IV.4. Adopt Resolution 2019-05 – Approving Execution of a Hennepin County Healthy Tree Canopy Grant Agreement; StadlerI J.
December 3, 2019 City of Kopkins Council Report 2019-122
ADOPT RESOLUTION 2019-095, APPROVING EXECUTION OF A HENNEPIN
COUNTY HEALTHY TREE CANOPY GRANT AGREEMENT
Proposed Action
Staff recommends the following motion: Move that City Council adopt Resolution 2019-095,
approving execution of a Healthv Tree Canop�grant aQreement between the Citv of Hopkins and
Hennepin Countv.
Overview
The City applied for and was awarded a$25,179 grant with 25% matching funds required or an
equivalent amount of in-kind services. The grant funds will be used for tree supplies, contracted
tree planting and Ash tree removals. Staff recommends adopting the resolution to approve this
grant agreement.
Supporting Information
• Resolution 2019-095
• Hennepin Cou ty Healthy Tree Canopy Grant Agreement
Steven J. Stadler, Public Works Director
Financial Impact: matchin� funds or in-kind services NTE $8,310
Budgeted: Y/N Source:
Related Documents (CIP, ERP, etc.): Notes:
CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO. 2019-095
RESOLUTION APPROVING EXECUTION OF HEALTHY TREE CANOPY GRANT AGREEMENT
BETWEEN THE CITY OF HOPKINS AND HENNEPIN COUNTY
WHEREAS, Hennepin County has established a Healthy Tree Canopy Grant Program to provide
reimbursements for selected eligible community tree projects; and
WHEREAS, the City of Hopkins has applied for a grant and has been awarded a grant of $25,179 to
assist in contracted tree service work and City forestry supplies and equipment:
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Hopkins:
That the Healthy Tree Canopy Grant Agreement is hereby approved for execution.
That the City of Hopkins will provide 25% matching funds or in-kind services.
III. That the Public Works Director is authorized and directed to execute said grant agreement
and serve as official liaison with Hennepin County or its authorized representative.
Adopted by the Hopkins City Council on this 3rd day of December, 2019.
BY
Jason Gadd, Mayor
ATTEST:
Amy Domieier, City Clerk
Contract No: PR00001500
HEALTHY TREE CANOPY GRANT AGREEMENT
This Agreement is between the COUNTY OF HENNEPIN, STATE OF MINNESOTA, A-2300
Government Center, Minneapolis, Minnesota 55487 (the "COLTNTY"), on behalf of the
Hennepin County Environment and Energy Department, 701 South Fourth Avenue, Suite 700,
Minneapolis, Minnesota 55415 ("DEPARTMENT"), and City Of Hopkins, 11100 Excelsior
Boulevard, Hopkins, Minnesota 55343 ("GRANTEE").
WHEREAS, the Hennepin County Board has established a Healthy Tree Canopy Grant
Program to provide awards, which may be in the form of reimbursements ("Tree Grant Funds")
to selected eligible community tree projects; and
WHEREAS, the GRANTEE has made an application for an award of Healthy Tree
Canopy Grant Program and has been selected for funding of said described project in accordance
with the terms of this Agreement;
NOW, THEREFORE, the parties agree as follows:
TERM AND COST OF THE AGREEMENT
This Agreement shall commence upon October 22, 2019 and January 1, 2021, unless
terminated earlier in accordance with the Default and Cancellation provisions of this
Agreement.
The total value of Tree Grant Funds awarded under this Agreement, including all
reimbursable expenses, shall not exceed Twenty-Five Thousand, One Hundred and
Seventy-Nine Dollars ($25,179.00).
2. GRANT REQUIREMENTS
a. The GRANTEE shall operate its tree canopy enhancement project ("ProjecY'),
including the proposed Project budget, as described in the application submitted by
the GRANTEE and kept on file with the COUNTY. See attachment A for details
regarding the project scope.
b. The GRANTEE shall provide Twenty-Five percentage matching funds as described
in the project budget and project requirements, as well as provide proof of matching
funds before reimbursement.
c. In addition to the obligation to operate the project as described, the GRANTEE shall:
(Healthy Tree Canopy Grant 2019)
Submit to the DEPARTMENT in a format acceptable to the COLTNTY a final
report by June 1, 2019. The report should include at a minimum:
■ Project summary with photos of work completed;
■ Results achieved;
■ Obstacles/challenges encountered;
■ Maintenance strategy; and
■ Actual budget expenditures.
The COITNTY shall have full ownership and control of all reports, which
includes the right of the COLJNTY to use any data and information contained
in such project report in any manner the COITNTY determines, including but
not limited to case studies or public presentations.
2. Establish a separate accounting mechanism, such as a Project number, activity
number, cost center, or fund that will separate Tree Grant Fund expenditures
from all other GRANTEE activities.
To ensure compliance with the purpose of this grant, comply with COIINTY's
request for an audit of Tree Grant Fund Project activities, revenues, or
expenditures.
3. AWARD OF GRANT
The COLJNTY shall pay all Tree GranY Funds once work is completed to the GRANTEE
valued not-to-exceed Twenty-Five Thousand, One Hundred and Seventy-Nine Dollars
($25,179.00). Receipts may be submitted throughout the project timeline on a monthly
basis for reimbursement. Incidental expenses such as shipping costs shall be deducted
from the final Tree Grant Fund payment. Subject to verification of adequacy of submitted
receipts, the COIJNTY will disburse the requested amount to the GRANTEE within six
(6) weeks after the submission of the receipts. The final request for disbursement must
be submitted within three (3) months of the expiration date of this Agreement.
The COLJNTY, in its sole discretion, through the DEPARTMENT Director, may adjust
the allocation of Tree Grant Funds if actual costs differ in amount from budgeted costs
listed in the application. Any such adjustment shall be in writing, shall be signed by the
DEPARTMENT Director and the GRANTEE and shall be attached hereto as a
supplement. No other terms, conditions or provisions of this Agreement may be changed
except in accordance with regular COUNTY contracting procedures as set forth in
Section 14 of this Agreement.
4. INDEPENDENT CONTRACTOR
GRANTEE shall select the means, method, and manner of performing the services.
Nothing is intended or should be construed as creating or establishing the relationship of
(Healthy Tree Canopy Grant 2019) 2
a partnership or a joint venture between the parties or as constituting GRANTEE as the
agent, representative, or employee of the COiJNTY for any purpose. GRANTEE is and
shall remain an independent contractor for all services performed under this Agreement.
GRANTEE shall secure at its own expense all personnel required in performing services
under this Agreement. Any personnel of GRANTEE or other persons while engaged in
the performance of any work or services required by GRANTEE will have no contractual
relationship with the COiTNTY and will not be considered employees of the COUNTY.
The COLTNTY shall not be responsible for any claims related to or on behalf of any of
GRANTEE's personnel, including without limitation, claims that arise out of
employment or alleged employment under the Minnesota Unemployment Insurance Law
(Minnesota Statutes Chapter 268) or the Minnesota Workers' Compensation Act
(Minnesota Statutes Chapter 176) or claims of discrimination arising out of state, local or
federal law, against GR.ANTEE, its officers, agents, contractors, or employees. Such
personnel or other persons shall neither require nor be entitled to any compensation,
rights, or benefits of any kind from the COLJNTI', including, without limitation, tenure
rights, medical and hospital care, sick and vacation leave, workers' compensation,
unemployment compensation, disability, severance pay, and retirement benefits.
5. NON-DISCRIMINATION
In accordance with the COUNTY's policies against discrimination, GRANTEE
shall not exclude any person from full employment rights nor prohibit participation in or
the benefits of, any progam, service or activity on the grounds of race, color, creed,
religion, age, sex, disability, marital status, sexual orientation, public assistance status, or
national origin. No person who is protected by applicable Federal or State laws against
discrimination shall be subjected to discrimination.
6. INDEMNIFICATION
GRANTEE shall defend, indemnify, and hold harmless the COLTNTY, its officials,
officers, agents, volunteers and employees from any liability, claims, causes of action,
judgments, damages, losses, costs, or expenses, including reasonable attorney's fees,
resulting directly or indirectly from any act or omission of GRANTEE, a subcontractor,
anyone directly or indirectly employed by them; and/or anyone for whose acts and/or
omissions they may be liable in the performance of the services required by this
Agreement, and against all loss by reason of the failure of GRANTEE to perform any
obligation under this Agreement. For clarification and not limitation, this obligation to
defend, indemnify and hold harmless includes but is not limited to any liability, claims or
actions resulting directly or indirectly from alleged infringement of any copyright or any
property right of another, the employment or alleged employment of GRANTEE
personnel, the unlawful disclosure and/or use of protected data, or other noncompliance
with the requirements of the provisions set forth herein.
(Healtkiy Tree Canopy Crrant 2019)
7. INSURANCE
GRANTEE shall purchase insurance or utilize a self-insurance program sufficient to
cover the maximum level of Minnesota tort liability limits under Minnesota Statute,
Chapter 466.
DUTY TO NOTIFY
GRANTEE shall promptly notify the COUNTY of any claim, action, cause of action or
litigation brought against GRANTEE, its employees, officers, agents or subcontractors,
which arises out of the provisions contained in this Agreement.
9. DATA
GRANTEE, its officers, agents, owners, partners, employees, volunteers and
subcontractors shall, to the extent applicable, abide by the provisions of the Minnesota
Government Data Practices Act, Minnesota Statutes, chapter 13 (MGDPA) and all other
applicable state and federal laws, rules, regulations and orders relating to data or the
privacy or, confidentiality or security of data, which may include the Health Insurance
Portability and Accountability Act of 1996 and its implementing regulations (HIPAA).
For clarification and not limitation, COUNTY hereby notifies GRANTEE that the
requirements of Minnesota Statutes �ection 13.05, subd. 11, apply to this Agreement.
GRANTEE shall promptly notify COITNTY if GRANTEE becomes aware of any
potential claims, or facts giving rise to such claims, under the MGDPA or other data or
privacy laws, data security, privacy or confidentiality laws, and shall also comply with
the other requirements of this Section. If GRANTEE has access to or possession/control
of Data (as defined in the DEFAULT AND CANCELLATION/TERMINATION
provisions below), GRANTEE shall safeguard and protect the Data in accordance with
generally accepted industry standards, all iaws, and all applicable COLINTY policies,
rules and direction. To the extent of any inconsistency between accepted industry
standards and COLTNTY policies, rules and directions, GRANTEE shall notify COIINTY
of the inconsistency and follow COIJNTY direction. GRANTEE shall immediately notify
COLTNTY of any actual or suspected security breach or unauthorized access to Data, then
comply with all responsive directions provided by COUNTY. The foregoing shall not be
construed as eliminating, limiting or otherwise modifying GRANTEE's indemnification
obligations herein.
Classification of data, including trade secret data, will be determined pursuant to
applicable law and, accordingly, merely labeling data as "trade secret" by GRANTEE
does not necessarily make the data protected as such under any applicable law.
(Healthy Tree Canopy Grant 2019) 4
10. RECORDS — AVAILABILITY/ACCESS
Subject to the requirements of Minnesota Statutes Section 16C.05, Subd. 5, COUNTY,
the State Auditor, or any of their authorized representatives, at any time during normal
business hours, and as often as they may reasonably deem necessary, shall have access to
and the right to examine, audit, excerpt, and transcribe any books, documents, papers,
records, etc., which are pertinent to the accounting practices and procedures of
GRANTEE and involve transactions relating to this Agreement. GRANTEE shall
maintain these materials and allow access during the period of this Agreement and for six
(6) years after its termination or cancellation.
11. SUCCESSORS. SUBCONTRACTING AND ASSIGNMENTS
A. GRANTEE binds itself, its partners, successors, assigns and legal representatives
to the COUNTY for all covenants, agreements and obligations contained in the
contract documents.
B. GRANTEE shall not assign, transfer or pledge this Agreement and/or the services
to be performed, whether in whole or in part, nor assign any monies due or to
become due to it without the prior written consent of the COiJNTY. A consent to
assign shall be subject to such conditions and provisions as the COUNTY may
deem necessary, accomplished by execution of a form prepared by the COUNTY
and signed by GRANTEE, the assignee and the COUNTY. Permission to assign,
however, shall under no circumstances relieve GRANTEE of its liabilities and
obligations under the Agreement.
C. GRANTEE shall not subcontract this Agreement and/or the services to be
performed, whether in whole or in part, without the prior written consent of
COLTNTY. Permission to subcontract, however, shall under no circumstances
relieve GRANTEE of its liabilities and obligations under the Agreement. Further,
GRANTEE shall be fully responsible for the acts, omissions, and failure of its
subcontractors in the performance of the specified contractual services, and of
person(s) directly or indirectly employed by subcontractors. Contracts between
GRANTEE and each subcontractor shall require that the subcontractor's services
be performed in accordance with this Agreement. GRANTEE shall make
contracts between GRANTEE and subcontractors available upon request. For
clarification and not limitation of the provisions herein, none of the following
constitutes assent by COUNTY to a contract between GRANTEE and a
subcontractor, or a waiver or release by COUNTY of GR.ANTEE's full
compliance with the requirements of this Section: (1) COiJNTY's request or lack
of request for contracts between GRANTEE and subcontractors; (2) COUNTY's
review, extent of review or lack of review of any such contracts; or (3)
COUNTY's statements or actions or omissions regarding such contracts.
(Healthy Tree Canopy Grant 2019)
D. GRANTEE shall notify the COLTNTY in writing if another person/entity acquires,
directly or indirectly, more than 50 percent of the voting power of the shares
entitled to vote for directors of GRANTEE. Notice shall be given within ten (10)
days of such acquisition and shall specify the name and business address of the
acquiring person/entity. The COLTNTY reserves the right to require the acquiring
person/entity to promptly become a signatory to this Agreement by amendment or
other document so as to help assure the full performance of this Agreement.
12. MERGER AND MODIFICATION
A. The entire Agreement between the parties is contained herein and supersedes all
oral agreements and negotiations between the parties relating to the subject
matter. All items that are referenced or that are attached are incorporated and
made a part of this Agreement. If there is any conflict between the terms of this
Agreement and referenced or attached items, the terms of this Agreement shall
prevail.
GRANTEE and/or COUNTY are each bound by its own electronic signature(s)
on this Agreement, and each agrees and accepts the electronic signature of the
other party.
B. Any alterations, variations, modifications, or waivers of provisions of this
Agreement shall only be valid when they have been reduced to writing as an
amendment to this Agreement signed by the parties. Except as expressly
provided, the substantive legal terms contained in this Agreement including but
not limited to Indemnification, Insurance, Merger and Modification, Default and
Cancellation/Termination or Minnesota Law Governs may not be altered, varied,
modified or waived by any change order, implementation plan, scope of work,
development specification or other development process or document.
13. DEFAULT AND CANCELLATION
A. If GRANTEE fails to perform any of the provisions of this Agreement or so fails
to administer the work as to endanger the performance of the Agreement, it shall
be in default. Unless GRANTEE's default is excused by the COLTNTY, the
COtJNTY may upon written notice immediately cancel this Agreement in its
entirety. Additionally, failure to comply with the terms of this Agreement shall be
just cause for the COLTNTY to delay payment until GRANTEE's compliance. In
the event of a decision to withhold payrnent, the COIJNTY shall furnish prior
written notice to GRANTEE.
(Healthy Tree Canopy Grant 2019) f)
B. Upon cancellation or termination of this Agreement, the GRANTEE shall itemize
any and all Tree Grant Fund expenditures up to the date of cancellation or
termination and return any Tree Grant Funds not yet expended.
C. For purposes of this subsection, "Data" means any data or information, and any
copies thereof, created by GRANTEE or acquired by GRANTEE from or through
COLTNTY pursuant to this Agreement, including but not limited to handwriting,
typewriting, printing, photocopying, photographing, facsimile transmitting, and
every other means of recording any form of communication or representation,
including electronic media, email, letters, works, pictures, drawings, sounds,
videos, or symbols, or combinations thereof.
Upon expiration, cancellation or termination of this Agreement:
At the discretion of COLTNTY and as specified in writing by the
Contract Administrator, GRANTEE shall deliver to the Contract
Administrator all Data so specified by COUNTY.
2. COLJNTY shall have full ownership and control of all such Data.
If COUNTY permits GRANTEE to retain copies of the Data,
GRANTEE shall not, without the prior written consent of
COiJNTY or unless required by law, use any of the Data for any
purpose or in any manner whatsoever; shall not assign, license,
loan, sell, copyright, patent and/or transfer any or all of such Data;
and shall not do anything which in the opinion of COUNTY would
affect COLTNTY's ownership and/or control of such Data.
3. Except to the extent required by law or as agreed to by COLTNTY,
GRANTEE shall not retain any Data that are confidential,
protected, privileged, not public, nonpublic, or private, as those
classifications are determined pursuant to applicable law. In
addition, GRANTEE shall, upon COiJNTY's request, certify
destruction of any Data so specified by COUNTY.
D Notwithstanding any provision of this Agreement to the contrary, GRANTEE
shall remain liable to COLJNTY for damages sustained by COUNTY by virtue of
any breach of this Agreement by GRANTEE. Upon notice to GRANTEE of the
claimed breach and the amount of the claimed damage, COUNTY may withhold
any payments to GRANTEE for the purpose of set-off until such time as the exact
amount of damages due COUNTY from GRANTEE is determined. Following
notice from COLTNTY of the claimed breach and damage, GRANTEE and
COiJNTY shall attempt to resolve the dispute in good faith.
E. The above remedies shall be in addition to any other right or remedy available to
the COiJNTY under this Agreement, law, statute, rule, and/or equity.
(Healthy Tree Canopy Grant 2019) %
F. The COiTNTY's failure to insist upon strict performance of any provision or to
exercise any right under this Agreement shall not be deemed a relinquishment or
waiver of the same, unless consented to in writing. Such consent shall not
constitute a general waiver or relinquishment throughout the entire term of the
Agreement.
G. This Agreement may be canceled with or without cause by either party upon
thirty (30) day written notice.
14. SURVIVAL OF PROVISIONS
Provisions that by their nature are intended to survive the term, cancellation or
termination of this Agreement include but are not limited to:
GRANT REQUIREMENTS; INDEPENDENT CONTRACTOR; 1NDEMNIFICATION;
1NSURANCE; DUTY TO NOTIFY; DATA; RECORDS-AVAILABILITY/ACCESS;
DEFAULT AND CANCELLATION; MEDIA OUTREACH; and MINNESOTA LAW
GOVERNS.
15. CONTRACT ADMINISTRATION
In order to coordinate the services of GRANTEE with the activities of the Hennepin
County Environment and Energy so as to accomplish the purposes of this Agreement,
Jennifer Kullgren, Environmentalist, who can be contacted at (612) 59b-1175 at
Jen.Kullgren@Hennepin.us or successor (Contract Administrator), shall manage this
Agreement on behalf of the COUNTY and serve as liaison between the COITNTY and
GRANTEE.
Jay Strachota, who can be contacted at (952)548-6372 and JStrachota@HopkinsMn.com,
shall manage this Agreement on behalf of the GRANTEE. GRANTEE may replace such
person but shall immediately give written notice to the COLJNTY of the name, phone
number and email address of such substitute person and of any other subsequent
substitute person.
16. COMPLIANCE AND NON-DEBARMENT CERTIFICATION
A. GRANTEE shall comply with all applicable federal, state and local statutes,
regulations, rules and ordinances currently in force or later enacted.
B. GRANTEE shall comply with all applicable conditions of the specific referenced
grant.
(Healthy Tree Canopy Grant 2019) 8
C. GRANTEE certifies that it is not prohibited nor has it hired any business which is
prohibited from doing business with either the federal government or the State of
Minnesota as a result of debarment or suspension proceedings.
17. RECYCLING
GRANTEE must have or establish a recycling program for at least three recyclable
materials, such as, but not limited to, paper, glass, plastic, and metal.
18. NOTICES
Any notice or demand which must be given or made by a party under this Agreement or
any statute or ordinance shall be in writing, and shall be sent registered or certified mail.
Notices to the COITNTY shall be sent to the County Administrator with a copy to the
originating Department at the address given in the opening paragraph of the Agreement.
Notice to GRANTEE shall be sent to the address stated in the opening paragraph of the
Agreement.
19. MEDIA OUTREACH
GRANTEE shall not use the term "Hennepin County", or any derivative thereof in
GRANTEE's advertising, external facing communication and/or marketing, including but
not limited to advertisements of any type or form, promotional ads/literature, client lists
and/or any other form of outreach, without the written approval of the Hennepin County
Environment and Energy Communications Unit, or their designees.
20. MINNESOTA LAWS GOVERN
The Laws of the State of Minnesota shall govern all questions and interpretations
concerning the validity and construction of this Agreement and the legal relations
between the parties and their performance. The appropriate venue and jurisdiction for
any litigation will be those courts located within the County of Hennepin, State of
Minnesota. Litigation, however, in the federal courts involving the parties will be in the
appropriate federal court within the State of Minnesota. If any provision of this
Agreement is held invalid, illegal or unenforceable, the remaining provisions will not be
affected.
(Healthy Tree Canopy Grant 2019) 9
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{Healthy Tree Canopy Grant 2019) 1 �
COUNTY ADMINISTRATOR APPROVAL
Reviewed for COLTNTY by
the County Attorney's Office:
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Reviewed for COLTNTY by:
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{ {userstamp4_es_: signer4: stamp } }
Document Assembled by:
{ {Sig_es_:signerl:signature} }
{ {userstamp 1 _es_: signerl :stamp} }
{ {Exh_es_:signerl :attachment:label("Attachments")} }
(Healtby Tree Canopy Grant 2019) 11
COUNTY OF HENNEPIN
STATE OF MINNESOTA
:
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{ {userstamp5_es_: signer5: stamp } }
{{ ttl_es_:signer5:title}}
{{ Cmpy_es_:signer5:company}}
GRANTEE
GRANTEE warrants that the person who executed this Agreement is authorized to do so on
behalf of GRANTEE as required by applicable articles, bylaws, resolutions or ordinances.*
:
{ {Sig_es_:signer2:signature}}
{ {userstamp2_es_:signer2:stamp} }
{ { ttl_es_:signer2:title} }
* GRANTEE represents and warrants that it has submitted to the COLTNTY all applicable
documentation (articles, bylaws, resolutions or ordinances) that confirms the signatory's
delegation of authority. Documentation is not required for a sole proprietorship,
(Healthy Tree Canopy Grant 2019) I Z
H ea Ithy Tree
for Cities
Canopy Grants Application
Please submit your application via the Hennepin County Supplier Portal. You will receive an email
confirmation once your application has been successfully submitted.
Format requirements:
• You must follow this format. Proposals in other formats will not be accepted.
• Do not exceed 5 pages. Please keep the font size readable.
• Percentages (%J indicate the weight that will be given to each section during the review process.
• Supplemental materials may be included as attachments and will not be counted toward the page limit;
however project recommendations will be based on information provided in the application. Materials
may include site plans, tree inventory data, tree ordinance, staff and volunteer bios, and other documents
relevant to the project Please reference any supplemental materials in the proposal narrative. Documents
will be briefly reviewed by the program manager and shared with the review committee.
+ Find the program guidelines, application, and budget form in Supplier Portal.
Application submission check list:
Submit the following items with your Healthy Tree Canopy program application by 3 p.m. on Thursday, August
15, 2019. Late submittals will not be accepted.
Required:
■
■
■
■
■
■
■
Review the Healthy Tree Canopy program request for proposals.
Project Application (You must follow the format provided below. Other formats will not be accepted.J
Budget form (Attachment A)
Tree planting site plan, if applicable
Tree species selection and stock type, if applicable
Tree maintenance agreement, if applicable
Letters of support from significant project partners listed in application, if applicable
Optional:
❑ Certificate of Insurance* (see requirements in the sample grant agreement, Attachment B)
*These documents must be received prior to executing Hennepin County Healthy Tree Canopy Program contracts. You may
submit these documents with your application but this is not required to apply.
�
Hennepin
,
App�ICatlOtl SU111111aPy (does not count towards page limit)
City name City of Hopkins
Project title Ash removal, replanting and new tree maintenance
Primary project coordinator Jay Strachota
Coordinator contact Information Hopkins Public Works, 11100 Excelsior Boulevard, Hopkins, MN
(address, phone number, email 55343
address) 952-548-6372
jstrachota@hopkinsmn.com
Designated contract signatory Steve Stadler
(individual that will sign contract if public Works Director
awarded)
Has the city received funding from � Yes ❑ No ❑ I don't know
Hennepin County in the last three If yes, list the programs or briefly explain: Healthy Tree Canopy
years? Step 1 in 2019
Demographics of the project area City wide project area which varies in socioeconomic status,
(ie. socioeconomic status, primary housing type, etc.
housing type, etc.)
Geographic location (please provide City of Hopkins boulevards and right of ways
a specific address or city in which
work will take placeJ
Active volunteer groups to be none
involved in program activities
Type of project ❑ Step 1 X❑ Step 2
If you selected step 2 above, do you X❑ Yes ❑ No
have a completed tree inventory �f no, explain:
and arborist, municipal forester or
tree care specialist employed or
under contract at the amount of at
least a 0.3 full time employee {FTE).
1. Project description (30�) — page limit begins here
➢ Provide a summary of the project that describes project goals, expected outcomes, impacted
communities and how the project area was selected. Is this project new or does it build on past
work? Project goals: Contract out removals of large and difficult to remove ash trees enabling our
in-house forestry staff to focus time maintaining newly planted trees, maintaining our new tree
stock, and working with the tree inventory especially in regards to trees planted in the past 3
years and moving forward. Purchase and contractually plant more trees than the ash trees we
remove in a year in preparation for increased EAB losses.
➢ What topics will you address during this project? (Please indicate all that apply.)
X Ash tree removal
X Public tree inventory
Systemic ash treatment
❑ Urban forest management
plan
❑ Municipal urban forestry
department development
❑ Emerald ash borer
preparedness/management
plan
❑ Volunteer engagement
❑ Community education and
engagement
X Tree species diversity
enhancement
❑ Energy conservation
❑ Water protection
❑ Natural area enhancement
➢ Describe the historic practices and barriers that have led to the need for funding outside of the
current levels within your city that is available for environment and natural resources. Over the past
3 years more than 8d0 new trees have been planted in City of Hopkins parks & boulevards through
our own replacement program (350 trees), in partnership with Tree Trust (140 trees), in
partnership with Hennepin County on Excelsior Blvd_ (160 trees) and through street reconstruction
projects (170 trees). Prior to the last three years we were planting and giving regular maintenance
to about 100 trees per year, which is within our capacity to accomplish. While our Forestry budget
is growing this grant will help us contract out more removals and plantings while also enabling
staff to focus on an immediate need to care for trees recently planted and working with our new
public tree inventory.
2. Project details (30%)
➢ Explain the specifics of your project. Describe the project site location and the number of trees you
intend to remove and/or plant. What species and tree stock type do you intend to utilize? Who
owns the land you are proposing to complete work on? The site is City of Hopkins boulevard right
of ways and parks owned by the city. We intend to contractually remove 50 ash trees and replant
60 trees with the funds from this grant. The replacement trees will be from the Hennepin County
recommended tree list based on availability, site appropriateness, and surrounding trees with the
intent to diversify species. We are also requesting funds to purchase a 14" battery chainsaw,
battery pole pruner, and batteries and chargers for trimming and training young tree stock.
Having just completed our public tree ash survey the grant will also free up time for our Forestry
staff to work with the tree inventory and learn how to use it to their advantage.
➢ This grant opportunity aligns with county initiatives to reduce racial disparities in health and
environmental quality. How will this project potentially reduce disparities? For example, does the
project target or include lower income areas? This project encompasses all of Hopkins.
➢ Trees must be maintained for at least a 3 year period after installed. Describe your maintenance
strategies and how you will sustain the accomplishments of the project without additional external
funding? We have moved in the direction of more serious regular maintenance of young trees by
purchasing a 300 gallon slide in water tank for a pick-up truck and training a Seasonal Worker this
summer to water and care for young trees. We intend to continue with a Seasonal Worker
assigned to young tree care. This grant will help us to be able to spend more time catching up on
the unusual amount of trees we've planted the last few years and prepare for future planting care
with what we'll learn.
➢ Provide a timeline of project activities. October — Planting, September— April trimming & tree
training, May — October — mulching, inspecting trees and taking corrective or nurturing measures
as needed.
➢ Include site map(s) of plantings as an attachment, if applicable (does not count towards page limit).
3. Project partners, participants, staff and volunteers (20�)
➢ Describe your organization, mission, goals, and programs. Describe your recent accomplishments
related to community forestry. The City of Hopkins is four square miles in area and the City of
Hopkins Public Works consist of 36 employees spread ov�r seven divisions and administration.
There are two fulltime staff members in Forestry and the Streets & Parks Superintendent
supervises them. Our Public Works Mission is "Serving the community by being great stewards
and delivering outstanding services." One of our key values is "Hopkins PW employees exfiibit
stewardship" which goes on #o say in summary that we ensure time and materials are not wasted
and assets are properly managed for the highest value to the City. Our most recent Forestry
accomplishments have been collaborating with Tree Trust and Cargill on an annual employee
engagement planting the last four years in Hopkins and working with Dustin Ellis and Hennepin
County Forestry on an Excelsior Boulevard planting and tree steward outreach.
➢ List the project partners and volunteers who help with implementing this project. Briefly describe
their role in the project and their qualifications. Please include the person who will manage financial
reporting for the project. Jay Strachota will manage the financial report
➢ Please list and provide and letters of support from significant organizations and/or experts you will
partner with to implement this project. (optional)
➢ Describe how you could benefit from greater collaboration with the county on this project?
4. Budget (10�6)
➢ Complete the Budget Form provided as Attachment A and submit it with your application.
➢ What is your overall funding request? What is your match and can you provide proof that you're
able to meet this requirement? Requested $22,179. Match $8,310 from Forestry budget
➢ Why do you need this funding and what project work will not happen without Healthy Tree Canopy
funding? Without funding we will continue to lag behind in caring for newly planted trees.
5. Project evaluation (10%) �
You are required to subrnit documentation noting the changes to tree ordinances or management plans,
how these are implemented, and the outcomes that have been measured as a result of their
implementation. You may also measure changes by collecting and tracking data regarding tree diversity,
overall canopy condition changes, stormwater mitigation, and energy savings.
➢ Who will track data and report? Jay Strachota, Streets & Parks Superintendent
➢ In what other ways will you measure outcomes from the project?
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