for Remediation of the Hopkins Closed Landfill
Partnership with the Three Rivers Park District for the
planned Depot Improvements
Enhancement of the City /Regional Trail System (Signage)
Research City /Regional Transportation System (Hop -a-
Ride, Met Transit) to be assured it is meeting resident
needs.
Research Downtown Safety Enhancements (Improved
Lighting, Ramp Cameras)
Neighborhood Park Initiative. Park Board will partner with
neighborhoods and neighborhood associations regarding
the improvement and enhancement of neighborhood parks
2007 BUDGET
14
Action 1 Neighborhood Association Growth and Development.
Research methods to enhance and promote city
neighborhood associations. Possibilities include potentially
providing training and technical assistance.
Action 2 Research the implementation of a Citizen Emergency
Response Team (CERT) Program
Action 3 Strengthen efforts to involve residents from minority
populations in City activities /issues (Blake Corridor,
Human Rights Commission)
Action 4 Research methods to increase city volunteerism
Goal VI Meet with groups /organizations to talk about mutual areas
of interest
Action 1 Meeting with the Neighborhood Association
Presidents /Representatives
Action 2 Faith Community Network
Action 3 Meeting with the Hopkins School District and School Board
Action 4
Action 5
Action 6
Action 7
Action 8
Action 12
Meeting with Legislative representatives (Establish a
legislative platform /agenda)
Meeting with HAMA (Hopkins Apartment Managers
Association)
Meeting with the Business Community (HBCA)
Meeting with Metropolitan Council Representatives
Meeting with Hennepin County Commissioners
Action 9 Meeting with City Service Clubs
Action 10 Meeting with the City of Edina Council (U.S. Women's Open
2008, Recreation Programs)
Action 11 Meeting with the City of St. Louis Park Council
Meetings with the City of Minnetonka Council (Shady Oak
Road)
CITY OF HOPKINS
FINANCIAL MANAGEMENT AND POLICIES
The City of Hopkins Finance Department is responsible for maintaining the accounting system and monitoring compliance with the budgetary controls and
financial policies established by the City Manager and City Council. Following is an overview of relevant financial management practices, policies and
year -end reporting.
BASIS OF ACCOUNTING
The accounting system provides for a complete, self balancing account group for each fund of the City. Accounting records are maintained on the
modified accrual basis for City funds. The exception is the proprietary funds, which are on full accrual. The modified accrual basis of accounting
recognizes revenues to the degree that they are available to finance expenditures of the fiscal period. Similarly, debt service payments and a number of
specific accrued liabilities are only recognized as expenditures when payment is due because it is only at that time that they normally are liquidated with
expendable available financial resources. The budgetary basis of accounting is the same basis of accounting used to prepare the City's financial
statements as included in the City's Comprehensive Annual Financial Report at the fund statement level.
COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR)
The City implemented Governmental Accounting Standards Board (GASB) Statement No. 34 for the year ending December 31, 2003. The statement
also requires the City to utilize the economic resources measurement focus as well as the accrual basis of accounting.
The City operates on a calendar fiscal year and reports its year -end financial position in a Comprehensive Annual Financial Report (CAFR), prepared by
the City's Finance staff. Copies of the 2006 CAFR will be available to the public upon completion in June 2007 and a summary of the results will be
published in the official newspaper.
The 2006 CAFR will be audited upon completion by the independent auditing firm of KPMG, LLP to insure accuracy and compliance with federal and state
laws and regulations. State law provides that the City may arrange for an examination of its books, records, accounts and affairs, or any part thereof, by
the State Auditor or by Certified Public Accountants. It has been a long- standing policy of the City to provide for a complete annual audit of the City
records by independent Certified Public Accountants.
The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement of Excellence in Financial
Reporting to the City of Hopkins for its CAFR for the fiscal year ended December 31, 2005. The Certificate of Achievement is a prestigious national
award recognizing conformance with the highest standards for preparation of state and local government financial reports.
CAPITAL IMPROVEMENT PROGRAM POLICY
The City will develop a multi -year plan for capital improvements and update it annually. The five -year budget capital improvement will be approved and
incorporated into the operating budgets. The following years budget will be adopted with the year after that on a cycle consistent with the operating
budgets.
The City will identify the estimated cost and potential funding sources for each capital project proposal before it is submitted to the Council for approval
and that process will determine the most cost effective financing method for the proposed project. The City will make all capital improvements in
accordance with the adopted capital improvement program or as amended by the City Council. Capital purchases not otherwise funded through an
approved budget shall require City Council approval. The City will maintain all its assets at a level adequate to protect the City's and its citizen's capital
investment and to minimize future maintenance and replacement costs.
2007 BUDGET
15
CITY OF HOPKINS
EQUIPMENT REPLACEMENT PLAN POLICY
The City will develop a multi -year plan for equipment replacement and update it annually. The five -year budget equipment replacement plan will be
approved and incorporated into the operating budgets. The following years budget will be adopted with the year after that on a cycle consistent with the
operating budgets.
The City will identify the estimated cost and potential funding sources for each equipment proposal before it is submitted to the Council for approval and
that process will determine the most cost effective financing method for the proposed equipment purchase. New pieces of equipment not previously in
the equipment replacement plan must first be financed through the departmental budget and will be placed in the equipment replacement plan the year
following the purchase. The City will make all equipment purchases in accordance with the adopted equipment replacement plan or as amended by the
City Council. Equipment purchases not otherwise funded through an approved budget shall require City Council approval.
The City will maintain all its equipment assets at a level adequate to protect the City's and its citizen's capital investment and to minimize future
maintenance and replacement costs.
BUDGETARY AND FINANCIAL CONTROL POLICIES
A. The council shall have full authority over the financial affairs of the City.
B. City manager shall control and direct the administration of the City's affairs.
C. The manager shall prepare the budget annually and submit it to the council and be responsible for its administration after adoption.
D. The manager will prepare and submit to the council at the end of the fiscal year a complete report on the finances and administrative activities of the
City for the preceding year; and keep the council advised of the financial condition and future needs of the City.
E. The annual budget shall provide a complete financial plan for the budget year by fund.
F. The council shall levy the taxes necessary to meet the requirements of the budget for the ensuing fiscal year.
G. The city manager shall be the chief purchasing agent of the City.
H. The City will maintain an investment policy that invests available funds to the maximum extent possible, at the highest rates obtainable at the time of
investment, in conformance with the legal and administrative guidelines. Any money in any fund belonging to the City, or any branch thereof, may be
invested by the city manager according to policies adopted by the City Council.
I. The city manager shall be the chief accounting officer of the City and shall submit to the council a statement each month containing information
relative to the finances of the City as the council may require. Each year the city manager shall submit a report to the council, no later than June 30,
covering the entire financial operations of the City for the past year. This report shall follow the style and form, as far as practicable, prescribed for
annual City financial reports and copies will be made available to interested parties.
BUDGET CONTROLS
Budgets are financial plans for future events. The budget document is the result of months of work and planning and includes proposed revenues and
expenditures for 52 separate funds. These funds are grouped into five major categories. They are:
o General Fund
o Special Revenue Funds
o Enterprise Funds
o Internal Service Fund
o General Debt Service Funds
2007 BUDGET
16
Budgets are complete financial plans for the future by fund, showing all proposed expenditures and estimates of all anticipated revenues. The council
may include or exclude at its discretion any fund, except the general fund. The budget shall be submitted to the council at a regular council meeting, in a
manner prescribed by state statute, not less than 30 days prior to final approval. The budget is a public record open to public inspection. The council
shall hold a public hearing on the budget and it shall make such changes therein as it deems necessary and adopt the budget by resolution.
It has been City policy to annually approve a balanced General Fund budget. A balanced budget is a budget in which expenditures are equal to income.
Other City funds may or may not have a balanced budget depending on when funding is received for specific expenditure needs. For example a grant
may be budgeted for an expenditure that may overlap years. Thus all revenues would be in one year and the expenditures would be in multiple years.
Budgets are estimates and may be amended under the following guidelines.
CITY OF HOPKINS
PREPARATION OF THE ANNUAL BUDGET The annual budget shall provide a complete financial plan for the budget year by fund, showing all
proposed expenditures and estimates of all anticipated revenues applicable to proposed expenditures and any other information the council may require
or the city manager might deem desirable. In parallel columns shall be shown the amounts, if any, granted and expended under similar heads for the
past two complete fiscal years and, as current as possible, for the immediate past fiscal year. The council may include or exclude at its discretion any
fund, except the general fund. The budget shall be submitted to the council at a regular council meeting, in a manner prescribed by state statute, not less
than 30 days prior to final approval. It shall be a public record open to public inspection by anyone and the city manager shall cause sufficient copies
thereof to be prepared for distribution to the mayor, members of the council and interested persons.
ADOPTION OF THE BUDGET The council shall hold a public hearing on the budget and it shall make such changes therein as it deems necessary and
adopt the budget by Resolution.
ENFORCEMENT OF THE BUDGET Except as set forth in Section 7.16, the city manager or the City Council shall not approve any expenditure
uncovered by the budget. The City Council may approve expenditures uncovered by the budget if there is sufficient unexpended balance left after
deducting the total past expenditures and the sum of all outstanding bills, orders and encumbrances. No employee of the City shall place any orders or
make any purchases except for the purpose and to the amounts authorized in the budget. Except as in this Charter otherwise provided, any obligations
incurred by any person in the employ of the City for any purpose not authorized in the budget or for any amount in excess of the amount therein
authorized shall be a personal obligation upon the person incurring the expenditure.
ALTERATIONS IN THE BUDGET Except as set forth in Section 7.16, after the budget shall have been duly adopted, the council shall not have power to
increase the amounts therein fixed, whether by the insertion of new items or otherwise, beyond the estimated revenues, unless the actual receipts shall
exceed such estimates, and in that event not beyond such actual receipts. The sums fixed in the budget are appropriated at the beginning of the fiscal
year for the several purposes named therein. The council may reduce salaries or the sums appropriated for any other purpose, or authorize the transfer
of sums from unexpended balances to other purposes.
Budgets are adopted by fund and are appropriated for several purposes. The council may reduce appropriations within any fund and re- appropriate those
funds within the same fund for other purposes. The council may also increase appropriations if actual receipts exceed budgeted revenues. The increase
in appropriations cannot exceed the excess in budgeted revenues. The budget, as presented in this document, is developed for each program within a
department. For example, the Finance department is made up of several programs including Benefit Administration, Payroll, Utility Billing, etc... For
management purposes, the sum of the program expenditures may not exceed the total budget for the specific department. For legal purposes, the
2007 BUDGET
May 10
Meet with Council to set parameters and goals for 2007 budget process
June 12
Distribute budget worksheets to departments
June 30
Departmental budgets to be completed and returned to finance
July 10 July 14
Finance reviews and compiles budget summary
July 17 July 21
City Manager Finance to meet with departments to review budgets
July 25, Aug 8, 22, 29
Council work sessions to review budgets
September 5
City Council adopts preliminary levy and budget
September 7
Proposed 2006 budget and levy certified to Hennepin
September /October /November
Special Revenue Enterprise budgets presented to Council for review and approval
December 4
Truth in Taxation public hearing
December 19
Final budget approval and tax levy certification
December 28
Final 2006 levy certification to Hennepin County
CITY OF HOPKINS
general fund total expenditures cannot exceed the total general fund appropriation. The council must budget for the general fund but budgets for all other
funds are at their discretion.
Budgets are adopted on a basis consistent with generally accepted accounting principles and are defined on the same basis of accounting described
below. Annually appropriated budgets are legally adopted for the general fund. Budgeted amounts are reported as originally adopted, or as amended by
the City Council. Budgeted expenditure appropriations lapse at year -end. Unexpended or supplementary appropriations can be carried forward if
approved by the City Council. Encumbrances represent purchase commitments. Encumbrances outstanding at year -end are reported as reservations of
fund balances and the budgets associated with them are carried forward to the next year.
The City follows the procedures below in establishing the budget.
1. The city manager submits to the City Council a proposed operating budget for the fiscal year commencing the following January 1. The operating
budget includes proposed expenditures and the estimated revenues for the general fund, specified special revenue funds requested by City Council,
enterprise funds, internal service funds and debt service funds. Capital project funds for the City are not budgeted annually but are included in the
Capital Improvement Plan approved by the City Council. Capital projects are approved by the City Council on a per project basis.
2. Public hearings are conducted to obtain taxpayer comments.
3. The general fund budget is enacted through passage of a resolution.
BUDGET CALENDAR
2007 BUDGET
18
CITY OF HOPKINS
INTERNAL CONTROLS
In developing and altering the City's accounting system, consideration is given to the adequacy of internal accounting controls. These controls are
designed to provide reasonable, but not absolute, assurance regarding the safeguarding of assets against loss from unauthorized use of disposition and
the reliability of financial records for preparing financial statements and maintaining accountability for assets. the concept of reasonable assurance
recognizes the cost of a control should not exceed the benefits likely to be derived, and the evaluation of costs and the benefits requires estimates and
judgments by management. All internal control evaluations occur within the above framework. We believe the City's internal accounting controls
adequately safeguard assets and provide reasonable assurance of proper recording of financial transactions.
CASH MANAGEMENT
The investment portfolio of the City is designed to attain an average rate of return regularly exceeding the average return on three month US Treasury
Bills, while seeking to augment returns above this threshold consistent with budgetary cycles, economic conditions, risk limitations, and prudent
investment principles. Portfolio diversification is considered so that investments are not concentrated in one institution, in one type of investment, or
purchased from one dealer. Pursuant to this policy, cash temporarily idle during the year was invested in those investments authorized by law
RISK MANAGEMENT
The City has an informal risk management policy, the purpose of which is to maintain the integrity and financial stability of the City, protect its employees
from injury, and reduce overall costs of operations. The City has insurance coverage through the League of Minnesota Cities Insurance Trust (LMCIT) to
ensure City property, contractors and miscellaneous equipment, crime, employee performance bonds, autos and general liability. General liability
coverage amounts to $1,000,000 per occurrence (and aggregate), with a $20,000 per occurrence, $40,000 aggregate deductible.
DEBT
The City may issue debt for its Permanent Revolving fund, which pays for any improvement in which part of the cost of the improvement is to be
assessed against the benefiting properties. The City may also issue revenue bonds that are paid back directly from revenue sources other than debt
levies. Finally the City may submit to voters the proposition of issuing debt for any public purpose not prohibited by law, and issue the debt upon a
favorable majority vote. The City will keep the total maturity length of general obligation bonds below 25 years. Total net (after deducting reserves)
general obligation bonds (net of utility supported portion and any portion supported by others, such as direct fees to property owners) shall not exceed
$1,309 (2005 dollars) per capita, to be indexed annually by the increase in property market value and population. Net general obligation debt (as defined
above) will not exceed 2% of the estimated full market value of taxable property in the City.
The City may issue emergency bonds to pay for extraordinary expenditures or to cover a shortfall in revenues for budgeted expenditures. Emergency
bonds must mature within ten years of issuance. One tenth of the amount is to be levied the first year following issuance and one tenth every year there
after for ten years.
2007 BUDGET
19
CITY OF HOPKINS
FUND STRUCTURE
The accounting system maintains a standard fund structure for a typical Minnesota city government. Following is a description of the funds included that
are subject to appropriation, for which financial plans and budget appropriations are prepared annually. These funds are the General, Special Revenue,
Debt Service, Capital Projects and Enterprise.
General Fund
The General Fund accounts for all financial transactions not properly accounted for in any other fund, including most of the basic governmental services.
The expenditures from the General Fund account for the majority of primary services provided by the City in the areas of public safety, parks and public
works, recreation, planning, engineering and general government.
Special Revenue Funds
This type of fund accounts for services and expenditures where revenue is restricted for a designated purpose. The City maintains nineteen Special
Revenue Funds. There are eighteen budgeted Special Revenue Funds.
Chemical Assessment Team Fund grant funds received from the state restricted for the operation of the Chemical Assessment Team.
Economic Development Fund revenue sources include interest on loans, taxes, development fees that are used for expenditures relating to
housing and redevelopment projects throughout the city.
Real Estate Purchases and Sales Fund revenue sources include variance fees of city property to be used to improve city infrastructure.
Tax Increment Funds (8) tax increment revenues for housing and economic redevelopment projects throughout the city.
Paratransit Fund local grant and rider fees used to support local transit services.
Housing Rehabilitation Fund interest on loans provided to local businesses and homeowners to improve enhance property.
Parking Fund parking permits and parking violation fees help support the maintenance of the cities current parking lots and ramps.
Section 8 Housing Fund HUD rental assistant program.
Cable TV Fund franchise fee for cable TV supports cable and communications efforts of the city.
Depot Coffee House Fund grants, leases and concession revenues support a local teen center and coffee house.
Art Center Fund leases, state aids, contributions and program sales support the Hopkins Center for the Arts, which is a community -based
center with theater and art at its base.
Some of the Special Revenue Funds do not require an annual financial plan because of the nature of the type of revenue and expenditure. Expenditures
are authorized on an individual basis.
Hennepin County CDBG Fund block grant funds used for housing and infrastructure improvements
Debt Service Funds
Debt service funds account for the accumulation of resources for the payment of general long -term debt principal, interest, and related costs. The City
maintains individual debt service funds for each bond issue. The City has established annual financial plans for all general obligation bond funds, which is
shown in total as the GO Debt Service Funds.
2007 BUDGET
20
CITY OF HOPKINS
Capital Project Funds
Capital project funds account for the acquisition and construction of major capital facilities and equipment (except those financed by proprietary funds).
This includes expenditures relating to capital projects and large capital outlay purchases. The City has four budgeted funds in this category:
Park Improvement Fund development and improvement of City parks. Revenue is primarily from park development fees paid by
developers.
State Aid Construction Fund revenue from state aid to assist with maintenance and construction of state aid streets throughout the city.
Capital Improvement Fund transfers from other funds to cover future improvements or maintenance of city facilities and infrastructure.
Permanent Improvement Revolving Fund bonds issued to fund reconstruction and maintenance of residential streets throughout the city.
Enterprise Funds
Enterprise funds account for our business -type activities. These activities provide services where most of the costs are recovered through user fees and
charges. The City has five Enterprise funds.
Water Utility Fund water utility fees based on water usage, which covers the expense of distributing water and maintaining the water system
infrastructure.
Sewer Utility Fund sewer utility fees based on water usage, which covers the expense of disposing of sewer products and maintaining the
sewer system infrastructure.
Refuse Utility Fund refuse fee based on size of refuse container, which covers the expense of disposing of refuse products.
Storm Sewer Utility Fund storm sewer utility fee based on non permeable surface of property for commercial or a fixed rate for residential
properties, which covers the expense of maintaining the storm sewer infrastructure throughout the city.
Pavilion /Ice Arena Fund rental fees for ice or space, which covers the operating costs of running the facility.
Internal Service Funds
Internal Service Funds are used to account for the financing of goods and services provided by one department to other departments of the City on a cost
reimbursement basis. The City has three Internal Service Funds and no budgets are prepared for these funds.
Equipment Replacement revenues derived from leases of large equipment to all departments. Revenues are used to cover the cost of
replacing equipment in the future. Lease payments are budgeted in the individual funds and transferred to the Equipment Replacement Fund
monthly.
Employee Benefits to account for compensated absences of non enterprise employees
Insurance Risk accounts for the dividends received from the insurance company for low insurance claims and costs, which is used to cover
the deductible for any losses.
2007 BUDGET
21
CITY OF HOPKINS
Authorized Staffing Levels
Full -Time and Permanent Part -Time Positions
2007 BUDGET
27
2003
Authorized
2004
Authorized
2005
Authorized
2006
Authorized
2007
Authorized
Administrative Services
5.11
3.53
5.55
5.55
5.15
Finance
4.0
4.30
4.60
4.60
4.60
Municipal Building
1.5
.85
1.40
1.45
1.45
Community Services
10.3
9.74
8.9
8.9
9.48
Police
41.25
39.00
37.50
38.50
39.40
Fire
.90
.90
1.20
1.20
1.20
Public Works
23.05
20.00
19.50
18.60
18.59
Skate Park
.05
.05
Activity Center
3.66
2.55
4.10
4.10
4.00
Planning Community
1.28
1.20
1.20
1.20
1.20
General Fund Total
90.05
82.07
83.95
84.15
85.12
Economic Development
2.37
2.40
1.60
1.60
1.60
Para Transit
.15
.20
.20
.20
.20
Housing Rehabilitation
1.05
.65
.70
.70
.70
Parking
1.8
1.20
2.00
2.00
1.00
Section 8
1.2
1.40
1.40
1.40
1.35
Cable
.58
.07
.05
.05
.10
Depot Coffee House
.73
1.08
1.93
.05
Art Center
3.92
3.72
4.22
4.05
4.05
Special Revenue Fund Total
11.80
10.72
12.10
10.00
9.05
Water
4.18
3.56
3.24
3.25
3.25
Sanitary Sewer
3.35
3.23
3.55
3.56
3.56
Refuse
3.68
3.89
4.15
4.08
4.08
Storm Sewer
.62
.47
.47
.46
.46
Pavilion /Ice Arena
2.37
2.44
2.44
2.90
2.72
Skate Park
.38
Housing Redevelopment
1.9
1.90
1.90
2.40
2.45
Total Proprietary Funds
16.48
15.49
15.75
r :16.65
16.52
Total All
119.33
108.28
111.80
110.80
110.69
CITY OF HOPKINS
Authorized Staffing Levels
Full -Time and Permanent Part -Time Positions
2007 BUDGET
27
Operating Fund
Administration
General
Government
Finance
Police
Fire
Public
Works
Community
Community
yes
Recreation
General Fund
X
X
X
X
X
X
X
Special Revenue Funds
Economic Development
Para Transit
Housing Rehabilitation
Parking
Section 8
Cable TV
Depot Coffee House
Art Center
X
X
X
X x x
X x
Enterprise Funds
Water
Sewer
Refuse
Storm Sewer
Pavilion
Housing Redevelopment
X x x x
X
X
CITY OF HOPKINS
This matrix shows the relationship between functional units and funds.
2007 BUDGET
23
GENERAL FUND
Property Taxes
Intergovernmental
Licenses, Permits Fines
Interest Earnings
Charges for Services
Miscellaneous
Franchise Fees
SPECIAL REVENUE FUNDS
Chemical Asses. Team
Economic Development
Real Estate Sales
Paratransit
Housing Rehabilitation
Parking
Section 8
Cable Franchise
Depot Coffee House
Art Center
Tax Increment Financing
REVENUES
2007 2006 Difference age
7,557,758
436,010
649,000
109,949
209,800
17,250
290,000
7,211,078
411,910
639,400
110,000
200,750
25,150
290,000
9,269,767 8,888,288 381,479 4.3%
45,000 45,000
40,000 94,000
5,800 5,800
116,923 129,017
28,100 28,100
101,500 101,500
113,000 113,500
156,500 156,500
107,700 201,317
485,290 477,020
4,1 67,400 1,120,400
5,367,213 2,472,154 2,895,059 117.1%
CITY OF HOPKINS
2007 BUDGET SUMMARY ALL FUNDS
346,680 4.8%
24,100 5.9%
9,600 1.5%
(51) 0.0%
9,050 4.5%
(7,900) -31.4%
GENERAL FUND
Council
Administrative Services
Finance
Legal
Municipal Building
Community Services
Police
Fire
Public Works
Recreation
Activity Center
Planning
Unallocated
SPECIAL REVENUE FUNDS
Chemical Assess. Team
(54,000) -57.4% Economic Development
Real Estate Sales
(12,094) -9.4% Paratransit
Housing Rehabilitation
Parking
(500) -0.4% Section 8
Cable Franchise
(93,617) -46.5% Depot Coffee House
8,270 1.7% Art Center
3,047,000 272.0% Tax Increment Financing
2007 BUDGET
24
APPROPRIATIONS
2007 2006
90,632 90,822
413,125 382,580
167,226 151,582
126,625 126,600
304,960 314,176
787,292 813,262
3,883,348 3,755,403
732,897 661,927
1,953,606 1,889,470
220,570 215,635
305,622 296,706
117,864 95,385
166,000 94,680
45,000 45,000
686,893 257,008
116,923 129,017
86,503 89,176
108,004 130,449
114,999 118,966
175,099 141,606
99,865 183,782
437,116 422,950
6,518,431 947,352
8,388,833 2,465,306
Difference age
(190) -0.2%
30,545 8.0%
1 5,644 10.3%
25 0.0%
(9,216) -2.9%
(25,970) -3.2%
127,945 3.4%
70,970 10.7%
64,136 3.4%
4,935 2.3%
8,916 3.0%
22,479 23.6%
71,320 75.3%
9,269,767 8,888,228 381,539 4.3%
429,885
(12,094)
(2,673)
(22,445)
(3,967)
33,493
(83,917)
14,166
5,571,079
5,923,527
167.3%
#DIV /0!
9.4%
-3.0%
-17.2%
3.3%
23.7%
-45.7%
3.3%
588.1%
240.3%
PROPRIETARY FUNDS
Equipment Replacement
Water
Sanitary Sewer
Refuse
Storm Sewer
Pavilion/Ice Arena
DEBT SERVICE FUNDS
Property Taxes
Special Fees
Interest Earnings
Operating Transfer In
Total Revenues
Use of Equity or
Fund Balance
TOTAL SOURCES
REVENUES
2007 2006 Difference age
342,125 344,800 (2,675) -0.8%
1,068,600 1,056,000 12,600 1.2%
1,479,900 1,437,500 42,400 2.9%
735,700 736,300 (600) -0.1%
748,900 697,500 51,400 7.4%
460,781 382,000 78,781 20.6%
4,836,006 4,654,100 181,906 3.9%
1,207,000 1,217,000 (10,000) -0.8%
672,460 672,860 (400) -0.1%
36,100 24,979 11,121 44.5%
869,219 3,927,444 (3,058,225) -77.9%
2,784,779 5,842,283 (3,057,504) -52.3%
22,257,765 21,856,825
3,342,297 3,819,289
25,600,062 25,676,1 14
CITY OF HOPKINS
PROPRIETARY FUNDS
Equipment Replacement
Water
Sanitary Sewer
Refuse
Storm Sewer
Pavilion/Ice Arena
DEBT SERVICE FUNDS
Bond Principal
Bond Interest
Service Charges
Transfer out
APPROPRIATIONS
2007 2006 Difference age
342,723 429,552
1,136,824 1,137,112
2,042,319 1,763,245
809,759 818,471
488,409 508,054
395,445 392,804
5,215,479 5,049,238
(86,829) -20.2%
(288) 0.0%
279,074 15.8%
(8,712) -1.1%
(19,645) -3.9%
2,641 0.7%
166,241 3.3%
1,610,000 4,926,284 (3,316,284) -67.3%
1,109,033 1,307,168 (198,135) -15.2%
6,950 4,665 2,285 49.0%
3,035,225 (3,035,225) 100.0%
2,725,983 9,273,342 (6,547,359) -70.6%
400,940 1.8% Total Appropriations 25,600,062 25,676,114 (76,052) -0.3%
(476,992) -12.5%
(76,052) -0.3% TOTAL USES 25,600,062 25,676,114 (76,052) -0.3%
2007 BUDGET
25
APPROVED BUDGET SUMMARY ALL FUNDS
REVENUE SUMMARY
The total budget represents planned or anticipated revenues for all funds, excluding unbudgeted special revenue funds and capital project funds. The
amount of the annual total anticipated revenues, fluctuates up or down from year to year, depending on special projects and grants which may occur
during the plan budget period. The budget provides guidelines to staff for City operations.
One purpose of the budget is to communicate the financial plans for the City and its allocation of resources. The budgeted revenues for all funds total
$22,257,765. The largest source of revenue by category is property taxes of $9,814,758 comprising 44% of total revenues. Property taxes are levied to
support the general fund activities, help pay debt and provide tax increment redevelopment funding sources. Successful tax increment projects have
helped create a larger tax base for the City. Currently the City is collecting tax increment revenues from several districts to pay off redevelopment notes,
redevelopment bonds and help in future redevelopment costs of properties within certain districts. Levy limits re- instated in 2004 were removed once
again in 2005 and date have not been re- instated thereby giving the City the flexibility for meeting citizen's requests for sustained services.
9,000,000
8,500,000
8,000,000
7,500,000
7,000,000
6,500,000
6,000,000
Property Taxes
2003
2004
2005
2006
2007
CITY OF HOPKINS
26
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
Intergovernmental Revenue
2003 2004 2005 2006 2007
The City of Hopkins lost over $1.8 million in state aids during the state budget deficits of 2003 and 2004. As state aids were
reduced, property taxes were increased to provide sufficient funding to meet service needs of the community. In addition, voter
approved debt was added in 2002 and 2003 to fund the new fire station, public works facility addition and police station
remodeling projects.
Intergovernmental revenues total $794,880 or 4% of the City's revenues. The City currently receives $50,000 in Local Government Aid that supports the
Hopkins Center for the Arts. Other forms of intergovernmental revenues received are police and fire aid, chemical assessment grants, PERA aid, fire
grants Section 8 Housing funds, Community Development Block Grant funds and other miscellaneous state grants.
2007 BUDGET
Utility fees for water, sewer, refuse and storm sewer account for $3,887,000 of the
City's revenue or 17 Each year the utility fees are analyzed to determine the
accuracy of the rates being charged. The City increased its water and refuse rates in
2005 and the sanitary sewer and storm utility fees in 2006. The storm sewer utility
issued bonds in 1999, 2001 and in 2003 to pay for storm sewer replacement costs
throughout the City. During each budget cycle all utility rates are analyzed to ensure
revenues meet expenditures.
1,700,000
1,500,000
1,300,000
1,100,000
900,000
Charges for Services
2003 2004 2005 2006 2007
CITY OF HOPKINS
2007 BUDGET
77
4,000,000
3,800,000
3,600,000
3,400,000
3,200,000
3,000,000
700,000
Utility Fees
2003 2004 2005 2006 2007
Special Assessments
Special Assessments and Special Assessment Fees for housing projects are
$672,460 or 3% of City revenues. Special Assessments are levied for street, sidewalk
and alley, water, sewer or storm sewer improvements that benefit private property. 600,000
Special Assessment fees are assessed every year to the specific housing properties
that benefited from the development projects. These projects allowed the City to
improve the value of the housing stock in several town home and condominium
developments. Special assessment revenues fluctuate with the number and amount 500,000
of assessable projects. 2003 2004 2005 2006 2007
Charges for services, other than utilities is $1,361,076 or 6% of the City's revenues. The
City charges for plan checks, special police or fire services, parking permits for city
parking facilities, facility rental, concessions and ice time. Included in charges for
services is $287,125, which is charged to the general and special revenue funds for
equipment replacement. In 2005 and 2006 the Pavilion ice arena received $200,000
each year in one -time additional lease revenues for a hockey program. The lease
revenues for 2007 are back to the usual levels.
Permits, licenses and fines are $692,700 or 3% of revenues. Permit revenues are dependant on the economy and on future development of the City. In
2007, permit revenues should increase over 2006 due to redevelopment projects scheduled for 2007. In addition to the franchise fee collected on cable
television, a franchise fee on electric and gas utilities was implemented in 2004 to help offset the loss of state aids. It impacts residential properties by $1
per month on each of their electric and gas utility bills. The rate progresses higher for multiple dwellings and commercial properties. Total franchise fees
collected in 2007 will be about $440,000 or 2% of City revenues.
850,000
800,000
750,000
700,000
650,000
600,000
550,000
500,000
License, Permits Fines
2003 2004 2005 2006 2007
CITY OF HOPKINS
Overall, total 2007 budgeted revenues decreased by 2% from 2006 due to
reduced charges for service in the Pavilion Enterprise Fund (see page 26) and
intergovernmental revenues as grant program funding has been reduced.
Shown below is a chart showing the relationship between all revenue sources.
2007 BUDGET
28
500,000
400,000
300,000
200,000
100,000
0
23,000,000
22,000,000
21,000,000
20,000,000
19,000,000
18,000,000
Franchise Fees
2003 2004 2005 2006 2007
Total Revenues All Funds
2002 2003 2004 2005 2006
:`;a 'csrim'_.
+1Xu.Pom1�
Permits, licenses and fines are $692,700 or 3% of revenues. Permit revenues are dependant on the economy and on future development of the City. In
2007, permit revenues should increase over 2006 due to redevelopment projects scheduled for 2007. In addition to the franchise fee collected on cable
television, a franchise fee on electric and gas utilities was implemented in 2004 to help offset the loss of state aids. It impacts residential properties by $1
per month on each of their electric and gas utility bills. The rate progresses higher for multiple dwellings and commercial properties. Total franchise fees
collected in 2007 will be about $440,000 or 2% of City revenues.
850,000
800,000
750,000
700,000
650,000
600,000
550,000
500,000
License, Permits Fines
2003 2004 2005 2006 2007
CITY OF HOPKINS
Overall, total 2007 budgeted revenues decreased by 2% from 2006 due to
reduced charges for service in the Pavilion Enterprise Fund (see page 26) and
intergovernmental revenues as grant program funding has been reduced.
Shown below is a chart showing the relationship between all revenue sources.
2007 BUDGET
28
500,000
400,000
300,000
200,000
100,000
0
23,000,000
22,000,000
21,000,000
20,000,000
19,000,000
18,000,000
Franchise Fees
2003 2004 2005 2006 2007
Total Revenues All Funds
2002 2003 2004 2005 2006
Other Sources
18%
Utility Charges
17%
Franchise Fee
2%
Charges for Services
7%
2007 Budgeted Revenues
Interest
2%
CITY OF HOPKINS
License, Permits Fees
3%
2007 BUDGET
29
Intergovermental
4%
Property Tax
44%
Special Assess. Fees
3%
$16,000,000
$14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
CITY OF HOPKINS
Major Revenue Trends
2003 2004 2005 2006 2007
The graph depicted above shows the impacts of losing state aids over the last four years. Overall revenues have remained relatively constant with a
drastic shift in the makeup of the sources. Intergovernmental revenues are no longer a major revenue source.
2007 BUDGET
30
0 Utility Charges
0 Intergovermental
Taxes
APPROPRIATION SUMMARY
CITY OF HOPKINS
Appropriations for all funds total $25,600,062. This is more than anticipated revenues for 2007. The deficit of $3,342,297 will come from designated fund
balance in the Tax Increment Financing funds, the Section 8 fund and the Economic Development Fund.
The largest source of appropriations by category is employee salaries and benefits at $8,825,154. Employee salary and benefits make up 34% of the
City's annual appropriation. In 2007, employee salary and benefits increased by 6.5% due to the addition of one dispatcher, enhanced medical response
program and increases in health and pension benefits.
Materials, supplies and services make up 22% of appropriations at $5,587,438. This amount represents a 13.5% increase over last years budget. The
increase is related to three economic development projects that staff is currently working with developers on and their related professional fees, increased
maintenance costs on the expanded public works and police facilities, fuel products, heating and electricity, insurance and general cost increases. The
costs in this category comprise of consulting, professional services, office and general supplies, disposal costs, expenditure reimbursements and general
operating costs.
Capital outlay and improvements can fluctuate substantially every year. In 2007, the appropriated amount is $1,174,334 or 4.6% of total appropriations.
Anticipated capital costs on three development projects related to developer incentives make up the majority of budgeted capital appropriations. In
addition the City allocates equipment replacement costs to its general and special revenue funds to ensure that resources are available for replacement
of equipment when scheduled or necessary. The charges for equipment replacement are recorded in the materials supplies and services categories as
they do not directly relate to specific capital outlay expenditures but rather the cost of using city assets.
Debt service appropriations in 2007 decreased 48% due to 4 bond refundings that took place in 2006. Total appropriations for 2007 are $3,254,566 or
13% of appropriations. The remaining 4% of appropriations is for depreciation of property and equipment.
The six largest programs of the City in 2007 account for 70% of the appropriations budget and are as follows:
Tax Increment Finance $6.5 million
Police 3.8 million
Debt Service 2.7 million
Sanitary Sewer 2.0 million
Public Works 1.9 million
Water 1.1 million
2007 BUDGET
31
Equipment
Replacement
1%
CITY OF HOPKINS
2007 Budgeted Appropriations
By Category
Debt
11%
General Government
9%
Utilities
17% Public Safety
18%
Recreation
6%
Tax Increment Community
Financing Development
25% 4%
2007 BUDGET
32
Public Works
9%
Depreciation
5%
Capital Outlay
6%
2007 Budgeted Appropriations
Debt
16%
CITY OF HOPKINS
Materials, Supplies
Services
28%
2007 BUDGET
33
Salaries Benefits
45%
SOURCE
Current Revenues
PROPERTY TAX
TAX INCREMENT
SPECIAL ASSESSMENTS
LICENSE, PERMITS FINES
INTERGOVERNMENTAL REVENUE
CHARGES FOR CURRENT SERVICES
IN'1 ON INVESTMENTS
UTILITY SERVICE CHARGES
FRANCHISE FEES
OTHER REVENUES
TOTAL CURRENT REVENUES
Other Financing Sources
TOTAL REVENUES
CITY OF HOPKINS
REVENUES ALL FUNDS
COMPARATIVE ANALYSIS BY SOURCE
2003
ACTUAL
6,876,064
2,246,378
672,999
825,159
1,933,190
1,251,249
444,826
3,395,71 1
137,931
214,197
17,997,704 18,287,687
1,892,771 2,594,787
19,890,475 20,882,474
2007 BUDGET
34
2004
ACTUAL
7,702,582
2,206,679
666,001
753,960
1,331,443
1,266,301
370,690
3,323,720
398,158
268,153
2005
ACTUAL
7,764,934
970,846
670,118
702,564
1,144,682
1,501,288
329,931
3,590,821
458,972
372,967
17,507,123
5,117,753
22,624,876
2006
ACTUAL
8,588,239
980,141
660,578
626,972
1,103,916
1,552,610
630,064
3,700,100
446,666
334,187
18,623,473
4,166,296
22,789,769
ADOPTED
2007
BUDGET
8,779,758
1,035,000
672,460
692,700
794,880
1,3 61,076
385,749
3,887,000
440,000
270,950
18,319,573
3,93 8,192
22,257,765
OBJECTIVE
Current Expenditures /Expenses
SALARIES AND EMPLOYEE BENEFITS
MATERIALS, SUPPLIES AND SERVICES
CAPITAL OUTLAY
DEPRECIATION
DEBT REPAYMENT
TOTAL
Other Financing Uses
TOTAL EXPENDITURES
Excess (deficiency) of Revenues and Other
Financing Sources over (under)
Expenditures and Other Financing Uses
Fund Balance and Equity January 1
Fund Balance and Equity December 31
CITY OF HOPKINS
EXPENDITURES/EXPENSES ALL FUNDS
COMPARATIVE ANALYSIS BY OBJECTIVE
2003
ACTUAL
7,980,601 7,996,710 8,119,120 8,281,048 8,825,154
5,1 10,460
571,765
900,099
3,535,096 3,951,582
18,098,021 17,953,144
1,921 ,774 2,381,568
20,019,795 20,334,712
(129,320) 547,762
32,842,661 32,713,341
32,713,341 33,261,103
2007 BUDGET
35
2004
ACTUAL
4,496,543
288,712
1,219,597
2005
ACTUAL
4,916,977
264,710
903,194
3,654,654
17,858,655
1,553,267
19,411,922
33,261,103
36,474,057
2006
ACTUAL
ADOPTED
2007
BUDGET
4,919,967 5,587,438
78,345 1,174,334
1,180,429 1,013,650
6,687,726 3,254,566
21,147,515 19,855,142
3,956,077 5,744,920
25,103,592 25,600,062
3,212,954 (2,313,823) (3,342,297)
36,474,057 34,160,234
34,160,234 30,817,937
23,000
20,000
17,000
14,000
11,000
8,000
5,000
Tax Capacity History (in thousands)
o' o o` o`) o°` o< o° 6
N N N N o 9 0 9 0 (1, o o o o o
As the graph depicts, the tax capacity in Hopkins had remained
pretty level through 2000. However market values continued to
rise every year. The leveling of tax capacity is primarily caused by
restructuring of the tax classifications and rates by the state. In
2002, tax capacity decreased substantially due to drastic changes
in property classification rates by the state. Without further
adjustments by the state, the tax capacity is projected to continue
steady growth into the future.
CITY OF HOPKINS
The growth in tax capacity from 2002 thru 2007 reflects overall increased market value of property in Hopkins from redevelopment. In 2002 the affects of
the changes implemented by the state on property classifications is evident. Although market values in Hopkins rose by 10% in 2002, the tax capacity
dropped over $5 million dollars. Below depicts tax capacity value over the last twelve years.
$1,200,000,000
$1,000,000,000
$800,000,000
$600,000,000
$400,000,000
$200,000,000
$o
The City of Hopkins is experiencing major growth in its' residential property
values. One goal of the city council is to preserve the current housing stock and
promote housing growth. The graph above depicts the achievement of this goal.
The housing stock has grown in Hopkins and the market value of the residential
properties has grown substantially. Commercial, Industrial and Apartment
properties have also experienced increases in market value.
The City's levy is allocated against the tax base along with the levies for the school district, county and miscellaneous government entities. An average
home in Hopkins in 2007 is valued at $217,400. Total taxes of $2,483 on an average home in Hopkins helps pay for all governmental services.
2007 BUDGET
36
City of Hopkins Market Values
Pe e (1) N CSP te 9, e (19 10 .5 ri,c r, 90
Commercial
—s— Industrial
Residential
Apartments
City Property Tax Levy
$90
$80
$70
$60
$50
$40
$30
$20
$10
$o
City of Hopkins Monthly Property Tax
Service Cost for an Average Home
CITY OF HOPKINS
2000 2001 2002 2003 2004 2005 2006 2007
37
2007 Monthly Property Tax Cost (average home)
Council $0.85
Administrative Services $3.86
Finance $1.54
Legal $0.29
Municipal Building $2.83
Community Services $2.35
Police $32.75
Fire $5.79
Public Works $17.08
Recreation $2.06
Activity Center $2.18
Planning and Community Development $1.04
Unal located $0.10
Debt $3.01
Debt on Facility Project $8.27
Monthly Cost for City Services $84.00
As depicted above, the cities monthly service costs have risen. Historically, the monthly cost increases have been slight. In 2002, 2003 and 2004
however, we experience increases of $13, $9 and $9 a month respectively, for property tax supported city service costs. The larger than average
increases in monthly costs are due primarily for two reasons. In 2002 the state changed the property tax structure, causing the City portion of property
taxes to go up substantially. In 2003, the City levied $550,000 for the new facilities that was approved for construction in 2003. In 2004, the property
owner is seeing increases in property taxes for the completion of the facility project. In 2005 due to the decertification of three tax increment districts
additional tax capacity became available, thereby lowering property taxes for the average taxpayer.
A residential property owner in Hopkins will experience an $11 per month increase in property taxes in 2007 due to the addition of a police dispatcher,
expanded medical response program, health care cost increases and state mandated pension increases for all staff.
2007 BUDGET
City Levy By Purpose (Net of Credits)
2007 2006
General Fund $7,516,943 $7,164,263 4.9% increase
Debt 1,207,000 1,217,000 .8% decrease
HRA
PERA
Capital
20,000 20,000
11,815 11,815
50,000 25,000
0%
0%
100%
In 2007 the City continued its property tax levy for the purpose of
funding the debt for the construction of the new fire station, replacing
the public works storage facility and remodeling the police station.
2005 was the first full year of the franchise fee on electric and gas
bills. Water, sanitary sewer, storm sewer and refuse rates remain at
2006 levels.
CITY OF HOPKINS
no change
no change
increase
2007 BUDGET
38
Monthly Service Costs
City of Hopkins Average Monthly Service Costs (average home):
City Property Taxes
HRA Property Taxes
Water Consumption
5,000 a month
$1.40/1000 gal.
Sewer Consumption
5,000 a month
$2.50/1000 gal.
Refuse and Recycling
Storm Sewer
Franchise Fee
Total
2007
$84 /mo
0 /mo
2006
$73 /mo
0 /mo
7 /mo 7 /mo
$12 /mo $12 /mo
$17 /mo
4.50 /mo
2 /mo
$126.50/mo
9.5% increase overall
$17 /mo
4.50 /mo
2 /mo
$115.50/mo
Special revenue funds, which experience changes in 2007, include Economic Development, Cable, Tax Increment Financing, Depot Coffee House, and
Art Center funds. The activities in the Economic Development and Tax Increment Funds encompass redevelopment and development of the City of
Hopkins. Projects currently underway include the Opus Office redevelopment and two condo /retail development projects. All projects are redevelopment
of blighted areas with new businesses and /or housing. The expenditures follow the goals of continued redevelopment to expand the tax base in Hopkins.
Both the Economic Development fund and the Cable fund support the Art Center with an operating transfer to help pay for promoting, advertising and
debt at the Art Center. The Depot Coffee House Fund changed operations in 2006 no longer operating the coffee house portion of the business. By
focusing on the teen center aspect the goals of the program can be better met. The coffee house operations are now done by an independent operator,
which has resulted in greater efficiencies and cost savings within that fund.
City tax capacity rates of 46.224% result in payments of $1,005 annually or approximately $84 per month for the average homeowner. Net property tax
costs by program, was developed by crediting related revenues against appropriate programs expenditures.
Police Protection
$32.75
Fire Protection
$5.79
Other Debt
$3.01
Building Maintenance
$2.83
CITY OF HOPKINS
Net monthly property tax costs for program budgets
Street and Park Maintenance
$17.08
Council Administration
$4.81
Finance
$1.54
Activity Center
$2.18
2007 BUDGET
39
Planning
$1.04
Facility Project Debt
$8.27
Assessing, Inspections City Clerk
2.35
Recreation
$2 06
The City's overall net levy increase before tax credits is 4.36 The general fund gross levy increased from 2006 to 2007 by 4.9% or $352,680. The debt
levy decreased from 2006 to 2007 by $10,000 due to maturing debt schedules. The total levy increase for 2007 is $367.680
CITY OF HOPKINS
Taxpayer
Super Valu
St. Therese
Duke Realty
Ramsgate Apartments
Auburn North
Greenfield (Phase I)
Westside Village
Greenfield (Phase II)
Rosewood West
Creekwood Estates
Knollwood Towers West
Atlas Cold Storage
Hopkins Plaza Apartments
Brentwood
Hopkins Business Center
Plantation Apartments
Oak Ridge Country Club
Planned Inv 97 -1 Hopkins LLC
Hopkins Village Apartments
Gateway Foods
PRINCIPAL TAXPAYERS
Type of Business
Grocery Warehouses
Apartments /Assisted Living
Office /Warehouses
Apartments
Townhouses
Apartments
Apartments
Apartments
Apartments
Apartments
Apartments
Warehouse
Apartments
Apartments /Townhomes
Bank/Office
Apartments
Golf Course
Bank/Office
Apartments
Office /Warehouse
Percentage
Tax of Total Tax
Capacity Capacity
1,038,000
318,125
292,500
235,413
150,663
143,288
131,178
129,663
124,138
120,588
112,538
110,490
107,852
100,213
98,450
94,413
94,230
91,250
87,867
85,250
6.17
1.89%
L74%
1.40%
0.90%
0.85%
0.78%
0.77%
0.74%
0.72%
0.67%
0.66%
0.64%
0.60%
0.59%
0.56%
0.56%
0.54%
0.52%
0.51%
Amount of
Estimated
Tax City
Receives
375,949
157,392
105,939
116,471
74,541
70,892
64,688
64,151
61,417
59,661
55,678
40,407
53,360
49,580
35,657
46,711
34,461
33,371
43,313
31,177
2007 BUDGET
40
Shown to the left are the main
taxpayers in the City of Hopkins
and their percentage of total tax
capacity. The largest taxpayer
comprises less than 6.5% of total
tax revenues and the next largest
taxpayer comprises less than
2 The city has a diverse and
stable tax base, which provides
the city with assurance that tax
revenues will remain stable
against the loss of a significant
taxpayer.
CITY OF HOPKINS
Fund Balance
Fund Balance is the result of accumulated excess revenues over expenditures over past years. The City incorporates fund balance goals to meet its
short and long -term needs. Fund balance goals are established by staff and council, to provide for cash flow needs, capital purchases, emergency
contingency and other special needs identified. Most funds are projected to exceed the fund balance goals established by staff.
The general fund will add about $200,000 to its fund balance in 2006. This is the result of revenues exceeding budgeted goals in the areas of licenses,
additional grants received that were not expected when the budget was prepared, and conservative staff spending in 2006. The general fund is currently
above its fund balance goal of 50% and is at 54% of expenditures. Due to conservative expenditure goals and modest tax increases we expect the
general fund balance to continue to be at or above 50% of annual expenditures.
The Economic Development fund will use approximately $646,893 of its fund balance to pay for normal operations to administer housing and business
redevelopments in Hopkins. Included in 2007 expenditures is a $400,000 transfer for an redevelopment project within the downtown area. The HRA levy
was established for in 2002 to help fund operating costs to promote development efforts within the city. Due to property tax increases the council
eliminated the HRA levy temporarily and added a portion of this levy back in 2005 with continued increases in 2006 and beyond. Without a levy for this
fund the normal operating costs to administer housing and redevelopment in Hopkins would absorb all the funds available to assist with redevelopment
projects. The Economic Development fund continues to meet its' fund balance goals.
The Housing Rehab fund will continue to use fund balance for normal operations. Fund balance use will continue into the future. This fund will need
another source of funding by 2016. This fund dropped below its fund balance goals in 2005.
The Parking fund will use a portion of its fund balance for operations and a portion for ramp maintenance. The city will need to increase parking fees by
approximately 10% every other year or there will not be enough funds to maintain the parking lots and cover operations. Currently this fund is slightly
above its fund balance goals.
The Cable TV fund continues to support the advertising and promotion of the Art Center. In 2004, the full -time position supporting the communications
activity for the city was eliminated. The city has retained a part-time web and newsletter editor. Given these changes this fund should continue well into
the future. The council and staff continue to work hard at relieving the Art Center promotional activity expense burden from the cable fund. Currently this
fund exceeds its fund balance goals.
The Depot Coffee House after several years struggling financially evaluated its goals and mission and decided to outsource the coffee house portion of
the operations to a private operator. This allowed the board to focus on the teen center mission thereby receiving grant funds to fulfill its mission. The
Depot Coffee House in 2006 met its fund balance goals and anticipates this continuing into the future.
The Art Center has yet to meet its fund balance goals due to the amount of debt as a result of building the facility in the mid- 1990's. The Art Center has
long -term lease arrangements with a theater company, the school district and an arts group that fund operations. It also receives $50,000 annually in
state aids along with supporting transfers from the Economic Development and Cable TV funds. The Arts Center is working to retire its debt but is
several years away from its targeted fund balance.
Tax Increment fund balance may be used to retire tax increment debt early. Tax Increment District 1 -1 was retired early in 2005. Currently all tax
increment funds meet their combined fund balance goals. In addition two new tax increment redevelopment projects are being realized with significant
expansion to the city's tax base.
2007 BUDGET
41
CITY OF HOPKINS
2007 FUND BALANCE PROJECTIONS
Projected 2007 Projected Amount
Recommended Beginning Changes in Available for Amount
Fund Balance Fund Balance Fund Balance Appropriation Reserved
GENERAL FUND
Approximately 50% of Budgeted Expenditures 4,444,144 5,006,938 4,741,122 265,816
CHEMICAL ASSESSMENT
Grant must be spent in order to be reimbursed
ECONOMIC DEVELOPMENT
Maintain healthy fund balance to enable future 3,000,000 2,484,842 (646,893) 1,837,949
development projects for the city.
REAL ESTATE PURCHASES AND SALES 40,000 84,264 5,800 90,064
PARATRANSIT BUDGET
Grants and fares do not usually cover entire costs.
Supported by the general fund.
HOUSING REHABILITATION 1,000,000 866,462 (58,403) 697,226 110,833
Maintain healthy fund balance to continue support of
housing rehabilitation for the city.
PARKING 250,000 257,182 (6,504) 250,678
Maintain fund balance to continue maintenance of parking
facilities and support the enforcement of parking.
SECTION 8 40,000 100,409 (1,999) 98,410
Maintain minimum to continue section 8 housing program.
CABLE TV 200,000 322,354 (18,599) 303,755
Maintain fund balance to replace communications
equipment and support communications.
DEPOT COFFEE HOUSE 40,000 89,498 7,835 97,333
Build fund balance for capital improvements
ART CENTER OPERATIONS 80,000 (847,402) 48,714 (798,688)
Build fund balance for capital improvements
TAX INCREMENTS 2,000,000 1,383,687 (2,351,031) (967,344)
Maintain healthy fund balance to continue support of
existing debt, pay -as- you -go notes and projects.
2007 BUDGET
42
Debt Overview
$8,000,000
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
Total Debt
CITY OF HOPKINS
The City of Hopkins has been conservative in its debt issuance practices and holds Standard and Poor's' AA- and Moody's A+ G.O. debt ratings. The
City's total outstanding debt on December 31, 2006, was $28,615,000. After reducing this by the amount supported by utilities or special fees, the per
capita debt is $922. In 2006 four bond issues totaling $3,630,000 were refunded with bond proceeds from the November 2005 refunding bond sale that
along with regular bond maturities reduced bonds outstanding by a total of $5,376,284.
The total debt principal and interest due in 2007 is $2,020,000, of which $1,207,000 is raised through direct tax levy. The remaining principal and interest
is paid with direct fees, utility fees, tax increment transfers, and special assessments. As depicted in the graph below debt service requirements increase
until 2006 and then decrease for the next twenty years. The requirements drop to $2,530,831 in five years and to $1,562,316 in ten years. The ability to
retire 69% of the City's debt in the next ten years is a major strength. The City is anticipating issuing new debt in 2007 for street improvements made in
the years 2004 through 2006.
The graph below illustrates the retirement of debt in years 1999 through 2024.
0 0� o0 1 0 N 3 ,�h 1 N o
ge �o co (o (19' r0 90 9! q (1>) (1>) 9>)
2007 BUDGET
43
Minnesota State law limits the amount of G.O. debt
for any municipality to 2% of market value,
estimated to be $1,618,206,800 in 2007. This
limitation provides reasonable assurance of the
municipality's ability to pay. The legal debt limit for
Hopkins is $32,364,136; projected debt subject to
the legal limit for Hopkins is $13,445,000.
OUTSTANDING DEBT AND PURPOSE
2005A
2005A
2005B
2005B
2003
2003
2002A
2002B
2002
2001
2001
2001
2000
1999A
1999B
1999C
1999D
1995
General Obligation Tax Increment Refunding
General Obligation Tax Increment Refunding
Taxable General Obligation
Taxable General Obligation
General Obligation Storm Sewer
Public Facilities Lease Revenue Bonds
Improvement Revolving Bonds
General Obligation Tax Increment Bonds
Public Facilities Lease Revenue Bonds
General Obligation Refunding Park Bonds 1993D
General Obligation Refunding Improvement
General Obligation Refunding Storm Sewer 1993B
Water Revenue Bonds
Taxable Housing Improvement
Taxable Improvement Area Bonds
Storm Sewer Revenue Bonds
Improvement Revolving Bonds
Housing Improvement Area Bonds
Total Outstanding Debt December 31, 2006
CITY OF HOPKINS
Oaks of Mainstreet Redevelopment
County Road 3 Improvements Phase I
Westbrooke Patio Homes Improvements
Oaks of Mainstreet Redevelopment
Storm Sewer Replacement
Police Station Expansion and Remodeling
Street Improvements
County Road 3 Improvements Phase 1I
Fire Station Public Works Storage Facility
Park Improvements
Street Improvements
Storm Sewer Replacement
Paint Water Towers Implement Radio
Read Meters
Westbrooke Patio Homes Improvements
Valley View Homes Improvements
Storm Sewer Replacement
Street Improvements
Meadow Creek Condominium Improvements
505,000
1,125,000
1,320,000
435,000
1,115,000
2,805,000
715,000
2,205,000
9,965,000
675,000
265,000
860,000
1,395,000
1,245,000
2,190,000
1,010,000
390,000
395,000
$28,615,000
2007 BUDGET
44
CITY OF HOPKINS
SCHEDULE OF DEBT SERVICE REQUIREMENTS ALL FUNDS
Total Tax Increment Bonds Special Assmnt Bonds Revenue Bonds Housing Fee Bonds G.O Bonds
Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest
2007 2,020,000 1,293,043 335,000 163,916 315,000 46,378 475,000 181,304 215,000 327,884 680,000 573,561
2008 2,170,000 1,214,655 360,000 152,087 320,000 34,854 495,000 162,201 305,000 312,570 690,000 552,944
2009 2,110,000 1,129,591 375,000 139,184 200,000 24,865 505,000 141,851 325,000 293,365 705,000 530,326
2010 2,080,000 1,044,773 385,000 125,449 210,000 16,534 530,000 120,976 240,000 276,050 715,000 505,764
2011 2,030,000 955,906 405,000 110,691 110,000 10,195 320,000 101,705 480,000 253,160 715,000 480,155
2012 1,745,000 872,259 405,000 95,588 115,000 6,067 330,000 86,131 270,000 229,141 625,000 455,331
2013 1,745,000 791,025 210,000 84,263 100,000 1,974 350,000 69,683 435,000 206,795 650,000 428,311
2014 1,460,000 713,156 215,000 76,119 370,000 52,118 195,000 187,490 680,000 397,429
2015 1,815,000 631,630 220,000 67,583 390,000 33,344 495,000 165,759 710,000 364,945
2016 1,270,000 554,713 240,000 58,360 65,000 22,534 220,000 143,076 745,000 330,743
2017 1,550,000 483,206 135,000 50,533 70,000 20,153 565,000 117,819 780,000 294,703
2018 1,275,000 410,389 140,000 44,413 70,000 17,598 245,000 91,728 820,000 256,651
2019 1,565,000 336,073 150,000 37,813 75,000 14,878 485,000 66,808 855,000 216,575
2020 1,250,000 262,018 155,000 30,681 80,000 11,893 115,000 45,039 900,000 174,405
2021 1,750,000 3,182,053 170,000 22,750 80,000 8,733 560,000 20,478 940,000 3,130,093
2022 1,255,000 102,866 180,000 14,000 85,000 5,411 990,000 83,455
2023 1,315,000 40,905 190,000 4,750 90,000 1,845 1,035,000 34,310
2024 210,000 4,568 210,000 4,568
28,615,000 14,022,826 4,270,000 1,278,177 1,370,000 140,866 4,380,000 1,052,355 5,150,000 2,737,161 13,445,000 8,814,268
2007 BUDGET
45
CITY OF HOPKINS
Through the visioning process the City has discovered that there are many community needs that the City of Hopkins must meet. The future debt
capacity will allow the City to issue debt to provide for our community's needs and desires while keeping property taxes reasonable.
$3,000,000
$2,750,000
$2,500,000
$2,250,000
$2,000,000
$1,750,000
$1,500,000
$1,250,000
$1,000,000
$750,000
$500,000
$250,000
$0
Principal and Interest Debt Obligations
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
46
Principal and interest payments for the City are projected to stay fairly level into the future.
2007 BUDGET
Tax Increment
Special Asses.
Revenue
G.O.
CAPITAL EXPENDITURES
CITY OF HOPKINS
Capital Improvement Plan
The Capital Improvement Plan (CIP) is a five -year schedule or plan for capital improvement expenditures in excess of $10,000 and having a useful life of
five or more years. The Capital Improvement Plan process begins with departments editing and updating existing plans from previous years and adding
or deleting projects. Once this is completed, finance does an analysis of funding requirements and any related prioritization is done by the city manager.
The analysis includes a review of projected working capital amounts available for the projects, any operating cost adjustments as a result of the
improvement and the impact of future funding needs is determined. The mayor and council then use the compiled information in the CIP along with the
results of public discussion, to determine which projects are to proceed and exactly how they will be funded.
2007 Capital Improvement Projects
Building Improvements Scheduled for 2007 are improvements to City Hall which will include HVAC upgrades along with carpet and wall covering
replacements. The current 80 -ton chiller, air handler and boiler are over 40 years old. We propose to replace the chiller and air handler with two roof top
units. Plans also include adding a third smaller energy efficient boiler for off -peak times. Payback on the HVAC system is 3 -4 years. City Hall
improvements are needed due to the age of the carpet and wall coverings. In addition due to attrition several office areas are currently vacant within the
Community Services area. For greater efficiency and to implement a central filing system a space needs assessment was done. The amount budgeted
for the implementation of the new office layout, and new carpeting and wall coverings throughout city hall. The operational impact of city hall office
improvements will be decreased maintenance costs and greater efficiencies by city staff.
Parks Scheduled for 2007 is the replacement of the Pavilion skate tile and lobby improvements, improvements to Central Park Ballfield #2, re- roofing of
park shelter roofs at Oakes, Valley and Maetzold parks, replacement of a picnic pavilion for Park Valley park and the construction of two shuffleboard
courts in Burnes Park. The current skate tile in the Pavilion is 16 years old and is the original tile. The wear layer is worn through in the high traffic areas.
The original tile was not glued which increases maintenance and can create gaps in seams. This can allow skates to touch the concrete underneath the
tile. Pavilion lobby skate and ceramic tile would add to the building aesthetics. Ballfield #2 sod was not part of the Central Park renovations in 1991 and
due to extensive settling of existing sod landscaping repairs need to be done. The park shelters were constructed in 1976 and the roofs are now 30 years
old. The asphalt shingle roofs have out -lived their life expectancy of 25 years. The picnic pavilion was an old dilapidated structure that was removed in
2006. The city plans to purchase a new pavilion and the neighborhood has volunteered to install the pavilion. The shuffleboard courts in Burnes Park are
to meet the need for more passive, less physically demanding form of outdoor recreation. All these improvements enhance our recreational facilities.
Operational impacts include reduced maintenance costs in all facilities.
Utilities Included in the CIP for 2007 are storm drainage work, upgrade of sanitary sewer lift station #1 and culvert construction of Van Buren Avenue.
Funding is from the utility funds. Operational impacts are reduced maintenance costs within the utility funds.
Pavement Management A funding and implementation plan for repair and maintenance of Hopkins roadways exists. Needs are identified and funded
through State Aids, special assessments, utilities, tax increments and annual levies. This program identifies the most opportune time to repair streets. In
2007 the City anticipates spending approximately $1,730,000 on street improvements. In addition to the City's share of costs, other government agencies
will contribute approximately $140,000 towards street improvements in Hopkins. A proactive pavement management and infrastructure improvement
program aids in keeping public works maintenance costs to a reasonable level and as a result of the city's program, maintenance costs have remained
relatively stable over the last five years.
2007 BUDGET
47
PROJECT TITLE
City Hall Building Improvements
Parks Pavilion Skate Tile Replacement and
Lobby Improvements
Parks Central Ball Field #2
Parks Park Shelter Roofs
Park Valley Picnic Pavilion
Park Burnes Park Shuffleboard Courts
Residential Street Improvements
Residential Street Improvements Utilities
Citywide Concrete Alleys
Storm Drainage System Maintenance
Storm Drainage Upgrade of sanitary sewer lift
station #1
Storm Drainage Culvert construction
Total
CITY OF HOPKINS
CAPITAL IMPROVEMENT PROJECTS FOR 2007
2007
$171,000
$52,000
$25,000
$20,000
$11,000
$15,000
$1,440,000
$250,000
$40,000
$15,000
$200,000
Carpet and wall covering replacement, office reconfiguration and
HVAC upgrade
Replacement of existing skate tile and adding skate tile and ceramic
tile to the lobby
Re- grade, level, supplement soils and re -sod ballfield #2
Re -roof park shelter roofs at Oakes, Valley and Maetzold Parks
Picnic pavilion at Park Valley Park
Construct two shuffleboard courts at Burnes Park
Drillane and 19th Avenue North at 3rd Street reconstruction; 12 -16th
Avenue North overlay; Blake Road overlay
Program to reconstruct deteriorated water main and sanitary sewer
and to provide storm sewer improvements in conjunction with street
improvement projects
Alley south of 6th Street South and north of 9 Mile Creek between
11th and 10th Avenue South
In conjunction with concrete alley repairs
Replace a confines space lift station that was installed in 1957 with a
new submersible lift station and re- routing of the discharge line or
eliminate lift station and install new gravity sewer pipe to Minnetonka
trunk sewer pipe in Shady Oak Road
$50,000 Install additional 36" culvert pipe under Van Buren Avenue North
and construct improvements to existing culvert entrance conditions
$2,289,000
The projects described above are planned for 2007. The complete Capital Improvement Plan (CIP) is five years. Both of these plans assist the City with
budgeting.
2007 BUDGET
48
2007 Equipment Replacement Plan
In addition to the CIP, the City also completes an Equipment Replacement Plan (ERP). The ERP is a twenty -year forecast and a five -year plan of
equipment needs within the City. In is intended to inform the Council and citizens of the major equipment needs on the horizon. The first year of the plan
becomes an adopted equipment budget and relates to the operating budget of the equipment replacement fund, which is approved on an annual basis.
The remaining nineteen years represent an estimate of equipment needs and funding capabilities of the City. Funding requirements vary from year to
year. In order to maintain a fairly consistent levy each year, the twenty -year schedule is projected with a 3% inflation factor for operating expenses and a
yearly average dollar capital expenditure of $701,600. Revenues for the ERP are derived from charges to the departments that use the equipment and
are based on the equipment needs of the various departments over the twenty -year period.
The following items are in the 2007 ERP and have been approved for purchase in 2007.
City Hall Copier
Computer Replacements Upgrades
Network Infrastructure Upgrade
Fire Department Thermal Imaging Camera
Police Patrol Vehicles Sergeants Vehicles
Police Administrative Vehicle
Police Mobile Data Computers
Parks /Refuse Log Truck
Sanitary Sewer 3/4 ton utility truck
Water 1/2 ton truck
Council Chamber Cameras and Control System
Total
PROJECT TITLE 2007
$10,000 Annual lease on large copier 5 -year lease
$61,640 Replacement and /or upgrades of staff computers, printers and scanners
$15,000 Upgrade of technology wiring in City Hall done in conjunction with City Hall improvements
$15,000 Replacement of 10 -year old camera. Camera is used by fire department to locate victims
trapped in a smoke filled building. It assists in determining where fire and heat may be
hidden allowing for faster extinguishment.
$89,400 Marked patrol cars used by patrol officers to respond to calls, enforce traffic laws and
perform general patrol duties
$24,800 Police administrative and detective vehicle
$47,000 Mobile data computers installed in squad cars used to receive calls from dispatch, query
information from various databases and communicate car to car
$105,000 Truck used for hauling brush and logs in the Forestry and Refuse Departments
$26,000 Replacement of a 3/4 ton utility truck used by the Water /Sewer Division of Public Works
$20,500 Replacement of a 1/2 ton truck used by the Water Department division of Public Works
$5,000 Studio equipment, lighting and cameras for meeting cable casts and presentations
$419,340
CITY OF HOPKINS
2007 BUDGET
49
2007 Other Budgeted Capital Expenditures
Along with the Capital Improvement and Equipment Replacement Plans the city has the following capital items budgeted in the operating budgets of the
General and Special Revenue Funds. The first year an item is requested it must be funded within the department making the request. Once the item
has been funded it will be placed in the ERP for future replacement. All construction related capital items are always placed in the CIP regardless of the
funding source. Items with a value of $1,000 or greater are defined as capital expenditures within the General and Special Revenue Funds. Items with a
value of $5,000 or more will be placed in the ERP for future replacement once funded by the department making the request. The exception is capital
items in the Chemical Assessment Team Special Revenue Fund, which is fully funded by State of Minnesota HazMat grant dollars.
The following capital items have been budgeted in the General and Special Revenue Funds for 2007.
PROJECT TITLE
General Fund
Municipal Building Building
Police Building Equipment
Police Patrol Equipment
Police Heat Team Equipment
Public Works Street Equipment
Public Works Street Equipment
Public Works Forestry
Activity Center Office Equipment
Activity Center Office Equipment
Special Revenue Funds
Chemical Assessment Team Fund
Economic Development Fund
Parking Fund
Section 8 Fund
Depot Coffee House Fund
2007
$7,600
$2,005
$4,365
$3,024
$10,000
$6,000
$2,000
$7,840
$1,000
$3,000
$30,000
$11,000
$1,000
$2,500
$91,334
CITY OF HOPKINS
Total budgeted capital items from all funding sources totals $3,499,684 for 2007.
Miscellaneous building items
Security card reader for police shooting range door
Eagle II directional radar unit
Surefire Flash /Hider Adapter and Surefire Suppressor System
Asphalt hot box
MarcNX traffic control upgrade
Miscellaneous forestry equipment
Padded stacking chairs for Raspberry Room
Phone tree messaging system
HazMat Team equipment State of MN Grant funded
Land acquisition for development project
Parking ramp improvements
Office equipment
Office furniture and equipment
2007 BUDGET
50
SOURCE
Current Revenues
Property Tax
Intergovernmental Revenues
License, Permits and Fines
Investment Earnings
Charges for Current Services
Other Revenue
Franchise Fee
Total Revenues
Current Expenses
Salaries and Employee Benefits
Materials, Supplies and Services
Capital Outlay
Total
Other Financing Uses
Total Expenditures
Change in Fund Balance
Fund Balance
GENERAL FUND BUDGET PROJECTIONS
2006
Projected
7,185,549
711,702
600,449
130,384
199,209
17,765
285,589
9,130,647
6,584,399
1,790,519
60,378
8,43 5,296
8,43 5,296
695,351
CITY OF HOPKINS
Approved
2007
Budget
7,557,758
436,010
649,000
109,949
209,800
17,250
290,000
9,269,767
7,054,948
2,155,985
43,834
9,254,767
15,000
9,269,767
51
2008
Budget
7,840,000
435,000
650,000
110,000
210,000
15,000
290,000
9,550,000
7,265,000
2,220,000
50,000
9,535,000
15,000
9,550,000
2009
Budget
8,105,000
440,000
655,000
115,000
215,000
15,000
290,000
9,835,000
7,485,000
2,285,000
50,000
9,820,000
15,000
9,835,000
2010
Budget
8,378,000
445,000
660,000
120,000
225,000
20,000
290,000
10,138,000
7,710,000
2,353,000
60,000
10,123,000
15,000
10,138,000
2011
Budget
8,647,000
450,000
665,000
123,000
235,000
25,000
290,000
10,435,000
7,940,000
2,420,000
60,000
10,420,000
15,000
10,435,000
5,320,185 5,320,185 5,320,185 5,320,185 5,320,185 5,320,185
2007 BUDGET
General Fund
CITY OF HOPKINS
Property tax revenue is the amount needed to fill the gap between budgeted revenues and appropriations. The average increase in levy for the general
fund for years 2007 through 2011 is projected to be 3.4 This projection reflects an average annual appropriation increase of 3 These amounts may
be reduced through appropriation cuts or new revenue sources.
Tax base growth is used as a guide in keeping the property tax increase to a reasonable level. An average increase of 8% is estimated for tax base
growth. In addition to the normal growth there are several redevelopment projects that will contribute to the increase in the tax base. This translates to a
projected decrease in the tax capacity rate over the next 5 years.
Franchise fees The City implemented an electric and gas utility franchise fee in 2004 to help offset the amount of tax levy needed to fund general
operations. The franchise fee has an optional sunset clause after two years. The franchise fee was set to expire on December 31, 2005, however the
City Council reviewed the impacts of this fee and extended the franchise to December 31. 2007. The franchise fee is reviewed annually by the City
Council and along with staff continues to analyze its usefulness.
Intergovernmental revenue, which decreased substantially in 2003 and 2004,Ieveled off in 2005 and is expected to remain stable in 2007. Following the
state aid cuts of 2003 and 2004 funds received by the City of Hopkins from the State have remained the same. In 2004, the City lost the remainder of its
local government aid except $50,000, which is used to assist with the operations of the Art Center. Local government aid is derived from sales tax
revenues and is allocated by the state legislature. Each year the State reviews its ability to make payments of Local Government Aid and Market Value
Credits, and the amount can increase or decrease based upon State Legislative action. In 2007, it is anticipated that the legislature will not change its
current allocation of aid the City is to receive. Other significant forms of intergovernmental revenue received by the city include police and fire aid, which
is used to offset pension costs of the police and fire departments and municipal state aid for streets.
Licenses, permits and fines include building permits, which are volatile depending on new construction and remodeling projects. Based on projected new
construction projects and historical information a slight increase is projected for 2007 with revenues continuing to show small increases each year. Fine
revenue continues to be stable with slight increases due to implementation of license violation and administrative citations.
Various programs throughout the City generate charges for services. Charges are usually increased by an inflationary rate. The volume of activity
fluctuates every year. This revenue is forecast to increase 1% annually. Interest revenues are expected to remain level over the next five years. This is
based on the current state of the economy. Overall revenues will increase each year about 3
The general fund, which accounts for one third of the City's operating expenses, has a revenue budget of $9,269,767 and an appropriation budget of the
same. The increase in appropriations over 2006 is $381,479 or 4.3 The budget was specifically prepared with the intention of meeting the budget
goals, while assuring efficiency and effectiveness in all positions.
For 2007, the budget was prepared with the addition of one dispatcher and an enhanced medical response program now provided by the fire department.
The medical response program was transferred to the fire department due to increasing numbers of medical calls, which impacted the amount of time the
police were available for patrol calls. Other budget considerations were the rising cost of employee health insurance and state mandated increases in
employee pension funds along with normal inflationary increases. The council attempts to balance maintaining the current level of services while meeting
the increasing needs of the public.
2007 BUDGET
52
CITY OF HOPKINS
Despite the addition of a dispatcher and enhanced medical response program an emphasis remained on holding the line on the cost of current
government services, while recognizing the increased cost of providing those services. Departments were requested to provide financial information by
programs within a department and the council spent considerable time reviewing that information before adopting the budget.
The council and staff will continue to face budgetary challenges for the next few years as we strive to hold taxes down while meeting the needs of the
citizens. Staff continues to explore ways to contain costs and develop new revenue sources so that we can maintain the quality of life Hopkins residents
have come to expect.
11,000,000
10,500,000
10,000,000
9,500,000
9,000,000
8,500,000
8,000,000
General Fund Expenditures
r� co a) rn m O
O 0 o 0) O rn rn
D O t) O O 1 O D
N m N CO N C
N m N m
This chart shows 2006 projected actual expenditures along with
the 2007 approved budget and projected budgets from 2008
through 20 I I
2007 BUDGET
53
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
General Fund Actual and Projection
O O O o h O 0 0 0 O
Revenue
—St- Expenditure
Fund
Balance
---X--Levy
The general fund tax levy rises in proportion to general fund expenditures.
Currently Hopkins relies on its property taxes as its major source of
revenue. In fact property taxes account for 82% of General Fund revenues.
CITY OF HOPKINS
General Fund Appropriation Budget Comparisons
Amount
2007 2006 Change Change
Council $90,632 $90,822 ($190) -0.21%
Administrative Services $413,125 $382,580 $30,545 7.98%
Finance $167,226 $151,582 $15,644 10.32%
Legal $126,625 $126,600 $25 0.02%
Municipal Building $304,960 $314,176 ($9,216) -2.93%
Community Services $787,292 $813,262 ($25,970) -3.19%
Police $3,883,348 $3,755,403 $127,945 3.41%
Fire $732,897 $661,927 $70,970 10.72%
Public Works $1,953,606 $1,889,470 $64,136 3.39%
Recreation $220,570 $215,635 $4,935 2.29%
Activity Center $305,622 $296,706 $8,916 3.00%
Planning Economic Dev. $117,864 $95,385 $22,479 23.57%
Unallocated $166,000 $94,680 $71,320 75.33%
TOTAL $9,269,767 $8,888,228 $381,539 4.29%
2007 BUDGET
54
Revenues
Property Taxes
Intergovernmental
Licenses, Permits and Fines
Interest Earnings
Charges for Services
Franchise Fees
Miscellaneous
Total Revenues
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional Technical Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
Capital Outlay
Buildings Improvements
Vehilces
Office Furniture and Equipment
Equipment
Equipment Allocation
Total Expenditures
Transfer Out
Reimbursed Expenditures
Net Total Expenditures
Excess (deficiency) of Rev. over Exp.
Ending Fund Balance
Actual
2003
5,932,258
1,094,005
773,539
101,647
333,085
9,783
8,244,317
4,786,593
1,472,768
568,456
670,440
173,654
533,453
454,721
3,787,910
11,722
12,549
252,035
8,936,391
161,600
(1,265,183)
7,832,809
411,509
CITY OF HOPKINS 2007 BUDGET
GENERAL FUND BUDGET
Revenues and Expenditures
Actual
2004
6,357,981
743,812
687,656
63,664
280,791
242,431
52,699
8,429,034
4,825,371
1,465,851
55
Actual
2005
6,947,865
732,468
671,081
72,883
438,549
307,457
13,160
9,183,461
4,949,253
1,506,524
635,209 718,077
664,519 791,648
221,398 231,359
585,366 591,109
447,900 559,940
18,237
23,918
3,214 11,055
52,556 114,710
252,745 252,708
9,172,365 9,750,300
294,648 537,492
(1,321,364) (1,344,231)
8,145,648 8,943,561
283,385 239,900
4,071,295 4,311,195
Projected
Actual
2006
7,185,549
711,701
600,519
167,688
199,209
285,589
17,756
9,168,011
5,072,560
1,526,375
604,472
831,406
257,518
580,172
622,363
1,560
24,998
34,952
281,842
9,838,218
(1,373,209)
8,465,009
703,002
4,774,297
Budget
2006
7,211,078
413,910
634,400
110,000
213,750
290,000
15,150
8,888,288
5,114,493
1,533,177
749,433
827,520
473,580
607,746
560,552
17,000
24,300
32,400
279,193
10,219,394
17,000
(1,348,106)
8,888,288
Budget Percent
2007 Change
7,557,758 9.28%
436,010 -1.53%
644,500 -2.41%
109,949 14.48%
214,300 56.18%
290,000
17,250 75.03%
9,269,767 8.95%
5,422,633
1,632,316
2.57%
2.77%
760,130 13.05%
835,541 19.13%
491,593 4.50%
144,254 0.98%
588,328 25.01%
7,600 100.00%
8,840
25,389 118.26%
282,643 -0.01%
10,199,267 6.30%
15,000 82.42%
(944,500) 1.73%
9,269,767 9.80%
4,311,195 4,774,297 5.89%
Expenditures
Materials, Supplies and Services
Professional Technical Services
Operations 102,527 48,393
Supplies and Materials
CITY OF HOPKINS 2007 BUDGET
UNALLOCATED
Revenues and Expenditures
Projected YTD
Actual Actual Actual Actual Budget Budget Percent
2003 2004 2005 2006 2006 2007 Change
Revenues
Property Taxes 5,932,258 6,357,981 6,947,864 7,185,549 7,211,078 7,557,758 4.81%
Intergovernmental Revenue 693,574 314,785 300,497 287,347 20,510 20,510
Interest earnings 92,819 48,918 72,883 160,939 110,000 109,949 -0.05%
Franchise Fees 242,431 307,457 285,589 290,000 290,000
Miscellaneous 14,746 (4,647) 6,504
Total Revenues 6,718,651 6,978,861 7,624,054 7,925,928 7,631,588 7,978,217 4.54%
Capital Outlay
Improvements
Computers
56
166,273 151,000 -9.19%
Operating Transfers
Transfer to other funds 15,953 294,648 537,492 17,000 15,000 11.76%
Total Expenditures 118,480 343,041 537,492 183,273 166,000 -9.42%
Indirectly Funded Amount 6,600,171 6,635,821 7,086,562 7,925,928 7,448,315 7,812,217 4.89%
The Unallocated program is where unallocated revenues are recorded and unallocated
or unforseen expenditures are allocated from.
General Fund
Revenue and Expenditure
Highlights
PERA aid
Transfer for Paratransit
GENERAL FUND
PROGRAM: Unallocated
PROGRAM SUMMARY
The purpose of the unallocated program of the General Fund is to provide budget for unforeseen
or unusual expenditures that may occur in a given year. The revenues recorded here are revenues
that are not directly associated with another program within the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Maintain the current funding level for contingency.
FUND 101
REVENUES:
Property Taxes
Intergovernmental
Interest Earnings
Franchise Fee
Miscellaneous
EXPENDITURES:
Materials, Supplies Services
Operating Transfer
Total Expenditures
FY 2006
Approved
Budget
$7,211,078
20,510
110,000
290,000
166,273
17,000
183,273
FY 2007
Approved
Budget
$7557,758
20,510
109,949
290,000
Total Revenues 7,656,588 7,978,217 4.5%
NET TAX AND GENERAL $7,473,315 $7,812,217
REVENUE
Percent
Change
4.8%
0%
0%
0%
151,000 -9.2%
15,000 -11.8%
166,000 -9.4%
4.5%
8,000
7,000
6,000
5,000
4,000
3,000
2,000
1,000
General Fund Revenues
2003 2004 2005 2006 2007
Property Taxes
—U— Intergovernment
al
Licenses,
Permits Fines
x Interest Earnings
Charges for
Service
to— Franchise Fees
Miscellaneous
57
Revenues
Contributions and Donations
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional Technical Services
Operations
City Support Services
Supplies and Materials
Capital Outlay
Office Furniture and Equipment
Total Expenditures
Indirectly Funded Amount
Actual
2003
CITY COUNCIL BUDGET
Revenues and Expenditures
YTD
Actual Actual Actual
2004 2005 2006
25,250 24,869 23,780
2,086 2,138 2,050
8,516 20,030 14,933
32,425 25,324 33,829
8,305 7,956 8,172
4,226 4,898 5,436
80,807 85,215 88,200
80,807 85,215 88,200
CITY OF HOPKINS 2007 BUDGET
58
24,198
2,072
13,544
33,131
8,077
4,228
Budget
2006
24,400 24,400
2,097 2,097
9,300 10,350
44,080 43,200
9,040 2,535
8,410 8,050
The City Council Department is made up of two programs.
They are Council Activity and Health and Welfare.
Budget Percent
2007 Change
11.29%
-2.00%
71.96%
4.28%
85,248 97,327 90,632 6.88%
85,248 97,327 90,632 6.88%
General Fund
Revenue and Expenditure
Highlights
Mayor and Council
Audit consulting
Post, print, train misc.
Occupancy, insurance
Office supplies equip.
COUNCIL FUND 101
PROGRAM: Council Administration
PROGRAM SUMMARY
The Council Administration program of the Council Department establishes
city policies, goals and objectives. It approves the budget and monitors the
activities of the City Manager and City Attorney. The council also appoints
members to boards and commissions. The City Council holds regular
meetings and work sessions, receives input from staff, citizens and other
interested parties. The Council controls policy through changes in the City
Code and Legislative Policies. They control spending through their review
and approval of the City budget and various contracts.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1 Conduct meetings with groups /organizations (Faith Community,
Neighborhood Assoc., ISD 270, HBCA) in areas of mutual interest
2. Promote city marketing efforts through the "Think Hopkins" campaign
3. Conduct 2007 Citizen Academy
4. Publish 2006 City Annual Report
5. Conduct 2007 State of the City event
EXPENDITURES:
Salaries /Wages /Benefits
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
$26,497 $26,497 -.0%
Materials, Supplies Services 69,780 63,085 -9.5%
Capital Outlay
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions
$96,277 $89,582 -6.9%
Mayor and 4 Council
59
COUNCIL FUND 101
PROGRAM: Health and Welfare
PROGRAM SUMMARY
The Health and Welfare program of the Council Department provides
funding to social organizations operating within the City. It also provides
funds to the Human Rights commission.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Continue to support local programs
FY 2006
Approved
Budget
Salaries /Wages /Benefits
EXPENDITURES:
Materials, Supplies Services 1,050
Capital Outlay
FY 2007
Approved
Budget
NET TAX AND GENERAL
REVENUE SUPPORTED $1,050 $1,050 0%
PERSONNEL:
Number of FTE positions 0 0
1,050
Percent
Change
0%
I :x penditures
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional Technical Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
Capital Outlay
Office Furniture and Equipment
Total Expenditures
Reimbursed Expenditures
Net Total Expenditures
Indirectly Funded Amount
CITY OF HOPKINS 2007 BUDGET
ADMINISTRATIVE SERVICES BUDGET
Revenues and Expenditures
YTD
Actual Actual Actual Actual
2003 2004 2005 2006
268,032 201,604 287,125 300,196 305,968 336,166 9.87% Three one-half full time employees
77,792 65,849 95,578 107,236 94,655 119,594 26.35% Health, dental, life, FICA, PERA
Budget
2006
12,280 10,287 19,905 2,388 10,750 9,100 15.35%
4,606 2,104 1,846 2,300 4,725 6,465 36.83%
20,918 7,866 16,245 18,155 30,395 31,045 2.14%
16,317 10,511 10,542 18,814 18,877 3,076 -83.71%
4,582 5,652 7,052 5,838 9,495 6,680 29.65%
404,527 303,872 438,292 454,926 474,865 512,126 7.85%
(103,625) (102,786) (102,786) (87,200) (87,200) (99,000) 13.53%
300,902 201,086 335,506 367,726 387,665 413,126 6.57%
300,902 201 ,086 335,506 367,726 387,665 413,126 6.57%
The Administrative Services Department is made up of seven programs. They are
Administration, Legislation, Agenda, Personnel, Capital Improvement Plan,
Wellness and Information Services.
Budget
2007
Percent
Change
General Fund
Revenue and Expenditure
Highlights
Audit and other consulting services
Equip. maint., tele. cell phone
Post., print, train, picnic misc.
Space and occupancy, insurance, equip.
Office supplies and small equipment
Charges to other funds for services
ADMINISTRATIVE SERVICES FUND 101
PROGRAM: Administration
PROGRAM SUMMARY
The Administration program of the Administrative Services Department
provides leadership and support to all city programs and operations.
Administration controls and directs the City's affairs. It responds to citizen
concerns and participates in affiliated organizations.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Continued implementation and evaluation of the new performance
management system.
2. Enhance Leadership and Development Training for City Council and
city employees
3. Continue to upgrade technology and the city website
4. Conduct a city -wide survey
FY 2006
Approved
Budget
EXPENDITURES:
Salaries /Wages/Benefits $92,057
29,570
(40,000)
Materials, Supplies Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions
FY 2007
Approved
Budget
$100,953
25,947
(45,000)
$81,647 $81,900
1.75 .95
Percent
Change
9.7%
-12.3%
12.5%
0.3"/o
61
ADMINISTRATIVE SERVICES FUND 101
PROGRAM: Legislation
PROGRAM SUMMARY
The Legislation program of the Administrative Services Department
monitors and recommends legislative actions through the state. This
includes ensuring that legislative policies and procedures adopted by the city
are complied with. Also that legislation is necessary for the welfare of the
people and the efficient administration of the City's affairs.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Prepare 2007 legislative agenda.
2. Continue to monitor the legislative activities each year.
3. Lobby on issues affecting the City of Hopkins.
EXPENDITURES:
Salaries /Wages/Benefits
Materials, Supplies Services
Capital Outlay
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
$20,140 $21,752 8.0%
714 168 -76.5%
NET TAX AND GENERAL
REVENUE SUPPORTED $20,854 $21,920 5.1"A)
PERSONNEL:
Number of FTE positions .18 .2
ADMINISTRATIVE SERVICES FUND 101
PROGRAM: Agenda
PROGRAM SUMMARY
The Agenda program of the Administrative Services Department keeps the
council informed through meetings and correspondence. This includes the
preparation of the weekly agenda and council updates. Ensures that charter,
laws, policies and resolutions passed by the council are recorded and
enforced. The council is provided information regarding all city affairs and
city status.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Weekly packets out to Council on time.
2. Enhanced use of the Internet to provide information on agendas and
packet material.
3. Explore the use of "paperless packets
EXPENDITURES:
Salaries /Wages/Benefits
Materials, Supplies Services
Capital Outlay
Reimbursed Expenditures
FY 2006
Approved
Budget
$49,759
2,660
(18,530)
FY 2007
Approved
Budget
NET TAX AND GENERAL
REVENUE SUPPORTED $33,889 $34,835
PERSONNEL:
Number of FTE positions .75 .6
$53,803
1,032
(20,000)
Percent
Change
8.1%
-61.2%
7.9%
2.8%
62
ADMINISTRATIVE SERVICES FUND 101
PROGRAM: Personnel
PROGRAM SUMMARY
The Personnel program of the Administrative Services Department provides
human resource support for departments, employees and organized unions.
This includes coordination of staff recruitment, coordination of employee
benefit programs and conducting employee relations' activities for all City
employees. Another aspect of this program is ensuring compliance with
state, federal and local laws regarding employment.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Coordinate work of City -wide safety committee.
2. Negotiate and administer reasonable compensation and benefit levels for
City staff.
3. Coordinate the hiring of employees.
EXPENDITURES:
Salaries/Wages/Benefits
Materials, Supplies Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
$48,757
6,278
$62,877
5,072
(12,025) (14,000) 16.4%
$43,010 $53,949 25.4%
.45 .55
ADMINISTRATIVE SERVICES FUND 101
PROGRAM: Capital Improvement Planning
PROGRAM SUMMARY
The Capital Improvements program of the Administrative Services
Department coordinates the annual Five Year Capital Improvement Plan for
the City. This plan encompasses all infrastructure and major capital changes
proposed for the city for the next five years.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1 Continue to diligently coordinate the planning of future projects for the
city.
2. Improve on presentation of CIP to council.
3. Add graphics to the plan
EXPENDITURES:
Salaries /Wages/Benefits
Materials, Supplies Services
Capital Outlay
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
$12,447 $13,368 7.4%
913 784 -14.1%
NET TAX AND GENERAL
REVENUE SUPPORTED $13,360 $14,152
PERSONNEL:
Number of FTE positions .15 .15
5.9`%,
63
ADMINISTRATIVE SERVICES FUND 101
PROGRAM: Wellness
PROGRAM SUMMARY
The Wellness program of the Administrative Services Department provides
support and activities to encourage overall general good health of city
employees.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Continue to provide healthy guidance to employees.
2. Coordinate the efforts of the Wellness Committee.
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
EXPENDITURES:
Salaries /Wages /Benefits $6,730 $7,069 5.0%
Materials, Supplies Services 2,030 2,030
Capital Outlay
NET TAX AND GENERAL
REVENUE SUPPORTED $8,760 $9,099 3.9%
PERSONNEL:
Number of FTE positions .1
ADMINISTRATIVE SERVICES FUND 101
PROGRAM: Information Services
PROGRAM SITMMARY
The Information Services program of the Administrative Services
Department provides all network hardware and software support for the City.
It also provides individual city employees with hardware and software
support. The internal web site is designed and maintained through this
program.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Retire Exchange 5.5 server and move existing users to Exchange 2003.
2. Completely replace current backup solution.
3. Continue to evaluate the feasibility of integrating Police network with
the rest of the City network.
4. Continue to update and improve network security, efficiency, and
reliability.
5. Rewire city hall.
6. Upgrade squad car computers.
7. Install new LaserFiche server.
8. Replace CAD server.
9. Complete an IT business continuity /disaster recovery plan and integrate
it into the overall city disaster plan.
64
EXPENDITURES:
Salaries /Wages /Benefits
Materials, Supplies Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
170,733 195,937 14.8%
32,057 21,333 -33.5%
(16,645) (20,000) 20.2%
186,145 197,270 6.0%
2.1
2.1
Revenues
Miscellaneous
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional Technical Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
Capital Outlay
Office Furniture and Equipment
Equipment Allocation
Total Expenditures
Reimbursed Expenditures
Net Total Expenditures
Indirectly Funded Amount
CITY OF HOPKINS 2007 BUDGET
FINANCE BUDGET
Revenues and Expenditures
YTD
Actual Actual Actual Actual Budget Budget
2003 2004 2005 2006 2006 2007
4,923 3,751 7,426 7,753 2,200 2,200
222,779 221,017 229,868 237,466 235,498 245,148 4.10% Four full time employees
59,414 61,979 60,445 64,172 62,117 65,644 5.68%
7,066 3,426 7,066 17,576 4,915 6,610 34.49%
12,599 14,141 14,423 13,786 15,030 15,450 2.79%
7,066 10,456 14,098 11,218 9,985 18,295 83.22%
8,344 8,260 8,294 8,120 8,394 441 94.75%
10,553 9,959 7,844 6,651 9,550 11,090 16.13%
5,876 9,672 9,672 3,847 4,444 2,548 42.66%
333,697 338,909 351,711 362,836 349,933 365,226 4.37%
(186,781) (185,341) (184,778) (193,350) (193,350) (198,000) 2.40%
146,916 153,568 166,933 169,486 156,583 167,226 6.80%
141,993 149,817 159,507 161,733 154,383 165,026 6.89%
The Finance department consists of nine programs. They are Benefit Administration,
Budgeting, Cash Management, Debt Management, General Accounting, Payroll,
Risk Management, Tax Increment Finance Reporting and Utility Billing.
65
Percent
Change
General Fund
Revenue and Expenditure
Highlights
Audit, consulting other
Software maint telephone
Post, print, advtg, train, misc.
Space and occupancy, ins.
Office supplies and small equip
Computer software allocation
Chargebacks for acctg serv.
FINANCE FUND 101
PROGRAM: Benefit Administration
PROGRAM SUMMARY
The benefit administration program of the Finance Department provides
benefit information and administration to employees of the City of Hopkins
and the Housing and Redevelopment Authority. This program administers
health, dental, life, short and long -term disability and workers compensation
insurances. It also includes flexible spending account administration and
deferred compensation administration. Benefit administration reconciles
insurance reports, files claims and assists employees with all benefit related
needs.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
I. Implement GASB 45 regarding Other Post Employment Benefits.
2. Work with Insurance Committee to evaluate insurance renewal options.
3. Assist employees with benefit needs.
EXPENDITURES:
Salaries /Wages /Benefits
Materials, Supplies Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions
FY 2006
Approved
Budget
FY 2007
Approved Percent
Budget Change
$15,785 $16,699 5.8%
2,238 807 -63.9%
(4,855) (5,000) 3.0%
$13,168 $12,506 -5.0%
.2 .2
66
FINANCE FUND 101
PROGRAM: Budget
PROGRAM SUMMARY
The budget program of the Finance Department coordinates and prepares the
annual budget. It also prepares the 20 -year equipment replacement plan and
assists the City Manager with the capital improvement plan preparation.
This includes meeting with departments and administrators to determine the
overall goals and funding requirements for the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Apply for the Government Finance Officers Budget Award.
2. Update the 20 -year Equipment Replacement Plan
3. Update budget presentation and work to get budget document on the
website.
4.
FY 2006
Approved
Budget
EXPENDITURES:
Salaries /Wages/Benefits $27,076 $28,809
Materials, Supplies Services 4,225 3,734
Capital Outlay
Reimbursed Expenditures
FY 2007
Approved Percent
Budget Change
(11,600) (12,000) 3.45%
NET TAX AND GENERAL
REVENUE SUPPORTED $19,701 $20,543 4.3%
PERSONNEL:
Number of FTE positions .3 .3
FINANCE FUND 101
PROGRAM: Cash
PROGRAM SUMMARY
The cash program of the Finance Department invests, records and forecast
cash flows for the city. Cash is invested according to state statute and city
investment policies. Cash flow projections are prepared for all funds.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Invest public funds in a manner, which will provide the highest
investment return with minimum risk while meeting daily cash flow
needs
2. Maintain and update cash flow projections.
EXPENDITURES:
Salaries/Wages /Benefits 28,180 29,633 5.2%
5,463 3,931 -28.0%
Materials, Supplies Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
(11,660) (12,000) 2.9%
$21,983
.4 .4
$21,564 -1.9%
67
FINANCE FUND 101
PROGRAM: Debt
PROGRAM SUMMARY
The Debt program of the Finance Department issues, records and maintains
debt for the City of Hopkins and the Hopkins Housing Rehabilitation
Authority. Debt is issued in accordance with state statute and city charter.
Debt is maintained at a manageable level for the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Maintain the current bond rating of AA- through conservative financial
management and accurate reporting of financial and economic
conditions of the city.
2. Project future debt needs and ability.
3. Prepare documents and work with financial advisors for 2007
Improvement Bond issue
EXPENDITURES:
Salaries/Wages/Benefits
Materials, Supplies Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
$9,590 $10,229 6.7%
270 204 -24.4%
(9,860) (10,450) 5.9%
$0 -17 0%
.10 .10
FINANCE FUND 101
PROGRAM: Accounting
PROGRAM SUMMARY
The Accounting program of the Finance Department provides financial
management for the City and the Housing and Redevelopment Authority. It
provides support services to other departments in the City through initiating
fiscal plans, implementation and control of those plans, accounting and
analysis of transactions. Accounting manages the city's day -to -day
accounting transactions, including accounts receivable, accounts payable,
cash receipts and general accounting. The program prepares monthly and
quarterly financial statements and compiles the year -end comprehensive
financial report.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Apply for Comprehensive Annual Financial Report reporting award.
2. Provide accurate and timely month -end and quarterly financial reports.
3. Complete implementation of finance software.
REVENUES:
EXPENDITURES:
Salaries /Wages/Benefits
FY 20056 FY 2007
Approved Approved
Budget Budget
1,200 1,200
$71,850 $76,240
17,187 22,639
(29,000) (31,000)
Percent
Change
0%
Materials, Supplies Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED $58,837 $66,679 13.3%
PERSONNEL:
Number of FTE .ositions
1.05 1.05 68
FINANCE FUND 101
PROGRAM: Payroll
PROGRAM SUMMARY
The Payroll program of the Finance Department completes the biweekly
payroll, maintains all payroll records and completes the payroll quarterly
reports. It also provides support services to employees regarding payroll
issues.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Assist employees with payroll issues /questions.
2. Provide accurate and timely payroll and reports.
EXPENDITURES:
Salaries Wages/Benefits
Materials, Supplies Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
$39,027 $41,090 5.3%
7,006 7,796 11.3%
(13,500) (14,000) 3.7%
$32,533 $34,866 7.2%
.6 .6
FINANCE FUND 101
PROGRAM: Risk Management
PROGRAM SUMMARY
The Risk Management program of the Finance Department maintains the
property, fleet and general liability insurances for the city. It also maintains
the workers compensation insurance and unemployment benefit insurance.
It accomplishes this goal by working with outside brokers and agents to
arrive at an equitable coverage for the city and its constituents and
employees.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1 Ensure adequate coverage for all property of the city.
2. Encourage employee safety to keep workers compensation insurance
low.
EXPENDITURES:
Salaries /Wages /Benefits
Materials, Supplies Services
Capital Outlay
Reimbursed Expenditures
FY 2006
Approved
Budget
NET TAX AND GENERAL
REVENUE SUPPORTED $10,601
PERSONNEL:
Number of FTE positions .2
FY 2007
Approved Percent
Budget Change
$14,095 $14,817 5.1%
506 279 -44.9%
(4,000)
(4,000) 1.6%
$11,096 4.7%
.2
69
FINANCE FUND 101
PROGRAM: TIF Administration
PROGRAM SUMMARY
The Tax Increment Financing Administration program of the Finance
Department records and reports tax increment program activities. It is
charged with the responsibility of ensuring compliance with state statutes
and guidelines.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Continue analysis of Tax Increment Financing funds.
2. Assist with implementation of new TIF districts.
EXPENDITURES:
Salaries /Wages /Benefits
Materials, Supplies Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions
FY 2006
Approved
Budget
FY 2007
Approved Percent
Budget Change
$9,594 $10,231 6.4%
695 609 -12.3%
(10,425) (10,850) 4.0%
136)
.10 .10
($10) 92.8%
FINANCE FUND 101
PROGRAM: Utility Billing
PROGRAM SUMMARY
The Utility Billing program of the Finance Department prepares and issues
monthly utility bills for collection of utility service fees from its customers.
Utility records are maintained and updated within this program.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1 Complete software conversion and resolve remaining issues.
2. Explore E- commerce for utility customers.
3. Complete monthly billing implementation in areas where radio read
meters are installed.
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
REVENUES:
Current Services $1,000 $1,000 0%
EXPENDITURES:
Salaries /Wages /Benefits 82,418 83,044 .8%
Materials, Supplies Services 14,728 14,435 -2.0%
Capital Outlay
Reimbursed Expenditures (98,450) (98,700) .3%
NET TAX AND GENERAL
REVENUE SUPPORTED ($2,304) ($1,221) -6.4
PERSONNEL:
Number of FTE positions 1.65 1.65
70
Recycle /Yard Waste $2.75 per month
Refuse 30 Gallon
60 Gallon
90 Gallon
$13.20
15.90
17.25
Water and Sewer Water is $1.40 per 1000 gallons
Sanitary Sewer is $2.50 per 1000 gallons of water used
Storm Sewer $4.50 per month.
State Solid Waste Charge of 9.75% calculated on the Refuse portion of the bill
State Health Fee $5.21 per year
Hennepin County Charge of 9% calculated on the Refuse portion of the bill.
Revenues
Court Fines
CITY OF HOPKINS 2007 BUDGET
LEGAL BUDGET
Revenues and Expenditures
YTD
Actual Actual Actual Actual Budget Budget Percent
2003 2004 2005 2006 2006 2007 Change
95,228 93,181 93,156 115,195 96,000 96,000
Expenditures
Materials, Supplies and Services
Professional Technical Services 119,871 117,680 115,956 133,753 126,000 126,000 Legal services
Operations 600 625 745 600 625 4.17% Memberships
Total Expenditures 119,871 118,280 116,581 134,498 126,600 126,625 0.02%
Indirectly Funded Amount 24,643 25,099 23,426 19,304 30,600 30,625 0.08%
The Legal Department is made up of two programs. They are Legal
Counsel and Prosecution.
71
General Fund
Revenue and Expenditure
Highlights
LEGAL FUND 101
PROGRAM: Legal
PROGRAM SUMMARY
The Legal department represents the City in court, at City Council meetings
and direct contact with staff and the general public. The firm of Miller
Steiner Curtiss is retained on a fee per hour basis. They respond to legal
summons and/or initiate action on behalf of the City. Written and oral
inquiries are made by staff, council, citizens and other interested parties.
The city engages other law firms when necessary.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Prosecute the rights of the City.
2. Prosecute violators of the law.
3. Obtain quality legal representation for the City
REVENUES:
The City contracts with a legal
firm to represent the City.
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
$96,000 $96,000 0%
EXPENDITURES:
Salaries /Wages /Benefits
Materials, Supplies Services 126,600 126,625 .02%
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED $30,600 $30,625 .08%
72
$120,000
$100,000
$80,000
$60,000
$40,000
$20,000
$o
City Legal Costs
2002 2003 2004 2005 2006 2007
Legal Service
—f— Prosecution
Revenues
Sale of Fixed Assets
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional Technical Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
Capital Outlay
Buildings Structures
Office Furniture and Equipment
Total Expenditures
Reimbursed Expenditures
Net Total Expenditures
Indirectly Funded Amount
MUNICIPAL BUILDING BUDGET
Revenues and Expenditures
YTD
Actual Actual Actual Actual
2003 2004 2005 2006
54,556
19,791
33,240
116,131
480
14,668
6,298
245,164
(167,760)
77,404
77,404
2,419 3,122 2,400
50,724
19,152
41,421
91,897
680
9,422
8,672
15,537
237,505
(172,500)
65,005
62,586
CITY OF HOPKINS 2007 BUDGET
74,279
32,009
61,267
133,471
991
8,997
19,971
330,985
(172,500)
158,485
155,363
The Municipal Building Department consists of building maintenace.
73
Budget
2006
Budget
2007
2,400
81,244 80,616 86,342. 7.10% full time employee
27,070 25,230 26,857 6.45%
49,340 56,000 47,000
134,226 132,650 146,050
3,371 3,300 2,800
11,669 10,562 10,491
15,779 15,545 15,720
1,560 10,850 7,600
6,603
330,863 334,753 342,860
(171,498) (167,760) (38,000)
159,365 166,993 304,860
156,965 166,993 302,460
Percent
Change
16.07%
10.10%
15.15%
-0.67%
1.13%
29.95%
2.42%
77.35%
82.56%
81.12%
General Fund
Rev enue and Expenditure
Highlights
Weekend cleaning service
Equip maint., teleph, heat elect.
Training and miscellaneous
Insurance, equip.
Office supplies small equipment
Space occup. Chargebacks
MUNICIPAL BUILDING FUND 101
PROGRAM: Maintenance
PROGRAM SUMMARY
The Building Maintenance Department of Public Works is responsible for the
maintenance and repair of all City Buildings. The Municipal Budget covers
City Hall and the Police Department. In house maintenance personnel and
contractual custodial services maintain these buildings and equipment.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. City Hall wall covering replacement project.
2. City Hall carpeting replacement project.
3. City Hall HVAC replacement/improvement project.
REVENUES:
Charges for service
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
0 2,400
EXPENDITURES:
Salaries /Wages /Benefits 105,846 113,199 6.9%
Materials, Supplies Services 218,157 222,161 1.8%
Capital Outlay 10,850 7,600 30.0%
Reimbursed Expenditures (167,760) (38,000) -77.3%
NET TAX AND GENERAL
REVENUE SUPPORTED $167,093 $302,560 81.7%
PERSONNEL:
Number of FTE positions 1.45 1.45
74
Original City Hall at 8 Ave and Mainstreet St
Revenues
Licenses
Permits
Current Services
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional Technical Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
Capital Outlay
Office Furniture and Equipment
Equipment Allocation
Total Expenditures
Reimbursed Expenditures
Net Total Expenditures
Indirectly Funded Amount
COMMUNITY SERVICES SUMMARY BUDGET
Revenues and Expenditures
YTD
Actual Actual Actual Actual
2003 2004 2005 2006
43,301 43,442 43,900 55,620
505,573 378,825 325,300 262,202
186,240 124,911 93,750 63,596
521,714
131,350
45,929
14,020
21,774
35,513
9,261
3,253
782,814
(21,500)
761,314
26,200
476,843
137,426
93,073
8,903
14,677
87,136
9,786
1,492
3,216
832,552
(34,045)
798,507
251,329
CITY OF HOPKINS 2007 BUDGET
444,847
108,021
112,525
9,177
13,690
87,295
12,670
3,319
791,544
(54,562)
736,982
274,032
75
481,052
110,899
30,644
11,796
17,976
58,051
10,145
11,055
4,997
736,615
(56,762)
679,853
298,435
Budget
2006
40,400
350,500
94,400
The Community Service department is made up of four main programs. They are
Reception, Assessing, Inspections, and City Clerk.
Budget Percent
2007 Change
43,500 7.67%
354,000 1.00%
98,250 4.08%
138,340 127,725 -7.67%
13,480 12,000 10.98%
25,862 26,870 3.90%
86,099 43,127 -49.91%
10,900 12,560 15.23%
6,195 6,729
882,321 845,792 -4.14%
(56,762) (58,500) 3.06%
825,559 787,292 -4.64%
340,259 291,542 14.32%
General Fund
Revenue and Expenditure
Highlights
Building permits
Plan check fees
484,916 502,032 3.53% Ten full time employees
116,529 114,749 -1.53%
Health inspec., assessing consult..
Equip vehicle maint. telephone
Postage, print, adver, train, misc.
Space occup., incur. Admin fee
Office supplies and small equipment
8.62% Computer equipment allocation
Charges to other funds
COMMUNITY SERVICES FUND 101
PROGRAM: Receptionist
PROGRAM SUMMARY
The Receptionist program of the Community Services Department answers
calls at main switchboard and route calls to various departments. Directs
walk -in customers to the appropriate department. Sales of Hop -A -Ride
tickets, dog licenses and parking permits occur in this program. Receipts are
accepted for payment of building permits and utility bills. The program also
provides clerical and secretarial services to other departments.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Enter utility receipts into the finance system.
2. Continue to assist customers quickly and accurately.
EXPENDITURES:
Salaries /Wages /Benefits $43,885 $39,024 -11.8%
Materials, Supplies Services
Capital Outlay
PERSONNEL:
Number of FTE positions
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
1,848 752 -59.3%
NET TAX AND GENERAL
REVENUE SUPPORTED $45,733 $39,766 .13.0%
1.45 1.45
76
The receptionists handle more than 30,000 calls per year and
assist over 10,000 visitors.
COMMUNITY SERVICE ASSESSING FUND 101
PROGRAM: Assessing
PROGRAM SUMMARY
The Assessing Department assists property owners with Homestead
classification and works with Hennepin County on property valuations. The
department also prepares special assessment rolls and responds to property
owner concerns and questions.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1 Prepare special assessment rolls for certification on taxes.
2. Investigate special assessment software for better tracking of special
assessments
3. Assist property owners with property related issues.
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
REVENUES: $300 $750 150%
EXPENDITURES:
Salaries /Wages /Benefits 70,271 67,932 -3.33%
Materials, Supplies Services 101,730 92,687 -.8.9%
Capital Outlay
Reimbursed Expenditures (20,762) (22,000) 5.9%
NET TAX AND GENERAL
REVENUE SUPPORTED $150,939 $138,619 -8.3%
PERSONNEL:
Number of FTE positions 1.05 1.05
77
Who gets your property tax dollars?
Based on Payable 2007 Property Taxes
EXAMPLE:
Property Tax on an
$218,000
Hopkins home is:
$2,401
RETURNED AS
SERVICES
$1,007
Police Protection
Fire Protection
Emergency Medical
Service
Street Maintenance
Snow Plowing
Recreation Programs
Park System
Activity Center
Building Inspections
Economic Development
General Government
Hennepin County
$853
Other Special
Taxing Districts
$126
City of Hopkins
$1,007
This illustration does not take into account market value referendum taxes
COMMUNITY SERVICES CITY CLERK FUND 101
PROGRAM: City Clerk
PROGRAM SUMMARY
The City updates the City Code as new ordinances are passed, takes minutes
at the City Council meetings and transcribes them using a computer.
Business licenses applications are reviewed prior to issuance. The City
Clerk is also the purchasing officer of the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Ensure that historical documents, minutes and agendas, are available
through the Web site.
2. Make applications and forms available on the Web site.
3. Maintain best price for highest quality standard.
4. Manage use of purchase requisitions and purchase orders.
REVENUES:
EXPENDITURES:
Salaries /Wages /Benefits
Materials, Supplies Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of. FTE positions
FY 2006
Approved
Budget
$9,500
FY 2007
Approved Percent
Budget Change
$13,000 36.8%
54,699 49,243 -9.8%
13,201 8,327 -36.9%
(24,500) (25,000) 2.0%
$33,900 $19,570 -42.3%
0.6 0.6
78
COMMUNITY SERVICES CITY CLERK FUND 101
PROGRAM: Records Management
PROGRAM SUMMARY
The Records Management program of the Community Services Department
reviews City records to ensure that necessary documents are retained and
outdated documents are disposed.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Complete revision of Records Retention Schedule
2. Continue to transfer permanent records to electronic storage and
integrate with the Web site.
3. Work with IT to establish procedures for the retention or disposal of e-
mails.
EXPENDITURES:
Salaries /Wages /Benefits
Materials, Supplies Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
$27,528 $37,666 36.8%
8,516 11,347 33.2%
(11,500) (11,500) 0%
$25,544 $37,513 52.3%
0.20 0.39
COMMUNITY SERVICES FUND 101
PROGRAM: Elections
PROGRAM SUMMARY
The Elections program of the Community Services Department provides
supervision of elections, registers voters, and certifies election results. All
state and federal legislation is reviewed, judges are trained, equipment and
polling places are prepared. After elections ballots are counted and the
results certified to the County and State of Minnesota. Throughout the year
citizens are registered to vote.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Investigate alternative Polling Place locations for Precincts Two and
Seven.
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
REVENUES: 0 0 0%
EXPENDITURES:
Salaries /Wages /Benefits 12,968 25,419 96.2%
Materials, Supplies Services 22,408 12,457 -44.4%
Capital Outlay
NET TAX AND GENERAL
REVENUE SUPPORTED $33,376 $37,876 7.0%
PERSONNEL:
N umber of FTE positions 0.1 0.3
79
COMMUNITY SERVICES INSPECTIONS FUND 101
PROGRAM: Building Code Inspection
PROGRAM SUMMARY
The Building Code Inspection program of the Community Services
Department inspects all new or remodeled buildings to insure they meet the
minimum requirements of the state building code. The process begins with a
plan review; permit issuance, inspection of construction phases and an
issuance of a certificate of occupancy.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Implement new permit software.
2. Work with Assessing and other departments on creating joint filing
system.
3. Review and develop permit system reports to replace current "shadow
system data bases" and to provide reports for management analysis.
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
REVENUES: $330,000 $333,000 .9%
EXPENDITURES:
Salaries /Wages /Benefits 199,856 193,181 -.3.3%
Materials, Supplies Services 101,810 72,555 -28.7%
Capital Outlay
NET TAX AND GENERAL
REVENUE SUPPORTED $(28,334) $(67,264) 137.4%
PERSONNEL:
Number of FTE positions 2.62 2.43
80
COMMUNITY SERVICES INSPECTIONS FUND 101
PROGRAM: Fire Code Inspection
PROGRAM SUMMARY
The Fire Code Inspection program of the Community Services Department
inspects existing buildings from time to time to insure they are maintained
safe in accordance with the minimum safety standards provided in the state
fire code. A percentage of commercial and large multiple residential
buildings are inspected yearly for fire code violations to insure these
structures are maintained safe for their occupants. The focus is on more
hazardous occupancies.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Continue the fire prevention inspection program.
2. Implement new fire code software.
FY 2006
Approved
Budget
EXPENDITURES:
Salaries /Wages /Benefits $24,425
Materials, Supplies Services 1,164
Capital Outlay
FY 2007
Approved
Budget
$36,396
845
Percent
Change
49.0%
-27.4%
NET TAX AND GENERAL
REVENUE SUPPORTED $25,589 $37,241 45.5%
PERSONNEL:
Number of FTE positions .27 .41
FUND 101
COMMUNITY SERVICES INSPECTIONS
PROGRAM: Heating and Plumbing Code Inspection
PROGRAM SUMMARY
The Heating and Plumbing Code Inspection program of the Community
Services Department inspects new and remodeled buildings for heating and
plumbing compliance.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Implement new permit system software.
2. Adopt new codes as they become available from the state.
REVENUES:
EXPENDITURES:
Salaries /Wages /Benefits
Materials, Supplies Services
Capital Outlay
PERSONNEL:
Number of FTE positions
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
$71,000 $74,000 4.2%
80,637 77,891 -3.4%
7,245 5,517 -23.8%
NET TAX AND GENERAL
REVENUE SUPPORTED $16,882 $9,408 -44.3%
1.09 1.04
81
COMMUNITY SERVICES INSPECTIONS FUND 101
PROGRAM: Housing Inspection
PROGRAM SUMMARY
The Housing Inspection program of the Community Services Department
inspects all existing buildings from time to time to insure they are
maintained safe in accordance with city housing code. Rental properties are
inspected every five years to identify hazards to the occupants and to insure
buildings are well maintained and to improve on the city's housing stock.
Homes being sold in the community must be evaluated. A listing of certified
evaluators for the Truth in Housing program are maintained. Home sales are
monitored to insure compliance.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Implement new rental licensing program -add staff inspect 1& 2
family rental units on a 2 -year cycle.
2. Implement new rental licensing software.
3. Support Blake Road Corridor initiative.
REVENUES:
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
$48,500 $49,000 1.0%
EXPENDITURES:
Salaries /Wages /Benefits 41,544 43,212 4.0%
Materials, Supplies Services 5,115 4,129 -19.3%
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED ($1,841) ($1,659) -9.9%
PERSONNEL:
Number of FTE positions .6 .6
COMMUNITY SERVICES INSPECTIONS FUND 101
PROGRAM: Restaurant and Hotel Inspection
PROGRAM SUMMARY
The Restaurant and Hotel Inspection program of the Community Services
Department contracts with a health inspector to make regular inspections of
restaurants and food establishments.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Complete all required inspections and respond to complaints in a
prompt manner.
REVENUES: $26,000 $26,000
EXPENDITURES:
Salaries/Wages /Benefits 3,650
Materials, Supplies Services 18,527
Capital Outlay
FY 2006 FY 2007
Approved Approved
Budget Budget
3,656
17,704
NET TAX AND GENERAL
REVENUE SUPPORTED $(3,823) $(4,640)
PERSONNEL:
Number of FTE positions .06 .06
Percent
Change
0%
.2%
-4.4%
21.4`%,
82
COMMUNITY SERVICES INSPECTIONS
PROGRAM: Miscellaneous Community Inspection
FUND 101
PROGRAM SUMMARY
The Miscellaneous Community Inspection program of the Community
Services Department responds to general nuisance complaints from Hopkins
citizens.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Continue with spring and fall sweeps and respond to citizen complaints
in a prompt and courteous manner.
2. Implement new "Call Center" customer service /complaint software.
REVENUES:
EXPENDITURES:
Salaries /Wages /Benefits
Materials, Supplies Services
Capital Outlay
PERSONNEL:
Number of FTE positions
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
0%
41,982 43,161 2.8%
4,420 2,691 -39.2%
NET TAX AND GENERAL
REVENUE SUPPORTED $46,402 $45,852 1.2'%►
.61
.61
Revenues
Intergovernmental
Licenses
Court Fines /Forfeitures
Penalties
Current Service
Miscellaneous
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional Technical Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
Capital Outlay
Vehicles
Office Furniture and Equipment
Equipment
Total Expenditures
Reimbursed Expenditures
Net Total Expenditures
Indirectly Funded Amount
POLICE BUDGET
Revenues and Expenditures
CITY OF HOPKINS 2007 BUDGET
YTD
Actual Actual Actual Actual Budget Budget Percent
2003 2004 2005 2006 2006 2007 Change
182,603 181,542 192,153 203,265 171,900 197,000 14.60%
82,878 92,559 89,626 96,687 92,300 91,000 -1.41%
37,021 61,674 72,311 53,723 45,000 45,000
4,718 5,163 1,000 3,500
38,855 52,956 60,492 56,731 41,400 38,900 -6.04%
7,780 10,323 11,260 4,236 9,500 2,750 71.05%
2,164,867 2,348,403
624,985 640,592
132,229 109,680
111,739 111,611
42,998 38,895
463,963 491,204
120,189 119,498
5,456 1,722
9,581
3,666,425 3,871,186
(306,752) (301,887)
3,359,674 3,569,299
3,010,537 3,170,245
2,347,331
650,798
102,778
132,026
44,752
492,521
134,217
23,918
49,791
3,978,133
(301,887)
3,676,246
3,245,686
83
2,337,174 2,407,717
650,153 612,901
106,271 116,203
138,815 151,400
70,022 64,120
512,612 511,618
163,518 145,690
2,547,825 5.82%
717,050 16.99%
110,253 -5.12%
139,906 -7.59%
67,770 5.69%
138,711 72.89%
154,445 6.01%
#DIV /0!
7,340 10,100
1,800 7,389 310.50%
3,985,905 4,021,549 3,883,349 -3.44%
(302,000) (302,000) 100.00%
3,683,905 3,719,549 3,883,349 4.40%
3,264,101 3,358,449 3,505,199 4.37%
The Police Department is made up of eleven programs. They are Administration, Patrol,
Heat Team, Reserves, Investigations, Metro Drug Task Force, Pawn Shop, Outreach,
Dispatch, Records and Receiption and Systems Information.
General Fund
Revenue and Expenditure
Highlights
State grants
Liquor licenses
Thirty nine full time employees
Prisoner Board, hiring, consult.
Veh. equip. maint. repair, tele.
Training, advertising and misc.
Admin chrg, space alloc. ins.
Off. supp., uniforms small equip.
Heat team Crime Prev vehicles
Computer software system
Credit to Admin from police prog.
POLICE FUND 101
PROGRAM: Administration
PROGRAM SUMMARY
The Administration program of the Police Department provides 24 -hour
staffing of police and support services for delivery and supervision of
emergency and non emergency services to the community.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Continue to develop individual employee work plans to integrate
community policing goals.
2. Continue to seek grant funding.
3. Coordinate study of the Blake Road Corridor with the Wilder
Foundation regarding resident concerns.
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
EXPENDITURES:
Salaries /Wages /Benefits $313,088 $334,799 7.0%
Materials, Supplies Services 136,126 105,723 -22.3%
Capital Outlay
Reimbursed Expenditures (302,000) 0 -100%
NET TAX AND GENERAL
REVENUE SUPPORTED $147,134 $440,522 199%
PERSONNEL:
Number of FTE positions 3.15 3.15
84
POLICE FUND 101
PROGRAM: Patrol
PROGRAM SUMMARY
Work with citizens to improve the quality of life by implementing effective
prevention strategies to reduce crime and improve traffic safety.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Expand the Neighborhood Officer program .and continue with the Blake
Road Corridor project.
2. Utilize monies obtained from DWI forfeitures to fund special DWI
enforcement projects.
3. Support the Hopkins Police /Fire Department Chaplain program.
4. Provide leadership training for senior officers to provide advancement
opportunities within the department.
FY 2006
Approved
Budget
REVENUES: $219,900 $244,250
FY 2007
Approved Percent
Budget Change
EXPENDITURES:
Salaries /Wages /Benefits 1,790,472 1,760,226 -1.7%
Materials, Supplies Services 431,251 234,827 -45.6%
Capital Outlay 1,800 4,365 142%
NET TAX AND GENERAL
REVENUE SUPPORTED $2,003,623 $1,755,168 -12.4%
PERSONNEL:
Number of FTE positions 21.5 20.55
85
POLICE FUND 101
PROGRAM: Heat Team
PROGRAM SUMMARY
The High -risk entry and tactics team (HEAT team) of the Hopkins Police
Department is part of a 5 city tactical consortium that provides tactical and
rescue operations in situations posing a high -risk to civilians and /or
department personnel. The members of the consortium train together and
provide support during high -risk events.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Continue to maintain a strong working relationship with other
consortium members.
REVENUES:
EXPENDITURES:
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
Salaries /Wages /Benefits $36,567 $38,766 6.0%
Materials, Supplies Services 21,157 14,838 -29.9%
Capital Outlay 0 0 -100%
NET TAX AND GENERAL
REVENUE SUPPORTED $57,724 $56,628 -1.9%
PERSONNEL:
Number of FTE positions
0.45 0.5
POLICE FUND 101 POLICE FUND 101
PROGRAM: Reserves
PROGRAM SUMMARY
The Hopkins Police Reserve Unit provides civilian volunteers with
exceptional training to assist the police department with civic events,
surveillance details, extra patrol and other duties as necessary.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Continue to utilize trained Reserve personnel to respond to medical
emergencies and other calls for service.
2. Conduct recruitment processes to achieve 25 members.
3. Continue leadership training for Reserve Command Staff.
4.
REVENUES:
EXPENDITURES:
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
800 800 0%
Salaries /Wages /Benefits 27,565 27,163 -1.5%
Materials, Supplies Services 12,683 9,093 -28.3%
Capital Outlay
NET TAX AND GENERAL
REVENUE SUPPORTED $39,448 $35,456 -10.1%
PERSONNEL:
Number of FTE positions 0.25 0.2
86
PROGRAM: Investigations
PROGRAM SUMMARY
The Investigations Division of the Police Department conducts follow -up
investigations on criminal activity that has occurred in Hopkins.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Continue liaison with the County Attorney's office.
2. Provide ongoing training opportunities for the investigation and
prosecution techniques regarding identity theft.
3. Continue rotating patrol officers into the investigator position.
REVENUES:
EXPENDITURES:
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
$87,200 $90,400 3.7%
Salaries /Wages /Benefits $255,327 $368,007 44.1
Materials, Supplies Services 117,197 74,380 -36.5%
Capital Outlay 10,100 0 -100%
NET TAX AND GENERAL
REVENUE SUPPORTED $295,424 $351,984 19.2%
PERSONNEL:
Number of FTE positions 2.85 3.8
POLICE FUND 101
PROGRAM: Metro Drug Task Force
PROGRAM SUMMARY
The NW Metro Drug Task Force is a multi jurisdictional unit that conducts
investigations of illegal drug activity by developing suspect information
from citizens, utilizing confidential informants, search warrants, surveillance
and other covert activities. The Hopkins Police Department provides one
investigator to this unit.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Continue to identify and investigate illegal drug activity.
REVENUES:
EXPENDITURES:
FY 2006 FY 2007
Approved Approved
Budget Budget
$8,500 $4,000
Percent
Change
-52.9%
4.5%
Salaries /Wages /Benefits 85,723 89,591
Materials, Supplies Services 9,114 1,383 -84.8%
Capital Outlay
NET TAX AND GENERAL
REVENUE SUPPORTED $86,337 $86,974 .7%
PERSONNEL:
Number of FTE positions .95 .95
87
POLICE FUND 101
PROGRAM: Pawn Shop Management
PROGRAM SUMMARY
The Pawn Shop Management program of the Police Department maintains
computerized records of pawnshop transactions as required by City
ordinance, check transactions for the presence of reported stolen property
and assist other departments in recovering stolen property located in
Hopkins pawnshops.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Conduct at least one random inventory and compliance check
REVENUES:
EXPENDITURES:
Salaries /Wages /Benefits
Materials, Supplies Services
Capital Outlay
FY 2006
Approved
Budget
FY 2007
Approved Percent
Budget Change
$12,000 $12,000 0%
5,701 5,927 3.9%
10,049 341 .96.6%
NET TAX AND GENERAL
REVENUE SUPPORTED $3,750 ($5,732) -252.8%
PERSONNEL:
Number of FTE positions
0.10 0.10
POLICE FUND 101 POLICE FUND 101
PROGRAM: Outreach /Police Services Liaison
PROGRAM SUMMARY
The Police Services Liaison is responsible for presenting and coordinating
outreach and crime prevention programs in Hopkins. These programs
include Neighborhood Watch, National Night Out, Crime -free Multi
housing, and classroom instruction of Project Alert. In addition, the Police
Services Liaison is responsible for the administration of the alarm program,
nuisance property program, providing training for liquor and tobacco
licensees, review and revision of various ordinances and grant research,
application and administration and is the staff liaison to SCIP, Reduce the
Use and the Depot.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Continue working with rental properties to obtain Crime Free Multi
Housing certification.
2. Conduct liquor and tobacco compliance checks.
3. Work with the Fire Department in developing CERT (Community
Emergency Response Team) program.
REVENUES: $10,300 $6,700 -34.9%
EXPENDITURES:
Salaries /Wages /Benefits
Materials, Supplies Services
Capital Outlay
NET TAX AND GENERAL
REVENUE SUPPORTED $67,606 $63,477 6.1
PERSONNEL:
Number of FTE positions
FY 2006
Approved
Budget
FY 2007
Approved Percent
Budget Change
52,863 57,513 8.8%
25,070 12,664 -49.5%
0 0 0%
0.85 0.85
88
PROGRAM: Dispatch
PROGRAM SUMMARY
The Dispatch program of the Police Department receives, processes and
dispatches calls for service for Police, Fire, EMS and Public Works; operates
an E -911 Public Safety Answering Point (PSAP) that handles enquiries from
the public and other agencies, receives, enters, modifies and queries
information from a variety of information systems including computer -aided
dispatch (CAD), state, national and local databases, and operates a state of
the art 800 MHz digital radio system.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Identify relevant job related training for dispatchers.
FY 2006
Approved
Budget
FY 2007
Approved Percent
Budget Change
REVENUES: 20,000 20,000 0%
EXPENDITURES:
Salaries /Wages /Benefits 330,101 378,512 14.7%
Materials, Supplies Services 91,866 61,380 -33.1%
Capital Outlay
NET TAX AND GENERAL
REVENUE SUPPORTED $401,967 $419,892 4.5%
PERSONNEL:
Number of FTE positions 5 6
POLICE FUND 101
PROGRAM: Support Services
PROGRAM SUMMARY
This division of the Police Department provides the public, police personnel
and other law enforcement agencies with in- person, mail and telephone
requests for service, documents or records; enter, modify, query and manage
a variety of databases; process information and generate state and federal
mandated reports, transcribe and process reports and correspondence and
maintain records in accordance with state and local guidelines.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Annual records retention purge.
2. Streamline records processing.
PERSONNEL:
Number of FTE positions
EXPENDITURES:
Salaries /Wages/Benefits $196,133 $204,373
Materials, Supplies Services
Capital Outlay
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
22,369
NET TAX AND GENERAL
REVENUE SUPPORTED $218,502 $212,745
3.4 3.4
4.2%
8,372 -62.6%
-2.6
89
POLICE FUND 101
PROGRAM: Systems Management
PROGRAM SUMMARY
The Systems Management program of the Police Department is under the
supervision of the city's IT department who oversees the maintenance of all
police computer system networks, and state communications interfaces.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007.
1. Work to integrate the police department network with the city's
network.
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
EXPENDITURES:
Materials, Supplies Services $1 14,648 $88,084 -23.2%
Capital Outlay
0%
NET TAX AND GENERAL
REVENUE SUPPORTED $114,648 $88,084 23.2%
0 0
PERSONNEL:
Number of FTE positions
FIRE BUDGET
Revenues and Expenditures
CITY OF HOPKINS 2007 BUDGET
YTD
Actual Actual Actual Actual Budget Budget Percent
2003 2004 2005 2006 2006 2007 Change
Revenues
Licenses Permits 2,185 4,450 3,285 3,155 4,500 4,500
State Aid 79,403 101,853 101,841 104,879 99,500 99,500
Federal Grant 24,283 7,594 19,861
County Grant 11,840 3,552 4,000 4,000
Administrative Citations 300 600 300
Current Service 10,295 5,250 4,610 11,053 2,600 2,600
Donations 1,279
Miscellaneous 8,746 1,500 2,000 2,000
116,166 141,012 131,397 123,239 112,600 112,900 0.27%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 218,054 219,252 236,739 275,545 230,883 285,527 23.67% Full time emply 37 fire fighters.
Fringe Benefits 131,920 161,381 165,780 172,100 155,716 167,969 7.87% Fire Relief Assoc. contrib. benefits.
Materials, Supplies and Services
Professional Technical Services 10,767 10,974 10,734 15,096 25,850 24,563 -4.98%
Utilities and Maintenance 43,835 31,027 35,064 60,217 40,770 42,726 4.80%
Operations 37,945 45,153 74,448 65,899 58,860 63,375 7.67%
City Support Services 100,103 77,409 77,796 76,783 76,146 73,248 -3.81%
Supplies and Materials 57,007 56,132 68,231 109,476 72,985 75,489 3.43%
Capital Outlay
Office Furniture and Equipment
Equipment 11,700 10,000 46,188 #DIV /0!
Total Expenditures 611,331 611,326 714,979 775,116 661,210 732,897 10.84%
Indirectly Funded Amount
495,165 470,314 583,582 651,876 548,610 619,997 13.01%
The Fire Department is made up of two programs. They are Fire Prevention/Suppression
and Emergency Preparedness.
90
General Fund
Revenue and Expenditure
Highlights
Medical exams for fire fighters.
Equip. vehicle repair and maint
Training and miscelaneous.
Space allocation and Insurance.
Office supp., uniforms small equip
FIRE
FUND 101
PROGRAM: Fire Department
PROGRAM SUMMARY
The Fire Department includes Emergency Medical Services (EMS), Fire
Prevention/Suppression programs. The EMS program supports the Police
Department in managing responses to medical emergencies. The Fire
Department responds to all life threatening situations and when there are no
police officers available to respond. Fire suppression is the response to all
fires, hazardous materials, special hazards and special rescue incidents in the
city and fire prevention is the enforcement of the fire code, and the review
and inspection of new construction. It also provides for public education
and files reports with the State Fire Marshall on department activity,
property loss or death due to fire emergencies.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Work to refine daytime and nighttime medical program.
2. Work with department to refine and train on medical skills.
3. Assess medical and physical well -being of all members. Establish
programs to assist member with medical and physical issues.
4. Develop plan to recruit and retain firefighters with emphasis on
daytime responders.
5. Develop action steps and timelines to accomplish Long Range
Planning Goals for hiring more fulltime employees.
6. Research and apply for grants for fire equipment.
7. Continue with fire inspections through out the city to conform to
two -year inspection cycle.
8. Increase public education on the importance of smoke detectors and
CO monitors in residents in the City of Hopkins.
9. Increase public information on fire prevention to the citizens of the
City of Hopkins.
91
REVENUES:
EXPENDITURES:
Salaries /Wages /Benefits
Materials, Supplies Services
Capital Outlay
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
$108,600 $108,900 .28%
$386,599 $452,659 17.1%
269,321 273,867 1.7%
NET TAX AND GENERAL
REVENUE SUPPORTED 547,320 617,626 12.8%
PERSONNEL:
Number of FTE positions
Volunteer Firefighters
1.2
36
1.2
38
EMERGENCY PREPAREDNESS FUND 101
PROGRAM: Emergency Preparedness
PROGRAM SUMMARY
The Emergency Preparedness program provides the community with
preparedness, mitigation, response, and recovery from natural and
technological disasters including acts of terrorism. The emergency
preparedness program is designed to provide training for all employees
through partnerships with the Federal Emergency Management Agency,
Minnesota Division of Emergency Management, and Hennepin County
Emergency Preparedness. Training is accomplished through mock drills and
simulated emergency situations, along with specialized training.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007.
1. Do Public education on Disaster Preparedness.
2. Establish Community Response Team (CERT) for the City of Hopkins.
3. Develop a tabletop scenario for all department heads and city council.
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
REVENUES: $4,000 $4,000 14.29%
EXPENDITURES:
Salaries /Wages /Benefits 837
Materials, Supplies Services 5,290 5,534 4.6%
Capital Outlay
NET TAX AND GENERAL
REVENUE SUPPORTED $1,290 $2,371 83.8%
PERSONNEL:
Number of FTE positions
92
Revenues
Licenses and Permits
Intergovernmental
Charges for Services
Other Miscellaneous
Sales of Fixed Assets
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional Technical Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
Capital Outlay
Buildings Improvements
Office Furniture and Equipment
Equipment
Total Expenditures
Reimbursed Expenditures
Net Total Expenditures
Indirectly Funded Amount
Actual
2003
Actual
2004
6,290 11,370
116,208 118,283
9,571 3,495
111 1,888
9,642
1,051,648 1,029,856
361,436 319,070
24,326 105,463
339,051 347,088
10,618 (4,877)
122,593 123,144
193,875 197,177
PUBLIC WORKS BUDGET
Revenues and Expenditures
CITY OF HOPKINS 2007 BUDGET
Actual
2005
11,615
115,116
170,543
2,905
216
1,023,564
340,105
170,574
366,222
7,272
136,730
258,132
93
YTD
Actual
2006
1,054,093
347,378
120,903
384,652
24,703
146,549
265,907
849 32,975 18,731 27,952
1,499,918 1,499,190 1,491,477 1,704,288
10,340 5,500 5,100 -7.27%
111,448 116,000 115,000 -0.86%
1,843 4,650 4,650
600 450 500 11.11%
2,104,394 2,149,896 2,321,330 2,372,137
(472,296) (506,028) (529,457) (543,619)
1,632,098 1,643,868 1,791,873 1,828,518
Budget Budget Percent
2006 2007 Change
1,057,091 1,090,960
347,633 368,881
166,850 202,150 21.16%
380,850 382,000 0.30%
28,300 29,710 4.98%
146,028 136,629 -6.44%
240,700 257,275 6.89%
5,000 100.00%
30,600 18,000 41.18%
2,403,052 2,485,605
(522,254) (532,000)
1,880,798 1,953,605
1,754,198 1,828,355 4.23%
The Public Works Department is made up of eight programs. They are Buildings,
Equipment Services, Administration, Engineering, Streets, Snow Removal, Parks
and Tree Service.
General Fund
Revenue and Expenditure
Highlights
3.20% 20 fulll time employees
6.11%
Striping, sidewalks, seal coating
Equip maint., tele, heat elec
Print, advertise, training and misc.
Insurance, space occupancy
Office supplies small equipment
Skid loader
3.44%
1.87% admin., street and equip charges
3.87%
PUBLIC WORKS FUND 101
PROGRAM: Buildings
PROGRAM SUMMARY
The Building Maintenance Department of Public Works is responsible for
the maintenance and repair of all City Buildings. The public works buildings
budget covers the entire public works complex. The buildings and equipment
are maintained by in house maintenance personnel and the custodial duties
by a contract cleaner.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Maintain PW building to assure a safe and comfortable environment for
all City employees at the lowest cost to the taxpayer.
EXPENDITURES:
Salaries /Wages /Benefits
Materials, Supplies Services
Capital Outlay
Reimbursed Expenditures
FY 2006
Approved
Budget
$29,029
75,244
0
(67,250) (69,000) 2.60%
NET TAX AND GENERAL
REVENUE SUPPORTED $37,023 $38,595
PERSONNEL:
Number of FTE positions 0.4 0.4
FY 2007
Approved Percent
Budget Change
$30,894 6.4%
76,701 1.9%
0 0%
4.2%
94
PUBLIC WORKS FUND 101
PROGRAM: Equipment Services
PROGRAM SUMMARY
The Equipment Services program of the Public Works Department provides
maintenance and repair of all City vehicles and equipment. Equipment
Services is responsible for writing specifications and the purchasing of City
Vehicles. It also is in charge of the disposal of surplus vehicles and
equipment. It is the goal of Equipment Services to provide a quality and cost
effective service to all cities departments for all their equipment needs.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Continue aggressive maintenance and repair of all city equipment.
REVENUES:
EXPENDITURES:
Salaries /Wages /Benefits
Materials, Supplies Services
Capital Outlay
PERSONNEL:
Number of FTE positions
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
200 250 25%
162,903 174,186 6.9%
15,612 16,098 3.1%
3,600 0 -100%
Reimbursed Expenditures (140,810) (141,000) 0%
NET TAX AND GENERAL
REVENUE SUPPORTED $41,105 $49,034 19.3%
2.35 2.35
PUBLIC WORKS FUND 101
PROGRAM: Administration
PROGRAM SUMMARY
The Administration program of the Public Works Department provides
administrative direction, control and support by the Public Works Director,
reception and clerical for the following Public Works Department divisions:
Engineering Services; Building Services; Equipment Services; Parks and
Forestry; Street and Traffic Services; Water and Sewer Utilities; Refuse
Collection; Recycling and Facility Management.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1 Complete Shady Oak Road improvement planning and coordination
with affected commercial businesses and residential areas.
2. Continue to analyze and respond to opportunities to improve service
quality and efficiency.
3. Respond to increased facility maintenance needs and protect City
investment in new facilities.
4. Implement new "Call Center" customer service /complaint tracking
Program.
FY 2006 FY 2007
Approved Approved
Budget Budget
EXPENDITURES:
Salaries /Wages /Benefits $142,073 $149,253
Materials, Supplies Services 18,645 17,686
Capital Outlay
Reimbursed Expenditures (145,610) (147,000)
NET TAX AND GENERAL
REVENUE SUPPORTED $15,108 $19,939
PERSONNEL:
Number of FTE positions 1.4 1.39
Percent
Change
5.1%
-5.1%
0
.9%
31.9%
95
PUBLIC WORKS FUND 101
PROGRAM: Engineering
PROGRAM SUMMARY
The Engineering Division of the Public Works Department provides
engineering services for the City. The Engineering Division provides
drafting, surveying, layout, design and other engineering services for the
City, as well as maintenance and updating of base maps, as- builts, and other
miscellaneous map updating projects. This division also acts as the primary
liaison to consultants involved with construction projects.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1 Continue to develop utility maps in digitized format and apply to GIS
program.
2. Continue field survey and inventory of utility system for GIS
application.
3. Complete utilities systems comprehensive master plan and rate study
4. Oversee implementation of the City's Capital Improvement Plan.
FY 2006
Approved
Budget
FY 2007
Approved Percent
Budget Change
REVENUES: 5,300 5,300 0%
EXPENDITURES:
Salaries /Wages /Benefits 148,362 152,966 3.1%
Materials, Supplies Services
Capital Outlay
Reimbursed Expenditures
44,138 36.258 -17.8%
0%
(60,000) (65,000) 8.3%
NET TAX AND GENERAL
REVENUE SUPPORTED $127,200 $118,924 -6.5%
PERSONNEL:
Number of FTE positions 1.77 1.77
PUBLIC WORKS FUND 101
PROGRAM: Streets and Alleys
PROGRAM SUMMARY
The Streets and Alleys program of the Public Works Department provides
maintenance of 55 miles of streets, 30 miles of alleys and 10 parking lots
(including parking ramp) within the City for convenient day -to -day use. Also
provides street lighting, traffic signs and signals, and sidewalk repair.
Maintenance includes activities such as sweeping, patching, seal coating and
curb repair. Major maintenance is scheduled on a 6 year, maintenance
district rotation basis. Routine mill /patching/paving is accomplished
throughout the City during the summer season.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Street maintenance utilizing pavement management support information
that includes prep seal coat areas and contractual crack sealing.
2. Spring sweeping as weather permits, Mainstreet sweeping every three
weeks, residential sweeping (spring, summer and once in the fall).
3. Continued maintenance of storm water drainage systems.
4. Inspect and repair all defective sidewalks in district
5. Preventative patching, repairs to bituminous roadways.
6. Maintain sign and signal change outs, inventory signs, upgrade traffic
controls and signals as required.
7. Mall maintenance including flags, refuse, decorations and banners, and
streetlight painting.
96
REVENUES:
EXPENDITURES:
Salaries /Wages /Benefits
Materials, Supplies Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions
FY 2006 FY 2006
Approved Approved Percent
Budget Budget Change
$118,700 $117,300 -1.2%
350,436 362,195 3.4%
516,765 528,054 2.2%
15,000 16,000 6.7%
(108,584) (110,000) 1.3%
$654,917 $678,949 3.7%
4.74
4.74
PUBLIC WORKS FUND 101
PROGRAM: Snow Ice Removal
PROGRAM SUMMARY
The Snow Ice Removal program of the Public Works Department provides
snow and ice control services of 55 miles of streets, 33 miles of alleys and 9
parking lots (including parking ramp) and economic development properties
within the city for convenient day -to -day use, and to provide safe travel and
parking conditions.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Complete plowing/sanding operations of all city streets, alleys, parking
lots and parking ramp with 10 hours.
2. Complete snow removal operations in downtown areas /ramp /parking
lots in efficient manner to meet parking/traffic flow demands.
3. Secure permanent snow dumpsites to meet our needs.
4. Utilize snow emergency policy to maximize safety and snow removal
efforts, while minimizing resident conflicts.
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
REVENUES: 0 0 0%
EXPENDITURES:
Salaries /Wages /Benefits 83,964 82,764 -1.4%
Materials, Supplies Services 44,086 58,297 32.2%
Capital Outlay 2,000 0 -100%
NET TAX AND GENERAL
REVENUE SUPPORTED $130,050 $141,061 8.5%
PERSONNEL:
Number of FTE positions 1.01 1.01
97
PUBLIC WORKS FUND 101
PROGRAM: Park Maintenance Improvements
PROGRAM SITPVIMARY
The Parks program of the Public Works Department provides for the
maintenance of developed parks and grounds adjacent to public buildings
and right -of -ways, including, seeding, fertilizing and mowing of grass,
maintenance of all athletic fields and general playgrounds and maintenance
of Shady Oak Beach. Maintenance of Co. Rd 3 median flowers and
irrigation is provided. Maintenance of picnic facilities and trails, trash and
rubbish removal from parks is also included. Open skating and hockey areas
are included. Open skating and hockey areas are provided from December
through February for outdoor recreational purposes.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1.
Continue grounds maintenance of all parks including Shady Oak Beach,
City Hall, 4 well houses, Public Works garage and all other City owned
right -of -way.
2. Provide open skating and hockey at the following parks: Valley, Harley
Hopkins, Oakes, Central, Interlachen, open skating only at Hilltop, and
Burnes.
3. Expand Excelsior Boulevard landscaping; begin maintenance activities
(mowing, irrigation, snow removal) utilizing the Sentence to Serve
(STS) program.
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
REVENUES: $2,300 $2,300 0%
EXPENDITURES:
Salaries /Wages /Benefits $366,949 $382,940 4.4%
Materials, Supplies 162,657 192,577 18.4%
Capital Outlay 13,000 0 -100%
NET TAX AND
REVENUE SUPPORTED $540,306 $573,217 6.1 "A)
PERSONNEL:
Number of FTE positions 5.07 5.07
98
PUBLIC WORKS FUND 101
PROGRAM: Tree Maintenance Forestry
PROGRAM SUMMARY
The Tree Service program of the Public Works Department provides for the
maintenance of all trees. Through the utilization of aboriculture practices,
all trees on public property will be maintained in an acceptable condition or
removed as necessary to allow for a healthy environment for the urban forest
along with providing safe passage for pedestrian and vehicular traffic.
Through utilization of tree inspectors residents will be consulted on tree
related problems and advised to the solutions. Reforestation of the urban
forest is also an activity of this division.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Trim 12% of trees on city boulevards.
2. Replace trees on city property that were lost in 2007
3. Remove all diseased, dead, dying trees on public property.
4. Provide for prompt customer service on requests for trimming and tree
consultation.
FY 2006 FY 2007
Proposed Approved Percent
Budget Budget Change
REVENUES: $100 $100 0%
EXPENDITURES:
Salaries /Wages /Benefits $121,008 $124,644 3.0%
Materials, Supplies 85,581 82,093 -4.1%
Capital Outlay 2,000 2,000 0%
NET TAX AND
REVENUE SUPPORTED $208,489 $208,637 .1%
PERSONNEL:
Number of FTE positions 1.86 1.86
99
SELECTED WORK INDICATORS
Actual
2003
Actual
2004
Actual
2005
Actual
2006
Budget
2007
Number of diseased trees removed on private
property
73
274
146
155
140
Number of trees removed on public property
93
182
137
190
150
Number of trees planted
41
100
74
50
50
Number of trees trimmed
150
50
50
100
100
Number of irrigated acres mowed on a 20 -week
growing season
850
900
950
950
950
Number of non irrigated acres mowed on a 20-
week growing season
1,890
1,900
2,000
2,000
2,000
Number of acres fertilized a year
180
180
180
180
180
Number of acres sprayed for broad leaf weed
control
240
250
100
250
250
Number of acres over seeded and aerated
130
130
25
130
130
Number of times temporary rinks are
installed /removed
4
2
2
2
2
Number of times 11 ice rinks are
resurfaced /cleared of snow
78
66
55
77
77
Number of times 7 primary ball fields are
prepared for play
100
100
100
100
100
Number of times secondary ball fields are
prepared for play
30
30
30
30
30
Number of times soccer /football fields are
prepared for play
56
56
40
40
30
Number of times playground equipment is
checked for safety and repair
12
12
0
12
12
Number of times tennis courts are checked and
repaired
4
4
4
4
4
Number of times swimming area is maintained,
including set up and winterization
7
7
7
7
7
Number of times park garbage is picked up (all
parks 1 time)
40
40
40
40
40
Number of times sidewalks cleared of snow
and ice
16
16
12
16
16
Number of times trails are maintained
4
4
4
4
4
Number of times park buildings are cleaned
and /or repaired
18
16
16
16
16
Number of weed notices issued
30
120
76
63
75
PUBLIC WORKS FUND 101
PROGRAM: Tree Maintenance Forestry
PROGRAM SUMMARY
The Tree Service program of the Public Works Department provides for the
maintenance of all trees. Through the utilization of aboriculture practices,
all trees on public property will be maintained in an acceptable condition or
removed as necessary to allow for a healthy environment for the urban forest
along with providing safe passage for pedestrian and vehicular traffic.
Through utilization of tree inspectors residents will be consulted on tree
related problems and advised to the solutions. Reforestation of the urban
forest is also an activity of this division.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Trim 12% of trees on city boulevards.
2. Replace trees on city property that were lost in 2007
3. Remove all diseased, dead, dying trees on public property.
4. Provide for prompt customer service on requests for trimming and tree
consultation.
FY 2006 FY 2007
Proposed Approved Percent
Budget Budget Change
REVENUES: $100 $100 0%
EXPENDITURES:
Salaries /Wages /Benefits $121,008 $124,644 3.0%
Materials, Supplies 85,581 82,093 -4.1%
Capital Outlay 2,000 2,000 0%
NET TAX AND
REVENUE SUPPORTED $208,489 $208,637 .1%
PERSONNEL:
Number of FTE positions 1.86 1.86
99
CITY OF HOPKINS 2007 BUDGET
RECREATION BUDGET
Revenues and Expenditures
YTD
Actual Actual Actual Actual Budget Budget Percent
2003 2004 2005 2006 2006 2007 Change
Revenues
Miscellaneous 5,680 100 25
Transfer In 37,492
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 56,531 35,241 37,441 35,717 53,879 55,555 3.11% Part-time employees
Fringe Benefits 5,816 3,310 4,179 4,041 6,126 6,276 2.45%
Materials, Supplies and Services
Operations 155,139 147,980 150,716 151,296 152,850 157,339 2.94% Reimb. to Minnetonka Recreation.
Supplies and Materials 229 3,385 266 2,700 1,400 48.15%
Capital Outlay
Improvements Other than Bldg
10,000 7,000
Transfer Out
Total Expenditures 217,714 189,916 202,601 198,054 215,555 220,570 2.33%
Indirectly Funded Amount 212,034 189,816 202,576 198,054 215,555 220,570 2.33%
The Recreation Department is made up of five main porgrams. They are Playground,
Ice Rink, Park Services, Joint Recreation and Skate Park.
100
General Fund
Revenue and Expenditure
Highlights
RECREATION FUND 101
PROGRAM: Playgrounds
PROGRAM SUMMARY
The popular summer playground program is provided to children at 11
locations throughout the both the city of Hopkins and Minnetonka.
Activities include outdoor games, arts and crafts, a tiny tots program, and a
summer adventure club. The summer concludes with a carnival attended by
children from all the playground sites.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. To develop, promote and provide quality recreational opportunities in
anticipation of and in response to the needs and interests of the
Hopkins- Minnetonka community.
REVENUES:
NET TAX AND GENERAL
REVENUE SUPPORTED $31,000
FY 2006 FY 2007
Approved Approved
Budget Budget
EXPENDITURES:
Salaries/Wages /Benefits $31,000 $31,826
PERSONNEL:
Number of Part-time positions 22 22
Percent
Change
2.66%
$31,826 2.66%
101
RECREATION FUND 101
PROGRAM: Ice Rink Program
PROGRAM SUMMARY
Supervised outdoor ice rinks are provided at 14 locations throughout
Hopkins and Minnetonka. Each site is staffed with rink attendants from
mid December thru mid February dependant on weather conditions. Ice
rinks are available for general skating, hockey and broomball.
Approximately 30 staff are hired and trained to supervise the outdoor ice
rink program.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. To provide quality customer service and facilities to ice rink users.
FY 2006
Approved
Budget
FY 2007
Approved Percent
Budget Change
REVENUES:
EXPENDITURES:
Salaries /Wages /Benefits $13,320 $13,650 2.48%
NET TAX AND GENERAL
REVENUE SUPPORTED $13,320 $13,650 2.48%
PERSONNEL:
Number of Part-time positions 30 30
RECREATION FUND 101 RECREATION FUND 101
PROGRAM: Park Service
PROGRAM SUMMARY
The Recreation Department hires and trains attendants to supervise park
services at both Burnes and Valley Parks. Attendants manage picnic
reservations, maintain restroom facilities, provide recreational equipment
and keep overall site clean for park users.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. To provide quality customer service and facilities to park users.
REVENUES:
EXPENDITURES:
Salaries /Wages/Benefits 11,165
NET TAX AND GENERAL
REVENUE SUPPORTED $11,165
PERSONNEL:
Number of Part-time positions 4
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
11,600 3.90%
$11,600 3.90%
4
102
PROGRAM: Joint Recreation
PROGRAM SUMMARY
Programs for all ages are provided through the Joint Recreation division.
Youth classes are offered in over 15 areas of interest including tennis, golf,
swimming, ball skills, and arts crafts. Youth sports leagues are offered
in basketball and soccer. Adult classes are offered in several areas of
interest, and team sports are offered in soccer, softball, basketball,
volleyball, hockey, broomball and football. In addition, the joint recreation
division oversees the operation of Shady Oak Beach, attended by over
40,000 people each summer.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. To develop, promote and provide quality recreational opportunities in
anticipation of and in response to the needs and interest of the Hopkins
Minnetonka community.
REVENUES:
FY 2006
Approved
Budget
FY 2007
Approved Percent
Budget Change
EXPENDITURES:
Materials, Supplies Services 152,500 156,000 2.30%
NET TAX AND GENERAL
REVENUE SUPPORTED $152,500 $156,000 2.30%
PERSONNEL:
Number of Part-time positions 90 90
SKATE PARK FUND 101
PROGRAM: Overpass Skate Park
PROGRAM SUMMARY
The Skate Park program provides skate boarders, bikers, and inline skate
athletes 10 years of age or older, with a safe, fun and challenging place to
improve their skills. The skate park is open up to seven days a week during
the summer months of the year. When school is in session the park is open
on weekends as weather permits. The Skate Park is one of only a few tier II
aggressive skate parks in the state of Minnesota, so the Skate Park enhances
City of Hopkins marketing by attracting a regional population in addition to
serving the residents of Hopkins..
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1 To operate the park under a contractual operating agreement.
2. To operate the park with favorable fees for resident and community
partners.
3. To increase the number of Hopkins resident users and partner
community (Minnetonka and St. Louis Park) resident users.
REVENUES:
EXPENDITURES:
Salaries /Wages /Benefits 4,520 4,755 5.19%
Materials, Supplies Services
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
0 0 0%
3,050 2,739 -10.20%
7,570 $7,494 -1.01%
0.05 0.05
103
Revenues
Charges for Services
Contributions
Total Revenues
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional Technical Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
Capital Outlay
Buildings Structures
Other Improvements
Office Furniture and Equipment
Computers
Total Expenditures
Indirectly Funded Amount
Actual
2003
78,168 58,921 56,412
6,424 5,722
78,168 65,345 62,134
140,760
42,319
46,511
26,976
10,935
1,482
18,158
6,265
293,406
215,238
ACTIVITY CENTER BUDGET
Revenues and Expenditures
Actual
2004
143,740
40,441
31,251
24,278
6,977
7,204
13,901
CITY OF HOPKINS 2007 BUDGET
Actual
2005
139,327
40,945
29,229
37,230
11,158
7,662
16,740
104
YTD
Actual
2006
148,141
42,917
22,331
34,637
7,857
8,455
16,818
Budget
2006
141,876
38,735
25,250
36,240
18,415
6,405
17,650
2,700 1,150
8,000
270,492 282,291 281,156 293,721
205,147 220,157 223,877 225,521
The Activity Center Dept ttnent is made up of two programs. They are
Community Use and Maintenance. Due to budget constraints, the center
is closed on Fridays unless there is a special event.
Budget
2007
Percent
Change
52,949 62,200 66,000 6.11%
4,330 6,000 6,000
57,279 68,200 72,000 5.57%
148,333 4.55% Six part-time employees
44,626 15.21%
25,750
38,500
13,950
7,123
18,500
1.98%
6.24%
-24.25%
11.21%
4.82%
8,840
305,622 4.05%
233,622 3.59%
General Fund
Revenue and Expenditure
Highlights
Events /trips, instructors cleaning
Equip maint., tele., heat electricity
Post, print, adver., training and misc.
Insurance, equipment
Office supplies and small equipment
padded chairs for Raspberry room and
phone tree messaging system
ACTIVITY CENTER FUND 101
PROGRAM: Hopkins Activity Center
PROGRAM SUMMARY
The Activity Center Community Use program of the Public Works
Department provides a facility for residents to use for active or passive
activities. This program coordinates all the activities that take place at the
Activity Center.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1 Market the Hopkins Activity Center to residents.
2. Market current special interest groups implemented by the Hopkins
Activity Center
3. Increase partnerships with businesses, civic organizations, school
district and faith community.
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
REVENUES: $68,200 $72,000 5.57%
EXPENDITURES:
Salaries /Wages /Benefits 166,469 178,189 7.03%
Materials, Supplies Services 63,734 60,737 3.99%
Capital Outlay 8,000 8,840 -4.70%
NET TAX AND GENERAL
REVENUE SUPPORTED $170,003 $175,766 3.38%
PERSONNEL:
Number of FTE positions
3.1 3.1
105
ACTIVITY CENTER FUND 101
PROGRAM: Maintenance
PROGRAM SUMMARY
The Building Maintenance Department of Public Works is responsible for
the Maintenance and repair of all City Buildings. The Activity Center
maintenance Budget covers the Hopkins Activity Center. In house
maintenance personnel and part time cleaning personnel maintain this
Building.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Continue to maintain the facility and equipment.
REVENUES:
EXPENDITURES:
Salaries /Wages /Benefits
Materials, Supplies Services
Capital Outlay
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
14,142 14,770 4.44%
40,226 43,086 7.11%
1,150 0 0%
855,518 857,856 4.21%
.2
.2
Revenues
Permits and Licenses
Charges for Services
Miscellaneous
Total Revenues
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional Technical Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
Capital Outlay
Office Furniture and Equipment
Total Expenditures
Reimbursed Expenditures
Net Total Expenditures
Indirectly Funded Amount
Actual Actual
2003 2004
7,971 24,253
71,848 70,929
17,737 17,403
724 14,830
776 202
3,553 6,057
2,893 2,974
1,613 1,675
99,144 114,071
(18,778)
99,144 95,293
91,174 71,040
CITY OF HOPKINS 2007 BUDGET
PLANNING BUDGET
Revenues and Expenditures
1,978 2,055
5,993 22,198
Actual
2005
1,448
1,585
3,033
71,541
24,788
171
111
3,985
2,963
1,507
105,066
(18,778)
86,288
83,255
106
YTD
Actual
2006
1,455
6,382
7,837
73,856
22,211
9,748
270
5,848
3,069
5,035
120,037
(18,780)
101,257
Budget
2006
1,600
5,500
7,100
72,767
17,505
3,200
775
11,470
3,122
5,600
114,439
(18,780)
95,659
93,420 88,559
Budget Percent
2007 Change
1,600
5,300 -3.64%
#DIV /0!
6,900 -2.82%
76,491 5.12%
22,427 28.12%
23,500 634.38%
600 22.58%
9,745 15.04%
1,201 61.53%
2,900 -48.21%
#DIV /0!
136,864 19.60%
(19,000) 1.17%
117,864 23.21%
110,964 25.30%
General Fund
Revenue and Expenditure
Highlights
One full time employee
Planning consulting and legal advise.
Vehicle maintenance and telephone
Post., print, advertise, train, misc.
Space and occupancy, insurance
Office supplies and small equipment
PLANNING FUND 101
PROGRAM: Zoning Activities Enforcement
PROGRAM SUMMARY
The Zoning Activities Enforcement program of the Planning
Community Department provides administration and enforcement of locally
approved Zoning Ordinance and Comprehensive Plan.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Update Comprehensive Plan.
2. Implement Shady Oak Road Redevelopment Study.
REVENUES:
EXPENDITURES:
Salaries /Wages/Benefits
Materials, Supplies Services
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions
FY 2006 FY 2006
Approved Approved Percent
Budget Budget Change
$5,500 $5,300 -3.6%
$56,884 $62,782 10.4%
20,804 16,144 22.4%
0%
(18,780) (19,000) 1.7%
$53,408 $54,626 2.3%
0.75 0.75
107
PLANNING FUND 101
PROGRAM: Sign and Fence Permits
PROGRAM SUMMARY
The Sign and Fence Permits program of the Planning Economic
Development Department provides administration and inspection of signs
and fences.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Process permit requests timely and expedient manner
REVENUES:
FY 2006 FY 2006
Approved Approved Percent
Budget Budget Change
$1,600 $1,600 0%
EXPENDITURES:
Salaries /Wages /Benefits $7,828 $8,679 10.9%
Materials, Supplies Services 1,460 514 -64.7%
Capital Outlay -1 0%
NET TAX AND GENERAL
REVENUE SUPPORTED $7,688 $7,593 -1.2%
PERSONNEL:
Number of FTE positions
0.10 0.10
PLANNING COMMUNITY DEVELOPMENT FUND 101
PROGRAM: Miscellaneous Planning
PROGRAM SUMMARY
The Miscellaneous Planning program of the Planning Community
Department prepares various planning documents and reports necessary to
ensure orderly development/redevelopment of City.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Comprehensive Plan.
2. Provide staff assistance to Planning Commission.
FY 2006 FY 20067
Approved Approved Percent
Budget Budget Change
EXPENDITURES:
Salaries /Wages /Benefits $25,560 $27,457 7.4
Materials, Supplies Services 1,903 21,288 1018%
NET TAX AND GENERAL
REVENUE SUPPORTED $27,463 $48,745 77.5
PERSONNEL:
Number of FTE positions
0.35 0.35
North Annex Building
9300 Excelsior Boulevard
tgak
CITY OF HOPKINS 2007 BUDGET
STATE CHEMICAL ASSESSMENT BUDGET
Revenues and Revenues and Expenditures
YTD
Actual Actual Actual Actual Budget Budget Percent
2003 2004 2005 2006 2006 2007 Change
Revenues
Intergovernmental 59,484 33,899 104,114 26,469 45,000 45,000
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 32,089 18,905 29,671 20,768 22,961 23,167 0.90% Part -time fire fighters
Materials, Supplies and Services
Professional Technical Services 5 2,761 255 100 100 Weekend cleaning service
Utilities and Maintenance 2,693 2,293 2,177 533 2,650 2,650 Equip maint., telephone, heat elec.
Operations 11,748 1,691 3,943 5,225 6,500 6,180 -4.92% Training and miscelaneous
City Support Services 3,605 3,486 3,551 1,062 3,632 3,803 4.70% Insurance audit
Supplies and Materials 6,625 14,068 34,266 8,143 6,157 6,100 -0.93% Office supplies and small equipment
Capital Outlay
Other Equipment 40,027 3,000 3,000
Total Expenditures 56,760 40,449 116,396 35,986 45,000 45,000 0.00%
Excess (deficiency) of revenue over
expenditures 2,724 (6,550) (12,282) (9,517) (0)
The State Chemical Assessment is supported by state aid for the purpose
of chemical assessment training and activity for the State of Minnesota.
109
Special Revenue Fund 203
Revenue and Expenditure
Highlights
CHEMICAL ASSESSMENT TEAM FUND 203
PROGRAM: State Chemical Assessment Team
PROGRAM SUMMARY
The State Chemical Assessment Team program provides emergency
response for assessment of chemical hazards for the State of Minnesota and
maintenance of state owned equipment for emergency response and training
of personnel. Responding as requested by the State Duty Officer to the
counties of Hennepin, Scott, Carver, McLeod and Renville. The State of
Minnesota will reimburse the City for up to $45,000 per year for the training
of personnel, maintenance of equipment, and purchase of supplies and
equipment.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. To bring all Team Members from a Technician Level to a the highest level
attainable, Specialist.
2. To heighten Team awareness in CBRNE (Chemical, Biological,
Radiological, Nuclear, Explosives) and WMD (Weapons of Mass
Destruction).
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
REVENUES: $45,000 $45,000 0%
EXPENDITURES:
Salaries /Wages/Benefits $22,961 $23,167 .9%
Materials, Supplies Services 19,039 18,833 -1.1%
Capital Outlay 3,000 3,000 0%
NET SOURCE (USE) OF
FUND BALANCE
PERSONNEL:
Number of FTE positions
110
Revenues
Property Taxes
Intergovernmental
Interest earnings
Charges for services
Miscellaneous
Total Revenues
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional Technical Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
Capital Outlay
Land Acquisition
Other Improvements
Equipment Allocation
Total Expenditures
Reimbursed Expenditures
Net Total Expenditures
Operating Transfer In (Out)
Excess (deficiency) of Revenues over
Expenditures
CITY OF HOPKINS 2007 BUDGET
ECONOMIC AND COMMUNITY DEVELOPMENT BUDGET
Revenues and Expenditures
Projected YTD
Actual Actual Actual Actual Budget Budget
2003 2004 2005 2006 2006 2007
101,437 814 9,912 9,239 14,000 15,000
424,969 166,250
49,342 21,604 15,227 38,279 20,000 20,000
12,056 10,511 40,579 15,000 45,000
45,643 19,615 5,000 15,000 5,000
633,446 218,794 70,718 62,518 94,000 40,000
115,435 107,412 103,661 60,044 109,198 113,382
32,035 29,611 35,498 15,779 29,037 29,316
484,763 195,262 2,745 6,824 42,950 46,150
154 166 312 194 450 500
6,872 3,059 3,018 46,664 10,625 7,150
49,206 36,410 36,456 12,304 36,557 33,426
2,313 1,346 1,651 593 3,800 2,700
30,000 #DIV /0!
#DIV /0!
1,623 792 795 619 891 769 13.69%
692,402 374,058 184,136 143,021 233,508 263,393 12.80%
(67,846) (37,500) (37,500) (37,500) (37,500) (37,500)
624,557 336,558 146,636 105,521 196,008 225,893 15.25%
(61,000) (61,000) (62,855) (61,000) (61,000) (461,000) 655.74%
(52,111) (178,764) (138,773) (104,003) (163,008) (646,893) 296.85
The Economic Development Fund was established to fund development and
redeveloment opportunities. Sources are derived from loans, grants and tax levy.
111
Percent
Change
62.36%
47.75%
100.00%
#DIV /0!
7.45%
11.11%
-32.71%
-8.56%
28.95%
Special Revenue Fund 204
Revenue and Expenditure
Highlights
HRA levy
Livable Community grant no projects for 2005
Interest earnings on cash balance
3.83% Two and a half full time employees
0.96%
Development consulting and legal
Equipment maintenance and telph.
Training and miscelaneous
Admin. fee, occupancy and ins.
Office supplies and small equip
Computer equip replacement
Cost to TIF districts for direct time.
Transfer to Art Center
ECONOMIC AND COMMUNITY DEVELOPMENT FUND 204
PROGRAM: Project Development and Coordination
PROGRAM SUMMARY
Undertake miscellaneous development activities not directly funded by
specific project district budgets. Administer the Economic Development
funds. Meet with developers, property owners and business tenants to
review possible redevelopment/development activities. Explore alternative
methods of financing.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Monitor income /expenditure of Economic Development fund.
2. Prepare program budget.
3. Facilitate redevelopment projects as directed by the City Council.
REVENUES:
EXPENDITURES:
Salaries /Wages /Benefits
Materials, Supplies Services
Capital Outlay
Operating Transfer Out
NET USE (SOURCE)
OF FUND BALANCE
PERSONNEL:
Number of FTE positions
FY 2006
Approved
Budget
FY 2007
Approved Percent
Budget Change
$94,000 $35,000 -62.3%
$57,159 $58,399 2.2%
60,648 45,335 -25.2%
30,000 100%
61,000 461,000 655.7%
$84,807 $559,734 560%
.70 .70
112
ECONOMIC AND COMMUNITY DEVELOPMENT FUND 204
PROGRAM: Tax Increment Financing Program
PROGRAM SUMMARY
Undertake miscellaneous development activities funded through tax
increment districts. Administer all districts.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Ensure districts are meeting legal and statutory requirements.
2. Continue to monitor all districts.
3. Coordinate development activities within districts.
REVENUES:
EXPENDITURES:
Salaries /Wages /Benefits
Materials, Supplies Services
Capital Outlay
Reimbursed Expenditures
NET USE
OF FUND BALANCE
PERSONNEL:
Number of FTE positions
FY 2006
Approved
Budget
FY 2007
Approved Percent
Budget Change
$45,886 $47,702 3.9%
22,213 17,127 -22.9%
(37,500) (37,500) 0%
$30,599 $27,329 10.7%
.50 .50
ECONOMIC COMMUNITY DEVELOPMENT FUND 204
PROGRAM: Community Development Activity
PROGRAM SUMMARY
The Community Development Activity program of the Economic
Development Department prepares various planning documents and reports
necessary to ensure orderly development/redevelopment of City.
Administration of overall economic development process. Preparation and
administration of annual CDBG program with Hennepin County.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1 Commencement Council- approved goals and objectives.
2. Continue liaison role for City between both HBCA and Twin West
Chamber.
3. Work with Marketing Task Force to develop and implement community
marketing plan.
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
REVENUES: $0 $5,000
EXPENDITURES:
Salaries /Wages /Benefits $35,190 $36,597 4.0%
Materials, Supplies Services 12,412 28,233 127.5%
Capital Outlay
Reimbursed Expenditures
NET USE OF FUND
BALANCE $47,602 $59,830 25.7%
PERSONNEL:
Numbcr of FTE positions 0.40 0.40
113
'xfritt rw ■aa■sr^+i...,a
I. D'gt. t 'l
IR)PKINS MAIN S1 REM RISIDLNIIAL CAMPUS
Total Revenues
Expenditures
Materials, Supplies and Services
Professional Technical Services
Operations
Supplies and Materials
Capital Outlay
Office Furniture and Equipment
Total Expenditures
Net Revenues
CITY OF HOPKINS 2007 BUDGET
REAL ESTATE PURCHASES AND SALES BUDGET
Revenues and Expenditures
YTD
Actual Actual Actual Actual Budget Budget Percent
2003 2004 2005 2006 2006 2007 Change
Revenues
Miscellaneous 3,700 3,700 3,700 3,700 3,700 3,700
Interest 1,569 2,039 2,505 2,114 2,100 2,100
5,269 5,739 6,205 5,814 5,800 5,800
5,269 S 5,739 6,205 5,814 5,800 5,800
The Rreal Estate Purchases and Sales Fund records acquisitions and dsposition
of property with the proceeds used to improve city buildings.
114
Special Revenue Fund 205
Revenue and Expenditure
Highlights
Right of way fees
Interest earnings
REAL ESTATE PURCHASES AND SALES FUND FUND 205
PROGRAM: Real Estate Purchases Sales
PROGRAM SUMMARY
Undertake miscellaneous real estate activities for the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
REVENUES: $5,800 $5,800 0%
EXPENDITURES:
Salaries /Wages /Benefits 0%
Materials, Supplies Services 0%
Capital Outlay 0%
NET SOURCE
OF FUND BALANCE $5,800 $5,800 0%
PERSONNEL:
Number of FTE positions 0 0
115
1 REAL ESTATE
Revenues
State Grant
Paratransit Fares
Total Revenues
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Transfer In from general funds
Indirectly Funded Amount
PARA TRANSIT BUDGET
Revenues and Expenditures
95,261
18,498
113,759
CITY OF HOPKINS 2007 BUDGET
YTD
Actual Actual Actual Actual Budget Budget Percent
2003 2004 2005 2006 2006 2007 Change
93,990 103,114 48,034 96,067 83,870 12.70%
14,184 13,560 9,620 24,000 12,000 50.00%
108,174 116,674 57,654 120,067 95,870 20.15%
11,083 12,551 12,626 7,041 13,006 13,466
2,533 2,054 3,107 1,807 2,931 3,996
Materials, Supplies and Services
Professional Technical Services 107,027 107,459 98,493 46,162 112,475 96,824 13.92%
Utilites Maintenance 557 46
Operations 21 101 19 19 220 220
City Support Services 4,137 288 311 224 385 2,417 527.47%
Total Expenditures 125,358 122,500 114,556 55,253 129,017 116,923 -9.37%
1,321 2,118 2,401 0 (0)
The Para Transit fund accounts for the receipt of grants and rider fees and the
expenditures for the Hop -A -Ride program.
116
Special Revenue Fund 212
Revenue and Expenditure
Highlights
Grant from Met Council
3.54% One quarter full time employees
36.34%
Transport. provider, audit legal
Phones
Postage, advertising and training.
Insurance, space admin fees
(11,600) (15,648) (8,950) (21,053) 135.23% Transfer in from the general fund.
PARATRANSIT FUND 212
PROGRAM: Hop -A -Ride
PROGRAM SUMMARY
Provide paratransit services for residents of Hopkins. This service is a shared
ride service within the City of Hopkins.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Provide service within budget constraints.
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
REVENUES: $129,017 $116,923 -9.4%
EXPENDITURES:
Salaries /Wages /Benefits $15,937 $17,462 9.6%
Materials, Supplies Services 113,080 99,461 -12.0%
Capital Outlay
NET SOURCE (USE) OF
FUND BALANCE 0 0
PERSONNEL:
Number of FTE positions .2 .2
117
HOP -A -RIDE
CITY OF HOPKINS
R evenues
Intergovernmental
Assessment Fees
Interest Earnings
Miscellaneous
Bond Proceeds
Total Revenues
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional Technical Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
Capital Outlay
Improvements
Office Furniture and Equipment
Equipment Allocation
Total Expenditures
Excess (deficiency) of Revenues
over Expenditures
HOUSING REHABILITATION BUDGET
Revenues and Expenditures
Actual Actual
2003 2004
5,775 5,775
24,722 22,774 16,224
210 84 113
30,707 28,633
44,939
11,745
4,773
29
1,084
17,846
1,207
38,022
812
120,456
(89,749)
38,543
11,638
5,096
5
513
18,160
1,370
75,720
(47,087)
CITY OF HOPKINS 2007 BUDGET
Actual
2005
16,337
45,038
11,682
2,787
1,294
18,168
892
80,257
118
(63,920)
YTD
Actual
2005
28,000
100
28,100
46,563
12,196
3,920
5,401
18,234
1,450
396 396 445 445 402 -9.66% Computer and equipment alloc.
88,209
(60,109)
Budget
2005
28,000
100
28,100
46,563
12,196
3,920
6,340
18,262
1,450
89,176
(61,076)
The Housing Rehabilition fund accounts for funds received from past grants. The funds
are used for administration of the housing rehabilitation programs.
Budget
2006
28,000
100
28,100
48,231
12,664
5,040
14,686
1,400
4,080 4.08%
#DIV /0!
20.50%
19.58%
-3.45%
Percent
Change
86,503 -3.00%
(58,403) 4.38 /o
Special Revenue Fund 213
Revenue and Expenditure
Highlights
3.58% One three quarter time
3.84%
Legal, Audit, and consulting
Telephone
Post., print, adver., train., misc.
Space occup., admin., insur.
Office supplies and small equip.
Patio Homes and Valley View
HOUSING REHAB FUND 213
PROGRAM: Special Projects
PROGRAM SUMMARY
Promotion and development of housing programs and activities for City
property owners and residents. Staff support of housing programs such as 1s
Time Home Buyer Mortgage Program, Image Awards, Housing
Improvement Areas and Livable Communities Program.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007:
1. Continue promotion and support of various housing programs.
2. Investigate funding for East End Redevelopment including Livable
Communities Demonstration Account.
REVENUES:
EXPENDITURES:
Salaries /Wages/Benefits
Materials, Supplies Services
Capital Outlay
NET USE OF FUND
BALANCE
PERSONNEL:
Number of FTE positions
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
$25,863
15,175
$26,818
12,508
$41,038 $39,326
.3 .3
-4.2%
119
HOUSING REHAB FUND 213
PROGRAM: Committee Liaison
PROGRAM SUMMARY
Coordinate bi- monthly meetings of the Hopkins Apartment Managers
Association. Serve as the City representative on the Hopkins Family
Resource Center Board of Directors and other community committees and
collaborative efforts.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007:
1. Continue to promote City of Hopkins vision statement goals and
objectives through collaborative efforts with outside groups /agencies.
REVENUES:
EXPENDITURES:
Salaries /Wages /Benefits
Materials, Supplies Services
Capital Outlay
NET USE OF FUND
BALANCE
PERSONNEL:
N umber of FTE positions
FY 2006 FY 2007
Approved Approved
Budget Budget
Percent
Change
0%
$12,343 $12,786 3.6%
8,275 6,405 -22.6%
0%
$20.518 $19,091 -6.9%
$100 $100
.15 .15
HOUSING REHAB FUND 213
PROGRAM: Housing Program
PROGRAM SUMMARY
Provide referrals to Housing Rehabilitation Loan/Grant programs. Monitor
opportunities for new funding sources. Provide ongoing loan servicing
support.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007:
1. Investigate new funding options for housing improvement programs
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
REVENUES: $28,000 $28,000 0%
EXPENDITURES:
Salaries /Wages /Benefits 20,553 21,291 3.6%
Materials, Supplies Services 6,967 6,695 3.9%
Capital Outlay 135 135
Reimb Expenditures
NET SOURCE OF FUND
BALANCE $480 $14 1.7%
PI ;RSONNEL:
Number of FTE positions .25 .25
120
Revenues
Court Fines
Leased Parking
Interest Earned
Federal Grant
Current Services
Total Revenues
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional Technical Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
Capital Outlay
Other Improvements
Equipment Allocation
Total Expenditures
Excess (deficiency) of Revenues
over Expenditures
PARKING BUDGET
Revenues and Expenditures
CITY OF HOPKINS 2007 BUDGET
YTD
Actual Actual Actual Actual Budget
2003 2004 2005 2006 2006
47,920 40,888 28,669 11,786 40,000
51,900 48,037 54,262 54,620 54,000
7,205 7,026 5,005 12,578 7,500
470
93
107,588 95,951 87,936 78,984 101,500
60,160 55,761 58,503 26,134 56,656
10,102 7,850 9,064 4,352 7,814
753 4,645 728 1,238 6,775
15,291 30,677 20,416 9,125 17,000
410 25 1,750
15,772 15,624 16,134 8,025 15,812
5,995 4,716 4,603 246 8,150
15,000
2,406 1,344 1,344 826 1,492
110,478 121,028 110,817 49,946 130,449
(2,890) (25,077) (22,881) 29,038 (28,949)
121
Budget
2007
40,000
54,000
7,500
101,500
39,268
6,309
5,850
19,250
1,000
16,168
6,950
11,600
1,609
108,004
(6,504)
Percent
Change
13.65%
13.24%
42.86%
2.25%
14.72%
22.67%
7.84%
17.21%
77.53%
Special Revenue Fund 214
Revenue and Expenditure
Highlights
30.69% One and three- quarter employees
19.26%
Legal, Audit, and other consulting
Bldg equip. maint., electricity
Print new brochures in 2004.
Space and occup, admin. fee, insur.
Supplies, Equip, signage, lighting.
caulking, paint structural repair
Computer and equipment allocation
PARKING FUND FUND 214 PARKING FUND FUND 214
PROGRAM: Parking Enforcement
PROGRAM SUMMARY
Manage and enforce parking rules and regulations. Ensure that parking is
available for customers and parking rules are followed.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Monitor the effects of current parking enforcement efforts and
recommend changes as needed.
2. Continue to accurately account for fine revenues that result from parking
enforcement.
FY 2006
Approved
Budget
FY 2007
Approved
Budget
REVENUES: $40,000 $40,000
EXPENDITURES:
Salaries /Wages /Benefits $57,970 $39,824
Materials, Supplies Services 12,611 15,575
Capital Outlay
NET USE OF FUND
BALANCE $30,581 $15,399
PERSONNEL:
Number of FTE positions 2 1
Percent
Change
0%
49.6%
122
PROGRAM: Parking Operations
PROGRAM SUMMARY
Implement and manage parking recommendations by the City Council and
the Parking Committee and follow -up on any questions by the general
public. Provide information to the Parking Committee and the City Council
on items of operation. Manage the parking as to provide the most
convenient parking for customers.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1.
2.
3.
4.
5.
6.
Update parking brochure and map.
Develop and implement marketing plan for permit parking and
municipal ramp.
Review funding options for future maintenance of public lots.
Implement moderate permit rate increase to help keep pace with inflation
and rising maintenance costs of aging structures.
Maintain and improve public parking lots as needed.
Work with Public Works Department to complete analysis of public
parking lots.
REVENUES:
EXPENDITURES:
Salaries /Wages /Benefits
Materials, Supplies Services
Capital Outlay
NET SOURCE OF FUND
BALANCE
PERSONNEL:
Number of FTE positions
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
$61,500 $61,500 0%
$4,500 $5,753 27.9%
5,123 3,334 -34.9%
$51,877 $52,413 1.0%
.15 .15
PARKING FUND FUND 214
PROGRAM: Parking Ramp
PROGRAM SUMMARY
Proper handling of all matters related to the operation and administration of
the leased parking system for the ramp. Implement recommendations by the
City Council and the Parking Committee and follow -up on any questions by
the general public. Provide information to the Parking Committee and the
City Council on items of operation. Manage the parking as to provide the
most convenient parking for customers.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Review funding options for future maintenance of parking ramp.
2. Maintain and improve parking ramp as needed.
REV EN U ES:
EXPENDITURES:
Salaries /Wages /Benefits
Materials, Supplies Services
Capital Outlay
NET USE OF FUND
BALANCE
PERSONNEL:
Number of FTE positions
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
$0 $0 -100%
0%
33,246 31,918 -3.9%
15,000 11.600 -22.7%
550,246 543.518 13.4%
.15 .15
123
Revenues
Intergovernmental Federal Sec 8 128,659 115,093 112,626 54,074 110,000 108,000 99.73%
Interest Earnings 2,431 2,372 1,987 4,755 3,500 5,000 5.15%
Total Revenues
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional Technical Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
Capital Outlay
Office Furniture and Equipment
Total Expenditures
Excess (deficiency) of revenue over
expenditures
SECTION 8 BUDGET
Revenues and Expenditures
Actual Actual
2003 2004
131,090 117,465
51,494 62,232
13,515 16,171
164 129
5,499 2,367
9,832 7,176
19,907 9,215
5,416 4,878
3,071 10,772
108,898 112,939 114,585
22,192
4,526
CITY OF HOPKINS 2007 BUDGET
Actual
2005
114,613 58,829 113,500 113,000 92.08%
68,869
17,628
2,515
8,701
9,815
6,457
600
28
YTD
Actual
2006
36,353
9,246
1,497
3,706
3,903
3,586
4,148
62,439
(3,610)
Budget
2006
65,300
19,745
200
3,800
11,500
10,115
6,000
2,306
The Section 8 Housing Department administers the HUD rental assistance program.
124
Budget Percent
2007 Change
71,689 97.20%
16,179 74.98%
200 #DIV /0!
3,500 133.80%
10,800 191.42%
5,429 39.10%
6,000 67.32%
1,202 71.02%
118,966 114,999 84.18%
(5,466) (1,999) 44.63
Special Revenue Fund 215
Revenue and Expenditure
Highlights
Telephone equip maint
Postage, training and other misc.
Accounting, admin. and insurance
Office supplies and small equip.
SECTION 8 FUND FUND 215
PROGRAM: Section 8
PROGRAM SUMMARY
Administration of HUD Section 8 Rental Assistance program in conjunction
with the contract between the City and the Metropolitan Council. We
process applications and verify income while completing yearly re-
examinations of program participants. Staff also perform housing inspections
in accordance with Section 8 Housing Quality Standards and complete other
program related tasks as required.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Manage Section 8 Administration with reduced funding and monitor
staffing needs to continue to adequately deliver services.
2. Perform Outreach to Section 8 Owners and provide training on program
policies and procedures to improve communication and understanding of
responsibilities.
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
REVENUES: $113,500 $113,000 -1.82%
EXPENDITURES:
Salaries /Wages /Benefits $85,045 $87,868 3.23%
Materials, Supplies Services 31,921 26,231 17.83%
Capital Outlay 2,000 900 -55.0%
NET SOURCE (USE) OF
FUND BALANCE ($5,466) ($1,999) -63.43%
PLRSONNEL:
Number of FTE positions 1.35 1.35
125
Revenues
Franchise Fees
Charges for Services
Proceeds from Sale of Assets
Interest Earned
Total Revenue
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional Technical Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
Capital Outlay
Office Furniture and Equipment
Equipment Allocation
Transfer Out
Total Expenditures
Excess (deficiency) of Revenues
over Expenditures
CABLE BUDGET
Revenues and Expenditures
YTD
Actual Actual Actual Actual Budget Budget
2003 2004 2005 2006 2006 2007
137,931 155,727 151,516 39,645 150,000 150,000
80
500
6,365 5,953 6,018 14,537 6,500
144,796 161,680 157,614 54,182 156,500
35,423 4,133 7,383
6,481 7,576 1,409
21,149 23,122 20,152
2,897 3,451 1,214
16,200 12,428 14,014
7,927 11,375 10,591
1,639 3,018 1,020
8,970
680 432 401
86,920 86,920
92,396 161,425 143,104
52,400
CITY OF HOPKINS 2007 BUDGET
255 14,510
126
2,872 7,732 10,329 33.59% part-time
677 1,464 2,457 67.83%
6,552
805
8,420
6,603
1,481
19,460
2,400
10,815
10,805
1,400
5,000 #DIV /0! Council Chamber Audio improve.
356 610 443 27.38% Computer and equip. allocation
86,920
27,766 141,606
The Cable fund records the City's share of a five city joint venture cable TV
franchise administered under the Southwest Suburban Cable Commission.
6,500
156,500
41,540
2,200
14,215
10,495
1,500
86,920
Percent
Change
#DIV /0!
#DIV /0!
113.46%
-8.33%
31.44%
-2.87%
7.14%
175,099 23.65%
26,416 14,894 (18,599) 224.88%
Special Revenue Fund 217
Revenue and Expenditure
Highlights
Audit and other consulting
Equipment maint. telephone.
Post, print, adver., train, misc.
Space occup., admin. fee, ins.
Office and general supplies
'ROGRAM: Communication and Cable Liaison
FUND 217
REVENUES:
EXPENDITURES:
Salaries /Wages/Benefits
Materials, Supplies Services
Capital Outlay
Transfer Out
NET SOURCE (USE) OF
FUND BALANCE
PERSONNEL:
Number of FTE positions
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
$125,000 $125,000 0%
7,043 12,783 81.562%
11,669 29,498 152.8%
5,000
86,920 86,920 0%
$19,369 ($9,204) 147.5%
.05 1
CABLE FUND
PROGRAM SUMMARY
Provide two -way communication between the City and its residents,
employees and businesses; its civic, service, and fraternal organizations; and
other communities and government agencies. Written, verbal and visual
communication tools.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 200
1. Reestablish information programming on Channel 16.
2. Complete a citywide survey of residents.
127
CABLE FUND FUND 217
PROGRAM: Newsletters
PROGRAM SUMMARY
Provide newsletter for the City and its residents, employees and businesses;
its civic, service, and fraternal organizations; and other communities and
government agencies. Written communication tools.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Analysis of advertising as a revenue option.
REVENUES:
EXPENDITURES:
Salaries /Wages /Benefits
Materials, Supplies Services
Capital Outlay
FY 2006 FY 2007
Approved Approved
Budget Budget
Percent
Change
0%
-0%
16,578 13,447 -18.9%
NET (USE) OF
FUND BALANCE $16,578 $13,447 18.9`%
PERSONNEL:
Number of FTE positions 0 0
CABLE FUND FUND 217
PROGRAM: Web and Messaging
PROGRAM SUMMARY
Provide communication for the City and its residents, employees and
businesses; its civic, service, and fraternal organizations; and other
communities and government agencies through a web site. Also maintain
the Razzle line. Written, verbal and visual communication tools.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Make LaserFiche documents available through web site.
2. Begin implementation of interactive forms on web site.
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
REVENUES: $31,500 $31,500 0%
EXPENDITURES:
Salaries/Wages /Benefits 2,153 0 -100%
Materials, Suppl Services 23,244 27,448 18.1%
Capital Outlay
NET SOURCE (USE) OF
FUND BALANCE $6,103 $4,052 -33.6%
PERSONNEL:
Number of FTE positions
128
Th
Hook
Business Education Arts
Revenues
Intergovernmental
Leases and Rentals
Concessions
Donations Contributions
Interest
Miscellaneous
Transfer in
Total Revenues
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional Technical Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
Capital Outlay
Improvements
Total Expenditures
Excess (deficiency) of Revenues
over expenditures
Actual Actual
2003 2004
51,000 70,000
4,755 82,786
86,218 94,387
31,825 15,499
5,872 10,074
179,670 272,746
198,392 231,331
(18,722) 41,415
CITY OF HOPKINS 2007 BUDGET
DEPOT BUDGET
Revenues and Expenditures
YTD
Actual Actual Budget Budget Percent
2005 2006 2006 2007 Change
56,000
59,879
94,195
16,953
7 17,500 37,000 111.43%
27,871 63,899 56,600 11.42%
15,444 100,418 100.00%
40,485 12,500 5,000 60.00%
610 1,200
6,569 3,274 7,000 7,900
233,596
94,264 109,431 11,639 2,465
23,800 28,230 5,807 671
18,898 22,880 115,134 41,350
7,863 9,255 9,774 4,610
6,431 6,586 6,800 2,876
1,088 1,879 1,984 1,422
46,047 53,070 62,663 11,664
1,725
213,801 66,783
19,795 20,908
129
87,691 201,317 107,700
1,600 4,017 151.06% Part-time Sound Employees
525
104,175
10,299
11,605
1,404
51,674
2,500
183,782
17,535
851
62.10%
63,050 39.48%
10,440 1.37%
11,800 1.68%
2,357 67.88%
4,850 90.61%
2,500
99,865 45.66%
The Depot Coffee House Fund accounts for the operations of the coffee house
business and teen cener operations. Addional grant funds support these operations.
7,835 55.32%
Special Revenue Fund 219
Revenue and Expenditure
Highlights
Federal State Grants
School Dist room rents
Concessions Sales
Contributions Grants
Cover charges
General fund support
-46.50°
Consulting, Professional Services
Telephone, heat electricity
Equip. rental, training misc
Insurance
supplies and equipment
Coffee equipment
DEPOT COFFEE HOUSE FUND FUND 219
PROGRAM: Teen Center
PROGRAM SUMMARY
Provide a teen oriented community center, which is funded primarily through
contractual coffee house operations, admittance fees, rentals, and grants.
The Depot program strives to educate and serve teens, strengthening their
involvement in community activities, and nurturing their growth and
development as citizens through interaction with boards, councils, and
commissions. A Depot Board a Partners Advisory Team, consisting of
students, community members, community business partners, City, and
Hopkins School District representatives, support the activities of the facility.
Services offered through the teen center include social programs, student
outreach programs, educational programs, and chemical dependency
education. Late afternoon and Friday evening hours are generally utilized
for teen center related activities. The facility /grounds also serve as a
Trailhead for Three Rivers Park District.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Provide drug free environment for teens.
2. Provide leadership opportunities for teens.
3. Provide educational opportunities for teens
4. Complete agreements with Three Rivers Park District and the Regional
Railroad Authority to transfer the site landlord role to Three Rivers Park
District to facilitate future site improvements.
130
REVENUES:
EXPENDITURES:
Salaries /Wages /Benefits
Materials, Supplies Services
Capital Outlay
PERSONNEL:
Number of FTE positions
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
$201,317 $107,700 -46.5%
2,125 4,868 129.08%
179,157 92,497 48.37%
2,500 2,500 0%
NET SOURCE (USE) OF
FUND BALANCE 17,535 $7,835 -55.32%
.05
.05
Revenues
Current Services
Grants
Interest
Charges for Service
Miscellaneous
Transfers In
Total Revenues
Operating Expenses
Salaries,' Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional Technical Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
Interest Expense
Capital Outlay
Equipment
Total Expenses
Excess (deficiency) of Revenues
over Expenditures
ART CENTER
Revenues and Expenditures
Actual Actual Actual
2003 2004 2005
CITY OF HOPKINS 2007 BUDGET
YTD
Actual
2006
211,737 263,321 273,650
50,000 50,000 50,000
(3,744) (8,582) (10,996)
24,266 10,556 83,658 700
61,000 147,920 147,920 147,920
227,970
50,000
363,236 416,469 536,317 461,274
199,937 205,044 213,214 237,404
55,695 59,472 61,394 64,290
888 19,909 8,774 10,076
61,789 56,507 67,802 73,747
3,226 3,019 2,840 2,996
6,011 7,664 8,130 9,786
9,506 12,240 15,660 15,563
19,807 18,159 24,360 6,749
12,668
356,859 394,683 402,174 420,611
6,377 21,786 134,143 40,663
131
Budget
2006
262,400 272,670 3.91%
50,000 50,000
16,700 14,700 11.98%
147,920 147,920
477,020 485,290
420,773 437,116
The Art Center fund accounts for the maintenance, operations and promotions of the center.
Budget Percent
2007 Change
1.73
9,860 10,100 2.43%
70,400 71,890 2.12%
5,700 3,775 33.77%
8,701 9,106 4.66%
14,700 15,150 3.06%
6,749 9,949 47.41%
3.88%
56,247 48,174 14.35%
Special Revenue Fund 250
Revenue and Expenditure
Highlights
State Aid
Cable Econ. Dev.
234,572 249,149 6.21% Three and 3/4 time
70,091 67,997 -2.99%
HCA performance
maint., heat, elec. tele.
Post, advert., train., misc
Ins., interest expense
Supplies, parts, equip
Security equip.
ARTS CENTER FUND 250
PROGRAM: Administration
PROGRAM SUMMARY
The Administration program of the Arts Center strives to improve the quality
of resident's life through managing, maintaining, scheduling, promoting and
utilizing the Hopkins Center for the Arts as a focal point for arts, education,
and community gathering. Schedules, collaborates, and facilitates major
tenants activities through meet and confer process. Promotes and leases
unallocated space to occasional user and community groups. Uses developed
policies to manage the facility. Trains and supervises staff in order to maintain
a safe, clean, and inviting facility.
MAJOR OBJECTIVES TO BE ACCOMPLISHED MT 2007
1 Develop collaborative efforts with tenants, partners, community that
increase net revenues and/or reduce expenses in the Arts Center.
2. Work with HCA, Inc, the programming arm of the Arts Center, to increase
HCA, Inc.'s capacity to program and increase revenues.
3. Develop tracking, reporting, and evaluating tools to describe promote
the Arts Center's role in the community.
4. Install new lobby carpet.
5. Operate a budget to maximize revenues.
REVENUES: $477,020 $485,290 1.73%
EXPENDITURES:
Salaries /Wages /Benefits
Materials, Supplies Services
Capital Outlay
$304,663 $317,146 4.10%
112,839 119,970 6.32%
0 0 0%
PERSONNEL:
Number of FTE positions
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
NET SOURCE OF FUND
BALANCE 59,518 48,174 -19.06"/0
4.05 4.05
132
SELECTED WORK INDICATORS
1. of reservations (events)
2. of bookings (room uses within events)
3 Total number of reserved hours
4 HCA, Inc. membership total
5. Number on HCA, Inc newsletter mailing list
6. Total customer visits for events /activities
Actual Actual Budget
2005 2006 2007
790 700 750
5,598 5,570 5,600
36,950 35,710 37,000
441 433 500
8,700 9,801 11,000
182,800 202,000 210,000
roc 'Hi AK I'1
lid LA MR
n
OP
Revenues
Tax Increment
Interest
Transfers In
Expenditures
TIF DISTRICT 1 -2 BUDGET
Revenues and Expenditures
CITY OF HOPKINS 2007 BUDGET
YTD
Actual Actual Actual Actual Budget Budget Percent
2003 2004 2005 2006 2006 2007 Change
49,409 50,396 47,963 54,022 50,000 50,000
849 729 694 2,633 700 700
Materials, Supplies and Services
Professional Technical Services 820 182 544 468 500 500
Operations 34,458 29,525 292 27,514 26,981 1.94%
Capital Outlay
TIF projects 150,000 75,000 75,000 75,000 #DIV /U!
Total Expenditures 185,278 75,182 105,069 760 28,014 102,481 265.82%
Transfers out for debt
Total Expenditures 185,278 75,182 105,069 760 28,014 102,481 265.82%
Excess (deficiency) of Revenues
over Expenditures (135,020) (24,057) (56,412) 55,895 22,686 (51,781) 328.25%
The Tax Increment District 1 -2 Fund is the redevelopment of former Suburban Chevrolet
property. The tax increment district is located in the Central Business District. The fund
records the use of tax increment receipts.
133
Special Revenue Fund 211
Revenue and Expenditure
Highlights
Henn. Co. Distribution charge
Development payment and admin.
TIF 1 -2 project
TAX INCREMENT DISTRICT 1 -2 FUND FUND 211
PROGRAM: Redevelopment within Central Business District
PROGRAM SUMMARY
Redevelopment activity of property in the CBD, north and south of
Mainstreet between 11 and 12 Avenues.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Assist in preparation of program budget and other required
documentation.
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
REVENUES: $50,700 $50,700 0%
EXPENDITURES:
Salaries /Wages /Benefits
Materials, Supplies Services 28,014 102,481 267.1%
Capital Outlay
Transfer Out Debt Service
NET SOURCE (USE) OF
FUND BALANCE $22,686 ($51,781) -140.2
PERSONNEL:
Number of FTE positions 0 0
134
Revenues
Tax Increment 375,899 373,571 371,125 373,000 375,000 375,000
Interest 6,602 5,843 2,062 6,000 3,000 3,000
Total Revenues 382,501 379,414 373,187 379,000 378,000 378,000
Expenditures
Materials, Supplies and Services
Professional Technical Services 2,134 847 2,054 1,464 1,700 2,000 17.65% Development and legal consulting.
Operations 23,000 19,000 19,000 18,000 17,253 17,253 Development payment admin.
Capital Outlay
TIF projects
Total Expenditures
Transfers out for debt
Total Expenditures
Excess (deficiency) of Revenues
over Expenditures
TIF DISTRICT 2 -1 BUDGET
Revenues and Expenditures
CITY OF HOPKINS 2007 BUDGET
YTD
Actual Actual Actual Actual Budget Budget Percent
2003 2004 2005 2006 2006 2007 Change
170,588 170,588 170,588 170,588 170,588 170,588
195,722 190,435 191,642 190,052 189,541 189,841 0.16%
219,000 218,000 400,000 216,000 215,000 215,000
414,722 408,435 591,642 406,052 404,541 404,841 0.07%
(32,221) (29,021) (218,455) (27,052) (26,541) (26,841) 1.13%
The Tax Increment 2 -1 Fund is the redevelopment of an office /warehouse within
the project area. The fund records the use of tax increment receipts.
135
Special Revenue Fund 221
Revenue and Expenditure
Highlights
Tax increments
TIF 2 -1 project
TAX INCREMENT DISTRICT 2 -1 FUND FUND 221
PROGRAM: Improvement of County Road 3 and former Minneapolis
Moline.
PROGRAM SUMMARY
Coordinate redevelopment activity of former Minneapolis Moline property
on 11 Av., south of Excelsior Boulevard.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Assist in preparation of program budget and other required
documents.
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
REVENUES: $379,000 $378,000 -.3%
EXPENDITURES:
Materials, Supplies Services $19,700 $19,253 -.2%
Capital Outlay 170,588 170,588 0%
Transfer Out Debt Service 216,000 215,000 -5.0%
NET SOURCE (USE) OF
FUND BALANCE $(27,288) $(26,841) -1.5%
PERSONNEL:
Number of FTE positions 0 0
136
TIF DISTRICT 2 -6 BUDGET
Revenues and Expenditures
CITY OF HOPKINS 2007 BUDGET
YTD
Actual Actual Actual Actual Budget Budget Percent
2003 2004 2005 2006 2006 2007 Change
Revenues
Tax Increment 13,498 19,089 18,544 15,208 18,500 18,000
Interest 581 513 370 1,041 500 500
Miscellaneous 5,550 549 5,000 1,000
Total Revenues 14,079 25,152 19,463 16,249 24,000 19,500
Expenditures
Materials, Supplies and Services
Professional Technical Services 681 47 406 364 500 500
Operations 250 292 550 #DIV /0!
Capital Outlay
TIF projects #DIV /0!
Total Expenditures 931 47 406 656 500 1,050 110.00%
Transfers out for debt #DIV /0!
Total Expenditures 931 47 406 656 500 1,050 110.00%
Excess of Revenues over Expenditures 13,148 25,106 19,057 15,593 23,500 18,450 21.49%
The Tax Increment 2 -6 Fund is the handicapped housing development.
The funds records the use of tax increment receipts.
137
Special Revenue Fund 226
Revenue and Expenditure
Highlights
-2.70% Increased increments
80.00% Reimbursements to cover shortfall.
18.75%
Fees
Administration.
TAX INCREMENT DISTRICT 2 -6 FUND FUND 226
PROGRAM: Sonoma Handicap Housing Project
PROGRAM SUMMARY
Coordinate redevelopment of northwest corner of 5 Avenue and Excelsior
Boulevard.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Assist in preparation of program budget and other required
documents.
REVENUES:
EXPENDITURES:
Materials, Supplies Services
Capital Outlay
NET SOURCE OF FUND
BALANCE
PERSONNEL:
Number of FTE positions
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
$24,000 $19,500 26.16%
500 1,050 110.0%
$23,500 $18,450 21.5%
0 0
138
TIF DISTRICT 2 -9 BUDGET
Revenues and Expenditures
Actual
2003
Actual
2O 4
CITY OF HOPKINS 2007 BUDGET
YTD
Actual Actual Budget Budget Percent
2005 2006 2006 2007 Change
Revenues
Tax Increment 118,111 133,457 152,191 119,000 146,372 150,000 2.48%
Intergovernmental Mkt Value Credit 13,980 12,367 11,194 14,494 12,000 #DIV /0!
Development Fees #DIV /0!
Interest 4,220 4,424 3,723 4,600 10,238 4,000 60.93%
Total Revenues 136,311 150,249 167,108 138,094 156,610 166,000 6.00%
Expenditures
Materials, Supplies and Services
Professional Technical Services 1,560 373 965 965 1,100 1,100
Operations 1,379 1,500 2,856 90.40%
Transfers out for debt 130,000 133,000 133,000 133,000 133,000 134,000 0.75%
Total Expenditures 132,939 133,373 133,965 133,965 135,600 137,956 1.74°
Excess (deficiency) of Revenues
over Expenditures 3,373 16,876 33,143 4,129 21,010 28,044 33.48%
The Tax Increment District 2 -9 is the Oaks of Mainstreet development. This fund
records the use of tax increments and bond proceeds. Residential homes were
built and sold to improve the overall area.
139
Special Revenue Fund 229
Revenue and Expendit
Highlights
Henn. Co. Dist. Fee
Administration.
TAX INCREMENT DISTRICT 2 -9 FUND FUND 229
PROGRAM: Redevelopment Area Oaks of Main Street.
PROGRAM SUMMARY
Coordinate redevelopment activity on southeast corner of Shady Oak Road
and Mainstreet.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Assist in preparation of program budget and other required
documents.
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
REVENUES: $156,610 $166,000 6.0%
EXPENDITURES:
Materials, Supplies Services 2,600 3,956 52.1%
Capital Outlay
Transfer Out Debt Service 133,000 134,000 .7%
NET SOURCE (USE) OF
FUND BALANCE $21,010 $28,044 36.6%
PERSONNEL:
Number of FTE positions 0 0
140
Revenues
Tax Increment
Development Fees
Interest
Total Revenues
Expenditures
Materials, Supplies and Services
Professional Technical Services
Operations
Capital Outlay
TIF projects
Total Expenditures
Excess (deficiency) of Revenues
over Expenditures
TIF DISTRICT 2 -10 BUDGET
Revenues and Expenditures
Actual
2003
Actual
2004
86,291 87,467 83,516 87,000 87,000 92,000 5.75%
#DIV /0!
1,276 1,449 805 1,000 1,000 1,000
87,567 88,915 84,321 88,000 88,000 93,000 5.68%
1,527 492 1,369
500 4,959 4,960
62,130 62,862 119,904
64,157
23,411
CITY OF HOPKINS 2007 BUDGET
68,313 126,233
20,603 (41,912)
YTD
Actual Actual
2005 2006
The Tax Increment District 2 -10 is the Hopkins Business District redevelopment.
This fund records the use of tax increment revenues.
141
74,000
80,100
7,900
Budget
2006
74,000
80,100
7,900
Budget
2007
74,000
Percent
Change
79,950 -0.19%
13,050 65.19(
Special Revenue Fund 230
Revenue and Expenditure
Highlights
900 900 900 Consulting.
5,200 5,200 5,050 -2.88% Administration.
Developer payment
TAX INCREMENT DISTRICT 2 -10 FUND FUND 230
PROGRAM: Redevelopment Area Hopkins Business Center.
PROGRAM SUMMARY
Coordinate redevelopment activity of project area south of Excelsior
Boulevard and west of 1 lth Avenue.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Assist in preparation of program budget and other required
documents.
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
REVENUES: $88,000 $93,000 5.7%
EXPENDITURES:
Materials, Supplies Services 6,100 5,950 -2.5%
Capital Outlay 74,000 74,000 0%
Transfer Out Debt Service
NET SOURCE OF FUND
BALANCE $7,900 $13,050 65.2%
PERSONNEL:
Number of FTE positions 0 0
142
CITY OF HOPKINS 2007 BUDGET
Capital Outlay
TIF projects 394,927 19,995
TIF DISTRICT 2 -11 BUDGET
Revenues and Expenditures
YTD
Actual Actual Actual Actual Budget Budget Percent
2003 2004 2005 2006 2006 2007 Change
Excess (deficiency) of Revenues
over Expenditures (547,734) 141,809 128,888 364,123 143,350 (2,332,153) -1726.89"
The Tax Increment District 2 -11 fund is the SuperValu and Super Value North Annex redevelopment.
This fund records the use of tax increments and bond procecds.
Revenues
Tax Increment 357,928 346,603 297,507 351,533 350,000 350,000
Interest 65,063 55,359 43,837 117,328 40,000 40,000
Miscellaneous 21,505 4,075
Refunds reimbursements 113,817 60,000 #DIV /0!
Total Revenues 444,496 406,036 341,344 582,678 390,000 450,000 15.38%
Expenditures
Materials, Supplies and Services
Professional Technical Services 385,617 32,586 809 110,617 35,000 70,000 100.00%
Operations 24,186 23,647 23,647 13,938 23,650 24,153 2.13%
Transfers out 187,500 188,000 188,000 94,000 188,000 2,688,000 1329.79%
Total Expenditures 992,230 264,228 212,456 218,555 246,650 2,782,153 1027.98%
143
Special Revenue Fund 231
Revenue and Expenditure
Highlights
Consulting.
Administration.
TAX INCREMENT DISTRICT 2 -11 FUND
PROGRAM: Redevelopment Area North Annex Property
PROGRAM SUMMARY
Coordinate and review development and redevelopment activity.
FUND 231
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Assist in preparation of program budget and other required documents.
2. Work with Opus to coordinate redevelopment project.
REVENUES:
EXPENDITURES:
Materials, Supplies
Capital Outlay
Transfer Out Debt Service
NET SOURCE (USE) OF
BALANCE
PERSONN EL:
Number of FTE positions
FY 2006
Approved
Budget
$390,000
58,650
188,000
0
FY 2007
Approved
Budget
$450,000
94,153
2,688,000
$143,350 ($2,332,153) 1726`%,
0
Percent
Change
15.4%
60.5%
1329%
144
Revenues
Interest
Development Fees
Transfer In
Total Revenues
Expenditures
Materials, Supplies and Services
Professional Technical Services 1,438
Operations
Capital Outlay
CITY OF HOPKINS 2007 BUDGET
TIF 1 -3 GPS DEVELOPMENT SIXTH MAIN
Revenues and Expenditures
YTD
Actual Actual Actual Budget Budget Percent
2004 2005 2006 2006 2007 Change
187 487 200 200
147,500 13,889 50,000 70,000 40.00%
2,000,000 #DIV /0!
147,687 14,376 50,200 2,070,200 4023.90%
145,493 6,733 50,200 70,000 39.44% Henn. Co. Dist. Fee
429 #DIV /0! Administration.
TIF Projects 2,000,000 #DIV /0!
Total Expenditures 1,438 145,922 6,733 50,200 2,070,000 4023.51%
Excess of Revenues
over Expenditures (1,438) 1,765 7,643 200 #DIV/0!
TIF 1 -3 is the redevelopment of a block within the downtown district.
The fund records the costs and reimbursement of project expenses.
Special Revenue Fund 232
Revenue and Expenditure
Highlights
TAX INCREMENT DISTRICT 1 -3 FUND FUND 232
PROGRAM: Redevelopment Area —6 Mainstreet
PROGRAM SUMMARY
Redevelopment of property between Fifth and Sixth Avenues, north of
Mainstreet into mixed -use condo retail property.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Assist in preparation of program budget and other required
documents.
2. Work with developer on implementation of project.
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
REVENUES: $50,200 $2,070,20 4023%
EXPENDITURES:
Materials, Supplies Services 50,200 70,000 39.4%
Capital Outlay 2,000,000
Transfer Out Debt Service
NET SOURCE OF FUND
BALANCE 200 -`A,
PERSONNEL:
Number of FTE positions 0 0
146
Revenues
Interest
Development Fees
Transfers In
Total Revenues
TIF 1 -4 MARKETPLACE II
Revenues and Expenditures
CITY OF HOPKINS 2006 BUDGET
YTD
Actual Budget Budget Percent
2006 2006 2007 Change
#DIV /0!
40,000 #DIV /0!
900,000 #DIV /0!
940,000 #DIV /0!
Expenditures
Materials, Supplies and Services
Professional Technical Services 40,000 #DIV /0!
Operations #DIV /0!
Capital Outlay
TIF Projects 900,000 #DIV /0!
Total Expenditures 940,000 #DIV /0!
Excess of Revenues
over Expenditures #DIV /0!
The Tax Increment District 1 -4 Fund is the redevelopment of several blocks of the downtown
business district into a housing and retail development.
This fund records the tax increment revenues.
147
Special Revenue Fund 233
Revenue and Expenditure
Highlights
Administration.
TAX INCREMENT DISTRICT 1 -4 FUND FUND 233
PROGRAM: Redevelopment Area Marketplace I1
PROGRAM SUMMARY
Redevelopment of property between Marketplace and Main into mixed -use
condo retail property.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Assist in preparation of program budget and other required
documents.
2. Work with developer on implementation of project.
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
REVENUES: 0 $940,000
EXPENDITURES:
Materials, Supplies Services 0 40,000
Capital Outlay 900,000
Transfer Out Debt Service
NET SOURCE OF FUND
BALANCE 0
PERSONNEL:
Number of FTE positions 0 0
148
11* Tin at
it 'grit 1* WAI
A mi
CWryrkJM O 0J11 /rude Inc., 2002. All ngnls reserved
CITY OF HOPKINS 2007 BUDGET
EQUIPMENT REPLACEMENT BUDGET
Revenues and Expenses
internal Service Fund 602
YTD
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenses
2003 2004 2005 2006 2006 2007 Change Highlights
Revenues
Current Services 259,136 256,920 256,920 288,489 289,800 287,125 -0.92%
Property taxes
Intergovernmental Revenue 326,841
Interest Earnings 21,457 44,456 18,691 45,190 40,000 40,000
Miscellaneous 4,335 18,910 143,955 107,986 15,000 15,000
Total Revenues 284,928 647,127 419,566 441,665 344,800 342,125
Operating Expenses
Materials, Supplies and Services
Professional Technical Services 500 1,189 3,350 850 550 900 63.64% Audit
Utilities and Maintenance 14,071 13,406 15,894 18,367 20,640 27,640 33.91% Vehicle equip. maint. and lease.
City Support Services 3,014 2,362 2,362 7,964 2,362 9,183 288.78% Administrative fee
Total Operating Expenses 17,585 16,957 21,606 27,182 23,552 37,723 60.17%
Non- operating expenses 312,932 303,029 289,679 405,996 406,000 305,000 24.88% Depreciation
Total Expenses 330,517 319,986 311,285 433,178 429,552 342,723 20.21%
Net Income (Loss) (45,589) 327,141 108,281 8,487 (84,752) (598) 99.29%
Capital 81,145 1,151,201 740,388 355,500 355,500 296,700 100.00% Equipment replacement
The Equipment Replacement fund is an internal service fund. It accounts for the
acquisition of machinery and equipment. User charges are billed to the various
departments.
149
EQUIPMENT REPLACEMENT FUND FUND 602
PROGRAM: Equipment Replacement
PROGRAM SUMMARY
Coordinate and review twenty -year equipment replacement plan on an
annual basis. The objective of this fund is to stabilize the required funding
on an annual basis while enabling the fund to purchase scheduled equipment
replacement without issuing bonds.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Prepare annual plan.
2. Analyze future needs.
FY 2006 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: $344,800 $342,125 -.8%
EXPENDITURES:
Materials, Supplies Services 23,552 37,723 60.2%
Depreciation 406,000 305,000 -24.9%
NET SOURCE (USE) OF
EQUITY $(84,752) $(598) -99.3%
Capital Purchases $355,500 $296,700 -16.5%
PERSONN EL:
Number of FTE positions 0 0
Working Capital Balance Assessment
Year
Cash
Sources
Cash Uses
Net Gain
or (Use)
Cash
Projection
2007
479,931
413,490
66,441
1,243,800
2008
417,073
890,755
473,682
770,118
2009
432,341
400,120
32,221
802,339
2010
468,533
1,148,821
680,288
122,051
2011
476,136
347,958
128,178
250,229
2012
528,942
739,331
210,389
39,840
2013
545,220
715,943
170,723
130,883
2014
539,144
421,495
117,649
13,234
2015
564,731
431,286
133,445
120,211
2016
591,739
688,120
96,381
23,830
2017
603,784
659,197
55,413
31,583
2018
1,623,788
1,534,117
89,671
58,088
2019
617,920
576,684
41,236
99,324
2020
1,656,978
1,745,397
88,419
10,905
2021
634,289
557,659
76,630
87,535
2022
665,078
582,071
83,007
170,542
2023
697,249
402,234
295,015
465,557
2024
740,097
745,850
-5,753
459,804
2025
770,593
1,171,521
400,928
58,876
2026
784,537
590,548
193,989
252,865
EQUIPMENT REPLACEMENT FUND FUND 602
PROGRAM: Equipment Replacement
PROGRAM SUMMARY
Coordinate and review twenty -year equipment replacement plan on an
annual basis. The objective of this fund is to stabilize the required funding
on an annual basis while enabling the fund to purchase scheduled equipment
replacement without issuing bonds.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Prepare annual plan.
2. Analyze future needs.
FY 2006 FY 2006
Approved Approved Percent
Budget Budget Change
REVENUES: $344,800 $342,125 -.8%
EXPENDITURES:
Materials, Supplies Services 23,552 37,723 60.2%
Depreciation 406,000 305,000 -24.9%
NET SOURCE (USE) OF
EQUITY $(84,752) $(598) -99.3%
Capital Purchases $355,500 $296,700 -16.5%
PERSONN EL:
Number of FTE positions 0 0
Working Capital Balance Assessment
Revenues
Current Services
Permits
Interest Earnings
Miscellaneous
Total Revenues
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional Technical Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
Depreciation
Total Operating Expenses
Non operating expenses
Total Expenses
Net Income (Loss)
CITY OF HOPKINS 2007 BUDGET
WATER BUDGET
Revenues and Expenses
YTD
Actual Actual Actual Actual Budget Budget Percent
2003 2004 2005 2006 2006 2007 Change
920,258 803,287 960,266 961,038 998,000 1,019,600 2.16%
11,508 2,081 (1,164) (5,181) 12,000 5,000 58.33%
24,594 17,889 10,216 25,795 20,000 16,000 20.00%
30,920 41,520 28,812 32,140 26,000 28,000 7.69%
987,280 864,777 998,130 1,013,792 1,056,000 1,068,600 1.19%
234,733 224,913 249,502 294,619 204,574 212,752 4.00% Three full time employees
76,365 69,777 79,715 86,643 64,288 65,027 1.15%
38,488 23,780 30,270 33,337 42,345 41,700 -1.52%
150,490 177,367 171,810 184,697 181,200 176,400 2.65%
7,717 5,866 13,261 15,483 17,100 21,450 25.44%
189,675 183,276 191,227 174,076 182,857 177,121 -3.14%
66,848 53,483 53,153 64,484 58,715 62,115 5.79%
227,004 234,863 211,929 264,996 265,000 265,000
991,320 973,324 1,000,867 1,118,335 1,016,079 1,021,565 0.54%
84,079 130,008 124,532 121,223 121,033 115,259 -4.77%
1,075,399 1,103,332 1,125,399 1,239,558 1,137,112 1,136,824 -0.03%
(88,119) (238,556) (127,269) (225,766) (81,112) (68,224) 15.89%
The Water fund is a utility enterprise. The operations of water pumps, wells
and distribution are recorded here.
151
Enterprise Fund 703
Revenue and Expenses
Highlights
Water rates increased to $1.40 /gal
Water sampling, audit, legal
Equip. maint., heat elec.
Postage, adver., train. misc.
Admin. fee and insurance.
Supp., uniforms, parts equip.
bond interest expense.
WATER UTILITY FUND 703
PROGRAM: Pumps Wells
PROGRAM SUMMARY
The Pumps Wells program of the Water Utility Fund provides
maintenance to the City's water well pumping system so that a continued
supply of potable water is furnished to water customers at the most
reasonable cost. Water supply must be maintained at proper levels, as well
as bacterial free. Metering devices are also maintained.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Produce water supply sufficient to meet the needs of 17,000 people.
2. Flush and check all hydrants annually.
3. Check all wells each day.
4. Test samples each month to ensure safe water supply.
5. Complete Phase II of the Wellhead protection plan.
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
OPERATING REVENUES: $463,000 $458,800 -.1%
OPERATING EXPENSES:
Salaries /Wages /Benefits $101,641 $106,210 4.5%
Materials, Supplies Services 394,208 418,370 6.1%
Operating Income (Loss) (32,849) (65,780) 152.8%
NON OPERATING REVENUES: 10,000 8,000 -20.0%
NON OPERATING EXPENSES: 69,226 65,564 -5.3%
NET INCOME (LOSS) ($92,075) ($123,344) 33.9%
PERSONNEL:
Number of FTE positions
1.31 1.31
152
WATER UTILITY FUND 703
PROGRAM: Water Distribution
PROGRAM SUMMARY
The Water Distribution program of the Water Utility Fund provides
maintenance to the City's water system so that a continued supply of potable
water is furnished to water customers at the most reasonable cost. Water
supply must be maintained at proper levels, as well as bacterial free.
Metering devices are also maintained.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Produce water supply sufficient to meet the needs of 17,000 people.
2. Flush and check all hydrants annually.
3. Test samples each month to ensure safe water supply.
4. Ensure all affected customers are given adequate notice of all scheduled
water shut offs, both by the city and contractors.
5. Reduce copper levels at taps to comply with Safe Drinking Water Act.
6. Continue to replace the commercial meters to radio read system.
OPERATING REVENUES:
OPERATING EXPENSES:
Salaries /Wages /Benefits $167,221 $171,569 2.6%
Materials, Supplies Services 353,009 325,416 -7.8%
Operating Income (Loss)
NON OPERATING REVENUES:
NON OPERATING EXPENSES:
NET INCOME (LOSS)
Construction:
PERSONNEL:
Number of FTE positions
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
$565,000 $593,800 5.1%
54,770 104,815 91.2%
10,000 8,000 -20.0%
51,806 49,695 -.4.1%
$2,963 $55,120 1759%
75,000 75,000 0%
1.94 1.94
Revenues
Current Services
Permits
Interest Earnings
Miscellaneous
Total Revenues
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional Technical Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
Depreciation
Total Operating Expenses
Non operating expenses
Total Expenses
Net Income (Loss)
Actual
2003
1,306,341
17,913
26,559
SANITARY SEWER BUDGET
Revenues and Expenses
Actual
2004
CITY OF HOPKINS 2007 BUDGET
Actual
2005
153
YTD
Actual
2006
1,229,280 1,257,706 1,303,421
9,600 5,059 6,905
26,228 12,731 33,177
14,891 14,959 16,583
1,350,813 1,279,999 1,290,455 1,360,086
131,583 151,644 129,936 143,895
39,646 36,290 42,225 43,962
8,512 19,268 13,992 23,988
23,758 34,657 50,392 33,936
954,193 856,175 928,007 964,343
199,658 196,285 197,478 251,990
8,765 19,824 16,098 18,025
93,628 396,057 97,457 146,412
1,459,742 1,710,200 1,475,5 85 1,626,550
50,000 50,000 50,000
1,459,742 1,760,200 1,525,5 85 1,676,550
(108,929) (480,202) (235,130) (316,464)
Budget
2006
1,387,000
8,500
27,000
15,000
1,437,500
196,004
58,011
54,740
71,450
961,478
200,849
24,300
146,414
1,713,246
50,000
1,763,246
(325,746)
The Sanitary Sewer fund is a utility enterprise. The operations of the Lift Stations and the
Collection/Disposal process is recorded here.
Budget
2007
Percent
Change
1,429,900
8,000 5.88%
27,000
15,000
1,479,900 2.95%
Enterprise Fund 707
Revenue and Expenses
Highlights
3.09% Rates increased by $0.25
Less cash lower rates
197,263 0.64% 3 3/4 full time emplys
60,907 4.99%
51,100
70,550
1,179,957
256,742
25,800
150,000
1,992,319
6.65%
-1.26%
22.72%
27.83%
6.17%
2.45%
16.29%
50,000
2,042,319 15.83%
(562,419) 72.66%
GIS, audit, legal consulting
Equip. maint., heat electr.
Disposal, adver, train, misc.
Admin. fee and insurance.
Suppls, fuel, parts equip.
Transfers for cap imp
SEWER UTILITY FUND 707 SEWER UTILITY FUND 707
PROGRAM: Lift Stations
PROGRAM SUMMARY
The Lift Stations program of the Sewer Utility Fund provides maintenance
and repairs to the City's sanitary sewer lift station system. The system is
comprised of 7 sanitary sewer lift stations that pump sewage to the Metro
Sewer System for disposal.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Mechanically clean 33% of sanitary sewer lines in the City.
2. Check daily the operation of sanitary sewer lift stations and repair as
needed.
3. Inform neighborhoods prior to scheduled sanitary sewer line
maintenance.
4. Verify accuracy and implement new utility mapping system.
FY 2006
Approved
Budget
OPERATING REVENUES: $275,000 $275,000 0%
OPERATING EXPENSES:
Salaries/Wages/Benefits $143,546 $149,549 4.2%
Materials, Supplies Services 261,753 241,869 -7.6%
Operating Income (Loss) (123,299) (108,419) -11.3%
NON OPERATING REVENUES: 7,000
NON OPERATING EXPENSES: 0
7,000 0%
0 0%
FY 2007
Approved Percent
Budget Change
NET INCOME (LOSS) $(123,299) $(109,419) -11.3%
Construction:
PERSONNEL:
Number of FTE positions 1.95 1.95
154
PROGRAM: Collection Disposal
PROGRAM SUMMARY
The Collection Disposal program of the Sewer Utility Fund provides
maintenance to the City's sanitary sewer system. The system is comprised of
sewers, manholes, and lift stations so that sewage may be transported to the
Metro Sewer System for disposal.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Mechanically clean 33% of sanitary sewer lines in the City plus monthly
checks of manholes in problem areas.
2. Inform neighborhoods prior to scheduled sanitary sewer line
maintenance.
3. Verify accuracy and implement new utility mapping system.
OPERATING REVENUES:
OPERATING EXPENSES:
Salaries /Wages /Benefits
Materials, Supplies Services
Operating Income (Loss)
NON OPERATING REVENUES:
NON OPERATING EXPENSES:
NET INCOME (LOSS)
Construction:
PERSONNEL:
Number of FTE positions
FY 2006 FY 2007
Approved Approved
Budget Budget
$1,135,500 $1,177,900
$110,469 $108,621 -1.7%
1,197,478 1,492,280 24.7%
(152,447) (403,001) 164.5%
20,000 20,000 0%
50,000 50,000 0%
Percent
Change
3.7%
$(202,447) $(453,001) 164.5`%,
75,000 275,000 266.7%
Revenues
Current Services
County Grant
Interest Earnings
Miscellaneous
Total Revenues
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional Technical Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
Depreciation
Total Operating Expenses
Non operating expenses
Total Expenses
Net Income (Loss)
CITY OF HOPKINS 2007 BUDGET
REFUSE BUDGET
Revenues and Expenses
YTD
Actual Actual Actual Actual Budget Budget Percent
2003 2004 2005 2006 2006 2007 Change
510,721 585,025 695,438 675,599 695,100 690,600 -0.65%
23,394 22,891 22,667 22,282 23,000 23,000
13,378 12,734 6,295 20,113 12,500 12,500
5,209 5,860 9,700 11,379 5,700 9,600 68.42%
552,702 626,510 734,100 729,373 736,300 735,700 -0.08%
181,222 179,223 193,161 180,906 222,996 225,701
50,514 48,339 61,183 57,287 68,909 66,626 -3.31%
112,338 106,669 112,786 103,348 121,557 115,250 5.19%
18,304 32,565 24,169 25,592 42,500 41,700 -1.88%
121,649 142,512 151,726 141,395 134,430 134,370 -0.04%
112,282 110,695 111,888 116,348 129,929 128,862 -0.82%
24,934 34,757 39,767 31,656 40,650 39,750 -2.21%
33,378 32,122 44,812 32,496 32,500 32,500
654,621 686,883 739,492 689,027 793,471 784,759 -1.10%
25,000 25,000 25,000 25,000 25,000
654,621 711,883 764,492 714,027 818,471 809,759 -1.06%
(101,919) (85,373) (30,392) 15,346 (82,171) (74,059) -9.87%
The Refuse fund is a utility enterprise. The operations of bulk collections, yard
waste, recycling, brush service and refuse disposal are recorded here.
155
Enterprise Fund 717
Revenue and Expenses
Highlights
New formula for county grant in 2004
1.21% Three and three- quarter employees
Recycling service, audit consulting
Vehicle equip. maint., heat elec.
Disposal, post, adver., train, misc.
Administrative fee and insurance.
Supplies, parts, fuel, small equip.
REFUSE UTILITY FUND 717 REFUSE UTILITY FUND 717
PROGRAM: Bulk Collection
PROGRAM SUMMARY
The Bulk Collection program of the Refuse Utility Fund provides bulk item
pickup for larger items, which are scheduled on a call -in basis on Thursdays
throughout the year. Free bulk item drop off service is provided twice per
year (spring fall).
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Review and expand user fee based system. (Council Approval
Required)
2. Improve drop off procedures and increase efficiency at our bi- annual
drop offs.
OPERATING REVENUES:
OPERATING EXPENSES:
Salaries /Wages /Benefits
Materials, Supplies Services
Operating Income (Loss)
NON OPERATING REVENUES:
NON OPERATING EXPENSES:
NET LOSS
Construction:
PERSONNEL:
Number of FTE positions
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
$12,500 $10,000 -20.0%
$23,084 $13,737 -40.5%
36,719 36,587 -.4%
(47,303) (47,303) -5.45%
$(47,303) $(40,324) -14.8%
0.26 0.26
156
PROGRAM: Yard Waste /Leaf Collection
PROGRAM SUMMARY
The Yard Waste /Leaf Collection program of the Refuse Utility Fund
provides yard waste and leaf collection weekly mid -April through November
with a rear load refuse truck or 1 -ton truck. (Subject to change upon Council
review.) A free drop -off site is available to Hopkins residents.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Continue to explore ways to improve our user fee based system.
(Council Approval Required)
2. Monitor usage of free residential drop off site.
3. Track impact of curbside fee increase.
OPERATING REVENUES:
OPERATING EXPENSES:
Salaries /Wages /Benefits
Materials, Supplies Services
Operating Income (Loss)
NON OPERATING REVENUES:
NON OPERATING EXPENSES:
NET INCOME (LOSS)
Construction:
PERSONNEL:
Number of FTE positions
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
$20,000 $18,000 -10.0%
$44,736 $46,212 3.3%
46,567 48,755 4.7%
(71,303) (76,967) 7.9%
$(71,303) $(76,967) 7.9%
0.62 0.62
REFUSE UTILITY FUND 717 REFUSE UTILITY FUND 717
PROGRAM: Recycle
PROGRAM SUMMARY
The Recycle program of the Refuse Utility Fund provides the recycling
coordination for contract collection (2,990 units) in City service area and
administration in remaining areas of the City. Recycling materials are
collected single stream (no sorting) at the curb from a wheeled recycling cart
by a contracted hauler.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Monitor the Single Stream Recycling Program and work with residents
to increase the volume of waste recycled.
2. Continue to promote waste abatement through public awareness
campaigns and educational presentations.
3. Update the Recyclopedia for publication in December 2007.
OPERATING REVENUES:
OPERATING EXPENSES:
Salaries /Wages /Benefits
Materials, Supplies Services
Operating Income (Loss)
NON OPERATING REVENUES:
NON OPERATING EXPENSES:
NET INCOME (LOSS)
Construction:
PERSONNEL:
Number of FTE positions
FY 2006
Approved
Budget
FY 2007
Approved
Budget
Percent
Change
$98,000 $101,600 3.0%
$28,328 $28,969 2.3%
117,326 130,424 11.2%
(47,654) (57,793) 41.1%
23,000 23,000 0%
$(24,654) $(34,791) 41.1"/o
0.41 0.41
157
PROGRAM: Brush Service
PROGRAM SUMMARY
The Brush Service program of the Refuse Utility Fund provides the
collection of curbside brush weekly on a call -in basis on Fridays throughout
the year. Free yard waste/brush drop off is offered two times per week from
mid -May through November. (Subject to change upon Council review.)
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Continue to explore ways to improve our user fee based system.
(Council Approval Required)
2. Monitor impact of curbside brush pick -up fee increase on program
usage.
3. Continue free residential drop off system.
OPERATING REVENUES:
OPERATING EXPENSES:
Salaries /Wages /Benefits
Materials, Supplies Services
Operating Income (Loss)
NON OPERATING REVENUES:
NON OPERATING EXPENSES:
Construction:
PERSONNEL:
Number of FTE positions
FY 2006 FY 2007
Approved Approved
Budget Budget
Percent
Change
$47,805 $49,692 3.9%
34,393 25,605 -25.6%
(82,198) (82,198) 17.97%
NET INCOME (LOSS) $(82,198) $(75,297) -8.4%
0.655 0.655
REFUSE UTILITY FUND 717
PROGRAM: Disposal
PROGRAM SUMMARY
The Disposal program of the Refuse Utility Fund provides automated refuse
collection. Residential Curbside Refuse is collected from roll out carts with
a fully automated truck on one of four designated route days.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Continue to improve refuse collection service to our residents.
2. Maintain excellent customer service through monitoring of operations
and communicating with residents.
FY 2006 FY 2007
Approved Approved Percent
Budget Budget Change
OPERATING REVENUES: $570,300 $570,600 .05%
OPERATING EXPENSES:
Salaries /Wages /Benefits $147,952 $153,717 3.9%
Materials, Supplies Services 266,561 251,061 -5.8%
Operating Income (Loss) 155,787 165,822 7.0%
NON OPERATING REVENUES: 12,500 12,500 0%
NON OPERATING EXPENSES: 25,000 25,000 0%
NET INCOME (LOSS) $143,287 $153,322 7.0%
Construction:
PERSONNEL:
Number of FTE positions 2.135 2.135
158
STORM SEWER BUDGET
Revenues and Expenses
CITY OF HOPKINS 2006 BUDGET
Enterprise Fund 740
YTD
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenses
2003 2004 2005 2006 2006 2007 Change Highlights
Revenues
Current Services 628,971 679,556 666,848 727,927 675,500 726,900 -7.20% Storm Sewer rates remain the same
Interest Earnings 23,843 24,140 15,649 51,799 22,000 22,000 57.53%
Miscellaneous /Transfer In 37,553 38,135 #DIV /0!
Total Revenues 690,367 741,831 682,497 779,726 697,500 748,900 10.55%
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages 17,988 18,523 31,635 21,524 31,789 29,989 47.69% half time employee
Fringe Benefits 3,580 4,397 8,391 6,370 7,887 8,162 23.82%
Materials, Supplies and Services
Professional Technical Services 538 3,645 7,849 2,804 20,550 20,900 632.99% Storm Sewer consulting audit.
Utilities and Maintenance 88 1,722 13,197 3,126 23,800 23,800 661.26% Equip. maint., street sweeping, etc...
Operations 400 #DIV /0! Storm Sewer projects
City Support Services 69,367 78,673 78,789 70,344 79,158 72,128 12.53% Administrative fee and insurance.
Supplies and Materials 5,406 2,734 3,782 3,039 11,000 11,000 261.98% Supplies, parts, sand, small equip.
Depreciation 165,422 178,026 182,928 185,004 185,000 185,000
Total Operating Expenses 262,389 288,119 326,571 292,210 359,184 350,979 22.92%
Non operating expenses 146,893 167,924 155,213 149,132 148,870 137,305 -0.18% Depreciation bond interest exp.
Total Expenses 409,282 456,044 481,784 441,342 508,054 488,284 15.12%
Net Income 281,085 285,787 200,713 338,384 189,446 260,616 44.01%
Bond Principal payment 250,000 330,000 325,000 325,000 325,000 330,000
The Storm Sewer fund is a utility enterprise. The reconstruction of storm sewers and
ponding for drainage throughout the city is recorded here.
159
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2IIIMIIS W2IOIS
Revenues
Rental
Interest Earnings
Miscellaneous
Total Revenues
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Total Salaries and Wages
Materials, Supplies and Services
Professional Technical Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
Total Materials Supplies Service
Total Operating Expenses
Non operating expenses
Total Expenses
Net Income (Loss)
CITY OF HOPKINS 2007 BUDGET
PAVILION
Revenues and Expenses
YTD
Actual Actual Actual Actual Budget Budget Percent
2003 2004 2005 2006 2006 2007 Change
261,210 267,305 249,460 272,000 272,000 275,375 1.24%
393 (2,610) (4,690) 2,500 2,500 2,500
14,277 93,297 97,883 107,500 107,500 182,906 70.15%
275,880 357,992 342,653 382,000 382,000 460,781 20.62%
135,140 145,851 97,540 148,199 143,794 150,308 4.53%
38,620 42,076 19,340 41,654 44,940 40,879 9.04%
173,760 187,927 116,880 189,853 188,734 191,187 1.30%
5,826 3,203 3,893 5,776 4,490 4,850 8.02%
55,509 63,086 89,864 89,365 83,800 84,150 0.42%
2,719 1,505 2,321 2,184 2,850 2,650 -7.02%
18,411 17,328 17,610 15,389 18,331 17,908 -2.31%
15,551 18,589 24,614 14,597 18,450 18,550 0.54%
98,016 103,711 138,302 127,310 127,921 128,108 0.15%
271,776 291,638 255,182 317,164 316,655 319,295 0.83%
67,735 75,500 76,390 76,150 76,150 76,150
339,511 367,138 331,572 393,314 392,805 395,445 0.67%
(63,631) (9,146) 11,081 (11,314) (10,805) 65,336 704.68%
The Pavilion fund is an ice rink enterprise. The operations for the ice arena,
soccer league and dry floor are recorded here.
161
Enterprise Fund 747
Revenue and Expenses
Highlights
Two and one -half full time emp.
Audit and other consulting.
Equip. maint., heat elec.
Post., adver., training, and misc.
Administrative fee and insurance
Supplies, parts, fuel, small equip.
Depreciation
PAVILION ICE ARENA FUND 747
PROGRAM: Ice, Turf, Dry Floor, Room Rental
PROGRAM SUMMARY
The rental programs of the Pavilion Fund manages and schedules public
use groups and maintenance for the ice arena/pavilion which will utilize
the facility to its maximum potential and generate adequate revenue to
offset the cost of operations.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2007
1. Explore and market program and rental opportunities to increase the
community's recreational options and generate additional revenue to
offset operations.
2. Maximize the revenue from new sources such as advertising.
3 Develop and utilize energy saving procedures and equipment to
lower operating costs and save energy.
4. Operate a budget to maximize revenues.
FY 2006
Approved
Budget
FY 2007
Approved
Budget
Percent
Change
OPERATING REVENUES: $379,500 $458,281 20.6%
OPERATING EXPENSES:
Salaries/Wages/Benefits
Materials, Supplies Services
Operating Income (Loss)
NON OPERATING REVENUES:
NON OPERATING EXPENSES:
NET INCOME (LOSS)
PERSONNEL:
Number of FTE positions
$188,734 $191,187 1.3%
204,071 204,258 .09%
(13,306) 62,836 704.7%
2,500 2,500 0%
0 0 0%
5(10,805) $65,336 704.7%
2.9 2.72
SELECTED WORK INDICATORS
1. Rented prime hours ice
2. Rented non -prime hours ice
3. Pavilion leases for summer use
4. Hours ice resurfacer is in use
5. Hours of part-time employment
6. Open skate hours
7. Teams for indoor soccer
8. Dry Floor Use Hours
9. Hours compressors in use
10. Hours of turf use
11. Hours Of Mezzanine Rental Use
162
Actual Actual Projected
2005 2006 2007
1220 1266 1270
213 177 230
4 5 8
237 229 240
1932 1947 2000
180 180 180
9 11 12
162 197 200
4227 4400 4500
362 407 450
351 339 400
Revenues
Property Tax
Special Assessments
Interest
Transfer In
Bond Proceeds
Total Revenues
Expenditures
Bond expenditures
Professional Fees
Principal
Interest
Fiscal charges
Transfer Out
Total Expenditures
Sources (Uses) of Fund Balance
DEBT SERVICE FUNDS
Revenues and Expenditures
Actual Actual
2003 2004 2005
842,369 1,034,767 807,156
672,999 666,001 670,117
27,111 39,433 47,831
1,821,171 2,431,219 1,476,219
3,380,760
3,363,650 4,171,420 6,382,083
1,688,138
1,353,202
3,731
3,045,071
318,579
CITY OF HOPKINS 2007 BUDGET
163
YTD
Actual
2006
1,284,526
660,276
34,374
4,006,903
Budget
2006
1,217,000
672,860
24,979
3,927,444
5,986,079 5,842,283
Debt Service funds finance and account for the payment of interest and principal on all
general obligation debt other than debt issued for an enterprise fund.
Budget
2007
Percent
Change
1,207,000 -0.82%
672,460 -0.06%
36,100 44.52%
869,219 77.87%
#DIV /0!
2,784,779 52.33%
41,906
1,780,620 2,306,152 4,926,284 4,926,284 1,610,000 67.32%
1,639,888 1,499,826 1,307,169 1,307,169 1,109,033 15.16%
6,932 6,939 8,577 4,665 6,950 48.98%
3,114,684 3,035,225 100.00%
3,427,440 3,854,823 9,356,714 9,273,343 2,725,983 70.60%
743,980 2,527,260 (3,370,635) (3,431,060) 58,796 1.79%
Revenue and Expenditure
Highlights
Annual levy amount
Special housing fees
TIF, PIR and General fund
CITY OF HOPKINS
GLOSSARY OF TERMS
Accrual Basis The basis of accounting under which revenues are recorded when earned and expenditures are recorded as soon as they
result in liabilities for benefits received, notwithstanding that the receipt of cash or the payment of cash may take place, in whole or in part,
in another accounting period.
Adopted Budget The financial plan of revenues and expenditures for a fiscal year as adopted by the City Council.
Appropriation A specific amount of money authorized by the City Council, generally during adoption of the annual budget, used to make
expenditures for specific purposes.
Ad Valorem Tax Money collected from all the real property within the City based upon the value of the property.
Annual Budget The budget authorized by resolution of the City Council for the fiscal year.
Appropriation Authorization by the City Council to incur obligations and spend City funds. Appropriations are usually made for fixed
amounts and are typically granted for one year.
Assets Property owned by a government which as a monetary value.
Assessed Valuation A value established by the City Property Appraiser for all real or personal property for use as a basis for levying
property taxes.
Balanced Budget A budget in which expenditures are equal to income.
Bond A written promise to pay a sum of money on a specific date at a specified interest rate as detailed in a bond resolution.
Bond Proceeds Funds received from the sale of any bond issue.
Budget The financial plan for a specific period of time that identified proposed expenditures and the sources of revenue to pay for them.
2007 BUDGET
164
CITY OF HOPKINS
Budget Adjustment A revision to the adopted budget occurring during the affected fiscal year as approved by the City Council by an
amendment or a transfer.
Budget Documents The official written statement prepared by the Finance Director and supporting staff, which presents the proposed
budget to the legislative body.
Budget Calendar The schedule of key dates involved in the process of adopting and executing an adopted budget.
Budget Message The opening section of the budget which provides the City Council and the public with a general summary of the most
important aspects of the budget, changes from the current and previous fiscal years, as well as the views and recommendations of the City
Manager.
CDBG Community Development Block Grant This fund receives and expends the City's allocation of the Federal Community
Development Block Grant Program money.
Capital Asset Assets of significant value and having a useful life of several years. Capital assets are also called fixed assets.
Capital Improvement Program (CIP) A five year schedule of capital improvement projects and the means of financing them. This is a
flexible budget document that is used as a planning tool for needed improvements. Amounts approved in the CIP are considered guidelines
and are not officially adopted as budgeted amounts until they are incorporated in the operating budget of one of the City's funds.
Capital Outlay Expenditures that result in the acquisition of fixed assets that have a value over $1,000 and a useful life greater than one
year.
Capital Project Funds The funds that account for all resources unused for the acquisition or construction of capital facilities, except those
financed by Proprietary Funds.
Certified Levy Total tax levy of a jurisdiction, which is certified to the County Auditor.
Contingency A budgetary reserve set aside for emergencies or unforeseen expenditures.
Contractual Services The cost of items related to a contractual agreement. Examples would be professional services such as legal,
2007 BUDGET
165
CITY OF HOPKINS
engineering, actuarial and consultants.
Court Fines and Forfeits Fines imposed on individuals by the courts for various illegal acts performed within the City.
Debt Service Funds the funds that account for the payment of principal and interest on outstanding debt for the City.
Deficit The excess of expenditures over revenues.
Department Basic organizational unit of City government, responsible for carrying out a specific function.
Depreciation Expenditures incurred when spreading the cost of an asset over its estimated useful like rather than deducting the entire cost
in the year the asset is purchased.
Enterprise Fund The funds that account for the financing of self supporting activities of governmental units and render services to the
general public based on user charges.
Estimated Market Value Represents the selling price of a property if it were on the market. Estimated market value is converted to tax
capacity before property taxes are levied.
Expenditure Decreases in financial resources other than through interfund transfers.
Fiscal Disparities The program created by the Metropolitan Fiscal Disparities Act which shares growth in the commercial- industrial tax
base in the seven county metropolitan area. Forty percent of the value of new commercial- industrial development since 1971 is pooled and
redistributed among the 300 taxing districts to address uneven business development throughout the region.
Fiscal Year For budgeting purposes the City's fiscal year is the calendar year.
Fixed Asset Purchases of a long -term nature, which are to be held and used.
equipment.
FTE Equivalent of one employee working fulltime, or 2.080 hours per year.
combined hours total 2,080 per year.
2007 BUDGET
166
Examples would be land, buildings, machinery, furniture and
A FTE can be filled by any number of employees whose
CITY OF HOPKINS
Fund A separate accounting entity, with a set of self balancing accounts for recording the collection of revenues and the payment of
expenditures to carry out a specific function.
Fund Balance Difference between fund assets and fund liabilities (the equity) in governmental funds. Fund balances will be classified as
reserved or unreserved.
Reserved funds Legally segregated for specific use. They are not available for discretionary appropriation due to third party claim
or due to the nature of the asset.
Unreserved funds Designated funds To establish tentative plans for or restrictions on the future use of financial resources.
Undesignated funds The funds remaining after reduction for reserved and designated balances.
GASB (Governmental Accounting Standards Board) It is the highest source of accounting and financial reporting guidance for state
and local governments.
General Fund The largest fund in the City, the General Fund accounts for most of the City's financial resources. General Fund revenues
include: property taxes, licenses and permits, local taxes, service charges and other types of revenues. This is the fund that accounts for the
revenues and expenditures necessary to deliver basic operating services: police, fire, finance, parks, public works, etc.
General Obligation Bonds When a government pledges its full faith and credit to the repayment of the bonds it issues, then those bonds
are general obligation (GO) bonds. Sometimes the term is also used to refer to bonds with are to be repaid from taxes and other general
revenues.
GFOA (Government Finance Officers Association) the professional association of state and local finance officers in the United States
who are dedicated to the sound management of government financial resources. The association sets program standards for the GFOA's
Certificate of Achievement for Excellence in Financial Reporting.
Governmental Funds The General Fund, Special Revenue Funds, Debt Service Funds and Capital Project Funds.
Indirectly Funded Amount The portion of appropriates not funded by program revenues such as fees and grants. This portion is funded
from shared revenues such as property tax, governmental revenues or a city -wide fee not directly attributed to any one program.
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Interest Earnings Interest received from the investment of cash in a fund.
Intergovernmental Revenues Funds received from State or Federal governments in the form of grants or shared revenues for various
activities.
Internal Service Funds The funds within the Proprietary Fund that account for the financing of goods or services provided by one
department or agency to other departments or agencies of a government.
IT Information Technology Department of the city. This department provides computer technology support to all city departments.
Levy To impose taxes, special assessments or service charges.
Licenses Revenues received by the issuance of various licenses that are granted to various businesses in the City.
Local Government Aid Money given to the City from the State based on a formula that was originally designed to provide tax relief and
equalization among cities.
Major Account Series Three classifications of expenditures made by the City.
Salaries, Wages and Benefits Costs relating to employees or temporary help, including fringe benefits.
Materials, Supplies and Services Costs relating to articles of non durable nature, such as office supplies; professional and
technical services; utilities and maintenance; operations and city support services.
Capital Outlay Costs of durable goods such as furniture and equipment.
Reimbursed Expenditures Offset against costs for services provided by one fund to another fund.
Market Value Credit Started in 2002, this is the primary State program for property tax relief. The State remits a portion of sales and
income taxes to local government to assist in keeping property taxes down.
MCES Metropolitan Council Environmental Services provides the City with wastewater service.
Miscellaneous Revenue Funds collected from various sources generally on a non recurring basis.
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Modified Accrual Basis Under the modified accrual basis of accounting, revenues are recognized in the period in which they become
available and measurable, and expenditures are recognized at the time a liability is incurred pursuant to appropriation authority.
Net Assets The equity associated with general government less liabilities.
Operating Expenditure Expenditure classifications based upon the types of categories of goods and services purchased. Typical objects
include: personal services (salaries and wages); contracted services (utilities, maintenance, contracts, travel); supplied and materials; and
capital outlay.
Operating Budget Financial plan for the fiscal year, which authorizes proposed personnel complements, expenditures and the revenues to
finance them.
Penalties Charges to utility customers caused by late payment of their water, sewer, and refuse bills.
Permits Revenue derived from various permits as defined in the City Code, for the performance of a specific action. For example,
building a house.
Personal Services The cost of salaries and wages paid to employees as well as the fringe benefits associated with employment (i.e. Social
Security, PERA, health insurance, life insurance, etc.).
Program Within each Department are several divisions or programs in the City, each charged with carrying out a specific function.
Proposed Budget Budget as submitted by the City Manager to the City Council.
Proprietary Funds The funds that account for government operations financed and operated in a manner similar to a private business.
Refuse Service Revenue incurred from the sale of trash pick -up and disposal, leaf pick -up, yard waste and recycling to residential
customers of the City.
Retained Earnings An equity account reflecting the accumulated earnings of the City's Proprietary (Enterprise) Funds.
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Sewer Service Revenue incurred from the sale of sanitary sewer service to customers of the utility.
Special Assessment Receipts from assessments placed on property within the City for public improvements that have benefited that
property.
Special Revenue Funds A fund that accounts for revenues derived from specific taxes or other earmarked revenue sources.
Storm Sewer Sales Revenue derived from a storm sewer utility fee assessed property owners based on the amount of impervious surface
on their property. Revenues are used to maintain and improve the City's storm sewer system.
Tax Capacity County tax base for the purposes of levying property taxes. Properties are assigned rates at which their values will be
converted into the tax base, (see tax classification rate).
Tax Capacity Rate Tax rate applied to tax capacity to generate property tax revenue. The rate is obtained by dividing the property tax
levy by the available tax capacity.
Tax Classification Rate Rates at which estimated market values are converted into the property tax base. The classification rates are
assigned to properties depending on their type.
Tax Increment Financing Financing tool originally intended to combat severe blight in areas which would not be redeveloped "but for"
the availability of government subsidies derived from locally generated property tax revenues.
Tax Increments The value of local taxes collected on a redeveloped or developed property, above the base year taxes.
TIF An abbreviation for Tax Increment Financing.
Transfers Funds transferred between City funds.
Truth -in- Taxation Procedures adopted by the 1998 Minnesota Legislature intended to improve accountability in the adoption of the
budget and property tax levy of local governments. These procedures are revised annually.
Truth -in- Taxation Public Hearing Statutory requirement for most local governments to hold public hearings on their proposed budgets
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and property tax levies.
Water Sales Revenue earned from the sale of water to customers of the utility.
Working Capital Current assets minus current liabilities. This measure is used as a gauge in determining appropriate fund balances.
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