2008 City of Hopkins, MN Budget
2008 BUDGET
CITY OF HOPKINS, MINNESOTA
Think
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1010 First St S
Hopkins, MN 55343
CITY OF HOPKINS BUDGET
FISCAL YEAR BEGINNING JANUARY 1,2008
Mayor Eugcne Maxwcll
Councilmcmbcr Kristi Halverson
Councilmember Rick Brauscn
Councilmembcr Chcryl Yonakim
Councilmember - Brucc Rowan
Rick Getschow .................. City Manager
Dcpartment Dircctors
Jim Genellie................Community Serviccs
Stcve Stadlcr .........................Public Works
KCI"sten Elvcrum... Commnnity Dcvclopmcnt
Dave Johnson...... ...... ........... ...Recreation
Christine HaI"kess........ ..Financc Director
Craig Reid...........................Police Chief
Dale Specken..........................Fire Chief
This docl/lI/elll \I'lIS del'eloped 1I11d Call/piled by Ihe Fillallce Deparlll/elll, CilJ' of Hopkills
CITY OF HOPKINS
TABLE OF CONTENTS
I ntrod uctionlBackg rou nd
Letter of Transmittal ,............."",,,......,,...................................................,,,,,,,,,,, 1
City Manager's Budget Message ".".................................................................... 2
Distinguished Budget Presentation Award..................."""""".""...".""""".""."""". 7
Organization Chart,............................,..........,...".............,................................... 8
Mission Statement" ", ", "", """"....... ..... .... ..... "",.." "", "." "..".. ", ",,, """"", "",,, 9
Community Profile ."",,,..............................,,.,,.,,,,,,,,,,,,,,,,,,,,,,,,,,.,,.,,.,,,,......"."" 10
Organization Structure......................"..."...,.,.,..,.,,,....,......,..........,..,.,................ 12
Organization Goals..........,..,.""."."...,....,.......................................................... 12
Financial Management and Policies .""."......................................""..."""""". 15
Budget Caiendar."., "", ", "", """..... ..."........".. "",.. ..." ""..... "".. """ """"" ",,,,, 18
Budget Overview
Authorized Staffing Levels ........""."".""",........................................................ 22
2008 Budget Summary - All Funds ................................................................... 24
2008 Revenue Summary - All Funds ................................................................ 26
2008 Appropriation Summary - All Funds ......................................................... 31
Property Tax Service Costs..............,.......".,.,..,.,.,.,........,..............."................ 36
Fund Balance.....,....,............,.,..,.....,....,..........................,..........,..,.,.....,..,.,..,.,. 41
Debt Overview....,.................,..................,...,.,..,.,........,...,.......,......................... 43
Capital Improvements Overview.....................................,........,....,.................... 47
General Fund Budget Projection......".......,........................................................ 51
General Fund .......................,...............,....,...,.,....,.,.............................................. 55
Special Revenue Funds.....,,,,,,,,,,,,,,,,,..,,,,,.....................................,,,...,,....".."... 105
Internal Service Fund., .....................................,.,.".,,,.,.,..,..,, ,,,.......,....,........."".,.... 143
Enterprise Funds. ......",.. ..." ""."" ""." "" "... ..... ................ .............. ", ..... .."...." "..... 145
General Debt Service Funds ............................."................."........................""...... 157
Glossary......"...... .... ....... ..... .................... ..... ......."""".................... ............. ............ 158
Index......................................."............,........,.,....................................................... 404
CITY OF HOPKINS
HOPKINS, MINNESOTA
Department of Finance
1010 First Street South. Hopkins, MN 55343. (952) 935-8474. Fax: (952) 935-1834. Finance (952) 548-6330
Dear Reader:
This document presents the City's approved 2008 budget, including budget summaries for all funds along with
program summaries and major objectives to be accomplished in 2008. Background information used to develop
the budget and to describe the impact of this budget and cOITesponding levies are included in the city manager's
budget message and the budget overview to provide a more complete understanding of the 2008 budget.
This information has been compiled and presented in accordance with generally accepted budgeting practices as
pronounced by the Government Finance Officers Association of the U.S. and Canada, and with generally accepted
accounting principles for governmental accounting.
~ ./1/
07.~
Christine M Hm"kess, CPA, CGFM
Director of Finance
~ 01# of c#oplciJU
1010cfi't!>t 8t'r.eet 8o.ah. . cfiol'I<uu. dfdf 55343-7573. d'h.olle, 952-935-8574 · d"ax, 952-935-1834
W~ aclcl't.~~: www.lr.oplc~mn..com
.
January 2008
Citizens, Honorable Mayor, City Council
City of Hopkins
Hopkins, Minnesota 55343
Dear Citizens, Mayor and Council Members:
It is my pleasure to present to you the City of Hopkins 2008 Budget. Hopkins' strong financial position and proactive fiscal management practices allowed
options for the City Council to maintain a service delivery at current levels while minimizing the impact on the 2008 tax levy. The final result is an adopted 2008
budget that lives within the City's financial resources, meets basic service needs, provides for the maintenance and replacement of the City's infrastructure, and
plans for the future, keeping Hopkins' good financial condition intact.
The Municipal Budget is intended to reflect the goals, objectives, and priorities established by the City Council with input from the residents and taxpayers of
Hopkins, and fairly represents the revenues and expenditures necessary to provide the services and programs desired by the community.
The City of Hopkins is fully developed. Challenges exist for redevelopment and building community. The city governing body involves its' citizens and
constituents through its mission and vision statement by: conducting a citizen's academy, providing a state of the city address, publishing a city annual report,
and communicating with the community as often as possible regarding many city initiatives and proposed polices. The budget adoption is a significant way in
which the City Council expresses their leadership. The City Council establishes budget goals, which are accurately reflected in this budget.
2008 BUDGET DEVELOPMENT
The City has developed a number of elements that have been brought together to provide the best information for the Council to make their budget decisions.
These elements include the following:
. Strategic Planning Process - The Council has a mission and vision statement, which helps determine the priorities of the community and direct the
council in providing services for its constituency. As part of the process annual goals and objectives are set.
. Program Budgeting - This provides more information in regards to what programs departments provide and what is the individual cost of those
programs. This accomplishes the objective of reviewing revenues and expenditures based on program activity.
. Four Year Budget Modeling - Encourages future planning for the General Fund budget and allows us a preview at projected property tax levy needs
over the next four years.
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CITY OF HOPKINS
. Cash Flow Models - Cash flow projections are created for all funds to provide us with a view of future sources and uses within the various funds
and for the City as a whole. This assists in long range planning and goal setting.
. Net Property Tax Cost for Sample Properties - Developed many years ago, this provides information to the council incorporating expected
increases in valuation and projecting actual costs on sample properties within the City.
. Net Tax Cost by Program - This provides both a dollar and percentage of property tax support for each of the City's general fund programs.
HOPKINS IN 2007
In the year 2007, the nation's economy experienced minimal growth. The governmental environment was to maintain staff and minimize budget increases.
The city continued to provide all core services through 2007, Program budgeting has helped in our analysis of city services, while we look at ways to
continue to do more with less. The Council and city staff will also continue to investigate additional revenue sources.
In 2007, the City's tax base continued to grow, Redevelopment of properties in Hopkins helped to increase our tax base, which increased our tax capacity
and has kept our levy increased to an average of 3.9% per year for the last five years. The City's general fund expenditures have increased an average of
3% a year over the last five years. This increase is directly related to salary and benefit increases for employees, insurance costs and oil based products.
Diligent planning and management has helped in keeping operating expenditures down.
The employee compensation has remained competitive in the market for both those with and those without labor contracts, The number of employees has
remained stable at 110.
ECONOMIC OUTLOOK
Minnesota's overall economy is one of the strongest in the nation. Thirteen Fortune 500 companies are headquartered in Minnesota. Super Valu is the
largest food wholesaler in the nation. They are a Fortune 500 company that continues to expand in Hopkins. Another Fortune 500 company with a branch in
Hopkins is US Bank, Included with the Fortune 500 companies in Hopkins there is a diverse community made up of a healthy mix of residential, commercial
and industrial properties.
Hopkins economic outlook is very stable. The City has expanded its commercial tax base through redevelopment. It is also an attractive bedroom community
of Minneapolis with new home construction. Hopkins is an inner-ring suburb of Minneapolis with a good mix of 34% residential, 42% commercial and
industrial and 22% apartment properties. Hopkins participates fully in the Minneapolis and Hennepin County economies. Hopkins has preserved its central
downtown area where development continues because of its highly desirable location. Retail sales are strong at more than 200% of the states and nation's
levels. This reflects on the strength of the downtown area. Hopkins wealth levels are above average when compared nationwide.
REDEVELOPMENT
Significant redevelopment has occurred within the City of Hopkins over the past five years. This redevelopment has contributed substantially towards the
increase in property values and by making Hopkins a more desirable place to live and work.
2008 BUDGET
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CITY OF HOPKINS
The largest redevelopment project in the city's history came to fruition in 2007. The City has been working for several years to redevelop the Red Owl or
North Annex site east of Highway 169 on Excelsior Boulevard in Hopkins. It is a 29-acre parcel that housed several operations for Super Valu over the past
decades. The office redevelopment that the City has been seeking for quite some time. Cargill has recently announced that they will be occupying the entire
site for corporate office development. This potential $130 million project, which begins in 2007 and continues into the early part of the next decade, will not
only bring approximately 800,000 square feet of Class A office space to Hopkins, but will also bring over 3,000 new jobs to the City.
In addition to this large office development, other development continues in Hopkins. This includes new commercial structures on Mainstreet, renovation of
older industrial buildings, new residential projects, and more mixed-use projects that incorporate residential and commercial development. Overall, these
redevelopment efforts continue to ensure that Hopkins remains a desirable community to live and work in.
LONG TERM OBJECTIVES
The City Council and staff have established long term objectives for the community and the working environment
. Increase ratio of residential properties.
. Maintain the high quality of our livable community.
. Increase tax base to spread share of tax burden.
BUDGET OBJECTIVES FOR 2008
. Maintain core City services at a reasonable price for residents and commercial/industrial users.
. Use program budgeting as a tool for analysis of all programs and services to:
. look for ways to reduce dependency on the property tax,
. find greater efficiencies in the provision of current services and programs,
. compare staffing levels to workloads to assure proper allocation of resources,
. create greater linkages between revenues and expenses, to allow for more entrepreneurial approaches to non-essential services.
. Forecast funding needs and tax implications to assure strong long-term financial stability.
. Continue policy of avoiding the use of fund balances for operating expenses.
. Recognize and award employees that assist the City in saving money.
. Evaluate and investigate other sources of revenue.
BUDGET CONSIDERATIONS
There are areas to consider that may affect the budget during the next few years.
State Tax Reform:
).. The state's ongoing budget issues may again affect City finances as well as residential and commercial based taxpayers.
,. Property Classification Changes - In the past there has been a tendency to shift some of the tax burden back to residential taxpayers from
commercial/industrial taxpayers. This continues with the phase out of limited market value on residential properties.
;. Tax Increment Finance - Any changes in property classifications impact property taxes generated by TIF districts. Currently the tax generated in
2008 BUDGET
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CITY OF HOPKINS
the various districts is projected to be sufficient to cover any debt or liabilities created in the districts.
;.. Property Tax Freeze and/or Levy Limits - May be considered in the future as a tool to hold down local government spending.
;.. State Aids - In 2002 the state shifted a portion of its aids from local govemments to school districts. allowing local governments to levy back the
loss. In 2003 the state un-allotted a portion of local govemment aids without the ability to raise taxes, In 2004 cities were given the authority to
levy back 60% of lost local government aid. The trend of reducing local govemment reliance on state aids is anticipated to continue into the
future.
Real Estate Values - Real estate values in this community continue to increase. This results in an increase in the City's lax capacity, which in tum
decreases the overall tax rate. In addition, three tax increment districts were decertified in 2004 adding over $69M in increased value to the general
tax base.
Overall, expenditures will increase by 3.26% in 2008 with projected increases of about 3% in 2009 and 3% a year into the future. Future programs
and services provided by the City of Hopkins may change in relation to available revenue sources. The City Council and staff continue to work on
budget solutions in light of decreases in funding sources. This planning assists in minimizing the impacts of potential tax freezes, additional state aid
losses and reduced potential redevelopment activity.
Fund Balances for governmental fund types will continue to be strong for the next 3 to 4 years, absent any significant changes in the policy of
avoiding the use of fund balance reserves for current expenditures.
GAUGING THE CITY
The City uses the following performance measures:
. Tax levy history in relation to the consumer price index.
. Sample properties - cost per month
. Comparisons of comparable communities
. Goal achievement
2008 BUDGET ADOPTION
Overall the budget objective is to provide quality services at a reasonable cost, keeping tax rates fairly constant In the past this has been
accomplished through increased net tax capacity levels and keeping the tax levy at a reasonable amount, at the same time allowing the City enough
funds to continue with the level and quality of service it currently has. In 2003, the City implemented a $550,000 tax levy for the new fire station and
public works storage facility, In 2004, the City implemented an additional $450,000 tax levy for the remodeling and expansion of its police
department facility. At the same time as these new levies were being implemented the state significantly reduced local government aid to the city,
These new levies and the loss of state aid have significantly impacted the city's tax rates. The city's tax capacity rate has gone from 32% in 2001 to
57% in 2004 but was reduced to 49% in 2005 largely due to the decertification of three tax increment districts and has been reduced each year
thereafter due to growth of the tax base and service efficiencies throughout city govemment. The 2008 city tax rate is 45.4%.
The adopted General Fund budget has a 3.26% expenditure increase for a total General Fund Budget of $9,572,167. The city's tax capacity rate for
2008 shows a decrease of 1.025% from 2007, The total tax levy increase for 2008 is 4.41%. The levy includes funds designated for general fund
operations and debt service payments. The capital levy was increased to $75,000 and a street improvement levy totaling $183,340 was added for
projects done over the past three years. The monthly city tax cost for a median valued home, which increased in value by 6% to $225,400 is
2008 BUDGET
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CITY OF HOPKINS
approximately $79 or approximately $949 for the year.
The city's goals and objectives were once again reviewed and updated by city staff, commissions, citizens and the City Council. They are integral
part in meeting the needs of the citizens. The goal, objectives and action steps are included in the budget document on pages 13-14.
Sincerely,
r:l:lj11~~
\ Rick Getschow
City Manager
/ 2008 BUDGET
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CITY OF HOPKINS
G~
The Government Finance
Officers Association of the
United States and Canada
(GFOA) presented a
Distinguished Budget
Presentation Award to City
of Hopkins. Minncsota for
its annual budget for thc
Iiscal year beginning
January 1, 2007. In order to
rcceive this award, a
government unit must
publish a budgct document
that meets program critcria
as a policy documcnt, as an
opcrations guidc, as a
financial plan, and as a
communications dcvicc.
GOVERNMENT FINANCE OFFICERS ASSOCIATION
D istingu ished
Budget Presentation
Award
PRESf.:-lTED TO
City of Hopkins
Minnesota
r.~id('nl
E~culi..\!(JtrCu...c
This award is valid for a
period of onc ycar only. Wc
believe our current budget
continucs to confornl to
program requircmcnts, and
we are submitting it to
GFOA to determine its
For Lhe Fiscal Year Beginning
January 1,2007
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~./~
2008 BUDGET
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Community
Services
Assessing
City Clerk
Ejections
Inspections
Reception
Communications
MIS
CITY OF HOPKINS
CITIZENS
I
Boards & CITY
Commissions COUNCIL City Attorney
I
City Manager
Administration
I -
Finance
I
Accounting
Payroll
Utility Billing
Budgeting
Real Estate
Debt
Equipment
Replacement
Planning &
Economic
Development
Economic
Development
Housing
Planning &
Zoning
Public Housing
T1F Districts
Parking
Paratransit
I
Fire
I
Fire & Medical
Response
Fire Prevention
Emergency
Preparedness
Chemical
Assessment
Police
I
Patrol
Investigation
Dispatch
Crime
Prevention
Records
Gilyof
Minnetonka
-~
Public Works
I
Building Maint. &
Equipment
Engineering
Parks & Forestry
StreetfTraffic
Refuse
Water & Sewer
Facilities Mgmt.
Activity Center
Center for the Arts
Depot, Skate Park
Pavilion/lee Arena
Recreation
I
Playgrounds
Ice Rinks
Joint
Recreation
-
2008 BUDGET
8
MISSION STATEMENT
Together. all of city government pledges to:
Continually enhance partnerships with citizens.
Inspire citizen leadership.
Educate and involve residents.
Communicate openly and effectively,
Be responsive.
Be fiscally responsible
CITY OF HOPKINS
Educate
Inspire
Hopkins
Partnering with
Citizens to
Enhance the
Quality of Life
Communicate
As a City Council we ptedge to:
Involve
Continually enhance partnerships with staff.
Lead in the creation of a community-wide vision.
Set policy.
As a staff, we pledge to:
Continually enhance partnerships with the City Council.
Develop and implement long-term plans.
Provide quality customer service that is:
o Responsive to the needs of the community.
o Innovative.
o Accessible.
2008 BUDGET
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CITY OF HOPKINS
COMMUNITY PROFILE
The first settlers of Hopkins arrived in 1852; however, the roots of the town begin in 1887 with the building of the Minneapolis Threshing Machine Company, later
called Minneapolis Moline, Minneapolis Moline once employed most of the Hopkins residents. The West Minneapolis Land Company was also founded in 1887
and was formed to build housing for the Minneapolis Moline factory workers. In 1893, the Hennepin County Board of Commissioners received a petition signed by
41 residents, asking that the village be formed. Following an election, the community was then incorporated as the village of West Minneapolis.
The original village was comprised of three square miles, and it has been enlarged by annexation to its present size of about four square miles. The population at
the time of its incorporation was 1.105; today, there are 17,559 people living in Hopkins. In 1 928, the name of the village was changed to Hopkins - for Harley H.
Hopkins who was among its first homesteaders and was the community's first postmaster. The first mayor was Harley Hopkins' son, Chester L. Hopkins.
On January 1, 1948, the village became a city upon adoption of a City Charter with a Council/Manager form of government. The City Council consists of four
council members and the mayor. Council members serve four-year terms and are elected at large. The mayor is elected at large for a two-year term. The
governing council is responsible, among other things, for passing ordinances, adopting the budget, appointing committees and hiring the City's manager and
attorney
Hopkins has always had a core business district, and in the center of that early business district was Hopkins City Hall at 8th Ave Nand Mainstreet. Completed in
1912, it housed the city's police and jail in the rear portions, and city offices, library and meeting room upstairs. The fire station was on the main level. and the
firefighters used horse drawn rigs. The building was remodeled in 1940 to accommodate more fire trucks.
That fire station was torn down in 1965 after a new City Hall, Police Station and Fire Station were built at 1010 1st St S. In 2004, a new Fire Station was built on
17th Ave. The Police Department was expanded and remodeled in 2005, In the summer of 1982, the city and its Public Works Department accomplished the
challenge of building a city garage on a small area, using as many of the existing structures as possible, doing it within a $475,000 budget, and doing it without
disrupting city services. The Public Works facility was expanded and remodeled in 2004.
Adjacent to the Public Works facilities is the Hopkins Pavilion. which was built with money from a 1989 park bond referendum. The facility opened in December
1 991. It is now one of the premier facilities of its kind in the Twin Cities area, and is used for soccer, lacrosse, in-line roller hockey, skating and ice hockey. The
Hopkins Activity Center, a multipurpose community facility, opened in January 1981 at the site of the former South Junior High School. A variety of programs for
people of all ages are offered at the Activity Center. It was renovated in 1 g90, and the facility includes a gymnasium, meeting rooms and kitchen. The Hopkins
Historical Society, which was started more than 24 years ago, also is located in the Activity Center.
The Hopkins Center for the Arts, 1111 Mainstreet, opened in November 1997. The Arts Center stands as a focal point for arts, culture and entertainment in the
Hopkins community, the Twin Cities metro area and the region. It is a community-gathering place where young and old can enjoy high quality, multi-disciplinary
cultural arts programs and community activities. The Arts Center includes a theater, a visual arts gallery, multipurpose spaces for rehearsals, community activities
and small performances, a visual arts classroom, a dance studio, and kitchen facilities for serving catered food.
It addition to its facilities, the City of Hopkins is home to the annual Raspberry Festival. The first festival was organized in 1 934 by a group of community business
people who were concerned that the Hopkins economy and community needed a boost. This festival is one of the largest in the state.
2008 BUDGET
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L
CITY OF HOPKINS
Dated of Incorporation November 27, 1893 Parks:
Date of Adoption of City Charter December 2, 1 947 City Parks 16 Population:
Form of Government Council - Manager Playgrounds 11 1920 3,055
Fiscal Year Begins January 1 Skating Rinks 7 1930 3,834
Area of City 4.0 Square Miles 1940 4,100
Elections: 1950 7,595
Miles of Streets and Alleys: Registered Voters - last general election 10,621 1960 11.380
Trunk Highways 3.57 Number of votes cast last general election 6,279 1970 (census) 13,395
County 5.32 Election day registrations 1,179 1980 (census) 15,336
City Streets 47,5 Percentage of registered voters voting 59% 1991 (census) 16,534
Alleys 9.52
Housing 2000 (census) 17,145
Miles of Sewers: Single Family 2.382 2001 17,250
Storm Sewers 21.4 Multiple Family 4,188 2002 17,559
Sanitary Sewers 45.46 Duplexes 486 2003 17,643
CondofTownhouses 1,763 2004 17,675
Miles of Watermains 52.6 2005 17,263
School Enrollment 7,900 2006 17 ,389
Civil Defense Warning Sirens 3 Education .2007 N/A
Elementary Schools 7
Fire Protection: Middle Schools 2
Number of Stations 1 High School 1
Number of Employees - Volunteer 40
Unemployment Rate 3.6%
Police Protection: I
Number of Stations 1 City Bond Rating Standard & Poor's AA-
Number of Employees 41 Moody's A+
Property Values $1.674 billion
2008 BUDGET
II
CITY OF HOPKINS
ORGANIZATION STRUCTURE
The home rule charter of the City was adopted on December 2, 1947 and serves as the basis for the government operations of the City. The City utilizes the
council-manager forrn of municipal government. The City Council is comprised of the mayor and four council members. The mayor and the council members are
elected at large. The council members serve a four-year term and the mayor serves a two-year term. The city manager of the City is the chief administrative
officer of the City. The city manager and the city attorney are selected by the City Council and serve an indefinite term. The city manager controls and directs the
administration of the City's affairs and therefore, supervises all departments and divisions of the City, The city attorney provides legal and prosecution services
for the City, City boards and commissions serve in an advisory capacity to the City Council.
The City is managed through seven departments, each with a department head who reports to the city manager. In addition to the departments the city manager
oversees the administration, human resources and management information functions. A description of each of the departments is included in this document.
Within each department are several programs. A description of each program, its objectives and budgets are presented in this document.
The City utilizes several corn missions to advise. prioritize or implement various city issues or projects throughout the year. These commissions are comprised of
volunteer citizens and an appointed staff member as a liaison. The Charter commission reviews the city charter for appropriateness and also recommends
changes to the charter. They meet annually or more often as needed. The Human Rights commission meets monthly and they promote equality and fairness
within the community. The Zoning and Planning commission meets monthly and reviews and recommends zoning applications, changes to zoning ordinances
and recommends possible future economic development for the City. The Park board meets monthly to review park and recreation programs use and
recommends future programs and development for parks.
There are also several internal committees comprised of department heads and employees to assist in the management of City operations, These include the
Labor Management committee, Employee Management committee, Safety committee Wellness Committee and Police Review committee.
ORGANIZATION GOALS
Long-range goals for the City are:
o Continually enhance partnerships with citizens.
o Inspire citizen leadership.
o Educate and involve residents.
o Communicate openly and effectively.
o Be responsive.
o Be fiscally responsible.
o Provide quality customer service that is:
./ Responsive to the needs of the community,
./ Innovative.
./ Accessible.
2008 BUDGET
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CITY OF HOPKINS
Short-term goals are reviewed bi-annuaily by City Council and staff. The discussion begins with the global environment and ends with prioritizing goals for the
near future. Below are the short-term goals for the City and some strategies to implement them.
2007-08 GOALS AND OBJECTIVE
Goal I - To Improve Communications and Marketing Efforts to
Residents, Developers and Businesses
Action 1 Think Hopkins - Implement the City-wide Branding and
Marketing Campaign as a partnership with the HBCA and
Hopkins Marketing Committee
Action 2 City Website: 2007 Redesign planned. Explore more E-
Government capabilities.
Action 3 Monthly Newsletter- Hopkins Highlights: Continue to be a
well-received publication delivered to every household
Action 4 Coilaboration with the official city newspaper (Sun'Sailor) -
regular city columns
Action 5 Enhance the promotion of city events (Raspberry Festival,
Mainstreet Days, and Heritage Celebration)
Action 6 Conduct a City-Wide survey
Action 7 Produce a Printed City Annual Report
Action 8 Implement "Action Center" customer service/complaint
tracking software
Action 9 Continue conducting Annual Citizen Academies and Alumni
Events
Action 10 Comprehensive Plan Update/Revision as a Community
Building Tool
Action 11 Research the Construction of a Message Board at the
Hopkins Pavilion
Goal II - Provide and Nurture Growth of Employees and the City
Council
Action 1
Action 2
City Council and Board/Commission Orientation
Explore a City Council Training/Feedback system
Goal II - Provide and Nurture Growth of Employees and the City
Council (continued)
Action 3 Research conducting a city-wide Volunteer and Board
recognition event
Action 4
Action 5
Action 6
Action 7
Monitor the new employee evaluation system
Initiate an Employee Academy
Reinvigorate the Tuition Reimbursement program
Implement a City-wide employee training program
Goal III - Enhance the Budget Process and Increase the Education
and Understanding of City Finances
Action 1 Continue with a new budget process whereby department
presentations and work sessions are begun after
department budgets are submitted and evaluated
Action 2 Conduct a detailed analysis of all city fees
Action 3 Research the Possibility of Conducting a Budget "Boot
Camp"
Action 4 Entire Newsletter devoted to the budget
Action 5 Feature Newspaper article on the budget
Action 6 Restart and/or Reinvigorate the Bricks and Benches
Programs
Goal IV - Improve the Quality of Life in Hopkins
Facilitate RedeveloDment throuQhout the Citv
Action 1 Downtown Luther property: Work with a developer on a
mixed use redevelopment
Action 2 Block 64: Work with a developer on a mixed use
redevelopment project
2008 BUDGET
13
Goal IV - Improve the Quality of Life in Hopkins (continued)
CITY OF HOPKINS
Goal V- Provide and Nurture Citizen Growth and Development
Action 3 Excelsior Crossings: Coordinate efforts to conduct
redevelopment on the site with Opus Northwest, LLC (office
project)
Action 4 Shady Oak Road: Coordinate efforts with Hennepin County
and the City of Minnetonka to implement a plan or the future
redevelopment along the Shady Oak Road Corridor
Action 5 Hopkins Dodge Site: Work with potential developer on a
redevelopment of this site.
Action 6 East End Study Implementation
Action 7 Continue with the Nurturing Our Retired Citizens (NORC)
Project
Action 8 Implement a Hopkins Police Chaplaincy Program
Action g Pursue an upgraded and enhanced Code Enforcement and
Rental Licensing Program
Action 10 Continue with the Blake Road Corridor Initiatives
Action 11 Sanitary Sewer Infiow and Infiltration Program
Action 12 Partnership with the Minnesota Pollution Control Agency
(MPCA) for Remediation of the Hopkins Closed Landfill
Action 13 Partnership with the Three Rivers Park District for the
planned Depot Improvements
Action 14 Enhancement of the City/Regional Trail System (Signage)
Action 15 Research City/Regional Transportation System (Hop-a-
Ride, Met Transit) to be assured it is meeting resident
needs.
Action 16 Research Downtown Safety Enhancements (Improved
Lighting, Ramp Cameras)
Action 17 Neighborhood Park Initiative. Park Board will partner with
neighborhoods and neighborhood associations regarding
the improvement and enhancement of neighborhood parks
Action 1
Neighborhood Association Growth and Development.
Research methods to enhance and promote city
neighborhood associations. Possibilities include potentially
providing training and technical assistance.
Research the implementation of a Citizen Emergency
Response Team (CERT) Program
Strengthen efforts to involve residents from minority
populations in City activities/issues (Blake Corridor,
Human Rights Commission)
Research methods to increase city volunteerism
Action 2
Action 3
Action 4
Goal VI - Meet with groups/organizations to talk about mutual areas
of interest
Action 1 Meeting with the Neighborhood Association
Presidents/Representatives
Action 2 Faith Community Network
Action 3 Meeting with the Hopkins School District and School Board
Action 4 Meeting with Legislative representatives (Establish a
legislative platform/agenda)
Action 5 Meeting with HAMA (Hopkins Apartment Managers
Association)
Action 6 Meeting with the Business Community (HBCA)
Action 7 Meeting with Metropolitan Council Representatives
Action 8 Meeting with Hennepin County Commissioners
Action g Meeting with City Service Clubs
Action 10 Meeting with the City of Edina Council (U.S. Women's Open
2008, Recreation Programs)
Action 11 Meeting with the City of St. Louis Park Council
Action 12 Meetings with the City of Minnetonka Council (Shady Oak
Road)
2008 BUDGET
14
CITY OF HOPKINS
FINANCIAL MANAGEMENT AND POLICIES
The City of Hopkins Finance Department is responsible for maintaining the accounting system and monitoring compliance with the budgetary controls and
financial policies established by the City Manager and City Council. Following is an overview of relevant financial management practices. policies and
year-end reporting,
BASIS OF ACCOUNTING
The accounting system provides for a complete, self-balancing account group for each fund of the City, Accounting records are maintained on the
modified accrual basis for City funds. The exception is the proprietary funds, which are on full accrual. The modified accrual basis of accounting
recognizes revenues to the degree that they are available to finance expenditures of the fiscal period. Similarly, debt service payments and a number of
specific accrued liabilities are only recognized as expenditures when payment is due because it is only at that time that they normally are liquidated with
expendable available financial resources. The budgetary basis of accounting is the same basis of accounting used to prepare the City's financial
statements as included in the City's Comprehensive Annual Financial Report at the fund statement level.
COMPREHENSIVE ANNUAL FINANCIAL REPORT {CAFRl
The City implemented Governmental Accounting Standards Board (GAS B) Statement No. 34 for the year ending December 31, 2003. The statement
also requires the City to utilize the economic resources measurement focus as well as the accrual basis of accounting,
The City operates on a calendar fiscal year and reports its year-end financial position in a Comprehensive Annual Financial Report (CAFR), prepared by
the City's Finance staff. Copies of the 2007 CAFR will be available to the public upon completion in June 2008 and a summary of the results will be
published in the official newspaper.
The 2007 CAFR will be audited by the independent auditing firm of LarsonAllen, LLP to insure accuracy and compliance with federal and state laws and
regulations. State law provides that the City may arrange for an examination of its books, records, accounts and affairs, or any part thereof, by the State
Auditor or by Certified Public Accountants. It has been a long-standing policy of the City to provide for a complete annual audit of the City records by
independent Certified Public Accountants.
The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement of Excellence in Financial
Reporting to the City of Hopkins for its CAFR for the fiscal year ended December 31, 2006, The Certificate of Achievement is a prestigious national
award recognizing conformance with the highest standards for preparation of state and local government financial reports.
CAPITAL IMPROVEMENT PROGRAM POLICY
The City will develop a multi-year plan for capital improvements and update it annually. The five-year budget capital improvement will be approved and
incorporated into the operating budgets. The following year's budget will be adopted with the year after that on a cycle consistent with the operating
budgets.
The City will identify the estimated cost and potential funding sources for each capital project proposal before it is submitted to the Council for approval
and that process will determine the most cost effective financing method for the proposed project. The City will make all capital improvements in
accordance with the adopted capital improvement program or as amended by the City Council. Capital purchases not otherwise funded through an
approved budget shall require City Council approval. The City will maintain all its assets at a level adequate to protect the City's and its citizen's capital
investment and to minimize future maintenance and replacement costs.
2008 BUDGET
15
CITY OF HOPKINS
EQUIPMENT REPLACEMENT PLAN POLICY
The City will develop a multi-year plan for equipment replacement and update it annually. The five-year budget equipment replacement plan will be
approved and incorporated into the operating budgets. The following year's budget will be adopted with the year after that on a cycle consistent with the
operating budgets.
The City will identify the estimated cost and potentiai funding sources for each equipment proposal before it is submitted to the Council for approval and
that process will determine the most cost effective financing method for the proposed equipment purchase, New pieces of equipment not previously in
the equipment replacement plan must first be financed through the departmental budget and will be placed in the equipment replacement plan the year
following the purchase. The City will make all equipment purchases in accordance with the adopted equipment replacement plan or as amended by the
City Council. Equipment purchases not otherwise funded through an approved budget shall require City Council approval.
The City will maintain all its equipment assets at a level adequate to protect the City's and its citizen's capital investment and to minimize future
maintenance and replacement costs.
BUDGETARY AND FINANCIAL CONTROL POLICIES
A. The council shall have full authority over the financial affairs of the City.
B. City manager shall control and direct the administration of the City's affairs.
C. The manager shall prepare the budget annually and submit it to the council and be responsible for its administration after adoption.
D. The manager will prepare and submit to the council at the end of the fiscal year a complete report on the finances and administrative activities of the
City for the preceding year; and keep the council advised of the financial condition and future needs of the City,
E. The annual budget shall provide a complete financial plan for the budget year by fund.
F. The council shall levy the taxes necessary to meet the requirements of the budget for the ensuing fiscal year.
G, The city manager shall be the chief purchasing agent of the City,
H. The City will maintain an investment policy that invests available funds to the maximum extent possible, at the highest rates obtainable at the time of
investment, in conformance with the legal and administrative guidelines. Any money in any fund belonging to the City, or any branch thereof, may be
invested by the city manager according to policies adopted by the City Council.
1. The city manager shall be the chief accounting officer of the City and shall submit to the council a statement each month containing information
relative to the finances of the City as the council may require. Each year the city manager shall submit a report to the council, no later than June 30,
covering the entire financial operations of the City for the past year. This report shall follow the style and form, as far as practicable, prescribed for
annual City financial reports and copies will be made available to interested parties.
BUDGET CONTROLS
Budgets are financial plans for future events. The budget document is the result of months of work and planning and includes proposed revenues and
expenditures for 52 separate funds. These funds are grouped into five major categories. They are:
o General Fund
o Special Revenue Funds
o Enterprise Funds
o Internal Service Fund
o General Debt Service Funds
2008 BUDGET
16
CITY OF HOPKINS
Budgets are complete financial plans for the future by fund, showing all proposed expenditures and estimates of all anticipated revenues. The council
may include or exclude at its discretion any fund, except the general fund. The budget shall be submitted to the council at a regular council meeting, in a
manner prescribed by state statute, not less than 30 days prior to final approval. The budget is a public record open to public inspection. The council
shall hold a public hearing on the budget and it shall make such changes therein as it deems necessary and adopt the budget by resolution.
It has been City policy to annually approve a balanced General Fund budget. A balanced budget is a budget in which expenditures are equal to income.
Other City funds mayor may not have a balanced budget depending on when funding is received for specific expenditure needs. For example a grant
may be budgeted for an expenditure that may overlap years. Thus all revenues would be in one year and the expenditures would be in multiple years.
Budgets are estimates and may be amended under the following guidelines.
PREPARATION OF THE ANNUAL BUDGET - The annual budget shall provide a complete financial plan for the budget year by fund, showing all
proposed expenditures and estimates of all anticipated revenues applicable to proposed expenditures and any other information the council may require
or the city manager might deem desirable. In parallel columns shall be shown the amounts, if any, granted and expended under similar heads for the
past two complete fiscal years and, as current as possible, for the immediate past fiscal year. The council may include or exclude at its discretion any
fund, except the general fund. The budget shall be submitted to the council at a regular council meeting, in a manner prescribed by state statute, not less
than 30 days prior to final approval. It shall be a public record open to public inspection by anyone and the city manager shall cause sufficient copies
thereof to be prepared for distribution to the mayor, members of the council and interested persons.
ADOPTION OF THE BUDGET - The council shall hold a public hearing on the budget and it shall make such changes therein as it deems necessary and
adopt the budget by Resolution.
ENFORCEMENT OF THE BUDGET - Except as set forth in Section 7.16, the city manager or the City Council shall not approve any expenditure
uncovered by the budget. The City Council may approve expenditures uncovered by the budget if there is sufficient unexpended balance left after
deducting the total past expenditures and the sum of all outstanding bills, orders and encumbrances. No employee of the City shall place any orders or
make any purchases except for the purpose and to the amounts authorized in the budget. Except as in this Charter otherwise provided, any obligations
incurred by any person in the employ of the City for any purpose not authorized in the budget or for any amount in excess of the amount therein
authorized shall be a personal obligation upon the person incurring the expenditure.
ALTERATIONS IN THE BUDGET - Except as set forth in Section 7.16, after the budget shall have been duly adopted, the council shall not have power to
increase the amounts therein fixed, whether by the insertion of new items or otherwise, beyond the estimated revenues, unless the actual receipts shall
exceed such estimates, and in that event not beyond such actual receipts, The sums fixed in the budget are appropriated at the beginning of the fiscal
year for the several purposes named therein. The council may reduce salaries or the sums appropriated for any other purpose, or authorize the transfer
of sums from unexpended balances to other purposes.
Budgets are adopted by fund and are appropriated for several purposes. The council may reduce appropriations within any fund and re-appropriate those
funds within the same fund for other purposes. The council may also increase appropriations if actual receipts exceed budgeted revenues. The increase
in appropriations cannot exceed the excess in budgeted revenues. The budget, as presented in this document, is developed for each program within a
department. For example, the Finance department is made up of several programs including Benefit Administration, Payroll, Utility Billing, etc... For
management purposes, the sum of the program expenditures may not exceed the total budget for the specific department. For legal purposes, the
2008 BUDGET
17
CITY OF HOPKINS
general fund total expenditures cannot exceed the total general fund appropriation. The council must budget for the general fund but budgets for all other
funds are at their discretion.
Budgets are adopted on a basis consistent with generally accepted accounting principles and are defined on the same basis of accounting described
below. Annually appropriated budgets are legally adopted for the general fund, Budgeted amounts are reported as originally adopted, or as amended by
the City Council. Budgeted expenditure appropriations lapse at year-end, Unexpended or supplementary appropriations can be carried forward if
approved by the City Council. Encumbrances represent purchase commitments. Encumbrances outstanding at year-end are reported as reservations of
fund balances and the budgets associated with them are carried forward to the next year.
The City follows the procedures below in establishing the budget.
1. The city manager submits to the City Council a proposed operating budget for the fiscal year commencing the following January 1. The operating
budget includes proposed expenditures and the estimated revenues for the general fund, specified special revenue funds requested by City Council,
enterprise funds, internal service funds and debt service funds. Capital project funds for the City are not budgeted annually but are included in the
Capital Improvement Plan approved by the City Council. Capita' projects are approved by the City Council on a per project basis,
2. Public hearings are conducted to obtain taxpayer comments.
3. The general fund budget is enacted through passage of a resolution.
BUDGET CALENDAR
May 8 Meet with Council to set parameters and goals for 2008 budget process
June 11 Distribute budget worksheets to departments
June 28 Departmental budgets to be completed and returned to finance
July 10 - July 14 Finance reviews and compiles budget summary
July 17 - July 21 City Manager & Finance to meet with departments to review budgets
July 31, Aug 14, 28 Council work sessions to review budgets
September 4 City Council adopts preliminary levy and budget
September 6 Proposed 2008 budget and levy certified to Hennepin
September/October/November Special Revenue & Enterprise budgets presented to Council for review and approval
December 3 Truth in Taxation public hearing
December 18 Final budget approval and tax levy certification
December 28 Final 2008 levy certification to Hennepin County
2008 BUDGET
18
CITY OF HOPKINS
INTERNAL CONTROLS
In developing and altering the City's accounting system, consideration is given to the adequacy of internal accounting controls. These controls are
designed to provide reasonable, but not absolute, assurance regarding the safeguarding of assets against loss from unauthorized use of disposition and
the reliability of financial records for preparing financial statements and maintaining accountability for assets. the concept of reasonable assurance
recognizes the cost of a control should not exceed the benefits likely to be derived, and the evaluation of costs and the benefits requires estimates and
judgments by management. All internal control evaluations occur within the above framework. We believe the City's internal accounting controls
adequately safeguard assets and provide reasonable assurance of proper recording of financial transactions.
CASH MANAGEMENT
The investment portfolio of the City is designed to attain an average rate of return regularly exceeding the average return on three month US Treasury
Bills, while seeking to augment returns above this threshold consistent with budgetary cycles, economic conditions, risk limitations, and prudent
investment principles. Portfolio diversification is considered so that investments are not concentrated in one institution, in one type of investment, or
purchased from one dealer. Pursuant to this policy, cash temporarily idle during the year was invested in those investments authorized by law
RISK MANAGEMENT
The City has an informal risk management policy, the purpose of which is to maintain the integrity and financial stability of the City, protect its employees
from injury, and reduce overall costs of operations. The City has insurance coverage through the League of Minnesota Cities Insurance Trust (LMCIT) to
ensure City property, contractors and miscellaneous equipment, crime, employee performance bonds, autos and general liability. General liability
coverage amounts to $1,000,000 per occurrence (and aggregate), with a $20,000 per occurrence, $40,000 aggregate deductible.
DEBT
The City may issue debt for its Permanent Revolving fund, which pays for any improvement in which part of the cost of the improvement is to be
assessed against the benefiting properties. The City may also issue revenue bonds that are paid back directly from revenue sources other than debt
levies. Finally the City may submit to voters the proposition of issuing debt for any public purpose not prohibited by law, and issue the debt upon a
favorable majority vote. The City will keep the total maturity length of general obligation bonds below 25 years. Net general obligation debt (as defined
above) will not exceed 2% of the estimated full market value of taxable property in the City.
The City may issue emergency bonds to pay for extraordinary expenditures or to cover a shortfall in revenues for budgeted expenditures. Emergency
bonds must mature within ten years of issuance. One tenth of the amount is to be levied the first year following issuance and one tenth every year there
after for ten years.
2008 BUDGET
19
CITY OF HOPKINS
FUND STRUCTURE
The accounting system maintains a standard fund structure for a typical Minnesota city government. Following is a description of the funds included that
are subject to appropriation, for which financial plans and budget appropriations are prepared annually. These funds are the General, Special Revenue,
Debt Service, Capital Projects and Enterprise.
General Fund
The General Fund accounts for all financial transactions not properly accounted for in any other fund, including most of the basic governmental services,
The expenditures from the General Fund account for the majority of primary services provided by the City in the areas of public safety, parks and public
works, recreation, planning, engineering and general government.
Special Revenue Funds
This type of fund accounts for services and expenditures where revenue is restricted for a designated purpose. The City maintains nineteen Special
Revenue Funds. There are eighteen budgeted Special Revenue Funds.
. Chemical Assessment Team Fund - grant funds received from the state restricted for the operation of the Chemical Assessment Team.
. Economic Development Fund - revenue sources include interest on loans, taxes, development fees that are used for expenditures relating to
housing and redevelopment projects throughout the city.
. Real Estate Purchases and Sales Fund - revenue sources include variance fees of city property to be used to improve city infrastructure.
. Tax Increment Funds (8) - tax increment revenues for housing and economic redevelopment projects throughout the city.
. Paratransit Fund - local grant and rider fees used to support local transit services.
. Housing Rehabilitation Fund - interest on loans provided to local businesses and homeowners to improve enhance property.
. Parking Fund - parking permits and parking violation fees help support the maintenance of the cities current parking lots and ramps.
. Section 8 Housing Fund - HUD rental assistant program.
. Cable TV Fund - franchise fee for cable TV supports cable and communications efforts of the city.
. Depot Coffee House Fund - grants, leases and concession revenues support a local teen center and coffee house.
. Art Center Fund - leases, state aids, contributions and program sales support the Hopkins Center for the Arts, which is a community-based
center with theater and art at its base.
Some of the Special Revenue Funds do not require an annual financial plan because of the nature of the type of revenue and expenditure. Expenditures
are authorized on an individual basis.
. Hennepin County CDBG Fund - block grant funds used for housing and infrastructure improvements
Debt Service Funds
Debt service funds account for the accumulation of resources for the payment of general long-term debt principal, interest, and related costs. The City
maintains individual debt service funds for each bond issue. The City has established annual financial plans for all general obligation bond funds, which is
shown in total as the GO Debt Service Funds.
2008 BUDGET
20
CITY OF HOPKINS
Capital Proiect Funds
Capital project funds account for the acquisition and construction of major capital facilities and equipment (except those financed by proprietary funds).
This includes expenditures relating to capital projects and large capital outlay purchases, The City has four budgeted funds in this category:
. Park Improvement Fund - development and improvement of City parks. Revenue is primarily from park development fees paid by
developers.
. State Aid Construction Fund - revenue from state aid to assist with maintenance and construction of state aid streets throughout the city.
. Capital Improvement Fund - transfers from other funds to cover future improvements or maintenance of city facilities and infrastructure.
. Permanent Improvement Revolving Fund - bonds issued to fund reconstruction and maintenance of residential streets throughout the city.
Enterprise Funds
Enterprise funds account for our business-type activities. These activities provide services where most of the costs are recovered through user fees and
charges. The City has five Enterprise funds.
. Water Utility Fund - water utility fees based on water usage, which covers the expense of distributing water and maintaining the water system
infrastructure.
. Sewer Utility Fund - sewer utility fees based on water usage, which covers the expense of disposing of sewer products and maintaining the
sewer system infrastructure.
. Refuse Utility Fund - refuse fee based on size of refuse container, which covers the expense of disposing of refuse products.
. Storm Sewer Utility Fund - storm sewer utility fee based on non-permeable surface of property for commercial or a fixed rate for residential
properties, which covers the expense of maintaining the storm sewer infrastructure throughout the city.
. Pavilion/Ice Arena Fund - rental fees for ice or space, which covers the operating costs of running the facility.
Internal Service Funds
Internal Service Funds are used to account for the financing of goods and services provided by one department to other departments of the City on a cost
reimbursement basis. The City has three Internal Service Funds and no budgets are prepared for these funds,
. Equipment Replacement - revenues derived from leases of large equipment to all departments. Revenues are used to cover the cost of
replacing equipment in the future. Lease payments are budgeted in the individual funds and transferred to the Equipment Replacement Fund
monthly,
. Employee Benefits - to account for compensated absences of non-enterprise employees
. Insurance Risk - accounts for the dividends received from the insurance company for low insurance claims and costs, which is used to cover
the deductible for any losses.
2008 BUDGET
21
CITY OF HOPKINS
Authorized Staffing Levels
Full-Time and Permanent Part-Time Positions
2004 2005 2006 2007 2008
Authorized Authorized Authorized Authorized Authorized
Administrative Services 3.53 5.55 5.55 5.15 5.05
Finance 4.30 4.60 4.60 4.60 4,60
Municipal Building .85 1.40 1.45 1.45 1.45
Community Services 9.74 8,9 8.9 9.48 8.85
Police 39.00 37.50 38.50 39.40 39.45
Fire ,90 1.20 1.20 1.20 1.20
Public Works 20.00 19.50 18.60 18.59 18.60
Skate Park - - .05 .05 .05
Activity Center 2.55 4.10 4.10 4.00 3.30
Planning & Community 1.20 1.20 1.20 1.20 1.15
. . General Fund Total - 82.07 83,95 . - .84,15 85.12 83.70
Economic Development 2.40 1.60 1.60 1.60 1,78
Para-Transit .20 .20 .20 .20 ,20
Housing Rehabilitation .65 .70 .70 .70 .85
Parking 1.20 2.00 2.00 1.00 1.00
Section 8 1.40 1.40 1.40 1.35 0
Cable .07 .05 .05 .10 .10
Depot Coffee House 1.08 1.93 - .05 1.00
Art Center 3.72 4.22 4.05 4,05 4.05
Special Revenue Fund Total - - 10.72 . 12,10 - ..- 10.00" . --- 9:05 8.98-
.
Water 3.56 3.24 3.25 3.25 3.76
Sanitary Sewer 3.23 3.55 3.56 3.56 4.07
Refuse 3.89 4.15 4,08 4.08 4,09
Storm Sewer .47 .47 .46 .46 .46
Pavilion/Ice Arena 2.44 2.44 2,90 2.72 2.87
Housing & Redevelopment 1.90 1.90 2.40 2.45 2.05
Totall:coprietary Funds .-15.:,!9 15.75 - 16,65 .16.52 17,30 --
- .
Total All 108.28 111.80 110.80 110.69 109.98
2008 BUDGET
22
CITY OF HOPKINS
This matrix shows the relationship between functional units and funds.
Administration of Fund
General Public Community Community
Operatin!l Fund Government Finance Police Fire Works Development Services Recreation
General Fund X X X X X X X X
Special Revenue Funds
Economic Development X
Para Transit X
Housing Rehabilitation X
Parking X
Cable TV X
Depot Coffee House X
Art Center X
Enterprise Funds
Water X
Sewer X
Refuse X
Storm Sewer X
Pavilion X
Housin!l & Redevelopment X
2008 BUDGET
23
CITY OF HOPKINS
2008 BUDGET SUMMARY -ALL FUNDS
I{EVENUES AI'I'I{OI'IUATIONS
2008 2007 Dillcn.'lcc % age 2008 2007 Difference % ngc
GENERAL FUND GENlmAL FUND
Properly Taxes $ 7,869,380 $ 7,557,758 $ 3 11,622 4.1% Council $ 80,382 $ 90,632 $ (10250) -113%
Inlcrgovcmmcnlal 438,510 436.010 2,500 0.6% Administrative Services 423,565 413,125 10,440 25%
Licenses, Pcnnits & Fines 643,670 649,000 (5,330) -o.S% Finance 171,342 167,226 4,116 2.5%
Interest Earnings i07,907 109,949 (2,042) -1.9"10 Lcgul 126,625 126,625
Charges for Services 207,500 209,800 (2,300) -1.1% Municipal Building 301,837 304,960 (3,123) -1.0%
Miscellaneous 15,200 17,250 (2,050) -11.9"10 Community Services 823,714 7X7,292 36,422 4.6%
Franch isc Fees 290,000 290,000 Police 4,079,523 3,883,348 196,175 5.1%
Fire 757,337 732.897 24,440 33%
Public Works 2,017,671 1,953,606 64,065 33%
RCLTcation 527,039 526.192 847 0.2%
Planning 112,132 117,864 (5,732) .4.9%
Unallocated 151.000 166.000 (15,000) -9.0%
$ 9,572,167 $ 9,269,767 $ 302,400 3,3% $ 9,572,167 $ 9,269,767 $ 302,400 33%
SPECIAL REVENUE FUNDS SI'ECIAL I{EVENUE FUNDS
Chemical Asses. Team $ 45,000 $ 45,000 Chemical Assess. Tcam $ 45.000 $ 45,000
Economic Development 55,000 40,000 15,000 37.5% Economic Development 262.168 686,893 (424,725) ~1.R%
Real Estate Sales 5,800 5,800 Real Estale Sales
Para trans it 128,604 116,923 i I ,681 10.0% Paratrans it 128,604 116,923 11,681 10.0%
Housing Rehabilitation 30,100 28,100 2.000 7.1% I-lousing Rehabilitation 78,358 86,503 (8,145) -9.4%
Parking 92,500 101,500 (9,000) -8.9"10 Park ing 105,008 108,004 (2,996) -2.8%
Section 8 113,000 (113,000) -100,0% Section 8 114,999 (114,999) -100.0%
Cable Franchise 162,000 156.500 5,500 3.5% Cable Franchise 168,825 175,099 (6,274) -3.6%
Depot ColTee House 104.000 107,700 (3,700) -3.4% Depot Coffee House 114,222 99,865 14,357 14.4%
A rt Center 685,918 485,290 200,628 41.3% Art Center 660,670 437,116 223.054 51.1%
Tax Increment Financing 3.111.500 4,1 67.400 ( 1.055.9(0) -25.3% Tax Increment Financing 4,984.458 6.518.431 (1,533,973) -235%
$ 4,420.422 $ 5,367,213 $ (946,791 ) -17.6% $ 6,547,313 $ 8,388,833 $ (1,841,520) -22.0%
2008 BUDGET
24
CITY OF HOPKINS
REVENUES AI'I'I{OI'IUATIONS
2008 2007 Diffcrroce % age 2008 2007 Difference % age
I'ROPRIETARY FUNDS I'ROI'IUETARY FUNDS
Equipment Replacement $ 357,125 $ 342,125 15.000 4.4%, Equipment Repla(l)melll $ 427,189 $ 342,723 84,466 24,6%
Water 1,269,800 1,068,600 201,200 18.8% Waler 1,149,306 1,136,824 12,482 1.1%
San ilary Sewer 1.631,500 1,479,900 151.600 10.2% San itary Sewer 2.022,311 2,042.319 (20,008) -1.0%
Refuse 749,200 735,700 13,500 1,&"1o Relitse 870,737 809,759 60,978 75%
Storm Sewer 748,900 748,900 Storm Sewer 465,044 488,409 (23,365) -4.8%
Pavilion/Ice Arena 346.300 460.781 (114,481 ) -24.8%, Pavilion/Ice Arena 391,495 395.445 (3,950) -1.0%
$ 5.102,825 $ 4,836,006 $ 266,819 5.5% $ 5,326,082 $ 5,215,479 $ 110.603 2.1%
I>EIlT SERVICE FUNDS DEIlT SERVICE FUNDS
Property Taxes 1,282,000 1,207,000 75,000 6.2% l30nd Principal $ 1.705,000 $ 1,610,000 95,000 5.9%
Special Fees 672,460 672,460 Bond Inta'cst 1,078,408 1,109,033 (30,625) -2.8%
Interest Earnings 39,900 36,100 3,800 10.5% Service Charges 8,857 6,950 1,907 27.4%
Operating Transfer In 885,119 869.219 15,900 1,8% Transfer out - #DIVIO!
$ 2,879,479 $ 2,784,779 $ 94,700 3.4% $ 2,792,265 $ 2,725,983 66,282 2.4%
TolalRevenues
$ 21,974,893 $ 22,257,765 $
(282,872) -1.3%
Tutlll Appl'oprillliulls $ 24,237,827 $ 25,600,062 $ (1,362,235) -53%
Use of Equity 01'
Funu Balance
2,262,934
3,342,297
(1,079,363) -32.3%
TOTAL SOURCES
24,237,827 $ 25,600,062 $ (1.362,235) .5,3%
TOTAL USES
24,237,827 $ 25,600,062 $ (1,362,235) -53%
2008 BUDGET
25
CITY OF HOPKINS
APPROVED BUDGET SUMMARY - ALL FUNDS
REVENUE SUMMARY
The total budget represents planned or anticipated revenues for all funds, excluding unbudgeted special revenue funds and capital project funds. The
amount of the annual total anticipated revenues fluctuates up or down from year to year, depending on special projects and grants which may occur
during the plan budget period. The budget provides guidelines to staff for City operations.
One purpose of the budget is to communicate the financial plans for the City and its allocation of resources. The budgeted revenues for all funds total
$21,949,961. The largest source of revenue by category is property taxes of $9,904,380 comprising 46% of total revenues. Property taxes are levied to
support the general fund activities, help pay debt and provide tax increment redevelopment funding sources. Successful tax increment projects have
helped create a larger tax base for the City. Currently the City is collecting tax increment revenues from several districts to payoff redevelopment notes,
redevelopment bonds and help in future redevelopment costs of properties within certain districts. Levy limits re-instated in 2004 were removed once
again in 2005 and to date have not been re-instated thereby giving the City the flexibility for meeting citizen's requests for sustained services.
Property Taxes
Intergovernmental Revenue
9,500,000
9,000.000
8,500,000
8,000,000
7,500,000
7,000,000
6,500,000
6,000,000
-
=---
-
~
1,400.000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
o
2004
2005
2006
2007
2008
2004
2005
2006
2007
2008
The Cily or Ilopkins lost over $1.8 million in state aids during the state budgel deficits 01"2003 and 2004. As stale aids were
reduced. property taxes were increased to provide sullicicnt funding to meet service needs ot"thc community. In addition. voter
approved debt was added in 2002 and 2003 lo rund the new lire stalion, public works lacilily addition and police stalion
remodeling projects.
2008 BUDGET
26
CITY OF HOPKINS
Intergovernmental revenues total $986,314 or 4.5% of the City's revenues. The City currently receives $50,000 in Local Government Aid that supports the
Hopkins Center for the Arts. Other forms of intergovernmental revenues received are police and fire aid, chemical assessment grants, PERA aid, fire
grants, Community Development Block Grant funds and other miscellaneous state grants.
Utility fees for water, sewer, refuse and storm sewer account for $4,237,299 of the
City's revenue or 1 g%. In 2007 a utility master plan was completed for the water,
sewer and storm sewer funds looking at anticipated revenues, expenditures and
planned capital improvements. The rate structure for each fund was then adjusted to
meet those needs. Beginning in 2008 and going forward rates will be adjusted as set
forth in the utility master plan. In doing so revenues should be adequate to meet the
future need of those systems. In 2009 an analysis of the Refuse fund will be done
and rates adjusted if they do not continue to meet operational and capital needs.
,-
Charges for Services
1,700,000
1,500,000
.
~-=
-/
1,300,000
1,100,000
900,000
2003 2004
2006
2007 J
2005
Utility Fees
4,400,000
4,200,000
4,000,000
3,800,000
3,600,000
3,400,000
3,200,000
3,000,000
2004
2005
2006
2007
2008
Charges for services, other than utilities are $1,222,723 or 5.5% of the
City's revenues. The City charges for plan reviews, special police or fire
services, parking permits for city parking facilities, facility rental,
concessions and ice time. Included in charges for services is $287,125,
which is charged to the general and special revenue funds for equipment
replacement. A large portion of the charges for services include plan
review fees from building permits and due to the economic downturn the
budget for 2008 was set conservatively. While there is still potential
commercial re-development we did not want to rely on that income when
setting the 2008 budget.
27
2008 BUDGET
CITY OF HOPKINS
Special Assessments
700,000
Special Assessments and Special Assessment Fees for housing projects are
$672,460 or 3% of City revenues. Special Assessments are levied for street,
sidewalk and alley. water, sewer or storm sewer improvements that benefit
private property. Special Assessment fees are assessed every year to the
specific housing properties that benefited from the development projects.
These projects allowed the City to improve the value of the housing stock in
severa/town home and condominium developments. Special assessment
revenues fluctuate with the number and amount of assessable projects.
.
.
.
.
.
600,000
500,000
L
2004
2005
2006
2007
2008
Permits, licenses and fines are $692,700 or 3% of revenues. Permit revenues are dependant on the economy and on future development of the City. In
2007 permit revenues increased due to a major commercial development and most likely will return to normal/evels for 2008. In addition to the franchise
fee collected on cable television, a franchise fee on electric and gas utilities was implemented in 2004 to help offset the loss of state aids. It impacts
residential properties by $1 per month on each of their electric and gas utility bills. The rate progresses higher for multiple dwellings and commercial
properties. Total franchise fees collected in 2008 will be about $440,000 or 2% of City revenues.
License, Permits & Fines
Franchise Fees
l
900,000
850,000
800,000
750,000
700,000
650,000
600,000
550,000
500,000
480,000
460,000
440,000
420,000
400,000
380,000
360,000
~:/Z
iI~
2004
2005
2006
2007
2008
2004
2005
2006
2007
2008
2008 BUDGET
28
CITY OF HOPKINS
Total Revenues - All Funds
35,000,000
30,000,000
25,000,000
20,000,000
15,000,000
10,000,000
5,000,000
o
Total 2008 budgeted revenues decreased from 2007 actual revenues. In
2007 two debt issues were sold totaling over $13 million. When the debt
is removed from total revenues 2008 revenues would actually increase by
5% from the previous year the majority of the increase coming from utility
rates that were adjusted in 2008.
2004
2005
2006
2007
2008
Shown to the right is a chart showing the trends of three of our major revenue
sources. Taxes include both property taxes and tax increments which has shown
fluctuations due to decertification of several tax increment districts within the city.
Intergovernmental revenues fluctuate according to state aid programs and the
amount of funds the city is eligible for.
$16.000.000
$14.000.000
$12,000,000
$10,000,000
$8.000,000
$6,000.000
$4,000,000
$2,000,000
$0
Shown on the following page is a chart showing the relationship between all revenue sources.
Major Revenue Trends
r- -
~ -
r-
- - - - -
f-- - -
- - - - - ~ - - - -
f- -
- - - -
- - - ~ - -
- - - - -
- - - - - -
2004 2005 2006 2007 2008
o Utility Olarge~
o Intergoverrrentall
o Taxes
2008 BUDGET
29
CITY OF HOPKINS
2008 Budgeted Revenues
Other Sources
14% ~
~
Charges for Services _________
7%
Interest ___________
2% ~
license, Permits &
Fees
3%
\
Property Tax
/" 46%
~ Special Assess. Fees
3%
Intergovermental
4%
2008 BUDGET
30
CITY OF HOPKINS
APPROPRIATION SUMMARY
Appropriations for all funds total $21,432,407. This is more than anticipated revenues for 2008. The deficit of $2,325,366 will come from designated fund
balance in the Tax Increment Financing funds and the Economic Development Fund.
The largest source of appropriations by category is employee salaries and benefits at $9,179,862. Employee salary and benefits make up 43% of the
City's annual appropriation. In 2008, employee salary and benefits increased by 4,5% due to negotiated salary increases and increases in health and
pension benefits.
Materials, supplies and services make up 27% of appropriations at $5,790,612. This amount represents a 3.6% increase over last year's budget. The
increase is due to various economic development projects that staff is currently working with developers on, fuel products, heating and electricity,
insurance and general infiationary increases, The costs in this category comprise of consulting, professional services, office and general supplies,
disposal costs, expenditure reimbursements and general operating costs.
Capital outlay and improvements can fluctuate substantially every year. In 2008, the appropriated amount is $2, 148,409 or 10% of total appropriations.
Anticipated capital costs on a development project related to developer incentives make up the majority of budgeted capital appropriations. In addition
the City allocates equipment replacement costs to its general and special revenue funds to ensure that resources are available for replacement of
equipment when scheduled or necessary. The charges for equipment replacement are recorded in the materials supplies and services categories as
they do not directly relate to specific capital outlay expenditures but rather the cost of using city assets.
Debt service appropriations in 2008 decreased 1.5% as payments on bonds decrease the outstanding balance. Total appropriations for 2008 are
$2,792,265 or 15% of appropriations. Another 5% of appropriations are for depreciation of property and equipment.
The six largest programs of the City in 2008 account for 70% of the appropriations budget and are as follows:
Tax Increment Finance
Police
Debt Service
Sanitary Sewer
Public Works
Water
$5.0 million
4.0 million
2.7 million
2,0 million
2.0 million
1.1 million
2008 BUDGET
31
CITY OF HOPKINS
1
I
2008 Budgeted Appropriations
By Category
Debt
12%
General
Government
9%
Utilities
19%
Public Safely
20%
Equipment
Replacement"", \
2% '\
"
~ Public Works
9%
<I't
;~" ~
Tax Increment I
Financing
20%
,
\ Community
L Development
2%
Recreation
7%
I
2008 BUDGET
32
CITY OF HOPKINS
2008 Budgeted Appropriations
Debt
15%\
Capital Outlay"/
10%
Depreciation
5%
Materials, Supplies &
Services
27%
Salaries & Benefits
43%
2008 BUDGET
33
CITY OF HOPKINS
REVENUES-ALL FUNDS
COMPARATIVE ANALYSIS BY SOURCE
ADOPTED
2004 2005 2006 2007 2008
SOURCE ACTUAL ACTUAL ACTUAL ACTUAL BUDGET
Current Revenues
PROPERTY TAX $ 7,702,582 $ 7,764,934 $ 8, II 0,325 $ 8,420,323 $ 8,914,380
TAX INCREMENT 2,206.679 970,846 990,775 1,056,021 990,000
SPECIAL ASSESSMENTS 666,00 I 670,118 677,768 666,259 672,460
LICENSE, PERMITS & FINES 753,960 702,564 627,043 868,724 677,370
INTERGOVERNMENTAL REVENUE 1,331,443 1,144,682 1,103,926 956,543 986,314
CHARGES FOR CURRENT SERVICES 1,266,301 1,501,288 1,511,245 1,529,868 1,222,723
INTEREST ON INVESTMENTS 370,690 329,931 623,927 608,381 389,465
UTILITY SERVICE CHARGES 3,323,720 3,590,821 3,866,133 3,867,366 4,237,299
FRANCHISE FEES 398,158 458,972 449,645 469,563 440,000
OTHER REVENUES 268,153 372,967 705,252 270,386 372,829
TOTAL CURRENT REVENUES $ 18,287,687 $ 17,507,123 $ 18,666,039 $ 18,713,434 $ 18,902,840
Other Fin:lDcinl: Sources 2.594,787 5,117,753 2.147,434 13,985,000 3,047,121
TOTAL REVENUES $ 20,882,474 $ 22,624,876 $ 20,813,473 $ 32,698,434 $ 21,949,961
Less: Inter-Fund Transfers 2,594,787 1,736,993 2,147,434 2,175.385 3,047.121
TOTAL REVENUES $ 18,287,687 $ 20,887,883 $ 18,666,039 $ 30,523,049 $ 18,902,840
2008 BUDGET
34
ml
CITY OF HOPKINS
EXPENIHTURES/EXPENSES - ALL FUNDS
COMPARATIVE ANALYSIS BY OB.IECTIVE
ADOPTED
2004 2005 2006 2007 2008
OBJECTIVE ACTUAL ACTUAL ACTUAL ACTUAL BUDGET
Current lexpenditures/Expenses
SALARIES AND EMPLOYEE BENEFITS $ 7,996,710 $ 8,119,120 $ 8,277,657 $ 8.28 I ,048 $ 9,179,862
MATERIALS, SUPPLIES AND SERVICES 4,496,543 4,916,977 5,097,543 4,919,967 5,790,612
CAPITAL OUTLAY 288,712 264,710 78,376 78,345 2,148,409
DEPRECIATION 1,219,597 903,194 861,748 1,180,429 I, I 07,000
DEBT REPAYMENT 3,951,582 3,654,654 2,838,153 6,687,726 3,206,524
TOTAL $ 17,953,144 $ ] 7,858,655 $ 17,153,477 $ 21,147,515 $ 21,432,407
Other Financinl: Uses 2,381.568 1,553,267 3.114,684 3,956,077 2,842.920
TOTAL EXPENDITURES $ 20,334,712 $ 19,411,922 $ 20,268,161 $ 25, I 03,592 $ 24,275,327
Excess (deficiency) of Revenues and Other
Financinl: Sources over (under)
Expenditures and Other Financinl: Uses 547,762 3,212,954 545,312 7,594,842 (2,325,366)
Fund Balance and Equity - January I 33,705,340 34,253, I 02 37,466,056 38.0 II ,368 45,606,210
Fund Balance and Equity - December 3 I 34.253, I 02 37,466,056 38,0 t 1,368 45,606,210 43,280,844
2008 BUDGET
35
CITY OF HOPKINS
The growth in tax capacity from 2002 thru 2008 refiects overall increased market value of property in Hopkins from redevelopment. In 2002 the affects of
the changes implemented by the state on property classifications is evident. Although market values in Hopkins rose by 10% in 2002, the tax capacity
dropped over $5 million dollars. Below depicts tax capacity value over the last twelve years.
I
Tax Capacity History (in thousands)
-
- - -
r
- - - - - - - - - - -
- - - - - - - - - - - -
- - - - - - - - - - -
23,000
20,000
17,000
14,000
11,000
8,000
5,000.
Oj6} OjOj'O 0j0j0j r;::,\:)\:) r;::,\:)" r;::,\:)'1" r;::,\:)"J r;::,d" r;::,\:)'0 r;::,\:)'O r;::,~ r;::,\:)'O
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
As the graph depicts, the tax capacity in Hopkins had remained pretty
level through 2000. However market values continued to rise every
year. The leveling of tax capacity is primarily caused by restructuring
of the tax classifications and rates by the state. In 2002, tax capacity
decreased substantially due to drastic changes in property
classification rates by the state. Without further adjustments by the
state, the tax capacity is projected to continue steady growth into the
future.
City of Hopkins Taxable Market Values
$1,200,000,000
-
-
~y..y..".,.......... .-. -...-,~.-. ..
-+-Commercial
-+-Industrial
- Residential
- -l'tJartments
L
I $1,000,000,000
$800,000,000
$600,000,000
$400,000.000
$200,000,000
L
$0
",'>
~
<f'''
"
"o,<f'
SOl" r5'''' r5''>
<fl ']; '];
s-
<fl
The City of Hopkins is experiencing steady growth in its residential property
values. One goal of the city council is to preserve the current housing stock and
promote housing growth. The graph above depicts the achievement of this goal.
The housing stock has grown in Hopkins and the market value of the residential
properties has grown substantially. Commercial, Industrial and Apartment
properties have also experienced increases in market value.
The City's levy is allocated against the tax base along with the levies for the school district, county and miscellaneous government entities. An average
home in Hopkins in 2008 is valued at $225,000. Total taxes of $2,708 on an average home in Hopkins helps pay for all governmental services.
2008 BUDGET
36
j
CITY OF HOPKINS
Citv I'rollcrtv Tax Lcvv
$90
$80
$70
$60
$50
$40
$30
$20
$10
$0 .
2001
- 1
200!! MOllthlv I'rnllcrtv TllX Cost
Counci I
Administrative Services
Finance
Legal
Municipal Building
Community Services
Police
Fire
Public Works
Recreation
Activity Center
Plmming and Community Development
U nail ocaled
Debt
Debt on Facility Project
Monthly Cost for City Services
(avcr:u!c home)
$0.67
$3.55
$1.42
$0.14
$2.51
$2.92
$31.00
$5.35
$15.90
$1.82
$2,00
$0,90
$0,09
$3.43
$7.31
$79.00
As depicted above, the cities monthly service costs have risen, Historically, the monthly cost increases have been slight. In 2002, 2003 and 2004
however, we experience increases of $13, $g and $9 a month respectively, for property tax supported city service costs. The larger than average
increases in monthly costs are due primarily for two reasons. In 2002 the state changed the property tax structure, causing the City portion of property
taxes to go up substantially. In 2003, the City levied $550,000 for the new facilities that was approved for construction in 2003. In 2004, the property
owner is seeing increases in property taxes for the completion of the facility project. In 2005 due to the decertification of three lax increment districts
additional tax capacity became available, thereby lowering property taxes for the average taxpayer.
City of Hopkins Monthly Property Tax
Service Cost for an Average Home
2002
2003
2004
2005
2006
2007
2000
A residential property owner in Hopkins will experience a $5 per month decrease in property taxes in 2008 due to the slight growth in the city's tax
capacity.
2008 BUDGET
37
I
CITY OF HOPKINS
City Levy - By Purpose (Net of Credits)
2008 2007
General Fund $7,825,565 $7,516,943 4.1% increase
Debt 1,282,000 1,207,000 6.2% decrease
PERA 11,815 11,815 0% no change
Capital 75,000 50,000 50% increase
Monthlv Service Costs
City of Hopkins Average Monthly Service Costs (average home):
In 2008 thc City continucd its propcrly tax Icvy lor thc purposc of
funding the dcbt for thc construction ofthc ncw firc station, rcplacing
thc public works storagc facility and rcmodeling thc policc station.
2005 was thc first full year ofthc franchisc fee on elcctric and gas
bills. Watcr, and scwcr rales wcrc incrcascd, stonn scwcr and rcfusc
ratcs rcmain at 2006 Icvcls.
2008 2007
City Property Taxes $72lmo $841mo
Water - Consumption
5,000 a month $8/mo $ 7/mo
$1.65/1000 gal.
Sewer - Consumption $13/mo $12/mo
5,000 a month
$2.70/1000 gal.
Refuse and Recycling $17/mo $17/mo
Storm Sewer $ 4.50/mo $ 4.50/mo
Franchise Fee $2/mo $2/mo
Total $116.50/mo $126.50/mo
7.9% decrease overall
Special revenue funds, which experience changes in 2008, include Economic Development, Cable, Tax Increment Financing, Depot Coffee House, and
Art Center funds. The activities in the Economic Development and Tax Increment Funds encompass redevelopment and development of the City of
Hopkins. Projects currently underway include the Opus Office redevelopment for the Cargill Corporation and two condo/retail development projects. All
projects are redevelopment of blighted areas with new businesses and/or housing. The expenditures follow the goals of continued redevelopment to
expand the tax base in Hopkins. Both the Economic Development fund and the Cable fund support the Art Center with an operating transfer to help pay
for promoting, advertising and debt at the Art Center. The Depot Coffee House Fund changed operations in 2006 no longer operating the coffee house
portion of the business. By focusing on the teen center aspect the goals of the program can be better met. The coffee house operations are now done
by an independent operator, which has resulted in greater efficiencies and cost savings within that fund.
2008 BUDGET
38
CITY OF HOPKINS
City tax capacity rates of 45.392% result in payments of $949 annually or approximately $79 per month for the average homeowner. Net property tax
costs by program, was developed by crediting related revenues against appropriate programs expenditures.
Net monthly property tax costs for program budgets
Policc Protection Streets & Park Maintenance Facilities Debt
$31.00 $15.90 $7.31
Fire Protection Council & Administration - Othcr Debt
$5.35 $4.31 $3.43
Assessing, Inspections & Building Maintenance Activity Center
City Clerk $2.51 $2.00
$2.92
I I
I I
Recreation Finance Planning & Zoning Legal
$1.82 $1.42 $0.90 $0.14
The City's overall net levy increase before tax credits is 4.41 %. The general fund gross levy increased from 2007 to 2008 by 4.1 % or $308,622. The debt
levy increased from 2007 to 2008 by $75,000 due to a new debt issue for street improvements. The total levy increase for 2008 is $388,622
2008 BUDGET
39
CITY OF HOPKINS
PRINell' A L TAXI' AYERS
Percentage
Tax ofTolal Tax
Amount of
Estimatcd
Tax City
Rcccivcs
Taxnavcr
Tvnc of Busincss
Canacitv Canacitv
Supcr Valu Groccry Warchouscs 1,038,000 6.17%$ 375,949 Shown to the left are the main
St. Thcrcsc Apartmcnts/ Assistcd Living 318,125 1.89% 157,392 taxpayers in the City of Hopkins
Dukc Rcalty Orricc/Warchouscs 292,500 1.74% 105,939 and their percentage of total tax
Ramsgatc Apartmcnts Apartmcnts 235,413 1.40% 116,471 capacity. The largest taxpayer
comprises less than 6.5% of total
Auburn North Townhouscs 150,663 0.90% 74,541 tax revenues and the next largest
Grecnficld (Phasc I) Apartmcnts 143,288 0,85% 70,892 taxpayer comprises less than
2%. The city has a diverse and
Wests ide Villagc Apartments 131,178 0.78% 64,688 stable tax base, which provides
Grecnticld (Phasc II) Apartmcnts 129,663 0.77% 64,151 the city with assurance that tax
revenues will remain stable
Roscwood Wcst Apartmcnts 124,138 0.74% 61,417 against the loss of a significant
Creekwood Eslates Apartments 120,588 0.72% 59,66] taxpayer.
Knollwood Towcrs West Apartmcnts 112,538 0.67% 55,678
Atlas Cold Storagc Warchousc 110,490 0.66% 40,407
Hopkins Plaza Apartments Apartments 107,852 0,64% 53,360
Brentwood Apartmcnts/Townhomcs 100,213 0.60% 49,580
Hopkins Busincss Ccntcr Bank/Oflice 98,450 0.59% 35,657
Plantation Apartments Apartmcnts 94,413 0.56% 46,711
Oak Ridgc Country Club Golf Coursc 94,230 0.56% 34,461
Planncd Inv 97- I Hopkins LLC Bank/Office 91,250 0.54% 33,371
Hopkins Villagc Apartmcnts Apartments 87,867 0.52% 43,313
Gateway Foods Oflice/Warchousc 85,250 0.51% 31,177
2008 BUDGET
40
CITY OF HOPKINS
Fund Balance
Fund Balance is the result of accumulated excess revenues over expenditures over past years. The City incorporates fund balance goals to meet its
short and long-term needs. Fund balance goals are established by staff and council, to provide for cash flow needs, capital purchases, emergency
contingency and other special needs identified. Most funds are projected to exceed the fund balance goals established by staff.
The general fund will add about $150,000 to its fund balance in 2007. This is the result of revenues exceeding budgeted goals in the areas of licenses,
additional grants received that were not expected when the budget was prepared, and conservative staff spending in 2007. The general fund is currently
slightly short of its fund balance goal of 50% and is at 47% of expenditures. This is the result of increasing budget needs that are rising faster than the
general fund reserves. At the end of 2006 council made a decision to transfer $150,000 to the Capital Improvement Fund and $100,000 to the Equipment
Replacement Fund to provide for additional resources to meet funding goals of those funds. This reduced the growth in the general fund for 2006.
Similar transfers are not expected for 2007.
The Economic Development fund will use approximately $207,168 of its fund balance to pay for normal operations to administer housing and business
redevelopments in Hopkins. The HRA levy was established for in 2002 to help fund operating costs to promote development efforts within the city. Due
to property tax increases the council eliminated the HRA levy temporarily and added a portion of this levy back in 2005 with continued increases in 2006
and beyond, Without a levy for this fund the normal operating costs to administer housing and redevelopment in Hopkins would absorb all the funds
available to assist with redevelopment projects. The Economic Development fund continues to meet its' fund balance goals.
The Housing Rehab fund will continue to use fund balance for normal operations. Fund balance use will continue into the future. This fund will need
another source of funding by 2016. This fund dropped below its fund balance goals in 2005.
The Parking fund will use a small portion of its fund balance for operations and approximately $10,000 for ramp maintenance. The city will need to
increase parking fees by approximately 10% every other year or there will not be enough funds to maintain the parking lots and cover operations.
Currently this fund is slightly above its fund balance goals.
The Cable TV fund continues to support the advertising and promotion of the Art Center. In 2004, the full-time position supporting the communications
activity for the city was eliminated. The city has retained a part-time web and newsletter editor. Given these changes this fund should continue well into
the future. The council and staff continue to work hard at relieving the Art Center promotional activity expense burden from the cable fund, Currently this
fund exceeds its fund balance goals.
The Depot Coffee House after several years struggling financially evaluated its goals and mission and decided to outsource the coffee house portion of
the operations to a private operator. This allowed the board to focus on the teen center mission thereby receiving grant funds to fulfill its mission. The
Depot Coffee House in 2006 met its fund balance goals and anticipates this continuing into the future.
The Art Center has yet to meet its fund balance goals due to the amount of debt as a result of building the facility in the mid-1990's. The Art Center has
long-term lease arrangements with a theater company, the school district and an arts group that fund operations. It also receives $50,000 annually in
state aids along with supporting transfers from the Economic Development and Cable TV funds. The Arts Center is working to retire its debt but is
several years away from its targeted fund balance,
Tax Increment fund balance may be used to retire tax increment debt early. Currently all tax increment funds meet their combined fund balance goals.
2008 BUDGET
41
CITY OF HOPKINS
2008 FUNI> BAlANCE I'ROJECTIONS
Projected 20(~ Projectoo Amount
Rc~;omml..TldcJ BL'ginning Olallgcs in ^vJ.ilahlc l()r Amount
FUN llalan", Fund Balance Fund Balam..'c Appropriation RCSLT\'\:d
GENERAL FUND
I\pprrnimatcly 50% orl~ud~tcd Expcndilurcs $ 4,7K6,084 $ 4,47(,293 $ $ 4.210,477 $ 265.8\ (,
CII EM ICAL ASSESSMENT
(....ull must be spent in orucrlo he rcimhll'~d
ECONOMIC DEVELOI'MENT
Maintain h~lthy Jund balance 10 enable future 2,500,000 2,987,410 (207,168) 2, 780,242
ocvclq)lTIcnl project... forlhc cily.
ImAL II.STA TE I'URCIIASES AND SALES 40,000 92,062 5,800 97,X62
I'ARATRANSIT BUDG"-T
('rants and r3fCS dl not uswlly covcrcnLirc costs.
Supported by the gCIll,,'f"Jllund.
HOUSING REHABILITATION 1.(1)0,000 82(,624 (42,258) 673,533 110,833
Maintain hculthy lund halance to continue supperL of
Il.lusing rclnbilila1ion (()flhc city.
PARKING 250,000 250, 986 (12,508) 238.478
Maintain fund balanlX to continue maintcnan.:corparking
Illcililics and supf'X>rt th.; cnlOrCCl11Cnl of parking.
SECI'ION 8 40,000 99,088 99,088
tvtainlain minimum to cmtinucsccliol1 S huu~ng progrJ.m.
CAIlLE TV 310,000 395,752 (6.825) 388,927
Maintain lund ba!anl.:c lo n;p]:.ICl.:l.:ommunications
cquipment and SJpport c()JnmunicaLions.
DEI'OTCOFFEE HOlJSE 40,000 119,099 ( 10,222) 108,877
Build fund balanec li.lr carita! impro\Cml.:nts
ART CENTER OI'ERATIONS 80,000 ( 800,(22) 25.248 (775,374)
BuilJ Jund balancc Ibr capital impro\Clllcnls
TAX INCREMENTS I.mo,ooo 170,765 264.816 435.581
f\t1aintwn healthy lund balancc to continue suppa:.t of
l.'Xi'i(i~ debt, rny-a.'i-yru-!,)(l notcsanJ projcCls..
2008 BUDGET
42
I
_J
Debt Overview
CITY OF HOPKINS
The City of Hopkins has been conservative in its debt issuance practices and holds Standard and Poor's' AA- and Moody's A+ G,O. debt ratings, The
City's total outstanding debt on December 31,2007, was $38,405,000 of which $9,550,000 was advance refunded with Capital Improvement Plan Bonds
(CIP). After reducing the outstanding debt by the amount supported by utilities, special fees and funds in escrow for bonds that were advance refunded,
the per capita debt is $755.
The total debt principal and interest due in 2008 is $4,305,644, of which $1,282,000 is raised through direct tax levy. The remaining principal and interest
is paid with escrow funds, direct fees, utility fees, tax increments, and special assessments. As depicted in the graph below debt service requirements
remain at a constant level untii 2013 when the advance refunded issue is called and then decrease for the next eleven years. The requirements drop to
2,409,767 in 2014 and to $1,353,296 in 2023. The ability to retire 69% of the City's debt in the next ten years is a major strength, The City is anticipating
issuing new debt in 2009 for street improvements made in the years 2008 and 2009.
The graph below illustrates the retirement of debt in years 2008 through 2024.
$10,000,000
$9,000,000
$8,000,000
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1 ,000 ,000
$0
L
Debt Maturities - All Debt
"
-
--
- -
--
- -
-
- "
Minnesota State law limits the amount
of G.O. debt for any municipality to 2%
of market value, estimated to be
$1,674,198,800 in 2008. This
limitation provides reasonable
assurance of the municipality's ability
to pay. The legal debt limit for
Hopkins is $33,483,976; projected
debt subject to the legal limit for
Hopkins is $13,135,000.
200820092010201120122013201420152016201720182019 2020 2021 2022 2023 2024
2008 BUDGET
43
CITY OF HOPKINS
OUTSTANI>ING I>EBT ANI> PURPOSE
2007A
200713
2005A
2005A
200513
200513
2003
2003
2002A
200213
2002
2001
2001
2001
2000
1999A
I 99913
1999C
19990
1995
Gcncral Obligation Capital Improvcmcnt Plan Bonds
Gcncral Obligation Improvcmcnt13onds
Gcncral Obligation Tax Incrcmcnt Rcfunding
Gcncral Obligation Tax Incrcmcnt Rcfunding
Taxablc Gencral Obligation
Taxablc Gcncral Obligation
Gcncral Obligation Storm Scwcr
Public Facilities Lcasc Revcnuc Bonds
Improvcment Rcvolving Bonds
Gcncral Obligation Tax Incrcmcnt Bonds
Public Facilitics Lcasc Rcvenuc Bonds
General Obligation Rcfunding - Park Bonds 19930
Gcneral Obligation Rclunding - Improvement
Gencral Obligation Rcfunding- Storm Scwcr 1993B
Watcr Revenuc Bonds
Firc Station & Public Works Storagc Facility
Strcctlmprovcmcnts
Oaks of Mainstrcet Rcdcvclopment
County Road 3 Improvcmcnts Phasc I
Westbrookc Patio Homcs Improvemcnts
Oaks of Mainstrcct Rcdcvclopment
Storm Scwcr Rcplaccmcnt
Police Station Expansiun and Remodcling
Street Improvcments
County Road 3 Improvcmcnts Phasc II
Fire Station & Public Works Storagc Facility
Park Improvcmcnts
Strect Improvcmcnts
Storm Scwcr Rcplacemcnt
Paint Watcr Towers & Implcmcnt Radio
Read Mctcrs
Vallcy Vicw Homcs Improvcmcnts
Wcstbrookc Patio Homcs Improvcmcnts
Storm Scwcr Rcplaccmcnt
Strcct Improvcmcnts
Mcadow Crcck Condominium Improvcmcnts
$ 9,920,000
$ 1,955,000
$ 505,000
$ 960,000
$ 1,250,000
$ 355,000
$ 1,065,000
$ 2,685,000
$ 625,000
$ 2,115,000
$ 9,550,000
$ 530,000
$ 130,000
$ 655,000
$ 1,270,000
$ I, I 90,000
$ 2, I 00,000
$ 915,000
$ 300,000
$ 330,000
$38,405,000
Taxable Housing Improvcment
Taxablc Improvcmcnt Area Bonds
Storm Scwer Rcvcnuc Bonds
Improvcment Rcvolving Bonds
Housing Improvcmcnt Area Bonds
Total Outstanding I>cbl I>ecember 31, 2007
2008 BUDGET
44
CITY OF HOPKINS
SCHEDULE OF DEBT SERVICE REQUIREMENTS - ALL FUNIlS
Total Tax Increment Bonds Special Assmnl Bonds Revenue Bonds Housing Fcc Bonds G.O Bonds Revcnue G,Q Bonds
Princinal Interest Princinal Interest Prineinal Interest Princinal Interest Princinal Interest Princinal Interest Princinal Inleresl
2008 2,625,000 1,680,644 360,000 152,087 320,000 114,941 495,000 162,201 310,000 307,338 545,000 536,318 595,000 407,759
2009 2,670,000 i,594,271 375,000 139,184 360,000 104,552 505,000 141,851 255,000 290,635 565,000 518,828 610,000 399,22i
2010 2,730,000 1,486,178 385,000 125,449 375,000 89,315 530,000 120,976 240,000 276,050 580,000 499,285 620,000 375,103
2011 2,715,000 1,370,186 405,000 110,691 285,000 75,751 320,000 101,705 480,000 253,160 605.000 478,148 620,000 350,731
2012 2,450,000 i,258,295 405,000 95,588 295,000 64,080 330,000 86,131 270,000 229,141 625,000 455,331 525,000 328,024
2013 9,240,000 978,823 210,000 84,263 290,000 52,123 350,000 69,683 435,000 206,795 7,405,000 259,436 550,000 306,524
2014 1,695,000 714,767 215,000 76,119 200,000 41,863 370,000 52,118 195,000 187,490 145,000 73,054 570.000 284,124
2015 2,055,000 627,985 220,000 67,583 210,000 33.150 390,000 33,344 495,000 165,759 145,000 68,070 595,000 260,080
2016 1,515,000 545,092 240,000 58,360 215,000 24,119 65,000 22,534 220,000 143,076 155,000 62,742 620,000 234,261
2017 1,800,000 467,606 135,000 50,533 225,000 14,769 70,000 20,153 565,000 i 17,819 160,000 56,953 645,000 207,380
2018 1,530,000 388,838 i 40.000 44,413 235,000 4,994 70,000 17,598 245,000 91,728 165,000 50,776 675,000 179,330
2019 1,580,000 313,809 150,000 37,813 75,000 14,878 485,000 66,808 170,000 44,200 700,000 150,111
2020 1,260,000 244,492 155,000 30,681 80,000 11,893 115,000 45,039 180,000 37,155 730,000 119,724
2021 1,755,000 169,549 170,000 22,750 80,000 8,733 560,000 20,478 185,000 29,717 760,000 87,871
2022 1,260,000 95,272 180,000 14,000 85,000 5,411 195,000 21,830 800,000 54,031
2023 1,315,000 38,296 190,000 4,750 90,000 1,845 200,000 13,435 835.000 18,266
2024 210,000 4,568 210,000 4,568
$ 38,405,000 $ 11,978.670 $ 3.935,000 $ 1,114,260 $ 3,010,000 $ 619,657 S 3.905,000 S 871.051 S 4,870,000 $ 2,401,315 $ 12,235.000 $ 3.209.846 S 10.450,000 S 3,762,540
2008 BUDGET
45
CITY OF HOPKINS
Through the visioning process the City has discovered that there are many community needs that the City of Hopkins must meet. The future debt
capacity will allow the City to issue debt to provide for our community's needs and desires while keeping property taxes reasonable.
$9,000,000
$8,000,000
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
Principal and Interest Debt Obligations
$0
-. --
- --'0-.
- Tax Increment
-- -Special Asses.
; - Re\€nue
,
- -G.O.
--
,
~ / \
\"
--~ -
.
- -
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
J
Principal and interest payments for the City are projected to stay fairly level into the future.
2008 BUDGET
46
CITY OF HOPKINS
CAPITAL EXPENDITURES
Capital Improvement Plan
The Capital Improvement Plan (CIP) is a five-year schedule or plan for capita' improvement expenditures in excess of $10,000 and having a useful life of
five or more years. The Capital Improvement Plan process begins with departments editing and updating existing plans from previous years and adding
or deleting projects. Once this is completed, finance does an analysis of funding requirements and any related prioritization is done by the city manager.
The analysis includes a review of projected working capital amounts available for the projects, any operating cost adjustments as a result of the
improvement and the impact of future funding needs is determined, The mayor and council then use the compiled information in the CIP along with the
results of public discussion, to determine which projects are to proceed and exactly how they will be funded.
2008 Capital Improvement Projects
Buildino Improvements - Scheduled for 2008 are improvements to City Hall which will include boiler upgrade study and additions along with lobby and
front entrance improvements. The lobby and front entrance are outdated and proposed improvements will add to the esthetics of city hall and be more
welcoming to visitors. The operational impact of city hall improvements will be greater efficiencies in the receptionists work area and decreased
maintenance costs of the front entrance. Additional improvements are being made to two other city owned facilities. The Activity Center windows have
needed replacement for a couple of years due to seals leaking and windows fogging. New windows will make the building more energy efficient. The
existing wood gym floor at the Activity Center was last completely refinished in 1995. The floor has been recoated about 10 times and the added coats of
finish are now starting to peel off due to age and thickness. This project calls for sanding down the floor to bare wood and restriping the lines. The gym
at the Activity Center provides a significant source of income from rentals and a quality facility will ensure the rentals continue. At the Hopkins Center for
the Arts we will be completing phase 11 of the carpet replacement. Community rooms and hallways are scheduled with this phase.
Parks - Scheduled for 2008 is installation of a community message sign at the Pavilion that will be used to promote Pavilion activities and community
events. In Central Park the tennis courts are 28 years old and annual maintenance has become excessive. The blacktop courts will be replaced,
recoated and restriped. In Valley Park the existing fixtures are old and energy inefficient. The poles are deteriorated and the direct bury underground
wiring is old and causing ground faults. The existing fixtures, poles and wiring will be replaced. All these improvements enhance our recreational
facilities. Operational impacts include reduced energy and maintenance costs in all facilities.
Utilities -Inciuded in the CIP for 2008 is the Nine Mile Creek bank stabilization project, replacement of the 51h St culvert, pond maintenance and habitat
enhancement. The creek banks are eroding and will soon threaten the adjacent park trail and Westbrooke Way street pavement. Significant
improvements were last done in 1999. Built up sedimentation has decreased storm water holding capacity causing overflow of sediment into Nine Mile
Creek watershed system. Significant improvements are schedules for the water system as well. Plans are to upgrade well no. 1, install an emergency
generator in well no. 1, install emergency generator hookups at wells no. 5 and 6. place dehumidifiers at the Elmo Plant, perform coating inspection at the
Moline/Black underground tank and continue replacing hydrants. Operational impacts are reduced maintenance costs within the utility funds.
Street & Pavement Manaoement - A funding and implementation plan for repair and maintenance of Hopkins roadways exists. Needs are identified and
funded through State Aids, special assessments, utilities, tax increments and annual levies. This program identifies the most opportune time to repair
streets. In 2008 the City anticipates spending approximately $1,560,000 on street improvements. In addition to the City's share of costs, other
government agencies will contribute approximately $750,000 towards street improvements in Hopkins. A proactive pavement management and
infrastructure improvement program aids in keeping public works maintenance costs to a reasonable level and as a result of the city's program,
maintenance costs have remained relatively stable over the last five years.
2008 BUDGET
47
1.---
PROJECT TITLE
City Hall- Building Improvements
Activity Center - Building Improvements
Hopkins Art Center
Pavil ion Ice Arena
Central Park
Valley Park
Municipa State Aid Road Improvements
Storm Drainage System Maintenance
5th St Culvert Repla::ement
Water System Mantenance
CITY OF HOPKINS
CAPITAL IMPROVEMENT PROJECTS FOR 2008
2008
$118,000
$18,200
$15,000
$35,000
$50,000
$35,000
$1,560,000
$2,165,000
$550,000
$314,700
$4,860,900
City hall boiler upgrade study and additions, lobby and front entrance
upgrades
Window replacement ard gym floor refinish
Carpet replacement in community rooms and hallway (phase II)
Install community message sign
Tennis courts - remove and replace blacktop surfaces
Replace park outdoor lighting fixtures, poles and wiring
Minnetonka Mills Road from 5th Avenue N to Herman Terrace.
2nd St NE from Herman Terrace to Blake Road - mill and overlay; 5th St S
from 11th Ave S to Corporate Limits - reconstruction
Nine Mile Creek bank stabilization, 5th St S Culvert, pond construction,
habitat enhancement
Replace Nine Mile Creek corrugated metal culvert pipes under 5th St S with
precast box culvert.
Well NO.1 upgrade; Well NO.1 emergency generator; Well NO.5 & 6
emergency generator hookups; dehumidifiers at Elmo Plant; Moline/Black
tank coating inspection; water map; hydrant replacement program.
The projects described above are planned for 2008. The complete Capital Improvement Plan (CIP) is five years. Both of the CIP and Equipment
Replacement Plan (ERP) described on the following page assist the City with budgeting.
2008 BUDGET
48
CITY OF HOPKINS
2007 Equipment Replacement Plan
In addition to the CIP, the City also completes an Equipment Replacement Plan (ERP). The ERP is a twenty-year forecast and a five-year plan of
equipment needs within the City. In is intended to inform the Council and citizens of the major equipment needs on the horizon. The first year of the plan
becomes an adopted equipment budget and relates to the operating budget of the equipment replacement fund, which is approved on an annual basis.
The remaining nineteen years represent an estimate of equipment needs and funding capabilities of the City. Funding requirements vary from year to
year. In order to maintain a fairly consistent levy each year, the twenty-year schedule is projected with a 3% inflation factor for operating expenses and a
yearly average dollar capital expenditure of $737,700. Revenues for the ERP are derived from charges to the departments that use the equipment and
are based on the equipment needs of the various departments over the twenty-year period.
The following items are in the 2008 ERP and have been approved for purchase in 2008.
PROJECT llTLE
2008
$2,400
$55,340
$900.000
City Hall Copier
Computer Replacemenls & Upgrades
Rre Department - Aerial Ladder Truck
Rre Department - Breathing Apparatus
$36,000
Police Patrol Vehicles & Sergeants Vehicles
$61 ,400
Police Administrative Vehicle
Police - Tactical Ballistic Vests
$25,600
$20.000
Public Works - 4x4 1/2-ton truck
Public Works - High pressure vehicle washer
Public Works/Refuse - Swap Loader
$23,300
$5,800
$76,000
Water Department - Air Compressor
Council Chamber C<meras and Control System
$23,100
$5,000
$1,233,940
Annual lease on large copier - 5-year lease
Replacement and/or upgrades of staff computers, printers and scanners
Replacement of current aerial truck. Due to new standards we are unable
to refurbish 1he current truck which is in need of repairs and upgrades.
OSHA requires self contained breathing apparatus to be WJrn by
firefighters when WJrklng in hazaroous or oxygen defICient condrtions.
Plans are to upgrade the current units with rapid escape valves at a cost of
$900 each for 40 units.
Marked patrol cars used by patrol officers to resend to calls. enforce traffic
laws and perfa-m general patrol duties
Police administrative and detective vehicle
Tactical ballistic vests are WJrn by all HEAT members. These vests offer a
higher level of protection against weapon assaults.
Replacement of pickup truck used by public works.
Replacement of 12-year old equipment
Single axle wrth side rail system used to swap between various boxes and
bodies. Util ized by public works and refuse departments
Purchase of portable air compressor used for various pieces of equipment
Studio equipment, lighting and cameras fa- meeting cable casts.
2008 BUDGET
49
CITY OF HOPKINS
2008 Other Budgeted Capital Expenditures
Along with the Capital Improvement and Equipment Replacement Plans the city has the following capital items budgeted in the operating budgets of the
General and Special Revenue Funds. The first year an item is requested it must be funded within the department making the request. Once the item
has been funded it will be placed in the ERP for future replacement. All construction related capital items are always placed in the CIP regardless of the
funding source. Items with a value of $1 ,000 or greater are defined as capital expenditures within the Genera' and Special Revenue Funds. Items with a
value of $5,000 or more will be placed in the ERP for future replacement once funded by the department making the request. The exception is capital
items in the Chemical Assessment Team Special Revenue Fund, which is fully funded by State of Minnesota HazMat grant dollars.
The following capital items have been budgeted in the Generai and Special Revenue Funds for 2008.
PROJECT TITLE
General Fund
Mmicipal Building - Building
Records Management
Police - Heat Team Equipment
Public Works - Equipment Services
Special Revenue Funds
Parking Fund
Depot Coffee House Fund
Arts Center
2008
$10,612
$8,000
$5,147
$8,000
$10,000
$2,500
$24,150
$68,409
Tile in police report room, install 3-ton A1C for server room,
miscellaneous items
Filing system for Community Services Dept
Sound supressors for M-4/M-16 weapons
Two roll around tool boxes
Parking ramp improvements
Office fumiture and equipment
Information desk, computer and printer; remodel room 205 into
two person office, computer for new employee
Total budgeted capital items from all funding sources totals $6.163,249 for 2008.
2008 BUDGET
50
CITY OF HOPKINS
GENERAL FUND BUDGET PROJECTIONS
Approved
2007 2008 2009 2010 2011 2012
SOURCE Prqjectcd Budget Budget Budgct Budget Budgct
Olrrent Revennes
Propcrty l~lX $ 7,205,655 $ 7,602,380 $ 7,840,000 $ 8,105,000 $ 8,360,000 $ 8,647,000
IntcroovcI11mcntal Rcvenues 694,549 643,670 640,000 650,000 670,000 670,000
b
Liccnsc, PCI111its and Fincs 848,202 705,510 705,000 705,000 710,000 710,000
hwcstmcnt Eamings 138,393 107,907 110,000 115,000 120,000 123,000
Chru'ges lor Currcnt Scrvices 292,622 207,500 210,000 2 I 5,000 225,000 235,000
Othcr Rcvcnuc 21,521 15,200 15,000 15,000 20,000 25,000
Fmnchisc Fcc 288,904 290,000 290,000 290,000 2~.000 290,000
Total I~evenucs 9,489,846 9,572,167 9,810,000 10,095,000 10,395,000 10)00,000
Current Expenses
Salaries and Employcc Bcnclits 7,218,732 7,292,652 7,460,000 7,675,000 7,905,000 8,140,000
Matcrials, Supplics and Scrvices 2,075,494 2,232,756 2,295,000 2,360,000 2,430,000 2,500,000
Capital Outlay 31,174 31,759 40,000 45,000 45,000 45,000
Total 9,325,400 9,557,167 9,795,000 10,080,000 10,380,000 10,685,000
Othcr Fimmcing Uses 2,252 15,000 15,000 15,000 15,000 15,000
Tltal Expenditnres 9,327,652 9,572,167 9,810,000 10,095,000 10,395,000 10,700,000
Chruloc in Fund Balancc 162,194
b
Fund Balancc $ 5,320,185 $ 5,320,185 $ 5,320,185 $ 5,320,185 $ 5,320,185 $ 5,320,185
2008 BUDGET
51
CITY OF HOPKINS
General Fund
Property tax revenue is the amount needed to fill the gap between budgeted revenues and appropriations. The average increase in levy for the general
fund for years 2008 through 2012 is projected to be 3.0%. This projection reflects an average annual appropriation increase of 3%. These amounts may
be reduced through appropriation cuts or new revenue sources.
Tax base growth is used as a guide in keeping the property tax increase to a reasonable level. An average increase of 6% is estimated for tax base
growth. In addition to the normal growth there are several redevelopment projects that will contribute to the increase in the tax base despite what current
market trends indicate. This translates to a projected decrease in the tax capacity rate over the next 5 years.
Franchise fees - The City implemented an electric and gas utility franchise fee in 2004 to help offset the amount of tax levy needed to fund general
operations. The franchise fee has an optional sunset clause after two years. The franchise fee was renewed to December 31,2007 and in late 2007 it
was again extended to December 31,2009. The franchise fee is reviewed annually by the City Council and along with staff continues to analyze its
usefulness.
Intergovernmental revenue, which decreased substantially in 2003 and 2004, leveled off in 2005 and is expected to remain stable over the next several
years. Following the state aid cuts of 2003 and 2004 funds received by the City of Hopkins from the State have remained the same. In 2004, the City lost
the remainder of its local government aid except $50,000, which is used to assist with the operations of the Art Center. Local government aid is derived
from sales tax revenues and is allocated by the state legislature. Each year the State reviews its ability to make payments of Local Government Aid and
Market Value Credits, and the amount can increase or decrease based upon State Legislative action. In 2008, it is anticipated that the legislature will not
change its current allocation of aid the City is to receive. Other significant forms of intergovernmental revenue received by the city include police and fire
aid, which is used to offset pension costs of the police and fire departments and municipal state aid for streets,
Licenses, permits and fines include building permits, which are dependant on new construction and remodeling projects. Based on projected new
construction projects and historical information a slight increase is projected for 2008 with revenues continuing to show small increases each year. Fine
revenue continues to be stable with slight increases due to implementation of license violation and administrative citations.
Various programs throughout the City generate charges for services. Charges are usually increased by an inflationary rate, The volume of activity
fluctuates every year. This revenue is forecast to increase 1 % annually. Interest revenues are expected to remain level over the next five years. This is
based on the current state of the economy. Overall revenues will increase each year about 3%.
The general fund, which accounts for one third of the City's operating expenses, has a revenue budget of $9,575, 167 and an appropriation budget of the
same. The increase in appropriations over 2007 is $302,400 or 3.26%. The budget was specifically prepared with the intention of meeting the budget
goals, while assuring efficiency and effectiveness in all positions.
For 2008, the budget was prepared with no new staffing. The enhanced medical response program implemented in 2007 will continue into 2008 as the
program has allowed for greater efficiencies in the police department and increased service to the public. Other budget considerations were the rising
cost of employee health insurance and state mandated increases in employee pension funds along with normal inflationary increases. The council
attempts to balance maintaining the current level of services while meeting the increasing needs of the public.
2008 BUDGET
52
CITY OF HOPKINS
An emphasis remained on holding the line on the cost of current government services, while recognizing the increased cost of providing those services.
Departments were requested to provide financial information by programs within a department and the council spent considerable time reviewing that
information before adopting the budget.
The council and staff will continue to face budgetary challenges for the next few years as we strive to hold taxes down while meeting the needs of the
citizens. Staff continues to explore ways to contain costs and develop new revenue sources so that we can maintain the quality of life Hopkins residents
have come to expect.
General Fund Expenditures
11,000,000
10,500,000
10,000,000
9,500,000
9,000,000
8,500,000
8,000,000
~
-
--
2007
Projected
2008
Budget
2009
Budget
2010
Budget
2011
Budget
2012
Budget
The general fund tax levy rises in proportion to general fund expenditures.
Currently Ilopkins relics 011 its propcJ1y taxes as ils major source of
revenue. In fact property (axes account for 82% ofGcncml Fund revenues.
I
I
I
, I-
I I
I I $12,000,000
j I $10,000,000
$8,000,000
This chart to the letl shows 2007 projccted actual cxpenditures
along with the 2008 approved budget and projected budgets
from 2009 through 2012.
General Fund Actual and Projection
.- ---:-
-:;-:/ - ~ .-
------
$6,000,000
$4.000.000
$2.000,000
$0
~ ~ ~ ~ ~ ~ ~ ~ ~
.!!'~ ....OJ '15' 'l-""' 'l-~ 'l-"- 'j,~ <f' 't'
1:- Revell; __ Expenditu~ _- - Fund Balance - Levy J
2008 BUDGET
53
CITY OF HOPKINS
General Fund Appropriation Budget Comparisons - By Department
$ Amxnt
2Xl8 2lXJl Olame Charge
ChJrcjI $00,382 $XJ,632 ($1Q250) -11.31%
MTiriffiative Ser\ices $423,5:35 $413,125 $1Q44O 2.53%
Rn:rce $171,342 $167,226 $4,116 2.46%
I..eg3I $1a3,625 $126,625 $0 O. CXJ'1o
M.ridp:l BJldrg $301,837 $3J4,9:D (~ 123) -1.02%
Ccmrnrity Ser\ices $823,714 $ia7,292 $3(\422 4.63%
Ftiice $4,079,523 $3,ffi3,348 $1 ffi, 175 5.05%
Rre '3iI'S1,337 $732,897 $24;440 3.33%
Plijic \lIb1<s $2,017,671 $1,!E3,r03 ~005 3.28%
R:crealim $216,700 $22O,'S10 (~771) -1.71%
PdivityCe1l:er $310,240 $3)5,622 $4,618 1.51%
Rarirg &Ecoo:nic D3v. $112, 132 $117,004 (~732) -4.00%
UlaIIcx:ata:! $151,CXXl $100, CXXl ($1~CXXl) -9.04%
TOTAL $9,572, 167 $9,E,767 $2{12, 400 3.26%
2008 BUDGET
54
CITY OF 1I0l'KINS - 2008 BUDGET
GENERAL FUND BUDGET
Revenues ;111(1 Expenditures
YTD
Actual Actual Actual Actual Budget Budget Percent
2004 2005 2006 12/28/07 2007 2008 Change
Revenues
Property Taxes $ 6,3 72, 726 $ 6,947,864 $ 6,883,645 $ 7,205,655 S 7.290,958 $ 7,602,380 -0.92(%
Intergoven1ll1cntal 743,812 732,468 711.702 694,549 702,810 705,5] 0 -1.84tXl
Licenses. Pennits and Fines 687,656 67],08] 600,519 848.202 644,500 643.670 -10.51%
Interest Eanlings 48,918 72,883 132.007 ]38,393 109,949 107,907 81.12')1"
Charges for Service, 280,79 ] 438.549 ]99.172 292,622 214.300 207,500 -54.58%
Franchise Fees 242.43 ] 307,457 285,589 288,904 290,000 290,000
Miscellaneous 52,699 ]3.]59 23,404 21.52 ] 17,250 15,200 77.85%
Total Revenues 8,429,034 9.183,461 8,836,038 9,489.846 9,269.767 9,572,167 -3.78%
Expenditures
Salaries, Wages and Benefits
Salaries and \Vages 4.825.371 4,949,253 5.072,558 5,515,822 5,422,633 5,506,717 2.490;',
Fringe Benefits 1,465.851 1,506,524 1,543,317 1,702,910 1,632,316 ],785,935 2.44%1
Materials, Supplies and Services
Professional & Technical Services 635,209 718,077 692.818 749,067 760,] 30 771.321 -3.52%
Utilities and Maintenance 664.519 791,648 820,277 878,364 835,54 ] 875.650 3.62%
Operations 221,398 231.359 243,450 294,476 49] ,593 483,686 5.23%
City Support Services 585,366 59],109 578,892 153.077 144,254 ]59,947 -2.07%
Suppiies and Materials 447,900 559,941J 624,] 48 704.590 588.328 625,750 11.47%
Capital Outlay
Buildings & Improvements 18.237 - 1,560 4,968 7,600 10,612 #DIV/O!
Vehilces - 23,918 - - - -
Office Fumiture and Equipment 3.2]4 1],055 23,850 4,003 8.840 -
Equipment 52,556 114,710 34,952 22,203 25.389 21,147 -69.53%
Equipment Allocation 252.745 252.708 284,108 282,732 282,643 283,252 12.43%
Total Expenditures 9.172.365 9.750.300 9,919.930 10,312.212 ]0.199.267 I 0,524.1J I 7 1.74%
Transfer Out 294.648 537,492 250,000 2.252 15,000 ]5,000 -53.49'}'O
Reimbursed Expenditures (1,321,364) (1.344.231 ) ( 1.342,819) (986,812 ) (944.500) (966.850) -0.11%
Net Total Expcnditures 8,145,648 8,943,561 8,827,111 9,327,652 9,269,767 9,572.167 -1.30%
Excess (deficiency) of Rev. over Exp. 283.385 239,899 8,927 162,194 - .
Ending Fund Balance 3.787.910 4.027.809 4.036.736 4,190.003 4.036.736 4,190.003 0.22%
55
CITY OF 1I0PKII"S - 2008 8UDGET
UI"ALLOCATEll General Fund
RC\'CllllC!li ::1Od Expenditures
YTD
Actual Actual Actual Actual Budget Budget PcrCCJ1( Revenue and Expenditure
2004 2005 2006 2007 2007 2008 Ch:.lIlgc Ilighlights
Rcn:nucs
Property Taxes $ 6,372.726 S (i,947,864 $ 6,883.645 $ 7,205,656 $ 7,557,758 S 7,869,380 4.12%
Intergovernmental Revenue 314,785 300,497 287,347 275,492 20.510 20,510 "ERA aid
Interest carnings 48.918 72.883 132,007 101.508 109,949 107,907 -1.86%
Franchise Fees 242,431 307,457 285,589 216,465 290,000 290,000
Miscellaneous 9.296 (4.647) 6.504 1.784
Total Revenues 6.988,156 7,624,054 7,595,092 7,800,905 7.978.217 8,287.797 3.88%
Expenditures
t\.btcrials, Supplies and Services
Operations 48,393 7.738 151.000 136,000 -9.93%
Operating Transfers
Transfer 10 other funds 294.648 537,492 250.000 2.252 15.00D 15,000 Tr.l11sf'cr fiJr Parntransit
Total Expenditures 343,041 537.492 250,000 9,990 Ir,6,000 151,000 -9.04%
Indirectly Funded Amount 6,(145.115 7.086,562 7,345.092 7.790,915 7,812.217 8,136,797 4.15%
The Unallocatcd program is where unallocatcd rcvenues arc recorded and unallocatcd
or unforseen expenditures are allocated from.
56
GENERAL FUND
I'ROGRAM: Unallocatcd
I'ROGRAM SUMMARY
FUND 101
REVENUES:
Propcrty Taxcs
Intcrgovcrnmcntal
Intcrcst Earnings
Franchisc Fcc
Miscellancous
Total Rcvcnucs
The purposc ofthc unallocated program ofthc Gcneral Fund is to providc
budgct for unforcsecn or unusual cxpcnditurcs that may occur in a givcn
ycar. Thc rcvenues rccordcd hcre arc rcvenues that arc not dircctly
associated with another program within the city.
MAJOR OBJECTIVES TO HE ACCOMI'L1SHEI> IN 2008
I. Maintain thc currcnt funding Icvcl for contingcncy
2. Monitor tax collections
3. Evaluatc franchisc fec structurc
4. Maximize investment carnings
EXPENDITURES:
Matcrials, Supplics & Scrviccs
Opcrating Transfcr
Total Expenditurcs
NET TAX ANI> GENERAL
REVENUE
FY 2007 FY 2008
Approvcd Approvcd Perccnt
Budgct Budgct Change
$7,557,758 $7,869,380 4.1%
20,510 20,510 0%
109,949 107,907 -1.8%
290,000 290,000 0%
7,978,217 8,287,797 3.9%
151,000 136,000 -9.9%
15,000 15,000 0%
166,000 151,000 -9.0%
$7,812,217 $8,136,797 4.1%
I~ - ---
8000
7000
6000
'iii'
-g 5000
'"
!!l 4000
o
J::
-;; 3000
2000
1000
o
1-
General Fund Revenues
. .
. . --
..
.
! .~
. .
,
2004
2005
2006
2007
2008
57
1_-- -I
-+- Property Taxes
.......lntergOvernmentj
al I
__ Licenses,
Permits & Fines
""'*-Interest
Earnings
- - Charges for
Service I
__Franchise Fees
-+- Miscellaneous
CITY OF HOPKINS - 2008 BUDGET
CITY COUNCIL BUDGET Generlll Fund
Revenues and E:xpenditures
YTD
Actual Acnlal Actual Actual Budget Budget Percent Revenue and E:xpenditurc
2004 2005 2006 2007 2007 2008 Change Highlights
ExpenditlIrCS
Salaries, Wages and Benefits
Salaries and \\'ages 24,869 23,780 24,198 23,754 24,400 24,400 Mayor and Council
Fringe Benefits 2,138 2,050 2,072 2,116 2,097 2.097
Materials, Supplies and Services
Professional & Technical Services 20.030 14,933 13.544 14,867 10,350 6,000 -42.03% Consulting
Operations 25.324 33.529 33.131 38,071 43.200 39,700 -8.10% Post. print. train & misc.
City Support Services 7,956 8.172 8,077 1,642 2.535 2,135 -15.78% Occupancy. insurance
Supplies and Materials 4,898 5,436 4,228 2,196 8,050 6,050 -24,84% Office supplies & equip.
Total Expenditures 85.215 87,900 85.250 82,646 90.632 80.382 -I J.31%
Indirectly Funded Amount
85,215
87.900
85,250
82.646
90,632
80.382
-11.31CXl
The City Council Department is made lip of two programs.
They are Council Activity and lIealth and Welrare.
58
COUNCIL
FUND 101
PROGRAM: Council Administration
PROGRAM SUMMARY
The Council Administration program of the Council Department establishes
city policies, goals and objectives. It approves the budget and monitors the
activities of the City Manager and City Attorney. The council also appoints
members to boards and commissions. The City Council holds regular
meetings and work sessions, receives input from stalf, citizens and other
interested parties. The Council controls policy through changes in the City
Code and Legislative Policies. They control spending through their review
and approval of the City budget and various contracts.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
I. Revisit the 2007-2008 Goals and draft the 2008-2009 Goals
2. Promote city marketing efforts through the "Think Hopkins" campaign
3. Conduct 2008 Citizen's Academy and Alumni event
4. Publish 2007 City Annual Report
5. Conduct 2008 State of the City event
COUNCIL
FUND tOI
PROGRAM: Health and Welfare
PROGRAM SUMMARY
The Health and Welfare program of the Council Department provides
funding to social organizations operating within the City. It also provides
funds to the Human Rights commission,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
1. Continue to support local programs
2, Provide support to the Human Rights Commission
FY 2007 FY 2008
Approved Approved Percent FY 2007 FY 2008
Approved Approved Percenl
Budgct Budget Changc Budgct Budget Change
EXPENDITURES: EXPENDITURES:
Sa laries/W ages/Bene fits $26,497 $26,497 0% Sa laries/W agesIBene fits $ $ -%
Materials, Supplies & Services 63,085 52,385 -23.0% Materials, Supplies & Services 1,050 1,500 42.8%
NET TAX AND GENERAL Capital Outlay -%
REVENUE SUI'I'ORTED $89.582 $78,882 -16.6%
NET TAX AND GENERAL
PERSONNEL: REVENUE SUPPORTED $1,050 $1,500 42.8%.
Number of FTE positions Mayor and 4 Council PERSONNEL:
Number ofFTE positions 0 0
59
CITY OF 1I0PKINS - 2008 IIUIJGET
AIJ~II:"ISTRATIVE SERVICES BUIJGET Gl'neral rund
Rcnnucs and Expenditures
YTD
Actual Actual Actual Actual Budget Budget Percent Rcnllllc and EXlu'nditurc
2004 2005 2006 2007 20117 20118 Change Ilighlights
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 201,604 287,125 300,195 313,621 336.166 343.505 2.18% Three & ol1c-halrri.Jll lime employees
Fringe Benefits 65.849 98.167 107.765 120,826 119,593 124,451 4,0(,% Health, dcnlal.lilc. FICA. I'ERA
Materials, Supplies and Services
Professional & Technical Services 10.287 19.905 2,388 33,233 9,IOIl 9,1l50 .0.55% Consulting services
Utilities and Maintcn<ll1cc 2,108 1.771 2,300 2,260 3,465 3.255 -6.06% Equip. main!., Ide. & cell phone
Operations 7.866 16,245 17,702 16,720 31.045 31,051 0.02% Post., print. train, picnic & misc.
City Support Services 10,510 10.541 18,814 2,899 3.076 2.161 -29.75% Insurance, equip.
Supplies and Materials 5,652 7.052 5,867 6,358 G,68() (',950 4.04'X, omce supplies and small equipmL'llt
Capitul Outlay
Office Furniture ;.lI1d Equipment
Total Expenditures 303,875 440.806 455.031 495.917 509,125 SlO,.e3 2.22%
Reimbursed Expenditures (102.786) ( 102.786) (87,200i (90,749) (99,000) (100.000) 1.01% Charges 10 olher funds for services
Net Total Expenditures 201,089 338,020 367,831 405,168 410,125 ..J20.-l23 2.51%
Indirectly Funded Amount 20 I ,089 338,020 367,831 405,168 410,125 420,423 2.51%
The Adl11inistrutivc Services Department is made up of four programs. They arc
Administration, Personnel, Wellness and Information Technology Services
60
ADMINISTRATIVE SERVICES
FUND 101
I'ROGRAM: Administration
PROGRAM SUMMARY
The Administration program of the Administrative Services Department
provides leadership and support to all city programs and operations.
Administration controls and dirccts thc City's affairs, It responds to citizen
concerns and participates in affiliated organizations.
MA.IOR OB.IECTlVES TO BE ACCOMPLISHED IN 2008
1. Enhance thc agenda and report program that keeps the Council and
public informed through mectings and correspondencc.
2. Continuc thc coordinatc the futurc planning of the City through the
Capitallmprovcments Plan (C1P) program.
3. Continuc to opcrate and enhancc the employcc wellncss program.
4. Enhancc Lcadership and Training for City Council and Staff.
5. Prepare a Icgislative agcnda, monitor Icgislative issucs, and lobby on
issuc affecting thc City.
ADMINISTRATIVE SERVICES
FUND 101
PROGRAM: Pcrsonncl
PROGRAM SUMMARY
Pcrsonnel providcs human rcsourcc support for dcpartments and cmployccs.
This includes coordination of staff rccruitment, coordination of cmploycc
bcnefit programs and conducting cmploycc rclations' activities for all City
cmployecs. Anothcr aspcct of this program is ensuring compliancc with
state, fcderal and local laws rcgarding cmployment.
MA.IOR OB.IECTlVES TO BE ACCOMPLISHED IN 2008
I. Improvc the averagc score and positivc rating from cmployccs for thc
following: (ratings based on annual employec survcy)
Understanding hcalth insurancc programs, 5.4 75.5%
Orientation when cmployecs arc hired or
begin a new job.
Knowlcdgc of bencfits.
Understanding of work rules and procedures
4.4
5,6
5.8
55.1%
87.8%
93.9%
FY 2007 FY 2008 FY 2007 FY 2008
Approvcd Approvcd Pcrccnt Approved Approved Percent
Budgct Budgct Change Budget Budget Changc
EXPENDITURES: EXPENDITURES:
Salarics/W agcs/Bcnc fi ts $189,876 $193,779 2.1% Salaries/W ages/Bcncfi Is $62,877 $66,173 5.2%
Matcrials, Supplics & Scrviccs 27,931 26,617 -4.7% Materials, Supplies & Scrviccs 5,072 5,204 2.6%
Rcimburscd Expcnditurcs (65,000) (65,000) 0% Rcimburscd Expcnditurcs ( 14,000) ( 15,000) 7.1%
NET TAX AND GENERAL NET TAX AND GENERAL
REVENUE SUPI'ORTED $152,807 $155,396 0.3'Y. REVENUE SUPPORTED $53,949 $56,377 4.5%
PERSONNEL: PERSONNEL:
Number of FTE positions 1.9 1.9 Numbcr of FTE positions .55 .55
61
ADMINISTRATIVE SERVICES
FUND 101
PROGRAM: Wellness
PROGRAM SUMMARY
The Wellness program of the Administrative Serviees Department provides
support and activities to encourage overall general good health of eity
employees.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
I. Continue to provide healthy guidance to employees,
2. Coordinate the efforts of the Wellness Committee.
FY 2007 FY 2008
Approved Approved Percent
Budget Budgct Change
EXPENDITURES:
Salari es/W agcs/Benefits $7,069 $0 -100%
Materials, Supplies & Scrviccs 2,030 2,030 -%
NET TAX AND GENERAL
REVENUE SUl'PORTED $9,099 $2,030 -77.7%
PERSONNEL:
Number of FTE positions ,I 0
ADMINISTRATIVE SERVICES FUND 101
PROGRAM: Information Services
PROGRAM SUMMARY
The Information Services program of the Administrative Services
Department provides all network hardware and software support for the City.
It also provides individual city employees with hardware and software
support. The internal web site is designed and maintained through this
program,
MAJOR OBJECTIVES TO BE ACCOMI'LlSHED IN 2008
I. Retire City Exchange 2003 servers and Policc Exchange 2000 server.
Install one Exchange 2007 front end and one Exchange 2007 backend
scrver for the entire city and PD.
2. Implement wireless LAN solution secured by RADIUS and certificate
services.
3. Policc will be connectcd to Exchange 2007 by RPC over HlTPS .
4. Continue to update and improve network sccurity, efficiency, and
rcliability.
5. Install wireless bridge between City Hall, HRA, and Activity Centcr.
Eliminate the need for scparate Comcast/VPN connections for thcse
departments.
6. Setup listserv.
7. Evaluate running city cable access channel from within City Hall.
8. Updatc IT busincss continuity/disaster recovery plan and integrate it
into thc ovcrall city disaster plan.
9. Determine fcasibility ofsecurily camcras in the parking garage.
FY 2007 FY 2008
Approved Approved Percent
Budget Budget Change
EXPENDITURES:
Salarics/W ages/Bcne II ts $195,937 $208,004 6.2%
Materials, Supplies & Serviccs 21,333 21,758 5.7%
Reimburscd Expenditures (20,000) (20,000) 0%
NET TAX AND GENERAL
REVENUE SUPPORTED $197,270 $209,762 6.3%
PERSONNEL:
Number of FTE nositions 2.1 2.1
62
CIT\' OF 1I0l'KINS - 2008 IllIllGET
FINANCE IlllllGET Gennal Fund
Revellues :lIId EXlJcndilun's
YTD
Actual Actual Actual Actual Budget Budget Percenl Revellue and E\I)cnditurc
1004 200S 2006 1007 1007 1008 Change Ili~hlighls
Revenues
Miscellaneous S 2,957 $ 7,416 S 7,753 S 3.784 S 2,200 S 2,200
Expenditures
Salaries. Wages and Benefits
Salaries and Wages 111,016 229,869 137,4(,7 156.193 145.148 139,111 -2.46% Four fulllimc employees
Fringe Benefits 61,983 60,446 71,891 67,085 65,645 70,631 7JI()%
Materials, Supplies nnd Servit.:cs
Professional & Technical Services 3,426 7,066 19.887 11,035 6,610 19,010 187.59% Audit. consulting & olher
Utilities and Maintenance 14,140 14,413 13,711 19.731 15,450 18,150 17.48% Solhvare nminl & Ickphonc
Operations 10,443 14.099 10.888 12.090 18.195 17.625 -3.66% I)OSl, print, advtg, Imin, & misc.
City Support Services 8,260 8,198 8,341 411 441 495 12.24% Space and occup:lncy, in....
Supplies and Matcri;jls 9,891 5,810 6.151 9,126 11,090 10.940 -1.35% Olliec supplies and small equip
Capital Outlay
Equipment Allocation 9,672 9,672 4,444 1.548 1.548 1.084 -18.21% Computer Sl)nWare allocation
Total Expenditures 338,831 349,694 371,892 379,220 365.117 378.05(, 3.51%
Reimbursed Expenditures (185,341 ) (184.778) (193,350) (181,133) (198.000) (109.850) 5.98% Chargcbacks for acet!; scrv.
Net Total Expenditures 153,491 164,915 179.541 198.087 167,217 168,206 0.59%
Indirectly Funded Amount 150,534 157,489 171.789 194,303 165.017 166,006 0.59%
The Finance depi.H1l11ellt consists of six programs. They are budgeting,
Debt Managemcnt. Gcneral Accounting, Payroll. Tax Increment Financing Reporting,
and Utility Billing.
63
FINANCE
FUND 101
I'ROGRAM: Budget
PROGRAM SUMMARY
The budget program of the Finance Departmcnt coordinatcs and prepares the
annual budget. It also prepares the 20-year equipment replacement plan and
assists the City Manager with the capital improvement plan preparation.
This includes meeting with departments and administrators to determine the
ovemll goals and funding requirements for thc city,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
I. Submit budget for thc Govcrnmcnt Financc Officers Budget A ward.
2. Updatc thc 20-year Equipmcnt Replaccmcnt Plan
3. Updatc budget prescntation and work to gct budgct documcnt on thc
websitc.
FINANCE
FUND 101
I'ROGRAM: Dcbt
I'ROGRAM SUMMARY
The Debt program of the Finance Dcpartmcnt issues, rccords and maintains
debt for the City of Hopkins and the Hopkins Housing Rehabilitation
Authority. Debt is issucd in accordancc with statc statutc and city charter.
Dcbt is maintaincd at a managcablc Icvel for thc city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
I. Maintain thc current bond rating of AA- through conscrvative financial
managcment and accuratc rcporting of financial and economic
conditions ofthc city.
2. Projcct future dcbt nccds and ability.
3. Prcpare documcnts and work with financial advisors for potential bond
issue.
FY 2007 FY 2008
Approvcd Approvcd Percent FY 2007 FY 2008
Budgct Budgct Changc Approvcd Approvcd Pcrccnt
EXPENDITURES: Budget Budgct Change
Sa larics/W agcs/Bcncfits $28,809 $30,714 6,6% EXPENDITURES:
Sa larics/W agcsil3cnc fits $10,229 $10,941 7.0%
Matcrials, Supplics & Scrviccs 3,734 3,688 -1.8%
Materials, Suppl ics & Serviccs 204 1,687 726.9%
Rcimbursed Expenditurcs ( 12,000) ( 12,000) 0%
Rcimbursed Expcnditures (10,450) ( 12,640) 20.9%
NET TAX AND GENERAL
REVENUE SUPPORTED $20,543 $22,382 8.9<<X, NET TAX AND GENERAL
REVENUE SUPPORTED ($ 17) ($ 12) 29.4"/..
PERSONNEL:
Numbcr of FTE positions .3 .3 PERSONNEL:
Numhcr of FTE nositions .10 ,10
64
FY 2007 FY 2008
Approvcd Approvcd Percent
Budgct Budget Changc
FY 2007 FY 2008
Approvcd Approvcd Pcrccnt EXPENDITURES:
Budgct Budgct Changc Salarics/W agcs/Bcncfi ts $57,789 $53,764 -7.0%
REVENUES: $ 1,200 $ 1,200 0% Matcrials, Supplics & Scrviccs 8,603 8,462 -1.6%
EXPENDITURES: Rcimburscd Expcnditurcs (19,000) ( 19,000) 0%
Sa larics/W agcs/Bcnc fits $120,690 $117,408 -2.7%
NET TAX AND GENERAL
Matcrials, Supplics & Scrviccs 26,849 34,380 28.0% REVENUE SUI' PORTED $47,392 $43,226 7.2'%
Rcimburscd Expcnditures (47,000) (47,000) 0% PERSONNEL:
Numbcr of FTE positions .8 .8
NET TAX AND GENERAL
REVENU.: SUPPORTED $ 100,539 $104,788 4.2%
PERSONNEL:
Number of FTE positions 1.65 1.65
65
FINANCE
FUND 101
PROGRAM: Accounting
I'ROGRAM SUMMARY
Thc Accounting program of thc Financc Dcpartmcnt providcs financial
managcment for thc City and the I-lousing and Rcdcvelopmcnt Authority. It
provides support scrviccs to other dcpartments in thc City through initialing
fiscal plans, implcmentation and control of thosc plans, accounting and
analysis of transactions. Accounting manages the city's day-to-day
accounting transactions, including accounts rcceivable, accounts payablc,
cash reccipts and gcneral accounting. Thc program prcparcs monthly and
quarterly financial statements and compiles thc ycar-cnd comprchcnsive
financial report.
MA.JOR OB.JECTIVES TO BE ACCOMPLISHED IN 2008
I. Submit CAFR for thc GFOA award program.
2. Provide accurate and timely month-end and quarterly financial rCPorts.
3. Prepare 20-year Capitallmprovcment Plan.
FINANCE
FUND 101
I'ROGRAM: Payroll
I'ROGRAM SUMMARY
The Payroll program of thc Finance Department completcs thc biwcckly
payroll, maintains all payroll records and completes the payroll quarterly
reports. It also provides support scrvices to employces rcgarding payroll
Issues.
MAJOR OBJECTIVES TO BE ACCOMI'LISHED IN 2008
I. Assist cmployees with payroll and bencfit issucs/qucstions.
2. Providc accurate and timely payroll and reports.
3. Work with insurance company to manage insurancc programs.
FINANCE
FUND 101
PROGRAM: TIF Administration
PROGRAM SUMMARY
The Tax Increment Financing Administration program of the Finance
Departmcnt records and reports tax increment program activities. It is
charged with the responsibility of ensuring compliance with state statutes
and guidelines.
MAJOR OHJECTIVES TO BE ACCOMI'L1SHED IN 2008
I. Continue analysis of Tax Increment Financing funds,
2. Assist with implementation of new T1F districts.
3. Prepare annual OSA reports.
FINANCE
FUND 101
"ROGRAM: Utility Billing
"ROGRAM SUMMARY
The Utility Billing program of the Finance Department prepares and issues
monthly utility bills for collection of ulility servicc fees from its customers.
Utility rccords arc maintained and updatcd within this program.
MA./OR OBJECTIVES TO HE ACCOMPLISHED IN 2008
I. Resolvc rcmaining issues as a result ofthc soflwarc convcrsion
2. Explore E-commerce for utility customcrs,
3. Complctc monthly billing implcmcntation in arcas whcrc radio read
mcters are installcd.
66
CITY OF HOPKINS - 2008 BUDGET
Revenues
Court Fines
Expenditures
M.ltcrials, Supplies and Services
Professional & Technical Services
Operations
Total Expenditures
Indirectly Funded Amount
LEGAL BUDGET
Revenues :tlld EXI)cnditurcs
Actual
2004
YTD
Actual
2007
Actual
2005
Actual
2006
Budget
2007
Budget
2008
Percent
Change
$ 93,181
$
$ 115.195
$ 139,443
$
$ 110,000
93.156
96,000
14.58%
General Fund
Revenlle :lud Expenditure
Ilighlighls
117.680 115,956 133.754 137,845 126,000 126,000 Legal s~rviccs
600 625 745 625 625 625 Mcmherships
118.280 116,581 134,499 138,470 116,625 12(1.625
15,099 2J,426 19,304 (973) 30,625 1(1,625 -45.71%
The Legal Department is made up of 1\\/0 programs. They arc Legal
Counsel and Prosecution.
67
LEGAL
FUND 101
PROGRAM: Legal
PROGRAM SUMMARY
The Legal department reprcsents thc City in court, at City Councilmcetings
and direct contact with staff and thc gcneral public. The firm of Miller
Steiner & Curtiss is retaincd on a fce pcr hour basis. They rcspond to Icgal
summons and/or initiate action on bchalf of thc City. Wrillen and oral
inquiries are made by staff, council, citizens and other interested partics.
Thc city engages othcr law finns whcn neccssary.
MA./OR OBJECTIVES TO BE ACCOMPLISHED IN 2008
I. Prosecute the rights of the City.
2. Prosecute violators of the law.
3. Obtain quality legal rcprcsentation for the City
FY 2007 FY 2008
Approved Approved Percent
l3udgct Budgct Changc
REVENUES: $96,000 $110,000 14.6%
EXPENDITURES:
Matcrials, Supplics & Serviccs 126,625 126,625 0%
NET TAX AND GENERAL
REVENUE SU]'I'ORTED $30,625 $16,625 45.7%
The City contracts with a Icgal linn to reprcsent thc City.
$140,000
$120,000
$100,000
$80,000
$60,000
.$40,000
$20,000
$0
City Legal Costs
.......- -----
-. --_.
- .. .. I . I - - t_
I -- legal Service I
I --- Prosecution '
2003 2004 2005 2006 2007 2008
l
,~ -,-..
~ /
,..., ...
II
I
)\
V
I
I
-
68
CITY OF HOPKINS - 2008 BUDGET
MUNICIPAL BUIUllNG BUDGET Gl'neral Fun,!
Ren'lIues :lIId Expenditures
YTD
Actual Actual Actual AClual Budget Uudgel Percent RCHIlUC and Expenditure
2004 2005 :WO(i 2007 2007 2008 Change Highlights
Revenues
Sale of Fixed Assets $ 2,419 5 3.122 $ 2,400 $ 2,502 $ 2,400 $ 2,4UO
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 50,724 74.279 81.244 92,919 86.342 88,193 2.14% full time employee
Fringe Benefits 19,152 32,009 28,]52 32,437 26.857 32,~9(j 21.00%
Materials, Supplies and Services
Professional & Technic:.!1 Services 41,421 61.267 49,340 32,259 47.000 42,000 -10.64% Weekend cleaning service
Utilities and t\laintcnancc 91.897 133,471 134.379 118.982 146,050 135,100 -7.50% Equip 1l1:Jinl., Ideph. heat & eh:ct.
Operations 680 991 3,371 1,350 2,800 2,800 Training amlmisccllancolls
City Support Services 9.422 8.997 11,669 11,273 10,491 13,586 29,50% Insurance, equip
Supplies and Materials 8,672 19,971 15,(j45 19,517 15,720 16,950 7.81% Otlice supplies & slllall equipmenl
Capital Outlay
Buildings & Structures 15.537 1.560 4,968 7,600 10,611 39.63%
Office Furniture and Equipmcnt (1,(i03
Total Expenditures 237,505 33U,984 331,963 314,705 342.860 341.737 -(LH%
Reimbursed Expcnditures (172,500) (172,500) (171,498) (38,000) (38,1J1J0) (40,000) 5.26%, Sr:Jcc & llCCUr. Chargelmcks
Net Total Expenditures 65,01J5 158,484 160,465 276,705 31J4,861J 301,737 -1.02%
Indirectly Funded Amoun[ 62,586 155,362 158.065 274.203 302,460 299.337 -1.03%
The [\'1unicipal Building Departmcnt consists of building maintenace.
69
MUNICII'AL BUILDING
I'ROGRAM: Maintenance
FUND 101
PROGRAM SUMMARY
The Building Maintenance Department of Public Works is rcsponsiblc for the
maintenance and repair of all City Buildings. The Municipal Budget covers
City Hall and the Police Department. In house maintenance personncl and
contractual custodial services maintainlhese buildings and equipment.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
I. City Hall Lobby Renovation.
2, City Hall Boiler Upgrade, Plans and Specs,
['
I REVENUES:
Charges for scrvice
I EXPENDITURES:
. Salaries/Wages/Bencfits
Materials, Suppl ies & Serviccs
I Capital Outlay
I Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Numbcr of FTE positions
-- --- -- ~
FY 2007 FY 2008
Approved Approved Percenl
Budget Budget Change
$ 2,400 $ 2,400 -%
113,199 120,689 6.6%
222,161 210,536 -5.2%
7,600 10,612 39,6%
(38,000) (40,000) 5.3%
$304,960 $301,837 -l.O'Yu I
1.45 1.45 _J
1'''''''0"'-
I $500,000
$400,000
I $300,000
$200,000
$100,000
$0
City Utility Costs
-- - -1
2000 2001 2002 2003 2004 2005 2006 2007
L _ _ _ _ IOTelePhone _Electric OGas]
70
City I-Iall at Illh & First St showing entrance improvements of2007
CITY OF 1I0PKlriS - 2008 BUDGET
CO~I~lUriITY SERVICES SUM~IARY BUDGET Gl'nl'ral Fund
Revellues :tnd Expenditures
"TD
Actual Actual Actual Actual [Judget Budget Percent H.c\'l'nlll' and EXI1l'ntlituTc
2004 2U05 20ll(j 2007 2007 2008 Change Ili:.:hlights
Revenues
Licenses S 43,442 S 43,900 S 55,620 $ 56.539 $ 43.500 5 46.500 6.90%
Pcmlits 378.825 325,300 262.202 447.892 354,000 334.000 -5.65% Building PCOllit<;
Current Services 124.911 93,750 63,558 173,109 98.250 95.000 -3.31% Plan check rl'CS
Expenditures
Salaries. Wages and [3cncfits
Salaries and Wages 476,843 444,847 481.051 457,488 502,032 504.553 0.50% Tell fulllilllc employees
Fringe Benefits 13 7 ,426 108,021 105.993 115,570 114,749 124,130 8.18%
Materials, Supplies and Services
Professional & Technical Services 93,073 112,525 118,346 126,430 127,725 147,275 15.31% Health IIISpCC.. assessing & cnnsulL.
Utilities and Maintenance 8.903 9,177 12.266 11.013 12,000 11,460 -4.50% Equip & vehicle maint. & telephone
Operations 14.677 13,690 17,589 13,833 26,870 27,555 2.55% Postage, print. adver. train, & misc.
City Support Services 87.136 87,295 58,051 39,559 43.127 44.924 .+.17% Occup., insllr. & Admin fee
Supplies and Materials 9.786 12,670 9.985 12,906 12,560 12.335 -J.79IX, ornec supplies and small cquipmcnt
Capital Outlay
Office Furniture and Equipment 1,492 9,907 4,874 8,000
Equipment Allocation 3,216 3,319 4.997 6,719 6,729 4.482 -33.39% ('ompulcr & equipmcllt allocation
Total Expenditures 832,552 791,544 818,185 788,402 845.792 884.714 4.60%
Reimbursed Expenditures (34.045) (54.562) (56.762) (53,626) (58.500) (61.000) 4.27% Charges In other funds
Net Total Expenditures 798.507 73(,.982 7(,1,423 734.77(, 787,292 823.714 4.63%
Indirectly Funded Amount 251.329 274.032 380,043 57,23Ci 291,542 348.214 19A4%
The COlllmunity Ser\'ice department is Illade up or lour main progmms. They arc
Reception, Assessing, Inspections, and City Clerk.
,I
,
II
I
711
I
,I
COMMUNITY SERVICES
FUND 101
PROGRAM: Rcceptionist
I'ROGRAM SUMMARY
The Receptionist program of thc Community Services Dcpartment answcrs
calls at main switchboard and routc calls to various dcpartments. Dirccts
walk-in customcrs to thc appropriatc departmcnt. Sales of Hop-A-Ride
tickets, dog licenses and parking pemlils occur in this program, Rcceipts arc
acceptcd for payment of building permits and utility bills, Thc program also
provides clerical and secretarial serviccs to other departments.
MAJOR OBJECTIVES TO BE ACCOMI'LISHED IN 2008
I. Improve dog liccnsing proccdures
2. Updatc Reccptionist Procedurc manual
FY 2007 FY 2008
Approved Approved Percent
Budgct l3udgct Changc
EXPENDITURES:
Sa larics/W ages/Bencfits $39,024 $39,612 1,5%
Matcrials, Supplics & Serviccs 752 676 -10.1%
NET TAX AND GENERAL
REVENUE SUl')'ORTED $39,766 $40,288 -1.3 IX.
PERSONNEL:
Number of FTE positions 1.45 1.45
72
The receptionists handle more than 30,000 calls per year and
assist over 10,000 visitors.
COMMUNITY SERVICE - ASSESSING
FUND 101
PROGRAM: Assessing
PROGRAM SUMMARY
The Assessing Department assists property owners with Homestead
c1assineation and works with Hennepin County on property valuations. The
department also prepares special assessment rolls and responds to property
owner concerns and questions.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
I, Prepare special assessment rolls for eertincation on taxes.
2. Complete me maintenance in preparation for the new l1Ie system,
3, Assist property owners with property related issues.
4. Maintain the Property and Contaetlnformation in the Ineode system.
REVENUES:
FY 2007 FY 2008
Approved Approved Percent
Budget Budget Change
$750 $750 0%
EXPENDITURES:
Salaries/W ageslBene fits
67,932 70,344
3.5%
Materials, Supplies & Services
92,687 96,537
4,1%
Reimbursed Expenditures
(22,000) (24,000)
9.1%
NET TAX AND GENERAL
REVENUE SUI'PORTEI>
$138,619 $142,881
3.1%
PERSONNEL:
Number of FTE positions
1.05
1.05
73
$1,400
$1,300
$1,200
$1,100
$1,000
$900
TAX HISTORY ON HOMESTEAD RESIDENTIAL HOME
WITH A CONSTANT VALUE OF $225,000
$800
-~. ~ -
- -
~ - -
.
2002
2003
2004
2005
2006
2007
2008
COMMUNITY SERVICES - CITY CLERK
FUND 101
PROGRAM: City Clerk
PROGRAM SUMMARY
The City updates the City Code as new ordinances arc passed, takes minutes
at the City Council meetings and transcribes them using a computer.
Business licenses applications are reviewed prior to issuance. The City
Clerk is also the purchasing officer of the city.
MAJOR OBJECTIVES TO BE ACCOMI'L!SHED IN 2008
I. Ensure that historical documents, minutes and agendas, are available
through the Web site.
2. Make applications and fonns available on the Web site.
3. Maintain best price for highest quality standard.
4. Manage use of purchase requisitions and purchase orders.
COMMUNITY SERVICES - CITY CLERK
FUND 101
I'ROGRAM: Rccords Managcment
PROGRAM SUMMARY
The Rccords Managcment program of thc Community Services Department
reviews City records to cnsure that nccessary documcnts are rctained and
outdated documents are disposcd.
MAJOR OB.IECTIVES TO BE ACCOMI'L!SHED IN 2008
I. Continue to transfcr pcrmancnt records to electronic storage and
intcgrate with the Web site.
2. Work with IT to establish procedurcs for the retention or disposal of e-
mails.
74
COMMUNITY SERVICES
FUND 101
PROGRAM: Elections
PROGRAM SUMMARY
The Elections program of the Community Serviccs Department providcs
supervision of elections, rcgisters voters, and certifies election results. All
state and federal legislation is reviewed, judges arc trained, equipment and
polling places are prepared. After elections ballots are counted and the
results certified to the County and State of Minnesota. Throughout the year
citizens arc registered to vote.
FY 2007 FY 2008
Approvcd Approved Percent
Budget Budget Changc
REVENUES: $ 0 $ 0 0%
EXPENDITURES: ' ,)
Sa larics/W ages/Beneti ts 25,4 19 31,901 25.5% ~'6-
Materials, Supplies & Serviccs 12,457 24,837 99.4% /
NET TAX AND GENERAL
REVENUE SUPPORTED $37,876 $56,738 49,8%.
PERSONNEL:
Numbcr of FTE positions 0.15 0.3
MAJOR OBJECTIVES TO HE ACCOMI'L1SHED IN 2008
I. Recruit and Train Election Judges and prepare election materials for the
2008 Presidcntial Elcction,
2. Continue to work with Hcnnepin County City Clerks to update the
Election Judge Manual.
75
FY 2007 FY 2008
FY 2007 FY 2008 Approved Approved Percenl
Approved Approved Percent Budget l3udget Changc
Budget l3udget Change
EXPENDITURES:
REVENUES: $333,000 $304,000 -8,7% Salaries/Wages/Bene lits $36,396 $37,975 4.3%
EXPENDITURES: Materials, Supplies & Services 845 767 -9.2%
Salaries/Wages/Benefits 193,181 197,139 2.1%
N,"T 'I' AX AND G.:NERAL
Materials, Supplies & Services 72,555 73,162 .8% REVENU," SUI'POlnED $37,24t $38,742 4.0%
Capital Outlay -% PERSONNEL:
Number of FTE positions .41 .4\
N,"T TAX AND G,"NERAL
REVENUE SUI'PORT,"D ($67,264) ($33,699) -49.9'10
PERSONNEL:
Number of FTE positions 2.43 2.53
76
COMMUNITY SERVIC,"S - INSPECTIONS
FUNI> 101
PROGRAM: l3uilding Code Inspection
PROGRAM SUMMARY
The Building Code Inspection program of the Community Services
Department inspects all new or remodeled buildings to insure they meet the
minimum requirements of the state building code. The process begins with a
plan review; penmit issuance, inspection of construction phases and an
issuance of a certificate of occupancy.
MAJOR OBJECTIVES TO B," ACCOMI'L1SHEI> IN 2008
I, Get new stalTtrained on Incode and line tune the program for best use.
2. Work with Assessing, Engineering and other departments on creating
jointliling system and share property information on Incodc.
3. Rcview and develop pcrmit systcm rcports to replace current "shadow
system data bases" and to provide rcports for management analysis.
COMMUNITY SERVIC,"S - INSI',"CTlONS
FUNI> 101
I'ROGRAM: Fire Code Inspection
I'ROGRAM SUMMARY
The Fire Code Inspection program of the Community Scrvices Department
inspects existing buildings from time to time to insure they are maintained
safe in accordance with the minimum safcty standards providcd in the state
lire code. A percentagc of commercial and largc multiple rcsidential
buildings are inspected yearly for lire code violations to insure these
structures are maintained safe for their occupants. The focus is on more
hazardous occupancies.
MAJOR OBJ,"CTlVES TO BE ACCOMPLlSHEI> IN 2008
I. Continue the fire prevention inspection program.
2. Implement new tire code software.
COMMUNITY SERVICES - INSPECTIONS
FUND 101
I'ROGRAM: Henting and Plumbing Code Inspection
PROGRAM SUMMARY
The Heating and Plumbing Code Inspection program of thc Community
Services Department inspects new and remodeled buildings for henting and
plumbing compliance.
MAJOR OBJECTIVES TO BE ACCOMl'L1SHED IN 2008
I. Continue to learn and 11ne tune new permit system softwnre,
2. Work and communicate with other City departments.
REVENUES:
ry 2007 FY 2008
Approved Approved Percent
Budget Budget Chnnge
$74,000 $80,000 8.1%
EXPENDITURES:
Sn laries/W ages/Benefi ts
77,891
79,407
1.9%
Mnterinls, Supplies & Services
5,517
5,311
-3,7%
NET TAX AND GENERAL
REVENUE SUPI'ORTED
$9,408
$4,718
-49.8%
PERSONNEL:
Number of FTE positions
1.04
1.04
COMMUNITY SERVICES - INSPECTIONS
FUND 101
PROGRAM: '-lousing Inspcction
PROGRAM SUMMARY
The Housing Inspection program of the Community Scrvices Department
inspects all existing buildings from time to time to insure they are
mnintained snfe in accordance with city housing code. Rental properties are
inspected every five yenrs to identify hazards to the occupants and to insure
buildings nre well mnintained and to improve on the city's housing stock.
Homes being sold in thc community must be evalunted. A listing of eertilied
evaluntors for the Truth in Housing program are maintained. Home snles nre
monitored to insure compliance.
MAJOR OBJECTIVES TO BE ACCOMI'L1SHED IN 2008
I. Implement new rental licensing program-add staff & inspect 1& 2
fnmily rentnl units on n 3-year cycle.
2. Implement new rental licensing software in the best way possible.
3. Educate property owners on the new Rentnllnspection Point System.
FY 2007 ry 2008
Approved Approvcd Percent
Budgct Budgct Changc
REVENUES: $49,000 $49,250 .5%
EXPENDITURES:
Salnrics/W nges/Bcne Iits 43,212 43,683 1.1%
Materials, Supplics & Scrviccs 4,129 3,906 -5.4%
NET TAX AND GENERAL
REVENUE SUPPORTED ($1,659) ($1,661) .1%,
PERSONNEL:
Numbcr of FTE positions .6 .6
77
COMMUNITY SERVICES - INSPECTIONS
FUND 101
COMMUNITY SERVICES - INSPECTIONS
FUND 101
I'ROGRAM: Restaurant and Hotellnspcction
PROGRAM: Miscellancous Community Inspcction
I'ROGRAM SUMMARY
Thc Restaurant and Hotel Inspection program of the Community Services
Department contracts with a hcalth inspcctor to make rcgular inspections of
restaurants and food cstablishments.
I'ROGRAM SUMMARY
The Miscellaneous Community Inspcction program of thc Community
Services Department responds to generalnuisancc complaints from Hopkins
citizens.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
I. Complcte all required inspections and respond to complaints in a
prompt manner.
MAJOR OBJECTIVES TO BE ACCOMI'LISHED IN 2008
I. Continuc with spring and fall swceps and rcspond to citizcn complaints
in a prompt and courtcous manncr.
2. Implemcntncw "Call Ccnter" customer servicc/complaint software.
FY 2007 FY 2008 I'Y 2007 I'Y 2008
Approvcd Approvcd Percent Approvcd Approvcd Percent
Budgct Budget Change Budgct Budget Changc
REVENUES: $26,000 $29,000 11.5% EXPENDITURES:
Salaries/W agcs/Benc Ii ts $43,161 $45,034 4.3%
EXPENDITURES:
Sa larics/W ages/Bencllts 3,656 3,321 -9.2% Materials, Supplies & Scrvices 2,691 3,289 22.2%
Materials, Supplics & Scrvices 17,704 20,360 15% NET TAX AND GI,NlmAL
REVENUE SUI' PORTED $45,852 $48,323 5.4%
NET TAX ANI) GENERAL
REVI,NUE SUPPORTEI) ($4,640) ($5,319) 14.6'Yo PERSONNEL:
Numbcr of FTE positions .61 .61
PERSONNEL:
Numbcr of FTE positions .06 .06
78
CITY OF 1I0PKINS - 2008 BUDGET
l'OLlCE BUIlGET Gelleral Fund
H,('\'clllles and Expenditures
YTO
Actual Actual Actual Actual Budget Budget Percent Rl'n-nUl' ;lIId F:xpenditllfe
2004 2005 1006 2007 20117 20118 Change HighliJ.!.hh
Revenues
Intcrgovcl11menlal S 180,340 S 192,153 S 203,065 S 214,810 S 197,000 $ 198,000 0.51% Slate grants
Licenses 92,559 89,626 91.fiG7 139,263 91.000 93,500 2.75% Liquor licenses
Court Fines/Forfeitures 56,801 72,311 53,723 35,410 45.000 45.000
Penalties 4,718 4.662 2,110 3,500 3.500
Current Service 52,956 60,492 56,732 43.824 38,900 38.000 -2.31%
Miscellaneous 10.323 9,760 1.815 3,516 2,750 1,000 .63.l'i4%1
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 2,348,403 2,347.331 2.337.174 2.532,138 2,547,825 2,623,474 2.97% Thirty nine full time employees
Fringe Benelits 640.592 650,797 668.749 743.341 717,050 815,492 13.73%
Materials, Supplies and Services
Professional & Technical Services 109,680 102.778 105,099 99,900 110,253 111,853 1.45%) Prisoner Board. hiring. & consult.
Utilities and Maintenance 11l,398 132.027 138.772 127,460 139,815 144,265 3.18% Veh. & equip. maint. & repair, Iele.
Operations 38,878 43.820 59.138 51,570 67,770 85.070 25.53% Training, nd\'cl1ising and misc.
City Support Services 473,300 473,666 493,339 136,828 137,264 132,216 -3.68% Admin dug, space alloc. & ins.
Supplies and Materials 119A98 134,217 1(,4.062 148,374 154,445 160,130 3.68% orf supp.. unil'lmlls & small equip.
Capital Outlay
Vehicles 23,918 #OIV/IJ! IlL-at (cam & Crime Pre\' vehicles
Office Furniture and Equipment 1,722 7.340 Compu(cr soJiwarc system
Equipment 9.581 49,791 7.400 7.389 5.147 -30.34%
Total Expenditures 3,853.052 3,958,345 3,973.673 3,847,011 3,881.811 4,077 .64 7 5.04%
Reimbursed Expenditures (301.8871 (301.887) (302,OOIJ) #OIVIO! Credit to Admin froll1 policc pmg.
Net Total Expenditures J,551,](j5 3,656,459 3.671.673 3,847,011 3,881.811 4,077,64 7 5.04%
Indirectly Funded Amount 3,158,18(, 3,227,399 3.257.999 3,408,078 3,503,661 3,698,647 5.57%
The Police Department is madc up of c1c\'cn programs. They are Administration. Patrol.
Heat Te:'lIll, Reserves, Invcstigations, Metro Drug Task Force, Pawn Shop, Outreach,
Dispatch, Support Services and Systems Information.
79
I'OLICE
FUND 101
I'ROGRAM: Administration
PROGRAM SUMMARY
The Administration program of the Police Department provides 24-hour
staning of police and support services for delivery and supervision of
emergency and non-emergency services to the community.
MAJOR OBJECTIVES TO BE ACCOMI'LISHED IN 2008
I. Continue to develop individual employee work plans to integrate
community policing goals.
2, Continue to seek grant funding and administer grants awarded.
3. Assist in developing study recommendations for the Blake Road
Corridor project.
4. Administer JCPP grant program and personnel.
EXPENDITURES:
Sa laries/W ageslBenefi ts
FY 2007 FY 2008
Approved Approved Percent
Budget Budgel Change
$334,799 $349,782 4.5%
105,723 103,663 -1.9%
-0/0
Materials, Supplies & Services
Capital Outlay
NET TAX AND GENERAL
REVENUE SUPPORTED
$440,522 $453,445
2.9'Yo
PERSONNEL:
Number of FTE positions
3.15
3.15
.
80
FY 2007 FY 2008 FY 2007 FY 2008
Approvcd Approvcd Pcrcent Approvcd Approved Pcrccnt
Budgct Budgct Changc Budgct Budgct Changc
REVENUES: $264,250 $264,500 .09% REVENUES: $ - $ - -%
EXPENDITURES: EXPENDITURES:
Sa I arics/W agcs/Bcnc fi ts 1,760,226 1,909,910 8.5% Salarics/W agcs/Bcnc fi ts $38,766 $22, I 06 -42.9%
Matcrials, Supplics & Scrviccs 234,827 256,119 9.1% Matcrials, Supplics & Scrviccs 14,838 20,049 35.1%
Capital Outlay 4,365 0 -100% Capital Outlay 3,024 5,147 70.2%
NET TAX AND GENERAL NET TAX AND GENERAL
REVENUE SUPPORTED $1,735,168 $t,901,529 9.6%, REVENUE SUPPORTED $56,628 $47,302 -16.5%
PERSONNEL: PERSONNEL:
Numbcr of FTE positions 20.55 20.55 Numbcr of FTE positions 0.5 0.45
81
POLICE
}o'UND 101
I'ROGRAM: Patrol
PROGRAM SUMMARY
Work with citizcns to improvc thc quality of lifc by implemcnting effective
prcvcntion stratcgics to rcducc crimc and improvc traffic safcty.
MAJOR OBJECTIVES TO BE ACCOMI'LISHED IN 2008
I. Expand the Neighborhood Oftlcer program and continuc with the Blakc
Road Corridor projcct.
2. Utilize monics obtaincd from OWl forfciturcs to fund spccial OWl
enforcement projects.
3, Support the Hopkins Police/Firc Department Chaplain program.
4. Provide leadership training for senior oftlccrs to provide advancement
opportunitics within the department.
POLICE
FUND 101
PROGRAM: Heat Team
I'ROGRAM SUMMARY
The High-risk entry and tactics team (HEAT tcam) of thc Hopkins Police
Department is part of a 5 city tactical consortium that providcs tactical and
rescuc operations in situations posing a high-risk to civilians and/or
department personnel. The membcrs of thc consortium train together and
provide support during high-risk cvcnts.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
I. Continue to maintain a strong working rclationship with othcr
consortium members.
FY 2007 FY 2008
FY 2007 FY 2008 Approvcd Approvcd Pcrccnt
Approvcd Approvcd Pcrccnt Budgct Budgct Changc
Budgct Budget Changc
REVENUES: $70,400 $70,500 .1%
REVENUES: $ 800 $ 0 -100%
EXPENDITURES:
EXPENDITURES: Salarics/W agcs/Bcnc fi ts $368,004 $369,852 .5%
Salarics/Wagcsll3encfits 27,163 22,378 -17.6%
Matcrials, Supplies & Scrviccs 74,380 75.556 1,6%
Matcrials, Supplics & Scrviccs 9,093 8,054 -11.4%
Capital Outlay 0 0 0%
NET TAX ANI) GENERAL
REVENUE SUI'I'ORTEI) $35,456 $30,432 -14.2%. NET TAX AN)) GENERAL
REVENUE SUPPORTE)) $37t,984 $374,908 .8%
PERSONNEL:
Numbcr orFTE positions 0.2 0.2 PERSONNEL:
Number or FTE positions 3.8 3.85
POLICE
FUN)) 101
PROGRAM: Reserves
PROGRAM SUMMARY
The Hopkins Policc Rcservc Unit provides civilian voluntecrs with
cxceptional training to assist the policc departmcnt with civic cvents,
surveillance details, extra patrol and other duties as ncccssary.
MA.IOR OBJECTIVES TO BE ACCOMI'LlSHED IN 2008
I. Continue to utilizc traincd Rcservc pcrsonnel to rcspond to medical
emergencies and other calls for servicc.
2. Conduct recruitment processes to achieve 25 members,
3. Continue Icadership training for Reservc Command Staff..
POLICE
FUND 101
PROGRAM: Investigations
I'ROGRAM SUMMARY
The Investigations Division or the Policc Departmcnt conducts follow-up
invcstigations on criminal activity that has occurred in Hopkins,
MAJOR OHJECTlVES TO HE ACCOMl'LlSHE)) IN 2008
I. Continuc liaison with the County Attorney's officc.
2. Providc ongoing training opportunitics ror the invcstigation and
prosccution techniques rcgarding identity thcft.
3. Continue rotating patrol officers into thc investigator position.
4. Conduct tobacco and liquor compliancc checks.
5. Providc training ror liquor and tobacco liccnsees,
82
POLICE
FUND 101
I'ROGRAM: Metro Drug Task Force
PROGRAM SUMMARY
The NW Metro Drug Task Force is a multi-jurisdictional unit that conducts
investigations of illegal drug activity by developing suspect information
from eitizens, utilizing confidential infonnants, search warrants, surveillance
and other covert activities. The Hopkins Police Department provides one
investigator to this unit.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
I. Continue to identify and investigate illegal drug activity.
POLICE
FUND tOI
I'ROGRAM: Pawn Shop Management
PROGRAM SUMMARY
The Pawn Shop Management program of the Police Department maintains
computerized records of pawnshop transactions as required by City
ordinance, cheeks transactions for the prescnce of reported stolen property
and assists other departments in recovering stolen property located in
Hopkins pawnshops.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
I. Conduct at least one random inventory and compliance check.
FY 2008 FY 2008 FY 2007 FY 2008
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
REVENUES: $4,000 $4,000 0% REVENUES: $12,000 $12,000 0%
EXPENDITURES: EXPENDITURES:
Salaries/Wages/Benefits 89,591 99,129 10.6% Sa laries/W ages/Benefi ts 5,927 3,098 -47.7%
Materials, Supplies & Services 1,383 1,456 5.3% Materials, Supplies & Services 341 239 -.29.9%
NET TAX AND GENERAL NET TAX AND GENERAL
REVENUE SUPPORTED $86,974 $96,585 11.1% REVENUE SUPPORTED ($5,732) ($8,663) 51.1%
PERSONNEL: PERSONNEL:
Number of FTE positions .95 .95 Number of FTE positions 0.10 0.05
83
FY 2007 FY 2008
Approvcd Approvcd Pcrccnt
Budgct Budgct Changc REVENUES:
REVENUES: $6,700 $8,000 19.4%
EXPENDITURES:
EXPENDITURES: Sa larics/W ages/Bcncfits
Salarics/W ages/Benc fits 57,513 52,262 -9.1%
Materials, Supplics & Scrviccs
Matcrials, Supplies & Scrviccs 12,664 12,262 -.06%
Capilal Outlay
Capital Outlay 0 0 0%
NET TAX AND GENERAL
NET TAX ANI> GENERAL REVENUE SUI'PORTEI>
REVENUE SUPPORTED $63,477 $56,934 10.3%
PERSONNEL:
PERSONNEL: Numbcr of FTE positious
Numbcr of FTE positious 0,85 0.85
84
POLICE
FUND 101
PROGRAM: Outreach/Police Serviccs Liaison
I'ROGRAM SUMMARY
The Police Serviccs Liaison is responsible for presenting and coordinating
outreach and crime prevention programs in Hopkins. Thesc programs
include Ncighborhood Watch, National Night Out, Crime-frec Multi-
housing, and classroom instruction ofProjcct Alcrt. In addition, thc Police
Scrviccs Liaison is responsiblc for the administration oflhe alarm program,
nuisance property program, review and rcvision of various ordinanccs and
grant rcsearch, application and administration and is thc staff liaison to
SCIP, Reduce the Usc and the !-IBCA.
MAJOR OBJECTIVES TO BE ACCOMPLlSHEI> IN 2008
I. Continuc working with rcntal propertics to obtain Crime Frce Multi-
Housing certification.
2. Incrcasc participation in the Neighborhood Watch program.
3, Partncr with businesscs to reduce crime.
POLICE
FUND 101
PROGRAM: Dispatch
PROGRAM SUMMARY
The Hopkins Policc Dcpartment Public Safcty Communications Center
receivcs, processes and dispatchcs calls for service for Policc, Firc, EMS and
Public Works; opcratcs an E-911 Public Safcty Answering Point (PSAP) that
handlcs cnquirics from the public and othcr agcncics, rcccivcs, cntcrs,
modifics and qucrics information from a variety of information systcms
including computer-aided dispatch (CAD), state, national and local
databascs, and opcratcs a state of the art 800 MHz digital radio systcm.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
I. Identify relcvant job rclated training for dispatchcrs.
FY 2007 FY 2008
Approvcd Approvcd Percent
Budgct BudgCl Change
$ 20,000 $ 20,000 0%
378,512 385,185 1.8%
61,380 63,067 2,7%
-%
$419,892 $428,252 2.11%
6
6
POLICE
FUND 101
PROGRAM: Support Services
PROGRAM SUMMARY
This division of the Police Department provides the public, police personnel
and other law cnforcement agcncics with in-person, mail and telcphone
requests for scrvice, documents or records; enters, modifies, queries and
manages a variety of databases; processes information and generates state
and fcderal mandated rcports, transcribes and processes reports and
correspondence and maintains records in accordance with state and local
guidelines.
MAJOR OBJECTIVES TO BE ACCOMI'LISHED IN 2008
I, Annual records retention purge,
EXPENDITURES:
Sa larics/W ages/Bene fi ts
FY 2007 FY 2008
Approved Approved Percent
Budgct Budget Changc
$204,373 $225,264 102%
8,372 8,169 -2.4%
-%
Materials, Supplies & Scrviccs
Capital Outlay
NET TAX AND GENERAL
REVENUI, SUPPORTED
$212,745 $233,433
9.7CX,
PERSONNEL:
Number of FTE positions
3.4 3.45
POLICE
PROGRAM: Systems Management
FUND 101
I'ROGRAM SUMMARY
The Systems Management program of the Police Department is under the
supervision of the city's IT department who oversees the maintenance of all
police computer system networks, and slate communications interfaces.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
I. Work to integrate the police department network with the city's
network.
FY 2007 FY 2008
Approved Approved Percent
Budgct Budget Change
$88,084 $86,366 -1.9%
0%
EXPENDITURES:
Materials, Supplies & Services
Capital Outlay
NET TAX AND GENERAL
REVENUE SUPPORTED
$88,084
$86,366
PERSONNEL:
Numbcr ofFTE positions
o
o
85
-1.9CX.
(TIY OF HOPKINS - 20Uli HUD(IET
RI..:\'l.:I1Ul.:S
LkL'nses &. Pr.:nnits
Statl..: Aid
FedL'ml Gwnt
County Gmnt
Administrativc Citutions
CUl1'cnt ScrviL'1..:
Donutil1ns
t\1iscr.:llunc{lus
Expcnditun:s
Salurics. Wages amll3r.:nclits
Salaries tlnd Wages
Fringe Benclits
:.lutenals, Supplies tlnd Services
Prolcssional & Tl..:chnicul Ser\'kes
L'tililil:s und ~ll1inh:llulH.:1..:
Operutilll\s
City Support SCTvkes
Supplies lmu i'vtatl..:riuls
CupitalOullay
Ortier.: FUl11iturr.: ami Equipment
Equipment
Tlltal Expenditures
Imlirl:dly Funded AlIhHlnt
Al:tllul
:WO-1.
$ -1..-1.50
IOI.S53
7.59-1.
5,475
5.250
124.622
FIIU: BUDGET
H.c\'cllucs ami E.\llcIIlJiturcs
Al:ttlul
2005
YTD
Al:tllul
2007
Pcrl:cnt
Chullgc
-1.,52%
53.S5%
5.-1.9%
219.252
161.3~1
Budget
~008
Actual
Budgel
2007
Gt"II('I"OII Fund
Rr\-t"llur illId EXflcndilurt"
lIi2hli~ht...
I.S9% Full time cmply & 37 lire lighters.
..UO% Fire ReliefAssnc. l'onlrih. 8.: henclits.
10.974 10.734 15,096 12.696 24.563 13,729 -44.11% r-.ledica1 exams lor lire lighters.
31.027 35.064 60.217 52.22-1. 42.726 4.L:!70 3.6111"0 ELJuip. & \"ehidc ~paiT and mainL
45.153 74.44X (i3.699 65.S70 63.375 6~.SX9 2.39% Tmining twd 11lisn:lallcolls.
77.409 7i.7lJ6 76.7XO 74,9S7 73.24X X9A(i(i 22.14% lnsunnll:c and equipment clHlr~,cs
56.132 (IX.231 111,6S7 99.265 75,-1.XlJ 79.tH? 4.90% Ollice supp., unilonns 8.: small clluip
10.000
611,326
-1.Xfi.704
:W06
236.739
165.7S0
275.546
174.293
321.437
}60.251
290.936
174.S60
2S5.527
167.969
46.I~X
#DIV/O!
3.33%
2.94%
714.979
777.31 X
732.SlJi
757.337
7S6.730
5X3.XX2
654.071)
63X.237
67 5JilJ)
619.91)7
Tile- Firl: Ikparlllu:nl is 1Il..11'h: up nl"I\\'{l programs. They arc Fire I'n:vcntil1n-'SIlJlprcssillll
and Emcrg:l.:lll.:'Y Pn.:plln:dness.
X6
FIRE
FUND 101
I'ROGRAM: Firc Dcpartmcnt
PROGRAM SUMMARY
Thc Firc Dcpartmcnt includcs Emcrgcncy Medical Scrviccs (EMS), Firc
Prcvention/Supprcssion programs. Thc EMS program supports thc Policc
Dcpartmcnt in managing rcsponscs to mcdical cmcrgcncics. Thc Firc
Dcpartmcnt rcsponds to alllifc thrcatcning situations and whcnthcrc arc no
policc officers availablc to rcspond. Fire supprcssion is thc rcsponsc to all
fircs, hazardous matcrials, spccial hazards and spccial rcscue incidcnts in thc
city and firc prcvcntion is thc enforccmcnt ofthc firc codc, and thc rcvicw
and inspcction ofncw construction. It also providcs for public cducation
and filcs rcports with thc Statc Firc Marshall on dcpartmcnt activity,
propcrty loss or dcath duc to firc cmcrgcncics.
MA.IOR OB.IECTIVES TO BE ACCOMPLISHED IN 2008
I, Dcvclop action stcps and timclincs to accomplish long rangc planning
goals for morc fulltimc cmployces.
2, Dcvclop Long tcnn stratcgic planning for the firc dcpartmcnt.
3. Reorganize training division to make training morc bencficial to the
members ofthc department and stay cfficicnt inthc arcas of EMS, Fire
supprcssion and Hazardous Matcrials.
4. Dcvelop ptan to recruit and retain firefighters with cmphasis on daytimc
rcspondcrs. .
5. Rcsearch and apply for grants for firc cquipmcnt.
6. Continuc with fire inspcctions through out thc city to conform to two-
ycar inspcction cyclc.
7. Incrcasc public cducation on the importancc ofsmokc dctcctors and CO
monitors in rcsidcnts in thc City of Hopkins.
8. Incrcasc public information on firc prcvcntion to thc citizcns ofthc City
of Hopkins.
9. Rcstructurc cquipmcnt rcplaccmcnt program to show morc up to datc
cost that rcflcct long tcnn plans for Iirc dcpartmcnt.
87
FY 2007 FY 2008
Approvcd Approvcd Pcrccnt
l3udgct Budgct Changc
REVENUES: $108,900 $115,900 5.7%
EXPENDITURES:
Sa larics/W agcs/l3cncli ts $452,659 $464.949 2.7%
Matcrials. Supplics & Scrviccs 273,867 285,716 4.3%
Capital Outlay ~%
NET TAX AN!) GENERAL
REVENUE SUI'PORTE!) $617,626 $635,565 2.9%
PERSONNEL:
Numbcr of FTE positions 1.2 1.2
Voluntccr Firclightcrs 38 38
III
MIll
EMERGENCY PREPAREDNESS
FUND 101
PROGRAM: Emergency Prcparedncss
I'IWGRAM SUMMARY
The Emergency Prcparedncss program provides thc community with
preparedness, mitigation, response, and recovery from natural and
technological disastcrs including acts of tcrrorism. Thc emcrgcncy
prcparcdness program is dcsigncd to providc training for all employees
through partnerships with the Fedcral Emcrgcncy Managcmcnt Agcncy,
Minncsota Division of Emcrgcncy Managemcnt, and Hcnnepin County
Emcrgency Prcparedness. Training is accomplished through mock drills and
simulatcd emergcncy situations, along with specializcd training,
MA.JOR OBJECTIVES TO BE ACCOMI'LISHED IN 2008.
I. Do I'ublic cducation on Disastcr Prcparcdncss for familics and busincss.
2. Train and add mcmbcrs to Community Rcsponsc Tcam (CERT) for the
City of Hopkins.
FY 2007 FY 2008
Approvcd Approvcd Pcrccnt
llud!\ct llud!\ct Chan!\c
REVENUES: $4,000 $4,000 0%
EXPENDITURES:
Sal arics/W a!\csll3cnc fits $ 837 $ 847 .1%
Matcrials, Supplics & Scrviccs 5,534 5,825 5.3%
Capital Outlay -%
NET TAX AND GENERAL
REVENUE SUPI'ORTED $2,371 $2,672 12.7%
PERSONNEL:
Numbcr of FTE positions
88
CITY OF 1101'1-:11\5 - 2008 OIJl>GET
"UOLlC WOIlKS OUDGET (;I'nrral Fund
Ren'llucs and F:xpelHlihlfl'S
YTO
Actual Actual Actual Actual nllllgcl Budget Percell! Ih'\'l,ltuc and Expenditure
2004 2005 20()(, 2007 2007 2008 Change Ui~hli~hls
Revenues
Licenses and Permits S ] 1.370 $ 11.615 $ ]0.340 S 6.220 S 5,100 S 5.070 .O.59'~1
Intergovernmental ] ]8.283 115,11(, ]]] ,448 II [,626 ] ]5.000 1]2.000 -2.610/0
Charges for Services 3.196 ] 70,77(, 1.842 ].476 -1.650 2.600 -44.01J'Y
Olher l\..liscellancolls 1.888 2.905 h.OD5 1,]35 500 200 .llfLOOo/,
Sales of Fixed Assets 216 512
Expenditures
Salaries. \Vagcs and Benefits
Salaries and Wages 1.029.856 1.023564 1.054.092 1.075.231 1.()90.%O I.086A2lJ -OA2~1, 20 fulll tillll' empluyees
Fringe Benefits 315.04] 335,7]7 334.474 387.253 3(,8.881 .190,2% 5.8\0/.
Materials. Surplics :lnd SCTyiccs
Professional & Tecbnical Services 105.442 ]69.7]0 ]20.858 ]78.567 202.150 210,450 4.110/. Striping. sidewalks, seal coaling
Utilities and Maintcnance 347.088 366.627 372.870 430,405 382.000 420.600 10.100;. Equip mainl..tdl'. heat & del'
Operations 1-l.331 6.745 8.197 20,932 29.7]0 ]9.010 -)6.010/. Print. advertise. lmining and misc.
City SurrOfl Services 123.144 126,730 ]4(,.54(1 ]40.829 136,629 139.9]9 2..no;. Insurance. spal'e & occupancy
Supplies and Materials 196.325 258,()(12 265.270 3] 3.863 257,275 278.950 8..t2% OlTice supplies & small equipment
Capital Outlay
BuilJings & Improvemcnts
Office Furniture and Equipment
Equipmcnt 32.975 ]8,73] 27.952 (,.777 ]8,000 8.000 -55.560/. Skid loader
Tota] Expcnditures 2,](,4.202 2.305.88() 2.3JO.25l) 2.553.857 2A85.605 2.553.(,71 2.74%
RcimhllrscJ Expenditures (508,028) (529.457] (5]3.227] (542.]4] ] (532.000] (536.00(J) 0.750/.. admin., street and l'quip charges
Net 1'0(:11 Expenditures 1.656.17-l 1.776.429 1.817.032 2.0] 1.7](, 1.953.(105 2.0] 7.671 3.280/.
Indirectly Funded Amount 1.521.437 1.475.801 1.(187.397 1.890.747 1.828.355 1.81)7.80] 3.S0lY
The Public Works De-partlllcnt is made up of eight programs. They are l3ui]dings.
Equipment Services, Administration. Englncering. Stre-cts. Snow Rcmoval. Parks
ami Tn:!.: Service.
8lJ
PUBLIC WORKS
FUNI> 101
I'ROGRAM: Buildings
PROGRAM SUMMARY
The Building Maintenance Dcpartment of Public Works is responsiblc for
the maintenance and repair of all City Buildings. The public works buildings
budget covers the entire public works complex. The buildings and equipment
are maintained by in house maintenance personncl and the custodial duties
by a contract cleaner.
MAJOR OB.JECTlVES TO BE ACCOMPLlSHEI> IN 2008
I. Maintain PW building to assure a safe and comfortable environment for
all City employees at the lowest cost to the taxpayer.
PUBLIC WORKS
FUN.) 101
PROGRAM: Equipment Services
PROGRAM SUMMARY
The Equipment Services program of the Public Works Departmcnt provides
maintenance and repair of all City vehicles and equipment. Equiplnent
Services is responsible for writing specifications and the purchasing of City
Vehicles. It also is in charge of the disposal of surplus vehicles and
equipment. It is the goal of Equipment Services to provide a quality and cost
cffective service to all cities departments for all their equipment needs.
MA.JOR OBJECTIVES TO BE ACCOMPLlSHEI> IN 2008
I. Continue aggressive maintenance and repair of all city equipment.
r ~ ~ - ~ ~
I FY 2007 FY 2008
--- - -
FY 2007 FY 2008 Approved Approved Percent
Approved Approved Percent Budget Budget Change
Budget Budget Change I REVENUES:
EXPENDITURES: $ 250 $ 300 20%
Salaries/W ages/Benefi ts $30,894 $33,879 9.7%
EXPENDITURES:
Materials, Supplies & Services 76,701 73,570 -4.1% Sa laries/W ages/Bene lits 174,186 176,484 1.3%
I
Capital Outlay 0 0 0% I Materials, Supplies & Services 16,098 17,032 5.8%
Reimbursed Expenditures (69,000) (70,000) 1.4% Capital Outlay 0 8,000 8000%
NET TAX ANI> GENERAL Reimbursed Expenditures (141,000) ( 143,000) 1.4%
REVENUESUPPORTEI> $38,595 $37,449 -3.0%
NET TAX ANI> GENERAL
I PERSONNEL: REVENUESUPPORTEI> $49,034 $58,216 18.7%
Number of FTE positions 0.4 0.4 I PERSONNEL:
l_~___ -- -- ----
l Numbcr of FTE positions 2.35 2.35
- ~ - - - - ~ - ~ ~ - -
90
PU8L1C WORKS
FUND 101
PROGRAM: Administration
I'ROGRAM SUMMARY
Thc Administration program of thc Public Works Dcpartment provides
administrativc dircction, control and support by thc Public Works Dircctor,
rcccption and clcrical for thc following Public Works Dcpartmcnt divisions:
Enginccring Scrviccs; Building Scrviccs; Equipmcnt Services;
Parks/Forcstry & Strcets/Traffic; Watcr and Sewcr Utilities; Solid Wastc
Managemcnt and Facility Managcmcnt.
MAJOR OBJECTIVES TO BE ACCOMPLISHEI) IN 2008
]. Southwest Transitway (LRT) planning: protcct city intercsts and
position Hopkins for Fcdcral funding to mitigatc LRT station impacts
2. Continuc to analyze and respond to opportunities to improve servicc
quality and cfficiency.
3. Complete long tcrm Park system capital improvcmcnt planning and
strategic plan action itcms
4. Implcmentncw "Call Ccnter" customer servicc/complaint tracking
program.
FY 2007 FY 2008
Approvcd Approvcd Percent
Budgct Budgct Change
EXPENDITURES:
Salaries/Wagcs/Bcncfits $149,253 $155,110 3.9%
Materials, Supplics & Scrviccs 17,686 18,503 4.6%
Rcimburscd Expcnditurcs (147,000) ( 148,000) .7%
NET TAX ANI) GENERAL
REVENUE SUPPORTED $19,939 $25,613 28.4 %
PERSONNEL:
Numbcr of FTE positions 1.4 1.4
91
PU8L1C WORKS
FUND 101
I'ROGRAM: Enginccring
PROGRAM SUMMARY
Thc Enginccring Division of thc Public Works Dcpartmcnt providcs
cnginccring scrviccs for thc City. Thc Enginccring Division providcs
drafting, survcying, layout, dcsign and othcr cnginecring scrviccs for thc
City, as wcll as maintcnancc and updating of basc maps, as-builts, and othcr
misccllancous map updating projccts. This division also acts as thc primary
liaison to consultants involved with construction projccts.
MAJOR OBJECTIVES TO 8E ACCOMI'LlSHEI) IN 2008
I. Continuc to dcvelop utility maps in digitizcd fonnat and apply to GIS
program.
2. Continue lield survcy and invcntory of utility systcm for GIS
application,
3. Completc Wcll No. I upgradcs.
4. Oversee implcmcntation of thc City's Capitallmprovcmcnt Plan.
FY 2007 FY 2008
Approvcd A pprovcd Pcrccn t
Budgct Budgct Changc
REVENUES: $ 5,300 $ 5,300 0%
EXPENDITURES:
Salarics/W agcs/Bcne fits 152,966 162,908 6.5%
Matcrials. Supplics & Services 36.258 33,708 -7.0%
Reimburscd Expcnditurcs (65,000) (65,000) 0%
NET TAX ANI) GENERAL
REVENUE SUPPORTEI) $118,924 $t26,316 6.2%.
PERSONNEL:
Numbcr of FTE positions 1.77 1.77
PUBLIC WORKS
FUND 101
PROGRAM: Strcets and Allcys
PROGRAM SUMMARY
Thc Strccts Division of thc Public Works Department provides maintcnance
of 55 milcs of streets, 30 miles of alleys and 10 parking lots (including
parking ramp) within the City for convenient day-to-day use. Also providcs
strcet lighting, traffic signs and signals, and sidewalk repair. Maintcnancc
includcs activities such as swecping, patching, seal coating and curb rcpair.
Major maintcnancc is schcduled on a 6 year, maintenance district rotation
basis. Routine mill/patching/paving is accomplishcd throughout thc City
during thc summer season.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
I. Strcct maintenancc utilizing pavcment management support information
that includcs prep scal coat areas and contractual crack scaling.
2. Spring swceping as weathcr pcrmits, Mainstrect swccping every thrcc
weeks, residential sweeping (spring, summcr and oncc in the fall).
3. Continucd maintenance of storm watcr drainage systems.
4. Inspect and repair all defective sidewalks in district
5. Preventativc patching, repairs to bituminous roadways.
6. Maintain sign and signal change outs, invcntory signs, upgradc trarfic
controls and signals as required.
7. Mall maintenance including flags, rcfuse, decorations and banncrs, and
strcetlight painting.
92
REVENUES:
FY 2007 FY 2008
Approvcd Approvcd Percent
Budgct Budgct Changc
$117,300 $113,270 -3.4%
EXPENDITURES:
Salarics/W agcs/Bcnel; ts
362,195 379,595
4.8%
Matcrials, Supplics & Scrviccs
9.3%
528,054 577,311
Capital Outlay
16,000 0
-100%
Rcimburscd Expenditurcs
0%
(110,000) (110,000)
NET TAX AND GENERAL
REVENUE SUPPORTED
$678,949 $733.636
8.1(~o
PERSONNEL:
Numbcr of FTE positions
4.74 4.74
l'UBLlC WORKS
FUND 101
PROGRAM: Snow & Ice Removal
PROGRAM SUMMARY
The Snow & Ice Removal program of the Public Works Dcpartmcnt providcs
snow and icc control services of 55 miles of strcets, 33 miles of alleys and 9
parking lots (including parking ramp) and economic developmcnt propcrties
within thc city for convcnicnt day-to-day usc, and to provide safc travcl and
parking conditions.
MA.IOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
I. Complcte plowing/sanding opcrations of all city strects, alleys, parking
lots and parking ramp with 10 hours.
2. Complctc snow removal opcrations in downtown areas/ramp/parking
lots in erticient manncr to meet parking/tramc flow demands.
3. Incrcasc snow/ice maintenance activitics on residential strccts,
4. Utilizc snow cmergency policy to maximizc safi:ty and snow removal
efforts, whilc minimizing residcnt conflicts.
I'Y 2007 FY 2008
A pprovcd Approvcd Percent
l3udgct Budgct Changc
REVENUES: $ 0 $ 0 0% ,.
~.
-"
EXPENDITURES: .~
Sa larics/W agcs/l3cncfi ts 82,764 90,163 8.9%
Matcrials, Supplics & Scrviccs 58,297 63.568 9.0%
NET TAX AND GENERAL
REVI,NUE SUI'PORTED $141,061 $153.731 9.0(Yo
PERSONNEL:
Numbcr of FTE positions 1.01 1.01
93
PUBLIC WORKS
FUND 101
PROGRAM: Park Maintcnance & Improvcmcnts
PROGRAM SUMMARY
Thc Parks division of the Public Works Dcpartment providcs for thc
maintcnancc of devclopcd parks and grounds adjacent to public buildings
and right-of-ways, including, seeding, fertilizing and mowing of grass,
maintcnancc of all athlctic ficlds and gcncral playgrounds and maintenancc
of Shady Oak Beach. Maintenance of Co. Rd 3 mcdian flowers and
irrigation is providcd, Maintcnancc of picnic facilitics and trails, trash and
rubbish removal from parks is also included. Open skating and hockey areas
arc includcd, Opcn skating and hockcy arcas are providcd from Dcccmbcr
through February for outdoor rccrcational purposcs.
MA./OR OHJECTlVES TO BE ACCOMPLISHED IN 2008
I. Continue grounds maintcnancc of all parks including Shady Oak Bcach,
plus City Hall, 4 well houscs, Public Works garagc and all othcr City
owned right-of-way.
2. Providc opcn skating and hockcy at thc following parks: Vallcy, Harley
Hopkins, Oakes, Central, Intcrlachcn, open skating only at Hilltop and
Burnes.
3. Expand Excclsior Boulcvard landscaping; bcgin maintcnancc activitics
(mowing, irrigation, snow removal) utilizing thc Sentcnce to Scrvc
(STS) program.
FY 2007 FY 2008
Approved Approvcd Pcrcent
Budget Budget Change
REVENUES: $2,300 $1,000 -56,5%
EXPENDITURES:
Sa laries/W ages/Benefits $382,940 $343,766 -10.2%
Materials, Supplies & 192,577 194,005 .7%
NET TAX AND
REVENUE SUPPORTED $573,2 t 7 $536,771 -6.4 %
PERSONNEL:
Number of FTE Dositiol1s 5.07 5.07
94
,
;u~.
?J-i" ~.' . ~"" ,,':;;F "..~.~ ,"'~;;~. ,f':~~201' .~ '.
",~ >1~~11I._~;[~I,;&~{'(.:'j;~ ' ..~~ 'tl;~'" "1I&'.-
~~, :. -., - [.. 'W~~_~!:O-':_ ,_' ...,.;~ .~...
. . ," --.~~........II . __d.. ---"':>;.0.,"",,-= ..-- -. .. .......~'
----->:;:::.,1 H') "':7';;~',~~_=
L:b;:~~~~~:~;'--'"''''''.''' ~~l'
'I I. . 11 '., "~'10'^' "o.."":".~:.,,,..
; ,', I;, ;1.""., ..' '.'\.,,,
if
;~'i
-,'r ~ .
-
J, ... . ~~..'l'~~; I
,"',_,:" . t
\',-,~\"J~ '.,.'
~',~ . ...::- ~:;..
l'UBLlC WORKS
FUNI> 101
I'ROGRAM: Tree Maintenance & Forestry
I'ROGRAM SUMMARY
The Forestry Division of the Public Works Department provides for the
maintenance of all trees. Through the utilization of arboricultural practices, all
trees on public property will be maintained in an acccptablc condition or
removed as necessary to allow for a hcalthy environment for thc urban forest
along with providing sale passage for pedestrian and vehicular trafllc. Through
utilization of tree inspectors residcnts will be consulted on tree related problems
and advised to the solutions. Reforestation of the urban forest is also an activity
of this division.
MAJOR OBJECTIVES TO BE ACCOMI'L1SHED IN 2008
I, Trim 12% of trees on city boulevards.
2. Replace trees on city property that were lost in 2008
3. Remove all diseased, dead, dying trees on public property.
4. Provide for prompt customer service on requests for trimming and tree
consultation.
FY 2007 FY 2008
Approved Approved Percent
Bud~et Bud~et Chan~e
REVENUES: $100 $0 -100%
EXPENDITURES:
Sa laries/W a~es/Bene fits $124,644 $134,817 8.2%
Materials, Supplies & 82,093 91,252 11.2%
Capital Outlay 2,000 0 -100%
NET TAX ANI>
REVENUE SUI'!'ORTEI> $208,637 $226,069 8.4'%
PERSONNEL:
Number of FTE positions 1.86 1.86
Actuat Actuat Actual Actuat Budget
SELECTED WORK INDICATORS 2004 2005 2006 2007 2008
Number of diseased trees removed on private
property 274 146 155 170 150
Number of trees removed on public property 182 137 190 209 175
Number of trees planted 100 74 50 105 65
Number of trees trimmed 50 50 100 50 100
Number of irrigated acres mowed on a 20-week
growing season 900 950 950 950 950
Number of non-irrigated acres mowed on a 20-
week growing season 1,900 2,000 2.000 2.000 2,500
Number of acres fertilized a year 180 180 180 180 180
Number of acres sprayed for broad leaf weed
control 250 100 250 250 250
Number of acres over seeded and aerated 130 25 130 130 130
Number of times temporary rinks are
installed/removed 2 2 2 2 2
Number of times 11 ice rinks are
resurfaced/deared of snow 66 55 77 77 77
Number of times 7 primary ball fields are
prepared for play 100 100 100 100 100
Number of times secondary ball fields are
prepared for play 30 30 30 30 30
Number of times soccer/football fields are
prepared for play 56 40 40 30 30
Number of times playground equipment is
checked for safety and repair 12 0 12 12 12
Number of times tennis courts are checked and
repaired 4 4 4 4 4
Number oftimes swimming area is maintained,
including set up and winterization 7 7 7 7 7
Number of times park garbage is picked up <all
parks 1 time) 40 40 40 40 40
Number of times sidewalks cleared of snow and
ice 16 12 16 16 16
Number of times trails are maintained 4 4 4 4 4
Number of times park buildings are cleaned
and/or repaired 16 16 16 16 16
Number of weed notices issued 120 76 63 62 75
I
95
CITY OF 1I01'KIr;S - 2008 BUIlGET
RECREATIOr; BUDGET Gencr:ll Fund
Revellues ,Hul Expenditures
YTD
Actual Actual AClUal Actual Budget Budget Percent Rl'\'t.'ntll' and Expl'ndilufc
2004 2005 2006 2007 2007 2008 Change Ilighlights
Revenues
Miscellaneous $ 100 $ 25 S $ 25 S $
Transfer In 37,492
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 35,241 37.441 35,717 32,393 55,555 51.843 -(i.(j8% Part-till11: employees
Fringe Benefits 3,310 4.179 4,043 4,078 6,275 5.838 -6.97%
f'1,.1alerials. Supplies and Services
Operations 147,980 150,716 151,296 151.271 157.339 157,568 0.15% Rcill1b. to l\.1innetonka Rccn:alion.
Supplies and Materials 3,385 266 1,400 1,550 10.71%
Capital Outlay
Improvements Other than 131dg 10,000 7.000
Transfer Qui
Total Expenditures 189.916 202,60 I 1 98.05() 187,742 220.569 216,799 -1.71%
Indirectly Funded Amount 189.816 202,576 198,056 187,717 220,569 216.799 -1.71%
The RL'Crciltion Dcpal1111cnt is mude up of five main porgrams. They aTC Playground,
Ice Rink. 1\lrk Scrvic~s. Joint Recrealion and Sbte Pltrk.
lJ6
RECREATION
FUND 101
PROGRAM: Playgrounds
PROGI{AM SUMMARY
The popular summer playground program is provided to children at II
locations throughout the both the city of Hopkins and Minnetonka.
Activities include outdoor games, arts and crans, a tiny tots program, and a
summer adventure club. The summer concludes with a carnival attended by
children from all the playground sites.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
J. To develop, promote and provide quality recreational opportunities in
anticipation of and in response to the needs and interests of the
I-Iopkins-Minnetonka community.
RECREATION
FUND 101
PROGRAM: Ice Rink Program
I'ROGRAM SUMMARY
Supervised outdoor ice rinks are provided at 14 locations throughout
Hopkins and Minnetonka. Each site is staffed with rink attendants from
mid-December thru mid-February dependant on weather conditions. Ice
rinks arc available for general skating, hockey and broomball.
Approximately 30 staff are hired and trained to supervise the outdoor ice
rink program.
MAJOR OBJECTIVES TO BE ACCOMI'LlSHED IN 2008
I. To provide quality customer service and facilities to ice rink users.
FY 2007 FY 2008 FY 2007 FY 2008
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
EXPENDITURES: EXPENDITURES:
Sa laries/W ageslBene fi ts $31,826 $27,425 -13.8% Salaries/Wages/Benefits $13,650 $13,605 -.3%
NET TAX ANI> GENERAL NET TAX AND GENERAL
REVENUE SUPI'ORTED $31,826 $27,425 -13.8% REVENUE SUI'I'ORTED $13,650 $13,605 -.3(Yu
PERSONNEL: PERSONNEL:
Number of Part-time positions 22 22 Number of Part-time positions 30 30
97
RECREATION
FUND 101
I'ROGI{AM: Park Service
PROGRAM SUMMARY
The Recreation Department hires and trains all end ants to supervIse park
services at both Burnes and Valley Parks. Attendants manage picnic
reservations, maintain restroom facilities, provide recreational equipment
and keep overall site clean for park users.
MAJOR OBJECTIVES TO BE ACCOMI'LlSHED IN 2008
I. To provide quality customer service and facilities to park users.
EXPENDITURES:
Salaries/W agcs/Bcnefi ts
FY 2007 FY 2008
Approved Approved Percent
Budget Budget Change
11,600 11,695 .8%
0 500 500%
Materials, Supplies & Services
NET TAX AND GENEI{AL
REVENUE SUPPORTED
$11,600
$12,195
5.1%
PERSONNEL:
Number of Part-time positions
4
4
YoPkinS-Minnetonka
RECREATION SERVICES
RECREATION
FUND 101
PROGRAM: Joint Recreation
PROGI{AM SUMMARY
Programs for all ages arc provided through the Joint Recreation division.
Youth classes are offered in over] 5 areas of interest including tennis, golf,
swimming, ball skills, and arts & crans. Youth sports leagues are offered
in basketball and soccer. Adult classes are offered in several areas of
interest, and team sports are offered in soccer, sonball, basketball,
volleyball, hockey, broom ball and football. In addition, the joint recreation
division oversees the operation of Shady Oak Beach, attended by over
40,000 people each summer.
MAJOR OBJECTIVES TO BE ACCOMI'LISHED IN 2008
I. To develop, promote and provide quality recreational opportunities in
anticipation of and in response to the needs and interest of the Hopkins-
Minnetonka community.
FY 2007 FY 2008
Approved Approved Percent
Budget Budget Change
EXPENDITURES:
Materials, Supplies & Services $156,000 $156,000 0%
NET TAX AND GENERAL
REVENUE SUI'PORTEI> $156,000 $ I 56,000 0%)
PERSONNEL:
Number of Part-time positions 90 90
98
SKATE I'ARK
FUND 101
I'ROGRAM: Overpass Skate Park
PROGI{AM SUMMARY
The Skate Park program provides skate boarders, bikers, and inline skate
athletes 10 years of age or older, with a safe, tim and challenging place to
improve their skills. The skate park is open up to seven days a week during
the summer months of the year. When school is in session the park is open
on weekends as weather permits. The Skate Park is one of only a few tier II
aggressive skate parks in the state of Minnesota, so the Skate Park enhances
City of Hopkins marketing by attracting a regional population in addition to
serving the residents of Hopkins..
MA,JOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
]. To operate the park under a contractual operating agreement.
2. To operate the park with favorable fees for resident and community
partners.
3. To increase the nlllnbcr of Hopkins resident users and partner
community (Minnetonka and St. Louis Park) resident users.
FY 2007 FY 2008
Approved Approved Percent
Budget Budget Change
EXPENDITURES:
Sa larics/W ages/Benefits $ 4,754 $ 4,956 4.2%
Materials, Supplies & Services 2,739 2,618 -4.4%
NET TAX AND GENEI{AL
REVENUE SUPI'ORTED $7,493 $7,574 1.t%
PERSONNEL:
Number of FTE Dositions 0.05 0.05
99
CtTY OF HOPKINS - 2008 BUUGET
ACTIVITY CENTER BUUGET Gem'nll Fund
H.cH'lluCS and Expenditures
YTD
Actual Actual Actual Actual 13udgct Budget Percent Rl'H'llul' and Expcntlilurc
2004 2005 2006 2006 2007 2008 Change IliJ.:hlighh
Re\'enues
Charges for Services S 58,921 S 56.412 S 52.949 $ 49,243 $ 66.000 S 66.000
Contributions 6,424 5.722 4,330 5.234 6,000 6.000
Total Revenues 65.345 62.134 57,279 54,477 72,000 72,000
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 143,740 139.327 148.141 156.179 148.333 153.207 3.19% Six part-timc employees
Fringe Benefits 35,008 35,420 44.238 45,137 44,626 46,348 3.8(,%
Materials. Supplies and Services
Professional & Technical Services 31.251 19,229 22.331 16,587 25,750 25,750 En:nts/trips, instructors & cleaning
Utilities and Maintenance 24.208 37,154 34.(>38 34,248 38.500 38.800 0.78% Equip maint., telc., heat & ekctrieity
Operations 6.977 11.084 7.857 12,929 21,450 13.350 .37.76% Post. print, adver., training and misc.
City Support Services 7.204 7,662 8.455 <),466 7.123 7,535 5.78% Insurance, equipmcnt
Supplies and Materials 13.901 16,740 17,811 \3,997 18.500 25.250 36.49% ornee supplics and small equipment
Capital Outlay
Buildings & Structures 2,700
Office Furniture and Equipment 781 16,840 padded chairs for Raspberry room and
Computers phone tn:\: messaging syst\:1ll
Total Expenditures 264.989 276,616 283.471 289,324 321,122 310,240 -3.39%
Indirectly founded Amount 19'),644 214.482 126.192 234.847 249,122 238.240 -..f..37%
The Activity Center Department is made up of two programs. They arc
Community Use and Maintenance. Due to budget constraints. the center
is closed on Fridays unless there is a special event.
100
ACTIVITY CENTER
FUND 101
PROGRAM: Hopkins Activity Center
I'ROGRAM SUMMARY
The Activity Center Community Use program of the Public Works
Department provides a facility for residents to use for active or passive
activities. This program coordinates all the activities that take place at the
Activity Center.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
1. Market the Hopkins Activity Center to area older residents.
2. Regenerate the Hopkins Buy a Brick program.
3. Increase partnerships with businesses, civic organizations, school
district and faith community.
ACTIVITY CENTER
FUND 101
I'ROGI{AM: Maintenance
PROGI{AM SUMMARY
The Building Maintenance Department of Public Works is responsible for
the Maintenance and repair of all City Buildings. The Activity Center
maintenance Budget covers the Hopkins Activity Center. In house
maintenance personnel and part time cleaning personnel maintain this
Building.
MAJOR OBJECTIVES TO BE ACCOMPLISHE)) IN 2008
I. Gym Floor Refinish.
FY 2007 FY 2008 FY 2007 FY 2008
Approved Approved Percent Approved Approved Percent
Budget Budget Change Budget Budget Change
REVENUES: $72,000 $72,000 0% EXPENDITURES:
Sa laries/W ages/Bene IIts $14,770 $16,143 9.3%
EXPENDITURES:
Sa larics/W ages/Bene fits 178,189 183,412 2.9% Materials, Supplies & Services 43,086 42,874 -.5%
Materials, Supplies & Services 68,237 67,811 -.6% Capital Outlay 0 0 0%
Capital Outlay 16,840 0 -100% NET TAX AND GENERAL
REVENUE SUPI'ORTED $57,856 $59,017 2.0c~)
NET TAX AND GENERAL
IUWENUE SUPPORTED $191,266 $179,223 -6.3% PERSONNEL:
Number of FTE positions .2 .2
PERSONNEL:
Number of FTE posilions 3.1 3.1
101
CITY OF 1I0PKINS - 1008 BUUGET
PLANNING IIUDGET Gt'lll'ral FUllll
Revenlles "ud Expl'nditllrcs
YTD
Actual Actual Actual Actual Budget Budget Percent RCH'l1m' and Expenditure
2004 2005 2006 2007 2006 2008 Change Ilighlights
Revenues
Permits and Licenses $ 2,055 $ 1,448 $ 1,455 S 1,190 $ 1,600 $ 1,000 -37.50%,
Charges for Services 21.198 1.585 6,382 6,000 5.300 3,300 -37.74%
M isccllancous 14,086 #DIV/O'
Tolal Revenues 38.338 3.033 7,837 7,190 6.900 4.300 -37.68~:J
Expenditures
Salaries, Wages and l3encfits
Salaries and Wages 70.929 71,541 73,856 83,834 76,491 75.399 -1.4JlX> One I"ulltimc employee
Fringe Benefits 17,403 24,788 25,252 24.780 22,427 24,956 11.28%
Materials. Supplies and Services
Professional & Technical Services 14,830 171 9,748 18.968 23,500 14,100 -to.OO% I'lannlng consulting and legal advise.
Utilities and Maintenance 202 III 270 136 600 400 -33.33% Vehicle l11<lilltcnancc and telephone
Operations 6,057 3,985 5,848 5,639 9,745 13,445 37.97'% Post.. print, advertise, {min, & misc.
City Support Services 2,974 2,963 3.069 1,1(,9 1,201 1,032 -14'()7% Space and occupancy, insurJllcc
Supplies and Materials 1,675 1,507 5,035 2,797 2,900 2,800 -J...t5% onicc supplies ami small equipment
Capital Outlay
Office Furniture and Equipment #D!V/O'
Total Expenditures 114,070 105.066 123,078 137.323 136,864 132.132 -3.46%
Reimbursed Expenditures ( 18.778) (18,778) ( 18,7801 ( 17.417) (19,000) (20,000) 5.26%
Net Total Expenditures 95,292 86,288 104.298 119,906 117,864 ] 12,132 -4.R(j%,
Indirectly Funded Amount 5(j,95..1- 83.254 l)(j,..J.61 112,716 110,964 107,832 -2.82'1.,
102
PLANNING
FUND 101
PROGRAM: Zoning Activities & Enforcement
PROGRAM SUMMARY
The Zoning Activities & Enforcemenl program of [he Planning &
Community Department provides administration and enforcement of locally
approved Zoning Ordinance and Comprehensive Plan.
MA.JOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
]. Finish updating Comprehensive Plan.
PLANNING
FUND 101
I'ROGRAM: Sign and Fence Permits
PROGRAM SUMMARY
The Sign and Fence Permits program of the Planning & Economic
Developmenl Department provides administration and inspection of signs
and fences.
MAJOR OBJECTIVES TO BE ACCOMI'LISHED IN 2008
]. Process permit requests timely and expedient manner
103
PLANNING & COMMUNITY DEVELOPMENT
FUND 101
PROGl{AM: Miscellaneous Planning
I'ROGI{AM SUMMARY
The Miscellaneous Planning program of the Planning & Community
Department prepares various planning documents and reports necessary to
ensure orderly development/redevelopment of City.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
1. Comprehensive Plan.
2. Provide staff assistance to Planning Commission.
FY 2007 FY 2008
Approved Approved Percent
Budget Budget Change
EXPENDITURES:
Salaries/W agcsll3ene fits $27,457 $25,514 -7.1%
Materials, Supplies & Services 21,288 11,252 --47.1%
NET TAX AND GENEJ{AL
RIWENUE SUPPORTEI> $48,745 $36,766 -24.6";',
PERSONNEL:
Number of FTE positions 0.35 0.35
104
CITY OF 1I0l'KINS - 2008 BUllGET
STATE CHE~HCAL ASSESSMENT IIUllGET Spl'cial Hnt'IlUl' Fund 203
Revenues and Rc'"cnucs and Expcnditures
YTD
AClual Actual Actual Actual Budget Budget Percenl RCH'nlll' and Exp{'ndilun'
2004 2005 2006 2007 2007 2008 Ch:.lllgc Ili!.:hli~hl\i
Revenues
Intergovernmental $ 33,899 $ 104,114 $ 65.707 $ 53,500 $ 45.000 $ 45,000
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 18.905 29,671 36.510 45,050 23,167 23,197 0.13% l'arHimc fire lighters
Materials, Supplies and Services
Professional & Technical Services 5 2,761 274 2,355 100 100 Weekend cleaning ser\'ice
Utilities and Maintenance 2,293 2.177 2,786 76(1 2.650 2,650 Equip mainl., telephone. heal & l.'lcc.
Operations ].691 3,943 12,432 3,948 6.180 6,180 Tmining and miscelancous
City Support Services 3,486 3.551 3.596 4,244 3.803 4.182 9.97% Insurance & audit
Supplies and Materials 14,068 34,266 14.275 7,787 6,100 8,691 42.48% Office supplies and small equipment
Capital Outlay
Other Equipment 40.027 2.129 14,549 3.000 -IOOJIO%
Total Expenditures 40,449 116,39li 72,002 78,(19lJ 45,000 45,000
Excess (deficiency) of revenue on.:r
expenditures (6,550) (12,282) (6,295) (25,199)
The State Chemical Assessment is supported by state aid for the purpose
of chemical assessment training :.md activity for the State of Minnesota.
105
CHEMICAL ASSESSMENT TEAM
FUND 203
I'ROGRAM: State Chemical Assessment Team
PROGI{AM SUMMARY
The State Chemical Assessment Team program provides emergency
response for assessment of chemical hazards for the State of Minnesota and
maintenance of state owned equipment for emergency response and training
of personnel. Responding as requested by the State Duty Officer to the
counties of Hennepin, Scott, Carver, McLeod and Renville. The State of
Minnesota will reimburse the City for up to $45,000 per year for the training
of personnel, maintenance of equipment, and purchase of supplies and
equipment.
FY 2007 FY 2008
Approved Approved Percent
Budget Budget Change
REVENUES: $45,000 $45,000 0%
EXPENDITURES: I
Sa laries/W ages/Bene fi ts $23,167 $23,167 .9%
Materials, Supplies & Services 18,833 21,803 15.8% I
Capital Outlay 3,000 0 100% I
I
NET SOURCE (USE) OF
FUND BALANCE $ $ -%) I
PERSONNEL: .1
Number of FTE positions
106 I
I
...~
~~2
S.. f. I ).\]
\~ '~;;I<~.J~'~} 1/
I~D.~~i
.~-~~
MAJOR OB.IECTIVES TO BE ACCOMI'LlSIIED IN 2008
1. To bring all Team Members from a Technician Level to a the highest level
attainable, Specialist.
2. To heighten Team awareness in CBRNE (Chemical, Biological,
Radiological, Nuclear, Explosives) and WMD (Weapons of Mass
Destruction).
CITY OF 1101'''11\5 - ZOOS IllDGET
Revenues
Property Taxes
Ill!CrgoVcnlmental
Interest camings
Charges Il1( services
Misccl1alll.:olls
Tr.JIIsfcrs In
Total Revenues
Expenditures
Salaries. Wages and Bcnclhs
Sabrics and Wages
Fringe Benefils
l'vlah.:rials. Supplies and Services
Professional & Technical Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
CapitalOullay
Land Acquisition
Other Improvements
Equipment Allocatiun
Total Expenditures
Reimbursed Expenditures
Net Tolal Expenditures
Opcrating Transfer In lOut)
I:xccss (dclicicncy) of Revenues o\'cr
ExpcllJiturcs
YTl)
Actual Actual Actual Aclual Budget Budget Percent Ren'lIl1c and [xpelltlilurl'
2004 ZOO5 2006 2007 2Ull7 200S Change lIil!hlil,:hls
814 S 9.912 $ 19.740 $ 19,706 $ 15,()()O $ 30.000 52.24'X, liRA k'vy
l6h.250 2,501 5.000 l.in.ble Community gr:Jnt - no projects for lno5
21,hO-1 15.227 39,457 44,225 20,000 20,000 -5-1.78% Interest eamings on cash halanec
29,579 (241) 18.062 5.000 -72.32%
19,615 S.OOO 109,274 3.980 5,000 -100.00%
1.007,295
20S,283 59,718 1,178,026 90,973 411.000 55,000
ECONO"IC A~1l CO~I.\IUI'IT\' DEVEl.OI'~IE:"T IlUIlGET
U.C\ClltlCS and E:\pcnditurcs
$
104,467 103.661 109.223 175,622
2X.908 35,486 36,976 35.386
194,538 4,271 ]3,3-16 33.229
166 312 258 236
3,059 J,OI8 47,424 2.796
33.905 33,934 20.869 25,429
1.346 1,651 1,298 3,180
696 (,96 891 769
367.085 183.029 230,285 276.647
(37.50111 137,500) (J7 .5001 134.375)
329.585 145.529 192.n5 242.272
(61,0011) 162.8551 161,(00) (461.0110)
(IX2,J02) (148,(IM) 914,24] ((J!2.299)
Spl'l"i:lI H.l'\t'lIlll' Flllltl 20-1
IIJ.382 111.775 -].42% I"wo and:J. haIr full time cmployees
29,3[() 40,8511 39.34%
4h,150 45,850 -O.()5% Development consulting and lq~al
500 500 l:quipment maintcnallt'C and tdrh.
7,150 6.700 -6.29% Training :Jnd miscebnt.uus
33,426 29.%6 -10.35% AJmin. fec. occupancy and ins.
2,700 2.600 -3.70% Office supplies and small equip
30,000 -100.00%
#I1lVIO!
761.) 427 -44.47% Computer & equip replacl'menl
263.393 238,66S .9.39%
137.5001 (37,500) Cnst 10 TIF districts I'm direct lime
225.89) 201,168 -10.95%
(4(11.000) (ld,1I001 -86.77% Transfl.'f 10 Art Center
((I..tCl.S9J) t207,J(IS) +67.97'%
The ECOllll1l1ic [k\'l~loplllent Fund was established III Ilmd dcvelopment and
redc\'cltl1l1cnt nppurtlllllties. Sll\lrCeS arc derived fruml11Jns. grJllls and tax levy.
107
ECONOMIC AND COMMUNITY DEVELOI'MENT
FUND 204
PROGI{AM: Project Development and Coordination
I'ROGRAM SUMMARY
Undertake miscellaneous development acllv.tles not directly funded by
specific project dislrict budgets. Administer the Economic Development
funds. Meet with developers, property owners and business tenants to
review possible redevelopment/development activities. Explore alternative
methods of financing.
MAJOR OBJECTIVES TO BE ACCOMI'LlSHEIl IN 2008
I. Monitor income/expenditure of Economic Development fund.
2. Prepare program budget.
3. Facilitate redevelopment projects as directed by the City Council.
ECONOMIC AND COMMUNITY IlEVELOI'MENT
PROGRAM: Tax Increment Financing I'rogram
FUND 204
I'ROGI{AM SUMMARY
Undertake miscellaneous development actIvItIes funded through tax
increment districts. Administer all districts.
MAJOR OBJECTIVES TO BE ACCOMI'LlSHED IN 2008
I. Ensure districts arc meeting legal and statutory requirements.
2. Continue to monitor all districts.
3. Coordinate development activities within districts.
FY 2007 FY 2008
Approved Approved Percent
Budget Budget Change
REVENUES: $35,000 $50,000 42.9% REVENUES:
EXPENDITURES: EXPENDITURES:
Salaries/W ages/Benefi ts $58,399 $59,084 1.8% Sa laries/W ages/Benefits
Materials, Supplies & Services 45,335 38,940 -14.1% Materials, Supplies & Services
Capital Outlay
Capital Outlay 30,000 0 -100%
Reimbursed Expenditures
Operating Transfer Out 461,000 61,000 -86.8%
NET USE
NET USE (SOURCE) OF FUND BALANCE
OF FUNIl BALANCE 5559,734 $109,024 -80.5%
PERSONNEL:
PERSONNEL: Number ofFTE positions
Number ofFTE positions .70 .70
FY 2007 FY 2008
Approved Approved
Budget Budget
$ $
$47,702 $43,171
17,127 17,772
(37,500)
(37,500)
Percent
Change
_0/0
-9.5%
3.8%
-%
0%
-14.2%
108
$27,329
$23,443
.50 .50
ECONOMIC & COMMUNITY DEVELOPMENT
FUND 204
PROGI{AM: Community Development Activity
PROGRAM SUMMARY
The Community Dcvelopment Activity of the Economic Development
Department includes the preparation of various planning documcnts and
reports necessary to ensure orderly dcvclopment/rcdevelopment of City and
the overall administration of the development process.
MAJOR OBJECTIVES TO BE ACCOMI'LISHED IN 2008
I. Work towards thc Council-approvcd goals and objectives.
2. Continue liaison role for City between both 1-II3CA and Twin West
Chamber.
3. Work with Marketing Task Force to implement year two of the Think
Hopkins marketing plan.
FY 2007 FY 2008
Approved Approved Percent
Budget Budget Change
REVENUES: $5,000 $5,000 -%
EXPENDITURES:
Salaries/W agcs/Beneli ts $36,597 $50,370 37.6%
Materials, Supplies & Services 28,233 29,331 3.9%
Capital Outlay -%
NET USE OF FUND
BALANCE $59,830 $74,701 24.9
PERSONNEL:
Number of FTE positions 0.40 0.55
109
Think
Hopkins.rom.
Business. Education. Arts
~...
..
.,
, ,
CtTY OF HOI'KINS - 2008 BUUGET
ilEAL ESTATE PURCHASES ANIl SALES BUIlGET Spt.'cial H.l'U'nul' Fund 205
Revenues and Expenditures
YTO
Actual Actual Actual Actual Budget [Judgel Percent Revenue ;llld EXPl'l1llitlln'
2004 2005 2006 2007 2007 2008 Change Hi~hli~hl.'i
Revenues
Miscellaneolls S 3.700 S 3,700 S 3,71J0 $ 3,700 $ 3.700 $ 3,701J Righlllrwuy Ices
Interest 2,039 1.505 3.363 2.577 2.100 2.100 Interest carnings
Total Revenues 5,739 6.205 7,063 6,277 5,800 5,800
Expenditures
Materials, Supplies and Services
Professional & Technical Services
Operations
Supplies and Materials
Capital Outlay
omcc Furniture and Equipment
Total Expenditures
Net Revenues $ 5,739 $ 6,205 S 7.063 $ 6,277 S 5.800 5 5.800
The Rreal Estate Purchases and Sales Fund records acquisitions und dsposilion
of property with the proceeds used to improve city buildings.
110
REAL ESTATE I'URCHASES AND SALES FUND
FUND 205
PROGI{AM: Real Estate Purchases & Sales
PROGI{AM SUMMARY
Undertake miscellaneous real estate aclivities for the city.
...
FY 2008 FY 2008 "-
Approved Approved Percent
Budget Budget Change
REVENUES: $5,800 $5,800 0%
EXPENDITURES: "
Salaries/Wagcs/Benellts $ - $ - 0%
Materials, Supplies & Services 0%
Capital Outlay 0%
NET SOURCE
OF FUND BALANCE $5,800 $5,800 00/0
PERSONNEL:
Number of FTE positions 0 0
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
1. Continue to promole and advertise the sale of surplus lots to achieve the
maximum sale price.
III
CITY OF HOPKINS - 2007 BUllGET
PARA TRANSIT BUUGET SPl'l'i:ll Rl'\'(,Il11l' Funll 212
RCHIIIICS and Expenditures
YTD
Actual Actual Actual Actual l3udge! Uudgct Percent RC\'enllc and Expenditure
2004 2005 2006 2007 2007 2008 Change Ilighlight'i
Revenues
SHltc Grant $ 93,990 S 103.114 S 91,996 $ 76,804 S 83,870 S 101.522 21,(15% Granl from Met ('oum;:il
Paratransit Fares 14.184 13.560 15,817 13.867 12,000 13,000 8.33(%
Total Revenues 108,174 116,(,74 107.813 90.671 95.870 114,522 19.46%
Expenditures
Salaries. Wages and Benefits
Salaries and Wages 12.551 12,626 13,009 13,206 13.466 13,940 3.52% One quarter fulllimc employees
Fringe Benefits 2.054 3,107 3.932 4.350 3.996 4.479 12.09%
Materials, Supplies and Services
Prorcssional & Technical Services 107.459 98,493 9 \,238 95.830 96.824 107.266 10.78% Transport. provider. audit & legal
Utilitcs & MainlCl1<lI1CC 46 I'ho11es
Operations 16 19 37 32 220 220 Postage, advertising 31ll1lraining.
City Support Services 288 311 338 2.389 2.417 2.699 11.67% Insurance, space & adlllin fees
Total Expenditures 122.415 114.556 108,554 115,807 116,923 128.604 9.99%
Transfer In from general funds (15.648) (21.053\ (14,082) -33.11% TrJnsf..:r in fmlll lhc general fund.
Indirectly Funded Amount 2,118 (741) (25.136) (OJ
The Para Transit fund accounts for the receipt of grants and rider Ices and the
~xpcndilllrcs for the lIop-A-Ridc prog.ram.
112
PAI{ATRANSIT
FUND 212
PROGRAM: Hop-A-Ride
PROGRAM SUMMARY
Provide paratransit services for residents of Hopkins. This service is a sharcd
ride service within the City of Hopkins.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
I. Provide service within budget constraints.
....
FY 2007 FY 2008
Approvcd Approved Percent
Budget Budget Change I I
REVENUES: $116,923 $128,604 9.9%
EXPENDITURES:
Salaries/W ages/Bcnefi ts $17,462 $18,419 5.5%
Materials, Supplies & Services 99,461 110,185 10.8%
NET SOURCE (USE) OF HOP-A-RIDE
FUND BALANCE 0 0 _CYo CITY OF HOPKINS
PERSONNEL:
Number of FTE positions .2 .2 ~
-
113
CITY OF llOl'KINS - 200811UDGET
Revenues
Intcrgoveml11cl1tal
Assessment Fees
Interest E:.llllings
Miscellaneous
Bond Proccoos
Total Revenues
Expenditures
Salaries, Wages and Benefits
Salaries and \Vagcs
Fringe Ikndits
Materials. Supplies and Services
Professional & Technical Services
Operations
City SUpPOlt Services
Supplies :lI1J Materials
Capital Outlay
Office Fumiture and Equipment
Equipment Allocation
Total Expenditures
Excess (JdicicllCY) of RC"CllllCS
over Expenditures
llOUSING I{EllAIIILlTATlON IIUIlGET
Rl'H'ItIH'S :lnd Expenditures
s
Actual Actual
2004 2005
5.775 $ $
22,690 16,224
84 113
28,549 1 (>.3J7
Actual
2006
YTO
Actual
2007
Percent
Change
Budget
2007
Budgel
2008
s
s
s
28.000
100
30,000
100
7.14%
41,895
1,951
36,290
J6.290
28,100
JO,100
4J,846
Spl'cial Hl'\"{"IlIll' Fund !IJ
RCH'llllC and E'lll'lIditun'
Highlights
38,543 45,038 46.572 45,750 48.231 40.754 -15.50% One three qU:lrtcr timc
11.637 11.682 13.167 12.-t60 12.66-t 13.205 ..1.27%
5.096 2,787 1,530 1,240 4,080 J.(}(,O .10.29% Leg"!. Audit. "nd wnsulling
513 ],294 1,059 949 5,040 4.]25 -18.15% Pust. print. advcr.. train.. misc.
18.160 18,168 14,372 ]4,]71 14,686 15.248 3.83% Sp:Jcc & occur., admin.. illSUl".
1.370 892 ],126 782 1,400 1.150 -17.86% Ollice supplies "nd small equip.
396
75,715
402
75,754
216
78.J58
-46.27~'o Computer tlJ1d equipmcnt alloc.
-9,42%,
396
80.257
445
78.271
402
86.503
(47,](,6)
(6J,920)
(58,40J)
-17.37%
(48.258)
(J4,425)
(J9.464)
The Housing Reh:1bilition fund accounts for funds received from p:1S1 grunts. The funds
arc w.ed for :.JJministratioll of the housing rehabilitation programs.
114
HOUSING REHAB
FUND 213
HOUSING REHAB
FUND 213
PROGI{AM: Housing Grants - Special Projects
PROGRAM: Committee Liaison
PROGRAM SUMMARY
Promotion and development of housing programs and actIvItIes for City
property owners and residents. Staff support of housing programs such as I"
Time Home Buyer Mortgage Program, Image Awards, Housing
Improvement Areas and Livable Communities Program.
PROGRAM SUMMARY
Coordinate meetings of the Hopkins Apartment Managers Association.
Serve as the City representative to SCIP and other community committees
and collaborative efforts.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008:
I. Continue promotion and support of various housing programs.
2. Investigate funding for East End Redevelopment including Hennepin
County TOD program and Met Council Livable Communities
Demonstration Account.
MA.JOR OBJECTIVES TO BE ACCOMPLISHED IN 2008:
I. Continue to promote City of Hopkins vision statement goals and
objectives through collaborative efforts with outside groups/agencies.
FY 2007 FY 2008
Approved Approved Percent
FY 2007 FY 2008 Budget Budget Change
Approved Approved Percent
Budget Budget Change REVENUES: $100 $]00 0%
REVENUES: $ $ .0/0 EXPENDITURES:
Sa laries/W ages/Benefits $12,786 $9,005 -29.6%
EXPENDITURES:
Salaries/Wages/Bene fi ts $26,81 8 $20, I 06 -25.0% Materials, Supplies & Services 6,405 5,854 -8.6%
Materials, Supplies & Services 12,508 12,089 -3.4% NET USE OF FUNI>
IJALANCE $19,091 $19,091 -6.9%
NET USE OF FUND
BALANCE $39,326 $39,326 -4.2%. PERSONNEL:
Number of FTE positions .15 .15
PERSONNEL:
Number of FTE positions .3 .3
115
j
HOUSING REHAB
PROGRAM: Housing Program
FUND 213
I'ROGI{AM SUMMARY
Provide referrals to I-lousing Rehabilitation Loan/Grant programs. Monitor
opportunities for new funding sources. Provide ongoing loan servicing
support.
MAJOR OBJECTIVES TO BE ACCOMI'LISHED IN 2008:
I. Investigate new funding options for housing improvement programs
REVENUES:
EXPENDITURES:
Salaries/Wages/Benetits
Materials, Supplies & Services
NET SOURCE (USE) OF
FUND BALANCE
PERSONNEL:
Number of FTE positions
FY 2007 FY 2008
Approved Approved Percent
Budget Budget Change
$28,000 $30,000 7.1%
21,291 24,848 16.7%
6,995 6,456 -3.6%
$ 14 $ (1,304) -9,414%
.25 .4
116
CITY OF 1I0l'KINS - 2008 llUIlGET
I'ARKtNG llUIlGET SJll'dallh'\'{'nUl' Fund 21-1
Rl'\,('III1CS anti Expenditures
YTn
Actual Actual Actual Actual BudgcI Budget Percent RcnnUl' :lnd EXIJl'nditurc
2004 2005 2006 2007 2007 2008 Change Ilighlights
Revenues
Court Fines S 40.888 $ 28,669 $ 22,824 $ 16,822 $ 40,000 $ 30.000 -25.00'%
Leased Parking 48,037 54,262 58,612 58,315 54,000 55.000 1.85%
Intcresl Earned 7.026 5,005 12.839 12,092 7,500 7,500
Federal Grant 470
T olal Revenues 96A21 X7.936 Y4.275 X7.229 10 UOO 92.500 -8.X7%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 55,761 58,503 40,728 35.399 39.1CJS 37,219 -5.22% Gne and three-quarter cll1plllyces
Fringe Benefits 7,850 9,064 6.972 6,595 6,309 6,475 2.63%
Materials, Supplies and Services
Professional & Technical Services 75 728 2,386 2.590 5,850 5,850 Legal. Audit, <lml other consulting
Utilities and Maintenance 30,(,77 10,416 13,134 14,589 18,785 19.151l 1.94% B1dg & ('",uip. main I., electricity
Operations 410 25 838 629 1,000 1,001l Print l1e\\o' brochures in 2004.
City Support Services 15.624 16.134 14,599 15,820 16,\68 \7,801 10.10% Space and occup, admin. fec, inSllr.
Supplies und Materials 4,7\6 4,603 3.258 3,640 6,950 (1.250 ~ I 0.07% Supplies, Equip. signage. lighting.
Capital Outlay
Other Improvements 13,466 11.600 10.000 -13.79% caulking. paint & slnlclural repair
Equipment Alloc;.1tion 1.344 1.344 1,415 1,609 1.609 1,263 -21.50% CllmpLllt:r and c411ipmcnt allocatillll
Total Expcnditures 116,458 110,817 83,330 94,337 107.539 105.008 ~2.J5%
Excess (deficiency) of Revenues
o"cr Expenditures (20.037) (22.88\ ) 10.945 (7,108) (6,039) ( 12.5(8) 107.11%
117
PARKING FUND
FUND 214
PROGRAM: Parking Enforcement
PROGI{AM SUMMARY
Manage and enforce parking rules and regulations. Ensure that parking is
available for customers and parking rules are followed.
MAJOR OB.JECTIVES TO BE ACCOMPLISHED IN 2008
I. Monitor the effects of current parking enforcement elforts and
recommend changes as needed.
2. Continue to accurately account for fine revenues that result from parking
enforcement.
l'ARKlNG FUND
FUND 214
PROGRAM: Parking Operations
I'ROGRAM SUMMARY
Implement and manage parking recommendations by the City Council and
the Parking Committee and follow-up on any questions by the general
public. Provide information to the Parking Committee and the City Council
on items of operation. Manage the parking as .to provide the most
convenient parking for customers.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
I. Update parking brochure and map.
2. Promote marketing plan for pennit parking and municipal ramp.
3. Review funding options for future maintenance of public lots.
~. Maintain and improve public parking lots as needed.
5. Work with Public Works Department to complete analysis of public
parking lots.
PARKING FUN))
FUND 214
PROGRAM: Parking Ramp
PROGRAM SUMMARY
Proper handling of all matters related to the operation and administration of
the leased parking system for the ramp. Implement recommendations by the
City Council and the Parking Committee and follow-up on any questions by
the general public. Provide information to the Parking Committee and the
City Council on items of operation. Manage the parking as to provide the
most convenient parking for customers.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
]. Review funding options for future maintenance of parking ramp.
2. Maintain and improve parking ramp as needed.
REVENUES:
FY 2007 FY 2008
Approved Approved Percent
Budgel Budget Change
$0 $0 -100%
EXPENDITURES:
Materials, Supplies & Services
$ 31,918
$ 32,925
3.2%
Capital Outlay
11,600
10,000 -13.8%
NET USE OF FUND
BALANCE
$43.518
$42,925 -1.4 %
PERSONNEL:
Number of FTE positions
.15
.15 -. ."
~.
1
I
=
--
:;;;
..
--
-----
~--J
119
ClTV OF 1I0l'KtNS - 2008 IlUDGET
CAIlLE IlUDGET Special Rc\'t'nm' Fund 217
Revellues :lnd EXIJCndilurcs
YTO
Actual Actual Aclu;.!! Actual Budget Budget Percent Ih'\'('llut., and Expt.'ndilurc
2004 2005 200Ci 2007 2007 ~ons Change Hi~hlighls
Revenues
Franchise Fees $ 155,727 S 151,516 $ 120,(,07 S 180,659 $ 150.000 S 150,000
Charges for Services 80 #OIVIO!
Proceeds from Sale of Assets #OIV!O!
Interest Earned 5,953 6,018 15.309 15.351 6.500 12,000 84.62%
Total Revenue 161.680 157,61~ 135.916 196.011J 156.501J 1 (,2,01J1J 3.51%
ExpcndilUrcs
Salaries, Wages and Benefits
Salaries and Wages 4,133 7,383 5,343 9.884 10.329 9.200 -10.93% part-lime
Fringe Benefits 2.003 1,409 1.158 2.567 2,457 2,65R 8.18%
Materials, Supplies and Services
Professional & Technical Services 23,122 20,152 11.559 40,416 41,540 31J,370 -26.89% Audit and other consulting
Utilities and Maintenance 3,451 1,214 2.243 3,015 2,200 6,600 100.00% Equipment mainl. &. telephone.
Operations 12.428 14.014 12,491 14,593 14,215 15,400 8.34% Post, prim. advcr., train, & misc.
City Support Services 11,375 11,389 11,063 10,122 10,495 11,425 8.86% Space & occup., admin. fee, ins.
Supplies and l\hterials 3.018 1.020 1,900 454 1,500 1.0110 -33.33% OITicl' and general supplies
Capital Outlay
Office FUl11iturc and Equipment 8,9711 5,11110 5.01111 C'llUlll,:il Chambl'r Audio improve.
Equipment Allocation 432 432 609 443 443 251 -.B.12% Computer and equip. allocation
Transfer Out 86.920 86.920 86,910 86.9211 86,9211 86.9211
Towl Expenditures 155,852 143,1)33 143,286 168,41~ 175,099 168.825 -3.58%
Excess (deficicncy) of Revenues
O\.cr Expenditures 5,8.28 13.681 0.370) 17,596 (18.599) ((1,825) -63.30<XI
The Cable fund records the City's share of a five city joint venture cable TV
franchise administered under the SOllthwest Suburball Cable Commissioll.
120
CABLE FUND
FUND 217
CABLE FUND
FUND 217
I'ROGI{AM: Communication and Cable Liaison
PROGRAM: Newsletters
I'ROGI{AM SUMMARY
Provide two-way communication between the City and its residents,
employees and businesses; its civic, service, and fraternal organizations; and
other communities and government agencies. Written, verbal and visual
communication tools.
I'ROGI{AM SUMMARY
I'rovide newsletter for the City and its residents, employees and businesses;
its civic, service, and fraternal organizations; and other communities and
government agencies.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
I. Reestablish information programming on Channel 16.
MAJOR OBJECTIVES TO BE ACCOMI'LlSHED IN 2008
I. Analysis of advertising as a revenue option.
FY 2007 FY 2008
Approved Approved Percent
Budget Budget Change
REVENUES: $125,000 $130,000 4.0% FY 2007 FY 2008
Approved Approved Percent
EXPENDITURES: Budget Budget Change
Sa laries/W ages/Benelits $ 12,783 $ 11,858 -7.26%
REVENUES: $ $ 0%
Materials, Supplies & Services 29,498 20,726 -29.7%
EXPENDITURES:
Capital Outlay 5,000 5,000 -% Materials, Supplies & Services $ 13,447 $ 14,055 4.5%
Transfer Out 86,920 86,920 0% NET (USE) OF
FUND UALANCE $13,447 $14,055 4.5'1.
NET SOURCE (USE) OF
FUND BALANCE ($9,204) $5,496 159.7% PERSONNEL:
Number ofFTE positions 0 0
PERSONNEL:
Number of FTE positions .1 .1
12\
CABLE FUND
FUND 217
PROGRAM: Web and Messaging
PROGRAM SUMMARY
Provide communication for the City and its residents, employees and
businesses; its civic, service, and fraternal organizations; and other
communities and govemment agencies through a web site. Also maintain
the Razzle line. Written, verbal and visual communication tools.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
]. Begin implementation of interactive forms on web site.
City of lIopkins
FY 2007 FY 2008
Approved Approved Percent .
Budget Budget Change
.~. ~. ~
REVENUES: $ 31,500 $ 32,000 1.6%
EXPENDITURES:
Materials, Supplies & Services $ 27,448 $ 30,266 10.3%
NET SOURCE (USE) OF
FUND BALANCE $ 4,052 $ 1,734 -57.2%.
PERSONNEL:
Number ofFTE positions 0 0
122
cln' OF 1I0l'KINS - ZII08 BUDGET
IlEPOT BUIlGET Spl'd:J1 Rl'\'ClIlu' Fund 219
RC\"Cllncs :!lId Expenditures
YTO
Actual Actu:J1 Actual Actual Budget Budget Percent Hen-nile and Expelldilllrt'
2004 2005 20nG 2007 2007 2008 Change lIi~hlighh
Revenues
Intcrgovcnll11cntal $ 70,000 $ 56,000 S S 1,200 $ S #OIV/f)1 Federal & State Grants
Leases and Rentals 82,786 59.879 54,036 54,121 5(i,fiOO 52.5011 -7.240/. Schon I nisi &. room rents
Concessions 94.J87 94,195 15.444 #OIVIO! Concessions Sales
Donations & Contributions 15.499 16,953 6.585 1.750 5,000 5.000 Contributions & Grants
Private Foundation Grants 70,000 62,125 37.000 40,000
Interest 1,071 3,649 UOO 1,2011
Miscellaneous 10.074 6,569 6,993 7.380 7.900 5,300 Co\"er charges
Totul Re"enues 272.746 133Y)6 ]).t,ll9 130.22) 107.700 104,0011 -3.44%
Expenditures
Salaries, Wages and Bcnclits
Salaries and Wages 109,43] 11,639 3.809 3,033 4.017 34.8011 7M.J2'1i Part-trIm: StlUlld Employees
Fringe 13cnclits 28.2JO 5,807 1.346 377 851 12,355 1351.82%
Materials. Supplies and Services
Professional & Technical Services 22.880 115,134 68,613 53,6(;5 63.050 34.095 -45.920/, Consulting, Professional Scrvices
Utilities anJ Maintenance 1),255 9.774 10.188 9,539 10.440 11.200 7.280/. Telephone. heal & dectricity
Operations 6,586 6,800 3.749 6,851 11,800 12.000 1.Ci9o/. Equip. rental. training & mise
City Support Servic(:s 1.879 1,984 2.091 2,521 2,J57 2,572 1).12~ Insurance
Supplies anJ Materials 5J,070 62.G63 12.667 G,935 4.850 4,700 -3.090/1 supplics and c4uipmcnt
Capital Outlay
Improvel1ll.::l1ts 1,885 4,530 2,500 2,500 Cotree equipment
Total Expenditures 231.J3 I 21J,801 104,348 87.451 99,865 114.222 14.38%
Excess (deliciency) of Re\'ellUeS
over expenditures 41,415 19,795 49,781 42,774 7,835 ( 10.2221 -230.470/,
The Depot Coffee House Fund accollnts for the operations of the conee house
business and tecn ccncr operations. AJdionul grant funds SUpp0l1 these operations.
123
DEPOT COFFEE HOUSE FUND
FUND 219
PROGRAM: Teen Center
PROGRAM SUMMARY
Provide a teen oriented community center, which is funded primarily through
contractual coffee house operations, admittance fees, rentals, and grants.
The Depot program strives to educate and serve teens, strengthening their
involvement in community activities, and nurturing their growth and
development as citizens through interaction with boards, councils, and
commissions. A Depot Board & a Partners Advisory Team, consisting of
students, community members, community business partners, City, and
Hopkins School District representatives, support the activities of the facility.
Services offered through the teen center include social programs, student
outreach programs, educational progmms, and chemical dependency
education. Late afternoon and Friday evening hours arc generally utilized
for teen center related activities. The facility/grounds also serve as a
Trailhead for Three Rivers Park District.
MA.JOR OBJECTIVES TO BE ACCOMI'LlSHED IN 2008
I. Provide drug free environment for teens.
2. Provide leadership opportunities for teens.
3. Provide educational opportunities for teens
4. Complete agreements with Three Rivers Park District and the Regional
Railroad Authority to transfer the site landlord role to Three Rivers Park
District to facilitate future site improvements.
FY 2007 FY 2008
Approved Approved Percent
Budget Budget Change
REVENUES: $107,700 $104,000 -3.4%
EXPENDITURES:
Sa larics/W ageslBeneti ts $ 4,868 $47,155 868.7%
Materials, Supplics & Scrviccs 92,497 64,567 -30.2%
Capital Outlay 2,500 2,500 0%
NI,T SOURCI, (USE) OF
FUND BALANCE $7,835 ($ 10,222) 14.4%
PERSONNEL:
Number or FTE positions .05
.. ""7,n
-J.
124
CITY OF 1I0PKINS - 2007 llUllGET
ART CENTER Sll(-cial Ren-nul' Fund 250
RCVl.'lluCS and ExpcmJiturcs
YTO !ten-nue :llld Expl'nditun'
Actual AClual Actual Actual Budget Buuget Percenl Ilighlights
2004 2005 2006 2007 2007 200S Change
Revellues
Current Services 5 211.737 S 263,321 5 277.647 $ 293.998 $ 272,670 $ 318.098 ](1.66% LC;Jses& rentals
Intc:rgovcmnlclltal RCVC111lC 50,000 50,000 50,000 50.000 50.000 50.000 St<llcAid
Grants 71.530 5.000 #DIV/O!
Interest (3.744) (8.582) (13,189) 198
Charges for Service
Other Revenues ]0.556 Il,6..Uj ],157 1.070 14.700 164,900 1021.77% Progralllt11ing
Transfers [II 147,920 147,920 147.920 147,920 147.920 ]47.920 Cable & Econ. Dc,',
Tolal Revenues 4]6.469 535,835 463.535 493,] 86 485.290 685.918 41.34'%
Operating Expenses
Salaries, Wages uno Benefits
Salaries uno Wages 205.044 2]3.2]4 237,405 24] .656 249.149 287.925 15.56% Five Fr
Fringe Benefits 59.473 61.394 63,332 69,022 67,997 75.534 ] 1.08%
Materials. Supplies and Services
Professional & Technical Services ]9.909 8.774 ]0.077 9.01 ] ]0.]00 89.750 788.61 % IleA pCrflll1T1anCC
Utilitics anJ Maintcnance 56,507 67,802 73,746 75,674 7].890 79,435 10.50% mainL ht!aC dec. & telt!.
Operations 3,0]9 2.840 2,996 2,904 3.775 60.260 1496.29% Post. ad\'t!rt., train., mise
City SUPP011 Services 7,664 8.130 9.786 1 ],170 9,]06 15,339 68.-1-5% Ins., interest expense
Supplies ano t\latcrials 12.240 15.660 ]5.S0l 12.282 ]5.]50 lO,370 34.-161!{. Supplies. parts, & equip
Interest Expense 18.]59 24.360 6,749 9,949 9,949 7.907 .20.52%
Capital Outlay
Equipmcnt 12,668 1.525 24.150 Office furnishings & info desk
Total Expenses 394,684 402.174 419,893 433.]93 437,1 ]6 660,tl70 51.14%
Excess (ddiciency) of Rc\"cnllcs
OWl' l~xpt.'llditllrcs 21.7X5 133.661 43,641 59.9Q3 48,174 15.24X .47.59'~o
The Art Center fUllO accounts for Ihe maintenance, operations anJ promotions ofthc center.
125
ARTS CENTER
FUND 250
I'ROGI{AM: Facility Operations and Programming & Promotions
I'ROGI{AM SUMMAUY
The goal of this program is to improve the quality of resident's life through
managing, maintaining, scheduling, programming & promoting, and utilizing
the Arts Center as a focal point for arts, education, and community gathering.
MA.JOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
I. Develop collaborative efforts with tenants, partners, & community that
increase net revenues and/or reduce expenses in the Arts Center.
2. Work with The Friends of the Hopkins Center for the Arts to increase the
number of members & volunteers, and increase contributed revenues.
3. Develop tracking, reporting, and evaluating tools to describe & promote
the Arts Center's role in the community.
4. Install new carpet in Community Room.
5. Install new information desk in the lobby.
6. Operate a budget to maximize revenues.
FY 2007 FY 2008
Approved Approved Percent
Budget Budget Change
REVENUES: $485,290 $685,918 41.3%
EXPENDITURES:
Salaries/W ages/Benefi ts $317,146 $363,459 14.6%
Materials, Supplies & Services 119,970 273,061 127.6%
Capital Outlay 0 24,150 24150%
NET SOURCE OF FUND
BALANCE $ 48,174 $ 25,248 -47.6':1.
PERSONNEL:
Number of FTE Dositions 4.05 4.05
Actual Actual Budget
SELECmD WORK INDICATORS 2006 2007 2008
I. # of bookings (room uses within events) 5,570 6,054 5,900
2. Total number of reserved hours 35,710 39,060 38,350
3. Friends/I-ICA Inc membership total 433 343 450
4. Number on Fricnds/HCA, Inc mailing list 9,801 10,097 11,000
5. Total customer visits for events/activities 202,000 203,000 200,000
126
CITY 01-' 1I0l'KINS - 2008 Illll>GET
'I'll' IJISTRICT 1-2 nUUGET Spl'dal RC\'l'lIl1C Fund 211
RCHIIUt'S and EXflcnditur'cs
YTD
Actual Actual Actual Actual Budget Budget Percent RCH'lIue amI Expcndilure
2004 2005 2006 2007 2007 2008 Change Ilighli~hts
Revenues
Tax Increment $ 50,396 $ 47,963 $ 49.710 $ 48,663 $ 50,000 $ 50.000
Interest 729 694 3.132 3,339 700 1.000 42.86%
Transfers In
E.\penditures
Materials. Supplies and Sen;iccs
Professional & Technical Services 182 544 658 568 500 500 Ilcnn. Co. Distribution charge
Operations 29.525 500 504 26.98] 700 -97.4]% Dc\'dopmcnl payment ,md admin.
C:.lpilal Outlay
T1F projects 75.000 75.000 75.000 75.000 75,000 75.000 TIF 1-2 project
Total Expenditures 75.182 105,069 7(,.158 76,072 102.481 76,200 -25.(i4%
Tr..ll1sfcrs Ollt for Jcbt
Total Exp(':lluilures 75.IS2 105.069 76,158 7(j,072 102,481 76.200 -25.64%
Excess (Jeficiency) ofRcvCllllCS
over Expenditures (24.057) (56,412) (23.316) (24.070) (51,781) (25,200) -51.33%
The Tax Increment District 1-2 Fund is tht: n.."t.k:vdopmcnt offonncr Suburb:Jl1 Chc\Tulcl
property. The tax incremcnt district is locatcd in thc Ccntral Business Districl. The fund
rccords thc use uftax incrcmcnt rcceipts.
127
TAX INCREMENT DISTRICT 1-2 FUND
FUND 211
PROGRAM: Redevelopment within Central Business District
PROGRAM SUMMARY
Redevelopment activity of property in the CBD, north and south of
Mainstreet between I ]1" and It" Avenues.
MAJOR OB,IECTIVES TO BE ACCOMJ'LISHED IN 2008
I. Assist in preparation of program budget and other required
documentation.
FY 2007 FY 2008
Approved Approved Percent
Budget Budget Change
REVENUES: $50,700 $5 I ,000 .6%
EXPENDITURES:
Materials, Supplies & Services $ 102,481 $ 76,200 -25.6%
NET SOURCE (USE) OF
FUN I> HALANCE ($51,781) ($51,781) -140.2 %
PERSONNEL:
Number of FTE positions 0 0
128
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CITY OF llOPKti'iS - 2008 BUDGET
TIF UISTRtCT 2-1 BUDGET SIll'ci31 ReH'nllc Fund 221
Revenues lllld Expenditures
YTD
Actual Actual Actual Actual Budgel Budget Percent RC\'CllUC and Expenditure
2004 2005 2006 2007 2007 2008 Change Hi:.:hli~hts
Revenues
Tax Increment S 373.571 $ 371.125 S 402,869 S 375.000 S 375,000 S 375.000 Tax incremenL.;
Interest 5.843 2,062 2.221 3,000 2.000 2.000
Total Revellues 379,414 373,187 405,090 378,000 377,000 377.000
Expenditures
Materials, Supplies and Services
Professional & Technical Services 847 2.054 2.179 2,270 2,000 2.100 5.0m{, Development and legal cunsuhing.
Operations 19.000 19,000 17,439 17,253 15.444 15,444 rk"e111pmellt payment & admin.
Capital Outlay
TI F projects 170,588 170.588 170.588 1711,588 170.588 170.588 Tl F 2.1 proje!.:1
Total Expenditures 190,435 191,642 190.206 190,111 188,032 188,132 0.05%
Transfers out for debt 218,000 400,000 216,000 215,000 214.000 214,000
Total Expenditures 408.435 591,642 406.206 405,111 402,032 402.132 0,02%
Excess (deficiency) of Revcllues
over Expenditures (29,021) (218,455) (1,116) (27.111) (25,032) (25,132) 0.40%
The Tax Increment 2-1 Fund is the redevelopment of an office/warehouse \vithin
the project area. The fund records the usc of tax incrcmcnt rcceipts.
129
TAX INCREMENT DISTRICT 2-1 FUND
FUND 221
PROGRAM: Improvement of County Road 3 and former Minneapolis
Moline.
PROGRAM SUMMARY
Coordinate redevelopment activity of fornler Minneapolis Moline property
on II"' Av., south of Excelsior Boulevard.
MA.IOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
I. Assist in preparation of program budget and other required documents.
FY 2007 FY 2008
Approved Approved Percent
Budget Budget Change
REVENUES: $378,000 $377,000 -.3%
EXPEND]TURES:
Materials, Supplies & Services $19,253 $17,544 -8.9%
Capital Outlay 170,588 170,588 0%
Transfer Out- Debt Service 215,000 214,000 -.5%
NET SOURCE (USE) OF
FUND BALANCE $(26,84 I) $(25,132) 6.4%
PERSONNEL:
Number of FTE positions 0 0
130
CtTY OF 1I0PKtNS - 2008 III1DGET
TIF DISTRICT 2-6I1UDGET Spt'c:ial H.l'H'I1Ill' Fund 116
Hl'\'l'nIlCs and Expenditures
YTD
Actual Actual Actual Actual Budget Budget Percent RCH'l1nc and Expenditure
2004 2005 2006 2007 2007 2008 Change Ili!.(hli!.:hh
Revenues
Tax Incremell( $ 19.1)89 $ 18,544 S 8.833 S 8,340 S 18,000 S 18,000 Increased increments
Interest 513 370 908 G(l? 500 500
Miscellaneous 5.550 549 10,191 1.000 1.000 Reimbursements to cover shortfall.
Total Revenues 25,152 19.463 19,932 9.007 19.500 19.500
Expenditures
Materials, Supplies and Services
Professional & Technical Services 47 406 380 381 500 500 Fees
Opcr..ltions 500 504 550 845 53.64% Auminislralitlll.
Capital Outlay
TIF projects
Total Expenditures 47 406 880 885 1,050 1,345 28.10%
Transfers olll for debt
Total Expcl1lliturcs 47 406 880 885 1,050 U45 28.10%
Excess of Revenues over Expenditures 25,106 19.057 19,052 8,122 18.450 18.155 -1.60%
The Tax Increment 2-6 Fund is the handicapped housing development.
The funds recorus the llse aftax. increlllcnt rcceipts.
131
TAX INCREMENT DISTRICT 2-6 FUND
FUND 226
PROGRAM: Sonoma Handicap Housing Project
PROGI{AM SUMMARY
Coordinate redevelopment of northwest corner of 5th A venue and Excelsior
Boulevard.
MAJOR OBJECTIVES TO BE ACCOMI'LlSHED IN 2008
I. Assist in preparation of program budget and other required documents.
FY 2007 FY 2008
Approved Approved Percent
Budget Budget Change
REVENUES: $19,500 $19,500 0%
EXPENDITURES:
Materials, Supplies & Services $ 1,050 $ 1,345 28.1%
NET SOURCE OF FUND
BALANCE $18,450 $18,155 -1.6%
PERSONNEL:
Number or FTE positions 0 0
132
CITY OF JlOPKINS - 2008 Bl/llGET
TIF DISTRICT 2-9 BUDGET S(ll'd:lIlh..\t'lIuc Fund 229
Re"ellues and EXlu'nditures
YTO
Actual Actual Actual Actual Budget Budget Percelll Ih'\'cnllt' :lnd Expenditure
2004 2005 2006 2007 2007 2008 Change Ilighlights
Revenues
Tax Increment $ 133,457 $ 152,191 $ 151l.335 S 141.346 S 150,01l0 $ 150.000
Intergovernmental - Mkt Value Credit 12,367 11,194 11l,220 10.559 12,000 12.001l
Development Fees #DIV/O!
Interest 4.424 3.723 10,831 11,318 4,000 4.000
Total Revelllles 150,249 167,108 171,386 1 (j3,123 166,000 166,000
Expenditures
Materials, Supplies and Services
Professional & Technical Services 373 1,197 2.284 1,205 1,100 3,300 100.00% llenn Co. Disl. Fcc
Operations 3,378 2,018 2.856 2,987 4.59'% Administration
Transfers out for debt 133.000 133,000 133,000 134.000 134.000 133.000 -0.75%
Total Expenditures 133.373 134,197 138,662 137,823 137,956 139,287 0.96%
Excess (deficiency) of Revenues
over Expenditures 16,876 32,911 32,724 25,400 28,044 26.713 -4.75%
The T.IX Increment District 2-9 is the Oaks of Mainslrccl development. This fund
records the use ofli.lX increments and bond procceds. Rcsidcnti31 homcs were
built and sold 10 improve the overall area.
I"
0'
TAX INCREMENT DISTRICT 2-9 FUND
FUND 229
PROGI{AM: Redevelopment Area - Oaks of Main Street.
PROGRAM SUMMARY
Coordinate redevelopment activity on southeast corner of Shady Oak Road
and Mainstreet.
MA,IOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
I. Assist in preparation of program budget and other required documents.
FY 2007 FY 2008
Approved Approved Percent
Budget Budget Change
REVENUES: $166,000 $166,000 0%
EXPENDITURES:
Materials, Supplies & Services $ 3,956 $ 6,289 58.9%
Transfer Out- Debt Service 134,000 133,000 -.7%
NET SOURCE (USE) OF
FUND BALANCE $28,044 $26,713 -14.3'10
PERSONNEL:
Number of FTE positions 0 0
134
CITY OF 1I0l'KINS - 2008 llUUGE')'
T1F DISTRICT 2-10 BUDGET Spcc:i:lI Rl'n'nUl' Fund 230
I{evenues and EXI)cndilufcs
YTO
Actual Actual Actual Actual Budget l3udgcl Percent Ih'nnm' and Expl'ntlilu[('
2004 2005 2006 2007 2007 2008 Change Ilighlights
Revenues
Tax I ncrCl11cnt $ 87,467 S 83,516 $ 84,296 S 92,0110 $ 92,11011 S 85,111111 -7.61'Yi,
Interest 1.449 805 1.38(, 1,0110 1.000 1.000
Total Revenues 88,915 84,321 85.682 93,0110 93.000 86,0011 -7.53%
Expenditures
Materials, Supplies and Services
Professional & Technical Services 491 1,369 303 744 900 950 5.56% CUl1sultillg.
Operations 4,959 4,960 5.000 5,050 5,050 5.000 -0.99% Administration
Capital Outlay
TI F projects 62,862 119.904 75,593 74,000 74.000 80.000 8.11% lk\'elllpcr payment
Total Expenditures (,8,313 116,133 811,896 79.794 79,950 85,950 7.50%
Excess (deficiency) of Revenues
over Expenditures 20,603 (41,912) 4.786 13.206 13,050 50 -99.62%
The Tax Increment District 2-10 is thl.: Hopkins Business District redevelopment.
This fund records Ihe use aftax increment rcvcnucs.
135
TAX INCREMENT D1STIUCT2-10 FUND
FUND 230
PROGRAM: Redevelopment Area - Hopkins Business Center.
PROGRAM SUMMARY
Coordinate redevelopment actIvIty of project area south of Excelsior
Boulevard and west of 11th Avenue.
MA.JOR OBJECTIVES TO BE ACCOMI'LISHED IN 2008
]. Assist in preparation of program budget and other required documents.
FY 2007 FY 2008
Approved Approved Percent
Budget Budget Change
REVENUES: $93,000 $86,000 -7.5%
EXPENDITURES:
Materials, Supplies & Services $ 5,950 $ 5,950 0%
Capital Outlay 74,000 80,000 8.1%
NET SOURCE OF FUND
HALANCE $13,1l50 $ 50 -99.6%
PERSONNEL:
Number of FTE positions 0 0
136
CITY OF 1l0l'KtNS - 2008 nUIlGET
T1F IlISTRICT 2-11 nUIlGET Special Rl'\'t'nu(' Fund 231
H.c\'(~nllcs and Expenditures
YTO
Actual Actual Actual Actual Budge( nudge! Percent RC\'Cllue and EXllendilllr-c
2004 2005 2006 2007 2007 2008 Change lIiJ?;hli~hh
Revenues
Tax Increment $ 34(,,r,03 $ 297.507 $ 294,732 $ 351,330 S 350,000 S 300.000 -14.29%
Interest 55,359 43,837 122,856 106.139 40,000 40.000
Miscellaneous 4,075
Refunds & reimbursements 148.993 45,249 61J,000 50,000 -16.(}7%
Total Revenues 406,036 341.344 566,581 502.718 450,000 390.000 -13.33%
Expenditures
Materials, Supplies and Services
Professional & Technical Services 32,586 809 164.309 137.060 70,000 52.500 -25.00% Consulting.
Operations 23.fi47 23.647 23,895 22,140 24,153 15,24.4 4.52% Adlllinistmtioll.
Capital Outlay
1'1 F projects 19,995 2.098,265
Transfers out 188.000 188,000 188.000 688,000 2,688,000 2,188,000 -18.60%
Total Expenditures 264,228 212,456 376,204 2,945.465 2,782.153 2.265,744 -18.56%
Excess (deficiency) of Revenues
over Expenditures 141,809 128,888 190.377 (2.442.747) (2.332,153) ( 1 ,875.744) -19.57%
The Tax Increment District 2-1 ] fund is the SuperValu and Super Value North Annex redevelopment.
This fund records (he use of tax increments and bond proceeds.
137
TAX INCREMENT DISTRICT 2-11 FUND
FUND 231
I'ROGRAM: Redevelopment Area - North Annex Property
PROGRAM SUMMARY
Coordinate and review developmenl and redevelopment activity.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
I. Assist in preparation of program budget and olhcr required documents.
2. Work with Opus to coordinate redcvelopment project.
REVENUES:
FY 2007 FY 2008
Approved Approved Percent
Budget Budget Change
$450,000 $390,000 -13.3%
EXPENDITURES:
Materials, Supplies &
$ 77,744
$ 94,153
17.4%
Capital Outlay
-%
Transfer Out- Dcbt Service
2,188,000
-18.6%
2,688,000
NET SOURCE (USE) OF
BALANCE
($2,332,153)' ($1,875,744)
-19.60;',
PERSONNEL:
Number of FTE positions
o
o
-
-
-~
---
--
..,
'ti
138
CtTV OF 1l0PKINS - 2008 BUDGET
'1'11'1-3 SIXTIl & ~1^1i': S(lf.'d:t1 H.l'nnul' Fund 232
Re\'Cnues :Iud Expenditures
YTO
Actual Actu:.ll Actual Actual Rudget nudget Percen ( Rl'\('nUc and Expl'ndilurl'
2004 2005 2110e. 2007 2007 20118 Change lIighlights
Revenues
Tax Increments S S S S 377 S S 2,000 #DIVIO'
Interest 187 361 (325) 2011 -1011.110%
Development Fees 147.500 29,489 70,0011 111,000 -85.71oA,
Transfer In 2,0110.0011 2,000,0011
Tolal Revenues 147,687 29.850 52 2,070,2011 2,012.000 -2.81%
Expenditures
[\.1merials. Supplies and Services
Professional & Technical Services 1.438 145,493 25,133 18,850 70.000 11,9110 -83.00% I kiln. ('n. DisI. Fcc
Operations 429 #DIV!O! Administration.
Capital Outlay
TIF Projects 10,1100 2,0011.11011 2,OOO.OllO
Total Expenditures 1,438 145,922 35,133 28,856 2.0711.000 2.011.900 -2.81%
Excess of Revenues
over Expenditures S (1,438) $ 1,765 $ (5,283) 5 (28,804) S 200 S 100 -50.00%
TIF 1-3 is the redevelopment uf a block within the downtown dislrict.
The fund records the costs ;.IIld reimbursemcnt of projcct expenses.
139
TAX INCREMENT I>1STRICT 1-3 FUN!)
FUND 232
I'ROGRAM: Redevelopment Area -{j'h & Mainstreet
PROGRAM SUMMARY
Redevelopment of property between Fifth and Sixth A venues, north of
Mainstreet into mixed-use condo & retail property.
MAJOR OB.IECTIVES TO BE ACCOMPLISHED IN 2008
I. Assist in preparation of program budget and other required documents.
2. Work with developer on implementation of project.
REVENUES,
FY 2007 FY 2008
Approved Approved Percent
Budget Budget Change
$2,070,20 $2,012,20 -2.8%
EXPENDITURES:
Materials, Supplies & Services
$ 70,000
$ 11,900 -83%
Capital Outlay
2,000,000 2,000,000
-%
Transfer Out- Debt Service
-%
NET SOURCE OF FUND
BALANCE
$
200 $
100 -50 'Yo
PERSONNEL:
Number of FTE positions
o
o
140
1
j
.,
I
I
I
,
"
,
-0 0-0_ ~ ~.."'" ^~ ...'-
I
( .r ~
flOl'f.j"~"'AI~\I~Ullll\ll}l",~l~~.[:~~ 1
CITY OF 1I01'KI:>iS - 2008 BUDGET
TIF 1-4 ~IARKETI'LACE II Special Rcvellue Fund 23J
I~c\'enucs and Expcnditlll'cs
YTO
Actual Actual Budget Budget Percent I{cnnuc and Expendilllre
2006 2007 2007 2008 Change Ilighlighls
Revenues
Tax Increments $ $ 5,053 $ $ 10,000 #DIV/O!
Interest 74 #OIV/O!
Development Fees 40.000 -IOO.OOIVcI
Transfers In 900.000 900.000 -100,00%
Total Revenues 905.127 940,000 10,000 -98.94%
Expenditures
Materials. Supplies and ServIces
Professional & Technical Services 18 40,000 1,900 .95_25%
Operations #OIV/O' Administration.
Capital Outlay
TIf Projects 900.000 900.000 -100.00%
Total Expenditures 900.018 940,000 1,900 -99.80%
Excess of Revenues
over Expenditures $ $ 5.109 $ $ 8,100 #D!V/O'
The Tax Increment District 1-4 Fund is the redevelopment of several blocks of the dowlltown
business district into a housing and retail development.
This fund records the tax increment revenues.
141
TAX INCREMENT DISTRICT 1-4 FUND
FUND 233
I'ROGRAM: Redevelopment Area -Marketplace /I
PROGRAM SUMMARY
Redevelopment of property between Marketplace and Main into mixed-use
condo & retail property.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
I. Assist in preparation of program budget and other required documents.
2. Work with developer on implementation of project.
REVENUES:
~ ,. ,
Iw rl~~--
FY 2007 FY 2008 1; (11:,; .",,4(;"':i1 ~
Approved Approved Pcrccnt "
Budget Budget Change ,. .....'
I. It" t .It! 1T,"
$940,000 $ 10,000 -98.9%
~.,""'_..._.._-
EXPENDITURES:
Matcrials, Supplies & Services
$ 40,000
$ 1,900 -95.3%
Capital Outlay
900,000
o -]00%
Transfer Out- Debt Service
-%
NET SOURCE OF FUND
BALANCE
$
o $ 8,100 8100'10
PERSONNEL:
Number of FTE positions
o
o
142
CITY OF 1I01'KINS - 2008 BUDGET
EQUIP~IENT REPLACEMENT BUUGET Inll'rn:lI Sl'niCl' Fund 602
RCH'nucs ~Hld Expenses
YTO
Actual Actual Actual Actual BuJget Budget Percent Rl'H'UIlC and EXJlCIlSl'S
2004 2005 2006 2007 2007 2008 Change Ili~hlighls
Revenues
Current Services $ 256.920 $ 256,1)20 S 288.489 $ 287,125 $ 287,125 S 287,125
Property laxes
Intcrgo\'cmmCl1Lal Revenue 326,841
Interest Eamings 44,456 18.M)! 42,661 50.315 40,000 50.000 25.00%
M isccllancous 18.910 143.955 111,300 24.971 15.000 20.000 33.33%
Total Revenues 647,127 419,566 442.450 362.411 342,125 357.125
Operating Expenses
Materials. Supplies ill1J Services
Professional & Technical Services 550 3.350 850 1,500 900 2.000 122.22% Audit
Utilities and Maintenance 13.406 15.894 18.133 16.051 27,640 17.040 -38.35% Vehicle & equip. mainl. and lease.
City Support Services 2.362 2,362 7,964 8,418 9.183 8.149 -11.26% Administr:ltive Ice
Total Operating Expenses 16,318 21.606 26.947 25,969 37,723 27,189 ~27.92%
Non-operating expenses 303.029 289,679 268.449 427.467 305,000 400,000 31.15% Depreciation
Total Expenses 319,347 311.285 295,397 453.436 342,723 427,189 24.65%
NCllncol1lc (Loss) 327.779 108.281 147.053 (91,025) (598) (70.064 ) 11616.39%
Capital ######## 740.388 287.940 296.700 296,700 687,800 -100.00% Equipment repl:JccJ11cnt
The Equipment Replaccmcnt fUllJ is an intcmal service fund. It accounts for the
acquisition of machinery and equipment. User charges are billeJ to thc various
JcpartlllCl1ts.
143
EQUIl'MENT REI'LACEMENT FUND
FUND 602
I'ROGRAM: Equipment Replacement
I'ROGRAM SUMMARY
Coordinate and review twenty-year equipment replacement plan on an
annual basis. The objective of this fund is to stabilize the required funding
on an annual basis while enabling the fund to purchase scheduled equipment
replacement without issuing bonds.
MAJOR OBJECTIVES TO BE ACCOMJ'LISHED IN 2008
I. Prepare annual plan.
2. Analyze future needs.
FY 2007 FY 2008
Approved Approved Percent
Budget Budget Change
REVENUES: $342,125 $357,125 4.4%
EXPENDITURES:
Materials, Supplies & Services $ 37,723 $ 27,189 -27.9%
Depreciation 305,000 400,000 31.2%
NET SOURCE (USE) OF
EQUITY ($ 598) ($70,064) -99.3%
Capital Purchases $296,700 $1,137,800 11616%
PERSONNEL:
Number of FTE positions 0 0
Working Capital Balancc Asscssmcnt
Year Cash Cash Uses Net Gain Cash
Sources or (Use) Projection
2008 830,268 ],164,989 -334,721 1,563,722
2009 419,992 480,900 -60,908 1,502.814
2010 440,271 957.440 -517.169 985.645
2011 441,496 473,005 -31,509 954,136
2012 476,512 744,796 -268,284 685,852
2013 499,933 816,415 -316,482 369,370
2014 518,763 331,960 186,803 556,173
20]5 558,103 564,434 -6,331 549,842
2016 594,146 648,337 -54.191 495,651
2017 619,923 650,770 -30.847 464,804
2018 1.648,066 1,594,935 53,131 517,935
2019 641,368 551,131 90,237 608, ] 72
2020 1,677,791 1,646,160 31,631 639,803
2021 668,098 742,123 -74,025 565,778
2022 700,248 608,921 91,327 657, I 05
2023 741,519 993,055 -251,536 405,569
2024 769,122 777,825 -8,703 396,866
2025 814,503 1,220,939 -406.436 -9,570
2026 837,012 492.487 344,525 334,955
2027 895,354 698,176 197,178 532,133
144
s
CITY OF HOPKINS - 2008 BUUGET
WATER BUDGET
H.e\'l'IIt1l'S ,lIltl EXIIl'IlSCS
YTD
AC'llml Actual Actual Actllal Budget Budget
2004 2005 20{J(1 2007 2007 2008
803.286 S 960.26() S 1.032,801 S 965.033 S 1.019.600 S 1.223.800
2.081 (1.164) (5.181 ) 3,912 5,000 2.000
17,889 10,21(, 20.31-1 12,753 16,000 16.000
20,760 29.268 35.740 41.898 28,000 28.000
H.......U15 I}YK,)K6 LUK3.67..J I,U23,)% 1,068,600 1,2b9,XUO
IR.lO%
Revenues
Current Services
Pcnnits
Interest Earnings
I'vtiscc11allcous
Tolal RCVClllll.:S
Operating Expenses
Salaries. Wages and Bcncrils
Salaries all...! Wages
Fringe Benefits
Materials. Supplies and SL'rviccs
Proressional & Technical Sl.":fviccs
Utilities anJ M::Iintcnancc
Operations
City Support Services
Supplies and Materials
Dcprccialion
Total Operating Expenses
Non-opcrating expenses
Tolal Expenses
Net Income (Loss)
En1crrriH' Fund 703
Percent ReH'nut' :Ind E111l'1I\l'S
Change Ili~hli~hb
20.n3'}: \VOler rates increased to SI.40/gal
-()().UO'y,
224,913 249.502 21)4,(lll) 236.656 212.752 233.574 9.7l)o/i Tnree full time employees
65.045 79.715 (13.583 84.7(,4 65.027 82.480 26.84o/i
23.780 30.270 33,337 31,470 41.700 41.800 O.24o/i \Valer sampling. audit, legal
159,256 171.810 191.111 315.050 17(,,400 17S.200 _0.680;' Equip. main!.. heal & elce.
S,8M, 13.261 15.483 6,514 2\,450 21.450 Postage. advcr.. lrain. & misc.
IS3,27(l 191.227 174.076 !tn.OI9 177.121 204.832 15.65'X Admin. Ice and insurance.
53.483 53.153 73.232 62.148 62.115 66.115 h.44<Y< Supp.. unili.mllS. parts & equip.
234.863 211.<)29 196.882 188.043 26S.000 20S.000
l):oO,-H:2 I,UOtU~67 I,U42.323 1,116,664 1,021,:065 1.030,4) I OR7'%
130,OOS ]24,532 IIX.70(i 115.299 115.259 IOS,};55 -5.56% tlond interest expense
1,080,489 1,125,399 1.161,029 1.231.963 1,136,824 1,139,306 0.22%
(23(,.474) (126.813) (77.355) (208.368) (68,224 ) 130.494 -291.27'Y,
The Water fund is a utility elltcfTlrise. The operations of water pumps. wells
and distrihution arc recorded here.
145
WATER UTILITY
FUND 703
PROGRAM: Pumps & Wells
PROGRAM SUMMARY
Thc Pumps & Wells program of the Water Ulilily Fund provides maintenance to the
City's water well pumping syslem so Ihat a continued supply of potable water is
Furnished to water customers at the most reasonable cost. Water supply must be
maintained at proper levels. as well as bacterial free. Metering devices arc also
maintained.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
Produce waler supply sufficient to meet the needs of 17,000 people.
1. Flush and check all hydrants annually.
2. Check all wells each day.
3. Tesl samples each monlh 10 ensure safe water supply.
4. Well # I emergency genemtor installation & valve up grade.
5 Repair or replace ellluent valves # 4 Treatment Planl
OPERATING REVENUES:
FY 2007 FY 2008
Approved Approved Percent
Budget Budget Change
$458,800 $547,310 19.3%
$106,210 $124,833 17.5%
4] 8,370 4]3,360 -1.2%
(65,780) 9,117 113.8%
8,000 8,000 0%
65,564 61,506 -6.2%
($123,344) ($44,389) 64.0%
OPERATING EXPENSES:
Salarics/W agcs/Bencfi Is
Materials, Supplies & Services
Operating Income (Loss)
NON-OPERATING REVENUES:
NON-OPERATING EXPENSES:
NET INCOME (LOSS)
PERSONNEL:
Number of FTE positions
1.31
1.56
WATER UTILITY
FUND 703
PROGRAM: Walcr Distribution
PROGRAM SUMMARY
The Water Distribution program of thc Water Utilily Fund provides mainlenance to
the City's walcr system so thaI a continued supply of potable waler is furnished to
water customers at the most reasonable cost. Water supply must be maintained at
proper levels, as well as bacterial ITee. Metering devices are also maintained.
MAJOR OBJECTIVES TO BE ACCOMI'LlSHED IN 2008
Produce waler supply sufficienllo meellhe nceds of 17,000 people.
I. Flush and check all hydmnts annually.
2. Test samples each month to ensure safe water supply.
3. Ensure all alTecled customers are given adequate notice of all scheduled water
shut olTs, both by the city and contractors.
4. Reduce copper levels at taps to comply with Safe Drinking Waler Act.
5. Finish the commercial meters to radio read system
6 Prepare notice for residential meter head replacement,
7 Start Fire Hydrant hcad up grade 10 Slorz conneclion
FY 2007 FY 2008
Approved Approved Percent
Budget Budget Change
OPERATING REVENUES: $593,800 $706,490 18.9%
OPERATING EXPENSES:
Salaries/W agesll3cne fits $171,569 $191,221 11.4%
Materials, Supplies & Services 325,416 311,037 -4.4%
Operating Income (Loss) ]04,815 204,232 94.8%
NON-OPERATING REVENUES: 8,000 8,000 0%
NON-OPERATING EXPENSES: 49,695 47,349 -.4.7%
NET INCOME (LOSS) $55,120 $164,883 199.2%
Construction: 75,000 374,700 399.6%
pERSONNEL:
Number of FTE positions 1.94 2.20
146
CITY OF 1I0l'KINS - 2008 8UOGET
SANITARY SEWEll 8UOGET f.nlerpriw Fund 707
Rc\'cnues and EXllcn...es
YTO
Actual Actual Actual Actual Budget Budget Percent Ih'n'nUl' :lIHl F.xpcnsl'"
2004 2005 2006 2007 2007 2008 Change Highlights
S 1,229.280 S 1.257,706 S 1,415.073 S 1,283,46 I S 1.429,900 S 1,596,000 11.62% RaIl's increased hy $0.25
9,600 5,059 195.855 13.435 8,000 8.000
26,228 12,731 26.504 11.042 27,000 12.500 .5J.70'~1l Less cash & ]ower r:ltes
14,891 15,030 36,583 19.799 15,000 15.000
1,279.999 1.290,526 1,674,015 1,327,737 1,479,900 1,(,31,500 10.24%
151,644 129,936 143,895 151,498 197.263 225.439 14.28% J 3/4 full time cmplys
36,290 42,225 41.5(j() 52.354 60,907 69.053 13.37%
19,268 13,992 28.730 28,074 51,100 5],100 GIS. audit. legal & c\l11sulting
34,657 50.392 33.936 21,371 711,550 70.550 Equip. main\., he-at & electr.
8%,175 928,1I07 964,343 1,044.228 1,179,957 1.104.572 -(1.39% Disposal.aliver. train. & misc.
196,285 197,478 251,990 236,173 256,742 211,797 -]7.5]% Admin. fee and insurance.
19,824 16,098 20.320 9.697 25,800 25.800 Suppls. fuel, parts & equip.
96.057 97,457 123.337 164.787 150.000 214.000 -12.67%
1.410,201 1,475,585 IJI08,11() 1,708.182 ] .992,3] I) 1,972.311 -1.00%
50.1I00 50,000 50,000 50,000 50.001l 50,000 Transfers for cap imp
1,460,201 1,525,585 1,658,116 1.758.182 2.042.319 2.022.311 -0.98%
(180.201 ) (235.059) 15,899 (430.445) (5(,2.419) (3<JO.811) -30.51%
The Sallilal)' Sewer fund is a utility clltervrise. The operations Orllle Lin Stations anJ lhe
Collection/Disposal process is recorded here.
Revellues
Currellt Services
Pcnnits
Inlerest Eamings
Miscellaneous
Total Revenues
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Proressional & Technical Seryices
Utilities and Maintenance
Operations
Cily Support Services
Supplies and Materials
Depreciation
Total Operating Expenses
Non-operating expenses
Total Expenses
Net Income (Loss)
147
SEWER UTILITY
FUND 707
I'ROGRAM: Lift Stations
PROGRAM SUMMARY
The Lift Stations program of the Sewer Utility Fund provides maintenance
and repairs to the City's sanitary sewer lift station system. The system is
comprised of 7 sanitary sewcr lift stations that pump sewage to the Metro
Sewer System for disposal.
SEWER UTILITY
FUND 707
I'ROGI{AM: Collection & Disposal
I'ROGRAM SUMMARY
The Collection & Disposal program of the Sewer Utility Fund provides
maintenance to the City's sanitary sewer system. The system is comprised of
sewers, manholes, and lift stations so that sewage may be transported to the
Metro Sewer System for disposal.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008 MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
I. Mechanically clean 33% of sanitary sewer lines in the City. I. Mechanically clean 33% of sanitary sewer lines in the City plus monthly
2. Check daily the operation of sanitary sewer lift stations and repair as checks of manholes in problem areas.
needed. 2. Inform neighborhoods prior to scheduled sanitary sewer line
3. Infonn ncighborhoods prior to scheduled sanitary sewer line maintenance.
maintenance. 3. Verify accuracy and implement new utility mapping system.
4. Verify accuracy and implement new utility mapping system. 4 Rcpair or replace manhole cover & casting as nccded
5 ReDlace oump at Lift Station # 2
FY 2007 FY 2008 FY 2007 FY 2008
Approved Approved Percenl Approved Approved Percent
Budget Budget Change Budget Budget Change
OPERATING REVENUES: $285,980 $319,200 11.6% OPERATING REVENUES: $1,177,900 $1,299,800 10.3%
OPERATING EXPENSES: OPERATING EXPENSES:
Sa laries/W agesll3enefi ts $] 49,549 $164,628 10.1% Salaries/Wages/Benefits $108,621 $129,864 19.6%
Materials, Supplies & Services 241,869 290,334 20.0% Materials, Supplies & Services 1,492,280 1,387,485 -7.0%
Operating Income (Loss) (108,419) (135,762) -11.3% Operating Income (Loss) (433,00 I) (217,549) 50.1%
NON-OPERATING REVENUES: 7,000 2,500 25.2% NON-OPERATING REVENUES: 20,000 10,000 -50.0%
NON-OPERATING EXPENSES: 0 0 0% NON-OPERATING EXPENSES: 50,000 50,000 0%
NET INCOME (LOSS) $(109,419) $(133,262) -35.4% NET INCOME (LOSS) $(463,00 I) $(257,549) 44.5%.
Construction: Construction: 275,000. 100,000 -63.6%
PERSONNEL: PERSONNEL:
Number of FTE nositions 1.95 2.20 Number of FTE positions 1.6 1.87
148
CITY OF IJOPKINS - 2008 lIlJDGET
REFUSE BUDGET F:ntl'rprise Fund 717
Revenues and EXI}CIISl'S
YTD
Actual Actual Actual Actual Budget l3udgct Percenl Rl'\"f.'nUl' and Expenses
2004 2005 2006 2007 2007 2008 Change Hi~hlighls
Revenues
Current Services S 585,025 S 695,438 S 675,51)1) S 673,124 $ 690,600 S 703,~OO 1.93%
County Grant 22.891 22.CJ(17 22,282 21.920 23,000 22.000 -4.35% New fomlUla fix county gr..1I11 in 2004
Inlerest Earnings 12.734 6,295 15,592 13,173 12,500 12,500
Miscellaneous 5.860 9.700 11.529 18,601 9.600 10,800 12.50%
Total Revenues 626.510 734, lOll 725.002 726.818 735.700 749,200 1.83%
Operating Expenses
Salaries, Wages and Benefits
Salaries and \Vuges 179,223 193,161 180,906 185,494 225,701 230,691 2.21% Three and three-quarter employees
Fringe Benefits 48.339 61,183 51,263 68.243 66,626 80,469 20.78%
Materials, Supplies and Services
Professional & Technical Services IOG,G69 112.786 103,347 100,414 126,050 113,650 -9.84% Recycling service, audit & consulting
Utilities and Maintenance 32.565 23,946 25.592 28,743 41.700 41,700 Vehicle & cquir. maint., heat & elcc.
Operations 142,135 151.726 141,397 120.607 134.3 70 144,620 7.63% Disrosal, pOSt. advcr., train, & misc.
City Support Services 110.695 111,888 116.348 118,346 128,862 149,307 15.87% Administrative ree and insurance.
Supplies :md Materials 34,757 39,767 52,981 36,600 39,750 39.300 -1.13% Supplies, parts, fuel, smal] equip.
Depreciation 32,122 44.812 42.559 41.767 32,500 46.000 ~1.54%
Total Operating Expenses 686,50Ci 739,269 714.393 700,213 795.559 845,737 (1.31%
Non-operating expenscs 25.000 25,000 25,000 25,000 25,000 25,000
Total Expenses 711,506 764,269 739.393 725,213 820.559 870.7.17 (1.]2%
Net Income (Loss) (84.996) (30,169) (14.391) 1.605 (84.859) (121.537) 43.22%
The Refuse fund is a utility enterprise. The operations of bulk collections, yard
\\'3ste, recycling, brush service and refuse disposal arc recorded here.
149
I
I
I
_ J
REFUSE UTILITY
FUND 717
I'ROGI{AM: Bulk Collection
I'ROGI{AM SUMMARY
The Bulk Collection program of the Refuse Utility Fund provides bulk item
pickup for larger items, which arc scheduled on a call-in basis on Thursdays
throughout the year. A bulk item drop off event is provided twice per year
(spring & fall).
MAJOR OBJECTIVES TO BE ACCOMI'LlSHED IN 2008
I. Review and expand user fee based system. (Council Approval
Required)
2. Improve drop off procedures and increase efficiency at our bi-annual
drop offs.
REFUSE UTILITY
FUND 717
PROGRAM: Yard Waste/Leaf Collection
PROGI{AM SUMMARY
The Yard Waste/Leaf Collection program of the Refuse Utility Fund
provides yard waste and leaf collection weekly mid-April through November
with a rear load refuse truck or I-ton truck. (Subject to change upon Council
review.) A free drop-off site is available to Hopkins residents twice a week.
MAJOR OB,JECTlVES TO BE ACCOMI'LISHED IN 2008
I. Continue to explore ways to improve our user fee based system.
(Council Approval Required)
2. Monitor usage of free residential drop off site.
3. Track impact of curbside fee increase.
REFUSE UTILITY
FUND 717
PROGRAM: Recycle
PROGI{AM SUMMARY
The Recycle program of the Refuse Utility Fund provides the recycling
coordination for contract collection (2,990 units) in City service area and
administration in remaining areas of the City. Recycling materials arc
collected single stream (no sorting) from a wheeled recycling cart by a
contracted hauler.
MA.JOR OBJECTIVES TO BE ACCOMPLISHED IN 20011
1. Monitor the Single Stream Recycling Program and work with residents
to increase the volume of waste recycled.
2. Continue to promote waste abatement through public awareness
campaigns and educational presentations.
3. Begin preparations for RFP to replace recycle contract that expires
12/31/2009.
REFUSE UTILITY
FUND 717
PROGRAM: Brush Service
I'ROGI{AM SUMMARY
The Brush Service program of the Refuse Utility Fund provides the
collection of curbside brush weekly on a call-in basis on Tuesdays
throughout the year. Free yard waste/brush drop off is offered two times per
week from mid-May through November. (Subject to change upon Council
review. )
MAJOR OBJECTIVES TO BE ACCOMI'LlSHEI> IN 2008
]. Continue to explore ways to improve our user fee based system.
(Council Approval Required)
2. Monitor impact of curbside brush pick-up fee increase on program
usage.
3. Continue free residential drop off system.
FY 2007
Approved
Bud!\ct
FY 2008
Approved
Bud!\el
Pcrccn t
Chan!\c
$
$
-%
$49,692
$52,618
5.9%
36,405
36,374
-.09%
(86,097)
(88,992)
3.4%
-%
-%
($86,097) ($88,992) 3.4 'Yu
0.655 0.655
REFUSE UTILITY
FUND 717
PROGRAM: Disposal
PROGRAM SUMMARY
The Disposal program of the Refuse Utility Fund provides automated refuse
collection. Residential Refuse is collected from roll out carts with a fully
automated truck on one of four designated route days.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
I. Continue to improve refuse colleclion service to our residents.
2. Maintain excellenl customer service through monitoring of operations
and communicating with residents.
FY 2007 FY 2008
Approved Approved Percent
Budget Budgel Change
OPERATING REVENUES: $570,600 $570,600 0%
OPERATING EXPENSES:
Sa laries/W agcs/Benclits $153,717 $163,015 6.1%
Materials, Supplies & Services 251,061 273,131 8.8%
Operating Income (Loss) 165,822 ] 34,454 -18.9%
NON-OPERATING REVENUES: 12,500 12,500 0%
NON-OPERATING EXPENSES: 25,000 25,000 0%
NET INCOME (LOSS) $153,322 $121,954 -20.1 "I..
Capital Outlay: -%
PERSONNEL:
Number of FTE posilions 2.135 2.145
152
CITY OF 1I0l'KINS - 2008 BUDGET
STOR~I SEWEll BUDGET Enll'rllri<.l' Fund 7~O
R("\'elluL's and Expenses
\'1'0
Actual Actual Actual Actual Budget Dudget Percent Rcnlluc and Expenses
2004 2005 2006 2007 2007 2008 Chunge llighli:,:hls
Revellues
Current Services $ 679,556 $ (i6(i,848 S 727,927 $ 724,859 $ 726,900 S 726,900 0.28% Stunll Sewer rates rl'main the sam~
Interest EUlllings 24,]40 ]5.649 40,078 33,622 22,000 22.000 -34.57%
MisccllancouslTransfcr In 38,]35 7.257 #D]V/O!
Total Rcvcnll~s 741.831 682.497 775.262 758.48] 748.9UO 748.900 -1.2M'l1
Operating Expenses
Salaries. Wages and Benefits
Salaries :.1J1d Wages ]8,523 31.635 21,524 30.9]0 29,989 31.32] -2.98% halftime employee
Fringe Benefits 4,397 8.391 6.394 9.924 8,]62 ]0.288 -17.75%
Materials, Supplies and Services
Professional & Technical Services 1.768 7.849 2.804 13.337 20.900 ] 1.000 5(J.71% Storm Sewer cOllsulting & audit.
Utilities and Maintenance ],722 13.]97 3.]26 3.293 23.800 13.00U 622.69% b.juip. m:.linL. sIred sweeping. etc...
Operations 400 #D]V/O! Storm Sewer projects
City Support Services 78.673 78,789 70.344 66.]42 72,]28 82,1 ]9 9.05~t(1 Adminislrative Ice and insurance.
Supplies and Materials 2,734 3,782 3,039 648 11.000 6.500 15%.38% Supplks. parts. sand. small equip.
Depreciation ]78,026 182.928 ]8],577 ]68.070 ]85.000 ] 86,OIJO
Total OpenHing Expenses 286.243 326,571 288,807 292.325 350,979 340.228 20.06%
Non-operating expenses 166,647 155.213 144.445 136.367 137.305 124,816 O.G9% Ikpn.:ci:ltinn & hnnd il1tereSll'Xp.
Total Expenses 452.890 48] ,784 433,252 428.692 488.284 465 J)44 ]3.90%
Net Income 288,94 ] 200.713 342,0]0 329,789 260,6]6 283.856 -20.98%
Bond Principal payment 330,000 325.000 330.000 350.000 350,000 365,OOIJ
The Slonn Sewer rUllJ is a utility entelvrise. The reconstruction ofstonn sewers and
ponding ror drainage throughollllhe city is recorded here.
153
STORM SEWER
FUND 740
PROGRAM: Sewer Maintenance
PROGI{AM SUMMARY
The Sewer Maintenance program of the Storm Sewer Fund maintains all
stonn sewer lines and storm inlets to assure adequate run-off. Creeks and
ditches must be monitored to assure proper run-olT and weed and pollution
control. This work is done with men and equipment from the Water &
Sewer and Street & Sanitation divisions.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
I. Continue upgrades of storm water system including catch basin
maintenance upgrades and open drainage ditch maintenance.
2. Continue reviewing overall city storm water drainage system and meet
all requirements of city's NPDES, Phase II SWPPP.
3. Begin construction of watershed-funded Nine Mile Creek stream bank
slabilization and habilat enhancement project.
4. Continue grit chamber cleaning
5. Clean catch basins and inspect for repair.
FY 2007 FY 2008
Approved Approved Percent
Budget Budget Change
OPERATING REVENUES: $726,900 $726,900 7.4%
OPERATING EXPENSES:
Sa laries/W ageslllene Ii ts $38,151 $41,609 9.1%
Materials, Supplies & Services 312,828 298,619 -4.5%
Operating Income 375,921 386,228 2.7%
NON-OPERATING REVENUES: 22,000 22,000 0%
NON-OPERATING EXPENSES: 137,305 124,816 -9.1%
NET INCOME $260,616 $283,856 8.9"1..
Construction 173,000 280,000 61.8%
PERSONNEL:
Number of FTE positions .46 .46
154
CITY OF II0l'KINS - 2008 IlUnGET
I'AVJUON EIIIl'rJll"is{' Fund 747
Rev('llu('s and EXIH.'Il'i(,S
YTD
Actual Actual Actual Actual Budget Budget Percellt Rl'\'('llllC:llld EXpl'lISl'S
2004 2005 2006 2007 2007 2008 Change IIi:.:hli:.:hh
Revel1ues
Rental S 267.305 $ 249,460 S 257.281 S 275.375 $ 275,375 S 271,500 -1.41%
Interest Eamings (2,610) (4,690) (6,468) 2,500 2.500 -100.00%
Miscellaneous 93.297 97,883 415,462 182.906 182.906 74.800 -59.10%
Total Re\'enues 357.~92 342.6)3 666.275 460.781 460.781 }.HdOO -2.J.X4%
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages 145.851 146,140 148.199 147,392 150,308 160,814 6.99% Two and one-half ful1lilllc emp.
Fringe Benefits 42.076 30.014 40.594 43,943 40.879 48,715 19.17%
Total Salaries and Wages 187.927 176.154 IX8.79j 191.335 191.187 1U9.529 9.59%1
Materials. Supplies and Services
Professional & Technical Services 3.432 3,893 5.390 4.722 4,850 6,100 25.77% Audit and uther consulting.
Utilities ami Maintenance 63.086 89,864 89.365 78.1 [4 84.150 79.700 -5.29% Equip. maint., heal & clec.
Operations 1,505 2,321 2,183 1.766 2,650 2,650 Post.. ad\'cr.. lraining. and misc.
City Support Services 17,328 17.610 15,113 16.869 17,908 20.366 13.73% Administrative fce and insurance
Supplies and Materials 18,589 24.614 14.597 1~.486 18.550 17.150 -7.55% Supplies. parL~. fuel, small equip.
Total Materials Supplies & Service 103.940 138,302 126.648 120,957 128.108 125.966 -1.67%
Total Operating Expenses 291,867 314.456 315.441 312,292 319.295 335,495 5.07%
Non-operating expenses 75.500 76,390 49.274 76,150 76.150 56,000 -26.-16% Depreciation
Total Expenses 367,367 390,846 364.715 388,442 395.445 391.495 -1.00%
Net Income (Loss) (9.375) (48.193) 301.560 72.339 65.336 (45,195) -1()1).17%
The Pavilion rund is an iee rink enterprise. The operations ror the ice arcna.
soccer leaguc and dry noor arc recorded here.
155
PA VlLION -ICE ARENA
FUND 747
PROGRAM: Ice, Turl: Dry Floor, & Room Rental
PROGRAM SUMMARY
The rental programs of the Pavilion Fund manages and schedules public
use groups and maintenance for the ice arena/pavilion which will utilize
the facility to its maximum potential and generate adequate revenue to
offset the cost of operations.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2008
]. Explore and market program and rental opportunities to increase the
community's recreational options and generate additional revenue to
offset operations.
2. Maximize the revenue from new sources such as advertising.
3. Develop and utilize energy saving procedures and equipment to
lower operating costs and save energy.
4. Operate a budget to maximize revenues.
Actual Actual Projected
SELECTED WORK INI>ICATORS 2006 2007 2008
I. Rented prime hours ice 1266 1225 1230
2. Rented non-prime hours ice 177 233 230
3. Pavilion Icases for summer use 5 7 10
4. I-lours ice rcsurfaccr is in lIse 229 223 225
5. I-lours of part-time employment 1947 1825 2400
6. Open skate hours 180 250 265
7. Teams for indoor soccer II 10 16
8. Dry Floor Use Hours 197 229 250
9. Hours compressors in use 4400 4274 4300
10. Hours of turf use 407 442 450
II. Hours Of Mezzanine Rental Use 339 345 400
CITY OF 1I0PI,INS - 2008 IlUllGET
llEBT SERVICE FUNllS
Revenues lllld Expenditures
YTO
Actu~1 Actual Actual Rudget Budget Percenl Ren'l1lJc and Expenditure
2004 2005 :W06 2007 2007 2008 Change Ilighli~hts
Revenues
Property Tax S 1.034,767 S 807.156 S 1,206,940 S 1.194,962 S 1.207,000 S 1,282,000 0.21% ^nlluallc\'yamount
Special Assessments 6(,6,001 670,117 677,768 666.259 672,460 672,4611 Special housing fees
Interest 39.433 47.831 106,899 83,043 36,100 39,900 10.53%
Tr:msfcr In 2.431,219 1,476,219 892,219 1.054.965 869,2 P; 885,119 \.83% TIF. PIR and General fund
Bond Proceeds 3.380,760 11,809.615 #OIV/O'
Total Revenues 4,171,420 6,382,083 2,883,826 14.808,844 2,784,779 2.879.479 3.40%
Expenditures
Bond expenditures
Professional Fees 41,9116 723 89,9(15 707
Principal 1.780,620 2.306,152 1,265.000 1,6111.0110 1.6 I 0.000 1.705,000 5.90%
Interest 1/J39.888 1.499,826 1,126,1(,0 1,110,869 1.109.033 1.1178,408 .2.76%
Fiscal charges 6,932 6,939 6,938 8,182 6,950 8.1511 17.27%
Deposit to escrow account 9,785,120 #OIV/O'
Transfer Out 3.114,684 2,034,583 #OIV/O'
Tola1 Expenditures 3.427,440 3.854,823 5,513.505 14.638,719 2.725,983 2,792.265 2.43%
Sources (Uses) of Fund Balance 743,980 2,527,260 (2,629,679) 170,125 58,796 87,215 -65.44%
Debt Service funds finance and account for Ihe payment of interest and principal on all
general obligation debt other than debt issued for an enterprise fund.
157
CITY OF HOPKINS
GLOSSARY OF TERMS
Accrual Basis - The basis of accounting under which revenues are recorded when eamed and expenditures are recorded as soon as they
result in liabilities for benefits received, notwithstanding that the receipt of cash or the payment of cash may take place, in whole or in pal1,
in another accounting period.
Adopted Budget - The financial plan of revenues and expenditures for a fiscal year as adopted by the City Council.
Appropriation - A specific amount of money authorized by the City Council, generally during adoption of the annual budget, used to make
expenditures for specific purposes.
Ad Valorem Tax - Money collected from all the real property within the City based upon the value of the property.
Annual Budget - The budget authorized by resolution of the City Council for the fiscal year.
Appropriation - Authorization by the City Council to incur obligations and spend City funds. Appropriations are usually made for fixed
amounts and are typically granted for one year.
Assets - Property owned by a govemment which as a monetary value.
Assessed Valuation - A value established by the City Propel1y Appraiser for all real or personal property for use as a basis for levying
property taxes.
Balanced Budget - A budget in which expenditures arc equal to income.
Bond - A written promise to pay a sum of money on a specific date at a specified interest rate as detailed in a bond resolution.
Bond Proceeds - Funds received from the sale of any bond issue.
Budgef - The financial plan lor a specific period of time that identified proposed expenditures and the sources of revenue to pay for them.
2008 BUDGET
158
CITY OF HOPKINS
Budget Adjustment - A revision to the adopted budget occurring during the affected fiscal year as approved by the City Council by an
amendment or a transfer.
Budget Documents - The official written statement prepared by the Finance Director and supporting staff~ which presents the proposed
budget to thc legislative body.
Budget Calendar - The schedule of key dates involved in the process of adopting and cxecuting an adopted budget.
Budgef Message - The opening section of the budget which provides the City Council and the public with a genera] summary of the most
imp0l1ant aspects offhe budget, changes from the current and previous fiscal years, as well as the views and recommendations of the City
Manager.
CDRG Community Development Block Grant - This fund receives and expends the City's allocation of the Federal Community
Development Block Grant Program money.
Capital Asset - Assets of significant value and having a useful life of several years. Capital assets are also called fixed assets.
Capital Improvement Program (CI P) - A five year schedule of capital improvement projects and the means of financing them. This is a
nexible budget document that is used as a planning tool for needed improvements. Amounts approved in the CIP are considered guidelines
and are not officially adopted as budgeted amounts until they are incorporated in the operating budget of one of the City's funds.
Capital Outlay - Expenditures that result in the acquisition of fixed assets that have a value over $1.000 and a useful life greater than one
year.
Capital Project Funds - The funds that account for all resources unused for the acquisition or construction of capital facilities, except those
financed by Proprietary Funds.
Cerfified Levy - Total tax levy ofajurisdiction, which is certified to the County Auditor.
Contingency - A budgetary reserve set aside for emergencies or unforeseen expenditures.
Contractual Scrvices - The cost of items related to a contractual agreement. Examp]es would be professional services such as legal.
2008 BUDGET
159
CITY OF HOPKINS
engincering, actuarial and consultants.
COlll.t Fines and FOIofeits - Fines imposed on individuals by the courts for various illcgal acts pcrfonned within the City.
Debt Service Funds -the funds that account for the payment o[principal and interest on outstanding debt [or the City.
Deficit - Thc exccss of expenditures ovcr revenues.
Department - Basic organizational unit of City govcl11ment, responsible [or catTying out a spccific [unction.
Depreciation - Expcnditurcs incurred whcn sprcading the cost of an asset over its estimated useful like rather than deducting thc entire cost
in the year the assct is purchascd.
Enferprise Fund - The funds that account [or thc financing of sclf-supporting activitics of govel11mcntalunits and render scrviccs to the
genera] public based on uscr charges.
Estimated Markef Value - Reprcsents the selling price ofa propel1y ifit were on the market. Estimatcd market value is converted to tax
capacity before propel1y laxes are levied.
Expenditure - Decreases in financial resources other than through interfund transfers.
Fiscal Disparities - The program created by the Metropo]itan Fiscal Disparities Act which shares growth in the commercial-industrial tax
base in thc seven county metropolitan area. Forty percent o[ the value of new commercia]-industrial development since 1971 is pooled and
redistributed among the 300 taxing districts to address uneven business dcvelopmcnt throughout thc rcgion.
Fiscal Year - For budgcting purposes the City's fiscal year is thc calcndar year.
Fixed Assef - Purchases of a long-1cnll naturc, which arc to be held and uscd. Examples would bc land, buildings, machincry, [ullliture and
equipment.
FTE - Equivalcnt of one cmp10yce working [ulltime, or 2.080 hours per year. A FTE can be filled by any number of employees whosc
combincd hours total 2,080 pcr year.
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CITY OF HOPKINS
Fund - A separate accounting entity, with a set of self-balancing accounts for recording the collection of revenues and the payment of
expenditures to carry out a specific function.
Fund Balance - Difference between fund assets and fund ]iabilities (the equity) in govelllmenla] funds. Fund balances will be classified as
reserved or unreserved.
Reserved funds - Legally segregated for specific use. They are not available for discretionary appropriation due to third party claim
or due to the nature of the asset.
Unreserved funds - Designated funds - To establish tentative plans for or restrictions on the future use of financial resources.
Undesignated funds - The funds remaining after reduction for reserved and designated balances.
GASB (Gover"nmental Accounting Staudards Board) - It is the highest source of accounting and financial reporting guidance for state
and local govemments.
General Fund - The largest fund in the City, the General Fund accounts for most of the City's financial resources. Genera] Fund revenues
include: property taxes, licenses and pennits, local taxes, service charges and other types of revenues. This is the fund that accounts for the
revenues and expenditures necessary to deliver basic operating services: police, fire, finance, parks, public works, etc.
General Obligation Bonds - When a govemment pledges its full faith and credit to the repayment offhe bonds it issues, then those bonds
are general obligation (GO) bonds. Sometimes the tenn is also llsed to refer to bonds with are to be repaid from taxes and other general
revenues.
GFOA (Government Finance Officers Associafion) - the professional association of state and local finance officers in the United States
who are dedicated to the sound management of government financial resources. The association sets program standards for the GFOA's
Certificate of Achievement for Excellence in Financial Reporting.
Governmental Funds - The General Fund, Special Revenue Funds, Debt Service Funds and Capita] Project Funds.
Indirectly Funded Amount - The portion of appropriates not funded by program revenues such as fees and grants, This portion is funded
fi'OI11 shared revenues such as property tax, govellll11ental revenues or a city-wide fee not directly attributed to anyone program.
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CITY OF HOPKINS
Intcrcst Earnings - Interest received from the investment of cash in a fund.
Intel'governmental Revenues - Funds received from State or Federal governments in the fonn of grants or shared rcvcnucs for various
activities.
Intemal SCI'vice Funds - The funds within the Proprietary Fund that accounl for the financing of goods or services providcd by one
departmcnt or agency to other depm1ments or agencies of a government.
IT - Infonnation Technology Depal1ment of the city. This depm1ment provides computer technology suppol1 to all city depm1ments.
Lcvy - To impose taxes, special assessments or servicc chargcs.
Licenscs - Revenues received by the issuance of various licenses that are granted to various businesscs in the City.
Local Govel'l1ment Aid - Money given to the City from the State based on a fornlUla that was originally designed to provide tax relief and
equalization among citics.
Major Account Series - Three classifications of expenditures made by thc City.
Salal'ies, \Vages and Bcncfits - Costs relating to employees or temporary help, including fringe benefits.
Matcrials, Supplies and Services - Cosfs relating to articles of non-durable nature, such as office supplics; professional and
technical services; utilities and maintenance; operations and cify support services.
Capifal Outlay - Costs of durable goods such as fUlllifure and equipment.
Rcimbnrscd Expcnditurcs - Offset against costs for services provided by one fund to another fund.
Markcf Value Crcdif - Started in 2002, this is the primary Stale program for property tax relief. Thc Statc rcmits a portion of sa1cs and
income taxes to local govel11mcntto assist in kceping property taxes down.
MCES - Mctropolitan Council Environmental Scrvices provides the City with wastewater service.
Miscellancous Revcnue - Funds collected from various sOllrces generally on a non-recurring basis.
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CITY OF HOPKINS
Modified Acuual Basis - Under the modi lied accrual basis of accounting, revenues are recognized in the period in which they become
available and measurable, and expenditures are recognized at the time a liability is inclllTed pursuantlo appropriation authority.
Nef Assets - The equity associated with general govemmentless liabilities.
Operating Expenditure - Expenditure classifications based upon the types of categories of goods and services purchased. Typical objects
include: personal services (salaries and wages); contracted services (utilities, maintenance, contracts, travel); supplied and materials; and
capital outlay.
Operating Budget - Financia] plan for the liscal year, which authorizes proposed personnel complements, expenditures and the revenues to
linance them.
Peualties - Charges to utility customers caused by late payment of their water, sewer, and refuse bills.
Permits - Revenue derived from various pennits as defined in the City Code, for fhe perfonnancc of a specific action. For example,
building a house.
Persoual Sen'ices - The cost of salaries and wages paid to employees as well as the fringe benefits associated with employment (i.e. Social
Security, PERA. health insurance, life insurance, etc.).
P.-ognlm - Within each Department arc several divisions or programs in the City, each charged with can'ying out a specific function.
Proposed Budget - Budget as submitted by the City Manager to the City Council.
Proprietary Fuuds - The funds that account for govemment operations linanced and operated in a manner similar to a private business.
Refuse Service - Revenue incun'ed from the sale of trash pick-up and disposal, leaf pick-up, yard waste and recycling to residential
customers of the City.
Retained Eamings - An equity account renecting the accumulated eamings of the City's ProprictalY (Ente'lJrise) Funds.
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CITY OF HOPKINS
Scwer Scrvice - Revcnue inculTcd f!'omthe salc of sanitary sewcr scrvice to customcrs of the utility.
Spccial Assessmenf - Receipts from assessments placed on propcrty within the City for public improvemcnts that have benefited that
property.
Spccial Rcvcnue Funds - A fund that accounts for revenues derived from specific taxcs or other cannarkcd rcvenuc sources.
Storm Sewer Sales - Revenuc derivcd from a stann scwer utility fce assessed property owners based on the amount ofimpcrvious surface
on their prope11y. Revenues are uscd to maintain and improve the City's stoml sewer system.
Tax Capacity - County tax base for the purposes of Icvying prope11y taxcs. Propel1ies arc assigned rates at which their values will be
converted into the tax base, (sce tax classification rate).
Tax Capacity Rafc - Tax ratc applicd to tax capacity to generate propel1y tax revenue. Thc rate is obtained by dividing the propel1y tax
Icvy by the avai]ablc tax capacity.
Tax Classificafion Rate - Rates at which estimated market values are conve11ed into thc propel1y tax basc. Thc classification rates are
assigned to prope11ics depending on their type.
Tax Incrcmcnt Financing - Financing tool originally intended to combat severe blight in areas which would not be redeveloped "but for"
the availability of govemmcnt subsidies dcrived from locally generated property tax rcvenues.
Tax Incremcnts - The value of local taxes collected on a redevc]oped or developed property, above the basc ycar taxcs.
TI F - An abbreviation for Tax Increment Financing.
T.-ansfCl"s - Funds transferred between City funds.
Trutlt-in-Taxation - Procedurcs adopted by the] 998 Minnesota Legislature intended to improve accountability in the adoption of the
budget and propel1y tax levy of local govcmmcnts. These procedurcs arc revised annually.
Trutlt-in-Taxation Puhlic Ilcaring - Statutory requircmcnt for most local govelllments to hold public hcarings on their proposed budgets
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CITY OF HOPKINS
and propcrty tax levies.
\Vafer Sales - Revenuc eamed fromlhe sale of water to customers of the utility.
\Vorking Capital- Current asscts minus current liabilities. This measure is used as a gauge in detennining appropriate fund balances.
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