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01-21-2020 City Council Meeting HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS JANUARY 21, 2020 CALL TO ORDER/PLEDGE OF ALLEGIANCE Pursuant to due call and notice thereof a regular meeting of the Hopkins City Council was held on Tuesday, January 21, 2020 at 7:00 p.m. in the Council Chambers at City Hall, 1010 First Street South, Hopkins. Mayor Gadd called the meeting to order followed by the Pledge of Allegiance with Council Members Beck, Brausen, Halverson and Hunke attending. Staff present included City Manager Mornson, Finance Director Bishop, City Clerk Domeier, Director of Planning and Development Elverum, Police Chief Johnson, Assistant City Manager Lenz and Public Works Director Stadler. Mayor Gadd asked for a moment of silence for retired Fire Chief Ray Petersen who passed away on January 11, 2020. ADOPT AGENDA Motion by Brausen. Second by Beck. Motion to Adopt Agenda. Ayes: Beck, Brausen, Gadd, Halverson, Hunke. Nays: None. Motion carried. PRESENTATIONS 111.1. Body Worn Cameras Police Chief Johnson and Police Captain Kreiling presented information on the latest technology advances for the Hopkins Police Department and the Hopkins community. The written draft policy on body worn cameras is available online and is open to public comment. Chief Johnson commented that the City had not received any comments at this time. Chief Johnson gave an overview of the draft policy discussing the officer's responsibilities, system activation and capabilities. Chief Johnson showed images of the body-worn cameras and in-car video system. Mayor Gadd appreciated the extensive research and information presented. Council Member Halverson asked about the system retention and storage. Chief Johnson commented that the cloud based evidence library has unlimited data storage. Mayor Gadd opened the meeting for public comment on the body worn camera policy. The City Council did not receive any comments 111.2. Financial Management Plan and 2021 Budget Process Mayor Gadd discussed the opportunity to engage and receive feedback from the public regarding the budget process. In addition to City staff, a representative present for the item was Stacie Kvilvang, Ehlers, Inc. Finance Director Bishop discussed the 2020-21 budget process emphasizing the opportunity for community engagement. Ms. Kvilvang gave an overview of the Financial Management Plan (FMP), commenting that the budget is one the most important decisions the City Council makes annually. The FMP HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS JANUARY 21, 2020 is a multi-year fiscal plan for all tax-supported funds that is reviewed annually. The FMP guides the City's annual budget development and focuses on the long-term vision of the community. Ms. Kvilvang discussed the history of the FMP, funding of major projects and existing and future tax supported debt. Ms. Kvilvang discussed the general fund budget, the 2020 city tax dollars and the impact of budget decisions. Ms. Kvilvang commented that every city has a different tax base and pay for things differently. Mr. Bishop discussed the 2021 annual budget process, timeline and the new community engagement emphasis. Public engagement sessions are scheduled on May 19 and August 18, 6-7 p.m. The Truth in Taxation hearing is scheduled on Monday, November 30 to avoid conflict with the school and county hearings. Mayor Gadd reviewed the procedure for public engagement. Council Member Brausen asked if the FMP information is available on the website. Mr. Bishop commented that the information would be made available on the City website. Mayor Gadd commented that there will be more opportunities for discussion and to hear resident priorities. Council Member Beck asked about the bonds. Ms. Kvilvang commented that the average length of debt is 15 years. Mr. Bishop and Ms. Kvilvang reviewed and addressed the public engagement cards regarding the budget. Ms. Lenz reviewed and addressed cards regarding non-budget related questions. Mayor Gadd thanked the public for their participation, commenting that additional questions could be submitted. CONSENT AGENDA Motion by Halverson. Second by Hunke. Motion to Approve the Consent Agenda. 1. Minutes of the January 7, 2020 City Council Regular Meeting Proceedings 2. Minutes of the January 7, 2020 City Council Work Session following Regular Meeting Proceedings 3. Minutes of the January 14, 2020 City Council Work Session Proceedings 4. Second Reading: Ordinance Adopting the Recodification of the Hopkins City Code Ayes: Beck, Brausen, Gadd, Halverson, Hunke. Nays: None. Motion carried. ANNOUNCEMENTS • Next Regular City Council Meeting: Tuesday, February 4 at 7:00 p.m. • Taste of Hopkins and State of the City Event at Hopkins Center for the Arts, 1111 Mainstreet: Thursday, January 30 starting at 5:00 p.m. • Applications for Hopkins Academy being accepted with March 10 as the deadline to register. The Hopkins Academy is four Thursdays in April. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS JANUARY 21, 2020 OPEN AGENDA— PUBLIC COMMENTS AND CONCERNS Maggie Seedorf, 122 Oakwood Road, came forward and discussed the goals and concerns of the Hopkins Residents for Fiscal Responsibility. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Brausen, second by Halverson, the meeting was unanimously adjourned at 8:25 p.m. Respectfully Submitted, Debbie Vo�d ATTES�f: ��1- � �- � "� ` �����������/ ` �:�.-� . ;, Jason Gadd, AAayor Amy Domeier, City Clerk