Agenda - HRAMARCH
S M T W T F S
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
I. CALL TO ORDER
II. NEW BUSINESS
APRIL MAXWELL
S M T W T F S BRAUSEN
1 2 3 4 5 HALVERSON
6 7 8 9 10 11 12 ROWAN
13 14 15 16 17 18 19 YOUAKIM
20 21 22 23 24 25 26 GETSCHOW
27 28 29 30 ELVERUM
HOPKINS HRA SPECIAL MEETING
March 18, 2008
7:20 p.m.
1. ITEM 2008-04 Revision of Public Housing Operating Budget
for period ending 3/31/08
Recommendation: approve Resolution 451
Board Action:
III . ADJOURNMENT
Board Action:
OAT Y OF
~OPKINS
March 13, 2008
Public Housing Operating Budget
Proposed Action
HRA Report 2008-04
Staff recommends adoption of the following motion: Adopt Resolution 451, approving
the revision of the Operating Budget for the period ending 3/31 /08.
With approval of this motion, staff will submit the Revised Operating Budget documents
to HUD for their review, adjustment and approval prior to the year end.
Overview
Each year the HRA is required by the Department of Housing and Urban Development
(HUD) to develop and approve a budget for the operation of the 76 units of Hopkins
HRA-owned Public Housing (Dow Towers). The Operating Budget is for our use, and is
required to be passed by resolution. Any line item within the budget that changes more
than 10 percent within the HRA fiscal year requires a budget revision. This year our
utility expenses were higher than anticipated.
Su orting Information
• Calculation of Revision to Operating Budget Form HUD-52564
• HRA Resolution 451
Alternatives
The HRA has the following alternatives regarding this issue:
1. Approve the action as recommended by staff.
2. Continue for further information.
Stacy Unowsky, Public Housing Manager
Mar, ?2. 2008 4.32PM C NABER & ASSOC 402 362 6727 No. 0595 P. 5
PHA Board Resolution U.s. Department of Housing OMB No. 2577-0026
Approving Operating Budget and Urban Development (exp. 10/31/2009)
Office of Public and Indian Housing -
Real Estate Assessment Center (PIH-REAC)
Public reporting burden for t111s collection of information is estimated to average 10 minutes per response, Including tt~ rime lbr reviewing instructions, searching
existing data sources, gathering and maintaining the data Headed, and complating and reviewing the collection of information. This agenq may not Collect tnt$
information, and you are not required ro Complete this form, unless it displays a currently valid OMB conlrof number.
This information is required by Section t3(c}(4) Of tht3 U.S. rtou8ing Act of 1937. The iniorm8tion is the operating budget Ibr the low-Income public housing
program and provides a summary of the proposed/budgeted receipts and expenditures, approval or budgeDed reoalpts and expenditures, and justification of
cerld-n sp®clfiad amounts. HUD reviews the inf~armation to determine if the operating plan adopted try the public housing agency (Pfi~ and the amounts ere
reasonable, and that the PNA ie in compliance with procedures pr®scrlbsd by HUD. Responses are required to obtain benefits. This InFOrmetlon does nct land
itself to confidentiality,
PHA Nam®: HOPKINS HOUSING AUTHORI?Y PHA Code: MN07800108M
PHA Fiscal Y®ar Beginning: 4/1/2007 Board R®solution Number:
Acting on bfshalf of the Board of Commissioners of the above-named PHA as its Chairperson, I make the following
certification and agreement to th® Department of Housing and Urban Development (HUD) regarding the Board's
approval of (check one or more as applicable):
DATE
Operating Budget approved by Board resolution on:
Op®rating Budget submitted to HUD, (f applicable, on:
~X Operating Budget revision approved by Board resolution on:
Operating Budget revision submitted to HUD, if applicabl®, on:
I certify on behalf of the above-named PHA that:
1. All statutory and regulatory requir®ments h®ve been met;
2. The PHA has sufficient operating reserves to meet the working capital needs of its deveiopm®nts;
3. Proposed budget expenditure are necessary in the efficient and economical operating of the housing for the
purpose of serving low-income residents;
4. Th® budget indicates a source of funds adequate to cover all proposed expenditures;
5. Th® PNA will comply with the wage rate requirement under 24 CFR 988.110(c) and (f); end
6. The PHA will comply with the requirements for access to rf3cords and audits under 24 CFR 968.110(1).
I hereby certify that all th®information stated within, ®s well es any information provided in the accompaniment herewith.
if applicable, is true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18
U.S.C. 1001, 1010, 1012.31, U.S.C. 3729 and 3802)
Print Board Chairperson's Name: Signature: Date:
Previous editions are obsol®tf3 form HUD-52574 (08/2005)
Ma r. 12. 2008 4.32pM C NABER & A~~OC X02 3b2 6727 No.059~ ~. 1
Operating Budget u.s. Department of Housing •oJ~ Approval No. 257Y-0028 (exp, eraonoo6)
and Urban Development
OffICB of Public and Indian Housing
Se® page four for instructions and Public reporting burden Statement
a. T a of Submission
Original ^X Revlslon No.: 1 b. Fiscal Y®ar Ending c. No, of months (check one)
U12 mo, Other (sped d. T
01 of HUD 9ssisted proJett(8)
X PMAIIHA-Owned Rental fiousing
e. Name of Public Housing Agenq/Indian Hcusing Authority (PHAIINA)
HOPKINS HOUSING AUTHORITY 02
os IHA Owned Mutual Hafp Homaownarahip
PHMHA Leased Rent81 Houek+g
I, Address (city, Stele, zip coda)
10101 ST STREET
HOPKIN3 MN 55343 04 PHAnHA Owned Turnkey III Hommowntcrship
os ^PHAnIiA Leeaea Homoownerel+~
g. ACC Number
C-942 t-. PA8/L0008 Protect No.
MN07800108M I, HUO Field Office
o. D Ui
a( wan Units
N
1.
9
8
N
k. o, of U th
Mt Mon
v
UeD
A 8 le
103
2
m. No. o P ~a
f ro cta
1
N
O E
;;:
_
Actual
Last FI9Gel X E6lknetee
~or Actual
R ussted Bud ttt Estimates
Yr. Current 9uaget yr. P HAlIHA EsGmalsa HUD ModifioStione
Line Acct. 03/31107 03/31/08 Amount Amount
No. No. Desoriptton
(1) PUM
(2) PUM
(3) PUM
(4 po nearest S10)
(5) PUM
(8) (to nearest 1610)
(7)
Homebuyers Monthly Payment9 for:
010 7710 O gratin Ex ense
0.00
020 7712 Earned Nome Pa m®nts 0.00
030 7714 Nonroutine Maintenance Reserve 0.00
040 Total Break-Even Amount sum of Imes o10. 020, and 030 0.00 0.00 0.00 0
050 77113 Excess or deficit in Break-Even 0.00
060 7790 liomebu era Month/ Pa menu • Contra 0.00
Operating Receipts
070 3tto Dwelli R®ntal
225.34
210.03
220.35
227400
oeo 312o F~cce6s utifiaes 3.85 3.10 3.78 3 800
090 3190 Nondwellin Rental 0.00
10o Total Rental Income sum of lines 070, oeo, and o90 228.98 213.13 224.13 231,300
110 3610 Interest on General Fund Investments 18.39 18,910
120 3650 Other Income 21.82 12.60 0.00
130 Total Rental Incom® sum of tines 100,110 and 120 260.81 225,73 240.51 248 210
Opereting Expenditure6 - Adminisvatlon;
ta0 4110 Administrative Salaries
50,28
81.05
81.05
83 000
15o also t_ al Ex nee 4.58 4.84 2.91 3,000
1130 a1a0 StefYTralni 0.52 2.42 1.45 1,500
170 4150 Travel 0.31 0.T8 0.78 800
180 4170 Accovntin Fees 2.95 3.88 3.88 3 800
1 so 4171 Auditin Fees 4.84 4.84 5 000
200 4190 Other Administrative enses 10.70 12.80 12.80 13 000
21 o Total Administrative Ex ense sum of line ~ ao thru Ilne 200 89.32 90.21 87.31 90,100
Tenant Services:
220 421 o Salaries
0.00
0
230 4220 Recreation. Publlcadons and Other Services 0.00 0
240 4230 Contrect Costs. Trainln and Otller 0,00 0
250 Total Tenant Services ense sum of ilnes 220.230, and 240 0,00 0.00 0.00 0
Uigttles:
260 4310 water
10.23
7.73
18.41
19,000
270 a32o EleCtriCi 29.48 25.19 28.59 29 500
2so 4330 c3aa 29.89 29.07 29.07 30 000
2S0 4840 Fuel 0.00
300 4191 Garbs a Removal 10.94 8.72 8.72 9,000
310 4390 Outer Udlhtes ense 8.47 5.81 11.63 12,000
S20 Total UlillGes E nee sum of line 280 ihru line 310 89.79 76.54 98.41 99.500
form HUD-52864(3195)
Previous editions era obsolete Page 1 of 4 r6f. Handbook 7475, ~
Ma r, 12. 2008 4:32PM C NABER & ASSOC 402 362 6727 No.0~95 P. 3
Name of PHAlI)1A Fiscal Year Ending
HCIPKINS HOUSING AUTHORITY 01/0 0/00
Aolual
Last Ft6c81 X
~ Estimates
or Aclual
Yr. Cunora9uaActrr. MUOModMcatlons
une Acct. 03/31/07 03/31/08 Amount Amount
No. No. peecription
(1) PUM
(2) PUM
(3) PUM
(4). (to nearest 310)
l5) PUM
(6) (to nearest 810)
(7)
Ordinary Maintenance and Operation:
330 4410 tabor
65.29
81.40
81.40
84 000
340 4420 Materials 26.88 24.22 13.86 94,300
350 4a3o Contract Costs 30.90 50.39 33.91 35,000
360 Total Ordlna Maintenance & 0 ration E ense lines 330 to 350 123.07 156.01 129.17 133 300
Protective Senlces:
370 4460 Labor
0.00
380 4470 Materiais 0.00
380 4480 Contract Costs 0.00
a00 Total Protective 3ervicea Ex ense sum of lines 370 l0 390 0.00 0.00 0.00 0
G®h®ral Expen$®:
410 451 o Insurance
23.52
24.71
24.71
25.500
420 452o Pa manta In Lieu of Taxes @.9t3 8.83 8.72 8000
430 4530 Terminal -Leave Pa ants 0,00
440 4640 Em to ee Benefits Contributions 15.18 26.16 26.1 B 27 000
450 4570 Collection Losses 0.86 0.48 0.48 500
480 4s®o Other General Ex ense 11.21 0.00
o'o Total General E ense sum of lines 410 to 480 57.73 58.18 60.08 62.000
460 Total Routine E ense sum of Ilnss z10, 250, 320, 360, 400, and 47 0 339.91 380.94 372.97 384 900
Rent
490 for Leased Dwellings:
4710 Rents to Owners of Leased Dw611in s
0.00
600 Total 0 cretin Ex se sum of lines 480 and 490 339.91 380.94 372.97 384,900
Nonroudne E
510 4810 xpendltut~es:
Enraotdlna Maintenance
0.00
0
520 7520 Re cement of Nonex endable E ui ment 0.00
530 7540 Pro l3etterment8 and Addltlons 0.00
540 Total Nonroutine Ex enditures sum of lines 510, 520, ana 590 0..00 0.00 0.00 0
660 Total 0 ti Ex nditures sum of tines 500 and 540 339.91 380.94 372.97 384,900
Prior Year AdJustment9:
560 6010 Prior Year A 'ustments Affectin Residual Recei
8.63
0.00
0
Other Expond(turss:
570 Deficlenc In Residual Recel sat End of Precedl flsc~l Yr.
0.00
S80 Total Operating Expenditures, including prior year ad)ustments and
other nditurea line 560 lus or minus line 860 Ius line 570 331.28
380.94
372.97
384,900
59o Residual Receipts (or Deficit) before HUD Contributions and
rovlsion for o cretin reserve line 130 minus line 580
80.47
155.21
132,46
136.690
HUD
600 contributions:
8010 Basic Annual Contribution Eames-Leased P ts:Cutrent Year
0.00
610 8011 Prior Year Ad~ustments - Debit Credit 0.00
820 Total Basic Annual Contribution line 600 us or minus line 610 0.00 0.00 0.00 0
630 8020 contr9butions Eames-o . su~std :-cur, Yr, et'ore ear-end a 156.13 115.44 116.44 119,136
tiao Mandato PF3 Ad'ustments net : 0.00
650 Other s ed 0.00
660 Other s ed 0,00
670 Total Yesf~End uetmentslOttrer lus or minus Uses t5d0 thru t36o 0.00 0.00 0.00 0
B80 8020 Total O ratin 9ubaid -current ear Ilna 670 us a minus Ilne 6iW 156.13 115.44 115.44 118,136
690 Total HUD Contributions sum of lines 620 and 680 155.13 115.44 116.44 119.136
700 R®sldual Receipts (or Deficit) (sum of line 590 plus line 680)
Enter hAr® and on Ilne 810
74.68
39.77
17.01
17 554
form HUD-52564(3/88)
Previous editions are obsolete Page 2 of 4 ref. Handbook 7475.1
Mar. 12. 2008 4:32PM C NABER & ASSOC 402 362 6727 No. 0595 P. 4
Ndme of PHAIIHA
HOPKINS
P8R I - Me~crmum ~ erann rseberva - Ana v~
7a0 2821 PHAJIHA-Lea9ed Housing - Secfion 23 or 10(c)
6096 of Llne 480, column 5, form HUD-52564
Fiscal Yeer Ending
Part II-Provlston for and Estimated or Actual O sratln Reserve at FISCaI rear ena
780 0 eredn Reserve at End of Previous Fiscal Year -Actual for FYE date
790 Provlslon for Operating Reserve -Current Budget Year (check one)
Estimated for FYE
Actual for FYE
800 Op®rating Raserre at End of Current Budget Year (check one)
^X Estimated for FYE
ACtudl for FYE ~
810 Provision for Operadng Reserve -Requested Budget Year Estimated ror FYE
Enter Amount from Ilne 700 N/A
820 Operating Reserve dt End of Raqu®>ned Budget Y®ar EaGmated for FYE
Sum of lines 800 an0 810 NIA
830 Cash Reserve Requiremerrt- 2S % Of line 480
NIA
Comments '
PHA / IHA Approval Name
7hle
Signature Date
Fleld Office Approval Nam®
Title
8ignatur~ Date
fornn HUD~2954(3/95)
Pr6vlous adltions are obsolete Pag®3 of 4 naf. Handbook 7478,1