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Memo- Multi-Housing Issues Police Department Memo 1"0: Honorable Mayor & Members of the City Council From: Craig Reid, Chief & Kathy Magdal, Police Services Liaison CC: Rick Getschow DateI 0310912006 He: Multi-Housing Issues In 2005, we had 36 nuisance property complaints compared to 26 reported in 2004, Of these 36 complaints, 1 was owner occupied, 32 were rental housing and 3 were part of a co-op, Three of the complaints received "Notice of Second Instance of Disorderly Behavior" letters, Three did not receive any letter because when the managers were contacted we were informed that eviction notices had already been sent to those tenants, Eight (8) of the 32 nuisance property complaints from rental housing occurred in the Cottageville Park area, These complaints were all received between June & December of 2005, Reviewing last year's complaints, this area had 25% of the nuisance property complaints for rental housing in 2005, In 2006, to date we have had four nuisance properties, one of which occurred in the Cottageville Park area, In reviewing the housing on Cambridge Street, Lake Street NE and Oxford Street east of Blake Road, we found that there are 37 double bungalows (duplexes) and 43 single-family units as well as 4 apartment complexes (Knollwood Apts, Cambridge Towers, Creekwood Apts and Minnehaha Terrace), This represents a huge amount of rental property, At this time, there are 3 "For Renf' signs and 4 "House for Sale" signs posted in the neighbor1loods, One of the double bungalows recently sold, The revised rental ordinance went into effect in July of 2003, This ordinance included a "Disorderly Behavior" section, The language used in this section was primarily taken from the Lease Addendum for Crime-Free/Drug- Free Housing, It has helped police in working with management to get rid of their tenants who create the nuisance properties, Most of the larger rental complexes in Hopkins use the addendum as part of their lease agreements, By using this addendum, it is understood by both the tenant and management that a single violation is cause for termination of the lease and a criminal conviction is not required, In addition, using this lease addendum is one of the Crime Free Multi-Housing Program participation requirements, Approximately 65% of the housing in Hopkins is rental property and part of that rental property consists of rental licensees who have 1-2 units, Since this lease addendum is helpful in keeping out or evicting disorderly tenants, would it be beneficial to revise our rental ordinance to require all rental licensees to use the Lease Addendum for Crime-Free/Drug-Free Housing? The Blake Road corridor is a good example of an area of town with a high percentage of rental properties but little involvement in Hopkins Apartment Managers Association (HAMA), All of the larger facilities send . Page 1 I representatives to each meeting but owners/managers of units like the double bungalows do not. A requirement in the ordinance that a representative (owner or property manager) of aU licensed rentals attend at least a yearly training with the City and Police staff would improve communication on compliance and crime issues, The yearly training could be coordinated and sponsored by HAMA, We also hope to update Council on the progress of the efforts to match youth in Blake Road corridor with positive programming options for this summer, Meetings are being held this week and next with parents in the area, Eisenhower teachers will also meet with parents and discuss summer options for children one-<ln-Qne in the next few weeks, Progress towards long-tenn solutions for positive programming in the Blake Road corridor is also being discussed and will be reviewed with Council. Attachments: . Lease Addendum for Crime-Free/Drug-Free Housing . Information on the Crime Free Multi-Housing Program . Joint letter to Parents in Blake Road corridor . Page 2 LEASE ADDENDUM FOR CRIME-FREElDRUG-FREE HOUSING In consideration of the execution or renewal of a lease of the dwelling unit identified in the lease, Owner and Resident agree as follows: 1, Resident, any members of the resident's household or a guest or other person under the resident's control shall not engage in illegal activity, including drug-related illegal activity, on or near the said premises, "Drug-related illegal activity" means the illegal manufacture, sale, distribution, purchase, use, or possession with intent to manufacture, sell, distribute, or use of a controlled substance (as defined in Section 102 or the Controlled Substance Act [21 U,S,c. 802]) or possession of drug paraphernalia (MN Statute 152,092) 2, Resident, any member of the resident's household or a guest or other person under the resident's control shall not en!?;a!?;e in any act intended to facilitate ille!?;al activity, including drug-related illegal activity, on or near the saJd prerruses, . 3, Resident or members of the hQusehold will not permit the dwelling to be used for, or to facilitate ille!?;al activity, including drug-related illegal activity, regardless or whet,her the individual engaging in such activity is a member of the household, 4: Resident or memberS of the household will not engage in the manufacture, sale, or distribution of illegal drugs at any locations, whether on or near the dwelling unit premises or otherwise, - 5, Resident, any member of the resident's household, or a guest or other person under the resident's control shall not engal!;e in acts of violence or threats of violence, including but not limited to the unlawful discharge of fireanns, prostitution, criminal street gang activity, intimidation, or any other breach of the rental agreement that otherwise jeopardizes the health, safety, or welfare of the landlord, his agent(s) or tenants, ) 6, VIOLATION OF THE ABOVE PROVISIONS SHALL BE A MATERIAL VIOLATION OF THE LEASE AND GOOD CAUSE FOR TERMINATION OF TENANCY, A single violation of any of the provisions of this added addendum shall be deemed a seriOllS violatioll alld materiallloll-compliance with the lease, It is understood and agreed that a sinl!;le violation shall be good cause for termination of the lease, Unless otherwise provided by law, ftroof of violation shall not require criminal conviction, but shall be by the preponderance 0 the evidence, ' 7, In case of conflict between the provisions of this addendum and any other provisions of the lease, the provisions of the addendum shall govern, 8, This LEASE ADDENDUM is incorporated into the lease executed or renewed this day between Owner and Resident. (Resident) MAN ..l,GEMI~;: (Resident) by: Date signed: (Resident) Date Signed: Resldl:!nt(l:iJ ~ckno\.Vledges r~celpt ot th.is aadendum by !Hgn<lture I,)t tru5 dl'lCUment The loss of other valued tenants, Decline in property values - particularly when the activity begins affecting the reputation of the neighborhood, Property damage arising from abuse, retaliation or neglect; property damage from police raids. Civil Penalties, including temporary closure of the property. or even property seizure, Fear and frustration when dealing with dangerous and threatening tenants. Resentment and anger between neighbors. tenants and property m.anagers. Tried and true crime prevention methods, Proven drop in calls for service by up to 67%, Statewide collaboration between cities, police and sheriff departments, Improved quality of life for the community at large, Teaches property managers and residents how to work with police and neighbors to keep drugs and other illegal activity out of rental property, A community oriented policing approach to crime prevention. Benefits for Law Enforcement Costs of Drug Activity in Rental Property When criminals and other destructive tenants operate out of rental property, neighborhoods suffer and landlords pay a high price, That price may include: 3, Section 8 tenants How Minnesota Crime Free Multi-Housing Program can work with Section 8 tenants, Data privacy and civil rights, A safer enviromnent, A sense of community in knowing neighbor tenants. Fair, equal treatment to all tenants, Management involved in tenant issues. Knowledge of proven crime prevention teclmiques taught by local police, points to Consider The Minnesota Crime Free Multi-Housing Program uses a unique three part approach which ensures tenant friendly teclmiques to maintain crime prevention goals. Phase One is an eight hour seminar attended by your property owner/manager ' Phase Two will certifY that the rental property has roet the security requirements for the tenantsl safety set by the Minnesota Crime Free Multi-Housing Program, Phase Three involves -tenant participation in an annual crime prevention meeting. Upon completion of all phases, the property will be certified as a full participant in the Minnesota Crime Free Multi-Housing Program, Program Approach 2, 1. Prevention and applicant screening How preparing the property can protect your rights as a landlord, Benefits of applicant screening, Tips to strengthen rental agreements, How to become a proactive property manager. Maintaining a fIre safe enviromnent. Development of life safety awareness, The Minnesota Crime Free Multi-Housing Program Teaches... Drug nuisance abatement Warning signs of drug activity, Actions you may take if YOll discover your tenant or ten5l\t's guests are conducting illegal activities at your property, Role of the police, Crisis resolution and 1he eviction process. Benefits for Tenants Benefits for Rental Property Owners and Managers A stable, more satisfied tenant base, Increased demand for rental units with a reputation for active management. Lower maintenance and repair costs. Increased property values, Improved personal safety for tenants, landlords and managers, Peace of mind that comes from spending more time on routine management and less on crisis control. More appreciative neighbors, tenants and community, CCRj:MtE P1(tEtE :MVDTI-J{OVSI:Nq , ",~l'ORCl;:1r ~ ~<}. ... '?' . . ~ ';g Z '" 1# %. !f 'r<l' .;;> . 8I1:!ID'1~<i' Information Slieet Mandatory: In order to display the CFMH si9n on your property and to use the CFMH logo in advertising, the apartment complex must complete ALL 3 PHASES, They can be fulfilled in ANY order, CPliase One Law Enforcement Training A, Attend the Phase 1 training with apartment managers, B, Attend Day 2 of Phase 1 training specifically designed for officers, Management Training A, Training waiver must be signed, B, Phase 1 certificate is given to the attendee upon completion, If this person goes to a new management site, the certificate goes with them, A new person from the original site must attend the Phase 1 training within 6 months to retain the sites CFMH status, C, Training session topics: Explanation of the CFMH program Rental application Screening - background checks Leases Lease Addendum Unlawful detainer and evictions Manager/owner/police roles - data privacy Unlawful activities - gangs, drugs Crime prevention ideas Additional topics Fire safety Section 8 Welfare fraud 0, Continued training is recommended E, Attendees receive a GREEN certificate cpfiase Two CPTED - Annual review A, Required CPTED points: Single cylinder dead bolt locks 1 " throw on the dead bolt locks High security strike plate with 3" screws Door viewer - 180 degree peephole Anti-lift/slide device on windows and sliding glass doors Adequate security lighting Landscaping for visual sight lines Visible address numbering B, RED certificate is given upon successful completion of the CPTED review cpfiase Tfiree Tenant Training A, Required topics CFMH explanation Property crime concerns Apply Neighborhood Watch principles with the following exceptions: Less than 50% involvement is O,K, One meeting per year with Police Additional Topics Auto theft Sexual assault protection Burglary and theft prevention General safety and crime prevention Fire prevention B, BLUE certificate is given upon completion of the tenant training Pina{ Certificate Successful completion of the first 3 phases is required in order to use the logo for advertising purposes and to have the signs installed, A, GOLD certificate is given to the complex, This certificate is good for ONE YEAR, B, Signs remain property of the police department. This allows the police department to remove the signs if the property no longer complies with program requirements cpfiase l' wo CPTED - Annual review A, Required CPTED points: Single cylinder dead bolt locks 1 " throw on the dead bolt locks High security strike plate with 3" screws Door viewer - 1 80 degree peephole Anti-lift/slide device on windows and sliding glass doors Adequate security lighting Landscaping for visual sight lines Visible address numbering B, RED certificate is given upon successful completion of the CPTED review cpfiase 'ffiree . Tenant Training A, Required topics CFMH explanation Property crime concerns Apply Neighborhood Watch principles with the following exceptions: Less than 50% involvement is O,K, One meeting per year with Police Additional Topics Auto theft Sexual assault protection Burglary and theft prevention General safety and crime prevention Fire prevention B, BLUE certificate is given upon completion of the tenant training Pina{ Certificate Successful completion of the first 3 phases is required in order to use the logo for advertising purposes and to have the signs installed, A, GOLD certificate is given to the complex~ This certificate is good for ONE YEAR, B, Signs remain property of the police department, This allows the police department to remove the signs if the property no longer complies with program requirements Dear Eisenhower Parents: We are writing this letter together to share our mutual concerns and possible solutions for children who live around the Blake Road corridor in Hopkins. In the past the confines of the roads around this area have made it difficult for children to take part in after-school and summer programs offered by the school, city and other agencies, In the last year an increase in the amount of crime and drug activity have made it even more important that children have good choices for summer activity, A group of stakeholders has been meeting this winter to identify options for families and locate funding to help as many children as possible take part in these programs. Neighborhood meetings are scheduled at Westside Village Party room, 97 Blake Road N. on March 8th at 7:00 pm and Prince of Peace Church, 8115 Hwy 7 on March 16th at 7:00 pm, Representatives of the Police Department, Hopkins Schools and other neighbors will gather together to discuss the situation and look at programming options for children. We hope you will find time to attend one of these important meetings. Translators will be available to help everyone understand the material presented. We need to work together to provide a safe and productive environment for children in Hopkins, Please plan on attending a community meeting so your input into this process can be heard. Rosemary Lawrence, PhD Principal Eisenhower Elementary School Craig A. Reid Chief of Police Hopkins Police Dept.