The URL can be used to link to this page

III. 2. Hopkins HRA 5-Year PHA Plan and the Annual and Five-Year Action Plans (HRA2020-05) March 4, 2020 HRA Report 2020-05 PUBLIC HEARING APPROVAL OF HOPKINS HRA 5-Year PHA PLAN and the ANNUAL AND FIVE-YEAR ACTION PLANS Proposed Action Staff recommends approval of the following motion: Adopt Resolution 536 authorizing approval of 5-Year PHA Plan, Annual Plan and the Five-Year Action Plan, and subsequent submission to HUD. Overview The objective of the 5-Year PHA Plan is to provide information on policies, rules and requirements concerning the PHA operations and programs. The objective of the Annual and Five-Year Action Plans is to describe the plans for capital projects over the next five years. The Plans detail the needs and the priorities for upcoming work and provide estimates for each. Federal regulations were published regarding the format and timeline for submission of these plans. The Department of Housing and Urban Development developed the template for all Housing Authorities to use for electronic submission of the Annual and the Five-Year Action Plans. We are to submit these plans and additional forms and paperwork following the approval by the HRA Board. Supporting Documentation • 5-Year PHA Plan HUD 50075-5Y • Capital Fund Program—Five-Year Action Plan HUD 50075.2 • HRA Resolution 536 Analysis What type of plan will the Hopkins HRA need to submit? The Hopkins HRA is required to submit the 5-Year PHA every five years. The updated Annual and Five-Year Action Plans need to be submitted each year. This year, we made changes to the plan from last year to reflect on upcoming work that we will complete in the next year. Last year we were funded by MHFA to do a larger project that included replacement of the existing exhaust and ventilation system, water softeners, water heating and exterior door. Several additional items were discovered during that project and were added to work to be completed this year. The previous year’s Capital Fund plans will be revised to accommodate this project and other needs at Dow Towers. The shortfall in federal operating funds has been an ongoing issue, and we are recommending a portion of the annual funds be designated to Operations. Small HRAs are allowed flexibility in the use of capital funds. The projects listed in the 5-year action plan are also updated to allow for work that is needed soon. We do change the timing on this work occasionally based on actual costs or items that may be aligned with priorities established by MHFA. The Five-Year Action plan requires HUD review and approval, prior to the actual distribution of the 2020 Capital Fund Plans. Alternatives The HRA Board of Commissioners has the following alternatives available for addressing this issue: • Adopt Resolution 536 and approve the 5-Year PHA Plan, Annual and Five-Year Action Plans. • Continue for additional information. ________________________________ Stacy Unowsky, Executive Director Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 08/30/2011 Page 1 of 6 form HUD-50075.2 (4/2008) Part I: Summary MN 078 PHA Name/Number Hopkins Locality (City/County & State)Hopkins/Hennepin MN Original 5-Year Plan X Revision No: A. Development Number and Name Work Statement Work Statement for Year 2 for Year 1 FFY 2021 Work Statement for Year 3 FFY 2022 Work Statement for Year 4 FFY 2023 Work Statement for Year 5 FFY 2024 FFY __2020_____ B. Physical Improvements Subtotal Annual Statement 40,000 35,000 31,000 C. Management Improvements D. PHA-Wide Non-dwelling Structures and Equipment 20,000 35,000 29,000 50,000 E. Administration F. Architect & Professional Fees 5,000 G. Operations 30.000 20,000 25,000 30,000 H. Demolition I. Development J. Capital Fund Financing – Debt Service K. Total CFP Funds L. Total Non-CFP Funds M. Grand Total 90,000 90,000 90,000 90,000 Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 4/30/20011 Page 2 of 6 form HUD-50075.2 (4/2008) Part I: Summary (Continuation) PHA Name/Number Locality (City/county & State) Original 5-Year Plan Revision No: Development Number Work Work Statement for and Name Statement for FFY 2021 Work Statement for Year 3 FFY 2022 Work Statement for Year 4 FFY 2023 Work Statement for Year 5 FFY 2024 Year 1 FFY __2020_____ Annual Statement MN078001 Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 4/30/20011 Page 3 of 6 form HUD-50075.2 (4/2008) Part II: Supporting Pages – Physical Needs Work Statement(s) Work Statement for Year 1 FFY _2020_____ Work Statement for Year FFY 2021 Work Statement for FFY 2022 Development Number/Name General Description of Major Work Categories Quantity Estimated Cost Development Number/Name General Description of Major Work Categories Qua ntity Estimated Cost See Annual Statement MN078001 Garage Floor & Sewer 1 6,000 Dwelling Exterior Doors 15 15,000 Dwelling Apt Doors 20 20,000 AC Sleeves 30 15,000 AC Sleeve Replacement 30 20,000 Replace Main Entry Door & Operations Lump 30,000 Door Entry System 20,000 Hallway Carpeting 10,000 Hallway Paint 2 15,000 Common Area Light Fixtures 4,000 Operations 20,000 Subtotal of Estimated Cost $90,000 Subtotal of Estimated Cost 90,000 Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 4/30/20011 Page 4 of 6 form HUD-50075.2 (4/2008) Part II: Supporting Pages – Physical Needs Work Statement(s) Work Statement for Year 1 FFY ______ Work Statement for Year 2023 Work Statement for Year: 2024 FFY FFY Development Number/Name General Description of Major Work Categories Quantity Estimated Cost Development Number/Name General Description of Major Work Categories Quanti ty Estimated Cost See Annual Statement MN078001 Lever Lock Sets 30 6,000 Patch, Repair or Replace Roof 1 20,000 Apartment Doors 20 20,000 Apartment Doors 12 10,000 AC Sleeves 15 10,000 Carpet Hall 1 9,000 Carpet Hall 1 10,000 Security System 1 5,000 Comm Room Furnishings 20,000 Operations 30,000 Outdoor Patio Furniture & Replacement 15,000 Of Plants & Trees Operations 25,000 Subtotal of Estimated Cost $90,000 Subtotal of Estimated Cost $90,000 Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 4/30/20011 Page 5 of 6 form HUD-50075.2 (4/2008) Part III: Supporting Pages – Management Needs Work Statement(s) Work Statement for Year 1 FFY ______ Work Statement for Year Work Statement for Year: FFY FFY Development Number/Name General Description of Major Work Categories Estimated Cost Development Number/Name General Description of Major Work Categories Estimated Cost See Annual Statement Subtotal of Estimated Cost $ Subtotal of Estimated Cost $ Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 4/30/20011 Page 6 of 6 form HUD-50075.2 (4/2008) Part III: Supporting Pages – Management Needs Work Statement(s) Work Statement for Year 1 FFY ______ Work Statement for Year Work Statement for Year: FFY FFY Development Number/Name General Description of Major Work Categories Estimated Cost Development Number/Name General Description of Major Work Categories Estimated Cost See Annual Statement Subtotal of Estimated Cost $ Subtotal of Estimated Cost $ HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF HOPKINS Hennepin County, Minnesota RESOLUTION No. 536 RESOLUTION APPROVING THE HOPKINS HRA FIVE-YEAR PHA PLAN AND ANNUAL AGENCY PLAN AUTHORIZING THE CHAIR AND EXECUTIVE DIRECTOR TO EXECUTE THE CERTIFICATIONS NECESSARY FOR SUBMISSION TO HUD WHEREAS, the Housing and Redevelopment Authority In and For the City of Hopkins, Minnesota, (the “Authority”) operates a low rent public housing program; WHEREAS, the Authority, as a requirement of the Quality Housing and Work Responsibility Act of 1998, finds it necessary to implement a five-year agency plan and an annual agency plan; and, WHEREAS, the Authority has established a process to address the ongoing policy and capital needs of Dow Towers and utilize the Capital Funds for these purposes and plan for possible projects over the next five years by developing the five-year plan. NOW, THEREFORE, BE IT RESOLVED that the Authority Board of Commissioners hereby approves the Annual PHA Agency Plan and Five-Year PHA Plan. Adopted this 4th day of March 2020. __________________________________ Jason Gadd, HRA Board Chair ATTEST: _______________________________ Stacy Unowsky, Executive Director