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Memo - 4th Quarter 2005 Financial Report MEMORANDUM I FINANCE DEPARTMENT I Date: January 12,2006 To: Mayor & City Council From: Christine Harkess, Finance Director Subject: Fourth Quarter 2005 Financial Report Attached is the fourth quarter financial report power point presentation along with specific notes. If you have any questions in advance please contact me. A full presentation will be given at the council meeting. . ~" 2005 PRELIMI\NARY 4th QUARTER FINANCIAL RE'pORT CITY OF HOPKINS . . 1 . . Revenues are at 1020/0 of budget or $165,184 over budget. . Expenditures are at 950/0 of budget or $486,707 under budget. . Fund Balance increased by $586,000 - before year end adjustments . The information presented this evening is preliminary as we have yet to make all the year end adjustments. The finance staff is in the process of closing out 2005 in preparation for the 2005 audit. . 2 . . Taxes support 820/0 of general fund activities. . Intergovernmental revenues support 40/0 . Licenses, Permits & Fines support 70/0 . Charges for Services and Franchise fees each support 20/0 . Miscellaneous revenues including franchise fees support 30/0 . I nterest income supports less than 10/0 Property taxes now support 82% of the general fund programs. Intergovernmental revenues support 4% of the general fund programs. These two revenue sources make up 860/0 of the general fund sources. This total has not changed, however the split between taxes and IGR has. In 2003 IGR as 14% of total revenues. . . 3 . EJ 2005 EJ 2004 EJ 2003 Ifij 2002 Taxes Intergvn't Lie/Per/Fines Charges Interest Other . This graph illustrates the change in our revenues over the last four years. You will notice a decreased dependence on intergovernmental revenues in the years following 2002 and 2003 and a corresponding increase in dependence in tax revenues. The increase in tax revenue for 2005 is due to the levy swap which increased the general fund tax levy. . 4 . Licenses, Permits & Fines Intergovt'l Revenue Charges for Services Interest Income Taxes . This graph shows a visual of the breakdown between revenue sources. . 5 . %age of Budaet Actual Budaet Taxes $7,273,078 $7,447,124 102.4% Intergovernmental $ 383,010 $ 436,158 113.9% Licenses, Permits & Fines $ 627,975 $ 644,547 102.6% Charges for Services $ 218,550 $ 210,522 96.3% Miscellaneous $ 299,621 $ 259,605 86.6% Interest Income $ 110,000 $ 90,635 82.4% Total Revenues $8,912,234 $9,088,591 102.0% . Intergovernmental- Police and Fire Aid has been received at amounts over budget. Received a $19,791 federal grant for the Hazard House Display that was not budgeted. Miscellaneous includes franchise fees budget at $290,000. Fourth quarter franchise fees of approximately $70,000 have not yet been received. . 6 . . . . Salaries and benefits make up 720/0 of GF expenditures . Materials, supplies and services make up 180/0 . Transfers and contingency make up 60/0 . Capital outlay make up 40/0 7 . $7,000 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $0 Salaries MatllSpls Capital lli1I2005 1ill2004 lliJ2003 RITJ 2002 . Materials and supplies - Increase over previous year is due to increased costs for motor fuels, general liability and fleet insurance, electricity and heating fuel, and contractual services for cleaning. . 8 . . Community Services includes the departments of Assessing, Inspections, City Clerk, Elections, Zoning & Planning Other is the unallocated department that includes transfers and the contingency . 9 . %age of Budaet Actual Budaet General Government $ 908,436 $ 813,522 89.6% Community Services $ 901,196 $ 823,801 91.4% Public Safety $4,210,073 $4,272,893 101.5% Public Works $1,876,972 $1,739,665 92.7% Recreation $ 481 ,404 $ 450,841 93.7% Other $ 609,348 $ 417,000 68.4% Total Expenditures $8,987,429 $8,517,722 94.8% . Items of note - Police departments exceeding their budgets include Investigations (salaries & benefits), Metro Drug Force (salaries & benefits), Pawn Shop Management (other contractual services). Salaries & benefits for the last week of December and paid in 2006 need to be allocated back to 2005. . 10 . $9,000 $8.000 $1.000 $6,000 $5,000 $4,000 $3,000 $2.000 $1,000 $0 2005 2004 2003 2002 .. Compares general fund expenditures from the last four years. 2005 $8,517,722 2004 $8,145,648 2003 $7,832,809 2002 $8,154,486 . 11 . Budaet Chemical Assessment $ 45,000 Economic Development $ 247,170 Paratransit $ 133,601 Housing Rehab $ 89,101 Parking $ 177,991 Section 8 $ 123,008 Cable TV $ 183,009 Depot Coffee House $ 198,767 Art Center $ 408,238 Actual $ 105,639 $ 208,136 $113,386 $ 78,820 $ 108,364 $110,181 $ 148,326 $ 208,397 $ 383,453 %age of Budaet 235% 84% 85% 88% 63% 90% 81% 105% 94% . Chemical Assessment - additional state grant that allowed them to expand their pro gram Parking - maintenance on structures was $9,340 under budget and the fund had a $45,000 budget for capital expenditures that was not utilized. Depot Coffee House - Revenues exceeded budget by 11 % due to an additional grant and donations allowing operations to expand. The Depot has preliminary net income of$12,670 . 12 . Ente-rp-ris.e-Eu n ds Incr/(Decr) Revenues Expenses Fund Balance Water $ 945,194 $1 ,148,4 71 $(203,277) Sewer $1,204,878 $1,616,550 $(411,672) Refuse $ 755,875 $ 712,113 $ 43,762 Storm Sewer $ 695,827 $ 469,127 $ 226,700 Pavilion $ 344,124 $ 377,601 $ (33,477) . Year end audit adjustments need to be made for each of the utility funds to record December revenue received in January back into 2005. This will improve these funds financial positions. Water - Revenues are at 84% of budget, expenditures are at 99% of budget Sewer - Revenues are at 82% of budget, expenditures ate at 900/0 of budget. Refuse - Revenues are at 104% of budget, expenditures are at 940/0 of budget Storm Sewer Fund - Revenues are at 940/0 of budget, expenditures are at 93% of budget Pavilion - Revenues area t 90% of budget, expenditures are at 980/0 of budget . A more complete report on the financial status of the enterprise funds will be done once the year end adjustments are complete. At that time we will also examine the rate structures to detennine if the rates adequately support the level of expenditures budgeted. 13 . E-n-terp~i-se-F-tI n ds Water Sewer Refuse Storm Sewer Pavilion Cash Balances $ 572,074 $ 615,376 $ 339,927 $ 820,013 $ (305,394) . All enterprise funds have a comfortable cash balance with the exception of the Pavilion that is still recovering from construction costs for the Mezzanine level that are being repaid by lease revenues. . 14 . . . . In 2005 the City issued two Refunding Bonds totaling $3,385,000 . Principal payments on current debt totaled $2,764,152 . Interest payment totaled $1,877,686 . Outstanding bonds total $33,991,284 . Refunded bonds totaling $3,630,000 will be paid in full February 1, 2006 15 . OVERALL REPORT THE CITY OF HOPKINS IS IN GOOD FINANCIAL HEALTH . . 16 101 FUND EXPENDITURE DETAIL Percent Chan~e Budget 2006 Budget 2005 Projected Actual 2005 Actual 2004 Actual 2003 Actual 2002 PROGRAM 41100 COUNCIL ADMINISTRATION -0.64% -0.05% 24,400 230 1,867 26,497 $ 24,400 230 1,879 26,509 $ 24,400 230 1,879 26,509 $ 24,869 235 1,903 27,007 $ 25,250 228 1,857 27,335 $ 24,400 230 867 26,497 $ EXPENDITURES Salaries and Employee Benefits Regular Employees P.E.R.A. Contribution F.1.C.A. Contribution TOTAL CODE 500 525 526 3,135 5,225 50 3,135 5,225 50 2,306 2,300 2,688 2,210 1,776 2,400 50 3,401 1,975 Services Supplies and Materials, Office Supplies General Supplies Historical Society Supplies 3,030 3,300 4,600 500 3,030 3,300 4,600 500 ,500 1,444 1,277 ,281 11,600 400 7,410 125 4,700 2,855 4.65% 4,180 520 6,505 8,000 2,500 2,700 8,000 435 4,180 520 6,505 7,200 2,500 2,700 8,000 435 398 1,890 3,528 435 6.87% -15.38% 0.04% 2,100 5,000 69,780 1,965 5,909 69,754 1,603 2,800 59,999 1,452 4,991 57,406 1,800 5,000 52,824 1,635 4,213 51,721 Meals and Lodging Volunteer Insurance N.L.C. Liability Insurance Miscellaneous-Other Charges TOTAL 540 542 555 560 568 580 581 582 583 621 633 635 636 637 654 657 665 2,900 150 6,505 8,000 2,000 2,500 5,000 435 2,400 150 6,504 7,634 3,456 360 6,505 8,000 1,000 2,000 4,500 5,260 125 6,504 7,848 771 Audit Advertising and Publication Expert & Professional Services Other Contractual Services Space Allocation Dues and Memberships Travel or Mileage Conference Fees Postage Printing 0.01% 96,277 $ 96,263 $ 86,508 $ 84,413 76 $ 80,159 $ 78,218 $ PROGRAM TOTAL l' FUND EXPENDITURE DETAIL Percent Chan~e Budget 2006 Budget 2005 Projected Actual 2005 Actual 2004 Actual 2003 Actual 2002 PROGRAM 41215 ADMINISTRATION 2.5% 2.6% 358.5% 3.4% -11.7% -3.2% -100.0% 2.5% -1.8% 76,339 601 4,580 5,592 3,691 300 $ 74,461 586 999 $ 47,412 400 2,622 4,046 4,060 200 $ 37,393 347 990 $ 76,449 966 1,809 6,015 7,457 307 $ 102,995 1,045 3,125 8,199 9,687 371 $ EXPENDITURES Salaries and Employee Benefits Regular Employees SL/Converted-L TD P.E.R.A. Contribution F.J.C.A. Contribution CODE 954 92,057 5,410 4,180 310 6,900 931 93,777 728 722 3,915 3,832 135 2,625 (607) 48,629 6,901 1,935 01,839 7,686 1,071 134,179 Employee Benefit Plan Workers' Compensation Insurance Deferred Compensation Paid Leave Accrual TOTAL 500 524 525 526 527 531 533 535 4.2% 2,500 500 2,400 500 60,190 2,800 400 150 2,327 646 308 Supplies and Services Materials, Office Supplies General Supplies -25.4% -33.3% 150.0% -65.1% -33.3% -14.3% 500 200 100 500 150 220 100 600 670 200 100 750 60 630 150 700 2,340 281 535 3,078 300 50 8,000 140 220 29 9,477 119 1,068 4,451 7,247 888 795 505 550 157 Postage Maint. & Repair- Equipment/Vehicles Advertising and Publication Expert & Professional Services Other Contractual Services 10 3 690 110 493 3,907 612 152 708 3,899 446 3,899 413 450 3,900 413 8.0% 2.9% 36.8% -9.1% -3.9% -16.7% ,052 211 80 767 56 2,050 602 Meals and Lodging Subscriptions and Publications 540 542 560 563 581 582 583 584 585 586 588 621 624 630 633 635 636 637 639 3,900 396 3,899 439 600 1,950 6,000 3,500 4,500 500 600 1,895 4,385 3,850 4,685 600 200 1,835 6,000 3,000 2,000 400 1,061 3,305 110 1,880 5,523 308 3,900 878 532 1,158 6,208 847 Telephone Telephone - Long Distance Telephone - Cellular Legal Services Space Allocation Equipment charges Training Dues and Memberships Travel or Mileage Conference Fees FUND 101 EXPENDITURE DETAIL PROGRAM 41215 ADMINISTRATION Percent Chan~e Budget 2006 Budget 2005 Projected Actual 2005 Actual 2004 Actual 2003 Actual 2002 7.0% 180 2,645 29,590 168 2,645 29,300 168 2,000 32,126 134 68 23,737 155 962 31,512 131 1,379 28,449 EXPENDITURES {cont.} Materials, Supplies and Services {cont.} General Liability Miscellaneous CODE 652 665 1.0% TOTAL Outlay Capital ,000 Computers 760 -1.2% ,647 121 123,077 92,316 72,366 133,351 163,628 EXPENDITURES TOTAL Expenditures Charged to Other Activities Intragovermental Chargebacks 0.2% 8% -I ( 4O,000} ,647 81 $ {39,902} 83.175 $ (39,902) 52,414 $ ( 48,499} 23,867 $ 81 (49,487) 83,864 $ (59,232} 104,396 $ NET TOTAL 699 101 FUND EXPENDITURE DETAIL Percent Chan~e Budget 2006 Budget 2005 Proj ected Actual 2005 Actual 2004 Actual 2003 Actual 2002 41220 LEGISLATION PROGRAM CODE 2.3% 2.4% 165.7% 2.8% -54.7% 16,516 130 991 16,147 127 373 10,328 572 788 776 42 7,622 289 644 722 26 10,699 323 735 975 39 $ 11,359 371 800 1,072 37 $ EXPENDITURES Salaries and Employee Benefits Regular Employees SL/Converted-L TD P.E.R.A. Contribution F.I.C.A. Contribution 1,222 1,030 45 1.189 2,273 45 2.0% -1.1% 206 20,140 202 20,356 125 12,631 125 9,429 132 12,902 19 143 13,801 Employee Benefit Plan Workers' Compensation Insurance Deferred Compensation Paid Leave Accrual TO 500 524 525 526 527 531 533 535 TAL 115 115 58 Supplies and Services Office Supplies General Supplies Materials, Postage Maint. & Repair- 0.2% 6.1% 435 140 434 132 434 132 432 132 434 135 432 573 Equipment/V ehicles Legal Services Space Allocation Equipment charges Dues and Memberships Travel or Mileage 7.0% 1.5% 24 714 22 703 22 588 18 582 20 589 17 1,080 Conference Fees Meals and Lodging Subscriptions and Publications General Liability TOTAL 540 542 560 563 588 621 624 633 635 636 637 639 652 -1.0% 20,854 21,059 13,219 10,011 13,491 14,881 PROGRAM TOTAL Expenditures Charged to Other Activitie Intragovermental Chargebacks -1.0% 20,854 $ 21,059 $ 3,219 $ 0,0 182 $ 3,491 $ 4,881 $ NET TOTAL 699 101 % Change FUND Budget 2006 Budget 2005 Proj ected Actual 2005 EXPENDITURE DETAIL Actual 2004 Actual 2003 Actual 2002 AGENDA PROGRAM 41230 CODE EXPENDITURES Benefits 2.1% 1.9% 111.8% 40,287 317 $ 39,442 311 $ 38,626 445 $ 2.4% -23.6% 2,417 2,999 3,075 160 1,141 2,929 4,025 -100.0% 2.2% -0.5% 504 49,759 160 1,525 493 2,136 3,056 2,495 160 874 626 37,424 396 1,409 3,409 3,576 133 $ 47,625 337 $ 1,290 3,455 4,208 181 1,515 628 1,973 539 46,041 329 1,258 3,366 4,407 157 1,962 567 58,087 $ Regular Employees SLlConverted-LID P.E.R.A. Contribution F.I.C.A. Contribution Employee Benefit Plan Workers' Compensation Insurance Deferred Compensation Paid Leave Accrual TOTAL Salaries and Employee 500 524 525 526 527 531 533 535 50,026 48,418 48,491 59,608 Supplies and Services Materials, 500 500 750 110 149 57 Office Supplies General Supplies 0.2% 8.0% 7.0% 1.6% 1,625 446 89 2,660 1,622 413 83 2,618 ,622 413 83 2,868 1,620 396 66 2,192 1,622 439 30 77 2,317 1,622 878 34 65 2,656 Postage Maint. & Repair- Equipment/Vehicles Other Contractual Services Space Allocation Equipment charges Meals and Lodging Subscriptions and Publications General Liability TOTAL 540 542 560 563 583 621 624 637 639 652 -0.4% 52,419 52,644 51,286 50,683 61,924 60,743 PROGRAM TOTAL Expenditures Charged to Other Activitie! 699 Intragovermental Chargebacks 0.0% -0.7% (18,530) 33,889 $ (18,529) 34,115 $ (18,529} 32,757 $ (20,189) 30,494 183 $ {20,581) 41,344 $ (22,740) 38,003 $ NET TOTAL 101 FUND EXPENDITURE DETAIL PROGRAM 41250 PERSONNEL % Chan~e Budget 2006 Budget 2005 Projected Actual 2005 Actual 2004 Actual 2003 Actual 2002 .7% .7% 25.9% 1.2% -14.9% 20.0% 1.7% 1.0% EXPENDITURES Salaries and Employee Benefits CODE 38,670 305 $ 38,036 300 $ 2,320 2,938 3,891 150 483 48,757 1,843 2,902 4,573 125 475 36,256 404 2,005 1,684 3,787 148 $ 41,532 688 $ 35,424 586 $ 520 44,804 2,188 3,132 4,461 143 520 52,665 1,962 2,621 4,257 129 407 45,386 35,106 584 1,944 2,681 4,261 119 433 45.128 $ Regular Employees SLlConverted-LTD P.E.R.A. Contribution F.1.C.A. Contribution Employee Benefit Plan Workers' Compensation Insurance Paid Leave Accrual TOTAL 500 524 525 526 527 531 535 500 200 180 48,254 500 300 170 300 25 50 298 251 352 Supplies and Services Office Supplies General Supplies Materials, -33.3% 5.9% -20.0% -16.7% 233.3% -20.0% 0.4% 8.0% 33.3% -33.3% -16.7% -21.1 % 7.0% -0.6% 400 500 100 50 50 120 500 850 446 600 500 600 500 150 32 6,278 500 600 100 15 50 150 847 413 450 500 900 600 190 30 6,315 100 30 4,685 50 20 50 2,000 847 413 700 55 206 24 2,517 58 117 852 396 449 84 85 28 4,502 58 5 169 9 340 82 463 847 439 1,287 35 23 4,818 503 Meals and Lodging Subscriptions and Publications General Liability TOTAL 540 542 560 563 581 582 583 584 585 586 588 621 624 633 635 636 637 639 652 153 78 674 115 852 878 1,658 Postage Maint. & Repair- EquipmentlVehicles Advertising and Publication Expert & Professional Services Other Contractual Services Communications- Telephone/Alarm Telephone - Long Distance Telephone - Cellular Legal Services Space Allocation Equipment charges Dues and Memberships Travel or Mileage Conference Fees \ B1U'B!WI"fURE DB1'AJL FUNIJ lV> I'ROGRAM 41250 PBRSO~L Projected i\.Ctua1 i\.Ctua1 A.ctua1 A.ctua1 Budget Budget % 2002 2003 2004 2005 2005 2006 _ Chan~ CODE - - .-:::--- - _ BXPE!W11'URBS (cout.) ~ I'ROGRAM 1'01'AL 49,946 49,888 55,182 49,489 54,569 55,035 0.9% BJ{penditures Cbarged to Other A.ctiVitit (12,0121 - (12,01~ - (12,0251 0.1% Intrago\lennental ChargebackS _ (10,4041 _ (13,5672. _ _(14,3701 - $ 39,542 $ 36,32 L $ 40,812_ $ 37,477_ $ 42,55L $ 43,010_ 1.1% ~E1' 1'01' A.L - - - - - - - 185 , 101 FUND EXPENDITURE DETAIL Percent Chan~e Budget 2006 Budget 2005 Projected Actual 2005 Actual 2004 Actual 2003 Actual 2002 PROGRAM 41270 CAPITAL IMPROVEMENTS 2.2% 1.3% 111.9% 2.7% -44.6% -35.7% 10,072 79 $ 604 752 769 45 9,860 78 285 732 $ 19,984 $ 1,106 1,530 684 40 12,163 144 1,251 1,069 40 $ 21,774 129 1,374 1,841 78 $ 20,785 119 1,328 1,798 68 $ EXPENDITURES Salaries and Employee Benefits Regular Employees SLlConverted-L TD P.E.R.A. Contribution F.I.C.A. Contribution CODE 2.4% -0.7% 126 12,447 1,387 70 123 12,535 282 23,626 282 14,949 253 25,449 44 265 Employee Benefit Plan Workers' Compensation Insurance Deferred Compensation Paid Leave Accrual TOTAL 500 524 525 526 527 531 533 535 8.6% -100.0% 7.0% -26.8% 50 100 425 306 32 913 50 100 425 30 1,247 282 360 440 30 752 282 37 276 24 737 400 400 296 723 28 24,407 21 400 591 23 1,035 Supplies and Services Materials, Office Supplies General Supplies Maint. & Repair- Equipment/Vehicles Expert & Professional Services Other Contractual Services Equipment charges Travel or Mileage Conference Fees Meals and Lodging Subscriptions and Publications General Liability Miscellaneous 540 542 563 582 583 624 635 636 637 639 652 665 1% -3 13,360 $ 13,782 $ 24,378 $ 5,686 186 $ 26,172 $ 25,442 $ TOTAL PROGRAM TOTAL FuA1 Percent Change Budget 2006 Budget 2005 Projected Actual 2005 EXPENDItRE DETAIL Actual 2004 Actual 2003 Actual 2002 PROGRAM 41280 HEALTH ASSESSMENT AND WELLNESS Benefits Salaries and Employee CODE 1.5% 10.2% 1.0% -0.6% 1.6% 1.6% 65 6,730 64 6,622 30 6,208 31 3,223 22 2,863 2,155 119 165 215 7 4 27 2,692 Employee Benefit Plan Workers' Compensation Insurance Deferred Compensation Paid Leave Accrual TOTAL 500 524 525 526 527 531 533 535 5,238 41 314 401 651 20 $ 60 41 285 397 655 20 5 $ 4,962 274 380 542 20 $ 2,606 144 199 234 9 $ 2,332 129 179 193 8 $ $ Regular Employees SL/Converted- L TD P.E.R.A. Contribution F.I.C.A. Contribution 25.0% -100.0% 30 500 ,000 I 30 400 ,000 25 20 475 644 610 23 985 Materials, Supplies and Services Office Supplies General Supplies Maint. & Repair- Equipment/Vehicles Expert & Professional Services Other Contractual Services Equipment charges Travel or Mileage Conference Fees 3.8% 50 400 50 2,030 50 400 50 ,955 25 350 870 30 674 566 J,J76 63 619 1,690 Meals and Lodging Subscriptions and Publications General Liability Miscellaneous 540 542 563 582 583 624 635 636 637 639 652 665 2.1% 8,760 $ 8,577 $ 7,078 $ 3,897 87 $ 4,039 $ 4,382 $ TOTAL PROGRAM TOTAL . at the center QUARTERLY REPORT TO THE CITY COUNCIL HOPKINS CENTER FOR THE ARTS, INC. SECOND QUARTER, 05-06 (October, 2005-December, 2005) 1/4/06 KEY GROWTH INDICATORS Current Year (r.hal (ending fig.) 02-03 03-04 04-05 1st Otr 2nd Otr 3rdOtr 4th Otr Total # Individual Members 383 373 393 420 21 0 0 441 # Business Members 21 28 26 24 0 0 0 24 # Grants 4 2 4 1 0 0 0 1 # Event Sponsors/Hosts 4 6 8 11 0 0 0 11 # Concert Subscriptions 159 235 217 226 24 0 0 250 # Community Partners 10 11 9 1 2 0 0 3 # On Mailing List 7,400 8,809 9,501 10,020 238 0 0 10,258 COMMUNITY PARTICIPATION 02-03 03-04 04-05 1stOtr 2nd Qtr 3rd Qtr 4th Otr Total Concert Attend. (# events) 3,694 ( 0) 4,437 (1 2,892 (9) 0 811 (2) 0 0 811 Average attende\'\oo 369 444 321 0 406 0 0 0 Film Attendance 666 ( ) 786 (8) 639 (9) 0 94 (3) 0 0 94 The Edge Attendance 40( 268 (6) 380 (8) 0 0 0 0 0 Exhibition Recep!. Art.. 1,925 2,045 2,595(1 625 (2) 600 (4) 0 0 1,225 (6) Special Events At!. 95 900(2) 1,009 (2) 0 460 (1) 0 0) 460 Fundraiser Attendance 78 103 0 300" 0 0 0 300 *figures do not include 4 school district elililbltions held each year ~Pets & Picasso 10/1/05 NARRATIVE KEY GROWTH INDICATORS/COMMUNITY PARTICIPATION We continued to receive concert subscriptions, memberships as weil as requests to be added to our mailing list during 2nd quarter. Even with the natural attrition that occurs in membership and mailing lists, the number of people on these rosters continues to increase. Something that does not show up on this report is the media response to our programs. After 5 years of pro- gramming and contacting the media, we are finally getting some solicited and even unsolicited recognition from new media sources. Minnesota Month/y iisted our Tonic Sol-fa concert (Nov. 5) as one of the 13 music events to consider in their fail arts guide, and chose our Prudence Johnson concert (Dec. 3) as a "best bet" in the De- cember issue. TPT's Almanac invited Butch Thompson on in December and promoted his upcoming over Page 2 NARRATIVE (cont'd) concert in Hopkins (Jan. 28). WCCO Radio initiated a phone interview with Michael Johnson about his Hopkins per- formance (Dec. 26) and MPR ran free spots. The January issue of The Rake Magazine lists our exhibition "Wings" as one to check out. (exhibition opens January 19) We were a little nervous this fall as we moved a chunk of our very limited advertising dollars out of print advertising into web and e-mail promotion but with the increased unpaid mentions we are getting in newspapers and magazines and on the radio, this seems to be working out just fine. PROGRAMMING Second quarter is when our mainstage concert and film series kick-off. Attendance for the film series this fall was disappointing. We will discontinue feature films next season and just do one fall series of films and clips related to music and dance which have been our best draw. The concert series, though, is off to a strong start. We also began working on our 06/07 concert season in second quarter and so far have verbal commitments for about half our dates including from local favorite the Twin Cities Gospel Choir and the nationally-acclaimed Dallas Brass. Our Edge Committee began meeting to plan Festival on the Edge (March) and our amazing Exhibitions Committee continues to come up with creative ideas to strengthen our exhibition program. FINANCE & ADMINISTRATION We are now in part two of ourfundraising push which is to raise $19,900 to meet this year's needs. We unexpect- edly lost a major sponsor this fall which hit hard so cash flow is once again a challenge. Our fund raising committee has determined a course of action to address this which will be presented to the Board on January 10. With the help of our marketing intern, whose time with us came to an end in December, we made strides in creating a marketing structure that can be maintained over the season. Our web promotion is in place with the first banner (in the Strib's online newspaper) feeding to it and we awarded our first prizes from the promotion. A communica- tions schedule and advertising plan are in place. Our first e-newsletters were sent out this fall with a third scheduled for early January. Our marketing intern completed a short survey at area coffeehouses to gauge how well the general public knows about our programs and what they would like to see. A new fact arising out of this is that younger adults would like to see more comedy. We are also surveying our concert audiences at three diverse events this season to obtain data to compare to our extensive audience surveying of 2001-2002. The first survey was done at the Tonic Sol-fa concert in November and future surveys will occur at the Butch Thompson Trio concert in January and the Songs from the Stage event in April. This survey will also provide us with a baseline to track on-line sales compared to box office and mail-in sales. While it is early in the survey process, one interesting fact has emerged - 24% of the audi- ence at Tonic Sol-fa was composed of first-time attendees compared to 55% of total audience for the series in 2001-2001. Hopkins residents continue to participate strongly and twenty percent of the Tonic Sol-fa audience re- sides in zip code 55343. LOOKING AHEAD-THIRD QUARTER 05-06: Projects for second quarter include: . Raising money . Finalizing our 06/07 concert season and applying for supporting grants . Finalizing plans for the Festival on the Edge next March as well as our two original concert events, Songs from the Stage and Sax Summit . Starting the planning for Pets & Picasso 2 (first meeting Jan. 10) . Starting the planning for Mainstreet Jazz on June 18